Ricoh FAX 3310LE User Manual
Operating Instructions
Advanced Features
Transmission Options
Job Information
Other Transmission Features
Reception Features
Copying
Facsimile User Tools
Key Operator Settings
Solving Operation Problems
Maintaining Your Machine
Installation
Appendix
Read this manual carefully before you use this product and keep it handy for future reference.
Introduction
This manual contains detailed instructions on the operation and maintenance of this machine. To get
maximum versatility from this machine all operators should carefully read and follow the instructions in
this manual. Please keep this manual in a handy place near the machine.
Please read the Safety Information in the Basic Features manual before using this machine. It contains
important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Warning:
Use of controls or adjustment or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Power Source:
115V, 60Hz
Please be sure to connect the power cord to a power source as above. For details about power source,
see Chapter 10, “Connecting the Power and Switching On” in the Advanced Features manual.
TABLE OF CONTENTS
How to Read this Manual ......................................................................................1
Manuals for This Machine.....................................................................................2
Advanced Features (this manual) ..............................................................................2
Basic Features ...........................................................................................................2
1. Transmission Options
Sending at a Specific Time (Send Later) .............................................................3
Fax Header Print ....................................................................................................5
Sending Confidential Messages........................................................................... 6
Label Insertion .......................................................................................................8
Calling to Request a Message (Polling Reception) ............................................9
File Reserve Report (Polling RX).............................................................................10
Communication Result Report (Polling RX).............................................................10
2. Job Information
Canceling Transmission or Reception ..............................................................11
Printing a List of Files in Memory (Print File List) ............................................12
Printing a Stored Message (Print TX File) .........................................................13
Printing a Confidential Fax Message .................................................................14
Printing a Memory-locked Message .................................................................. 15
Printing the Journal.............................................................................................16
Report Formats ........................................................................................................17
3. Other Transmission Features
Handy Dialing Functions.....................................................................................19
Chain Dial.................................................................................................................19
Telephone Directory.................................................................................................20
Redial .......................................................................................................................20
On Hook Dial ........................................................................................................21
Manual Dial...........................................................................................................22
Transmission Features........................................................................................23
SEP Code ................................................................................................................23
SUB Code ................................................................................................................24
Closed Network Transmission .................................................................................25
Blank Sheet Detect ..................................................................................................25
Scanner Cleaning Message.....................................................................................25
More Transmission Functions............................................................................27
If Memory Runs Out While Storing an Original ........................................................27
Checking the Transmission Result...........................................................................27
Broadcasting Sequence ...........................................................................................27
Sending a Fax Message Immediately......................................................................28
Broadcasting : Checking Progress...........................................................................28
Automatic Redial......................................................................................................28
Batch Transmission..................................................................................................28
i
Dual Access .............................................................................................................28
ECM (Error Correction Mode) ..................................................................................28
Parallel Memory Transmission.................................................................................29
Printed Reports....................................................................................................30
File Reserve Report (Switch 03, Bit 2).....................................................................30
Communication Result Report (Switch 03, Bit 0).....................................................30
Communication Failure Report (Switch 03, Bit 0) ....................................................30
Transmission Result Report (Immediate Transmission) (Switch 03, Bit 5)..............31
Confidential File Report (Switch 04, Bit 0) ...............................................................31
4. Reception Features
General..................................................................................................................33
Immediate Reception ...............................................................................................33
Memory Reception ...................................................................................................33
Printing Documents that have been Received into Memory (Substitute Reception) 34
Screening Out Messages from Anonymous Senders............................................34
Receiving Messages in Telephone Mode ................................................................35
Printing Options...................................................................................................36
Center Mark .............................................................................................................36
Checkered Mark.......................................................................................................36
TSI Print ...................................................................................................................36
Reception Time ........................................................................................................37
Page Separation and Length Reduction .................................................................37
When There is No Paper of the Correct Size...........................................................38
5. Copying
Copying.................................................................................................................41
Copying on special paper.........................................................................................42
6. Facsimile User Tools
Counters ..............................................................................................................43
Programs ..............................................................................................................44
Storing a Program ....................................................................................................44
Using a Program ......................................................................................................45
Changing a Program ...............................................................................................45
Editing the Program Name.......................................................................................45
Deleting a Program .................................................................................................46
Storing an Often Used Document (Auto Document) ........................................47
Storing an Auto Document ......................................................................................47
Sending an Auto Document as an Attachment ........................................................48
Changing an Auto Document ..................................................................................48
Editing an Auto Document Name.............................................................................49
Deleting an Auto Document .....................................................................................49
User Function Keys .............................................................................................51
Functions You Can Assign to User Function Keys ..................................................51
Making a User Function Key Assignment ................................................................52
Using a User Function Key ......................................................................................52
Deleting a User Function Key ..................................................................................52
Printing Reports/Lists .........................................................................................54
Adjusting the Display Contrast ..........................................................................57
ii
Setting the Date and Time ..................................................................................58
Setting the Auto Ring Time ................................................................................59
Changing the Paper Size Setting........................................................................60
Changing the Paper Type for Bypass Tray .......................................................61
Setting the Fax Reset Timer................................................................................62
On Hook Timeout.................................................................................................63
Selecting the Display Language.........................................................................64
7. Key Operator Settings
Function List ........................................................................................................65
Using Key Operator Settings..............................................................................67
Resetting the ADF Counter......................................................................................67
Authorized Reception...............................................................................................67
Memory Lock............................................................................................................70
Specified Tray ..........................................................................................................72
Forwarding ...............................................................................................................74
Switching Forwarding On/Off.................................................................................75
Registering Forwarding Stations ...........................................................................76
Editing a Forwarding Station .................................................................................77
Editing a Specified Sender ....................................................................................78
Deleting a Forwarding Station ...............................................................................78
Deleting a Specified Sender .................................................................................79
Printing the Specified Sender list...........................................................................80
Energy Save Timer ..................................................................................................80
User Parameters ......................................................................................................83
Changing the User Parameters.............................................................................87
Printing the User Parameter List ...........................................................................88
Personal Codes........................................................................................................89
Registering and Editing .........................................................................................89
Deleting .................................................................................................................90
Printing the Personal Code List.............................................................................90
Restricted Access..................................................................................................91
ID Code ....................................................................................................................91
Registering ...........................................................................................................92
Line Type .................................................................................................................93
Select Line ...............................................................................................................93
PSTN Access Number .............................................................................................94
Memory File Transfer...............................................................................................95
Margin Adjust ...........................................................................................................95
RDS (Remote Diagnostic System)...........................................................................97
8. Solving Operation Problems
Printing the Help List...........................................................................................99
Clearing a Copy, Fax or Print Jam ...................................................................100
Clearing a Copy, Fax, or Print Jam in the Optional Paper Tray Unit......................100
Reading Reports................................................................................................101
Error Report ..........................................................................................................101
Power Failure Report .............................................................................................101
iii
9. Maintaining Your Machine
Loading paper in the Optional Paper Tray Unit ..............................................103
Loading paper in the Bypass Tray ...................................................................104
Changing the Paper Size in the Main Paper Tray ...........................................106
Changing the Paper Size in the Optional Paper Tray Unit .............................108
Cleaning the Scanner........................................................................................110
Replacing the ADF Maintenance Kit ................................................................111
Replacing the Photo Conductor Unit (PCU)....................................................112
Replacing the Toner Cassette .......................................................................... 115
Toner Cassette Storage.....................................................................................117
10.Installation
Before Installation..............................................................................................119
Machine Environment........................................................................................120
Location..................................................................................................................120
Connecting the Power and Switching On........................................................121
Connecting to a Telephone Line and an External Telephone........................122
Connecting to a Telephone Line ............................................................................122
Connecting an External Telephone........................................................................122
11.Appendix
Specifications.....................................................................................................123
Base Machine ........................................................................................................123
Available Options ...................................................................................................124
Originals.................................................................................................................125
Sizes and weights of Recommended Originals ...................................................125
Originals unsuitable for the Document Feeder (ADF) ............................................125
Paper......................................................................................................................126
Recommended Paper Sizes and Types..............................................................126
Non-recommended Paper ...................................................................................127
Paper Storage .....................................................................................................128
Energy Saving........................................................................................................128
Introduction..........................................................................................................128
Entering Energy Saving mode.............................................................................129
Exiting Energy Saving mode ...............................................................................129
Selecting the Energy Saving mode type..............................................................130
Reception in Energy Saving mode ......................................................................130
Maximum Values................................................................................................131
Advanced Transmission Features ...................................................................132
Job Information..................................................................................................133
User Tools ..........................................................................................................134
Key Operator Tools............................................................................................136
INDEX....................................................................................................... 138
iv
How to Read this Manual
R
R
Symbols
The following set of symbols is used in this manual.
WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.
CAUTION:
This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are described in the Safety
Information section.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates information or preparations required prior to operating.
Note
This symbol indicates precautions for operation, or actions to take after abnormal operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
{}
Keys built into the machine's control panel.
1
Manuals for This Machine
Two Facsimile Reference manuals are provided, the Basic Features manual and
the Advanced Features manual. Please refer to the manual that suits your needs.
Advanced Features (this manual)
The Advanced Features manual describes more advanced functions and also explains settings for key operators.
Basic Features
The Basic Features manual explains the most frequently used fax functions and
operations.
❖❖❖❖ Chapter 1 Getting Started
Names and describes the parts of the control panel and machine.
❖❖❖❖ Chapter 2 Faxing
Explains basic transmission. You can also learn about other types of transmissions.
❖❖❖❖ Chapter 3 Registering
Explains how to make initial settings, such as the Own Name and Own Fax
Number settings. Also explains the Quick Dial, Speed Dial and Group keys.
These keys allow you to store numbers and save time when dialing. This
chapter also explains how to enter letters and symbols.
❖❖❖❖ Chapter 4 Troubleshooting
Explains clearing original jams, loading paper, changing the volume of audible signals by the machine, and how to interpret error messages. When the
display or indicator show unusual information, check the list and take appropriate action.
2
1. Transmission Options
Sending at a Specific Time (Send Later)
Using the Send Later function, you
can delay transmission of your fax
message until a specified time. This
allows you to take advantage of offpeak telephone line charges without
having to be by the machine at the
time of transmission.
Transmitter
Receiver
Send Later
at 21:00 (9:00PM)
ND1X01E4
Note
❒ You can not specify a time more
than 24 hours later.
Make sure that the machine is in
AAAA
Facsimile mode and the standby
display is shown.
Place your original and select any
BBBB
scan settings you require.
Press the {{{{Trans. Option}}}} key.
CCCC
Press 0000 or 1111 to select "On".
FFFF
Press the {{{{OK}}}} key.
GGGG
Press 0000 or 1111 to select “AM” or
HHHH
“PM”.
Press the {{{{OK}}}} key.
IIII
Enter the time that you want to
JJJJ
send the fax message with the
number key.
Enter the hour setting (1 to 12).
Then press 0 or 1.
Then enter a 2-digit number for the
minute setting (00 to 59).
Note
❒ If you make a mistake, press the
{{{{Clear/Stop}}}} key and try again.
❒ If the current time shown on the
display is not correct, change it.
See p.58 “Setting the Date and
Time”.
Confirm that " 1. Send Later " is
DDDD
displayed.
Press the {{{{OK}}}} key.
EEEE
Press the {{{{OK}}}} key.
KKKK
The specified time is set.
Specify the destination.
LLLL
If you want to specify another destination, press the {{{{OK}}}} key and repeat step L.
3
Transmission Options
Press the {{{{Start}}}} key.
MMMM
Note
❒ You can cancel a message trans-
1
mission set for Send Later. See
p.11 “Canceling Transmission
or Reception”.
4
Fax Header Print
Fax Header Print
Normally, the Fax Header programmed in your machine is printed
at the top of each of the pages you
transmit when they are received at
the other end. The top of the image
will be overprinted if there is no margin at the top of the transmitted page.
Important
❒ In the USA, the Fax Header must
contain the telephone number of
the line your machine is connected
to. It will be printed on the header
of every page you send. Required
in the USA.
Note
❒ In the USA, law requires that your
fax number be included in the fax
Header. Register the fax number
and switch on Fax Header Print
with User Parameters. See p.83
“User Parameters”.
❒ You can set the machine so that it
prints the Fax Header on the message when it is received on the other end with the User Parameters. It
is handy to set this function to the
option more frequently used, and
then when necessary, you can
change the setting back with this
feature. See p.83 “User Parameters” (switch 06, bit 0).
Press 0000 or 1111 until “2. Fax Header
DDDD
Print” is displayed.
Press the {{{{OK}}}} key.
EEEE
Press 0000 or 1111 to select "On".
FFFF
Press the {{{{OK}}}} key.
GGGG
Press the {{{{Trans. Option}}}} key.
HHHH
Specify the destination.
IIII
If you want to specify another destination, press the {{{{OK}}}} key and repeat step I.
Press the {{{{Start}}}} key.
JJJJ
1
Make sure that the machine is in
AAAA
Facsimile mode and the standby
display is shown.
Place your original, and then se-
BBBB
lect any scan settings you require.
Press the {{{{Trans. Option}}}} key.
CCCC
The Transmission Option menu
appears.
5
Transmission Options
Sending Confidential Messages
This feature is called Confidential
1
Transmission. Use this feature if you
do not want your message to be
picked up casually by anybody at the
other end. The message will be stored
in the memory at the other end. It will
not be printed until the Confidential
ID is entered.
There are two types of Confidential
Transmission.
❖❖❖❖ Normal Confidential Transmission
The other party can print the message by entering the ID that was
previously stored in the other party's terminal using the Confidential ID feature.
❖❖❖❖ Confidential ID Override
If you wish to send a confidential
message to a particular person at
the other end, you can specify the
Confidential ID that person has to
enter to see that message. Anybody entering the machine's Confidential ID will not be able to see
the message. Before you send the
message, do not forget to tell the
intended receiver what code must
be entered to print the message.
To set up a confidential transmission,
do the following:
Limitation
❒ The machine at the other end must
have memory space available and
it must have the Confidential Reception feature.
❒ This is a proprietary function, and
as such it only functions with machines produced by the same manufacturer that have this function.
Note
❒ A Confidential ID can be any 4-
6
digit number except 0000.
❒ Before sending a confidential mes-
sage, it is recommended that you
call the receiver and advise them
that you are sending a fax message
in this manner.
Place your original and select any
AAAA
scan settings you require.
Press the {{{{Trans. Option}}}} key.
BBBB
Press 0000 or 1111 until "3. Confiden-
CCCC
tial TX" is displayed.
Press the {{{{OK}}}} key.
DDDD
Press 0000 or 1111 to select "On".
EEEE
Press the {{{{OK}}}} key.
FFFF
Select the type of Confidential
GGGG
Transmission.
Normal Confidential
Transmission:
A Press 0000 or 1111 to select "De-
fault".
B Press the {{{{OK}}}} key.
Normal Confidential Transmission is set.
C Specify the other party's fax
number.
Confidential ID Override Option:
A Press 0000 or 1111 to select "Over-
ride".
B Press the {{{{OK}}}} key.
Confidential ID Override is set.
C Enter the Confidential ID (4-
digits) with the number keys.
D Press the {{{{OK}}}} key.
E Specify the other party's fax
number.
Press the {{{{Start}}}} key.
HHHH
----When sending messages to
fax machines produced by
other manufacturers
Normally you can only send and receive confidential faxes between machines of the same make which
support confidential sending and receiving. However, if the other party's
fax is not the same as your own, you
can still send and receive confidential
fax messages if the other party's fax
machine supports the SUB/SID function. See p.24 “SUB Code”.
Sending Confidential Messages
1
7
Transmission Options
N
Label Insertion
With this function, you can have the
1
receiver's name programmed in
Quick Dial or Speed Dial printed on
the message when it is received at the
Note
❒ You can set this function for each
destination.
other end. The name will be printed
at the top of the page and will be preceded by "To".
If you program the Label Insertion
function in a Quick Dial or Speed Dial, the function is enabled when you
select “On”. This function cannot be
used if the other party's name is not
programmed.
If you select the Label Insertion function and then enter your personal
code, your personal code will also appear on the page. "From" is automatically inserted before your personal
code. This function is available when
personal code is registered and the
Restricted Access is turned on.
FEB.1.2002 9:15AM ABC COMPANY
TO:DEF COMPANY
12
NO.005 P. 1
FROM:DEF
1.
Name that is registered in the
Quick Dial or Speed Dial key.
2.
Name that is assigned to the Per-
sonal Code.
Reference
To program the Label Insertion
function in a Quick Dial, see p.46
“Quick Dial”, Basic Features.
To program the Label Insertion
function in a Speed Dial, see p.52
“Speed Dial”, Basic Features.
For details about personal codes,
see p.89 “Personal Codes”.
8
GFREPO3
Calling to Request a Message (Polling Reception)
Calling to Request a Message (Polling
Reception)
Use this function if you want to poll a
message from another terminal. You
can also poll documents from many
terminals.
Receiver
(This machine)
There are two types of Polling Reception:
❖❖❖❖ Secured Polling Reception
If the Polling ID is programmed in
your machine, any messages waiting in the transmitting machine
with the same ID are received. If
the other machine does not have
any messages waiting with the
same Polling ID, any messages that
do not require an ID are received
(Free Polling).
Transmission
Request
Sender
ND1X01E8
❒ To receive a message sent by any
Secured Polling Transmission or
Stored ID Override Polling Transmission, it is necessary to specify
the same Polling ID as the sender's.
❒ To receive a message sent by Se-
cured Polling Transmission or
Stored ID Override Polling Transmission, the sender must be a machine of the same manufacturer
and equipped with the Polling Reception function.
Note
❒ The communication fee is charged
to the receiver.
Make sure that the machine is in
AAAA
Facsimile mode and the standby
display is shown.
Press the {{{{Trans. Option}}}} key.
BBBB
Press 0000 or 1111 until " 4. Polling RX
CCCC
” is displayed.
1
❖❖❖❖ Stored ID Override Polling Reception
You must enter an Override Polling ID unique to this transmission.
This ID overrides the Polling ID.
Your machine will receive any
messages waiting in the transmitting machine with matching ID's.
If no ID's match, any messages that
does not require an ID are received
(Free Polling).
Limitation
❒ Polling Reception requires that the
other machine can perform Polling
Transmission.
Press the {{{{OK}}}} key.
DDDD
Press 0000 or 1111 to select "On".
EEEE
Press the {{{{OK}}}} key.
FFFF
9
Transmission Options
Select the type of Polling Recep-
GGGG
tion.
Secured Polling Reception
1
A Press 0000 or 1111 to select ”De-
fault”.
Stored ID Override Polling
Reception
A Press 0000 or 1111 to select ”Over-
ride”.
B Press the {{{{OK}}}} key.
----Polling Documents from Other
Manufacturer's Fax Machines:
Standard Polling Reception only
works with machines of the same
manufacturer that have the Polling
Reception function. However, if the
other party's fax machine supports
SEP Code Polling Reception, you can
receive documents from them using
SEP Code. (See p.23 “SEP Code”.)
File Reserve Report (Polling
RX)
This report is printed after Polling Reception has been set up.
You can check the date and time, Fax
Header, File No., Transmission condition and the Other party's name
with this report.
10
C Enter the Polling ID (4 digits)
with the number keys or Quick
Dial keys.
Note
❒ You can enter A to F by the
Quick Dial keys.
❒ You can enter 0 to 9 by the
number keys.
❒ 0000 and FFFF can not be en-
tered.
If you make a mistake, press the
{{{{Clear/Stop}}}} key and try again.
Press the {{{{OK}}}} key.
HHHH
Specify the other party's fax num-
IIII
ber.
Press the {{{{Start}}}} key.
JJJJ
Note
❒ You can turn this function on or off
with the User Parameters. See p.83
“User Parameters” (Switch03,
Bit3).
Communication Result Report
(Polling RX)
This report is printed after a Polling
Reception has been completed and
shows the result of the Polling Reception.
You can check the date and time, Other
party's name and result with this report.
Note
❒ You can also check the result of a
Polling Reception with the Journal.
❒ You can turn this function on or off
with the User Parameters. See p.83
“User Parameters” (Switch03,
Bit4).
2. Job Information
Canceling Transmission or Reception
Transmission files are originals that
have been stored in memory and are
awaiting transmission. The functions
that produce transmission files are
Memory Transmission and Polling
Reception.
If you notice an error in the destination specified or the document content after scanning a document into
memory, you can cancel transmission
of that document. This is done by
searching for the document in the fax
machine's memory and deleting it.
Note
❒ You can cancel Memory Transmis-
sion even while files are being sent.
However, any pages that have already been sent cannot be canceled.
❒ To cancel transmission in progress,
press the {{{{Clear/Stop}}}} key.
❒ You can print out a File List to con-
firm the transmission files stored
in memory.
Reference
For details about Memory Transmission and Polling Reception, see
p.25 “Memory Transmission”, Ba-
sic Features, and p.9 “Calling to Re-
quest a Message (Polling
Reception)”.
Make sure that the machine is in
AAAA
Facsimile mode and the standby
display is shown.
Press the {{{{Job Information}}}} key.
BBBB
Confirm that " 1. Cancel TX / RX "
is displayed.
Press the {{{{OK}}}} key.
CCCC
Display the file you want to can-
DDDD
cel.
To display the file, enter the file
number with the number keys or
press 0 or 1 until the file number
is displayed.
Note
❒ If you make a mistake, press the
{{{{Cancel}}}} key and try again.
❒ If you cannot find the file you
want to cancel, the document
has already been sent.
Press the {{{{OK}}}} key.
EEEE
Confirm that you have selected
FFFF
the correct file, and press the {{{{OK}}}}
key.
" Trans. Cancelled File Deleted " is
displayed, and the machine returns to the standby display.
11
Job Information
Printing a List of Files in Memory (Print File
List)
Print this list if you wish to find out
which files are stored in memory and
what their file numbers are. Knowing
2
the file number can be useful (for example when erasing files).
Note
❒ The contents of an original stored
in memory can also be printed. See
p.13 “Printing a Stored Message
(Print TX File)”.
Make sure that the machine is in
AAAA
Facsimile mode and the standby
display is shown.
Press the {{{{Job Information}}}} key.
BBBB
12
Press 0000 or 1111 until " 2. Print File
CCCC
List " is displayed.
Press the {{{{OK}}}} key.
DDDD
Press the {{{{Start}}}} key.
EEEE
The File List is printed out and the
machine returns to the standby
display.
Printing a Stored Message (Print TX File)
Printing a Stored Message (Print TX File)
If you wish to check the contents of a
fax that is stored in memory and has
not been sent yet, use this procedure
to print it out.
Make sure that the machine is in
AAAA
Facsimile mode and the standby
display is shown.
Press the {{{{Job Information}}}} key.
BBBB
The Information menu is shown.
Press 0000 or 1111 until " 3. Print TX
CCCC
File " is displayed.
Press the {{{{OK}}}} key.
DDDD
2
Display the file you want to print.
EEEE
The registered name or fax number
appears on the lower line.
Note
❒ Enter the file number with the
number keys or search using 0
or 1.
❒ If you make a mistake, press the
{{{{Cancel}}}} key and try again.
Press the {{{{OK}}}} key.
FFFF
Press the {{{{Start}}}} key.
GGGG
The document is printed and the
machine returns to the standby
display.
13
Job Information
Printing a Confidential Fax Message
This feature is designed to prevent
messages from being picked up casually by anyone when they are received. If someone sends you a
2
message using Confidential Transmission, it is stored in memory and
not automatically printed. To print
the message, you have to enter the
Confidential ID code. When your machine has received a confidential message, the "Receive File" indicator
flashes.
Note
❒
Before using this function, program
your Confidential ID. (See p.91 “ID
Code” .)
❒ If you receive a fax by Confidential
ID Override Reception, enter the
override Confidential ID.
❒ When the other party send fax
messages with SUB code, perform
the following steps for printing a
confidential fax message. Tell the
other party that SUB code is 8 digits or less. This function is not
available in Germany and some areas.
Press the {{{{OK}}}} key.
CCCC
Enter the Confidential ID (4 dig-
DDDD
its) with the number keys.
The Confidential ID you entered is
not displayed.
Note
❒ If the other party send fax mes-
sages with SUB code, enter SUB
code (8 digits or less).
Press the {{{{OK}}}} key.
EEEE
Press the {{{{Start}}}} key.
FFFF
The document is printed and the
machine returns to standby display.
Important
❒ If the power switch is off for a cer-
tain period of time, all Confidential
Messages are deleted. If this happens, use the Power Failure Report
to identify which messages have
been lost. (See p.101 “Power Failure Report”.)
Press the {{{{Job Information}}}} key.
AAAA
Press 0000 or 1111 until "4. Print Conf.
BBBB
RX" is displayed.
14
Printing a Memory-locked Message
Printing a Memory-locked Message
This is a security function that prevents unauthorized individuals from
reading printed messages. If Memory
Lock is switched on, all received messages are stored in memory and are
not automatically printed. To print
the messages, you have to enter the
Memory Lock ID code. When your
machine has received a message with
Memory Lock, the "Receive File" indicator flashes. See p.70 “ Memory
Lock” .
Note
❒
Before you start, register your Mem-
Lock ID. (See p.91 “ID Code”.)
ory
❒ Messages received by Polling Re-
ception are automatically printed
even if this function is switched on.
❒ If the power switch is turned off
for a certain period of time, all
messages protected by Memory
Lock are deleted. If this happens,
use the Power Failure Report to
identify which messages have
been lost. (See p.101 “Power Failure Report”.)
Enter the Memory Lock ID (4 dig-
EEEE
its) with the number keys.
The Memory Lock ID you entered
is not displayed.
Press the {{{{OK}}}} key.
FFFF
Press the {{{{Start}}}} key.
GGGG
The document is printed out and
the machine returns to standby
display.
2
Make sure that the machine is in
AAAA
Facsimile mode and the standby
display is shown.
Press the {{{{Job Information}}}} key.
BBBB
Press 0000 or 1111 until " 5. Print Mem.
CCCC
Lock" is displayed.
Press the {{{{OK}}}} key.
DDDD
15
Job Information
Printing the Journal
When automatic communication report printing is turned on, the Journal is
printed automatically after every 50 communications (receptions + transmissions). You can also print a copy of the Journal at any time by following the procedure below.
2
Note
❒ The sender's name column of the Journal is useful when you need to register
a Specified Sender.
❒ If you do not want the Journal to be printed automatically, you can turn au-
tomatic printing off. See p.83 “User Parameters” (switch 03, bit 7).
Make sure that the machine is in Facsimile mode and the standby display
AAAA
is shown.
Press the {{{{Job Information}}}} key.
BBBB
Press 0000 or 1111 until "6. Print Journal" is displayed.
CCCC
Press the {{{{OK}}}} key.
DDDD
Press the {{{{Start}}}} key.
EEEE
The report is printed and the machine returns to the standby display.
16
Report Formats
Printing the Journal
MAR. 10. 2002 11:07AM
2
1.
The Mode Column
Codes and alphabet on this column inform the type of communication. These
codes are explained on the bottom of the
report.
2.
The Result Column
OK: Successful communication
E: An error occurred
D: Power Failure
3.
The Footnote on the Journal
Transmission counter: Total number of
transmitted pages
Reception counter: Total number of received pages
17
Job Information
2
18
3. Other Transmission Features
Handy Dialing Functions
Set your original and select any
Chain Dial
This function allows you to compose
a telephone number from various
parts, some of which may be registered in Quick Dials or Speed Dials
and some of which may be entered
using the number keys.
You can program commonly used
area or country codes into Speed Dials or Quick Dial keys.
Example: 01133-1-5551234 (From the
United States to Paris).
Assume that the following Quick Dial
and Speed Dial numbers have already been programmed.
• Quick Dial {{{{03}}}} = 01133 (Overseas
to France)
• Quick Dial {{{{02}}}} = 1 (Paris)
• Speed Dial {{{{0}}}} {{{{1}}}} = 5551234
AAAA
scan settings you require.
Press Quick Dial key {{{{03}}}}.
BBBB
Press the {{{{Pause/Redial}}}} key.
CCCC
Press Quick Dial key {{{{02}}}}.
DDDD
Press the {{{{Pause/Redial}}}} key.
EEEE
Note
❒ For Memory Transmission and Im-
mediate Transmission, insert a
pause between numbers. For On
Hook Dial and Manual Dial, no
pause is needed.
❒ Maximum length of telephone or
fax number: 254 digits
Reference
For registering fax numbers to
Speed Dials or Quick Dial keys,
See p.52 “Speed Dial”, Basic Fea-
turesor p.46 “Quick Dial”, Basic
Features.
Press the {{{{Speed Dial}}}} key, and
FFFF
then press {{{{0}}}} {{{{1}}}}.
If you want to send the same fax to
another party, press the {{{{OK}}}} key
and repeat the above steps from
step B.
Press the {{{{Start}}}} key.
GGGG
19
Other Transmission Features
Telephone Directory
This function lets you find a registered Speed Dial quickly by just entering a single letter, for example, the
first letter of the name registered for
that number.
Note
❒
Speed Dial codes cannot be searched
3
for by symbol or number.
❒ Names enclosed within brackets
are not searched.
Set your original, and then select
AAAA
any scan settings you require.
Press the {{{{Speed Dial}}}} key.
BBBB
Enter the search letter by pressing
CCCC
one of the Quick Dial keys (A to Z).
Note
❒ The names or fax numbers reg-
istered in Speed Dials are
shown in numerical order on
the display.
Press 0000 or 1111 until the destina-
DDDD
tion you are searching for is displayed, and then press the {{{{OK}}}}
key.
Redial
The machine can recall the last 10 destinations that have been dialed. If you
wish to send a message to a destination which you faxed recently, the Redial function saves you from finding
and entering the number again.
Place your original and select any
AAAA
scan settings you require.
Press the {{{{Pause/Redial}}}} key.
BBBB
Press 0000 or 1111 until the destina-
CCCC
tion you want to redial is displayed.
Press the {{{{OK}}}} key.
DDDD
Press the {{{{Start}}}} key.
EEEE
Note
❒ The following kinds of destina-
tions can not be recalled.
• Quick Dials
• Speed Dials
• Group Dials
• Any destinations if multiple
destinations were dialed
• Destinations dialed by Redial (regarded as already memorized)
20
Note
❒ If you make a mistake, press the
{{{{Cancel}}}} key and try again.
❒ If you wish to dial another des-
tination, press the {{{{OK}}}} key and
dial another fax number.
Press the {{{{Start}}}} key.
EEEE
On Hook Dial
On Hook Dial
You can send a fax message without
lifting the receiver, while still listening to the dial tone.
If the other party has a telephone fax
machine, you can talk by lifting the
receiver after your machine has connected to theirs.
Reference
See p.70 “Adjusting Volume”, Ba-
sic Features.
Place your original, and then se-
AAAA
lect any scan settings you require.
Press the {{{{On Hook Dial}}}} key.
BBBB
You will hear a tone from the internal speaker. If you wish to cancel
this operation, press the {{{{On Hook
Dial}}}} key again.
Dial.
CCCC
The machine immediately dials the
destination. If you make a mistake,
press the {{{{On Hook Dial}}}} key and return to step B.
Note
❒ If you hear a voice, pick up the
external telephone before you
press the {{{{Start}}}} key and notify
the destination that you want to
send a fax message (ask them to
switch to Facsimile mode).
3
The originals are transmitted.
After transmission, the machine
will return to standby display.
Note
❒ You can change the volume of
sound with 0 or 1.
When the line is connected and
DDDD
you hear a high-pitched tone,
press the {{{{Start}}}} key.
21
Other Transmission Features
Manual Dial
The external telephone is required.
You can send a fax message using an
external telephone.
Note
❒ The result of transmission with
manual dial is not mentioned in
3
the Transmission Result Report
(Immediate Transmission).
Place your original, and then se-
AAAA
lect any scan settings you require.
Pick up the external telephone.
BBBB
You will hear a tone.
Dial.
CCCC
If you make a mistake, replace the
external telephone and try again
from step B.
When the line is connected and
DDDD
you hear a high-pitched tone,
press the {{{{Start}}}} key to send your
fax message.
22
Note
❒ If the other party answers the
phone, inform them that you
are sending a fax.
Replace the handset of the exter-
EEEE
nal telephone.
After transmission the machine
will return to standby display.
Transmission Features
SEP Code
If you want to receive a message
stored in the memory of another party's fax machine, use this function.
The machine will receive the message
with the SEP and PWD code that
matches the SEP and PWD code you
enter in the following procedure.
Preparation
You need to assign the Dial Option
function to a User Function key beforehand. See p.51 “User Function
Keys”.
Note
❒ The ID can be up to 20 digits long
and consist of numbers, spaces,
{{{{qqqq}}}} and {{{{pppp}}}}.
❒ Make sure the ID matches the oth-
er terminal of the fax you are receiving from.
❒ You can store IDs in Quick Dials,
Speed Dials, and Groups.
❒ Messages you receive using this
function are marked "SEP" on all
reports.
❒ When you send a fax message with
SEP Code to other makers' machines, sometimes a password
(PWD) is necessary. Use PWD
when it is necessary.
Transmission Features
Press 0000 or 1111 until " 2. SEP " is
CCCC
displayed.
Press the {{{{OK}}}} key.
DDDD
Enter the SEP code with the num-
EEEE
ber keys.
Press the {{{{OK}}}} key.
FFFF
When a password (PWD) is
necessary
A Press the {{{{User Function}}}} key as-
signed with the Dial Option
function.
B Press 0000 or 1111 until " 4. PWD "
is displayed.
C Press the {{{{OK}}}} key.
D Enter the PWD code with the
number keys.
3
Dial the destination fax number
AAAA
using the number keys.
Press the {{{{User Function}}}} key as-
BBBB
signed with the Dial Option function.
E Press the {{{{OK}}}} key
Press the {{{{Trans. Option}}}} key.
GGGG
Press 0000 or 1111 until " 4. Polling
HHHH
RX" is displayed.
23
Other Transmission Features
Press the {{{{OK}}}} key.
IIII
Press 0000 or 1111 to select "On".
JJJJ
Press the {{{{OK}}}} key.
KKKK
Press 0000 or 1111 to select ”Default”.
LLLL
3
Press the {{{{OK}}}} key.
MMMM
Press the {{{{Start}}}} key.
NNNN
SUB Code
If the other party's machine has functions like Transfer Request and Confidential Transmission with SUB/SID
Code, you can use those functions
with SUB/SID Code.
Preparation
You need to assign the Dial Option
function to a User Function key beforehand. See p.51 “User Function
Keys”.
❒ When you send fax message with
SUB Code to other makers' machines, sometimes a password
(SID) is necessary. Use SID when it
is necessary.
Place your original and make any
AAAA
changes to the scan settings if necessary.
Dial the destination fax number
BBBB
using the number keys.
Press the {{{{User Function}}}} key as-
CCCC
signed with the Dial Option function.
Confirm that " 1. SUB " is dis-
DDDD
played.
Press the {{{{OK}}}} key.
EEEE
Enter the SUB code with the num-
FFFF
ber keys.
Note
❒ The ID can be up to 20 digits long
and consist of numbers, spaces,
{{{{qqqq}}}} and {{{{pppp}}}}.
❒ Make sure the ID matches the
specification of the fax you are
sending to.
❒ You can store IDs in Quick Dials,
Speed Dials, and Groups.
❒ Messages you send using this
function are marked "SUB" on all
reports.
24
Press the {{{{OK}}}} key.
GGGG
When a password (SID) is
necessary
A Press the {{{{User Function}}}} key as-
signed with the Dial Option
function.
B Press 0000 or 1111 until " 3. SID " is
displayed.
C Press the {{{{OK}}}} key
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