Ricoh FAX 3900NF, FAX 3900L User Manual

Before You

Use This

Machine

Before you can send or receive fax messages, please take about 30 minutes to set up your machine.

Set up your machine using the following procedures.

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Installing the

Toner		3. Pull the front cover release lever in the
Toner		the front cover.
Cassette		direction indicated by the arrow and open
Cassette	1	TIf you do not pull the lever, only the operation panel
		Note
		will open.

1. Remove the plastic wrapping sheet from the machine, and then remove all shipping tape.

2. Open the operation panel and remove the protective sheet, then re-close the operation panel.

Note

TPlease refer to the illustration printed on the protective sheet.

4. Prepare the toner cassette.

Important

TDo not touch the green drum.

1. Remove the toner cassette from its bag.

2. Hold the cassette horizontally and shake it gently from side to side a few times to loosen the toner.

5. Hold the toner cassette as shown in the illustration and set it in the machine. Make sure that the pins (marked with “ p” in the step 4 illustration) on either side of the toner cassette slide along the guides inside the machine.

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6. Press down on the cassette until it locks into place.

Note

TIf you do not push the cassette in fully, the cover will not close.

7. Close the front cover.

Installing the

Main Paper

Cassette

1. Pull the cassette out of the main unit.

2. Remove the 3 pieces of tape from the cassette cover. Then remove the plastic sheet from between the cassette cover and the body of the cassette.

3. Open the cassette cover, and then remove it from the cassette.

4. If necessary, adjust the paper size.

Reference

TTo change the paper size in the cassette, see Chapter 9, “Changing the Paper Size in the Main Cassette” in the Advanced Features manual.

5. Load paper into the cassette, and then replace the cassette cover.

Note

TThe frosted side of the cover must be face up when closed.

6. Install the cassette. Push it in firmly until it locks into place.

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Attaching the

Quick Dial

Sheet

1. Unpack the Quick Dial sheet, then remove the cover sheet from the Quick Dial keys.

2. Holding the Quick Dial sheet so that the QWERTY layout faces up, fit the sheet over the Quick Dial keys. Then affix the cover sheet over the Quick Dial sheet.

Insert the tabs on either side of the Quick Dial Cover into the slots on the machine.

Reference

TUpon shipment from the factory, this machine's 3 Quick Dial keys are arranged in a QWERTY lay- out. To change the layout, see Chapter 7, "Key Lay-

out" in the Advanced Features manual.

Note

TRemove the glossy plastic coating sheets from the display and other surfaces.

Attaching the

Trays And Docu-

ment Table

The machine has three types of trays. Please carefully refer to the illustrations when attaching them. Make sure that the frosted side faces up.

1. Remove the trays and document table from their shipping bags.

2. Attach the Print Delivery Tray. Insert it at an angle so that the tabs fit in the slots provided.

3. Hold the Document Delivery Tray at the points indicated by the circles in the illustration, then attach it to the fax machine. Attach the Document Delivery Tray.

4. Attach the Document Table.

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5. If necessary, pull out the extensions on the Document Table and trays.

Connecting to
the Tele-
phone Line	5

There are two similar sockets located at the rear of the machine:

TEL1: For the optional handset or external telephone LINE: For connecting to the telephone line

1. Insert the line cable into the socket labeled “LINE”.

2. Connect the other end to your telephone line.

Connecting the

Power and

Switching On6

1. Insert the power cable into the socket located at the rear of the machine.

2. Plug the cable into a wall socket.

Warning

TPower requirements: 120 V, 60 Hz

TInsert the power plug securely into the wall socket.

TMake sure that the wall outlet is near the machine and readily accessible.

TDo not connect other equipment to the same socket.

3.Turn the power switch on.

Before you can use the fax machine, you must perform some simple initial settings.

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Initial Settings &

Adjustments

The following display appears when the power is turned on for the first time. Do not turn off the power until you have completed the following procedure.

The keys used for making settings are as fol- lows.

key

[OK] key

Year:

Press OK

[2000]

Quick Dial keys

Number keys

(A~Z, Symbol)

(0~9)

Before using the machine, make the following

[Clear] key

settings.

ZCKS200N

TDate and time

TLine type

TYour own name, fax header, and fax number

Important

TIf you press the [Cancel] key while making settings,

"Completed?" is displayed. To end setup, select "Yes" by pressing Wor V, then press the [OK] key. If you select “No” and press the [OK] key, the display returns to the screen for year entry if you were entering the date and time. If you were making some other setting, the display returns to the entry that was being made.

Note

TYou can enter uppercase characters from A to Z, symbols, and spaces using the Quick Dial keys. Numbers can be entered using the number keys.

TIf you make a mistake, press the [Clear] key and try again.

1. Use the number keys to enter the year, if the year is correct, press the [OK] key.

Year: Press OK [2000]

2. Press the Wor Vkey to select the correct month and press the [OK] key.

Month: WV/OK

[January]

3. Use the number keys to enter the correct number for the date (01~31) and press the [OK] key.

Day:	Press OK
[ 4]

4. Press the Wor Vkey to select AM or PM for the time you are going to enter, and then press the [OK] key.

AM/PM: WV/OK [AM] PM

5. Use the number keys to enter the correct time.

Time: Press OK [ 9:30]

Enter the current hour setting (1~12). If the hour is a single digit, press the Vkey to continue.

Time: Press OK [ 4:30]

Press the number keys to enter a 2-digit number for the correct minute setting (00~59) and press the [OK] key.

Time: Press OK [ 4:55]

After "Function Accepted" flashes briefly in the display, the next setting is displayed.

6. Press the Wor Vkey to select “Tone” or

“Pulse” for the type of telephone line connected to the fax machine, and then press the [OK] key.

Line Type: WV/OK

Pulse [Tone]

7. Enter your office, company, or personal name, or any other appropriate identification, and then press the [OK] key. You can enter uppercase characters from A to Z, symbols, and spaces using the Quick Dial keys. Numbers can be entered using the number keys.

Own Name[ABC]

ABC COMPANY_■■■■■■■■

Reference

TFor details, see Chapter 3, “Initial Settings and Adjustments” in the Basic Features manual.

TAlso see Chapter 3, "Entering Characters" in the Basic Features manual.

UE USA H535

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8. The name you just entered for Own Name flashes in the Header display.

In the USA, law requires that the telephone number of your fax machine be included in your fax header.

Header[ABC] OK

ABC COMPANY■■■■■■■■■

If you want to use the Own Name entry for the Header entry, just press the [OK] key.

If you want to enter a different name for the Header, use the A~Z keys to enter another name, and then press the [OK] key.

Reference

TFor details, see Chapter 3, “Initial Settings and Adjustments” in the Basic Features manual.

TAlso see Chapter 3, "Entering Characters" in the Basic Features Manual.

9.Use the number keys to enter your fax number as it must be dialed from outside the United States. (You cannot enter pauses.)

Fax Number	OK
+11234567890

Note

TThe format of the number is normally as follows: International Dial Prefix, Your County Code, Your Area Code, then you must add a Pause, followed by your telephone number. Check the International Dialing Prefix and the Country Code with your local telecommunications operator. The example shown is for the United States; the codes to add are 1.

10.Press the [OK] key.

"Initial Setup Completed" will flash briefly in the display.

Ready 100% 4:55AM

Set Orig./ Enter No.

After Initial Settings

You can check and adjust these settings.

TTo change the date and time, see Chapter 6, "Setting the Date and Time" in the Advanced Features manual.

TTo change the line type, see Chapter 7, "Line Type" in the Advanced Features manual.

TTo change your own name, fax header, and fax number settings, see Chapter 3, "Initial Settings and Adjustments" in the Basic Features manual.

Reference

TSee Chapter 10, “Installation” in the Advanced

Features manual for further information regarding

installation.

TIf you are using NIC FAX, you will need to connect a LAN cable and make network settings. See Chapter 1 in the NIC FAX KIT manual.

Please keep this manual and any leftover parts in a safe place.

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That’s it!

Printed in China

UE USA H535-8670

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FAX3900L

Operating Instructions

Read this manual carefully before you use this product and keep it handy for future reference.

For safety, please follow the instructions in this manual.

Shm4ENfaxF.book Page 1 Wednesday, September 13, 2000 3:13 PM

RICOH COMPANY, LTD.

15-5, Minami Aoyama 1-chome,

Minato-ku, Tokyo 107-8544, Japan

Phone: +81-(0)3-3479-3111

Ricoh shall not be responsible for any damage or expense that may result from the use of parts other than recommended parts.

For good copy quality, Ricoh recommends that you use genuine Ricoh toner.

TONER CASSETTES

RICOH FAX TONER CASSETTE TYPE 1135 BLACK( United States ) is recommended for the best performance.

RICOH FAX TONER CASSETTE TYPE 1136 BLACK( Canada ) is recommended for the best performance.

Overseas Affiliates

U.S.A.	Spain
RICOH CORPORATION	RICOH ESPAÑA S.A.
5 Dedrick Place	Avda. Litoral Mar, 12-14,
West Caldwell, New Jersey 07006	08005 Barcelona
Phone: +1-973-882-2000	Phone: +34-(0)93-295-7600

	The Netherlands	Italy
	RICOH EUROPE B.V.	RICOH ITALIA SpA
	Groenelaan 3, 1186 AA, Amstelveen	Via della Metallurgia 12,
	Phone: +31-(0)20-5474111	37139 Verona
	United Kingdom	Phone: +39-045-8181500
	United Kingdom	Hong Kong
	RICOH UK LTD.	Hong Kong
	Ricoh House,	RICOH HONG KONG LTD.
	1 Plane Tree Crescent, Feltham,	21/F., Tai Yau Building,
	Middlesex, TW13 7HG	181, Johnston Road,
	Phone: +44-(0)20-8261-4000	Wan Chai, Hong Kong
	Germany	Phone: +852-2862-2888
	Germany	Singapore
	RICOH DEUTSCHLAND GmbH	Singapore
	Mergenthalerallee 38-40,	RICOH ASIA PACIFIC PTE.LTD.
	65760 Eschborn	260 Orchard Road,
	Phone: +49-(0)6196-9060	#15-01/02 The Heeren,
	France	Singapore 238855
	France	Phone: +65-830-5888
	RICOH FRANCE S.A.
	383, Avenue du Général de Gaulle
	BP 307-92143 Clamart Cedex
	Phone: +33-(0)1-40-94-38-38
	Printed in China
	UE USA H535-8600

Instructions Operating FAX3900L

Shm4ENfaxF.book Page 1 Wednesday, September 13, 2000 3:13 PM

Introduction

This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine.

Please read the Safety Information before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.

Notes:

Some illustrations might be slightly different from your machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Laser Safety:

The Center for Devices and Radiological Health (CDRH) prohibits the repair of laser-based optical unit in the field. The optical housing unit can only be repaired in a factory or at a location with the requisite equipment. The laser subsystem is replaceable in the field by a qualified Customer Engineer. The laser chassis is not repairable in the field. Customer engineers are therefore directed to return all chassis and laser subsystems to the factory or service depot when replacement or the optical subsystem is required.

Operator Safety:

This machine is considered a CDRH Class I laser device, safe for office/EDP use. The machine contains a 5-milliwat, 765 - 805 nanometer wavelength, GaAIAs laser diode. Direct (or indirect reflected) eye contact with the laser beam may cause serious eye damage. Safety precautions and interlock mechanism have been designed to prevent any possible laser beam exposure to the operator.

Warning:

Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Notes:

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

For good copy quality, Ricoh recommends that you use genuine Ricoh toner.

Ricoh shall not be responsible for any damage or expense that might result from the use of parts other than genuine Ricoh parts in your Ricoh office product.

Important

Parts of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Power Source:

AC120V, 60Hz

Please be sure to connect the power cord to a power source as above.

Declaration of Conformity

Product Name: Facsimile

Model Number: FAX3900L

Responsible party: Ricoh Corporation

Address: 5 Dedrick Place, West Caldwell, NJ 07006

Telephone number: 973-882-2000

This device complies with part 15 of FCC Rules. Operation is subject to the following two conditions: (1)This device may not cause harmful interference, and (2)this device must accept any interference received, including interference that may cause undesired operation.

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USA

FCC Requirements

1.This equipment complies with Part 68 of the FCC rules. On the cover of this equipment is a label that contains, among other information, the FCC registration number and ringer equivalence number (REN) for this equipment. If requested, this information must be provided to the telephone company.

2.This equipment uses the following USOC jack: RJ11C

3.The REN is used to determine the quantity of devices which may be connected to the telephone line. Excessive REN's on the telephone line may result in the devices not ringing in response to an incoming call. In most, but not all areas, the sum of the REN's should not exceed five (5.0). Contact the telephone company to determine the maximum REN for the calling area.

4.If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. If advance notice is not practical, the telephone company will notify the customer as soon as possible. Also, you will be advised your right to file a complaint with the FCC if you believe it is necessary.

5.The telephone company may make changes in its facilities, equipment, operations, or procedures that could affect the operation of the equipment. If this happens, the telephone company will provide advance notice in order to make necessary modifications in order to maintain uninterrupted service.

6.In the event of operation problems (document jam, copy jam, communication error indication), refer to the solving problems section in this manual.

7.If you cannot correct the problem, please contact the RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX for repair and warranty information. If it is causing harm to the telephone network, the telephone company may request you to disconnect the equipment from the network until the problem is resolved.

8.This equipment cannot be used telephone company-provided coin service. Connection to Party Line Service is subject to state tariffs.

WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO EMERGENCY NUMBERS:

1.Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

2.Perform such activities in the off-peak hours, such as early morning hours or late evenings.

CANADA

The Industry Canada label identifies certified equipment. This certification means that the equipment meets telecommunications network protective, operational, and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The department does not guarantee the equipment will operate to the user's satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user disconnect the equipment.

User should ensure for their own protection that the electrical ground connections of the power utility, telephone lines, and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

Caution: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of device subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5.

In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON.

b means POWER OFF.

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Introduction

Please read the Safety Information before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.

Notes:

Some illustrations might be slightly different from your machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Laser Safety:

Operator Safety:

Warning:

Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Notes:

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

For good copy quality, Savin recommends that you use genuine toner.

Savin shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts in your office product.

Important

Power Source:

AC120V, 60Hz

Please be sure to connect the power cord to a power source as above.

Declaration of Conformity

Product Name: Facsimile

Model Number: 3740/9940

Responsible party: SAVIN CORPORATION

Address: 333 Ludlow Street, Stamford, CT 06904

Telephone number: 203-967-5000

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USA

FCC Requirements

2.This equipment uses the following USOC jack: RJ11C

6.In the event of operation problems (document jam, copy jam, communication error indication), refer to the solving problems section in this manual.

7.If you cannot correct the problem, please contact the SAVIN CORPORATION at 1-203-967-5000 for repair and warranty information. If it is causing harm to the telephone network, the telephone company may request you to disconnect the equipment from the network until the problem is resolved.

8.This equipment cannot be used telephone company-provided coin service. Connection to Party Line Service is subject to state tariffs.

WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO EMERGENCY NUMBERS:

1.Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

2.Perform such activities in the off-peak hours, such as early morning hours or late evenings.

CANADA

Caution: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON.

b means POWER OFF.

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How to Read this Manual

Symbols

In this manual, the following symbols are used:

RWARNING:

This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

RCAUTION:

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparations required before operating.

Note

This symbol indicates precautions for operation, or actions to take after misoperation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

{}

Keys built into the machine's operation panel.

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TABLE OF CONTENTS
Manuals for this machine .........................................................................	1
Basic Features (This Manual) .......................................................................	1
Advanced Features .......................................................................................	1
1. Introduction
Part Names.................................................................................................	3
Operation Panel .........................................................................................	5
Symbols and Conventions Used in This Manual....................................	8
2. Faxing
Transmission Modes.................................................................................	9
Suitable Document Types.......................................................................	10
Memory Transmission and Immediate Transmission..........................	11
Memory Transmission.................................................................................	11
Canceling a Memory Transmission.............................................................	13
Immediate Transmission .............................................................................	14
Canceling an Immediate Transmission .......................................................	15
Very Fine Detail Faxing ...........................................................................	16
Resolution ...................................................................................................	16
Dialing.......................................................................................................	17
Entering Numbers Directly ..........................................................................	17
Entering Pauses..........................................................................................	18
Switching to Tone Signals...........................................................................	18
Using Quick Dial..........................................................................................	18
Using Speed Dial ........................................................................................	19
Using Groups ..............................................................................................	20
Reception Modes.....................................................................................	22
How to Select the Reception Mode.............................................................	22
3. Setup
Initial Settings and Adjustments............................................................	23
Initial Settings..............................................................................................	24
Storing and Editing Fax Numbers..........................................................	27
Storing Quick Dial Numbers........................................................................	27
Editing Quick Dial Numbers ........................................................................	29
Deleting Quick Dial Numbers ......................................................................	30
Printing a Quick Dial Key Label...................................................................	31
Quick Dial Key Labels .................................................................................	32
Storing Speed Dial Numbers.......................................................................	33
Editing Speed Dial Numbers .......................................................................	34
Deleting Speed Dial Numbers.....................................................................	36

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Storing and Editing a Group of Fax Numbers .....................................	37
Storing a Group of Fax Numbers ................................................................	37
Editing a Group ...........................................................................................	40
Deleting a Group .........................................................................................	43
Entering Characters ................................................................................	46
Entering Symbols ........................................................................................	46
Wild Card ....................................................................................................	46
4. Troubleshooting
Loading Paper in the Main Paper Cassette...........................................	49
Adjusting the Volume and Sounds the Machine Makes ......................	51
If an Indicator Lights on the Operation Panel.......................................	53
Communication Problems ......................................................................	54
Clearing a Document Jam ......................................................................	55
Clearing a Copy, Fax, or Print Jam ........................................................	56
Print Delivery Tray.......................................................................................	56
Inside the Machine ......................................................................................	56
Cassette Entrance.......................................................................................	57
Upper Rear Unit ..........................................................................................	58
Error Messages........................................................................................	60
Solutions to Common Problems............................................................	62
5. Appendix
Options.....................................................................................................	67
INDEX........................................................................................................	68

iii

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Manuals for this machine

This machine is provided with a Basic Features manual and an Advanced Features manual. Please consult the manual that suits your needs.

Basic Features (This Manual)

The Basic Features manual explains the most frequently used fax functions and operations.

Advanced Features

The Advanced Features manual describes more advanced functions, and also explains settings for key operators.

Chapter 1 Transmission Options

Explains transmission features such as scheduling transmission for a specific time, setting personal codes, sending confidential documents; and storing documents for pick-up by polling transmission.

Chapter 2 Communication Information

Explains how to obtain information about stored documents, confidential documents, and memory-locked documents; explains how to print the Journal.

Chapter 3 Other Transmission Features

Discusses special dialing features, switching between G3 and G4 communication; and explains advanced transmission features such as broadcasting and batch transmission.

Chapter 4 Reception Features

Explains various reception features. You can find out about receiving documents in telephone mode, and printing two pages of received documents on one page.

Chapter 5 Copying

Read this chapter when you would like to know about copying operations and functions.

Chapter 6 Facsimile User Tools

Explains about programming frequently used functions for Quick Dial Key and User Function Key.

Chapter 7 Key Operator Settings

Explains a variety of settings that can be made by the fax machine's key operator to control and monitor usage of the machine. You can find out about setting up the phone line type, and how to store the Memory Locked ID and the Confidential ID.

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Chapter 8 Troubleshooting

Discusses troubleshooting topics such as printing the help list, clearing jams, and reading reports.

Chapter 9 Maintaining Your Machine

Explains about loading paper in the optional bypass feeder, cleaning the rollers and scanner and so on.

Chapter 10 Installation

Explains installation considerations, connection to a telephone line, and connecting the power.

Chapter 11 Appendix

Lists specifications and the machine's advanced communication features.

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1. Introduction

Part Names

1. Optional Second Paper Cassette

3. Print Delivery Tray

The optional second paper cassette holds more paper.

2. Main Paper Cassette

The main paper cassette holds copy paper.

Copies, incoming faxes, and prints are delivered here. The tray can be extended for large paper sizes.

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Introduction

4. Document Delivery Tray

11. Memory Card Cover

Scanned documents are stacked on the document delivery tray.

5. Operation Panel

Key panel for operating the machine.

6.Optional Handset

7.Document Guide

Match the document guide to the size of your original documents.

8. Document Table

Document table holds up to 50 sheets which are fed one at a time. Place your original documents here.

9. Optional Bypass Feeder

Expands paper delivery capability to handle A4, Legal and F4 sizes.

10. Auto Document Feeder (ADF)

Set multi-page documents here to have them automatically scanned in one page at a time.

Protects the machines optional memory card.

12. Front Cover Release Lever

Pull this lever to release the front cover.

13. G4 Interface Unit

Allows the fax machine to be connected for G4 (ISDN) communication.

14.Front Cover

15.Rear Covers

16.Ventilation Port

Provides ventilation for internal parts of the machine in order to prevent overheating.

17. Main Switch

The main switch turns your machine on and off.

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Operation Panel

1. Add Toner indicator

Blinks when toner is about to run out and lights continuously when toner has run out.

2. Add Paper indicator

Lights when a cassette is empty or the paper cassette is not fully inserted.

Key	Function

F1	Prints a transmission management
	report.

F2	Switches stamping off/on.

F3	Not programmed

F4	Not programmed

3. Receive File indicator

Lights when an incoming document is received into memory, and flashes when confidential or memory-locked document is received. (See P.53 “If an Indicator Lights on the Operation Panel”).

4. User Function keys

There are four User Function keys.

Four User Function keys are provided to store frequently used functions and operations.

The following functions are registered by default:

5. {Resolution} key

Selects the scanning resolution or the halftone scanning mode. When the Detail mode, Fine mode, or Halftone mode is selected, the corresponding indicator lights. Standard mode is selected when no indicator is lit.

The Detail and Fine modes offer progressively higher scanning resolutions. The Halftone mode is used for faxing photographs or drawings that contain halftones.

6. {User Tools} key

Press to access User Tool Settings and customize various functions.

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Introduction

7. {Cancel} key

Press when you want to cancel an operation or return to the previous display.

8. Control panel display

Guides you through tasks and informs you of the status of the machine. Messages appear here.

9. Scroll Keys

Use these keys to move the cursor in the display, or to change the display.

10. {OK} key

Press to answer "Yes" to a question displayed on the display.

11. {Job Information} key

Press to search for information on a specific job.

12. {Trans. Option} key

Press to change the transmission option settings. The indicator lights when option settings are changed.

13. {Reception Mode} key

Press to select the reception mode. When the Manual Receive indicator is on, Manual Receive is selected.

14. {Help} key

Press the Help key when you want to print a help list.

15. {G4} key

When the optional G4 unit is installed, press to select G3 or G4 mode. When the indicator is lit, G4 is selected.

16. {Memory} key

Press to select Immediate Transmission. When the Memory indicator is not lit, Immediate Transmission is selected, and when the indicator is lit, Memory Transmission is selected.

17. {Quick Dial}keys

There are 30 Quick Dial keys. Use them to store individual fax numbers (see P.27

“Storing and Editing Fax Numbers”), or to enter characters (see P.46 “Entering Characters”). In addition, you can use the Quick Dial keys to register functions such as groups, programs, and auto documents.

You can select either a QWERTY key board layout (as shown in the illustration) or an ABC layout. See Chapter 7, "Key Layout" in the Advanced Features manual.

When attaching the Quick Dial label, make sure you remove the Quick Dial cover (transparent).

18. Status Indicators

These indicators keep you informed about the current status of the unit.

•hAlarm

When the alarm indicator flashes, check the display and read the message to identify a problem (such as paper jam or open cover).

•mCommunicating

Lights during fax transmission or reception.

19. {Pause/Redial} key

Inserts a pause when you are dialing or storing a fax number, or redials the last number dialed when pressed by itself. (The redial feature does not work once you have started dialing a new number.)

20. {On Hook Dial} key

Press to dial a phone call from the keypad without lifting the external telephone or taking the handset off the hook (if the machine is equipped with the optional telephone or handset).

21. {Clear}key

Press to delete the last character or digit entered, or press 0or 1to move the cursor, and then press the {Clear} key to delete whatever is at the cursor.

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Operation Panel

22. {Speed Dial/Tel Directory} key

Press when you want to use the Speed Dial or Telephone Directory feature.

23. {p} (Tone) key

If your telephone line uses pulse dialing, press this button to switch temporarily to tone dialing if you want to use telephone services that utilize telephone touch tones.

24. Number keys

Use the number keys to dial fax numbers, to enter the number of copies, and so forth.

25. {Energy Saver/3Clear Modes} key

Energy Saver: Hold down for 2 seconds to select or deselect energy saver mode. When the machine is not used or no data is received for a fixed period, the machine goes into energy saver mode automatically.

Clear Modes: Press to clear any selected settings and return the machine to its previous condition.

26.	{Copy} key
Press to copy the document currently
loaded in the feeder.
27.	{Stop} key
Stops transmissions or document scan-		1
ning, reception, and long copy runs. The
machine finishes printing out the current
page, then stops.
28.	{Start} key

Press to start transmission, copy operation, or output of reports.

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	Introduction
	Symbols and Conventions Used in This
	Manual

1	Documents:
		A document is anything you put
		on the document table of your ma-
		chine, whether you are faxing it or
		copying it.
	Prints:
		A print is anything that comes out
		of the machine, whether: a re-
		ceived fax or a copy you made.
	Procedures:
		Procedures are described step by
		step. Perform them in order. When
		you see a display, it always shows
		what comes after performing the
		step it accompanies. Other illustra-
		tions accompanying steps help
		you find the right key or handle, or
		show you how to perform the step.
		A This is a step in a procedure.

		THIS CORRESPONDS TO
		THE PANEL DISPLAY.

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2. Faxing

Transmission Modes

There are two types of transmission.

Memory Transmission

When a fax document is stored in memory, then transmission starts automatically.

It is convenient when you would like to take documents back in a hurry.

You can send the same message to more than one destination in a single operation. This technique is referred to as Broadcasting.

Receiver

Transmitter (This machine)

Receiver

GDRH230E

Immediate Transmission

The machine dials immediately, and transmits the fax while scanning.

It is convenient when you would like to send a document immediately, and would like to check whether you have successfully connected with the other party's fax machine.

A fax document is not stored in memory.

Transmitter (This machine)

Receiver

Important

If there is a power failure, the power switch is turned off, or the plug is pulled out for more than 1 hour, all documents stored in memory are deleted. As soon as power is restored, the Power Failure Report is printed to help you identify deleted documents. See Chapter 8 "Power Failure Report" in the Advanced Features manual.

GDRH240E

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Faxing

Suitable Document Types

Never load damaged originals in the ADF (Auto Document Feeder) for scanning. Always check the stack of originals before loading.

•Always check the sheets and remove staples, pins, paper clips, or any other type of fasteners.

•If the sheets are curled or folded, flatten them.

•Separate all the sheets to ensure that they will not jam or double feed during scanning.

•If the sheets are heavily creased, torn, punched with holes for binding, or patched together with tape, make copies and then load the copies in the ADF.

•Before loading a stack of originals, make sure that they are all the same size. Do not mix sheets of different sizes.

•Before loading a stack of originals, always fan them to remove static cling.

•To protect fragile or legal documents from damage due to document jams, copy such documents and then load the copies for scanning.

Important

Never place the following types of originals in the ADF:

•Sheets marked with crayon, paint, charcoal, or soft pencil.

•Sheets pasted up with tape or glue.

•Specially treated paper, including thermal paper, OHP sheets, vinyl sheets or film, waxed paper, carbon paper, deed paper, or paper treated with silicone oil.

•Paper that is not perfectly dry. If documents have ink or correction fluid that is still wet, all them to dry thoroughly before loading them into the ADF.

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Memory Transmission and Immediate Transmission

Memory Transmission and Immediate

Transmission

Memory Transmission

Memory Transmission is convenient because:

•Fax documents can be scanned much more quickly. Your scanned document is stored in the memory, and then sent automatically, meaning you do not have to wait for your document to send.

•While your fax document is being sent, another user can operate the machine (people do not have to wait long to use the fax machine).

•You can send the same document to more than one place with the same operation.

•There are two kinds of Memory Transmission: Parallel and Normal. Parallel Memory Transmission is the default. See Chapter 3, "Parallel Memory Transmission" in the Advanced Features manual.

Limitation

If 0% is displayed, you cannot perform Memory Transmission. Send your document using Immediate Transmission.

Note

If your document jams while it is being scanned, press the {Stop} key, and then refer to P.55 “Clearing a Document Jam” for instructions on how to safely remove the original.

AMake sure that the machine is in standby mode.

The display should look like this:	2
The display should look like this:

Ready 100% 02:39PM

Set Orig./ Enter No.

Note

If the display is blank, press the {Energy Saver} key to exit Energy Saving mode.

BFan your document stack (maximum: 50 pages, 20 lb) to make sure all pages are loose, and then tap the edges to square the stack.

Limitation

All pages set in the feeder must be of the same size.

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Faxing

CInsert the document facedown into the feeder until the machine beeps. Then adjust the guides to match the width of the document.

Note

You can dial before you set the document. Place the document after you dial the number and go to step G.

Set your document straight in the feeder. If you set more than 15 sheets, make sure the leading ends of the documents are even.

DThe display will look like this:

Ready 100% 02:39PM

Enter Fax Number

EIf the memory indicator is not lit, press the {Memory} key.

FDial the number in one of the following ways.

Dest.1 OK to Add 0123456789_kkkkkkkkk

Number keys			Quick Dial
1	2	3
4		6
7		9	06	07
7		9
*
		GFDIAL0N		GFDIAL1N
Speed Dial			Group
			Example:
Example: Speed Dial 10			Method *1 Quick
Speed Dial			Dial key 08.
1		0	Method *2 {F4}key
		GFDIAL2N	and 1 number key.

*1 In this example, Group Dial is programmed in Quick Dial 08.

*2 In this example, the {F4} key is programmed as the Group key, and Group dial number 1 is programmed.

Note

If you want to erase a digit of

the phone number, press the

{Clear}key.

The number of pages that you can store in memory depends on the original document images and the scan settings. You can store up to 160 standard pages (ITU-T No.1 chart, Resolution: Standard, halftone mode: off).

Reference

Programming Quick Dial: see

P.27 “Quick Dials”.

Programming Speed Dial: see P.27 “Speed Dials”.

Programming Group Dial: see P.37 “Storing and Editing a Group of Fax Numbers”

Programming Group key: see P.37 “Programming groups in the {Group} key”

+ 500 hidden pages

Ricoh FAX 3900NF, FAX 3900L User Manual

How to Read this Manual

How to Read this Manual

TABLE OF CONTENTS

Manuals for this machine

Basic Features (This Manual)

Advanced Features

1. Introduction

Part Names

Operation Panel

2. Faxing

Transmission Modes

Suitable Document Types

Memory Transmission and Immediate Transmission

Memory Transmission