Ricoh FAX Option Type 3030, 3030 Operating Instructions Manual
FAX Option Type 3030
Facsimile Reference
Transmission
1
Other Transmission Features
2
Reception
3
Operating Instructions
Changing/Confirming Communication Information
4
Storing a Document
5
Fax via Computer
6
Appendix
7
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
Important
❒ Media differ according to manual.
❒ The printed and electronic versions of a manual have the same contents.
❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
manuals as PDF files.
❒ Depending on which country you are in, there may also be html manuals. To
view these manuals, a Web browser must be installed.
❖ About This Machine
Be sure to read the Safety Information in this manual before using the machine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine,
how to enter text, and how to install the CD-ROMs provided.
❖ General Settings Guide
Explains User Tools settings, and Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual
for explanations on how to connect the machine.
❖ Troubleshooting
Provides a guide to solving common problems, and explains how to replace
paper, toner, and other consumables.
❖ Security Reference
This manual is for administrators of the machine. It explains security functions that the administrators can use to protect data from being tampered
with, or prevent the machine from unauthorized use.
Also refer to this manual for the procedures for registering administrators, as
well as setting user and administrator authentication.
❖ Copy/Document Server Reference
Explains Copier and Document Server functions and operations. Also refer to
this manual for explanations on how to place originals.
❖ Facsimile Reference
Explains Facsimile functions and operations.
❖ Printer Reference
Explains Printer functions and operations.
❖ Scanner Reference
Explains Scanner functions and operations.
i
❖ Network Guide
Explains how to configure and operate the machine in a network environment, and use the software provided.
This manual covers all models, and includes descriptions of functions and
settings that might not be available on this machine. Images, illustrations, and
information about operating systems that are supported might also differ
slightly from those of this machine.
❖ Other manuals
• Manuals for This Machine
•Safety Information
• Quick Reference Copy Guide
• Quick Reference Fax Guide
• Quick Reference Printer Guide
• Quick Reference Scanner Guide
• PostScript3 Supplement
•UNIX Supplement
• Manuals for DeskTopBinder Lite
• DeskTopBinder Lite Setup Guide
• DeskTopBinder Introduction Guide
•Auto Document Link Guide
Note
❒ Manuals provided are specific to machine types.
❒ For “UNIX Supplement”, please visit our Web site or consult an authorized
dealer.
❒ “PostScript3 Supplement” and “UNIX Supplement” include descriptions of
functions and settings that might not be available on this machine.
❒ The following software products are referred to using general names:
Product name General name
*1
DeskTopBinder Lite and DeskTopBinder Professional
*1
ScanRouter EX Professional
*1
prise
*1
Optional
and ScanRouter EX Enter-
DeskTopBinder
the ScanRouter delivery software
ii
TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
How to Read This Manual .....................................................................................1
Symbols .....................................................................................................................1
Names of Major Functions .........................................................................................1
Reading the Display...............................................................................................2
Reading the Display Panel and Using Keys...............................................................3
Function List ..........................................................................................................5
1. Transmission
Transmission Modes .............................................................................................9
Switching between Memory Transmission and Immediate Transmission................10
Memory Transmission..............................................................................................11
Sending multiple originals using the exposure glass (Memory Transmission) ......14
Parallel Memory Transmission ..............................................................................15
Automatic Redial ...................................................................................................16
Batch Transmission...............................................................................................16
Dual Access...........................................................................................................17
Simultaneous Broadcast........................................................................................17
If memory runs out while storing an original..........................................................18
Immediate Transmission ..........................................................................................18
Sending multiple originals using the exposure glass (Immediate Transmission)
Checking the Transmission Settings........................................................................21
IP-Fax Functions ..................................................................................................22
Terminology .............................................................................................................24
Notes on Using IP-Fax .............................................................................................25
Functions Not Available for IP-Fax Transmission ....................................................25
Internet Fax Functions ........................................................................................26
Notes on Using Internet Fax ....................................................................................28
Functions Not Available by E-mail Transmission .....................................................29
Functions Not Available by E-mail Reception ..........................................................29
E-mail Subject ..........................................................................................................30
T.37 Full Mode .........................................................................................................31
Placing Originals..................................................................................................32
Setting a Scan Area .................................................................................................34
Auto Detect............................................................................................................35
Regular..................................................................................................................36
Area.......................................................................................................................37
Acceptable Original Sizes ........................................................................................38
Paper Size and Scanned Area.................................................................................39
Original Sizes Difficult to Detect...............................................................................41
Transmission with Image Rotation ...........................................................................42
Scan Settings .......................................................................................................43
Resolution ................................................................................................................43
Original Type............................................................................................................45
JBIG Transmission ................................................................................................46
Image Density (Contrast) .........................................................................................46
Mixing Scan Settings for a Multiple Page Original ...................................................48
Changing the Line Port .......................................................................................49
Simultaneous Broadcast Using Multiple Line Ports .................................................51
...20
iii
Specifying a Destination .....................................................................................52
Sending Over a Fax Line .........................................................................................52
Entering a pause ...................................................................................................53
Entering a tone ......................................................................................................54
Sending by IP-Fax....................................................................................................55
Regarding IP-Fax destinations ..............................................................................57
Sending to an E-mail Address..................................................................................59
Bypassing the SMTP server..................................................................................62
Using the Address Book to Specify Destinations.....................................................64
Switching the titles in the Address Book................................................................65
Specifying Group Destinations.................................................................................66
Chain Dial.................................................................................................................67
Redial .......................................................................................................................68
Programming Destinations in the Address Book .............................................70
Registering Entered Destinations to the Address Book ...........................................72
Searching for a Destination in the Address Book ............................................73
Search by Destination Name ...................................................................................74
Search by Fax Number ............................................................................................76
Search by E-mail Address........................................................................................78
Search by IP-Fax Destination ..................................................................................80
Search by LDAP Server ...........................................................................................81
Search by Registration Number ...............................................................................84
On Hook Dial ........................................................................................................85
External Telephone On Hook Dial............................................................................86
Manual Dial ...........................................................................................................87
Advanced Features..............................................................................................89
Setting SUB Codes for Transmission.......................................................................89
Setting a password................................................................................................90
Setting SEP Codes for Reception ............................................................................91
Entering a password..............................................................................................93
Transfer Request .....................................................................................................93
With transfer requests set in the System Settings menu.......................................97
Setting multistep transfer.......................................................................................98
Canceling a Transmission ..................................................................................99
Before the Original Is Scanned ................................................................................99
While the Original Is Being Scanned........................................................................99
While the Original Is Being Transmitted.................................................................100
Before the Transmission Is Started........................................................................102
Confirming a Transmission ..............................................................................104
Checking the Storage Result (Memory Storage Report)................................105
2. Other Transmission Features
Sending at a Specific Time (Send Later) .........................................................107
Sender Settings..................................................................................................109
Priority Transmission ........................................................................................113
Confidential Transmission................................................................................115
Polling Transmission.........................................................................................118
Polling Transmission Clear Report.........................................................................121
iv
Polling Reception...............................................................................................122
Polling Reception Reserve Report .........................................................................124
Polling Reception Result Report ............................................................................125
Sub Transmission Mode ...................................................................................126
Book Fax ................................................................................................................126
Two-Sided Transmission (Double-Sided Transmission) ........................................128
E-mail Options........................................................................................................130
Entering the subject.............................................................................................130
Entering the text ..................................................................................................133
Requesting a reception notice.............................................................................135
Setting an e-mail destination as a BCC...............................................................137
Standard Message Stamp......................................................................................138
Sending an Auto Document ...................................................................................139
Printing documents stored as Auto Documents ..................................................141
Stamp.....................................................................................................................142
Transmission Options ............................................................................................143
Fax Header Print .................................................................................................144
Label Insertion ..................................................................................................... 145
Reduced Image Transmission.............................................................................147
Auto Reduce........................................................................................................148
Default ID Transmission ......................................................................................149
3. Reception
Types of Reception............................................................................................151
Immediate Reception .............................................................................................151
Memory Reception .................................................................................................152
Substitute Reception ..............................................................................................153
Receiving documents unconditionally .................................................................154
Receiving documents according to parameter-specified settings .......................154
Reception Modes ...............................................................................................156
Manual Reception ..................................................................................................156
Auto Reception.......................................................................................................156
Switching the Reception Mode...............................................................................157
Receiving Internet Fax Documents .................................................................. 158
Auto E-mail Reception ...........................................................................................158
Manual E-mail Reception .......................................................................................159
Received Images ...................................................................................................159
Reception Functions .........................................................................................161
Transfer Station......................................................................................................161
Multistep transfer.................................................................................................162
Sending the Transfer Result Report....................................................................162
Transfer Result Report ........................................................................................163
Transfer Result Report (transfer request by e-mail) ............................................163
Forwarding Received Documents ..........................................................................164
Routing Received Documents with SUB Code ......................................................165
Transferring Received Documents.........................................................................166
SMTP Reception Using Internet Fax......................................................................166
Routing e-mail received via SMTP ......................................................................167
JBIG Reception ......................................................................................................168
Auto Fax Reception Power-Up...............................................................................169
v
Printing Options.................................................................................................170
Print Completion Beep ...........................................................................................170
Checkered Mark.....................................................................................................170
Centre Mark ...........................................................................................................171
Reception Time ......................................................................................................171
Two-Sided Printing.................................................................................................172
180-degree rotation printing ................................................................................173
Multi-Copy Reception.............................................................................................173
Image Rotation.......................................................................................................174
Combine Two Originals..........................................................................................175
Page Separation and Length Reduction ................................................................176
Reverse Order Printing ..........................................................................................177
Page Reduction......................................................................................................177
TSI Print (Transmitting Subscriber Identification Print) ..........................................178
If There Is No Paper of the Correct Size ................................................................178
Setting priority trays.............................................................................................179
Just size printing..................................................................................................179
Having incoming documents printed on paper from the bypass tray................... 180
Where Incoming Documents Are Delivered - Output Tray.....................................181
Specifying tray for lines .......................................................................................181
Tray Shift .............................................................................................................181
4. Changing/Confirming Communication Information
Changing the Settings of Files in Memory ......................................................183
Deleting a Destination from a Simultaneous Broadcast.........................................184
Adding a Destination ..............................................................................................186
Changing the Transmission Time ..........................................................................188
Changing the SMTP Server Setting .......................................................................189
Printing a File from Memory .............................................................................191
Printing a List of Files in Memory (Print TX File List).....................................193
Resending a File ................................................................................................194
Checking the Transmission Result (TX File Status).......................................196
Confirming on Display ............................................................................................196
Confirming by Report .............................................................................................197
Confirming by E-mail..............................................................................................198
Confirming by Report and E-mail ...........................................................................199
Communication Result Report (Memory Transmission) ........................................199
Immediate TX Result Report (Immediate Transmission) .......................................200
Communication Failure Report ..............................................................................201
Checking the Reception Result (RX File Status) ............................................202
Confirming on Display ............................................................................................202
Confirming by Report .............................................................................................203
Journal.................................................................................................................203
Print Journal.......................................................................................................204
Printing the Journal ................................................................................................204
All.........................................................................................................................205
Print per File No...................................................................................................206
Print per User ......................................................................................................207
Journal ...................................................................................................................208
Transmitting Journal by E-mail...............................................................................210
Journal by e-mail .................................................................................................210
Displaying the Memory Status..........................................................................211
vi
Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File)
Printing Received and Stored Documents .............................................................214
Deleting Received and Stored Documents ............................................................215
....213
Printing a Confidential Document ....................................................................216
Confidential File Report..........................................................................................218
Printing a File Received with Memory Lock.................................................... 219
Personal Boxes ..................................................................................................221
Personal Boxes ......................................................................................................221
Printing Personal Box Documents .........................................................................222
Information Boxes .............................................................................................224
Information Boxes ..................................................................................................224
Storing Documents in Information Boxes...............................................................225
Printing Information Box Documents......................................................................227
Deleting Information Box Documents.....................................................................228
5. Storing a Document
Sending a Stored File ........................................................................................231
Storing a Document ...............................................................................................232
Programming a user name..................................................................................234
Setting a file name...............................................................................................235
Setting a password..............................................................................................235
Sending Stored Documents ...................................................................................236
Specifying documents from the File List..............................................................239
Specifying documents by User Name .................................................................239
Specifying documents by File Name ...................................................................240
Printing Stored Documents ....................................................................................240
Changing Stored Document Information................................................................242
Changing a user name ........................................................................................243
Changing the file name........................................................................................244
Changing the password.......................................................................................244
Deleting a Stored Document ..................................................................................245
6. Fax via Computer
Sending Fax Documents from Computers ...................................................... 247
Before Use .............................................................................................................248
Using the Software.................................................................................................248
LAN-Fax Driver....................................................................................................249
Address Book ......................................................................................................249
LAN-Fax Cover Sheet Editor ............................................................................... 250
Auto Run program ...............................................................................................250
Installing Individual Applications ............................................................................251
Setting LAN-Fax Driver Properties.........................................................................252
Setting print properties ........................................................................................252
Making settings for option configuration..............................................................253
Basic Transmission ................................................................................................254
Specifying a destination using a destination list ..................................................255
Specifying a destination using Address Book......................................................255
Specifying a destination by directly entering a fax number,
Internet Fax destination, or IP-Fax destination..................................................256
vii
Specifying Options .................................................................................................257
To send a fax document at a specific time ..........................................................257
To print a sender stamp.......................................................................................258
To attach a cover sheet ....................................................................................... 258
To specify two-sided printing...............................................................................258
To display preview...............................................................................................258
Saving as files .....................................................................................................259
To store the fax document on the Document Server...........................................259
Checking Transmission Using LAN-Fax Driver......................................................260
Confirming Transmission Results by E-mail ..........................................................260
LAN-Fax Result Report ..........................................................................................261
Printing and Saving ................................................................................................262
Editing Address Book.............................................................................................262
Programming new destinations ...........................................................................263
Editing programmed destinations........................................................................264
Deleting programmed destinations......................................................................264
Using the Machine's Address Book Data in the Destination List of the LAN-Fax
Editing Fax Cover Sheets ......................................................................................265
Creating a cover sheet ........................................................................................266
Attaching a created cover sheet..........................................................................267
Managing Facsimile Functions Using SmartDeviceMonitor for Admin ..................268
LAN-Fax Operation Messages...............................................................................268
....265
Viewing Fax Information Using a Web Browser .............................................269
Viewing, Printing, and Deleting Received Fax Documents Using a Web Image Monitor
Viewing received fax documents using a Web browser ......................................269
Printing fax information using a Web browser.....................................................270
Deleting fax information using a Web browser ....................................................271
Programming Destination Information from Web Browser .....................................271
To edit machine properties already programmed................................................272
To add new receiver ............................................................................................273
...269
Delivering Files Received by Fax .....................................................................274
7. Appendix
Programs ............................................................................................................275
Registering and Changing Keystroke Programs ....................................................275
Registering a priority function using a program...................................................277
Changing a program name..................................................................................278
Deleting a Program ................................................................................................279
Using a Program ....................................................................................................280
Optional Equipment...........................................................................................281
Expansion Memory (32MB: DIMM) ........................................................................281
Extra G3 Interface Unit...........................................................................................281
Specifications.....................................................................................................282
Specifications Required for the Internet Fax Destination Machines.......................284
Maximum Values................................................................................................285
INDEX....................................................................................................... 287
viii
How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these
notes. They can be found in the “Safety Information” section of About This Machine.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the
machine or to property. Be sure to read these notes. They can be found in the
“Safety Information” section of About This Machine.
Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys that appear on the machine's display panel.
{ }
Indicates the names of keys on the machine's control panel.
Names of Major Functions
This machine's major functions are referred to in this manual as follows:
• Internet Fax (by specifying an e-mail address) → Internet Fax
• Internet Fax (by specifying an IPv4 address) → IP-Fax
1
Reading the Display
This section explains how to use control panel and screen-displayed keys.
The display guides you through operations, shows messages, machine status,
and destinations registered in the destination lists.
If you press the {Facsimile} or {Clear Modes} key during operation, the standby
display appears.
Note
❒ This machine automatically returns to standby mode if you do not use the
machine for a certain period of time. You can select the period using the Facsimile Auto Reset Timer in System Settings.
❒ You can have the machine return to default mode after each transmission us-
ing [Scan End Reset] under Gen. Settings/ Adjust in the Facsimile Features
menu.
❒ To manually return to the standby display, do one of the following:
• If you have placed the original in the optional Auto Document Feeder
(ADF) and have not pressed the {Start} key, remove the original.
• If you have not placed an original, press the {Clear Modes} key.
• If you are in User Tools mode, press the {User Tools/Counter} key.
Reference
“System Settings”, General Settings Guide
“Facsimile Features”, General Settings Guide
“Registering Addresses and Users for Facsimile/Scanner Functions”, General Settings Guide
2
Reading the Display Panel and Using Keys
This section explains key functions and messages that appear on the control panel.
Important
❒ To use the Internet Fax or IP-Fax function, the optional HDD unit and print-
er/scanner functions are required.
❖ Initial Display
1. Allows you to select scanning
conditions and sizes.
2. Displays the date and time. Dis-
plays the name, facsimile number of
the destination, and the size of the
original when transmitting.
When user authentication is set, a login
user name appears.
3. Press this button to enter or add
fax numbers, e-mail address, or IPFax destination.
• Internet Fax setting “On”:
• IP-Fax, H.323, SIP setting “On”:
• Internet Fax setting “On” and IP-Fax,
H.323, SIP setting “On”:
AJC002S
4. Displays messages and the ma-
chine status.
5. Displays the entered number of a
destination. When adding destinations using the number keys, press
[Add].
6. Press to display various informa-
tion about transmission.
7. Switches transmission mode be-
tween Memory Transmission and
Immediate Transmission.
8. Displays Quick Operation keys set
for frequently used functions. [TX File
Status] and [RX File Status] are preset.
9. Displays various sending functions.
3
10. Title word keys appear. Allows
you to switch from one page (display)
to another on the destination list.
11. Allows you to search for a destina-
tion by destination name, fax number,
e-mail address or registration number.
Note
❒ The display will differ depending on installed optional units.
❒ You can change Internet Fax setting under E-mail Settings in the Facsimile
Features menu.
❒ You can change IP-Fax settings under IP-Fax Settings in the Facsimile Fea-
tures menu.
Reference
p.9 “Transmission Modes”
p.10 “Switching between Memory Transmission and Immediate Transmission”
p.65 “Switching the titles in the Address Book”
p.73 “Searching for a Destination in the Address Book”
p.107 “Other Transmission Features”
p.183 “Changing/Confirming Communication Information”
12. Appears on Destination keys
programmed as a transfer station.
13. Appears on Destination keys pro-
grammed with a group of destinations.
p.231 “Storing a Document”
“Facsimile Features”, General Settings Guide
“Registering Addresses and Users for Facsimile/Scanner Functions”, General Settings Guide
4
Function List
This section explains various items that can be specified in the Facsimile Features menu.
Press the {User Tools/Counter} key to display the Facsimile Features menu. For
details about the settings, see “Facsimile Features”, General Settings Guide.
❖ Gen. Settings/ Adjust
Function name Description
Memory / Immed. Transmission Switch Specify the Transmission Mode for docu-
ment transmission.
Text Size Priority Specify the character size of your originals
for scanning.
Original Type Priority Specify the type of originals for scanning.
Auto Image Density Use this function to prioritize automatic Im-
age Density for scanning your originals.
Adjust Scan Density Specify the scan density of your originals.
Select Title Use this function for selecting the title to be
shown on the destination list.
Change Initial Mode Select whether contents registered in pro-
gram No.1 are to be used as the initial settings after the power is turned on or the
{Clear Modes} key is pressed.
Adjust Sound Volume Adjust the sound volume during On Hook
Mode and Immediate Transmission.
Program Fax Information Program information to be shown on the dis-
play of the other machine and printed as a
report.
Scan End Reset Use this function to return to the initial set-
tings each time an original is scanned.
TX Stamp Priority Use this function to press a TX stamp.
Line Priority Setting Specify the line type you have.
Program Economy Time Specifying a time for transmission when call
charges are low.
On Hook Mode Release Time Specify a time to cancel On Hook mode after
you transmit using On Hook dialing.
Quick Operation Key Frequently used functions programmed as
Quick Operation keys are shown on the
menu immediately after the power is turned
on.
5
❖ Reception Settings
Function name Description
Switch Reception Mode
Authorized RX Specify whether or not unwanted fax docu-
Forwarding Specify whether or not received fax docu-
RX File Print Qty Specify the number of copies to be printed
2 Sided Print Specify whether or not received fax docu-
RX Reverse Printing
Paper Tray Use this function to print fax documents re-
Specify Tray for Lines Specify a paper tray for each line (telephone,
Checkered Mark Specify whether or not a checkered mark is
Specify the method for receiving fax documents.
ments are to be screened out.
ments are to be forwarded to a programmed
receiver.
for each fax document received.
ments are to be printed on both sides of the
paper.
Specify whether or not received fax documents
are to be printed from the last page received.
ceived from programmed senders and fax
documents from other senders, using different paper trays.
Internet Fax, IP-Fax).
to be printed on the first page of received fax
documents.
Centre Mark Specify whether or not a centre mark is to be
printed halfway down the left side and at the
top centre of each page received.
Print Reception Time Specify whether or not the received date,
time, and file number are printed at the bottom of received fax documents.
❖ E-mail Settings
Function name Description
Internet Fax Settings
Max. E-mail Size When the other party has a limit on the size
SMTP RX File Delivery Settings This function is available on systems that al-
You can select to display or not.
of e-mail messages that can be received, or
sending data heavy e-mail causes problems,
you can make settings to limit the size of sent
e-mail.
low routing of e-mail received via SMTP.
6
❖ IP-Fax Settings
Function name Description
Enable H.323 Specify whether or not H.323 is used for IP-
Fax transmission.
Enable SIP Specify whether or not SIP is used for IP-Fax
transmission.
H.323 Settings Set the IPv4 address and alias telephone
number of the gatekeeper.
SIP Settings Set the SIP server's IPv4 address or host
name, and SIP user name.
Program / Change / Delete Gateway Register, change, or delete the gateway used
for transmission to IP-Fax.
❖ Administrator Tools
Function name Description
Program / Change / Delete Standard Message
Store / Change / Delete Auto Document You can program, change, or delete pages
Program / Change / Delete Scan Size You can program, change, or cancel fre-
Print Journal
Transmission Page Count This function allows you to check the total
Forwarding This function allows you to have documents
Memory Lock RX When you switch Memory Lock on, received
ECM
Parameter Setting User Parameters allow you to customize var-
Use this function to program standard messages to be printed at the top of the first page
of the original.
stored as auto documents.
quently used scan sizes.
The Journal allows you to check a maximum
of the last 50 communications (receptions and
transmissions) performed by the machine.
number of pages transmitted and received.
printed on the machine, and sent to a specified End Receiver.
documents are stored in memory and not
printed automatically.
If part of a transmission fails because of a line
problem, the lost data is automatically resent.
ious settings to suit your needs.
Program Special Sender By programming particular receivers as Spe-
cial Sender in advance, you can have Special
Senders treated differently.
Box Setting The following functions are for delivery and
transfer of documents: Personal Box, Information Box, Transfer Box.
7
Function name Description
Transfer Report For the Requesting Pa rty t o be ab le to r eceive
Transfer Result Reports from the Transfer
Station, the Requesting Party must program
the number of the telephone line that is connected to their own machine.
Program Confidential ID Program a Confidential ID to print a Confi-
dential Reception.
Program Polling ID Program a Polling ID to use the Transfer Re-
quest, Transfer Station, Default ID Polling
Transmission, and Default ID Polling Reception functions.
Program Memory Lock ID Program a Memory Lock ID to be entered be-
fore printing documents when the Memory
Lock function is activated.
Select Dial / Push Phone Use this function to select a line type when
the machine is connected to a G3 analog line.
Reception File Setting Selects whether received documents are
saved on the hard disk to be printed later or
printed immediately without being saved.
Stored RX File User Setting The administrator can be specified for man-
aging documents stored on the machine after
fax documents are received. To specify the
administrator, enter the administrator user
code for managing documents using Web
Image Monitor or DeskTopBinder.
Menu Protect Using Menu Protect, you can prevent unau-
thenticated users from changing the user
tools.
Folder Transfer Result Report You can set whether the Folder Transfer Re-
sult Report is transmitted to the specified email address, when folders are programmed
as the forwarding destinations to which documents are sent from all senders or Special
Senders.
Reference
“Facsimile Features”, General Settings Guide
8
1. Transmission
This section explains basic transmission operations such as specifying a transmission mode or destination.
Transmission Modes
There are two types of transmission:
• Memory Transmission
• Immediate Transmission
Important
❒ It is recommended that you call the receiver and confirm with them when
sending important documents.
❖ Memory Transmission
Transmission starts automatically after the original is stored in memory. This
is convenient when you are in a hurry and want to take the document away
with you. You can also send the same original to several destinations.
❖ Immediate Transmission
Immediately dials the destination number, and while scanning the original,
sends it. It is very convenient when you want to send an original quickly or
when you want to check the destination you are sending to. When using this
type of transmission, the original is not stored in memory. You can only specify one address.
9
1
Transmission
Reference
p.15 “Parallel Memory Transmission”
p.17 “Simultaneous Broadcast”
Switching between Memory Transmission and Immediate Transmission
Check the display to see which mode is currently active. You can change transmission mode by pressing [Immed. TX] or [Memory TX].
Note
❒ You can set the machine to enter Memory Transmission mode or Immediate
Transmission mode right after the power is turned on or the {Clear Modes} key
is pressed, with [Memory / Immed. Transmission Switch] under Gen. Settings/
Adjust. in the Facsimile Features menu.
Reference
“Facsimile Features”, General Settings Guide
10
Transmission Modes
Memory Transmission
Memory transmission mode has standard fax, Internet Fax and IP-Fax.
Important
❒ If there is a power failure (the main power switch is turned off) or the machine
is unplugged for about one hour, all the documents stored in memory are deleted. As soon as the main power switch is turned on, the Power Failure Report is printed to help you identify deleted files. Simply turning off the power
by pressing the operation switch does not delete stored documents. See
“Troubleshooting When Using the Facsimile Function”, Troubleshooting.
❒ If memory is full (0% appears under [Information] on the display), Memory
Transmission is disabled. Use Immediate Transmission instead.
A Make sure that [Memory TX] is selected.
B Place the original.
The original can be placed anytime before the {Start} key is pressed.
1
C Make the scan settings you require.
11
1
Transmission
D Using the number keys or a Destination key, specify a destination.
A fax number, e-mail address and IP-Fax destination can be specified simultaneously.
If you make a mistake, press the {Clear/Stop} key, and then enter the correct
number.
To select a destination from the Address Book, see “Using the Address Book
to Specify Destinations”.
If you do not want to do a broadcast transmission, proceed to step
.
G
E When sending the same original to several destinations (broadcasting),
press [Add] to specify the destinations.
You do not have to press [Add] when adding a destination using the destina-
tion list.
F Specify the next destination.
Pressing switches the destination list between fax number, e-mail address, and IP-Fax destination.
To specify another destination, repeat steps
G Press the {Start} key.
The machine dials the destination. After scanning, the standby display appears.
12
and F.
E
Transmission Modes
Note
❒ If the combined total number of programmed destinations exceeds the
maximum value, only Immediate Transmission is possible.
❒ For the maximum number of destinations you can specify per file, see
“Maximum Values”.
❒ For the maximum number of destinations you can specify for all files (in-
cluding files in memory), see “Maximum Values”.
❒ For the maximum number of documents you can store in memory for
Memory Transmission, see “Maximum Values”.
❒ For the maximum number of pages you can store in memory (using A4
Standard <ITU-T q1 Chart>), see “Maximum Values”.
Reference
p.32 “Placing Originals”
p.43 “Resolution”
p.45 “Original Type”
p.46 “Image Density (Contrast)”
p.52 “Sending Over a Fax Line”
p.55 “Sending by IP-Fax”
p.59 “Sending to an E-mail Address”
1
p.64 “Using the Address Book to Specify Destinations”
p.66 “Specifying Group Destinations”
p.67 “Chain Dial”
p.68 “Redial”
p.285 “Maximum Values”
“Facsimile Features”, General Settings Guide
“Troubleshooting When Using the Facsimile Function”, Troubleshooting
13
Transmission
Sending multiple originals using the exposure glass (Memory Transmission)
Follow these steps to send multiple originals using the exposure glass.
1
A Make sure that [Memory TX] is selected.
B Place the first page of the original face down on the exposure glass.
C Specify a destination.
D Make the scan settings you require.
E Press the {Start} key.
The machine starts scanning.
F Place the next original on the exposure glass within 60 seconds after the ma-
chine has finished scanning the first original.
G Repeat steps
to F for all originals.
D
H Place the last original, and then press [#].
The machine dials the destination and starts transmission.
14
Transmission Modes
Parallel Memory Transmission
This function dials while the original is being scanned.
Standard Memory Transmission stores the original in memory, then dials the
destination. However, Parallel Memory Transmission allows you to confirm the
connection status quickly. In addition, this function scans the original faster than
Immediate Transmission. This is useful when you are in a hurry and need to use
the original for another purpose.
Important
❒ Standard Memory Transmission is used instead of Parallel Memory Trans-
mission in the following cases:
• When the line is busy and could not be connected to
•With Send Later
• When you store an original for Memory Transmission while another com-
munication is in progress
• When two or more destinations are specified
• When you send only an Auto Document
1
• When an original is placed on the exposure glass, and then sent
• When you send documents stored in the Document Server
Note
❒ You can turn this function on or off with the User Parameters (switch 07, bit
2) in the Facsimile Features menu.
❒ Standard Memory Transmission may be used instead of Parallel Memory
Transmission depending on the optional equipment installed if there is not
enough free memory left.
❒ If you use this function, the Memory Storage Report will not be printed.
❒ If the {Clear/Stop} key is pressed, the original jams or memory runs out, Par-
allel Memory Transmission will stop. The Communication Result Report is
printed and files are deleted.
❒ When using Parallel Memory Transmission, only the page number is printed
on the header of the fax, the total number of originals is not automatically
printed.
Reference
“Facsimile Features”, General Settings Guide
15
1
Transmission
Automatic Redial
If a fax document could not be sent because the line was busy or an error occurred during transmission, the line is switched to another at five-minute intervals and redial is attempted up to five times.
If redialing fails after four redials, the machine cancels the transmission and
prints a Communication Result Report or Communication Failure Report.
Note
❒ If there are a large number of files stored in memory, documents might not be
sent in the order they were scanned.
Reference
p.199 “Communication Result Report (Memory Transmission)”
p.201 “Communication Failure Report”
Batch Transmission
If you send a fax document by Memory Transmission and there is another fax
document waiting in memory to be sent to the same destination, that document
is sent along with your original.
Several fax documents can be sent with a single call, thus eliminating the need
for several separate calls. This helps save communication costs and reduce transmission time. Fax documents whose transmission time was set in advance are
sent by batch transmission when that time is reached.
Important
❒ This function is not available with Internet Fax and IP-Fax.
Note
❒ You can turn this function on or off with the User Parameters (switch 14, bit 2)
in the Facsimile Features menu.
❒ The originals to be transmitted at a specific time is sent at that time.
❒ If fax memory is overloaded, documents may not be sent in the order they
were scanned.
Reference
“Facsimile Features”, General Settings Guide
16
Transmission Modes
Dual Access
The machine can scan other documents into memory even while sending a fax
document from memory, receiving a document into memory, or automatically
printing a report. Since the machine starts sending the second document immediately after the current transmission ends, the line is used efficiently.
Note
❒ During Immediate Transmission or when in User Tools mode, the machine
cannot scan an original.
Simultaneous Broadcast
Use this function to send the same original to multiple destinations simultaneously.
To specify multiple destinations, specify the first destination, and then specify
the next destination by pressing [Add].
If you dial several destinations for the same document (broadcasting), the documents are sent in the order in which they were dialed. If the fax document could
not be transmitted, the machine redials that destination after the last destination
specified for broadcasting. For example, if you specify four destinations, A
through D, for broadcasting, and if the lines to destinations A and C are busy,
the machine dials the destinations in the following order: A, B, C, D, A, and C.
To check the transmission progress, print the TX file list.
1
If the optional extra G3 interface unit is installed, you can use the Simultaneous
Broadcast function to send faxes simultaneously on different phone lines.
If you specify a second transmission while broadcasting to several destinations,
faxes are transmitted alternately to each remaining destination in the current
and second broadcast.
For example, if you specify a broadcast to destinations A and B, and then specify
a broadcast to destinations C and D while transmission to destination A is in
progress, the machine sends the faxes in the following order: A, C, B, and then D.
If the previous file and next file are both on standby, these are also sent in the
same order.
Note
❒ To avoid accidentally pressing the wrong Destination key, you can set the
machine so that each time a destination is added using a Destination key,
[Add] must be pressed. Make the setting in User Parameters (switch 17, bit 2)
in the Facsimile Features menu.
Reference
p.51 “Simultaneous Broadcast Using Multiple Line Ports”
p.193 “Printing a List of Files in Memory (Print TX File List)”
“Facsimile Features”, General Settings Guide
17
1
Transmission
If memory runs out while storing an original
If you run out of memory while storing an original (free space reaches 0%), the
message “
scanned pages.
Note
❒ When this happens, only the scanned pages are sent. If you want to delete the
scanned pages and cancel transmission in this case, contact your service representative.
Memory is full. Cannot scan more. Transmitting only
” is displayed. Press [Exit] to transmit stored pages only.
Immediate Transmission
Immediate Transmission is possible with standard fax transmission and IP-Fax
transmission.
Important
❒ Internet Fax is executed in only Memory Transmission that starts transmis-
sion automatically after storing documents in memory. If you specify Immediate Transmission in Internet Fax, the mode is switched to Memory
Transmission while an e-mail address is being entered.
❒ Group cannot be used for Immediate Transmission. You cannot send the
same document to multiple destinations (broadcasting). If you specify broadcast or transmission for a group, the machine changes automatically to Memory Transmission.
A Make sure that [Immed. TX] is selected.
B Place the original.
The original can be placed anytime before the {Start} key is pressed.
18
Transmission Modes
C Select the scan settings you require.
D Using the number keys or a Destination key, specify a destination.
1
If you make a mistake, press the {Clear/Stop} key, and then enter the correct
number.
To select a destination from the Address Book, see “Using the Address Book
to Specify Destinations”.
E Press the {Start} key.
The machine dials a destination.
After transmission, the standby display appears.
Note
❒ Documents are not stored in memory.
Reference
p.32 “Placing Originals”
p.43 “Resolution”
p.45 “Original Type”
p.46 “Image Density (Contrast)”
p.52 “Sending Over a Fax Line”
p.55 “Sending by IP-Fax”
p.64 “Using the Address Book to Specify Destinations”
p.66 “Specifying Group Destinations”
p.67 “Chain Dial”
p.68 “Redial”
19
Transmission
Sending multiple originals using the exposure glass (Immediate Transmission)
Follow these steps to send multiple originals using the exposure glass.
1
A Make sure that [Immed. TX] is selected.
B Place the first page face down on the exposure glass.
C Specify a destination.
D Make the scan settings you require.
E Press the {Start} key.
F Place the next original on the exposure glass within 10 seconds after the ma-
chine has finished scanning the first original.
G Repeat steps
to F for all originals.
D
H Place the last original, and then press [#].
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