Ricoh FAX 3900NF, FAX 3900L User Manual

Before Y ou Use This Machine

Before y ou can send or receive fax messa ges,

please take about 30 minutes to set up y our mac hine.

Set up your machine using the following procedures.

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Keep going...

Installing the Toner Cassette

1.Remove the plastic wrapping sheet from

the machine, and then remove all shipping tape.

2.Open the operation panel and remove the

protective sheet, then re-close the operation panel.

Note

T Please refer to the illustration printed on the pro-

tective sheet.

1

3.Pull the front cover release lever in the

direction indicated by the arrow and open the front cover.

Note

T If you do not pull the lever, only the operation panel

will open.

4.Prepare the toner cassette.

Important

T Do not touch the green drum.

5.Hold the toner cassette as shown in the

illustration and set it in the machine. Make sure that the pins (marked with “p” in the step 4 illustration) on either side of the toner cassette slide along the guides inside the machine.

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1. Remove the toner cassette from its bag.

2.Hold the cassette horizontally and shake it gently from side to side a few times to loosen the toner.

Keep going...

6.Press down on the cassette until it locks

into place.

Note

T If you do not push the cassette in fully, the cover

will not close.

Installing the Main Paper Cassette

2

1.Pull the cassette out of the main unit.

2.Remove the 3 pieces of tape from the

cassette cover. Then remove the plastic sheet from between the cassette cover and the body of the cassette.

3.Open the cassette cover, and then remove

it from the cassette.

5.Load paper into the cassette, and then

replace the cassette cover.

Note

T The frosted side of the cover must be face up when

closed.

7.Close the front cover.

6.Install the cassette. Push it in firmly until it

2

locks into place.

4.If necessary, adjust the paper size.

Reference

T To change the paper size in the cassette, see Chapter

9, “Changing the Paper Size in the Main Cassette” in the Advanced Features manual.

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Attaching the Quick Dial Sheet

Attaching the Trays And Document T able

3.Hold the Document Delivery Tray at the

points indicated by the circles in the illustration, then attach it to the fax machine. Attach the Document Delivery Tray.

1.Unpack the Quick Dial sheet, then remove

the cover sheet from the Quick Dial keys.

2.Holding the Quick Dial sheet so that the

QWERTY layout faces up, fit the sheet over the Quick Dial keys. Then affix the cover sheet over the Quick Dial sheet. Insert the tabs on either side of the Quick Dial Cover into the slots on the machine.

Reference

T Upon shipment from the factory, this machine's

3

Quick Dial keys are arranged in a QWERTY layout. T o change the layout, see Chapter 7, "Ke y Layout" in the Advanced Features manual.

3

4

The machine has three types of trays. Please carefully refer to the illustrations when attaching them. Make sure that the frosted side faces up.

1.Remove the trays and document table from

their shipping bags.

2.Attach the Print Delivery Tray. Insert it at an

angle so that the tabs fit in the slots provided.

4.Attach the Document Table.

Note

T Remove the glossy plastic coating sheets from the

display and other surfaces.

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Keep going...

5.If necessary, pull out the extensions on the

Document Table and trays.

Connecting to the Tele-

Connecting the Power and

phone Line

5

There are two similar sockets located at the rear of the machine:

TEL1: For the optional handset or external telephone LINE: For connecting to the telephone line

1.Insert the line cable into the socket labeled

“LINE”.

Switching On

6

1.Insert the power cable into the socket

located at the rear of the machine.

2.Plug the cable into a wall socket.

Warning

T Power requirements: 120 V, 60 Hz T Insert the power plug securely into the wall socket. T Make sure that the wall outlet is near the machine

and readily accessible.

T Do not connect other equipment to the same socket.

3.Turn the power switch on.

4

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2.

Connect the other end to your telephone line.

Before you can use the fax machine, you must perform some simple initial settings.

Initial Settings & Adjustments

The following display appears when the power is turned on for the first time. Do not turn off the power until you have completed the following procedure.

Year: Press OK [2000]

Before using the machine, make the following settings.

T Date and time T Line type T Your own name, fax header, and fax number

5

Important

T If you press the [Cancel] key while making settings,

"Completed?" is displayed. To end setup, select "Y es" by pressing W or V, then press the [OK] key. If you select “No” and press the [OK] key, the display returns to the screen for year entry if you were entering the date and time. If you were making some other setting, the display returns to the entry that was being made.

Note

T You can enter upper case characters from A to Z,

symbols, and spaces using the Quick Dial keys. Numbers can be entered using the number keys.

T If you make a mistake, press the [Clear] key and try

again.

7

The keys used for making settings are as follows.

key

[OK] key

Quick Dial keys

(A~Z, Symbol)

[Clear] key

Number keys (0~9)

ZCKS200N

1.Use the number keys to enter the year, if

the year is correct, press the [OK] key.

Year: Press OK [2000]

2.Press the W or V key to select the correct

month and press the [OK] key.

Month: WV/OK [January]

3.Use the number keys to enter the correct

number for the date (01~31) and press the [OK] key.

Day: Press OK [ 4]

4.Press the W or V key to select AM or PM for

the time you are going to enter, and then press the [OK] key.

AM/PM: WV/OK [AM] PM

5. Use the number keys to enter the correct

time.

Time: Press OK [ 9:30]

Enter the current hour setting (1~12). If the hour is a single digit, press the V key to continue.

Time: Press OK [ 4:30]

Press the number keys to enter a 2-digit number for the correct minute setting (00~59) and press the [OK] key.

Time: Press OK [ 4:55]

After "Function Accepted" flashes briefly in the display, the next setting is displayed.

6.Press the W or V key to select “Tone” or

“Pulse” for the type of telephone line connected to the fax machine, and then press the [OK] key.

Line Type: WV/OK Pulse [Tone]

7.Enter your office, company, or personal

name, or any other appropriate identification, and then press the [OK] key. You can enter uppercase characters from A to Z, symbols, and spaces using the Quick Dial keys. Numbers can be entered using the number keys.

Own Name[ABC] OK ABC COMPANY_

Reference

TFor details, see Chapter 3, “Initial Settings and

Adjustments” in the Basic Features manual.

T Also see Chapter 3, "Entering Characters" in the

Basic Features manual.

■■■■■■■■

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UE USA H535

8.The name you just entered for Own Name

flashes in the Header display. In the USA, law requires that the telephone number of your fax machine be included in your fax header.

Header[ABC] OK ABC COMPANY

If you want to use the Own Name entry for the Header entry, just press the [OK] key. If you want to enter a different name for the Header, use the A~Z keys to enter another name, and then press the [OK] key.

Reference

TFor details, see Chapter 3, “Initial Settings and

Adjustments” in the Basic Features manual.

T Also see Chapter 3, "Entering Characters" in the

Basic Features Manual.

■■■■■■■■■

After Initial Settings

You can check and adjust these settings.

T To change the date and time, see Chapter 6, "Set-

ting the Date and Time" in the Advanced Features manual.

T To change the line type, see Chapter 7, "Line T ype"

in the Advanced Features manual.

T To change your own name, fax header, and fax

number settings, see Chapter 3, "Initial Settings and Adjustments" in the Basic Features manual.

Reference

TSee Chapter 10, “Installation” in the Advanced

Features manual for further information regarding installation.

T If you are using NIC FAX, you will need to con-

nect a LAN cable and make network settings. See Chapter 1 in the NIC FAX KIT manual.

9.Use the number keys to enter your fax

number as it must be dialed from outside the United States. (You cannot enter pauses.)

Fax Number OK +11234567890

Note

T The format of the number is normally as follows:

International Dial Prefix, Your County Code, Your Area Code, then you must add a Pause, followed by your telephone number. Check the International Dialing Prefix and the Country Code with your local telecommunications operator. The example shown is for the United States; the codes to add are

1.

10.

Press the [OK] key. "Initial Setup Completed" will flash briefly in the display.

Ready 100% 4:55AM Set Orig./ Enter No.

6

Please keep this manual and any leftover parts in a safe place.

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7

That’s it!

Printed in China

UE USA H535-8670

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Shm4ENfaxF.book Page 1 Wednesday, September 13, 2000 3:13 PM

FAX3900L

Operating Instructions

ZCKH030N.eps

Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.

Shm4ENfaxF.book Page 1 Wednesday, September 13, 2000 3:13 PM

RICOH COMPANY, LTD.

15-5, Minami Aoyama 1-chome, Minato-ku, Tokyo 107-8544, Ja pan Phone: +81-(0)3-3479-3111

Ricoh shall not be responsible for any damage or expense that may result from the use of parts other than recommended parts.

For good copy quality, Ricoh recommends that you use genuine Ricoh toner.

TONER CASSETTES

RICOH FAX TONE R CASSE TTE T YPE 1135 BLACK ( Unit ed States ) is recommended for the best performance. RICOH FAX TONER CASSETTE TYPE 1136 BLACK( Canada ) is recommended for the best performance.

FAX3900L Operating Instructions

Overseas Affiliates

U.S.A.

RICOH CORPORATION 5 Dedrick Place West Caldwell, New Jersey 07006 Phone: +1-973-882-2000

The Netherlands

RICOH EUROPE B.V. Groenelaan 3, 1186 AA, Amstelveen Phone: +31-(0)20-5474111

United Kingdom

RICOH UK LTD. Ricoh House, 1 Plane Tree Crescent, Feltham, Middlesex, TW13 7HG Phone: +44-(0)20-8261-4000

Germany

RICOH DEUTSCHLAND GmbH Mergenthalerallee 38-40, 65760 Eschborn Phone: +49-(0)6196-9060

France

RICOH FRANCE S.A. 383, Avenue du Général de Gaulle BP 307-92143 Clamart Cedex Phone: +33-(0)1-40-94-38-38

Printed in China UE USA H535-8600

Spain

RICOH ESPAÑA S.A. Avda. Litoral Mar, 12-14, 08005 Barcelona Phone: +34-(0)93-295-7600

Italy

RICOH ITALIA SpA Via della Metallurgia 12, 37139 Verona Phone: +39-045-8181500

Hong Kong

RICOH HONG KONG LTD. 21/F., Tai Yau Building, 181, Johnston Road, Wan Chai, Hong Kong Phone: +852-2862-2888

Singapore

RICOH ASIA PACIFIC PTE.LTD. 260 Orchard Road, #15-01/02 The Heeren, Singapore 238855 Phone: +65-830-5888

Shm4ENfaxF.book Page 1 Wednesday, September 13, 2000 3:13 PM

Introduction

This manual c ontains detailed instructions on the operation and maintenance of this machine. To get maximum versatil ity from this machine all operators should carefully read and follow t he instructions in this manual. Please keep this manual in a handy plac e near the mach ine.

Please read the Safety Information before using thi s machine. It contains im portant inf ormation related to USER SAFETY and PREVENTING EQUI PMENT PROBLEMS.

Notes:

Some illustrations might be slightly different from your machine. Certain options might not be available in some countries. For details, please contact yo ur loc al dealer.

Laser Safety:

The Center for Devices and Radiological Heal th (CDRH) prohibits the repair of laser-based optical unit in the field. The optical housi ng unit can only be repaired in a factory or at a location with the requisite equipment. The laser subsystem is replaceable in the field by a qualif ied C ustomer Engine er. T he laser chassis is not repairable in the field. Customer engineers are therefore directed to return all chassis and laser subsystems to the factory or service depot when replacem ent or the optical subsystem is required.

Operator Safety:

This machine is considered a CDRH Class I laser device, s afe for office/EDP use. The machine contains a 5-milliwat, 765 - 805 nanometer wavelength, GaAIAs laser diode. Direct (or indirect reflected) eye contact with the laser beam may cause serious eye damage. Safety precautions and interlock mechanism have been designed to prevent any possible laser beam exposure to the operator.

Warning:

Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Notes:

Two kinds of size notation are employed in this manual. With this machine refer to the inch version. For good copy quality, Ricoh recommends that you use genuine Ricoh toner. Ricoh shall not be responsible for any damage or expense that might result from the us e of parts other

than genuine Ricoh parts in your Ricoh office product.

Important

Parts of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Power Source:

AC120V, 60Hz Please be sure to connect the power cord to a power source as above.

Declaration of Conformity

Product Name: Facsimile Model Number: FAX3900L Responsible party: Ricoh Corporation Address: 5 Dedrick Place, West Cald well, NJ 07006 Telephone number: 973-882-2000 This device complies with part 15 of FCC Rules. Operation is subject to the following two conditions:

(1)This device may not cause harmful interfer ence, and (2 )this device m ust accept any int erferenc e received, including interference that may cause undesired operation.

Shm4ENfaxF.book Page 1 Wednesday, September 13, 2000 3:13 PM

USA

❖

FCC Requirements

1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipment is a label that contains, among other inf orma tion, the F CC reg istr ation n umber and r inger equiv alenc e num ber (REN) for this equipment. If requested, this information must be provided to the telephone company.

2. This equipm ent uses the following USOC jack: RJ11C

3. The REN is used to dete rmine the quantity of devices whic h may be conne cted t o the tel ephone line. Excessive REN's on the telephone line m ay r es ult in the devices not ringi ng in response to an incoming call. In most, but not all areas, the sum of the REN's should not exceed five (5.0). Contact the telephone company to det er mi ne the max imum REN for the call ing ar ea.

4. If this equipment causes harm to the telephone network, the telephone company will notif y you in advance that temporary discontinuance of service may be required. If advance notice is not practical, th e telephone company will notify the customer as s oon as pos sible. Also, you will be advised your right to file a complaint with the FCC if you believe it is necessary .

5. The telephone company may make changes in its facilities , equipment, operations, or procedures that could affec t th e oper ation of the equipment. If this happens , the telephone company will provide advan ce notice in order to make necessary modifications in order to maintain uninterrupted service.

6. In the event of operation problems (document jam, copy jam , communication error indication), refer to the solving problems section in this manual.

7. If you cannot correct the problem, please contact the RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX for repair and warrant y information. If it is causing harm to the telephone network, the telephone company m ay r eques t you to disconnect the equipment from the network until the proble m is reso lv ed.

8. This equipm ent cannot be used telephone company- provid ed coin service. Connect ion to Party Line Service is subject to state tariffs.

❖

WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO EMERGENCY NUMBERS:

1. Rem ain on th e line an d bri efly exp lain t o the dis pat ch er t he rea so n for the call before hang in g up.

2. Perf orm such activ ities in the off-peak hours, such as early morning hours or late evenings.

CANADA

The Industry Canada label identifies certified equipment. This certification means that the equipment meets telecommunications network protective, operational, and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The department does not guarantee the equipment will oper ate to the user's satisfaction.

Before installing this equipment, us er s s hould ensure that it is permissible to be c onnected to the facilities of the local telecommunications company. The equipm ent must also be installed using an acceptable method of connection. The custom er sh ould be awar e that co mpl ianc e with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alter ations m ade by the us er to this equi pment, or equipme nt malfunct ions, may give the telecommunications company cause to request the user disconnect the equipm ent.

User should ensure for their own protection that the elec trical ground connections of the power utility, telephone lines, and internal metallic water pipe system, if present, are connec ted togethe r. Th is p recaution may be particularly im por tant in rural areas.

Caution: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

The Ringer Equivalenc e Number (REN) assigne d to each t erminal devic e provide s an indicat ion of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of device subject only to the requirement that the sum of the Ringer Equivalence Numbers of all th e devi c es does not exceed 5.

In accordance with IEC 60417, this mach ine us es the fol lowing symbols for the main power switch:

a

means POWER ON.

b

means POWER OFF.

Shm4ENfaxF.book Page 1 Wednesday, September 13, 2000 3:13 PM

Introduction

This manual c ontains detailed instructions on the operation and maintenance of this machine. To get maximum versatil ity from this machine all operators should carefully read and follow t he instructions in this manual. Please keep this manual in a handy plac e near the mach ine.

Please read the Safety Information before using thi s machine. It contains im portant inf ormation related to USER SAFETY and PREVENTING EQUI PMENT PROBLEMS.

Notes:

Some illustrations might be slightly different from your machine. Certain options might not be available in some countries. For details, please contact yo ur loc al dealer.

Laser Safety:

The Center for Devices and Radiological Heal th (CDRH) prohibits the repair of laser-based optical unit in the field. The optical housi ng unit can only be repaired in a factory or at a location with the requisite equipment. The laser subsystem is replaceable in the field by a qualif ied C ustomer Engine er. T he laser chassis is not repairable in the field. Customer engineers are therefore directed to return all chassis and laser subsystems to the factory or service depot when replacem ent or the optical subsystem is required.

Operator Safety:

This machine is considered a CDRH Class I laser device, s afe for office/EDP use. The machine contains a 5-milliwat, 765 - 805 nanometer wavelength, GaAIAs laser diode. Direct (or indirect reflected) eye contact with the laser beam may cause serious eye damage. Safety precautions and interlock mechanism have been designed to prevent any possible laser beam exposure to the operator.

Warning:

Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Notes:

Two kinds of size notation are employed in this manual. With this machine refer to the inch version. For good copy quality, Savin recommend s that you us e genuine toner. Savin shall not be r es ponsible for any damage or expense that m ight result from the use of parts o ther

than genuine parts in your office product.

Important

Parts of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Power Source:

AC120V, 60Hz Please be sure to connect the power cord to a power source as above.

Declaration of Conformity

Product Name: Facsimile Model Number: 3740/9940 Responsible party: SAVIN CORPORATION Address: 333 Ludlow Street, Stamford, CT 06904 Telephone number: 203-967-5000 This device complies with part 15 of FCC Rules. Operation is subject to the following two conditions:

(1)This device may not cause harmful interfer ence, and (2 )this device m ust accept any int erferenc e received, including interference that may cause undesired operation.

Shm4ENfaxF.book Page 1 Wednesday, September 13, 2000 3:13 PM

USA

❖

FCC Requirements

1. This equi pment complies wit h Part 68 of t he FCC r ules. On the co ver of this equipm ent is a l abel that contains, among other information, the FCC registration number and r inger equivalence number (REN) for this equipment. If requested, this information must be provided to the telephone company.

2. This equipm ent uses the following USOC jack: RJ11C

3. The REN is used to dete rmine the quantity of devices whic h may be conne cted t o the tel ephone line. Excessive REN's on the telephone line m ay r es ult in the devices not ringi ng in response to an incoming call. In most, but not all areas, the sum of the REN's should not exceed five (5.0). Contact the telephone company to det er mi ne the max imum REN for the call ing ar ea.

4. If this equipment causes harm to the telephone network, the telephone company will notif y you in advance that temporary discontinuance of service may be required. If advance notice is not practical, th e telephone company will notify the customer as s oon as pos sible. Also, you will be advised your right to file a complaint with the FCC if you believe it is necessary .

5. The telephone company may make changes in its facilities , equipment, operations, or procedures that could affec t th e oper ation of the equipment. If this happens , the telephone company will provide advan ce notice in order to make necessary modifications in order to maintain uninterrupted service.

6. In the event of operation problems (document jam, copy jam , communication error indication), refer to the solving problems section in this manual.

7. If you cannot correct the problem, please contact the SAVIN CORPORATION at 1-203-967-5000 for repair and warranty information. If it is causing har m to the tele phone networ k, t he telephone company may request you to disconnect the equipment from the network until the problem is resolved.

8. This equipm ent cannot be used telephone company- provid ed coin service. Connect ion to Party Line Service is subject to state tariffs.

❖

WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO EMERGENCY NUMBERS:

1. Rem ain on the line an d bri efly exp lain t o the d ispa tch er t he re ason for th e cal l before han gin g up.

2. Perf orm such activ ities in the off-peak hours, such as early morning hours or late evenings.

CANADA

The Industry Canada label identifies certified equipment. This certification means that the equipment meets telecommunications network protective, operational, and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The department does not guarantee the equipment will oper ate to the user's satisfaction.

Before installing this equipment, us er s s hould ensure that it is permissible to be c onnected to the facilities of the local telecommunications company. The equipm ent must also be installed using an acceptable method of connection. The custom er sh ould be awar e that co mpl ianc e with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alter ations m ade by the us er to this equi pment, or equipme nt malfunct ions, may give the telecommunications company cause to request the user disconnect the equipm ent.

User should ensure for their own protection that the elec trical ground connections of the power utility, telephone lines, and internal metallic water pipe system, if present, are connec ted togethe r. Th is p recaution may be particularly im por tant in rural areas.

Caution: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

The Ringer Equivalenc e Number (REN) assigne d to each t erminal devic e provide s an indicat ion of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of device subject only to the requirement that the sum of the Ringer Equivalence Numbers of all th e devi c es does not exceed 5.

In accordance with IEC 60417, this mach ine us es the fol lowing symbols for the main power switch:

a

means POWER ON .

b

means POWER OFF.

R

Shm4ENfaxF.book Page i Wednesday, September 13, 2000 3:13 PM

How to Read this Manual

Symbols

In this manual, the following symbols are used:

R WARNING:

This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparations required before operating.

Note

This symbol indicates precautions for operation, or actions to take after misoperation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

{}

Keys built into the machine's operation panel.

i

Shm4ENfaxF.book Page ii Wednesday, September 13, 2000 3:13 PM

Manuals for this machine

This machine is provided with a Basic Features manual and an Advanced Features manual. Please consult the manual that suits your needs.

Basic Features (This Manual)

The Basic Features manual explains the most frequently used fax functions and operations.

Advanced Features

The Advanced Features manual describes more advanced functions, and also explains settings for key operators.

❖

Chapter 1 Transmission Options

Explains transmission features such as scheduling transmission for a specific time, setting personal codes, sending confidential documents; and storing documents for pick-up by polling transmission.

❖

Chapter 2 Communication Information

Explains how to obtain information about stored documents, confidential documents, and memory-locked documents; explains how to print the Journal.

❖

Chapter 3 Other Transmission Features

Discusses special dialing features, switching between G3 and G4 communication; and explains advanced transmission features such as broadcasting and batch transmission.

❖

Chapter 4 Reception Features

Explains various reception features. You can find out about receiving documents in telephone mode, and printing two pages of received documents on one page.

❖

Chapter 5 Copying

Read this chapter when you would like to know about copying operations and functions.

❖

Chapter 6 Facsimile User Tools

Explains about programming frequently used functions for Quick Dial Key and User Function Key.

❖

Chapter 7 Key Operator Settings

Explains a variety of settings that can be made by the fax machine's key operator to control and monitor usage of the machine. You can find out about setting up the phone line type, and how to store the Memory Locked ID and the Confidential ID.

1

Shm4ENfaxF.book Page 2 Wednesday, September 13, 2000 3:13 PM

❖

Chapter 8 Troubleshooting

Discusses troubleshooting topics such as printing the help list, clearing jams, and reading reports.

❖

Chapter 9 Maintaining Your Machine

Explains about loading paper in the optional bypass feeder, cleaning the rollers and scanner and so on.

❖

Chapter 10 Installation

Explains installation considerations, connection to a telephone line, and connecting the power.

❖

Chapter 11 Appendix

Lists specifications and the machine's advanced communication features.

2

Shm4ENfaxF.book Page 3 Wednesday, September 13, 2000 3:13 PM

Part Names

ZCKH010N.eps

1. Introduction

1.

Optional Second Paper Cassette

The optional second paper cassette holds more paper.

2.

Main Paper Cassette

The main paper cassette holds copy paper.

3.

Print Delivery Tray

Copies, incoming faxes, and prints are delivered here. The tray can be extended for large paper sizes.

3

Shm4ENfaxF.book Page 4 Wednesday, September 13, 2000 3:13 PM

Introduction

4.

Document Delivery Tray

Scanned documents are stacked on the document delivery tray.

5.

Operation Panel

1

Key panel for operating the machine.

6.

Optional Handset

7.

Document Guide

Match the document guide to the size of your original documents.

8.

Document Table

Document table holds up to 50 sheets which are fed one at a time. Place your original documents here.

9.

Optional Bypass Feeder

Expands paper delivery capability to handle A4, Legal and F4 sizes.

10.

Auto Document Feeder (ADF)

Set multi-page documents here to have them automatically scanned in one page at a time.

11.

Memory Card Cover

Protects the machines optional memory card.

12.

Front Cover Release Lever

Pull this lever to release the front cover.

13.

G4 Interface Unit

Allows the fax machine to be connected for G4 (ISDN) communication.

14.

Front Cover

15.

Rear Covers

16.

Ventilation Port

Provides ventilation for internal parts of the machine in order to prevent overheating.

17.

Main Switch

The main switch turns your machine on and off.

4

Shm4ENfaxF.book Page 5 Wednesday, September 13, 2000 3:13 PM

Operation Panel

ZCKS010N.eps

Operation Pa nel

1

1.

Add Toner indicator

Blinks when toner is about to run out and lights continuously when toner has run out.

2.

Add Paper indicator

Lights when a cassette is empty or the paper cassette is not fully inserted.

3.

Receive File indicator

Lights when an incoming document is received into memory, and flashes when confidential or memory-locked document is received. (See P.53

Lights on the Operation Panel”

4.

User Function keys

There are four User Function keys. Four User Function keys are provided to

store frequently used functions and operations.

The following functions are registered by default:

“If an Indicator

).

Key Function

F1 Prints a transmission management

F2 Switches stamping off/on.

F3 Not programmed

F4 Not programmed

5.

Selects the scanning resolution or the halftone scanning mode. When the Detail mode, Fine mode, or Halftone mode is selected, the corresponding indicator lights. Standard mode is selected when no indicator is lit.

The Detail and Fine modes offer progressively higher scanning resolutions. The Halftone mode is used for faxing photographs or drawings that contain halftones.

6.

Press to access User Tool Settings and customize various functions.

report.

{

Resolution

{

User Tools

}

key

}

key

5

Shm4ENfaxF.book Page 6 Wednesday, September 13, 2000 3:13 PM

Introduction

{

}

Cancel

7.

Press when you want to cancel an operation or return to the previous display.

8.

Control panel display

1

Guides you through tasks and informs you of the status of the machine. Messages appear here.

9.

Scroll Keys

Use these keys to move the cursor in the display, or to change the display.

10.

Press to answer "Yes" to a question displayed on the display.

11.

Press to search for information on a specific job.

12.

Press to change the transmission option settings. The indicator lights when option settings are changed.

13.

Press to select the reception mode. When the Manual Receive indicator is on, Manual Receive is selected.

14.

Press the Help key when you want to print a help list.

15.

When the optional G4 unit is installed, press to select G3 or G4 mode. When the indicator is lit, G4 is selected.

16.

Press to select Immediate Transmission. When the Memory indicator is not lit, Immediate Transmission is selected, and when the indicator is lit, Memory Transmission is selected.

key

{OK}

key

{

Job Information

{

Trans. Option

{

Reception Mode

{

}

Help

key

{G4}

key

{

Memory

}

key

}

key

}

key

{

Quick Dial

17.

There are 30 Quick Dial keys. Use them to store individual fax numbers (see P.27

“Storing and Editing Fax Numbers”

enter characters (see P.46

acters”

). In addition, you can use the Quick Dial keys to register functions such as groups, programs, and auto documents.

You can select either a QWERTY key board layout (as shown in the illustration) or an ABC layout. See Chapter 7, "Key Layout" in the Advanced Features manual.

When attaching the Quick Dial label, make sure you remove the Quick Dial cover (transparent).

18.

Status Indicators

These indicators keep you informed about the current status of the unit.

•hAlarm

When the alarm indicator flashes, check the display and read the message to identify a problem (such as paper jam or open cover).

•mCommunicating

Lights during fax transmission or reception.

{

Pause/Redial

19.

Inserts a pause when you are dialing or storing a fax number, or redials the last number dialed when pressed by itself. (The redial feature does not work once you have started dialing a new number.)

{

On Hook Dial

20.

Press to dial a phone call from the keypad without lifting the external telephone or taking the handset off the hook (if the machine is equipped with the optional telephone or handset).

{

Clear

21.

Press to delete the last character or digit entered, or press 0 or 1 to move the cursor, and then press the lete whatever is at the cursor.

}

key

}

keys

}

“Entering Char-

key

{

Clear

), or to

}

key to de-

6

Shm4ENfaxF.book Page 7 Wednesday, September 13, 2000 3:13 PM

Operation Pa nel

{

Speed Dial/Tel Directory

22.

Press when you want to use the Speed Dial or Telephone Directory feature.

{p}

23.

If your telephone line uses pulse dialing, press this button to switch temporarily to tone dialing if you want to use telephone services that utilize telephone touch tones.

24.

Use the number keys to dial fax numbers, to enter the number of copies, and so forth.

25.

Energy Saver: Hold down for 2 seconds to select or deselect energy saver mode. When the machine is not used or no data is received for a fixed period, the machine goes into energy saver mode automatically.

Clear Modes: Press to clear any selected settings and return the machine to its previous condition.

(Tone) key

Number keys

{

Energy Saver/3Clear Modes

}

key

}

key

{

}

Copy

26.

Press to copy the document currently loaded in the feeder.

27.

Stops transmissions or document scanning, reception, and long copy runs. The machine finishes printing out the current page, then stops.

28.

Press to start transmission, copy operation, or output of reports.

{

Stop

Start

key

}

key

}

key

1

7

Shm4ENfaxF.book Page 8 Wednesday, September 13, 2000 3:13 PM

Introduction

Symbols and Conventions Used in This Manual

1

❖

Documents:

A document is anything you put on the document table of your machine, whether you are faxing it or copying it.

❖

Prints:

A print is anything that comes out of the machine, whether: a received fax or a copy you made.

❖

Procedures:

Procedures are described step by step. Perform them in order. When you see a display, it always shows what comes after performing the step it accompanies. Other illustrations accompanying steps help you find the right key or handle, or show you how to perform the step.

A

This is a step in a procedure.

THIS CORRESPONDS TO THE PANEL DISPLAY.

8

Shm4ENfaxF.book Page 9 Wednesday, September 13, 2000 3:13 PM

Transmission Modes

2. Faxing

There are two types of transmission.

❖

Memory Transmission

When a fax document is stored in memory, then transmission starts automatically. It is convenient when you would like to take documents back in a hurry. You can send the same message to more than one destination in a single operation. This technique is referred to as Broadcasting.

GDRH230E.eps

Transmitter (This machine)

❖

Immediate Transmission

Receiver

GDRH230E

The machine dials immediately, and transmits the fax while scanning. It is convenient when you would like to send a document immediately, and would like to check whether you have successfully connected with the other party's fax machine. A fax document is not stored in

memory.

GDRH240E.eps

Important

❒

If there is a power failure, the power switch is turned off, or the plug is pulled out for more than 1 hour, all documents stored in memory are deleted. As soon as power is restored, the Power Failure Report is printed to help you identify deleted documents. See Chapter 8 "Power Failure Report" in the Advanced Features manual.

Transmitter (This machine)

Receiver

GDRH240E

9

Shm4ENfaxF.book Page 10 Wednesday, September 13, 2000 3:13 PM

Faxing

Suitable Document Types

Never load damaged originals in the ADF (Auto Document Feeder) for scanning. Always check the stack of originals before loading.

2

• Always check the sheets and remove staples, pins, paper clips, or any other type of fasteners.

• If the sheets are curled or folded, flatten them.

• Separate all the sheets to ensure that they will not jam or double feed during scanning.

• If the sheets are heavily creased, torn, punched with holes for binding, or patched together with tape, make copies and then load the copies in the ADF.

• Before loading a stack of originals, make sure that they are all the same size. Do not mix sheets of different sizes.

• Before loading a stack of originals, always fan them to remove static cling.

• To protect fragile or legal documents from damage due to document jams, copy such documents and then load the copies for scanning.

Important

❒

Never place the following types of originals in the ADF:

• Sheets marked with crayon, paint, charcoal, or soft pencil.

• Sheets pasted up with tape or glue.

• Specially treated paper, including thermal paper, OHP sheets, vinyl sheets or film, waxed paper, carbon paper, deed paper, or paper treated with silicone oil.

• Paper that is not perfectly dry. If documents have ink or correction fluid that is still wet, all them to dry thoroughly before loading them into the ADF.

10

Shm4ENfaxF.book Page 11 Wednesday, September 13, 2000 3:13 PM

Memory Transmission and Immediate Transmission

A

Memory Transmission

Memory Transmission is convenient because:

• Fax documents can be scanned much more quickly. Your scanned document is stored in the memory, and then sent automatically, meaning you do not have to wait for your document to send.

• While your fax document is being sent, another user can operate the machine (people do not have to wait long to use the fax machine).

• You can send the same document to more than one place with the same operation.

• There are two kinds of Memory Transmission: Parallel and Normal. Parallel Memory Transmission is the default. See Chapter 3, "Parallel Memory Transmission" in the Advanced Features manual.

Make sure that the machine is in standby mode.

The display should look like this:

Ready 100% 02:39PM Set Orig./ Enter No.

Note

❒

If the display is blank, press the

{

Energy Saver

gy Saving mode.

B

Fan your document stack (maximum: 50 pages, 20 lb) to make sure all pages are loose, and then tap the edges to square the stack.

TSTS010N.eps

}

key to exit Ener-

2

Limitation

❒

If 0% is displayed, you cannot perform Memory Transmission. Send your document using Immediate Transmission.

Note

❒

If your document jams while it is being scanned, press the key, and then refer to P.55

ing a Document Jam”

tions on how to safely remove the original.

for instruc-

{

Stop

“Clear-

Limitation

❒

All pages set in the feeder must be of the same size.

}

11

1 2 3 4 5 6 7 9 *

GFDIAL0N

Speed Dial

1

0

Example: Speed Dial 10

GFDIAL2N

Shm4ENfaxF.book Page 12 Wednesday, September 13, 2000 3:13 PM

Faxing

C

Insert the document facedown into the feeder until the machine beeps. Then adjust the guides to match the width of the document.

ZCKY010N.eps

F

Dial the number in one of the following ways.

Dest.1 OK to Add 0123456789_kkkkkkkkk

Number keys Quick Dial

2

07

06

GFDIAL1N

Speed Dial Group

Example:

*1

Quick

*2

{F4}

key

{F4}

key is

.

12

Note

❒

You can dial before you set the document. Place the document after you dial the number and go to step G.

❒

Set your document straight in the feeder. If you set more than 15 sheets, make sure the leading ends of the documents are even.

Zcky800n.eps

D

The display will look like this:

Ready 100% 02:39PM Enter Fax Number

E

If the memory indicator is not lit, press the

{

Memory

}

key.

Method Dial key 08.

Method and 1 number key.

*1

In this example, Group Dial is programmed in Quick Dial 08.

*2

In this example, the programmed as the Group key, and Group dial number 1 is programmed.

Note

❒

If you want to erase a digit of the phone number, press the

{

}

Clear

key.

❒

The number of pages that you can store in memory depends on the original document images and the scan settings. You can store up to 160 standard pages (ITU-T No.1 chart, Resolution: Standard, halftone mode: off).

Reference

Programming Quick Dial: see

“Quick Dials”

P.27

Programming Speed Dial: see

“Speed Dials”

P.27

Programming Group Dial: see

“Storing and Editing a Group

P.37

of Fax Numbers”

Programming Group key: see

“Programming groups in the

P.37

{Group} key”

Shm4ENfaxF.book Page 13 Wednesday, September 13, 2000 3:13 PM

Memory Transmission and Immediate Transmission

G

Press the er fax number.

{OK}

key to enter anoth-

Dest.2 OK to Add 9876543210_kkkkkkkkk

Note

❒

Repeat steps F and G until all destinations are entered.

❒

If you enter only one destina-

{

}

key.

Start

key.

tion, press the

❒

The machine stores your message and dials the first number (or, if you selected Send Later, it will return to standby mode and the fax document will be sent at the time that you selected).

H

Press the

The machine dials the other party's number.

{

Start

0123456789 File No.001 P.001

Note

❒

If the other party's line is busy, your machine will redial.

❒

If the other party's fax machine answers, both machines connect and your machine sends the document. The other party's Own Name or Own Fax Number appears on the upper line.

❒

If your line goes through a local switchboard (a PBX) remember to dial the exit code. Press the key immediately after the code. If the number includes a country

{

}

code, press the country code, and then dial the rest of the number. Pauses are displayed as a dash (-) on the display.

The File number. is used for managing documents in memory, and is required when canceling transmission of a document or printing out its contents.

Pause

key after the

{

Pause

Canceling a Memory Transmission

Before the {Start} key is pressed

{

A

Press the

key, or remove the document set in the feeder.

While the document is being scanned in

A

Press the

All parts of the document that have been scanned in are cleared.

Confirm and press the

During transmission

A

Confirm the destination.

The destination name or fax number for the current transmission is displayed.

B

Press the

Cancel Trans.? hi/OK [Yes] No

C

Confirm and press the

Transmission is canceled.

}

Stop

{

Stop

{

Stop

}

ke

}

key.

}

key.

y or

{

Clear Modes

{OK}

key.

{OK}

key.

}

2

13

Shm4ENfaxF.book Page 14 Wednesday, September 13, 2000 3:13 PM

Faxing

While the document is awaiting transmission

Limitation

❒

Pages already being sent to the destination cannot be canceled,

2

even if you cancel the transmission. The transmission may be sent before you can cancel it, even if you start canceling the transmission before it is fully sent.

A

Press the confirm that "1. Cancel TX/RX" is displayed.

{

Job Information

}

key, and

Job Information

1.Cancel TX / RX hi

B

Press the

{OK}

key.

File No. To Cancel No.[_kk] (Browsehi)

C

Display the file you want to delete.

Enter the file number with the number keys, or search using 0 or 1.

If you are unable to find the file, it has already been sent.

Cancel File? hi/OK NO.005

D

If the document you want to delete is displayed, press the key.

{OK}

Immediate Transmission

Immediate Transmission is convenient when:

• You wish to send a document immediately as it is scanning.

• You wish to quickly check whether you have successfully connected with the other party's fax machine.

• Your machine's memory is getting full.

The machine dials immediately after

{

}

you press the sage is scanned and transmitted page by page without being stored in memory.

Note

❒

You can only specify one destination for Immediate Transmission.

A

Make sure that the machine is in standby mode.

The display should look like this:

Ready 100% 02:39PM Set Orig./ Enter No.

Note

❒

The Memory indicator should be out. If the Memory indicator is lit, press the

B

Place the document facedown in the feeder.

Ready 100% 02:39PM Enter Fax Number

Start

key. The mes-

{

Memory

}

key.

14

Cancel? hi/OK [Yes] No

E

Confirm and press the

{OK}

Trans.Cancelled File Deleted

key.

Note

❒

Do not load more than 50 pages into the feeder at one time.

❒

You can set the document at any point up until you press the

{

}

Start

key.

Shm4ENfaxF.book Page 15 Wednesday, September 13, 2000 3:13 PM

C

Dial the other party's number.

Dest. Press Start 0123456789_kkkkkkkkk

If you want to erase a digit of the

{

}

key.

Clear

key and

number, press the enter the correct number.

D

Press the

{

Start

0123456789 Dialing...

The machine dials and connects to the other party's machine. The number that you dialed and the other party's Own Name or Own Fax Number is displayed.

After the transmission, the machine returns to standby mode.

Note

❒

If you install the optional handset or an external telephone, you can send the document manually. Simply pick up the handset and dial.

Memory Transmission and Immediate Transmission

Canceling an Immediate Transmission

Before the {Start} key is pressed

{

A

Press the key.

If a document is set in the feeder, remove it.

While dialing or during transmission

A

Press the

However, the part that has already been scanned is sent to the other party. After you have canceled the transmission, remove the document from the feeder.

Stop

{

Stop

}

key or

}

key.

{

Clear Modes

}

2

15

Shm4ENfaxF.book Page 16 Wednesday, September 13, 2000 3:13 PM

Faxing

Very Fine Detail Faxing

To ensure that text, diagrams and images stand out clearly in your document, the machine automatically detects the image density and makes

2

adjustments.

However, if you need to send a document which requires optimum clarity, select the resolution setting appropriate to your needs.

You can select different settings for each page of your document. Simply change the settings for page 2 while page 1 is being scanned.

Limitation

❒

High resolution images and text are scanned into the machine. If the other party's machine does not support the resolution at which you are sending, this machine automatically switches to a resolution supported by the other party's machine. This machine can send documents in Standard, Detail, and Fine resolution. It can receive documents in Standard and Detail resolution.

Resolution

{

Resolution

The trol over document quality. The indicators above the button show the current setting. Choose a setting that matches your document.

❖

Standard:

Standard quality. Use for most printed or typewritten documents. This is selected when the other resolution indicators are not lit.

}

key gives you con-

❖

Detail :

High quality. Use for documents with small print or fine details. Detail resolution is twice the clarity of Standard resolution.

❖

Fine :

Very high quality. Use this for high quality reproduction. Fine resolution is four times the clarity of Standard resolution.

❖

Halftone:

Use this for optimum quality if your document contains photographs or diagrams with complex shading patterns or gray tones. If you choose this setting, resolution will automatically be Detail.

Note

❒

You can confirm the resolution for previously sent documents in the Journal.

❒

Faxing at a higher resolution requires more time. Frequent use of high resolution could cause an increase in your phone bill, especially for long distance transmissions.

❒

There are two methods for sending documents that contain photographic images - Image priority and Speed priority. If you select Speed priority, you can send your image faster, but the quality of the image may be inferior to when sending with Image priority. See Chapter 7, "User Parameters" (switch 10, bit 7) in the Advanced Features manual.

16

Shm4ENfaxF.book Page 17 Wednesday, September 13, 2000 3:13 PM

Dialing

The number keys, Quick Dial, Speed Dial, and Group dial can all be used for dialing.

Entering Numbers Directly

Enter numbers directly using the number keys (1234567890*#) on the right side of the operation panel.

{

}

Press the key to enter a pause or tone.

Note

❒

Maximum length of a fax number: 254 digits.

❒

Maximum number of documents that can be stored for Memory Transmission: 100

❒

Maximum number of destinations per Memory Transmission: 140

❒

The combined total number of destinations that can be stored is 300. However, only 197 destinations can be specified if all of the destinations specified are different.

❒

The maximum destinations you can specify with the number keys is 67. However, this limitation is subject to memory capacity.

Pause

key or

{p}

(Tone)

C

Enter the number with the number keys.

Note

❒

The number you entered appears in the display.

❒

If you want to enter another destination, press the and repeat step C above.

❒

If you make a mistake, press the

{

}

Clear

key and try again.

❒

You can enter a pause, tone, or dial options.

Reference

Pause: see P.18

es”

.

Tone: see Chapter 3, "Tone Signals" in the Advanced Features manual.

{

D

Press the

Start

}

key.

{OK}

“Entering Paus-

0123456789 File No.001 P.001

2

key

A

Make sure that the machine is in standby mode.

B

Carefully place your document into the document table and select any settings you require.

Ready 100% 02:39PM Enter Fax Number

17

Shm4ENfaxF.book Page 18 Wednesday, September 13, 2000 3:13 PM

Faxing

-

Limitations when dialing with the number keys:

• Destinations entered with the number keys are stored in the machine's internal memory (separate to docu-

2

ment storage memory) until they have finished sending. You can store up to 67 destinations for Memory Transmission (including Polling Reception), Transfer Stations and End Receivers when making Transfer Requests, and Groups. (Quick Dials and Speed Dials are not included.) Example: If 60 destinations have already been registered with the number keys for Groups, you can register another 7 destinations for Memory Transmission with the number keys.

• The remaining memory for storing documents appears in the display. Because destinations are stored in a different memory, the remaining memory in the display does not change when you store new destinations.

Entering Pauses

When dialing an outside line through a PBX, you must enter a number, such as "0", at the beginning of the number, and it may take a moment after you have dialed the number before a connection is made to an outside line. If this occurs, enter a pause after the "0". If you enter a pause, a 2-second pause is inserted before the outside number is dialed.

Note

❒

A pause is shown as a "-" character on the display.

❒

You can enter a pause in numbers stored in Quick Dials and Speed

18

Dials.

Limitation

❒

You cannot enter a pause at the beginning of a fax number

Switching to Tone Signals

This feature allows a machine connected to a pulse dialing line to send tone signals (for example if you want to use a special service on a tone dialing line). For details on basic services, please contact your service representative. This feature is not necessary with a Tone dialing line. See Chapter 3, "Tone Signals" in the Advanced Features manual.

Using Quick Dial

You can specify destinations simply be pressing the Quick Dial.

You must program the destination's fax number in a Quick Dial beforehand.

Additionally, you can store a name for the destination in Quick Dials.

Note

❒

To store, edit, or delete a Quick Dial, see P.27

Numbers”

❒

To check the contents of all Quick Dials, print the Quick Dial list. See Chapter 6, "Lists You Can Print Out Yourself" in the Advanced Features manual.

A

Make sure that the machine is in standby mode.

B

Carefully place your fax document into the auto document feeder and select any settings you require.

Ready 100% 02:39PM Enter Fax Number

“Storing and Editing Fax

.

Shm4ENfaxF.book Page 19 Wednesday, September 13, 2000 3:13 PM

Dialing

C

Press the Quick Dial that is programmed with the destination.

Dest.1 OK to Add a01 ABC COMPANY

Note

❒

When a name is stored for the destination, the name is displayed, and when no name is stored, the fax number is displayed.

❒

If you want to enter another destination, press the and repeat step C above or enter a number manually.

❒

When dialing another destination using a Quick Dial, you do not need to press the

❒

If you make a mistake, press the

{

}

Stop

key, and the display will

return to that in step B.

{

D

Press the

Start

}

key.

{OK}

key

key.

ABC COMPANY File No.001 P.001

Using Speed Dial

You can specify destinations simply be pressing the Speed Dial code (00 to 99).

You must store the destination's fax number in a Speed Dial beforehand. Additionally, you can store a name for the destination in Speed Dials.

Note

❒

To store, edit, or delete Speed Dial entries, see P.27

ing Fax Numbers”

❒

To check the contents of all Speed Dials, print the Speed Dial list. See Chapter 6, "Lists You Can Print Out Yourself" in the Advanced Features manual.

{

Speed Dial

}

key and a

“Storing and Edit-

.

A

Make sure that the machine is in standby mode.

B

Carefully place your fax document into the auto document feeder and select any settings you require.

Ready 100% 02:39PM Enter Fax Number

C

Press the

{

Speed Dial

}

key.

Speed Dial:Enter No. [b_k]

D

Using the number keys, enter the Speed Dial number (00 to 99) that is programmed with the destination.

Dest.1 OK to Add b00 DEF COMPANY

Note

❒

When a name is stored for the destination, the name is displayed, and when no name is stored, the fax number is displayed.

❒

If you want to enter another destination, press the and repeat steps C and D above.

❒

If you make a mistake, press the

{

}

Stop

key, and the display will

return to that in step B.

{

E

Press the

Start

}

key.

{OK}

DEF COMPANY File No.001 P.001

2

key

19

Shm4ENfaxF.book Page 20 Wednesday, September 13, 2000 3:13 PM

Faxing

Using Groups

You can store multiple destinations as a single Group and simply specify a particular Group.

You must store the destinations' fax

2

number in a Group beforehand.

Additionally, you can store destination names and a Group name in Groups.

Limitation

❒

Quick Dials programmed with Groups cannot be used for any other function.

❒

You cannot use Immediate Transmission to send Groups. You can only use Memory Transmission.

Note

❒

To store, edit, or delete Groups, see

“Storing and Editing a Group of

P.37

20

Fax Numbers”

❒

To check the contents of all Groups, print the Group Dial list. See Chapter 6, "Lists You Can Print Out Yourself" in the Advanced Features manual. The method for specifying Groups differs according to the way they were programmed.

• When programmed in a Quick

Dial: Press the Quick Dial.

• When not programmed in a

Quick Dial: First, Program the Group function in a User Function key. When you want to specify a destination, press the Group key, and then press the Group number. (See Chapter 6, "User Function Keys" in the Advanced Features manual.)

❒

You can program the Group function in User Function keys

{F4}

. (See Chapter 6, "User Function Keys" in the Advanced Features manual.)

.

{F1}

When specifying a Group with a Quick Dial

Make sure that the Memory indicator is lit, and if it is not lit, press the

}

ory

key to light it.

A

Make sure that the machine is in standby mode.

B

Carefully place your fax document into the auto document feeder and select any settings you require.

Ready 100% 02:39PM Enter Fax Number

C

Press the Quick Dial that is programmed with the destination.

Dest.1 OK to Add a01:Gp.D1 GROUP 1

Note

❒

If you want to specify another Group, press the then repeat step C above.

❒

If you make a mistake, press the

{

}

Clear

key, and the display will

return to that in step B.

{

D

Press the

Start

}

key.

Storing...Memory 99% File No.001 P.001

to

{OK}

{

Mem-

key, and

Shm4ENfaxF.book Page 21 Wednesday, September 13, 2000 3:13 PM

When specifying a Group with the Group key

Confirm that the Memory indicator is not lit, and if it is not lit, press the

{

Memory

}

key to light it.

{

E

Press the

Start

}

key.

Storing...Memory 99% File No.001 P.001

Dialing

Note

{

}

❒

Before using the must program the Group function in a User Function key. (See Chapter 6, "User Function Keys" in the Advanced Features manual.)

A

Make sure that the machine is in standby mode.

B

Carefully place your fax document into the auto document feeder and select any settings you require.

Group

key, you

Ready 100% 02:39PM Enter Fax Number

C

Press the User Function key programmed with the Group function.

Group Dial:Enter No. [Gp.D_]

D

Enter the Group number (1 to 7) with the number keys.

2

Dest.1 OK to Add G1 GROUP 1

Note

❒

If you want to specify another Group, press the then repeat step C above.

❒

If you make a mistake, press the

{

}

Clear

key, and the display will

return to that in step B.

{OK}

key, and

21

Shm4ENfaxF.book Page 22 Wednesday, September 13, 2000 3:13 PM

Faxing

Reception Modes

The machine can treat incoming fax documents and telephone calls in two ways.

❖

Manual Receive

2

Use this mode if your line is shared by a fax machine and a telephone but you wish to answer all calls yourself and decide whether they are fax documents or telephone calls. You must manually hit the

{

}

Start

key to receive a fax. The machine will ring continuously until you answer the call, so you have to be near the machine at all times. The Manual Receive indicator is lit when the machine is in this mode.

❖

Auto Receive

Use this mode if you have a dedicated fax line. The machine assumes all calls are fax documents. It will ring once to alert you of an incoming call, and then starts receiving.

How to Select the Reception Mode

The Manual Receive indicator is lit when the machine is in Manual Receive mode. To switch to a different mode, follow the steps below.

A

Press the

{

Reception Mode

Reception Mode hi/OK [Auto Sense]

B

Press 0 or 1 to select the reception mode.

Reception Mode hi/OK Manual Receive

C

Press the

{OK}

key.

Ready 100% 02:39PM Set Orig./ Enter No.

}

key.

22

Shm4ENfaxF.book Page 23 Wednesday, September 13, 2000 3:13 PM

Initial Settings and Adjustments

3. Setup

If you have not already the initial procedure (or if you need to change the initial settings), you must enter a few settings and make a few adjustments before connecting your machine to the telephone line.

❖

Own Name

This should be your name or company name, in 20 characters or less. During communication, if the other party's fax machine supports Own Name, this replaces the Own Fax Number that follows. This name will appear on the display of the other party's Fax machine, and the name registered on that machine will appear on yours.

Limitation

❒

The registered name will not be used unless the other party has a same machine of the same make that supports the Own Name feature.

❖

Fax Header

This is ordinarily the telephone number of the line your machine is connected to. Your fax header can be up to 32 characters long, and is printed on the header of every page you send. In the United States, a fax header containing the telephone number is required by law.

❖

Own Fax Number (Required by international law)

This is your fax machine's phone number, which must include country and area codes, in 20 characters or less. During any communication, your Own Fax Number appears on their display. (Conversely their Own Fax Number appears on your display.)

Important

❒

When sending a fax, your Own Fax Number is required by international law. You cannot legally connect a fax machine to the telephone system if the Own Fax Number is not programmed. Further, the Fax Header and the date and time of transmission must be included in the header of all pages faxed to, from, or within the United States.

Note

❒

You can confirm the Own Name, Fax Header, and Own Fax Number settings in the User Parameters List.

23

Shm4ENfaxF.book Page 24 Wednesday, September 13, 2000 3:13 PM

Setup

E

Initial Settings

During the course of this procedure you will have to enter letters and other characters.

Use the number keys to enter numbers. Use Quick Dial keys for entering letters, the acter, the (depending on your fax machine's

3

configuration) to enter spaces, and the (P.46

Note

❒

Make sure the machine is in standby mode before making the following settings.

Storing and Editing Programmed Data

The following procedure describes how to make initial settings.

A

Press the

User Tools Main Menu

1.Program / Deletehi

{OK}

key to accept a char-

{

}

Space

or

{

}

Symbol

“Entering Characters”

key to enter symbols

{

User Tools

{

Symbol

).

}

key.

}

key

Press the

Confirm that "1. Own Name" is displayed.

Fax Information:

1.Own Name hi

F

Press the

Own Name[ABC] _kkkkkkkkkkkkkkkkkkk

G

Enter your Own Name.

Own Name[ABC] OK MAIN OFFICE_kkkkkkkk

❒

H

Press the

Your Own Name is programmed.

{OK}

key.

{OK}

key.

Note

If you want to erase a character

{

of the name, press the key.

Reference

“Entering Characters”

P.46

{OK}

key.

Clear

}

24

B

Press 0 or 1 to display "3. Setup".

User Tools Main Menu

3.Setup hi

C

Press the

{OK}

key.

Setup:

1.Monitor Volume hi

D

Press 0 or 1 to display "4. Fax Information".

Setup:

4.Fax Information hi

Fax Information:

1.Own Name hi

I

Press 0 or 1 to display "2. Fax Header".

Fax Information:

2.Fax Header hi

J

Press the

The programmed Own Name is displayed.

{OK}

key.

Header[ABC] OK MAIN OFFICEkkkkkkkkk

Shm4ENfaxF.book Page 25 Wednesday, September 13, 2000 3:13 PM

Initial Settings and Adjustments

K

Enter your Fax Header.

If your Fax Header is the same as your Own Name, go to step L.

Header[ABC] OK MAIN OFFICEkkkkkkkkk

L

Press the

Your Fax Header is programmed.

{OK}

key.

Fax Information:

2.Fax Header hi

M

Press 0 or 1 to display "3. Own Fax Number".

Fax Information:

3.Own Fax Number hi

N

Press the

{OK}

key.

Fax Number _kkkkkkkkkkkkkkkkkkk

O

Enter your Own Fax Number.

Fax Number OK 0123456789_kkkkkkkkk

Note

❒

The format of the number is normally as follows: International Dial Prefix, Your Country Code, Your Area Code (do not insert a pause after your Area Code), followed by your telephone number. Check the International Dialing Prefix and the Country Code with your local telecommunications operator.

Characters you can enter include numerals 0-9, plus signs (+), and spaces.

P

Press the

Your Own Fax Number is programmed.

{OK}

key.

Fax Information:

3.Own Fax Number hi

Q

Press the turn to standby display.

Deleting Programmed Data

The following procedure describes how to delete programmed data.

A

Press the

{

User Tools

{

User Tools

}

key to re-

}

key.

User Tools Main Menu

1.Program / Deletehi

B

Press 0 or 1 to display "3. Setup".

User Tools Main Menu

3.Setup hi

C

Press the

{OK}

key.

Setup:

1.Monitor Volume hi

D

Press 0 or 1 to display "4. Fax Information".

Setup:

4.Fax Information hi

E

Press the

{OK}

key.

Fax Information:

1.Own Name hi

3

25

Shm4ENfaxF.book Page 26 Wednesday, September 13, 2000 3:13 PM

Setup

F

Press 0 or 1 to display the item you want to delete.

Fax Information:

3.Own Fax Number hi

G

Press the

{OK}

key.

Fax Number OK 0123456789kkkkkkkkkk

3

{

H

Press the

Fax Number _kkkkkkkkkkkkkkkkkkk

I

Press the

The programmed information is deleted.

Fax Information:

3.Own Fax Number hi

J

Press the turn to standby mode.

Clear

{OK}

key.

{

User Tools

}

key.

}

key to re-

26

Shm4ENfaxF.book Page 27 Wednesday, September 13, 2000 3:13 PM

Storing and Editing Fax Numbers

❒

You can store numbers that you often use in the machine's memory. A stored number will remain in memory even if the power is cut.

You can store numbers in two ways.

❖

Quick Dials

Each fax number is assigned to its own key. To dial that number, just press the key. You can store up to 30 numbers in this way.

❖

Speed Dials

The number is given a two-digit code. To dial the number, press the

{

Speed Dial

code. There are 100 Speed Dial codes available, numbered 00 to

99.

}

key and enter the

You can print a Quick Dial label showing the contents of each Quick Dial (See Chapter 6, "Printing a Quick Dial Label" in the Advanced Features manual).

❒

You can use the Quick Dial keys to store individual fax numbers, or to register functions such as groups, programs, and auto documents.

A

Press the

User Tools Main Menu

1.Program / Deletehi

Confirm that "1. Program / Delete" is displayed.

B

Press the

Storing and Editing Fax Numbers

{

User Tools

{OK}

key.

}

key.

3

Storing Quick Dial Numbers

The following procedure describes how to store fax numbers in Quick Dial keys.

Limitation

❒

You cannot store fax numbers in Quick Dials used for groups and programs.

Note

❒

The combined total number of fax numbers that can be stored is 30.

❒

Maximum number of digits per fax number: 254

❒

Maximum number of characters per name: 20

❒

You can confirm fax numbers stored in Quick Dials on the Quick Dial List (See Chapter 6, "Printing Dial Lists" in the Advanced Features manual).

Program / Delete:

1.Prog. Quick Dialhi

Confirm that "1. Prog. Quick Dial" is displayed.

C

Press the

{OK}

key.

Press Key to Program (Browsehi)

D

Display the number of the Quick Dial key you want to store.

Press a Quick Dial key, or search using 0 or 1.

a01 Fax No. _kkkkkkkkkkkkkkkkkkk

Note

❒

If a Quick Dial has already been stored, the contents are displayed. Press 0 or 1 to select a Quick Dial that is not programmed, then press the

{OK}

key.

27

Shm4ENfaxF.book Page 28 Wednesday, September 13, 2000 3:13 PM

Setup

E

Enter the fax number with the number keys.

H

Press the

The name is programmed.

a01 Press OK 9876543210_kkkkkkkkk

Note

❒

If you want to erase a digit of

{

}

the number, press the key.

3

❒

If you press the key, the last 10 fax numbers dialed are displayed. Press 0 or

1

to select the fax number you

want to specify, and then press

{OK}

the

❒

Make sure a Dial Option is stored in one of the User Function keys, and then enter the other party's fax number and press the User Function key that contains the Dial Option. You can specify SUB or SEP, SID, PWD, and sub-addresses (See Chapter 3, "Dial Options" in the Advanced Features manual).

F

Press the

The fax number is programmed.

key.

{OK}

{

key.

Clear

Pause/Redial

}

a01[ABC] Name _kkkkkkkkkkkkkkkkkkk

G

Enter the name.

❒

Label Insert: hi/OK Yes [No]

I

Press 0 or 1 to select either "Yes" or "No".

❒

Label Insert: hi/OK [Yes] No

J

Press the

Program / Delete:

1.Prog. Quick Dialhi

If you want to store another Quick Dial, go to step C.

{OK}

key.

Note

When the optional G4 unit is installed, "G3/G4: Select" is displayed. Press 0 or 1 to select G3 or G4, and then press the

{OK}

key.

Note

Label insertion allows the receiver's name that is programmed in Quick Dial or Speed Dial to be printed on the fax when it is received at the other end. See Chapter 3, "Label Insertion" in the Advanced Features manual.

{OK}

key.

a01[ABC] OK ABC COMPANY_kkkkkkkk

K

Press the turn to the standby mode.

{

User Tools

}

key to re-

28

Shm4ENfaxF.book Page 29 Wednesday, September 13, 2000 3:13 PM

Storing and Editing Fax Numbers

Editing Quick Dial Numbers

The following procedure describes how to edit fax numbers stored in Quick Dial keys.

A

Press the

{

User Tools

User Tools Main Menu

1.Program / Deletehi

Confirm that "1. Program / Delete" is displayed.

B

Press the

{OK}

Program / Delete:

1.Prog. Quick Dialhi

Confirm that "1. Prog. Quick Dial" is displayed.

C

Press the

{OK}

Press Key to Program (Browsehi)

D

Display the Quick Dial key you want to edit.

Press a Quick Dial key or search using 0 or 1.

Progr a m ? hi/OK a01 ABC COMPANY

E

Press the

{OK}

a01 Press OK 9876543210kkkkkkkkkk

F

Press the new number.

{

Clear

}

key.

}

key and enter the

Note

❒

The previously entered fax number flashes. Pressing the

{

}

Clear

key deletes all digits of the number. If you want to delete a single digit, press 0 or to move the cursor to the digit to be deleted, then press the

{

}

Clear

key.

❒

If you do not want to change the number, go to step G.

❒

After programming a user function key with a Dial Option and registering a fax number, you can press that key and program the SUB, SEP, SID, PWD, or subaddress.

G

Press the

The fax number is changed.

{OK}

key.

a01[ABC] /OK ABC COMPANYkkkkkkkkk

H

Enter the name.

a01[ABC] OK DEF COMPANY_kkkkkkkk

Note

❒

If you do not want to change the name, go to step I.

❒

The previously entered name

{

flashes. Pressing the deletes all characters of the name. If you want to delete a single character, press 0 or to move the cursor to the character to be deleted, then press

{

}

Clear

the

key.

Clear

}

1

3

key

1

a01 Press OK 5432109876_kkkkkkkkk

29

Shm4ENfaxF.book Page 30 Wednesday, September 13, 2000 3:13 PM

Setup

I

Press the

The name is changed.

Label Insert: hi/OK [Yes] No

❒

3

J

Press 0 or 1 to select "Yes" or "No".

❒

{OK}

key.

Note

When the optional G4 unit is installed, "G3/G4: Select" is displayed. Press 0 or 1 to select G3 or G4, then press the key.

Note

Label insertion allows the receiver's name that is programmed in Quick Dial or Speed Dial to be printed on the fax when it is received at the other end. See Chapter 3, "Label Insertion" in the Advanced Features manual.

{OK}

Deleting Quick Dial Numbers

The following procedure describes how to delete fax numbers stored in Quick Dial keys.

A

Press the

{

User Tools

User Tools Main Menu

1.Program / Deletehi

Confirm that "1. Program / Delete" is displayed.

B

Press the

C

Press 0 or 1 to display "2. Del. Quick Dial".

{OK}

Program / Delete:

2.Del. Quick Dial hi

D

Press the

{OK}

Press Key to Delete

key.

}

key.

(Browsehi)

Label Insert: hi/OK Yes [No]

K

Press the

{OK}

key.

E

Display the Quick Dial key that you want to delete.

Press a Quick Dial key or search by pressing 0 or 1.

Program / Delete:

1.Prog. Quick Dialhi

If you want to edit another Quick Dial, go to step C.

L

Press the turn to standby mode.

{

User Tools

}

key to re-

Delete ? hi/OK a01 ABC COMPANY

The number of the Quick Dial key and the fax number or name are displayed.

30

Shm4ENfaxF.book Page 31 Wednesday, September 13, 2000 3:13 PM

Storing and Editing Fax Numbers

F

Press the

The stored data (fax number and name) is deleted.

{OK}

key.

Program / Delete:

2.Del. Quick Dial hi

If you want to delete another Quick Dial key, go to step D.

G

Press the turn to standby mode.

{

User Tools

}

key to re-

Printing a Quick Dial Key Label

To print a template that can be used to make labels for Quick Dial keys, perform the following procedure.

A

Press the

B

Press 0 or 1 to display "2. Reports / Lists".

{

User Tools

User Tools Main Menu

2.Reports / Lists hi

C

Press the

D

Press 0 or 1 to display "4. Quick Dial Label".

{OK}

Reports / Lists

4.Quick Dial Labelhi

E

Press the

F

Press the

The Quick Dial label is printed.

Once the label is printed, the machine returns to the standby mode.

{OK}

{

Start

key.

}

key.

}

key.

3

31

Shm4ENfaxF.book Page 32 Wednesday, September 13, 2000 3:13 PM

Setup

Quick Dial Key Labels

The Quick Dial key label will have the destination, Group, Program, or Auto Document name programmed in Quick Dials.

Note

❒

A protective transparent film is attached to the operation panel. Peel off the film and place the Quick Dial key labels onto the operation panel.

GFWTLB0N.eps

QUICK KEY LABEL ( FEB. 1. 2001 9:13AM )

* * *

3

01: 02: 03: 04: 05: 06: 07: 08: 09: 10: abc com BCD. com cde com Group 1 pany pany pany

11: 12: 13: 14: 15: 16: 17: 18: 19: 20: MAP

21: 22: 23: 24: 25: 26: 27: 28: 29: 30:

01: 02: 03: 04: 05: 06: 07: 08: 09: 10:

11: 12: 13: 14: 15: 16: 17: 18: 19: 20:

21: 22: 23: 24: 25: 26: 27: 28: 29: 30:

P. 1

* * *

Time printed

Printout of Quick Dial numbers assigned to keys, including programmed names (up to 20 characters)

FAX HEADER: ABC COMPANY

32

Labels without printed names. (Write in names yourself.)

abc comp BCD. comp cde comp Group 1 any any any

MAP

PLEASE CUT THE SHEET INTO THREE LABELS ALONG THE DOTTED LINE,

Printout of Quick Dial numbers assigned to keys, including programmed names (up to 16 characters)

AND PUT LABELS ON THE QUICK DIAL PANEL.

GFWTLB0N

Shm4ENfaxF.book Page 33 Wednesday, September 13, 2000 3:13 PM

Storing Speed Dial Numbers

If you store numbers in Speed Dials, you can specify the fax number sim-

{

ply by pressing the and entering a two-digit Speed Dial number.

The following procedure describes how to store fax numbers in Speed Dials.

Note

❒

The combined total number of Speed Dial numbers that can be stored is 100.

❒

You can specify numbers from 00 to 99.

❒

The maximum number of digits per fax number is 254.

❒

The maximum number of characters per name is 20.

❒

You can confirm the contents of Speed Dial numbers in the Speed Dial list. (See Chapter 6, "Printing Dial Lists" in the Advanced Features manual.)

A

Press the

{

User Tools

Speed Dial

}

User Tools Main Menu

1.Program / Deletehi

Confirm that "1. Program / Delete" is displayed.

B

Press the

{OK}

key.

}

key.

key,

Storing and Editing Fax Numbers

E

Display the number of the Speed Dial you want to store (00 to 99).

Enter the Speed Dial number with the number keys, or search using

0

or 1.

b01 Fax No. _kkkkkkkkkkkkkkkkkkk

Note

❒

If you want to delete a digit of

{OK}

{

key.

the number, press the key and enter the correct number.

❒

If a Speed Dial number has already been stored, the contents are displayed. Press 0 or 1 to select an unprogrammed number, then press the

F

Enter the fax number with the number keys.

b00 Press OK 5432109876_kkkkkkkkk

Note

❒

If you want to delete a digit of the

{

}

number, press the

G

Press the

The fax number is programmed.

{OK}

Clear

key.

b00[ABC] Name _kkkkkkkkkkkkkkkkkkk

Clear

key.

3

}

C

Press 0 or 1 to display "3. Prog. Speed Dial".

Program / Delete:

3.Prog. Speed Dialhi

D

Press the

{OK}

key.

Enter No.to Program [b_k] (Browsehi)

H

Enter the name.

b00[ABC] OK DEF COMPANY_kkkkkkkk

33

Shm4ENfaxF.book Page 34 Wednesday, September 13, 2000 3:13 PM

Setup

I

Press the

The name is programmed.

Label Insert: hi/OK Yes [No]

❒

3

J

Press 0 or 1 to select "Yes" or "No".

❒

{OK}

key.

Note

When the optional G4 unit is installed, "G3/G4: Select" is displayed. Press 0 or 1 to select G3 or G4, and then press the

{OK}

key.

Note

Label insertion allows the receiver's name that is programmed in Quick Dial or Speed Dial to be printed on the fax when it is received at the other end. See Chapter 3, "Label Insertion" in the Advanced Features manual.

Editing Speed Dial Numbers

The following procedure describes how to edit programmed Speed Dial numbers.

A

Press the

{

User Tools

User Tools Main Menu

1.Program / Deletehi

Confirm that "1. Program / Delete" is displayed.

B

Press the

C

Press 0 or 1 to display "3. Prog. Speed Dial".

{OK}

Program / Delete:

3.Prog. Speed Dialhi

D

Press the

{OK}

Enter No.to Program

key.

}

key.

[b_k] (Browsehi)

Label Insert: hi/OK [Yes] No

K

Press the

{OK}

key.

Program / Delete:

E

Display the Speed Dial number you want to edit (00 to 99).

Enter the Speed Dial number with the number keys or search using or 1.

0

3.Prog. Speed Dialhi

If you want to store another Speed Dial number, go to step D.

L

Press the turn to standby mode.

{

User Tools

}

key to re-

Program? hi/OK b00 DEF COMPANY

Note

❒

If you want to delete a digit of

{

the number, press the key and enter the correct number.

❒

The Speed Dial number and the fax number or name are displayed.

Clear

}

34

Shm4ENfaxF.book Page 35 Wednesday, September 13, 2000 3:13 PM

Storing and Editing Fax Numbers

F

Press the

{OK}

key.

b00 Press OK 5432109876kkkkkkkkkk

{

G

Press the fax number.

}

Clear

key and enter the

b00 Press OK 9876543210_kkkkkkkkk

Note

❒

If you do not want to change the number, press the go to step I.

❒

If you want to erase a digit of the number, press the key.

H

Press the

The fax number is changed.

{OK}

key.

b00[ABC] /OK DEF COMPANYkkkkkkkkk

I

Enter the name.

b00[ABC] OK ABC COMPANY_kkkkkkkk

key and

{

Clear

J

Press the

The name is changed.

❒

Label Insert: hi/OK [Yes] No

K

Press 0 or 1 keys to select "Yes" or "No".

}

❒

{OK}

key.

Note

When the optional G4 unit is installed, "G3/G4: Select" is displayed. Press 0 or 1 to select G3 or G4, and then press the

{OK}

key.

Note

Label insertion allows the receiver's name that is programmed in Quick Dial or Speed Dial to be printed on the fax when it is received at the other end. See Chapter 3, "Label Insertion" in the Advanced Features manual.

3

Label Insert: hi/OK Yes [No]

L

Press the

{OK}

key.

Note

❒

The previously entered name

{

flashes. Pressing the deletes all characters of the name. If you want to delete a single character, press 0 or to move the cursor to the character to be deleted, then press

{

}

Clear

the

key.

Clear

}

key

1

Program / Delete:

3.Prog. Speed Dialhi

If you want to edit another name, go to step D.

M

Press the turn to standby mode.

{

User Tools

}

key to re-

35

Shm4ENfaxF.book Page 36 Wednesday, September 13, 2000 3:13 PM

Setup

F

Deleting Speed Dial Numbers

The following procedure describes how to delete fax numbers in Speed Dials.

A

Press the

{

User Tools

User Tools Main Menu

1.Program / Deletehi

3

Confirm that "1. Program / Delete" is displayed.

B

Press the

C

Press 0 or 1 to display "4. Del. Speed Dial".

{OK}

key.

}

key.

Press the

The programmed data (fax number and name) is deleted.

Program / Delete:

4.Del. Speed Dial hi

If you want to delete another name, go to step D.

G

Press the turn to standby mode.

{OK}

key.

{

User Tools

}

key to re-

Program / Delete:

4.Del. Speed Dial hi

D

Press the

{OK}

key.

Enter No. to Delete [b_k] (Browsehi)

36

E

Display the Speed Dial number you want to delete (00 to 99).

Enter the Speed Dial number with the number keys or search using or 1.

Delete? hi/OK b00 DEF COMPANY

The Speed Dial number and the fax number or name are displayed.

Note

❒

If you want to delete a digit of the number, press the key and enter the correct number.

{

Clear

0

}

Shm4ENfaxF.book Page 37 Wednesday, September 13, 2000 3:13 PM

Storing and Ed iting a Group of Fax Numbe rs

Storing and Editing a Group of Fax Numbers

If you regularly broadcast documents to the same set of destinations, you can combine these numbers into a group. Then just select the group and each number will be dialed in sequence automatically.

There are two ways of programming Groups:

❖

Programming groups in Quick Dial keys

If you program a group in a Quick Dial key, you can specify that group by pressing a Quick Dial key. However, if you use Quick Dial keys to program groups, you will be able to program fewer Quick Dial keys .

Limitation

❒

You cannot store another function (Quick Dials, Auto Documents, or Programs) in a Quick Dial key already used for a group. Also, you cannot store groups in a Quick Dial key already use d for another function.

❖

Programming groups in the {Group key

{

To program a group in the key, you must firstassign the Group feature to a Function key. To send a fax, press the key, and then enter the group number (1 to 7).

Group

{

Group

Storing a Group of Fax Numbers

You can register the following items in a Group:

•Destination fax numbers

• Group name (up to 20 characters)

You can enter destination numbers by Quick Dial keys, Speed Dials, or the number keys.

Note

❒

You can register up to 7 Groups with 140 numbers each.

❒

The combined maximum number of destinations you can register in all Groups is 129. This 129 can be composed of up to 30 Quick Dial numbers, 50 Speed Dial numbers and 49 numbers entered directly with the number keys.

❒

The number of destinations that can be registered with the number keys depends on how the machine is used. In theory you can register

}

up to a combined maximum of 76 destinations with the number keys for all groups. However, if you register 76 items with the number keys, Memory Transmission becomes unavailable, only register up to 75 items with the number keys.

3

37

Shm4ENfaxF.book Page 38 Wednesday, September 13, 2000 3:13 PM

Setup

❒

If you register the same destination more than once with a Speed Dial or Quick Dial in Groups, it is only counted as one item. However, if you register two or more identical destinations with the ten keys they will be counted as two or more items.

❒

If all destinations are different, you may not be able to store 140 desti-

3

nations in a Group.

❒

It is recommended that you print the Group Dial list and keep it when you register or change destinations. See Chapter 6, "Printing Dial Lists" in the Advanced Features manual.

❒

How to count numbers.

Registered items

A

Press the

{

User Tools

}

key.

User Tools Main Menu

1.Program / Deletehi

Confirm that "1. Program / Delete" is displayed.

B

Press the

C

Press 0 or 1 to display "5. Prog. Group Dial".

{OK}

key.

Program / Delete:

5.Prog. Group Dialhi

D

Press the

{OK}

key.

Enter No./ Press Key [Gp.D_] (Browsehi)

38

Quick Dial: [01], [03], [05] Speed Dial: [01], [02], [10] Ten Key: 0312345678

Group 1

Quick Dial: [01], [05] Speed Dial: [01], [02], [08] Ten Key: 0312345678, 0451119999

Group 2

Registered items

Quick Dial: [01], [02], [03] Speed Dial: [01], [02], [03] Ten Key: 0312345678

Group1

Quick Dial: [04], [05] Speed Dial: [04], [05], [06] Ten Key: 0312345678, 0451119999

Group2

❒

This section describes how to program a Group.

E

Display the number of the group

Total Numbers

you want to store (1 to 7).

Enter the group number with the number keys, or search using 0 or

1

.

Gp.D1:#1 Fax No.

10 numbers

Total Numbers

14 numbers

_kkkkkkkkkkkkkkkkkkk

Note

❒

If a group has already been stored, the contents are displayed. Press 0 or 1 to select a group number that is not programmed, then press the key.

❒

If a group is programmed, but no name is specified, the group number only is displayed on the lower line of the display.

{OK}

Shm4ENfaxF.book Page 39 Wednesday, September 13, 2000 3:13 PM

Storing and Ed iting a Group of Fax Numbe rs

F

Specify the destination using one of the following three methods:

Enter the fax number with the number keys.

Gp.D1:#1 Press OK 0123456789_kkkkkkkkk

Press a Quick Dial key.

Gp.D1:#1 Press OK a01 ABC COMPANY

{

Press the ter a Speed Dial number.

Speed Dial

}

key and en-

Gp.D1:#1 Press OK b00 DEF COMPANY

Note

❒

If you specify a Quick Dial or Speed Dial that is not programmed, "

Programmed

specify the destination.

G

Press the

The destination is programmed.

H

Press the 0 or 1 to select "Add" or "Exit".

This key is Not

" is displayed. Re-

{OK}

key.

Program? hi/OK [Add] Delete Exit

Note

❒

When the optional G4 unit is installed, "G3/G4: Select" is displayed. Press 0 or 1 to select G3 or G4, and then press the

{OK}

key.

K

Enter the group name.

If you do not want to program a group name, press the and go to step M.

{OK}

Gp.D1[ABC] Name Group A_kkkkkkkkkkkk

Note

❒

If you want to delete a character of the name, press the key.

L

Press the

The group name is programmed.

{OK}

key.

{

Assign to Key? hi/OK Yes [No]

M

Press 0 or 1 to select "Yes" or "No" to be programmed in the Quick Dial.

Assign to Key? hi/OK [Yes] No

N

Press the

If you selected "No", go to step Q.

{OK}

key.

Press Quick Dial Key [a_k]

O

Press the Quick Dial key you want to program.

Press Quick Dial Key [a02]

P

Press the

{OK}

key.

key

Clear

}

3

I

Press the

If you selected "Exit", go to step K.

J

Repeat steps F to I and program a destination.

{OK}

key.

Program / Delete:

5.Prog. Group Dialhi

Q

Press the turn to standby mode.

{

User Tools

}

key to re-

39

Shm4ENfaxF.book Page 40 Wednesday, September 13, 2000 3:13 PM

Setup

Editing a Group

You can add destinations or edit the group name for programmed groups. To edit a destination:

• For destinations programmed in Quick Dials or Speed Dial, edit the contents of the programmed Quick Dial or Speed Dial.

3

• For destinations programmed with the number keys, delete the destination you want to edit from the group, and then program the new destination.

Editing a Group Name

The following procedure describes how to edit a group name.

A

Press the

{

User Tools

}

key.

E

Display the number of the group you want to edit (1 to 7).

Enter the group number with the number keys, or search using 0 or

1

.

Program? hi/OK Gp.D1 Group A

F

Press the

{OK}

key.

Change Dest.?: hi/OK [Yes] No

G

Press 0 or 1 to select "No".

Change Dest.?: hi/OK Yes [No]

H

Press the

{OK}

key.

40

User Tools Main Menu

1.Program / Deletehi

Confirm that "1. Program/Delete" is displayed.

B

Press the

C

Press 0 or 1 to display "5. Prog. Group Dial".

{OK}

key.

Program / Delete:

5.Prog. Group Dialhi

D

Press the

{OK}

key.

Enter No./ Press Key [Gp.D_] (Browsehi)

Gp.D1[ABC] /OK Group Akkkkkkkkkkkkk

{

I

Press the new name.

}

Clear

key and enter the

Gp.D1[ABC] OK Group B_kkkkkkkkkkkk

Note

❒

If you want to delete a character of the name, press the key.

{

❒

If you press the the display will return to that shown for step C.

❒

If you are finished, press the

{

User Tools

J

Press the

The name is changed.

{OK}

}

key.

Cancel

key.

Assign to Key? hi/OK Yes [No]

{

Clear

}

key,

Shm4ENfaxF.book Page 41 Wednesday, September 13, 2000 3:13 PM

Storing and Ed iting a Group of Fax Numbe rs

K

Press 0 or 1 to select "Yes" if the group was programmed in a Quick Dial, or select "No" if it was not.

Assign to Key? hi/OK [Yes] No

L

Press the

If you selected "No" ,go to step N .

{OK}

key.

Press Quick Dial Key [a02]

Note

❒

If you want to edit a programmed Quick Dial key, press the Quick Dial key and then the

{OK}

key.

M

Press the

{OK}

key.

Program / Delete:

5.Prog. Group Dialhi

If you want to program another group name, go to step D.

N

Press the turn to standby mode.

{

User Tools

}

key to re-

C

Press 0 or 1 to display "5. Prog. Group Dial".

Program / Delete:

5.Prog. Group Dialhi

D

Press the

{OK}

key.

Enter No./ Press Key [Gp.D_] (Browsehi)

E

Display the number of the group to which you want to add a number (1 to 7).

Enter the group number with the number keys, or search using 0 or

1

.

Program? hi/OK Gp.D1 Group A

F

Press the

{OK}

key.

Change Dest.?: hi/OK [Yes] No

G

Press 0 or 1 to select "Yes" and press the

{OK}

key.

3

Adding a Fax Number to a Group

The following procedure describes how to add a destination to a group.

A

Press the

{

User Tools

}

key.

User Tools Main Menu

1.Program / Deletehi

Confirm that "1. Program / Delete" is displayed.

B

Press the

{OK}

key.

Program? hi/OK [Add] Delete Exit

Note

❒

If you have finished adding destinations, select "Exit" and go to step L.

H

Press 0 or 1 to select "Add" and press the

{OK}

key.

Gp.D1:#5 Fax No. _kkkkkkkkkkkkkkkkkkk

41

Shm4ENfaxF.book Page 42 Wednesday, September 13, 2000 3:13 PM

Setup

I

Specify the destination using one of the following three methods:

Enter the fax number with the number keys.

M

Press the

Gp.D1[ABC] /OK Group Akkkkkkkkkkkkk

Gp.D1:#5 Press OK 0123456789_kkkkkkkkk

Press a Quick Dial key.

3

Gp.D1:#5 Press OK

❒

N

Press the

{OK}

key.

Note

If you want to change the group

{

}

key.

Clear

key and

name, press the enter the new name.

{OK}

a01 ABC COMPANY

Assign to Key? hi/OK

{

Press the ter a Speed Dial number.

User Tools

Gp.D1:#5 Press OK b00 DEF COMPANY

Note

❒

If you specify a Quick Dial or Speed Dial that is not programmed, "

Programmed

specify the destination.

J

Press the

The destination is added.

❒

K

To add another destination, repeat steps G to J.

{OK}

Note

When the optional G4 unit is installed, "G3/G4: Select" is displayed. Press 0 or 1 to select G3 or G4, and then press the

{OK}

key.

}

key and en-

This key is Not

" is displayed. Re-

key.

Yes [No]

O

Press 0 or 1 to select "Yes" if the group was programmed in a Quick Dial, or select "No" if it was not.

Assign to Key? hi/OK [Yes] No

P

Press the

If you selected "No", go to step Q.

{OK}

key.

Press Quick Dial Key [a02]

Note

❒

If you want to edit a programmed Quick Dial, press the Quick Dial, and then the key.

Q

Press the

{OK}

key.

{OK}

42

L

If you have finished adding destinations, select "Exit".

Program? hi/OK Add Delete [Exit]

Program / Delete:

5.Prog. Group Dialhi

If you want to add another destination to the group, go to step D.

R

Press the turn to standby mode.

{

User Tools

}

key to re-

Shm4ENfaxF.book Page 43 Wednesday, September 13, 2000 3:13 PM

Storing and Ed iting a Group of Fax Numbe rs

Deleting a Group

The following procedure describes how to delete a destination from a group.

• When you delete a destination from a group programmed in a Quick Dial or a Speed Dial, the contents of the Quick Dial or Speed Dial are not deleted.

To delete a destination from a group

A

Press the

{

User Tools

User Tools Main Menu

1.Program / Deletehi

Confirm that "1. Program / Delete" is displayed.

B

Press the

C

Press 0 or 1 to display "5. Prog. Group Dial".

{OK}

Program / Delete:

5.Prog. Group Dialhi

key.

}

key.

F

Press the

{OK}

key.

Change Dest.?: hi/OK [Yes] No

G

Press 0 or 1 to select "Yes" and press the

{OK}

key.

Program? hi/OK [Add] Delete Exit

H

Press 0 or 1 to select "Delete" and press the

{OK}

key.

Select Destination withhi

I

Press 0 or 1 to display the destination you want to delete.

Delete ? hi/OK a01 ABC COMPANY

J

Press the

{OK}

key.

Program? hi/OK Add [Delete] Exit

3

D

Press the

{OK}

key.

Enter No./ Press Key [Gp.D_] (Browsehi)

E

Display the group number for the destination you want to delete (1 to 7).

Enter the group number with the number keys, or search using 0 or

1

.

Program? hi/OK Gp.D1 Group A

K

To delete another destination, repeat steps H to J.

L

If you are finished deleting destinations, press 0 or 1 to select "Exit", and then press the key.

Gp.D1[ABC] /OK Group Akkkkkkkkkkkkk

M

Press the

{OK}

key.

Assign to Key? hi/OK Yes [No]

{OK}

43

Shm4ENfaxF.book Page 44 Wednesday, September 13, 2000 3:13 PM

Setup

N

Press 0 or 1 to select "Yes" if the group was programmed in a Quick Dial, or select "No" if it was not.

To erase an entire group

A

Press the

{

User Tools

}

key.

O

Press the

If you selected "No", go to step Q.

Press Quick Dial Key

{OK}

key.

User Tools Main Menu

1.Program / Deletehi

Confirm that "1. Program / Delete" is displayed.

[a02]

B

3

Note

❒

If you want to edit a programmed Quick Dial key, press the Quick Dial key and then the

{OK}

key.

Press the

C

Press 0 or 1 to display "6. Del. Group Dial".

Program / Delete:

{OK}

key.

6.Del. Group Dial hi

P

Press the standby mode.

Program / Delete:

5.Prog. Group Dialhi

If you want to delete another destination from the group, go to step

D

.

Q

Press the turn to standby mode.

{OK}

key to return to

{

User Tools

}

key to re-

D

Press the

{OK}

key.

Enter No./ Press Key [Gp.D_] (Browsehi)

E

Display the number of the group you want to delete (1 to 7).

Enter the group number with the number keys, or search using 0 or

1

.

Delete? hi/OK Gp.D1 Group A

44

F

Press the

The entire group is deleted.

{OK}

key.

Program / Delete:

6.Del. Group Dial hi

G

Press the turn to standby display.

{

User Tools

}

key to re-

Shm4ENfaxF.book Page 45 Wednesday, September 13, 2000 3:13 PM

-

To change and delete Quick Dials programmed as groups:

To store an entire group under a different Quick Dial key, or to delete the group from the Quick Dial key altogether, perform the following procedure:

{

A

Press the

B

Confirm that "1. Program / Delete"

User Tools

}

key.

is displayed.

C

Press the

0

{OK}

key, and then press

or 1 to display "5. Prog. Group

Dial".

D

Press the

E

Enter the group number (1 to 7).

F

Press the

G

Press 0 or 1 to select "No", and then press the

H

Press the

I

If you want to change the Quick

{OK}

key.

{OK}

key.

Dial key, press "Yes", and if you want to delete the Quick Dial key, press "No".

J

Press the

{OK}

key. If you selected "No" in step I, the Quick Dial key is deleted. Go to step M.

K

If you want to change the Quick Dial key, press the new Quick Dial key.

L

Press the

{OK}

key. The Quick Dial key is changed.

M

Press the

{

User Tools

}

key to return

to standby mode.

Storing and Ed iting a Group of Fax Numbe rs

3

45

Shm4ENfaxF.book Page 46 Wednesday, September 13, 2000 3:13 PM

Setup

Entering Characters

Use the number keys to enter numbers. Use Quick Dial keys for entering

{

Clear

{

ABC/abc

{

Symbol

Symbols

}

{

Clear

letters, and the tering symbols.

If at any time you make a mistake when entering a character or digit, press the

3

correct a character or number already entered, use 0 or 1 to reach the mistake, enter the new character, and then press the the mistaken character.

Note

❒

You can switch the character input mode between uppercase letters (ABC) and lowercase letters (abc) by pressing the can input symbols regardless of this mode.

❒

With the QWERTY keyboard layout, the and with the ABC layout it is key

29. The both layouts.

Entering Symbols

A

Press the

B

Press 0 or 1 to scroll through the symbols.

❒

C

Press the

{

Symbol

Note

You can enter the following symbols: – _ (space) . , ( ) / @ & $ ! " ' # * % + : ; < = > ? ^ [ ] ` { | }

{OK}

}

key for en-

key to delete it. To

}

key to delete

{

ABC/abc

}

key is key 30 with

key.

}

key. You

}

key is key 21,

}

key.

Wild Card

Using wild cards, you can greatly enhance the effectiveness of the following features:

•Authorized Reception

•Memory Lock

•Multi-copy Reception

• Specified Cassette Selection

•Forwarding

In each of these features, you have to store the Own Name or Own Fax Number setting of the various terminals that you normally receive fax documents from. Then, when your machine detects an incoming call, it checks the Own Name or Own Fax Number setting of the other terminal and acts accordingly.

When you use Own Name with these features, you can program wild cards to greatly expand the number of terminals that you can specify.

For example, if you wish to accept documents from all 150 branches of XYZ Company (using Authorized Reception), and forward them on to head office (using Forwarding), you do not have to store the Own Name of each branch of XYZ Company. Program "XYZ" as a wild card for each of these functions. If the Own Name settings of all XYZ branches contain "XYZ", incoming documents from

∼

those branches will be accepted and sent on to the head office.

46

Shm4ENfaxF.book Page 47 Wednesday, September 13, 2000 3:13 PM

Note

❒

This feature cannot recognize spaces. If you store MAN as a wild card, and a terminal with an Own Name including MANCHESTER, HUMAN, or HUMANE calls you, your machine will recognize MAN as a wild card and accept and/or forward the document.

Reference

See Chapter 7, "Authorized Reception" (switch 10, bit 7) in the Advanced Features manual.

See Chapter 7, "Forwarding" in the Advanced Features manual.

Own Name and Own Fax Number, see P.23

ments”

“Initial Settings and Adjust-

.

Ente ring Cha racters

3

47

Shm4ENfaxF.book Page 48 Wednesday, September 13, 2000 3:13 PM

Setup

3

48

Shm4ENfaxF.book Page 49 Wednesday, September 13, 2000 3:13 PM

4. Troubleshooting

Loading Paper in the Main Paper Cassette

The following procedure describes how to load paper in the main paper cassette.

Important

❒

When loading paper, be careful not to pinch your fingers inside the machine.

❒

Before loading paper, make sure that the machine is not outputting a copy or received document.

Reference

For paper sizes, paper direction, and the number of sheets that can be loaded in the main paper cassette, see Chapter 11, "Document and Paper Specifications" in the Advanced Features manual.

For information on how to load the optional bypass feeder, see Chapter 9, "Loading Paper in the Optional Bypass Feeder" in the Advanced Features manual.

A

Pull out the main paper cassette and place it on a flat surface.

ZCKY180N.eps

B

Lift up the cassette cover and remove it.

ZCKY470N.eps

C

Remove any remaining paper.

ZCKY490N.eps

D

If the metal base plate is raised, push it firmly down until it locks into place.

ZCKY040N.eps

Note

❒

Remove any paper that may have dropped inside the machine in the area vacated by the paper cassette.

49

Shm4ENfaxF.book Page 50 Wednesday, September 13, 2000 3:13 PM

Troubleshooting

E

Prepare a stack of blank paper. For smoother operation, square the edges by tapping the paper stack on the bench.

TSTS010N.eps

4

F

Load the paper into the cassette.

ZCKY050N.eps

H

Replace the cassette. Push it in firmly until it locks into place.

ZCKY230N.eps

Note

❒

If you cannot close the cassette, check that the metal base plate is not raised.

50

Note

❒

Do not load paper above the paper level marks inside the cassette.

G

Replace the cassette cover.

ZCKY060N.eps

Note

❒

The frosted side of the cover must be faceup when closed.

Shm4ENfaxF.book Page 51 Wednesday, September 13, 2000 3:13 PM

Adjusting the Volume and Sounds the Machine Makes

You can change the beeper (monitor) volume for the following features:

On Hook Transmission Reception Dialing Key Tone Alarm

The following procedure describes how to adjust the volume for the above features.

Note

❒

Make sure that the machine is in standby mode.

The sound that indicates on hook dialing.

The sound that indicates transmission.

The sound that indicates reception.

The sound that indicates dialing.

The sound that indicates a key being pressed.

The sound that indicates something has gone wrong.

4

A

Press the

{

User Tools

}

key.

User Tools Main Menu

1.Program / Deletehi

B

Press 0 or 1 to display "3. Setup".

User Tools Main Menu

3.Setup hi

C

Press the

Confirm that "1. Monitor Volume" is displayed.

{OK}

key.

Setup:

1.Monitor Volume hi

D

Press the

{OK}

key.

Monitor Volume:

1.On Hook hi

E

Press 0 or 1 to select the item you want to adjust, and then press the key.

On Hook: hi/OK Low---l---High

{OK}

51

Shm4ENfaxF.book Page 52 Wednesday, September 13, 2000 3:13 PM

Troubleshooting

F

Press 0 or 1 to adjust the volume.

On Hook: hi/OK Low-----l-High

G

Press the

The volume is adjusted.

{OK}

key.

Monitor Volume:

1.On Hook hi

If you want to adjust another item, repeat steps E to G.

H

4

Press the

{

User Tools

}

key to return to standby mode.

52

Shm4ENfaxF.book Page 53 Wednesday, September 13, 2000 3:13 PM

If an Indicator Lights on the Operation Pa nel

If an Indicator Lights on the Operation Panel

Whenever you see the file receive indicator or the alarm indicator light, always read the document in the control panel display.

❖

The Receive File indicator is lit:

You have received a fax document which is now stored in the machine. See Chapter 4, "Printing Documents That Have Been Received into Memory (Substitute Reception)"in the Advanced Features manual.

❖

The Communicating indicator is lit.

You are sending or receiving a fax. See P.5

“Operation Panel”

.

4

❖

The Alarm indicator flashes.

An error has occurred. Read the message in the display and take appropriate action. See P.5

tion Panel”

.

“Opera-

53

Shm4ENfaxF.book Page 54 Wednesday, September 13, 2000 3:13 PM

Troubleshooting

Communication Problems

Transmiss ion Fai led / OK

If " pears in the display: Press the key.

Causes:

Transmission Failed /OK

• A poor line caused the communication to fail.

4

• The line is noisy. Try to retransmit.

• The other machine is out of order. Ask the other party to check their machine.

" ap-

{OK}

54

Shm4ENfaxF.book Page 55 Wednesday, September 13, 2000 3:13 PM

Clearing a Document Jam

When an original is jammed, "

Misfed Orig. Storing Stopped, / OK

" is displayed. Perform the follow-

Clear

ing procedure to solve the problem.

Note

❒

If copies, documents, or prints are jammed, follow the procedure on the next page.

A

Open the operation panel to an

angle of about 45°.

ZCKY080N.eps

B

Remove the original.

ZCKY090N.eps

C

Close the operation panel completely. Make sure that it clicks and locks into place.

ZCKY100N.eps

4

Important

❒

Do not pull out the document without opening the operation panel, or you will damage the scanning mechanism.

55

Shm4ENfaxF.book Page 56 Wednesday, September 13, 2000 3:13 PM

Troubleshooting

Clearing a Copy, Fax, or Print Jam

When " played, follow the procedure below

Clear Mis fed Paper

" is dis-

Inside the Machine

to solve the problem.

To clear original jams, see the previous page.

Important

❒

The transfer roller and surrounding area inside the machine becomes hot during printing. To avoid injury when removing paper

4

jams, do not touch any parts other than those specified in this manu-

A

Pull the front cover release lever towards you and open the front cover.

Note

❒

If you do not pull the lever, only the operation panel will open.

ZCKY120N.eps

al.

Note

❒

If paper jams occur in the optional second paper cassette or optional bypass feeder. (See chapter 8, "Clearing a Copy Fax, or Print Jam" in the Advanced Features manual.).

ZCKY600N.eps

Print Delivery Tray

A

Fold the tray up (1) and remove any jammed paper (2).

ZCKY110N.eps

56

B

Remove the toner cassette.

ZCKY130N.eps

Shm4ENfaxF.book Page 57 Wednesday, September 13, 2000 3:13 PM

Clearing a Copy, Fax, or Pr int Jam

C

Remove any jammed paper underneath.

ZCKY140N.eps

D

Replace the toner cassette by aligning it with the guide rails and sliding it into place.

ZCKY150N.eps

F

Push the front cover closed until you hear it lock into place.

ZCKY170N.eps

Cassette Entrance

A

Remove the main paper cassette and place it on a flat surface.

ZCKY180N.eps

4

E

Confirm that the toner cassette is locked into position.

ZCKY160N.eps

B

Lift the document delivery table and remove any jammed paper from inside the machine.

ZCKY200N.eps

57

Shm4ENfaxF.book Page 58 Wednesday, September 13, 2000 3:13 PM

Troubleshooting

C

Return the document delivery table to its original position.

ZCKY210N.eps

D

4

Push down on the paper until you hear the base plate lock into place.

ZCKY900N.eps

Upper Rear Unit

A

Pull the document table toward the front of the machine.

ZCKY240N.eps

B

Open the lower rear cover and then upper rear cover as shown in the illustration.

ZCKY250N.eps

58

E

Replace the main paper cassette.

ZCKY230N.eps

C

Remove any jammed paper.

ZCKY260N.eps

Shm4ENfaxF.book Page 59 Wednesday, September 13, 2000 3:13 PM

D

Close the upper rear cover and then the lower rear cover as shown in the illustration.

ZCKY270N.eps

Clearing a Copy, Fax, or Pr int Jam

E

Return the document table to its original position.

4

59

Shm4ENfaxF.book Page 60 Wednesday, September 13, 2000 3:13 PM

Troubleshooting

Error Messages

The following messages may appear while you are operating or programming the machine.

Message Problem/Solution

No Files Exist

Cannot Combine:(currently selected function)

4

This Key is in Use as a Group Dial

This Key is in Use as a Program

This Key is in Use as a Quick Dial

This Key is Not Programmed

This Speed Dial No. is Not Programmed

This Dest. is Already Selected

Insert Pause "_" After Area Code

Replace Toner Clear Misfed Orig. Clear Misfed Paper Close Front Cover

Close Rear Cover Machine is in Use.

Please Wait. Call Service.

No polling reception operations have been programmed.

There are no documents in memory waiting for transmission.

Incorrect file number. Check the file number and try again.

Appears when you attempt to select a function that cannot be used in combination with another currently selected function.

This Quick Dial Key has a Group stored in it.

This Quick Dial Key has a Keystroke Program stored in it.

This Quick Dial Key has a Quick Dial stored in it.

Either:

• This Quick Dial Key does not contain a number.

• This Quick Dial Key does not contain a Keystroke Program.

This Speed Dial number does not contain a number.

Either:

• This number is already included in this Group.

• The same destination was specified more than once.

You must add a pause after your area code when you input your fax terminal's own telephone number.

The toner cassette is empty. Install a new cassette.

A document is jammed in the feeder.

Paper is jammed in the printer.

A cover is not closed properly. Check that all covers are closed.

Machine cannot print a list/file, because the plotter is not ready.

Machine is out of order. Contact your service representative.

60

Shm4ENfaxF.book Page 61 Wednesday, September 13, 2000 3:13 PM

Message Problem/Solution

Check Paper Size. Press OK to Correct.

This Dial is in Use. Cannot Delete.

The size of the installed paper d oes not match the curren tly selected paper size.

Press the appropriate paper.

This Quick Dial is being used (such as for a Send Later Transmission).

This Dial is in Use. Cannot Change.

Some Page(s) are Blank

Reset Toner Correctly Toner is Almost Empty Copy Mode Locked Change ADF Pad

An almost entirely blank document was scanned. Check your document.

The toner cassette is not set correctly.

The toner cassette is nearly empty.

Co py mode is d isab led . En abl e it wit h th e Us er P ara met ers.

Replace the ADF separation pad.

Error Messages

{OK}

key, and then set the paper size or install the

4

61

Shm4ENfaxF.book Page 62 Wednesday, September 13, 2000 3:13 PM

Troubleshooting

Solutions to Common Problems

Problem Required Action

STANDBY MODE

Nothing happens when the switch is turned on.

Set Orig. / Enter No.

" is not displayed.

4

The display does not show the Ready condition, or the machin e stops during an operation.

TRANSMISSION

The original is not pulled into the auto document feeder.

"

Check the power cord. Is it proper ly plugged into the outlet?

Plug it in firmly.

Switch the power on.

If the Power indicator does not light, check that the power cord is plugged in.

If the Energy Saver indicator lights, press the Energy Saver key.

Clear Misfed Orig.

Does "

Paper

" appear in the display?

Clear the misfed paper.

Clear Misfed

" or "

Reference

See P.55

“Clearing a Document Jam”

Copy, Fax, or Print Jam”

Load Paper

Does "

Load paper into the paper tray. See P.49

Main Paper Cassette”

Close Front Cover

Does "

er

" appear in the display?

Close all covers.

Is the Add Toner indicator on?

Load a new toner cassette.

You did not feed the document far enough into the feeder.

Insert the document into the feeder until it stops.

Retransmit.

Do user maintenance , especially rollers (2) and (6). See the illustration in Chapter 9, "Cleaning the Rollers and Exposure Glass" in the Advanced Features manual.

The telephone line is disconnected.

Check that the line is connected properly.

The telephone line type setting is incorrect.

Check the telephone line type setting.

The dialed number does not contain a PSTN access code or a pause.

Include the outside line access number and a pause before the telephone number.

.

" appear in the display?

.

, and P.56

“Loading Paper in the

Close Rear Cov-

" or "

“Clearing a

62

Shm4ENfaxF.book Page 63 Wednesday, September 13, 2000 3:13 PM

Problem Required Action

The original is not pulled into the auto document feeder.

Frequent original misfeeds

(Multifeeds)

Frequent original misfeeds

(Non-feeds)

Transmission cannot take place;

Clear Misfed Orig.

" pears.

The dialed number did not have enough pauses be tween the outside line access number and the telephone number.

Try adding more pauses after the outside line access number.

Incorrect positioning of originals. Position the document in the feeder correctly. See P.11

Incorrect alignment of originals. Align the edges of the document. See P.10

Curled pages. Flatten the document. See P.10

ument Types”

Incorrect document type. Use a proper document type. See P.10

Mixed document types. The pages must all be of the same type.

Static electricity on the originals. Shuffle the document. See P.11

Do user maintenance , especially rollers (2) and (6). See the illustration in Chapter 9, "Cleaning the Rollers and Exposure Glass" in the Advanced Features manual.

Copier silicone oil on the originals . Wait a few minutes, then try again.

Incorrect alignment of originals. Align the edges of the document. See P.11

Curled pages

Flatten the document. See P.10

Incorrect document type. Use a proper document type. See P.10

More than 50 pages in the feeder. Do not load more than 50 pages in the automatic document feeder at once.

Do user maintenance , especially rollers (2) and (6). See the illustration in Chapter 9, "Cleaning the Rollers and Exposure Glass" in the Advanced Features manual.

The document is jammed in the feeder.

" ap-

Remove the jammed document. See P.55

ment Jam”

The document may be longer than the maximum limit.

Make sure that none of your originals exceed this limit.

Do user maintenance , especially rollers (2) and (6). See the illustration in Chapter 9, "Cleaning the Rollers and Exposure Glass" in the Advanced Features manual.

“Suitable Document Types”

.

“Suitable Document Types”

“Memory Transmission”

“Suitable Document Types”

.

Solutions to Common Problems

“Memory Transmission”

.

“Suitable Doc-

.

“Suitable Document Types”

.

“Clearing a Docu-

.

4

.

63

Shm4ENfaxF.book Page 64 Wednesday, September 13, 2000 3:13 PM

Troubleshooting

Problem Required Action

Transmission cannot take place.

Before taking action, wait until the machine is in standby mode, then press the

Consistent difficulty in communicating with a particular terminal

Consistent poor image quality when communicating with a

4

particular terminal

RECEPTION

The telephone keeps ringing and no fax is printed.

RECEPTION/COPYING

No printout; the Add Paper indicator is lit.

No printout;

Paper

Copies are blank. The original must be placed facedown in the document feed-

Copy paper misfeeds occur frequently.

{

Stop

Clear Misfed

appears.

}

key.

The other machine is out of order.

Check the error report.

Ask the other party to check their machine and correct the fault.

The line is noisy.

Check that the dial tone is sent out.

Try to retransmit.

There are some bad lines between you and that other terminal.

Store that terminal's number as a Quick Dial Key or Speed Dial Code.

Then call a service technician.

Inform them of the nature of the problem and give the Quick Dial Key or Speed Dial Code that you stored the number in.

You are in Manual Receive mode.

Change to Auto Receive mode. See P.22

Power is switched off.

Switch the power on.

The cassettes are empty.

Add Paper. See P.49

.

sette”

The printer has jammed.

Clear the jam. See P.56

er.

Position the original correctly. See P.11

.

sion”

Is the proper paper in the paper cassette?

Paper size and weight must be within the standards set for this machine.

Is folded, wrinkled, damp, or curled paper in the paper cassette?

Always use dry, undamaged paper.

Is the paper set properly in the paper cassette?

Always load paper correctly. See P.49

Main Paper Cassette”

Make sure that there is not too much paper in the trays; do not fill them up over the load limit mark.

“Loading Paper in the Main Paper Cas-

“Clearing a Copy, Fax, or Print Jam”

.

“Reception Modes”

“Memory Transmis-

“Loading Paper in the

.

64

Shm4ENfaxF.book Page 65 Wednesday, September 13, 2000 3:13 PM

Problem Required Action

Copy paper misfeeds occur frequently.

Stripes on copies. The exposure glass is dirty.

TELEPHONING

You cannot receive phone calls; the unit only rings once then goes into receive mode.

You cannot receive phone calls; the unit does not ring.

Are there any pieces of m isfed paper or oth er foreign obje cts in the machine?

Make sure that the paper path is completely clear of paper and other material after a misfeed.

Are you copying onto recycled paper?

Fan the stack of recycled paper and load it in the paper tray.

Clean the exposure glass. See Chapter 9, "Cleaning the Rollers and Exposure Glass" in the Advanced Features manual.

You are in Auto Receive mode.

Change to Manual Receive mode. See P.22

.

Modes”

The telephone line is not connected.

Connect the modular cord.

Solutions to Common Problems

“Reception

4

65

Shm4ENfaxF.book Page 66 Wednesday, September 13, 2000 3:13 PM

Troubleshooting

4

66

Shm4ENfaxF.book Page 67 Wednesday, September 13, 2000 3:13 PM

Options

❖

PAPER FEED UNIT TYPE180 (Second Paper Cassette)

A second paper feed unit can be added to the base machine.

❖

BYPASS FEEDER TYPE180

A third paper feed unit can be added to the base machine.

❖

ADF MAINTENANCE KIT TYPE 210

This is a maintenance kit for the ADF (Auto Document Feeder).

❖

FAX EXPANSION CARD TYPE20

A 2-Mbyte memory card can be added.

❖

FAX EXPANSION CARD TYPE40

A 4-Mbyte memory card can be added.

❖

ISDN INTERFACE UNIT TYPE 190 (G4 Unit)

This allows you to send and receive using the ISDN (Integrated Service Digital Network).

5. Appendix

❖

NIC FAX KIT TYPE 210

This allows you to fax documents over the Internet using a LAN (Local Area Network).

❖

PDU KIT TYPE 210

This allows you to fax documents over the Internet using a PSTN (Public Switched Telephone Network).

❖

HANDSET TYPE 100

This allows you to dial fax numbers without having to use the operation panel.

❖

MECHANICAL COUNTER TYPE 210

This is a tamper-proof mechanical counter whose reading cannot be changed by the user.

67

Shm4ENfaxF.book Page 68 Wednesday, September 13, 2000 3:13 PM

INDEX

A

Add Paper indicator Add Toner indicator Auto Document Feeder (ADF)

,

5

,

C

Canceling a Memory Transmission

Before the start key is pressed During Transmission While the document is awaiting

,

46

,

6

7

,

6

, ,

46

56

56 55

,

14

,

transmission

While the document is being scanned in

Canceling an Immediate Transmission

Before the start key is pressed While dialing or during transmission

{

}

Cancel

key

Characters

CLEAR COPY Clearing a Jam

{

Clear

Communication Problems Control panel display

{

Copy

CSI → Own Fax Number

,

Entering

Document Inside the machine

}

key

,

}

key

,

13

,

56

54

,

6

23

,

D

Deleting

Quick Dial Numbers Speed Dial Numbers

Dialing Document Delivery Tray Document Guide Document Jam Document Table

,

17

,

55

,

30

,

36

,

4

,

4

E

Editing

Fax Numbers Group

4

{

Energy Sav er/3Clear Modes

Entering

Entering Numbers Directly Error Messages

F

Fax Header Faxing Front Cover Front Cover Release Lever

13

15

,

13

,

13

,

15

,

Quick Dial Numbers Speed Dial Numbers

Characters Symbols

,

9

,

40

23

27

,

29

,

34

,

}

key

7

,

46

,

46

17

,

4

60

,

4

G

G4 Interface Unit

{G4}

key

Group

Group Name, Editing Group of Fax Numbers, Storing

,

20

,

Adding a Fax Number to Deleting Deleting a Destination From Editing Specifying with Group key Specifying with Quick Dial

6

, 43,

,

40

,

44

4

41

,

43

,

21

,

20

,

40

,

37

H

{

}

Help

key

6

,

I

Immediate Transmission Indicators

,

53

,

11

53

,

23

3

Check Display Manual Receive Memory Receive File

Initial Settings Introduction

22

, 9,

14

68

J

{

Job Information

}

key

,

6

Shm4ENfaxF.book Page 69 Wednesday, September 13, 2000 3:13 PM

M

Main Paper Cassette Main Switch Manual Receive indicator Memory Card Cover

{

Memory

Memory Transmission

}

key

,

3

,

4

,

4

,

6

, 9,

N

Number keys

,

7

O

{OK}

key

6

{

Operation Panel Optional Bypass Feeder Optional Handset Optional Second Paper Cassette Own Fax Number

Own Name

,

}

key

23

,

, 4,

,

6

5

4

,

4

On Hook Dial

(Required by international law)

P

Paper

49

,

Loading

Part Names

{

Pause/Redial

Pauses, Entering Print Delivery Tray Programmed Data

Deleting Storing and Editing

Programming

Fax Header Fax Numbers Group Own Fax Number Own Name Quick Dial Numbers Speed Dial Numbers

,

}

,

3

key

37

49

25

,

23

18

,

27

6

3

24

,

23

,

27

,

33

,

Q

Quick Dial Quick Dial Key Labels

{

Quick Dial

Quick Dial Number

Deleting Editing Storing

, 18,

}

keys

, , ,

29 27

30

,

27

31

,

6

11

22

,

R

Rear Covers Receive File indicator Reception Mode

Auto Receive Manual Receive

{

Reception Mode

Resolution

{

Resolution

RTI → Own Name

,

}

,

16

key

4

5

,

22

,

22

,

}

key

6

,

5

,

23

,

S

Scroll Keys Sending a Fax Solutions to Common Problems Speed Dial Speed Dial Numbers

3

23

{

Speed Dial/Tel Directory

{

Start

Status Indicators

{

Stop

Storing and Editing Fax Numbers Suitable Document Types Switching to Tone Signals Symbols

, 19,

Deleting Editing Storing

}

key

,

}

key

,

8

,

Entering

,

, ,

,

7

6

,

34 33

36

11

62

key

,

10

18

,

7

27

,

33

}

6

,

46

T

{p}

(Tone) key

Transmission

Immediate Memory

Transmission Modes

{

Trans. Option

Troubleshooting

Clearing a Document Jam Clearing Copy, Fax or Print Jam Common Problems Communication Problems Error Messages Indicators Loading Paper Volume Adjustment

TTI → Fax Header

,

}

,

11

key

,

53

14

7

,

9

,

6

49

55

,

49

23

60

,

62

,

51

54

,

56

U

User Function keys

{

User Tools

}

key

,

5

,

5

69

Shm4ENfaxF.book Page 70 Wednesday, September 13, 2000 3:13 PM

V

Ventilation Port Volume Control

,

4

51

W

While the document is being scanned in Wild Cards

,

46

13

,

70

Shm4ENfaxF.book Page 71 Wednesday, September 13, 2000 3:13 PM

MEMO

71

Shm4ENfaxF.book Page 72 Wednesday, September 13, 2000 3:13 PM

MEMO

72

UE USA H535

Smt4EN-BasicNIC-F_FM.book Page 1 Thursday, September 14, 2000 7:56 PM

FAX3900NF

Operating Instructions

ZCKH030N.eps

Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.

Smt4EN-BasicNIC-F_FM.book Page 1 Thursday, September 14, 2000 7:56 PM

RICOH COMPANY , LTD.

15-5, Minami Aoyama 1-chome, Minato-ku, Tokyo 107-8544, Japan Phone: +81-(0)3-3479-3111

Ricoh shall not be responsible for any damage or expense that may result from the use of parts other than recommended parts.

For good copy quality, Ricoh recommends that you use genuine Ricoh toner.

TONER CASSETTES

RICOH FAX TONER CASSETTE TYPE 1135 BLACK( United States ) is recommended for the best performance. RICOH FAX TONER CASSETTE TYPE 1136 BLACK( Canada ) is recommended for the best performance.

FAX3900NF Operating Instructions

Overseas Affiliates

U.S.A.

RICOH CORPORAT ION 5 Dedrick Place West Caldwel l, New Je r sey 07 006 Phone: +1-973 - 88 2- 2 000

The Netherlands

RICOH EUROPE B.V . Groenelaan 3, 1186 AA, Ams telveen Phone: +31-(0) 2 0- 5474111

United Kingdom

RICOH UK LTD. Ricoh House, 1 Plane Tree Crescent, Feltham, Middlesex, TW13 7HG Phone: +44-(0) 2 0- 8261-4000

Germany

RICOH DEUTSC HLA N D G m b H Mergenthalerallee 38-40, 65760 Eschborn Phone: +49-(0) 6 196-9060

France

RICOH FRANCE S .A . 383, Avenue du Général de Gaulle BP 307-92143 Clama rt Ced ex Phone: +33-(0)1-40-94-38-38

Printed in China UE USA H537-8600

Spain

RICOH ESPAÑA S.A. Avda. Litoral Mar, 12-14, 08005 Barcel ona Phone: +34-( 0) 9 3- 295-7600

Italy

RICOH ITALIA S pA Via della Metallurgia 12, 37139 Verona Phone: +39-04 5- 8 18 1500

Hong Kong

RICOH HONG KONG LTD. 21/F., Tai Yau Buil di ng , 181, Johnston Ro ad, Wan Chai, Hong K on g Phone: +852-2 86 2- 2 888

Singapore

RICOH ASIA PACIFIC PTE.LTD. 260 Orchard Road, #15-01/02 The Heeren, Singapore 238855 Phone: +65-83 0- 5 88 8

Smt4EN-BasicNIC-F_FM.book Page 1 Thursday, September 14, 2000 7:56 PM

Introduction

This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machi ne all operators should carefully r e ad and follow the instructions in this manual. Please keep this manual in a handy place near the machine.

Please read the Safety Infor mation in the Advanced Features manual before using t his machine. I t contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.

Notes:

Some illustrations might be slightly different from your machine. Certain options migh t not be ava ilable in some countries. For details, plea se con tac t yo ur loc al dealer.

Laser Safety:

The Center for Devices and Radi ologi cal Hea lth (CD RH) pr ohibit s th e repai r of las er-bas ed opt ica l unit in the field. The optical housing unit can only be repaired in a factory or at a location with the requisite equipment. The laser subsystem is replac eable in t he fiel d by a qual ified Cus tomer En gineer. The laser chassis is not repairable in the field. Customer engineers are therefore directed to return all chassis and laser subsystems to the fact ory or se rvice dep ot when replaceme nt or the opt ical subsyst em is required.

Operator Safety:

This machine is considered a CDRH Class I laser device, safe for office/EDP use. The machine contains a 5-milliwat, 765 - 805 nanometer wavelength, GaAIAs laser diode. Direct (or indirect reflected) eye contact with the laser beam may c ause serious eye damage. Safety precautions and interlock mechanism have been designed to prevent any possible laser beam exposure to the operator.

Warning:

Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Notes:

Two kinds of size notation are employed in this manual. With this machine refer to the inch version. For good copy quality, Ricoh recommends that you use genuine Ricoh toner. Ricoh shall not be responsi ble for any damage or exp ense that mi ght res ult from the use of parts other

than genuine Ricoh parts in your Ricoh office product.

Important

Parts of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Power Source:

AC120V, 60Hz Please be sure to connect the power cord to a power source as above.

Declaration of Conformity

Product Name: Facsimile Model Number: FAX3900NF Responsible party: Ricoh Corporation Address: 5 Dedrick Place, West Caldwell, NJ 07006 Telephone number: 973-882-2000 This device complies with part 15 of FCC Rules. Operation is subjec t to the following two conditions:

(1)This device may not c ause h armful int erfe renc e, and (2)t his d evic e mus t acc ept any int erf erenc e received, including interference that may cause undesired operation.

Smt4EN-BasicNIC-F_FM.book Page 1 Thursday, September 14, 2000 7:56 PM

USA

❖

FCC Requirements

1. This equipment complies with Par t 68 of the FCC rul es. On the cove r of this equipme nt is a l abel that contains, among other information, the FCC registration number and ringer equivalence number (REN) for this equipment. If requested, this information must be provided to the telephone company.

2. This equipment uses the following USOC jack: RJ11C

3. The REN is used to de termine th e quantit y of devic es which may be connecte d to the tel ephone line. Excessive REN's on th e telephon e li ne may res ult in the devic es not ri nging in resp onse to an incoming call. In most, but not all areas, the sum of the REN's should not exceed five (5.0). Contact the telephone company to determine the maximum REN for the calling area.

4. If this equipment ca use s ha rm t o the t el ephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. If advance notice is not practical, the telephone company will notify the custome r as soo n as pos s ib le. Also, you will be advised your right to file a complaint with the FCC if you believe it is necessary.

5. The telephone company may make changes in its facilities, equipment, operations, or procedures that could affect the operation of the equipment. If this happens, the telephone company will provide advanc e notice in order to make necessar y mo difications in order to maintain uninterrupted service.

6. In the event of operation problems (document jam, copy jam, communication error indication), refer to the solving problems section in this manual.

7. If you cannot correct the problem, please contact the RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX for repair and warranty information. If it is causing harm to the telephone network, the telephone company may request you to disconnect the equipment from the network until the problem is resolved.

8. This equipment canno t be us ed t elephon e com pany-pr ovid ed coi n serv ice. Con nectio n to Part y Line Service is subject to state tariffs.

❖

WHEN PROGRAMMING EMERGENCY NUMBERS AND/ OR MAKING TEST CALLS TO EMERGENCY NUMBERS:

1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

2. Perform such activities in the off-peak hours, such as early morning hours or late evenings.

CANADA

The Industry Canada label identifies certified equipment. This certification means that the equipment meets telecommunications network protective, operational, and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The department does not guarantee the equipment will operate to the user's satisfaction.

Before installin g t h is equipment, users should ensure that i t is permissible to be connected to the facilities of the lo ca l t ele co mm uni ca t ion s co mpa ny . The equipment must also be installed us in g an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in s ome situations.

Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alte rations made by the user to this equipment, or equipm ent malfunc tions, may give the telecommunications company cause to request the user disconnect the equipment.

User should ensure for their own protec tion that the electrical ground connections of the power utility, telephone lines, and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

Caution: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

The Ringer Equivalence Num ber (REN) as signed to eac h termina l device prov ides an indi cation of t he maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of device subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5.

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

means POWER ON.

a

means POWER OFF.

b

R

Smt4EN-BasicNIC-F_FM.book Page i Thursday, September 14, 2000 7:56 PM

How to Read this Manual

Symbols

In this manual, the following symbols are used:

R

WARNING:

This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section in the Advanced Features manual.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section in the Advanced Features manual.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparations required before operating.

Note

This symbol indicates precautions for operation, or actions to take after misoperation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

{}

Keys built into the machine's operation panel.

i

Smt4EN-BasicNIC-F_FM.book Page ii Thursday, September 14, 2000 7:56 PM

Manuals for this machine

This machine is provided with a Basic Features manual and an Advanced Features manual. Please consult the manual that suits your needs.

Basic Features (This Manual)

The Basic Features manual explains the most frequently used fax functions and operations.

Advanced Features

The Advanced Features manual describes more advanced functions, and also explains settings for key operators.

❖

Chapter 1 Transmission Options

Explains transmission features such as scheduling transmission for a specific time, setting personal codes, sending confidential documents; and storing documents for pick-up by polling transmission.

❖

Chapter 2 Communication Information

Explains how to obtain information about stored documents, confidential documents, and memory-locked documents; explains how to print the Journal.

❖

Chapter 3 Other Transmission Features

Discusses special dialing features, switching between G3 and G4 communication; and explains advanced transmission features such as broadcasting and batch transmission.

❖

Chapter 4 Reception Features

Explains various reception features. You can find out about receiving documents in telephone mode, and printing two pages of received documents on one page.

❖

Chapter 5 Copying

Read this chapter when you would like to know about copying operations and functions.

❖

Chapter 6 Facsimile User Tools

Explains about programming frequently used functions for Quick Dial Key and User Function Key.

❖

Chapter 7 Key Operator Settings

Explains a variety of settings that can be made by the fax machine's key operator to control and monitor usage of the machine. You can find out about setting up the phone line type, and how to store the Memory Locked ID and the Confidential ID.

1

Smt4EN-BasicNIC-F_FM.book Page 2 Thursday, September 14, 2000 7:56 PM

❖

Chapter 8 Troubleshooting

Discusses troubleshooting topics such as printing the help list, clearing jams, and reading reports.

❖

Chapter 9 Maintaining Your Machine

Explains about loading paper in the optional bypass feeder, cleaning the rollers and scanner and so on.

❖

Chapter 10 Installation

Explains installation considerations, connection to a telephone line, and connecting the power.

❖

Chapter 11 Appendix

Lists specifications and the machine's advanced communication features.

2

Ricoh FAX 3900NF, FAX 3900L User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Installing the Toner Cassette

Installing the Main Paper Cassette

Attaching the Quick Dial Sheet

How to Read this Manual

How to Read this Manual

TABLE OF CONTENTS

Manuals for this machine

Basic Features (This Manual)

Advanced Features

Part Names

Operation Panel

Symbols and Conventions Used in This Manual

Transmission Modes

Suitable Document Types

Memory Transmission and Immediate Transmission

Memory Transmission

Canceling a Memory Transmission

Immediate Transmission

Canceling an Immediate Transmission

Very Fine Detail Faxing

Resolution

Dialing

Entering Numbers Directly

Entering Pauses

Switching to Tone Signals

Using Quick Dial

Using Speed Dial

Using Groups

Reception Modes

How to Select the Reception Mode

Initial Settings and Adjustments

Initial Settings

Storing and Editing Fax Numbers

Storing Quick Dial Numbers

Editing Quick Dial Numbers

Deleting Quick Dial Numbers

Printing a Quick Dial Key Label

Quick Dial Key Labels

Storing Speed Dial Numbers

Editing Speed Dial Numbers

Deleting Speed Dial Numbers

Storing and Ed iting a Group of Fax Numbe rs

Storing a Group of Fax Numbers

Editing a Group

Deleting a Group

Entering Characters

Entering Symbols

Wild Card

Loading Paper in the Main Paper Cassette

Adjusting the Volume and Sounds the Machine Makes

If an Indicator Lights on the Operation Pa nel

Communication Problems

Clearing a Document Jam

Clearing a Copy, Fax, or Print Jam

Inside the Machine

Print Delivery Tray

Cassette Entrance

Upper Rear Unit

Error Messages

Solutions to Common Problems

Options

INDEX

How to Read this Manual

How to Read this Manual

TABLE OF CONTENTS

Manuals for this machine

Basic Features (This Manual)

Advanced Features