Ricoh FAX 3310LE User Manual

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Operating Instructions

Advanced Features

Transmission Options

Job Information

Other Transmission Features

Reception Features

Copying

Facsimile User Tools

Key Operator Settings

Solving Operation Problems

Maintaining Your Machine

Installation

Appendix

Read this manual carefully before you use this product and keep it handy for future reference.

Introduction

This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine.

Please read the Safety Information in the Basic Features manual before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Warning:

Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Power Source:

115V, 60Hz

Please be sure to connect the power cord to a power source as above. For details about power source, see Chapter 10, “Connecting the Power and Switching On” in the Advanced Features manual.

TABLE OF CONTENTS

How to Read this Manual ......................................................................................1

Manuals for This Machine.....................................................................................2

Advanced Features (this manual) ..............................................................................2

Basic Features ...........................................................................................................2

1. Transmission Options

Sending at a Specific Time (Send Later) .............................................................3

Fax Header Print ....................................................................................................5

Sending Confidential Messages........................................................................... 6

Label Insertion .......................................................................................................8

Calling to Request a Message (Polling Reception) ............................................9

File Reserve Report (Polling RX).............................................................................10

Communication Result Report (Polling RX).............................................................10

2. Job Information

Canceling Transmission or Reception ..............................................................11

Printing a List of Files in Memory (Print File List) ............................................12

Printing a Stored Message (Print TX File) .........................................................13

Printing a Confidential Fax Message .................................................................14

Printing a Memory-locked Message .................................................................. 15

Printing the Journal.............................................................................................16

Report Formats ........................................................................................................17

3. Other Transmission Features

Handy Dialing Functions.....................................................................................19

Chain Dial.................................................................................................................19

Telephone Directory.................................................................................................20

Redial .......................................................................................................................20

On Hook Dial ........................................................................................................21

Manual Dial...........................................................................................................22

Transmission Features........................................................................................23

SEP Code ................................................................................................................23

SUB Code ................................................................................................................24

Closed Network Transmission .................................................................................25

Blank Sheet Detect ..................................................................................................25

Scanner Cleaning Message.....................................................................................25

More Transmission Functions............................................................................27

If Memory Runs Out While Storing an Original ........................................................27

Checking the Transmission Result...........................................................................27

Broadcasting Sequence ...........................................................................................27

Sending a Fax Message Immediately......................................................................28

Broadcasting : Checking Progress...........................................................................28

Automatic Redial......................................................................................................28

Batch Transmission..................................................................................................28

Dual Access .............................................................................................................28

ECM (Error Correction Mode) ..................................................................................28

Parallel Memory Transmission.................................................................................29

Printed Reports....................................................................................................30

File Reserve Report (Switch 03, Bit 2).....................................................................30

Communication Result Report (Switch 03, Bit 0).....................................................30

Communication Failure Report (Switch 03, Bit 0) ....................................................30

Transmission Result Report (Immediate Transmission) (Switch 03, Bit 5)..............31

Confidential File Report (Switch 04, Bit 0) ...............................................................31

4. Reception Features

General..................................................................................................................33

Immediate Reception ...............................................................................................33

Memory Reception ...................................................................................................33

Printing Documents that have been Received into Memory (Substitute Reception) 34

Screening Out Messages from Anonymous Senders............................................34

Receiving Messages in Telephone Mode ................................................................35

Printing Options...................................................................................................36

Center Mark .............................................................................................................36

Checkered Mark.......................................................................................................36

TSI Print ...................................................................................................................36

Reception Time ........................................................................................................37

Page Separation and Length Reduction .................................................................37

When There is No Paper of the Correct Size...........................................................38

5. Copying

Copying.................................................................................................................41

Copying on special paper.........................................................................................42

6. Facsimile User Tools

Counters ..............................................................................................................43

Programs ..............................................................................................................44

Storing a Program ....................................................................................................44

Using a Program ......................................................................................................45

Changing a Program ...............................................................................................45

Editing the Program Name.......................................................................................45

Deleting a Program .................................................................................................46

Storing an Often Used Document (Auto Document) ........................................47

Storing an Auto Document ......................................................................................47

Sending an Auto Document as an Attachment ........................................................48

Changing an Auto Document ..................................................................................48

Editing an Auto Document Name.............................................................................49

Deleting an Auto Document .....................................................................................49

User Function Keys .............................................................................................51

Functions You Can Assign to User Function Keys ..................................................51

Making a User Function Key Assignment ................................................................52

Using a User Function Key ......................................................................................52

Deleting a User Function Key ..................................................................................52

Printing Reports/Lists .........................................................................................54

Adjusting the Display Contrast ..........................................................................57

Setting the Date and Time ..................................................................................58

Setting the Auto Ring Time ................................................................................59

Changing the Paper Size Setting........................................................................60

Changing the Paper Type for Bypass Tray .......................................................61

Setting the Fax Reset Timer................................................................................62

On Hook Timeout.................................................................................................63

Selecting the Display Language.........................................................................64

7. Key Operator Settings

Function List ........................................................................................................65

Using Key Operator Settings..............................................................................67

Resetting the ADF Counter......................................................................................67

Authorized Reception...............................................................................................67

Memory Lock............................................................................................................70

Specified Tray ..........................................................................................................72

Forwarding ...............................................................................................................74

Switching Forwarding On/Off.................................................................................75

Registering Forwarding Stations ...........................................................................76

Editing a Forwarding Station .................................................................................77

Editing a Specified Sender ....................................................................................78

Deleting a Forwarding Station ...............................................................................78

Deleting a Specified Sender .................................................................................79

Printing the Specified Sender list...........................................................................80

Energy Save Timer ..................................................................................................80

User Parameters ......................................................................................................83

Changing the User Parameters.............................................................................87

Printing the User Parameter List ...........................................................................88

Personal Codes........................................................................................................89

Registering and Editing .........................................................................................89

Deleting .................................................................................................................90

Printing the Personal Code List.............................................................................90

Restricted Access..................................................................................................91

ID Code ....................................................................................................................91

Registering ...........................................................................................................92

Line Type .................................................................................................................93

Select Line ...............................................................................................................93

PSTN Access Number .............................................................................................94

Memory File Transfer...............................................................................................95

Margin Adjust ...........................................................................................................95

RDS (Remote Diagnostic System)...........................................................................97

8. Solving Operation Problems

Printing the Help List...........................................................................................99

Clearing a Copy, Fax or Print Jam ...................................................................100

Clearing a Copy, Fax, or Print Jam in the Optional Paper Tray Unit......................100

Reading Reports................................................................................................101

Error Report ..........................................................................................................101

Power Failure Report .............................................................................................101

iii

9. Maintaining Your Machine

Loading paper in the Optional Paper Tray Unit ..............................................103

Loading paper in the Bypass Tray ...................................................................104

Changing the Paper Size in the Main Paper Tray ...........................................106

Changing the Paper Size in the Optional Paper Tray Unit .............................108

Cleaning the Scanner........................................................................................110

Replacing the ADF Maintenance Kit ................................................................111

Replacing the Photo Conductor Unit (PCU)....................................................112

Replacing the Toner Cassette .......................................................................... 115

Toner Cassette Storage.....................................................................................117

10.Installation

Before Installation..............................................................................................119

Machine Environment........................................................................................120

Location..................................................................................................................120

Connecting the Power and Switching On........................................................121

Connecting to a Telephone Line and an External Telephone........................122

Connecting to a Telephone Line ............................................................................122

Connecting an External Telephone........................................................................122

11.Appendix

Specifications.....................................................................................................123

Base Machine ........................................................................................................123

Available Options ...................................................................................................124

Originals.................................................................................................................125

Sizes and weights of Recommended Originals ...................................................125

Originals unsuitable for the Document Feeder (ADF) ............................................125

Paper......................................................................................................................126

Recommended Paper Sizes and Types..............................................................126

Non-recommended Paper ...................................................................................127

Paper Storage .....................................................................................................128

Energy Saving........................................................................................................128

Introduction..........................................................................................................128

Entering Energy Saving mode.............................................................................129

Exiting Energy Saving mode ...............................................................................129

Selecting the Energy Saving mode type..............................................................130

Reception in Energy Saving mode ......................................................................130

Maximum Values................................................................................................131

Advanced Transmission Features ...................................................................132

Job Information..................................................................................................133

User Tools ..........................................................................................................134

Key Operator Tools............................................................................................136

INDEX....................................................................................................... 138

How to Read this Manual

Symbols

The following set of symbols is used in this manual.

WARNING:

This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates information or preparations required prior to operating.

Note

This symbol indicates precautions for operation, or actions to take after abnormal operation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

{}

Keys built into the machine's control panel.

Manuals for This Machine

Two Facsimile Reference manuals are provided, the Basic Features manual and the Advanced Features manual. Please refer to the manual that suits your needs.

Advanced Features (this manual)

The Advanced Features manual describes more advanced functions and also explains settings for key operators.

Basic Features

The Basic Features manual explains the most frequently used fax functions and operations.

❖❖❖❖ Chapter 1 Getting Started

Names and describes the parts of the control panel and machine.

❖❖❖❖ Chapter 2 Faxing

Explains basic transmission. You can also learn about other types of transmissions.

❖❖❖❖ Chapter 3 Registering

Explains how to make initial settings, such as the Own Name and Own Fax Number settings. Also explains the Quick Dial, Speed Dial and Group keys. These keys allow you to store numbers and save time when dialing. This chapter also explains how to enter letters and symbols.

❖❖❖❖ Chapter 4 Troubleshooting

Explains clearing original jams, loading paper, changing the volume of audible signals by the machine, and how to interpret error messages. When the display or indicator show unusual information, check the list and take appropriate action.

1. Transmission Options

Sending at a Specific Time (Send Later)

Using the Send Later function, you can delay transmission of your fax message until a specified time. This allows you to take advantage of offpeak telephone line charges without having to be by the machine at the time of transmission.

Transmitter

Receiver

Send Later

at 21:00 (9:00PM)

ND1X01E4

Note

❒ You can not specify a time more

than 24 hours later.

Make sure that the machine is in

AAAA

Facsimile mode and the standby display is shown.

Place your original and select any

BBBB

scan settings you require. Press the {{{{Trans. Option}}}} key.

CCCC

Press 0000 or 1111 to select "On".

FFFF

Press the {{{{OK}}}} key.

GGGG

Press 0000 or 1111 to select “AM” or

HHHH

“PM”.

Press the {{{{OK}}}} key.

IIII

Enter the time that you want to

JJJJ

send the fax message with the number key.

Enter the hour setting (1 to 12). Then press 0 or 1.

Then enter a 2-digit number for the minute setting (00 to 59).

Note

❒ If you make a mistake, press the

{{{{Clear/Stop}}}} key and try again.

❒ If the current time shown on the

display is not correct, change it. See p.58 “Setting the Date and Time”.

Confirm that " 1. Send Later " is

DDDD

displayed. Press the {{{{OK}}}} key.

EEEE

Press the {{{{OK}}}} key.

KKKK

The specified time is set.

Specify the destination.

LLLL

If you want to specify another destination, press the {{{{OK}}}} key and repeat step L.

Transmission Options

Press the {{{{Start}}}} key.

MMMM

Note

❒ You can cancel a message trans-

mission set for Send Later. See p.11 “Canceling Transmission or Reception”.

Fax Header Print

Normally, the Fax Header programmed in your machine is printed at the top of each of the pages you transmit when they are received at the other end. The top of the image will be overprinted if there is no margin at the top of the transmitted page.

Important

❒ In the USA, the Fax Header must

contain the telephone number of the line your machine is connected to. It will be printed on the header of every page you send. Required in the USA.

Note

❒ In the USA, law requires that your

fax number be included in the fax Header. Register the fax number and switch on Fax Header Print with User Parameters. See p.83 “User Parameters”.

❒ You can set the machine so that it

prints the Fax Header on the message when it is received on the other end with the User Parameters. It is handy to set this function to the option more frequently used, and then when necessary, you can change the setting back with this feature. See p.83 “User Parameters” (switch 06, bit 0).

Press 0000 or 1111 until “2. Fax Header

DDDD

Print” is displayed.

Press the {{{{OK}}}} key.

EEEE

Press 0000 or 1111 to select "On".

FFFF

Press the {{{{OK}}}} key.

GGGG

Press the {{{{Trans. Option}}}} key.

HHHH

Specify the destination.

IIII

If you want to specify another destination, press the {{{{OK}}}} key and repeat step I.

Press the {{{{Start}}}} key.

JJJJ

Make sure that the machine is in

AAAA

Facsimile mode and the standby display is shown.

Place your original, and then se-

BBBB

lect any scan settings you require. Press the {{{{Trans. Option}}}} key.

CCCC

The Transmission Option menu appears.

Transmission Options

Sending Confidential Messages

This feature is called Confidential

Transmission. Use this feature if you do not want your message to be picked up casually by anybody at the other end. The message will be stored in the memory at the other end. It will not be printed until the Confidential ID is entered.

There are two types of Confidential Transmission.

❖❖❖❖ Normal Confidential Transmission

The other party can print the message by entering the ID that was previously stored in the other party's terminal using the Confidential ID feature.

❖❖❖❖ Confidential ID Override

If you wish to send a confidential message to a particular person at the other end, you can specify the Confidential ID that person has to enter to see that message. Anybody entering the machine's Confidential ID will not be able to see the message. Before you send the message, do not forget to tell the intended receiver what code must be entered to print the message.

To set up a confidential transmission, do the following:

Limitation

❒ The machine at the other end must

have memory space available and it must have the Confidential Reception feature.

❒ This is a proprietary function, and

as such it only functions with machines produced by the same manufacturer that have this function.

Note

❒ A Confidential ID can be any 4-

digit number except 0000.

❒ Before sending a confidential mes-

sage, it is recommended that you call the receiver and advise them that you are sending a fax message in this manner.

Place your original and select any

AAAA

scan settings you require. Press the {{{{Trans. Option}}}} key.

BBBB

Press 0000 or 1111 until "3. Confiden-

CCCC

tial TX" is displayed.

Press the {{{{OK}}}} key.

DDDD

Press 0000 or 1111 to select "On".

EEEE

Press the {{{{OK}}}} key.

FFFF

Select the type of Confidential

GGGG

Transmission.

Normal Confidential Transmission:

A Press 0000 or 1111 to select "De-

fault".

B Press the {{{{OK}}}} key.

Normal Confidential Transmission is set.

C Specify the other party's fax

number.

Confidential ID Override Option:

A Press 0000 or 1111 to select "Over-

ride".

B Press the {{{{OK}}}} key.

Confidential ID Override is set.

C Enter the Confidential ID (4-

digits) with the number keys.

D Press the {{{{OK}}}} key. E Specify the other party's fax

number.

Press the {{{{Start}}}} key.

HHHH

----When sending messages to

fax machines produced by other manufacturers

Normally you can only send and receive confidential faxes between machines of the same make which support confidential sending and receiving. However, if the other party's fax is not the same as your own, you can still send and receive confidential fax messages if the other party's fax machine supports the SUB/SID function. See p.24 “SUB Code”.

Sending Confidential Messages

Transmission Options

Label Insertion

With this function, you can have the

receiver's name programmed in Quick Dial or Speed Dial printed on the message when it is received at the

Note

❒ You can set this function for each

destination.

other end. The name will be printed at the top of the page and will be preceded by "To".

If you program the Label Insertion function in a Quick Dial or Speed Dial, the function is enabled when you select “On”. This function cannot be used if the other party's name is not programmed.

If you select the Label Insertion function and then enter your personal code, your personal code will also appear on the page. "From" is automatically inserted before your personal code. This function is available when personal code is registered and the Restricted Access is turned on.

FEB.1.2002 9:15AM ABC COMPANY TO:DEF COMPANY

NO.005 P. 1

FROM:DEF

Name that is registered in the

Quick Dial or Speed Dial key.

Name that is assigned to the Per-

sonal Code.

Reference

To program the Label Insertion function in a Quick Dial, see p.46 “Quick Dial”, Basic Features.

To program the Label Insertion function in a Speed Dial, see p.52 “Speed Dial”, Basic Features.

For details about personal codes, see p.89 “Personal Codes”.

GFREPO3

Calling to Request a Message (Polling Reception)

Use this function if you want to poll a message from another terminal. You can also poll documents from many terminals.

Receiver (This machine)

There are two types of Polling Reception:

❖❖❖❖ Secured Polling Reception

If the Polling ID is programmed in your machine, any messages waiting in the transmitting machine with the same ID are received. If the other machine does not have any messages waiting with the same Polling ID, any messages that do not require an ID are received (Free Polling).

Transmission

Request

Sender

ND1X01E8

❒ To receive a message sent by any

Secured Polling Transmission or Stored ID Override Polling Transmission, it is necessary to specify the same Polling ID as the sender's.

❒ To receive a message sent by Se-

cured Polling Transmission or Stored ID Override Polling Transmission, the sender must be a machine of the same manufacturer and equipped with the Polling Reception function.

Note

❒ The communication fee is charged

to the receiver.

Make sure that the machine is in

AAAA

Facsimile mode and the standby display is shown.

Press the {{{{Trans. Option}}}} key.

BBBB

Press 0000 or 1111 until " 4. Polling RX

CCCC

” is displayed.

❖❖❖❖ Stored ID Override Polling Reception

You must enter an Override Polling ID unique to this transmission. This ID overrides the Polling ID. Your machine will receive any messages waiting in the transmitting machine with matching ID's. If no ID's match, any messages that does not require an ID are received (Free Polling).

Limitation

❒ Polling Reception requires that the

other machine can perform Polling Transmission.

Press the {{{{OK}}}} key.

DDDD

Press 0000 or 1111 to select "On".

EEEE

Press the {{{{OK}}}} key.

FFFF

Transmission Options

Select the type of Polling Recep-

GGGG

tion.

Secured Polling Reception

A Press 0000 or 1111 to select ”De-

fault”.

Stored ID Override Polling Reception

A Press 0000 or 1111 to select ”Over-

ride”.

B Press the {{{{OK}}}} key.

----Polling Documents from Other

Manufacturer's Fax Machines:

Standard Polling Reception only works with machines of the same manufacturer that have the Polling Reception function. However, if the other party's fax machine supports SEP Code Polling Reception, you can receive documents from them using SEP Code. (See p.23 “SEP Code”.)

File Reserve Report (Polling RX)

This report is printed after Polling Reception has been set up.

You can check the date and time, Fax Header, File No., Transmission condition and the Other party's name with this report.

C Enter the Polling ID (4 digits)

with the number keys or Quick Dial keys.

Note

❒ You can enter A to F by the

Quick Dial keys.

❒ You can enter 0 to 9 by the

number keys.

❒ 0000 and FFFF can not be en-

tered.

If you make a mistake, press the {{{{Clear/Stop}}}} key and try again.

Press the {{{{OK}}}} key.

HHHH

Specify the other party's fax num-

IIII

ber. Press the {{{{Start}}}} key.

JJJJ

Note

❒ You can turn this function on or off

with the User Parameters. See p.83 “User Parameters” (Switch03, Bit3).

Communication Result Report (Polling RX)

This report is printed after a Polling Reception has been completed and shows the result of the Polling Reception.

You can check the date and time, Other party's name and result with this report.

Note

❒ You can also check the result of a

Polling Reception with the Journal.

❒ You can turn this function on or off

with the User Parameters. See p.83 “User Parameters” (Switch03, Bit4).

2. Job Information

Canceling Transmission or Reception

Transmission files are originals that have been stored in memory and are awaiting transmission. The functions that produce transmission files are Memory Transmission and Polling Reception.

If you notice an error in the destination specified or the document content after scanning a document into memory, you can cancel transmission of that document. This is done by searching for the document in the fax machine's memory and deleting it.

Note

❒ You can cancel Memory Transmis-

sion even while files are being sent. However, any pages that have already been sent cannot be canceled.

❒ To cancel transmission in progress,

press the {{{{Clear/Stop}}}} key.

❒ You can print out a File List to con-

firm the transmission files stored in memory.

Reference

For details about Memory Transmission and Polling Reception, see p.25 “Memory Transmission”, Ba- sic Features, and p.9 “Calling to Re- quest a Message (Polling Reception)”.

Make sure that the machine is in

AAAA

Facsimile mode and the standby display is shown.

Press the {{{{Job Information}}}} key.

BBBB

Confirm that " 1. Cancel TX / RX " is displayed.

Press the {{{{OK}}}} key.

CCCC

Display the file you want to can-

DDDD

cel.

To display the file, enter the file number with the number keys or press 0 or 1 until the file number is displayed.

Note

❒ If you make a mistake, press the

{{{{Cancel}}}} key and try again.

❒ If you cannot find the file you

want to cancel, the document has already been sent.

Press the {{{{OK}}}} key.

EEEE

Confirm that you have selected

FFFF

the correct file, and press the {{{{OK}}}} key.

" Trans. Cancelled File Deleted " is displayed, and the machine returns to the standby display.

Job Information

Printing a List of Files in Memory (Print File List)

Print this list if you wish to find out which files are stored in memory and what their file numbers are. Knowing

the file number can be useful (for example when erasing files).

Note

❒ The contents of an original stored

in memory can also be printed. See p.13 “Printing a Stored Message (Print TX File)”.

Make sure that the machine is in

AAAA

Facsimile mode and the standby display is shown.

Press the {{{{Job Information}}}} key.

BBBB

Press 0000 or 1111 until " 2. Print File

CCCC

List " is displayed.

Press the {{{{OK}}}} key.

DDDD

Press the {{{{Start}}}} key.

EEEE

The File List is printed out and the machine returns to the standby display.

Printing a Stored Message (Print TX File)

If you wish to check the contents of a fax that is stored in memory and has not been sent yet, use this procedure to print it out.

Make sure that the machine is in

AAAA

Facsimile mode and the standby display is shown.

Press the {{{{Job Information}}}} key.

BBBB

The Information menu is shown.

Press 0000 or 1111 until " 3. Print TX

CCCC

File " is displayed.

Press the {{{{OK}}}} key.

DDDD

Display the file you want to print.

EEEE

The registered name or fax number appears on the lower line.

Note

❒ Enter the file number with the

number keys or search using 0 or 1.

❒ If you make a mistake, press the

{{{{Cancel}}}} key and try again.

Press the {{{{OK}}}} key.

FFFF

Press the {{{{Start}}}} key.

GGGG

The document is printed and the machine returns to the standby display.

Job Information

Printing a Confidential Fax Message

This feature is designed to prevent messages from being picked up casually by anyone when they are received. If someone sends you a

message using Confidential Transmission, it is stored in memory and not automatically printed. To print the message, you have to enter the Confidential ID code. When your machine has received a confidential message, the "Receive File" indicator flashes.

Note

❒

Before using this function, program your Confidential ID. (See p.91 “ID Code” .)

❒ If you receive a fax by Confidential

ID Override Reception, enter the override Confidential ID.

❒ When the other party send fax

messages with SUB code, perform the following steps for printing a confidential fax message. Tell the other party that SUB code is 8 digits or less. This function is not available in Germany and some areas.

Press the {{{{OK}}}} key.

CCCC

Enter the Confidential ID (4 dig-

DDDD

its) with the number keys.

The Confidential ID you entered is not displayed.

Note

❒ If the other party send fax mes-

sages with SUB code, enter SUB code (8 digits or less).

Press the {{{{OK}}}} key.

EEEE

Press the {{{{Start}}}} key.

FFFF

The document is printed and the machine returns to standby display.

Important

❒ If the power switch is off for a cer-

tain period of time, all Confidential Messages are deleted. If this happens, use the Power Failure Report to identify which messages have been lost. (See p.101 “Power Failure Report”.)

Press the {{{{Job Information}}}} key.

AAAA

Press 0000 or 1111 until "4. Print Conf.

BBBB

RX" is displayed.

Printing a Memory-locked Message

This is a security function that prevents unauthorized individuals from reading printed messages. If Memory Lock is switched on, all received messages are stored in memory and are not automatically printed. To print the messages, you have to enter the Memory Lock ID code. When your machine has received a message with Memory Lock, the "Receive File" indicator flashes. See p.70 “ Memory Lock” .

Note

❒

Before you start, register your Mem-

Lock ID. (See p.91 “ID Code”.)

ory

❒ Messages received by Polling Re-

ception are automatically printed even if this function is switched on.

❒ If the power switch is turned off

for a certain period of time, all messages protected by Memory Lock are deleted. If this happens, use the Power Failure Report to identify which messages have been lost. (See p.101 “Power Failure Report”.)

Enter the Memory Lock ID (4 dig-

EEEE

its) with the number keys.

The Memory Lock ID you entered is not displayed.

Press the {{{{OK}}}} key.

FFFF

Press the {{{{Start}}}} key.

GGGG

The document is printed out and the machine returns to standby display.

Make sure that the machine is in

AAAA

Facsimile mode and the standby display is shown.

Press the {{{{Job Information}}}} key.

BBBB

Press 0000 or 1111 until " 5. Print Mem.

CCCC

Lock" is displayed.

Press the {{{{OK}}}} key.

DDDD

Job Information

Printing the Journal

When automatic communication report printing is turned on, the Journal is printed automatically after every 50 communications (receptions + transmissions). You can also print a copy of the Journal at any time by following the procedure below.

Note

❒ The sender's name column of the Journal is useful when you need to register

a Specified Sender.

❒ If you do not want the Journal to be printed automatically, you can turn au-

tomatic printing off. See p.83 “User Parameters” (switch 03, bit 7).

Make sure that the machine is in Facsimile mode and the standby display

AAAA

is shown.

Press the {{{{Job Information}}}} key.

BBBB

Press 0000 or 1111 until "6. Print Journal" is displayed.

CCCC

Press the {{{{OK}}}} key.

DDDD

Press the {{{{Start}}}} key.

EEEE

The report is printed and the machine returns to the standby display.

Report Formats

Printing the Journal

MAR. 10. 2002 11:07AM

The Mode Column

Codes and alphabet on this column inform the type of communication. These codes are explained on the bottom of the report.

The Result Column

OK: Successful communication E: An error occurred D: Power Failure

The Footnote on the Journal

Transmission counter: Total number of transmitted pages

Reception counter: Total number of received pages

Job Information

3. Other Transmission Features

Handy Dialing Functions

Set your original and select any

Chain Dial

This function allows you to compose a telephone number from various parts, some of which may be registered in Quick Dials or Speed Dials and some of which may be entered using the number keys.

You can program commonly used area or country codes into Speed Dials or Quick Dial keys.

Example: 01133-1-5551234 (From the United States to Paris).

Assume that the following Quick Dial and Speed Dial numbers have already been programmed.

• Quick Dial {{{{03}}}} = 01133 (Overseas

to France)

• Quick Dial {{{{02}}}} = 1 (Paris)

• Speed Dial {{{{0}}}} {{{{1}}}} = 5551234

AAAA

scan settings you require. Press Quick Dial key {{{{03}}}}.

BBBB

Press the {{{{Pause/Redial}}}} key.

CCCC

Press Quick Dial key {{{{02}}}}.

DDDD

Press the {{{{Pause/Redial}}}} key.

EEEE

Note

❒ For Memory Transmission and Im-

mediate Transmission, insert a pause between numbers. For On Hook Dial and Manual Dial, no pause is needed.

❒ Maximum length of telephone or

fax number: 254 digits

Reference

For registering fax numbers to Speed Dials or Quick Dial keys, See p.52 “Speed Dial”, Basic Fea-

turesor p.46 “Quick Dial”, Basic Features.

Press the {{{{Speed Dial}}}} key, and

FFFF

then press {{{{0}}}} {{{{1}}}}.

If you want to send the same fax to another party, press the {{{{OK}}}} key and repeat the above steps from step B.

Press the {{{{Start}}}} key.

GGGG

Other Transmission Features

Telephone Directory

This function lets you find a registered Speed Dial quickly by just entering a single letter, for example, the first letter of the name registered for that number.

Note

❒

Speed Dial codes cannot be searched

for by symbol or number.

❒ Names enclosed within brackets

are not searched.

Set your original, and then select

AAAA

any scan settings you require. Press the {{{{Speed Dial}}}} key.

BBBB

Enter the search letter by pressing

CCCC

one of the Quick Dial keys (A to Z).

Note

❒ The names or fax numbers reg-

istered in Speed Dials are shown in numerical order on the display.

Press 0000 or 1111 until the destina-

DDDD

tion you are searching for is displayed, and then press the {{{{OK}}}} key.

Redial

The machine can recall the last 10 destinations that have been dialed. If you wish to send a message to a destination which you faxed recently, the Redial function saves you from finding and entering the number again.

Place your original and select any

AAAA

scan settings you require. Press the {{{{Pause/Redial}}}} key.

BBBB

Press 0000 or 1111 until the destina-

CCCC

tion you want to redial is displayed.

Press the {{{{OK}}}} key.

DDDD

Press the {{{{Start}}}} key.

EEEE

Note

❒ The following kinds of destina-

tions can not be recalled.

• Quick Dials

• Speed Dials

• Group Dials

• Any destinations if multiple

destinations were dialed

• Destinations dialed by Redial (regarded as already memorized)

Note

❒ If you make a mistake, press the

{{{{Cancel}}}} key and try again.

❒ If you wish to dial another des-

tination, press the {{{{OK}}}} key and dial another fax number.

Press the {{{{Start}}}} key.

EEEE

On Hook Dial

You can send a fax message without lifting the receiver, while still listening to the dial tone.

If the other party has a telephone fax machine, you can talk by lifting the receiver after your machine has connected to theirs.

Reference

See p.70 “Adjusting Volume”, Ba- sic Features.

Place your original, and then se-

AAAA

lect any scan settings you require. Press the {{{{On Hook Dial}}}} key.

BBBB

You will hear a tone from the internal speaker. If you wish to cancel this operation, press the {{{{On Hook Dial}}}} key again.

Dial.

CCCC

The machine immediately dials the destination. If you make a mistake, press the {{{{On Hook Dial}}}} key and return to step B.

Note

❒ If you hear a voice, pick up the

external telephone before you press the {{{{Start}}}} key and notify the destination that you want to send a fax message (ask them to switch to Facsimile mode).

The originals are transmitted.

After transmission, the machine will return to standby display.

Note

❒ You can change the volume of

sound with 0 or 1.

When the line is connected and

DDDD

you hear a high-pitched tone, press the {{{{Start}}}} key.

Other Transmission Features

Manual Dial

The external telephone is required.

You can send a fax message using an external telephone.

Note

❒ The result of transmission with

manual dial is not mentioned in

the Transmission Result Report (Immediate Transmission).

Place your original, and then se-

AAAA

lect any scan settings you require.

Pick up the external telephone.

BBBB

You will hear a tone.

Dial.

CCCC

If you make a mistake, replace the external telephone and try again from step B.

When the line is connected and

DDDD

you hear a high-pitched tone, press the {{{{Start}}}} key to send your fax message.

Note

❒ If the other party answers the

phone, inform them that you are sending a fax.

Replace the handset of the exter-

EEEE

nal telephone.

After transmission the machine will return to standby display.

Transmission Features

SEP Code

If you want to receive a message stored in the memory of another party's fax machine, use this function. The machine will receive the message with the SEP and PWD code that matches the SEP and PWD code you enter in the following procedure.

Preparation

You need to assign the Dial Option function to a User Function key beforehand. See p.51 “User Function Keys”.

Note

❒ The ID can be up to 20 digits long

and consist of numbers, spaces, {{{{qqqq}}}} and {{{{pppp}}}}.

❒ Make sure the ID matches the oth-

er terminal of the fax you are receiving from.

❒ You can store IDs in Quick Dials,

Speed Dials, and Groups.

❒ Messages you receive using this

function are marked "SEP" on all reports.

❒ When you send a fax message with

SEP Code to other makers' machines, sometimes a password (PWD) is necessary. Use PWD when it is necessary.

Transmission Features

Press 0000 or 1111 until " 2. SEP " is

CCCC

displayed.

Press the {{{{OK}}}} key.

DDDD

Enter the SEP code with the num-

EEEE

ber keys.

Press the {{{{OK}}}} key.

FFFF

When a password (PWD) is necessary

A Press the {{{{User Function}}}} key as-

signed with the Dial Option function.

B Press 0000 or 1111 until " 4. PWD "

is displayed.

C Press the {{{{OK}}}} key. D Enter the PWD code with the

number keys.

Dial the destination fax number

AAAA

using the number keys.

Press the {{{{User Function}}}} key as-

BBBB

signed with the Dial Option function.

E Press the {{{{OK}}}} key Press the {{{{Trans. Option}}}} key.

GGGG

Press 0000 or 1111 until " 4. Polling

HHHH

RX" is displayed.

Other Transmission Features

Press the {{{{OK}}}} key.

IIII

Press 0000 or 1111 to select "On".

JJJJ

Press the {{{{OK}}}} key.

KKKK

Press 0000 or 1111 to select ”Default”.

LLLL

Press the {{{{OK}}}} key.

MMMM

Press the {{{{Start}}}} key.

NNNN

SUB Code

If the other party's machine has functions like Transfer Request and Confidential Transmission with SUB/SID Code, you can use those functions with SUB/SID Code.

Preparation

You need to assign the Dial Option function to a User Function key beforehand. See p.51 “User Function Keys”.

❒ When you send fax message with

SUB Code to other makers' machines, sometimes a password (SID) is necessary. Use SID when it is necessary.

Place your original and make any

AAAA

changes to the scan settings if necessary.

Dial the destination fax number

BBBB

using the number keys.

Press the {{{{User Function}}}} key as-

CCCC

signed with the Dial Option function.

Confirm that " 1. SUB " is dis-

DDDD

played.

Press the {{{{OK}}}} key.

EEEE

Enter the SUB code with the num-

FFFF

ber keys.

Note

❒ The ID can be up to 20 digits long

and consist of numbers, spaces, {{{{qqqq}}}} and {{{{pppp}}}}.

❒ Make sure the ID matches the

specification of the fax you are sending to.

❒ You can store IDs in Quick Dials,

Speed Dials, and Groups.

❒ Messages you send using this

function are marked "SUB" on all reports.

Press the {{{{OK}}}} key.

GGGG

When a password (SID) is necessary

A Press the {{{{User Function}}}} key as-

signed with the Dial Option function.

B Press 0000 or 1111 until " 3. SID " is

displayed.

C Press the {{{{OK}}}} key

D Enter the SID code with the

number keys.

E Press the {{{{OK}}}} key Press the {{{{Start}}}} key.

HHHH

Note

❒ If you use Immediate Transmis-

sion and the destination fax machine does not support the Dial Option function, a message will appear on the display to inform you of this. In this case, press the {{{{OK}}}} key to cancel the transmission.

Closed Network Transmission

This function ensures that you do not send confidential messages to the wrong machine. The ID Codes of the communicating machines are checked. If they are not the same, the communication is stopped.

Note

❒ Program the same ID Code in the

receiver's fax machine beforehand. See p.91 “ID Code”.

❒ You can specify whether you want

to send a fax by Closed Network Reception with the User Parameters. See p.83 “User Parameters”(switch 06, bit 2).

Transmission Features

Blank Sheet Detect

This function is designed to help you avoid making mistakes while scanning in originals.

If you try and scan in an almost completely blank original, an alarm sounds and ”Some Page (s) are Blank” appears on the display. Make sure the original is not blank.

Note

❒ Transmission is not cancelled even

if the original is blank.

❒ With Memory Transmission, the

alarm sounds as soon as the original has been scanned. If you press the {{{{Clear/Stop}}}} key while the “Some Page(s) are Blank”is shown on the display, “Storing Cancelled”appears on the display.

❒ You can turn the Blank Sheet De-

tect function on or off with the User Parameters. See p.83 “User Parameters” (switch 11, bit 2).

❒ This function is not supported in

Copy mode.

Scanner Cleaning Message

If dirt is stuck to the scanner, the other party receives fax messages with black lines. When the scanner is dirty, the warning message "Scanner Needs Cleaning" is displayed. If this message is displayed, wipe the exposure glass and white strip to remove the dirt, and then press the {{{{OK}}}} key. You can choose whether this message is displayed with User Parameters. See p.83 “User Parameters” (switch 20, bit

7). For cleaning the scanner, see p.110 “Cleaning the Scanner”.

Other Transmission Features

Note

❒ If the dirty part of the scanner is

small, the machine corrects the black line made when scanning originals. The black line does not appear on the received message. However, sometimes very small parts of the image might be missing on the received message. You can turn this function on or off

with User Parameters. See p.83 “User Parameters”(switch 20, bit

4).

More Transmission Functions

If Memory Runs Out While Storing an Original

If you run out of memory while

AAAA

storing an original (free space reaches 0%),

Full.Storing Stopped.”

played.

Press the {{{{OK}}}} key.

BBBB

When transmitting the stored pages

A Press 0000 or 1111 to select “Trans-

mit” and press the {{{{OK}}}} key.

Note

❒ Successfully scanned pages

are sent. Check the number of transmitted pages on Communication Result Report.

When deleting the stored pages

A Press 0000 or 1111 to select “Delete”

and press the {{{{OK}}}} key.

“Memory is

is dis-

Checking the Transmission Result

• Turn on the printing of the Communication Result Report if you want a report to be printed after every successful transmission. See p.30 “Printed Reports”. If you leave off the printing of the Communication Result Report, the report will not be printed after every transmission. However, should a transmission fail, a Communication Failure Report will be printed instead.

• If you turn off the printing of the Transmission Result Report (Immediate Transmission), the Error Report will be printed when the communication on fails.

You can also check the transmission

•

result by examining the Journal. See p.16 “Printing the Journal”.

• You can assign the function of printing Transmission Result Report to User Function Keys.

Broadcasting Sequence

If you dial several destinations for the same message (Broadcasting), the messages are sent in the order in which they were dialed. If the fax message could not be transmitted to a destination, the machine redials that destination after the last destination specified for Broadcasting. For example, if you specify four destinations A through D for broadcasting, and if the lines to destinations A and C are busy, the machine dials the destinations in the following order: A, B, C, D, A, and C.

Other Transmission Features

Sending a Fax Message Immediately

To send a fax message immediately, use Immediate Transmission. If you have just set up an original for broadcasting, Immediate Transmission will interrupt the current communication.

Your message will not be sent until

previously queued files have been sent.

Broadcasting : Checking Progress

To check which destinations the fax message has been sent to so far, print the TX file list.

Automatic Redial

If a fax message could not be transmitted because the line was busy or an error occurred during transmission, redialing is done 4 times at 5 minutes intervals (these figures vary according to which country you are in).

If redialing fails after four redials, the machine cancels the transmission and prints the Communication Result Report or Communication Failure Report.

Batch Transmission

If you send a fax message by Memory Transmission and there is another fax message waiting in memory to be sent to the same destination, that message is sent along with your message. Several fax messages can be sent with a single call, thus eliminating the need for several separate calls. This helps save communication costs and reduces transmission time.

Fax messages for which the transmission time has been set in advance are sent by Batch Transmission when that time is reached.

Note

❒ You can switch this function on or

off with the User Parameters. See p.83 “User Parameters” (Switch06, Bit4).

Dual Access

The machine can scan other messages into memory even while sending a fax message from memory, receiving a message into memory , or automatically printing a report. Since the machine starts sending the second message immediately after the current transmission terminates, the line will be used efficiently.

Note that during Immediate Transmission or when in User Tools mode, the machine cannot scan an original.

ECM (Error Correction Mode)

This function automatically resends data that was not transmitted successfully using a system that complies with international standards.

ECM requires that the receiver has the same function.

Parallel Memory Transmission

This function dials while the original is being scanned. Standard Memory Transmission stores the original in memory, then dials the destination. Parallel Memory Transmission allows you to quickly determine whether a connection was made. In addition, this function scans the original faster than Immediate Transmission and is useful when you are in a hurry and need to use the original for another purpose.

Note

❒ You can switch this function on or

off with the User Parameters. See p.83 “User Parameters” (Switch07, Bit2).

❒ Standard Memory Transmission is

used instead of Parallel Memory Transmission in the following cases.

• When the line is busy and could not be connected to

• With Send Later

• When you store an original for

Memory Transmission while another communication is in progress

• When Auto resolution is select- ed

❒ If you press the {{{{Clear/Stop}}}} key,

the original jams, or memory becomes full during Parallel Memory Transmission, the machine stops transmitting and prints the Communication Result Report. The file is erased.

❒ Total stored page numbers are not

printed in the Parallel Memory Transmission. Only the page numbers are printed, such as P.1, P.2 not 1/2, 2/2.

❒ If you run out of memory, normal

Memory Transmission takes place.

More Transmission Functions

❒ File Reserve Report will not be

printed with Parallel Memory Transmission.

Other Transmission Features

Printed Reports

You can obtain reports from your machine either by having your machine print them out automatically, or by printing them out yourself.

Note

❒ You can switch on or off the print-

ing of the various reports with the

User Parameters. See p.83 “User Parameters” (switch 03, bits 7–0).

❒ For reference purposes, the ma-

chine prints part of the original image on the File Reserve Report, Communication Result Report and Communication Failure Report. You can choose whether to include part of the original image on reports with User Parameters (Switch 04. Bit 7).

File Reserve Report (Switch 03, Bit 2)

This report is printed after an original is stored in memory. Use it to review the contents and destinations of stored originals. Even if the machine is set up not to print this report, it is still printed if an original could not be stored.

Note

❒ File Reserve Report will not be

printed with Parallel Memory Transmission.

Communication Result Report (Switch 03, Bit 0)

This report is printed when a Memory Transmission is completed so you can check the result of the transmission. If two or more destinations are specified, this report is printed after the fax message has been sent to all the destinations. If the machine is set up not to print this report and the fax message could not be successfully transmitted, the Communication Failure Report is printed. See p.30 “Com- munication Failure Report (Switch 03, Bit 0)”.

Communication Failure Report (Switch 03, Bit 0)

This report is only printed if the Communication Result Report is turned off and a message could not be successfully transmitted with Memory Transmission. Use it to keep a record of failed transmissions so you can send them again.

Note

❒ The "Page" column gives the total

number of pages. The "Not Sent" column gives the number of pages that could not be sent successfully.

Transmission Result Report (Immediate Transmission) (Switch 03, Bit 5)

If you turn on the printing of this report, a report will be printed after every Immediate Transmission so you have a record of whether the transmission was successful or not. If the machine is set up not to print this report and the fax message could not be successfully transmitted, the error report is printed instead.

Note

❒ If the page was sent successfully,

the "Page" column gives the total number of pages that were sent successfully. The "Not Sent" column gives the number of pages that could not be sent successfully.

Confidential File Report (Switch 04, Bit 0)

Printed Reports

This report is printed whenever your machine receives a Confidential Message.

Note

❒ You can turn this report on or off

with the User Parameters. See p.83 “User Parameters”(switch 04, bit

Other Transmission Features

General

4. Reception Features

Immediate Reception

Each page of a received fax message is printed as soon as it is received. This method is used for standard fax messages.

❖❖❖❖ Display during reception

The sender's name or fax number appears on the upper line.

❖❖❖❖ Reception resolution

This machine supports Standard and Detail resolutions for reception. A fax message may be printed in a resolution different from the one specified by the sender.

Note

❒ Reception will not take place if

there is not enough free memory left. If free memory reaches 0% during Immediate Reception, any further reception becomes impossible and the current communication is terminated.

Memory Reception

The machine waits until all pages of the message have been received into memory before printing the message.

This method is used with Substitute Reception. See p.34 “Printing Documents that have been Received into Memory (Substitute Reception)” .

Important

❒ All the messages stored in memory

are deleted if the power is switched off for a certain period of time. See p.17 “Turning Off the Power”, Basic Features.

❒ The machine may not be able to re-

ceive large numbers of messages or messages with a high data content. In such cases, we recommend you switch the above functions off.

Limitation

❒ The machine may not be able to re-

ceive fax messages when the free memory space is low.

Reception Features

Note

❒ If the memory free space reaches

0% during Memory Reception, the machine can no longer receive the current fax message and stops communicating.

❒ If free memory reaches 0% during

Substitute Reception, any further reception becomes impossible and the current communication is terminated.

Screening Out Messages from Anonymous Senders

Printing Documents that have been Received into Memory (Substitute Reception)

If any of the conditions listed below

are met, the machine automatically switches to Memory Reception mode and stores messages in memory instead of printing them. This reception mode, in which a received fax message is stored in memory unprinted, is called Substitute Reception. Messages received using Substitute Reception are automatically printed when the condition which caused the machine to use Substitute Reception is rectified. Substitute Reception takes place when:

• Paper runs out

• Toner runs out

• Paper is jammed

• A cover is open

• A fax is received during a copy or

print run

• Memory Lock

• Confidential Reception

Limitation

❒ Reception may not take place if

there is not enough free memory left.

Note

❒ The Receive File indicator lights to

let you know when message(s) have been received using Substitute Reception.

To help you screen out unwanted messages that may fill up your memory, the machine can be programmed to only use Substitute Reception for messages that arrive with name or fax number identification.

Two settings are available:

• When a name or fax number is received

• Free

Note

❒ When "When a name or fax num-

ber is received" is selected, the machine only stores messages when the name or fax number is present. You can change this with User Parameters. See p.83 “User Parameters” (switch 05, bit 1).

❖❖❖❖

When a name or fax number is received

The machine switches to Substitute Reception only when the sender programs their name or fax number. If the power is switched off for a certain period of time, all the messages received into memory are deleted. If this occurs, the Power Failure Report or Journal can be used to identify which messages were lost so you can ask the senders to transmit them again. See p.101 “Power Failure Report”

Important

❒ If a sender does not program

their name or fax number, the machine may reject an important fax message. We recommend that you ask important senders to register their name or fax number in advance.

❖❖❖❖ Free

The machine switches to Substitute Reception regardless of whether or not the sender has programmed their name or fax number.

Receiving Messages in Telephone Mode

In this mode you have to answer the call yourself and decide whether it is a fax or a telephone call.

The procedure for answering a call is as follows:

General

Pick up the handset of the exter-

AAAA

nal telephone and listen to the other end.

If you hear a voice, continue your

BBBB

conversation as you would normally.

If you hear a fax tone, remove any

CCCC

originals from the feeder.

Make sure that the machine is in

DDDD

Facsimile mode and the standby display is shown.

Press the {{{{Start}}}} key.

EEEE

Replace the handset.

FFFF

Reception Features

Printing Options

Center Mark

When this function is turned on, marks are printed halfway down the left side and at the top center of each page received. This makes it easy for you to position a hole puncher correctly when you file received messages.

Checkered Mark

When this function is turned on, a checkered mark is printed on the first page of fax messages to help you separate them.

ND1X00E5

Note

❒ You can turn this function on or off

Note

❒ The center marks may deviate a lit-

tle from the exact center of the edge.

❒ You can turn this function on or off

with the User Parameters (Switch 02 Bit 1). See p.83 “User Parameters”.

with the User Parameters (Switch 02 Bit 4) See p.83 “User Parameters”.

TSI Print

Usually the sender's Fax Header is printed on received messages. If the sender has not programmed their Fax Header, you will not be able to identify them. However, if you turn this function on, the sender's Name or Fax Number is printed instead so you can find out where the message came from. See p.83 “User Parameters” (Switch 02 Bit 3)

Printing Options

Reception Time

When this function is turned on, you can have the date and time when a message was received printed at the bottom of the received image. Turn it on or off with the User Parameters (Switch 02 Bit 2). See p.83 “User Parameters”.

Note

❒ When a received message is print-

ed on two or more sheets, the date and time is printed on the last page.

❒ The date and time when the mes-

sage was printed can also be recorded on the message. If you need this function, please contact your service representative.

Page Separation and Length Reduction

When the size of a received message is longer than the paper loaded in the machine, each page of the message can be split and printed on several sheets, or reduced and printed on a single sheet. For example, when the paper size is A4 L, this function splits the message if the message length is 92mm (3.7”) or longer than the paper used. The message is reduced if it is less than 92mm (3.7”). When the paper size is 8 this function splits the message if the message length is 85mm(3.4”) or longer than the paper used. The message is reduced if it is less than 85mm(3.4”). When a message is split, the split mark (*) is inserted at the split position and about 10mm (0.4”) of the split area is duplicated on the top of the second sheet.

/2"×11” L,

ABC

(Document)

ND1X01E1

Note

❒ This function is not available in

some countries.

❒ Your service representative can

customize this function with the following settings.

• Reduction

• Print split mark

• Overprinting

• Guideline for split

Reception Features

When There is No Paper of the Correct Size

If there is no paper in your machine that matches the size of a received message, the machine will choose a paper size based upon the paper you have available. For example, if your machine has A4L and 8 ceive a A5K size message, check the A5K column of the table below. The paper size at the top has the highest priority. In this case, since 8 priority than A4L, the message is printed on 8

/2”×11”L installed and you re-

/2”×11”L.

/2”×11”L is a higher

❖❖❖❖ Priority Table

• KK and LL indicate that the message is split over two pages of paper with

the orientation and size shown.

Page Reduction Disabled

Reduction in Sub-scan Direction Enabled

Width or Length Priority Width

Note

❒ The paper size used to print a received message may be different from the size

of the sent original.

Reference

p.37 “Page Separation and Length Reduction”

Printing Options

Reception Features

Copying

5. Copying

If you need to make a copy and there is no copier available, use your fax machine. Just place your original in the feeder, and press the {{{{Copy}}}} key.

Important

❒ When making multiple copy sets,

copying starts once all originals have been scanned into memory. If memory runs out (free memory reaches 0%) while scanning in, the copy job is canceled and originals that have been scanned in so far are deleted from memory.

Note

❒ If you frequently use the fax ma-

chine to make copies and do not want to wait 40 seconds for the machine to warm up after it has entered the Energy Saving mode, you can change the setting of the Energy Saving feature so that the heater cools only halfway. See p.83 “User Parameters” (switch 05, bit 6).

❒ Place your original and select any

scan settings in the same way as for fax transmission.

❒ Multiple copy sets are sorted and

delivered in page order.

❒ If you wish to prevent passersby

from freely making copies, you can disable the copy feature with the User Parameters. See p.83 “User Parameters” (switch 12, bit 7).

❒ You can specify between 1 and 99

copies.

Press the {{{{Copy}}}} key.

AAAA

Note

❒ Pressing the {{{{Copy}}}} key again

returns the machine to standby display.

Place your original in the docu-

BBBB

ment feeder face up.

If you have the optional paper tray or bypass tray, you can select the paper tray by pressing 0 or 1.

Adjust any scan settings as neces-

CCCC

sary.

Note

❒ If your original is longer than

the copy paper you choose, only the length of the copy paper will be copied.

Enter the number of copies you

DDDD

need with the number keys.

If you make a mistake, press the {{{{Clear/Stop}}}} key and try again.

Press the {{{{OK}}}} key.

EEEE

Copying

Press the {{{{Start}}}} key.

FFFF

Copying starts.

When copying has finished, the machine returns to standby display.

Note

❒ To stop copying while it is in

progress, press the {{{{Stop}}}} key. Then open the right cover and remove any paper left.

Copying on special paper

You can copy the original on special paper using the bypass tray. Place the

paper face down on the bypass tray.

Important

❒ When the paper is curved, flatten

the paper to avoid a paper jam.

Note

❒ Do not place more than one sheet

of special paper on the bypass tray.

❖❖❖❖ The following special paper can be

used for copying:

Envelopes Transparent paper OHP transparencies Post cards Adhesive labels

See p.61 “Changing the Paper Type for Bypass Tray”

Counters

6. Facsimile User Tools

This function allows you to check the total number of transmitted, received, scanned, and printed pages on the display.

❖❖❖❖ TX Pages

Total number of transmitted pages.

❖❖❖❖ RX Pages

Total number of received pages.

❖❖❖❖ Scan Pages

The combined total number of pages that have been scanned in when copying and sending faxes.

❖❖❖❖ Print Pages

The combined total number of pages that have been printed through fax reception, copying.

Make sure that the machine is in

AAAA

standby display. Press the {{{{User Tools}}}} key.

BBBB

Confirm that “ 1. Counter “ is displayed.

Once you have confirmed the

DDDD

number of pages, press the {{{{OK}}}} key.

Press the {{{{User Tools}}}} key.

EEEE

The machine returns to standby display.

Press the {{{{OK}}}} key.

CCCC

The number of pages transmitted is displayed. You can display the number of pages received, scanned, or printed by pressing 0 or 1.

Facsimile User Tools

Programs

If you regularly send messages to particular destinations using the same features, you can save a lot of repetitive keypad operation by storing these settings in a Keystroke Program.

Keystroke Programs are stored as Quick Dial keys.

Keystroke programs can then be recalled by just pressing a Quick Dial key.

Note

❒ You cannot register a program in a

Quick Dial already used for another function.

Example: Assume that you normally

send a daily report to locations A, B, and C at 11:00 (using Sending at a Specific Time). Store these instructions as a Keystroke Program. Then every day, you will only have to place the report in the document feeder, and then press that key to set up the transmission.

Reference

See p.3 “Sending at a Specific Time (Send Later)” .

See p.54 “Printing Reports/Lists”.

Storing a Program

You can register the following items in Keystroke Programs:

• Memory Transmission, Immediate Transmission, Confidential Transmission, Free Polling, Polling Reception, Printing reports or lists, destinations, Personal Codes, Confidential ID codes, Polling ID codes, SUB Code Transmission, and SEP Code Polling Reception.

Simply perform the usual procedure, and then instead of pressing the {{{{Start}}}} key or the {{{{OK}}}} key, press the Quick Dial you want to register the program in.

Place your original and select any

AAAA

scan settings you require.

Specify the destination and press

BBBB

the Quick Dial you want to register the program in.

Press 0000 or 1111 to select "Yes".

CCCC

Press the {{{{OK}}}} key.

DDDD

EEEE

If you make a mistake, press the {{{{Clear/Stop}}}} key and try again.

Press the {{{{OK}}}} key.

FFFF

"Programmed" is displayed on the screen and the original is scanned in.

If you only want to register the program and do not want to send a fax, press the {{{{Clear/Stop}}}} key right after scanning.

Using a Program

To use a program, perform the following procedure.

Example: When using a program stored in Quick Dial 07.

Place your original and select any

AAAA

scan settings you require.

Specify Quick Dial 07.

BBBB

The machine starts scanning the original and the program stored in the Quick Dial begins. Once scanning has finished, the original is sent.

Changing a Program

You can change a program registered in a Quick Dial by deleting the program, and then registering a new program. See p.46 “Deleting a Program” and p.44 “Storing a Program”.

Press the {{{{OK}}}} key.

CCCC

Confirm that "1. Program / Delete" is displayed.

Press the {{{{OK}}}} key.

DDDD

Press 0000 or 1111 until “7. Change

EEEE

Prog. Name“ is displayed.

Press the {{{{OK}}}} key.

FFFF

Press the Quick Dial that contains

GGGG

the program whose name you want to edit.

Scroll using 0 or 1.

Programs

Editing the Program Name

To edit the program name, perform the following procedure.

Press the {{{{User Tools}}}} key.

AAAA

Press 0000 or 1111 until “ 2. Fax Fea-

BBBB

tures “ is displayed.

Press the {{{{OK}}}} key.

HHHH

Press the {{{{Clear/Stop}}}} key, and

IIII

then enter the program's name.

Press the {{{{OK}}}} key.

JJJJ

Press the {{{{User Tools}}}} key.

KKKK

The machine returns to standby display.

Facsimile User Tools

Press the Quick Dial that contains

Deleting a Program

To delete a program, perform the following procedure.

Limitation

❒ You cannot delete a program if a

file using that program (destination) is stored in memory.

❒ You cannot delete a program if a

group using that program (destination) is stored in memory.

Note

❒ If you delete a program, the regis-

tered program name is also deleted.

Press the {{{{User Tools}}}} key.

AAAA

GGGG

the program you want to delete.

Press the Quick Dial, or scroll using 0 or 1.

Press the {{{{OK}}}} key.

HHHH

The program is deleted.

Press the {{{{User Tools}}}} key.

IIII

The machine returns to standby display.

Press 0000 or 1111 until “2. Fax Fea-

BBBB

tures“ is displayed.

Press the {{{{OK}}}} key.

CCCC

Confirm that "1. Program / Delete" is displayed.

Press the {{{{OK}}}} key.

DDDD

Press 0000 or 1111 until “ 8. Delete Pr o-

EEEE

gram “ is displayed.

Press the {{{{OK}}}} key.

FFFF

Storing an Often Used Document (Auto Document)

If you find that you often have to send a particular page to people (for example, a map, a standard attachment, or a set of instructions), store that page in the memory as an Auto Document, using a Quick Dial key. This saves rescanning the document every time you want to send it.

When you need to send that page to somebody, press the Quick Dial key that you stored it in, place any other pages that you wish to send into the feeder, dial, and press the {{{{Start}}}} key. At the destination, the Auto Document will be printed first. You can also program a destination for each Auto Document into the same Quick Dial key.

Storing an Auto Document

Important

❒ If the Power switch is turned off

for a certain period of time, the contents of all Auto Documents are deleted. If this happens, use the Power Failure Report to identify which messages have been lost. (See p.101 “Power Failure Report”)

To register a document in a Quick Dial, perform the following procedure.

Set your document and select any

AAAA

scan settings you require. Press the {{{{User Tools}}}} key.

BBBB

Press 0000 or 1111 until “ 2. Fax Fea-

CCCC

tures“ is displayed.

Press the {{{{OK}}}} key.

DDDD

Confirm that "1. Program / Delete" is displayed.

Press the {{{{OK}}}} key.

EEEE

Press 0000 or 1111 until “ 9. Prog. Auto

FFFF

Doc.“ is displayed.

Note

❒ The maximum number of Auto

Documents you can register is 30.

❒ You can only send one Auto Docu-

ment per transmission.

❒ You cannot register Auto Docu-

ments in Quick Dials that are already programmed.

❒ If you register Auto Documents,

the amount of memory reserved for Memory Transmission decreases.

Press the {{{{OK}}}} key.

GGGG

Display the number of the Quick

HHHH

Dial where you want to register the document.

Press the Quick Dial, or scroll using 0 or 1 and press the {{{{OK}}}} key.

Facsimile User Tools

• If you select a Quick Dial that is

programmed with a destination, "This key is in Use as a Quick Dial" is displayed, and you can proceed to step I. If you select the wrong Quick Dial, press the {{{{Cancel}}}} key, and then go back to step G.

• If you specify a Quick Dial that

is used as a Group or Program, "This key is in Use as a Group Dial" or "This key is in Use as a Program" is displayed, and you cannot program that Quick Dial. Select a Quick Dial that is not programmed.

Enter the name of the Auto Docu-

IIII

ment.

• If you make a mistake, press the

{{{{Clear/Stop}}}} key and try again.

• If you do not enter a name and

press the {{{{OK}}}} key, the name is not programmed.

Sending an Auto Document as an Attachment

To send an Auto Document as an attachment, perform the following procedure. (To send an Auto Document only, perform the following procedure from step B.)

Note

❒ Although you can specify scan set-

tings when sending an Auto Document, these settings will only apply to the document you send along with the Auto Document. The settings used when you scanned in and stored the Auto Document will apply to the Auto Document itself.

❒ If you send another document

with an Auto Document, the Auto Document is sent first.

Place your document and select

AAAA

any scan settings you require.

Press the Quick Dial where the

BBBB

Auto Document is registered.

Press the {{{{OK}}}} key.

JJJJ

Press the {{{{Start}}}} key.

KKKK

The document is stored in memory and registered as an Auto Document.

Press the {{{{User Tools}}}} key.

LLLL

The machine returns to standby display.

Specify the destination and press

CCCC

the {{{{OK}}}} key. Press the {{{{Start}}}} key.

DDDD

Changing an Auto Document

You can change an Auto Document registered in Quick Dial by deleting the Auto Document, and then registering a new Auto Document. See p.49 “Deleting an Auto Document” and p.49 “Editing an Auto Document Name”

Storing an Often Used Document (Auto Document)

Editing an Auto Document Name

To edit an Auto Document's name, perform the following procedure.

Press the {{{{User Tools}}}} key.

AAAA

Press 0000 or 1111 until “2. Fax Fea-

BBBB

tures “ is displayed.

Press the {{{{OK}}}} key.

CCCC

Confirm that "1. Program / Delete" is displayed.

Press the {{{{OK}}}} key.

DDDD

Press 0000 or 1111 until the “ 9. Prog.

EEEE

Auto Doc." is displayed.

Press the

HHHH

enter the Auto Document's name.

If you do not want to change the name, go to step I.

Press the {{{{OK}}}} key.

IIII

The name is changed.

If you want to change another Auto Document's name, repeat the above steps from step F.

Press the {{{{User Tools}}}} key.

JJJJ

The machine returns to standby display.

{{{{

Clear/Stop

}}}}

key, and then

Deleting an Auto Document

To delete an Auto Document, perform the following procedure.

Limitation

❒ You cannot delete an Auto Docu-

ment if a file containing that document is stored in memory.

Press the {{{{User Tools}}}} key.

AAAA

Press the {{{{OK}}}} key.

FFFF

Display the number of the Quick

GGGG

Dial whose name you want to edit.

Press the Quick Dial, or scroll using 0 or 1 and press the {{{{OK}}}} key.

Press 0000 or 1111 until “ 2. Fax Fea-

BBBB

tures“ is displayed.

Press the {{{{OK}}}} key.

CCCC

Confirm that "1. Program / Delete" is displayed.

Facsimile User Tools

Press the {{{{OK}}}} key.

DDDD

Press 0000 or 1111 until “ 10. Del. Auto

EEEE

Doc.“ is displayed.

Press the {{{{OK}}}} key.

FFFF

Display the number of the Quick

GGGG

Dial where the document you want to delete is registered.

Press the Quick Dial, or scroll using 0 or 1.

Press the {{{{OK}}}} key.

HHHH

Press 0000 or 1111 to select {{{{Yes (De-

IIII

lete)}}}}.

Press the {{{{OK}}}} key.

JJJJ

If you want to delete another Auto Document, repeat the above steps from step F.

Press the {{{{User Tools}}}} key.

KKKK

The machine returns to standby display.

User Function Keys

{{{{F1}}}}

You can program each of the User Function keys ( you use frequently. When you wish to use that function, instead of having to search through several menus to find it, just press the appropriate User Function key.

Important

❒ When registering and editing User Function keys, we recommend that you

print out a User Function List for reference. (See p.54 “Printing Reports/Lists”.)

Functions You Can Assign to User Function Keys

You can program each of the User Function keys with one of the following functions.

Function Name Function Contents

Reception Mode Use this mode to switch Reception

modes.

Print Journal Use when you want to print out a

Journal.

TX Result Report Use this to have a result report

printed after every transmission.

Fax H eader Print You can turn this function on or off.

Group Use when you want to specify a

group of destinations.

Tone Use when you want to enter a tone

signal.

Dial Option Use this function to attach various

information to a fax message.

Batch Trans. You can turn this function on or off.

Forwarding You can turn this function on or off.

Prog. Quick Dial Use when you want to register the

other party's number as a Quick Dial destination.

Monitor volume Use this to adjust the volume for

the monitor and buzzer.

Condition

{{{{F5}}}}

) with a function that

Reference

- See p.39 “Reception Modes”,

- See p.16 “Printing the Journal”

See p.30 “Communica-

tion Result Report (Switch 03, Bit 0)” and p.31 “Transmission Result Report (Immediate Transmission) (Switch 03, Bit 5)”

See p.5 “Fax Header Print”

- See p.37 “Using Groups”,

Basic Features

- See p.35 “Tone”,

Features

- See p.23 “SEP Code”, p.24 “SUB Code”

p.28 “Batch Transmission”

p.74 “Forwarding”

- See p.46 “Quick Dial”,

Basic Features

- See p.70 “Adjusting Vol- ume”,

Basic Features

Basic

Basic Features

• The "b" notation indicates that the User Function key lights when that func-

tion is selected ”On”.

To assign a function to a User Function key, perform the following procedure.

Facsimile User Tools

Making a User Function Key Assignment

Press the {{{{User Tools}}}} key.

AAAA

Press 0000 or 1111 until ” 2. Fax Fea-

BBBB

tures” is displayed.

Press the {{{{OK}}}} key.

CCCC

Confirm that “ 1. Program / Delete ” is displayed

Press the {{{{OK}}}} key.

IIII

If you want to register another User Function key, repeat the above steps from step F.

Press the {{{{User Tools}}}} key.

JJJJ

The machine returns to standby display.

Using a User Function Key

To use a User Function key ({{{{F1}}}} to {{{{F5}}}}), press the User Function key

that contains the desired registered function.

Press the {{{{OK}}}} key.

DDDD

Press 0000 or 1111 to scroll and display

EEEE

" 11. User Functions ".

Press the {{{{OK}}}} key.

FFFF

Press the User Function key ({{{{F1}}}}

GGGG

to {{{{F5}}}}) you want to assign.

Press 0000 or 1111 to display the func-

HHHH

tion name you want to assign.

The display for Group function is registered.

The display changes for each assigned function.

Deleting a User Function Key

To delete a User Function key, perform the following procedure.

Press the {{{{User Tools}}}} key.

AAAA

Press 0000 or 1111 until "2. Fax Fea-

BBBB

tures " is displayed.

Press the {{{{OK}}}} key.

CCCC

Confirm that " 1. Program / Delete

DDDD

" is displayed.

Press the {{{{OK}}}} key

EEEE

Press 0000 or 1111 until " 11. User

FFFF

Functions " is displayed.

Press the {{{{OK}}}} key

GGGG

Press the User Function key you

HHHH

want to delete.

Press 0000 or 1111 to display " None ".

IIII

User Function Keys

Press the {{{{OK}}}} key.

JJJJ

If you want to delete another User Function key, repeat the above steps from step G.

Press the {{{{User Tools}}}} key.

KKKK

The machine returns to standby display.

Facsimile User Tools

Printing Reports/Lists

This function allows you to print the following reports and lists manually. Select a report or list as needed.

• Journal See p.16 “Printing the Journal”.

• TX File List See p.13 “Printing a Stored Message (Print TX File)”.

• Quick Dial List See p.46 “Quick Dial”, Basic Fea- tures.

• Speed Dial List See p.52 “Speed Dial”, Basic Fea- tures.

• Group Dial List See p.57 “Groups”, Basic Features.

• All Lists You can print all Dial lists (Quick Dial List, Speed Dial List and Group Dial List).

• Quick Dial Label See p.46 “Quick Dial”, Basic Fea- tures.

• Program List See p.44 “Programs”.

• Auto Document Original See p.47 “Storing an Often Used Document (Auto Document)”

• User Function List See p.51 “User Function Keys”

Press the {{{{User Tools}}}} key.

AAAA

Press 0000 or 1111 until " 2. Reports /

DDDD

Lists " is displayed.

Press the {{{{OK}}}} key.

EEEE

Printing the Journal

A Confirm that " 1. Journal " is

displayed and press the {{{{OK}}}} key.

Note

❒ If you make a mistake, press

the {{{{Cancel}}}} key and try again.

Printing a TX File List

A Press 0000 or 1111 until " 2. TX File

List " is displayed.

B Press the {{{{OK}}}} key.

Note

❒ If you make a mistake, press

the {{{{Cancel}}}} key and try again.

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Press the {{{{OK}}}} key.

CCCC

Printing the Quick Dial List

A Press 0000 or 1111 until " 3. Dial List

" is displayed.

Printing Reports/Lists

B Press the {{{{OK}}}} key.

Confirm that " 1. Quick Dial List " is displayed.

C Press the {{{{OK}}}} key.

Note

❒ If you make a mistake, press

the {{{{Cancel}}}} key and try again.

Printing the Speed Dial List

A Press 0000 or 1111 until " 3. Dial List

" is displayed.

B Press the {{{{OK}}}} key C Press 0000 or 1111 until " 2. Speed

Dial List " is displayed.

C Press 0000 or 1111 until " 3. Group

Dial List " is displayed.

D Press the {{{{OK}}}} key

Note

❒ If you make a mistake, press

the {{{{Cancel}}}} key and try again.

Printing the All Lists

You can print all Dial Lists (Quick Dial List, Speed Dial List and Group Dial List) by the following operation.

A Press 0000 or 1111 until " 3. Dial List

" is displayed.

B Press the {{{{OK}}}} key. C Press 0000 or 1111 until “ 4. All Lists

” is displayed.

D Press the {{{{OK}}}} key

Note

❒ If you make a mistake, press

the {{{{Cancel}}}} key and try again.

Printing the Group Dial List

A Press 0000 or 1111 until " 3. Dial List

" is displayed.

B Press the {{{{OK}}}} key

D Press the {{{{OK}}}} key.

Note

❒ If you make a mistake, press

the {{{{Cancel}}}} key and try again.

Printing the Quick Dial Label

A Press 0000 or 1111 until " 4. Quick

Dial Label " is displayed.

B Press the {{{{OK}}}} key.

Facsimile User Tools

Note

❒ If you make a mistake, press

the {{{{Cancel}}}} key and try again.

Printing the Program List

A Press 0000 or 1111 until “ 5. Program

List“ is displayed.

B Press the {{{{OK}}}} key.

Note

❒ If you make a mistake, press

the {{{{Cancel}}}} key and tray again.

Printing the Auto Document

B Press the {{{{OK}}}} key.

Note

❒ If you make a mistake, press

the {{{{Cancel}}}} key and try again.

Press the {{{{Start}}}} key.

FFFF

Press the {{{{User Tools}}}} key.

GGGG

The machine returns to the standby display.

Original

A Press 0000 or 1111 until “ 6. Auto

Doc. Orig.“ is displayed.

B Press the {{{{OK}}}} key.

Note

❒ If you make a mistake, press

the {{{{Cancel}}}} key and tray again.

C Scroll 0000 or 1111, or press the

Quick Dial key that contains the Auto Document Original you want to print.

D Press the {{{{OK}}}} key.

Printing the User Function List

A Press 0000 or 1111 until " 7. U Func-

tion List " is displayed.

Adjusting the Display Contrast

Use this function to adjust the brightness of the display.

Press the {{{{User Tools}}}} key.

AAAA

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Press the {{{{OK}}}} key.

CCCC

Press 0000 or 1111 until " 3. Setup " is

DDDD

displayed.

Adjusting the Display Contrast

Press the {{{{OK}}}} key.

EEEE

Press 0000 or 1111 until " 2. Display

FFFF

Contrast " is displayed.

Press the {{{{OK}}}} key.

GGGG

Press 0000 or 1111 to adjust the bright-

HHHH

ness of the display.

Press the {{{{OK}}}} key.

IIII

Press the {{{{User Tools}}}} key to re-

JJJJ

turn to the standby display.

Facsimile User Tools

Setting the Date and Time

Use this function to set your machine's internal clock to the current time and date.

If the current date and time are wrong, use this procedure to correct them.

Note

❒ If you make a mistake when enter-

ing numbers, press the {{{{Clear/Stop}}}} key and try again.

❒ The machine automatically sets the

internal clock one hour ahead when daylight saving time begins, and one hour back when it ends.

Press the {{{{User Tools}}}} key.

AAAA

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Use the number keys to enter the

HHHH

year.

Press the {{{{OK}}}} key

IIII

Press 0000 or 1111 to select the correct

JJJJ

month.

Press the {{{{OK}}}} key.

KKKK

Use the number keys to enter the

LLLL

correct number for the date (1 to 31).

Press the {{{{OK}}}} key.

MMMM

Press 0000 or 1111 to select “AM” or

NNNN

“PM”.

Press the {{{{OK}}}} key.

CCCC

Press 0000 or 1111 until " 3. Setup " is

DDDD

displayed.

Press the {{{{OK}}}} key.

EEEE

Press 0000 or 1111 until " 3. Date/Time

FFFF

" is displayed.

Press the {{{{OK}}}} key.

GGGG

Press the {{{{OK}}}} key.

OOOO

Use the number keys to enter the

PPPP

correct time.

Enter the current hour setting (1 to

12), and then use the number keys to enter a 2-digit number for the current minute setting (00 to 59)

Press the {{{{OK}}}} key.

QQQQ

Press the {{{{User Tools}}}} key to re-

RRRR

turn to standby display.

Setting the Auto Ring Time

In Auto Select mode, the machine rings a number of times to give you the chance to pick up the handset before taking the call automatically. You can change the number of rings with the Auto Ring Time.

Press the {{{{User Tools}}}} key.

AAAA

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Press the {{{{OK}}}} key.

CCCC

Press 0000 or 1111 until " 3. Setup " is

DDDD

displayed.

Press the {{{{OK}}}} key.

EEEE

Enter the new number using the

HHHH

number keys.

Note

❒ If you make a mistake, press the

{{{{Clear/Stop}}}} key and try again.

Press the {{{{OK}}}} key.

IIII

Press the {{{{User Tools}}}} key to re-

JJJJ

turn to the standby display.

Press

FFFF

is displayed.

Press the {{{{OK}}}} key.

GGGG

0000

1111

until "5.No.of Rings"

Facsimile User Tools

Changing the Paper Size Setting

When you change a paper size on the main paper tray, optional paper tray unit, or the bypass tray, you need to change the paper size setting.

This section explains how to change the size of paper set in the main paper tray, the optional paper tray unit, or the bypass tray.

Note

❒ If you do not use standard size pa-

per for the bypass tray, you should enter vertical and horizontal dimensions. The sizes that you can enter are as follows:

Metric version •

Inch version • Vertical: 3.5" – 8.5"

Press the {{{{User Tools}}}} key.

AAAA

Press 0000 or 1111 until “ 2. Fax Fea-

BBBB

tures “ is displayed.

Vertical: 90 – 216mm

• Horizontal:

140 – 356 mm

Horizontal: 5.5" – 14"

•

Press 0000 or 1111 until "7. Tray Paper

FFFF

Size" is displayed.

Press the {{{{OK}}}} key.

GGGG

Press 0000 or 1111 to display the tray

HHHH

whose paper size you want to change.

If the optional tray unit or bypass tray are not installed, they are not displayed. Proceed to step J.

Press the {{{{OK}}}} key.

IIII

If you choose bypass tray on step H, press 0 or 1 to choose “ Stan- dard Size “ or “ Custom Size “, and then press the {{{{OK}}}} key.

Press 0000 or 1111 to display the paper

JJJJ

size you want to set.

Press the {{{{OK}}}} key.

CCCC

Press 0000 or 1111 until "3. Setup" is

DDDD

displayed.

Press the {{{{OK}}}} key.

EEEE

If you choose “ Custom Size “ on step I, enter the horizontal size with the number keys and press the {{{{OK}}}} key. Then enter the vertical size with the number keys.

Press the {{{{OK}}}} key.

KKKK

If you want to change the paper size for another tray, repeat the above steps from step H.

Press the {{{{User Tools}}}} key.

LLLL

The machine returns to standby display.

Changing the Paper Type for Bypass Tray

You can print the original to OHP transparencies and thick paper using the bypass tray. When you set these kinds of paper on the bypass tray, you need to set the paper type.

Perform the following procedure to set the paper type for bypass tray.

Press the {{{{User Tools}}}} key.

AAAA

Press 0000 or 1111 until “ 2. Fax Fea-

BBBB

tures“ is displayed.

Press the {{{{OK}}}} key.

CCCC

Press 0000 or 1111 until "3. Setup" is

DDDD

displayed.

Press the {{{{OK}}}} key.

IIII

Press the {{{{User Tools}}}} key.

JJJJ

The machine returns to standby display.

Press the {{{{OK}}}} key.

EEEE

Press 0000 or 1111 until “8. Bypass Pa-

FFFF

per Type“ is displayed.

Press the {{{{OK}}}} key.

GGGG

Choose the paper type using 0000 or

HHHH

1111 .

Facsimile User Tools

Setting the Fax Reset Timer

This machine automatically returns to the standby display if you do not use the machine for a certain period of time. You can select this period.

You can select 30 seconds, one minute, three minutes, or five minutes for the period.

Press the {{{{User Tools}}}} key.

AAAA

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Press the {{{{OK}}}} key.

IIII

Press the {{{{User Tools}}}} key to re-

JJJJ

turn to the standby display.

Press the {{{{OK}}}} key.

CCCC

Press 0000 or 1111 until " 3. Setup " is

DDDD

displayed.

Press the {{{{OK}}}} key.

EEEE

Press 0000 or 1111 until "9. Fax Reset

FFFF

Timer" is displayed.

Press the {{{{OK}}}} key.

GGGG

Press 0000 or 1111 to select a period of

HHHH

time.

On Hook Timeout

This machine automatically cancels the On Hook Dial mode if you do not dial a number from the number keys for a certain period of time after pressing the {{{{On Hook Dial}}}} key. You can select this period.

You can select one minute, three minutes, five minutes, ten minutes for the period.

Press the {{{{User Tools}}}} key.

AAAA

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Press the {{{{OK}}}} key.

CCCC

Press 0000 or 1111 until " 3. Setup " is

DDDD

displayed.

Press 0000 or 1111 to select a period of

HHHH

time.

Press the {{{{OK}}}} key.

IIII

Press the {{{{User Tools}}}} key to re-

JJJJ

turn to standby display.

Press the {{{{OK}}}} key.

EEEE

Press 0000 or 1111 until "10. On Hook

FFFF

Timeout" is displayed.

Press the {{{{OK}}}} key.

GGGG

Facsimile User Tools

Selecting the Display Language

If you would rather use another language for messages and a display, follow the procedure below.

Note

❒ Make sure that your machine is in

standby display before following this procedure. If the standby display is not shown when you start, the display may become temporarily jumbled up.

Press the {{{{User Tools}}}} key.

AAAA

Press 0000 or 1111 until " 4. Language "

BBBB

is displayed.

Press the {{{{OK}}}} key.

CCCC

Press 0000 or 1111 to display the lan-

DDDD

guage you want to select.

Press the {{{{OK}}}} key.

EEEE

Press the {{{{User Tools}}}} key.

FFFF

The machine returns to standby display.

7. Key Operator Settings

Function List

Here is a list of the functions that are available for setting. Please refer to the reference page numbers for more information.

Display (Specs.)

1. ADF Counter Reset

2. Authorized RXAllows you to limit receiving of fax mes-

3. Memory Lock

4. Specified Tray

5. Forwarding Allow s you to automatically forward fax

6. Energy Save Timer

7. User Parameters

8. Personal Code

9. ID Code Allows you to register IDs required for

10. Line Type Allows you to match the fax machine to

11. Select Line Allows you to select an internal G3 com-

Description Reference

Allows you to clear the counter after replacing the ADF Maintenance Kit.

sages to specified senders that your register on your fax machine. All fax messages other than specified senders are not received, thus preventing you from receiving junk fax messages.

Allows you to have messages from specified senders stored in memory and not printed as soon as they are received. To print the fax messages, you must enter an ID.

Allows you to have messages from specified senders printed from a different tray. This item is available only after the optional Second Paper Cassette has been installed.

messages to the fax machines of specified senders.

Allows you to have the fax switch off and on at specified times to save energy.

Allows you to customize various default settings as required.

Allows you to set up personal codes for using the Restricted Access. Before using the fax machine, users must enter the Personal Code. This allows you to limit transmission to specified senders.

various types of transmissions.

the type of line you use: a tone line or a pulse line.

munication line or external telephone line for your fax machine.

p.67 “Resetting the ADF Counter”

p.67 “Authorized Reception”

p.70 “Memory Lock”

p.72 “Specified Tray”

p.74 “Forwarding”

p.80 “Energy Save Timer”

p.83 “User Parameters”

p.89 “Personal Codes”

p.91 “ID Code”

p.93 “Line Type”

p.93 “Select Line”

Key Operator Settings

Display (Specs.)

12. PSTN Access No.

13. Mem. File Trans.

14. Margin Adjust

15. RDS On/Off

Description Reference

Allows you to specify the code used to access an outside line when dialing.

Allows you to send all messages stored in memory to another fax machine and print them out there, for example, when your fax machine runs out of toner.

Allows you to adjust paper settings when you receive fax messages that are blank or partially missing.

Allows you to switch on RDS (Remote Diagnostic System) so a service representative can test your fax machine remotely from a service station, diagnose the problem, and can change your machine settings to correct the problem.

p.94 “PSTN Access Number”

p.95 “Memory File Transfer”

p.95 “Margin Adjust”

p.97 “RDS (Remote Diagnostic System)”

Copy this table and use it as a quick reference.

Using Key Operator Settings

This chapter explains about functions the key operator handles.

Resetting the ADF Counter

You need to replace the ADF Maintenance Kit when you are prompted to do so by “Change ADF Maintenance Kit” message is displayed.

If you replace the ADF Maintenance Kit when this message is displayed, you do not need to reset the counter. However, if you replace the ADF Maintenance Kit when this message is not displayed, you must follow the procedure below to reset the counter.

Reference

See p.111 “Replacing the ADF Maintenance Kit”.

Press the {{{{User Tools}}}} key.

AAAA

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.

FFFF

Press the {{{{OK}}}} key.

GGGG

Confirm that "1. ADF Counter Re-

HHHH

set " is displayed.

Press the {{{{OK}}}} key.

IIII

Press 0000 or 1111 to select "Reset".

JJJJ

Press the {{{{OK}}}} key.

KKKK

The counters are cleared.

Press the {{{{User Tools}}}} key.

LLLL

The machine returns to standby display.

Authorized Reception

Press the {{{{OK}}}} key.

CCCC

Press 0000 or 1111 until " 4. Key Op.

DDDD

Tools " is displayed.

Press the {{{{OK}}}} key.

EEEE

You can block junk fax messages and save paper by limiting the fax messages that your fax machine receives to a list of specified senders. If you receive a fax message from someone who is not a specified sender, the line is disconnected immediately as soon as you receive the call.

• To use this function you must switch Authorized Reception on after you register the specified senders.

Key Operator Settings

• You can select to receive fax messages only from Specified senders, or you can select to receive all messages from senders other than from specified senders. See p.83 “User Parameters” (switch 08, bits 3 and 2).

• In order for this feature to operate correctly, at least one specified sender must be registered.

Press the {{{{User Tools}}}} key.

AAAA

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Press the {{{{OK}}}} key.

CCCC

Press 0000 or 1111 until " 4. Key Op.

DDDD

Tools " is displayed.

Press the {{{{OK}}}} key.

EEEE

Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.

FFFF

Press the {{{{OK}}}} key.

IIII

Follow the procedures below to

JJJJ

switch Authorized Reception On/Off, register a Specified Sender, or print a list of Specified Senders.

Switching Authorized Reception On/Off

A Press the {{{{OK}}}} key.

B Press 0000 or 1111 to select "On" or

"Off".

C Press the {{{{OK}}}} key.

Note

❒

If no specified senders are registered “On”, you will be prompted to register a specified sender. Press the {{{{OK}}}} key and follow the procedure (steps C to F) for "Registering a Specified Sender for Authorized Reception" below.

when you select

Press the {{{{OK}}}} key.

GGGG

Press 0000 or 1111 until "2. Authorized

HHHH

RX" is displayed.

Using Key Operator Settings

Registering a Specified Sender for Authorized Reception

Follow this procedure to register specified senders for Authorized Reception. Registration uses the other party's Own Name (for display) or fax number. If the other party is using a fax machine of the same manufacturer, then registration uses the Own Name of the other party registered on their fax machine. If the other fax machine is of a different manufacturer, then registration uses the other party's fax number.

Limitation

❒ Destinations that you select as

specified senders must have their names and fax numbers registered on your fax machine.

Note

❒ You can register up to a total of

30 specified senders for Authorized Reception, Memory Lock, Specified Tray, and Memory File Transfer.

❒ A specified sender name can be

up to 20 characters long.

❒ You can confirm the names and

fax numbers of Specified Senders by name in the printed Journal.

❒ You can also confirm Specified

Senders by printing a Specified Sender list.

❒ In order to change a Specified

Sender entry, you must first delete the entry, and then re-enter it.

A Press 0000 or 1111 until "2. Program

Sender" is displayed.

B Press the {{{{OK}}}} key. C Enter the name for the speci-

fied sender.

Enter the other party's name or fax number.

Reference

For details about how to enter names, see p.67 “Entering Characters”, Basic Features.

D Press the {{{{OK}}}} key. E If you want to specify a wild-

card, press the 0000 or 1111 key to select "Yes", or select "No".

Reference

See p.68 “Wild Cards”, Basic Features.

F Press the {{{{OK}}}} key.

The specified sender is registered.

If you want to register another specified sender, repeat from step B.

Deleting a Specified Sender for Authorized Reception

Follow this procedure to delete a Specified Sender.

A Press 0000 or 1111 to select "3. De-

lete Sender".

B Press the {{{{OK}}}} key.

Key Operator Settings

C Press the 0000 or 1111 key to select

the name of the Specified Sender that you want to delete.

D Press the {{{{OK}}}} key.

The Specified Sender is deleted.

If you want to delete more Specified Senders, repeat the above steps from step B.

Printing a List of Specified Senders for Authorized Reception

Follow this procedure to print a list so you can confirm the currently registered specified senders.

A Press 0000 or 1111 to display " 4.

Print Sender List ".

B Press the {{{{OK}}}} key. C Press the {{{{Start}}}} key. The list

prints.

Note

❒ All the Specified Senders reg-

istered for Authorized Reception, Memory Lock, Specified Tray, and Memory File Transfer are printed in the same list.

Memory Lock

This is a security function to prevent unauthorized individuals from reading printed fax messages. When Memory Lock is switched on, all received messages are stored in memory and are not automatically printed. To print the messages, you have to enter the Memory Lock ID.

Limitation

❒ Memory Lock cannot be selected

until you have registered the Memory Lock ID.

❒ To use this function you must

switch Memory Lock on after you register the Memory Lock ID.

Note

❒ Before you can use this function,

you must register the Memory Lock ID. See p.91 “ID Code”

❒ You can select to lock only messag-

es from specified senders, or you can select to lock messages from senders other than from specified senders. See p.83 “User Parameters” (switch 09, bits 1 and 0).

Press the {{{{User Tools}}}} key.

AAAA

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Press the {{{{User Tools}}}} key.

KKKK

The fax machine returns to standby display.

Press the {{{{OK}}}} key.

CCCC

Press 0000 or 1111 until " 4. Key Op.

DDDD

Tools " is displayed.

Press the {{{{OK}}}} key.

EEEE

Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.

FFFF

Press the {{{{OK}}}} key.

GGGG

Press 0000 or 1111 until " 3. Memory

HHHH

Lock " is displayed.

Press the {{{{OK}}}} key.

IIII

Follow the procedures below to

JJJJ

switch Memory Lock On/Off, register a Specified Sender, delete a Specified Sender, or print a list of Specified Senders.

Using Key Operator Settings

Registering a Specified Sender for Memory Lock

You can register Specified Senders for this function.

A Press 0000 or 1111 to display " 2.

Program Sender ".

B Press the {{{{OK}}}} key. C Enter “Own Name” or “Own

Fax Number” for the Specified Sender.

Enter the other party's “Own Name” or “Own Fax Number”

D Press the {{{{OK}}}} key.

Switching Memory Lock On/Off

A Press the {{{{OK}}}} key.

B Press 0000 or 1111 to "On" to switch

this function on, or select "Off" to switch this function off.

C Press the {{{{OK}}}} key.

E If you want to specify a wild

card, press 0000 or 1111 key to select "Yes".

F Press the {{{{OK}}}} key.

The Specified Sender is registered.

If you want to register another Specified Sender, repeat from step B.

Key Operator Settings

Deleting a Specified Sender for Memory Lock

You can delete Specified Senders for this function.

A Press 0000 or 1111 to select " 3. De-

lete Sender ".

B Press the {{{{OK}}}} key. C Press 0000 or 1111 to select the

name of the Specified Sender that you want to delete.

D Press the {{{{OK}}}} key.

The Specified Sender is deleted.

If you want to delete more Spec-

ified Senders, repeat from step B.

Printing a List of Specified Senders for Memory Lock

You can print a list of Specified Senders for Memory Lock.

A Press 0000 or 1111 to display " 4.

Print Sender List ".

B Press the {{{{OK}}}} key. C Press the {{{{Start}}}} key. The list

prints.

Specified Tray

Use this function to have messages from specified senders printed on different paper. For example, imagine green paper placed in the main paper tray, and white paper placed in the optional paper tray unit. By choosing to have fax messages from specified senders printed on green paper and all others printed on white paper, you can distinguish between them at a glance.

Limitation

❒ This item is available only after the

optional paper tray unit has been installed.

Note

❒

To use this function you must switch Specified Tray on after you register the specified senders.

❒ You can select to print fax messag-

es from specified senders on the paper loaded in the main paper tray or you can select to print fax message from non-specified senders on the paper loaded in the main paper tray. See p.83 “User Parameters” (switch 08, bits 5 and 4).

❒ Make sure that you place the same

size paper in the main paper tray and the optional Second Tray. If you do not place the same size paper for both paper supplies, the received messages will be stored in memory.

Press the {{{{User Tools}}}} key.

AAAA

Press the {{{{User Tools}}}} key to re-

KKKK

turn to the standby display.

Using Key Operator Settings

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Press the {{{{OK}}}} key.

CCCC

Press 0000 or 1111 until " 4. Key Op.

DDDD

Tools " is displayed.

Press the {{{{OK}}}} key.

EEEE

Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.

FFFF

Press the {{{{OK}}}} key.

GGGG

Press 0000 or 1111 until " 4. Specified

HHHH

Tray " is displayed.

B Press 0000 or 1111 to select "On" to

switch this feature on, or select "Off" to switch this feature off.

C Press the {{{{OK}}}} key.

Registering a Specified Sender for Specified Tray

You can register Specified Senders for this function.

A Press 0000 or 1111 until "2. Program

Sender" is displayed.

B Press the {{{{OK}}}} key. C Enter the name for the speci-

fied sender.

Enter the other party's name or fax number.

Press the {{{{OK}}}} key.

IIII

Follow the procedures below to

JJJJ

switch Specified Cassette On/Off, register a Specified Sender, delete a Specified Sender, or print a list of Specified Senders.

Switching Specified Tray On/Off

A Press the {{{{OK}}}} key.

Reference

For details about how to enter names, see p.67 “Entering Characters”, Basic Features.

D Press the {{{{OK}}}} key. E If you want to specify a wild-

card, press the 0000 or 1111 key to select "Yes", or select "No".

Reference

See p.68 “Wild Cards”, Basic Features.

Key Operator Settings

F Press the {{{{OK}}}} key.

The specified sender is registered.

If you want to register another specified sender, repeat from step B.

Deleting a Specified Sender for

KKKK

Specified Tray

You can delete Specified Senders for this function.

A Press 0000 or 1111 to select "3. De-

lete Sender".

B Press the {{{{OK}}}} key. C Press the 0000 or 1111 key to select

the name of the Specified Sender that you want to delete.

D Press the {{{{OK}}}} key.

The Specified Sender is deleted.

If you want to delete more Specified Senders, repeat the above steps from step B.

Forwarding

Use this function to print fax specified from Specified Senders on your own machine and then forward the messages to other fax machines. This is useful, for example, if you are visiting another office and would like copies of your messages from the head office forwarded to you so you can read them.

In this section, the machines that messages are forwarded to are referred to as Forwarding Stations. The locations from which you would like messages forwarded from are referred to as Specified Senders.

You can register:

• 30 Forwarding Stations

• 30 Specified Senders (maximum 10

Printing a List of Specified Senders for Specified Tray

You can print a list of Specified Senders for Specified Tray.

A Press 0000 or 1111 to display "4.

Print Sender List".

• Wild Cards

❒ We recommend that you print the

Note

❒ All the Specified Senders reg-

istered for Authorized Reception, Memory Lock, Specified Tray, and Memory File Transfer are printed in the same list.

Press the {{{{User Tools}}}} key.

The fax machine returns to standby.

per Forwarding Station, up to 20 characters each)

Important

Forwarding/Sender list and keep it when you register or change a receiver or sender.

B Press the {{{{OK}}}} key. C Press the {{{{Start}}}} key. The list

prints.

Limitation

❒ The Forwarding function does not

forward messages received with Polling Reception mode.

Using Key Operator Settings

❒ You cannot register a sender who

does not have an Own Name or Own Fax Number.

Note

❒ You can register up to 30 senders

for the Forwarding function. You sometimes cannot register 30 senders depending on the number of senders registered with other functions.

❒ To register a sender, use an Own

Name or Own Fax Number.

❒ You can find out the Own Name or

Own Fax Number of a sender by looking in the destination name column of the Journal.

----Forwarding Mark

You can print a forwarding mark on forwarded messages. See p.83 “User Parameters” (Switch02, Bit0).

Switching Forwarding On/Off

Press the {{{{User Tools}}}} key.

AAAA

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Press the {{{{OK}}}} key.

CCCC

Press 0000 or 1111 until " 4. Key Op.

DDDD

Tools " is displayed.

Press the {{{{OK}}}} key.

EEEE

Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.

FFFF

GFMTEN0J

Press the {{{{OK}}}} key.

GGGG

Press 0000 or 1111 until " 5. Forward-

HHHH

ing " is displayed.

Press the {{{{OK}}}} key.

IIII

Confirm that ” 1. On/Off ” is displayed.

Press the {{{{OK}}}} key.

JJJJ

Key Operator Settings

Press 0000 or 1111 to “On” to switch

KKKK

this function on, or select “Off” to switch this function off.

Press the {{{{OK}}}} key.

LLLL

Note

❒ If you select “On” and no for-

warding station is registered, “Press OK to Program Forwarding Station” is displayed. Press the {{{{OK}}}} key, and then register a forwarding station by following steps L to R on p.76 “Regis- tering Forwarding Stations”.

Press the {{{{User Tools}}}} key to re-

MMMM

turn to the standby display.

Registering Forwarding Stations

You can register a Forwarding Station as follows.

Press the {{{{User Tools}}}} key.

AAAA

Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.

FFFF

Press the {{{{OK}}}} key.

GGGG

Press 0000 or 1111 until " 5. Forward-

HHHH

ing " is displayed.

Press the {{{{OK}}}} key.

IIII

Press 0000 or 1111 until " 2. Prog. Sta-

JJJJ

tion " is displayed.

Press the {{{{OK}}}} key.

KKKK

Press 0000 or 1111 to display the num-

LLLL

ber of the forwarding station you want to register.

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Press the {{{{OK}}}} key.

CCCC

Press 0000 or 1111 until " 4. Key Op.

DDDD

Tools ” is displayed.

Press the {{{{OK}}}} key.

EEEE

If a forwarding station is already registered, the fax number for that station is displayed.

Press the {{{{OK}}}} key.

MMMM

Enter the other party's fax number

NNNN

with the number keys.

Press the {{{{OK}}}} key.

OOOO

The Forwarding Station's fax number is registered.

Press the {{{{OK}}}} key.

PPPP

Enter the other party's name.

QQQQ

Press the {{{{OK}}}} key.

RRRR

If you want to register the Speci-

SSSS

fied Sender as a Wildcard, press 0000 or 1111 to select " Yes ".

Press the {{{{OK}}}} key.

TTTT

To register another Specified Sender, repeat the above steps from step P.

To register a different Forwarding Station, press the {{{{Cancel}}}} key and repeat the above steps from step K.

Note

❒

Names for Specified Senders can be up to 24 characters long.

❒ You can confirm the names and

fax numbers of Specified Senders on the Journal.

❒

You can confirm registered Spec-

Senders using the Speci-

ified fied Sender list.

Using Key Operator Settings

Editing a Forwarding Station

To edit a Forwarding Station that is already registered, perform the following procedure.

Press the {{{{User Tools}}}} key.

AAAA

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Press the {{{{OK}}}} key.

CCCC

Press 0000 or 1111 until " 4. Key Op.

DDDD

Tools " is displayed.

Press the {{{{OK}}}} key.

EEEE

Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.

FFFF

Press the {{{{OK}}}} key.

GGGG

Press 0000 or 1111 until " 5. Forward-

HHHH

ing ” is displayed.

Press the {{{{User Tools}}}} key to re-

UUUU

turn to the standby display.

Press the {{{{OK}}}} key.

IIII

Press 0000 or 1111 until " 2. Prog. Sta-

JJJJ

tion " is displayed.

Key Operator Settings

Press the {{{{OK}}}} key.

KKKK

Press 0000 or 1111 to display the fax

LLLL

number of the Forwarding Station you want to edit.

Press the {{{{OK}}}} key.

MMMM

Press the

NNNN

enter the Forwarding Station's correct fax number.

Press the {{{{OK}}}} key.

OOOO

The fax number is registered.

If you want to edit another Forwarding Station, press the {{{{Cancel}}}} key and repeat the above steps

from step K.

Press the {{{{User Tools}}}} key to re-

PPPP

turn to the standby display.

{{{{

Clear/Stop

}}}}

key, and then

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Press the {{{{OK}}}} key.

CCCC

Press 0000 or 1111 until " 4. Key Op.

DDDD

Tools “ is displayed.

Press the {{{{OK}}}} key.

EEEE

Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.

FFFF

Press the {{{{OK}}}} key.

GGGG

Press 0000 or 1111 until " 5. Forward-

HHHH

ing " is displayed.

Editing a Specified Sender

To edit a Specified Sender, delete the Specified Sender you want to edit (See p.79 “Deleting a Specified Sender”), and then register it as a new Specified Sender. (See p.76 “Register- ing Forwarding Stations”).

Deleting a Forwarding Station

To delete a Forwarding Station, perform the following procedure.

Press the {{{{User Tools}}}} key.

AAAA

Press the {{{{OK}}}} key.

IIII

Press 0000 or 1111 until " 3. Delete Sta-

JJJJ

tion " is displayed.

Press the {{{{OK}}}} key.

KKKK

Press 0000 or 1111 to display the fax

LLLL

number of the Forwarding Station you want to delete.

Using Key Operator Settings

Press the {{{{OK}}}} key.

MMMM

The Forwarding Station is deleted.

If you want to delete another Forwarding Station, repeat the procedure from step K.

Press the {{{{User Tools}}}} key to re-

NNNN

turn to the standby display.

Deleting a Specified Sender

To delete a Specified Sender, perform the following procedure.

Press the {{{{User Tools}}}} key.

AAAA

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Press the {{{{OK}}}} key.

CCCC

Press the {{{{OK}}}} key.

IIII

Press 0000 or 1111 until " 2. Prog. Sta-

JJJJ

tion " is displayed.

Press the {{{{OK}}}} key.

KKKK

Press 0000 or 1111 to display the fax

LLLL

number of the Forwarding Station that contains the Specified Sender you want to delete.

Press the {{{{OK}}}} key.

MMMM

Press the {{{{OK}}}} key.

NNNN

Press 0000 or 1111 until " 2. Delete

OOOO

Sender " is displayed.

Press 0000 or 1111 until " 4. Key Op.

DDDD

Tools " is displayed.

Press the {{{{OK}}}} key.

EEEE

Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.

FFFF

Press the {{{{OK}}}} key.

GGGG

Press 0000 or 1111 until " 5. Forward-

HHHH

ing " is displayed.

Press the {{{{OK}}}} key.

PPPP

Use 0000 or 1111 to display the Speci-

QQQQ

fied Sender you want to delete.

Press the {{{{OK}}}} key.

RRRR

The Specified Sender is deleted.

If you want to delete another Specified Sender, repeat the above steps from step P.

Press the {{{{User Tools}}}} key to re-

SSSS

turn to the standby display.

Key Operator Settings

Press 0000 or 1111 until " 4. Print Send-

Printing the Specified Sender list

You can check which Specified Senders are registered for a Forwarding Address.

Follow the steps below to print this list.

Press the {{{{User Tools}}}} key.

AAAA

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Press the {{{{OK}}}} key.

CCCC

Press 0000 or 1111 until " 4. Key Op.

DDDD

Tools " is displayed.

Press the {{{{OK}}}} key.

EEEE

Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.

FFFF

Press the {{{{OK}}}} key.

GGGG

Press 0000 or 1111 until " 5. Forward-

HHHH

ing " is displayed.

JJJJ

er List " is displayed.

Press the {{{{OK}}}} key.

KKKK

Press the {{{{Start}}}} key.

LLLL

The list is printed.

Press the {{{{User Tools}}}} key to re-

MMMM

turn to the standby display.

Energy Save Timer

Use this function to have the fax machine turn its heater on and off automatically at specified times. For example, by having the heater turned off during the evening, on weekends, and during long holidays, you can reduce power costs.

Note

❒ You can set the timer switch on

and off twice daily over a 1-week period.

❒ When the heater is off, incoming

faxes are received in memory with Substitute Reception and printed when the heater is switched on.

To use this function you must switch

❒

Energy Save Timer on after you specify times for the fax machine to automatically switch on and off. By default, Energy Save Timer is switched off.

Press the {{{{OK}}}} key.

IIII

Press the {{{{User Tools}}}} key.

AAAA

Using Key Operator Settings

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Press the {{{{OK}}}} key.

CCCC

Press 0000 or 1111 until " 4. Key Op.

DDDD

Tools " is displayed.

Press the {{{{OK}}}} key.

EEEE

Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.

FFFF

Press the {{{{OK}}}} key.

GGGG

Press 0000 or 1111 until " 6. Energy

HHHH

Save Timer " is displayed.

B Press 0000 or 1111 to select "On" to

switch this feature on, or select "Off" to switch this feature off.

C Press the {{{{OK}}}} key.

Programming the Energy Save Timer

A Press the 0000 or 1111 key to select

"2. Date/Time Set".

B Press the {{{{OK}}}} key. C Press 0000 or 1111 to select the day

of the week.

D Press the {{{{OK}}}} key. E Press 0000 or 1111 to select “AM” or

“PM”.

Press the {{{{OK}}}} key.

IIII

Perform the settings below to

JJJJ

switch the timer On/Off, and program the timers.

Switching the Energy Save Timer On/Off

A Press the {{{{OK}}}} key.

F Press the {{{{OK}}}} key. G Use the number keys to enter

the first time for the first On/Off switching.

Enter the time in the 24-hour (1~12) and the minute setting (00~59).

Note

❒ If you make a mistake, press

the {{{{Clear/Stop}}}} key and enter the number again.

H Press the {{{{OK}}}} key.

Key Operator Settings

I Use the 0000 or 1111" key to select

"On" or "Off".

J Press the {{{{OK}}}} key. K Now, repeat steps EEEE to JJJJ to

program the time for the second switching.

If you register only one setting, repeat the procedure with the same settings.

L If you want to set switches for

another day of the week, repeat from step CCCC.

Press the {{{{User Tools}}}} key.

KKKK

The fax machine returns to standby display.

Note

❒ When the heater is powered off,

the display is blank. When the fax machine heater is switched off with the Energy Save Timer, you can restore the fax machine to normal operation temporarily by pressing the {{{{Energy Sav- er/Clear Modes}}}} key so fax messages in the memory can print. If the fax machine remains idle for more than 5 minutes, the fax machine will once again switch off the heater automatically.

Using Key Operator Settings

User Parameters

The User Parameters allows you to customize various settings to match your needs.

To change the function settings, set the user parameter switches.

Preparation

Access to some User Parameter Settings requires installation of optional equipment or that other settings be made beforehand.

❖❖❖❖ Switches and Bits

User Parameters are divided into switches and each switch is divided into eight bits. The right most bit is bit 0 and the left most is bit 7.

Bit Number

Bit Value

The User Parameter switches are outlined below.

Switch Bit Item 1 0

00 5,4 5, 4: Default resolution when you send a message.

76543210

↓↓↓↓ ↓↓↓ ↓

01000000

RESOLUTION

00: Standard

01: Detail

10: Fine

11: Auto

6 Default setting for trans-

mission.

TRANSMISSION MODE

7 Home position for the

Original Type.

HALFTONE

01 7 Return the machine to the

default settings after each communication (

turn to default after transmission

)

Immediate Memory

Photo Text

On Off

Re-

Key Operator Settings

Switch Bit Item 1 0

02 0 Default setting for printing

03 0 Automatic printing of the

04 0 Print the Confidential File

the Forwarding Mark.

FORWARDING MARK

1 Default setting for the Cen-

ter Mark.

CENTER MARK

2 Default setting for printing

the Reception Time.

RECEPTION TIME

3 Print Sender Information

(TSI Print)

4 Default setting for the

Checkered Mark.

CHECKERED MARK

Communication Result Report (Memory TX)

2 Automatic printing of the

File Reserve Report (Memory TX)

3 Automatic printing of the

File Reserve Report (Polling RX)

4 Automatic printing of the

Communication Result Report (Polling RX)

5 Automatic printing of the

Transmission Result Report (Immediate TX)

7 Automatic printing of the

Journal

Reports.

7 Include a portion of the im-

age on the Communication Result Report, File Reserve Report, Communication Failure Report.

On Off

Using Key Operator Settings

Switch Bit Item 1 0

05 0 Store incoming faxes when

machine is out of supplies.

On Off

SUBSTITUTE RECEPTION

1 Default setting for Substi-

tute Reception.

CONDITIONS OF MEMORY RECEPTION

4 Restricts fax machine us-

age to specific users.

RESTRICTED ACCESS

6 Default setting for the En-

ergy Saving function

ENERGY SAVER

06 0 Default se tting for a header

with each page.

HEADER PRINT

2 Default setting for Closed

Network Transmission-

FAX

Reject (If no name or fax number is received)

On Off

Fax Standby (Heater half-

cool)

On Off

Accept (Free)

Energy Saving

Standby (Heater

Off)

CLOSED NETWORK TRANSMISSION

4 Default setting for Batch

Transmission.

TRANSMISSION

07 2 Parallel Memory Trans-

mission

4 Assign the Tone key as the

{{{{pppp}}}} key on the operation

TONE SWITCH BY

panel.

ASTERISK KEY

On Off

BATCH

On Off

Key Operator Settings

Switch Bit Item 1 0

08 3,2 Authorized Reception 00: Off

01: Received messages only from senders whose Own Name/Own Fax Number are registered

11: Received messages only from senders whose Own Name/ Own Fax Number are not registered

5, 4 Specified Tray Selection 00: Off

01: Messages from senders whose Own Name/Own Fax Number are registered are printed from the main paper tray.

11: Messages from senders whose Own Name/Own Fax Number are not registered are printed from the main paper tray.

6Forwarding On Off

7Forwarding

0: Forward messages from Specified Senders only.

1: Forward messages from non-Specified Senders only.

09 0 Memory Lock On Off

Memory Lock

0: Messages from Specified Senders are not printed unless you enter the Memory Lock ID.

1: Messages from non-Specified Senders are not printed unless you enter the Memory Lock ID.

ADD DESTINATIONS

On Off

WITH A SERIES OF QUICK DIALS

10 5 Selection of purpose for

bypass tray.

7 Selection of a method for

halftone mode.

TONE METHOD

11 2 Blank sheet transmissions

are detected.

HALF-

Only for option-

al Printer

Speed method Standard method

On Off

All

DETECTION OF BLANK SHEET TRANSMISSION

6 Print the received message

when acting as a Forwarding Station

PRINT MEM-

ORY TRANSFER FILES

On Off

Using Key Operator Settings

Switch Bit Item 1 0

12 1 Distinctive Ring On Off

2 Toner Saving Mode On Off

7 Copy Mode Not Possible Possible

13 0 Use the G3 line as an internal extension, or an outside line.

PABX/PSTN

1: PABX

0: PSTN

19 7,6,5 Set the tray which is selected first when copying.

001: Tray1

010: Tray2

111: Bypass Tray

20 4 C orrect the black line made

when scanning originals.

7Show warning when scan-

ner is found dirty

Changing the User Parameters

We recommend that you print the User Parameter list and keep it when you register or change a user parameter. See p.88 “Printing the User Parameter List”.

Do not change any bit switches other than those shown on the previous pages.

On Off

Press 0000 or 1111 until " 4. Key Op.

DDDD

Tools " is displayed.

Press the {{{{OK}}}} key.

EEEE

Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.

FFFF

Press the {{{{User Tools}}}} key.

AAAA

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Press the {{{{OK}}}} key.

CCCC

Press the {{{{OK}}}} key.

GGGG

Press 0000 or 1111 until " 7. User Pa-

HHHH

rameters " is displayed.

Press the {{{{OK}}}} key.

IIII

Key Operator Settings

Press the {{{{OK}}}} key.

JJJJ

For a list of the switches and settings, see p.83 “User Parameters”.

Use the User Parameters table to look up the number of the switch that you want to change, and then press the 0 or 1 key to display the number of the switch.

The bits are numbered 7~0. To change a setting, press the corresponding number key to toggle the setting between "0" and "1"

Key to Press

SW 00:10000110

For example, if you want to change the setting at bit 7, press the 7 number key to toggle the setting be-

tween "1" and "0".

When you are finished making

KKKK

adjustments, press the {{{{OK}}}} key.

76543210

Press 0000 or 1111 until " 4. Fax Fea-

BBBB

tures " is displayed.

Press the {{{{OK}}}} key.

CCCC

Press 0000 or 1111 until " 4. Key Op.

DDDD

Tools " is displayed.

Press the {{{{OK}}}} key.

EEEE

Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.

FFFF

Press the {{{{OK}}}} key.

GGGG

Press 0000 or 1111 until " 7. User Pa-

HHHH

rameters " is displayed.

Press the {{{{User Tools}}}} key to re-

LLLL

turn to the standby display.

Printing the User Parameter List

Print this list to see the current User Parameter settings.

Press the {{{{User Tools}}}} key.

AAAA

Press the {{{{OK}}}} key.

IIII

Press the 0000 or 1111 key until " 2.

JJJJ

Print List " is displayed.

Press the {{{{OK}}}} key.

KKKK

Press the {{{{Start}}}} key to print the

LLLL

list.

Using Key Operator Settings

Note

❒ If you press the {{{{Cancel}}}} key be-

fore printing starts, the list will not be printed and the display shown in step J appears again.

Press the {{{{User Tools}}}} key to re-

MMMM

turn to the standby display.

Personal Codes

This function allows you to keep track of machine usage. When Personal Codes are programmed, users have to enter their Personal Code before they send a fax. This function is used for the Restricted Access. See p.91 “Restricted Access”

Important

❒ We recommend that you print the

Personal Code List and keep it when you register or change a Personal Code. See p.90 “Printing the Personal Code List”.

Note

❒ Personal Codes can be up to 8-dig-

its long, and you can enter the following numbers and symbols : 0 to 9, #, p, and spaces.

❒ You can register up to 30 Personal

Codes. Each Personal Code name can be up to 20 characters long.

Registering and Editing

Press the {{{{User Tools}}}} key.

AAAA

Press the {{{{OK}}}} key.

CCCC

Press 0000 or 1111 until " 4. Key Op.

DDDD

Tools " is displayed.

Press the {{{{OK}}}} key.

EEEE

Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.

FFFF

Press the {{{{OK}}}} key.

GGGG

Press 0000 or 1111 until " 8. Personal

HHHH

Code " is displayed.

Press the {{{{OK}}}} key.

IIII

Confirm that " 1. Prog. Pers. Code " is displayed.

Press the {{{{OK}}}} key.

JJJJ

To register a new Personal Code ,

KKKK

enter the Personal Code (8 digits or less) with the number keys. To edit a registered personal code, press 0000 or 1111 to display the desired Personal Code.

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Press the {{{{OK}}}} key.

LLLL

Enter the user name.

MMMM

Key Operator Settings

Press the {{{{OK}}}} key.

NNNN

Press the {{{{User Tools}}}} key to re-

OOOO

turn to the standby display.

Deleting

Press the {{{{User Tools}}}} key.

AAAA

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Press the {{{{OK}}}} key.

CCCC

Press 0000 or 1111 until " 4. Key Op.

DDDD

Tools " is displayed.

Press the {{{{OK}}}} key.

KKKK

Press 0000 or 1111 to display the Per-

LLLL

sonal Code you want to delete.

Press the {{{{OK}}}} key.

MMMM

The Personal Code is deleted.

If you want to delete another Personal Code, repeat the above steps from step K.

Press the {{{{User Tools}}}} key to re-

NNNN

turn to the standby display.

Printing the Personal Code List

Print this list to find out the registered Personal Codes and their names.

Press the {{{{User Tools}}}} key.

AAAA

Press the {{{{OK}}}} key.

EEEE

Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.

FFFF

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Press the {{{{OK}}}} key.

GGGG

Press 0000 or 1111 until " 8. Personal

HHHH

Code " is displayed.

Press the {{{{OK}}}} key.

IIII

Press 0000 or 1111 until " 2. Delete " is

JJJJ

displayed.

Press the {{{{OK}}}} key.

CCCC

Press 0000 or 1111 until " 4. Key Op.

DDDD

Tools " is displayed.

Press the {{{{OK}}}} key.

EEEE

Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.

FFFF

Using Key Operator Settings

Press the {{{{OK}}}} key.

GGGG

Press 0000 or 1111 until " 8. Personal

HHHH

Code " is displayed.

Press the {{{{OK}}}} key.

IIII

Press 0000 or 1111 until " 3. Print List "

JJJJ

is displayed.

Press the {{{{OK}}}} key.

KKKK

Press the {{{{Start}}}} key.

LLLL

The list is printed.

Press the {{{{User Tools}}}} key to re-

MMMM

turn to the standby display.

Restricted Access

Use this function to limit transmission to specific users. When turned on, users must enter a previously assigned Personal Code in order to transmit originals.

The Restricted Access function makes it possible to monitor machine usage by user or department.

Preparation

In order to use this function, you need to register the Personal Code and turn this function on with the User Parameters beforehand. See p.89 “Registering and Editing”. and p.83 “User Parameters” (Switch 05, Bit 4).

Note

❒ The machine returns to the state

where a Personal Code must be entered to use the machine in the following situations:

• The machine is not used for a certain time

• A previously set original is removed

• The current operation is completed

❒ When Restricted Access is turned

on, incoming faxes are received and printed as normal.

Check that the Restricted Access

AAAA

display is shown.

Enter your personal code with the

BBBB

number keys.

Press the {{{{OK}}}} key.

CCCC

ID Code

Use this procedure to register the following kinds of ID Codes:

Important

❒ You can confirm ID Codes in the

Parameter Settings list. We recommend you print a new list each time you register or change ID Codes.

❒ You can edit registered ID Codes

by performing the steps for registering ID Codes in the following procedure. Display the ID Code you want to change, and then press the {{{{Clear/Stop}}}} key and reenter the ID Code.

❖❖❖❖ Polling ID

This ID is required for using Default ID Polling Reception. See p.9 “Calling to Request a Message (Polling Reception)”

Key Operator Settings

Note

❒ You can enter A to F by the

Quick Dial keys.

❒ You can enter 0 to 9 by the num-

ber keys.

❒ 0000 and FFFF can not be en-

tered.

❖❖❖❖ Confidential ID

This ID is required for printing a message received with the Confidential Reception function. See p.14 “Printing a Confidential Fax Message””.

❖❖❖❖ Memory Lock ID

This ID is required for printing a message received using the Memory Lock function. See p.15 “Printing a Memory-locked Message”.

Note

❒ You can enter 0 to 9 by the num-

ber keys.

❒ 0000 can not be entered.

Registering

Press 0000 or 1111 until " 4. Key Op.

DDDD

Tools " is displayed.

Press the {{{{OK}}}} key.

EEEE

Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.

FFFF

Press the {{{{OK}}}} key.

GGGG

Press 0000 or 1111 until " 9. ID Code "

HHHH

is displayed.

Press the {{{{OK}}}} key.

IIII

Press 0000 or 1111 until " 3. Memory

JJJJ

Lock ID " is displayed.

To register ID Codes, perform the following procedure.

The following example is for Memory Lock ID.

Press the {{{{User Tools}}}} key.

AAAA

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Press the {{{{OK}}}} key.

CCCC

Press the {{{{OK}}}} key.

KKKK

Enter the Memory Lock ID (4-dig-

LLLL

its) with the number keys.

If you make a mistake, press the {{{{Clear/Stop}}}} key and try again.

Press the {{{{OK}}}} key.

MMMM

If you want to enter another item, repeat the above steps from step K.

Press the {{{{User Tools}}}} key to re-

NNNN

turn to the standby display.

Line Type

You must match the fax machine to the type of line you use: a tone line or a pulse line. Then, you should connect the line to the machine.

Using Key Operator Settings

Press 0000 or 1111 to set your machine

JJJJ

for a tone dial line or a pulse dial line.

Note

❒ This function is not available in

some areas.

Press the {{{{User Tools}}}} key.

AAAA

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Press the {{{{OK}}}} key.

CCCC

Press 0000 or 1111 until " 4. Key Op.

DDDD

Tools " is displayed.

Press the {{{{OK}}}} key.

EEEE

Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.

FFFF

Press the {{{{OK}}}} key.

KKKK

Press the {{{{User Tools}}}} key to re-

LLLL

turn to the standby display.

Select Line

When your machine is connected through a PABX, change the Select Line setting to Extension. If it is connected directly to the telephone network, leave it set to Outside.

Press the {{{{User Tools}}}} key.

AAAA

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Press the {{{{OK}}}} key.

CCCC

Press 0000 or 1111 until " 4. Key Op.

DDDD

Tools " is displayed.

Press the {{{{OK}}}} key.

GGGG

Press 0000 or 1111 until "10. Line

HHHH

Type" is displayed.

Press the {{{{OK}}}} key.

IIII

Press the {{{{OK}}}} key.

EEEE

Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.

FFFF

Press the {{{{OK}}}} key.

GGGG

Key Operator Settings

Press 0000 or 1111 until "11. Select

HHHH

Line" is displayed.

Press the {{{{OK}}}} key.

IIII

Press 0000 or 1111 and select "Exten-

JJJJ

sion" or "Outside".

Press the {{{{OK}}}} key.

KKKK

Press the {{{{User Tools}}}} key.

LLLL

The machine returns to standby display.

PSTN Access Number

Use this setting to save having to enter a pause after the PSTN access number when dialing. When you program an access number, a pause is automatically added as soon as that number is pressed. For example, if you register "0" as the PSTN Access Number, a pause will be inserted automatically after dialing "0".

Press the {{{{User Tools}}}} key.

AAAA

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Press the {{{{OK}}}} key.

CCCC

Press 0000 or 1111 until " 4. Key Op.

DDDD

Tools " is displayed.

Press the {{{{OK}}}} key.

EEEE

Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.

FFFF

Press the {{{{OK}}}} key.

GGGG

Press 0000 or 1111 until " 12. PSTN Ac-

HHHH

cess No. " is displayed.

Limitation

❒ This function does not work when

using On Hook mode or when dialing from an external telephone.

Note

❒ After you have registered PSTN

access number, select the line to PABX on User Parameters (Switch 13 Bit 0).

❒ PSTN access numbers can be up to

2 digits long.

To register an PSTN access number, perform the following procedure.

Press the {{{{OK}}}} key.

IIII

Enter the PSTN access number (1

JJJJ

or 2-digits) with the number keys.

If you make a mistake, press the {{{{Clear/Stop}}}} key and try again.

Press the {{{{OK}}}} key.

KKKK

Press the {{{{User Tools}}}} key to re-

LLLL

turn to the standby display.

Ricoh FAX 3310LE User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual