Ricoh FAX1700L User Manual

FAX1700L

RICOH

Read the safety instructions on page i to iv

Operator’s Manual

Optional equipment PAPER FEED UNIT TYPE 70

A paper feed unit can be add ed to th e ba se mach ine.

F AX EXPANSION CARD TYPE 10

A 1-Mbyte memory card can be added.

F AX EXPANSION CARD TYPE 20

A 2-Mbyte memory card can be added.

Caution

Use of control or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposu re

Shielded int ercon nect c ables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing th is device .

In accordance with ISO 7001, this machine uses the following symbols for the main switch: s means POWER ON t means POWER OFF

WARNING

This symbo l is i ntended to alert the user to the presence of important operating and maintenance (servicing) instructions in the literature accom pa nying the machine.

Operator Safety

This machine is classified as class 1 lase r d evice a ccor din g to EN60825. The Facsimile contains a 5-milliwatt, 770-810 nanometer wavele ng th , AI Ga As laser diode. Direct (or i ndirect refl ected eye contact with the laser beam may cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposu re to th e op er at or.

SAFETY

Important Safety Instructions

All safety messages in the main text of this manual are labeled WARNING or CAUTION. These mean the following:

WARNING: Important information to alert you to a situation that might cause

serious injury and damage to your property if instructions are not followed properly.

CAUTION: Importa nt i nf or m atio n th at t el ls ho w to p reve nt d am ag e to yo ur

equipment or ho w to avoi d a situa tion that mi ght cau se mi nor inj ury.

In addition to the warnings and cautions included in the text of this manual, please read and observe the following safety instructions.

1 Read all of these instructions. 2 Save these instructions for later use. 3 Follow all warnings and cautions marked on the product. 4 Unplug this product from the wall outlet before cleaning. Do not use

liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning.

5. Do not use this product near water.

6. Do not place this product on an unstable cart, stand, or table. The product may fall, causing serio us dama ge to the pr oduc t or inju ring th e user.

7. Slots and openings in the cabinet and the back or bottom are provided for ventilation; to ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface. This product should not be placed in a built-in installation unless proper ventilation is provided.

8. This product should be operated from the type of power source indicated on the marking label. If you are not sure of the type of power available, consult an authorized sales person or your local power company.

9. This product is equipped with a 3-wire grounding type plug, a plug having a third (groundi ng) pi n. Th is plug will on ly fi t into a g rou ndin g-type powe r outlet. Thi s i s a sa fety fe at ur e . If yo u ar e u na bl e to i nse r t th e pl u g i nt o t he outlet, conta ct you r e le ctrician to replace yo ur ob sol et e ou tl et . Do n ot d efea t the purpose of t he gr ou nd ing typ e pl ug . (T hi s d oes not a pp ly in co untr i es in which the 2-wire, non-grounded type of plug is used.)

SAFETY When to Call Your Service Representative

10. Do not allow anything to rest on the power cord. Do not locate this product where persons will walk on the cord.

11. If an extension cord is used with this product, make sure that the total of the ampere ratings on the products plugged into the extension cord does not exceed the extension cord ampere rating. Also, make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes.

12. Never push objects of any kind into this product through cabinet slots as they may touch dangerous voltage points or short out parts that could result in a risk of fire or electric shock. Never spill liquid of any kind on the product.

13. Do not attempt to service this product yourself, as opening or removing covers may expose you to dangerous voltage points or other risks. Refer all servicing to qualified service personnel.

When to Call Your Service Representative

WARNING: Do not attempt any maintenance or troubleshooting other than

that mentioned in this manual. This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage.

Unplug this product from the wall outlet and refer servicing to qualified service personnel under the following conditions:

A. When the power cord or plug is damaged or frayed. B. If liquid has been spilled into the product. C. If the product has been exposed to rain or water. D. If the pr oduct does not operate normally when the operating instructions

are followed. Adjust only those controls that are covered by the operating instructions since improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.

E. If the product has been dropped or the cabinet has been damaged. F. If the product exhibits a distinct change in performance, indicating a

need for service.

Power and Grounding SAFETY

Power and Grounding

Power Supply

1. Power requirements: 220-240 V, 50/60 Hz (Only 50Hz is printed on the

rating plate of some machines.)

2. Insert the power plug securely into the wall socket.

3. Make sure that the wall outlet is near the machine and readily

accessible.

4. Do not connect other equipment to the same socket.

5. Do not step on or set anything on the power cord.

6. Do not connect other equipment to the same extension cord.

7. Be sure that the power cord is not in a position where it would trip

someone.

8. The wall outlet must be easily accessible.

Grounding

Ground the mac hine and the l ightning protection circuit in accordance with regulations. Do not ground to gas or water pipes, or to a telephone ground plug. Proper grounding is to the ground terminal of the power outlet. Be sure that the ground terminal of the power outlet is properly grounded.

The lightning p rotection ci rcuit for the ma chine requires the mac hine to be properly grou nded. If prop er grounding i s provided, about 90% of lightning damage can be prevented. For safety, be sure to connect the machine to a three-prong grounded outlet.

Cold Weather Power-up

Avoid raising the room temperature abruptly when it is below 14°C, or condensation may form inside the machine.

1. Raise the room temperature to 10°C at less than 20°C per hour.

2. Wait for 30 to 60 minutes.

3. Turn the power on.

4. Do not use the machine near a humidifier.

iii

SAFETY Thunderstorms

Thunderstorms

With proper grounding, about 90% of lightning damage can be prevented. However, if possible, during severe electric storms turn the p ower switch off and disconnect the power cord and telephone line cord.

GENERAL

1. Since some parts of the machine are supplied with high voltage, make sure that you do not attempt any repairs or attempt to access any part of the machine except those described in this manual.

2. Do not make modifications or replacements other than those mentioned in this manual.

3. When not using the machine for a long period, disconnect the power cord.

Ozone

The machine generates ozone during operation. Normally, the ozone level is safe for operators. However, during a long copy run or while printing a long message, ozone odor may appear; in such a case, ventilate the room.

Symbols & Conventions Used In This Manual

Documents: A document is anything you put on the feed table of your ma-

chine whether your are faxing it or copying it.

Prints: A print is anything that comes out of the machine: a fax mes-

sage you received or a copy you made.

Procedures: Procedures are described step by step. Perform them in or-

der. When you see an LCD display, it always shows what comes trations accompanying steps help you find the right key or handle, or show you how to perform the step.

This is a step in a procedure.

after performing the step it accompanies. Other illus-

THIS CORRESPONDS TO THE LCD DISPLAY.

Operation panel

Machine Layo ut

1- The Receive File indicator lights when a fax

message is stored in memory (see page 14).

2- The Check Display indicator lights to tell y ou to

read the display.

3- Press the Auto Select key to use Auto Receive

Mode. The indicator lights when you are in this mode.

4- The resolution/Halftone is indicated by these three

indicators and can be changed by the resolution/Halftone button.

5- When the Memory indicator is on, then memory

transmission is in effect, if it is off, immediate transmission is in effe ct. Switch between the two with the Memory button.

6- There are ten Quick Dial keys. Use them to store

individual numbers (see page 21) or groups (see page 23 ). Use the keys to enter characters (see page 71). Use Quick Dial 09 as a dial option key . Use Quick Dial 10 as a Group key (see page 25).

7- The Liquid Crystal Display guides you through tas ks

and informs you of the state of the machine. Messages appear here. T he LCD consists of two 20-character lines.

8- Use the arrow buttons to navigate through functions,

to accept or reject settings, or to set functio n options.

9- Press the Function key and enter a two digit code

to access function s 11 to 51. (For functions 61 to 94, enter 6, the access code on page 64 and the function number.)

10- Press the Speed Dial key and enter a two digit code

(between 00 & 49) to dial or store individual numbers (see page 21).

11- The Pause/Redial key inserts a pause when you

are dialing or storing a fax number. Or, press the key to redial the last number dialed. (The redial feature doesn’t work once you’ve started dialing a new number.)

12- Press the On Hook Dial key to dial a phone call

from the keypad without having to lift the phone or handset off the hook (phone or handset option needed).

13- Press the Clear key to erase the last character or

digit entered, or use the left and right arrow keys to move the cursor and then press Clear to erase whatever is at the cursor.

14- Press the Stop key to stop a transmission or a

document scanning, to stop a reception or to stop a long copy run. The machine will finish printing out the sheet being printed and then stop.

15- Press the Start key to start all tasks. 16- Use the numeric keypad (sometimes calle d the 10

keys) to dial fax numbers, to enter the numbers of copies, etc.

Note: When you attach the sheet to the machine, make sure the line above "Symbol" is aligned with the arrow mark on the machine.

Part Names

1- The main switch turns your machine on and off. 2- 10 Quick Dial keys store telephone numbers. 3 The cover release button 4- Incoming faxes and copies are sent to the copy tray. 5- The automatic document feeder (ADF) holds up

to 30 sheets which are fed one at a time. Place your original documents here.

6- Match the document guide to the size of your

original documents.

7- Scanned documents are stacked on the Document

Tray.

8- The main paper tray holds copy paper.

9- When loading paper, match the paper guide to the

paper size.

10- The optional paper feed unit holds more paper.

FAXING

If you have not yet installed your fax machine, do so now. See Installation, on page 75.

This section covers what you’ll most often need to do:

Recommended Types of Doc umen t .......... .. ..................................................... 4

Memory Transmission an d Immedi ate Transmission............. .... .. .... .... .... .. .... ...6

Receiving Calls & Fax Messages(Faxes/Phone Calls) .....................................11

Printing a Message Received & Stored

(Substitute Rec ep tion) ......... ...................................... ....................................... 14

Faxi ng a Page With Very Fine Detail.................. .. .... .. .... .... .. .... .. .... .. .... .... .. .... .. .15

Optional F ea tu re f o r Transmission....... .. .. .... .. .... .. .... .. .. .... .. .... .. ... ... .. .... .. .... .. .. ...16

Redialing.................. .. .... .... .. .... .... .. .... .... .. .... .... .. .... .. .... .... .. .... .... .. .... .... .. .... .... .. .19

Storing & Editing Fax Numbers (Function s 31 & 32)............. .............. .............21

Storing & Editing a Group of Fax Numbers (Function 33)............. .............. ..... 23

Chain Dialing........... ............................ ............................ ............................ ...... 27

Erasing a Stored Message Before It Is Sent

(Functions 21 & 22)........................................................................................... 28

Printing a Stored Message (Function 51)......................................................... 29

Polli ng Rece pt ion (Function 11)............... .. .. .......................... ........................... 30

Talking Before Sendi ng a Fax(On Hook Dial) .............. .. .. .......................... ....... 31

Sendin g a Fax using the Handset ................................ .......... .......................... 31

A Few Hints...

Press Clear to erase the last letter or digit that you entered. Press No to erase the entire name or number and start again. To enter characters and labels, turn to page 71.

216mm Scanning direction

Maximum size

FAXING Recommended Types of Document

Recommended Types of Document FAXING

Page Condition Do not place damaged pages in the automatic document feeder.

❐ If your pages are curled or dog eared, flatten them. ❐ If your pages are stuck together, shuffle the stack. ❐ If your pages are folded, torn, or patched together, make copies. ❐ If your pages have binding hiles, trim the edges or make copies.

Originals that contain the following mate rials sho uld not be plac ed in the document feeder.

Note: Copies made with a copier that uses silicone oil may cause a misfeed.

To avoid this, do not scan such copies until five or ten minutes after copying.

FAXING Memory Transmission and Immediate Transmission

Memory Transmission and Immediate T ransmission

There are two ways to send a fax message.

❐ Immediate Transmissi on ❐ Memory T ransmission

Immediate Transmission (Memory indicator not lit)

Immediate Transmission is convenient when:

❐ You wish to send a message immediately ❐ You wish to quickly check whether you have successfully connected with the

other pa rty’s fax machine .

❐ Your machine’s memory is getting full

The machine dials immediately after you press Start (or at the specified later time, if you used a time-delay feature l ike Send Later ). The message is scanned and transmitted page by page without being stored in memory.

Memory Transmission (Memory indicator lit)

Memory Transmission is convenient because:

❐ Fax messag es can be sc an ne d muc h mo re qu ickly (you can tak e your document

awa y from the fax machine without waiting too long).

❐ While your fax message is being sent, another user can operate the machine

(people wil l no t have to wait by the fax machine too long).

❐ You can send the same message to more than one place with the same

operation.

After you press Start, the machine doesn’t dial until all the pages of your fax message have been stored in the memory.

Memory Transmission and Immediate Transmission FAXING

Memory Transmission

Caution: If your document gets stuck while it is being processed, press the

Stop key, and turn to page 55 for instructions on how to safely remove the original.

Make sure that the machine is in

standby mode for f axing. The display should look like this:

Fan your document stack (at

most 30 pages: 80g/m sure all pages are loose, then square it. All pages in your document must be one-sided and be of the same size.

Insert the document face up in

the feeder and adjust the guides to fit the width of the document.

Note: You can dial before y ou set the document. Place the document after you dial the number and go to step 7.

READY 100% 10:00 SET DOC. OR DIAL NO.

) to make

The display will look like this:

If the memory indicator is not lit,

press the Memory key.

TRANSMIT OPTION DIAL FAX NUMBER

FAXING Memory Transmission and Immediate Transmission

Dial the number in one of the fol-

lowing ways.

a) Ten Key Pad b) Quick Dial c) Speed Dial d) Group

Example: Speed Dial 10

06 07

If you install the handset, you can sent the message manually. Pick up the handset and dial.

If you want to erase a digit of the phone number, press the Clear key. If you want to erase the entire number, press the No key.

*: In this example Group Dial is programmed in Quick Dial 08. **: In this example Quick Dial key 10 is program med as the Group key, and Group dial number 1 is programmed.

Programming Quick Dial: see page 21. Programming Speed Dial: see page 21. Programming Group Dial: see page 23. Programming Group key: see page 25. Note: The maximum desti nations you can dial using the ten key pad is 49. However, this limitation is also subject to memory capacity.

If you enter the wrong number, press No or Clear and enter again. Press Clear to delete one digit. Press No to delete the whole number.

Speed Dial 1 0

TRANSMIT Y/START 5551234©©©©©©©©©©©©©

Example: Method 1 * Quick Dial key 08. Method 2 ** Quick Dial key 10 and 1 on the ten key pad.

Press Yes to enter another num-

ber. If you have only one destination, press Start.

TRANSMIT DIAL/START DIAL NEXT FAX NUMBER

Memory Transmission and Immediate Transmission FAXING

Repeat steps 6 and 7 until all destinations are entered.

The machine stores your message and dials the first number (or, if you selected Send Later, it will return to standby mode and the fax message will be sent at the time that you selected). Send later: see page 16 .

Press the Start key and w ait. The

machine will dial the destination’s number.

If you like to cancel the transmission, press the Stop key during communication.

Then press Yes to cancel the transmission.

If the other party’s line is busy, your machine will dial again.

If the other party’s fax machine answers, both machines will connect and yours will send the message.

Tip: If your line goes through a local switchboard (a PBX) remember to dial

the exit code. Press the Pause key immediately after the code. If the number includes a country code, press the Pause key after the country code, then dial the rest of the number.

5551234 SET DOC. OR DIAL NO.

5551234 STOP & CLR FILE? Y/N

READY 100% 10:04 SET DOC. OR DIAL NO.

(a number or label ) SET DOC. OR DIAL NO.

FAXING Memory Transmission and Immediate Transmission

Immediate Transmission

Make sure that the machine is in

standby mode. The display should look like this:

The memory indicator should go

out. If the memory indicator is lit, press the Memory key.

Place the entire document face

up into the feeder. (No more than 30 pages.)

How to set document see page 7. Note: You can dial before you set

the document. Place the document after you dial the number and go to step 6.

Dial. (See page 8 for how to dial.)

Press the Start key

READY 100% 10:00 SET DOC. OR DIAL NO.

TRANSMIT OPTION DIAL FAX NUMBER

TRANSMIT Y/START 5551234©©©©©©©©©©©©©

5551234 DIALING

The machine dials and connect to the other party. The number that you

dialed and the other party’s RTI or CSI is displayed. (RTI, CSI: see page 88.)

Receiving Calls & Fax Messages(Faxes/Phone Calls) FAXING

Receiving Calls & Fax Messages(Faxes/Phone Calls)

Overview

The machin e can treat incoming fax messages and telep hone calls in three ways.

❐ Auto mode (Auto Select Lit)

Use this mode if your line is shared by a fax machine and telephone. When a call comes in , th e ma ch in e wil l rin g a n umbe r of times to give y ou the chance to pick up the handset. If you do not pick up and the call is a fax message, the machine will go into fax mode and start receiving. You can choose the number of time s th e ma ch in e rin gs before taking the call by altering the Auto Ring time (see page 13). Also use this mode if you have a telephone answering machine connected (see page 13).

❐ Fax mode (Auto Select Lit)

Use this mode if you have a dedicated fax line. The machin e assumes all call s are fax mess ag es. It will ring onc e to alert you to an incoming call and the n st art receiving .

❐ Manual Receive Mode (Aut o Sel ect Not Lit)

Use this mode if your line is shared by a fax machine and a telephone but you wish to answer all calls yourself and decide whether they are fax messages or telephon e c alls. You must manually hit the St art key to receive a fax. The machin e wil l rin g continuousl y un til you ans w er the call, so yo u have to be near the machin e at all times.

FAXING Receiving Calls & Fax Messages(Faxes/Phone Calls)

Auto Mode or Fax Mode (Auto Select Lit)

When the Auto Sele ct indicator is lit, the machine is in one of the automatic reception modes ( Auto mode or F ax mode). Which mode is active depends on how you set up your machine. Decide which mode you will use most often and program it with the following procedure. Then press the Auto Select button whenever you wish to switch to and from this mode.

Press the Function key and 6, 2,

2, 2, 2, 6, 2 using the ten key pad, then press the Yes key.

Press the k key until "

AUTO RECEIVE

Press the Yes key.

SELECT

" appears.

Select the setting you want using

and the k keys.

the

Y/NEXT SELECT LINE

Y/NEXT SELECT AUTO RECEIVE

PRIORITY Y/j FAX k AUTO

❐ Select "FAX": Auto Select indicator

shows you are in Fax mode.

❐ Select "AUTO": Auto Select indicator

shows you are in Auto Receive mode.

Press the Function key.

Manual Receive Mode (Auto Select Not Lit)

This mode is active when the Auto Select indicator is NOT lit. Press the Auto Select key to switch to and fr om this mode. You have to answer the call yours elf and decide whether it is a fax or a telephone call. The procedure for answering a call is as follows:

Pick up the handset.

Listen to the other end.

❐ If you hear a voice, continue your conversation as you would normally. ❐ If you hear a fax tone , remo ve any document s from the feeder, press the

Start key then replace the handset. The machine will start receiving.

Receiving Calls & Fax Messages(Faxes/Phone Calls) FAXING

Setting the Auto Ring Time

In Auto mode, the machine rings a number of times to give you the chance to pick up the handset before taking the call automatically. You can alter the number of rings by changing the Auto Ring Time.

Press the Function key and 6, 2,

2, 2, 2, 6, 1 using the ten key pad, then press the Yes key.

Press the k key until the opposite

display appears. Press the Yes key. The f actory

setting will be displayed, either:

Y/NEXT SET OWN NUMBER

Y/NEXT SET NO. OF RINGS

NO. OF RINGS Y/N 06 RINGS

❐ Change the number of rings, press the

No key, then press the new number using the ten key pad. Example 03. Press 0, 3 using the ten key pad.

❐ Keep these settings, go to step 4.

Press the Yes key, then the

Function key.

When you connect Telephone Answering Machine

When you are in Auto Mode, you can connect the Telephone A nswering Machine.

❐ Plug the answering machine into the TEL jack on your fax machine. ❐ Auto mode ens ure s that your answering machine has the chance t o res pond to

incoming telephone calls. If the call happens to be a fax message, the message will be given to th e fax machine automatic al ly.

❐ When you connect the telephone answering machine, the Auto Ring Time must

be set to one ring more than the number of rings that your answering machine waits before it takes th e ca ll . To check this n umber, ha ve a friend call and do not answer the pho ne, count the number of rings tha t you hear before th e an swering machine takes the call.

FAXING Printing Received Messages that Have been Stored (Substitute Reception)

Printing Received Messages that Have been Stored (Substitute Reception)

If the Receive File indicator is lit, a message was stored in memory using substitute recep tion. This could be because the machine ran out of paper or toner, or because the night timer has turned off the print engine.

Night Timer: Hold any k ey to print messages received while the Night Timer

(page 43) has turned the heater off. Otherwise, check if any of the following indicators are lit, and follow instructions.

When ADD PAPER appears in the display, your fax machine is out of paper. Add paper: see page 48.

When ADD TONER appears in the display, your fax machine is out of toner. Change the toner cassette: page 50.

Or There might be a paper jam (see

page 56) or an open cover.

-Message appears here-

SET DOC. OR DIAL NO.

As soon as the machine is back in working condition, messages stored in memory will be printed. The Receive File indicator will turn off and the messages will be erased from memory.

If a message come s in while you are copying, the fax machine will store the message in memory and the Receive File indicator will light. The message will be printed as soon as copying is done.

To tur n substitu te reception off or back on, set bit 0 of user parameter switch 05. See page 66.

Faxing a Page With Very Fine Detail FAXING

Faxing a Page W ith Very Fine Detail

So that text, diagram s and images s tand out clearly in your document, the machine automa tically detec ts the image de nsity (cont rast) and makes a compensation. However, if you need to send a document which requires optimum clarity, select the resolution setting appropriate to your needs.

You can select different settings for each page of your message. Simply change the settings for page 2 while page 1 is being scanned.

Resolution & Shading

The resolution button gives you control over document quality. The indicators above the button show the current setting. Choose a setting that matches your document.

Standard: Standard quality. Use for most printed or typewritten docu-

ments. This is selected when the other resolution indicators are not lit.

Detail: High quality. Use for documents with small print or fine de-

tails.

Fine: Very high quality. Use this for high quality reproduction. Halftone: Use this for optimum quality if your document contains

photographs/diagrams with complex shading patterns or gray tones. If you choose this setting, resolution will automatically be Detail.

Important: Faxing at a higher resolution requires more time. Frequent use of

high resolution could cause an increase in y our phone bill, especially for long distance transmissions.

FAXING Optional Features for Transmission

Optional Features for Transmission

Send Later

Using this featu re, you can delay transmis sion of your fax message until a specified time. This allows you to take advantage of off-peak telephone line charges without having to be by the mac hine at the time.

CAUTION: If your machine’s memory is full, you will have to send the mes-

sage from the document feeder . This means that anybody removing your document would automatically canc el the operation.

Proceed as for a usual fax message but don’t press Start.

Press k once and press Yes.

( k is also the Option key).

Enter a sending time that falls

within the following 24 hours. For example: To send at 11:30, press 1, 1, 3, and 0 from the key pad. If you enter the wrong time, press No and enter again.

Press Yes.

SET OPTION Y/ SEND LATER?

SET OPTION KPAD/Y TIME 11:30 10:00

Use function 21 to erase a stored fax message before it is sent (see page 28).

Optional Features for Transmission FAXING

Page Count (Immediate Transmission only)

When your fax message is printed at the other end, page numbers will be printed on the top of each page. Us ing the Page Count feature, you can select the format in which the page numbers are printed.

If you use Page Count: Page numbers will be pr inted in batch -numbering for mat (for example, p1/3,

p2/3, and p3/3 for a three-page message). This makes it easy for the other party to see how many pages you sent, and if any are missing. However, you have to input the number of pages at the keypad before sending.

If you do not use Page Count: Page numbers will be pri nted only as a sequ ence (for example, p1, p2, p3).

This makes it difficult for the other party to tell at a glance whether any pages are missing (for example, due to a d ouble feed in your machine’s document feeder).

Note:If you do not select Immediate Transmission, Page Count is automat-

ically switched on, and the pages are counted automatically. If the numbering with page count appears strange, check that the page count value matches the number of pages in your document.

Press k until the right display ap-

pears.

Yes.

Example: 10 pages

1 0

Yes.

SET OPTION Y/k SET PAGES?

SET OPTION KPAD PAGES:

SET OPTION Y/N PAGES:10

t t

FAXING Optional Features for Transmission

TTI

Normally, the TTI programmed in your machine is printed at the top of each of the pages you transmit when they are received at the other end. The top of the image will be overpr inted if there is no margin at the top of the transmitted page.

In some cases, you may wish the other party to receive an unmarked copy of your original. In this case, y ou can switch TTI off.

Press k until the right display ap-

pears.

Press Yes.

If you wish to change the TTI set-

ting, press j or k until the displayed setting is correct.

Press Yes when you have fin-

ished.

SET OPTION Y/ TTI PRINT?

SET OPTION Y/ kON OFF

SET OPTION Y/ ON kOFF

j k

Redialing FAXING

Redialing

If a message was not transmitted successfully, that does not mean that you have to en ter the tele phone number a gain. In many cases, the mach ine will redial the destination automatically. Or, with the Redial key, you can redial with just a few keystrokes.

Automatic Redialing

The machine wi ll automatical ly redial the other party if any of the following conditions occurred.

❐ The other party was busy ❐ There was no reply from the other party ❐ The message was rejected by the machine at the other end because of

excessive errors (in this case, redialing will only take place if Memory Transmission was used)

The number of redials and the redial interval may be adjusted by a service technician.

During redialing, the number being dialed is displayed as shown on the below.

21255551234 DIALING

Using the Redial Key

The machine remembers the last telephone number that you input. If you have to redial this number, just press the Redial key, then press the Start key.

This feature has the following uses. If the machine is waiting to redial the other party , you do not ha v e to wait f or the

redialing interval to expire. If you wish to send another message to the same address that you just sent

last time, you don’t have to dial the full number again. Place the message in the feeder, then press the Redial key, then press the Start key.

FAXING Redialing

To send a fax using Redial, do the following:

Make sure that the machine is in

standby mode for f axing. The display should look like this:

Set your document. How to set

the document, see page 7.

Press Redial.

Press Start.

READY 100% 10:00 SET DOC. OR DIAL NO.

REDIAL Y 2125551234

Storing & Editing Fax Numbers (Functions 31 & 32) FAXING

Storing & Editing Fax Numbers (Functions 31 & 32)

Numbers that you often use can be stored in memory. A stored number will remain in memory even if the power is cut.

You can store numbers in three ways. Quick Dials

The number is assigned to its own key. To dial that number, just press the key. You can store up to 10 numbers in this way.

Speed Dials The number is given a two digit code. To dial the number, press the Speed Dial key and enter the code. There are 50 Speed Dial codes available numbered 00 to 49.

Groups If you regularly broadcast messages to the same set of destinations, you can combine these numbers into a gr oup. Then just select the group and each number will be di alled in sequen ce automatically. You can program up to 3 groups with 30 numbers each.

Storing, Editing and Erasing Quick Dials/ Speed Dials

These steps describe how to store or edit telephone number in Quick Dial keys or Speed Dial codes. You can get a printout of numbers stored. In this example we will store a new number in Speed Dial 01.

Choose Quick Dial or Speed Dial

programming mode.

❐ Quick Dial: Function 31 Y e s

❐ Speed Dial: Function 3 2 Yes

Select the Quick Dial key or

Speed Dial code you want either:

PRINT LISTj/SEARCH

❐ Quick Dial: Press the Quick Dial key

FAXING Storing & Editing Fax Numbers (Functions 31 & 32)

❐ Speed Dial: Input a two digit Speed Dial

code. e.g. Speed Dial 01: Press 0 1.

❐ If the Speed dial code you select is al-

ready used, press k until an open code appears.

❐ Press

bers.

then Start to print a list of num-

Press Yes to accept.

Enter a new number or edit the

existing number. To erase an existing number,

press No then Yes and go to step

9. Press Ye s to accept.

If you wish you can give this num-

ber a name:

❐ Edit the name: Press Yes and go to step

❐ Skip naming: Press No and go to step 9.

Enter or edit the name. (See

page 71).

Press Yes to accept.

0 1 KPAD/N

0 1 KPAD/Y/N

01 Y/N

PROGRAM LABEL?

0 1 ABC Y/N

PRINT LISTj/SEARCH

❐ Edit another number: Go to step 2

❐ Return to standby mode:

Press Function.

Storing & Editing a Group of Fax Numbers (Function 33) FAXING

Storing & Editing a Group of Fax Numbers (Function 33)

This section describes how to program or edit a Group. You can also get a printout of numb ers that are alread y stored. In this example we will program Group 1 into Quick Dial k ey 01.

You can store up to three groups numbered 1 to 3. You can program up to 30 numbers in a Group.

Press Function, 3, 3, Y es .

Either:

❐ Enter the number of the group you want

to program or edit. e.g. Group 1: Press 1.

❐ To print a list, press

Press Yes to accept.

then Start.

You have two options:

❐ Edit or program the Quick Dial key for

this group: Press Yes and go to step 5.

GROUP 1 Y/N PROGRAM QUICK?

❐ Skip the Quick Dial: Press No and go to

step 6.

Then either:

❐ Program a new Quick Dial: Press the

Quick Dial key you wish to use for this group then Yes.

❐ Free up the old Quick Dial: Press No,

then Yes.

If a message like "USED AS.." flashes up, the key is already in use. Press a different ke y.

GROUP 1 Y/N PROGRAM LABEL?

j k

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