Ricoh FAX1700L User Manual

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FAX1700L

RICOH

Read the safety instructions on page i to iv

Operator’s Manual

Optional equipment PAPER FEED UNIT TYPE 70

A paper feed unit can be add ed to th e ba se mach ine.

F AX EXPANSION CARD TYPE 10

A 1-Mbyte memory card can be added.

F AX EXPANSION CARD TYPE 20

A 2-Mbyte memory card can be added.

Caution

Use of control or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposu re

Shielded int ercon nect c ables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing th is device .

In accordance with ISO 7001, this machine uses the following symbols for the main switch: s means POWER ON t means POWER OFF

WARNING

This symbo l is i ntended to alert the user to the presence of important operating and maintenance (servicing) instructions in the literature accom pa nying the machine.

Operator Safety

This machine is classified as class 1 lase r d evice a ccor din g to EN60825. The Facsimile contains a 5-milliwatt, 770-810 nanometer wavele ng th , AI Ga As laser diode. Direct (or i ndirect refl ected eye contact with the laser beam may cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposu re to th e op er at or.

SAFETY

Important Safety Instructions

All safety messages in the main text of this manual are labeled WARNING or CAUTION. These mean the following:

WARNING: Important information to alert you to a situation that might cause

serious injury and damage to your property if instructions are not followed properly.

CAUTION: Importa nt i nf or m atio n th at t el ls ho w to p reve nt d am ag e to yo ur

equipment or ho w to avoi d a situa tion that mi ght cau se mi nor inj ury.

In addition to the warnings and cautions included in the text of this manual, please read and observe the following safety instructions.

1 Read all of these instructions. 2 Save these instructions for later use. 3 Follow all warnings and cautions marked on the product. 4 Unplug this product from the wall outlet before cleaning. Do not use

liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning.

5. Do not use this product near water.

6. Do not place this product on an unstable cart, stand, or table. The product may fall, causing serio us dama ge to the pr oduc t or inju ring th e user.

7. Slots and openings in the cabinet and the back or bottom are provided for ventilation; to ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface. This product should not be placed in a built-in installation unless proper ventilation is provided.

8. This product should be operated from the type of power source indicated on the marking label. If you are not sure of the type of power available, consult an authorized sales person or your local power company.

9. This product is equipped with a 3-wire grounding type plug, a plug having a third (groundi ng) pi n. Th is plug will on ly fi t into a g rou ndin g-type powe r outlet. Thi s i s a sa fety fe at ur e . If yo u ar e u na bl e to i nse r t th e pl u g i nt o t he outlet, conta ct you r e le ctrician to replace yo ur ob sol et e ou tl et . Do n ot d efea t the purpose of t he gr ou nd ing typ e pl ug . (T hi s d oes not a pp ly in co untr i es in which the 2-wire, non-grounded type of plug is used.)

SAFETY When to Call Your Service Representative

10. Do not allow anything to rest on the power cord. Do not locate this product where persons will walk on the cord.

11. If an extension cord is used with this product, make sure that the total of the ampere ratings on the products plugged into the extension cord does not exceed the extension cord ampere rating. Also, make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes.

12. Never push objects of any kind into this product through cabinet slots as they may touch dangerous voltage points or short out parts that could result in a risk of fire or electric shock. Never spill liquid of any kind on the product.

13. Do not attempt to service this product yourself, as opening or removing covers may expose you to dangerous voltage points or other risks. Refer all servicing to qualified service personnel.

When to Call Your Service Representative

WARNING: Do not attempt any maintenance or troubleshooting other than

that mentioned in this manual. This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage.

Unplug this product from the wall outlet and refer servicing to qualified service personnel under the following conditions:

A. When the power cord or plug is damaged or frayed. B. If liquid has been spilled into the product. C. If the product has been exposed to rain or water. D. If the pr oduct does not operate normally when the operating instructions

are followed. Adjust only those controls that are covered by the operating instructions since improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.

E. If the product has been dropped or the cabinet has been damaged. F. If the product exhibits a distinct change in performance, indicating a

need for service.

Power and Grounding SAFETY

Power and Grounding

Power Supply

1. Power requirements: 220-240 V, 50/60 Hz (Only 50Hz is printed on the

rating plate of some machines.)

2. Insert the power plug securely into the wall socket.

3. Make sure that the wall outlet is near the machine and readily

accessible.

4. Do not connect other equipment to the same socket.

5. Do not step on or set anything on the power cord.

6. Do not connect other equipment to the same extension cord.

7. Be sure that the power cord is not in a position where it would trip

someone.

8. The wall outlet must be easily accessible.

Grounding

Ground the mac hine and the l ightning protection circuit in accordance with regulations. Do not ground to gas or water pipes, or to a telephone ground plug. Proper grounding is to the ground terminal of the power outlet. Be sure that the ground terminal of the power outlet is properly grounded.

The lightning p rotection ci rcuit for the ma chine requires the mac hine to be properly grou nded. If prop er grounding i s provided, about 90% of lightning damage can be prevented. For safety, be sure to connect the machine to a three-prong grounded outlet.

Cold Weather Power-up

Avoid raising the room temperature abruptly when it is below 14°C, or condensation may form inside the machine.

1. Raise the room temperature to 10°C at less than 20°C per hour.

2. Wait for 30 to 60 minutes.

3. Turn the power on.

4. Do not use the machine near a humidifier.

iii

SAFETY Thunderstorms

Thunderstorms

With proper grounding, about 90% of lightning damage can be prevented. However, if possible, during severe electric storms turn the p ower switch off and disconnect the power cord and telephone line cord.

GENERAL

1. Since some parts of the machine are supplied with high voltage, make sure that you do not attempt any repairs or attempt to access any part of the machine except those described in this manual.

2. Do not make modifications or replacements other than those mentioned in this manual.

3. When not using the machine for a long period, disconnect the power cord.

Ozone

The machine generates ozone during operation. Normally, the ozone level is safe for operators. However, during a long copy run or while printing a long message, ozone odor may appear; in such a case, ventilate the room.

Symbols & Conventions Used In This Manual

Documents: A document is anything you put on the feed table of your ma-

chine whether your are faxing it or copying it.

Prints: A print is anything that comes out of the machine: a fax mes-

sage you received or a copy you made.

Procedures: Procedures are described step by step. Perform them in or-

der. When you see an LCD display, it always shows what comes trations accompanying steps help you find the right key or handle, or show you how to perform the step.

This is a step in a procedure.

after performing the step it accompanies. Other illus-

THIS CORRESPONDS TO THE LCD DISPLAY.

Operation panel

Machine Layo ut

1- The Receive File indicator lights when a fax

message is stored in memory (see page 14).

2- The Check Display indicator lights to tell y ou to

read the display.

3- Press the Auto Select key to use Auto Receive

Mode. The indicator lights when you are in this mode.

4- The resolution/Halftone is indicated by these three

indicators and can be changed by the resolution/Halftone button.

5- When the Memory indicator is on, then memory

transmission is in effect, if it is off, immediate transmission is in effe ct. Switch between the two with the Memory button.

6- There are ten Quick Dial keys. Use them to store

individual numbers (see page 21) or groups (see page 23 ). Use the keys to enter characters (see page 71). Use Quick Dial 09 as a dial option key . Use Quick Dial 10 as a Group key (see page 25).

7- The Liquid Crystal Display guides you through tas ks

and informs you of the state of the machine. Messages appear here. T he LCD consists of two 20-character lines.

8- Use the arrow buttons to navigate through functions,

to accept or reject settings, or to set functio n options.

9- Press the Function key and enter a two digit code

to access function s 11 to 51. (For functions 61 to 94, enter 6, the access code on page 64 and the function number.)

10- Press the Speed Dial key and enter a two digit code

(between 00 & 49) to dial or store individual numbers (see page 21).

11- The Pause/Redial key inserts a pause when you

are dialing or storing a fax number. Or, press the key to redial the last number dialed. (The redial feature doesn’t work once you’ve started dialing a new number.)

12- Press the On Hook Dial key to dial a phone call

from the keypad without having to lift the phone or handset off the hook (phone or handset option needed).

13- Press the Clear key to erase the last character or

digit entered, or use the left and right arrow keys to move the cursor and then press Clear to erase whatever is at the cursor.

14- Press the Stop key to stop a transmission or a

document scanning, to stop a reception or to stop a long copy run. The machine will finish printing out the sheet being printed and then stop.

15- Press the Start key to start all tasks. 16- Use the numeric keypad (sometimes calle d the 10

keys) to dial fax numbers, to enter the numbers of copies, etc.

Note: When you attach the sheet to the machine, make sure the line above "Symbol" is aligned with the arrow mark on the machine.

Part Names

1- The main switch turns your machine on and off. 2- 10 Quick Dial keys store telephone numbers. 3 The cover release button 4- Incoming faxes and copies are sent to the copy tray. 5- The automatic document feeder (ADF) holds up

to 30 sheets which are fed one at a time. Place your original documents here.

6- Match the document guide to the size of your

original documents.

7- Scanned documents are stacked on the Document

Tray.

8- The main paper tray holds copy paper.

9- When loading paper, match the paper guide to the

paper size.

10- The optional paper feed unit holds more paper.

FAXING

If you have not yet installed your fax machine, do so now. See Installation, on page 75.

This section covers what you’ll most often need to do:

Recommended Types of Doc umen t .......... .. ..................................................... 4

Memory Transmission an d Immedi ate Transmission............. .... .. .... .... .... .. .... ...6

Receiving Calls & Fax Messages(Faxes/Phone Calls) .....................................11

Printing a Message Received & Stored

(Substitute Rec ep tion) ......... ...................................... ....................................... 14

Faxi ng a Page With Very Fine Detail.................. .. .... .. .... .... .. .... .. .... .. .... .... .. .... .. .15

Optional F ea tu re f o r Transmission....... .. .. .... .. .... .. .... .. .. .... .. .... .. ... ... .. .... .. .... .. .. ...16

Redialing.................. .. .... .... .. .... .... .. .... .... .. .... .... .. .... .. .... .... .. .... .... .. .... .... .. .... .... .. .19

Storing & Editing Fax Numbers (Function s 31 & 32)............. .............. .............21

Storing & Editing a Group of Fax Numbers (Function 33)............. .............. ..... 23

Chain Dialing........... ............................ ............................ ............................ ...... 27

Erasing a Stored Message Before It Is Sent

(Functions 21 & 22)........................................................................................... 28

Printing a Stored Message (Function 51)......................................................... 29

Polli ng Rece pt ion (Function 11)............... .. .. .......................... ........................... 30

Talking Before Sendi ng a Fax(On Hook Dial) .............. .. .. .......................... ....... 31

Sendin g a Fax using the Handset ................................ .......... .......................... 31

A Few Hints...

Press Clear to erase the last letter or digit that you entered. Press No to erase the entire name or number and start again. To enter characters and labels, turn to page 71.

216mm Scanning direction

Maximum size

FAXING Recommended Types of Document

Recommended Types of Document FAXING

Page Condition Do not place damaged pages in the automatic document feeder.

❐ If your pages are curled or dog eared, flatten them. ❐ If your pages are stuck together, shuffle the stack. ❐ If your pages are folded, torn, or patched together, make copies. ❐ If your pages have binding hiles, trim the edges or make copies.

Originals that contain the following mate rials sho uld not be plac ed in the document feeder.

Note: Copies made with a copier that uses silicone oil may cause a misfeed.

To avoid this, do not scan such copies until five or ten minutes after copying.

FAXING Memory Transmission and Immediate Transmission

Memory Transmission and Immediate T ransmission

There are two ways to send a fax message.

❐ Immediate Transmissi on ❐ Memory T ransmission

Immediate Transmission (Memory indicator not lit)

Immediate Transmission is convenient when:

❐ You wish to send a message immediately ❐ You wish to quickly check whether you have successfully connected with the

other pa rty’s fax machine .

❐ Your machine’s memory is getting full

The machine dials immediately after you press Start (or at the specified later time, if you used a time-delay feature l ike Send Later ). The message is scanned and transmitted page by page without being stored in memory.

Memory Transmission (Memory indicator lit)

Memory Transmission is convenient because:

❐ Fax messag es can be sc an ne d muc h mo re qu ickly (you can tak e your document

awa y from the fax machine without waiting too long).

❐ While your fax message is being sent, another user can operate the machine

(people wil l no t have to wait by the fax machine too long).

❐ You can send the same message to more than one place with the same

operation.

After you press Start, the machine doesn’t dial until all the pages of your fax message have been stored in the memory.

Memory Transmission and Immediate Transmission FAXING

Memory Transmission

Caution: If your document gets stuck while it is being processed, press the

Stop key, and turn to page 55 for instructions on how to safely remove the original.

Make sure that the machine is in

standby mode for f axing. The display should look like this:

Fan your document stack (at

most 30 pages: 80g/m sure all pages are loose, then square it. All pages in your document must be one-sided and be of the same size.

Insert the document face up in

the feeder and adjust the guides to fit the width of the document.

Note: You can dial before y ou set the document. Place the document after you dial the number and go to step 7.

READY 100% 10:00 SET DOC. OR DIAL NO.

) to make

The display will look like this:

If the memory indicator is not lit,

press the Memory key.

TRANSMIT OPTION DIAL FAX NUMBER

FAXING Memory Transmission and Immediate Transmission

Dial the number in one of the fol-

lowing ways.

a) Ten Key Pad b) Quick Dial c) Speed Dial d) Group

Example: Speed Dial 10

06 07

If you install the handset, you can sent the message manually. Pick up the handset and dial.

If you want to erase a digit of the phone number, press the Clear key. If you want to erase the entire number, press the No key.

*: In this example Group Dial is programmed in Quick Dial 08. **: In this example Quick Dial key 10 is program med as the Group key, and Group dial number 1 is programmed.

Programming Quick Dial: see page 21. Programming Speed Dial: see page 21. Programming Group Dial: see page 23. Programming Group key: see page 25. Note: The maximum desti nations you can dial using the ten key pad is 49. However, this limitation is also subject to memory capacity.

If you enter the wrong number, press No or Clear and enter again. Press Clear to delete one digit. Press No to delete the whole number.

Speed Dial 1 0

TRANSMIT Y/START 5551234©©©©©©©©©©©©©

Example: Method 1 * Quick Dial key 08. Method 2 ** Quick Dial key 10 and 1 on the ten key pad.

Press Yes to enter another num-

ber. If you have only one destination, press Start.

TRANSMIT DIAL/START DIAL NEXT FAX NUMBER

Memory Transmission and Immediate Transmission FAXING

Repeat steps 6 and 7 until all destinations are entered.

The machine stores your message and dials the first number (or, if you selected Send Later, it will return to standby mode and the fax message will be sent at the time that you selected). Send later: see page 16 .

Press the Start key and w ait. The

machine will dial the destination’s number.

If you like to cancel the transmission, press the Stop key during communication.

Then press Yes to cancel the transmission.

If the other party’s line is busy, your machine will dial again.

If the other party’s fax machine answers, both machines will connect and yours will send the message.

Tip: If your line goes through a local switchboard (a PBX) remember to dial

the exit code. Press the Pause key immediately after the code. If the number includes a country code, press the Pause key after the country code, then dial the rest of the number.

5551234 SET DOC. OR DIAL NO.

5551234 STOP & CLR FILE? Y/N

READY 100% 10:04 SET DOC. OR DIAL NO.

(a number or label ) SET DOC. OR DIAL NO.

FAXING Memory Transmission and Immediate Transmission

Immediate Transmission

Make sure that the machine is in

standby mode. The display should look like this:

The memory indicator should go

out. If the memory indicator is lit, press the Memory key.

Place the entire document face

up into the feeder. (No more than 30 pages.)

How to set document see page 7. Note: You can dial before you set

the document. Place the document after you dial the number and go to step 6.

Dial. (See page 8 for how to dial.)

Press the Start key

READY 100% 10:00 SET DOC. OR DIAL NO.

TRANSMIT OPTION DIAL FAX NUMBER

TRANSMIT Y/START 5551234©©©©©©©©©©©©©

5551234 DIALING

The machine dials and connect to the other party. The number that you

dialed and the other party’s RTI or CSI is displayed. (RTI, CSI: see page 88.)

Receiving Calls & Fax Messages(Faxes/Phone Calls) FAXING

Receiving Calls & Fax Messages(Faxes/Phone Calls)

Overview

The machin e can treat incoming fax messages and telep hone calls in three ways.

❐ Auto mode (Auto Select Lit)

Use this mode if your line is shared by a fax machine and telephone. When a call comes in , th e ma ch in e wil l rin g a n umbe r of times to give y ou the chance to pick up the handset. If you do not pick up and the call is a fax message, the machine will go into fax mode and start receiving. You can choose the number of time s th e ma ch in e rin gs before taking the call by altering the Auto Ring time (see page 13). Also use this mode if you have a telephone answering machine connected (see page 13).

❐ Fax mode (Auto Select Lit)

Use this mode if you have a dedicated fax line. The machin e assumes all call s are fax mess ag es. It will ring onc e to alert you to an incoming call and the n st art receiving .

❐ Manual Receive Mode (Aut o Sel ect Not Lit)

Use this mode if your line is shared by a fax machine and a telephone but you wish to answer all calls yourself and decide whether they are fax messages or telephon e c alls. You must manually hit the St art key to receive a fax. The machin e wil l rin g continuousl y un til you ans w er the call, so yo u have to be near the machin e at all times.

FAXING Receiving Calls & Fax Messages(Faxes/Phone Calls)

Auto Mode or Fax Mode (Auto Select Lit)

When the Auto Sele ct indicator is lit, the machine is in one of the automatic reception modes ( Auto mode or F ax mode). Which mode is active depends on how you set up your machine. Decide which mode you will use most often and program it with the following procedure. Then press the Auto Select button whenever you wish to switch to and from this mode.

Press the Function key and 6, 2,

2, 2, 2, 6, 2 using the ten key pad, then press the Yes key.

Press the k key until "

AUTO RECEIVE

Press the Yes key.

SELECT

" appears.

Select the setting you want using

and the k keys.

the

Y/NEXT SELECT LINE

Y/NEXT SELECT AUTO RECEIVE

PRIORITY Y/j FAX k AUTO

❐ Select "FAX": Auto Select indicator

shows you are in Fax mode.

❐ Select "AUTO": Auto Select indicator

shows you are in Auto Receive mode.

Press the Function key.

Manual Receive Mode (Auto Select Not Lit)

This mode is active when the Auto Select indicator is NOT lit. Press the Auto Select key to switch to and fr om this mode. You have to answer the call yours elf and decide whether it is a fax or a telephone call. The procedure for answering a call is as follows:

Pick up the handset.

Listen to the other end.

❐ If you hear a voice, continue your conversation as you would normally. ❐ If you hear a fax tone , remo ve any document s from the feeder, press the

Start key then replace the handset. The machine will start receiving.

Receiving Calls & Fax Messages(Faxes/Phone Calls) FAXING

Setting the Auto Ring Time

In Auto mode, the machine rings a number of times to give you the chance to pick up the handset before taking the call automatically. You can alter the number of rings by changing the Auto Ring Time.

Press the Function key and 6, 2,

2, 2, 2, 6, 1 using the ten key pad, then press the Yes key.

Press the k key until the opposite

display appears. Press the Yes key. The f actory

setting will be displayed, either:

Y/NEXT SET OWN NUMBER

Y/NEXT SET NO. OF RINGS

NO. OF RINGS Y/N 06 RINGS

❐ Change the number of rings, press the

No key, then press the new number using the ten key pad. Example 03. Press 0, 3 using the ten key pad.

❐ Keep these settings, go to step 4.

Press the Yes key, then the

Function key.

When you connect Telephone Answering Machine

When you are in Auto Mode, you can connect the Telephone A nswering Machine.

❐ Plug the answering machine into the TEL jack on your fax machine. ❐ Auto mode ens ure s that your answering machine has the chance t o res pond to

incoming telephone calls. If the call happens to be a fax message, the message will be given to th e fax machine automatic al ly.

❐ When you connect the telephone answering machine, the Auto Ring Time must

be set to one ring more than the number of rings that your answering machine waits before it takes th e ca ll . To check this n umber, ha ve a friend call and do not answer the pho ne, count the number of rings tha t you hear before th e an swering machine takes the call.

FAXING Printing Received Messages that Have been Stored (Substitute Reception)

Printing Received Messages that Have been Stored (Substitute Reception)

If the Receive File indicator is lit, a message was stored in memory using substitute recep tion. This could be because the machine ran out of paper or toner, or because the night timer has turned off the print engine.

Night Timer: Hold any k ey to print messages received while the Night Timer

(page 43) has turned the heater off. Otherwise, check if any of the following indicators are lit, and follow instructions.

When ADD PAPER appears in the display, your fax machine is out of paper. Add paper: see page 48.

When ADD TONER appears in the display, your fax machine is out of toner. Change the toner cassette: page 50.

Or There might be a paper jam (see

page 56) or an open cover.

-Message appears here-

SET DOC. OR DIAL NO.

As soon as the machine is back in working condition, messages stored in memory will be printed. The Receive File indicator will turn off and the messages will be erased from memory.

If a message come s in while you are copying, the fax machine will store the message in memory and the Receive File indicator will light. The message will be printed as soon as copying is done.

To tur n substitu te reception off or back on, set bit 0 of user parameter switch 05. See page 66.

Faxing a Page With Very Fine Detail FAXING

Faxing a Page W ith Very Fine Detail

So that text, diagram s and images s tand out clearly in your document, the machine automa tically detec ts the image de nsity (cont rast) and makes a compensation. However, if you need to send a document which requires optimum clarity, select the resolution setting appropriate to your needs.

You can select different settings for each page of your message. Simply change the settings for page 2 while page 1 is being scanned.

Resolution & Shading

The resolution button gives you control over document quality. The indicators above the button show the current setting. Choose a setting that matches your document.

Standard: Standard quality. Use for most printed or typewritten docu-

ments. This is selected when the other resolution indicators are not lit.

Detail: High quality. Use for documents with small print or fine de-

tails.

Fine: Very high quality. Use this for high quality reproduction. Halftone: Use this for optimum quality if your document contains

photographs/diagrams with complex shading patterns or gray tones. If you choose this setting, resolution will automatically be Detail.

Important: Faxing at a higher resolution requires more time. Frequent use of

high resolution could cause an increase in y our phone bill, especially for long distance transmissions.

FAXING Optional Features for Transmission

Optional Features for Transmission

Send Later

Using this featu re, you can delay transmis sion of your fax message until a specified time. This allows you to take advantage of off-peak telephone line charges without having to be by the mac hine at the time.

CAUTION: If your machine’s memory is full, you will have to send the mes-

sage from the document feeder . This means that anybody removing your document would automatically canc el the operation.

Proceed as for a usual fax message but don’t press Start.

Press k once and press Yes.

( k is also the Option key).

Enter a sending time that falls

within the following 24 hours. For example: To send at 11:30, press 1, 1, 3, and 0 from the key pad. If you enter the wrong time, press No and enter again.

Press Yes.

SET OPTION Y/ SEND LATER?

SET OPTION KPAD/Y TIME 11:30 10:00

Use function 21 to erase a stored fax message before it is sent (see page 28).

Optional Features for Transmission FAXING

Page Count (Immediate Transmission only)

When your fax message is printed at the other end, page numbers will be printed on the top of each page. Us ing the Page Count feature, you can select the format in which the page numbers are printed.

If you use Page Count: Page numbers will be pr inted in batch -numbering for mat (for example, p1/3,

p2/3, and p3/3 for a three-page message). This makes it easy for the other party to see how many pages you sent, and if any are missing. However, you have to input the number of pages at the keypad before sending.

If you do not use Page Count: Page numbers will be pri nted only as a sequ ence (for example, p1, p2, p3).

This makes it difficult for the other party to tell at a glance whether any pages are missing (for example, due to a d ouble feed in your machine’s document feeder).

Note:If you do not select Immediate Transmission, Page Count is automat-

ically switched on, and the pages are counted automatically. If the numbering with page count appears strange, check that the page count value matches the number of pages in your document.

Press k until the right display ap-

pears.

Yes.

Example: 10 pages

1 0

Yes.

SET OPTION Y/k SET PAGES?

SET OPTION KPAD PAGES:

SET OPTION Y/N PAGES:10

t t

FAXING Optional Features for Transmission

TTI

Normally, the TTI programmed in your machine is printed at the top of each of the pages you transmit when they are received at the other end. The top of the image will be overpr inted if there is no margin at the top of the transmitted page.

In some cases, you may wish the other party to receive an unmarked copy of your original. In this case, y ou can switch TTI off.

Press k until the right display ap-

pears.

Press Yes.

If you wish to change the TTI set-

ting, press j or k until the displayed setting is correct.

Press Yes when you have fin-

ished.

SET OPTION Y/ TTI PRINT?

SET OPTION Y/ kON OFF

SET OPTION Y/ ON kOFF

j k

Redialing FAXING

Redialing

If a message was not transmitted successfully, that does not mean that you have to en ter the tele phone number a gain. In many cases, the mach ine will redial the destination automatically. Or, with the Redial key, you can redial with just a few keystrokes.

Automatic Redialing

The machine wi ll automatical ly redial the other party if any of the following conditions occurred.

❐ The other party was busy ❐ There was no reply from the other party ❐ The message was rejected by the machine at the other end because of

excessive errors (in this case, redialing will only take place if Memory Transmission was used)

The number of redials and the redial interval may be adjusted by a service technician.

During redialing, the number being dialed is displayed as shown on the below.

21255551234 DIALING

Using the Redial Key

The machine remembers the last telephone number that you input. If you have to redial this number, just press the Redial key, then press the Start key.

This feature has the following uses. If the machine is waiting to redial the other party , you do not ha v e to wait f or the

redialing interval to expire. If you wish to send another message to the same address that you just sent

last time, you don’t have to dial the full number again. Place the message in the feeder, then press the Redial key, then press the Start key.

FAXING Redialing

To send a fax using Redial, do the following:

Make sure that the machine is in

standby mode for f axing. The display should look like this:

Set your document. How to set

the document, see page 7.

Press Redial.

Press Start.

READY 100% 10:00 SET DOC. OR DIAL NO.

REDIAL Y 2125551234

Storing & Editing Fax Numbers (Functions 31 & 32) FAXING

Storing & Editing Fax Numbers (Functions 31 & 32)

Numbers that you often use can be stored in memory. A stored number will remain in memory even if the power is cut.

You can store numbers in three ways. Quick Dials

The number is assigned to its own key. To dial that number, just press the key. You can store up to 10 numbers in this way.

Speed Dials The number is given a two digit code. To dial the number, press the Speed Dial key and enter the code. There are 50 Speed Dial codes available numbered 00 to 49.

Groups If you regularly broadcast messages to the same set of destinations, you can combine these numbers into a gr oup. Then just select the group and each number will be di alled in sequen ce automatically. You can program up to 3 groups with 30 numbers each.

Storing, Editing and Erasing Quick Dials/ Speed Dials

These steps describe how to store or edit telephone number in Quick Dial keys or Speed Dial codes. You can get a printout of numbers stored. In this example we will store a new number in Speed Dial 01.

Choose Quick Dial or Speed Dial

programming mode.

❐ Quick Dial: Function 31 Y e s

❐ Speed Dial: Function 3 2 Yes

Select the Quick Dial key or

Speed Dial code you want either:

PRINT LISTj/SEARCH

❐ Quick Dial: Press the Quick Dial key

FAXING Storing & Editing Fax Numbers (Functions 31 & 32)

❐ Speed Dial: Input a two digit Speed Dial

code. e.g. Speed Dial 01: Press 0 1.

❐ If the Speed dial code you select is al-

ready used, press k until an open code appears.

❐ Press

bers.

then Start to print a list of num-

Press Yes to accept.

Enter a new number or edit the

existing number. To erase an existing number,

press No then Yes and go to step

9. Press Ye s to accept.

If you wish you can give this num-

ber a name:

❐ Edit the name: Press Yes and go to step

❐ Skip naming: Press No and go to step 9.

Enter or edit the name. (See

page 71).

Press Yes to accept.

0 1 KPAD/N

©©©©©©©©©©©©©©©©©©©©

0 1 KPAD/Y/N

2125551234©©©©©©©

01 Y/N

PROGRAM LABEL?

0 1 ABC Y/N

NEW YORK OFFICE ©©©©

PRINT LISTj/SEARCH

❐ Edit another number: Go to step 2

❐ Return to standby mode:

Press Function.

Storing & Editing a Group of Fax Numbers (Function 33) FAXING

Storing & Editing a Group of Fax Numbers (Function 33)

This section describes how to program or edit a Group. You can also get a printout of numb ers that are alread y stored. In this example we will program Group 1 into Quick Dial k ey 01.

You can store up to three groups numbered 1 to 3. You can program up to 30 numbers in a Group.

Press Function, 3, 3, Y es .

Either:

❐ Enter the number of the group you want

to program or edit. e.g. Group 1: Press 1.

❐ To print a list, press

Press Yes to accept.

then Start.

You have two options:

❐ Edit or program the Quick Dial key for

this group: Press Yes and go to step 5.

GROUP © 1-3/ PRINT LISTj/SEARCH

GROUP 1 Y/N PROGRAM QUICK?

❐ Skip the Quick Dial: Press No and go to

step 6.

Then either:

❐ Program a new Quick Dial: Press the

Quick Dial key you wish to use for this group then Yes.

❐ Free up the old Quick Dial: Press No,

then Yes.

If a message like "USED AS.." flashes up, the key is already in use. Press a different ke y.

GROUP 1 Y/N PROGRAM LABEL?

j k

FAXING Storing & Editing a Group of Fax Numbers (Function 33)

If you wish you can give this

group a name:

❐ Edit the name: Press Yes and go to step

GROUP 1 ABC ©©©©©©©©©©©©©©©©©©©©

❐ Skip naming: Press No and go to step 8.

Enter or edit the name then press

Yes. Enter a fax number in one of

these ways:

❐ Press a Quick Dial key. ❐ Press the Speed Dial key followed by

two digits.

❐ Enter a number on the keypad.

Press Yes to accept.

If ALREADY PROGRAMMED briefly flashes up on the display, either:

❐ Press No to keep the number and

choose another number .

❐ Press Yes to erase this number from

the group.

You have two options:

❐ Enter another number: Go back to step

❐ Finish entering numbers in this group:

Press No and go to step 11.

GROUP 1 KPAD/N ©©©©©©©©©©©©©©©©©©©©

You may then either:

❐ Work on another group: Go to step 2. ❐ Finish: Press Function.

Erasing Groups FA XING

Erasing Groups

These steps describe how to erase single numbers from a group.

Press the Function key and 3, 3

using the ten keypad, then press the Yes key.

Enter the group number using the

ten key pad, then press the Yes key.

Press the No key.

Press the Yes key .

Press the Function key and 3, 3

using the ten keypad, then press the Yes

❐ Delete another number: Go to step 2 ❐ Finish: Press Function.

GROUP © 1-3/ PRINT LIST j/SEARCH

GROUP 1 Y/N PROGRAM QUICK?

GROUP 1 QUICK/N PROGRAM LABEL?

GROUP 1 Y/N CLEAR?

GROUP 1 Y/N CLEARED

j k

FAXING Programming the Group Key

Programming the Group Key

You can program the 3 groups. However , if ther e is no room in Q uick Dial keys, this group key is helpful. You have to program the 10 of the Quick Dial key as the group key. How to transmit using the group key, see page 8.

Press Function 3 1 and Yes.

Press the Quick Dial 10.

Press Yes.

Press Function.

PRINT LISTj/SEARCH

10 PROGRAM?

10 PROGRAM? Y/N

PROGRAM GROUP KEY?

PRINT LISTj/SEARCH

Programming the Dial Option Key FAXING

Programming the Dial Option Key

This function of this key depends on the capabilities of the other terminal.

Press Funct ion 3 1 and Yes.

Press the Quick Dial 09.

Press Yes.

Press Function.

Dialling with the Dial Option Key.

Set the Document

Enter the number

Press 09 and Yes.

Enter the password

PRINT LISTj/SEARCH

09 PROGRAM? Y/

09 PROGRAM? Y/N

PROG. DIAL OPTION?

PRINT LISTj/SEARCH

TRANSMIT OPTION DIAL FAX NUMBER

TRANSMIT Y/START 5551234

TRANSMIT Y/START 5551234W©©©©©©©©©©©©

TRANSMIT Y/START 5551234W9999©©©©©©©©

Press 09 and Yes.

Enter the subaddress

Press 09 to enter a space.

Note: You can program the password and sub-address in a Quick Dial, Speed Dial or Group.

TRANSMIT Y/START 5551234W9999S©©©©©©

TRANSMIT Y/START 5551234W9999S1234©©

TRANSMIT Y/START 5551234W9999S1234

FAXING Chain Dialing

Chain Dialing

This feature allows you to compo se a telephone number from various parts, some of which may be stored as Quick Dial Keys or Speed Dial Codes, and some of which may be input at the keypad.

For example, you can program comm only used area or countr y codes into Speed Dial Codes or Quick Dial Keys.

Example: 01133-1-5553333 (From the USA to Paris). Assume that the following Quick Dial and Speed Dial numbers have already

been programmed.

❐ Quick Dial 01 = 01133 (Overseas to France) ❐ Quick Dial 02 = 1 (Paris) ❐ Speed Dial 10 = 555

The machine ask you to dial

On Hook Dial or Handset Mode: Press 01, 02, Speed Dial, 1, 0, then 3, 3, 3, 3.

Other:

Press 01, Pause, 02, Pause, Speed Dial, 1, 0, then 3, 3, 3, 3.

Erasing a Stored Message Before It Is Sent (Functions 21 & 22) FAXING

Erasing a Stored Message Before It Is Sent (Functions 21 & 22)

Every time you store a fax message in your machine’s memory, a new file is created. A file is also created for storing instructions to pick up a fax message left elsewhere (polling, page 30). Each file is given a number. This number appears on the memory storage repor t, Jour nal and Transmission Result Report. To see which files are currently in memory, y ou may print a file list.

To erase a fax message stored in

memory: Press Function, 2, 1, and Yes

To erase instructions to

message (polling): Press Function, 2, 2, and Yes

Press k to scroll through the files.

You’ll get this.

Or: Press j to obtain a list of all the files and their number. If you already

know the number of the file to erase, enter it directly from the keypad and skip to step 4.

Scroll through the files with j or k.

pick up

Press Yes.

Press Yes again to erase the file.

FILE NO.©©© KPAD/ PRINT LISTj/SEARCH

FILE NO.027 Y/

- number or label-

FILE NO.028 Y/

- number or label-

FILE NO.028 Y/N CLEAR?

Either:

❐ To erase another file, go to step 2. ❐ To finish, press Function.

FAXING Printing a Stored Message (Function 51)

Printing a Stored Message (Function 51)

If you need to see the contents of any of the files, us e this feature.

Press Function, 5, 1, and Yes.

Press k to scroll through the mes-

sages. You’ll see this.

Or: Press j to obtain a list of all the files and their number. If you already

know the number of the file to print, enter it directly from the keypad and skip to step 4.

Scroll through the message files

with j or k.

Press Yes.

Press Start to print the message.

FILE NO.©©© KPAD/ PRINT LISTj/SEARCH

FILE NO.115 Y/

-number or label-

FILE NO.116 Y/

-number or label-

FILE NO.116 START/N

-number or label-

Polling Reception (Function 11) FAXING

Polling Reception (Function 11)

Use this feature when you wish to pick up a message from another terminal.

Press Function, 1 and 1

Press Yes.

Dial the number from where you

will pick up the message. You can use Quick Dial keys or

Speed Dial codes.

Press Yes.

Press Start.

TRANS. MODE Y/NEXT 11 POLLING RECEIVE

POLLING RECV DIAL DIAL FAX NUMBER

POLLING RECV Y/START

-number or label-

POLLING RECV START

-number or label-

Note: Another terminal should have the polling feature. You cannot poll from a machine that has set secure polling with ID number. Ask the other end to make a polling file without polling ID.

Deleting a Preset Polling Reception (Function 22)

Use function 22. For details, see Erasing a Stored Message on page 28.

FAXING Talking Before Sending a Fax(On Hook Dial)

Talking Before Sending a Fax(On Hook Dial)

Press the On Hook Dial key.

Proceed as for a usual fax message but don’t press Start. (Do not use

the handset). If you hear a voice from the machine’s built-in speaker, pic k up the

handset and speak to the other party. If you hear a high-pitched tone instead of a voice, place your f ax

message in the auto document feeder, then press Start. When you are ready to send your fax message, place your message in

the feeder, then ask the other party to press Start. When you hear a high-pitched tone, press Start.

Replace the handset.

Sending a Fax using the Handset FAXING

Sending a Fax using the Handset

You can sen d a fax message using the handset. (Exter nal Telephone is required.)

Set the document then pick up the handset.

Dial the other party.

If you hear a voice, speak to the other party.

If you hear a high-pitched tone instead of a voice, press Start.

When you are ready to send your fax message, ask the other party to

press Start. When you hear a high-pitched tone, press Start.

Replace the handset.

OTHER FEATURES Verifying Communications, Errors, Counters, etc.

OTHER FEA TURES

Other features are listed here that y ou might find useful b ut that y ou will not set very often.

Verifying Communications, Errors, Counters, etc..............................................

Rejecting Messages From Certain Senders.....................................................37

Saving Energy .................................................................................................42

Printing the Sender’s Identification....................................................................46

Tonal Signals ................... ............................ ............................ ..........................4 6

Copying.............................................................................................................. 47

Verifying Communications, Errors, Counters, etc.

You can obtain reports from your machine either by having your machine print them out automatically, or by printing them out yourself.

Automatically Printed Reports

Unless other wise indicat ed, the auto matic printin g of these re ports can be turned on or off by changing the bit of the

user parameters (see page 64).

Journal (Switch 03, bit 7)

This report gives details on each communication made by your terminal. It is automatically output after 35 transmissions and receptions.

File Reserve Report (Memory Storage Report) (Switch 03, bit 2)

If you switch this report on, it is printed immediately after you store a document in memor y for Memory Transmission. It gives the file number, the time that it was stored, and the destinations (including any Group numbers that were selected).

Power Failure Report (Stays on)

This report is printed if the machine’s power was off for long enough to erase files from the memory. The report gives details of the files that were lost. With this information, you may store messages for transmission again, and contact the senders of any received messages that were lost. (Note: Phone numbers stored in Quick/Speed/Groups are not lost.)

Verifying Communications, Errors, Counters, etc. OTHER FEATURES

Communication Result Report (Memory Transmissi on) (Switch 03, bit 0)

This repor t is printed out after memory transmission showing whether it was successful or not. If y ou have switched this report off, a Communication Failure Report will be printed only when a communication fails.

Transmission Result Report (Switch 03, bit 5)

This report is printed out after immediate transmission showing whether it was successful or not.

Communication Result Report (Polling result report) (Switch 03, bit 4)

This repor t is pri nted after your m achine polls a message from another machine.

Communication Failure Report (ON if Transmission Result Report is OFF)

This report is printed if a memor y transmission failure occurred, after a job is completed. It is only printed if the Transmission Result Report is switched off, and event of a communication failure.

Error Report (Turned on/off by a Service Tec hnicia n)

This report is printed after communication failure report (above) is printed after a job has been completed. So while doing a broadcast, the machine may print a number of error reports, and at the end, it prints a communication failure or transmission result report. Check it, and retransmit any pages that were not sent. If a particular problem continues or gets worse, keep the error reports for the service technician.

each un s u c c es s f u l c om m u ni c a t i on . T h e

Printing Part of the Image on the Report (Switch 04, bit 7)

For reference purposes, the machine prints the first few inches of the fax message on the following reports.

❐ Transmission Result Report ❐ Memory Storage Report ❐ Communication Failure Report

OTHER FEATURES Verifying Communications, Errors, Counters, etc.

Report Formats

Example 1. Error Report*

* * * ERROR REPORT (AUG 01 1995 -06:00 ) * * *

FILE ADDRESS MODE TIME PAGE RESULT

--------------------------------------------------------------------

Report details appear here

TTI XYZ COMPANY

Example 2. Journal*

* * * JOURNAL (AUG 01 1995 07:00) * * *

<TX> DATE TIME ADDRESS MODE TIME PAGE RESULT FILE

--------------------------------------------------------------------

<RX> DATE TIME ADDRESS MODE TIME PAGE RESULT FILE

-------------------------------------------------------------------

The Mode Column

Transmission details appear here

Reception details appear here

TTI XYZ COMPANY

See the bottom of the Journal for a full listing of symbols on the Journal. On other repo rts a c ode is given, in forming the type of commu nication. These codes are explained below.

The Result Column

OK: Successful communication E: An error occurred

The Footnote on the Journal

TX counter: Total number of transmitted pages RX counter: Total number of received pages

Verifying Communications, Errors, Counters, etc. OTHER FEATURES

Reports You Can Printout Y ourself

You can print these reports at any time by following the steps below.

Journal (Function 41)

In addition to the automatic output of this report, which we’v e des cribed earlier, you can print the Journal at any time.

Press Function, 4, 1 and Yes.

Press Start to print out the report.

START PRINT JOURNAL

File List (Function 42)

This is a list of memory transmission files still in memory. It gives information about each stored file, such as the fax numbers, start time, and status.

Press Function, 4, 2 and Yes.

Press Start to print out the report.

START PRINT LIST FILE

OTHER FEATURES Verifying Communications, Errors, Counters, etc.

Telephone Number List (Function 43)

You can obtain a list of all the phone numbers stored in the machine. (You can also obtain a list of stored numbers as you edit them. See the sec tion on storing numbers, beginning on page 21.

Press Function, 4, and 3.

Press Ye s.

To print all the numbers (Quick Dial, Speed Dial, and Group numbers)

press Start. Then press Function and skip the following steps . Three lists will come out.

Press No and you’ll see this:

Either:

If you want a Quick Dial list, press Yes. If you don’t press No.

Either:

If you want a Speed Dial list, press Yes. If you don’t press No.

REPORTS Y/NEXT 43 PRINT TEL LIST

ALL LISTS? START/N QUICK/SPEED/GROUP

SELECT LISTS Y/N QUICK DIAL LIST?

SELECT LISTS Y/N SPEED DIAL LIST?

SELECT LISTS Y/N GROUP LIST?

Either:

If you want a Group list, press Yes. If you don’t press No.

Press Start.

START

-Message appears here -

Rejecting Messages From Certain Senders OTHER FEATURES

Counters (Function 94)

These counters will help you if you wish to k eep a regular check on h ow man y pages y our machine has sent, received, and copi ed. The machine has the following counters:

TX Counter: The number of pages that your machine has sent (transmitted) RX Counter: The number of pages that your machine has received Scan Counter: The number of pages that your machine has scanned (including copies) Print Counter: The number of pages that your machine has printed

(including copies,reports and lists.)

Press Function , 6 , and enter the

access code 2222, then press 9, 4, and Yes.

Press Yes to check the SCAN

and PRINT counter. Either:

❐ To finish, press Yes twice. ❐ 1) If you have replaced the photoconductor

before REPLACE OPC appears (see page

53) then press Yes to reset the counter.

2) Press Clear.

3) Press Yes. When you have finished, press Function.

TX :003256 RX :002648

SCAN :003287 PRINT :002703

Y/CLEAR OPC

Rejecting Messages From Certain Senders

Rejecting Messages From Senders Who Don’t Identify Themselves

Your fax machine can reject incoming messages lacking an identifier signal. Follow the user parameter procedure on page 64 to enter these settings. Switch 05, bit 1 - 0: Ac c ept suc h mes sages, 1: Reject such mes sages

Rejecting or Accepting Messages from Specified Senders

This feature is called Authorized Reception. It helps you reject junk fax mail. It lets you specify which terminals you wish to receive fax messages from; all others will be shut out.

OTHER FEATURES Rejecting Messages From Certain Senders

1 - You must specify a list of senders (function 81). See page 39. 2 - You must turn Authorized Reception on (function 62). See page 41. 3 - You must set your machine to accept or reject messages from senders

in that list (user parameters, switch 08, bit 2 and 3; see page 41).

If you You accept messages only from a group of people you know.

If you people in the list. This is useful to reject the junk fax mail.

them, the general public will not hav e access to your fax machine.

reject

them, everyone will be able to send you messages

except

the

You can store up to 30 identifications with this feature. You can program an identifica tion and accept (or reject) messages from all senders whose identification contains that part. See Wild Cards, page 95.

List of the

Authorized

Senders

(Function 81)

Empty On Either No messages

Empty/Not

empty

Not empty On Listed Only messages

Not empty On non-listed All messages

Authorized

Reception on/off

(Function 62)

Off Either All messages

messages from

special

terminals listed

or not listed

(Function 63)

Result

are accepted.

from special terminals are accepted.

are accepted except from special terminals.

part of

Rejecting Messages From Certain Senders OTHER FEATURES

Creating & Editing the List of Authorized Senders (Function 81)

Creating the List of Authorized Senders

Press Function , 6 and enter the

access code 2 2 2 2. Then, press 8, 1, and Yes.

(At this time, you can print an Authorized Reception List by pressing j and Start if it has already been created.)

Press Yes again.

Enter the sender’s R T I or CSI.

For example, enter "XYZ COMPANY". How to enter characters, see page 71.

Press Yes.

To store this as a wild card, (see

glossary) press Yes, otherwise press No. The word

GRAMMED

you’ll see:

will appear briefly. And

PRO-

SETTING? Y/ PRINT LISTj/SEARCH

RTI/CSI ABC ©©©©©©©©©©©©©©©©©©©©

RTI/CSI ABC Y/N XYZ COMPANY

RTI/CSI Y/N STORE AS WILD CARD?

RTI/CSI ABC ©©©©©©©©©©©©©©©©©©©©

Go back to step 3 to enter another RTI or CSI or press Function if you

are done.

OTHER FEATURES Rejecting Messages From Certain Senders

Editing the Authorized Senders

Press Function, 6 and enter the

access code 2 2 2 2. T hen, press 8, 1, and Yes.

Press k to scroll the RTI/CSI.

When the RTI/CSI you want to delete appears, press Yes.

Edit the RTI/CSI of the special ter-

minal.

and k to move the cursor.

Clear to delete one character. No to delete the whole characters.

How to enter characters: p 71. Press Yes.

To store this as a wild card, (see

glossary) press Yes, otherwise press No. The word

GRAMMED

Press Ye s and Function.

will appear briefly.

PRO-

Erasing the Auth orized Senders

SETTING? Y/ PRINT LIST j /SEARCH

RTI/CSI ABC Y/N XYZ COMPANY

RTI/CSI ABC Y/N ABC COMPANY

RTI/CSI Y/N STORE AS WILD CARD?

RTI/CSI ABC ©©©©©©©©©©©©©©©©©©©©

tt t t t

j k

Press Function, 6 and enter the

access code 2 2 2 2. T hen, press 8, 1, and Yes.

Press k to scroll the RTI/CSI.

And the RTI/CSI you want to delete appears, press Yes.

Press No and Yes.

Press Function.

SETTING? Y/ PRINT LIST j /SEARCH

RTI/CSI ABC Y/N XYZ COMPANY

tt t t t

j k

Rejecting Messages From Certain Senders OTHER FEATURES

Switching Authorized Reception On or Off (Function 62)

Before you use Authorized Reception, you have to switch the feature on.

Press Function, 6 and enter the

access code 2 2 2 2. Then, press 6, 2, and Yes.

Press k until the screen is as

shown at right.

Press Yes.

Press j or k to change the on or off setting.

Y/NEXT SELECT LINE

Y/NEXT AUTHORIZED ON/OFF

AUTHORIZED Y/

ON OFF

Press Yes and Function.

Accepting or Rejecting Messages From Senders in the List

You can choose to accept or reject messages from senders in the list. Follow the user parameter procedure on page 64 to enter the following settings.

Switch 08, bit 2 You have to set it "1"

Switch 08, bit 3 0: Accept calls from senders in the list of authorized senders. 1: Reject calls from senders in the list of authorized senders.

Hints for Using Authorized Reception

You must specify the sender’s identification code (their CSI or RTI, see page

87) which could be a little different from their phone number. To get the other par ty’s identification, call and ask for their CSI or RTI code.

Explain that you need the number programmed into their fax machine for identification purposes. Or, attempt a communication with their fax machine and print out a transaction confirmation report (function 41, see page 34). Read the identification under the RTI or CSI heading of the report.

OTHER FEATURES Saving Energy

Saving Energy

To print a fax message your fax machine uses a heating roller to fus e the image to the paper. This roller must already be hot when the paper passes under it. To maintain a temperature high enough to per mit proper fusing, electricity is consumed. This facsimile is equipped with various energy saving modes to reduce the consumption of electric ity while the machine is waiting for a fax message.

Letting the heating roller cool to room temperature will reduce the amount of electricity the fax machine consumes. However, the fax machine will not print incoming messages right away, it will store them in memory and print them out after the roller warms up.

Letting the heating roller cool halfway reduces the amount of electricity the fax machine consumes, but not as much as letting it cool to room temper ature . On the other ha nd, since war ming up takes on ly a short time, incoming fax messages can be printed right awa y.

If your fax mac hine enters sa ving energy mode, SAVING ENERGY appears on the display.

The saving energy mode is related to the Night Timer. Refer to the section titled "Night Timer".

How to start the saving energy mode

Your machine will enter the saving energy mode when machine is not used for 5 minutes.

If you want to change the five minute period to one or three minutes, or if you do not want your machine to enter the saving energy mode automatically, please contact your service representative.

How to exit the saving energy mode

Your machine exits from the energy saving mode.

❐ When a fax is received. (If the night timer is on, the message will printed out after

the night timer ends.)

Saving Energy OTHER FEATURES

You can still send a fax while the machine is in saving energy mode. You can also carry out some functions (e.g. programming) by first holding down a key to switch to standby mode.

Which saving energy mode is best for you?

You have two choices: You can let the roller cool to room temperature or you can let it cool to the midpoint. To choose which of the two settings you would prefer, set the user parameter switch. When you allow the roller to cool to room temperature, energy savings are at a maximum and printing will take a little longer since the roller will take more time to come to printing temperature. When you select the midpoint, some energy savings will still be achieved and printing will occur more rapidly.

Switch 05 bits 6 & 7 Letting the heating roller cool to room temperature: Bit 6 at 0, Bit 7 at 0 Letting the heating roller cool halfway: Bit 6 at 1, Bit 7 at 0

Saving Energy with the Night Timer

You can set sleep time to let the machine go to saving energy condition and set the wake up time when it returns to standby mode the next morning. During this Night Timer mode, a fax message receiv ed is stored in the memory and will be printed automatically the next morning after the wake up timer is activated.

As a typical example, you could progr am the heating element inside the printer to stay off at night and over the weekend. (You can program different settings for every day of the week.)

To use the Night Timer, you must:

1. Program the timers for each day of the week.

2. Switch the Night Timer feature on.

OTHER FEATURES Saving Energy

Setting the Timer (Function 71)

Caution: While the night timer is active, all incoming calls are refused if the

memory fills up. Example: For Tuesday, set the Night Timer to switch the heater on at 9 am and off at 6 pm.

Press Function, 6 and enter ac-

cess code 2 2 2 2. Then, press 7,1 and Yes.

Press Yes.

Use the j and k keys to scroll

through the days of the week. Example: Press k twice to go to Tuesday.

Press Yes.

There are two timers for each day, each with an ON/OFF setting. "ON"

means that the heater will switch on at the time indicated. "OFF" means that the heater will switch off at the time indicated. To change the ON to OFF, or the other way round, press ∗ or #. When the ON/OFF display is correct: Go to step 6.

Y/N SET NIGHT TIMER

SET TIMER Y/N/ SUN

SET TIMER Y/N/ TUE

TIMER#1 TUE ∗/#/Y ON FROM 00:00

j k

Press k to move the cursor under

the time.

Input the time(9:00): Press 0, 9,

0, and 0 from the key pad.

TIMER#1 TUE KPAD/Y ON FROM 00:00

TIMER#1 TUE ∗/#/Y ON FROM 09:00

Saving Energy OTHER FEATURES

Press Yes.

Repeat step 5 to 7 for the second timer (18:00)

TIMER#2 TUE ∗/#/Y ON FROM 00:00

Tip: If you want the heater on all day, set both timers to ON = 00:00.

If you want the heater off all day, set both timers to OFF = 00:00.

Either press Yes and Function to finish, or go back to step 3 to program

the timer for another day.

Switching the Night Timer On or Off (Function 62)

The Night Timer feature must be switched on using Function 62.

Press Function, 6 and enter ac-

cess code 2 2 2 2 . T hen, pres s 6, 2 and Yes.

Scroll through the list of features

with k until the screen is as shown opposite.

Press Yes.

Y/NEXT SELECT LINE

Y/NEXT NIGHT TIMER ON/OFF

NIGHT TIMER Y/ ON kOFF

j k

Change the on/off setting by

pressing j or k.

Finish: Yes and Function.

NIGHT TIMER Y/

ON OFF

j k

OTHER FEATURES Printing the Sender’s Identification

Printing the Sender’s Identification

This feature CSI or RTI, see page 95) that appears on the display.

prints

at the top of t he message, the send er’s identification (the

Tonal Signals

On this model the i key on the ten keypad is used as the Tone key. Some organizations offer you a special service by telephone, which you can access by transmitting Touch tone or DTMF tones. If your phone service provides only pulse dialing, or if you are calling over a digital network, the ability to generate Tonal Signals will allow you to access these services. First, dial the other party When you are through to the other end, press the Tone key and enter the code number that is needed to access the required feature at the other terminal. You do not need to press the Tone key if your machine is set up for dialing in Tone Dial (DTMF) mode.

Using the Tone Key

Make sure that the machine is in standb y mode, and that there is no

document in the feeder. Pick up the telephone handset, or press the On Hook Dial key.

Dial the remote facility. Do not press the Start key.

After your line is connected to the remote facility, do the following:

❐ If your telephone line type is DTMF (Tone Dial): Go to step 5. ❐ If your telephone line type is Pulse Dial: Press th e

appears in th e display.

Input the digits that you need to use the remote facility. After you have

finished your business with the remote facility, hang up. Note: Do not press the Start key.

on the ten keypad. A dot

Copying OTHER FEATURES

Copying

If you need to make a copy of something, and there is no copier available, use your fax machine. Just place your origi nal in the feeder, and press the Copy key. Note: When copying, the resolution is fix ed as Detail.

Place your original in the feeder

Press Copy.

If you have the optional lower cas-

sette, you can select the paper size by pressing k. LT=letter LG=legal The opposite display shows that you select the Legal size.

Input the number of copies that

you need. Example: 3 copies, press 3 of the ten key pad.

Note: This machine makes copies in the order P1, P1, P2, P2 (for example when making 2 copies of a 2 page document).

Press Start.

TRANSMIT OPTION DIAL FAX NUMBER

COPY 01 SETS

LT A4

COPY 01 SETS LT k A4

COPY 03 SETS LT k A4

MAINTAINING YOUR MACHINE Loading Paper in the Main Paper Tray

MAINTAINING Y OUR MA CHINE

Loading Paper in the Main Paper Tray

Caution: Make sure the paper conforms to the specifications on page 72. Note: If any foreign matter (especially glue) is on the copy paper, print quality

may deteriorate. Make sure the front, back and sides of the copy paper are completely clean.

Place the paper on the tray, mak-

ing sure it is flush against the rear and left walls.

Slide the paper guide to the left

so it lightly touches the paper.

Note: Whenev er y ou change the paper siz e , set the paper siz e b y F unction 34 (see page 82).

Storage Condition of the Copy Paper

❐ 60 to 90 g/m

. copy paper is recommended: A4 is the most common.

❐ Do not use damp paper or copies will be defective. ❐ Do not touch copy paper if your fingers are wet or oily; fingerprints may

appear on the copy.

❐ Keep paper in a vinyl bag if it will not be used for a long time. ❐ Store in a cool dry place. ❐ Store flat. Do not stand upright. ❐ The following materials cannot be used in the paper cassettes : Post

cards, tracing paper, OHP sheets, adhesive labels

❐ Do not overload the paper trays. ❐ If multi-sheet feeding occurs or dog-eared copies are made when using

recycled paper in the paper cassette, fan the recycled paper and load it in the paper cassette again.

Replacing Toner Cassette MAINTAINING YOUR MA CHINE

Replacing T oner Cassette

When the Check Display indicator starts to blink and TONER LOW appears in the display, the toner cassette is almost empty. You will be able to make roughly 100 more copies before you hav e to replace it with a ne w cassette. When ADD TONER appears in the display, it is time to install a new toner cassette.

WARNING: Do not incinerate waste toner or depleted cassettes. Toner

dust might ignite suddenly if exposed to flames.

Caution: Lift the toner cartridge by the handle top. Caution: Do not touch any parts other than those specified in the

procedure.

Squeeze in the release button on

the left of the machine and open the cover.

Lift out the old toner cassette .

Shake the new toner cassette

from side to side before installing it.

Put in the new toner cassette. Make sure it drops in smoothly and easily.

Close the cover firmly and pull

the copy output tray forward.

MAINTAINING YOUR MA CHINE Replacing T oner Cassette

Storage Condition of the Toner Cassettes

❐ Store in a cool, dark place. ❐ Never store where they may be exposed to heat. ❐ Keep out of the reach of children. ❐ Do not eat toner. ❐ Do not lay heavy objects on toner cassettes. ❐ Do not incinerate toner or toner containers. Toner dust may cause flash-

back when exposed to an open flame.

Replacing the Photoconductor MAINTAINING YOUR MACHINE

Replacing the Photoconductor

The photoconductor receives the print image before it is transferred to paper. To ensure optimal quality, replace it every 20,000 copies.

If the following display appears, it is time to replace the photoconductor.

REPLACE OPC SET DOC. OR DIAL NO.

To check how many sheets you’ve printed, please refer the section titled "Counters" (See page 37.)

Caution: Do not expose the photoconductor drum to light for an extended

period.

Caution: Do not open the cover or touch the PC drum : it cannot be re-

paired. Any scratch on the drum would be reproduced on prints.

Caution: Do not touch any parts other than those specified in the proce-

dure.

Caution: Though organic photoconductor drums are safe for the environ-

ment, dispose of used drums according to local regulations.

Squeeze in the release button on

the left of the machine and open the cover fully back.

Lift out the toner cassette.

Remove the old photoconductor.

MAINTAINING YOUR MA CHINE Replacing the Photoconductor

Unpack the new photoconductor

and put it into the machine. The left and right ends are marked "L" and "R" respectively.

Reinstall the toner cassette.

Close the cover firmly and pull

the copy tray forward.

Caution: Do not expose the new drum to light for an extended period of time. Do not touch the surface of the drum.

After you replace the photoconductor, reset the counter for photoconductor inside the machine. If you have replaced the photoconductor before RELACE OPC appears, see page 37 for how to reset the OPC counter ( Func tion 94).

The display should be as oppo-

site. Press m.

Press Yes.

The counter resets.

REPLACE OPC SET DOC. OR DIAL NO.

Y/N REPLACE OPC?

READY 100% 10:00 SET DOC. OR DIAL NO.

Daily Maintenance MAINTAINING YOUR MA CHINE

Daily Maintenance

Caution: When wiping or cleaning components, do not use any sort of

cleaning agent or abrasive powder. Use a damp soft cloth to clean and a dry soft cloth to wipe dry.

Cleaning the rollers

Grasp the center of the operation

panel and pull forward to open it. Note: It is a good idea to steady the machine.

While holding the panel open, wipe the two center rollers [A] and [B] with

a damp cloth. To clean the hidden part of the white roller repeat the next 3 steps 5 more times.

1) Close the panel. The roller rotates automatically by about 60 °degrees

2) Open the panel and wipe the rollers. Clean the exposure glass. [C]

[A]

[B]

[C]

Close the panel firmly and pull

the copy output tray forward.

Troubleshooting If an Indicator Lights Up on the Operation Panel

Tr oubleshooting

Caution: Do not attempt to make any repairs other than those described in

this manual. Removing covers may expose you to dangerous voltages and other risks. Refer all servicing to qualified personnel.

Check the description in the display.

If an Indicator Lights Up on the Operation Panel

If COMM. ERROR PRESS STOP KEY appears in the display: Press Stop.

The Receive File indicator is lit: You’ve receiv ed a f ax message whic h is now

stored in the machine. See page 14 for instructions on how to print it out. The Check Display indicator is lit: Read the message on the LCD display

and check the descriptions listed on page 62.

Other Possible Problems

You want to remove the document in the feeder

Open the document feeder (see page 54), then remove the document. Caution: Do not pull out the document without opening the auto document

feeder, or you will damage the scanning mechanism.

Clearing Document Jams Troubleshooting

Clearing Document Jams

CLEAR ORIGINAL

Problem: There is a document jammed in the feeder. Remove the jammed

document and repeat the transmission procedure.

Cause: The document may be longer than the maximum limit (see the docu-

ment specifications on page 72).

Grasp the center of the operation

panel and pull forward to open it.

If the jammed paper is visible

from the document tray, pull it out from the front of the machine. If the jammed paper has been fed right into the machine, hold the panel open and remove it from inside.

appears in the display:

Close the panel firmly.

Pull the copy output tray forward.

Set the document again after "READY" appears in the display.

Troubleshooting Clearing Copy Jams

Clearing Copy Jams

CLEAR COPY

CAUTION: Do not touch the fusing unit (see the diagram below). It may be CAUTION: Do not touch the photoconductor drum (green drum). CAUTION: Any toner on the paper will not be fixed to the paper. Be careful

CAUTION: Even if you can see the paper from the exit, do not pull it without

Squeeze in the release button on

the left side of the machine and open the cover.

appears in the display, there is a copy jam. .

hot.

not to get your hands or clothing dirty.

opening the cover.

Carefully pull out the jammed pa-

per from the outside of the machine. Do not leave any pieces inside.

If the document is very short you might not be able to see it. In this case remove the toner cassette and photoconductor following steps 2 to 5 on the page 52. Then remove the jammed paper and reinstall the photoconductor and toner cassette.

Close the cover firmly and pull

the copy tray forward.

Fusing Unit (white grill)

If Messages You Receive Don’t Fit on Your P aper Troubleshooting

If Messages You Receive Don’t Fit on Your Paper

Breaking Down Large Format Messages

If the incoming document is longer than the paper in your fax machine, the machine will split it into multiple sheets. The tail end of the message will be reproduced at the head of the next page. The images overlap each other by 10mm. (You can ask a service technician to turn off the overlap.)

Length Reduction

If the incomi ng document is too long but still within the limits below, the machine can reduce it so that it will fit on one page.

Paper size in the cassette Maximum reducible length

Letter (11") 365.7mm

Legal (14") 464.8mm

A4 388.8mm

F 433.2mm

Communication problems

COMM. ERROR STOP

Causes: -A poor line caused the communication to fail.

-The line is busy or noisy. Try to retransmit.

-The other machine is out of order. Ask the other party to check their machine.

appears in the display: Press Stop.

Troubleshooting Operational Difficulties

Operational Difficulties

Problem Required Action

STANDBY MODE Nothing happens when the switch is

turned on.

SET DOC. OR DIAL NO. is not displayed.

The display does not show the Ready condition, or the machine stops during operation.

TRANSMISSION The original is not pulled into the

auto document feeder.

The machine cannot dial out. The telephone line is disconnected.

Check the power cord. Is it properly plugged into the outlet?

➣

Plug it in firmly

Switch the power on.

➣

Check that the power cord is plugged in.

The machine might be in saving energy mode.

➣

Hold down any key for two seconds.

Does CLEAR ORIGINAL or CLEAR COPY appear in the display ?

➣

Clear the misfeed. See page 56.

Does ADD PAPER appear in the display?

➣

Load paper into the paper tray. See page 48.

Does CLOSE COVER appear in the display?

➣

Close all covers.

You did not feed the document far enough into the feeder.

➣

Insert the document into the feeder until it stops. Retransmit.

Clean the ADF rollers (see page 54).

➣

If the same problem still exists after user maintenance, contact your service representative.

➣

Check that the line is connected properly.

The telephone line type setting is incorrect.

➣

Check the telephone line type setting See page 84.

Operational Difficulties Troubleshooting

Problem Required Action

The machine cannot dial out from behind a private switchboard (a PBX).

Frequent original misfeeds Multifeeds or non feeds

The dialed number does not contain an access code or a pause, or not enough pauses.

➣

Include the access number and a pause before the telephone number, or add pauses between the access code and the number, if necessary.

Incorrect positioning of originals

➣

Put the document in the feeder correctly.

Incorrect alignment of originals

➣

Align the edges of the document.

Curled pages

➣

Flatten the document.

Incorrect document type

➣

Use a proper document type. See page 72.

Mixed document types

➣

The pages must all be of the same type.

Static electricity on the originals

➣

Shuffle the document.

Clean the ADF rollers (see page 54).

➣

If the same problem still exists after user maintenance, contact your service representative.

Copier silicone oil on the originals

➣

Wait a few minutes, then try again.

More than 30 pages in the feeder

➣

Do not place more than 30 pages in the automatic document feeder at once.

The document may be longer than the maximum limit (see page 72).

➣

Make sure that none of your originals exceed this limit.

Troubleshooting Operational Difficulties

Problem Required Action

Transmission cannot take place The other machine is out of order.

➣

Check the error report.

➣

Ask the other party to check their machine and correct the fault.

The line is busy or noisy.

➣

Check that the dial tone is sent out. Try to retransmit.

Documents sent to other fax terminals arrive blank.

Consistent difficulty in communicating with a particular terminal

Consistent poor image quality when communicating with a particular terminal

RECEPTION The telephone keeps ringing and no

fax is printed.

RECEPTION/COPYING No printout; the ADD PAPER

appears in the display.

The original must be placed document feeder.

➣

Position the original correctly. See page 7.

There are some bad lines between you and that other terminal.

➣

Store that terminal’s number as a Quick Dial Key or Speed Dial Code. Then call a service technician. Inform him of the nature of the problem and give the Quick Dial Key or Speed Dial Code that you stored the number in.

You are in Manual Receive mode.

➣

Change to Auto Select mode (see page 12).

Power is switched off.

➣

Switch the power on.

The paper trays are empty.

➣

Add paper (see page 48).

The metal plate in the optional paper feed unit is not raised up.

➣

Press the buton on the left of the paper feed

unit.

face up in the

No printout; the CLEAR COPY appears in the display.

The printer has jammed.

➣

Clear the jam (see page 56).

Operational Difficulties Troubleshooting

Problem Required Action

Copies are blank. Is the toner cassette installed?

➣

Install the toner cassette.

Copy paper misfeeds occur frequently.

Stripes on copies. The exposure glass for the auto document

TELEPHONING You can’t receive phone calls; the

unit only rings once then goes into receive mode.

You can’t receive phone calls; the unit does not ring.

Is the proper paper in the paper tray?

➣

Use appropriate paper. See page 72.

Is folded, wrinkled, damp, or curled paper in the paper tray?

➣

Always use dry, undamaged paper.

Is the paper set properly in the paper tray?

➣

Always load paper correctly. See page 48. Do not load too much paper in the trays.

Are there any pieces of misfed paper or other foreign objects in the machine?

➣

Make sure that the paper path is completely clear of paper and other material after a misfeed.

Are you copying onto recycled paper?

➣

Fan the stack of recycled paper and load it in the paper tray.

feeder is dirty.

➣

Clean the exposure glass (see page 54).

You are in FAX mode.

➣

Change to Manual Receive mode or AU TO

mode.

(see page 12).

The telephone line is not connected.

➣

Connect the line (see page 84). POLLING Dialing took place, but polling could

not.

Polling with ID is set in the other terminal.

➣

Contact the person at the other end and

make sure that

free polling is available.

Troubleshooting Displayed Error Messages

Displayed Error Messages

CHECK AUTO-DIALING

NO FILE EXISTS

TOO MANY DEST.

USED AS GROUP USED AS DIAL USED AS DIAL OPTION USED AS GROUP KEY NOT PROGRAMMED

ALREADY PROGRAMMED

PLEASE SET PAUSE

TONER LOW

ADD TONER ADD PAPER CLEAR ORIGINAL CLEAR COPY CLOSE COVER SERVICE CALL

CHECK PAPER SIZE

©-©©

H Machine is out of order. Contact your service

You cannot use the auto-dialer at the moment. Use the ten-key pad or the handset.

No polling reception operations hav e been programmed. There are no messages in memory waiting for transmission. Incorrect file number. Check the file number and try again. The memory cannot hold any more telephone numbers.

Either: Delete some numbers then try again. Or: Wait until some of the Send Later or other delayed transmissions waiting in memory have been carried out, then try again.

This Quick Dial Key has a Group stored in it. This Quick Dial Key has a telephone number stored in it. This Quick Dial Key is programmed as Dial Option Key. This Quick Dial Key is programmed as Group Key This Quick Dial Key or Speed Dial Code does not contain a

number. Either:This number is already included in this Group.

This RTI/CSI has already been stored for use with this feature. You must add a pause after your area code when you input your

fax terminal’s own telephone number. Toner has nearly run out. You can still make copies but must

change the cartridge soon. The toner cartridge is empty. Install a new cartridge.

The cassette is now empty. A document is jammed in the feeder. Paper is jammed in the printer . A cover is not closed properly. Check that all covers are closed.

representative. Be sure to write down the code numbers and have it handy when you call for service.

The size of the installed paper does not match the currently selected paper size. Set the paper size (see page 82) or install the appropriate paper.

Calling the Service Station Troubleshooting

Calling the Service Station

The machine ha s a feature called Se rvice R epor t Transmis sion. Use this feature when your machine is having problems. The machine will transmit information about the condition of your machine to y our service representativ e . A technician will then be able to find out what the problem is before making a visit. Service Rep ort Transmissi on is available when the fax number of the service representative has been programmed.

Sending a Service Report

When you need to send a service report, do the following.

Function 6 2 2 2 2 7 2 and Yes.

Start.

If the transmissi on was not successful, the machine will not redial. You must repeat the operation. Program your machine’s own telephone number in order for your service representative to identify the sender of the service report. (Function 61: see page 88)

SYSTEM PARA. TX

5551234 DIALING

START

TECHNIC AL REFERENCE

bit values bit

Access Code for Functions 61 to 94

Accessing functions 61 to 94 requires an access code. The sole pur pose of this feature is to keep others from accidentally

misadjusting the machine. This code cannot be changed, so do not rely on it as a security feature.

The code is 2222

User Parameters (function 63)

Adjusting your machine sometimes requires that you change special settings called user parameters. For each user parameter, you must change a switch.

bit in a

Example:

A switch has eight bits. Each bit has a 0 to 7 from the right. In the following example we’ll change bit 3 of switch 05 in the user parameters.

Press Function and 6, enter the

access code 2 2 2 2 then press 6, 3, and Yes. You’ll get:.

(You can press j to see a list. Otherwise, press Yes.)

Press Ye s again and use the j &

keys to change switches. For example go to switch 05 by pressing k five times.

Switch

SW 01: 0000 1001

value

7 6 5 4

of 1 or 0, and each bit is

3 2 1 0

SETTING? Y/ PRINT LIST

KPAD/Y/ SWITCH 05 :1000 0001

numbered

User Parameters (function 63) TECHNICAL REFERENCE

To change bit 3, press 3 on the

key pad. Bit 3 will change from 1

KPAD/Y/ SWITCH 05 :1000

1001

to 0 or from 0 to 1. (To change bit 0, press 0, to

change bit 1, press 1, and so on.)

Press Yes and Function.

Here is a list of all relevant user parameters. Many bit settings have no effect and are not listed. (Never change these). The settings made at the factory are underlined.

SW Digits & Definition Settings

00 0, 1, 2 and 3 Do not change these settings

4, 5: Default resolution when you send a message

RESOLUTION

HALFTONE

6: Default setting for transmission

TRANSMISSION MODE

01 7: Clear modes after sending a fax.

RETURN TO HOME POSITION

Bit 4 5 Standard 0 0 Detail 1 0 Fine 0 1 Halftone 1 1

Memory: 0 Immediate: 1

Off: 0 On: 1

TECHNICAL REFERENCE User Parameters (function 63)

SW Digits & Definition Settings 03 0: Automatically print memory

transmission reports.

COMMUNICATION RESULT

REPORT (MEMORY TX)

2: Automatically print storage reports for memory transmission.

FILE RESERVE REPORT

(MEMORY TX)

4: Automatically print polling reception reports.

COMMUNICATIO N R ES UL T

REPORT (POLLING RX)

5: Automatically print immediate transmission reports.

TRANSMISSION RESULT REPORT

7: A ut oma tica lly pri nt com m unic atio n reports.

JOURNAL

04 7: Include the first half of the first

page with reports?

INCLUSION OF PART OF IMAGE

05 0: Store incoming faxes when

machine is out of supplies.

SUBSTITUTE RECEPTION

1: Allow automatic reception from senders that do not identify themselves.

MEMORY RECEPTION

CONDITIONS OF

6, 7: Level for the Energy Saving feature

ENERGY SAVING

Off: 0 On: 1

Off: 0 Yes: 1

Off: 0 On: 1

Accept (Free): 0 Reject (RTI/CSI): 1

Bit 6 7 Heater off: 0 0 Heater half cool: 1 0

06 0: Send a header with each page.

TTI

4: Batch Transmission Off: 0

Off: 0 On: 1

On: 1

User Parameters (function 63) TECHNICAL REFERENCE

SW Digits & Definition Settings

08 2, 3:

AUTHORIZED RECEPTION

(Can also use function 62)

Bits 2 3 : 0 X: Off 1 0: Receive messages only from senders whose RTI/CSIs are programmed. 1 1: Receive messages only from senders whose RTI/CSIs are programmed.

10 7: Use dithering halftone (SPD) or

standard halftone (STD)?

HALFTONE METHOD

12 2: F axing & Report Toner Saving

ECONOMY PRINTING MODE

STD: 0 SPD: 1

Off: 0 On: 1

Note: If on, contrast will be set to "Normal" automatically, preserving image quality. This is available when receiving fax messages and printing reports, but not for copying. Further, messages sent to you in halftone mode will automatically turn off toner saving to insure a clear image. To make sure that the fax quality is acceptable with toner saving on, print a few reports. (Note: If the sender is using a machine made by another manufacturer, toner saving will stay on and this could lower image quality.)

3, 4: Fax reception density

PRINT DENSITY

Bit 3 4 Normal: 0 0 Darken: 0 1 Lighten: 1 0

13 Access to the public telephone line Bit 0 1

Loop Start 0 0 Ground Start 0 1 (This feature is not available in France.) Flash Start 1 1 PSTN 0 0

TECHNICAL REFERENCE User Parameters (function 63)

User Parameter Hints

Changing your machine’s default settings

These are the settings your machine assumes immediately after it is turned on, after clearing the machine, or after you or the night timer reactiv ates it. Many of the user parameters determine your machine’s default settings.

Clear modes after sending or loading a fax message (Switch 01, bit 7)

Your machine can either reset itself or keep its settings (for a f ew minutes ) after it sends a fax message.

Automatic reports

Many types of autom atic repor ts can be switched on or off. See page 32 for details.

Accepting messages when out of supplies (Switch 05, bit 0)

This is also called substitute reception. You can accept messages even when out of toner or paper by storing them in memory. See page 14 .

Saving toner (Switch 12, bit 2)

You can reduce t he amount of tone r used for fax messages and for reports. Messages sent to you in halftone (e.g. photographs) will switch this feature off to ensure the best image quality available, but the feature will stay on if the sender is using a machine made by another manufacturer. To make sure the fax quality is acceptable , print a few reports (see page 32). If you find that your fax messages and reports are too light, turn this feature off.

Adjusting the density for faxes (Switch 12, bits 3 & 4)

If your received fax messages are too light or too dark, adjust the printing density over three levels: Normal, Darken, and Lighten.

Adjusting the Volume of Various Features TECHNIC AL REFERENCE

Adjusting the Volume of Various Features (Function 92)

You can change the beeper (monitor) volume of the desired feature.

TRANS MONITOR RECV MONITOR

ON HOOK MONITOR DIAL MONITOR

Beeps to signal transmissions. Beeps to signal receptions. Beeps to signal on hook dialing. Beeps when a number is dialed.

Press Function, 6, and enter the

access number 2222. Then press 9, 2.

Press Yes .

Adjust the transmission monitor

volume with j & k and press Yes when you’re done.

Adjust the reception monitor vol-

ume with j & k and press Yes when you’re done.

Adjust the on hook monitor vol-

ume with j & k and press Yes when you’re done.

Adjust the dial monitor volume

with j & k and press Yes when you’re done.

Press Function to return to the ready state.

ADJUSTMENT Y/NEXT 92 ADJUST VOLUME

TRANS MONITOR Y/ MIN

kkk

MAX

RECV MONITOR Y/ MIN

kkk

MAX

ONHOOK MONITOR Y/ MIN

kkk

MAX

DIAL MONITOR Y/ MIN

kkk

MAX

TECHNICAL REFERENCE Selecting the Display’s Language

Selecting the Display’s Language (Function 93)

If you would rather use another language for messages and displa ys, f ollow the procedur e below. The six languages available are: English, German, Italian, Spanish, French, and Swedis h.

Press Function, 6, and enter the

access number 2222. Then press 9, 3, and Yes.

Use j and k to scroll through the

available languages . Press Ye s to accept the language displayed, then press Function to

return to the ready state.

SELECT LANGUAGE Y/ ENGLISH

SELECT LANGUAGE Y/ FRENCH

Counters (Function 94, see page 37. )

Entering Characters TECHNICAL REFERENCE

Entering Characters

Use the key pad for entering numbers. Use Quick Dial keys 1 to 8 for entering letters, the j & k keys to change to another letter, the Yes key to accept a character, and Quick Dial key 10 for spaces and other characters.

If at any time you make a mistake when entering a character or digit, pr ess the Clear key to erase it. To correct a character or number already entered, use the

and k keys to reach the mistake, enter the new character, and press clear to erase the mistaken characte r. If you press the No key, w hole characters are erased.

Quick Dial Key Letters Quick Dial Key Letters

01 A --C 06 P - R 02 D - F 07 S - U 03 G - I 08 V - Z 04 J - L 09 Nothing 05 M - O 10 Space & Symbols

Entering Symbols

Press 10 of the Quick Dial key.

Press j or k to scroll symbols.

You can enter the following symbols. "Space" & $ ! " # $ % & ’ ( ) * + , / : ; < > ? @ [ ¥ ] ^

Press Yes.

Entering Numbers

Enter numbers using the ten key pad.

TECHNICAL REFERENCE Document & Paper Specifications

Document & Paper Specifications

Documents (Using the Auto Document Feeder)

Length : 105~600mm Width: 148~216mm

Thickness : 0.05 ~0.2mm (50 to 90 g/m

Document Feeder Requirements

)

❐ Do not insert torn, heavily curled , wavy, creased, dog-eared, da mp, or otherwise

damaged documents. Make copies of these origina ls and sca n th e co pi es.

❐ Do not insert folded, stap le d, cli pp ed , gl ue d, or tap ed doc umen ts, or documents

with a metallic coating. Make copies of these originals and scan the copies.

❐ Do not insert documents on which there is undried ink or correcti on fluid. Wait for

the document to dry.

❐ If the document has an uneven or slant ed edg e , do not in se rt that edge in fi rst.

Paper Requirements

❐ Acceptable sizes are letter, legal, A4 and F4.

When a received fax message is printed, a margin of 4mm on all four sides is left blank. To avoid loss of information, the sender should make sure their message does not run over these margins .

❐ Do not print to torn, heavily curled, wavy, creased, dog-eared, damp, or

otherwise damaged paper.

❐ Do not print to folded, stapled, clipped, glued, or taped paper. ❐ Do not print to paper with any kind of coating or printing. Do not print to metallic

paper. Do not print to the reverse side of a print.

Capabilities TECHNICAL REFERENCE

Capabilities

Functions That Can Be Used T ogether ( Dual Access)

Job you wish to carry out at the same time

(Second selection)

Job currently in progress (First selection)

1. Storing to Memory

2. Printing from Memory

3. Copying

4. Printing an Automatic Report

5. Imm ediate Transmission

6. Mem ory Transmission

7. Receiving and Printing a Fax

8. Receiving a Fax to Memory

9. Transmitting a Service Report

✔: Possible, ✖: Not possible

1. 2. 3. 4. 5. 6. 7. 8. 9.

✔✖✔✖✔✔✔✔ ✔ ✖✖✖✖✖✖✖ ✖✖ ✖✖✔✖✔✔ ✔✖✖ ✖✖✖✖✖ ✖✖✖✖ ✖✖✖✖ ✔✖✔✖✖ ✖✖✖ ✔✖✖✖✖✖ ✖✖ ✔✖✔✖✖✖✖ ✖ ✔✖✔✖✖✖✖✖

Stored Numbers (Long term)

❐ 10 Quick Dial k eys, each of which can hol d an ind iv id ua l n umbe r. Any three of

the Quick Dia l k eys can hold a group of nu mb ers.

❐ 50 individual numbers stored as two-digit Speed Dial codes (see page 21). ❐ Three groups, each of which can hold up to 30 destinations. ❐ 30 CSI or RTI codes (possibly used as wild cards) for authorized recept io n.

Stored Destinations

❐ You can send to as many as 30 lo ca tions for one job. ❐ Up to 100 destinations can be set at any one time. (Ex: message A to 25

destinations, message B to 50, message C to 24 and finally one immediate transmission job you’re programming in now. Total: 100)

TECHNICAL REFERENCE Specifications

File Storage

❐ You can have as ma n y as 1 00 memory transmission files stored in th e machine:

This is a theoretical maximum. The actual number of files you can have in your machine depends on the ty pe s of the documen ts, and how much memory they consume.

Specifications

Electrical Specifications (Base machine)

Po wer supply: 220-240 V ac, 50/60 Hz (Only 50Hz

is printed on the rating plate of some machines.)

Power consumption

Energy saver mode: Av er age 8 W Standby mode: Average 24W Transmission: Av erage 35W Reception: Av erage 180W Copying: Average 195W Maximum power consumption: 470W

Fax Specifications

Protocol: G3 Memory Capacity: Base Machine: 18 pages/A4 size

With 1Mbyte memory: 102 pages With 2Mbyte memory: 186 pages

Data rate: 14,400/12,000/9600/7200/4800/

2400 bps, automatic fallback.

Transmission time: 6 seconds at 14,400 bps, G3,

without TTI, ECM, MMR- using memory for a ITU-T #1 test document (Slerexe letter) at standard resolution

Specifications TECHNICAL REFERENCE

General Specifications Fax mode resolution: (main scan x subscan)

Standard: 8 x 3.85 lines/mm Detail: 8 x 7.7 lines/mm Fine: 8 x 15.4 lines/mm

Paper cassette capacity: 150 sheets (80g/m

Auto document feeder capacity: 30 sheets, face up Paper Size: Letter, Legal, A4, F4 Dimensions (W x D x H): 380 x 341 x 219 mm

exclusive of trays, handsets, and options

Weight:

Optional Lower Paper Cassette

Capacity: 250 sheets (80g/m

7 kg

exclusive of trays, handsets, and options

Paper Size: Letter, Legal, A4

)

INSTALLATION Machine Environment

INSTALLA TION

Before installing your machine, read the safety instructions at the beginning of this manual. To install the machine, follow these procedures :

1-Find a suitable location for the machine. 2-Remove all the pieces of tape attached to the machine. 3-Install the photoconductor and toner cassette. (See page 78.) 4-Attach the accessories and load the paper in the paper tray. ( See page 79.) 5-Connect the phone line. (See page 84.) 6-Connect the power. (See page 86.) 7-Enter all necessary information and settings in your machine’s memory.

(See page 87.)

Machine Environment

WARNING: When choosing a location for your machine, please follow the

safety instruction given on pages i to iv of this manual.

Location

For the best poss ible performan ce, install your m achine in a place which satisfies the following conditions.

❐ Not exposed to direct sunlight ❐ Well ventilated (air turnover at least three times per hour); to avoid the

build-up of ozone, make sure to locate the machine in a large well-ventilated room which has an air turnover of more than 30 m

/hr per person.

❐ Level ❐ Not subject to vibration ❐ Away from other electronic equipment, to avoid interference ❐ Away from areas containing corrosive gas ❐ Dust-free ❐ Condensation-free ❐ Temperature 15 to 25°C ❐ Humidity 35 to 70% RH (do not install near a humidifier) ❐ Away from heaters and air conditioners, to avoid sudden changes of tem-

perature

❐ Within 5 meters of a three-pin grounded power outlet (220-240 Volts,

50/60 Hz; Only 50Hz is printed on the rating plate of some machines.)

Machine Environment INSTALLATION

❐ Ensure there is clearance around the machine, as indicated in the dia-

gram below.

30cm

10cm

NOTE: This machine generates a certain amount of ozone. Although the amount generated is within safety requirements, it is recommended that, to avoid ozone buildup, you install the machine in a room which is properly ventilated.

Operating Precautions

10cm

❐ While the machine is in operation, do not turn off the main switch or un-

plug the power cord.

❐ Keep corrosive liquids, such as acid, off the machine. ❐ Do not allow paper clips, staples, or other small metallic objects to fall in-

side the machine.

❐ The fusing unit may be very hot. Be careful when handling it.

INSTALLATION Installing the Photoconductor and Toner Cassette

Installing the Photoconductor and Toner Cassette

❐ First of all, remove all the pieces of tape attached with the machine.

Before using the ma chine, install the photoconductor and toner cassette as follows:

Squeeze in the release button on

the left of the machine and open the cover fully back.

Put in the photoconductor as

shown. The left and right ends are marked "L" and "R" respectively.

Shake the toner cassette from

side to side before installing it.

Put in the toner cassette. Make sure it sinks right down. The right end is marked "2".

Close the cover firmly.

Installing the Main Paper Tray INSTALLATION

Installing the Main Paper Tray

Slide the paper guide to the mid-

dle. Caution: Hold the guide at its base to avoid damaging it.

Check you have the cassette the

right way up. Holding the tray at a slight angle as shown, fit it into the holes provided. Important: Hold the tray angled to the the right to avoid damaging it.

Slide the paper guide back to the

right. And fit the wire as shown below .

Attaching the Document Tray

Fit the wire into the holes pro-

vided.

INSTALLATION Installing the Auto Document T able

Installing the Auto Document Table

Fit the document table to the front

of the machine as shown. Note: For long documents fold out the wire extension.

Installing the Copy Tray

Hold the copy tray so it curves

away from you and fit it into the holes provided. Slant the left edge in first. Pull the copy tray forward. Note: For long paper fold out the wire extension.

Installing the Optional Paper Feed Unit INSTALLATION

Installing the Optional Paper Feed Unit

Set the drawer in the cassette

and pull it fully out.

Set the guide in the slot appropri-

ate to the paper size you wish to use.

To change the paper size, pull back and lift out the paper size guide. Then set the guide in the slot appropriate to the paper size.

Press down the metal plate inside

the drawer.

Place the paper in the drawer so

it is flush with the rear wall. Do not fill up the cassette past the load limit marker.

Load limit

INSTALLATION Setting the Paper Size

Slide the draw until the paper just

touches the front and back of the draw rightly. Then press the button on the left of the cassette to raise the metal plate. Make sure that the half-moon shaped roller has its curved edge on top.

Place the machine onto the paper

feed unit.

Warning: Watch your fingers!

Note: If any foreign matter (especially glue) is on the copy paper, print quality

may deteriorate. Make sure the front, back and sides of the copy paper are completely clean.

half-moon shaped roller

Setting the Paper Size

Use the following procedure to select whic h paper size the mac hine will use f or the printouts. For example if you wish to use Legal size paper, install the Legal size paper into the feed. After done that, choose "LEGAL" using Function 34 or

key.

Press the Function key and 3, 4,

using the ten keypad, then press the Yes key.

Press the j key. Current paper size appear in the

display. Scroll the paper size using the k key then press Yes.

PAPER SIZE Y/ A4

PAPER SIZE Y/ LEGAL(8.5X14 INCH)

j k

Setting the Paper INSTALLATION

Either:

❐ If only one cassette is installed, press

Function to finish.

❐ If you have an optional lower cassette in-

stalled, you will be prompt for the paper size. Repeat the same procedure in the second step. And press Function to finish.

2ND PAPER SIZE Y/ A4

j k

Setting the Paper

See the section titled "Setting / Adding the paper". See page 48 .

Installing the Optional Memory Card

Switch off the power before you install the optional memory card.

Open the cover.

Insert the card with the side with

the card type (e.g. TYPE 20) printed on it facing away (facing right) from the machine.

Close the cover firmly and pull

the copy tray forward. Turn the power back on.

INSTALLATION Connecting the Machine

Connecting the Machine

Before using the machine, connect the machine to the telephone line properly. Then plug in the power cable and switch on.

Make sure the machine is properly connected to the telephone line and the power outlet, as shown below.

CAUTION

Do not switch on until everything is connected properly.

Program the Telephone Line Type setting (use Function 62; see page 90). If your telephone normally sends out tones(touch tone) when dialing, use the TT setting; if it normally sends out pulses (rotary dial), use the DP setting. Also, make sure that the switch on the handset is set up correctly.

Connecting to the Phone Lines

Important: By law in the United Stat es, y ou mu st progr am yo ur phone n umber

identification (your CSI) into your machine before you can connect it to the public phone system. See page 87.

[A]

[B]

Connecting to the Phone Lines INSTALLATION

Connect the phone line cord to the upper fax jack marked Line [A].

Connect the other end of the line into the phone line jack (on the wall or

on a cable).

Connect the handset (option) or your o wn telephone to the lower jack

marked Tel [B].

Connect the other end of the line to the handset or telephone.

INSTALLATION Connecting the Pow er

Connecting the Power

IMPORTANT POINTS ABOUT POWER CONNECTION

If you have to use an extension cord, make sure that it is capable of carrying 300V/10A, and that your facsimile terminal is the only piece of equipment connected to that cord. The supply from the wall outlet must not fluctuate mor e than 10 V either side of 230 Vac.

The power cord should not be laid in a place where it might trip somebody. Do not lay anything on the power cord.

WARNING: The power source must conform to the specifications on page 74. WARNING: Make sure the power source is properly grounded. WARNING: Follow the safety instructions given of pages i to iv.

Insert the plug into the wall outlet.

Turn on the power.

Initial Settings & Adjustments INSTALLA TION

Initial Settings & Adjustments

Important: The CSI code (see below) is required by international law. You

cannot legally connect a fax machine to the telephone system if the CSI code is not programmed. Further, the TTI code and the date and time of transmission must be included in the header of all pages faxed to, from, or within the United States.

Before you connect your machine to the telephone system, you must enter a few settings and make a few adjustments.

Own number: The phone number used by your fax line. CSI (Called Station Identification, required by international law): This is your f ax

machine’s phone number, any communication, your CSI appears on their display. (Conversely their CSI appears on your display.)

RTI (Recei ve Terminal Identification): This should be your name or company name, in 20 characters or less . During a communication, if the other party’s f ax machine suppo rts RTI, then this replaces the CSI above. The other party’s name will appear on your display, and yours on theirs.

which must include country and area codes

. During

TTI (T rans mitter Terminal Identification):This should be the same as your RTI or CSI code. It will be printed on the header of every page you send.

Access number If you select inside line, you must prog r am the number which proceeds the telephone number.

Line: You must match the fax machine to the type of line you use: a tone line or a pulse line. Then, you should connect the line to the machine.

Date & Time: Necessary for many functions and required in the USA.

Initial Settings (Function 61)

During the c ourse of this procedure you’ll have to enter letters and other characters.

Use the key pad for entering numbers. Use Quick Dial keys 1 to 8

, the j & k keys to change to another letter, the Clear Key to erase a

letters

letter, Yes key to accept a character, and Quick Dial key 10 for spaces and other characters. See page 71 for details.

for entering

INSTALLATION Initial Settings & Adjustments

If these settings have been made before, the messages on the display will not always match those shown here. The setting already entered will appear along with the word [

CHANGE?

]. In this case, press Yes to change the setting.

Press Function and 6, enter the

access code 2222, then enter 61. You’ll get this:

Press Ye s.

Press Ye s again.

Enter your phone number.

INITIAL MODE Y/NEXT 61 INITIAL SET

Y/NEXT SET OWN NUMBER

❐ The format of the number is normally as follows:

International Dial Prefix, Your Country Code, Your Area Code, then you must add a Pause, followed by y our telephone number.

Check the International Dialing Prefix and the Country Code with your local telecommunications operator . The example shown is for the USA; the codes to add are 011 and 1.

Press Yes.

flash on the display and you’ll get

Press Ye s.

PROGRAMMED

will

Y/NEXT SET RTI

Enter your office, company, or per-

sonal name, or any other appropriate identification. (Use the quick Dial keys. See page 71 for details.)

Press Yes.

flash on the display and you’ll get:

PROGRAMMED

will

RTI ABC Y/N XYZ COMPANY.

Y/NEXT SET TTI

Initial Settings & Adjustments INSTALLA TION

Press Yes. The RTI programmed

in step 7 appears. You should keep it.

If you wish to change it, press Yes and edit the TTI.

Press No to keep the TTI as is .

You’ll get: Press Yes .

Enter your phone number and in-

clude the country and area code, (but no pauses). Should be the same as in step 4.

Press Yes .

flash on the display and you’ll get:

Setting the Access Number

Press the Function key and

press the Yes key.

PROGRAMMED

will

TTI CHANGE? ABC Y/N XYZ COMPANY.

Y/NEXT SET CSI

READY 100% 00:00AM SET DOC. OR DIAL NO.

Y/NEXT SET OWN NUMBER

Press the k key until the screen is

shown opposite.

Press the Yes key.

Enter the number which you use

to access an outside line.

Press the Yes key to store your setting, the press the Function key.

Y/NEXT SET PSTN ACCESS NO.

INSTALLATION Initial Settings & Adjustments

Setting the Phone Line (Function 62)

Press Function and 6, enter the

access code 2, 2, 2, 2, then enter

62. You’ll get this: Press Ye s.

Press Yes again.

Press j & k to set your machine

for a tone dial line (

dial line ( Press Ye s.

flash on the display and you’ll get this.

At this point, you could turn on the Authorized Sender function (page 37). We will skip this

Press Function.

PROGRAMMED

) or a pulse

will

INITIAL MODE Y/NEXT 62 SELECT FUNCTION

Y/NEXT SELECT LINE

SELECT LINE Y/

TT PD

SELECT LINE Y/ TT kPD

Y/NEXT AUTHORIZED ON/OFF

READY 100% 10:00 SET DOC OR DIAL NO.

Initial Settings & Adjustments INSTALLA TION

Setting the Date & Time (Function 91)

Press Function, 6, and enter the

access code 2222. Then enter 9 1.

Press Yes. A date and time will

appear.

Change the date with the ten key-

pad as 09. Change the month using * or # (*

to scroll forward, or # to scroll backward) on the ten key pad and press k to move the cursor.

Type in the year and time at the

keypad as 9 6 1 0 2 5. When the display is correct, press Yes and Function

ADJUSTMENT Y/NEXT 91 ADJUST CLOCK

MON KPAD/Y 22 JUL 1996 01:35

TUE KPAD/Y 09 JUL 1996 01:35

FRI */#/Y 09 AUG 19

FRI KPAD/Y 09 AUG 1996 10:

96 01:35

Ricoh FAX1700L User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual