Ricoh 1195L, FAX 1195L User Manual
FAX 1195L
Advanced User’s Guide
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct
use, be sure to read “Safety Information” pamphlet and “Product Safety Guide”.
1
User’s Guides and where do I find them?
Which Guide? What’s in it? Where is it?
Safety Information Read this Safety Information first. Please
read carefully before you set up your
machine and keep it handy for reference.
Product Safety Guide Read this Guide before you set up your
machine. See this Guide for trademarks
and legal limitations.
Operation Panel Guide For the quick reference of the panel
operations. Please keep it handy for
reference.
Quick Install Guide See this Guide when you install your
machine. For further reference, please
read the Quick Setup Guide.
Quick Setup Guide Follow the instructions for setting up your
machine, installing the drivers and
software for the operating system, and
connection type you are using.
Basic User’s Guide Learn the basic Fax and Copy operations
and how to replace consumables. See
troubleshooting tips.
Advanced User’s Guide Learn more advanced operations: Fax,
Copy, security features, printing reports
and performing routine maintenance.
Software User’s Guide Follow these instructions for Printing,
Scanning, Remote Setup, and PC-Fax
send software.
Printed / In the Box
PDF file / CD-ROM / In the Box
Printed / In the Box
Printed / In the Box
PDF file / CD-ROM / In the Box
PDF file / CD-ROM / In the box
PDF file / CD-ROM / In the Box
PDF file / CD-ROM / In the box
i
Table of Contents
1 General Setup 1
Memory Storage....................................................................................................1
Automatic Daylight Saving Time............................................................................1
Ecology features.................................................................................................... 2
Toner Save ......................................................................................................2
Sleep mode .....................................................................................................2
Deep Sleep mode............................................................................................2
Toner Settings .......................................................................................................3
Toner Setting (Continue mode) .......................................................................3
Receiving faxes in Continue Mode .................................................................. 3
Toner End in Continue Mode...........................................................................3
LCD Contrast.........................................................................................................4
Mode Timer............................................................................................................4
2 Security features 5
Security..................................................................................................................5
Memory Security..............................................................................................5
Setting Lock.....................................................................................................6
Restricting dialling ...........................................................................................7
3 Sending a fax 9
Additional sending options.....................................................................................9
Sending faxes using multiple settings .............................................................9
Contrast...........................................................................................................9
Changing Fax Resolution ..............................................................................10
Additional sending operations..............................................................................10
Sending a fax manually .................................................................................10
Dual access...................................................................................................10
Broadcasting.................................................................................................. 11
Real Time Transmission................................................................................12
Overseas Mode .............................................................................................12
Delayed Fax ..................................................................................................12
Delayed batch transmission ..........................................................................13
Checking and cancelling waiting jobs............................................................13
Electronic cover page ....................................................................................13
Polling overview...................................................................................................15
Polled transmit...............................................................................................15
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4 Receiving a fax 16
Remote Fax Options............................................................................................16
Fax Forwarding..............................................................................................16
Fax Storage ...................................................................................................16
Changing Remote Fax Options .....................................................................16
Remote retrieval ............................................................................................17
Remote fax commands..................................................................................19
Additional receiving operations............................................................................20
Printing a reduced incoming fax ....................................................................20
Setting the Fax Receive Stamp .....................................................................20
Setting the Print Density ................................................................................20
Printing a fax from the memory .....................................................................20
Out of Paper Reception .................................................................................20
Polling overview...................................................................................................21
Polling receive ...............................................................................................21
Stop polling....................................................................................................22
5 Dialling and storing numbers 23
Telephone line services .......................................................................................23
Caller ID.........................................................................................................23
BT Call Sign (U.K. only).................................................................................24
Additional dialling operations ...............................................................................24
Combining quick dial numbers ......................................................................24
Additional ways to store numbers........................................................................25
Setting up Groups for Broadcasting ..............................................................25
Changing Group numbers .............................................................................25
Deleting Group numbers ...............................................................................26
6 Printing reports 27
Fax reports...........................................................................................................27
Transmission verification report.....................................................................27
Fax Journal....................................................................................................27
Reports ................................................................................................................28
How to print a report ......................................................................................28
7 Making copies 29
Copy settings .......................................................................................................29
Stop copying..................................................................................................29
Using the Options key ...................................................................................30
Improving copy quality...................................................................................32
Sorting copies using the ADF ........................................................................32
Adjusting Contrast and Brightness ................................................................32
Enlarging or reducing the image copied ........................................................33
Making N in 1 copies (page layout) ...............................................................34
Manual Duplex (two-sided) Copying..............................................................34
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A Routine maintenance 36
Cleaning the machine..........................................................................................36
Checking the machine .........................................................................................36
Checking the Page Counters.........................................................................36
Checking the remaining life of parts ..............................................................36
Packing and shipping the machine ......................................................................37
B Glossary 39
CIndex 43
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v
General Setup 1
1
Memory Storage 1
1
Automatic Daylight
Your menu settings are stored permanently,
and in the event of a power failure will not be
lost. Temporary settings (for example,
Contrast and Overseas Mode) will be lost.
During a power failure the machine will retain
the date and time and programmed fax timer
jobs (e.g. Delayed Fax) for approximately 60
hours. Other fax jobs in the machine’s
memory will not be lost.
Saving Time
You can set the machine to change
automatically for Daylight Saving Time. It will
set itself forward one hour in the Spring, and
back one hour in the Autumn.
a Press , 0, 2, 2.
b Press a or b to choose On or Off.
Press OK.
c Press .
1
1
Chapter 1
Note
Ecology features 1
Toner Save 1
You can save toner using this feature. When
you set Toner Save to On, prints appear
lighter. The default setting is Off.
a Press , 1, 4, 1.
b Press a or b to choose On or Off.
Press OK.
c Press .
We do not recommend Toner Save for
printing Photos or Greyscale images.
Sleep mode 1
The Sleep Time setting can reduce power
consumption. When the machine is in Sleep
mode (Power Save mode) it acts as though it
were turned off. Receiving data or starting an
operation wakes the machine up from Sleep
mode to Ready mode.
You can choose how long the machine must
be idle before it goes into sleep mode. When
the machine receives a fax or makes a copy,
the timer will be reset. The default setting is 3
minutes.
Deep Sleep mode 1
If the machine is in Sleep mode and does not
receive any jobs for a certain length of time,
the machine will automatically enter Deep
Sleep mode, and the LCD will show Deep
Sleep. Deep Sleep mode uses less power
than Sleep mode. The machine will wake up
and start warming up when the machine
receives fax data or when you press a key on
the control panel.
While the machine is in sleep mode the LCD
will show Sleep.
a Press , 1, 4, 2.
b Enter the length of time the machine is
idle before entering sleep mode.
Press OK.
c Press .
2
General Setup
Note
Note
Toner Settings 1
Toner Setting (Continue mode) 1
You can set the machine to continue printing
after the LCD shows Replace Toner.
The machine will continue printing until the
LCD shows Toner Ended.
The default setting is Stop.
a Press , 1, 7.
b Press a or b to choose Continue or
Stop.
Press OK.
c Press .
• If you continue printing in the Continue
mode, we cannot guarantee the print
quality.
• While using Continue mode the print may
appear faint.
• After replacing the toner cartridge with a
new one, the Continue mode will go back
to the default setting (Stop).
Receiving faxes in Continue Mode 1
1
The machine can store received faxes in the
memory if you choose Continue mode when
the LCD shows Replace Toner. When
received faxes are printed in Continue mode
the LCD will ask if the print quality of the fax
is OK. If the quality is not good, choose
2.No. The machine will keep the faxes
stored in the memory so you can reprint them
after you replace the toner cartridge with a
new one. If the print quality is good, choose
1.Yes. The LCD will ask if you want to
delete the printed faxes from the memory. If
you choose not to delete them, you will be
asked again after you replace the toner
cartridge with a new one.
• This machine can store up to 500 faxes in
memory.
• The machine will keep faxes stored in
Continue Mode even if you change the
Continue setting to Stop.
• If you install a new toner cartridge when
the LCD shows Toner Ended, the
machine will ask if you want to print the
stored faxes. Choose 1.Print to print
stored faxes.
Toner End in Continue Mode 1
When the LCD shows Toner Ended the
machine will stop printing. If the memory is full
and you want to continue receiving faxes, you
must install a new toner cartridge.
3
Chapter 1
LCD Contrast 1
You can change the contrast to make the
LCD look lighter or darker.
a Press , 1, 5.
b Press c to make the LCD darker. Or,
press d to make the LCD lighter.
Press OK.
c Press .
Mode Timer 1
The machine has two mode keys on the
control panel: FAX and
COPY .
You can set how much time the machine
takes after the last Copy operation to return to
FAX mode. If you choose Off, the machine
will stay in the mode you used last.
a Press , 1, 1.
b Press a or b to choose 0 Sec, 30
Secs, 1 Min, 2 Mins, 5 Mins or Off.
Press OK.
c Press .
4
2
Note
Note
Security features 2
Security 2
You can set up your machine with multiple
levels of security using Memory Security and
Setting Lock.
Memory Security 2
Memory Security lets you prevent
unauthorized access to the machine. You will
not be able to continue to schedule Delayed
Faxes or Polling jobs. However, any prescheduled Delayed Faxes will be sent even if
you turn on Memory Security, so they will not
be lost.
While Memory Security is on, the following
operations are available:
Receiving faxes into memory (limited by
memory capacity)
FAX Forwarding (if Fax Forwarding was
already on)
Remote Retrieval (if Fax Storage was
already on)
While Memory Security is on, the following
operations are NOT available:
Printing received faxes
Sending faxes
Copying
Operation from control panel
Setting up the password 2
• If you have already set the password, you
will not need to set it again.
• If you forget the Memory Security
password, please call your service
representative or local dealer.
a Press , 1, 6, 1.
b Enter a four-digit number for the
password using numbers 0-9.
Press OK.
c Re-enter the password when the LCD
shows Verify:.
Press OK.
d Press .
Changing your memory security password
a Press , 1, 6, 1.
b Press a or b to choose Set Password.
Press OK.
c Enter the registered four-digit password.
Press OK.
d Enter a four-digit number for the new
password.
Press OK.
2
2
To print the faxes in memory, turn off
Memory Security.
e If the LCD shows Verify:, re-enter the
new password.
Press OK.
f Press .
5
Chapter 2
Note
Turning memory security on 2
a Press , 1, 6, 1.
b Press a or b to choose Set Security.
Press OK.
c Enter the registered four-digit password.
Press OK.
The machine goes offline and the LCD
shows Secure Mode.
Turning memory security off 2
a Press .
b Enter the registered four-digit password.
Press OK.
Memory Security is automatically turned
off and the LCD shows the date and
time.
If you enter the wrong password, the LCD
shows Wrong Password and stays
offline. The machine will stay in Secure
Mode until the registered password is
entered.
Setting Lock 2
Setting Lock lets you set a password to stop
other people from accidentally changing your
machine settings.
Make a careful note of your password. If you
forget it, you will have to reset the passwords
stored in the machine. Please call your
administrator, service representative or local
dealer.
While Setting Lock is On, you cannot change
the settings without a password. You can only
change the following Fax transmission
settings that are in the FAX menu.
Contrast
Fax Resolution
Delayed Fax
Real Time TX
Polled TX
Overseas Mode
Setting up the password 2
a Press , 1, 6, 2.
b Enter a four-digit number for the
password using numbers 0-9.
Press OK.
c Re-enter your password when the LCD
shows Verify:.
Press OK.
d Press .
Changing your Setting Lock password2
a Press , 1, 6, 2.
b Press a or b to choose Set Password.
Press OK.
c Enter your four-digit password.
Press OK.
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Security features
d Enter a four-digit number for the new
password.
Press OK.
e Re-enter your new password when the
LCD shows Verify:.
Press OK.
f Press .
Turning Setting Lock on/off 2
If you enter the wrong password when
following the instructions below, the LCD will
show Wrong Password. Re-enter the
correct password.
Turning Setting Lock on
a Press , 1, 6, 2.
b Press a or b to choose On.
Press OK.
c Enter your four-digit password.
Press OK.
d Press .
Restricting dialling 2
This feature is to prevent users from sending
a fax or call to a wrong number by mistake.
You can set the machine to restrict dialling by
using the dial pad, One Touch and Speed
Dial.
If you choose Off, the machine does not
restrict the dialling method.
If you choose Enter # twice, the machine
will prompt you to re-enter the number, and
then if you re-enter the same number
correctly, the machine will start dialling. If you
re-enter the wrong number, the LCD will
show an error message.
If you choose On, the machine will restrict all
fax sending and outbound calls for that
dialling method.
Dial pad restriction 2
a Press , 2, 6, 1.
b Press a or b to choose Off, Enter #
twice or On.
Press OK.
2
Turning Setting Lock off
a Press , 1, 6, 2.
b Enter your four-digit password.
Press OK twice.
c Press .
c Press .
One Touch restriction 2
a Press , 2, 6, 2.
b Press a or b to choose Off, Enter #
twice or On.
Press OK.
c Press .
Speed Dial restriction 2
a Press , 2, 6, 3.
b Press a or b to choose Off, Enter #
twice or On.
Press OK.
c Press .
7
Chapter 2
Note
• The Enter # twice setting will not work
if you press before entering the
number.
• The Restricting dialling feature will not
work if you use an external handset or an
extension handset.
• The machine cannot restrict dialling when
you use the button.
• If you chose On or Enter # twice, you
cannot use the Broadcasting feature and
cannot combine quick dial numbers when
dialling.
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3
Note
Sending a fax 3
Additional sending options
Sending faxes using multiple settings 3
Before you send a fax, you can change any
combination of these settings: contrast,
resolution, overseas mode, delayed fax timer,
polling transmission, real time transmission
or cover page settings.
a Make sure you are in FAX mode
.
After each setting is accepted, the LCD
asks if you want to enter more settings.
Next
1.Yes 2.No
b Do one of the following:
To choose more settings, press 1.
The LCD returns to the Setup Send
menu so you can choose another
setting.
a Make sure you are in FAX mode
3
.
b Load your document.
c Press , 2, 2, 1.
d Press a or b to choose Auto, Light or
Dark.
Press OK.
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting if you choose Photo as the Fax
Resolution.
3
If you have finished choosing
settings, press 2 and go to the next
step for sending your fax.
Contrast 3
For most documents the default setting of
Auto will give the best results.
It automatically chooses the suitable contrast
for your document.
If your document is very light or dark,
changing the contrast may improve the
quality of the fax.
Use Dark to make the faxed document
lighter.
Use Light to make the faxed document
darker.
9
Chapter 3
Note
Note
Changing Fax Resolution 3
The quality of a fax can be improved by
changing the Fax Resolution. Resolution can
be changed for the next fax or for all faxes.
To change the Fax Resolution setting
for the next fax 3
a Make sure you are in FAX mode
.
b Load your document.
c Press , then a or b to choose the
resolution.
Press OK.
To change the default Fax Resolution setting 3
a Make sure you are in FAX mode
.
Additional sending operations 3
Sending a fax manually 3
Manual transmission 3
Manual transmission lets you hear the
dialling, ringing and fax-receiving tones while
sending a fax.
a Make sure you are in FAX mode
.
b Load your document.
c Pick up the handset of an external
telephone and listen for a dial tone.
d Dial the fax number you want to call
using the external telephone.
e When you hear the fax tone, press .
b Press , 2, 2, 2.
c Press a or b to choose the resolution
you want.
Press OK.
You can choose four different resolution
settings.
fax resolution
Standard Suitable for most typed
documents.
Fine Good for small print and
transmits a little slower than
Standard resolution.
S.Fine Good for small print or artwork
and transmits slower than Fine
resolution.
Photo Use when the document has
varying shades of grey or is a
photograph. This has the
slowest transmission time.
f Replace the handset of an external
telephone.
Dual access 3
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes. The
LCD will show the new job number.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
If you get an Out of Memory message
while scanning the first page of a fax,
press to cancel scanning. If you get an
Out of Memory message while
scanning a subsequent page, you can
press to send the pages scanned so
far, or press to cancel the operation.
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