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Fax 2900L oper
Operator's Manual
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Ricoh Fax 2900L oper, fax2000 Operator's Manual

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Page 1
FAX2900L/2900Li
Operator's Manual
TSTH120E
Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
Page 2
RICOH COMPANY, LTD.
Ricoh shall not be responsible for any damage or ex­pense that may result from the use of parts other than recommended parts.
For good copy quality, Ricoh recommends that you use genuine Ricoh toner.
TONER CASSETTES
RICOH FAX TONER CASSET TE TY PE 1430 BLAC K
mended for the best performance.
is recom-
FAX 2900L/2900Li Operator’s Manual
Overseas Affiliates
U.S.A.
RICOH CORPORATION 5 Dedrick Place West Caldwell, New Jersey 07006 Phone: +1-973-882-2000
The Netherlands
RICOH EUROPE B.V. Groenelaan 3, 1186 AA, Amstelveen Phone: +31-(0)20-5474111
United Kingdom
RICOH UK LTD. Ricoh House, 1 Plane Tree Crescent, Feltham, Middlesex, TW13 7HG Phone: +44-(0)181-261-4000
Germany
RICOH DEUTSCHLAND GmbH Mergenthalerallee 38-40, 65760 Eschborn Phone: +49-(0)6196-9060
France
RICOH FRANCE S.A. 383, Avenue du Général de Gaulle BP 307-92143 Clamart Cedex Phone: +33-(0)1-40-94-38-38
Spain
RICOH ESPAÑA S.A. Avda. Litoral Mar, 12-14, 08005 Barcelona Phone: +34-(0)93-295-7600
Italy
RICOH ITALIA SpA Via della Metallurgia 12, 37139 Verona Phone: +39-(0)45-8181500
Hong Kong
RICOH HONG KONG LTD. 23/F., China Overseas Building, 139, Hennessy Road, Wan Chai, Hong Kong Phone: +852-2862-2888
Singapore
RICOH ASIA PACIFIC PTE.LTD. 260 Orchard Road, #15-01/02 The Heeren, Singapore 238855 Phone: +65-830-5888
Printed in The Netherlands EE GB H547-8601
Page 3
Optional Equipment
❖
PAPER FEED UNIT TYPE 180 (Second Cassette)
A second paper feed unit can be added to the base machine.
❖
BYPASS FEEDER TYPE 180(Multi -purpose Feeder)
A third paper feed unit can be added to the base machine.
❖
FAX EXPANSION CARD TYPE 10
A 1-Mbyte memory card can be added.
❖
FAX EXPANSION CARD TYPE 20
A 2-Mbyte memory card can be added.
❖
FAX EXPANSION CARD TYPE 40
A 4-Mbyte memory card can be added.
❖
PC-FAX EXPANDER TYPE 190
This allows you to us e the ma chine as a modem for an IBM PC/AT or compatible personal compu­ter. (Type 1 only)
❖
ISDN INTERFACE UNIT TYPE 190
This allows you to send and receive using the ISDN (Integrated Service Digital Network). (Type 1 only)
The interface complies with the requirements of the Commission Decision 98/515/EC. 98/515/EC:★ Commission Deci sion of 1 7 June 19 98 on a c ommon te chnical regulatio n for the p an­European integrated service digital network (ISDN) basic access (Amendment1).
Note
❒
The model names of the machines do not appear in the following pages. Check the type of your machine before reading this manual.
• Type 1: FAX2900L
• Type 2: FAX2900Li
Page 4
Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and the Low Voltage
Directive 73/23/EEC.”
Page 5
Optional Equipment
❖
PAPER FEED UNIT TYPE 180 (Second Cassette)
A second paper feed unit can be added to the base machine.
❖
BYPASS FEEDER TYPE 180(Multi -purpose Feeder)
A third paper feed unit can be added to the base machine.
❖
FAX EXPANSION CARD TYPE 10
A 1-Mbyte memory card can be added.
❖
FAX EXPANSION CARD TYPE 20
A 2-Mbyte memory card can be added.
❖
FAX EXPANSION CARD TYPE 40
A 4–Mbyte memory card can be added.
❖
PC-FAX EXPANDER TYPE 190
This allows you to us e the ma chine as a modem for an IBM PC/AT or compatible personal compu­ter. (Type 1 only)
❖
ISDN INTERFACE UNIT TYPE 190
This allows you to send and receive us ing the ISDN (Inte grated Service D igital Network) . (Type 1 only)
The interface complies with the requirements of the Commission Decision 98/515/EC. 98/515/EC:★Commission Decision of 17 Jun e 1998 o n a com mon tec hnica l regul ation fo r the pan­European integrated service digital network (ISDN) basic access (Amendment1).
Note
❒
The model names of the machines do not appear in the following pages. Check the type of your machine before reading this manual.
• Type 1: iNFOTEC3684
• Type 2: iNFOTEC3684 ISDN
This information is based on our present state of knowledge and is intended to provide general notes on our products and their uses.
It should not therefore be construed as guaranteeing specific properties of the products described or their suitability for particular applications.
Any existing indus t rial p rope rty rights must be ob served. The quali ty of our products is guara nte ed un­der our General Conditions of Sale.
Page 6
Notice
R
CAUTION:
Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.
Shielded interconnect cables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing this device.
Although this equipment can use either loop disconnect or DTMF signalling, only the performance of the DTMF signalling is subject to regulatory require­ments for correct operation. It is therefore strongly recommended that the equip­ment is set to use DTMF signalling for access to public or private emergency services. DTMF signalling also provides faster call set up.
Direct (or indirect reflected eye contact with the laser beam may cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.
Note
❒
Some illustrations may be slightly different from your machine.
❒
Certain options may not be available in some countries. For details, please contact your local dealer.
In accordance with IEC 60417, this machine uses the following symbols for the main power switch:
•a means POWER ON.
•b means POWER OFF.
Warning:
Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.
Examples Of Indications
Symbols R mean a situation that requires you take care.
Symbols v mean “Hot surface”.
Symbols n mean “Do not touch”.
i
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ENERGY STAR Program
As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency
The ENERGY STAR Guidelines intend to establish an international energy-sav­ing system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming. This product was de­signed to reduce the environmental impact associated with fax equipment by means of energy-saving features, such as Energy Saving Standby mode.
This fax automatically lowers its power consumption 5 minute after the last op­eration has been completed by default. To exit low power mode, press the
}
ergy Saver
key. The fax starts printing in about 40 seconds in the Energy Saving Standby mode or in about 30 seconds in the Fax Standby Mode. Please see the applicable page for details.
{
En-
Specification
❖
Type 1
Energy Saving Standby Mode Fax Standby Mode Power consump-
tion Default Time 5 minutes Default Time 5 minutes Print Start Time Within about 40
❖
Type 2 machines, or Type 1 machines with the ISDN UNIT Type 190 installed
Energy Saving Standby Mode Fax Standby Mode Power consump-
tion Default Time 5 minutes Default Time 5 minutes Print Start Time Within about 40
2W Power consump-
tion
Print Start Time Within about 30
seconds
2.5W Power consump­tion
Print Start Time Within about 30
seconds
30W
seconds
30W
seconds
Recycled paper
Please contact your sales or service representative for recommended recycled paper types that may be used in this machine.
ii
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TABLE OF CONTENTS

1.Safety
Important Safety Instructions................................................................... 1
When to Call Your Service Representative............................................. 3
Power And Grounding .............................................................................. 4
Power Supply................................................................................................ 4
Grounding ..................................................................................................... 4
Other Important Informations................................................................... 5
General ........................... .............................................................................. 5
Cold Weather Power-up................................................................................ 5
Thunderstorms..................... ......................................................................... 5
Operating Precautions .................................................................................. 5
Copy Paper................................................................................................... 5
Symbols & Conventions Used in This Manual.............................................. 6
2.Useful Functions
Help List ..................................................................................................... 7
Blank Sheet Detect.................................................................................... 7
Quick Label................................................................................................ 8
3.Machine Layout
Part Names....................................... ..... ..... ............................ .... ..... ..... ...... 9
Operation Panel....................................................................................... 11
4.Faxing
Recommended Types of Document...................................................... 15
Correct Size for the Document Delivery Tray.............................................. 15
Page Condition............................................................................................ 16
Memory Transmission And Immediate Transmission......................... 17
Memory Transmission (Memory Indicator Lit)............................................. 17
Immediate Transmission........... .................................................................. 20
Dialing with the Telephone Directory .......................................................... 21
Receiving Telephone Calls & Fax Messages (Faxes/Phone Calls)..... 22
Switching Between Fax and Telephone Mode............................................ 22
Receiving the Fax Message in the Telephone Mode.................................. 22
Printing Received Messages That Have Been Stored
(Substitute Reception)........................................................................... 23
Faxing a Page with Very Fine Detail...................................................... 24
Resolution & Shading.................................................................................. 24
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Optional Features for Transmission...................................................... 25
Sending at a Specific Time (Send Later) .................................................... 25
Printing the Page Number (Page Count) .................................................... 25
Sending Your Identification at the Top of Your Message (TTI)................... 26
Sending by a Specific Time (Transmission Deadline)................................. 26
Personal Codes......................... .................................................................. 27
Using the Stamp...................................................................................... 28
Changing the Stamp Home Position Setting ............................................... 28
Redialing .................................................................................................. 29
Automatic Redialing.................................................................................... 29
Using the AI Redial key............................................................................... 29
Storing & Editing Fax Numbers (Functions 31 & 32)........................... 30
Storing, Editing & Erasing Quick Dial Numbers (Function 31).................... 30
Storing, Editing & Erasing Speed Dial Numbers (Function 32)................... 31
Storing & Editing a Group of Fax Numbers (Function 33)................... 33
Erasing Groups........................................................................................... 34
Programming the Group Key ...................................................................... 34
Dial Options ................................. .... ..... ..... ............................ .... ..... ..... .... 36
Programming the Dial Option Key............................................................... 36
Using the Dial Options ................................................................................ 36
Chain Dialing............................................................................................ 38
Erasing a Stored Message before It Is Sent (Functions 21 & 22)........ 39
Printing a Stored Message (Function 51).............................................. 40
Locking Incoming Messages (Memory Lock)....................................... 41
Storing a Memory Lock ID........................................................................... 41
Editing the Memory Lock ID....................................................................... 42
Switching Memory Lock on/off.................................................................... 42
Programming Special Terminals for Lock in Memory ................................. 43
Selecting which Messages to Lock in memory ........................................... 43
Printing a Memory-locked Message (Function 55)...................................... 43
Sending a Fax Using the External Telephone....................................... 44
Answering the Telephone....................................................................... 45
If the Telephone Rings Continuously ............................................ ............. 45
Phoning and Faxing on the Same Call.................................................. 46
To Talk before Sending a Fax..................................................................... 46
5.5Other Features
Verifying Communications, Errors, Counters, Etc............................... 47
Automatically Printed Reports..................................................................... 47
Report Formats........................................................................................... 48
Counters (function 94)................................................................................. 49
Programming Keystrokes....................................................................... 50
Storing a Keystroke Program...................................................................... 50
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Labeling a Program................................ ..................................... ................ 51
Using a Program......................................................................................... 51
Erasing a Program / Changing the Program Label ..................................... 52
Storing an Often Used Document (Auto Document)............................ 53
Storing an Auto Document (Function 35).................................................... 53
Using an Auto Document............................................................................ 54
Printing the Contents of an Auto Document (Function 53).......................... 54
Erasing an Auto Document......................................................................... 55
Batch Transmission................................................................................ 56
Changing the Batch Transmission on/off.................................................... 56
Closed Network (Transmission)............................................................. 57
Sending Confidential Messages (Function 12)..................................... 58
Confidential ID Override Option.................................................................. 59
Transfer Request (Function 13)............................................................. 60
Storing Your Machine's Own Telephone Number....................................... 60
Storing the ID Code..................................................................................... 61
Programming the ID Code .......................................................................... 61
Editing the ID Code..................................................................................... 62
Making a Transfer Request......................................................................... 62
Combining Transfer Request with Broadcasting......................................... 64
Multi-step Transfer............................ .......................................................... 65
Programming the Personal Codes (Function 72)................................. 66
Storing a Personal Code............................................................................. 66
Editing or Erasing a Personal Code............................................................ 67
Tonal Signals........................................................................................... 69
Using the Tone Key..................................................................................... 69
Rejecting Messages from Senders Who Don't Identify Themselves
.... 70
Receiving Confidential Messages.......................................................... 71
Storing a Confidential ID............................................................................. 71
Editing the Confidential ID........................................................................... 72
Printing a Confidential Fax Message (Function 54).................................... 72
Confidential File Report............................................................................... 73
Closed Network (Reception)................................................................... 74
Rejecting or Accepting Messages from Specified Senders
(Authorized Reception).......................................................................... 75
About Authorized Reception ....................................................................... 75
Entering a List of Senders to Treat Differently (Function 81)...................... 75
Switching Authorized Reception on / off (Function 62) ............................... 75
Cassette Selection................................................................................... 76
About Cassette Selection............................................................................ 76
Entering a List of Senders to Treat Differently (Function 81)...................... 76
Selecting the Messages to Be Printed from the Main Cassette.................. 76
Selecting the Cassette (Function 62).......................................................... 76
Multi-sort Document Reception............................................................. 78
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About Multi-sort Reception.......................................................................... 78
Switching Multi-sort Document on/off (Function 62) ................................... 78
Setting the Number of Copies (Function 83) ............................................... 79
Programming the Special Terminals to Make Multi-sort-copies.................. 79
Choosing How to Treat the Special Terminals . ........................................... 80
Programming a List of Senders to Treat Differently (Function 81)..... 81
Programming the List of Senders (Special Senders).................................. 81
Editing the RTI/CSI for the Special Terminals............................................. 82
Erasing the Special Terminal...................................................................... 84
Forwarding .............................................................................................. 85
Programming the Forwarding Feature (Function 82).................................. 85
Editing the Forwarding Feature................................................................... 87
Switching Forwarding on / off (Function 62)................................................ 88
Selecting Which Messages to Forward.................................................... ... 89
Switching Local Printing on / off.................................................................. 89
Enabling and Disabling the Forwarding Mark ............................................. 89
Wild Cards................................................................................................ 90
Receiving Options................................................................................... 91
Reverse Order Printing ............................................................................... 91
Printing a Center Mark................................................................................ 91
Checkered Mark........................... ............................................................... 91
Reducing the Page Length ......................................................................... 91
Reception Time............... ............................................................................ 92
Two In One (Into 1)..................................................................................... 92
Reports You Can Printout Yourself....................................................... 93
Journal (Function 41).................................................................................. 93
File List (Function 42).................................................................................. 93
Telephone Number List (Function 43)......................................... ................ 93
Quick Label (Function 44)........................................................................... 93
Program List (Function 45).......................................................................... 93
Energy Saving.......................................................................................... 94
Introduction ................................................................................................. 94
Entering Energy Saving mode .................................................................... 96
Exiting Energy Saving mode....................................................................... 96
Selecting the Energy Saving mode type..................................................... 96
Reception in Energy Saving mode.............................................................. 96
Saving Energy with the Power Saving Timer........................................ 98
Setting the Power Saving time (Function 71).............................................. 98
Switching the Power Saving Timer on / off (Function 62) .......................... 99
Copying.................................................................................................. 100
Calling to Request a Message (Polling) .............................................. 101
Picking up Messages Stored Elsewhere (Polling Reception) ................... 101
Operating Procedure................................................................................. 101
Entering a Personal Code......................................................................... 101
Stored ID Override Option......................................................................... 102
Leaving a Document to Be Picked up by Others (Polling Transmission
vi
).... 103
Page 12
Free Polling (Function 15) ......................................................................... 103
Secured Polling (Function 14)................................................................... 104
Stored ID Override.................................................................................... 104
Options for Polling Transmission .............................................................. 105
Canceling a Polling Transmission (Function 23)....................................... 106
Printing a Polling Transmission File (Function 52).................................... 106
User Function Keys (Function 36)....................................................... 108
Programming a User Function Code......................................................... 108
Using a Function Program ........................................................................ 109
Editing a Function Program....................................................................... 109
Deleting a Function Program .................................................................... 109
Dual Access........................................................................................... 110
6.Maintaining Your Machine
Loading Paper in the Main Cassette.................................................... 111
Loading Paper in the Second Cassette............................................... 114
Loading Paper in the Optional Multi-purpose Feeder........................ 117
Replacing the Toner Cassette and Cleaning Pad............................... 118
Toner Cassette....................................................................................... 122
Replacing the Stamp............................................................................. 123
Cleaning the Rollers and Scanner....................................................... 124
Changing the Paper Size in the Main Cassette................................... 125
How to change to the legal size................................................................ 130
Changing the Paper Size in the Second Cassette.............................. 131
How to change to the legal size................................................................ 135
Changing the Paper Size in the Optional Multi-purpose Feeder....... 136
Changing the Paper Size Settings....................................................... 138
7.Troubleshooting
If an Indicator Lights up on the Operation Panel ............................... 139
Clearing a Document Jam.................................................................... 140
Clearing a Copy, Fax, or Print Jam...................................................... 142
Clear a Jam inside the Machine ................................................................ 142
Clear a Jam in the Cassette Entrance ...................................................... 144
Clear a Jam in the Optional Second Cassette.......................................... 145
Clear a Jam in the Upper Rear Unit.......................................................... 146
Clear a Jam in the Lower Rear Unit.......................................................... 147
If Messages You Receive Don't Fit on Your Paper............................. 149
Breaking Down Large Format Messages.................................................. 149
Communication Problems.................................................................... 150
Adjusting the Printing Margins (Function 95)..................................... 151
vii
Page 13
Operating Difficulties............................................................................ 152
Displayed Error Messages.................................................................... 157
Calling the Service Station................................................................... 159
Sending a Service Report ................. .................. ...................................... 159
8.Technical Reference
Access Code for Functions 61 to 95.................................................... 161
User Parameters.................................................................................... 162
User Parameter Hints................................................................................ 169
Adjusting the Volume of Various Features (Function 92) ................. 170
Selecting the Display's Language (Function 93)................................ 171
Entering Characters............................. ..... .... ........................................ 172
Entering Symbols...................................................................................... 172
Document & Paper Specifications....................................................... 173
Documents (Using the Auto Document Feeder)....................................... 173
Document Feeder Requirements.............................................................. 173
Paper Requirements................................................................................. 173
Capabilities ............................................................................................ 174
Stored Numbers (Long Term) ..................... ..................................... ......... 174
Stored Destinations................................................................................... 174
File Storage............................................................................................... 174
Specifications........................................................................................ 175
Base Machine ........................................................................................... 175
Optional Lower Paper Cassette................................................................ 175
Multi-purpose Feeder................................................................................ 176
9.ISDN
Introduction............................................................................................ 177
Setting up the Group 4 Interface.......................................................... 178
Subaddress Key.......................................... ................................... ........... 178
Own ISDN-G4 Number ..................... .................. ...................................... 178
Programming the IG3 CSI ......................................................................... 178
Programming the Terminal ID................................................................... 178
Programming the G4 Subscriber 1............................................................ 179
Programming the G4 Subscriber 2............................................................ 179
Programming the G4 Subaddress............................................................. 180
Programming the IG3 Subscriber 1........................................................... 180
Programming the IG3 Subscriber 2........................................................... 180
Programming the IG3 Subaddress............................................................ 181
Operation................................................................................................ 182
Dialing and Storing Telephone Numbers .................... ..................... ......... 182
Transmission Procedure........................................................................... 182
Storing a Telephone Number.................................................................... 183
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Page 14
Automatic Fallback from Group 4 Mode to Group 3 Mode........................ 184
Terminal ID................................................................................................ 185
Explanation of the Items in the Group 4 Identifier..................................... 186
Switching the Command Information Line On/Off..................................... 187
Troubleshooting.................................................................................... 188
Call Progress Signals (CPS)..................................................................... 188
10.Installation
Before Installation................................................................................. 189
Machine Environment........................................................................... 190
Location..................................................................................................... 190
Installing the Toner Cassette .............................................................. 191
Installing the Main Paper Cassette...................................................... 194
Installing the Optional Second Cassette............................................. 196
Attaching the Trays and Document Table........................................... 198
Ventilation Grill Direction........................................................................... 199
Installing the Optional Multi-purpose Feeder..................................... 200
Installing the Optional Memory Card................................................... 202
Connecting the External Telephone.................................................... 203
Connecting the Machine....................................................................... 204
Connecting up to the Telephone Line................................................. 205
Connecting the Power and Switching on............................................ 206
Initial Settings & Adjustments.............................................................. 207
Initial Settings (Function 61)...................................................................... 208
Setting the Access Number....................................................................... 210
Setting the Phone Line (Function 62)........................................................ 211
Setting the Date & Time (Function 91)...................................................... 211
Summer Time / Daylight Saving Time (Function 62) ................................ 212
11.Function List
Function List.......................................................................................... 213
12.Laser Label
Position of the Laser Label................................................................... 217
13.BABT Notice
BABT Notice........................................................................................... 221
INDEX...................................................................................................... 224
ix
Page 15
x
Page 16

Important Safety Instructions

1. Safety
All Safety messages in the main text of this manual are labeled WARN­ING or CAUTION. These mean the following:
WARNING: Important information to alert you to a situation that might cause serious injury and damage to your property if instructions are not followed properly.
CAUTION: Important information that tells how to prevent damage to your equipment or how to avoid a sit­uation that might cause minor injury.
In addition to the warnings and cau­tions included in the text of this man­ual, please read and observe the following safety instructions.
A
Read all of these instructions.
B
Save these instructions for later use.
C
Follow all warnings and cautions marked on the product.
D
Unplug this product from the wall outlet before cleaning. Do not use liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning.
E
Do not use this product near water, for example, near bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swim­ming pool.
F
Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a re­mote risk of electric shock from lightning.
G
Do not use a telephone in the vicin­ity of a gas leak to report the leak.
H
Do not place this product on an un­stable cart, stand, or table. The product may fall, causing serious damage to the product or injuring the user.
I
Slots and opening in the cabinet and the back or bottom are provid­ed for ventilation; to ensure relia­ble operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should nev­er be blocked by placing the prod­uct on a bed, sofa, rug, or other similar surface. This product should not be placed in a built-in installation unless proper ventila­tion is provided.
J
This product should be operated from the type of power source in­dicated on the marking label. Us­ing a different power source may result in injury or accident. If you are not sure of the type of power available, consult an authorized sales person or your local power company.
K
This product is equipped with a 3­wire grounding type plug, a plug having a third (grounding) pin. This plug will only fit into a grounding-type power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact your electrician to replace your obsolete outlet. Do not defeat the purpose of the grounding type plug. (This does not apply in coun­tries in which the 2-wire, non­grounded type of plug is used.)
1
Page 17
Safety
1
L
Do not allow anything to rest on the power cord. Do not locate this product where persons will walk on the cord.
M
If an extension cord is used with this product, make sure that the to­tal of the ampere ratings on the products plugged into the exten­sion cord does not exceed the ex­tension cord ampere rating. Also, make sure that the total of all prod­ucts plugged into the wall outlet does not exceed 15 amperes.
N
Never push objects of any kind into this product through cabinet slots as they may touch dangerous voltage points or short out parts that could result in a risk of fire or electric shock. Never spill liquid of any kind on the product.
O
Do not attempt to service this product yourself, as opening or re­moving covers may expose you to dangerous voltage points or other risks. Refer all servicing to qualified service personnel.
P
Do not take apart or attempt any modifications to this machine. There is a risk of fire, electric shock, explosion or loss of sight.
Q
Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to open flame. Dispose of the used toner containers according to local regu­lations for plastics.
R
Unplug this product from the wall outlet and refer servicing to quali­fied service personnel under the following conditions:
• When the power cord or plug is damaged or frayed.
• If liquid has been spilled into the product.
• If the product has been exposed to rain or water.
• If the product does not operate normally when the operating instructions are followed. Ad­just only those controls that are covered by the operating in­structions since improper ad­justment of other controls may result in damage and will often required extensive work by a qualified technician to restore the product to normal opera­tion.
• If the product has been dropped or the cabinet has been dam­aged.
• If the product exhibits a distinct change in performance, indicat­ing a need for service.
2
Page 18

When to Call Your Service Representative

When to Call Your Service Representative
WARNING: Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye dam­age.
Unplug this product from the wall outlet and refer servicing to qualified service personnel under the follow­ing conditions:
A
When the power cord or plug is damaged or frayed.
B
If liquid has been spilled into the product.
C
If the product has been exposed to rain or water.
D
If the product does not operate normally when the operator's manual are followed. Adjust only those controls that are covered by the operator's manual since im­proper adjustment of other con­trols may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.
E
If the product has been dropped or the cabinet has been damaged.
F
If the product exhibits a distinct change in performance, indicating a need for service.
G
If smoke is coming out, there is a strange smell or anything looks unusual.
H
Do not use reuse stapled paper. Do not use aluminum foil, carbon­containing paper or other conduc­tive paper. Otherwise, a fire might occur.
I
After you move the machine, fix it with the caster fixture. Otherwise the machine might move or come down to cause a personal injury.
J
When removing misfed paper, do not touch the fusing section be­cause could be very hot.
1
3
Page 19
Safety

Power And Grounding

1
Power Supply
A
Power requirements: 220-240V, 50/60 Hz
B
Insert the power plug securely into the wall socket.
C
Make sure that the wall outlet is near the machine and readily ac­cessible.
D
Do not connect other equipment to the same socket.
E
Do not step on or set anything on the power cord.
F
Do not connect other equipment to the same extension cord.
G
Be sure that the power cord is not in a position where it would trip someone.
H
The wall outlet must be easily ac­cessible.
I
Do not damage, break or make any modifications to the power cord. Do not place heavy objects on it, pull it hard or bend it more than necessary. These actions could cause and electric shock or fire.
J
Do not plug or unplug the power cord with wet hands or an electric shock might occur.
K
When you move the machine, un­plug the power cord from the wall outlet to avoid fire or electric shock.
L
When you pull out the plug from the socket, grip the plug to avoid damaging the cord and causing fire or electric shock.
Grounding
Ground the machine and the light­ning protection circuit in accordance with regulations. Do not ground to gas or water pipes, or to a telephone ground plug. Proper grounding is to the ground terminal of the power out­let. Be sure that the ground terminal of the power outlet is properly grounded.
The lightning protection circuit for the machine requires the machine to be properly grounded. If proper grounding is provided, about 90 % of lightning damage can be prevented. For safety, be sure to connect the ma­chine to a three-prong grounded out­let.
4
Page 20

Other Important Informations

Other Important Informations

General

A
Since some parts of the machine are supplied with high voltage, make sure that you do not attempt any repairs or attempt to access any part of the machine except those described in this manual.
B
Do not make modifications or re­placements other than those men­tioned in this manual.
C
When not using the machine for a long period, disconnect the power cord.
D
Keep the machine away from hu­midity and dust. A fire or an elec­tric shock might occur.
E
Do not reuse stapled paper. Do not use aluminum foil, carbon-con­taining paper or other conductive paper. Otherwise, a fire might oc­cur.
F
This machine has been tested for safety using this supplier's parts and consumable. We recommend you only use these specified sup­plies.
G
Ventilate the room around every half an hour during a long copy run or while printing a long mes-
sage. Ozone The machine generates ozone during
operation. Normally, the ozone level is safe for operators. However, dur­ing a long copy run or while printing a long message, ozone odor may ap­pear; in such a case, ventilate the room.

Cold Weather Power-up

Avoid raising the room temperature abruptly when it is below 14°C, or condensation may form inside the machine.
A
Raise the room temperature to 20°C at less than 10°C per hour.
B
Wait for 30 to 60 minutes.
C
Turn the power on.
D
Do not use the machine near a hu­midifier.

Thunderstorms

With proper grounding, about 90 % of lightning damage can be prevent­ed. However, if possible, during se­vere electric storms turn the power switch off and disconnect the power cord and telephone line cord.

Operating Precaut ions

• While the machine is in operation, do not turn off the main switch or unplug the power cord.
• Keep corrosive liquids, such as ac­id, off the machine.
• Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.
• The fusing unit may be very hot. Be careful when handling it.

Copy Paper

• 60 to 90g/m2. copy paper is recom­mended.
1
5
Page 21
1
Safety
• Do not use damp paper, or copies will be defective.
• Do not touch copy paper if your fingers are wet or oily; fingerprints may appear on the copy.
• Keep paper in a vinyl bag if it will not be used for a long time.
• Store in a cool dry place.
• Store flat. Do not stand upright.
• The following materials cannot be used in the paper cassettes: Post cards, Tracing paper, OHP sheets, Adhesive labels
• Do not overload the paper trays.
• If Multi-sheet Feeding occurs or dog-eared copies are made when using recycled paper in the paper tray, fan the recycled paper and load it in the paper tray again.
A
This is a step in a procedure.
THIS CORRESPONDS TO THE LCD DISPLAY.

Symbols & Conventions Used in This Manual

❖
Documents:
A document is anything you put on the feed table of your machine whether you are faxing it or copy­ing it.
❖
Prints:
A print is anything that comes out of the machine: a fax message you received or a copy you made.
❖
Procedures:
Procedures are described step by step. Perform them in order. When you see a display, it always shows what comes after performing the step it accompanies. Other illustra­tions accompanying steps help you find the right key or handle, or show you how to perform the step.
6
Page 22

Help List

2. Useful Functions
Use the This list explains the following procedures:
• Immediate Transmission
• Memory Transmission
• Erasing a stored message before it is sent.
• Storing & editing Quick Dial numbers.
• Printing a list of the Quick Dial numbers
• Storing & editing Speed Dial numbers.
• Printing a list of the Speed Dial numbers
• Printing the Journal
{
No/Help
}
key to print the Help List.

Blank Sheet Detect

This feature is designed to help you avoid making mistakes while scanning in documents.
If you try and scan in an almost completely blank document, an alarm sounds to warn you. Make sure the document is not blank and is set the correct way up.
• Transmission is not cancelled even if the machine detects the document as blank.
• With Immediate Transmission, the alarm sounds immediately.
• With Memory Transmission, the alarm sounds as soon as the document has
{
been scanned. If you press the is shown, the "Cancel Transmission" display appears.
• As the alarm sounds, the
• You can turn Blank Original Detect on or off with the User Parameters (func­tion 63 ⇒ P.162 by default.
• This feature is not supported in Copy mode.
“User Parameters”
BLANK DOCUMENT
}
key while the
Stop
message appears.
). When shipped, this feature is turned on
BLANK DOCUME NT
message
7
Page 23
2
Useful Functions

Quick Label

Use this function to print a sheet showing the contents of each Quick Dial and User Function key. The size of the sheet matches the dimensions of the keys.
The following items are printed depending on what is stored in each key:
• Fax number label
• Group Dial label
• Program label
• User Function key
• Auto Document label
8
Page 24

Part Names

3. Machine Layout
1. Second Paper Cassette
The optional Second paper cassette holds more paper.
2. Main Paper Cassette
The main paper cassette holds copy pa­per.
TSMH030E
3. Print Delivery Tray
Copies, incoming faxes, and prints are delivered here.
4. Document Delivery Tray
Scanned documents are stacked on the document delivery tray.
9
Page 25
3
Machine Layout
5. Main Switch
The main switch turns your machine on and off.
6. Operation Panel
Key panel for operating the machine.
7. Document Guide
Match the document guide to the size of your original documents.
8. Document Table
Document table holds up to 30 sheets which are fed one at a time. Place your original documents here.
9. Multi-purpose Feeder (Bypass
Feeder Type 180) (Option)
Expands paper delivery capability to handle A4, Legal and F4 sizes.
10. Cover Release Button
Pull this catch to release the top cover.
10
Page 26

Operation Panel

❖
Type 1
F1
Journal
F2
Operation Panel
3
Stamp
TSMS011N
❖
Type 2
1. Add Paper indicator
Lights when a cassette is empty.
2. Add Toner indicator
Blinks when toner is about to run out and lights continuously when toner has run out.
F1 F2
Journal
Stamp
3. Check Display indicator
The
Check Display
tell you to read the display.
4. Receive File indicator
The
Receive File
when an incoming message was re-
TSMS021N
Indicator lights to
indicator lights
11
Page 27
Machine Layout
3
ceived into memory. Blinks when con­fidential reception file or memory lock file is stored in the memory. (see P.139
“If an Indicator Lights up on the Opera­tion Panel”
5.
{
Resolution
The resolution/Halftone is indicated by these three indicators and can be changed by the resolution/Halftone. When the Indicator is not lit, Standard is selected.
).
key.
}
6. Memory key/ indicator
When the then memory transmission is in effect, if it is off, immediate transmission is in effect. Switch between the two with
{
Memory
the
7.
{G4}
Press to select G4 mode. When this in­dicator is not lit, G3 is mode. The dis­play backlight enhances readability.
Memory
}
key.
Selector Key/Indicator
indicator is on,
W
scroll left/ size selection screen for each cassette will appear.
V
scroll right/ the options.
{
Paper Size
{
Option
}
The paper
}
Press to access
12. Manual Receive indicator.
Lights when the reception mode is Telephone.
13.
{
Clear Modes
Clear Modes: Press to clear any select­ed settings and return the condition it was in just after being switched on.
Energy Saver: Hold a few seconds this to start or end the energy saver mode.
14.
{
Press this to copy the document now in the feeder.
15.
{
Press this to select the reception mode (Tel or Fax).
key
}
Copy
Reception Mode
/
}
{
Energy Sa ver
key
}
key
}
8. Control panel Display
The Liquid Crystal Display guides you through tasks and informs you of the state of the machine. Messages ap­pear here. The display consists of two 20-character lines.
9.
{
Speed Dial/Tel Directory
{
Press the using Speed Dialor the Telephone Di­rectory Feature.
10.
{
Pause/Al Redial
The pause when you are dialing or storing a fax number. Or, press the key to re­dial the last number dialed. (The redi­al feature doesn't work once you've started dialing a new number.)
Speed Dial/Tel Directory
key
}
{
Pause/Al Redial
key
}
}
key inserts a
11. Arrow keys
T { U {
Print help list
Yes
No
}
accept
}
reject/
{
}
Help
(Type 1 only)
}
key
key
}
key
}
key
}
{
Function
{
Stop
{
Start
}
key and enter a
and the
}
key to stop a trans-
}
key to start all tasks.
16.
{
Function
Press the two digit code to access functions 11 to 55. (For functions 61 to 95, enter 6, the access code on see P.161
Code for Functions 61 to 95”
function number.)
17.
{
Stop
Press the mission or a document scanning, to stop a reception or to stop a long copy run. The machine will finish printing out the sheet being printed and then stop.
18.
{
Start
Press the
19. Ten key pad
Use the ten key pad (sometimes called the ten keys) to dial fax numbers, to enter the numbers of copies, etc.
20.
{
On Hook Dial
Press the phone call from the keypad without
{
key (Type 1 only)
}
On Hook Dial
}
key to dial a
“Access
12
Page 28
having to lift the phone or handset off the hook (phone or handset option needed).
Operation Panel
21.
{
Clear
Press the character or digit entered, or use the left and right arrow keys to move the cursor and then press Clear to erase whatever is at the cursor.
22.
{
Quick Dial
key
}
{
Clear
}
}
key to erase the last
keys/
{
User Function
keys.
There are 30 Quick Dial keys. Use them to store individual fax numbers (see P.30
bers (Functions 31 & 32)”
groups (see P.33
Group of Fax Numbers (Function 33)”
). You can also use these keys to enter characters (see P.172
ters”
Quick Dial 29 as the Dial Option key (see P.36
Key”
as a Group key (see P.34
ming the Group Key”
You can store one special function in each of the User Function Keys (F1, F2). There are 9 special functions see P.108
36)”
“Storing & Editing Fax Num-
) or
“Storing & Editing a
“Entering Charac-
). In addition you can register
“Programming the Dial Option
.) You can also use Quick Dial 30
“Program-
.)
“User Function Keys (Function
}
3
23.
{
Use to print the Help list.
24.
{
Use to enter a subaddress.
key (Type 2 only)
}
Help
key (Type 2 only)
Subaddress
}
13
Page 29
3
Machine Layout
14
Page 30
4. Faxing

Recommended Types of Document

Before you send your document, make sure that it meets the following require­ments.
Important
❒
Documents that do not meet these requirements can cause your machine to jam or may cause some components of the machine to become damaged or dirty.
❖
Scanning area
7mm
Maximum size
218mm
Scanning direction
4mm
7mm
5mm
GFSIZE0E
Minimum size
148mm
105mm
600mm
Scanning direction
The part shaded will not be scanned, because it is outside the maximum scan­ning width range.

Correct Size for the Document Delivery Tray

• Thickness 0.05 to 0.2 mm (50 ∼ 90 g/m2)
• Length and Width: See the above diagram. If the page is too short, put it inside a document carrier or enlarge it with a copier. If the page is too long, divide it into two or more sheets.
• Clearly Written Small faint characters may not be transmitted clearly.
• Uniform Page Size Do not use different sizes of document in the same transmission.
15
Page 31
4
Faxing

Page Condition

Do not place damaged pages in the automatic document feeder.
• If your pages are curled or dog eared, flatten them.
• If your pages are stuck together, shuffle the stack.
• If your pages are folded, torn, or patched together, make copies.
• If your pages have binding files, trim the edges or make copies.
Important
❒
Do not place originals that contain the following materials in the document feeder ;
• Crayon
• Paint
• Charcoal, soft pencil
• Glue
• Thermal paper
• Clips
• OHP Sheets, vinyl-coat paper
• Waxed paper
• Carbon paper
• Silicone oil
Note
❒
Copies made with a copier that uses silicone oil may cause a misfeed. To avoid this, do not scan such copies until five or ten minutes after copying.
16
Page 32

Memory Transmission And Immediate Transmission

Memory Transmission And Immediate Transmission
G4 user please seeP.182 “Transmission Procedure”.
There are two ways to send a fax mes­sage.
• Immediate Transmission
• Memory Transmission

Memory Transmission (Memory Indicator Lit)

Memory Transmission is convenient because:
• Fax messages can be scanned much more quickly (you can take your document away from the fax machine without waiting too long).
• While your fax message is being sent, another user can operate the machine (people will not have to wait by the fax machine too long).
• You can send the same message to more than one place with the same operation.
• There are two kinds of Memory Transmission: Parallel and Nor­mal. Parallel Memory Transmis­sion is the default.
READY 100% 10:00 SET DOC. OR DIAL NO.
Note
❒
If the display is blank, press the Energy Saver key to exit Energy Saving mode.
B Fan your document stack (at most
2
30 pages: 80 g/m pages are loose, then square it.
Note
❒
All pages in your document must be one-sided and be of the same size.
to make sure all
4
Note
❒
If your document gets stuck while it is being processed, press the
{
}
key, and turn to P.140
Stop
“Clearing a Document Jam”
structions on how to safely remove the original.
for in-
A Make sure that the machine is in
standby mode for faxing.
The display should look like this:
17
Page 33
Faxing
07
06
GFDIAL1N
4
C Insert the document face - down
into the feeder until the machine beeps. Then adjust the guides to match the width of the document.
TSTH110N
Note
❒
You can dial before you set the document. Place the document after you dial the number and go to step G.
❒
Please set your document straight in the feeder. If you set more than 15 sheets, make sure the ends of your document are not skewed.
D The display will look like this:
TRANSMIT OPTIONi DIAL FAX NUMBER
TRANSMIT Y/START 5551234kkkkkkkkkkkkk
Ten Key Pad Quick Dial
1 2 3 4 5 6 7 9
*
GFDIAL0N
Speed Dial Group
Example:
Example: Speed Dial 10
Speed Dial
0
1
GFDIAL2N
*1
In this example Group Dial is pro­grammed in Quick Dial 08.
*2
In this example Quick Dial key 30 is programmed as the Group key, and Group dial number 1 is pro­grammed.
Method Dial key 08.
Method Dial key 30 and 1 on the ten key pad.
Note
❒
If you want to erase a digit of the phone number, press the
{
}
key. If you want to erase
Clear
the entire number, press the
{
}
key.
No
❒
The maximum destinations you can dial using the ten key pad is
68. However, this limitation is also subject to memory capaci­ty.
Reference
Programming Quick Dial: see P.30
“Storing & Editing Fax
Numbers (Functions 31 & 32)”
*1
Quick
*2
Quick
.
E If the memory indicator is not lit,
press the
{
Memory
key.
}
Programming Speed Dial: see P.30
Numbers (Functions 31 & 32)”
“Storing & Editing Fax
.
F Dial the number in one of the fol-
lowing ways.
18
Page 34
Programming Group Dial: see
“Storing & Editing a Group
P.33
of Fax Numbers (Function 33)”
Programming Group key: see
“Programming the Group
P.34
Key”
.
G Press the
other number.
key to enter an-
}
{
Yes
TRANSMIT DIAL/START DIAL NEXT FAX NUMBER
Note
❒
Repeat steps F and G until all destinations are entered.
❒
If you have only one destina-
}
key.
}
{
tion, press the
❒
The machine stores your mes­sage and dials the first number (or, if you selected Send Later, it will return to standby mode and the fax message will be sent at the time that you selected).
Reference
Send Later: see P.25
at a Specific Time (Send Lat­er)”
.
H Press the
The machine will dial the destina­tion's number.
{
Start
Start
key.
“Sending
5551234 SET DOC. OR DIAL NO.
.
Memory Transmission And Immediate Transmission
❒
If the other party's fax machine answers, both machines will connect and yours will send the message. A name or a label will appear on the upper line.
❒
If your line goes through a local switchboard (a PBX) remember to dial the exit code. Press the
{
the code. If the number includes a country code, press the
{
code, then dial the rest of the number.
Pause
Pause
}
key immediately after
}
key after the country
If you like to cancel the transmission
A Press the
communication.
{
key during
}
Stop
5551234 STOP & CLR FILE? Y/N
B Then press the
cancel the transmission.

Parallel Memory Transmission

With this feature the machine can call destinations while scanning docu­ments. Compared with normal Mem­ory Transmission where the machine calls once all the documents have been stored, it is quick to verify whether a connection has been made or not.
{
Yes
key to
}
4
Note
❒
If the other party's line is busy, your machine will dial again. (See P.29
“Redialing”
.)
READY 98% 10:04 SET DOC. OR DIAL NO.
Additionally, as scanning finishes more quickly than Immediate Trans­mission, it is useful if you want to take the document back to your desk immediately. However, if the connec­tion cannot be made (for example if the line is busy), normal Memory Transmission takes place.
19
Page 35
Faxing
4
After a Parallel Memory Transmis­sion fails, a communication result re­port or a communication failure report is printed.
Important
❒
The file is erased if any of the fol­lowing happen during transmis­sion:
• The Stop key is pressed.
• There is not enough memory
available.
• A document becomes jammed.
Limitation
❒
If the amount of available memory is less than 50 %, you cannot use Parallel Memory Transmission.
Note
❒
Normal Memory Transmission still takes place when using the fol­lowing:
• Send Later
• Specify Multiple Destinations
• Transfer Request
• Transmission Deadline
❒
When using Parallel Memory Transmission, page numbers are not printed at the other end. If you want page numbers printed, use Printing the Page Number of the optional feature for transmission. (See P.25
(Page Count)”
“Printing the Page Number
.)

Immediate Transmission

Immediate Transmission is conven­ient when:
• You wish to send a message imme­diately.
• You wish to quickly check whether you have successful connected with the other party's fax machine.
• Your machine's memory is getting full.
The machine dials immediately after
}
you press the specified later time, if you used a time-delay feature like Send Later). The message is scanned and transmit­ted page by page without being stored in memory.
{
key (or at the
Start
A Make sure that the machine is in
standby mode.
The display should look like this:
READY 100% 10:00 SET DOC. OR DIAL NO.
Note
❒
The memory indicator should go out. If the memory indicator is lit, press the
{
Memory
}
key.
B Place the entire document face
down into the feeder.
TRANSMIT OPTIONi DIAL FAX NUMBER
Note
❒
No more than 30 pages.
❒
You can dial before you set the document. Place the document after you dial the number and go to step D.
C Dial.
TRANSMIT Y/START 5551234
20
D Press the
{
Start
key.
}
Page 36
Memory Transmission And Immediate Transmission
5551234 DIALING
The machine dials and connect to the other party. The number that you dialed and the other party's RTI or CSI is displayed.
Reference
RTI, CSI: see P.207
tings & Adjustments”
“Initial Set-
.

Dialing with the Telephone Directory

This function is only available on Type 1 machines.
This can be done for any number that you have stored as a Speed Dial code with a label programmed for it.
Example : you wish to dial “ XYZ CO. NEWYORK “.
TEL DIR. Y/hi b01 XA COMPANY
E If the label you want does not ap-
pear, scroll through the labels us­ing with W and V until you find it.
TEL DIR. Y/hi b12 XYZ CO.NEW YORK
F Press
number you want.
key to dial the
}
{
Yes
G Either :
• Dial more numbers.
{
• Press
Start
}
key.
4
A Make sure that the machine is in
standby mode.
READY 100% 10:00 SET DOC. OR DIAL NO.
B Carefully place your fax message
into the auto document feeder.
TRANSMIT OPTIONi DIAL FAX NUMBER
C Press the
key.
{
Speed Dial/Tel Directory
SPEED DIAL 0-9 PUSH NUM OR ABC
D Press the first letter of the name.
}
21
Page 37
Faxing

Receiving Telephone Calls & Fax Messages (Faxes/Phone Calls)

This future is only available on Type 1 machine.
4
The machine can treat incoming fax messages and telephone calls in two ways.
❖
Fax mode
Use this mode if you have a dedi­cated fax line. The machine as­sumes all calls are fax messages. It will ring once to alert you to an in­coming call and then start receiv­ing.
❖
Telephone mode
Use this mode if your line is shared by a fax machine and a telephone but you wish to answer all calls yourself and decide whether they are fax messages or telephone calls. You must manually hit the Start key to receive a fax. The machine will ring continuous­ly until you answer the call, so you have to be near the machine at all times. The Manual Receive indicator is lit when the machine is in this mode.
B Press the
mode you require.
and V key to select the
W
RECEIVE MODE Y/hi FAX iTEL
C Press the
{
Yes
key.
}
READY 100% 10:00 SET DOC. OR DIAL NO.

Receiving the Fax Message in the Telephone Mode

This mode is active when the Manual Receive indicator is lit. You have to answer the call yourself and decide whether it is a fax or a telephone call. The procedure for answering a call is as follows:
A Pick up the handset of the option-
al handset or the external tele­phone.

Switching Between Fax and Telephone Mode

The Manual Receive indicator is lit when the machine is in Telephone mode. To switch to a different mode, follow the steps below.
A Press the
RECEIVE MODE Y/hi iFAX TEL
22
{
Reception Mode
key.
}
B Listen to the other end.
If you hear a voice
A Continue your conversation as
you would normally.
If you hear a fax tone
A Remove any documents from
the feeder, press the then replace the handset.
The machine will start receiv­ing.
{
Start
key
}
Page 38

Printing Received Messages That Have Been Stored (Substitute Reception)

Printing Received Messages That Have Been Stored (Substitute Reception)
If the Receive File indicator is lit, a message was stored in memory using substitute reception. This could be be­cause the machine ran out of paper or toner, or because the Power Saver has turned off the print engine.
Check the following items and solve the problems, and the machine goes back to the working condition.
• While the Power Saver (see P.98
“Saving Energy with the Power Sav­ing Timer”
er off, press Energy Saver Key for the machine go back to the work­ing condition.
•When display, your fax machine is out of paper. Add paper (see P.111
ing Paper in the Main Cassette”
•When display, your fax machine is out of toner. Change the toner cassette (see P.118
sette and Cleaning Pad”
) has turned off the heat-
ADD PAPER
ADD TONER
“Replacing the Toner Cas-
appears in the
appears in the
).
“Load-
).
light. The message will be printed as soon as copying is done.
❒
To turn substitute reception off or back on, set bit 0 of user parameter switch 05. See P.162
ters”
.
“User Parame-
4
• Otherwise, there might be a paper jam (see P.142
Fax, or Print Jam”
er.
As soon as the machine is back in working condition, messages stored in memory will be printed. The Re­ceive File indicator will turn off and the messages will be erased from memory.
Note
❒
If a message comes in while you are copying, the fax machine will store the message in memory and the Receive File indicator will
“Clearing a Copy,
) or an open cov-
23
Page 39
Faxing

Faxing a Page with Very Fine Detail

4
So that text, diagrams and images stand out clearly in your document, the machine automatically detects the image density (contrast) and makes a compensation.
However, if you need to send a docu­ment which requires optimum clari­ty, select the resolution setting appropriate to your needs.
You can select different settings for each page of your message. Simply change the settings for page 2 while page 1 is being scanned.

Resolution & Shading

The resolution button gives you con­trol over document quality. The indi­cators above the button show the current setting. Choose a setting that matches your document.
Note
❒
Faxing at a higher resolution re­quires more time. Frequent use of high resolution could cause an in­crease in your phone bill, especial­ly for long distance transmissions.
❖
Standard:
Standard quality. Use for most printed or typewritten documents. This is selected when the other res­olution indicators are not lit.
❖
Detail:
High quality. Use for documents with small print or fine details.
❖
Fine:
Very high quality. Use this for high quality reproduction.
❖
Halftone:
Use this for optimum quality if your document contains photo­graphs/diagrams with complex shading patterns or gray tones. If you choose this setting, resolution will automatically be Detail.
24
Page 40

Optional Features for Transmission

Optional Features for Transmission
❒
If you enter the wrong time,
}

Sending at a Specific Time (Send Later)

press the again.
{
No
key and enter
This feature is called Send Later. Using this feature, you can delay
transmission of your fax message un­til a specified time. This allows you to take advantage of off-peak telephone line charges without having to be by the machine at the time.
Note
❒
If the machine memory is full, your document will remain in the docu­ment feeder. As a result, anybody removing the document will can­cel the transmission.
A Set your document, dial the desti-
nation fax number and press
key. Do not press the
{
Yes
key.
B Press
}
V
twice.
{
Start
SET OPTION Y/i SEND LATER?
Note
❒
V
is also the
C Press the
{
Yes
{
Option
key.
}
}
key.
D Enter a sending time that falls
within the following 24 hours.
SET OPTION KPAD/Y TIME 23:30 10:00
Note
❒
For example: To send at 23:30,
{
press the key pad.
} {3} {3}
2
and
{0}
from
E Press the
Note
❒
Use function 21 to erase a stored fax message before it is sent (see
“Erasing a Stored Message
P.39
before It Is Sent (Functions 21 &
22)”
).
{
Yes
key.
}
Printing the Page Number (Page Count)
This feature is called Page Count. When your fax message is printed at
the other end, page numbers will be printed on the top of each page. Using the Page Count feature, you can select
}
the batch-numbering page numbers. If you use Page Count, page numbers
will be printed in batch-numbering format (for example, p1/3, p2/3, and p3/3 for a three-page message). This makes it easy for the other party to see how many pages you sent, and if any are missing. However, you have to input the number of pages at the ten key pad before sending.
If you do not use Page Count, page numbers will be printed only as a se­quence (for example, p1, p2, p3). This makes it difficult for the other party to tell at a glance whether any pages are missing (for example, due to a double feed in your machine's docu­ment feeder).
4
25
Page 41
Faxing
4
Limitation
❒
This feature is available at Immedi­ate Transmission and Parallel Memory Transmission.
Note
❒
If you do not select Immediate Transmission, Page Count is auto­matically switched on, and the pages are counted automatically.
❒
If the numbering with page count appears strange, check that the page count value matches the number of pages in your docu­ment.
A Press
play appears.
until the following dis-
V
SET OPTION Y/i SET PAGES?
top of the image will be overprinted if there is no margin at the top of the transmitted page.
In some cases, you may wish the oth­er party to receive an unmarked copy of your original. In this case, you can switch TTI off.
A Press
play appears.
until the following dis-
V
SET OPTION Y/i TTI ON/OFF?
B Press the
{
Yes
key.
}
SET OPTION Y/hi TTI iON OFF
C Press
setting is correct.
or V until the displayed
W
B Press the
{
Yes
key.
}
SET OPTION KPAD PAGES:kk
C Enter
key pad.
{
and
}
1
using the ten
{0}
SET OPTION Y/N PAGE:10
Note
❒
Example: 10 pages
D Press the
{
Yes
key.
}
Sending Your Identi fi cation at the Top of Your Message (TTI)
Normally, the TTI programmed in your machine is printed at the top of each of the pages you transmit when they are received at the other end. The
SET OPTION Y/hi TTI ON iOFF
D Press the
have finished.
key when you
}
{
Yes
Sending by a Specific Time (Transmission Deadli ne)
This feature is called Transmission Deadline (TRD). If your message has to be sent to the other end before a certain time, use the Transmission Deadline option and input this dead­line.
If the line is busy, the machine will re­dial at set intervals either until the message gets through or until the deadline passes. Before the deadline passes, there is no limit to the number of times that the machine can redial. After the deadline passes, the ma­chine will print a report which indi-
26
Page 42
Optional Features for Transmission
cates whether or not your message was sent within the deadline. Then the message will be erased from memory.
Note
❒
This feature is only available with Memory Transmission.
A Press
play appears.
until the following dis-
V
SET OPTION Y/i SET TRD?
B Press the
{
Yes
key.
}
SET OPTION KPAD/Y TIME 00:00 10:00
C Example: If the deadline is 12:50
pm, press
{
} {2} {5} {0}
1
SET OPTION Y/N TIME 12:50 10:00
Note
❒
The TRD time cannot be more than 24 hours into the future.
.
• They allow personalization of doc­uments and printed reports. For example, if you use Label Insertion and store your name with your Personal Code, the receiver of your fax message will see your name at the top of the printout. This elimi­nates the need for a cover page.
If you input your Personal Code, your name will appear on the JOURNAL and Transmission Result Report.
Reference
See P.66
Codes (Function 72)”
See P.93 Label Insertion: See P.172
ing Characters”
A Press
play appears.
“Programming the Personal
.
“Journal (Function 41)”
“Enter-
.
until the following dis-
V
.
SET OPTION Y/i SET PERSONAL CODE?
B Press the
{
Yes
key.
}
SET OPTION KPAD PERSONAL CODE:kkkk
4
D Press the
{
Yes
key.
}

Personal Codes

Personal Codes do the following.
• They allow you to keep track of machine usage. If everybody uses a Personal Code when they use the fax machine, the codes, or the names programmed into the codes, will be printed on the report that is called the Journal. This will help you to check on who has been using the machine, and how often.
C Enter the personal code.
Note
❒
Example:
SET OPTION Y/N PERSONAL CODE:7362
D Press the
{
} {3} {6} {2}
7
key.
}
{
Yes
27
Page 43
Faxing

Using the Stamp

4
When the machine stamps a small mark on the bottom of each page. During Memory Transmission, the stamp indicates that the page was successfully stored. For Immediate Transmission, it shows that the page was sent success­fully.
Before you can use the Stamp, you need to program the Stamp function in a User Function key (F1 or F2) (See P.108
36)”
.) Then whenever you wish to use the Stamp feature, just press the User Function key you programmed it in. Note that you must switch the stamp on before you press the the machine will not stamp the first page.
Note
❒
F2 key: default is stamp
Stamp
“User Function Keys (Function
indicator is lit, the
{
}
key, or
Start
Changing the Stamp Home Position Setting
You can change the Stamp default setting. To change this setting, adjust bit 0 of switch 0 with the user param­eters:
• bit 0 = 0: Verification stamp off
• bit 0 = 1: Verification stamp on (See P.162
28
“User Parameters”
.)
Page 44

Redialing

Redialing
If a message was not transmitted suc­cessfully, that does not mean that you have to enter the telephone number again. In many cases, the machine will redial the destination automati­cally. Or, with the AI Redial key, you can redial with just a few keystrokes.

Automati c Redialing

The machine will automatically redial the other party if any of the following conditions occurred.
• The other party was busy
• There was no reply from the other
party
• The message was rejected by the
machine at the other end because of excessive errors (in this case, re­dialing will only take place if Memory Transmission was used).
Note
❒
The number of redials and redial­ing interval varies according to your locale.
❒
The number of redials and the re­dial interval may be adjusted by a service technician.
❒
During redialing, the number be­ing dialed is displayed as shown below.
redial one of these numbers, just press the quired telephone number or name is displayed, then press the
This feature has the following uses.
• If the machine is waiting to redial the other party, you do not have to wait for the redialing interval to expire. Press the til the required telephone number or name is displayed, then press the
• If you wish to send another mes­sage to the same address that you sent one to recently, you don't have to dial the full number again if it is still in the Redial memory. Place the message in the feeder, then press the
A Press the
til the required number appears in the display, then press the
{
Yes
{
Al Redial
{
}
key.
Start
{
key twice.
}
}
key until the re-
{
{
Al Redial
{
}
key.
Start
Pause/Al Redial
}
Start
}
key un-
key un-
}
key.
REDIAL Y/hi a01 XYZ CO. NEW YORK
B Carefully place your fax message
into the Document Guide feeder.
TRANSMIT DIAL/START DIAL NEXT FAX NUMBER
4
2125551234 DIALING

Using the AI Redial key

The machine can remember the last 10 numbers dialled on the numeric keypad, and one previously dialled Quick Dial/Speed Dial. If you have to
If you dial another party
A Select another number. (Broad-
casting)
If you dial no more party
A Press the
transmission.
{
key to start the
}
Start
29
Page 45
Faxing

Storing & Editing Fax Numbers (Functions 31 & 32)

4
Type 2 users, or Type 1 see P.183 “Storing a Telephone Number”.
You can store numbers that you often use in the machine's memory. A stored number will remain in memo­ry even if the power is cut.
You can store numbers in two ways.
❖
Quick Dials
The number is assigned to its own key. To dial that number, just press the key. You can store up to 30 numbers in this way.
❖
Speed Dials
The number is given a two-digit code. To dial the number, press the
{
Speed Dial
code. There are 100 Speed Dial codes available numbered 00 to 99.
}
key and enter the
ISDN INTERFACE UNIT TYPE 190

Storing, Editing & Erasing Quick Dial Numbers (Function 31)

This procedure describes how to store and edit fax numbers in Quick Dial keys.
option installed please
a01 PROGRAM? Y/hi
• Press the V key until the Quick Dial you want appears on the dis­play.
Note
❒
To print a list of all Quick Dials and their contents, press
{
}
Yes
C Press the
then the
{
Yes
key.
}
{
Start
}
key.
a01 KPAD/N kkkkkkkkkkkkkkkkkkkk
D Do one of the following:
•Enter the fax number you wish to store in this Quick Dial using the ten key pad. Then press the key.
a01 KPAD/Y/N 212551234kkkkkkkkkkk
{
Yes
W
}
A Press
{
Yes
{
Function
key.
}
} {3} {1}
ak QUICK/hi PRINT LISTh/SEARCHi
B Select a Quick Dial in any one of
the following ways:
•Press a Quick Dial key (e.g. press Quick Dial 01).
30
then the
•To clear the number, press
}
{
then go to step J.
Yes
E Do one of the following:
•If you wish to enter or edit a label for this Quick Dial, press the key.
a01 Y/N PROGRAM LABEL?
{
{
No
Yes
}
,
}
Page 46
•If you do not wish to give this
{
number a label, press to step H.
No
}
then go
Storing & Editing Fax Numbers (Functions 31 & 32)
Storing, Editing & Erasing Speed Dial Numbers (Function 32)
F Enter or edit the label using the
Quick Dial keys and the ten key pad. See P.172
ters”
a01 ABC Y/N NEW YORK OFFICEkkkkk
G Press
{
Yes
a01 Y/hi LABEL SET ON iOFF
H Press
the label for this Quick Dial will be printed on top of messages that you send to this destination.
I Press
or V a to select whether
W
{
Yes
ak QUICK/hi PRINT LISTh/SEARCHi
Note
❒
To print a Quick Dial List, please the W key to select then press the
❒
To print a Quick Dial label, choose key.
“Entering Charac-
key.
}
key.
}
{
Start
LABEL
then press
}
key.
LIST
{
Start
This procedure describes how to store and edit fax numbers in Speed Dials.
A Press the
the
{
}
Yes
{
Function
key.
} {3} {2}
bkk KPAD/hi PRINT LISTh/SEARCHi
B Select a Speed Dial in any one of
the following ways:
•Enter the Speed Dial code one the ten key pad. (e.g. 01)
b01 PROGRAM? Y/hi
•Press the V key until the Speed Dials you want appears on the dis­play.
Note
❒
To print a list of all Speed Dials and their contents, press W keys
{
Start
}
keys.
,
}
and then
C Press
{
Yes
key.
}
b01 KPAD/N kkkkkkkkkkkkkkkkkkkk
and
4
J You now have two choices:
•To store, edit or delete another Quick Dial, go to step B.
•To finish, press
{
Function
}
key.
D Do one of the following:
•Enter the fax number you wish to store in this Speed Dial using the ten key pad. Then press
b01 KPAD/Y/N 212551234kkkkkkkkkkk
•To clear the number, press
{
}
then go to step J.
Yes
{
Yes
}
key.
{
No
}
,
31
Page 47
4
Faxing
E Do one of the following:
•If you wish to enter or edit a label for this Speed Dial, press key.
{
Yes
b01 Y/N PROGRAM LABEL?
•If you do not wish to give this
}
{
number a label, press to step H.
No
then go
F Enter or edit the label using the
Quick Dial keys.
b01 ABC Y/N NEW YORK OFFICEkkkkk
}
G Press
{
Yes
key.
}
a01 Y/hi LABEL SET ON iOFF
Press a W or V to select whether the label for this Speed Dial will be printed on top of messages that you send to this destination.
H Press
{
Yes
key.
}
bkk KPAD/hi PRINT LISTh/SEARCHi
Note
❒
To Print a Speed Dial List, press the W key and then the key.
I You now have two choices:
•To store, edit or delete another Speed Dial, go to step B.
{
Start
}
32
•To finish, press
{
Function
}
key.
Page 48

Storing & Editing a Group of Fax Numbers (Function 33)

Storing & Editing a Group of Fax Numbers (Function 33)
❖
Groups
If you regularly broadcast messag­es to the same set of destinations, you can combine these numbers into a group. Then just select the group and each number will be di­alled in sequence automatically. You can program up to 7 groups with 140 numbers each.
This section describes how to pro­gram or edit a Group. You can also get a printout of numbers that are al­ready stored. In this example we will program Group 1 into Quick Dial key
01. You can store up to seven groups
numbered 1 to 7. You can program up to 140 numbers
in a Group.
D To program or edit a Quick Dial
key for this group, press the key.
Note
❒
If you do not program or edit, press the step F.
{No}
key and go to
{
Yes
E Press the Quick Dial key you
wish to use for this group, for example, then press the key.
Note
❒
If you want to free up the old Quick Dial key, press the
}
{
key, then the
Yes
key.
GROUP 1 Y/N PROGRAM LABEL?
{
{
01
Yes
{
No
}
} }
}
4
A Press the
the
{
Yes
}
{
Function
key.
} {3} {3}
and
GROUP k 1-7/hi PRINT LISTh/SEARCHi
B Enter the number of the group
you want to program or edit.
Note
❒
e.g. Group 1: Press
❒
To print a list, press W then the
{
}
key.
Start
C Press the
{
Yes
key.
}
GROUP 1 Y/N PROGRAM QUICK?
{
}
.
1
❒
If a message like flashes up, the key is already in use. Press a different key.
USED AS..
F If you wish to give this group a
name, press the
GROUP 1 ABC
kkkkkkkkkkkkkkkkkkkk
Note
❒
If not, press the to step H.
{
Yes
{
}
No
key.
}
key and go
G Enter or edit the name then press
{
Yes
key.
}
the
How to enter characters, see P.172
“Entering Characters”
33
Page 49
Faxing
4
GROUP 1 KPAD/N
kkkkkkkkkkkkkkkkkkkk
H Enter a fax number.
Note
❒
Enter one in one of these ways.
• Press a Quick Dial key.
• Press the Speed Dial key fol­lowed by two digits.
• Enter a number on the ten key pad.
I Press the
Note
❒
ALREADY PROG RAMMED
If flashes up on the display, either press the number and choose another number, or press the to clear.
{
Yes
key.
}
{
}
key to keep the
No
briefly
{
Yes
}
key
B Enter the group number using the
ten key pad, then press the key.
GROUP 1 Y/N PROGRAM QUICK?
C Press the
{
No
key.
}
GROUP QUICK/N PROGRAM LABEL?
D Press the
{
No
key.
}
GROUP 1 Y/N CLEAR?
E Press the
{
Yes
key.
}
GROUP 1 Y/N CLEARED
{
Yes
}
J Press the
ing numbers in this group.
Note
❒
To enter another number, go back to step H.
K Press the
Note
❒
To work on another group, go to step B.
key to finish enter-
}
{
No
key.
{
Function
}
Erasing Groups
These steps describe how to erase sin­gle numbers from a group.
A Press the
the
{
}
Yes
{
Function
key.
} {3} {3}
GROUP k 1-7/hi PRINT LISTh/SEARCHi
and
F Press the
Note
❒
To delete another number, go to step B.
{
Function
key.
}
Programming the Group Key
You can program the 7 groups. How­ever, if there is no room in Quick Dial keys, this group key is helpful. You have to Quick Dial 30 or one of User Function keys (F1 or F2) as the group key. How to transmit using the group key, see P.17
(Memory Indicator Lit)”
Reference
For how to program User Function keys, see P.108
(Function 36)”
“Memory Transmission
.
“User Function Keys
.
34
Page 50
Storing & Editing a Group of Fax Numbers (Function 33)
A Press the
the
{
}
Yes
{
Function
key.
} {3} {1}
ak QUICK/hi PRINT LISTh/SEARCHi
B Press the Quick Dial
{
30
a30 PROGRAM? hi
C Press the
{
Yes
key.
}
a30 PROGRAM? Y/N PROGRAM GROUP KEY?
D Press the
{
Yes
key.
}
ak QUICK/hi PRINT LISTh/SEARCHi
and
.
}
4
E Press the
{
Function
key.
}
35
Page 51
Faxing

Dial Options

4
The Dial Options provide access to various F-code features which are de­signed to allow confidential transmis­sion and polling reception between different makers' fax machines. Use them if the other party's fax machine is of a different make and supports the F-code features. Before you can use the Dial Options, you need to pro­gram Quick Dial key 29 as the Dial Option key if you have not done so al­ready (see below for details).

Programming the Dial Optio n Key

This procedure describes how to set up Quick Dial key 29 as the Dial Op­tion key.
A Press
{
Yes
{
Function
key.
}
} {3} {1}
then the
E Press the
{
Function
key.
}

Using the Dial Options

Available Dial options are as follows:
• SUB, SID, SEP, PWD
• SUBADDRESS (Type 1 users re­quire the
UNIT TYPE 190
ture)
To use the Dial Options, do the fol­lowing after you have dialed the des­tination fax number and before you press the
{
ISDN INTERFACE
option for this fea-
}
key.
Start
A Press the Dial Option key (Quick
Dial 29).
Y/N/hi SUB
ak QUICK/hi PRINT LISTh/SEARCHi
B Press Quick Dial key
{
29
a29 PROGRAM? Y/hi
C Press the
{
Yes
key.
}
a29 Y/N PROG. DIAL OPTION?
D Press the
{
Yes
key.
}
ak QUICK/hi PRINT LISTh/SEARCHi
B Press the
the Dial Option you require, then press the
.
}
Y/N/hi
and V keys to select
W
key.
}
{
Yes
SUB
Y/N/hi SEP
Y/N/hi SID
Y/N/hi PWD
Y/N/hi SUBADDRESS
36
Page 52
C Enter the code on the ten key pad
then press the
SUB KPAD/Y/N 1234kkkkkkkkkkkkkkkk
{
Yes
key.
}
D To specify another Dial Option,
repeat steps B, C .
TRANSMIT Y/START 55551234
Dial Options
E Press the
{
Start
key.
}
4
37
Page 53
4
Faxing

Chain Dialing

This feature allows you to compose a telephone number from various parts, some of which may be stored as Quick Dial Keys or Speed Dial Codes, and some of which may be input at the ten key pad.
You can program commonly used area or country codes into Speed Dial Codes or Quick Dial Keys.
Example: 01133-1-5553333 (From the United States to Paris).
Assume that the following Quick Dial and Speed Dial numbers have al­ready been programmed.
• Quick Dial 01 = 01133 (Overseas to France)
• Quick Dial 02 = 1 (Paris)
• Speed Dial 10 = 555
The machine ask you to operate.
❖
On Hook Dial or Handset Mode:
{
❖
Press
}
key,
al
}
{
.
3
Other:
Press
{
the
Pause
{
} {0}
1
} {02}
01
{1} {0}
{
}
01
, then
and the
then
{
the
}
Pause
{
key,
Speed Dial
{3} {3} {3} {3}
{
Speed Di-
{3} {3} {3}
}
key,
}
{02}
keys,
.
38
Page 54

Erasing a Stored Message before It Is Sent (Functions 21 & 22)

Erasing a Stored Message before It Is Sent (Functions 21 & 22)
Every time you store a fax message in your machine's memory, a new file is created. A file is also created for stor­ing instructions to pick up a fax mes­sage left elsewhere (polling, see P.101
“Calling to Request a Message (Poll­ing)”
). Each file is given a number. This number appears on the File Re­serve Report, Journal and Transmis­sion Result Report. To see which files are currently in memory, you may print a file list.
A Either :
To erase a fax message stored in memory
A To erase a fax message stored
in memory; press the
} {2} {1}
tion
and the
{
Yes
{
Func-
key.
}
Note
❒
Press W to obtain a list of all the files and their number. If you al­ready know the number of the file to erase, enter it directly from the ten key pad.
C Press the
{
Yes
key.
}
FILE NO.027 Y/N CLEAR?
D Press the
the file.
E Press the
Note
❒
To erase another file, go to step
B
.
key again to erase
}
{
Yes
key.
{
Function
}
4
FILE NO.kkk KPAD/hi PRINT LISTh/SEARCHi
To erase instructions to pick up a message (polling)
A Press the
and the
B Press
sages.
You'll see the display. A number or a label will appear on the lower line.
to scroll through the mes-
V
{
Yes
{
Function
key.
}
} {2} {2}
FILE NO.027 Y/hi 5551234
39
Page 55
Faxing

Printing a Stored Message (Function 51)

If you need to see the contents of any files, use this feature.
4
A Press the
the
{
Yes
}
{
Function
key.
} {5} {1}
FILE NO.kkk KPAD/hi PRINT LISTh/SEARCHi
B Press
sages.
You'll see the display. A number or a label will appear on the upper line.
to scroll through the mes-
V
FILE NO.115 Y/hi 5551234
Note
❒
Press W to obtain a list of all the files and their number. If you al­ready know the number of the file to print, enter it directly from the ten key pad and skip to step D.
and
C Press the
D Press the
40
key.
}
{
Yes
A number or a label will appear on the upper line.
FILE NO.115 START/N 6661234
key to print the
}
{
Start
message.
Page 56

Locking Incoming Messages (Memory Lock)

Locking Incoming Messages (Memory Lock)
If Memory Lock is switched on, the machine will not print any incoming fax messages. They will be kept in memory until you enter the Memory Lock ID that you previously stored in the machine. Messages received by Confidential Reception will not be printed when you input the Memory Lock ID.
Preparation
To use Memory Lock, you must first:
• Store a Memory Lock ID (Func­tion 61).
• Switch Memory Lock on (Func­tion 62).
To make Memory Lock more versa­tile you may choose to receive mes­sages from select locations into memory or exclude certain select lo­cations from coming into memory. You may:
• Specify the senders whose messag­es you want to be lock in memory (Special Terminals). Do this by programming the RTI's or CSI's of these senders (Function 81).

Storing a Memory Lock ID

This can be any four-digit code (using digits 0 to 9), except 0000.
A Press the
enter the access code
. Then press
{
}
2
{
Yes
key.
}
{
Function
{6} {1}
} {6}
{
then the
} {2} {2}
2
and the
Y/NEXTi SET G3 OWN NUMBER
B Press
shown.
until the screen is as
V
Y/NEXTi SET MEMORY LOCK ID
C Press the
{
Yes
key.
}
LOCK ID KPAD
kkkk
D Input the Memory Lock ID that
you will be using.
4
• Select the messages to store in memory a) Only messages from Special Ter­minals. b) All messages except those from specified Terminals. (User Parameters, switch 09, bit 0 and 1; see P.162
Reference
Receiving Confidential Messages: see P.71
Messages”
.
“User Parameters”
“Receiving Confidential
.)
E Press the
F Press the
LOCK ID Y/N 6754
Note
❒
Example: the ten key pad.
ID.
{
} {7} {5} {4}
6
key to store the
}
{
Yes
{
Function
key.
}
from
41
Page 57
Faxing

Editing the Memory Lock ID

A Press the
the access code Then press key.
{
Function
{
} {1}
6
{
Y/NEXTi SET G3 OWN NUMBER
B Press
shown.
until the screen is as
V
then enter
} {6}
} {2} {2} {2}
2
and the
{
Yes
After you switch Memory Lock on,
MEMORY LOCK
display when the machine is in standby mode.
.
}
Note
❒
If you switch Memory Lock on, Forwarding will be automatically disabled.
❒
If you wish, you can prevent uni­dentified senders from sending you messages while Memory Lock is on. See P.71
tial Messages”
will appear on the
“Receiving Confiden-
.
4
Y/NEXTi SET MEMORY LOCK ID
C Press the
{
Yes
key.
}
LOCK ID CHANGE? Y/N 5477
D Press the
{
Yes
key.
}
LOCK ID Y/N 5477
E Press the
new number.
key and input a
}
{
No
LOCK ID Y/N 5478
F Press the
{
Yes
key.
}
A Press the
ter the access code Then press key.
{
Function
{
} {2}
6
. Then en-
} {6}
} {2} {2} {2}
{
2
and the
{
Yes
Y/NEXTi SELECT LINE
B Scroll through the features with
until the screen is as shown.
V
Y/NEXTi MEMORY LOCK ON/OFF
C Press the
{
Yes
key.
}
MEMORY LOCK Y/hi ON iOFF
D Change the on/off setting by
pressing W or V.
.
}
G Press the
{
Function
key.
}

Switching Memory Lock on/off

Preparation
Before you can use Memory Lock, you have to switch it on using Function 62.
42
MEMORY LOCK Y/hi iON OFF
E Press the F Press the
key.
}
{
Yes
{
Function
key to finish.
}
Page 58
Locking Incoming Messages (Memory Lock)

Programming Special Terminals for Lock in Memory

If you like to receive information from only select locations into Memo­ry lock, you can program the RTI codes or CSI codes of those locations. A terminal sending an incoming mes­sages always identifies itself to your terminal. The identification consists of an RTI or a CSI. When you specify the senders for Memory lock, you must program a list of these codes. Program the list using Function 81 called “Special Terminals” (see P.81
“Programming a List of Senders to Treat Differently (Function 81)”
).

Selecting which Messages to Lock in memory

Note
❒
If the blinking, an incoming fax message has been stored in the memory us­ing the Memory Lock feature or Confidential Reception feature.
Reference
To print the message using the Confidential Reception. (seeP.71
“Receiving Confidential Messages”
A Press the
the
Receive File
{
Function
key.
{
}
Yes
indicator is
} {5} {5}
LOCK ID KPAD
kkkk
B Input the Memory Lock ID.
LOCK ID START/N
kkkk
and
4
You have to select either to:
• Only Lock messages from Special Terminals.
• Lock all messages except those from Special Terminals.
To change this setting, adjust bit 1 of switch 9 with the User Parameters:
• Bit 1 = 0: Lock incoming messages in memory from special terminal
• Bit 1 = 1: All incoming messages except those from specified termi­nal
(See P.162
“User Parameters”
.)

Printing a Memory-locked Message (Function 55)

If the ing, a message has been stored using Memory Lock. Print it using the fol­lowing procedure.
Receive File
indicator is blink-
Note
❒
Example: the ten key pad.
C Press the
{
} {6} {3} {3}
4
key.
}
{
Start
from
43
Page 59
Faxing

Sending a Fax Using the External Telephone

You can send a fax message using the handset. (External telephone is re­quired.)
A Set the document then pick up the
handset.
B Dial the other party.
4
If you hear a voice
A Speak to the other party.
If you hear a high-pitched tone instead of a voice
A Press the
{
Start
key.
}
C When you are ready to send your
fax message, ask the other party to press the
{
Start
key.
}
D When you hear a high-pitched
tone, press the
{
Start
key.
}
E Replace the handset.
44
Page 60

Answering the Telephone

This feature is available when you connect the external telephone.
Note
❒
If the telephone rings just once, a fax is coming in. Do not pick up the handset.
If the Telephone Rings Continuously
A Pick up the handset and speak to
the other party.
If you hear a high-pitched tone
Answering the Telephone
4
A A fax is coming in. Press the
key then hang up.
}
{
Start
If the caller wants to send you a fax
A Press the
speaking. Then hang up.
Note
❒
If nothing happens after you press the phone may not be properly connected.
{
{
}
Start
}
key the tele-
Start
key after
45
Page 61
4
Faxing

Phoning and Faxing on the Same Call

This feature is available when you connect the external telephone.

To Talk before Sending a Fax

A Pick up the handset. B Dial.
Note
❒
Do not press the
C If you hear a voice speak as a nor-
mal telephone conversation.
If you hear a high-pitched tone instead of a voice
{
Start
}
key.
A Place your fax message in the
feeder, then press the key.
{
Start
D When you are ready to send your
fax message, place your message in the feeder, then ask the other party to press the
{
Start
key.
}
E When you hear a high-pitched
tone, press the
{
Start
key.
}
F Replace the handset.
}
46
Page 62
5. Other Features

Verifying Communications, Errors, Counters, Etc.

You can obtain reports from your ma­chine either by having your machine print them out automatically, or by printing them out yourself.

Automatically Printed Reports

Unless otherwise indicated, the auto­matic printing of these reports can be turned on or off by changing the bit of the user parameters (see P.162
Parameters”
❖
Journal (Switch 03, bit 7)
This report gives details on each communication made by your ter­minal. It is automatically output after 50 transmissions and recep­tions.
❖
File Reserve Report (Switch 03, bit 2)
If you switch this report on, it is printed immediately after you store a document in memory for Memory Transmission. It gives the file number, the time that it was stored, and the destinations (in­cluding any Group numbers that were selected).
❖
Power Failure Report (Stays on)
This report is printed if the ma­chine's power was off for long enough to erase files from the memory. The report gives details of the files that were lost. With this information, you may store mes­sages for transmission again, and contact the senders of any received messages that were lost.
).
“User
Note
❒
Phone numbers stored in Quick/Speed/Groups are not lost.
❖
Communication Result Report (Mem­ory Transmission) (Switch 03, bit 0)
This report is printed out after memory transmission showing whether it was successful or not. If you have switched this report off, a Communication Failure Report will be printed only when a com­munication fails.
❖
Transmission Result Report (Switch 03, bit 5)
This report is printed out after im­mediate transmission showing whether it was successful or not.
❖
Communication Result Report (Poll­ing result report) (Switch 03, bit 4)
This report is printed after your machine polls a message from an­other machine.
❖
Communication Failure Report (ON if Communication Result Report is OFF)
This report is printed if a memory transmission failure occurred, af­ter a job is completed. It is only printed if the Communication Re­sult Report is switched off, and event of a communication failure.
❖
Error Report (Turned on/off by a Serv­ice Technician)
This report is printed after each unsuccessful communication. The
47
Page 63
Other Features
5
communication failure report is printed after a job has been com­pleted. And at the end, it prints a communication failure or trans­mission result report. Check it, and retransmit any pages that were not sent. If a particular problem con­tinues or gets worse, keep the error reports for the service technician.
❖
Polling Result Report (Switch 03, Bit
4)
This report is printed after your machine polls a message from an­other machine.
❖
Polling Reserve Rep ort (Switch 03, Bit
3)
If you switch this report on, it is printed automatically after you program the machine for polling
reception (immediate or send lat­er). It gives the file number, time of polling, and destinations (includ­ing any Group numbers that you selected).
❖
Polling Clear Report (Switch 03, Bit 6)
This report is printed after a poll­ing file has been erased from mem­ory.
❖
Printing Part of the Image on the Re­port (Switch 04, bit 7)
For reference purposes, the ma­chine prints the first few inches of the fax message on the following reports.
• Communication Result
• File Reserve
• Communication Failure Report

Report Formats

* * * COMMUNICATION RESULT REPORT (NOV.24.1999 9:19) * * *
FILE MODE OPTION ADDRESS (GROUP) RESULT PAG
<TRANSMISSION> DATE TIME ADDRESS MODE TIME PAGE RESULT PERSNAL NAME FILE
<RECEPTION> DATE TIME ADDRESS MODE TIME PAGE RESULT PERSONAL NAME FILE
TTI XYZ COMPANY
E
* * * JOURNAL(NOV.24.1999 11:10) * * *
TTI XYZ COMPANY
GFLIST0E
48
Page 64
Verifying Communications, Errors, Counters, Etc.
❖
The Mode Column
See the bottom of the Journal for a full listing of symbols on the Journal. On other reports a code is given, informing the type of communication. These codes are explained below.
❖
The Result Column
OK: Successful communication E: An error occurred
❖
The Footnote on the Journal
Transmission counter: Total number of transmitted pages Reception counter: Total number of received pages

Counters (functi on 94)

These counters will help you if you wish to keep a regular check on how many pages your machine has sent, received, and copied. The machine has the following counters:
❖
TX Counter:
The number of pages that your ma­chine has sent (transmitted)
❖
RX Counter:
The number of pages that your ma­chine has received
❖
Scan Counter:
The number of pages that your ma­chine has scanned (including cop­ies)
❖
Print Counter:
The number of pages that your ma­chine has printed (including cop­ies, reports and lists.)
B Press the
SCAN and PRINT counter.
key to check the
}
{
Yes
SCAN : 003287 PRINT : 002703
C When you have finished, press
the
{
Function
key.
}
5
A Press the
the access code Then press key.
{
Function
{
{
} {4}
9
then enter
} {6}
} {2} {2} {2}
2
and the
TX :003256 RX :002648
{
Yes
.
}
49
Page 65
Other Features

Programming Keystrokes

5
If you regularly transmit to a particu­lar destination or set of destinations using the same features, you can save a lot of repetitive the ten key pad op­eration by storing the features and destinations in a Keystroke Program.
Keystroke Programs are stored as Quick Dial Keys.
• If you store a Keystroke Program into a Quick Dial Key, that Quick Dial Key cannot be used for any other purpose.
• Be sure to store your Keystroke Program in a vacant Quick Dial Key.
Example: Let us say that you normal­ly send a daily report to locations A, B, and C at 11 pm (using Sending at a Specific Time). Store these instruc­tions as a Keystroke Program. Then every day, you will only have to place the report in the document feeder, then press that key to set up the trans­mission.
Reference
Sending at a Specific Time: see P.25
“Sending at a Specific Time (Send Later)”
.

Storing a Keystroke Progr am

TRANSMIT OPTIONi DIAL FAX NUMBER
Note
❒
Skip step B if you are making a Polling Reception program.
C Select all required features and
telephone numbers as you would normally do.
Note
❒
Resolution, and halftone cannot be stored in a keystroke pro­gram.
D Press the
wish to store the program in.
{
Quick Dial
PROGRAM Y/N PROGRAM?
Note
❒
Example: 01 of the Quick Dial
❒
Make sure that this key is va­cant.
E Press the
{
Yes
key.
}
QUICK 01 TO PROGRAM NO KEY TO CLEAR
key that you
}
A Make sure that the machine is in
standby mode.
READY 100% 10:00 SET DOC. OR DIAL NO.
B Place a sheet of paper in the feed-
er.
50
F Press the Quick Dial key where
this program is being stored. In this example, press the Quick Dial
The procedure that you just stored will now begin.
.
{
}
01
Page 66
Programming Keystrokes
If you do not wish to use the procedure now
A Press the
ately.
{
key immedi-
}
Stop

Labeling a Program

If you store a label for your keystroke programs, the label will appear on the display when you use the program.
A Press the
the
{
Yes
}
{
Function
key.
} {3} {4}
ak QUICK/hi PRINT LISTh/SEARCHi
Note
❒
If you press W and the key, a Program List will be printed.
and
{
Start
Reference
How to enter the label; see P.172
“Entering Characters”
E Press the
{
Yes
key.
}
ak QUICK/hi PRINT LISTh/SEARCHi
To label another pro gr a m
A Go to step B.
To return to standby
A Press the
{
Function
}

Using a Program

}
Before using a program, make sure that the machine is in standby mode.
.
key.
5
B Press the Quick Dial key that
holds the program that you wish to label and press the
{
Yes
key.
}
a 01 Y/N PROGRAM LABEL?
Note
❒
Example: Key and the
C Press the
label for this program.
{
}
of the Quick Dial
01
{
}
key.
Yes
key to program a
}
{
Yes
a 01 ABC kkkkkkkkkkkkkkkkkkkk
D Input your label, using the Quick
Dial keys.
a 01 ABC Y/N DAILY REPORTkkkkkkkk
Transmission program
A Place your document in the feed-
er.
TRANSMIT OPTIONi DIAL FAX NUMBER
B Press the programmed
key.
}
al
Note
❒
The program begins at once.
Free polling reception program
A Press the programmed
key.
}
al
2125551234 SET DOC. OR DIAL NO.
{
Quick Di-
{
Quick Di-
51
Page 67
Other Features
5
Note
❒
The program begins at once.
Reference
Picking Up Messages Stored Elsewhere (Polling Reception ) : see P.101
Message (Polling)”
“Calling to Request a
.
Erasing a Program / Changi ng the Program Label
When you wish to delete a keystroke program, do the following.
A Press the
the
{
}
Yes
{
Function
key.
} {3} {4}
ak QUICK/hi PRINT LISTh/SEARCHi
and
To edit the program name
A Press the B Edit the program name. C Press the
{
{
Yes
Yes
key.
}
key.
}
D Either ;
ak QUICK/hi PRINT LISTh/SEARCHi
To edit or erase another program
A Go to step B.
To return to standby
A Press the
{
Function
key.
}
B Press the Quick Dial key that
holds the program that you wish to erase, or scroll the Quick Dial using W and V.
a08 CHANGE? Y/hi USED AS PROGRAM
Note
❒
Example: Key.
C Press the
a08 Y/N PROGRAM LABEL?
To erase this program
A Press the B press the
{
{
Yes
{ {
}
of the Quick Dial
08
key.
}
key.
}
No
key.
}
Yes
52
Page 68

Storing an Often Used Document (Auto Document)

Storing an Often Used Document (Auto Document)
If you often find that you have to send a particular page to people (for exam­ple, a map, a standard attachment, or a set of instructions), store that page in the memory as an Auto Document, using a Quick Dial Key. This feature is called Auto Document.
When you need to send that page to somebody, press the Quick Dial Key that you stored it in, place any other pages that you wish to send into the
{
feeder, dial, and press the At the other end, the Auto Document will be printed first. You can also pro­gram a destination for each Auto Document into the same Quick Dial Key.
Note
❒
The Auto Document is transmitted as is; you cannot write anything on it like you can with a cover sheet. If you wish the machine to place your name on your transmitted documents, try using the Label In­sertion feature (see P.26
Your Identification at the Top of Your Message (TTI)”
).
}
key.
Start
“Sending
Quick Dial key the Auto Docu­ment will be attached to that trans­mission.
a08 PROGRAM? Y/hi USED AS DIAL
A Take the document that you want
to be an Auto Document and place it into the feeder.
TRANSMIT OPTIONi DIAL FAX NUMBER
B Press the
the
{
}
Yes
{
Function
key.
} {3} {5}
and
ak QUICK/hi PRINT LISTh/SEARCHi
C Press the Quick Dial Key that you
wish to store the Auto Document in.
a08 PROGRAM? Y/hi
5
Storing an Auto Document (Function 35)
Note
❒
You can program a Quick Dial number and an Auto Document in the same Quick Dial key. If you program the key as a Quick Dial before programming the Auto Document, the display below will appear in step C. If you press the
{
}
key, whenever you press the
Yes
Note
❒
Example: Quick Dial Key
D Press the
{
Yes
key.
}
a08 Y/N PROG. AUTO DOCUMENT?
E Press the
The document is scanned.
{
Yes
key.
}
{
}
.
08
53
Page 69
Other Features
5
To label this document
A Press the
If no
A Press the
step H.
key.
}
{
Yes
key and go to
}
{
No
F Input a label using the Quick Dial
key.
a08 ABC Y/N OFFICE LOCATION MAP
G Press the
{
Yes
key.
}
ak QUICK/hi PRINT LISTh/SEARCHi
H Either:
If you wish to attach a fax message to your Auto Document
A Place the fax face down into
the feeder.
TRANSMIT OPTIONi DIAL FAX NUMBER
B Press the Quick Dial Key that
contains the Auto Document that you need.
TRANSMIT OPTIONi OFFICE LOCATION MAP
Note
❒
Example: Key.
{
}
of the Quick Dial
08
C Dial the destination(s), and press
the
{
Yes
key.
}
To program anoth er auto document
A Place the document that you
want to be an Auto Document and go to step C.
To finish
A The
{
Function
key.
}

Using an Auto Document

A Make sure that the machine is in
standby mode.
READY 98% 10:00 SET DOC. OR DIAL NO.
TRANSMIT DIAL/START DIAL NEXT FAX NUMBER
Note
❒
If you send the message to more than one location, and you enter the Quick Dial key which con­tain the Auto Document, it will be attached to all destinations.
❒
To dial another number, repeat this step.
D Press the
{
Start
key.
}
Printing the Cont ents of an Auto Document (Function 53 )
If you need to remind yourself of what one of your stored Auto Docu­ments looks like, do the following procedure.
54
Page 70
Storing an Often Used Document (Auto Document)
A Press the
the
{
}
Yes
{
Function
key.
} {5} {3}
and
ak QUICK/hi PRINT LISTh/SEARCHi
B Press the Quick Dial Key that
holds the Auto Document that you wish to see.
a08 START/N OFFICE LOCATION MAP
Note
❒
Example: Key and the
C Press the

Erasing an Auto Document

If you wish to delete an Auto Docu­ment, do the following.
{
Start
{
}
of the Quick Dial
08
{
}
key.
Yes
key.
}
a08 Y/N PROGRAM LABEL?
D Press the
{
No
key.
}
a08 Y/N AUTO DOC. CLEAR?
E Press the
Auto Document.
key to erase the
}
{
Yes
ak QUICK/hi PRINT LISTh/SEARCHi
To erase another Auto Docu ment
A Go to step B.
To return to standby mode
A Press the
{
Function
key.
}
5
A Press the
the
{
Yes
}
{
Function
key.
} {3} {5}
and
ak QUICK/hi PRINT LISTh/SEARCHi
B Press the Quick Dial Key that
contains the Auto Document that you wish to erase.
a08 CHANGE? Y/hi USED AS AUTO DOC.
Note
❒
Example: Key.
C Press the
{
{
Yes
}
of the Quick Dial
08
key.
}
55
Page 71
Other Features

Batch Transmission

5
This feature will save communication costs if you often send more than one message to the same location.
If various people in your office send messages to the Tokyo branch office, sending all these messages on sepa­rate calls can be expensive. It is cheap­er to send them all together on the same call. You can further cut costs by sending out batches during off-peak hours. To do so, simply create Key­stroke Programs that use Send Later to send to those common destina­tions.
Instruct people in your office to store all faxes for the Tokyo branch in the memory, using Send Later. The se­lected time of transmission must be the same for each message that you wish to include in the batch. Then, when that time comes, the messages will all be sent out on the same call, or ‘batched’.
Reference
Sending at a Specific Time: see P.25
“Sending at a Specific Time (Send Later)”
.
Changing the Batch Transmission on/off
To turn Batch Transmission on or off, adjust bit 4 of switch 6 in the User Pa­rameters. (See P.162
ters”
).
“User Parame-
You can set up more than one batch. In an example, you could set up a batch for Tokyo at, say, 1 am, a batch for Hong Kong at 2 am, a batch for London at 3 am, and so on.
Also, when you send a fax message, if there is a message in the memory waiting for transmission to the same telephone number, it will be sent out with your message. This will only happen if the message already in the memory is waiting for retransmission (for example, because the line was busy on the first attempt).
Note
❒
You can have up to 50 fax messag­es in the same batch.
56
Page 72

Closed Network (Transmission)

This feature helps to stop you from accidentally sending a fax message to a terminal that is outside your fax net­work.
The ID Codes of the communicating machines are checked. If they are not the same, the communication is stopped.
If you are interested in this feature, change the user parameter Switch 06 bit 2 to 1. (Function 63)
Note
❒
This feature may not be reliable if you are communicating with a ter­minal produced by a different manufacturer.
Closed Network (Transmission)
5
Reference
ID Code: see P.61
Code”
.
Closed Network (Reception): see
“Closed Network (Reception)”
P.74
“Storing the ID
.
57
Page 73
Other Features

Sending Confidential Messages (Function 12)

5
This feature is called Confidential Transmission. Use this feature if you do not want your message to be picked up casually by anybody at the other end. The message will be stored in the memory at the other end. It will not be printed until an ID known as the Confidential ID is entered.
There are two types of Confidential Transmission.
❖
Normal Confidential Transmission
The other party can print the mes­sage by entering the ID that was previously stored using the Confi­dential ID feature.
❖
Confidential ID Override
If you wish to send a confidential message to a particular person at the other end, you can specify the Confidential ID that person has to enter to see that message. Any­body entering the machine's Confi­dential ID will not be able to see the message. Before you send the message, don't forget to tell the in­tended receiver what code must be entered to print the message.
Note
❒
The receiving machine's Confi­dential ID is not changed by this process.
❒
If the intended receiver has a Personal Code with a Confiden­tial ID stored with it, you can override the receiving ma­chine's ID with that Confiden­tial ID. Then:
• The receiver can print the message by inputting the Confidential ID that is stored
with that person's Personal Code.
• The intended receiver will also be informed personally by a Confidential File Report; this report will have the name of the receiver on it, if the name was stored with the Personal Code.
To set up a confidential transmission, do the following.
Limitation
❒
The machine at the other end must have memory space available and it must have the Confidential Re­ception feature.
❒
This is a proprietary feature, and as such it only functions with ma­chines produced by the same man­ufacturer that have this feature.
Note
❒
Before sending a confidential mes­sage, it is recommended that you call the receiver and advise them that you are sending a fax message in this manner.
Reference
Confidential ID: see P.71
Confidential ID”
Personal Codes: see P.66
Personal Code”
Confidential File Report: see P.73
“Confidential File Report”
Journal: see P.93
41)”
Receiving confidential Messages: see P.71
Messages”
“Journal (Function
“Receiving Confidential
“Storing a
“Storing a
58
Page 74
Sending Confidential Messages (Function 12)
A Place your document in the feed-
er.
TRANSMIT OPTIONi DIAL FAX NUMBER
key.
}
and
B Press the
the
{
Yes
}
{
Function
key.
} {1} {2}
CONFID’L TRANS OPTi DIAL FAX NUMBER
C Dial then press the
{
Yes
CONFID’L TRANS Y/STA 2125551234kkkkkkkkkk
CONFID’L TRANS D/STA DIAL NEXT FAX NUMBER
Note
❒
To dial another number, repeat this step.
C Enter the Confidential ID that
you wish to use for this message.
SET OPTION Y/N ID:2567
Note
❒
Example: ten key pad and press the key.
D Dial and press the
{
} {5} {6} {7}
2
{
Start
key.
}
of the
{
Yes
}
5
D Press the
{
Start
key.
}
Confidential ID Override Option
This procedure will override the Con­fidential ID stored in the other party's machine. The override is only effec­tive for this one transmission.
OPTION
If
A Press
SET OPTION Y/i SET CONFIDENTIAL ID?
B Press the
SET OPTION KPAD ID:kkkk
V is displayed:
until the display appears.
V
key.
}
{
Yes
59
Page 75
Other Features

Transfer Request (Function 13)

5
Transfer Request helps you save costs when you send the same message to more than one place in a distant area. You send your message once, to a ma­chine referred to as a Transfer Station. In turn, this machine sends on the message to local machines (referred to as End Receivers). After the Trans­fer Station has broadcasted the mes­sage to all End Receivers in the sequence, it sends your machine a Transfer Result Report to tell you if these were any problems with the communication.
Preparation
Before you can start to set up trans­fer request, there are some items that you have to program in your machine. These are as follows.
• Your Fax Machine's Own Tele­phone Number
• The ID Code
Limitation
❒
This feature can only be used if the Transfer Station was made by the same maker as your machine.
❒
The Transfer Station must have memory space available, and must be able to act as a Transfer Station (some machines cannot do this, or can but the capability has been switched off).
❒
The ID Code of your machine must be the same as the ID Code of the Transfer Station.
numbers that are stored as Quick Dials, Speed Dials or Groups in the Transfer Station. Always keep a copy of the Transfer Station's Tele­phone Lists (Quick Dial, Speed Di­al, and Group Lists) near the machine if you plan to use Transfer Request.
Reference
Quick Dial and Speed Dial: see
“Storing & Editing Fax Num-
P.30
bers (Functions 31 & 32)”
Groups: see P.33
a Group of Fax Numbers (Function
33)”
ID Code: see P.61
Code”
“Storing & Editing
“Storing the ID

Storing Your Machine's Own Telephone Number

Store your fax terminal's telephone number using this feature. If you do not do this, you will not be able to use the Transfer Request feature.
Note
❒
If your fax machine's telephone number changes, do not forget to change the stored telephone number data.
A Press the
the access code Then press key.
{
Function
{
{
} {1}
6
then enter
} {6}
} {2} {2} {2}
2
and the
{
Yes
.
}
60
Note
❒
You cannot specify the End Re­ceivers as full numbers on your ten key pad, and you cannot use your own stored Speed Dials, Quick Di­als, and Groups. You must use the
Y/NEXTi SET G3 OWN NUMBER
B Input your fax terminal's tele-
phone number.
Page 76
G3 OWN NO. KPAD/Y/N 0111212-5551234kkkkk
Transfer Request (Function 13)
❒
Features using ID Codes can only be used between terminals made by the same maker.
Note
❒
The format of the number must be as follows: International Dial Prefix, Your Country Code, Your Area Code, then you must add a Pause, followed by your telephone number.
❒
Check the International Dialing Prefix and the Country Code with your local telecommunica­tions operator. The example shown is for the United States; the codes to add are 011 and 1.
❒
Use the Pause key to add a pause.
C Press the
keys.
{
Yes
and
}
{
Function

Storing the ID Code

In addition to the networking fea­tures described in this section, ID Codes are used with the following communication features. The same code must be used by all members of your fax network and all people you wish to communicate with using these features.
• Calling to Request a Message (Poll­ing): see P.101
Message (Polling)”
• Closed Network: see P.74
Network (Reception)”
Limitation
❒
Before programming the ID Code, confer with other users in your fax network to agree on an ID Code. This is because communications using ID Codes will fail if the codes are not the same.
“Calling to Request a
.
“Closed
.
Note
❒
The ID Code can be any four-digit code (using digits 0 to 9 and letters A to F), except 0000 and FFFF.
Programming the ID Code
To store an ID Code, do the following.
A Press the
the access code Then press key.
{
Function
{
} {1}
6
} {6}
} {2} {2} {2}
{
2
and the
Y/NEXTi
}
SET G3 OWN NUMBER
B Press
until the display appears.
V
Y/NEXTi SET POLLING ID
C Press the
{
Yes
key.
}
POLLING ID KPAD
kkkk
D Input the ID Code that you will
be using.
POLLING ID Y/N 4363
Note
❒
Example:
❒
Do not use 0000 or FFFF.
E Press the
keys.
{
} {3} {6} {3}
4
and
}
{
Yes
then enter
{
Yes
{
Function
.
}
5
}
61
Page 77
Other Features
5

Editing the ID Code

If you want to change the ID code, do the following.
A Press the
the access code Then press key.
{
Function
{
} {1}
6
{
Y/NEXTi SET G3 OWN NUMBER
B Press
appears.
until the opposite display
V
Y/NEXTi SET POLLING ID
C Press the
{
Yes
key.
}
POLL. ID CHANGE? Y/N 1234
then enter
} {6}
} {2} {2} {2}
2
and the
{
Yes

Making a Transfer Request

After you stored your Machine's Own Telephone Number and ID code you can do the transfer request as in the following procedure.
.
}
Note
❒
You may use some transmission options, such as Sending at a Spe­cific Time. See P.25
Specific Time (Send Later)”
“Sending at a
A Make sure that the machine is in
standby mode.
READY 100% 10:00 SET DOC. OR DIAL NO.
B Place your document in the feed-
er.
TRANSMIT OPTIONi DIAL FAX NUMBER
.
D Press the
{
Yes
and
}
{No}
POLLING ID KPAD
kkkk
E Input a new ID.
POLLING ID Y/N 5433
Note
❒
Example:
F Press the
keys.
{
} {4} {3} {3}
5
and
}
{
Yes
{
keys.
Function
C Press the
the
{
}
Yes
{
Function
key.
} {1} {3}
TRANSFER OPTIONi DIAL FAX NUMBER
D Input the telephone number of
the transfer broadcasting station, then press the
TRANSFER */KPAD DESTINATION #kk
}
Limitation
❒
This machine must be of the same manufacturer as yours, and it must be able to act as a Transfer Station.
{
Yes
key.
}
and
62
Page 78
E Input the destinations for this
transfer broadcaster.
TRANSFER Y/N DESTINATION #*10
Note
❒
Example: Speed Dial Code 10
❒
You must use Quick Dials, Speed Dials, or Groups that are stored in the transfer broadcast­er. There is a shorthand nota­tion for this purpose. See the following examples:
Yes
{
01
{
10
}
• Quick Dial Key 01:
{
}
Yes
• Speed Dial Code 10: *
{
}
Yes
{
• Group 01: * *
❒
You can select one Transfer Sta­tion, and up to 30 End Receivers for this Transfer Station.
0 1
} {
Transfer Request (Function 13)
}
}
5
F Press the G Press the
transfer request.
{
{
Yes
Start
key.
}
key to start the
}
TRANSFER */KPAD DESTINATION #kk
To enter more destinations for this transfer broadcaster
A Go to step E.
63
Page 79
5
Other Features

Combining Transfer Request with Broadcasting

If you wish to complex set up fax message distribution networks, you can make a Transfer Request using more than one Transfer Station. When you do this, you can send the same message to up to 30 Transfer Stations, and each Transfer Sta­tion can pass the message on to 30 End Receivers.
Assume that your machine is in San Francisco and you wish to send the same message to various locations in the U.S.A. Of course, doing a simple broadcast, sending to each terminal directly from your machine, would get the job done, but you would not be taking advantage of the cost-cutting features of the ma­chine.
However, If you incorporate Transfer Request, as shown below, your machine would only make 4 calls, instead of the 10 that would be necessary if Transfer Request was not used. This saves costs.
• Your machine can play any part in a Transfer Request network of this type, provided that you have programmed all the required features as explained earlier in this station.
• The ID codes of the requester (San Francisco) and the Transfer Stations (NewYork and Houston) must be the same. The requester must have its own fax number programmed.
• The model used by the requester (San Francisco) must be able to make Trans­fer Requests through more than one Transfer Station.
• Report indicating success of failure will be returned to San Francisco from ter­minals fin Houston and NewYork.
64
Page 80
Transfer Request (Function 13)

Multi-st ep Transfer

The principles of the Two-step Transfer feature can be used to build up a multi­step facsimile network. This will using either analog (Group3) or digital (Group4) lines. An example follows.
5
To set up this network, the following programming must be done.
• Terminal C must contain two preprogrammed groups. Group 1 must contain terminal I and J, Group 2 must contain terminals E, F, G, and H. In Group 1, terminal D must be specified as the Group Transfer Station.
• Terminal B must contain a preprogrammed group (Group 1). This group must contain two numbers, #**01, and #**02. These specify transfer using groups 1 and 2 that are stored in the Group Transfer Station. In Group 1, C must be specified as the Group Transfer Station.
• The ID codes of terminal A, B, C, and D must be the same.
To start the operation, terminal A does a transfer request using terminal B as the broadcasters stored in Group 1 at terminal B.
65
Page 81
Other Features

Programming the Personal Codes (Function 72)

5
The main advantage of Personal Codes is that they allow you to track machine usage You can still use Per­sonal Codes to personalize your fax messages, by using the Label Inser­tion feature.
Each user can be given a Personal Code. While programming, you can store the following items with each Personal Code:
❖
A name:
This will be printed on reports, such as the JOURNAL, to identify the users of the machine.
❖
A Confidential ID:
This must be different for each Per­sonal Code, and different from your machine's Confidential ID. If somebody sends you a confiden­tial message, they can override your machine's Confidential ID with the Confidential ID stored with your Personal Code, if you in­form them of this ID. If so, the ma­chine will print a Confidential File Report that will inform you when the message has arrived. Then, you must input this Confidential ID to print the message.
Note
❒
The Personal Code is a four digit code. It can have any value from 0001 to 9999.
❒
You cannot register more than 30 Personal Codes with Names and Confidential IDs in this machine.
Journal: see P.93
41)”
.
Confidential File Report: see P.73
“Confidential File Report”
Confidential ID: see P.71
Confidential ID”
Receiving Confidential Messages: see P.71
Messages”
.
“Journal (Function
.
“Storing a
.
“Receiving Confidential
Storing a Personal Code
A Press the
the access code Then press key.
{
Function
{
} {2}
7
{
SETTING? Y/hi PRINT LISTh/SEARCHi
Note
❒
If you press W and the key, a Personal Code List will be printed.
B Press the
{
Yes
key.
}
PERS. CODE KPAD/hi kkkk
then enter
} {6}
} {2} {2} {2}
2
and the
{
{
Start
Yes
C Input a Personal Code that you
want to store in your machine for later use.
PERSONAL CODE Y/N 5477
.
}
}
66
Reference
Using Personal Codes: see P.27
“Personal Codes”
.
Page 82
Programming the Personal Codes (Function 72)
Note
❒
Example: the ten key pad.
If you input the wrong code
A Press the
again.
D Press the
code.
{
} {4} {7} {7}
5
key and input
}
{
No
key to store the
}
{
Yes
PERSONAL CODE Y/N PROGRAM LABEL?
To store the label for this personal code
A Press the
Step E.
key and go to
}
{
Yes
from
F Press the
name.
key to store the
}
{
Yes
PERSONAL CODE Y/N SET CONFIDENTIAL ID
If you want to program the Confidential ID for this user
A Press the B Input a Confidential ID for the
personal code used by this us­er.
C Press the
To enter another code
A Go to step C.
G Press the
{
Function
{
{
Yes
Yes
key.
}
key.
}
key to finish.
}
5
If you do not program for this personal code
A Press the
step G.
key and go to
}
{
No
E Input a name for this Personal
Code using the Quick Dial keys or the ten key pad.
PERSONAL ABC Y/N JOHNSONkkkkkkkkkkkkk
Note
❒
Example: JOHNSON
Reference
How to enter the label; see P.172
“Entering Characters”
If you do not wish to store an ID
A Press the
step G .
{
No
}
.
key and go to
Editing or Erasing a Personal Code
A Press the
the access code Then press key.
{
Function
} {2}
{
7
{
SETTING? Y/hi PRINT LISTh/SEARCHi
B Scroll the personal code using
PERSONAL CHANGE? Y/N 5474
C Press the
PERSONAL CODE Y/N 5474
{
Yes
key.
}
then enter
} {6}
} {2} {2} {2}
2
and the
{
Yes
V
.
}
.
67
Page 83
Other Features
5
To erase this Personal Code
A Press the B Press the
back to step B to edit another personal code. To finish, press the
{
Function
{
No
{
key.
}
key and go
}
Yes
key.
}
To edit the contents of this code
A Press the
step D.
key and go to
}
{
Yes
PERSONAL CODE Y/N PROGRAM LABEL?
D Edit the label.
To edit the label
A Press the
step E .
key and go to
}
{
Yes
When the ID is correct
A Press the
{
Yes
key twice.
}
To enter or edit another code
A Press the
to step B .
F Press the
{
Function
key and go back
}
{
No
key.
}
PERSONAL CODE Y/N PROGRAM LABEL?
If you don't edit the label
A Press the
to step B to edit another per­sonal code. To finish, press the
{
Function
key and go back
}
{
No
key.
}
E Edit the name stored with this
code. When the name is correct, press the
PERSONAL CODE Y/N SET CONFIDENTIAL ID?
To edit the Conf idential ID stored with this code
A Press the
then input the ID.
{
Yes
{
}
Yes
key.
}
and
{No}
key
68
Page 84

Tonal Signals

This function is only available on Type 1 machine.
{
On this model the key pad is used as the Tone key.
Some organizations offer you a spe­cial service by telephone, which you can access by transmitting Touch tone or DTMF tones. If your phone service provides only pulse dialing, or if you are calling over a digital network, the ability to generate Tonal Signals will allow you to access these services.
First, dial the other party. When you are through to the other end, press the Tone key and enter the code number that is needed to access the required feature at the other terminal. You do not need to press the Tone key if your machine is set up for dialing in Tone Dial (DTMF) mode.
}
key on the ten
*
E Input the digits that you need to
Tonal Signals
use the remote facility. After you have finished your business with the remote facility, hang up.
Note
❒
Do not press the
{
Start
}
key.
5

Using the Tone Key

A Make sure that the machine is in
standby mode, and that there is no document in the feeder.
B Pick up the telephone handset, or
press the
{
On Hook Dial
key.
}
C Dial the remote facility. Do not
press the
Note
❒
If your telephone line type is DTMF (Tone Dial), go to step E.
{
Start
key.
}
D After your line is connected to the
remote facility, if your telephone line type is Pulse Dial, press the
key on the ten key pad.
{
}
*
A dot appears in the display.
69
Page 85
5
Other Features

Rejecting Messages from Senders Who Don't Identify Themselves

Your fax machine can reject incoming messages lacking an identifier signal. Follow the user parameter procedure on to enter these settings.
Switch 05, bit 1
• 0: Accept such messages
• 1: Reject such messages
Reference
User Parameter: see P.162
Parameters”
“User
70
Page 86

Receiving Confidential Messages

Receiving Confidential Messages
This feature is called Confidential Re­ception.
If the other party sent you a message using Confidential Transmission, the message is stored in the memory, and not printed. The “Receive File” indi­cator on the operation panel blinks to inform you when a confidential mes­sage has come in. Also, if you have switched Confidential File Report on, the machine will print a report when­ever a confidential message comes in.
Preparation
For this feature to work properly, you must have stored a Confiden­tial ID in advance.
There is no need to do anything im­mediately. When you want to print the message, input the Confidential ID.
Note
❒
If the machine's Confidential ID does not have any effect, contact the sender and check whether they used Confidential ID Override to override your ID. Print the Journal to find out who the sender is, if necessary.
❒
If you have forgotten the ma­chine's Confidential ID, print a User Parameter List, or call a serv­ice technician for assistance.
❒
You can also receive confidential message using 4–digit SUB codes.
Confidential ID Override: see P.59
“Confidential ID Override Option”
Sending Confidential Messages: see P.58
sages (Function 12)”
Journal: see P.93
41)”
“Sending Confidential Mes-
.
“Journal (Function
.
.

Storing a Confidential ID

This can be any four-digit code (using digits 0 to 9). It must be used to print any confidential messages that your machine has received.
Important
❒
If you do not store a Confidential ID, you will not be able to receive confidential messages.
A Press the
the access code Then press key.
{
Function
{
} {1}
6
{
Y/NEXTi SET G3 OWN NUMBER
B Press
shown.
until the screen is as
V
Y/NEXTi SET CONFIDENTIAL ID
C Press the
{
Yes
key.
}
then enter
} {6}
} {2} {2} {2}
2
and the
{
Yes
5
.
}
Reference
User Parameter List: see P.163
of all relevant user parameters”
Confidential File Report: see P.73
“Confidential File Report”
“List
.
.
CONFID’L ID KPAD
kkkk
71
Page 87
Other Features
5
D Input the Confidential ID that
you will be using.
CONFID’L ID Y/N 6754
Note
❒
Example: the ten key pad.
E Press the F Press the

Editing the Confidential I D

A Press the
access code press
B Press
shown.
{
Y/NEXTi SET G3 OWN NUMBER
V
{
} {7} {5} {4}
6
key.
}
{
Yes
key.
{
Function
{
Function
{
} {1}
6
until the screen is as
}
} {6}
} {2} {2} {2}
2
and the
{
from
then enter
. Then key.
}
Yes
F Press the
{
Yes
key.
}
CONFID’L ID Y/N 8352
G Press the
{
Function
key.
}
Printing a Confid ential Fax Message (Function 54)
If the Receive File indicator is blink­ing, do the following to print the mes­sage.
Note
❒
If the blinking, an incoming fax message has been stored in the memory us­ing the Memory Lock feature or Confidential Reception feature.
Reference
To print the message which is Memory Locked, see P.43
a Memory-locked Message (Function
55)”
Receive File
.
indicator is
“Printing
C Press the
D Press the
E Press the
72
Y/NEXTi SET CONFIDENTIAL ID
key.
}
{
Yes
CONF. ID CHANGE? Y/N 6754
key.
}
{
Yes
CONFID’L ID Y/N 6754
key and input a
}
{
No
new confidential ID code.
Note
❒
Example:
{
} {3} {5} {2}
8
.
A Press the
the
{
}
Yes
{
Function
key.
} {5} {4}
CONFID’L ID KPAD
kkkk
B Input the ID.
CONFID’L ID START/N
kkkk
Note
❒
Example: the ten key pad.
❒
If you cannot output a confiden­tial file with this ID, you have input the wrong ID or the send-
{
} {7} {5} {4}
6
and
from
Page 88
er may have over-ridden your ID. Contact your sender.
Receiving Confidential Messages
C Press the
{
Start
key.
}

Confidential File Report

This report informs you when a confi­dential message has been received.
You can store a separate Confidential ID with each of the Personal Codes. If the sender of the message uses Confi­dential ID Override, the sender can specify one of these IDs. If so, the Confidential File Report will contain the name stored with that Personal Code, drawing the attention of the in­tended receiver of the confidential message.
You can switch this report on or off, see P.162
In a new machine, it is switched on at the factory.
Note
❒
If you wish, you can prevent uni­dentified senders from sending you Confidential Messages. See P.71
es”
“User Parameters”
“Receiving Confidential Messag-
.
.
5
Reference
Personal Codes: see P.27
Codes”
.
“Personal
73
Page 89
5
Other Features

Closed Network (Reception)

This feature may help you to prevent reception of excessive junk fax mail.
The ID Codes of the communicating machines are checked. If they are not the same, the communication is stopped.
Note
❒
This feature may not be reliable if you are communicating with a ter­minal produced by a different manufacturer.
❒
If you are interested in this feature, contact your service representa­tive.
Reference
ID Codes: see P.61
the ID Code”
“Programming
74
Page 90

Rejecting or Accepting Messages from Specified Senders (Authorized Reception)

Rejecting or Accepting Messages from Specified Senders (Authorized Reception)
This feature is called Authorized Re­ception. It helps you reject junk fax mail.
It lets you specify which terminals you wish to receive fax messages from; all others will be shut out.

About Authorized Rece ption

A
You must specify a list of senders (function 81). See P.81
ming a List of Senders to Treat Differ­ently (Function 81)”
B
You must turn Authorized Recep­tion on (function 62).
C
You must set your machine to ac­cept or reject messages from send­ers in that list (function 63). (user parameters, switch 08, bit 2 and 3; see P.162
“User Parameters”
“Program-
.
).

Entering a List of Senders to Treat Differently (Function 81)

How to enter a list of senders to treat differently, see P.81
List of Senders to Treat Differently (Function 81)”
“Programming a

Switching Authorized Reception on / off (Function 62)

Before you use Authorized Recep­tion, you have to switch the feature on.
A Press the
the access code Then press key.
{
Function
{
{
} {2}
6
then enter
} {6}
} {2} {2} {2}
2
and the
{
Yes
5
.
}
If you accept them, the general public will not have access to your fax ma­chine. You accept messages only from a group of people you know.
If you reject them, everyone will be able to send you messages except the people in the list. This is useful to re­ject the junk fax mail.
You can store up to 30 identifications with this feature. You can program part of an identification and accept (or reject) messages from all senders whose identification contains that part. See P.90
“Wild Cards”
.
Y/NEXTi SELECT LINE
B Press
shown.
until the screen is as
V
Y/NEXTi AUTHORIZED ON/OFF
C Press the
{
Yes
key.
}
AUTHORIZED Y/hi ON iOFF
D Press
off setting.
E Press the
keys.
or V to change the on or
W
and
{
Yes
}
{
Function
}
75
Page 91
Other Features

Cassette Selection

5

About Cassette Selecti on

This feature is only available if your machine has an optional lower cas­sette, you can direct fax messages from certain senders to be printed from the main cassette.
Note
❒
Example: Put yellow paper in the main cassette. Then, messages from head office can be printed out on yellow paper; this will make it easy for you to see when a message from head office has arrived.
A
You must specify a list of send­ers (function 81). See P.81
gramming a List of Senders to Treat Differently (Function 81)”
B
You must turn Cassette Selec­tion (function 62). See P.76
lecting the Cassette (Function
62)”
.
C
Select the messages to be print­ed from the main cassette. a) All messages from specified senders b) All messages except those from specified senders. (user parameters, switch 08, bit 4 and 5; see P.162
“User Parameters”
“Pro-
.
“Se-
) .
Entering a List of Senders to

Selecting the Messages to Be Printed from t he Main Cassette

You can select the messages to be printed from the main cassette (see P.162 following settings.
❖
❖
“User Parameters”
Switch 08, bit 4
You have to set it “1”
Switch 08, bit 5
• 0: Print messages from the spe­cial terminals from the main cassette.
• 1: Print messages except from the special terminal from the main cassette.
) to enter the
Selecting the Casse tte (Function 62)
Before you use Cassette Selection, you have to switch the feature on.
If you remove the lower cassette, the cassette selection mode is automati­cally turned off.
A Press the
the access code Then press key.
{
Function
{
{
} {2}
6
then enter
} {6}
} {2} {2} {2}
2
and the
{
Yes
.
}
Treat Differently (Function 81)
How to enter a list of senders to treat differently, see P.81
List of Senders to Treat Differently (Function 81)”
76
.
“Programming a
Y/NEXTi SELECT LINE
B Press
shown.
until the screen is as
V
Y/NEXTi CASSETTE ON/OFF
Page 92
Cassette Selection
C Press the
{
Yes
key.
}
CASSETTE SELECT Y/hi ON iOFF
D Press
off setting.
E Press the
key.
or V to change the on or
W
and
{
Yes
}
{
Function
}
5
77
Page 93
Other Features

Multi-sort Document Reception

parameters, switch 08, bit 0 and

About Multi-sort Recepti on

1; see P.162
“User Parameters”
).
5
Using this feature, more than one copy of each incoming fax message can be printed. You may also choose to have more than one copy from only select senders. This feature eliminates the extra steps needed to have some­one make photocopies.
Note
❒
For example: If you switch this fea­ture on overnight, you will not have to make distribution copies of the messages that came in during the night. However, the paper in the cassette will be used up much faster.
A
You must turn Multi-sort Re­ception (Function 62).
B
Set the number of copies (Func­tion 83). See P.79
Number of Copies (Function 83)”
C
Switch Reverse Order Printing on. See P.91
Printing”
If you wish to specify the send­ers whose messages are multi sorted.
D
Specify the senders whose mes­sages you want to make Multi­sort. Do this by programming the RTI or CSI of these senders. See P.81
Senders to Treat Differently (Func­tion 81)”
.
“Programming a List of
“Setting the
“Reverse Order
Reference
Reverse Order Printing: see P.91
“Reverse Order Printing”
Copying an Original: see P.100
“Copying”
.
Switching Multi-sort Document on/off (F unction 62)
Preparation
Before you can make multiple cop­ies, you have to switch it on using Function 62.
A Press the
.
B Press
C Press the
{
Function
the access code Then press key.
{
Y/NEXTi SELECT LINE
until the screen is as
V
shown.
Y/NEXTi # OF COPIES ON/OFF
{
Yes
# OF COPIES Y/hi iON OFF
} {2}
6
key.
}
} {6}
{
} {2} {2} {2}
2
and the
.
then enter
{
Yes
.
}
78
E
Select the messages to Multi­sort copied a) All messages from Special Terminals. b) All messages except those from Special Terminals. (user
D Change the on/off setting by
pressing W or V.
# OF COPIES Y/hi ON iOFF
Page 94
Multi-sort Document Reception
E Press the F Press the
key.
}
{
Yes
{
Function
key to finish.
}

Setting the Number of Copies (Function 83)

A Press the
access code press
{
8
} {3}
{
Function
{
} {2} {2} {2}
2
and the
NO. OF COPIES KPAD/Y 1 SETS
} {6}
{
then enter
. Then key.
}
Yes
B Input the number of copies that
you need, then press the key.
Copies of incoming faxes will be collated.
{
Yes
}
5
NO. OF COPIES KPAD/Y 3 SETS
Note
❒
Maximum number of copies: 9.
❒
To use Multi-sort Document Re­ception, you must switch Re­verse Order Printing on. See
“Reverse Order Printing”
P.91 for how to do this.
C Press the
{
Function
key.
}
Programming the Special Terminals to Make Multi-sort­copies
To program the list of senders, see
“Entering a List of Senders to Treat
P.75
Differently (Function 81)”
.
79
Page 95
Other Features

Choosing How to Treat the Special Terminals

You have to select one of the following two things. To change this selecting, ad­just bit 1 of switch 8 with the User Parameters:
• Bit 1 = 0 : Make multiple copies of messages from Special Terminals.
• Bit 1 = 1 : Make multiple copies of all messages except those from Special Ter­minals.
5
List of Special Termi­nals (Function 81)
Empty On Either All messages are
Empty/Not empty Off Either No messages are
Not empty On Listed Only messages
Not empty On non-Listed All messages are
Multi-sort on/off (Function 62)
Switch 08 Digit 1 (Function 63)
Result
Multi-sorted.
Multi-sorted.
from special termi­nals are Multi-sort­ed.
Multi-sorted except those from Special Terminals.
80
Page 96

Programming a List of Senders to Treat Differently (Function 81)

Programming a List of Senders to Treat Differently (Function 81)
You can enter a list of up to 30 identi­fications (RTI, CSI and Wild Cards) for senders you wish to treat differ­ently. For instance, for each identifi­cation in the list, you have the following options.
• Authorized Reception: You can ac­cept their calls and reject all others (or vice-versa) with the Author­ized Reception setting (See P.75
“Rejecting or Accepting Messages from Specified Senders (Authorized Reception)”
• Specified Cassette Selection: You can choose to print their messages from the specified cassette.
• Multi-sort Reception: You can choose to make multiple copies of setting (See P.79
Number of Copies (Function 83)”
• Memory Lock: You can choose to lock their message in memory
).
“Setting the
).
RTI/CSI ABC hi kkkkkkkkkkkkkkkkkkkk
C Enter RTI or CSI using the Quick
Dial key and the ten key pad.
RTI/CSI ABC Y/N XYZ COMPANYkkkkkkkkk
Note
❒
Example: XYZ COMPANY
Reference
How to enter the characters, see
“Entering Characters”
P.172
D Press the
{
Yes
key.
}
.
RTI/CSI Y/N STORE AS WILD CARD?
E Either:
5

Programming the List of Senders (Special Senders)

A Press the
access code press
{
8
} {1}
{
Function
} {2} {2} {2}
{
2
and the
SETTING? Y/hi PRINT LISTh/SEARCHi
Note
❒
At this time, you can print a Programmed Special Senders List by pressing W and the
{
}
key.
Start
B Press the
{
Yes
key.
}
} {6}
{
then enter
. Then key.
}
Yes
Store this RTI as a wild card
A The
Otherwise
A The
{
{
Yes
No
}
key.
}
key.
F Select whether you set this RTI/
CSI as the special Senders for au­thorized reception using V or W. (if yes: ON, if no: OFF)
SET AUTHORIZED Y/hi iON OFF
81
Page 97
Other Features
5
G Press the
{
Yes
key.
}
SET # OF COPIES Y/hi ON iOFF
H Select whether you set this RTI/
CSI as the special terminal for Multi copy using V or W. (if yes: ON, if no: OFF)
SET # OF COPIES Y/hi iON OFF
I Press the
{
Yes
key.
}
SET MEM. LOCK Y/hi ON iOFF
J Select whether you set this RTI/
CSI as the special terminal for specified Memory Lock using or W. (if yes: ON, if no: OFF)
SET MEM. LOCK Y/hi iON OFF
K Press the
{
Yes
key.
}
SET CASSE SLCT Y/hi ON iOFF
V
N Either:
To program another special terminal
A Go to step C.
To finish
A The
Hints for programming the
-
special senders
You must specify the sender's identi­fication code (see P.207
tings & Adjustments”
a little different from their phone number.
To get the other party's identification, call and ask for their CSI or RTI code.
Explain that you need the number programmed into their fax machine for identification purposes. Or, at­tempt a communication with their fax machine and print out a Journal re­port (function 41, see P.93
(Function 41)”
tion under the RTI or CSI heading of the report.
{
Function
). Read the identifica-
key.
}
“Initial Set-
) which could be
“Journal
L Select whether you set this RTI/
CSI as the special terminal for specified Cassette Selection using
or W. (if yes: ON, if no: OFF)
V
SET CASSE SLCT Y/hi iON OFF
M Press the
RTI/CSI ABC hi kkkkkkkkkkkkkkkkkkkk
82
{
Yes
key.
}

Editing the RTI/CSI for the Special Terminals

A Press the
the access code Then press key.
{
Function
} {1}
{
8
{
SETTING? Y/hi PRINT LISTh/SEARCHi
then enter
} {6}
} {2} {2} {2}
2
and the
{
Yes
.
}
Page 98
Programming a List of Senders to Treat Differently (Function 81)
B Press
When RTI/CSI you want to change appears, press the key.
to scroll through the list.
V
{
Yes
RTI/CSI CHANGE? Y/hi XYZ COMPANY
C Edit the RTI or CSI and press the
key.
{
}
Yes
RTI/CSI ABC Y/N XYZ COMPANY
D Either:
RTI/CSI Y/N STORE AS WILD CARD?
Store this RTI as a wild card
SET # OF COPIES Y/hi iON OFF
}
H Press the
{
Yes
key.
}
SET MEM. LOCK Y/hi ON iOFF
I Select whether you set this RTI/
CSI as the special terminal for Memory Lock using V or W. (if yes: ON, if no: OFF)
SET MEM. LOCK Y/hi iON OFF
J Press the
SET CASSE SLCT Y/hi ON iOFF
{
Yes
key.
}
5
A The
Otherwise
A The
{
{
Yes
No
}
key.
}
key.
E Select whether you set this RTI/
CSI as the special terminal for Authorized reception using V or
. (if yes: ON, if no: OFF)
W
SET AUTHORIZED Y/hi iON OFF
F Press the
{
Yes
key.
}
SET # OF COPIES Y/hi ON iOFF
G Select whether you set this RTI/
CSI as the special terminal for Multi copy using V or W. (if yes: ON, if no: OFF)
K Select whether you set this RTI/
CSI as the special terminal for specified Cassette Selection using
or W. (if yes: ON, if no: OFF)
V
SET CASSE SLCT Y/hi iON OFF
L Press the
{
Yes
key.
}
RTI/CSI ABC hi kkkkkkkkkkkkkkkkkkkk
M Either:
To edit another special terminal
A Go to step B.
To finish
A The
{
Function
key.
}
83
Page 99
Other Features

Erasing the Special Terminal

5
A Press the
the access code Then press key.
{
Function
{
{
} {1}
8
then enter
} {6}
} {2} {2} {2}
2
and the
SETTING? Y/hi PRINT LISTh/SEARCHi
B Press
the RTI/CSI you want to change appears, press the
scroll the RTI/CSI. And
V
key.
}
{
Yes
RTI/CSI CHANGE? Y/hi XYZ COMPANY
C Press the D Press the
and
}
{
No
{
Function
}
{
Yes
key.
key.
}
{
Yes
.
}
84
Page 100

Forwarding

Forwarding
Using this feature, you can send fax messages coming in from certain lo­cations on to another fax machine. The terminals that receive your for­warded messages are called “for­warding terminals”.
If other fax machines in your organi­zation have this feature, you can use Forwarding to set up distribution chains for incoming fax messages.
To set up Forwarding, program your machine as follows:
• Program the phone numbers of the Forwarding Terminals that you will pass on messages to, together with the list of specified senders for each number (Function 82).
• Specify the senders whose messag­es you want to forward (Ask the sending party what their RTI/CSI is. Or make a communication with that terminal, print a Journal and read off the RTI/CSI). If the other party is using a ma­chine made by another maker, they may not be familiar with the terms RTI or CSI. Explain that you are interested in the telephone number that they stored in the ma­chine for identification purposes (Function 82).
• Switch the Forwarding on (Func­tion 62).
• Select the messages to forward (Function 63).
• All messages from specified
senders.
messages that it forwards (Func­tion 63).
• Select whether or not your ma­chine transmits a forwarding mark to be printed at the other end on the top of each page of the printout (Function 63).
Limitation
❒
If the RTI/CSI of the machine sending you a fax is not the same as any of those that you have pro­grammed into this feature, the message will not be forwarded.
Reference
RTI and CSI: see P.207
tings & Adjustments”
Journal: see P.93
41)”
.
Wild Cards: see P.90
“Journal (Function
“Initial Set-
.
“Wild Cards”
.

Programming the Forwarding Feature (Function 82)

This section shows you how to set up your machine to forward incoming fax messages to another location or locations.
A Press the
the access code Then press key.
{
Function
} {2}
{
8
{
SETTING? Y/hi PRINT LISTh/SEARCHi
then enter
} {6}
} {2} {2} {2}
2
and the
{
Yes
5
.
}
• All messages except those from specified senders.
• Decide whether you want your machine to automatically print
To print a list
A Press W.
85
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