Ricoh FAX 1190L User Manual

FAX 1190L

Software User’s Guide

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct
use, be sure to read the Important Information in “User’s Guide” before using the machine.

Table of Contents

1 Using the machine as a printer

Using the printer driver............................................................................................1-1

How to print your document.....................................................................................1-1

Printing from the manual feed slot......................................................................1-2

Manual Duplex Printing ......................................................................................1-2

Simultaneous printing and faxing ............................................................................1-3

Printer driver settings...............................................................................................1-3

How to access the printer driver settings.................................................................1-4

Features in the printer driver ...................................................................................1-4

Basic tab.............................................................................................................1-4

Advanced tab .....................................................................................................1-7

Print Quality........................................................................................................1-8

Duplex ................................................................................................................1-9

Watermark........................................................................................................1-10

Page Setting.....................................................................................................1-11

Device Options .................................................................................................1-11

Support tab.......................................................................................................1-14

Status Monitor .......................................................................................................1-15

How to turn on the status monitor ....................................................................1-15

Monitoring and viewing the machine’s status...................................................1-15

2 Using PC-FAX software

PC-FAX sending......................................................................................................2-1

Setting up user information ................................................................................2-1

Sending setup ....................................................................................................2-2

User interface.....................................................................................................2-3

Address Book.....................................................................................................2-4

Setting up a Cover Page ....................................................................................2-5

Entering Cover Page Information.......................................................................2-5

Speed-Dial setup.....................................................................................................2-6

Address Book.....................................................................................................2-6

Setting up a Member in the Address Book.........................................................2-7

Setting up a Group for Broadcasting..................................................................2-7

Editing Member information ...............................................................................2-7

Deleting a Member or Group..............................................................................2-8

Exporting the Address Book...............................................................................2-8

Importing to the Address Book...........................................................................2-9

Sending a file as a PC-FAX using the Facsimile style user interface...............2-10

Sending a file as a PC-FAX using the Simple style user interface...................2-11

3 Using Remote Setup

Remote Setup..........................................................................................................3-1

i

Using the machine as a printer

1

Using the printer driver

A Printer Driver is software that translates data from the format used by a computer into the format required
by a particular printer, using a printer command language or page description language.

Windows® Printing

The dedicated printer driver for Microsoft® Windows® 2000/XP/Vista/7 are available for your device. The
driver supports our unique compression mode to enhance printing speed in Windows
allows you to set various printer settings, including economy printing mode and custom paper size.

®

applications, and

How to print your document

When the machine receives data from your computer, it begins printing by picking up paper from the paper
tray. The paper tray can feed many types of paper and envelopes. (See the User’s Guide for information
about the Paper Tray and Recommended paper.)

1 From your application, select the Print command.

If any other printer drivers are installed on your computer, select TYPE 1190 Printer as your printer
driver from the Print or Print Settings menu in your software application, and then click OK to begin
printing.

2 Your computer sends the data to the machine.

The LCD shows Receiving Data.

1

3 When the machine finishes printing all the data, the LCD shows the date and time.

Note

You can select the paper size and orientation in your application software.

If your application software does not support your custom paper size, select the next larger paper size.

Then adjust the print area by changing the right and left margins in your application software.

1 - 1

Using the machine as a printer

Printing from the manual feed slot

Note

The machine automatically turns on the Manual Feed mode when you put paper in the manual feed slot.

1 Set the Paper Size, Media Type, Paper Source, and other settings in the printer driver.

Set the Paper Source to Manual.

2 Slide the paper guides to fit the paper size.

✔

3 Using both hands put paper in the manual feed slot until the

front edge of the paper touches the paper feed roller. Hold the
paper in this position until the printer automatically feeds it in for
a short distance, and then let go of it.

1

✔

4 Send the print data to the machine.

Note

■ Put the paper into the manual feed slot with the side to be printed face up.

■ Make sure that the paper is straight and in the proper position on the manual feed slot. If it is not, the paper

may not be fed properly, resulting in a skewed printout or a paper jam.

■ Do not put more than one piece of paper in the manual feed slot at any one time, as it may cause a jam.

5 After the printed page comes out of the machine, put in the next sheet of paper as in Step 3 above.

Repeat for each page that you want to print.

Manual Duplex Printing

The machine prints all the even-numbered pages on one side of the paper first.
Then, the Windows
the paper, straighten it well, or you may get a paper jam. Very thin or very thick paper is not recommended.

®

driver instructs you (with a pop-up message) to reinsert the paper. Before reinserting

1 - 2

Using the machine as a printer

Simultaneous printing and faxing

Your machine can print from your computer while sending or receiving a fax in memory. Fax sending will not
be stopped during PC printing.

However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and
then continues printing when copying or fax receiving has finished.

Printer driver settings

You can change the following printer settings when you print from your computer:

■ Paper Size

■ Multiple Page

■ Orientation

■ Copies

■ Media Type

■ Paper Source

■ Resolution

■ Toner Save Mode

■ Manual Duplex

■ Watermark

■ Scaling

■ Print Date & Time

■ Quick Print Setup

■ Status Monitor

1

1 - 3

Using the machine as a printer

How to access the printer driver settings

1 Select Print from the File menu in your application software.
2 Select TYPE 1190 Printer and click Properties or Preferences. The Printer dialog box will appear.

Note

■ The way you access the printer driver settings depends on your operating system and software

applications.

®

■ The screens shown in this chapter are from Windows

depending on your Windows® operating system.

XP. The screens on your computer may vary

Features in the printer driver

Basic tab

1

1

1 Select the Paper Size, Multiple Page, Border Line (if any) and Orientation.
2 Select number of Copies and Media Type.
3 Select the Paper Source (First Page and Other Pages).
4 Click the OK button to apply your selected settings.

To return to the default settings, click the Default button, then click the OK button.

2

3

4

1 - 4

Using the machine as a printer

Paper Size

From the drop-down box select the Paper Size you are using.

Multiple Page

The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on
one sheet of paper or enlarging the image size for printing one page on multiple sheets of paper.

Ex. 4 in 1

Ex. 1 in 2 × 2 pages

Border Line

When printing multiple pages on one sheet with the Multiple Page feature you can select to have a solid
border, dash border or no border around each page on the sheet.

Orientation

Orientation selects the position of how your document will be printed (Portrait or Landscape).

Portrait

Landscape

1

Copies

The copies selection sets the number of copies that will be printed.

Collate

With the Collate check box selected, one complete copy of your document will be printed and then repeated
for the number of copies you selected. If the Collate check box is not selected, then each page will be printed
for all the copies selected before the next page of the document is printed.

Collate box checked

Collate box not checked

1 - 5

Using the machine as a printer

Media Type

You can use the following types of media in your machine. For the best print quality, select the type of media
that you wish to use.

Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper

Transparencies Envelopes Env. Thick Env. Thin Recycled Paper

Note

■ When using ordinary plain paper (70 to 95 g/m2), select Plain Paper. When using heavier weight paper,

envelopes or rough paper select Thick Paper or Thicker Paper. For bond paper, select Bond Paper; for
OHP transparencies, select Transparencies.

When you use envelopes, select

■

Envelopes

selected, select

has been selected, select

Env. Thin

.

Envelopes

Env. Thick

. If the toner is not fixed to the envelope correctly when

. If the envelope is crumpled when

Envelopes

has been

Paper Source

You can choose Auto Select, Tray 1 or Manual and specify separate trays for printing the first page and for
printing from the second page onwards.

1

1 - 6

Using the machine as a printer

Advanced tab

1 2 3 4 5

1

Change the tab settings by selecting one of the following icons:

1 Print Quality

2 Duplex

3 Watermark

4 Page Setting

5 Device Options

Note

To return to the default settings, click the Default button.

1 - 7

Using the machine as a printer

Print Quality

Resolution

You can change the resolution as follows:

■ 1200 x 600 dpi

■ 600 dpi

■ 300 dpi

Toner Save Mode

You can save running costs by turning on the Toner Save Mode, which reduces the print density.

Print Setting

You can manually change the Print setting.

■ Auto

Selecting the Auto (Recommended) button will allow automatic printing with the most suitable print
settings for your print job.

■ Manual

You can change the settings manually by selecting the Manual button and clicking the Setting... button.

1

1 - 8

Using the machine as a printer

Duplex

The printer driver supports manual duplex printing.

Manual Duplex

Check Manual Duplex. In this mode, the machine prints all
the even numbered pages first. Then the printer driver stops
and shows the instructions required to re-install the paper.
When you click OK the odd numbered pages are printed.

Duplex Type

There are six types of duplex directions available for each
orientation.

Flip on Left Edge

Flip on Right Edge

1

Flip on Top Edge

Flip on Bottom Edge

Flip on Top Edge (No Reverse)

Flip on Bottom Edge (No Reverse)

Binding Offset

Check the Binding Offset option, you can specify the offset value of the binding side in inches or millimeters
(0 - 8 inches) [0 - 203.2 mm].

1 - 9

Using the machine as a printer

Watermark

You can place a logo or text into your document as a
Watermark. You can select one of the preset Watermarks, or
you can use a bitmap file or text file that you have created.

Check Use Watermark, and then select the watermark you
want to use.

Transparent

Check Transparent with the Watermark to print the
watermark image in the background of your document. If this
feature is not checked then the Watermark will be printed on
top of your document.

In Outline Text

Check In Outline Text if you only want to print an outline of
the watermark.

Print Watermark

1

The Print Watermark feature offers the following print choices:

■ On all pages

■ On first page only

■ From second page

■ Custom

Watermark Setting

You can change the Watermark’s size and position on the
page by selecting the Watermark, and clicking the Edit
button. If you want to add a new Watermark, click the New
button, and then select Text or Bitmap in the Watermark
Style.

■ Title

You can select the CONFIDENTIAL, COPY or DRAFT as
the standard title or enter a title you like in the field.

■ Watermark Text

Enter your Watermark text into the Text Box, and then
select the Font, Size, Darkness and Style.

■ Watermark Bitmap

Enter the file name and location of your bitmap image in
the File box, or Browse for the file location. You can also
set the scaling size of the image.

■ Position

Use this setting if you want to control the position of the watermark on the page.

1 - 10

Using the machine as a printer

Page Setting

Scaling

You can change the print size of your document with the
Scaling feature.

■ Check Off if you want to print the document as it appears

on your screen.

■ Check Fit to Paper Size if your document has an unusual

size, or if you have only the standard size paper.

■ Check Free if you want to change the size.

You can also use the Mirror Print or Reverse Print feature
for your page setting.

Device Options

1

You can set the following Printer Function modes in this tab:

■ Quick Print Setup

■ Status Monitor

■ Page Protection

■ Print Date & Time

■ Density adjustment

Note

The Printer Function list may differ depending on the model.

Quick Print Setup

The Quick Print Setup feature allows you to quickly select
driver settings. To view settings, simply click your mouse
button on the task tray icon. This feature can be set to On
or Off from the Device Options.

1 - 11

Using the machine as a printer

Status Monitor

This reports the machine status (any error that may happen with the machine) when printing. The default
setting for the Status Monitor is off. If you would like to turn the Status Monitor on, go to the Advanced tab,
select Device options and then select Status monitor.

Page Protection

Page Protection refers to a setting that reserves additional memory for the creation of full page images.

Selections are AUTO, OFF and Printer Default.

The page protection feature allows the machine to create the full page image to be printed in memory before
physically moving the paper through the machine. When the image is very complicated and the machine has
to wait to process the image before printing, use this function.

1

1 - 12

Using the machine as a printer

Print Date & Time

When enabled the Print Date & Time feature, it will print the
date and time on your document from your computer’s system
clock.

Click the Setting button to change the Date, Time, Position
and Font. To include a background with the Date and Time,
select Opaque. When Opaque is selected, you can set the
Darkness of the Date and Time background by changing the
percentage.

1

Note

The Date and Time in the selection box shows the format that will be printed. The actual Date and Time
printed on your document is automatically retrieved from the settings of your computer.

Density adjustment

Increase or decrease the print density.

1 - 13

Using the machine as a printer

Support tab

The Support Tab provides driver version and setting
information.

Print Settings

You can print a list of current printer settings.

Check Setting

The Check Setting selection displays a list of your current
driver settings.

1

1 - 14

Using the machine as a printer

Status Monitor

The Status Monitor utility is a configurable software tool that allows you to monitor the status of one or more
devices, allowing you to get immediate notification of errors such as paper empty or paper jam.

How to turn on the status monitor

1 Click TYPE 1190 located in the Start/All

Programs/TYPE 1190/Status Monitor on your
computer. The Status Monitor window will appear.

2 Right-click on the status monitor window and select

Load Status Monitor on Startup in the menu.

3 Right-click on the status monitor window and select

Location, and then select the way to display the status
monitor on your computer—in the taskbar, in the

tasktray, in the tasktray (on Error) or on the desktop.

1

Monitoring and viewing the machine’s status

The Status Monitor icon will change colour depending on the machine’s status.

Green icon means a normal stand-by condition.

Yellow icon means a warning.

Red icon means a printing error has occured.

Note

■ You can check the device status at anytime by double-clicking the icon in the tasktray or selecting the

Status Monitor located in the Start/All Programs/TYPE 1190/Status Monitor on your computer.

■ For more information about using the Status Monitor software, right click the Status Monitor icon and

choose Help.

1 - 15

Using PC-FAX software

2

PC-FAX sending

PC-FAX feature allows you to use your PC to send any application or document file as a standard fax. You
can create a file in any application on your PC, and then send it as a PC-FAX. You can even attach a cover
page note. All you have to do is set up the receiving parties as Members or Groups in your PC-FAX Address
Book or simply enter the destination address or fax number into the User interface. You can use the Address
Book Search feature to quickly find members to send your fax to.

Note

■ The maximum amount of faxes that can be sent as “broadcast” using PC-FAX is 50 fax numbers.

®

■ If you are using Windows

rights.

■ Please check our Web site for the latest updates available for TYPE 1190.

XP or Windows® 2000 Professional, you need to log on with administrator

Setting up user information

1 From the Start menu, select Programs, TYPE 1190,

and then select PC-FAX Setup.

The PC-FAX TYPE 1190 dialog box will appear:

2 You must enter this information to create the Fax Header

and Cover Page.

2

3 Click OK to save the User Information.

Note

You can access the User Information from the FAX Sending
dialog box by clicking .
(See Sending a file as a PC-FAX using the Facsimile style
user interface on page 2-10.)

2 - 1

Using PC-FAX software

Sending setup

From the PC-FAX TYPE 1190 dialog box, click the Sending
tab.

The user has the choice of two user interfaces: Simple style
or Facsimile style. To change the user interface select the
interface setting you want: Simple style or Facsimile style.
(See User interface on page 2-3.)

Outside line access

If you need to enter a number to access an outside line, enter
it here. This is sometimes required by a local PABX (PBX)
telephone system (for example, if you must dial 9, to get an
outside line in your office).

Include header

To add header information to the top of the fax pages you
send, check the Include header box.

2

2 - 2

Using PC-FAX software

User interface

In the Sending tab, select the user interface you wish to use.

You can choose the Simple Style or the Facsimile Style.

Simple style

2

Facsimile style

2 - 3

Using PC-FAX software

Address Book

If Outlook® Express is installed on your PC, you can select
which address book to use for PC-FAX sending, Address
Book or Outlook

For the Address book file, you must enter the path and file
name of the database file which contains the address book
information.

—OR—

Use the Browse button to find the database to select.

If you select Outlook
Express Address book when clicking the Address Book
button on the sending window.

®

Express from the Address Book tab.

®

Express, you can use the Outlook®

2

2 - 4

Using PC-FAX software

Setting up a Cover Page

From the PC-FAX dialog box, click to access the PC-Fax Cover page setup screen.

The PC-FAX Cover Page Setup dialog box will appear:

Entering Cover Page Information

To

2

From

Comment

Type the comment you want to add to the cover page.

Form

Select the cover page format you want to use.

Import BMP file

You can insert a bitmap file, such as your company logo, in the cover page.

Use the browse button to select the BMP file, and then select the alignment style.

Count cover page

When the Count Cover Page box is checked, the Cover Page will be included in the page numbering. When
this box is not checked, the Cover Page will not be included.

Note

If you are sending a fax to more than one recipient, the recipient information will not be printed on the Cover
Page.

2 - 5

Using PC-FAX software

Speed-Dial setup

From the PC-FAX TYPE 1190 Setup dialog box, click the
Speed-Dial tab. (To use this feature, you must select the
Facsimile Style user interface.)

You can register a Member or Group on each of the ten
Speed-Dial buttons.

To register an address in a Speed-Dial button:

1 Click the Speed-Dial button you want to program.
2 Click the Member or Group you want to store on the

Speed-Dial button.

3 Click Add >> to save it.

To clear a Speed-Dial button:

2

1 Click the Speed-Dial button you want to clear.
2 Click Clear to erase it.

Address Book

From the Start menu, select Programs, TYPE 1190, and then click PC-FAX Address Book.

The Address Book dialog box will appear:

2 - 6

Using PC-FAX software

Setting up a Member in the Address Book

In the Address Book dialog box you can add, edit and delete stored information of Members and Groups.

1 In the Address Book dialog box, click the icon to add a Member.

The Address Book Member Setup dialog box will
appear:

2 In the Member Setup dialog box, type the Member’s

information. Name is a required field. Click OK to save
the information.

Setting up a Group for Broadcasting

2

If you often send the same PC-FAX to several recipients, you can combine them in to a Group.

1 In the Address Book dialog box, click the icon to create a Group.

The Address Book Group Setup dialog box appears:

2 Type the name of the new Group in the Group Name

field.

3 In the Available Names box, select each Member to be

included in the Group, and then click Add >>.

Members you add to the Group will be added to the
Group Members box.

4 After all the members you want have been added, click

OK.

Editing Member information

1 Select the Member or Group you want to edit.
2 Click the edit icon.
3 Change the Member or Group information.
4 Click OK to save your changes.

2 - 7

Using PC-FAX software

Deleting a Member or Group

1 Select the Member or Group you want to delete.
2 Click the delete icon.
3 When the Confirm Item Delete dialog box appears, click OK.

Exporting the Address Book

You can export the whole Address Book to an ASCII text file (*.csv). Or if you wish, you can select and create
a Vcard that will be attached to that Member’s outgoing E-mail. (A Vcard is an electronic business card that
contains the sender’s contact information.)

To export the whole current Address book:

Note

If you are creating a Vcard, you must first select the member.

If you select Vcard in Step 1, Save as type: will be Vcard (*.vcf).

1 From the Address Book select File, point to Export, and then click Text.

—OR—

Click Vcard and go to Step 5.

2 From the Available Items column, select the data fields

you wish to Export and then click Add >>.

2

Note

Select the items in the order you want them listed.

3 If you are exporting to an ASCII file, select the Divide

Character - Tab or Comma. This selects between a Tab
or Comma to separate the data fields.

4 Select OK to save the data.

5 Type the name of the file, and then select Save.

2 - 8

Using PC-FAX software

Importing to the Address Book

You can import ASCII text files (*.csv) or Vcards (electronic business cards) into your Address Book.

To import an ASCII text file:

1 From the Address Book select File, point to Import, and then click Text.

—OR—

Click Vcard and go to Step 5.

2 From the Available Items column select the data fields

you want to import, and click Add >>.

Note

From the Available Items list select the fields in the same
order they are listed in the Import text file.

3 Select the Divide Character - Tab or Comma based on

the file format you are importing.

2

4 To import the data, click OK.
5 Type the name of the file, and then select Open.

Note

If you selected a text file in Step 1, the Files of type: will be
Text file (*.csv).

2 - 9

Using PC-FAX software

Sending a file as a PC-FAX using the Facsimile style user interface

1 Create a file in Word, Excel, Paint, Draw or any other application on your PC.
2 From the File menu, select Print.

The Print dialog box will appear:

3 Select PC-FAX as your printer, and then click Print.

The Facsimile style user interface will appear, if it does
not check the user interface selection setting as detailed
on page 2-2.

2

4 Enter the fax number using any of the following methods:

■ Using the dial pad enter the number.

■ Click any of the 10 Speed-Dial buttons.

■ Click the Address Book button, and then select a Member or Group from the Address Book.

Note

If you make a mistake, click Clear to delete all the entries.

5 To include a Cover Page, click Cover Page On, and then click the Cover Page icon to enter or

edit the Cover Page information.

6 Click Start to send the fax.

Note

If you want to cancel the fax, click Stop.

Redial

If you want to redial a number, click Redial to scroll through the last five fax numbers, and then click Start.

2 - 10

Using PC-FAX software

Sending a file as a PC-FAX using the Simple style user interface

1 Create a file in Word, Excel, Paint, Draw or any other application on your PC.
2 From the File menu, select Print.

The Print dialog box will appear:

3 Select PC-FAX as your printer, and then click Print.

The Simple style user interface will appear; if it does not
check the user interface selection setting as detailed on
page 2-2.

2

4 In the To: field, type the fax number of the recipient. You can also use the Address Book to select

destination fax numbers by clicking the To: button. If you made a mistake entering a number, click the
Clear button to delete all the entries.

5 To send a Cover Page and note, click the Cover Page On check box.

Note

You can also click the icon to create or edit a cover page.

6 When you are ready to send your fax, click the Send icon.
7 If you want to cancel the fax, click the Cancel icon.

2 - 11

Using Remote Setup

3

Remote Setup

The Remote Setup application enables you to configure many
Multifunction settings from a Windows® application. When
you access this application, the settings on your machine will
be downloaded to your PC and displayed on your computer
screen. If you change the settings, you can upload them
directly to the machine.

From the Start menu, select Programs, TYPE 1190 and then
select Remote Setup.

OK button

When you click OK, the process of uploading the data to the
machine begins. The Remote Setup program is closed if an
error message is displayed, enter the correct data again and
then click OK.

Cancel button

The Cancel button clears your changes and exits the Remote Setup application without uploading any data
to the machine.

Apply button

The Apply button uploads the data to the machine, but stays in the Remote Setup application so you can
make more changes.

Print button

3

The Print button prints the selected items on the machine. You cannot print the Remote Setup changes until
you click the Apply button to upload the new data to the machine. Then you can click the Print button to get
an up-to-date printout.

Export button

Click the Export button to save your current settings to a file.

Import button

Click the Import button to read the settings from your saved file into the Remote Setup screen.

Note

You can use the Export and Import buttons to save and use several sets of settings for your machine.

3 - 1

This machine is approved for use in the country of purchase only.

H558-6020 GB