Ricoh FAX Option Type 3030, 3030 Operating Instructions Manual

Page 1
FAX Option Type 3030
Facsimile Reference
Transmission
1
Other Transmission Features
2
Reception
3
Operating Instructions
4
Storing a Document
5
Fax via Computer
6
Appendix
7
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Page 2

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be li­able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper­ating the machine.

Notes:

Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.

Caution:

Use of controls or adjustments or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
Page 3

Manuals for This Machine

Refer to the manuals that are relevant to what you want to do with the machine.
Important
Media differ according to manual.
The printed and electronic versions of a manual have the same contents.
Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
manuals as PDF files.
Depending on which country you are in, there may also be html manuals. To
view these manuals, a Web browser must be installed.
About This Machine
Be sure to read the Safety Information in this manual before using the machine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided.
General Settings Guide
Explains User Tools settings, and Address Book procedures such as register­ing fax numbers, e-mail addresses, and user codes. Also refer to this manual for explanations on how to connect the machine.
Troubleshooting
Provides a guide to solving common problems, and explains how to replace paper, toner, and other consumables.
Security Reference
This manual is for administrators of the machine. It explains security func­tions that the administrators can use to protect data from being tampered with, or prevent the machine from unauthorized use. Also refer to this manual for the procedures for registering administrators, as well as setting user and administrator authentication.
Copy/Document Server Reference
Explains Copier and Document Server functions and operations. Also refer to this manual for explanations on how to place originals.
Facsimile Reference
Explains Facsimile functions and operations.
Printer Reference
Explains Printer functions and operations.
Scanner Reference
Explains Scanner functions and operations.
i
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Network Guide
Explains how to configure and operate the machine in a network environ­ment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine.
Other manuals
• Manuals for This Machine
•Safety Information
• Quick Reference Copy Guide
• Quick Reference Fax Guide
• Quick Reference Printer Guide
• Quick Reference Scanner Guide
• PostScript3 Supplement
•UNIX Supplement
• Manuals for DeskTopBinder Lite
• DeskTopBinder Lite Setup Guide
• DeskTopBinder Introduction Guide
•Auto Document Link Guide
Note
Manuals provided are specific to machine types.
For “UNIX Supplement”, please visit our Web site or consult an authorized
dealer.
“PostScript3 Supplement” and “UNIX Supplement” include descriptions of
functions and settings that might not be available on this machine.
The following software products are referred to using general names:
Product name General name
*1
DeskTopBinder Lite and DeskTopBinder Professional
*1
ScanRouter EX Professional
*1
prise
*1
Optional
and ScanRouter EX Enter-
DeskTopBinder
the ScanRouter delivery software
ii
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TABLE OF CONTENTS

Manuals for This Machine ......................................................................................i
How to Read This Manual .....................................................................................1
Symbols .....................................................................................................................1
Names of Major Functions .........................................................................................1
Reading the Display...............................................................................................2
Reading the Display Panel and Using Keys...............................................................3
Function List ..........................................................................................................5
1. Transmission
Transmission Modes .............................................................................................9
Switching between Memory Transmission and Immediate Transmission................10
Memory Transmission..............................................................................................11
Sending multiple originals using the exposure glass (Memory Transmission) ......14
Parallel Memory Transmission ..............................................................................15
Automatic Redial ...................................................................................................16
Batch Transmission...............................................................................................16
Dual Access...........................................................................................................17
Simultaneous Broadcast........................................................................................17
If memory runs out while storing an original..........................................................18
Immediate Transmission ..........................................................................................18
Sending multiple originals using the exposure glass (Immediate Transmission)
Checking the Transmission Settings........................................................................21
IP-Fax Functions ..................................................................................................22
Terminology .............................................................................................................24
Notes on Using IP-Fax .............................................................................................25
Functions Not Available for IP-Fax Transmission ....................................................25
Internet Fax Functions ........................................................................................26
Notes on Using Internet Fax ....................................................................................28
Functions Not Available by E-mail Transmission .....................................................29
Functions Not Available by E-mail Reception ..........................................................29
E-mail Subject ..........................................................................................................30
T.37 Full Mode .........................................................................................................31
Placing Originals..................................................................................................32
Setting a Scan Area .................................................................................................34
Auto Detect............................................................................................................35
Regular..................................................................................................................36
Area.......................................................................................................................37
Acceptable Original Sizes ........................................................................................38
Paper Size and Scanned Area.................................................................................39
Original Sizes Difficult to Detect...............................................................................41
Transmission with Image Rotation ...........................................................................42
Scan Settings .......................................................................................................43
Resolution ................................................................................................................43
Original Type............................................................................................................45
JBIG Transmission ................................................................................................46
Image Density (Contrast) .........................................................................................46
Mixing Scan Settings for a Multiple Page Original ...................................................48
Changing the Line Port .......................................................................................49
Simultaneous Broadcast Using Multiple Line Ports .................................................51
...20
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Specifying a Destination .....................................................................................52
Sending Over a Fax Line .........................................................................................52
Entering a pause ...................................................................................................53
Entering a tone ......................................................................................................54
Sending by IP-Fax....................................................................................................55
Regarding IP-Fax destinations ..............................................................................57
Sending to an E-mail Address..................................................................................59
Bypassing the SMTP server..................................................................................62
Using the Address Book to Specify Destinations.....................................................64
Switching the titles in the Address Book................................................................65
Specifying Group Destinations.................................................................................66
Chain Dial.................................................................................................................67
Redial .......................................................................................................................68
Programming Destinations in the Address Book .............................................70
Registering Entered Destinations to the Address Book ...........................................72
Searching for a Destination in the Address Book ............................................73
Search by Destination Name ...................................................................................74
Search by Fax Number ............................................................................................76
Search by E-mail Address........................................................................................78
Search by IP-Fax Destination ..................................................................................80
Search by LDAP Server ...........................................................................................81
Search by Registration Number ...............................................................................84
On Hook Dial ........................................................................................................85
External Telephone On Hook Dial............................................................................86
Manual Dial ...........................................................................................................87
Advanced Features..............................................................................................89
Setting SUB Codes for Transmission.......................................................................89
Setting a password................................................................................................90
Setting SEP Codes for Reception ............................................................................91
Entering a password..............................................................................................93
Transfer Request .....................................................................................................93
With transfer requests set in the System Settings menu.......................................97
Setting multistep transfer.......................................................................................98
Canceling a Transmission ..................................................................................99
Before the Original Is Scanned ................................................................................99
While the Original Is Being Scanned........................................................................99
While the Original Is Being Transmitted.................................................................100
Before the Transmission Is Started........................................................................102
Confirming a Transmission ..............................................................................104
Checking the Storage Result (Memory Storage Report)................................105
2. Other Transmission Features
Sending at a Specific Time (Send Later) .........................................................107
Sender Settings..................................................................................................109
Priority Transmission ........................................................................................113
Confidential Transmission................................................................................115
Polling Transmission.........................................................................................118
Polling Transmission Clear Report.........................................................................121
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Polling Reception...............................................................................................122
Polling Reception Reserve Report .........................................................................124
Polling Reception Result Report ............................................................................125
Sub Transmission Mode ...................................................................................126
Book Fax ................................................................................................................126
Two-Sided Transmission (Double-Sided Transmission) ........................................128
E-mail Options........................................................................................................130
Entering the subject.............................................................................................130
Entering the text ..................................................................................................133
Requesting a reception notice.............................................................................135
Setting an e-mail destination as a BCC...............................................................137
Standard Message Stamp......................................................................................138
Sending an Auto Document ...................................................................................139
Printing documents stored as Auto Documents ..................................................141
Stamp.....................................................................................................................142
Transmission Options ............................................................................................143
Fax Header Print .................................................................................................144
Label Insertion ..................................................................................................... 145
Reduced Image Transmission.............................................................................147
Auto Reduce........................................................................................................148
Default ID Transmission ......................................................................................149
3. Reception
Types of Reception............................................................................................151
Immediate Reception .............................................................................................151
Memory Reception .................................................................................................152
Substitute Reception ..............................................................................................153
Receiving documents unconditionally .................................................................154
Receiving documents according to parameter-specified settings .......................154
Reception Modes ...............................................................................................156
Manual Reception ..................................................................................................156
Auto Reception.......................................................................................................156
Switching the Reception Mode...............................................................................157
Receiving Internet Fax Documents .................................................................. 158
Auto E-mail Reception ...........................................................................................158
Manual E-mail Reception .......................................................................................159
Received Images ...................................................................................................159
Reception Functions .........................................................................................161
Transfer Station......................................................................................................161
Multistep transfer.................................................................................................162
Sending the Transfer Result Report....................................................................162
Transfer Result Report ........................................................................................163
Transfer Result Report (transfer request by e-mail) ............................................163
Forwarding Received Documents ..........................................................................164
Routing Received Documents with SUB Code ......................................................165
Transferring Received Documents.........................................................................166
SMTP Reception Using Internet Fax......................................................................166
Routing e-mail received via SMTP ......................................................................167
JBIG Reception ......................................................................................................168
Auto Fax Reception Power-Up...............................................................................169
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Printing Options.................................................................................................170
Print Completion Beep ...........................................................................................170
Checkered Mark.....................................................................................................170
Centre Mark ...........................................................................................................171
Reception Time ......................................................................................................171
Two-Sided Printing.................................................................................................172
180-degree rotation printing ................................................................................173
Multi-Copy Reception.............................................................................................173
Image Rotation.......................................................................................................174
Combine Two Originals..........................................................................................175
Page Separation and Length Reduction ................................................................176
Reverse Order Printing ..........................................................................................177
Page Reduction......................................................................................................177
TSI Print (Transmitting Subscriber Identification Print) ..........................................178
If There Is No Paper of the Correct Size ................................................................178
Setting priority trays.............................................................................................179
Just size printing..................................................................................................179
Having incoming documents printed on paper from the bypass tray................... 180
Where Incoming Documents Are Delivered - Output Tray.....................................181
Specifying tray for lines .......................................................................................181
Tray Shift .............................................................................................................181
4. Changing/Confirming Communication Information
Changing the Settings of Files in Memory ......................................................183
Deleting a Destination from a Simultaneous Broadcast.........................................184
Adding a Destination ..............................................................................................186
Changing the Transmission Time ..........................................................................188
Changing the SMTP Server Setting .......................................................................189
Printing a File from Memory .............................................................................191
Printing a List of Files in Memory (Print TX File List).....................................193
Resending a File ................................................................................................194
Checking the Transmission Result (TX File Status).......................................196
Confirming on Display ............................................................................................196
Confirming by Report .............................................................................................197
Confirming by E-mail..............................................................................................198
Confirming by Report and E-mail ...........................................................................199
Communication Result Report (Memory Transmission) ........................................199
Immediate TX Result Report (Immediate Transmission) .......................................200
Communication Failure Report ..............................................................................201
Checking the Reception Result (RX File Status) ............................................202
Confirming on Display ............................................................................................202
Confirming by Report .............................................................................................203
Journal.................................................................................................................203
Print Journal.......................................................................................................204
Printing the Journal ................................................................................................204
All.........................................................................................................................205
Print per File No...................................................................................................206
Print per User ......................................................................................................207
Journal ...................................................................................................................208
Transmitting Journal by E-mail...............................................................................210
Journal by e-mail .................................................................................................210
Displaying the Memory Status..........................................................................211
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Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File)
Printing Received and Stored Documents .............................................................214
Deleting Received and Stored Documents ............................................................215
....213
Printing a Confidential Document ....................................................................216
Confidential File Report..........................................................................................218
Printing a File Received with Memory Lock.................................................... 219
Personal Boxes ..................................................................................................221
Personal Boxes ......................................................................................................221
Printing Personal Box Documents .........................................................................222
Information Boxes .............................................................................................224
Information Boxes ..................................................................................................224
Storing Documents in Information Boxes...............................................................225
Printing Information Box Documents......................................................................227
Deleting Information Box Documents.....................................................................228
5. Storing a Document
Sending a Stored File ........................................................................................231
Storing a Document ...............................................................................................232
Programming a user name..................................................................................234
Setting a file name...............................................................................................235
Setting a password..............................................................................................235
Sending Stored Documents ...................................................................................236
Specifying documents from the File List..............................................................239
Specifying documents by User Name .................................................................239
Specifying documents by File Name ...................................................................240
Printing Stored Documents ....................................................................................240
Changing Stored Document Information................................................................242
Changing a user name ........................................................................................243
Changing the file name........................................................................................244
Changing the password.......................................................................................244
Deleting a Stored Document ..................................................................................245
6. Fax via Computer
Sending Fax Documents from Computers ...................................................... 247
Before Use .............................................................................................................248
Using the Software.................................................................................................248
LAN-Fax Driver....................................................................................................249
Address Book ......................................................................................................249
LAN-Fax Cover Sheet Editor ............................................................................... 250
Auto Run program ...............................................................................................250
Installing Individual Applications ............................................................................251
Setting LAN-Fax Driver Properties.........................................................................252
Setting print properties ........................................................................................252
Making settings for option configuration..............................................................253
Basic Transmission ................................................................................................254
Specifying a destination using a destination list ..................................................255
Specifying a destination using Address Book......................................................255
Specifying a destination by directly entering a fax number,
Internet Fax destination, or IP-Fax destination..................................................256
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Specifying Options .................................................................................................257
To send a fax document at a specific time ..........................................................257
To print a sender stamp.......................................................................................258
To attach a cover sheet ....................................................................................... 258
To specify two-sided printing...............................................................................258
To display preview...............................................................................................258
Saving as files .....................................................................................................259
To store the fax document on the Document Server...........................................259
Checking Transmission Using LAN-Fax Driver......................................................260
Confirming Transmission Results by E-mail ..........................................................260
LAN-Fax Result Report ..........................................................................................261
Printing and Saving ................................................................................................262
Editing Address Book.............................................................................................262
Programming new destinations ...........................................................................263
Editing programmed destinations........................................................................264
Deleting programmed destinations......................................................................264
Using the Machine's Address Book Data in the Destination List of the LAN-Fax
Editing Fax Cover Sheets ......................................................................................265
Creating a cover sheet ........................................................................................266
Attaching a created cover sheet..........................................................................267
Managing Facsimile Functions Using SmartDeviceMonitor for Admin ..................268
LAN-Fax Operation Messages...............................................................................268
....265
Viewing Fax Information Using a Web Browser .............................................269
Viewing, Printing, and Deleting Received Fax Documents Using a Web Image Monitor
Viewing received fax documents using a Web browser ......................................269
Printing fax information using a Web browser.....................................................270
Deleting fax information using a Web browser ....................................................271
Programming Destination Information from Web Browser .....................................271
To edit machine properties already programmed................................................272
To add new receiver ............................................................................................273
...269
Delivering Files Received by Fax .....................................................................274
7. Appendix
Programs ............................................................................................................275
Registering and Changing Keystroke Programs ....................................................275
Registering a priority function using a program...................................................277
Changing a program name..................................................................................278
Deleting a Program ................................................................................................279
Using a Program ....................................................................................................280
Optional Equipment...........................................................................................281
Expansion Memory (32MB: DIMM) ........................................................................281
Extra G3 Interface Unit...........................................................................................281
Specifications.....................................................................................................282
Specifications Required for the Internet Fax Destination Machines.......................284
Maximum Values................................................................................................285
INDEX....................................................................................................... 287
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How to Read This Manual

Symbols

This manual uses the following symbols:
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Machine.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read these notes. They can be found in the “Safety Information” section of About This Machine.
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine's functions, and instruc­tions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find fur­ther relevant information.
[ ]
Indicates the names of keys that appear on the machine's display panel.
{ }
Indicates the names of keys on the machine's control panel.

Names of Major Functions

This machine's major functions are referred to in this manual as follows:
• Internet Fax (by specifying an e-mail address) Internet Fax
• Internet Fax (by specifying an IPv4 address) IP-Fax
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Reading the Display

This section explains how to use control panel and screen-displayed keys.
The display guides you through operations, shows messages, machine status, and destinations registered in the destination lists.
If you press the {Facsimile} or {Clear Modes} key during operation, the standby display appears.
Note
This machine automatically returns to standby mode if you do not use the
machine for a certain period of time. You can select the period using the Fac­simile Auto Reset Timer in System Settings.
You can have the machine return to default mode after each transmission us-
ing [Scan End Reset] under Gen. Settings/ Adjust in the Facsimile Features menu.
To manually return to the standby display, do one of the following:
• If you have placed the original in the optional Auto Document Feeder
(ADF) and have not pressed the {Start} key, remove the original.
• If you have not placed an original, press the {Clear Modes} key.
• If you are in User Tools mode, press the {User Tools/Counter} key.
Reference
“System Settings”, General Settings Guide
“Facsimile Features”, General Settings Guide
“Registering Addresses and Users for Facsimile/Scanner Functions”, Gener­al Settings Guide
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Reading the Display Panel and Using Keys

This section explains key functions and messages that appear on the control panel.
Important
To use the Internet Fax or IP-Fax function, the optional HDD unit and print-
er/scanner functions are required.
Initial Display
1. Allows you to select scanning
conditions and sizes.
2. Displays the date and time. Dis-
plays the name, facsimile number of the destination, and the size of the original when transmitting.
When user authentication is set, a login user name appears.
3. Press this button to enter or add
fax numbers, e-mail address, or IP­Fax destination.
• Internet Fax setting “On”:
• IP-Fax, H.323, SIP setting “On”:
• Internet Fax setting “On” and IP-Fax, H.323, SIP setting “On”:
AJC002S
4. Displays messages and the ma-
chine status.
5. Displays the entered number of a
destination. When adding destina­tions using the number keys, press [Add].
6. Press to display various informa-
tion about transmission.
7. Switches transmission mode be-
tween Memory Transmission and Immediate Transmission.
8. Displays Quick Operation keys set
for frequently used functions. [TX File Status] and [RX File Status] are preset.
9. Displays various sending functions.
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Page 14
10. Title word keys appear. Allows
you to switch from one page (display) to another on the destination list.
11. Allows you to search for a destina-
tion by destination name, fax number, e-mail address or registration number.
Note
The display will differ depending on installed optional units.
You can change Internet Fax setting under E-mail Settings in the Facsimile
Features menu.
You can change IP-Fax settings under IP-Fax Settings in the Facsimile Fea-
tures menu.
Reference
p.9 “Transmission Modes”
p.10 “Switching between Memory Transmission and Immediate Transmis­sion”
p.65 “Switching the titles in the Address Book”
p.73 “Searching for a Destination in the Address Book”
p.107 “Other Transmission Features”
p.183 “Changing/Confirming Communication Information”
12. Appears on Destination keys
programmed as a transfer station.
13. Appears on Destination keys pro-
grammed with a group of destinations.
p.231 “Storing a Document”
“Facsimile Features”, General Settings Guide
“Registering Addresses and Users for Facsimile/Scanner Functions”, Gener­al Settings Guide
4
Page 15

Function List

This section explains various items that can be specified in the Facsimile Fea­tures menu.
Press the {User Tools/Counter} key to display the Facsimile Features menu. For details about the settings, see “Facsimile Features”, General Settings Guide.
Gen. Settings/ Adjust
Function name Description
Memory / Immed. Transmission Switch Specify the Transmission Mode for docu-
ment transmission.
Text Size Priority Specify the character size of your originals
for scanning.
Original Type Priority Specify the type of originals for scanning.
Auto Image Density Use this function to prioritize automatic Im-
age Density for scanning your originals.
Adjust Scan Density Specify the scan density of your originals.
Select Title Use this function for selecting the title to be
shown on the destination list.
Change Initial Mode Select whether contents registered in pro-
gram No.1 are to be used as the initial set­tings after the power is turned on or the {Clear Modes} key is pressed.
Adjust Sound Volume Adjust the sound volume during On Hook
Mode and Immediate Transmission.
Program Fax Information Program information to be shown on the dis-
play of the other machine and printed as a report.
Scan End Reset Use this function to return to the initial set-
tings each time an original is scanned.
TX Stamp Priority Use this function to press a TX stamp.
Line Priority Setting Specify the line type you have.
Program Economy Time Specifying a time for transmission when call
charges are low.
On Hook Mode Release Time Specify a time to cancel On Hook mode after
you transmit using On Hook dialing.
Quick Operation Key Frequently used functions programmed as
Quick Operation keys are shown on the menu immediately after the power is turned on.
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Page 16
Reception Settings
Function name Description
Switch Reception Mode
Authorized RX Specify whether or not unwanted fax docu-
Forwarding Specify whether or not received fax docu-
RX File Print Qty Specify the number of copies to be printed
2 Sided Print Specify whether or not received fax docu-
RX Reverse Printing
Paper Tray Use this function to print fax documents re-
Specify Tray for Lines Specify a paper tray for each line (telephone,
Checkered Mark Specify whether or not a checkered mark is
Specify the method for receiving fax documents.
ments are to be screened out.
ments are to be forwarded to a programmed receiver.
for each fax document received.
ments are to be printed on both sides of the paper.
Specify whether or not received fax documents are to be printed from the last page received.
ceived from programmed senders and fax documents from other senders, using differ­ent paper trays.
Internet Fax, IP-Fax).
to be printed on the first page of received fax documents.
Centre Mark Specify whether or not a centre mark is to be
printed halfway down the left side and at the top centre of each page received.
Print Reception Time Specify whether or not the received date,
time, and file number are printed at the bot­tom of received fax documents.
E-mail Settings
Function name Description
Internet Fax Settings
Max. E-mail Size When the other party has a limit on the size
SMTP RX File Delivery Settings This function is available on systems that al-
You can select to display or not.
of e-mail messages that can be received, or sending data heavy e-mail causes problems, you can make settings to limit the size of sent e-mail.
low routing of e-mail received via SMTP.
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IP-Fax Settings
Function name Description
Enable H.323 Specify whether or not H.323 is used for IP-
Fax transmission.
Enable SIP Specify whether or not SIP is used for IP-Fax
transmission.
H.323 Settings Set the IPv4 address and alias telephone
number of the gatekeeper.
SIP Settings Set the SIP server's IPv4 address or host
name, and SIP user name.
Program / Change / Delete Gateway Register, change, or delete the gateway used
for transmission to IP-Fax.
Administrator Tools
Function name Description
Program / Change / Delete Standard Mes­sage
Store / Change / Delete Auto Document You can program, change, or delete pages
Program / Change / Delete Scan Size You can program, change, or cancel fre-
Print Journal
Transmission Page Count This function allows you to check the total
Forwarding This function allows you to have documents
Memory Lock RX When you switch Memory Lock on, received
ECM
Parameter Setting User Parameters allow you to customize var-
Use this function to program standard mes­sages to be printed at the top of the first page of the original.
stored as auto documents.
quently used scan sizes.
The Journal allows you to check a maximum of the last 50 communications (receptions and transmissions) performed by the machine.
number of pages transmitted and received.
printed on the machine, and sent to a speci­fied End Receiver.
documents are stored in memory and not printed automatically.
If part of a transmission fails because of a line problem, the lost data is automatically resent.
ious settings to suit your needs.
Program Special Sender By programming particular receivers as Spe-
cial Sender in advance, you can have Special Senders treated differently.
Box Setting The following functions are for delivery and
transfer of documents: Personal Box, Infor­mation Box, Transfer Box.
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Function name Description
Transfer Report For the Requesting Pa rty t o be ab le to r eceive
Transfer Result Reports from the Transfer Station, the Requesting Party must program the number of the telephone line that is con­nected to their own machine.
Program Confidential ID Program a Confidential ID to print a Confi-
dential Reception.
Program Polling ID Program a Polling ID to use the Transfer Re-
quest, Transfer Station, Default ID Polling Transmission, and Default ID Polling Recep­tion functions.
Program Memory Lock ID Program a Memory Lock ID to be entered be-
fore printing documents when the Memory Lock function is activated.
Select Dial / Push Phone Use this function to select a line type when
the machine is connected to a G3 analog line.
Reception File Setting Selects whether received documents are
saved on the hard disk to be printed later or printed immediately without being saved.
Stored RX File User Setting The administrator can be specified for man-
aging documents stored on the machine after fax documents are received. To specify the administrator, enter the administrator user code for managing documents using Web Image Monitor or DeskTopBinder.
Menu Protect Using Menu Protect, you can prevent unau-
thenticated users from changing the user tools.
Folder Transfer Result Report You can set whether the Folder Transfer Re-
sult Report is transmitted to the specified e­mail address, when folders are programmed as the forwarding destinations to which doc­uments are sent from all senders or Special Senders.
Reference
“Facsimile Features”, General Settings Guide
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Page 19

1. Transmission

This section explains basic transmission operations such as specifying a trans­mission mode or destination.

Transmission Modes

There are two types of transmission:
• Memory Transmission
• Immediate Transmission
Important
It is recommended that you call the receiver and confirm with them when
sending important documents.
Memory Transmission
Transmission starts automatically after the original is stored in memory. This is convenient when you are in a hurry and want to take the document away with you. You can also send the same original to several destinations.
Immediate Transmission
Immediately dials the destination number, and while scanning the original, sends it. It is very convenient when you want to send an original quickly or when you want to check the destination you are sending to. When using this type of transmission, the original is not stored in memory. You can only spec­ify one address.
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1
Transmission
Reference
p.15 “Parallel Memory Transmission”
p.17 “Simultaneous Broadcast”

Switching between Memory Transmission and Immediate Transmission

Check the display to see which mode is currently active. You can change trans­mission mode by pressing [Immed. TX] or [Memory TX].
Note
You can set the machine to enter Memory Transmission mode or Immediate
Transmission mode right after the power is turned on or the {Clear Modes} key is pressed, with [Memory / Immed. Transmission Switch] under Gen. Settings/ Adjust. in the Facsimile Features menu.
Reference
“Facsimile Features”, General Settings Guide
10
Page 21
Transmission Modes

Memory Transmission

Memory transmission mode has standard fax, Internet Fax and IP-Fax.
Important
If there is a power failure (the main power switch is turned off) or the machine
is unplugged for about one hour, all the documents stored in memory are de­leted. As soon as the main power switch is turned on, the Power Failure Re­port is printed to help you identify deleted files. Simply turning off the power by pressing the operation switch does not delete stored documents. See “Troubleshooting When Using the Facsimile Function”, Troubleshooting.
If memory is full (0% appears under [Information] on the display), Memory
Transmission is disabled. Use Immediate Transmission instead.
A Make sure that [Memory TX] is selected.
B Place the original.
The original can be placed anytime before the {Start} key is pressed.
1
C Make the scan settings you require.
11
Page 22
1
Transmission
D Using the number keys or a Destination key, specify a destination.
A fax number, e-mail address and IP-Fax destination can be specified simultaneously.
If you make a mistake, press the {Clear/Stop} key, and then enter the correct number.
To select a destination from the Address Book, see “Using the Address Book to Specify Destinations”.
If you do not want to do a broadcast transmission, proceed to step
.
G
E When sending the same original to several destinations (broadcasting),
press [Add] to specify the destinations.
You do not have to press [Add] when adding a destination using the destina- tion list.
F Specify the next destination.
Pressing switches the destination list between fax number, e-mail ad­dress, and IP-Fax destination.
To specify another destination, repeat steps
G Press the {Start} key.
The machine dials the destination. After scanning, the standby display appears.
12
and F.
E
Page 23
Transmission Modes
Note
If the combined total number of programmed destinations exceeds the
maximum value, only Immediate Transmission is possible.
For the maximum number of destinations you can specify per file, see
“Maximum Values”.
For the maximum number of destinations you can specify for all files (in-
cluding files in memory), see “Maximum Values”.
For the maximum number of documents you can store in memory for
Memory Transmission, see “Maximum Values”.
For the maximum number of pages you can store in memory (using A4
Standard <ITU-T q1 Chart>), see “Maximum Values”.
Reference
p.32 “Placing Originals”
p.43 “Resolution”
p.45 “Original Type”
p.46 “Image Density (Contrast)”
p.52 “Sending Over a Fax Line”
p.55 “Sending by IP-Fax”
p.59 “Sending to an E-mail Address”
1
p.64 “Using the Address Book to Specify Destinations”
p.66 “Specifying Group Destinations”
p.67 “Chain Dial”
p.68 “Redial”
p.285 “Maximum Values”
“Facsimile Features”, General Settings Guide
“Troubleshooting When Using the Facsimile Function”, Troubleshooting
13
Page 24
Transmission
Sending multiple originals using the exposure glass (Memory Transmission)
Follow these steps to send multiple originals using the exposure glass.
1
A Make sure that [Memory TX] is selected. B Place the first page of the original face down on the exposure glass. C Specify a destination. D Make the scan settings you require. E Press the {Start} key.
The machine starts scanning.
F Place the next original on the exposure glass within 60 seconds after the ma-
chine has finished scanning the first original.
G Repeat steps
to F for all originals.
D
H Place the last original, and then press [#].
The machine dials the destination and starts transmission.
14
Page 25
Transmission Modes
Parallel Memory Transmission
This function dials while the original is being scanned.
Standard Memory Transmission stores the original in memory, then dials the destination. However, Parallel Memory Transmission allows you to confirm the connection status quickly. In addition, this function scans the original faster than Immediate Transmission. This is useful when you are in a hurry and need to use the original for another purpose.
Important
Standard Memory Transmission is used instead of Parallel Memory Trans-
mission in the following cases:
• When the line is busy and could not be connected to
•With Send Later
• When you store an original for Memory Transmission while another com-
munication is in progress
• When two or more destinations are specified
• When you send only an Auto Document
1
• When an original is placed on the exposure glass, and then sent
• When you send documents stored in the Document Server
Note
You can turn this function on or off with the User Parameters (switch 07, bit
2) in the Facsimile Features menu.
Standard Memory Transmission may be used instead of Parallel Memory
Transmission depending on the optional equipment installed if there is not enough free memory left.
If you use this function, the Memory Storage Report will not be printed.If the {Clear/Stop} key is pressed, the original jams or memory runs out, Par-
allel Memory Transmission will stop. The Communication Result Report is printed and files are deleted.
When using Parallel Memory Transmission, only the page number is printed
on the header of the fax, the total number of originals is not automatically printed.
Reference
“Facsimile Features”, General Settings Guide
15
Page 26
1
Transmission
Automatic Redial
If a fax document could not be sent because the line was busy or an error oc­curred during transmission, the line is switched to another at five-minute inter­vals and redial is attempted up to five times.
If redialing fails after four redials, the machine cancels the transmission and prints a Communication Result Report or Communication Failure Report.
Note
If there are a large number of files stored in memory, documents might not be
sent in the order they were scanned.
Reference
p.199 “Communication Result Report (Memory Transmission)”
p.201 “Communication Failure Report”
Batch Transmission
If you send a fax document by Memory Transmission and there is another fax document waiting in memory to be sent to the same destination, that document is sent along with your original.
Several fax documents can be sent with a single call, thus eliminating the need for several separate calls. This helps save communication costs and reduce trans­mission time. Fax documents whose transmission time was set in advance are sent by batch transmission when that time is reached.
Important
This function is not available with Internet Fax and IP-Fax.
Note
You can turn this function on or off with the User Parameters (switch 14, bit 2)
in the Facsimile Features menu.
The originals to be transmitted at a specific time is sent at that time.
If fax memory is overloaded, documents may not be sent in the order they
were scanned.
Reference
“Facsimile Features”, General Settings Guide
16
Page 27
Transmission Modes
Dual Access
The machine can scan other documents into memory even while sending a fax document from memory, receiving a document into memory, or automatically printing a report. Since the machine starts sending the second document imme­diately after the current transmission ends, the line is used efficiently.
Note
During Immediate Transmission or when in User Tools mode, the machine
cannot scan an original.
Simultaneous Broadcast
Use this function to send the same original to multiple destinations simultane­ously.
To specify multiple destinations, specify the first destination, and then specify the next destination by pressing [Add].
If you dial several destinations for the same document (broadcasting), the docu­ments are sent in the order in which they were dialed. If the fax document could not be transmitted, the machine redials that destination after the last destination specified for broadcasting. For example, if you specify four destinations, A through D, for broadcasting, and if the lines to destinations A and C are busy, the machine dials the destinations in the following order: A, B, C, D, A, and C.
To check the transmission progress, print the TX file list.
1
If the optional extra G3 interface unit is installed, you can use the Simultaneous Broadcast function to send faxes simultaneously on different phone lines.
If you specify a second transmission while broadcasting to several destinations, faxes are transmitted alternately to each remaining destination in the current and second broadcast.
For example, if you specify a broadcast to destinations A and B, and then specify a broadcast to destinations C and D while transmission to destination A is in progress, the machine sends the faxes in the following order: A, C, B, and then D.
If the previous file and next file are both on standby, these are also sent in the same order.
Note
To avoid accidentally pressing the wrong Destination key, you can set the
machine so that each time a destination is added using a Destination key, [Add] must be pressed. Make the setting in User Parameters (switch 17, bit 2) in the Facsimile Features menu.
Reference
p.51 “Simultaneous Broadcast Using Multiple Line Ports”
p.193 “Printing a List of Files in Memory (Print TX File List)”
“Facsimile Features”, General Settings Guide
17
Page 28
1
Transmission
If memory runs out while storing an original
If you run out of memory while storing an original (free space reaches 0%), the message “
scanned pages.
Note
When this happens, only the scanned pages are sent. If you want to delete the
scanned pages and cancel transmission in this case, contact your service rep­resentative.
Memory is full. Cannot scan more. Transmitting only
” is displayed. Press [Exit] to transmit stored pages only.

Immediate Transmission

Immediate Transmission is possible with standard fax transmission and IP-Fax transmission.
Important
Internet Fax is executed in only Memory Transmission that starts transmis-
sion automatically after storing documents in memory. If you specify Imme­diate Transmission in Internet Fax, the mode is switched to Memory Transmission while an e-mail address is being entered.
Group cannot be used for Immediate Transmission. You cannot send the
same document to multiple destinations (broadcasting). If you specify broad­cast or transmission for a group, the machine changes automatically to Mem­ory Transmission.
A Make sure that [Immed. TX] is selected.
B Place the original.
The original can be placed anytime before the {Start} key is pressed.
18
Page 29
Transmission Modes
C Select the scan settings you require.
D Using the number keys or a Destination key, specify a destination.
1
If you make a mistake, press the {Clear/Stop} key, and then enter the correct number.
To select a destination from the Address Book, see “Using the Address Book to Specify Destinations”.
E Press the {Start} key.
The machine dials a destination.
After transmission, the standby display appears.
Note
Documents are not stored in memory.
Reference
p.32 “Placing Originals”
p.43 “Resolution”
p.45 “Original Type”
p.46 “Image Density (Contrast)”
p.52 “Sending Over a Fax Line”
p.55 “Sending by IP-Fax”
p.64 “Using the Address Book to Specify Destinations”
p.66 “Specifying Group Destinations”
p.67 “Chain Dial”
p.68 “Redial”
19
Page 30
Transmission
Sending multiple originals using the exposure glass (Immediate Transmission)
Follow these steps to send multiple originals using the exposure glass.
1
A Make sure that [Immed. TX] is selected. B Place the first page face down on the exposure glass. C Specify a destination. D Make the scan settings you require. E Press the {Start} key. F Place the next original on the exposure glass within 10 seconds after the ma-
chine has finished scanning the first original.
G Repeat steps
to F for all originals.
D
H Place the last original, and then press [#].
20
Page 31
Transmission Modes

Checking the Transmission Settings

On this screen you can check the destination, transmission mode, and other transmission settings before transmitting.
A Press the {Check Modes} key, and then check the transmission settings.
ZLBS040E
The following display appears.
1
B After checking the settings on the display, press the {Check Modes} key.
The display before the {Check Modes} key was pressed appears.
21
Page 32
1
Transmission

IP-Fax Functions

The IP-Fax function sends or receives documents between two facsimiles direct­ly via a TCP/IP network.
This function has the following advantages and is suitable for communication within the same LAN:
• Reducing communication costs
• Communicating between IP-Faxes at higher speed than by standard fax
IP-Fax uses SIP and H.323 as the network protocol.
Specify an IPv4 address or host name instead of a fax number for sending. When using a gatekeeper, specify its alias telephone number. Specify addresses of the gatekeeper or SIP server (proxy server, register server, redirect server) as appro­priate in IP-Fax Settings in the Facsimile Features menu.
When using a SIP server, you can send by specifying SIP user name.
You can also transmit to a G3 facsimile connected to the public switched tele­phone network (PSTN) via a gateway (T.38-compliant).
You can receive IP-Faxes in the same manner as standard faxes.
22
Page 33
IP-Fax Functions
1
ALT001S
Important
The optional HDD unit and printer/scanner functions are required.
To use IP-Fax functions, this machine must be connected to a LAN and set up
correctly under IP-Fax Settings in the Facsimile Features menu.
The facsimile function of this machine cannot be used with IPv6.
Before using this function, configure the network in the System Settings
menu.
Note
IP-Fax supported by this machine is ITU-T Recommendation T.38 compliant.
23
Page 34
1
Transmission
Reference
p.151 “Types of Reception”
“Connecting the Machine”, General Settings Guide
“System Settings”, General Settings Guide
“Facsimile Features”, General Settings Guide

Terminology

The following are words you should know when using IP-Fax:
H.323
A multimedia communication protocol that sends or receives files via one-to­one communication over a LAN or the Internet.
SIP
A communication control protocol for Internet telephone that utilizes VoIP (which converts voice information to IP packets) and is equipped with func­tions such as creating, modifying, and terminating sessions with one or more participants.
Gatekeeper (VoIP gatekeeper)
A gatekeeper manages devices connected to an IP network and converts alias telephone numbers to IPv4 addresses and performs authentication functions. In addition, a gatekeeper governs band (transmission rate assignment) and access control.
SIP server
A SIP server mediates connection requests between devices connected to an IP network and is composed mainly of servers that have the following three functions:
• Proxy server: Receives SIP requests and forwards them on behalf of the requestor.
• Register server: Receives information about a device's address within an IP
network and registers them in the database.
• Redirect server: Used to inquire the destination address.
Gateway (VoIP gateway)
A gateway connecting a telephone network and IP network, it has functions such as protocol conversion for connecting these different networks, and also connects communication devices (telephones, facsimiles, etc.) to a LAN or other network.
24
Page 35
IP-Fax Functions

Notes on Using IP-Fax

The following are notes about using IP-Fax:
• You may not be able to send to a firewall-protected network.
• You cannot use telephones on a LAN.
• If a power outage lasts about an hour, or the machine is disconnected from the power outlet for about an hour, documents stored in the fax machine's memory are deleted. If any document is deleted, the Power Failure Report is automatically printed out when the main power switch is turned on. Use this report to check which documents were deleted. Simply turning off the power by pressing the operation switch does not delete stored documents. See “Troubleshooting When Using the Facsimile Function”, Troubleshooting.
Reference
“Troubleshooting When Using the Facsimile Function”, Troubleshooting

Functions Not Available for IP-Fax Transmission

1
You can use the following functions with standard fax transmission, but not IP­Fax transmission:
• Batch Transmission
•On hook dial
• Manual dial
25
Page 36
1
Transmission

Internet Fax Functions

This machine converts scanned document images to e-mail format and transmits the data over the Internet.
The e-mail sent by this machine can be received by another Internet Fax ma­chine. Instead of dialing the telephone number of the destination you want to send to, you enter the relevant e-mail address.
You can also print or forward received e-mail messages.
Important
The optional HDD unit and printer/scanner functions are required.
To use Internet Fax functions, this machine must be connected to a LAN and
set up correctly in “System Settings”.
The facsimile function of this machine cannot be used with IPv6.
Before using this function, configure the network in the System Settings
menu.
To send Internet Fax documents, in the Facsimile Features menu, under E-
mail Settings, set [Internet Fax Settings] to [On]. However, documents can still be forwarded or delivered to Internet Fax destinations even if [Off] is selected.
To receive Internet Fax documents, in the System Settings menu, in File
Transfer, under [Fax E-mail Account], set [Account] to [Receive].
26
ALT002S
Page 37
Internet Fax Functions
Note
The Internet Fax function supported by this machine is compliant with ITU-
T Recommendation T.37.
You can receive e-mail messages with an attached TIFF-F image from computers.
Though Internet Fax documents are normally sent via an SMTP server, you
can also send Internet Fax documents directly to their destinations without going through an SMTP server. To do this, set whether or not to bypass the SMTP server on the standby display.
When sending Internet Fax documents, you can set e-mail options using [Sub
TX Mode].
You can limit the size of transmitted e-mail messages in “E-mail Settings” of
“Facsimile Features”.
See “Received Images” for how e-mail is actually received by the computer.
You cannot send e-mail to a destination as cc.
If you send Internet Fax documents specifying a user code, and the e-mail ad-
dress is set as the routing destination of the specified user code, a Communi­cation Result Report is sent after the transmission is completed. This makes it possible to verify the result of a transmission.
For details about how to confirm the transmission result, see “Checking the
Transmission Result (TX File Status)”.
1
Reference
p.62 “Bypassing the SMTP server”
p.130 “E-mail Options”
p.159 “Received Images”
p.196 “Checking the Transmission Result (TX File Status)”
p.284 “Specifications Required for the Internet Fax Destination Machines”
“Connecting the Machine”, General Settings Guide
“System Settings”, General Settings Guide
“Facsimile Features”, General Settings Guide
27
Page 38
1
Transmission

Notes on Using Internet Fax

The following are notes about using Internet Fax:
• When using the Internet Fax function, originals are sent at A4 size. Originals larger than A4 are reduced to A4 size. If the receiver is in compliance with the T.37 full mode, originals are sent at the size specified in the Address Book.
• When using Internet Fax transmission, documents are sent at “Detail” resolu­tion, even if you specify “Super Fine”. To send a document at “Super Fine”, configure the Full Mode when registering the destinations in the Address Book.
• If a transmission is not successful, this machine usually receives an e-mail er­ror notification. However, e-mail error notifications may not be transmitted for various reasons. It is recommended that you confirm receipt of important document by calling the other party.
• The level of security for Internet communications is low. It is recommended that you use the telephone network for confidential communications.
• Voice communication is not supported over a LAN.
• Internet Fax delivery might be delayed due to network congestion. Use Inter­net Fax transmission that bypasses the SMTP server, a public telephone line fax, or IP-Fax whenever communication time is a concern.
• If a power outage lasts about an hour, or the machine is disconnected from the power outlet for about an hour, documents stored in the fax machine's memory are deleted. If any document is deleted, the Power Failure Report is automatically printed out when the main power switch is turned on. Use this report to check which documents were deleted. Simply turning off the power by pressing the operation switch does not delete stored documents. See “Troubleshooting When Using the Facsimile Function”, Troubleshooting.
• You may not be able to send large files as e-mail, depending on e-mail envi­ronment conditions.
• When available memory is low, you may not be able to send Internet Fax documents.
• Because the machine sends documents as e-mail messages with an attached TIFF-F image, viewer applications are required in order to view documents when they are received on a computer.
• With a large volume of document, it may take some time before transmission starts. This is due to the time the machine requires to convert the data in memory.
28
Reference
p.31 “T.37 Full Mode”
p.39 “Paper Size and Scanned Area”
p.62 “Bypassing the SMTP server”
“Troubleshooting When Using the Facsimile Function”, Troubleshooting
Page 39
Internet Fax Functions

Functions Not Available by E-mail Transmission

The following functions are supported with standard fax transmission, but not with Internet Faxing.
• Immediate Transmission
• Confidential Transmission
• ID Transmission
• Polling Transmission
•Chain Dial
• Transmission by SUB Code
•On Hook Dial
• Manual Dial
•JBIG Transmission
• Batch Transmission
• ECM (Error Correction Mode)
1

Functions Not Available by E-mail Reception

The following functions are supported with standard fax reception, but not with Internet Faxing.
• Confidential Reception
• Memory Lock Reception
• Polling Reception
• SEP Code Reception
•Authorized Reception
• Reception File Print Quantity
29
Page 40
1
Transmission

E-mail Subject

If you send e-mail without specifying a subject, a subject is automatically insert­ed. Subjects differ depending on Stamp Sender Name settings.
When Stamp Sender Name is set to [On]:
From Sender Name(Fax Message NO.xxxx)
When Stamp Sender Name is set to [Off]:
•If Own Fax Number and Own Name are programmed:
From “Own Fax Number”(“Own Name”)(Fax Message NO.xxxx)
• If only Own Fax Number is programmed:
From “Own Fax Number”(Fax Message NO.xxxx)
• If only Own Name is programmed:
From “Own Name”(Fax Message NO.xxxx)
• If neither Own Fax Number nor Own Name are programmed:
Fax Message NO.xxxx
Note
“xxxx” is the document number that appears in the Journal.
Reference
p.109 “Sender Settings”
30
Page 41
Internet Fax Functions

T.37 Full Mode

This machine is T.37 full mode compatible. T.37 full mode is an international standard for Internet Fax transmission. (ITU-T Recommendation, RFC2532)
When an Internet Fax communication is made between T.37 full mode compat­ible machines, the receiver side sends the return receipt (dispatched) in response to the reception notice request attached to the sent e-mail. This return receipt in­cludes the receiver's reception capability information (compression type, paper size, and resolution). When the receiver is programmed in the Address Book as the full mode destination, the sender side automatically registers the received in­formation in the Address Book. This allows you to send a subsequent Internet Fax document to that receiver based on this information.
Returning a Return Receipt
When e-mail is received, if the sender requests reception notice, the receiver sends a return receipt that includes the receiving machine's capability (com­pression type, paper size, and resolution).
Registering the Received Reception Confirmation Contents
When the sender receives the return receipt that includes the receiver's recep­tion capability, the sender checks that the final recipient address sent is pro­grammed in the Address Book. If it is programmed as a full mode destination, the sender automatically registers the receiver's reception capability. The reg­istered reception capability is updated each time the sender receives new re­ception capability information. The sender can send documents to the receiver based on this information. If the receiver is programmed as the simple mode machine or not pro­grammed in the Address Book, the receiver's reception capability cannot be registered. If you know the receiver's reception capability, you can set it manually.
1
Requesting a Reception Notice
When the receiver's machine supports T.37 full mode and is programmed as a full mode machine in the Address Book, the machine requests the reception notice from the receiver. Then, the machine will receive the return receipt (sent) that includes the receiver's reception capability.
Note
Use Web Image Monitor to manually program a receiver's reception capabil-
ity information.
If you use Internet Fax transmission, you can send documents to multiple
destinations at once. However, if you specify full mode destinations, since each destination may have a different reception capability, transmission is done one by one in the specified transmission order.
Reference
p.135 “Requesting a reception notice”
p.271 “Programming Destination Information from Web Browser”
31
Page 42
1
Transmission

Placing Originals

Place the original on the exposure glass or the ADF. For details about how to place originals, see the following:
• Placing originals on the exposure glass “Placing Originals on the Exposure Glass”, Copy/Document Server Reference
• Placing originals into the ADF “Placing Originals in the Auto Document Feeder”, Copy/Document Server Reference “Originals not recommended for the Auto Document Feeder (ADF)”, Copy/Document Server Reference
Note that [Special Original] of the copy function cannot be used with the facsimile function.
Place the originals according to their paper size.
How to place A4, B4 JIS (Japanese Industrial Standard), A3, 8 1/2"×11", 8 1/2"×14",
and 11"×17" size originals
ZLBH030E
Generally, place A4, 8 1/2"×11" originals in the landscape orientation (L). If you
1
place an A4, 8
/2"×11" original in the portrait orientation (K), the image is sent
rotated by 90°.
How to place A5 and B5 JIS size originals
ZLBH020E
32
Page 43
Placing Originals
Important
If you place A5 size originals on the exposure glass, they are not detected.
Place A5 size originals into the ADF.
Do not lift the ADF while using it to scan originals.
Note
To scan multiple originals using the Auto Document Feeder (ADF), set origi-
nals in a stack.
When sending a fax, the image output at the other end depends on the size
and orientation of paper used in the receiver's machine. If the receiver does not use paper of the same size and orientation as that of the original, the fax image may be reduced in size, trimmed at both edges, or divided across two or more sheets. When sending an important original, ask the receiver about the size and orientation of the paper in their machine.
When sending an original of irregular (i.e. custom) size or part of a large orig-
inal, you can specify the scan area precisely.
Custom size originals are scanned as regular size originals, so the receiver
may find extra blank margins or edges of images missing. If you specify a scan area, only that area is scanned regardless of the actual size of the original.
To send an original longer than 420 mm (17"), make either of the following
settings, and then scan the original using the ADF (if a jam occurs, the original might become damaged because scanning does not stop in this mode):
1
• Specify the area under “Scan Area”.
• Select Long Document mode with the User Parameters (switch 14, bit 1) in
the Facsimile Features menu.
Documents longer than 800 mm (32") must be sent by Memory Transmission
(Immediate Transmission may not be possible).
If an original jams, press the {Clear/Stop} key, and then carefully remove the
original.
Make sure that all ink, correcting fluid etc., has completely dried before plac-
ing your original. If it is still wet, the exposure glass will become marked and those marks will appear on the received image.
You can send the first page from the exposure glass then the remaining pages
from the ADF. You cannot change from the ADF to the exposure glass.
When using the Internet Fax function, originals are sent at A4 size. Originals
larger than A4 are reduced to A4 size. If the receiver's machine is compliant with the T.37 full mode, originals are sent at the size specified in the Address Book.
Information about this machine is printed at the destination. This information
is printed on the side of the paper that is to your left when placing the docu­ments on the exposure glass or the ADF. However, the information is also printed rotated by 90 degrees if an A4, 8 trait orientation (K).
1
/2"×11" original is placed in the por-
33
Page 44
1
Transmission
When setting bound originals (books, magazines, etc.), you can select to have
either the left or right page sent first with the User Parameters (switch 06, bit 6) in the Facsimile Features menu. See “Book Fax”.
For acceptable types of originals, see “Acceptable Original Sizes”, “Paper Size
and Scanned Area” and “Original Sizes Difficult to Detect”.
For how to place two-sided originals, see “Two-Sided Transmission (Double-
Sided Transmission)”.
Reference
p.14 “Sending multiple originals using the exposure glass (Memory Trans­mission)”
p.20 “Sending multiple originals using the exposure glass (Immediate Trans­mission)”
p.31 “T.37 Full Mode”
p.34 “Setting a Scan Area”
p.38 “Acceptable Original Sizes”
p.39 “Paper Size and Scanned Area”
p.41 “Original Sizes Difficult to Detect”
p.42 “Transmission with Image Rotation”
p.126 “Book Fax”
p.128 “Two-Sided Transmission (Double-Sided Transmission)”
“Facsimile Features”, General Settings Guide
“Placing Originals”, Copy/Document Server Reference

Setting a Scan Area

Normally, a placed original is scanned according to the automatically detected size. If a scan area is specified, the original is scanned accordingly. Thus, origi­nals can be sent without extra space or blank margins.
Note
When placing different size originals into the ADF, adjust the document
guide to the largest original.
Small-size originals may be sent at a slight slant since they do not match the
document guide.
Reference
p.41 “Original Sizes Difficult to Detect”
34
Page 45
Placing Originals
Auto Detect
The area of a placed original is scanned automatically.
If the machine cannot detect the original size, a confirmation message appears. Place the original again.
A Place the original, and then select the scan settings you require. B Press [Scan Area].
C Make sure that [Auto Detect] is selected.
1
If it is not, press [Auto Detect].
D Press [OK].
Auto Detect” is shown above [Scan Area].
E Specify a destination, and then press the {Start} key.
35
Page 46
1
Transmission
Regular
The placed original is scanned according to specified size regardless of actual size.
The sizes that can be specified are A4KL, B4 JISL, A3L, 8
1
8
/2"×14"L, and 11"×17"L.
1
/2"×11"KL,
A Place the original, and then select the scan settings you require. B Press [Scan Area].
C Press [Regular].
D Press the size of the originals to be sent, and then press [OK].
1
/2"×11" indicates LT. 81/2"×14" indicates LG. 11"×17" indicates DLT.
8
36
Page 47
Placing Originals
E Press [OK].
The selected size is shown above the highlighted [Scan Area].
F Specify a destination, and then press the {Start} key.
Note
To cancel the selected scan size, select [Auto Detect].
Area
Program the sizes of the originals to be scanned in advance in the Facsimile Fea­tures menu. Only the area in the specified size is scanned regardless of the actual size of a placed original.
1
A Place the original, and then select the scan settings you require. B Press [Scan Area].
C Press [Area 1] or [Area 2].
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1
Transmission
D Press [OK].
“Area 1” or “Area 2” is shown above the highlighted [Scan Area].
E Specify a destination, and then press the {Start} key.
Note
To cancel the selected scan size, select [Auto Detect].
Reference
“Facsimile Features”, General Settings Guide

Acceptable Original Sizes

Where original is set Acceptable original size Maximum
number of sheets
Exposure glass Up to A3 (297 × 420 mm),
11" × 17" (279 × 432 mm)
ADF, one-sided document
ADF, two-sided document
A5 L to A3 L (up to 1200 mm long)
1
/2" × 81/2" K to 11" × 17"L
5
A5 L to A3 L (up to 432 mm long)
1
5
/2" × 81/2" K to 11" × 17"L
1 ----
50 sheets (80 g/m
50 sheets (80 g/m
2
, 20 lb)
2
, 20 lb)
Paper thickness
2
40-128 g/m (11-34 lb)
52-105 g/m (14-28 lb)
2
38
Page 49
Placing Originals

Paper Size and Scanned Area

Important
If you place an original larger than A3, 11"×17" on the exposure glass, only an
A3, 11"×17" area is scanned.
Exposure Glass
1
ADF
Maximum scan area
The following shows the maximum scan area:
• Memory Transmission: 297 × 1200 mm/11" × 47" (W × L) from the ADF
• Immediate Transmission: 297 × 1200 mm/11" × 47" (W × L) from the ADF
• 297 × 432 mm/11" × 17" (W × L) (from the exposure glass)
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1
Transmission
Note
There may be a difference in the size of the image when it is printed at the destination.
Even if an original is correctly placed on the exposure glass or in the ADF, a
margin of 3 mm (0.1") around each edge of the original may not be sent.
If the receiver uses paper of a smaller width than the original, the image is re-
duced to fit that paper.
During Immediate Transmission, the length of the scanning range can be-
come narrower than 1200 mm (47"), depending on the character size as well as the settings on the destination machine.
The machine detects paper sizes in the following ways:
• When you place an original in the ADF, an original wider than about 264
mm (10.4") is scanned as A3, 11"×17" size. An original narrower than about 230 mm (9.1") is sent as A4 or 8
1
/2"×14" size, and an original narrower than about 264 mm (10.4") is scanned as B4 JIS (Japanese Industrial Standard). Originals up to 1200 mm (47.2") in length can be scanned.
• See the following table for sizes the machine can detect when you place an original on the exposure glass. Because the machine scans custom size doc­uments in a standard size, part of the image may be truncated depending on the length of the document. For details about how to set custom size documents, see “Setting a Scan Area”.
Metric Version
Inch Version
× - Unable to auto detect
*1
Normally a length of about 420 mm (16.5") can be scanned; however, it is only
possible to specify a scanning size up to 432 mm (17").
40
ARY001S
ARY002S
Page 51
Placing Originals
Reference
p.34 “Setting a Scan Area”
p.148 “Auto Reduce”

Original Sizes Difficult to Detect

The machine has difficulty detecting the size of the following kinds of originals. (When this happens, the receiving machine may not select print paper of the cor­rect size.)
• documents placed on the exposure glass of sizes other than those listed in the following table
• originals with index tabs, tags, or protruding parts
• transparent originals, such as OHP transparencies or translucent paper
• dark originals with dense text or drawings
• originals that contain areas of solid print
• originals that have solid print around their edges
• originals with glossy surfaces
1
• bound originals of more than 10 mm (0.3") in thickness, such as books.
The following paper sizes are automatically detected in facsimile mode.
Metric Version
Paper size where original is placed
Exposure glass
ADF
A3L
1
/2"×13"
8
(F4)
B4 JIS L A4KL B5 JISKL A5KL
- Auto detect
× - Unable to auto detect
Inch Version
Paper size where original is placed
Exposure glass ×
ADF
11"×17"L
1
8
/2"×14" L 8 1/2"×11" KL 5 1/2"×8 1/2" K
×
- Auto detect
× - Unable to auto detect
41
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Transmission

Transmission with Image Rotation

1
Generally, place A4, 81/2"×11" originals in the landscape orientation (L). If you place an A4, 8 rotated by 90°. Providing the receiver has A4, 8 the document is printed the same size as the original.
Note
This function is unavailable with Immediate Transmission.
When Image Rotation is used, all documents are sent by normal Memory
Transmission.
1
/2"×11" original in the portrait orientation (K), the image is sent
1
/2"×11" landscape paper (L),
42
Page 53

Scan Settings

Scan Settings
You may want to send many different types of fax documents. Some of these may be difficult to reproduce at the receiver's end. However, the machine has three settings that you can adjust to help you transmit the document with the best possible image quality.
Resolution:
Standard, Detail, Super Fine (optional)
Original Type:
Text, Text / Photo, Photo
Image Density (Contrast):
Auto Image Density, Manual Image Density (seven levels), Combined Auto and Manual Image Density

Resolution

1
This section explains how to set the resolution of the original.
Images and text are scanned into the machine by converting them to a sequence of dots. The density of the dots determines the quality of the image and how long it takes to transmit. Therefore, images scanned at high resolution (Super Fine) have high quality but transmission takes longer. Conversely, low resolution (Standard) scanning results in lower quality but the original is sent more quick­ly. Select the setting that matches your needs based upon this trade off between speed and image clarity.
Standard (8 x 3.85 lines/mm, 200 x 100 dpi)
Select for originals containing normal size characters.
Detail (8 x 7.7 lines/mm, 200 x 200 dpi)
Select for originals containing small characters or when you require greater clarity. This resolution is twice as fine as Standard.
Super Fine (optional expansion memory required: 16 x 15.4 lines/mm, 400 x 400 dpi)
Select for originals with very fine details or when you require the best possi­ble image clarity. This resolution is eight times finer than Standard.
A Press [Resolution].
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Transmission
B Select the resolution you require, and then press [OK].
Note
If you install the optional expansion memory, “Super Fine” appears in the
Resolution box.
If the other party's machine does not support the resolution at which you
are sending, this machine automatically switches to a resolution that is supported. You can check the resolution at which you actually sent by printing the Journal.
Sending with Super Fine resolution requires that the machine has the op-
tional expansion memory, and the other party's machine has the capability to receive fax documents at Super Fine resolution.
The machine supports Standard, Detail, Fine (with the optional expansion
memory), and Super Fine (with the optional expansion memory) resolu­tions for reception.
You can set the resolution type that is selected right after the machine is
turned on or the {Clear Modes} key is pressed, with [Scan End Reset] under Gen. Settings/ Adjust in the Facsimile Features menu.
When using Internet Fax transmission, documents are sent at “Detail” res-
olution, even if you have specified “Super Fine”. To send a document at “Super Fine”, configure the Full Mode when registering the destinations in the Address Book.
Reference
p.31 “T.37 Full Mode”
p.204 “Print Journal”
“Facsimile Features”, General Settings Guide
44
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Scan Settings

Original Type

If the original contains photographs, illustrations, or diagrams with complex shading patterns or grays, select the appropriate original type to optimize image clarity.
Text
Select [Text] to send high-contrast black-and-white image originals. Use this setting when you only want to send clearer text, even if the original contains text and photographs.
Text / Photo
Select [Text / Photo] to send an original containing both a high-contrast black­and-white image, such as text, and a halftone image, such as a photograph.
Photo
Select [Photo] to send an original containing a halftone image, such as a pho­tograph or a colour original.
A Press [Original Type].
1
B Select the original type you require, and then press [OK].
Note
If you select [Text / Photo] or [Photo], the transmission will take longer than
when [Text] is selected.
If you send a fax document with [Text / Photo] or [Photo] and the background
of the received image is dirty, reduce the density setting and resend the fax.
You can set the original type that is selected right after the machine is
turned on or the {Clear Modes} key is pressed, with [Original Type Priority] under Gen. Settings/ Adjust in the Facsimile Features menu.
45
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Transmission
Reference
p.46 “Image Density (Contrast)”
1
JBIG Transmission
If you use JBIG (Joint Bi-level Image experts Group) compression, you can send originals scanned using [Photo] faster than with other compression methods.
Important
This function is not available with Internet Fax function.
This function requires that the other party's fax machine has both the JBIG
function and ECM function (G3 communication only).
If ECM is turned off in the Facsimile Features menu, JBIG Transmission is un-
available.
Reference
p.45 “Original Type”
“Facsimile Features”, General Settings Guide

Image Density (Contrast)

The text and diagrams on originals should stand out clearly from the paper they are on. If the original has a darker background than normal (for example, a newspaper clipping), or if the writing is faint, adjust the density.
Auto Image Density
The appropriate density setting for the original is automatically selected.
A Make sure that [Auto Image Density] is selected.
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Scan Settings
Manual Image Density
Use manual image density to set image density manually. You can select one of seven image density levels.
A If [Auto Image Density] is selected, press [Auto Image Density] to turn it off. B Press [iLighter] or [Darkerj] to adjust the density.
The square moves.
Combined Auto and Manual Image Density
You can only adjust image density for photographs, illustrations, or diagrams if the original has a dark background. You can select one of seven image density levels.
A Make sure that [Auto Image Density] is selected.
1
B Press [iLighter] or [Darkerj] to adjust the density.
The square moves.
Note
Selecting [Text] or [Text / Photo] for the original type causes [Auto Image Density]
to be selected.
You can set the image density that is selected right after the machine is turned
on or the {Clear Modes} key is pressed, with [Auto Image Density] under Gen. Settings/ Adjust in the Facsimile Features menu.
Reference
“Facsimile Features”, General Settings Guide
47
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1
Transmission

Mixing Scan Settings for a Multiple Page Original

When sending an original of several pages, you can select a different image den­sity, resolution, and original type setting for each page.
It is recommended that originals be placed on the exposure glass when mixing scan settings for a multiple page original.
When placing originals on the exposure glass
A Check which pages you want to scan with different settings.
B Remove the previous page and place the next page that you checked on the
exposure glass.
C Select the image density, resolution, and original type.
While the machine is beeping, you have about 60 seconds (10 seconds for Immediate Transmission) to select density, resolution, and original type. The time remaining is shown on the display.
Adjust the settings for each page before you press the {Start} key.
When placing originals in the optional Auto Document Feeder (ADF)
A Check which pages you want to scan with different settings.
B Select the image density, resolution, and original type before the page you
want to change the settings for starts being scanned.
Depending on what time the scan settings are adjusted, the settings may not be reflected in the resulting operation.
48
Page 59

Changing the Line Port

Select a line port to be used for standard fax transmission.
Changing the Line Port
When the extra G3 interface unit is installed, you can connect to a maximum of three ports.
Important
The optional extra G3 interface unit is required.
G3
G3 is selected after power up or when the machine is reset. If you install the extra G3 interface unit, you can select “G3-1”, “G3-2”, “G3-3”, or “G3 Au­to”depending on the number of the installed unit.
Multi-port
When the extra G3 interface unit is installed, communications can take place simultaneously through three lines at once. The following list shows protocol combinations available for each line type.
1
Option Available line types Available protocol combinations
Without option PSTN G3
Extra G3 interface unit PSTN n PSTN G3 n G3
Extra G3 interface unit n Extra G3 interface unit
PSTN n PSTN n PSTN G3 n G3 n G3
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Transmission
A Press [Select Line].
B Select the line you want to use.
When one optional extra G3 unit is installed
If you select “G3 Auto”, the machine will use any available line. This increas­es efficiency.
C Press [Exit].
The standby display appears.
Note
When you install the extra G3 interface unit, you can specify the line port
home position under Gen. Settings/ Adjust in the Facsimile Features menu.
When sending a fax, you can select the line port if dialing with the number
keys or Chain Dial.
A maximum of three simultaneous communications are possible. You can-
not perform three Immediate Transmissions simultaneously.
If three communications are in progress, the display shows the first com-
munication that was initiated.
Reference
“Facsimile Features”, General Settings Guide
50
Page 61
Changing the Line Port

Simultaneous Broadcast Using Multiple Line Ports

The Standard Broadcast function sends faxes one at a time to multiple destina­tions in the order of specified destinations. However, the Simultaneous Broad­cast function can simultaneously send faxes to multiple destinations using different lines.
This results in a shorter overall transmission time.
Important
The optional extra G3 interface unit is required.
1
Note
A maximum of three simultaneous transmissions (including LAN) are possible.
When using the optional extra G3 interface unit, if you set the line selection
as “G3 Auto” beforehand, the machine will use whichever G3 line is not busy. This increases efficiency.
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Transmission

Specifying a Destination

This section explains how to specify a destination.
1
Fax numbers, IP-Fax destinations, and e-mail addresses can be specified.
Note
The display shows the percentage of free memory space for storing originals.
Since fax numbers, IP-Fax destinations and e-mail addresses are programmed in separate memory, dialing fax numbers using the number keys does not change the percentage on the display.

Sending Over a Fax Line

Enter numbers directly using the number keys on the right side of the control panel.
A Enter the fax number using the number keys.
If you make a mistake, press the {Clear/Stop} key, and then enter again.
If the optional extra G3 interface unit is installed, select the line you want to use before pressing the {Start} key.
To select a destination from the Address Book, see “Using the Address Book to Specify Destinations”.
B Press the {Start} key.
The machine starts to scan the original and stores it in memory. When scan­ning ends, the Communicating indicator lights and transmission starts.
Note
You can insert pauses and tones in a fax number.
Press [ProgDest] after entering the fax number to store the fax number in the
destination list.
For the maximum number of digits for a destination, see “Maximum Values”.
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Specifying a Destination
Reference
p.49 “Changing the Line Port”
p.53 “Entering a pause”
p.54 “Entering a tone”
p.64 “Using the Address Book to Specify Destinations”
p.72 “Registering Entered Destinations to the Address Book”
p.285 “Maximum Values”
Entering a pause
Press the {Pause/Redial} key when dialing or storing a number to insert a pause of about two seconds.
1
Note
If you press the {Pause/Redial} key at the first digit, the Redial screen appears.
A pause is shown as a “-” on the display.
You can also program numbers including pauses in the destination list.
Reference
p.68 “Redial”
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Transmission
Entering a tone
This function allows a machine connected to a pulse dialing line to send tonal signals (for example if you want to use a special service on a tone dialing line). When you press the {Tone} key, the machine dials the number using tonal signals.
This section explains how to use the tone function with On Hook Dial as an example.
A Press the {On Hook Dial} key.
B Enter the fax number using the number keys. C Press the {Tone} key.
D Enter the number you want to tone dial using the number keys. E Press the {Start} key.
The machine starts to scan the original and stores it in memory. When scan­ning ends, the Communicating indicator lights and transmission starts.
Note
Certain services may be unavailable even when using the {Tone} key.
A tone is shown as a “·” on the display and the next numbers are dialed
using tonal signals.
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Specifying a Destination

Sending by IP-Fax

This section explains how to specify a destination using IP-Fax transmission.
When using IP-Fax transmission, specify the IP-Fax destination (IPv4 address, host name, or alias telephone number) in place of the fax number.
A Press to switch the destination to IP-Fax destination.
B Press [Manual Input].
1
To select a destination from the Address Book, see “Using the Address Book to Specify Destinations”.
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Transmission
C Enter the IP-Fax destination, and then press [OK].
If you have set both of “Enable H.323” and “Enable SIP” parameters to “On” with “IP-Fax Settings” under “Facsimile Features”, [Protocol] appears. Press this button to select a protocol to be used.
If you enter an incorrect character, press [Backspace] or [Delete All]. Then, re­enter the characters correctly.
To change the IP-Fax destination after pressing [OK], press [Edit Dest.], re-enter an IP-Fax destination, and then press [OK].
The destination is specified.
Press [ProgDest] in this order to store the entered IP-Fax destination in the Ad­dress Book.
If you do not want to add a destination, proceed to step
.
F
D To add a destination, press [Add].
It is not necessary to press [Add] when adding destinations using the destination list.
E Specify the next destination.
Pressing switches the destination list between fax number, e-mail ad­dress, and IP-Fax destination.
To add another destination, repeat steps
56
and E.
D
Page 67
Specifying a Destination
F Press the {Start} key.
The machine starts to scan the original and stores it in memory. When scan­ning ends, the Communicating indicator lights and transmission starts.
Note
Depending on security settings, [Manual Input] may not appear, and you
may be unable to enter the IP-Fax destination.
For a list of gateways (T.38-compliant), gatekeepers, or SIP servers that are certified
as operable with this machine, contact your local reseller or service representative.
When using the transfer request function, you can specify the IP-Fax des-
tination to the transfer station. See “Sending the Transfer Result Report”.
Methods of entering a destination vary depending on the network settings
made by the administrator. Ask the machine administrator for details. For details about entering the IP-Fax destination, see “Regarding IP-Fax destinations”.
To avoid accidentally pressing the wrong Destination key, you can set the
machine so that each time a destination is added using a Destination key, [Add] must be pressed. Make the setting in User Parameters (switch 17, bit 2) in the Facsimile Features menu.
For the maximum number of digits for a destination, see “Maximum Values”.
Reference
p.22 “IP-Fax Functions”
p.57 “Regarding IP-Fax destinations”
p.64 “Using the Address Book to Specify Destinations”
p.68 “Redial”
p.72 “Registering Entered Destinations to the Address Book”
1
p.162 “Sending the Transfer Result Report”
p.285 “Maximum Values”
“Entering Text”, About This Machine
“Facsimile Features”, General Settings Guide
Regarding IP-Fax destinations
Depending on the network to which this machine is connected or this machine's configuration, enter the IP-Fax destination as follows:
When not using a gatekeeper/SIP server
• From IP-Fax to IP-Fax
Specify the IPv4 address or host name of the receiving machine. Example: 192.168.1.10 (IPv4 address) Example: IPFAX1 (host name)
• From IP-Fax to G3 fax
Specify the G3 fax telephone number of the receiving machine. Example: 0312345678
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Transmission
When using a gatekeeper server
• From IP-Fax to IP-Fax
Specify the alias telephone number of the receiving machine. Example: 0311119999 (alias telephone number)
• From IP-Fax to G3 fax
Specify the G3 fax telephone number of the receiving machine. Example: 0312345678
When using a SIP server
• From IP-Fax to IP-Fax
Specify the SIP user name of the receiving machine. Example: ABC (SIP user name)
• From IP-Fax to G3 fax
Specify the G3 fax telephone number of the receiving machine. Example: 0312345678
Note
To send to a G3 fax via a gateway connected to a public telephone line, you
must specify it’s the receiver’s machine telephone number. For example, if the receiver’s fax number is “0312345678”, specify “5678”. To send from an IP­Fax to G3 fax without using gatekeeper or SIP server, you must register the gateway also.
When you specify a destination with IP-Fax, depending on the receiver's net-
work configuration, you may need to specify the IPv4 address and port number of the receiving machine. For example, if the receiver's IPv4 address is “192.168.1.10” and the port number is “2100”, specify “192.168.1.10:2100”. Ask the network administrator for details.
When you specify a host name, depending on the receiver's network config-
uration, you may need to specify the host name and port number of the re­ceiving machine. For example, if the receiver's host name is “IPFAX1”and the port number is “2100”, specify “IPFAX1:2100”. Ask the network administra­tor for details.
An alias telephone number is a number that is registered in the gatekeeper,
and is available only in the network to which the gatekeeper is connected.
Pay attention to the number of telephone number digits set in the gate-
way/IPv4 address conversion table to avoid transmission error.
58
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Specifying a Destination

Sending to an E-mail Address

This section explains how to specify an e-mail address as a destination.
When using Internet Fax transmission, specify the e-mail address in place of the fax number.
Important
In the destination list, register senders, specify their e-mail addresses, and set Use Name
as [Sender] in advance using “Address Book Management” in “System Settings”.
Internet Fax is executed in only Memory Transmission that starts transmis-
sion automatically after storing documents in memory. If you specify Imme­diate Transmission in Internet Fax, the mode is switched to Memory Transmission while an e-mail address is being entered.
A Press to switch the destination to e-mail address.
1
B Specify the sender.
For details about specifying senders, see “Sender Settings”.
C Press [Manual Input].
To select a destination from the Address Book, see “Using the Address Book to Specify Destinations”.
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Transmission
D Enter the e-mail address destination, and then press [OK].
If you enter an incorrect character, press [Backspace] or [Delete All]. Then, re­enter the characters correctly.
To change the e-mail address after pressing [OK], press [Edit Dest.], re-enter an e-mail address, and then press [OK].
The destination is specified.
If you do not want to add a destination, proceed to step
Press [ProgDest] in this order to store the entered e-mail address in the Ad­dress Book.
You can specify whether or not to bypass the SMTP server by pressing [SMTP].
.
G
E To add a destination, press [Add].
It is not necessary to press [Add] when adding destinations using the destina­tion list.
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Specifying a Destination
F Specify the next destination.
Pressing switches the destination list between fax number, e-mail ad­dress, and IP-Fax destination.
You can specify fax destination and Internet Fax destination simultaneously.
To add another destination, repeat steps
and F.
E
G Press the {Start} key.
The machine starts to scan the original and stores it in memory. When scan­ning ends, the Communicating indicator lights and transmission starts.
1
Note
Depending on security settings, [Manual Input] may not appear, and you
may be unable to enter the e-mail address.
For details about canceling a transmission, see “Canceling a Transmission”.
To avoid accidentally pressing the wrong Destination key, you can set the
machine so that each time a destination is added using a Destination key, [Add] must be pressed. Make the setting in User Parameters (switch 17, bit 2) in the Facsimile Features menu.
For the maximum number of digits for a destination, see “Maximum Values”.
If “Auto Specify Sender Name” is set to “On” in “System Settings”, the
sender is automatically specified and you can omit the procedure for spec­ifying a sender. If “On” is selected, the specified e-mail address is printed at “From:”. If no e-mail address is specified for the sender, or if the speci­fied e-mail address is not programmed in the destination list, Internet Fax documents cannot be sent.
61
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1
Transmission
Reference
p.26 “Internet Fax Functions”
p.64 “Using the Address Book to Specify Destinations”
p.68 “Redial”
p.99 “Canceling a Transmission”
p.109 “Sender Settings”
p.130 “E-mail Options”
p.285 “Maximum Values”
“Entering Text”, About This Machine
“System Settings”, General Settings Guide
“Facsimile Features”, General Settings Guide
“Registering Addresses and Users for Facsimile/Scanner Functions”, Gen­eral Settings Guide
Bypassing the SMTP server
You can send Internet Fax documents directly to their destinations without go­ing through the SMTP server.
Important
To use this function, the following settings must be made. For details about
these settings, see “System Settings”, General Settings Guide and “Special Operations under Windows”, Network Guide.
• In “System Settings”, “SMTP” in “E-mail Communication Port”, set the
port number to “25”.
• To specify the host name of the other party as the domain part of the e-mail
address, program the host name of the other party on the DNS server.
If the other party's IPv4 address is not registered on the DNS server, specify
the IPv4 address at the domain part of the e-mail address.
To use this function, the other party's fax machine must be:
• compatible with Internet Fax
• connected to the same LAN as this machine
• have its reception protocol set to SMTP
SMTP authentication set on the other party's fax machine is disabled when In-
ternet Fax is transmitted using this function.
If an Internet Fax is transmitted from the other party using this function, even
if reception is not successful, an Error Mail Notification is not sent to the sender.
When an Internet Fax is transmitted using this function, even if transmission
is not successful, the error e-mail is not sent from the server.
When using this function, you cannot send Internet Fax documents to the ad-
ministrator's e-mail address programmed on this machine.
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Specifying a Destination
You can send Internet Fax documents directly to their destinations without go­ing through the SMTP server. Internet Faxes are normally transmitted via the SMTP server. However, with this feature the domain part of the destination's e­mail address is read as the SMTP server's address and transmissions bypass the SMTP server. Since this reduces load on the server, you can send faxes without having to take server to destination transfer time into account.
There are two ways of specifying a destination, as follows:
Specify the other party's host name
Specify a destination's e-mail address by adding the other party's host name to the domain part of the e-mail address. Specify the address to the right of @ as follows: “host name”, “. (dot)”, and “domain name”. xxxx@host name of the other party.domain name Example: The other party's e-mail address is “abc@defcompany.com” and the host name is “HOST”; abc@HOST.defcompany.com
Specify the other party's IPv4 address
Specify a destination's e-mail address by changing the domain part of the e­mail address to the other party's IPv4 address. xxxx@[the other party's IPv4 address] Example: The other party's e-mail address is “abc@defcompany.com” and the IPv4 address is “192.168.1.10”; abc@[192.168.1.10]
Follow these steps to bypass the SMTP server.
1
A Press [SMTP].
B Press [No].
C Press [Exit].
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Transmission
Note
When you specify destinations directly using the number keys, you can
specify whether or not to use the SMTP server for each destination.
When you select destinations in the destination list, the SMTP server set-
ting specified in the Address Book is enabled.
To send Internet Fax documents from a computer, use the LAN-Fax Driver
to specify whether or not to bypass the SMTP server. When sending with the [Use device address] check box selected, the SMTP server setting speci­fied on this machine is enabled.
Reference
p.247 “Sending Fax Documents from Computers”
“System Settings”, General Settings Guide
“Registering Addresses and Users for Facsimile/Scanner Functions”, Gen­eral Settings Guide
“Special Operations under Windows”, Network Guide

Using the Address Book to Specify Destinations

When destinations are programmed in a destination list, you can specify a des­tination by selecting a Destination key from the destination list.
The programmed name appears on Destination key.
Pressing switches the destination list between fax number, e-mail address, and IP-Fax destination.
Important
In the destination list, program an individual fax number, IP-Fax destination,
e-mail address and/or groups of destinations.
A Press to switch the destination between fax number, e-mail address,
and IP-Fax destination.
B Press the title word key where the desired destination is programmed.
For example, if you want to specify “New York OFFICE” programmed in “LMN”, press [LMN].
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Specifying a Destination
C Press the Destination key programmed with the desired destination.
If the desired Destination key is not shown, press [U] and [T] to look through the list.
To cancel the selection, press the selected Destination key again. You can also press the {Clear / Stop} key to cancel the selection.
To select more destinations, repeat steps
The destination is set and the Destination key is highlighted.
and C.
B
D Press the {Start} key.
1
Note
To check the contents of Destination keys, print the destination list.
Reference
“System Settings”, General Settings Guide
“Registering Addresses and Users for Facsimile/Scanner Functions”, Gen­eral Settings Guide
Switching the titles in the Address Book
There are three types of titles for destination lists; “Title 1”, “Title 2”, and “Title 3”. The above display shows “Title 1”.
A Press , the magnifier icon. B Press [Switch Title]. C Select the type of the title, and then press [Exit].
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1
Transmission

Specifying Group Destinations

If you program multiple destinations into a Group, you can send documents to all destinations in that Group using just a few keystrokes. Destinations pro­grammed in a group are indicated by .
Important
In the destination list, program an individual fax number, IP-Fax destination,
e-mail address and/or groups of destinations.
Group destination can be used only for Memory Transmission; it cannot be
used for Immediate Transmission. The machine automatically changes to Memory Transmission when you use group destination.
The total number of destinations programmed in multiple groups should not
exceed the maximum number of destinations you can specify for one file. For details, see “Maximum Values”.
A Press to switch the destination between fax number, e-mail address,
and IP-Fax destination.
B Press the title word key where the desired destination is programmed.
For example, if you want to specify “NEW YORK OFFICE” programmed in “LMN”, press [LMN].
C Press the Destination key programmed with the desired group.
The destination is set and the Destination key is highlighted.
To select more groups, repeat steps
and C.
B
D Press the {Start} key.
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Specifying a Destination
Note
Destinations programmed in groups can be checked using “Print Group
Dial List” in “System Settings”.
If a destination where a fax number, e-mail address, or IP-Fax destination
is not programmed is included in the specified group, the confirmation message appears. Press [Select] to specify destinations where the fax number, the e-mail address, or IP-Fax destination is programmed. Press [Cancel] to change the destination. You can select the priority order used to specify an alternative destination if there is no destination of the specified type. Make this setting with User Parameters (switch 32, bit 0) in the Fac­simile Features menu.
To cancel any destination(s) among the group, press [UPrev.] and [TNext]
to display the desired destination. Then, press the {Clear/Stop} key. You can also cancel a transmission by pressing the highlighted Destination key to deselect it.
Reference
p.285 “Maximum Values”
“System Settings”, General Settings Guide
“Facsimile Features”, General Settings Guide
1
“Registering Addresses and Users for Facsimile/Scanner Functions”, Gen­eral Settings Guide

Chain Dial

This allows you to compose a telephone number from various parts, some of which may be stored in Destination keys and some of which may be entered us­ing the number keys.
For example, to dial “01133-1-555333” using a Destination key that is pro­grammed as “01133”, use the following procedure:
Important
You cannot use this function with Internet Fax transmission.
A Place the original, and then select the scan settings you require. B Press the Destination key that is programmed “01133”. C Press the {Pause/Redial} key. D Enter {1}, {5}, {5}, {5}, {3}, {3}, {3} using the number keys. E Press the {Start} key.
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Transmission
Note
For Memory Transmission and Immediate Transmission, insert a pause
between parts of a number. For On Hook Dial and Manual Dial, no pause is needed.
The Advanced Features function programmed in the destination list is unavailable.
For the maximum number of digits for a destination, see “Maximum Values”.
Reference
p.285 “Maximum Values”

Redial

The machine stores the latest destinations specified for each transmission meth­od. This function saves time when you are sending to the same destination re­peatedly, as you do not have to enter the destination again.
Important
The following kinds of destinations are not stored:
• Destinations specified using the destination list
• Destinations specified as a group destination
• Destinations dialed as Receiving Stations for Transfer Request
• Destinations dialed using the external telephone
• Destinations dialed by Redial (regarded as already stored in memory)
• Second and later destinations broadcasted to
• Destinations specified in the LAN-Fax Driver on the computer
A Place the original, and then select the scan settings you require. B Press the {Pause/ Redial} key.
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Specifying a Destination
C Select the destination you want to redial to.
D Press the {Start} key.
Note
To redial a fax number, do not dial any numbers before you press the
{Pause/Redial} key. If you press the {Pause/Redial} key after entering num­bers using the number keys, a pause is entered instead.
You can specify Internet Fax and IP-Fax destinations using the Redial func-
tion. Select this function before pressing [Manual Input].
When the date and time the original was scanned appears as a key, select
by pressing it.
1
When you press [ProgDest], you can register a selected recipient in the des-
tination list.
For the maximum number of redials the machine can store, see “Maximum
Values”.
Reference
p.72 “Registering Entered Destinations to the Address Book”
p.285 “Maximum Values”
69
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Transmission

Programming Destinations in the Address Book

1
You can program fax numbers, e-mail addresses, IP-Fax destinations, and folder destinations using Address Book Management in Administrator Tools in the System Settings menu.
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools], and then press [TNext]. D Press [Address Book Management]. E Press [New Program].
For a description of the subsequent procedure, see “System Settings”, General Settings Guide.
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Programming Destinations in the Address Book
Note
You can also register programmed fax numbers, e-mail addresses, IP-Fax
destinations, and folder destinations in a Group.
When the facsimile initial display is shown, after changing the contents of
the Address Book, the “
updated.” message appears. Press [Exit] to bring up the facsimile's initial
display.
You can register in the Address Book using Web Image Monitor or Smart-
DeviceMonitor for Admin. For details about installation, see “Monitoring and Configuring the Printer”, Network Guide, or, for information about the Address Book, see the relevant Help.
Reference
“System Settings”, General Settings Guide
“Registering Addresses and Users for Facsimile/Scanner Functions”, Gen­eral Settings Guide
“Monitoring and Configuring the Printer”, Network Guide
Destination list / machine settings are
1
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1
Transmission

Registering Entered Destinations to the Address Book

This section explains how to register a directly entered fax number, e-mail ad­dress, or IP-Fax destination to the Address Book.
When registering a destination directly entered or displayed on the Redial screen in the Address Book, [ProgDest] appears in the destination field.
A Press [ProgDest].
B Press [Names] and enter any necessary information.
C Press [OK].
72
For details about registering destinations, see “Registering Addresses and Users for Facsimile/Scanner Functions”, General Settings Guide.
Note
Depending on security settings, [ProgDest] may not appear, and you may
be unable to register the destination.
Reference
p.68 “Redial”
“Entering Text”, About This Machine
“Registering Addresses and Users for Facsimile/Scanner Functions”, Gen­eral Settings Guide
Page 83

Searching for a Destination in the Address Book

Searching for a Destination in the Address Book
Use this function to search for a destination registered in the destination list or on the LDAP server.
Note
If you press [Fax], [E-mail] or [IP-Fax] on the search result display, you can
switch between fax destination, e-mail destination and IP-Fax destination.
The search returns only destinations whose beginnings match the entered
name.
A warning message appears if the search returns more than the maximum
number of destinations you can search for at a time. Press [OK] and change the destination name to view fewer destinations.
For the maximum number of destinations you can search at a time, see “Max-
imum Values”.
Reference
p.285 “Maximum Values”
“System Settings”, General Settings Guide
1
73
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1
Transmission

Search by Destination Name

Follow these steps to search for a destination registered in the Address Book by name.
A Press , the magnifier icon.
B Press [Advanced Search].
C Press [Search by Dest. Name].
D Enter a destination name to search for, and then press [OK].
If you enter a wrong destination name, press [] or [] and [Backspace] or
74
[Delete All], and then enter the destination name again.
Page 85
Searching for a Destination in the Address Book
E Confirm the entered character and press [OK].
A search-in-progress message appears.
When the search is finished, a result appears.
F Select a destination.
1
If the desired destination does not appear, use [U] or [T] to scroll through the list.
Reference
“Entering Text”, About This Machine
75
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1
Transmission

Search by Fax Number

Follow these steps to search for a destination registered in the Address Book by fax number.
A Press , the magnifier icon.
B Press [Advanced Search].
C Press [Fax Number].
D Enter a number to search for, and then press [OK].
If you enter a wrong number, press [] or [] and [Clear], and then enter the
76
number again.
Page 87
Searching for a Destination in the Address Book
E Confirm the entered fax numbers and press [OK].
A search-in-progress message appears.
When the search is finished, a result appears.
F Select a destination.
1
If the desired destination does not appear, use [U] or [T] to scroll through the list.
77
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1
Transmission

Search by E-mail Address

Follow these steps to use an e-mail address to search for a destination registered in the destination list.
A Press , the magnifier icon.
B Press [Advanced Search].
C Press [E-mail Address].
D Enter an e-mail address to search for, and then press [OK].
If you enter a wrong e-mail address, press [] or [] and [Backspace] or [De-
78
lete All], and then enter the e-mail address again.
Page 89
Searching for a Destination in the Address Book
E Confirm the entered characters and press [OK].
A search-in-progress message appears.
When the search is finished, a result appears.
F Select a destination.
1
If the desired destination does not appear, use [U] or [T] to scroll through the list.
Reference
“Entering Text”, About This Machine
79
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1
Transmission

Search by IP-Fax Destination

Follow these steps to search for a destination registered in the Address Book by IP-Fax destination.
A Press , the magnifier icon.
B Press [Advanced Search].
C Press [Search IP-Fax Dest.].
D Enter an IP-Fax destination to search for, and then press [OK].
If you enter a wrong destination, press [] or [] and [Backspace] or [Delete
80
All], and then enter the destination again.
Page 91
Searching for a Destination in the Address Book
E Confirm entered IP-Fax destination and press [OK].
A search-in-progress message appears.
When the search is finished, a result appears.
F Select a destination.
1
If the desired destination does not appear, use [U] or [T] to scroll through the list.

Search by LDAP Server

Follow these steps to search for a destination registered on the LDAP server.
Important
To search for a destination from an LDAP server, the LDAP server must be
registered in advance.
A Press , the magnifier icon.
B Press [Search LDAP]. C Press [Select Server].
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Transmission
D Select the LDAP server to search through.
Make sure at least one LDAP server is highlighted. If no LDAP server is se­lected, an error message appears after you start searching.
1
E Press [OK]. F Press [Advanced Search].
G Enter a partial string for each search condition.
82
Conditions (Name, E-mail Address, Fax Number, Company Name, and De­partment Name) are those programmed in the LDAP server.
Press each condition to display the entry field, where you enter the necessary information.
Page 93
Searching for a Destination in the Address Book
H Press [Search Criteria] for each condition, and then select the search criteria.
The meanings of the search criteria are as follows:
[Search Beginning Word]: Search for strings that start with the specified character.
Example: When searching for “ABC”, enter “A”.
[Search End Word]: Search for strings that end with the specified character.
Example: When searching for “ABC”, enter “C”.
[Exact Match]: Search for strings that fully match the specified character.
Example: When searching for “ABC”, enter “ABC”.
[Include One of Words]: Search for strings that include the specified character.
Example: When searching for “ABC”, enter “A”, “B”, or “C”.
[Exclude Words]: Search for strings that do not include the specified character.
Example: When searching for “ABC”, enter “D”.
[Fuzzy Search]: Perform a fuzzy search (according to the searching method
supported by the LDAP server).
1
I Press [OK].
Press [Detail] to display the detailed information of the selected destination.
When the search is finished, the search result appears.
J Select a destination.
If the required destination does not appear, press [U] or [T] to display it.
Note
You can add one additional search condition for LDAP servers by specify-
ing the Arbitrary Search Condition under Program / Change / Delete LDAP Server under System Settings.
The string you enter in the [Name] condition field is read as the first or last
name, depending on the administrator's setting. For example, to search for the name “John Smith”, ask the system administrator whether you should enter “John” or “Smith”.
Although one user can program multiple e-mail addresses, only one ad-
dress can be retrieved by the search. The address retrieved by the search depends on the searching method supported by the LDAP server. Howev­er, the address programmed first is normally retrieved.
For details about registering LDAP servers, see “System Settings”, General
Settings Guide.
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1
Transmission
Reference
“Entering Text”, About This Machine
“System Settings”, General Settings Guide

Search by Registration Number

Follow these steps to search for a destination by specifying a registration number stored in the destination list.
A Press to switch the destination between fax number, e-mail address,
and IP-Fax destination.
B Press [Registration No.].
The registration number entry display appears.
C Enter a registration number using the number keys.
84
You do not need to enter the first zeros of a registration number when the dis­play prompts you to enter five digits. If you do not enter 5 digits, press the {q} key to complete the entry.
The corresponding destination appears.
The title word key switches to the destination list to which the specified destination is programmed.
Note
If the “Cannot find the specified Registration No.” message ap-
pears, the specified registration number is wrong. Press [Exit], check the registration number again, and then follow the procedure from step
If the “
appears, the key is wrong. Press [Exit], and then follow the procedure from step
No valid destination under the specified No.” message
.
A
.
B
Page 95

On Hook Dial

On Hook Dial
The On Hook Dial function allows you to dial while listening to the tone from the internal speaker. You can send a fax checking the connection.
Important
This function is not available for the optional extra G3 interface unit, Internet
Fax and IP-Fax.
If an Immediate TX Result Report (Immediate Transmission) is printed, On
Hook Dial transmission results are not mentioned on the report.
A Place the original, and then select the scan settings you require. B Press the {On Hook Dial} key.
1
You will hear a low tone from the internal speaker. If you want to cancel this operation, press the {On Hook Dial} key again.
C Dial.
The machine immediately dials the destination. If you make a mistake, press the {On Hook Dial} or {Clear Modes} key, and then
return to step
To select a destination from the Address Book, see “Using the Address Book to Specify Destinations”.
.
B
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1
Transmission
D When the line is connected and you hear a high-pitched tone, press the
{Start} key.
The transmission starts. If you want to cancel a transmission, press the {Clear/Stop} key, and then re-
move the originals.
After transmission, the standby display appears.
Note
This function is unavailable in some countries.
You can adjust the volume of the on-hook sound by pressing [Higher] or
[Lower] in the upper right-hand corner of the display. The volume can also be preprogrammed in “Gen. Settings/ Adjust” in the Facsimile Features menu.
For details about On Hook Mode Release Time, see “Facsimile Features”,
General Settings Guide.
Reference
p.64 “Using the Address Book to Specify Destinations”
“Facsimile Features”, General Settings Guide

External Telephone On Hook Dial

If you have an external telephone on the fax machine, you can speak with the other party when you hear a voice.
If you hear a voice before pressing the {Start} key, pick up the external telephone and tell the receiver you want to send a fax document (ask them to switch to fac­simile mode).
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Manual Dial

Manual Dial
Pick up the handset of the external telephone and dial. When the line is connect­ed and you hear a high-pitched tone, press the {Start} key to send your fax doc­ument. If, on the other hand, you hear a voice at the other end, continue conversation as normal.
Important
The external telephone is required.
This function is not available for the optional extra G3 interface unit, Internet
Fax and IP-Fax.
If Immediate TX Result Report (Immediate Transmission) is printed, the re-
sult of a transmission with Manual Dial is not mentioned in the report.
A Place the original, and then select the scan settings you require. B Pick up the handset.
You will hear a dial tone.
1
C Dial.
The machine immediately dials the destination.
If you make a mistake, replace the handset, and then try again from step
To select a destination from the Address Book, see “Using the Address Book to Specify Destinations”.
.
B
D When the line is connected and you hear a high-pitched tone, press the
{Start} key to send your fax document.
If you hear a voice, tell the receiver that you want to send them a fax docu­ment (ask them to switch to facsimile mode).
The transmission starts.
E Replace the handset.
If you want to cancel a transmission, press the {Clear/Stop} key, and then re­move the originals.
After transmission, the standby display appears.
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1
Transmission
Note
When the operation switch is off, even if the main power switch is on, you
cannot operate this machine using only the handset of the external tele­phone. You must first press the operation switch to turn on the machine.
Reference
p.64 “Using the Address Book to Specify Destinations”
88
Page 99

Advanced Features

Advanced Features
This section describes how to specify a destination using advanced features.

Setting SUB Codes for Transmission

Follow these steps to send a document with a SUB Code as a confidential transmission.
Normally you can only use Confidential Transmission to send documents to fax machines of the same manufacturer that have the Confidential Reception func­tion. However, if the other machine supports a similar function called “SUB Code”, you can send fax documents to the other party using this method instead.
For details about the SUB Code, see “Box Settings” in “Facsimile Features”, General Settings Guide.
Important
A SUB Code cannot be used with Internet Fax.
A Place the original, and then select the scan settings you require. B Enter the fax number of a destination or an IP-Fax destination.
1
C Press [Adv. Features].
D Press [SUB Code]. E Press [TX SUB Code]. F Enter a SUB Code, and then press [OK].
If you make a mistake, press [Cancel] or the {Clear/Stop} key before pressing [OK], and then try again.
“SUB Code” appears one line above [Adv. Features] on the display.
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Transmission
G When a password is required, press [Password (SID)], enter the password
with the number keys, and then press [OK].
H Press [Exit].
1
I Press the {Start} key.
If you use Immediate Transmission and the fax machine at the destination does not support the SUB Code function, a message will appear on the display to inform you of this. When this happens, press [Exit] to cancel the transmission.
Note
You can enter numbers, p, q, and spaces.
Make sure the number of digits in the SUB Code matches the specification
of the machine to which you are sending. For the maximum number of dig­its for the SUB Code of this machine, see “Maximum Values”.
You can store SUB Codes as well as names and fax numbers in the destina-
tion list and Keystroke Programs.
The SUB Code is printed on lists and reports. This is possible only if the
SUB Code is specified in [Adv. Features] using the number keys.
Reference
p.275 “Registering and Changing Keystroke Programs”
p.285 “Maximum Values”
“Facsimile Features”, General Settings Guide
“Registering Addresses and Users for Facsimile/Scanner Functions”, Gen­eral Settings Guide
Setting a password
There are times when you may want to use an “SID” (Sender ID) when sending confidential faxes with the SUB Code function. When you use a Transfer Box that has a password, enter the SID Code as the password.
Note
For the maximum number of digits for the SID Code, see “Maximum Values”.You can enter numbers, p, q, and spaces.
You can store SID Codes as well as names and fax numbers in the destination
list and Keystroke Programs.
The SID Code is printed on lists and reports. This is possible only if the SID
Code is specified in [Adv. Features] using the number keys.
Reference
p.275 “Registering and Changing Keystroke Programs”
p.285 “Maximum Values”
“Registering Addresses and Users for Facsimile/Scanner Functions”, Gener­al Settings Guide
90
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