Ricoh FAX 3900NF, FAX 3900L User Manual

Before Y ou Use This Machine

Before y ou can send or receive fax messa ges,

please take about 30 minutes to set up y our mac hine.

Set up your machine using the following procedures.

COVER_EN.pm6 9/18/00, 1:29 PM1

Keep going...

Installing the Toner Cassette

1.Remove the plastic wrapping sheet from

the machine, and then remove all shipping tape.

2.Open the operation panel and remove the

protective sheet, then re-close the operation panel.

Note

T Please refer to the illustration printed on the pro-

tective sheet.

1

3.Pull the front cover release lever in the

direction indicated by the arrow and open the front cover.

Note

T If you do not pull the lever, only the operation panel

will open.

4.Prepare the toner cassette.

Important

T Do not touch the green drum.

5.Hold the toner cassette as shown in the

illustration and set it in the machine. Make sure that the pins (marked with “p” in the step 4 illustration) on either side of the toner cassette slide along the guides inside the machine.

SCHMIDT4_EN.pm6 9/18/00, 1:29 PM1

1. Remove the toner cassette from its bag.

2.Hold the cassette horizontally and shake it gently from side to side a few times to loosen the toner.

Keep going...

6.Press down on the cassette until it locks

into place.

Note

T If you do not push the cassette in fully, the cover

will not close.

Installing the Main Paper Cassette

2

1.Pull the cassette out of the main unit.

2.Remove the 3 pieces of tape from the

cassette cover. Then remove the plastic sheet from between the cassette cover and the body of the cassette.

3.Open the cassette cover, and then remove

it from the cassette.

5.Load paper into the cassette, and then

replace the cassette cover.

Note

T The frosted side of the cover must be face up when

closed.

7.Close the front cover.

6.Install the cassette. Push it in firmly until it

2

locks into place.

4.If necessary, adjust the paper size.

Reference

T To change the paper size in the cassette, see Chapter

9, “Changing the Paper Size in the Main Cassette” in the Advanced Features manual.

SCHMIDT4_EN.pm6 9/18/00, 1:29 PM2

Attaching the Quick Dial Sheet

Attaching the Trays And Document T able

3.Hold the Document Delivery Tray at the

points indicated by the circles in the illustration, then attach it to the fax machine. Attach the Document Delivery Tray.

1.Unpack the Quick Dial sheet, then remove

the cover sheet from the Quick Dial keys.

2.Holding the Quick Dial sheet so that the

QWERTY layout faces up, fit the sheet over the Quick Dial keys. Then affix the cover sheet over the Quick Dial sheet. Insert the tabs on either side of the Quick Dial Cover into the slots on the machine.

Reference

T Upon shipment from the factory, this machine's

3

Quick Dial keys are arranged in a QWERTY layout. T o change the layout, see Chapter 7, "Ke y Layout" in the Advanced Features manual.

3

4

The machine has three types of trays. Please carefully refer to the illustrations when attaching them. Make sure that the frosted side faces up.

1.Remove the trays and document table from

their shipping bags.

2.Attach the Print Delivery Tray. Insert it at an

angle so that the tabs fit in the slots provided.

4.Attach the Document Table.

Note

T Remove the glossy plastic coating sheets from the

display and other surfaces.

SCHMIDT4_EN.pm6 9/18/00, 1:29 PM3

Keep going...

5.If necessary, pull out the extensions on the

Document Table and trays.

Connecting to the Tele-

Connecting the Power and

phone Line

5

There are two similar sockets located at the rear of the machine:

TEL1: For the optional handset or external telephone LINE: For connecting to the telephone line

1.Insert the line cable into the socket labeled

“LINE”.

Switching On

6

1.Insert the power cable into the socket

located at the rear of the machine.

2.Plug the cable into a wall socket.

Warning

T Power requirements: 120 V, 60 Hz T Insert the power plug securely into the wall socket. T Make sure that the wall outlet is near the machine

and readily accessible.

T Do not connect other equipment to the same socket.

3.Turn the power switch on.

4

SCHMIDT4_EN.pm6 9/18/00, 1:29 PM4

2.

Connect the other end to your telephone line.

Before you can use the fax machine, you must perform some simple initial settings.

Initial Settings & Adjustments

The following display appears when the power is turned on for the first time. Do not turn off the power until you have completed the following procedure.

Year: Press OK [2000]

Before using the machine, make the following settings.

T Date and time T Line type T Your own name, fax header, and fax number

5

Important

T If you press the [Cancel] key while making settings,

"Completed?" is displayed. To end setup, select "Y es" by pressing W or V, then press the [OK] key. If you select “No” and press the [OK] key, the display returns to the screen for year entry if you were entering the date and time. If you were making some other setting, the display returns to the entry that was being made.

Note

T You can enter upper case characters from A to Z,

symbols, and spaces using the Quick Dial keys. Numbers can be entered using the number keys.

T If you make a mistake, press the [Clear] key and try

again.

7

The keys used for making settings are as follows.

key

[OK] key

Quick Dial keys

(A~Z, Symbol)

[Clear] key

Number keys (0~9)

ZCKS200N

1.Use the number keys to enter the year, if

the year is correct, press the [OK] key.

Year: Press OK [2000]

2.Press the W or V key to select the correct

month and press the [OK] key.

Month: WV/OK [January]

3.Use the number keys to enter the correct

number for the date (01~31) and press the [OK] key.

Day: Press OK [ 4]

4.Press the W or V key to select AM or PM for

the time you are going to enter, and then press the [OK] key.

AM/PM: WV/OK [AM] PM

5. Use the number keys to enter the correct

time.

Time: Press OK [ 9:30]

Enter the current hour setting (1~12). If the hour is a single digit, press the V key to continue.

Time: Press OK [ 4:30]

Press the number keys to enter a 2-digit number for the correct minute setting (00~59) and press the [OK] key.

Time: Press OK [ 4:55]

After "Function Accepted" flashes briefly in the display, the next setting is displayed.

6.Press the W or V key to select “Tone” or

“Pulse” for the type of telephone line connected to the fax machine, and then press the [OK] key.

Line Type: WV/OK Pulse [Tone]

7.Enter your office, company, or personal

name, or any other appropriate identification, and then press the [OK] key. You can enter uppercase characters from A to Z, symbols, and spaces using the Quick Dial keys. Numbers can be entered using the number keys.

Own Name[ABC] OK ABC COMPANY_

Reference

TFor details, see Chapter 3, “Initial Settings and

Adjustments” in the Basic Features manual.

T Also see Chapter 3, "Entering Characters" in the

Basic Features manual.

■■■■■■■■

SCHMIDT4_EN.pm6 9/18/00, 1:29 PM5

UE USA H535

8.The name you just entered for Own Name

flashes in the Header display. In the USA, law requires that the telephone number of your fax machine be included in your fax header.

Header[ABC] OK ABC COMPANY

If you want to use the Own Name entry for the Header entry, just press the [OK] key. If you want to enter a different name for the Header, use the A~Z keys to enter another name, and then press the [OK] key.

Reference

TFor details, see Chapter 3, “Initial Settings and

Adjustments” in the Basic Features manual.

T Also see Chapter 3, "Entering Characters" in the

Basic Features Manual.

■■■■■■■■■

After Initial Settings

You can check and adjust these settings.

T To change the date and time, see Chapter 6, "Set-

ting the Date and Time" in the Advanced Features manual.

T To change the line type, see Chapter 7, "Line T ype"

in the Advanced Features manual.

T To change your own name, fax header, and fax

number settings, see Chapter 3, "Initial Settings and Adjustments" in the Basic Features manual.

Reference

TSee Chapter 10, “Installation” in the Advanced

Features manual for further information regarding installation.

T If you are using NIC FAX, you will need to con-

nect a LAN cable and make network settings. See Chapter 1 in the NIC FAX KIT manual.

9.Use the number keys to enter your fax

number as it must be dialed from outside the United States. (You cannot enter pauses.)

Fax Number OK +11234567890

Note

T The format of the number is normally as follows:

International Dial Prefix, Your County Code, Your Area Code, then you must add a Pause, followed by your telephone number. Check the International Dialing Prefix and the Country Code with your local telecommunications operator. The example shown is for the United States; the codes to add are

1.

10.

Press the [OK] key. "Initial Setup Completed" will flash briefly in the display.

Ready 100% 4:55AM Set Orig./ Enter No.

6

Please keep this manual and any leftover parts in a safe place.

SCHMIDT4_EN.pm6 9/18/00, 1:29 PM6

7

That’s it!

Printed in China

UE USA H535-8670

SCHMIDT4_EN.pm6 9/18/00, 1:29 PM7

Shm4ENfaxF.book Page 1 Wednesday, September 13, 2000 3:13 PM

FAX3900L

Operating Instructions

ZCKH030N.eps

Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.

Shm4ENfaxF.book Page 1 Wednesday, September 13, 2000 3:13 PM

RICOH COMPANY, LTD.

15-5, Minami Aoyama 1-chome, Minato-ku, Tokyo 107-8544, Ja pan Phone: +81-(0)3-3479-3111

Ricoh shall not be responsible for any damage or expense that may result from the use of parts other than recommended parts.

For good copy quality, Ricoh recommends that you use genuine Ricoh toner.

TONER CASSETTES

RICOH FAX TONE R CASSE TTE T YPE 1135 BLACK ( Unit ed States ) is recommended for the best performance. RICOH FAX TONER CASSETTE TYPE 1136 BLACK( Canada ) is recommended for the best performance.

FAX3900L Operating Instructions

Overseas Affiliates

U.S.A.

RICOH CORPORATION 5 Dedrick Place West Caldwell, New Jersey 07006 Phone: +1-973-882-2000

The Netherlands

RICOH EUROPE B.V. Groenelaan 3, 1186 AA, Amstelveen Phone: +31-(0)20-5474111

United Kingdom

RICOH UK LTD. Ricoh House, 1 Plane Tree Crescent, Feltham, Middlesex, TW13 7HG Phone: +44-(0)20-8261-4000

Germany

RICOH DEUTSCHLAND GmbH Mergenthalerallee 38-40, 65760 Eschborn Phone: +49-(0)6196-9060

France

RICOH FRANCE S.A. 383, Avenue du Général de Gaulle BP 307-92143 Clamart Cedex Phone: +33-(0)1-40-94-38-38

Printed in China UE USA H535-8600

Spain

RICOH ESPAÑA S.A. Avda. Litoral Mar, 12-14, 08005 Barcelona Phone: +34-(0)93-295-7600

Italy

RICOH ITALIA SpA Via della Metallurgia 12, 37139 Verona Phone: +39-045-8181500

Hong Kong

RICOH HONG KONG LTD. 21/F., Tai Yau Building, 181, Johnston Road, Wan Chai, Hong Kong Phone: +852-2862-2888

Singapore

RICOH ASIA PACIFIC PTE.LTD. 260 Orchard Road, #15-01/02 The Heeren, Singapore 238855 Phone: +65-830-5888

Shm4ENfaxF.book Page 1 Wednesday, September 13, 2000 3:13 PM

Introduction

This manual c ontains detailed instructions on the operation and maintenance of this machine. To get maximum versatil ity from this machine all operators should carefully read and follow t he instructions in this manual. Please keep this manual in a handy plac e near the mach ine.

Please read the Safety Information before using thi s machine. It contains im portant inf ormation related to USER SAFETY and PREVENTING EQUI PMENT PROBLEMS.

Notes:

Some illustrations might be slightly different from your machine. Certain options might not be available in some countries. For details, please contact yo ur loc al dealer.

Laser Safety:

The Center for Devices and Radiological Heal th (CDRH) prohibits the repair of laser-based optical unit in the field. The optical housi ng unit can only be repaired in a factory or at a location with the requisite equipment. The laser subsystem is replaceable in the field by a qualif ied C ustomer Engine er. T he laser chassis is not repairable in the field. Customer engineers are therefore directed to return all chassis and laser subsystems to the factory or service depot when replacem ent or the optical subsystem is required.

Operator Safety:

This machine is considered a CDRH Class I laser device, s afe for office/EDP use. The machine contains a 5-milliwat, 765 - 805 nanometer wavelength, GaAIAs laser diode. Direct (or indirect reflected) eye contact with the laser beam may cause serious eye damage. Safety precautions and interlock mechanism have been designed to prevent any possible laser beam exposure to the operator.

Warning:

Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Notes:

Two kinds of size notation are employed in this manual. With this machine refer to the inch version. For good copy quality, Ricoh recommends that you use genuine Ricoh toner. Ricoh shall not be responsible for any damage or expense that might result from the us e of parts other

than genuine Ricoh parts in your Ricoh office product.

Important

Parts of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Power Source:

AC120V, 60Hz Please be sure to connect the power cord to a power source as above.

Declaration of Conformity

Product Name: Facsimile Model Number: FAX3900L Responsible party: Ricoh Corporation Address: 5 Dedrick Place, West Cald well, NJ 07006 Telephone number: 973-882-2000 This device complies with part 15 of FCC Rules. Operation is subject to the following two conditions:

(1)This device may not cause harmful interfer ence, and (2 )this device m ust accept any int erferenc e received, including interference that may cause undesired operation.

Shm4ENfaxF.book Page 1 Wednesday, September 13, 2000 3:13 PM

USA

❖

FCC Requirements

1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipment is a label that contains, among other inf orma tion, the F CC reg istr ation n umber and r inger equiv alenc e num ber (REN) for this equipment. If requested, this information must be provided to the telephone company.

2. This equipm ent uses the following USOC jack: RJ11C

3. The REN is used to dete rmine the quantity of devices whic h may be conne cted t o the tel ephone line. Excessive REN's on the telephone line m ay r es ult in the devices not ringi ng in response to an incoming call. In most, but not all areas, the sum of the REN's should not exceed five (5.0). Contact the telephone company to det er mi ne the max imum REN for the call ing ar ea.

4. If this equipment causes harm to the telephone network, the telephone company will notif y you in advance that temporary discontinuance of service may be required. If advance notice is not practical, th e telephone company will notify the customer as s oon as pos sible. Also, you will be advised your right to file a complaint with the FCC if you believe it is necessary .

5. The telephone company may make changes in its facilities , equipment, operations, or procedures that could affec t th e oper ation of the equipment. If this happens , the telephone company will provide advan ce notice in order to make necessary modifications in order to maintain uninterrupted service.

6. In the event of operation problems (document jam, copy jam , communication error indication), refer to the solving problems section in this manual.

7. If you cannot correct the problem, please contact the RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX for repair and warrant y information. If it is causing harm to the telephone network, the telephone company m ay r eques t you to disconnect the equipment from the network until the proble m is reso lv ed.

8. This equipm ent cannot be used telephone company- provid ed coin service. Connect ion to Party Line Service is subject to state tariffs.

❖

WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO EMERGENCY NUMBERS:

1. Rem ain on th e line an d bri efly exp lain t o the dis pat ch er t he rea so n for the call before hang in g up.

2. Perf orm such activ ities in the off-peak hours, such as early morning hours or late evenings.

CANADA

The Industry Canada label identifies certified equipment. This certification means that the equipment meets telecommunications network protective, operational, and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The department does not guarantee the equipment will oper ate to the user's satisfaction.

Before installing this equipment, us er s s hould ensure that it is permissible to be c onnected to the facilities of the local telecommunications company. The equipm ent must also be installed using an acceptable method of connection. The custom er sh ould be awar e that co mpl ianc e with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alter ations m ade by the us er to this equi pment, or equipme nt malfunct ions, may give the telecommunications company cause to request the user disconnect the equipm ent.

User should ensure for their own protection that the elec trical ground connections of the power utility, telephone lines, and internal metallic water pipe system, if present, are connec ted togethe r. Th is p recaution may be particularly im por tant in rural areas.

Caution: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

The Ringer Equivalenc e Number (REN) assigne d to each t erminal devic e provide s an indicat ion of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of device subject only to the requirement that the sum of the Ringer Equivalence Numbers of all th e devi c es does not exceed 5.

In accordance with IEC 60417, this mach ine us es the fol lowing symbols for the main power switch:

a

means POWER ON.

b

means POWER OFF.

Shm4ENfaxF.book Page 1 Wednesday, September 13, 2000 3:13 PM

Introduction

This manual c ontains detailed instructions on the operation and maintenance of this machine. To get maximum versatil ity from this machine all operators should carefully read and follow t he instructions in this manual. Please keep this manual in a handy plac e near the mach ine.

Please read the Safety Information before using thi s machine. It contains im portant inf ormation related to USER SAFETY and PREVENTING EQUI PMENT PROBLEMS.

Notes:

Some illustrations might be slightly different from your machine. Certain options might not be available in some countries. For details, please contact yo ur loc al dealer.

Laser Safety:

The Center for Devices and Radiological Heal th (CDRH) prohibits the repair of laser-based optical unit in the field. The optical housi ng unit can only be repaired in a factory or at a location with the requisite equipment. The laser subsystem is replaceable in the field by a qualif ied C ustomer Engine er. T he laser chassis is not repairable in the field. Customer engineers are therefore directed to return all chassis and laser subsystems to the factory or service depot when replacem ent or the optical subsystem is required.

Operator Safety:

This machine is considered a CDRH Class I laser device, s afe for office/EDP use. The machine contains a 5-milliwat, 765 - 805 nanometer wavelength, GaAIAs laser diode. Direct (or indirect reflected) eye contact with the laser beam may cause serious eye damage. Safety precautions and interlock mechanism have been designed to prevent any possible laser beam exposure to the operator.

Warning:

Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Notes:

Two kinds of size notation are employed in this manual. With this machine refer to the inch version. For good copy quality, Savin recommend s that you us e genuine toner. Savin shall not be r es ponsible for any damage or expense that m ight result from the use of parts o ther

than genuine parts in your office product.

Important

Parts of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Power Source:

AC120V, 60Hz Please be sure to connect the power cord to a power source as above.

Declaration of Conformity

Product Name: Facsimile Model Number: 3740/9940 Responsible party: SAVIN CORPORATION Address: 333 Ludlow Street, Stamford, CT 06904 Telephone number: 203-967-5000 This device complies with part 15 of FCC Rules. Operation is subject to the following two conditions:

(1)This device may not cause harmful interfer ence, and (2 )this device m ust accept any int erferenc e received, including interference that may cause undesired operation.

Shm4ENfaxF.book Page 1 Wednesday, September 13, 2000 3:13 PM

USA

❖

FCC Requirements

1. This equi pment complies wit h Part 68 of t he FCC r ules. On the co ver of this equipm ent is a l abel that contains, among other information, the FCC registration number and r inger equivalence number (REN) for this equipment. If requested, this information must be provided to the telephone company.

2. This equipm ent uses the following USOC jack: RJ11C

3. The REN is used to dete rmine the quantity of devices whic h may be conne cted t o the tel ephone line. Excessive REN's on the telephone line m ay r es ult in the devices not ringi ng in response to an incoming call. In most, but not all areas, the sum of the REN's should not exceed five (5.0). Contact the telephone company to det er mi ne the max imum REN for the call ing ar ea.

4. If this equipment causes harm to the telephone network, the telephone company will notif y you in advance that temporary discontinuance of service may be required. If advance notice is not practical, th e telephone company will notify the customer as s oon as pos sible. Also, you will be advised your right to file a complaint with the FCC if you believe it is necessary .

5. The telephone company may make changes in its facilities , equipment, operations, or procedures that could affec t th e oper ation of the equipment. If this happens , the telephone company will provide advan ce notice in order to make necessary modifications in order to maintain uninterrupted service.

6. In the event of operation problems (document jam, copy jam , communication error indication), refer to the solving problems section in this manual.

7. If you cannot correct the problem, please contact the SAVIN CORPORATION at 1-203-967-5000 for repair and warranty information. If it is causing har m to the tele phone networ k, t he telephone company may request you to disconnect the equipment from the network until the problem is resolved.

8. This equipm ent cannot be used telephone company- provid ed coin service. Connect ion to Party Line Service is subject to state tariffs.

❖

WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO EMERGENCY NUMBERS:

1. Rem ain on the line an d bri efly exp lain t o the d ispa tch er t he re ason for th e cal l before han gin g up.

2. Perf orm such activ ities in the off-peak hours, such as early morning hours or late evenings.

CANADA

The Industry Canada label identifies certified equipment. This certification means that the equipment meets telecommunications network protective, operational, and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The department does not guarantee the equipment will oper ate to the user's satisfaction.

Before installing this equipment, us er s s hould ensure that it is permissible to be c onnected to the facilities of the local telecommunications company. The equipm ent must also be installed using an acceptable method of connection. The custom er sh ould be awar e that co mpl ianc e with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alter ations m ade by the us er to this equi pment, or equipme nt malfunct ions, may give the telecommunications company cause to request the user disconnect the equipm ent.

User should ensure for their own protection that the elec trical ground connections of the power utility, telephone lines, and internal metallic water pipe system, if present, are connec ted togethe r. Th is p recaution may be particularly im por tant in rural areas.

Caution: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

The Ringer Equivalenc e Number (REN) assigne d to each t erminal devic e provide s an indicat ion of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of device subject only to the requirement that the sum of the Ringer Equivalence Numbers of all th e devi c es does not exceed 5.

In accordance with IEC 60417, this mach ine us es the fol lowing symbols for the main power switch:

a

means POWER ON .

b

means POWER OFF.

R

Shm4ENfaxF.book Page i Wednesday, September 13, 2000 3:13 PM

How to Read this Manual

Symbols

In this manual, the following symbols are used:

R WARNING:

This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparations required before operating.

Note

This symbol indicates precautions for operation, or actions to take after misoperation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

{}

Keys built into the machine's operation panel.

i

Shm4ENfaxF.book Page ii Wednesday, September 13, 2000 3:13 PM

Manuals for this machine

This machine is provided with a Basic Features manual and an Advanced Features manual. Please consult the manual that suits your needs.

Basic Features (This Manual)

The Basic Features manual explains the most frequently used fax functions and operations.

Advanced Features

The Advanced Features manual describes more advanced functions, and also explains settings for key operators.

❖

Chapter 1 Transmission Options

Explains transmission features such as scheduling transmission for a specific time, setting personal codes, sending confidential documents; and storing documents for pick-up by polling transmission.

❖

Chapter 2 Communication Information

Explains how to obtain information about stored documents, confidential documents, and memory-locked documents; explains how to print the Journal.

❖

Chapter 3 Other Transmission Features

Discusses special dialing features, switching between G3 and G4 communication; and explains advanced transmission features such as broadcasting and batch transmission.

❖

Chapter 4 Reception Features

Explains various reception features. You can find out about receiving documents in telephone mode, and printing two pages of received documents on one page.

❖

Chapter 5 Copying

Read this chapter when you would like to know about copying operations and functions.

❖

Chapter 6 Facsimile User Tools

Explains about programming frequently used functions for Quick Dial Key and User Function Key.

❖

Chapter 7 Key Operator Settings

Explains a variety of settings that can be made by the fax machine's key operator to control and monitor usage of the machine. You can find out about setting up the phone line type, and how to store the Memory Locked ID and the Confidential ID.

1

Shm4ENfaxF.book Page 2 Wednesday, September 13, 2000 3:13 PM

❖

Chapter 8 Troubleshooting

Discusses troubleshooting topics such as printing the help list, clearing jams, and reading reports.

❖

Chapter 9 Maintaining Your Machine

Explains about loading paper in the optional bypass feeder, cleaning the rollers and scanner and so on.

❖

Chapter 10 Installation

Explains installation considerations, connection to a telephone line, and connecting the power.

❖

Chapter 11 Appendix

Lists specifications and the machine's advanced communication features.

2

Shm4ENfaxF.book Page 3 Wednesday, September 13, 2000 3:13 PM

Part Names

ZCKH010N.eps

1. Introduction

1.

Optional Second Paper Cassette

The optional second paper cassette holds more paper.

2.

Main Paper Cassette

The main paper cassette holds copy paper.

3.

Print Delivery Tray

Copies, incoming faxes, and prints are delivered here. The tray can be extended for large paper sizes.

3

Shm4ENfaxF.book Page 4 Wednesday, September 13, 2000 3:13 PM

Introduction

4.

Document Delivery Tray

Scanned documents are stacked on the document delivery tray.

5.

Operation Panel

1

Key panel for operating the machine.

6.

Optional Handset

7.

Document Guide

Match the document guide to the size of your original documents.

8.

Document Table

Document table holds up to 50 sheets which are fed one at a time. Place your original documents here.

9.

Optional Bypass Feeder

Expands paper delivery capability to handle A4, Legal and F4 sizes.

10.

Auto Document Feeder (ADF)

Set multi-page documents here to have them automatically scanned in one page at a time.

11.

Memory Card Cover

Protects the machines optional memory card.

12.

Front Cover Release Lever

Pull this lever to release the front cover.

13.

G4 Interface Unit

Allows the fax machine to be connected for G4 (ISDN) communication.

14.

Front Cover

15.

Rear Covers

16.

Ventilation Port

Provides ventilation for internal parts of the machine in order to prevent overheating.

17.

Main Switch

The main switch turns your machine on and off.

4

Shm4ENfaxF.book Page 5 Wednesday, September 13, 2000 3:13 PM

Operation Panel

ZCKS010N.eps

Operation Pa nel

1

1.

Add Toner indicator

Blinks when toner is about to run out and lights continuously when toner has run out.

2.

Add Paper indicator

Lights when a cassette is empty or the paper cassette is not fully inserted.

3.

Receive File indicator

Lights when an incoming document is received into memory, and flashes when confidential or memory-locked document is received. (See P.53

Lights on the Operation Panel”

4.

User Function keys

There are four User Function keys. Four User Function keys are provided to

store frequently used functions and operations.

The following functions are registered by default:

“If an Indicator

).

Key Function

F1 Prints a transmission management

F2 Switches stamping off/on.

F3 Not programmed

F4 Not programmed

5.

Selects the scanning resolution or the halftone scanning mode. When the Detail mode, Fine mode, or Halftone mode is selected, the corresponding indicator lights. Standard mode is selected when no indicator is lit.

The Detail and Fine modes offer progressively higher scanning resolutions. The Halftone mode is used for faxing photographs or drawings that contain halftones.

6.

Press to access User Tool Settings and customize various functions.

report.

{

Resolution

{

User Tools

}

key

}

key

5

Shm4ENfaxF.book Page 6 Wednesday, September 13, 2000 3:13 PM

Introduction

{

}

Cancel

7.

Press when you want to cancel an operation or return to the previous display.

8.

Control panel display

1

Guides you through tasks and informs you of the status of the machine. Messages appear here.

9.

Scroll Keys

Use these keys to move the cursor in the display, or to change the display.

10.

Press to answer "Yes" to a question displayed on the display.

11.

Press to search for information on a specific job.

12.

Press to change the transmission option settings. The indicator lights when option settings are changed.

13.

Press to select the reception mode. When the Manual Receive indicator is on, Manual Receive is selected.

14.

Press the Help key when you want to print a help list.

15.

When the optional G4 unit is installed, press to select G3 or G4 mode. When the indicator is lit, G4 is selected.

16.

Press to select Immediate Transmission. When the Memory indicator is not lit, Immediate Transmission is selected, and when the indicator is lit, Memory Transmission is selected.

key

{OK}

key

{

Job Information

{

Trans. Option

{

Reception Mode

{

}

Help

key

{G4}

key

{

Memory

}

key

}

key

}

key

{

Quick Dial

17.

There are 30 Quick Dial keys. Use them to store individual fax numbers (see P.27

“Storing and Editing Fax Numbers”

enter characters (see P.46

acters”

). In addition, you can use the Quick Dial keys to register functions such as groups, programs, and auto documents.

You can select either a QWERTY key board layout (as shown in the illustration) or an ABC layout. See Chapter 7, "Key Layout" in the Advanced Features manual.

When attaching the Quick Dial label, make sure you remove the Quick Dial cover (transparent).

18.

Status Indicators

These indicators keep you informed about the current status of the unit.

•hAlarm

When the alarm indicator flashes, check the display and read the message to identify a problem (such as paper jam or open cover).

•mCommunicating

Lights during fax transmission or reception.

{

Pause/Redial

19.

Inserts a pause when you are dialing or storing a fax number, or redials the last number dialed when pressed by itself. (The redial feature does not work once you have started dialing a new number.)

{

On Hook Dial

20.

Press to dial a phone call from the keypad without lifting the external telephone or taking the handset off the hook (if the machine is equipped with the optional telephone or handset).

{

Clear

21.

Press to delete the last character or digit entered, or press 0 or 1 to move the cursor, and then press the lete whatever is at the cursor.

}

key

}

keys

}

“Entering Char-

key

{

Clear

), or to

}

key to de-

6

Shm4ENfaxF.book Page 7 Wednesday, September 13, 2000 3:13 PM

Operation Pa nel

{

Speed Dial/Tel Directory

22.

Press when you want to use the Speed Dial or Telephone Directory feature.

{p}

23.

If your telephone line uses pulse dialing, press this button to switch temporarily to tone dialing if you want to use telephone services that utilize telephone touch tones.

24.

Use the number keys to dial fax numbers, to enter the number of copies, and so forth.

25.

Energy Saver: Hold down for 2 seconds to select or deselect energy saver mode. When the machine is not used or no data is received for a fixed period, the machine goes into energy saver mode automatically.

Clear Modes: Press to clear any selected settings and return the machine to its previous condition.

(Tone) key

Number keys

{

Energy Saver/3Clear Modes

}

key

}

key

{

}

Copy

26.

Press to copy the document currently loaded in the feeder.

27.

Stops transmissions or document scanning, reception, and long copy runs. The machine finishes printing out the current page, then stops.

28.

Press to start transmission, copy operation, or output of reports.

{

Stop

Start

key

}

key

}

key

1

7

Shm4ENfaxF.book Page 8 Wednesday, September 13, 2000 3:13 PM

Introduction

Symbols and Conventions Used in This Manual

1

❖

Documents:

A document is anything you put on the document table of your machine, whether you are faxing it or copying it.

❖

Prints:

A print is anything that comes out of the machine, whether: a received fax or a copy you made.

❖

Procedures:

Procedures are described step by step. Perform them in order. When you see a display, it always shows what comes after performing the step it accompanies. Other illustrations accompanying steps help you find the right key or handle, or show you how to perform the step.

A

This is a step in a procedure.

THIS CORRESPONDS TO THE PANEL DISPLAY.

8

Shm4ENfaxF.book Page 9 Wednesday, September 13, 2000 3:13 PM

Transmission Modes

2. Faxing

There are two types of transmission.

❖

Memory Transmission

When a fax document is stored in memory, then transmission starts automatically. It is convenient when you would like to take documents back in a hurry. You can send the same message to more than one destination in a single operation. This technique is referred to as Broadcasting.

GDRH230E.eps

Transmitter (This machine)

❖

Immediate Transmission

Receiver

GDRH230E

The machine dials immediately, and transmits the fax while scanning. It is convenient when you would like to send a document immediately, and would like to check whether you have successfully connected with the other party's fax machine. A fax document is not stored in

memory.

GDRH240E.eps

Important

❒

If there is a power failure, the power switch is turned off, or the plug is pulled out for more than 1 hour, all documents stored in memory are deleted. As soon as power is restored, the Power Failure Report is printed to help you identify deleted documents. See Chapter 8 "Power Failure Report" in the Advanced Features manual.

Transmitter (This machine)

Receiver

GDRH240E

9

Shm4ENfaxF.book Page 10 Wednesday, September 13, 2000 3:13 PM

Faxing

Suitable Document Types

Never load damaged originals in the ADF (Auto Document Feeder) for scanning. Always check the stack of originals before loading.

2

• Always check the sheets and remove staples, pins, paper clips, or any other type of fasteners.

• If the sheets are curled or folded, flatten them.

• Separate all the sheets to ensure that they will not jam or double feed during scanning.

• If the sheets are heavily creased, torn, punched with holes for binding, or patched together with tape, make copies and then load the copies in the ADF.

• Before loading a stack of originals, make sure that they are all the same size. Do not mix sheets of different sizes.

• Before loading a stack of originals, always fan them to remove static cling.

• To protect fragile or legal documents from damage due to document jams, copy such documents and then load the copies for scanning.

Important

❒

Never place the following types of originals in the ADF:

• Sheets marked with crayon, paint, charcoal, or soft pencil.

• Sheets pasted up with tape or glue.

• Specially treated paper, including thermal paper, OHP sheets, vinyl sheets or film, waxed paper, carbon paper, deed paper, or paper treated with silicone oil.

• Paper that is not perfectly dry. If documents have ink or correction fluid that is still wet, all them to dry thoroughly before loading them into the ADF.

10

Shm4ENfaxF.book Page 11 Wednesday, September 13, 2000 3:13 PM

Memory Transmission and Immediate Transmission

A

Memory Transmission

Memory Transmission is convenient because:

• Fax documents can be scanned much more quickly. Your scanned document is stored in the memory, and then sent automatically, meaning you do not have to wait for your document to send.

• While your fax document is being sent, another user can operate the machine (people do not have to wait long to use the fax machine).

• You can send the same document to more than one place with the same operation.

• There are two kinds of Memory Transmission: Parallel and Normal. Parallel Memory Transmission is the default. See Chapter 3, "Parallel Memory Transmission" in the Advanced Features manual.

Make sure that the machine is in standby mode.

The display should look like this:

Ready 100% 02:39PM Set Orig./ Enter No.

Note

❒

If the display is blank, press the

{

Energy Saver

gy Saving mode.

B

Fan your document stack (maximum: 50 pages, 20 lb) to make sure all pages are loose, and then tap the edges to square the stack.

TSTS010N.eps

}

key to exit Ener-

2

Limitation

❒

If 0% is displayed, you cannot perform Memory Transmission. Send your document using Immediate Transmission.

Note

❒

If your document jams while it is being scanned, press the key, and then refer to P.55

ing a Document Jam”

tions on how to safely remove the original.

for instruc-

{

Stop

“Clear-

Limitation

❒

All pages set in the feeder must be of the same size.

}

11

1 2 3 4 5 6 7 9 *

GFDIAL0N

Speed Dial

1

0

Example: Speed Dial 10

GFDIAL2N

Shm4ENfaxF.book Page 12 Wednesday, September 13, 2000 3:13 PM

Faxing

C

Insert the document facedown into the feeder until the machine beeps. Then adjust the guides to match the width of the document.

ZCKY010N.eps

F

Dial the number in one of the following ways.

Dest.1 OK to Add 0123456789_kkkkkkkkk

Number keys Quick Dial

2

07

06

GFDIAL1N

Speed Dial Group

Example:

*1

Quick

*2

{F4}

key

{F4}

key is

.

12

Note

❒

You can dial before you set the document. Place the document after you dial the number and go to step G.

❒

Set your document straight in the feeder. If you set more than 15 sheets, make sure the leading ends of the documents are even.

Zcky800n.eps

D

The display will look like this:

Ready 100% 02:39PM Enter Fax Number

E

If the memory indicator is not lit, press the

{

Memory

}

key.

Method Dial key 08.

Method and 1 number key.

*1

In this example, Group Dial is programmed in Quick Dial 08.

*2

In this example, the programmed as the Group key, and Group dial number 1 is programmed.

Note

❒

If you want to erase a digit of the phone number, press the

{

}

Clear

key.

❒

The number of pages that you can store in memory depends on the original document images and the scan settings. You can store up to 160 standard pages (ITU-T No.1 chart, Resolution: Standard, halftone mode: off).

Reference

Programming Quick Dial: see

“Quick Dials”

P.27

Programming Speed Dial: see

“Speed Dials”

P.27

Programming Group Dial: see

“Storing and Editing a Group

P.37

of Fax Numbers”

Programming Group key: see

“Programming groups in the

P.37

{Group} key”

Ricoh FAX 3900NF, FAX 3900L User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Installing the Toner Cassette

Installing the Main Paper Cassette

Attaching the Quick Dial Sheet

How to Read this Manual

How to Read this Manual

TABLE OF CONTENTS

Manuals for this machine

Basic Features (This Manual)

Advanced Features

Part Names

Operation Panel

Symbols and Conventions Used in This Manual

Transmission Modes

Suitable Document Types

Memory Transmission and Immediate Transmission

Memory Transmission