Ricoh FAX 4700L User Manual

OPERATOR’S MANUAL

RICOH FAX4700L

Please read all of these instructions and keep this manual by your machine.

Optional Equipment

Memory (FEATURE EXPANDER TYPE 140 2M, FEATURE EXP ANDE R TYPE 140 4M, FEATURE EXP ANDER TYP E 80M HD)

Either a 2-Mbyte memory card , a 4-Mb yte memory card or a 80-Mb yte hard disk can be added.

ISDN G4 KIT (ISDN INTERFACE TYPE 140)

This allows you to send and receive usin g th e IS DN (I nt eg rat ed Service s Digital Network)

PC Printer Interface Kit (PRINTER INTE RFACE TYPE 100)

This allows you to use the machine as a lase r print er fo r a n IBM1 or compatible personal computer.

Telephone Handset (HANDSET TYPE 100)

This permits voice communication (ove r t he PSTN).

PAPER CASSETTE TYPE 100

This gives this machine addit ional 100 sheet paper cap acit y wit h sing le she et bypass.

COUNTER TYPE 100 FUNCTION UPGRADE CARD TYPE 140

With this card installed, Memory Disk, Upg raded Speed Dial and so on become available.

FAX ON DEMAND TYPE 140 When installed the Fax on Demand service becomes available.

EXTRA PAPER FEED UNITS

Up to 2 extra paper feed units can be added to the base machin e: PAPER FEED UNIT TYPE 140F - an additional front feed paper unit . PAPER FEED UNIT TYPE 140S - an additional side feed paper unit. A front and side feed un it can no t be in sta lled on th e same machine.

Note: The Function Upgrade Card an d Fax on Deman d Kit cann ot be inst alle d in

the same machine.

1Copyright Notice IBM is a registered trademark of Int ern at ion al Bu sine ss Machines Corporation.

Caution: Once a Function Upgrade Card or Fax on Demand Card has been

installed, do not remove it. If removed, this will result in data being permanently lost.

WARNING: This equipment has been tested and found to comply with the

limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

✬

CAUTION: Use of control or adjustments or performance of procedures

other than those specified herein may result in hazardous radiation exposure.

ENERGY SAVING INFORMATION

As an Energy Star Partner, we have determined that this fax model meets Energy Start guidelines for energy efficiency.

This product was designed to reduce the environmental impact associated with fax equipment. This is accomplished by means of energy saving features such as Low Power (Energy Saver) mode and Night Timer. Please see applicable sections of operating manual for details.

Notice about the Telephone Consumer Protection Act (Valid in the USA only) Attention please! The Telephone Consumer Protection Act of 1991 among other things makes it

unlawful for any person to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. This information is transmitted with your document by the TTI (Transmit Terminal Identification) feature.

In order for you to meet the requirement, your machine must be programmed by following the instructions in the accompanying Operation Manual. In particular, please refer to the "Getting Started" and/or "Programming" sections. Also refer to the TTI (Transmit Terminal Identification) programming procedure to enter the business identification and telephone number of the terminal or business. Do not forget to set the date and time.

Thank you

IMPORTANT SAFETY INSTRUCTIONS

1. Read all of these instructions.

2. Save these instructions for later use.

3. Follow all warnings and instructions marked on the product.

4. Unplug this product from the wall ou tle t be fo re clea ning. Do not use liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning.

5. Do not use this product near water.

6. Do not place this product on an unstable cart, stand, or table. The product may fall, causing serious dama ge to th e pro du ct or inju ring the user.

7. Slots and openings in the cab ine t an d the back or bottom are provided for ventilation; to ensure reliab le op era tio n of the prod uct and to pro tect it from overheating, th ese openings must not be blocked or covered. The op en ing s should never be blocked by placin g th e product on a bed, sofa, rug, or o th er similar surface. This product should not be placed in a built-in installation unless proper ventilation is provided.

8. This product should be operated from the type of power source indicated on the marking label. If you are no t sure of th e typ e of power available, con sult an authorized sales person or your local power company.

9. This product is equipped with a 3-wire grounding typ e plu g, a plug ha ving a third (grounding) pin. This plu g will only fit into a grounding-type power ou tle t. This is a safety feature. If you are unable to insert th e plu g into the outlet, contact your electrician to replace your obsolete out let . Do no t de fe at the purpose of the grounding type plug. (This do es no t apply in cou nt ries in which the 2-wire, non-grounded type of plug is used .)

10. Do not allow anything to rest on th e power cord . Do no t loca te this pro du ct where persons will walk on the cord.

11. If an extension cord is used with this prod uct , make sure that the total of the ampere ratings on the prod uct s plug ge d int o the extension cord do not exceed the extension cord ampere rating . A lso, make sure that th e t otal of all products plugged into the wall outlet does not exceed 15 amperes.

12. Never push objects of an y kind int o th is p rod uct through cabinet slots as t hey may touch dangerous voltage poin ts or sho rt out pa rts th at could result in a risk of fire or electric shock. Never spill liquid of any kind on the pro du ct.

13. Do not attempt to service th is prod uct yourself, as opening or removing covers may expose you to dangerous voltage points or ot her risks. Refer all servicing to qualified service personnel.

14. Unplug this product from the wall outle t and ref er servicin g to qualifie d service personnel under the fo llowing conditions: A. When the power cord or plug is damaged or fraye d. B. If liquid has been spilled into the product. C. If the product has been exposed to rain or water. D. If the product does not operate normally when the operat ing instructions

are followed. Ad just only those controls that are cove red by the operating instructions since improper a dju stme nt of ot her controls may result in damage and will often required extensive work by a qualifie d techn ician

to restore the produ ct to norma l ope ration. E. If the product has been dropped or the cabinet has been damaged. F. If the product exhibits a distinct change in perf orma nce, indicating a

need for service.

Table of Contents

INTRODUCTION 1

WHAT DOES A FAX MACHINE DO? 1 TELEPHONE LINE PROBLEMS AFFE CT FAX COMMUNICATION 1

HOW TO USE THIS MANUAL 2

MANUAL OVERVIEW 2 CONVENTIONS 3

Keynames 3 Displays 3

STORING TELEPHO NE NUMBERS 4 STORING NAMES AND LABELS 4

Punctuation Marks and Symbols 5 Shift Key 5 Cursor and Clear Key for Editing 5

IF YOU MAKE A MISTAKE 5 ON/OFF SWITCHES AND USER PARAMETERS 6

On/Off Swit che s 6 User Parameter Settings 7

GENERAL PRECAUTIONS 13

POWER AND GROUNDING 13 COLD WEATHER POWER-UP 14 THUNDERSTORMS 14 COPY PAPER 15 TONER CARTRIDGES 15 OPERATING PRECAUTIONS 15 GENERAL 16

GUIDE T O COMPONENTS 17

OPERATION PANEL 18

ROUTINE OPERATION 20

SENDING A FAX MESSAGE 20

Precautions Con cerning Unaccepta ble Document Types 20 Tra nsmissio n Pro ced ure at a Glance 22 Contrast, Resolut ion, and Halftone Mode s 30 Dialing with the Telephone Directory 33 Optional Features fo r Transmission 34

Immediate T ransmission 41 Using the Stamp 43 Redialing 44

RECEIVING FAX MESSAGES 46

Selecting the Rece pt ion Mode 46 Substitute Rece pt ion 47

TELEPHONE CALLS 49

Making a Telephone Call 49 Answering the Telephone 51 Phoning and Faxing on the Same Call 51 Speaker and Buzzer Volume Adjustments 52

ADVANCED FEATURES 53

NETWORKING 53

Overview 53 What Networking Feat ure s Doe s This Ma chine Have? 54 Preparing the Mach ine fo r Net workin g Op erations 55 Tra nsfer Request 58 Combining Transfer Request with Broadcasting 61 Multi-step T ra nsfer 62 Your Machine as a Transf er Station (Memory Card or Hard Disk Required) 63 Tra nsf er Re quest by Tonal Signals 63

TRANSMISSION 68

Keystroke Programs 68 Confidential T ransmission 73 Auto Document 75 Storing an Au to Do cume nt 76 Changing the Con te nts of A ut o Docume nt 79 Erasing an Auto Document o r Label 80 Restricting Access to the Ma chin e 82 Tonal Signals 88 Chain Dialing 90 Specified Image A rea (Function Upgrade Card Require d) 91 Label Insertion 93 Closed Network (Transmission) 94 Protection Aga inst Wrong Connections 95 ECM (Error Correction Mode) and Page Retransmission 96 Batch T ran smission Option al (Memo ry Card o r Hard Disk Req uire d) 97 Well Log Transmission 98

RECEPTION 99

Confidential Rece pt ion (Me mory Card or Hard Disk Requ ired ) 99 Memory Lock (Optional Memory Card or Hard Disk Require d) 103 Rejection of Messages from Unid en tif ied Sende rs 108 Authorized Reception 109 Forwarding (Memory Card or Hard Disk Required) 113

Specified Cassette Select ion (O ptional Paper Feed Unit Required) 119 Wild Cards 123 Reverse Order Printing (Opt ion al Memo ry Card or Hard Disk Require d) 124 Multi-sort Document Recept ion (Memory Card or Hard Disk Required) 125 Center Mark 129 Checkered Mark 130 Reception T ime 131 Length Reduct ion 132 Two in One 133 Closed Network (Reception) 134

OTHER 135

Polling 135 File Management 142 User Function Keys 148 OMR Sheets 151 Saving Energy 161 Night Timer 16 3 Counte rs 166 Communication Result Display 166 Entering PC Printer Mode (Printer In terface Required) 167 Copying 168 Dual Access 169 RDS (Remote Diagnostic System) 170 AI Short Protocol 171

REPORTS 172

AUTOMATICALLY PRINTED REPORTS 172

Report Formats 173 Printing a Sample of Data on the Rep ort s 175

USER-INITIATED REPORTS 176

Descriptions of Ava ilable Report s 176 Print the Persona l TCR 177

LOOKING AFTER THE MACHINE 181

LOADING PAPER 181

Loading Pape r in the Ma in Casse tt e or the Optional Front Paper Feed Unit 181 Loading Paper in the Optional Side Paper Feed Unit (Optional) 182

CHANGING THE PAPER SIZE 183

Changing the Pa per S ize in th e Main Cassette or the Optional Front Paper Feed Unit 183 Changing the Pa per S ize in th e Op tio na l Side Paper Feed Unit 185

REPLACING THE TONE R CASS ETTE AND CLEANI NG PAD 187

Replacement Procedure 187

REPLACING THE STAMP 189

CHANGING THE PAPER SIZE (OPTIONAL CASSETTE) 190 USER MAINTENANCE PROCEDURES 193

User Maintenance Table of Cleaning 193 User Maintenance Proced ure of Clea nin g 194 Cleaning the Corona Wire 197 User Maintenance Proced ure for Rep lacing 199 The Front Paper Feed Unit 204 The Side Paper Feed Unit 205

SOLVING PROBLEMS 206

DOCUMENT JAMS 206

Clearing a Document Jam 206 Adjusting the Docu men t Feeder 207

COPY JAMS 208

Cassette Entrance 208 Copy Feed Area 209 Copy Jams with the Optional Remo vable Casse tt e (Cassett e Area) 212 Paper Jams in the Optiona l Front Paper Feed Unit 213 Paper Jams in the Optio na l Side Pap er Fee d Unit 214

COMMUNICATION PROBLEMS 215 OPERATING DIFFICULTIES 216 DISPLAYED ERROR MESSAGES 220 ERROR CODES 222 CALLING AN AUTHORIZED SER VICE RE PRESENTATIVE 224 DEDICATED TRANSMISSION PARAMETERS 224

SPECIFICATIONS 225

APPENDIX A 226

PROGRAMMING FAX ON DEMAND (OPTIONAL FAX ON DEMAND KIT REQUIRED) 226

Storing and Labeling a Document 226 Editing Documents 228 Erasing a Fax on Demand Documen t or its Name 229

PRINTING A FAX ON DEMAND LIST 230 PRINTING A FAX ON DEMAND DOCUMENT 230 STORING THE FAX ON DEMAND RECORDED MESSAGES 231

Recording a Message 231

How Callers Use Fax on Demand 233

PRINTING FAX ON DEMAND INFORMATION SERVICE REPORT 234

APPENDIX B 235

DISK FILES (HARD DISK AND FUNCTION UPGRADE CARD REQUIRED) 235

Reception to Disk File 235 Switching Reception to Disk File On/O ff 235 Programming a List of Senders to Treat Differently 236 Choosing How to Treat the Programmed Sender s 237 Erasing Disk Files 238 Erasing a File 243

PRINTING DISK FILES 244

Printing a List 2 44 Print a Document 249

APPENDIX C 250

PAPER FEED UNIT 250

Operation 250 Maintenance 250 Copy Jams 250

APPENDIX D 251

FEATURE EXPANDER TYPE 140 80 MB HD 251

General 251 Operation 251

APPENDIX E 252

ISDN TYPE 140 252

Introduction 252 Setting up the Grou p 4 Interface 253 Operation 257 Tro ublesh ootin g 264

APPENDIX F 265

INSTALLING THE MACHINE 265

Location 265 Attaching th e Document Table and Document Tray 266 Installing the Mach ine Cover 267 Installing the Ph ot oconductor, Cleaning Pad and Toner Cassette 268 Rotatable Operation Panels 270 Connecting the Machine 271 Loading Paper in the Casset te 272 Installing Removable Cassette and Loading Paper (Option) 274 Attaching the Optional Handset 277

Installing Optional Memory Card , Fun ctio n Upg rad e Card, and Fax on Demand 277 Using Manual Feed 278

BEFORE YOU SEND YOUR FIRS T FAX 279

Some Items Must be Programmed First 279

QUICK DIAL, SPEED DIAL, AND GRO UP DIAL 285

Three Convenient Ways to Dial 285 Programming Quick Dial 287 Programming Speed Dials 290 Programming Groups 294 Programming/Changing Upgra de d Speed Dials 299 Storage C a pacity for Telephone Nu mbers 303

DEALING WITH JUNK FAX MAIL 305 OTHER ITEMS TO PROGRAM AT YOUR LEISURE 305

GLOSSAR Y 306

INTRODUCTION

Document

Thank you for purchasin g this product. This multi-fu nction office machine offers a wide range of fax, prin te r, and convenience feat ure s. (Some of these features are optional)

WHAT DOES A FAX MACHINE DO?

When you write a letter, you normally seal it in an envelope, attach a stamp, and post it in the nearest mail box. Then, in a few days, depending on the postal service, the letter will arrive at its destination. However, you may not be aware of its arrival until you get a return letter.

A fax machine speeds up this process. After you have written your letter, place it face down in your fax machine’s document feeder, dial the destination’s fax number, then press the Start key.

The fax machine scans your letter, and converts it into a series of black and white dots (the number of dots that there are across and down the page depends on the resolution that you selected; refer to the specifications section of this manual for details). This series of dots is transformed into an electrical signal and sent out over the telephone line to the destination fax machine.

The receiving fax machine reconstructs your letter from the incoming signal, and prints it. If you are worried about whether the message arrived at the destination, you can check a report

called the TCR (Transaction Confirmation Report). When you print this report, you will see the results of the most recent fax communications made by your machine.

INTRODUCTION

You can use your fax machine to send and receive many types of documents, even photographs.

TELEPHONE LINE PROBLEMS AFFECT FAX COMMUNICATION

Quick and accurate transmission of fax messages depends on the condition of the telephone line. If the line condition is very good, this machine will transmit a letter-size page in about 6 seconds. However, if the line is noisy, the speed may be reduced significantly, and the data may be damaged.

The symptoms of data loss caused by a noisy telephone line are seen on the printouts of received messages. An example is shown opposite. Note that lines are missing from the page at the indicated locations. ECM (Error Correction Mode) is an effective countermeasure against this type of error; you have the choice of having the ECM feature switched on or off. It is switched on befor e the machine leaves the factory. (Refer to page 96 for more information about ECM).

The line condition is affected by the weather; thunderstorms can cause electrical noise on telephone lines. In addition, the quality and condition of switching equipment used by your phone company can affect fax communication.

Transmit

Received Message

Errors

HOW TO USE THIS MANUAL

MANUAL OVERVIEW

Your facsimile machine is equipped with a wide ran ge of labor-sa ving and cost-saving featu res. This ma nu al exp lain s e ach of th ese features, and ho w you can put them to use. No te tha t th e external appeara nce of th e machine in some illustrations may be slightly different from the actual machin e.

The manual consists of th e fo llowing sections. ❐ How to Use this Manual - This is the section that you are now rea ding. It

contains an overview of the manual and the conve nt ion s used by the authors. It also contains quick refere nce sections on how to input te lep ho ne numb ers an d names, and how to correct errors that you may inadverte ntly make whe n operating the machine.

❐ Gene ra l Pr ec auti ons - This se ctio n lists preca ut ions that you should keep in

mind when operating the machine. Read this section before you begin to use your machine.

❐ Guide to Components - This contains a diagram that shows where the main

components of your machine are situated.

❐ Operation Panel - This describes th e functions of the various buttons and

indicators that are on your mach ine ’s operation pan el.

❐ Routine Opera tion - This sectio n de scribe s the featu res a nd set tin gs that you

will normally be using every day.

❐ Advanced Features - This section explain s how to take advant ag e o f t he

special features of you r f ax mach ine , including how to set up networks f or economical distribution of fax messages over long distances.

❐ Reports - This sect ion expla ins th e reports that th e ma chine generates. ❐ Looking After the Ma chine - This sectio n shows you what to do whe n

consumable supplies run out . The user main te na nce procedure in this section should be done every six months if you want to keep your machine in to p condition.

❐ Solving Pr oblems - If your machine cannot communicate, or if it generates

error codes or experiences paper ja ms, ref er to this sect ion . Man y routine problems can be solved without a service call.

❐ Specifications - This is a list of technical capabilit ies of yo ur machine. ❐ Appendices A to E - These describe fax on demand, memory disk file , t he

paper feed unit the IS DN G4 kit an d th e ha rd disk.

❐ Appendix F- Installing the Machine - This sect ion expla ins how t o in sta ll the

machine and connect it to th e telephone line. It also expla ins th e be st type of place to install your machine. And this section also explains t he th ings that you have to do before you can sen d you r f irst fa x message and lists important features that will make faxing more convenient.

❐ Quick Reference Guide - This indicates how to use this machine at a gla nce .

HOW TO USE THIS MANUAL CONVENTIONS

CONVENTIONS

The following conventio ns were used when writing this man ua l.

Keynames

These have been prin te d in a bo ld typeface. For example: When you see a comman d in bo ld such as " Sta rt " mea ns "Press the Start key on the operation panel" .

If you see something like "# x 3", this means that you have to press th e # key 3 times.

On the operation pa ne l, th ere are four arrow keys (up, down , lef t, right). This is the scroll key. It is often used in the o pe rat ing procedures to gain access to various features. For example, if you see k in the manual, you are being asked to press the right-pointing arrow (k) on the scroll key.

Displays

Messages seen on the display are sho wn in a larger box, normally on the right hand side of the page, directly op posite the step that brought it up on the screen. After following a step in a proced ure , che ck the displa y to see if it corresp on ds to the one in the manual. This ma y help you to check whether you are following the procedure successfully. The following example s show t hre e common types of display.

Example A: The keys that can be p ressed are shown on the screen in small boxes. In this example, you can pre ss the Yes, No, or Clear keys or down arrow (m) on the scroll key.

MEMORY TRANS. OPTIONS ↓ PRESS YES OR CLR 2125551234

• NO

HOW TO USE

THIS MANUAL

Example B: The choices o f se tt ings for a feature are shown on th e scre en . Th e current setting is indica te d ( I t is set ON). If you press the j or k on the scroll key, the setting will be changed to OFF.

Example C: The ABC in the bo tt om right of the display indicates lett ers (usin g the Quick Dial Keys) or numbers (using the ten-key pad on the op era tion panel) can be entere d.

OPTION SELECT ← → YES TO END AUTO REDUCE ON OFF TTI ↓

QUICK DIAL ENTER LABEL

_ ABC

STORING TELEPHONE NUMBERS HOW TO USE THIS MANUAL

Most procedures start from sta nd by mod e, that is, when the disp lay is as shown on th e right. The value a ft er "MEMORY" shows how

MEMORY TRANS. APR.4.12:12PM SET DOC. OR ENTER FAX NO. MEMORY 100%

much memory space is remaining.

NOTE: If you start a procedure and do not enter anything at the operation

panel for more than 5 minutes, the machine returns to standby mode.

STORING TELEPHONE NUMBERS

To dial a telephone number or store it as a Quick Dial or Speed Dial, type it into the machine at the ten -key pa d on the ope rat ion pan el.

STORING NAMES AND LABELS

You can enter names using the Qu ick Dial K eys. Use Quick Dial Ke ys 01 to 26 fo r the letters of the alph ab et (o r 33 to 58 if the qu ick dial label plate on the opera tio n panel is flipped up), and use Quick Dial 30 (or 62 ) as a spa ceb ar. The letters are printed on the surface of ea ch key. If you wish to enter a dig it, use th e ten-key pad.

The cursor appears on the screen as a black dash belo w the cursor positio n. If you wish to move the cursor while editing a name or number, press the j and arrows on the circular scroll key on the operation panel.

If you wish to enter a punctuation mark or symbol, use Quick Dial 31 (or 63). See "Punctuation Marks and Symb ols" on th e next pa ge for more details.

Quick Dial 32 (or 64) can be used as a Shift key, to select upper or lower case letters.

KEY DESCRIPTION KEY DESCRIPTION KEY DESCRIPTION

01/33 A 12/44 L 23/55 W 02/34 B 13/45 M 24/56 X 03/35 C 14/46 N 25/57 Y 04/36 D 15/47 O 26/58 Z 05/37 E 16/48 P 27/59 06/38 F 17/49 Q 28/60 07/39 G 18/50 R 29/61 08/40 H 19/51 S 30/62 Space 09/41 I 20/52 T 31/63 Punctuation Marks 10/42 J 21/53 U and Symbols

11/43 K 22/54 V 32/64 Shift key (see p. 5)

Not used

HOW TO USE THIS MANUAL IF YOU MAKE A MISTAKE

Punctuation Marks and Symbols

If you press 31 or 63 while entering a label, a menu of symbols will appear, as shown on the right.

SELECT _ P1/5 1! 2" 3# 4$ 5% 6& ↑ 7’ 8( 9) NO TO CANCEL ↓

❐ To select a symbol, press the required key on the ten-key pad . For exa mple , if

you wish to enter a ’#’, press 3. The cursor moves forward au to mat ically so that you can enter the next le tt er, digit, or symbol in the item that you are typin g int o the display.

❐ If the symbol that you need is not on the scree n, scroll through the page s of

symbols with the i and m keys.

Shift Key

As shown in example C on page 3, ’ABC’ can be seen in the bottom right of the display while you are inputtin g a label. This indicates that upper ca se le tt ers will be stored. If you wish to input lowe r case let te rs, pre ss 32 or 64. The ’ABC’ will change to ’abc’, and the letters t hat you type in will be store d as lowe r case letters. To change back to upper case letters, press 32 or 64 again.

Cursor and Clear Key for Editing

HOW TO USE

THIS MANUAL

You can move the cursor using the scroll key (j and k) to edit the name or label. If you press Clear, th e cha ract er ab ove the cursor is dele te d. On entering a character, the character appears at the cursor positio n then the cursor moves to the right.

IF YOU MAKE A MISTAKE

If you make a mistake when input tin g a name or numbe r, either: ❐ Press Clear to era se the last letter or digit th at you en te red.

If you enter the wron g fu nct ion number, either:

❐ Press No then input the correct function number. ❐ Press Function to return to standby mod e and start again. ❐

If you dialed the wron g nu mbe r, either:

❐ Press No. If scann ing has alre ad y beg un, press Stop. ❐ If you alrea dy pro grammed the number into th e machine by pressing Yes,

remove the document from th e do cume nt feeder and start again, or u se th e destination reviewing feat ure (opt ion 07) to cance l tha t particu lar de stin at ion only (see page 27).

ON/OFF SWITCHES AND USER PARAMETERS HOW TO USE THIS MANUAL

ON/OFF SWITCHES AND USER PARAMETERS

Some of the feat ure s in this mach ine can be switche d on or off, and some of them do not work unless they are switched on first. Oth er fe atures can be adjusted in various ways. Each adjustmen t or on /o ff switch is explained in th e rele van t sections of the manual.

There are two user funct ion s to he lp you access th ese fea tu res. Function 62 (On/Off Switches) Function 63 (User Parameters)

On/Off Switches

This feature allows you to switch some of the major features of the machin e on or off. The overa ll p roce du re is explained below. However , e ach of the adjustments that can be made using th is p roce du re are expla ine d in the relevant parts of the manual.

1. Function 6 0 2 2 2 2 6 and 2.

2. Change the setting by using j and k. The first displayed item is the telephone line type: DP = P ulse Dial, TT = Touch Tone. In the above disp lay, TT is currently selected.

3. Yes.

4. Either:

❐ Chang e an other setting : Go to step 5. ❐ Finish: Functi on

5. Scroll through the list of featu res with until the required feature appears. Example: Power Saver press m once.

PSTN LINE TYPE SELECT ← → DP TT ↑ YES TO END ↓

AUTHORIZED RECEPTION SELECT ← → ON OFF ↑ YES TO END ↓

POWER SAVER SELECT ← → ON OFF ↑ YES TO END ↓

6. Go to ste p 2.

POWER SAVER SELECT ← → ON OFF ↑ YES TO END ↓

HOW TO USE THIS MANUAL ON/OFF SWITCHES AND USER PARAMETERS

On/off switches ava ilab le in th is menu are

Feature Feature

1 PSTN Line Type 7 Memory Lock 2 Authorized Reception 8 Forwarding 3 Power Saver 9 Multi-sort Reception 4 Daylight Saving Time/Summer Time 10 Disk Filing 5 RDS 11 Cassette Selection 6 File Retention Time

(1: Optional Memory Card or Hard Disk require d. 2: Optional Functio n Upg rad e Card and Hard Disk required, 3: Optional Paper Fee d req uire d, )

User Parameter Settings

A wide range of feat ure s can be switche d on or off by using the User Para met ers. However, this feature is more difficult to use than th e O n/ Off Switches. The switches and adjustments are presented on the screen as rows of digits. Each digit can be either 0 or 1. Each fea tu re is allocated one or more digit. The value of the digit determines the sta tus of th e feat ure .

The overall procedure is explain ed belo w. However , each of the adjustments that can be made using this procedure are explained in the releva nt parts of the manual.

1. Function 6 0 2 2 2 2 6 and 3.

HOW TO USE

THIS MANUAL

❐ At this time, you can prin t a User

Parameter List if you pre ss k and Start. The curren t se ttings for

USER PARAMETER PRINT LIST → DEFAULT: 01000000 ↑ SWITCH00: 01000000 YES TO END ↓

switch 00 are now displayed on the bottom line of the displa y. If the settings for this switch are the way that you want them, go to step 3.

2. To change the required setting, press a number from 0 to 7 corresponding to the digit that you wish to change.

USER PARAMETER PRINT LIST → DEFAULT: 01000000 ↑ SWITCH00: 01000001 YES TO END ↓

Example: 0 on the ten key pad. The value of the digit change s, in th is case from 0 to 1.

Each switch contains 8 digits, which act as on/off switches for various features. The digits are numbered from 7 to 0; the setting of digit 7 is shown at the left side of the display and digit 0 is at the right.

ON/OFF SWITCHES AND USER PARAMETERS HOW TO USE THIS MANUAL

3. Either: ❐ Scroll through the switch es with i and m until the required switch appears.

Then go to step 2.

❐ Finish: Yes and Function.

The user parameter switches are outlined below. *: Default

Switch 00 - Home position settings

Digit Purpose

1 2 3

4 5

6 7 Halftone 0: Off* 1: On

Stamp 0: Off *

1: On (successfully scanned documents will be marked)

Contrast home position

Digit 3 Digit 2 Digit 1 Setting Digit 3 Digit 2 Digit 1 Setting 0 0 0 Normal * 1 X X Do not use this 0 0 1 Lighten setting. 0 1 0 Darken

Resolution Digit 5 Digit 4 Setting Digit 5 Digit 4 Setting

0 0 Standard* 1 0 Fine 0 1 Detail 1 1 Do not use this.

Transmission mode 0: Memory transmission*

1: Immediate transmission

Switch 01

Digit Purpose

0 to 6 Do not change these settings.

If you change any of the contrast, resolution, transmission mode, stamp, or halftone

settings before making a transmission, then: 0: The setting(s) will not return to the home position after the transmission. 1: The setting(s) will return to the home position after the transmission.*

Switch 02 - Printing of various ite ms on receiv ed me ss age s

Digit Purpose

Mark to be printed at the receiving side to distinguish messages that are sent from your machine when it is acting as a forwarding station (Memory card or hard disk

1 2 Reception time 0: Off* 1: On

3 TSI printing 0: Off* 1: On 4 Checkered mark 0: Off 1: On*

6 Printing the Terminal ID (ISDN kit required) 0: Off* 1: On 7 Do not change this setting.

required)

Forwarding

0: Off 1: On *

Center mark 0: Off* 1: On The center mark is not printed when the machine is used for making copies

Printing of the Command Information Line (ISDN kit required) This has the same effect as the TTI On/Off setting.

Mark

0: Off 1: On*

HOW TO USE THIS MANUAL ON/OFF SWITCHES AND USER PARAMETERS

Switch 03 - Automatic printing of reports

Digit Purpose

0 1 Do not change this setting.

2 File reserve report (Memory storage report) 0: Off* 1: On 3 File reserve report (polling reception) 0: Off* 1: On 4 Communication result report (polling reception) 0: Off 1: On*

5 6 Polling clear report 0: Off 1: On*

7 TCR 0: Off 1: On*

Communication result report (memory transmission)

0: Off 1: On*

Transmission result report (immediate transmission)

0: Off 1: On*

Switch 04 - Automatic printing of reports , Various

Digit Purpose

0 Confidential reception report 0: Off 1: On* 1 Fax on demand report 0: Off* 1: On

2 to 6 Do not change these settings

Inclusion of part of the image on the following reports: Transmission Result Report,

Memory Storage Report, Polling Clear Report, Communication Failure Report, Transfer Result Report, Transmission Deadline Report, Polling Confirmation List 0: No 1: Yes*

HOW TO USE

THIS MANUAL

Switch 05 - Various

Digit Purpose

0 Substitute reception 0: Off 1: On* 1 Memory reception if no RTI or CSI received 0: Possible* 1: Not possible

2, 3 Do not change these settings

Restricted Access Digit 5 Digit 4 Setting

4, 5

Energy Saver mode Digit 7 Digit 6 Setting

6, 7

0 0 Off* 0 1 On 1 0 On when the Night Timer is on

0 0 Heater off 0 1 Heater energy saver mode* 1 X Do not use these settings

Switch 06 Home position

Digit Purpose

0 Printing TTI or CIL on the mess age to the other side. 0: Off 1:On* 1 Do not change this setting 2 Closed network in transmission 0: Disabled* 1: Enabled 3 Do not change these settings.

4 5 Specified Image Area home position 0: Off* 1: On

6 to 7 Do not change these settings.

Batch Transmission (Memory card or hard 0: Off 1: On* disk required)

ON/OFF SWITCHES AND USER PARAMETERS HOW TO USE THIS MANUAL

Switch 07 - Various

Digit Purpose

0, 1 Do not change these settings.

2 3 Auto Reduce 0: Off 1: On*

4 to 5 Do not change these settings.

6, 7

Dialing while a message is stored in. 0: Off 1: On* (Parallel memory TX)

Fax on Demand

Digit 7 Digit 6 Setting 0 0 Off* 1 0 The other party is required to enter the password to

access the fax on demand service.

0 1 The other party is not required to enter the password

to access the fax on demand service.

Switch 08 - Various

Digit Purpose

Multicopy reception (Memory card or hard disk required)

Digit 1 Digit 0 Setting

0, 1

2, 3

4, 5

6, 7

X 0 Off* 0 1 Messages from senders whose RTI/CSI/G4 TIDs

are programmed are multi-copied.

1 1 Messages from senders whose RTI/CSI/G4 TIDs

are not programmed are multi-copied.

Authorized Reception Digit 3 Digit 2 Setting

X 0 Off * 0 1 Receive messages only from

senders whose RTI/CSI/G4 TIDs are programmed.

1 1 Receive messages only from

senders whose RTI/CSI/G4 TIDs are not programmed.

Specified Paper Cassette Selection (Optional Paper Cassette Unit Required)

Digit 5 Digit 4 Setting X 0 Off* 0 1 Messages from senders whose RTI/CSI/G4 TIDs are

programmed are printed from a upper cassette.

1 0 Messages from senders whose RTI/CSI/G4 TIDs are

not programmed are printed from a upper cassette.

Forwarding (Memory card or hard disk required)

Digit 7 Digit 6 Setting X 0 Off* 0 1 Forwar d messages only from

senders whose RTI/CSI/G4 TIDs are programmed

1 1 Forwar d messages only from

senders whose RTI/CSI/G4 TIDs are

not programmed.

HOW TO USE THIS MANUAL ON/OFF SWITCHES AND USER PARAMETERS

Switch 09 - Various

Digit Purpose

Memory lock Digit 1 Digit 0 Setting (Memory card or hard disk X 0 Off* required) 0 1 Messages from senders whose

RTI/CSI/G4 TIDs are programmed

0, 1

1 1 Messages from senders whose

Disk File (Optional Hard Disk and Function Upgrade Card are required)

Digit 3 Digit 2 Setting X 0 Off* 0 1 Messages from senders whose

2, 3

1 1 Messages from senders whose

4 to 7 Do not change these settings.

are not printed unless you enter the memory lock ID.

RTI/CSI/G4 TIDs are not programmed are not printed unless you enter the memory lock ID.

RTI/CSI/G4 TIDs are programmed are stored in the memory disk.

RTI/CSI/G4 TIDs are not programmed are stored in the memory disk.

HOW TO USE

THIS MANUAL

Switch 10 Various

Digit Purpose

0 1 Two in one 0: Off* 1: On

2 to 6 Do not change these settings

Reverse order printing (Memory card or hard 0: Off* 1: On disk required)

Halftone mode 0: Standard Mode*

1: Speed Mode

Switch 11 Various

Digit Purpose

0 Transfer Request by Tonal Signals 0: Off* 1: On 1

2 to 5 Do not change these settings.

6 7 Polling standby duration 0: Once* 1: Keep

Selecton of tone (PB) or UUI after tone( (When the ISDN kit is installed)

Print the received message when it is acting as a forwarding station.

•) 0: UUI 1: Tone*

0: Off 1: On*

ON/OFF SWITCHES AND USER PARAMETERS HOW TO USE THIS MANUAL

Switch 12 Various

Digit Purpose

0 and 1 Do not change these settings.

Toner saving mode 0: Off* 1: On Note: If on, contrast will be set to "Normal" automatically, preserving image quality. This is available when receiving fax messages and printing reports, but not for copying or printing from a PC.

3 and 4

5 to 6 Do not change these settings.

7 Copying 0: Possible 1: Not Possible*

Further, messages sent to you in halftone mode will automatically turn off toner saving to insure a clear image. To make sure that the fax quality is acceptable with toner saving on, print a few reports. (See page 176 ). (Note: If the sender is using a machine made by another manufacturer, toner saving will stay on and this could lower image quality.)

Density of the printing image Digit 4 Digit 3 Setting Digit 4 Digit 3 Setting

0 0 Normal * 0 1 Lighten 1 0 Darken 1 1 Do not use

these settings

Switch 13 Do not change these settings

Digit Purpose

0 to 7 Do not change these settings.

Accessing Previous ly Used Functions

When you press Function , th e na mes of the last four functions you have used come up in order on the display. This allows you to easily select a f unctio n t ha t you have recently used .

Note: If you want to re-use functio ns 61 and above, you will still need to enter the access code (2222) and functio n numbe r aft er fo llowin g the pro ced ure below.

1. Press Function. The names of the last 2 functio ns are displayed.

2. Use the i and m keys to move the >> symbol. If you press m a few times, the remaining 2 function s ar e disp laye d.

If the function you want is not there, either:

❐ Press No. ❐ Press m until the display changes to

that shown opposite.

Then enter the functio n nu mber as you would normally.

FUNCTION YES OR NO >>POLLING RECEPTION ↑ SYSTEM SET ↓

>>QUICK DIAL PROG./CHNG ↑ TRANSMISSION CLR/CHNG ↓

3. Press Yes.

QUICK DIAL CHOOSE KEY

_ PRINT LIST →

NO TO CANCEL

GENERAL PRECAUTIONS

WARNING: Do not attempt any maintenance or troubleshooting other than

that mentioned in this manual. This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage.

POWER AND GROUNDING

Pay attention to the followin g.

Power Supply

1. Power requirements: 115 V, 60 Hz

2. Insert the power plug securely into the wall socket.

3. Make sure that the wall out let is near th e machine and readily accessible.

GENERAL

PRECAUTIONS

4. Do not connect other equipment to the same socket.

5. Do not step on or set an ything on the power cord.

6. Do not connect other equ ipme nt to th e same extension cord.

7. Be sure that the power cord is not in a position where it would trip someone .

8. The wall outlet must be easily accessible.

Grounding

Ground the machine an d th e lightning protect ion circuit in acco rdance with regulation s. Do no t gro und to gas or water pipes, or t o a te lep hone ground plug . Proper groundin g is to th e gro un d te rmina l of the power outlet. Be sure that the ground terminal of the power outlet is properly grounded.

The lightning prot ection circuit for the machin e req uires the machine to be properly grounded. If pro pe r grou nding is provided, about 90% of lightn ing damage can be prevent ed . For saf ety, be sure to connect the machine to a three-prong gro un de d outlet.

COLD WEATHER POWER-UP GENERAL PRECAUTIONS

COLD WEATHER POWER-UP

Avoid raising the room temperature abruptly when it is below 57°F, or condensation may form inside the machine .

1. Raise the room temperature to 68°F at less than 18°F per hour.

2. Wait for 30 to 60 minut es.

3. Turn the power on.

Do not use the machine near a humidifier.

THUNDERSTORMS

With proper grou nd ing , about 90% of lightning damage can be prevent ed . Howe ver, if possible, during severe ele ctric storms turn the power switch off an d disco nnect the power cord and telephone line cord.

Note:

All fax messages stored in the memory may be erased if power is switched off for more than an hour.

GENERAL PRECAUTI ON COPY PAPER

COPY PAPER

❐ 16 to 24 lb. copy pape r is recommen de d: lett er or leg al sizes are the most

commonly used

❐ Do not use damp pape r, or copies will be defective. ❐ Do not touch cop y pap er if you r fing ers are wet or oily; fingerprints may appear

on the copy.

❐ Keep paper in a vinyl bag if it will not be used for a long time. ❐ Store in a coo l dry place . ❐ Store flat. Do not stand upright. ❐ The fo llowin g mat erials cannot be used in the pa pe r tra ys: P ost card s, Tracing

paper , O HP shee ts, Adhe sive labels

❐ Do not overload the paper trays. ❐ If multi-sheet feeding occurs or dog -ea red copie s are made when using

recycled paper in the paper tray, fan the recycled paper and load it in the paper tray again.

TONER CARTRIDGES

❐ Store in a cool, da rk place . ❐ Never sto re whe re th ey may be expo sed to he at . ❐ Keep out of the reach of children. ❐ Do not eat toner. ❐ Do not lay heavy objects on toner cartridges. ❐ Do not incine rat e to ner or toner containers. Toner dust may cause flashback

when exposed to an open flame.

OPERATING PRECAUTIONS

GENERAL

PRECAUTIONS

❐ While the mach ine is in operation, do not tu rn off the main switch or unplug the

power cord.

❐ Keep corrosive liqu ids, such as acid, off th e mach ine. ❐ Do not allow paper clips, sta ple s, or othe r small meta llic obje cts to fall insid e

the machine.

❐ The fu sing unit may be very ho t. Be care fu l when han dlin g it.

GENERAL GENERA L PRE CAU TIONS

GENERAL

❐ Read the Important Safety Information at the front of this manual. ❐ Since some pa rts of the machine are supplied with high volt ag e, make sure

that you do not attempt any repairs or att empt to access any part of the machine except those described in this manual.

❐ Do not make mod ifications or replacemen ts ot he r tha n th ose mentioned in this

manual.

❐ When not using the machine for a long period, disconnect the power cord.

OZONE

The machine generate s ozon e du ring operat ion. Normally, the ozone level is safe for operators. However, during a long copy run or while printing a long me ssag e, ozone odor may appear; in such a case , ventilate the room.

WARNING:

This symbol is intended to alert the user to the presence of important operating and maintenance (servicing) instructions in the liter atur e ac com pany ing the ma chi ne.

This symbol is attached to some components to aler t the

user not to touch them, because they may be very hot.

GUIDE TO COMPONENTS

1 Quick Dial Key Flip Plate 2 Document Tray 3 Power Switch 4 Operation Panel 5 Copy Tray 6 Paper cassette 7 Document Guide 8 Front Cover Release Button 9 Document Table 10 Optional Telephone Handset 11 Optional Front Paper Feed Unit 12 Optional Side Paper Feed Unit 13 Optional Removable Cassette

GUIDE TO

COMPONENTS

OPERATION PANEL

01 02 03 04 05 06 07 08

ABCDEF GH

09 10 11 12 13 14 15 16

IJKLMNOP

17 18 19 20 21 22 23 24

QRST UVWX

25 26 27 28 29 30 31 32

1. Communicating

Indicator Receive File

Indicator

Check Display Indicator

Add Toner Indicator

Add Paper Indicator

Check Display

Communicating Receive File Auto Receive Manual Receive

F1 F2 F3

PC Printer Option

Standard

Darken

Detail

Normal LightenHalftoneG4

F4 F5

Space

Lights when a fax message is being transmitted or received

Lights when an incoming message was received into memory. Blinks when confidential reception file or memory lock file is stored in the memory.

Lights when some error occurs. See the instruction appearing on the display.

Blinks when the toner cartridge is almost empty, and lights when it is empty.

Lights when a cassette is empty.

Memory

Fine

Stamp

ShiftSymbol

Speed Dial/Tel Directory

Pause/AI Redial

On Hook Dial

Clear

Yes NoFunction

ABC DEF

GHI JKL MNO

PRS TUV WXY

OPER

Energy Saver

Copy

6 97

Stop

Start

PC Printer Option Indicators

Reception Mode Selector Key

Contrast Selector Key

Resolution Selector Key

Halftone Key Press this to use halftone transmission mode. G4 Selector

Key/Indicator Memory Key If the indicator is lit, your document will be stored before

These indicators are only used when the optional Printer Interface Kit is installed. See the operation manual for the Printer Interface Kit for full details.

Press to select Auto Receive or Manual Receive.

Press this to select either Darken, Normal or Lighten

Press this to select either Standard, Detail, or Fine transmission mode.

Press to select the G4 mode. When this indicator is not lit, G3 is selected.

transmission. If it is not lit, your document will be sent immediately without being stored. Press the key to change the mode.

OPERATION PANEL

2. Display Displays prompts, warnings, and selected modes. Function Key Press to use one of the numbered functions explained in this

manual.

Yes/No Keys Use to answer questions on the display. Scroll Key When an arrow is shown on the display, use this key to access

the options, items, or functions shown by the arrow. Also use it to move the cursor when programming or editing a displayed item.

3. Quick Dial Keys Each of these can be programmed with a telephone number, a

group, or a keystroke program. You can also use these keys to type names and labels such as the RTI and TTI. To access keys 01 to 32, flip the number plate down. To access keys 33 to 64, flip the number plate up.

User Function Keys Each of these can be programmed for rapid access to frequently

used features. If the light under a key is on, the feature can be used.

Stamp Key Press to enable or disable the tramsmission/scanning verification

stamp feature.

4. Speed Dial/Tel Directory Key

Pause/AI Redial Key Press this if you need to insert a pause when dialing. Or press

On Hook Dial Key Press this to dial without picking up the handset. Clear Key Use this as a backspace key during programming. Ten Key Pad Use this as a telephone keypad, or to enter Speed Dial codes. Energy Saver Key Hold this down a few seconds this to start or end the energy

Copy Key Press this to copy the document now in the feeder. Stop Key Press this to stop the machine and return it to standby mode. Start Key Press this to start fax communication.

Press this to dial using Speed Dial or the Telephone Directory Feature.

this to redial one of the last ten numbers that were dialed.

saver mode.

PANEL

OPERATION

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