Ricoh Fax1900L oper, fax2000 Operator's Manual

Page 1

FAX1900L

Operator's Manual

ZAXH010E

Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.

Page 2

RICOH COMPANY, LTD.

15-5, 1 chome, Minami-Aoyama, Minato-ku, Tokyo Telephone: Tokyo 3479-3111

Ricoh shall not be responsible for any damage or expense that may result from the use of parts other than recommended parts.

For good copy qua lit y, Ricoh recommen ds tha t y ou use genuine Ric oh ton er.

TONER CASSETTES RICOH FAX TONE R CASS ETT E TY PE 1 430 BLA CK is recommended for the

best performance.

FAX1900L Operator's Manual

Overseas Affiliates

U.S.A.

RICOH CORPORATION 5 Dedrick Place West Caldwell, New Jersey 07006 Phone: +1-973-882-2000

The Netherlands

RICOH EUROPE B.V. Groenelaan 3, 1186 AA, Amstelveen Phone: +31-(0)20-5474111

United Kingdom

RICOH UK LTD. Ricoh House, 1 Plane Tree Crescent, Feltham, Middlesex, TW13 7HG Phone: +44-(0)181-261-4000

Germany

RICOH DEUTSCHLAND GmbH Mergenthalerallee 38-40, 65760 Eschborn Phone: +49-(0)6196-9060

France

RICOH FRANCE S.A. 383, Avenue du Général de Gaulle BP 307-92143 Clamart Cedex Phone: +33-(0)1-40-94-38-38

Spain

RICOH ESPAÑA S.A. Avda. Litoral Mar, 12-14, 08005 Barcelona Phone: +34-(0)93-295-7600

Italy

RICOH ITALIA SpA Via della Metallurgia 12, 37139 Verona Phone: +39-(0)45-8181500

Hong Kong

RICOH HONG KONG LTD. 23/F., China Overseas Building, 139, Hennessy Road, Wan Chai, Hong Kong Phone: +852-2862-2888

Singapore

RICOH ASIA PACIFIC PTE.LTD. 260 Orchard Road, #15-01/02 The Heeren, Singapore 238855 Phone: +65-830-5888

Printed in The Netherlands EE GB H545-8701

Page 3

Optional Equipment

❖❖❖❖

FAX EXPANSION CARD TYPE 10

A 1-Mbyte memory card can be added.

Page 4

Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and the Low Voltage

Directive 73/23/EEC.”

Page 5

Optional Equipment

❖❖❖❖

FAX EXPANSION CARD TYPE 10

A 1-Mbyte memory card can be added.

This information is based on our present state of knowledge and is intended to provide general notes on our products and their uses.

It should not therefore be construed as guaranteeing specific properties of the products described or their suitability for particular applications.

Any existing indus t rial p rope rty rights must be ob served. The quali ty of our products is guara nte ed under our General Conditions of Sale.

Page 6

Page 7

Notice

CAUTION:

Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

Shielded interconnect cables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing this device.

Although this equipment can use either loop disconnect or DTMF signalling, only the performance of the DTMF signalling is subject to regulatory requirements for correct operation. It is therefore strongly recommended that the equipment is set to use DTMF signalling for access to public or private emergency services. DTMF signalling also provides faster call set up.

Direct (or indirect reflected eye contact with the laser beam may cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

Note

❒ Some illustrations may be slightly different from your machine. ❒ Certain options may not be available in some countries. For details, please

contact your local dealer.

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

• a means POWER ON.

• b means POWER OFF.

Warning:

Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

Examples Of Indications

Symbols R mean a situation that requires you take care.

Symbols v mean “Hot surface”.

Symbols n mean “Do not touch”.

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ENERGY STAR Program

As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency

The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming. This product was designed to reduce the environmental impact associated with fax equipment by means of energy-saving features, such as Energy Saving Standby mode.

This fax automatically lowers its power consumption 5 minute after the last operation has been completed by default. To exit low power mode, press the {

ergy Saver

} key. The fax starts printing in about 40 seconds in the Energy Saving

Standby mode or in about 30 seconds in the Fax Standby Mode. Please see the applicable page for details. (⇒ P.66)

En-

Specification

Energy Saving Standby Mode Fax Standby Mode Power consump-

tion Default Time 5 minutes Default Time 5 minutes Print Start Time Within about 40

2W Power consump-

tion

Print Start Time Within about 30

seconds

25W

seconds

Recycled paper

Please contact your sales or service representative for recommended recycled paper types that may be used in this machine.

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1.Safety

Important Safety Instructions................................................................... 1

When to Call Your Service Representative............................................. 3

Power And Grounding .............................................................................. 4

Power Supply................................................................................................ 4

Grounding ......................................................... ............................................ 4

Other Important Informations................................................................... 5

General ........................... ................................................. ............................. 5

Cold Weather Power-up................................................................................ 5

Thunderstorms..................... ......................................................................... 5

Operating Precautions .................................................................................. 5

Copy Paper................................................................................................... 6

Symbols & Conventions Used In This Manual.............................................. 6

2.Machine Layout

Part Names....................................... ..... ..... ............................ .... ..... ..... ...... 7

Operation Panel......................................................................................... 9

3.Faxing

Recommended Types Of Document...................................................... 11

Correct Size For The Document Delivery Tray........................................... 11

Page Condition............................................................................................ 12

Memory Transmission And Immediate Transmission......................... 13

Memory Transmission (Memory Indicator Lit)............................................. 13

Immediate Transmission........... .................................................................. 15

Dialing with the Telephone Directory .......................................................... 16

Receiving Telephone Calls & Fax Messages (Faxes/Phone Calls)..... 17

Switching Between Auto, Fax and Telephone Mode .................................. 17

Receiving the Fax Message in the Telephone Mode.................................. 17

Setting the Auto Ring Time......................................................................... 18

Printing Received Messages That Have Been Stored

(Substitute Reception) .......................................................................... 19

Faxing A Page With Very Fine Detail..................................................... 20

Resolution & Shading.................................................................................. 20

Optional Features For Transmission..................................................... 21

Sending At A Specific Time (Send Later).................................................... 21

Printing The Page Number (Page Count)................................................... 21

Sending Your Identification At The Top Of Your Message (TTI)................. 22

Personal Codes......................... .................................................................. 22

Redialing .................................................................................................. 24

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Automatic Redialing.................................................................................... 24

Using the AI Redial key............................................................................... 24

Storing & Editing Fax Numbers (Functions 31 & 32)........................... 25

Storing, Editing & Erasing Quick Dial Numbers (Function31)..................... 25

Storing, Editing & Erasing Speed Dial Numbers (Function 32)................... 26

Storing & Editing A Group Of Fax Numbers (Function 33) ................. 28

Erasing Groups........................................................................................... 29

Programming The Group Key..................................................................... 29

Dial Options ............................................................. .... ..... ..... .................. 31

Programming The Dial Option Key ............................................................. 31

Using the Dial Options ................................................................................ 31

Chain Dialing............................................................................................ 33

Erasing A Stored Message Before It Is Sent (Functions 21 & 22)....... 34

Printing A Stored Message (Function 51)............................................. 35

Confidential Reception.......................................................................... 36

Storing & Editing the Confidential ID................................ ................... ........ 36

Printing messages Received into Memory (Function 52)............................ 37

Sending A Fax Using The External Telephone..................................... 38

Answering The Telephone...................................................................... 39

If the telephone rings continuously.......................................................... ... 39

Phoning And Faxing On The Same Call................................................ 40

To talk before sending a fax........................................................................ 40

4.Other Features

Verifying Communications, Errors, Counters, Etc............................... 41

Automatically printed reports....................................................................... 41

Report formats ............................................................................................ 42

Counters (function 94)................................................................................. 43

Programming Keystrokes....................................................................... 44

Storing a keystroke program....................................................................... 44

Labeling a program ..................................... ..................................... ........... 45

Using a program.......................................................................................... 45

Erasing a program / Changing the program Label...................................... 46

Programming the personal codes......................................................... 47

Storing a personal code.......................................................................... 48

Editing or erasing a personal code........................................................ 50

Tonal Signals........................................................................................... 51

Using the tone key ...................................................................................... 51

Rejecting messages from senders who don't identify themselves.... 52

Rejecting or accepting messages from specified senders

(Authorized Reception).................................................. ..... .... .............. 53

About Authorized Reception ....................................................................... 53

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Entering A List Of Senders To Treat Differently (Function 81).................... 53

Switching authorized reception on / off (Function 62)................................. 53

Entering A List Of Senders To Treat Differently (Function 81)........... 54

Programming the list of senders (Special Senders).................................... 54

Editing the RTI/CSI for the special terminals .............................................. 55

Erasing the special terminal........................................................................ 56

Forwarding............................................................................................... 57

Programming the forwarding feature........................................................... 57

Editing the forwarding feature..................................................................... 58

Switching forwarding on / off (Function 62)................................................. 60

Selecting which messages to forward ......................................................... 60

Switching local printing on / off.................................................................... 61

Enabling and disabling the forwarding mark ............................................... 61

Wild Cards................................................................................................ 62

Receiving Options................................................................................... 63

Reverse Order Printing ............................................................................... 63

Reports You Can Printout Yourself....................................................... 64

Journal (Function 41).................................................................................. 64

File list (Function 42)................................................................................... 64

Telephone number list (Function 43) .......................................................... 64

Program List ( Function 44 )........................................................................ 65

Saving Energy.......................................................................................... 66

How to start the saving energy mode.......................................................... 66

How to exit the saving energy mode........................................................... 66

Which saving energy mode is best for you? ............................................... 66

Saving Energy With The Power Saving Timer...................................... 68

Setting the Power Saving time ( Function 71 )............................................ 68

Switching the Power Saving Timer on / off ( Function 62 )......................... 69

Copying.................................................................................................... 70

Calling To Request A Message (Polling)............................................... 71

Picking up messages stored elsewhere (polling reception) ........................ 71

Operating procedure................................................................................... 71

Entering a Personal Code........................................................................... 71

User Function Keys................................................................................. 73

Programming a User Function Code........................................................... 73

Using a Function Program .......................................................................... 73

Editing a Function Program......................................................................... 74

Deleting a Function Program ...................................................................... 74

Dual Access............................................................................................. 75

5.Maintaining Your Machine

Loading Paper In The Main Cassette..................................................... 77

Replacing The Toner Cassette And Cleaning Pad............................... 80

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Toner Cassette......................................................................................... 84

Cleaning The Rollers And Scanner........................................................ 85

Changing The Paper Size In The Paper Cassette................................. 86

Changing The Paper Size Setting.......................................................... 91

6.Troubleshooting

If An Indicator Lights Up On The Operation Panel............................... 93

Other Possible Problems........................................................................ 94

You Want To Remove The Document In The Feeder................................. 94

Clearing a Document Jam...................................................................... 95

Clearing a Copy, Fax, or Print Jam........................................................ 96

Clear a Jam inside the machine .................................................................. 96

Clear a Jam in the Cassette Entrance ........................................................ 98

Clear a Jam in the Upper Rear Unit............................................................ 99

If Messages You Receive Don't Fit On Your Paper............................ 101

Breaking Down Large Format Messages.................................................. 101

Length Reduction................. ..................................................................... 101

Communication Problems.................................................................... 102

Adjusting the Printing Margins (Function 95)..................................... 103

Operating Difficulties............................................................................ 104

Displayed Error Messages.................................................................... 109

Calling The Service Station.................................................................. 111

Sending A Service Report......................................................................... 111

7.Technical Reference

Access Code For Functions 61 To 95.................................................. 113

User Parameters.................................................................................... 114

User Parameter Hints................................................................................ 118

Adjusting The Volume Of Various Features (Function 92)................ 119

Selecting The Display's Language (Function 93)............................. .. 121

Entering Characters............................. ..... .... ............................ ..... ..... .. 122

Entering Symbols...................................................................................... 122

Entering Numbers..................................................................................... 122

Document & Paper Specifications....................................................... 123

Documents (Using The Auto Document Feeder)...................................... 123

Document Feeder Requirements.............................................................. 123

Paper Requirements................................................................................. 123

Capabilities ............................................................................................ 124

Stored Numbers (Long Term) ........................................ ........................... 124

Stored Destinations................................................................................... 124

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File Storage............................................................................................... 124

Specifications........................................................................................ 125

Base Machine ........................................................................................... 125

8.Installation

Before Installation................................................................................. 127

Machine Environment........................................................................... 128

Location..................................................................................................... 128

Ventilation Grill Direction..................................................................... 129

Installing The Optional Memory Card.................................................. 130

Connecting The External Telephone................................................... 131

Connecting The Machine...................................................................... 132

Connecting Up To The Telephone Line............................................... 133

Connecting The Power And Switching On.......................................... 134

Initial Settings & Adjustments.............................................................. 135

Initial Settings (Function 61)...................................................................... 135

Setting The Access Number ..................................................................... 137

Setting The Phone Line (Function 62) ...................................................... 137

Setting The Date & Time (Function 91)..................................................... 137

Summer Time / Daylight Saving Time (Function 62) ................................ 138

9.Function List

Function List.......................................................................................... 139

10.Laser Label

Position of the Laser Label................................................................... 143

11.BABT Notice

BABT Notice........................................................................................... 145

INDEX...................................................................................................... 148

vii

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viii

Page 15

Important Safety Instructions

1. Safety

All Safety messages in the main text of this manual are labeled WARNING or CAUTION. These mean the following:

WARNING: Important information to alert you to a situation that might cause serious injury and damage to your property if instructions are not followed properly.

CAUTION: Important information that tells how to prevent damage to your equipment or how to avoid a situation that might cause minor injury.

In addition to the warnings and cautions included in the text of this manual, please read and observe the following safety instructions.

A Read all of these instructions. B Save these instructions for later

use.

C Follow all warnings and cautions

marked on the product.

D Unplug this product from the wall

outlet before cleaning. Do not use liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning.

E Do not use this product near water,

for example, near bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

F Avoid using a telephone (other

than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

G Do not use a telephone in the vicin-

ity of a gas leak to report the leak.

H Do not place this product on an un-

stable cart, stand, or table. The product may fall, causing serious damage to the product or injuring the user.

I Slots and opening in the cabinet

and the back or bottom are provided for ventilation; to ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface. This product should not be placed in a built-in installation unless proper ventilation is provided.

J This product should be operated

from the type of power source indicated on the marking label. Using a different power source may result in injury or accident. If you are not sure of the type of power available, consult an authorized sales person or your local power company.

K This product is equipped with a 3-

wire grounding type plug, a plug having a third (grounding) pin. This plug will only fit into a grounding-type power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact your electrician to replace your obsolete outlet. Do not defeat the purpose of the grounding type plug. (This does not apply in countries in which the 2-wire, nongrounded type of plug is used.)

Page 16

Safety

L Do not allow anything to rest on

the power cord. Do not locate this product where persons will walk on the cord.

M If an extension cord is used with

this product, make sure that the total of the ampere ratings on the products plugged into the extension cord does not exceed the extension cord ampere rating. Also, make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes.

N Never push objects of any kind

into this product through cabinet slots as they may touch dangerous voltage points or short out parts that could result in a risk of fire or electric shock. Never spill liquid of any kind on the product.

O Do not attempt to service this

product yourself, as opening or removing covers may expose you to dangerous voltage points or other risks. Refer all servicing to qualified service personnel.

P Do not take apart or attempt any

modifications to this machine. There is a risk of fire, electric shock, explosion or loss of sight.

Q Do not incinerate used toner or

toner containers. Toner dust might ignite when exposed to open flame. Dispose of the used toner containers according to local regulations for plastics.

• If the product has been exposed to rain or water.

• If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions since improper adjustment of other controls may result in damage and will often required extensive work by a qualified technician to restore the product to normal operation.

• If the product has been dropped or the cabinet has been damaged.

• If the product exhibits a distinct change in performance, indicating a need for service.

R Unplug this product from the wall

outlet and refer servicing to qualified service personnel under the following conditions:

• When the power cord or plug is damaged or frayed.

• If liquid has been spilled into the product.

Page 17

When to Call Your Service Representative

WARNING: Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage.

Unplug this product from the wall outlet and refer servicing to qualified service personnel under the following conditions:

A When the power cord or plug is

damaged or frayed.

B If liquid has been spilled into the

product.

C If the product has been exposed to

rain or water.

D If the product does not operate

normally when the operator's manual are followed. Adjust only those controls that are covered by the operator's manual since improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.

I After you move the machine, fix it

with the caster fixture. Otherwise the machine might move or come down to cause a personal injury.

J When removing misfed paper, do

not touch the fusing section because could be very hot.

E If the product has been dropped or

the cabinet has been damaged.

F If the product exhibits a distinct

change in performance, indicating a need for service.

G If smoke is coming out, there is a

strange smell or anything looks unusual.

H Do not use reuse stapled paper. Do

not use aluminum foil, carboncontaining paper or other conductive paper. Otherwise, a fire might occur.

Page 18

Safety

Power And Grounding

Power Supply

A Power requirements: 220-240V,

50/60 Hz

B Insert the power plug securely into

the wall socket.

C Make sure that the wall outlet is

near the machine and readily accessible.

D Do not connect other equipment to

the same socket.

E Do not step on or set anything on

the power cord.

F Do not connect other equipment to

the same extension cord.

G Be sure that the power cord is not

in a position where it would trip someone.

H The wall outlet must be easily ac-

cessible.

Grounding

Ground the machine and the lightning protection circuit in accordance with regulations. Do not ground to gas or water pipes, or to a telephone ground plug. Proper grounding is to the ground terminal of the power outlet. Be sure that the ground terminal of the power outlet is properly grounded.

The lightning protection circuit for the machine requires the machine to be properly grounded. If proper grounding is provided, about 90 % of lightning damage can be prevented. For safety, be sure to connect the machine to a three-prong grounded outlet.

I Do not damage, break or make any

modifications to the power cord. Do not place heavy objects on it, pull it hard or bend it more than necessary. These actions could cause and electric shock or fire.

J Do not plug or unplug the power

cord with wet hands or an electric shock might occur.

K When you move the machine, un-

plug the power cord from the wall outlet to avoid fire or electric shock.

L When you pull out the plug from

the socket, grip the plug to avoid damaging the cord and causing fire or electric shock.

Page 19

Other Important Informations

General

A Since some parts of the machine

are supplied with high voltage, make sure that you do not attempt any repairs or attempt to access any part of the machine except those described in this manual.

B Do not make modifications or re-

placements other than those mentioned in this manual.

C When not using the machine for a

long period, disconnect the power cord.

D Keep the machine away from hu-

midity and dust. A fire or an electric shock might occur.

E Do not reuse stapled paper. Do not

use aluminum foil, carbon-containing paper or other conductive paper. Otherwise, a fire might occur.

F This machine has been tested for

safety using this supplier's parts and consumable. We recommend you only use these specified supplies.

G Ventilate the room around every

half an hour during a long copy run or while printing a long mes-

sage. Ozone The machine generates ozone during

operation. Normally, the ozone level is safe for operators. However, during a long copy run or while printing a long message, ozone odor may appear; in such a case, ventilate the room.

Cold Weather Power-up

Avoid raising the room temperature abruptly when it is below 14°C, or condensation may form inside the machine.

A Raise the room temperature to

20°C at less than 10°C per hour.

B Wait for 30 to 60 minutes. C Turn the power on. D Do not use the machine near a hu-

midifier.

Thunderstorms

With proper grounding, about 90 % of lightning damage can be prevented. However, if possible, during severe electric storms turn the power switch off and disconnect the power cord and telephone line cord.

Operating Precaut ions

• While the machine is in operation, do not turn off the main switch or unplug the power cord.

• Keep corrosive liquids, such as acid, off the machine.

• Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.

• The fusing unit may be very hot. Be careful when handling it.

Page 20

Safety

Copy Paper

• 60 to 90/ m2. copy paper is recommended.

• Do not use damp paper, or copies will be defective.

• Do not touch copy paper if your fingers are wet or oily; fingerprints may appear on the copy.

• Keep paper in a vinyl bag if it will not be used for a long time.

• Store in a cool dry place.

• Store flat. Do not stand upright.

• The following materials cannot be used in the paper cassettes: Post cards, Tracing paper, OHP sheets, Adhesive labels

step it accompanies. Other illustrations accompanying steps help you find the right key or handle, or show you how to perform the step. A This is a step in a procedure.

THIS CORRESPONDS TO THE LCD DISPLAY.

• Do not overload the paper trays.

• If Multi-sheet Feeding occurs or dog-eared copies are made when using recycled paper in the paper tray, fan the recycled paper and load it in the paper tray again.

Symbols & Conventions Used In This Manual

❖❖❖❖

Documents:

A document is anything you put on the feed table of your machine whether you are faxing it or copying it.

❖❖❖❖

Prints:

A print is anything that comes out of the machine: a fax message you received or a copy you made.

❖❖❖❖

Procedures:

Procedures are described step by step. Perform them in order. When you see a display, it always shows what comes after performing the

Page 21

Part Names

2. Machine Layout

1. Paper cassette

The paper cassette holds copy paper.

2. Print delivery tray

Copies and incoming faxes are delivered here.

3. Document delivery tray

Scanned documents are stacked on the Document delivery Tray.

4. Main switch

The main switch turns your machine on and off.

Page 22

Machine Layout

5. Operation panel

Key panel for operating the machine.

6. Document guide

Match the document guide to the size of your original documents.

7. Document table

Document table holds up to 30 sheets which are fed one at a time. Place your original documents here.

8. Cover release button

Pull this catch to release the top cover.

Page 23

Operation Panel

1. Add Paper indicator

Lights when a cassette is empty.

2. Add Toner indicator

Blinks when toner is about to run out and lights continuously when toner has run out.

3. Check Display indicator

The

Check Display

you to read the display.

Indicator lights to tell

4. Receive File indicator

The

Receive File

incoming message was received into memory. Blinks when confidential reception file is stored in the memory. ( see P.93 “If An Indicator Lights Up On The Op- eration Panel” ).

5. {

{

Resolution

{{

The resolution / Halftone is indicated by these three indicators and can be changed by the resolution / Halftone.

indicator lights when an

}}}} key.

6. Memory indicator

When the memory transmission is in effect, if it is off, immediate transmission is in effect. Switch between the two with the

}

key.

Memory

indicator is on, then

{

Memo-

7. Control panel Display

The Liquid Crystal Display guides you through tasks and informs you of the state of the machine. Messages appear here. The display consists of two 20-character lines.

8. {

{

Speed D ial/Tel Directory

{{

{

Press the ing Speed Dialor the Telephone Directory Feature.

9. {

{

{{

The when you are dialing or storing a fax number. Or, press the key to redial the last number dialed. (The redial feature doesn't work once you've started dialing a new number.)

Speed Dial/Tel Directory

Pause/Al Redial

{

Pause/Al Redial

}}}} key

}

key inserts a pause

}}}} key

}

key us-

10. Arrow keys

T { U { W V

}

Yes

}

reject / print help list scroll left scroll right

11. Manual Receive indicator.

Lights when the reception mode is Telephone.

Page 24

Machine Layout

12. {

{

Energy Saver

{{

Hold a few seconds this to start or end the energy saver mode.

13. {

{

}}}} key

Copy

{{

Press this to copy the document now in the feeder.

14. {

{

Reception Mode

{{

Press this to select the reception mode ( Tel, Auto, or Fax).

15. {

{

Function

{{

{

Stop

Function

}}}} key

{

Stop

Press the digit code to access functions 11 to 52. (For functions 61 to 95, enter 6, the access code on see P.113 “Access Code For Func- tions 61 To 95” and the function number.)

16. {

{

{{

Press the sion or a document scanning, to stop a reception or to stop a long copy run. The machine will finish printing out the sheet being printed and then stop.

}}}} key

}

key and enter a two

}

key to stop a transmis-

31 & 32)” ) or groups (see P.28 “Storing & Editing A Group Of Fax Numbers (Function

33)” ). You can also use these keys to en- ter characters (see P.122 “Entering Characters” ). In addition you can register Quick

Dial 29 as the Dial Option key (see P.31 “Programming The Dial Option Key”. )You can also use Quick Dial 30 as a Group key (see P.29 “Programming The Group Key” ).

You can store combinations of settings that you use on a frequently basis in the two User Function keys ( F1,F2 ). When you press a User function key, it lights to show you that it is selected.

17. {

{

}}}} key

Start

{{

}

{

Start

Press the

key to start all tasks.

18. Ten key pad

Use the ten key pad (sometimes called the ten keys) to dial fax numbers, to enter the numbers of copies, etc.

19. {

{

On Hook Dial

{{

{

Press the phone call from the keypad without having to lift the phone or handset off the hook (phone or handset option needed).

20. {

{

{{

Press the character or digit entered, or use the left and right arrow keys to move the cursor and then press Clear to erase whatever is at the cursor.

21. {

{

{{

On Hook Dial

}}}} key

Clear

{

Clear

Quick Dial

keys.

There are 30 Quick Dial keys. Use them to store individual fax numbers (see P.25

“Storing & Editing Fax Numbers (Functions

}}}} key

}

key to dial a

}

key to erase the last

}}}} keys / {{{{

User Function

}}}}

Page 25

3. Faxing

Recommended Types Of Document

Before you send your document, make sure that it meets the following requirements.

Important

❒ Documents that do not meet these requirements can cause your machine to

jam or may cause some components of the machine to become damaged or dirty.

Scanning area

❖❖❖❖

7mm

Maximum size

218mm

Scanning direction

4mm

7mm

5mm

GFSIZE0E

Minimum size

148mm

105mm

600mm

Scanning direction

The part shaded will not be scanned, because it is outside the maximum scanning width range.

Correct Size For The Document Del ivery Tray

• Thickness 0.05 to 0.2 mm ( 50 ∼ 90 g / m

• Length and Width: See the above diagram. If the page is too short, put it inside a document carrier or enlarge it with a copier. If the page is too long, divide it into two or more sheets.

Clearly Written

)

• Small faint characters may not be transmitted clearly.

Uniform Page Size

• Do not use different sizes of document in the same transmission.

Page 26

Faxing

Page Condition

Do not place damaged pages in the automatic document feeder.

• If your pages are curled or dog eared, flatten them.

• If your pages are stuck together, shuffle the stack.

• If your pages are folded, torn, or patched together, make copies.

• If your pages have binding files, trim the edges or make copies.

Important

❒ Do not place originals that contain the following materials in the document

feeder ;

• Crayon

• Paint

• Charcoal, soft pencil

• Glue

• Thermal paper

• Clips

• OHP Sheets, vinyl-coat paper

• Waxed paper

• Carbon paper

• Silicone oil

Note

❒ Copies made with a copier that uses silicone oil may cause a misfeed. To

avoid this, do not scan such copies until five or ten minutes after copying.

Page 27

Memory Transmission And Immediate Transmission

There are two ways to send a fax message.

• Immediate Transmission

• Memory Transmission

Memory Transmission (Memory Indicator Lit)

Memory Transmission is convenient because:

• Fax messages can be scanned much more quickly (you can take your document away from the fax machine without waiting too long).

• While your fax message is being sent, another user can operate the machine (people will not have to wait by the fax machine too long).

• You can send the same message to more than one place with the same operation.

• After you press the { machine doesn't dial until all the pages of your fax message have been stores in the memory.

Start

} key, the

READY 100% 10:00 SET DOC. OR DIAL NO.

B Fan your document stack (at most

30 pages: 80 g / m all pages are loose, then square it.

Note

❒ All pages in your document

must be one-sided and be of the same size.

to make sure

C Insert the document face - down

into the feeder until the machine beeps. Then adjust the guides to match the width of the document.

Note

❒ If your document gets stuck while

it is being processed, press the

} key, and turn to P.95 “Clear-

{

Stop

ing a Document Jam” for instructions on how to safely remove the original.

A Make sure that the machine is in

standby mode for faxing.

The display should look like this:

ZAXH030E

Note

❒ You can dial before you set the

document. Place the document after you dial the number and go to step G.

Page 28

Faxing

❒ Please set your document

straight in the feeder. If you set more than 15 sheets, make sure the ends of your document are not skewed.

In this example Group Dial is programmed in Quick Dial 08.

In this example Quick Dial key 30 is programmed as the Group key, and Group dial number 1 is programmed.

Note

❒ If you install the handset or an

external telephone, you can send the message manually. Pick up the handset and dial.

D The display will look like this:

TRANSMIT OPTIONi DIAL FAX NUMBER

E If the memory indicator is not lit,

press the {{{{

Memory

}}}} key.

F Dial the number in one of the fol-

lowing ways.

TRANSMIT Y/START 5551234kkkkkkkkkkkkk

Ten Key Pad Quick Dial

1 2 3 4 5 6 7 9 *

GFDIAL0N

Speed Dial Group

Example:

Example: Speed Dial 10

Speed Dial

GFDIAL2N

Method Dial key 08.

Method Dial key 30 and 1 on the ten key pad.

GFDIAL1N

Quick

❒ If you want to erase a digit of

the phone number, press the

} key. If you want to erase

{

Clear

the entire number, press the

{

} key.

❒ The maximum destinations you

can dial using the ten key pad is

49. However, this limitation is also subject to memory capacity.

Reference

Programming Quick Dial: see P.25 “Storing & Editing Fax Numbers (Functions 31 & 32)” .

Programming Speed Dial: see P.25 “Storing & Editing Fax Numbers (Functions 31 & 32)” .

Programming Group Dial: see P.28 “Storing & Editing A Group Of Fax Numbers (Function 33)” .

Programming Group key: see P.29 “Programming The Group Key” .

G Press the {

{

}}}} key to enter anoth-

Yes

{{

er number.

TRANSMIT DIAL/START DIAL NEXT FAX NUMBER

Note

❒ Repeat steps F and G until all

destinations are entered.

Page 29

Memory Transmission And Immediate Transmission

❒ If you have only one destina-

tion, press the {

❒ The machine stores your mes-

sage and dials the first number (or, if you selected Send Later, it will return to standby mode and the fax message will be sent at the time that you selected).

Reference

Send Later: see P.21 “Sending At A Specific Time (Send Later)” .

H Press the {

The machine will dial the destination's number.

{

}}}} key and wait.

Start

{{

Start

} key.

5551234 SET DOC. OR DIAL NO.

Note

❒ If the other party's line is busy,

your machine will dial again. P.24 “Redialing”

READY 100% 10:04 SET DOC. OR DIAL NO.

❒ If the other party's fax machine

answers, both machines will connect and yours will send the message. A name or a label will appear on the upper line.

❒ If your line goes through a local

switchboard (a PBX) remember to dial the exit code. Press the

{

the code. If the number includes a country code, press the

{

code, then dial the rest of the number.

} key immediately after

Pause

} key after the country

Pause

If you like to cancel the transmission

A Press the {{{{

communication.

}}}} key during

Stop

5551234 STOP & CLR FILE? Y/N

B Then press the {{{{

cancel the transmission.

}}}} key to

Yes

Immediate Transmission

Immediate Transmission is convenient when:

• You wish to send a message immediately.

• You wish to quickly check whether you have successful connected with the other party's fax machine.

• Your machine's memory is getting full.

The machine dials immediately after you press the { specified later time, if you used a time-delay feature like Send Later). The message is scanned and transmitted page by page without being stored in memory.

} key (or at the

Start

A Make sure that the machine is in

standby mode.

The display should look like this:

READY 100% 10:00 SET DOC. OR DIAL NO.

Note

❒ The memory indicator should

go out. If the memory indicator is lit, press the {

Memory

} key.

B Place the entire document face

down into the feeder.

Page 30

Faxing

TRANSMIT OPTIONi DIAL FAX NUMBER

Note

❒ No more than 30 pages. ❒ You can dial before you set the

document. Place the document after you dial the number and go to step D.

Reference

How to set document, see P.13

“Memory Transmission (Memory Indicator Lit)” .

C Dial.

TRANSMIT Y/START 5551234

Reference

How to dial, see P.13 “Memory Transmission (Memory Indicator Lit)” .

Example : you wish to dial “ XYZ CO. NEWYORK “.

A Make sure that the machine is in

standby mode.

READY 100% 10:00 SET DOC. OR DIAL NO.

B Carefully place your fax message

into the auto document feeder.

TRANSMIT OPTIONi DIAL FAX NUMBER

C Press {

{

Speed Dial/Tel Directory

{{

}}}}

SPEED DIAL 0-9/hi PUSH NUM OR ABC

D Press the first letter of the name.

TEL DIR. Y/hi b01 XA COMPANY

D Press the {

{

Start

{{

}}}} key.

5551234 DIALING

The machine dials and connect to the other party. The number that you dialed and the other party's RTI or CSI is displayed.

Reference

RTI, CSI: see P.135 “Initial Settings & Adjustments” .

Dialing with the Telephone Directory

This can be done for any number that you have stored as a Speed Dial code with a label programmed for it.

E If the label you want does not ap-

pear, scroll through the labels using with WWWW and VVVV until you find it.

TEL DIR. Y/hi b12 XYZ CO.NEW YORK

F Press {

you want.

{

}}}} to dial the number

Yes

{{

G Either :

• Dial more numbers.

• Press {

Start

}

Page 31

Receiving Telephone Calls & Fax Messages (Faxes/Phone Calls)

The machine can treat incoming fax messages and telephone calls in three ways.

❖❖❖❖

Auto mode

Use this mode if your line is shared by a fax machine and telephone. When a call comes in, the machine will ring a number of times to give you the chance to pick up the handset. If you do not pick up and the call is a fax message, the machine will go into fax mode and start receiving. You can choose the number of times the machine rings before taking the call by altering the Auto Ring time (see P.18 “Set- ting the Auto Ring Time” ).

❖❖❖❖

Fax mode

Use this mode if you have a dedicated fax line. The machine assumes all calls are fax messages. It will ring once to alert you to an incoming call and then start receiving.

Switching Between Auto, Fax and Telephone Mode

The Manual Receive indicator is lit when the machine is in Telephone mode. To switch to a different mode, follow the steps below.

A Press the {

RECEIVE MODE Y/hi iFAX TEL AUTO

B Press the W

mode you require.

RECEIVE MODE Y/hi FAX TEL iAUTO

C Press the {

READY 100% 10:00 SET DOC. OR DIAL NO.

{

Reception Mode

{{

W and VVVV key to select the

{

}}}} key.

Yes

{{

}}}} key.

❖❖❖❖

Telephone mode

Use this mode if your line is shared by a fax machine and a telephone but you wish to answer all calls yourself and decide whether they are fax messages or telephone calls. You must manually hit the Start key to receive a fax. The machine will ring continuously until you answer the call, so you have to be near the machine at all times. The Manual Receive indicator is lit when the machine is in this mode.

Receiving the Fax Message in the Telephone Mode

This mode is active when the Manual Receive indicator is lit. You have to answer the call yourself and decide whether it is a fax or a telephone call. The procedure for answering a call is as follows:

A Pick up the handset of the option-

al handset or the external telephone.

B Listen to the other end.

Page 32

Faxing

If you hear a voice

A Continue your conversation as

you would normally.

If you hear a fax tone

A Remove any documents from

the feeder, press the {{{{ then replace the handset.

The machine will start receiving.

Start

}}}} key

Setting the Auto Ring Time

In Auto mode, the machine rings a number of times to give you the chance to pick up the handset before taking the call automatically. You can alter the number of rings by changing the Auto Ring Time.

Note

❒ If you wish to keep these set-

tings, go to step E .

D Press the {

new number using the ten key pad.

E Press the {

{{{{

Function

{No}}}} key, then press the

{{

{

}}}} key, then the

Yes

{{

}}}} key.

A Press the {

the access code {{{{ Then press {{{{ key.

{

Function

{{

}}}} {{{{6}}}} then enter

}}}} {{{{1}}}} and the {{{{

}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}.

Y/NEXTi SET OWN NUMBER

B Press V

play appears.

V until the following dis-

Y/NEXTi SET NO. OF RINGS

C Press the {

The factory setting will be displayed.

{

{{

Yes

}}}} key.

NO. OF RINGS Y/N 08 RINGS

Yes

}}}}

Page 33

Printing Received Messages That Have Been Stored (Substitute Reception)

If the Receive File indicator is lit, a message was stored in memory using substitute reception. This could be because the machine ran out of paper or toner, or because the Power Saver has turned off the print engine.

Check the following items and solve the problems, and the machine goes back to the working condition.

• While the Power Saver (see P.68

“Saving Energy With The Power Saving Timer” ) has turned off the heat-

er off, press any key for the machine go back to the working condition.

•When display, your fax machine is out of paper. Add paper (see P.77 “Load- ing Paper In The Main Cassette” ).

•When display, your fax machine is out of toner. Change the toner cassette (see P.80 “Replacing The Toner Cas- sette And Cleaning Pad” ).

ADD PAPER appears in the

ADD TONER appears in the

❒ To turn substitute reception off or

back on, set bit 0 of user parameter switch 05. See P.114 “User Parame- ters” .

• Otherwise, there might be a paper jam (see P.96 “Clearing a Copy, Fax, or Print Jam” ) or an open cover.

As soon as the machine is back in working condition, messages stored in memory will be printed. The Receive File indicator will turn off and the messages will be erased from memory.

Note

❒ If a message comes in while you

are copying, the fax machine will store the message in memory and the Receive File indicator will light. The message will be printed as soon as copying is done.

Page 34

Faxing

Faxing A Page With Very Fine Detail

So that text, diagrams and images stand out clearly in your document, the machine automatically detects the image density (contrast) and makes a compensation.

However, if you need to send a document which requires optimum clarity, select the resolution setting appropriate to your needs.

You can select different settings for each page of your message. Simply change the settings for page 2 while page 1 is being scanned.

Resolution & Shading

The resolution button gives you control over document quality. The indicators above the button show the current setting. Choose a setting that matches your document.

Note

❒

Faxing at a higher resolution requires more time. Frequent use of high resolution could cause an increase in your phone bill, especially for long distance transmissions.

❖❖❖❖

Standard:

Standard quality. Use for most printed or typewritten documents. This is selected when the other resolution indicators are not lit.

❖❖❖❖

Detail:

High quality. Use for documents with small print or fine details.

❖❖❖❖

Fine:

Very high quality. Use this for high quality reproduction.

❖❖❖❖

Halftone:

Use this for optimum quality if your document contains photographs/diagrams with complex shading patterns or gray tones. If you choose this setting, resolution will automatically be Detail.

Page 35

Optional Features For Transmission

❒ If you enter the wrong time,

Sending At A Specific Time (Send Later)

press the { again.

} key and enter

This feature is called Send Later. Using this feature, you can delay

transmission of your fax message until a specified time. This allows you to take advantage of off-peak telephone line charges without having to be by the machine at the time.

Note

❒ If your machine's memory is full,

you will have to send the message from the document feeder. This means that anybody removing your document would automatically cancel the operation.

A Proceed as for a usual fax message

but don't press the {{{{

B Press V

V twice.

SET OPTION Y/i SEND LATER?

Note

❒ V is also the {

C Press the {

{

{{

Yes

Option

}}}} key.

Start

} key.

}}}} key.

D Enter a sending time that falls

within the following 24 hours.

SET OPTION KPAD/Y TIME 23:30 10:00

Note

❒ For example: To send at 23:30,

press { the key pad.

} {3} {3} and {0} from

E Press the {

Note

❒ Use function 21 to erase a stored

fax message before it is sent (see P.34 “Erasing A Stored Message

Before It Is Sent (Functions 21 &

22)” ).

{

{{

Yes

}}}} key.

Printing The Page Number (Page Count)

This feature is called Page Count. When your fax message is printed at

the other end, page numbers will be printed on the top of each page. Using the Page Count feature, you can select the batch-numbering page numbers.

If you use Page Count, page numbers will be printed in batch-numbering format (for example, p1/3, p2/3, and p3/3 for a three-page message). This makes it easy for the other party to see how many pages you sent, and if any are missing. However, you have to input the number of pages at the ten key pad before sending.

If you do not use Page Count, page numbers will be printed only as a sequence (for example, p1, p2, p3). This makes it difficult for the other party to tell at a glance whether any pages are missing (for example, due to a double feed in your machine's document feeder).

Limitation

❒ This feature is available at Immedi-

ate Transmission.

Page 36

Faxing

Note

❒ If you do not select Immediate

Transmission, Page Count is automatically switched on, and the pages are counted automatically.

❒ If the numbering with page count

appears strange, check that the page count value matches the number of pages in your document.

A Press V

play appears.

V until the following dis-

SET OPTION Y/i SET PAGES?

B Press the {

{

{{

Yes

}}}} key.

SET OPTION KPAD PAGES:kk

In some cases, you may wish the other party to receive an unmarked copy of your original. In this case, you can switch TTI off.

A Press V

play appears.

V until the following dis-

SET OPTION Y/i TTI PRINT?

B Press the {

{

{{

Yes

}}}} key.

SET OPTION Y/hi iON OFF

C Press W

setting is correct.

W or VVVV until the displayed

SET OPTION Y/hi ON iOFF

C Enter {

key pad.

{1}}}} and {{{{0}}}} using the ten

{{

SET OPTION Y/N PAGES: 10

Note

❒ Example: 10 pages

D Press the {

{

{{

Yes

}}}} key.

Sending Your Identi fication At The Top Of Your Message (T TI)

Normally, the TTI programmed in your machine is printed at the top of each of the pages you transmit when they are received at the other end. The top of the image will be overprinted if there is no margin at the top of the transmitted page.

D Press the {

have finished.

{

}}}} key when you

Yes

{{

Personal Codes

Personal Codes do the following.

• They allow you to keep track of machine usage. If everybody uses a Personal Code when they use the fax machine, the codes, or the names programmed into the codes, will be printed on the report that is called the Journal. This will help you to check on who has been using the machine, and how often.

• They allow personalization of documents and printed reports. For example, if you use Label Insertion and store your name with your Personal Code, the receiver of your fax message will see your name at the top of the printout. This eliminates the need for a cover page.

Page 37

If you input your Personal Code, your name will appear on the JOURNAL and Transmission Result Report.

Reference

See P.47 “Programming the personal codes” .

See P.64 “Journal (Function 41)” . Label Insertion: See P.122 “Enter-

ing Characters” .

Optional Features For Transmission

A Press V

display is as shown.

V and make sure that the

SET OPTION Y/i SET PERSONAL CODE?

B Press the {

{

{{

Yes

}}}} key.

SET OPTION KPAD PERSONAL CODE:kkkk

C Enter the personal code.

Note

❒ Example: {

SET OPTION Y/N PERSONAL CODE:7362

D Press the {

} {3} {6} {2}

{

}}}} key.

Yes

{{

Page 38

Faxing

Redialing

If a message was not transmitted successfully, that does not mean that you have to enter the telephone number again. In many cases, the machine will redial the destination automatically. Or, with the AI Redial key, you can redial with just a few keystrokes.

Automati c Redialing

The machine will automatically redial the other party if any of the following conditions occurred.

• The other party was busy

• There was no reply from the other party

• The message was rejected by the machine at the other end because of excessive errors (in this case, redialing will only take place if Memory Transmission was used)

Note

❒ Redialing is done once at 5 minute

intervals.

❒ The number of redials and the re-

dial interval may be adjusted by a service technician.

❒ During redialing, the number be-

ing dialed is displayed as shown below.

til the required telephone number or name is displayed, then press the

{

} key.

Start

This feature has the following uses.

• If the machine is waiting to redial the other party, you do not have to wait for the redialing interval to expire. Press the { til the required telephone number or name is displayed, then press the {

• If you wish to send another message to the same address that you sent one to recently, you don't have to dial the full number again if it is still in the Redial memory. Place the message in the feeder, then press the {

A Press the {

til the required number appears in the display, then press the

{{{{

Yes

} key.

Start

{

Pause/Al Redial

{{

}}}} key twice.

Al Redial

Start

} key un-

} key.

}}}} key un-

REDIAL Y/hi a01 XYZ CO. NEW YORK

B Carefully place your fax message

into the Document Guide feeder.

TRANSMIT DIAL/START DIAL NEXT FAX NUMBER

2125551234 DIALING

Using the AI Redial key

The machine remembers the last 10 telephone numbers that you input. If you have to redial one of these numbers, just press the {

Al Redial

} key, un-

If you dial another party

A Select another number. (Broad-

casting)

If you dial no more party

A Press the {{{{

transmission.

}}}} key to start the

Start

Page 39

Storing & Editing Fax Numbers (Functions 31 & 32)

You can store numbers that you often use in the machine's memory. A stored number will remain in memory even if the power is cut.

You can store numbers in two ways.

❖❖❖❖

Quick Dials

The number is assigned to its own key. To dial that number, just press the key. You can store up to 30 numbers in this way.

❖❖❖❖

Speed Dials

The number is given a two-digit code. To dial the number, press the

{

Speed Dial

code. There are 50 Speed Dial codes available numbered 00 to 49.

} key and enter the

Storing, Editing & Erasing Quick Dial Numbers (Function31)

This procedure describes how to store and edit fax numbers in Quick Dial keys.

A Press {

{{{{

Yes

{

Function

{{

}}}} key.

}}}} {{{{3}}}} {{{{1}}}} then the

• Press the V key until the Quick Dial you want appears on the display.

Note

❒

To print a list of all Quick Dials and their contents, press W then the {

C Press the {

Start

{

{{

} key.

}}}} key.

Yes

a01 KPAD/Y/N kkkkkkkkkkkkkkkkkkkk

D Do one of the following:

•Enter the fax number you wish to store in this Quick Dial using the ten key pad. Then press the { key.

a01 KPAD/Y/N 212551234kkkkkkkkkkk

•To clear the number, press {No},

} then go to step J .

{

Yes

E Do one of the following:

•If you wish to enter or edit a label for this Quick Dial, press the { key.

Yes

}

ak QUICK/hi PRINT LISTh/SEARCHi

B Select a Quick Dial in any one of

the following ways:

•Press a Quick Dial key (e.g. press Quick Dial 01).

a01 PROGRAM? Y/hi

a01 Y/N

PROGRAM LABEL?

•If you do not wish to give this number a label, press { to step H .

} then go

F Enter or edit the label using the

Quick Dial keys and the ten key

Page 40

Faxing

pad. See P.122 “Entering Characters”

a01 ABC Y/N NEW YORK OFFICEkkkkk

G Press {

{

{{

Yes

}}}} key.

a01 Y/hi LABEL SET ON iOFF

H Press W

the label for this Quick Dial will be printed on top of messages that you send to this destination.

I Press {

W or VVVV a to select whether

{

}}}} key.

Yes

{{

ak QUICK/hi PRINT LISTh/SEARCHi

b01 PROGRAM? Y/hi

• Press the V key until the Speed Dials you want appears on the display.

Note

❒ To print a list of all Speed Dials

and their contents, press W keys and then {

C Press {

{

{{

Yes

}}}} key.

Start

} keys.

b01 KPAD/Y/N kkkkkkkkkkkkkkkkkkkk

D Do one of the following:

•Enter the fax number you wish to store in this Speed Dial using the ten key pad. Then press {

Yes

J You now have two choices:

•To store, edit or delete another Quick Dial, go to step B .

•To finish, press {

Function

Storing, Editing & Erasing Speed Dial Numbers (Fu nction

32)

This procedure describes how to store and edit fax numbers in Speed Dials.

A Press the {

the {{{{

bkk KPAD/hi PRINT LISTh/SEARCHi

Yes

{

Function

{{

}}}} key.

}}}} {{{{3}}}} {{{{2}}}} and

B Select a Speed Dial in any one of

the following ways:

•Enter the Speed Dial code one the ten key pad. (e.g. 01)

b01 KPAD/Y/N 212551234kkkkkkkkkkk

•To clear the number, press {No},

} then go to step J .

{

Yes

E Do one of the following:

•If you wish to enter or edit a label for this Speed Dial, press { key.

Yes

b01 Y/N PROGRAM LABEL?

•If you do not wish to give this number a label, press { to step H .

} then go

F Enter or edit the label using the

Quick Dial keys.

b01 ABC Y/N NEW YORK OFFICEkkkkk

}

Page 41

Storing & Editing Fax Numbers (Functions 31 & 32)

G Press {

{

{{

Yes

}}}} key.

a01 Y/hi LABEL SET ON iOFF

H Press a W

the label for this Speed Dial will be printed on top of messages that you send to this destination.

I Press {

W or VVVV to select whether

{

}}}} key.

Yes

{{

akk SPEED/hi PRINT LISTh/SEARCHi

J You now have two choices:

•To store, edit or delete another Speed Dial, go to step B .

•To finish, press {

Function

Page 42

Faxing

Storing & Editing A Group Of Fax Numbers (Function 33)

❖❖❖❖

Groups

If you regularly broadcast messages to the same set of destinations, you can combine these numbers into a group. Then just select the group and each number will be dialled in sequence automatically. You can program up to 5 groups with 100 numbers each.

This section describes how to program or edit a Group. You can also get a printout of numbers that are already stored. In this example we will program Group 1 into Quick Dial key

01. You can store up to five groups num-

bered 1 to 5. You can program up to 100 numbers

in a Group.

D To program or edit a Quick Dial

key for this group, press the {{{{ key.

Note

❒

If you do not program or edit, press the { step F.

} key and go to

Yes

E Press the Quick Dial key you

wish to use for this group, {{{{ example, then press the {{{{ key.

Note

❒

If you want to free up the old Quick Dial key, press the { key, then the {

Yes

} key.

GROUP 1 Y/N PROGRAM LABEL?

}}}} for

Yes

}}}}

}

A Press the {

the {{{{

Yes

{

Function

{{

}}}} key.

}}}} {{{{3}}}} {{{{3}}}} and

GROUP k 1-5/hi PRINT LISTh/SEARCHi

B Enter the number of the group

you want to program or edit.

Note

❒

e.g. Group 1: Press {

❒

To print a list, press W then the {

} key.

Start

C Press the {

{

{{

Yes

}}}} key.

GROUP 1 Y/N PROGRAM QUICK?

❒

If a message like flashes up, the key is already in use. Press a different key.

USED AS..

F If you wish to give this group a

name, press the {{{{

GROUP 1 ABC

kkkkkkkkkkkkkkkkkkkk

Note

❒

If not, press the { to step H.

}}}} key.

Yes

} key and go

G Enter or edit the name then press

Yes

}}}} key.

the {{{{

How to enter characters, see P.122

“Entering Characters”

GROUP 1 KPAD/N

kkkkkkkkkkkkkkkkkkkk

Page 43

Storing & Editing A Group Of Fax Numbers (Function 33)

H Enter a fax number.

Note

❒ Enter one in one of these ways.

• Press a Quick Dial key.

• Press the Speed Dial key followed by two digits.

• Enter a number on the ten key pad.

I Press the {

Note

❒ If

flashes up on the display, either press the { number and choose another number, or press the { to overwrite.

J Press the {

ing numbers in this group.

Note

❒ To enter another number, go

back to step H.

{

}}}} key.

Yes

{{

ALREADY PROG RAMMED briefly

} key to keep the

Yes

{No}}}} key to finish enter-

{{

} key

GROUP 1 Y/N PROGRAM QUICK?

C Press the {

{No}}}} key.

{{

GROUP QUICK/N PROGRAM LABEL?

D Press the {

{No}}}} key.

{{

GROUP 1 Y/N CLEAR?

E Press the {

{

{{

Yes

}}}} key.

GROUP 1 Y/N CLEARED

F Press the {

Note

❒ To delete another number, go to

step B.

{

Function

{{

}}}} key.

K Press the {

Note

❒ To work on another group, go

to step B.

{

Function

{{

}}}} key.

Erasing Groups

These steps describe how to erase single numbers from a group.

A Press the {

the {{{{

Yes

{

Function

{{

}}}} key.

}}}} {{{{3}}}} {{{{3}}}} and

GROUP k 1-5/hi PRINT LISTh/SEARCHi

B Enter the group number using the

ten key pad, then press the {{{{ key.

Yes

Programming The Group Key

You can program the 5 groups. However, if there is no room in Quick Dial keys, this group key is helpful. You have to program the 30 of the Quick Dial key as the group key. How to transmit using the group key, see P.13

“Memory Transmission (Memory Indicator Lit)” .

A Press the {

the {{{{

ak QUICK/hi PRINT LISTh/SEARCHi

}}}}

Yes

{

Function

{{

}}}} key

}}}} {{{{3}}}} {{{{1}}}} and

Page 44

Faxing

B Press the Quick Dial {

{30}}}}.

{{

a 30 PROGRAM? Y/hi

C Press the {

{

{{

Yes

}}}} key.

a 30 PROGRAM? Y/N PROGRAM GROUP KEY?

D Press the {

{

{{

Yes

}}}} key.

a k QUICK/hi PRINT LISTh/SEARCHi

E Press the {

{

Function

{{

}}}} key.

Page 45

Dial Options

The Dial Options provide access to various F-code features which are designed to allow confidential transmission and polling reception between different makers' fax machines. Use them if the other party's fax machine is of a different make and supports the F-code features. Before you can use the Dial Options, you need to program Quick Dial key 29 as the Dial Option key if you have not done so already (see below for details).

Programming The Dial Option Key

This procedure describes how to set up Quick Dial key 29 as the Dial Option key.

A Press {

{{{{

B Press Quick Dial key {

C Press the {

Yes

{

Function

{{

}}}} key.

}}}} {{{{3}}}} {{{{1}}}} then the

ak QUICK/hi PRINT LISTh/SEARCHi

{29}}}}.

{{

a29 PROGRAM? Y/hi

{

}}}} key.

Yes

{{

a29 PROGRAM? Y/N PROG. DIAL OPTION?

E Press the {

{

Function

{{

}}}} key.

Using the Dial Options

To use the Dial Options, do the following after you have dialed the destination fax number and before you press the {

Start

} key.

A Press the Dial Option key (Quick

Dial 29).

Y/N SUB? (S)

B Do one of the following :

• If you wish to set the SUB code for confidential transmission to different makers' machines, press the {

Yes

} key.

TRANSMIT Y/START 55512345

• To skip SUB, press the {No} key then go to step D for polling reception from different makers' fax machines.

C Enter the SUB code on the ten key

pad then press the {{{{

Y/N SEP? (P)

Yes

}}}} key.

D Do one of the following:

D Press the {

{

{{

Yes

}}}} key.

ak QUICK/hi PRINT LISTh/SEARCHi

• If you wish to set the SEP code, press the {

Yes

} key.

TRANSMIT Y/START 555512345S9999P

Page 46

Faxing

• To skip SEP, press the {No} key

then go to step F .

E Enter the SEP code on the ten key

pad then press the {{{{

Y/N SID? (I)

Yes

}}}} key.

F Do one of the following:

• If you wish to set the SID code,

press the {

Yes

} key.

TRANSMIT Y/START 2345S9999P1234IkkkkW

• To skip SID, press the {No} key

then go to step H .

G Enter the SID code on the ten key

pad then press the {{{{

Yes

}}}} key.

TRANSMIT Y/START

• Press the {No} key.

K Press the {

{

Start

{{

}}}} key.

Y/N PWD? (W)

H Do one of the following:

• If you wish to set the PWD code,

press the {

Yes

} key.

TRANSMIT Y/START 345S9999P1234IkkkkWk

• To skip PWD, press the {No} key

then go to step J .

I Enter the PWD code on the ten

key pad then press the {{{{

Y/N SPACE?

Yes

}}}} key.

J Do one of the following:

• If you wish to enter a space, press

the {

Yes

} key.

Page 47

Chain Dialing

This feature allows you to compose a telephone number from various parts, some of which may be stored as Quick Dial Keys or Speed Dial Codes, and some of which may be input at the ten key pad.

You can program commonly used area or country codes into Speed Dial Codes or Quick Dial Keys.

Example: 01133-1-5553333 (From the USA to Paris).

Assume that the following Quick Dial and Speed Dial numbers have already been programmed.

• Quick Dial 01 = 01133 (Overseas to France)

• Quick Dial 02 = 1 (Paris)

Chain Dialing

• Speed Dial 10 = 555

The machine ask you to operate.

❖❖❖❖

On Hook Dial or Handset Mode:

Press {01} {02} and the {

} key, {1} {0} then {3} {3} {3}

{

❖❖❖❖

Other:

Press {01} the {

Pause

} key, {

the {

{

} {0}, then {3} {3} {3} {3}.

Pause

Speed Dial

Speed Di-

} key, {02}

} keys,

Page 48

Faxing

Erasing A Stored Message Before It Is Sent (Functions 21 & 22)

Every time you store a fax message in your machine's memory, a new file is created. A file is also created for storing instructions to pick up a fax message left elsewhere (polling, see P.71

“Calling To Request A Message (Polling)” ). Each file is given a number.

This number appears on the File Reserve Report, Journal and Transmission Result Report. To see which files are currently in memory, you may print a file list.

A Either :

To erase a fax message stored in memory

A To erase a fax message stored

in memory; press the {{{{

{

} {{{{1}}}} and the {{{{

Yes

Function

}}}} key.

C Press the {

D Press the {

E Press the {

}}}}

Note

❒ Press W to obtain a list of all the

files and their number. If you already know the number of the file to erase, enter it directly from the ten key pad.

{

}}}} key.

Yes

{{

FILE NO.027 Y/N CLEAR?

{

}}}} key again to erase

Yes

{{

the file.

{

Function

{{

Note

❒ To erase another file, go to step

}}}} key.

FILE NO.kkk KPAD/hi PRINT LISTh/SEARCHi

To erase instructions to pick up a message (polling)

A Press the {{{{

the {{{{

B Press V

sages.

You'll see the display. A number or a label will appear on the lower line.

V to scroll through the mes-

Yes

Function

}}}} key.

}}}} {{{{2}}}} {{{{2}}}} and

FILE NO.027 Y/hi 5551234

Page 49

Printing A Stored Message (Function 51)

If you need to see the contents of any files, use this feature.

A Press the {

the {{{{

Yes

{

Function

{{

}}}} key.

}}}} {{{{5}}}} {{{{1}}}} and

FILE NO.kkk KPAD/hi PRINT LISTh/SEARCHi

B Press V

sages.

You'll see the display. A number or a label will appear on the upper line.

V to scroll through the mes-

FILE NO.115 Y/hi 5551234

Note

❒ Press W to obtain a list of all the

files and their number. If you already know the number of the file to print, enter it directly from the ten key pad and skip to step D.

C Press the {

A number or a label will appear on the upper line.

{

{{

Yes

}}}} key.

FILE NO.115 START/N 6661234

D Press the {

message.

{

}}}} key to print the

Start

{{

Page 50

Faxing

Confidential Reception

Storing & Editing the Confidential ID

Programming the Confidential ID

This can be any four-digit code except '0000'. You must enter it to print any messages that have been sent to your machine using Confidential Transmission.

A Press {

access code {{{{ enter {{{{ key.

B Press V

shown opposite.

{

Function

{{

}}}} {{{{1}}}} then press the {{{{

}}}} {{{{6}}}} then enter the

}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}. Then

Yes

Y/NEXTi SET OWN NUMBER

V until the screen is as

Y/NEXTi SET CONFIDENTIAL ID

E Press {

tion

Editing the Confidential ID

A Press {

access code {{{{ press {{{{

{

Yes

{{

}}}} key.

{

Function

{{

}}}} {{{{1}}}} and the {{{{

Y/NEXTi SET OWN NUMBER

}}}}

B Press V

shown opposite.

V until the screen is as

Y/NEXTi SET CONFIDENTIAL ID

C Press the {

CONF. ID CHANGE? Y/N 6754

D Press the {

}}}} and then press {{{{

}}}} {{{{6}}}} then enter the

}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}. Then

}}}} key.

Yes

{

}}}} key.

Yes

{{

{

}}}} key.

Yes

{{

Func-

C Press the {

{

{{

Yes

}}}} key.

CONFID’L ID KPAD

kkkk

D Input the Confidential ID that

you will be using.

Note

❒ Example : {

the ten key pad.

CONFID’L ID Y/N 6754

} {7} {5} {4} from

CONFID’L ID Y/N 6754

E Press the {

new Confidential ID code on the numeric keypad.

Note

❒ Example: {

{No}}}} key then input a

{{

} {3} {5} {2}

CONFID’L ID Y/N 8352

F Press {

{

{{

Yes

}}}} then {{{{

Function

}}}} key.

Page 51

Confidential Reception

Printing messages Receive d into Memory (Functi on 52)

If someone sends you a message using the Confidential Transmission feature, instead of printing it out immediately, the machine stores it in memory. The Receive File indicator on the operation panel blinks to inform you when a confidential message has come in. To print out these messages, follow the steps below.

Note

❒ You need to know the Confidential

ID before you start this procedure.

A Press {

{{{{

Yes

{

Function

{{

}}}} key.

}}}} {{{{5}}}} {{{{2}}}} then the

CONFID’L ID KPAD kkkk

Note

❒ If more messages are stored for

this ID, repeat this step as many times as necessary.

D To check for messages sent with

other Confidential ID codes, go to step BBBB . Alternatively, press the

{{{{

}}}} key then the {{{{

to quit this function.

Function

READY 100% 10:00 SET DOC. OR DIAL NO.

}}}} key

B Enter the Confidential ID on the

ten key pad ( e.g. 1234).

CONFID’L ID START/N kkkk

Note

❒ If no messages are stored in

memory for this Confidential ID, the display will prompt you for a Confidential ID again. In this case, go to step D .

C Press {

sage.

{

}}}} to print the fax mes-

Start

{{

CONFID’L ID START/N INVALID ID

Page 52

Faxing

Sending A Fax Using The External Telephone

You can send a fax message using the handset. (External telephone is required.)

A Set the document then pick up the

handset.

B Dial the other party.

If you hear a voice

A Speak to the other party.

If you hear a high-pitched tone instead of a voice

A Press the {{{{

Start

}}}} key.

C When you are ready to send your

fax message, ask the other party to press the {{{{

Start

}}}} key.

D When you hear a high-pitched

tone, press the {{{{

Start

}}}} key.

E Replace the handset.

Page 53

Answering The Telephone

This feature is available when you connect the external telephone.

Note

❒ If the telephone rings just once, a

fax is coming in. Do not pick up the handset.

Answering The Telephone

If the telephone rings continuously

A Pick up the handset and speak to

the other party.

If you hear a high-pitched tone

A A fax is coming in. Press the

}}}} key then hang up.

{{{{

Start

If the caller wants to send you a fax

A Press the {{{{

speaking. Then hang up.

Note

❒ If nothing happens after you

press the { phone may not be properly connected.

}}}} key after

Start

} key the tele-

Start

Page 54

Faxing

Phoning And Faxing On The Same Call

(External telephone is required.)

To talk before sending a fax

A Pick up the handset. B Dial.

Note

❒ Do not press the {

Start

} key.

C If you hear a voice speak as a nor-

mal telephone conversation.

If you hear a high-pitched tone instead of a voice

A Place your fax message in the

feeder, then press the {{{{ key.

Start

D When you are ready to send your

fax message, place your message in the feeder, then ask the other party to press the {{{{

Start

}}}} key.

E When you hear a high-pitched

tone, press the {{{{

Start

}}}} key.

F Replace the handset.

}}}}

Page 55

4. Other Features

Verifying Communications, Errors, Counters, Etc.

You can obtain reports from your machine either by having your machine print them out automatically, or by printing them out yourself.

Automatically printed reports

Unless otherwise indicated, the automatic printing of these reports can be turned on or off by changing the bit of the user parameters (see P.114 “User Parameters” ).

❖❖❖❖

Journal (Switch 03, bit 7)

This report gives details on each communication made by your terminal. It is automatically output after 35 transmissions and receptions.

❖❖❖❖

File Reserve Report (Switch 03, bit 2)

If you switch this report on, it is printed immediately after you store a document in memory for Memory Transmission. It gives the file number, the time that it was stored, and the destinations (including any Group numbers that were selected).

❖❖❖❖

Power Failure Report (Stays on)

This report is printed if the machine's power was off for long enough to erase files from the memory. The report gives details of the files that were lost. With this information, you may store messages for transmission again, and contact the senders of any received messages that were lost.

Note

❒

Phone numbers stored in Quick/Speed/Groups are not lost.

❖❖❖❖

Communication Result Report (Memory Transmission) (Switch 03, bit 0)

This report is printed out after memory transmission showing whether it was successful or not. If you have switched this report off, a Communication Failure Report will be printed only when a communication fails.

❖❖❖❖

Transmission Result Report (Switch 03, bit 5)

This report is printed out after immediate transmission showing whether it was successful or not.

❖❖❖❖

Communication Result Report (Polling result report) (Switch 03, bit 4)

This report is printed after your machine polls a message from another machine.

❖❖❖❖

Communication Failure Report (ON if Communication Result Report is OFF)

This report is printed if a memory transmission failure occurred, after a job is completed. It is only printed if the Communication Result Report is switched off, and event of a communication failure.

❖❖❖❖

Error Report (Turned on/off by a Service Technician)

This report is printed after each unsuccessful communication. The

Page 56

Other Features

communication failure report is printed after a job has been completed. And at the end, it prints a communication failure or transmission result report. Check it, and retransmit any pages that were not sent. If a particular problem continues or gets worse, keep the error reports for the service technician.

❖❖❖❖

Polling Result Report

This report is printed after your machine polls a message from another machine.

Report formats

* * * COMMUNICATION RESULT REPORT (NOV.1.1999 9:19) * * *

FILE MODE OPTION ADDRESS (GROUP) RESULT PAGE

❖❖❖❖

Printing Part of the Image on the Report (Switch 04, bit 7)

For reference purposes, the machine prints the first few inches of the fax message on the following reports.

• Communication Result

• File Reserve

• Communication Failure Report

TTI XYZ COMPANY

<TX> DATE TIME ADDRESS MODE TIME PAGE RESULT PERS.NAME FILE

<RX> DATE TIME ADDRESS MODE TIME PAGE RESULT PERS.NAME FILE

❖❖❖❖

The Mode Column

* * * JOURNAL(NOV.1.1999 11:10) * * *

TTI XYZ COMPANY

ZAXM020E

See the bottom of the Journal for a full listing of symbols on the Journal. On other reports a code is given, informing the type of communication. These codes are explained below.

❖❖❖❖

The Result Column

OK: Successful communication E: An error occurred

Page 57

❖❖❖❖

The Footnote on the Journal

TX counter: Total number of transmitted pages RX counter: Total number of received pages

Counters (functi on 94)

These counters will help you if you wish to keep a regular check on how many pages your machine has sent, received, and copied. The machine has the following counters:

❖❖❖❖

TX Counter:

The number of pages that your machine has sent (transmitted)

❖❖❖❖

RX Counter:

The number of pages that your machine has received

Verifying Communications, Errors, Counters, Etc.

❖❖❖❖

Scan Counter:

The number of pages that your machine has scanned (including copies)

❖❖❖❖

Print Counter:

The number of pages that your machine has printed (including copies, reports and lists.)

A Press the {

the access code {{{{ Then press {{{{ key.

{

Function

{{

}}}} {{{{6}}}} then enter

}}}} {{{{4}}}} and the {{{{

}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}.

TX :003256 RX :002648

B Press the {

SCAN and PRINT counter.

{

}}}} key to check the

Yes

{{

SCAN : 003287 PRINT : 002703

Yes

}}}}

C When you have finished, press

the {{{{

Function

}}}} key.

Page 58

Other Features

Programming Keystrokes

If you regularly transmit to a particular destination or set of destinations using the same features, you can save a lot of repetitive the ten key pad operation by storing the features and destinations in a Keystroke Program.

Keystroke Programs are stored as Quick Dial Keys.

• If you store a Keystroke Program into a Quick Dial Key, that Quick Dial Key cannot be used for any other purpose.

• Be sure to store your Keystroke Program in a vacant Quick Dial Key.

Example: Let us say that you normally send a daily report to locations A, B, and C at 11 pm (using Sending at a Specific Time). Store these instructions as a Keystroke Program. Then every day, you will only have to place the report in the document feeder, then press that key to set up the transmission.

Reference

Sending at a Specific Time: see P.21

“Sending At A Specific Time (Send Later)” .

TRANSMIT OPTIONi DIAL FAX NUMBER

Note

❒ Skip step B if you are making a

Polling Reception program.

C Select all required features and

telephone numbers as you would normally do.

Note

❒ Resolution, and halftone cannot

be stored in a keystroke program.

D Press the {

wish to store the program in.

PROGRAM Y/N PROGRAM?

Note

❒ Example: 01 of the Quick Dial ❒ Make sure that this key is va-

cant.

E Press the {

The procedure that you just stored will now begin.

{

Quick Dial

{{

{

}}}} key.

Yes

{{

}}}} key that you

Storing a keystroke progr am

A Make sure that the machine is in

standby mode.

READY 100% 10:00 SET DOC. OR DIAL NO.

B Place a sheet of paper in the feed-

er.

QUICK 01 TO PROGRAM NO KEY TO CLEAR

F Press the Quick Dial key where

this program is being stored. In this example, press the Quick Dial {{{{

}}}}

Page 59

Programming Keystrokes

If you do not wish to use the procedure now

A Press the {{{{

ately.

}}}} key immedi-

Stop

Labeling a program

If you store a label for your keystroke programs, the label will appear on the display when you use the program.

A Press the {

the {{{{

ak QUICK/hi PRINT LISTh/SEARCHi

Note

❒ If you press W and the {

key, a Program List will be printed.

Yes

{

Function

{{

}}}} key.

}}}} {{{{3}}}} {{{{4}}}} and

Start

Reference

How to enter the label; see P.122 “Entering Characters” .

E Press the {

{

{{

Yes

}}}} key.

ak QUICK/hi PRINT LISTh/SEARCHi

To label another pro gr a m

A Go to step BBBB.

To return to standby

A Press the {{{{

Function

}}}} key.

Using a program

}

Before using a program, make sure that the machine is in standby mode.

B Press the Quick Dial key that

holds the program that you wish to label and press the {{{{

Yes

}}}} key.

a 01 Y/N PROGRAM LABEL?

Note

❒ Example: {

Key and the {

C Press the {

label for this program.

} of the Quick Dial

} key.

Yes

{

}}}} key to program a

Yes

{{

a 01 ABC kkkkkkkkkkkkkkkkkkkk

D Input your label, using the Quick

Dial keys.

a 01 ABC Y/N DAILY REPORTkkkkkkkk

Transmission program

A Place your document in the feed-

er.

TRANSMIT OPTIONi DIAL FAX NUMBER

B Press the programmed {

key.

Note

❒ The program begins at once.

Free polling reception program

A Press the programmed {

key.

2125551234 SET DOC. OR DIAL NO.

{

Quick Dial

{{

{

Quick Dial

{{

}}}}

Page 60

Other Features

Note

❒ The program begins at once.

Reference

Picking Up Messages Stored Elsewhere (Polling Reception ) : see P.71 “Calling To Request A Message (Polling)” .

Erasing a program / Changin g the program Label

When you wish to delete a keystroke program, do the following.

A Press the {

the {{{{

ak QUICK/hi PRINT LISTh/SEARCHi

Yes

{

Function

{{

}}}} key.

}}}} {{{{3}}}} {{{{4}}}} and

To edit the program name

A Press the {{{{ B Edit the program name. C Press the {{{{

Yes

}}}} key.

D Either ;

ak QUICK/hi PRINT LISTh/SEARCHi

To edit or erase another program

A Go to step BBBB.

To return to standby

A Press the {{{{

Function

}}}} key.

B Press the Quick Dial key that

holds the program that you wish to erase, or scroll the Quick Dial using WWWW and VVVV.

a08 CHANGE? Y/hi USED AS PROGRAM

Note

❒ Example: {

Key.

C Press the {

{

{{

a08 Y/N PROGRAM LABEL?

To erase this program

A Press the {{{{No}}}} key. B press the {{{{

} of the Quick Dial

}}}} key.

Yes

}}}} key.

Yes

Page 61

Programming the personal codes

The main advantage of Personal Codes is that they allow you to track machine usage You can still use Personal Codes to personalize your fax messages, by using the Label Insertion feature.

Each user can be given a Personal Code. While programming, you can store the following items with each Personal Code:

❖❖❖❖

A name:

This will be printed on reports, such as the JOURNAL, to identify the users of the machine.

❖❖❖❖

A Confidential ID:

This must be different for each Personal Code, and different from your machine's Confidential ID. If somebody sends you a confidential message, they can override your machine's Confidential ID with the Confidential ID stored with your Personal Code, if you inform them of this ID. If so, the machine will print a Confidential File Report that will inform you when the message has arrived. Then, you must input this Confidential ID to print the message.

Journal: see P.64 “Journal (Function

41)” . Confidential File Report: see P.37

“Printing messages Received into Memory (Function 52)” .

Confidential ID: see P.36 “Storing & Editing the Confidential ID” .

Receiving Confidential Messages: see P.37 “Printing messages Received into Memory (Function 52)” .

Note

❒

The Personal Code is a four digit code. It can have any value from 0001 to 9999.

❒

You cannot register more than 30 Personal Codes with Names and Confidential IDs in this machine.

Reference

Using Personal Codes: see P.22 “Personal Codes” .

Page 62

Other Features

Storing a personal code

A Press the {

the access code {{{{ Then press {{{{ key.

{

Function

{{

}}}} {{{{6}}}} then enter

}}}} {{{{2}}}} and the {{{{

}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}.

Yes

SETTING? Y/hi PRINT LISTh/SEARCHi

Note

❒ If you press W and the {

key, a Personal Code List will be printed.

B Press the {

{

{{

Yes

}}}} key.

Start

PERS. CODE KPAD/hi kkkk

C Input a Personal Code that you

want to store in your machine for later use.

To store the label for this

}}}}

}

personal code

A Press the {{{{

Step EEEE .

If you do not program for this personal code

A Press the {{{{No}}}} key and go to

step GGGG.

}}}} key and go to

Yes

E Input a name for this Personal

Code using the Quick Dial keys or the ten key pad.

PERSONAL ABC Y/N JOHNSONkkkkkkkkkkkkk

Note

❒ Example: JOHNSON

PERSONAL CODE Y/N 5477

Note

❒ Example: {

the ten key pad.

If you input the wrong code

A Press the {{{{No}}}} key and input

again.

D Press the {

code.

} {4} {7} {7} from

{

}}}} key to store the

Yes

{{

PERSONAL CODE Y/N PROGRAM LABEL?

Reference

How to enter the label; see P.122 “Entering Characters” .

If you do not wish to store an ID

A Press the {{{{No}}}} key and go to

step GGGG.

F Press the {

name.

{

}}}} key to store the

Yes

{{

PERSONAL CODE Y/N SET CONFIDENTIAL ID

If you want to program the Confidential ID for this user

A Press the {{{{

Yes

}}}} key.

Page 63

B Input a Confidential ID for the

personal code used by this user.

C Press the {{{{

To enter another code

A Go to step CCCC.

Yes

}}}} key.

Storing a personal code

G Press the {

{

Function

{{

}}}} key to finish.

Page 64

Other Features

Editing or erasing a personal code

A Press the {

the access code {{{{ Then press {{{{ key.

{

Function

{{

}}}} {{{{6}}}} then enter

}}}} {{{{2}}}} and the {{{{

}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}.

Yes

SETTING? Y/hi PRINT LISTh/SEARCHi

B Scroll the personal code using V

PERSONAL CHANGE? Y/N 5474

C Press the {

{

{{

Yes

}}}} key.

PERSONAL CODE Y/N 5474

To erase this Personal Code

A Press the {{{{No}}}} key. B Press the {{{{

back to step BBBB to edit another personal code. To finish, press the {{{{

Function

}}}} key and go

Yes

}}}} key.

PERSONAL CODE Y/N PROGRAM LABEL?

}}}}

If you don't edit the label

A Press the {{{{No}}}} key and go back

to step BBBB to edit another personal code. To finish, press the

{{{{

Function

}}}} key.

E Edit the name stored with this

code. When the name is correct, press the {{{{

PERSONAL CODE Y/N SET CONFIDENTIAL ID?

To edit the Confidential ID stored with this code

A Press the {{{{

then input the ID.

When the ID is correct

A Press the {{{{

Yes

}}}} key.

}}}} and {{{{No}}}} key

Yes

}}}} key twice.

Yes

To edit the contents of this code

A Press the {{{{

step DDDD .

}}}} key and go to

Yes

PERSONAL CODE Y/N PROGRAM LABEL?

To edit the label

A Press the {{{{

step EEEE .

}}}} key and go to

Yes

To enter or edit another code

A Press the {{{{No}}}} key and go back

to step BBBB.

F Press the {

{

Function

{{

}}}} key.

Page 65

Tonal Signals

On this model the {*} key on the ten key pad is used as the Tone key.

Some organizations offer you a special service by telephone, which you can access by transmitting Touch tone or DTMF tones. If your phone service provides only pulse dialing, or if you are calling over a digital network, the ability to generate Tonal Signals will allow you to access these services.

First, dial the other party. When you are through to the other end, press the Tone key and enter the code number that is needed to access the required feature at the other terminal. You do not need to press the Tone key if your machine is set up for dialing in Tone Dial (DTMF) mode.

Using the tone key

have finished your business with the remote facility, hang up.

Note

❒ Do not press the {

Start

} key.

A Make sure that the machine is in

standby mode, and that there is no document in the feeder.

B Pick up the telephone handset, or

press the {{{{

On Hook Dial

}}}} key.

C Dial the remote facility. Do not

press the {{{{

Note

❒ If your telephone line type is

DTMF (Tone Dial), go to step E.

Start

}}}} key.

D After your line is connected to the

remote facility, if your telephone line type is Pulse Dial, press the

{{{{

}}}} key on the ten key pad.

A dot appears in the display.

E Input the digits that you need to

use the remote facility. After you

Page 66

Other Features

Rejecting messages from senders who don't identify themselves

Your fax machine can reject incoming messages lacking an identifier signal. Follow the user parameter procedure on to enter these settings.

Switch 05, bit 1

• 0: Accept such messages

• 1: Reject such messages

Page 67

Rejecting or accepting messages from specified senders (Authorized Reception)

This feature is called Authorized Reception. It helps you reject junk fax mail.

It lets you specify which terminals you wish to receive fax messages from; all others will be shut out.

About Authorized Rece ption

Entering A List Of Senders To Treat Differently (Function 81)

How to enter a list of senders to treat differently, see P.54 “Entering A List

Of Senders To Treat Differently (Function 81)”

A You must specify a list of senders

(function 81). See P.54 “Entering A List Of Senders To Treat Differently (Function 81)” .

B You must turn Authorized Recep-

tion on (function 62). See P.53

“Switching authorized reception on / off (Function 62)” .

C You must set your machine to ac-

cept or reject messages from senders in that list (user parameters, switch 08, bit 2 and 3; see P.114 “User Parameters” ).

If you accept them, the general public will not have access to your fax machine. You accept messages only from a group of people you know.

If you reject them, everyone will be able to send you messages except the people in the list. This is useful to reject the junk fax mail.

You can store up to 30 identifications with this feature. You can program part of an identification and accept (or reject) messages from all senders whose identification contains that part. See P.62 “Wild Cards” .

Switching authorized reception on / off (Fun ction 62)

Before you use Authorized Reception, you have to switch the feature on.

A Press the {

the access code {{{{ Then press {{{{ key.

Y/NEXTi SELECT LINE

B Press V

shown.

Y/NEXTi AUTHORIZED ON/OFF

C Press the {

AUTHORIZED Y/hi iON OFF

D Press W

off setting.

{

Function

{{

V until the screen is as

{

Yes

{{

W or VVVV to change the on or

}}}} {{{{6}}}} then enter

}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}.

}}}} {{{{2}}}} and the {{{{

}}}} key.

Yes

}}}}

E Press the {

keys.

{

{{

Yes

}}}} and {{{{

Function

}}}}

Page 68

Other Features

Entering A List Of Senders To Treat Differently (Function 81)

You can enter a list of up to 30 identifications (RTI, CSI and Wild Cards) for senders you wish to treat differently. For instance, for each identification in the list, you have the following options.

• Authorized Reception: You can accept their calls and reject all others (or vice-versa) with the Authorized Reception setting (See P.53

“Rejecting or accepting messages from specified senders (Authorized Reception)” ).

• Specified Cassette Selection: You can choose to print their messages from the specified cassette.

Programming the list of senders (Special Senders)

A Press the {

access code {{{{ press {{{{

{

Function

{{

}}}} {{{{1}}}} and the {{{{

}}}} {{{{6}}}} then enter

}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}. Then

Yes

}}}} key.

RTI/CSI ABC Y/N XYZ COMPANYkkkkkkkkk

Note

❒ Example: XYZ COMPANY

Reference

How to enter the characters, see P.122 “Entering Characters” .

D Press the {

{

{{

Yes

}}}} key.

RTI/CSI Y/N STORE AS WILD CARD?

E Either:

Store this RTI as a wild card

A The {{{{

Otherwise

A The {{{{No}}}} key.

Yes

}}}} key.

SETTING? Y/h PRINT LISTh/SEARCHi

Note

❒ At this time, you can print a

Programmed Special Numbers List by pressing W and the

} key.

{

Start

B Press the {

{

{{

Yes

}}}} key.

RTI/CSI ABC hi kkkkkkkkkkkkkkkkkkkk

C Enter RTI or CSI using the Quick

Dial key and the ten key pad.

F Select whether you set this RTI/

CSI as the special terminal for authorized reception using VVVV or WWWW. (if yes: ON, if no: OFF)

SET AUTHORIZED Y/hi iON OFF

G Press the {

RTI/CSI ABC hi kkkkkkkkkkkkkkkkkkkk

{

{{

Yes

}}}} key.

Page 69

Entering A List Of Senders To Treat Differently (Function 81)

H Either:

To program anoth er special terminal

A Go to step CCCC.

To finish

A The {{{{

----

Hints for programming the special senders

You must specify the sender's identification code (their CSI or RTI, see P.135 “Initial Settings & Adjustments”) which could be a little different from their phone number.

To get the other party's identification, call and ask for their CSI or RTI code.

Explain that you need the number programmed into their fax machine for identification purposes. Or, attempt a communication with their fax machine and print out a Journal report (function 41, see P.64 “Journal (Function 41)” ). Read the identification under the RTI or CSI heading of the report.

Function

}}}} key.

B Press V

When RTI/CSI you want to change appears, press the {{{{ key.

V to scroll through the list.

Yes

RTI/CSI CHANGE? Y/hi XYZ COMPANY

C Edit the RTI or CSI and press the

{{{{

}}}} key.

Yes

RTI/CSI ABC Y/N XYZ COMPANY

D Either:

RTI/CSI Y/N STORE AS WILD CARD?

Store this RTI as a wild card

A The {{{{

Otherwise

A The {{{{No}}}} key.

Yes

}}}} key.

E Select whether you set this RTI/

CSI as the special terminal for Authorized reception using VVVV or

WWWW. (if yes: ON, if no: OFF)

}}}}

Editing the RTI/CSI for the special terminal s

A Press the {

the access code {{{{ Then, press {{{{ key.

SETTING? Y/hi PRINT LISTh/SEARCHi

{

Function

{{

}}}} {{{{1}}}} and the {{{{

}}}} {{{{6}}}} then enter

}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}.

Yes

F Press the {

}}}}

SET AUTHORIZED Y/hi iON OFF

{

}}}} key.

Yes

{{

RTI/CSI ABC hi kkkkkkkkkkkkkkkkkkkk

Page 70

Other Features

G Either:

To edit another special terminal

A Go to step BBBB.

To finish

A The {{{{

Function

}}}} key.

Erasing the special terminal

A Press the {

the access code {{{{ Then press {{{{ key.

SETTING? Y/hi PRINT LISTh/SEARCHi

B Press V

the RTI/CSI you want to change appears, press the {{{{

RTI/CSI CHANGE? Y/hi XYZ COMPANY

C Press the {

{

Function

{{

V scroll the RTI/CSI. And

{No}}}} and {{{{

{{

}}}} {{{{6}}}} then enter

}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}.

}}}} {{{{1}}}} and the {{{{

}}}} key.

Yes

}}}} key.

Yes

}}}}

D Press the {

{

Function

{{

}}}} key.

Page 71

Forwarding

Using this feature, you can send fax messages coming in from certain locations on to another fax machine. The terminals that receive your forwarded messages are called “forwarding terminals”.

If other fax machines in your organization have this feature, you can use Forwarding to set up distribution chains for incoming fax messages.

To set up Forwarding, program your machine as follows:

• Program the phone numbers of the Forwarding Terminals that you will pass on messages to, together with the list of specified senders for each number (Function 82).

• Specify the senders whose messages you want to forward (Ask the sending party what their RTI/CSI is. Or make a communication with that terminal, print a Journal and read off the RTI/CSI). If the other party is using a machine made by another maker, they may not be familiar with the terms RTI or CSI. Explain that you are interested in the telephone number that they stored in the machine for identification purposes (Function 82).

• Switch the Forwarding on (Function 62).

• Select the messages to forward (Function 63).

• All messages from specified

senders.

messages that it forwards (Function 63).

• Select whether or not your machine transmits a forwarding mark to be printed at the other end on the top of each page of the printout (Function 63).

Limitation

❒ If the RTI/CSI of the machine

sending you a fax is not the same as any of those that you have programmed into this feature, the message will not be forwarded.

Reference

RTI and CSI: see P.135 “Initial Settings & Adjustments” .

Journal: see P.64 “Journal (Function

41)” . Wild Cards: see P.62 “Wild Cards” .

Programming the forwarding feature

This section shows you how to set up your machine to forward incoming fax messages to another location or locations.

A Press the {

the access code {{{{ Then press {{{{ key.

SETTING? Y/hi PRINT LISTh/SEARCHi

{

Function

{{

}}}} {{{{6}}}} then enter

}}}} {{{{2}}}} and the {{{{

}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}.

Yes

}}}}

• All messages except those from specified senders.

• Decide whether you want your machine to automatically print

To print a list

A Press WWWW .

B Press the {

{

{{

Yes

}}}} key.

Page 72

Other Features

FORWARD KPAD/hi kkkkkkkkkkkkkkkkkkkk

C Store a forwarding station

number.

FORWARD KPAD/Y/N 2125551234kkkkkkkkkk

Note

❒ Example: {

{

} {1} {2} {3} {4}

❒ If your machine is behind a

PBX, add the access code before the number, unless this forwarding station is an extension connected to the same PBX as your machine.

D Press the { E Press the {

or CSIs of certain senders to be forwarded to this station.

RTI/CSI ABC hi kkkkkkkkkkkkkkkkkkkk

} {1} {2} {5} {5}

{

}}}} key.

Yes

{{

{

}}}} key to input RTIs

Yes

{{

B Go to step JJJJ .

F Type in an RTI or CSI.

RTI/CSI ABC Y/N XYZ COMPANY

Reference

How to enter characters, see P.122 “Entering Characters” .

G Press the {

RTI/CSI Y/N STORE AS WILD CARD?

H Press the {

RTI as a wild card.

FORWARD Y/N SET RTI/CSI?

Otherwise

A Press the {{{{No}}}} key.

I Press the {

{

}}}} key.

Yes

{{

{

}}}} key to store this

Yes

{{

{No}}}} key.

{{

Note

❒ Messages from senders other

than these RTIs or CSIs will not be forwarded to this station.

If you wish all incoming messages to be forwarded to this station

A Press the {{{{No}}}} key.

FORWARD Y/N SET RTI/CSI?

Note

❒ Do not store any RTIs/CSIs

for it.

If you want to store another RTI/ CSI

A Press the {{{{

back to step FFFF .

To store another forwarding station

A Press {{{{No}}}} and go to step CCCC.

J Press the {

{

Function

{{

}}}} key and go

Yes

}}}} key.

Editing the forwarding feature

A Press the {

the access code {{{{

{

Function

{{

}}}} {{{{6}}}} then enter

}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}.

Page 73

Forwarding

Then press {{{{8}}}} {{{{2}}}} and the {{{{ key.

SETTING? Y/hi PRINT LISTh/SEARCHi

B Press V

tion number you wish to edit appears. Then press the {{{{

V until the forwarding sta-

}}}} key.

Yes

FORWARD KPAD/Y/N 2125551234kkkkkkkkkk

To erase this forwarding station's number and all RTIs /CSIs stored with it

A Press the {{{{No}}}} key.

FORWARD KPAD/Y/N

kkkkkkkkkkkkkkkkkkkk

B Press the {{{{ C Press the {{{{

ish.

If you change the forwarding station's telephone numb er

A Edit this forwarding station's

telephone number.

}}}} key to erase.

Yes

Function

}}}} key to fin-

FORWARD KPAD/Y/N 2125552234kkkkkkkkkk

Yes

}}}}

C Press the {

RTI/CSI.

RTI/CSI ABC hi kkkkkkkkkkkkkkkkkkkk

If you don't change the RTI/CSI

A Press the {{{{No}}}} key and go back

to step BBBB to edit another forwarding number.

D Change the RTI/CSI.

To edit RTI's/CSI's allocated to this number

A Press VVVV until the RTI/CSI you

wish to edit appears.

RTI/CSI CHANGE? Y/hi XYZ COMPANY

To add RTIs/CSIs to this number

A Input an RTI/CSI and press

}}}}. Then go to step FFFF.

{{{{

Yes

RTI/CSI ABC Y/N XYZ COMPANY

E Press the {

the RTI/CSI.

{

}}}} key to change the

Yes

{{

{

}}}} to edit or delete

Yes

{{

B Press the {{{{

If this forwarding station's telephone number is correct

A Press the {{{{

Yes

}}}} key.

FORWARD Y/N SET RTI/CSI?

If you edit the RTI/CSI

A Edit the RTI/CSI.

RTI/CSI Y/N STORE AS WILD CARD?

B Press the {{{{

step FFFF .

}}}} key. Then go to

Yes

Page 74

Other Features

If you delete the RTI/CSI

A Press the {{{{No}}}} key.

Important

❒ If you delete all the RTIs and

CSIs for a forwarding station, you must also delete the forwarding station (see step B ). If you do not do this, all incoming messages will be forwarded to that station.

B Press the {{{{

back to step DDDD.

F Press the {

wild card.

{

{{

Yes

}}}} key. Then go

Yes

}}}} key to store it as a

FORWARD Y/N SET RTI/CSI?

Otherwise

A Press the {{{{No}}}} key.

G Press the {

{

Function

{{

}}}} key to finish.

Switching forwarding on / off (Function 62)

Before you use Forwarding, you have to switch it on using Function 62. If it is switched off, the machine will not forward any incoming fax messages.

A Press the {

the access code {{{{ Then press {{{{ key.

{

Function

{{

}}}} {{{{6}}}} then enter

}}}} {{{{2}}}} and the {{{{

}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}.

Yes

Y/NEXTi SELECT LINE

B Scroll through the list of features

with VVVV until the screen is as shown.

Y/NEXTi FORWARDING ON/OFF

C Press the {

{

{{

Yes

}}}} key.

}}}}

Edit or input another RTI/CSI for this forwarding station:

A Press the {{{{

step DDDD .

To work on another forwarding station:

A Press the {{{{No}}}} key. Go to step

BBBB.

Important

❒ If you switch the forwarding

on and program no RTI/CSI, all incoming messages are forwarded.

}}}} key and Go to

Yes

FORWARDING Y/hi ON iOFF

D Change the on/off setting by

pressing WWWW or VVVV.

E Press the { F Press the {

Selecting which messages to forward

To choose which messages are forwarded, adjust bit 7 of switch 8 with the User Parameters. Two settings are available.

• Forward all incoming messages from specified senders (bit 7=0).

{

}}}} key.

Yes

{{ {

Function

{{

}}}} key to finish.

Page 75

• Forward all incoming messages except those from specified senders (bit 7=1).

(See P.114 “User Parameters” ).

Switching local printing on / off

You can choose whether your machine prints copies of messages that it forwards (by default, these messages are not printed). To change this setting, adjust bit 6 of switch 11 with the User Parameters:

• Bit 6=0 : Do not print

• Bit 6=1 : Print

(See P.114 “User Parameters” ).

Forwarding

Enabling and disabling the forwarding mark

The forwarding mark is printed at the receiving end on the top of each page of the fax messages that are forwarded from your machine. This mark will help the operator at the other end to recognize messages that have been forwarded. If you wish, you can switch this mark off.

To switch the Forwarding Mark on or off, adjust bit 1 of switch 2 with the User Parameters:

• Bit 1=0 : Forwarding mark off

• Bit 1=1 : Forwarding mark on

(See P.114 “User Parameters” ).

Page 76

Other Features

Wild Cards

This feature greatly enhances the effectiveness of the following features:

• Authorized Reception

•Forwarding

In each of these features, you have to store the RTI or CSI of various terminals that you normally receive fax messages from. Then, when your machine detects an incoming call, it checks the RTI or CSI of the other terminal, and acts accordingly.

When you program RTI's for these features, you can program wild cards to greatly expand the number of terminals that you can specify.

For example, if you wish to accept messages from all 150 branches of XYZ Company (using Authorized Reception), and forward them on to head office (using Forwarding), you don't have to store the RTI of each branch of XYZ Company. Program “XYZ” as a wild card for each of these functions. If the RTIs of all XYZ branches contain an “XYZ” somewhere in the RTI, messages coming in from them will be accepted, and sent on to head office.

specified senders (Authorized Reception)”.

Forwarding: see P.57 “Forwarding”.

RTI and CSI: see P.135 “Initial Settings & Adjustments”.

Note

❒ This feature cannot recognize

spaces. If you store MAN as a wild card, and a terminal with an RTI that includes MANCHESTER, HUMAN, or HUMANE calls you, your machine will recognize MAN as a wild card and accept and/or forward the message.

Reference

Authorized Reception: see P.53

“Rejecting or accepting messages from

Page 77

Receiving Options

As receiving options, the Reverse Order Printing is available.

Reverse Order Printing

Normally, the machine prints the pages of received messages in the order that they were received uncollated.

However, with Reverse Order Printing, the machine will collate the sequence by printing the message from the last page first collated. This will make it easier to distribute the received fax messages, and more convenient for reading them.

Receiving Options

Preparation

Reverse Order Printing will not take place unless you switch it on beforehand.

To switch this feature on or off, see the User parameters. ( see P.114 “User Parameters” ).

Page 78

Other Features

Reports You Can Printout Yourself

You can print these reports at any time by following the steps below.

Journal (Functio n 41)

In addition to the automatic output of this report, which we've described earlier, you can print the Journal at any time.

A Press the {

the {{{{

B Press the {

the report.

Yes

{

Function

{{

}}}} key.

{

Start

{{

}}}} {{{{4}}}} {{{{1}}}} and

}}}} key to print out

File list (Functi on 42)

This is a list of memory transmission, memory reception, polling files still in memory and confidential reception. It gives information about each stored file, such as the fax numbers, start time, and status.

A Press the {

the {{{{

B Press the {

the report.

Yes

{

Function

{{

}}}} key.

{

Start

{{

}}}} {{{{4}}}} {{{{2}}}} and

}}}} key to print out

A Press the {

the {{{{

Yes

{

Function

{{

}}}} key.

}}}} {{{{4}}}} {{{{3}}}} and

ALL LISTS? START/N QUICK/SPEED/GROUP

To print all the numbers (Quick Dial, Speed Dia l, and Gro u p numbers)

A Press the {{{{

press {{{{ the following steps.

Three lists will come out.

To print the Quick Dial list

A Press the {{{{No}}}} key.

Function

}}}} key. Then

Start

}}}} key and skip

SELECT LISTS Y/N QUICK DIAL LIST?

B Press the {{{{

keys.

}}}} and {{{{

Yes

START

To print the Speed Dial list

Start

}}}}

Telephone number list (Function 43)

You can obtain a list of all the phone numbers stored in the machine. (You can also obtain a list of stored numbers as you edit them. See P.25 “Stor-

ing & Editing Fax Numbers (Functions 31 & 32)” P.28 “Storing & Editing A Group Of Fax Numbers (Function 33)”

A Press the {{{{No}}}} key.

SELECT LISTS Y/N QUICK DIAL LIST?

B Press the {{{{No}}}} key.

SELECT LISTS Y/N SPEED DIAL LIST?

C Press the {{{{

keys.

}}}} and {{{{

Yes

Start

}}}}

Page 79

START

To print the Group list

A Press the {{{{No}}}} key.

SELECT LISTS Y/N QUICK DIAL LIST?

B Press the {{{{No}}}} key.

SELECT LISTS Y/N SPEED DIAL LIST?

C Press the {{{{No}}}} key.

SELECT LISTS Y/N GROUP LIST?

Reports You Can Printout Yourself

D Press the {{{{

keys.

}}}} and {{{{

Yes

Start

START

Program List ( Functi on 44 )

This list shows the counters programmed as keystroke program with the Function 34.

A Press the {

the {{{{

B Press the {

the program list.

Yes

{

Function

{{

}}}} key.

{

Start

{{

}}}} {{{{4}}}} {{{{4}}}} and

}}}} key to print out

}}}}

Page 80

Other Features

Saving Energy

To print a fax message your fax machine uses a heating roller to fuse the image to the paper. This roller must already be hot when the paper passes under it. To maintain a temperature high enough to permit proper fusing, electricity is consumed.

This facsimile is equipped with various energy saving modes to reduce the consumption of electricity while the machine is waiting for a fax message.

❖❖❖❖

Energy Saving Standby mode

Letting the heating roller cool to room temperature will reduce the amount of electricity the fax machine consumes. However, the fax machine will not print incoming messages right away, it will store them in memory and print them out after the roller warms up.

❖❖❖❖

Fax Standby mode

Letting the heating roller cool halfway reduces the amount of electricity the fax machine consumes, but not as much as letting it cool to room temperature. On the other hand, since warming up takes only a short time, incoming fax messages can be printed right away.

Note

❒

If your fax machine enters saving energy mode, no message appears on the display.

❒

You can still send a fax while the machine is in saving energy mode.

❒

The saving energy mode is related to the Power Saver. See P.68 “Sav-

ing Energy With The Power Saving Timer” .

How to start the saving energy mode

Your machine will enter the saving energy mode when machine is not used for 5 minutes.

Note

❒

If you want to change the five minute period to one or three minutes, or if you do not want your machine to enter the saving energy mode automatically, please contact your service representative.

How to exit the saving energy mode

Your machine exits from the energy saving mode when a fax is received or you set the document. (If the power Saver is on, the message will printed out after the Power Saver ends.)

You can also carry out some functions (e.g. programming) by first holding down a key to switch to standby mode. If the roller the room temperature, only the energy mode key is available to exit the saving energy mode.

Which saving energy mode is best for you?

You have two choices: You can let the roller cool to room temperature or you can let it cool to the midpoint. To choose which of the two settings you would prefer, set the user parameter switch.

Page 81

When you allow the roller to cool to room temperature, energy savings are at a maximum and printing will take a little longer since the roller will take more time to come to printing temperature. When you select the midpoint, some energy savings will still be achieved and printing will occur more rapidly.

❖❖❖❖

Switch 05 bits 6

• Letting the heating roller cool to

room temperature: Bit 6 at 0.

• Letting the heating roller cool

halfway: Bit 6 at 1.

Saving Energy

Page 82

Other Features

Saving Energy With The Power Saving Timer

You can set sleep time to let the machine go to saving energy condition and set the wake up time when it returns to standby mode the next morning. During this Power Saver mode, a fax message received is stored in the memory and will be printed automatically the next morning after the wake up timer is activated.

As a typical example, you could program the heating element inside the printer to stay off at night and over the weekend. (You can program different settings for every day of the week.)

To use the Power Saving timer, you must:

• Program the timers for each day of the week.

• Switch the Power Saving timer feature on.

A Press the

access code press

{{{{

Function

{{{{

}}}} {{{{1}}}}

}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}

and the

}}}} {{{{6}}}}

{{{{

then enter

Yes

SET TIMER Y/N/hi SUN

B Use

days of the week.

and

WWWW

to scroll through the

VVVV

SET TIMER Y/N/hi TUE

Note

❒ Example: Press

Tuesday.

C Press the

{{{{

Yes

}}}}

twice to go to

key

TIMER#1 TUE */#/Y ON FROM 00:00

. Then

key.

}}}}

Setting the Power Sav ing time ( Function 71 )

Note

❒ While the Power Saving timer is

active, all incoming calls are refused if the memory fills up.

Example:

----

For Tuesday, set the Power Saving timer to switch the heater on at 9 am and off at 6 pm.

D To change the ON to OFF, or the

other way round, press the

keys.

{{{{

}}}}

Note

❒ There are two timers for each

day, each with an ON/OFF setting. “ON” means that the heater will switch on at the time indicated. “OFF” means that the heater will switch off at the time indicated.

E Press

the time.

to move the cursor under

VVVV

TIMER#1 TUE */#/Y ON FROM 00:00

{{{{

}}}}

Page 83

Saving Energy With The Power Saving Timer

F Input the time (9:00) : Press {

{

} {{{{0}}}} and {{{{0}}}} from the key pad.

TIMER#1 TUE KPAD/Y ON FROM 09:00

G Press the {

TIMER#2 TUE */#/Y ON FROM 00:00

Note

❒ Repeat step E to F for the sec-

ond timer (18:00 )

❒ If you want the heater on all

day, set both timers to ON = 00:00. If you want the heater off all day, set both timers to OFF =00:00.

H Press the {

keys to finish.

{

{{

Yes

{

{{

Yes

}}}} key.

}}}} and {{{{

Function

{0}}}}

{{

Y/NEXTi POWER SAVER ON/OFF

C Press the {

{

{{

Yes

}}}} key.

POWER SAVER ON/OFF ON iOFF

D Change the on/off setting by

pressing WWWW or VVVV.

POWER SAVER ON/OFF iON OFF

E Press the {

keys to finish.

}}}}

{

{{

Yes

}}}} and {{{{

Function

}}}}

Note

❒ Go back to step C to program

the timer for another day.

Switching the Power Saving Timer on / off ( Function 62 )

The Power Saving timer feature must be switched on using Function 62.

A Press the {

access code {{{{ press {{{{

{

Function

{{

}}}} {{{{2}}}} and the {{{{

}}}} {{{{6}}}} then enter

}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}. Then

Yes

}}}} key.

Y/NEXTi SELECT LINE

B Scroll through the list of features

with VVVV until the screen is as shown.

Page 84

Other Features

Copying

If you need to make a copy of something, and there is no copier available, use your fax machine. Just place your original in the feeder, and press the

{

} key.

Copy

Note

❒ By default, copies are made at De-

tail resolution. To change to Standard or Fine, press the Resolution key.

A Place your original in the feeder.

TRANSMIT OPTIONi DIAL FAX NUMBER

B Press the {

{

Copy

{{

}}}} key.

COPY 01 SETS iA4

C Input the number of copies that

you need.

Note

❒ Example: 3 copies, press {

the ten key pad.

COPY 03 SETS A4

❒ This machine makes copies in

the order P1, P1, P2, P2 (for example when making 2 copies of a 2 page document).

} of

D Press the {

{

Start

{{

}}}} key.

Page 85

Calling To Request A Message (Polling)

Polling means “picking up” a document that has been left for you at a remote fax terminal.

Limitation

❒ Polling can only be used when

both machines have the Polling feature.

Note

❒ With polling, telephone line costs

are charged to the person receiving the message (the Message Receiver).

Picking up messages stored elsewhere (polling reception)

Use this feature when you wish to poll a message from another terminal.

Note

❒ The maximum number of termi-

nals that you can poll in one operation is 100.

POLLING RECV Y/START 2125551234kkkkkkkkkk

C Press the {

{

{{

Yes

}}}} key.

POLLING RECV Y/START 2125551234kkkkkkkkkk

Note

❒ If you want dial more number,

go to step B.

D Press the {

{

Start

{{

}}}} key.

Entering a Personal Code

A Press the {

the {{{{

POLLING RECV OPTIONi DIAL FAX NUMBER

B Press V

Yes

{

Function

{{

}}}} key.

}}}} {{{{1}}}} {{{{1}}}} and

Reference

Groups: see P.28 “Storing & Editing A Group Of Fax Numbers (Function

33)” .

Programming Keystrokes: see P.44 “Programming Keystrokes” .

Operating procedure

A Press the {

the {{{{

POLLING RECV OPTIONi DIAL FAX NUMBER

Yes

{

Function

{{

}}}} key.

}}}} {{{{1}}}} {{{{1}}}} and

B Enter the Dial number.

SET OPTION Y/i SET PERSONAL CODE?

C Press the {

{

{{

Yes

}}}} key.

SET OPTION KPAD PERSONAL CODE:kkkk

D Enter the password that you wish

to use for this operation.

SET OPTION Y/N PERSONAL CODE:2567

Page 86

Other Features

Note

❒ Example: {

the ten key pad.

} {5} {6} {7} from

E Press the {

{

{{

Yes

}}}} key.

POLLING RECV OPTIONi DIAL FAX NUMBER

F Dial and press the {

Limitation

❒ In theory, you can poll up to 100

different destinations using the above procedure. However, this number depends on how many numbers are currently waiting in memory to be dialed.

{

Start

{{

}}}} key.

Page 87

User Function Keys

There are two Function keys (F1 and F2) on the operation panel.

You can program each of these keys with a feature that you wish to use frequently.

Store a User Function Code in the User Function Keys.

Programming a Use r Functio n Code

You can program each of the User Function Keys with one of the following functions.

Code Function 01 Journal 02 TTI ON 03 GROUP KEY 04 Dial Option

F2 PROGRAM?Y/hi

Note

❒ Example: Press the {

keys.

❒ If the key is already used, the

currently stored code is displayed.

C Press the {

{

{{

Yes

}}}} keys.

} {

Yes

F2 KPAD/SEARCHi CODE kk

D Enter the two-digit code for the

function that you wish to or search with WWWW or VVVV store.

F2 Y/N/hi CODE 03 GROUP KEY

}

06 Forwarding

•F1 : Journal is default

To store a User Function Code, do the following procedure.

A Press the {

{{{{

}}}} key.

Yes

Note

❒ At this time, you can print a

User Function List if you press W {

Start

{

Function

{{

}}}} {{{{3}}}} {{{{5}}}} and

Fk F1-F2/hi PRINT LISTh/SEARCHi

B Press one of the User Function

Keys.

Note

❒ Example: Group Dial key, press

{

E Press the {

{

{{

Yes

}}}} key.

F2 Y/N/hi PROGRAMMED

F Press the {

{

Function

{{

}}}} key.

Using a Function Program

A Press the {

{F1}}}} or {{{{F2}}}} key.

{{

B Use the function as normal.

Page 88

Other Features

Editing a Function Program

A Press the {

the {{{{

Fk F1-F2/hi PRINT LISTh/SEARCHi

Yes

{

Function

{{

}}}} key.

}}}} {{{{3}}}} {{{{5}}}} and

B Press the user Function key that

you wish to change.

F2 CHANGE? Y/hi GROUP KEY

C Press the {

F2 Y/N/hi CODE 03 GROUP KEY

D Press the {

{

}}}} key.

Yes

{{

{No}}}} and {{{{

{{

Yes

}}}} key.

F2 Y/N/hi CODE 03 GROUP KEY

D Press the { E Press the {

key.

{No}}}} key.

{{

{

}}}} and {{{{

Yes

{{

Function

}}}}

E Press the {

{

Function

{{

}}}} key.

Deleting a Function Program

A Press the {

the {{{{

Fk F1-F2/hi PRINT LISTh/SEARCHi

Yes

{

Function

{{

}}}} key.

}}}} {{{{3}}}} {{{{5}}}} and

B Press the user Function key that

you wish to erase.

Note

Yes

}

}}}} key.

❒ Example: {

F2 CHANGE? Y/hi GROUP KEY

C Press the {

{

{{

Page 89

Dual Access

Dual Access means that even if the machine is already carrying out a task, you may be able to operate the machine.

For instance, if your machine is currently receiving a long fax message, but you want to send a message and go back to your desk without having to wait by the machine, you can place your message in the feeder, select the required transmission features, dial the number, and press Start. Your message will be scanned and stored to memory while the machine is still receiving. This means that you can take your fax back to your desk before it is actually sent. However, to be sure whether your transmission was successful or not, keep an eye open for Error Reports (or check the Journal).

The following table shows which features can operate simultaneously on your machine.

Job that you wish to carry out at the same time

Job Currently in

Progress

1. Storing to Memory —

2. Printing from Memory

3. Copying

4. Printing an Automatic Report

5. Immediate Transmission

6. Memory Transmission

7. Receiving and Printing a Fax

8. Receiving a Fax to Memory

9. Transmitting a Service Report

• ✓: Possible

123456789

✓

××××

✓

××××××××

✓

ЧЧЧЧЧЧЧ

ЧЧЧЧЧЧЧ

ЧЧЧЧЧЧЧ

✓

×××××

×××××

ЧЧЧЧЧ

✓✓✓✓

✓

✓✓

• ×: Impossible

Page 90

Other Features

Page 91

5. Maintaining Your Machine

Loading Paper In The Main Cassette

A Pull out the paper cassette and place it on a flat surface.

Note

❒ Remove any paper that may have dropped inside the machine in the area

vacated by the paper cassette.

ZAXC010E

B Lift up the cassette cover and remove it.

TSTC100N

C Remove any remaining paper.

Page 92

Maintaining Your Machine

D If the metal base plate is raised, push it firmly down until it locks into

place.

TSTC050N

E Prepare a stack of blank paper. For smoother operation, square the edges.

F Load the paper into the cassette.

Page 93

Loading Paper In The Main Cassette

G Replace the cassette cover.

Note

❒ The frosted side of the cover must be face up when closed.

TSTC220N

H Replace the cassette. Push it in firmly until it locks into place.

ZAXC020E

Page 94

Maintaining Your Machine

Replacing The Toner Cassette And Cleaning Pad

Note

❒ When the Add Toner indicator (D) starts to blink, the toner cassette is almost

empty. You will make 100 more copies before you have to change the toner cassette.

❒ When the Add Toner indicator (D) remains lit, it is time to install a new toner

cassette.

A Pull the lower unit release lever towards you and open the top cover.

Note

❒ If you do not pull the lever, only the upper unit will open.

ZAXC030E

Page 95

Replacing The Toner Cassette And Cleaning Pad

B Grasp the old toner cassette as shown, and lift it out carefully.

WARNING:

Do not incinerate waste toner. Toner dust may ignite suddenly when exposed to an open flame.

ZAXT070E

C Remove the old cleaning pad.

D Install the cleaning pad a shown in the illustration.

Page 96

Maintaining Your Machine

E Prepare the new toner cassette.

Important

❒ Do not touch the green drum.

A Remove the new toner cassette from its bag. Do not remove any paper

or tape yet.

B Hold the cassette horizontally and shake it gently from side to side a

few times

TSTT070N

F Hold the cassette as shown and rest it in the machine. Make sure it fits in

the slots provided on either side.

Note

❒ The slots are marked with small arrows.

ZAXT010E

Page 97

Replacing The Toner Cassette And Cleaning Pad

G Press down on the cassette until it locks into place.

Note

❒ If you do not push the cassette right in, the top cover will not close.

ZAXT020E

H Close the top cover.

ZAXC040E

Note

❒ Background gray cast is sometimes evident on printed messages just after

installing a new toner cassette.

Page 98

Maintaining Your Machine

Toner Cassette

• Store in a cool, dark place.

• Never store where they may be exposed to heat.

• Keep out of the reach of children.

• Do not eat toner.

• Do not lay heavy objects on toner cassette.

• Do not incinerate toner or toner containers. Toner dust may cause flashback when exposed to an open flame.

Page 99

Cleaning The Rollers And Scanner

To maintain the machine's condition, clean the rollers and scanner from time to time.

A Open the top cover.

ZAXC050E

B Wipe the rollers.

A Wipe the white roller with a damp cloth. Roll it round with your fingers so

that you can wipe the whole surface.

B Wipe the short four black rollers. C Wipe the two grey rollers. ( 1, 8 ) Roll them round with your fingers so that

you can wipe the whole surface.

C Wipe the scanner. ( 6 ) D Close the top cover.

Page 100

Maintaining Your Machine

Changing The Paper Size In The Paper Cassette

This example explains how to switch to letter size paper. To switch to other paper sizes, follow the same steps but move the end plate and side rails to the appropriate size mark on the cassette.

Note

❒ Remove any paper that may have dropped inside the machine in the area va-

cated by the paper cassette.

A Pull out the paper cassette and place it on a flat surface.

ZAXC010E

B Lift it up the cassette cover and remove it.

TSTC100N

Ricoh Fax1900L oper, fax2000 Operator's Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

TABLE OF CONTENTS

1.Safety

2.Machine Layout

3.Faxing

4.Other Features

5.Maintaining Your Machine

6.Troubleshooting

7.Technical Reference

8.Installation

9.Function List

10.Laser Label

11.BABT Notice