How it Works
Ricoh
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FAX 1160L
User Manual
145 pgs8.39 Mb0
User Manual [de]
141 pgs8.83 Mb0
User Manual
144 pgs2.56 Mb0
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Ricoh FAX1160L User Manual

Trademarks
• Windows, Windows 95, Windows 98, Windows Me, Windows NT, Windows 2000 and Windows XP are trademarks of Microsoft corporation.
• Other names and trademarks mentioned in this manual are trademarks of their respective holders.
I
Introduction
Setting Up Your Machine

Contents

Getting Started
Setting Up Stand-alone Fax System
Setting Volume –––––––––––––––––––––––––––––––––– 2.1 Setting Alert Tones ––––––––––––––––––––––––––––––– 2.2 Setting User-Selectable System Options –––––––––––––– 2.2
Sending a Fax
Preparing Documents for Faxing or Copying ––––––––––– 2.7 Setting Document Resolution and Contrast –––––––––––– 2.8 Loading Documents ––––––––––––––––––––––––––––––– 2.9 Sending a Fax Automatically ––––––––––––––––––––––– 2.10 Sending a Fax After Talking ––––––––––––––––––––––– 2.11
1
2
Stand-alone Fax
II
Receiving a Fax
About
Reception Modes –––––––––––––––––––––––––– 2.12
Loading Paper for Receiving Faxes
–––––––––––––––– 2.13 Receiving Automatically in FAX Mode –––––––––––––––– 2.13 Receiving in AUTO Mode –––––––––––––––––––––––––– 2.14 Receiving Automatically in ANS/FAX Mode –––––––––––– 2.14 Receiving Manually in TEL Mode –––––––––––––––––––– 2.15 Receiving Manually Using Remote Receive Start Code ––– 2.15
Making a Copy
Copying Overview ––––––––––––––––––––––––––––––– 2.16 Making a Single Copy –––––––––––––––––––––––––––– 2.16 Using Advanced Copy Features ––––––––––––––––––––– 2.17
Automatic Dialling
How To Enter a Name Using the Number Keys ––––––––– 2.18 One-Touch Dialling –––––––––––––––––––––––––––––– 2.20 Speed Dialling –––––––––––––––––––––––––––––––––– 2.22 Searching for a Number in the Memory –––––––––––––– 2.24
Transmission Options
Broadcasting ––––––––––––––––––––––––––––––––––– 2.25 Delayed Fax –––––––––––––––––––––––––––––––––––– 2.26 Priority Fax –––––––––––––––––––––––––––––––––––– 2.28 Polling –––––––––––––––––––––––––––––––––––––––– 2.29 Adding Documents To a Scheduled Operation ––––––––– 2.31 Cancelling a Scheduled Operation ––––––––––––––––––– 2.31
Additional Functions
Monitoring a Dual Job Status ––––––––––––––––––––––– 2.32 Forwarding Received Faxes –––––––––––––––––––––––– 2.32 Printing Reports ––––––––––––––––––––––––––––––––– 2.33 Group Dialling
(for Multi-Address Transmission) ––––––––––– 2.35
Stand-alone Fax (continued)
2
III
Contents (continued)
Installing Software
Print Media
Printing
Printing a Document –––––––––––––––––––––––––––––– 3.13 Cancelling a Print Job ––––––––––––––––––––––––––––– 3.16 Printing Help ––––––––––––––––––––––––––––––––––––– 3.17 Printing Several Pages Per Sheet ––––––––––––––––––– 3.18 Scaling Your Document –––––––––––––––––––––––––––– 3.19 Fitting Your Document to a Selected Paper Size –––––– 3.20 Printing Posters ––––––––––––––––––––––––––––––––––– 3.21 Printing Watermarks –––––––––––––––––––––––––––––– 3.22 Using Page Overlays –––––––––––––––––––––––––––––– 3.24 Printing in a Network Environment ––––––––––––––––– 3.28
Scanning
Scanning from a Windows Application –––––––––––––– 3.30 Type1100 TWAIN for Scan Window ––––––––––––––––– 3.31
Printing and Scanning (MFP model only)
3
IV
4
Maintenance
Clearing Paper Jams
––––––––––––––––––––––––––––––––––
5.1
LCD Error Messages
––––––––––––––––––––––––––––––––––
5.5
Fax Problems
––––––––––––––––––––––––––––––––––––––––
5.7
General Printing Problems (MFP model only)
––––––––––
5.9
Print Quality Problems
––––––––––––––––––––––––––––––
5.11
Troubleshooting
5
Connecting Other Devices to the Phone line
–––––––––––
A.1
Specifications
––––––––––––––––––––––––––––––––––––––––
A.4
Safety Information
–––––––––––––––––––––––––––––––––––
A.6
Index
––––––––––––––––––––––––––––––––––––––––––––––
A.13
Appendix
Environmental and Safety Consideration
Laser Safety Statement
The printer is certified in the U.S. to conform to the requirements of DHHS 21 CFR, chapter 1 Subchapter J for Class I(1) laser products, and elsewhere is certified as a Class I laser product conforming to the requirements of IEC 825.
Class I laser products are not considered to be hazardous. The laser system and printer are designed so there is never any human access to laser radiation above a Class I level during normal operation, user maintenance, or prescribed service condition.
CAUTION: Use of controls or adjustment or performance of
procedures other than those specified in this manual might result in hazardous radiation exposure.
WARNING
Never operate or service the printer with the protective cover removed from Laser/Scanner assembly. The reflected beam, although invisible, can damage your eyes.
V
Ozone Safety
During normal operation, this machine produces ozone. the ozone produced does not present a hazard to the operator. However, it is advisable that the machine be operated in a well ventilated area.
If you need additional information about ozone, please request your nearest dealer.
Power Saver
This printer contains advanced energy conservation technology that reduces power consumption when it is not in active use.
When the printer does not receive data for an extended period of time, power consumption is automatically lowered.
The energy star emblem does not represent EPA endorsement of any product or service.
Radio Frequency Emissions
FCC Regulations
This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation.
If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
• Consult the dealer or an experienced radio/TV technician for help.
Do not make any changes or modifications to the equipment unless otherwise specified in the manual. If such changes or modifications should be made, you must first stop operation of the equipment.
Use of shielded cable is required to comply with Class B limits in Subpart B of Part 15 of FCC Rules.
CAUTION: Changes or modifications not expressly approved by the
manufacture responsible for compliance could void the user’s authority to operate the equipment.
VI
Canadian Radio Interference Regulations
This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus as set out in the interference-causing equipment standard entitled “Digital Apparatus”, ICES-003 of the Industry and Science Canada.
Cet appareil numérique respecte les limites de bruits radioélectriques applicables aux appareils numériques de Classe B prescrites dans la norme sur le matériel brouilleur: “Appareils Numériques”, ICES-003 édictée par l’Industrie et Sciences Canada.
DDeeccllaarraattiioonn ooff CCoonnffoorrmmiittyy
Notice to Users in EEA Countries
This product complies with the essential requirements and provisions of Directive 1999/5/EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity.
Notice to Users Accessing Analog PSTN in EEA Countries
This product is designed to be able to access analog PSTN in all EEA countries. Local PSTN compatibility is dependent on software switch settings. Please contact your service representative if relocating this product to another country. In the event of problems, please contact your service representative in the first instance.
Ricoh/NRG/LANIER: The CE Decalration of Conformity is available on the Internet at URL:
http://www.ricoh.co.jp/fax/ce_doc/
VII
VIII
Memo
chapter
1
1
This chapter provides information on the following topics:
Introduction
◆ Welcome!
◆ Contents
◆ Identifying Parts
Setting Up Your Machine
◆ Choosing a Location
◆ Preparing Your Machine for Use
◆ Attaching the Supports
◆ Connecting to the Phone Line
◆ Connecting to the Computer (MFP model only)
◆ Plugging In the Power
◆ Loading Paper
◆ Installing Toner Cartridge
◆ Setting the Date and Time
◆ Setting Your Fax Number and Name
1.1
Getting Started

Welcome!

Thank you for purchasing this product, a powerful business tool with the capabilities of a full range of office equipment. With this machine, you can:

Introduction

You can get 600 x 600 dpi high-quality laserjet printing from this machine. You can create professional documents using the creative printing features on the various kinds of print media, such as plain papers, envelopes, transparencies, label, and so on.
Print (MFP model only)
Use this product as a full-featured stand-alone fax machine to send and receive faxes. Perform advanced
tasks such as delayed transmission, broadcasting, and unattended memory sending.
Fax
1.2
Getting Started
Make up to 99 copies of a 20-pages document without having to connect to a PC. You can adjust the contrast, enlarge or reduce the copies and collate.
Copy
Scan important documents to create electronic files. Use the scanner to add photo or graphic images to other software applications or to jazz up your projects.
Scan (MFP model only)
A
A
1.3
Getting Started
Document output support
Document input support
Power cord *
CD-ROM User’s Guide
Quick Guide
One-touch label for the front panel
and a panel sheet (for Europe only)

Contents

Here’s what comes with this machine.
Toner cartridge
Fax machine
*
: These may look different depending on the country.
Notes:
•
You should use the Telephone line cord which is supplied with the machine. If you are replacing it with the other vendor’s part, it should be AWG #26 or lower gage.
•
Power cord must be plugged in grounded power socket.
software CD-ROM
(for MFP model only)
Telephone line cord
*
1.4
Getting Started

Identifying Parts

Before setting up your machine, make sure you identify the following parts related to the scanner and paper print paths.
Document input support
Supports original documents.
Aligns documents.
Loads up to 20 pages at a time.
Supports the original document when faxing, copying, or scanning is complete.
Document guides
Automatic document feeder
Document output support
Identifying Scanner Path Parts
Items to be faxed, copied, or scanned use the scanner path which consists of the following parts:
1.5
Getting Started
Identifying Printer Path Parts
Paper for printing, receiving faxes and copying follow the printer path. This path consists of the following parts:
Use to feed paper one sheet at a time.
Supports the printed pages.
Holds paper.
Aligns paper.
Manual paper input tray
(For MFP model only)
Support the print media
Paper input support
Paper output tray
Automatic paper input tray
Paper guides
1.6
Getting Started
01 02 03 04 05
16 17 18 19
11 12 13 14 15
20
06 07 08 09 10
GHI
TPQRS
Sy
Demo
01 02 03 04 05
16 17 18 19
11 12 13 14 15
20
06 07 08 09 10
1
4
7
Identifying Front Panel Features
Look for the following keys and features on the front panel. These features are used to fax documents, make copies, and adjust settings.
User Tools
Use to set up various system
options.
Scroll/Volume
Use to scroll the menu items or us
to move the cursor left or right
through the display. Also, use to
adjust the ringer volume.
Search/Delete
Use to search for a number in
memory or to delete the last digit
when typing text.
Report/Help
Use to print various reports and
the help list.
Trans. Option
Use to access advanced fax
operations.
Twenty One-Touch Buttons
Store frequently dialled fax
numbers.
LCD Display
Displays messages and menu settings.
Status
Use to switch the display status while
performing dual jobs.
Pause/Redial
Use to redial the last fax number or to
insert a pause into a fax number.
On Hook Dial
Use to dial numbers without picking up the handset. Also, use to make a voice
call after sending or receiving a fax.
1.7
Getting Started
Rcv. Mode/Contrast
When a document is loaded, choose the contrast characteristic of copied
or transmitted documents.
When a document is not loaded, choose the receive mode to use.
The selected mode is displayed in Standby mode.
Resolution
Choose the resolution of documents.
Number Keypad
Use to enter fax numbers manually or to enter letters.
Speed(#)
Use to send documents by entering a registered 2-digit number.
Fax Forward
Allows you to forward the received faxes to the defined remote fax machine at a specified duration.
Copy
Makes a copy of a document.
Start/Enter
Starts a job. Also use to activate the selection shown on the display.
Stop
Stops an operation at any time.
JKL MNO
TUV WXYZ
Speed
Rcv. Mode/
Contrast
Resolution
23
56
0
89
1.8
Getting Started
Identifying Connecting Parts and Others
Power cord connector
Telephone line jack
Extension telephone jack
Cover
Cover release buttons (right and left)
Parallel cable connector
(MFP model only)
1.9
Getting Started

Choosing a Location

For the trouble-free operation of your machine, place it on a flat, stable surface near your workstation. Leave enough space to allow for easy paper loading and exiting, as well as opening the front cover.
Do not place your machine:
• In direct sunlight.
• Near heat sources or air conditioners.
• In a dusty or dirty environment.

Preparing Your Machine for Use

When you take this machine out the box, note that it has been packaged to protect it during shipping. Before you use the machine, make certain that you check for the following items:
• Remove all tapes.
• Remove all packing materials.
Setting Up
Your Machine
1.10
Getting Started

Attaching the Supports

Document Input Support
Insert the document input support with the groove pointing to the rear top of the machine.
Document Output Support
Insert the two tabs on the document output support into the slots on the front of your machine.
Note: This machine is shipped with the paper
output tray already installed. Extend the tray to use.
Fold out the extender if necessary.
Extender
Fold out the extender if necessary.
Insert one end first, then the other end by squeezing this leg inward to make the tray easy to insert.
Extender
Fold out the extender if necessary.
1.11
Getting Started

Connecting to the Phone Line

For proper operation, this machine must be connected to the wall jack. Once you have decided which wall jack you will be using, check a box below and follow the instructions.
I only have one phone line coming to this wall jack. (This includes two phone numbers on one line with distinctive ring service.) Go to “To Connect to a Wall Jack that Has Only One Phone Line” on this page.
I have two phone lines coming to this wall jack. Go to “To Connect to a Wall Jack that Has Two Phone Lines” on page 1.12.
LINE
EXT.
To a standard
phone wall jack
To Connect to a Wall Jack that has Only One Phone Line
1. Plug the included telephone cord into the jack on the back of the unit marked the word LINE.
2. If a telephone cord is plugged into the wall jack, unplug the cord and set it aside.
3. Plug the other end of the phone cord into the wall jack.
Notes:
• If you are connecting other devices such as a telephone to the phone
line, go to Appendix “Connecting Other Devices To the Phone Line” on page A.1.
• If you are not connecting other devices, go to “Plugging In the Power”
on page 1.13.
1.12
Getting Started
To Connect to a Wall Jack that Has Two Phone Lines
1. Plug the included telephone cord into the jack on the back of the unit marked the word LINE.
2. If a telephone cord is plugged into the wall jack, unplug it and set it aside.
3. If you do not have a wall jack that has a built-in splitter, plug a phone unit splitter (not included) into the wall jack.
4. Plug the cord into the side of the phone unit splitter for the fax number.
Notes:
• If you are connecting other devices such as a telephone to the same
phone line, go to Appendix “Connecting Other Devices To the Phone Line” on page A.1.
• If you are not connecting other devices, go to “Plugging In the Power”
on page 1.13.

Connecting to the Computer (MFP model only)

Your machine has a parallel port which allows use with a Windows PC.
Connecting to the Computer Using the Parallel interface
1. Plug the supplied parallel printer cable into the connector on the back of your machine. Push the metal clips down to fit inside the notches on the cable plug.
2. Connect the other end of the cable to the parallel interface port on your computer. See your computer documentation for more information.
1.13
Getting Started

Loading Paper

For best results, use high quality xerographic paper. The automatic paper input tray can hold a maximum of 150 sheets of plain paper. The maximum capacity may be less, depending on the paper thickness.
Note: For stand-alone copy and fax operations, this machine supports A4,
letter, and legal paper. After loading paper, make sure that you select the correct paper size. For more information on setting the paper size, see ‘Setting User-Selectable System Options’ on page
2.2.
1. Pull the paper input support completely out of the unit.
Paper input support
Automatic paper input tray
Manual paper input tray only for MFP model.

Plugging In the Power

Plug one end of the cord into the back of the machine and the other end into a standard AC power outlet.
This machine will turn on and the display will show ‘SYSTEM INITIAL’. If there is no paper loaded, the displays will shows ‘NO PAPER.’ then if there is no cartridge installed, the display will show ‘JAM/NO CARTRIDGE’.
To AC outlet
To turn off, unplug the power cord.
1.14
Getting Started
2. Remove a stack of paper from its packaging. Tap the stack on a flat surface to even it up.
4. Adjust the paper guides to the width of the print media. Slide the guides until they lightly touch the stack of print media. Do not bend the print material.
Paper guide
3. Insert the paper with the print side facing you.
Place the print side facing you.
1.15
Getting Started
Paper Type and Size
Satisfactory print and receive quality can be obtained with many types of plain paper. Since the quality of plain paper varies widely, test the print quality before buying large quantities of paper. Your machine uses a variety of papers including:
• Xerographic paper
• Bond paper
• Dual-purpose paper
Because all papers vary in physical characteristics, you can receive mixed results from different packages of paper even through the packages contain the same paper. If you encounter undesirable results, try the other side of the paper, a different type, or another package of the same kind of paper.
DO NOT use the following types of paper with your machine:
• Continuous form feed paper
• Synthetic paper
• Thermal paper
• Multi-sheet forms and documents
• Chemically treated paper
• Papers with raised, embossed lettering
To load paper with a preferred print side:
• If you are using xerographic paper, load the paper with the preferred print side facing down.
• If you are using letterhead or bond paper, load the paper with the preferred side facing up.
The following papers can be used in your machine for fax:
• Letter : 216 x 279 mm (8.5 x 11.0 in.) - 60 g/m
2
~ 90 g/m2(16 ~ 24 lb)
• A4 : 210 x 297 mm (8.3 x 11.7 in.) - 60 g/m
2
~ 90 g/m2(16 ~ 24 lb)
• Legal : 216 x 356 mm (8.5 x 14.0 in.) - 60 g/m
2
~ 90 g/m2(16 ~ 24 lb)
1.16
Getting Started

Installing the Toner Cartridge

1. Pulling the cover release buttons found on both sides of the machine toward you, open the cover.
2. Unpack the cartridge from its plastic bag, and then remove the paper rolled the cartridge.
3. Shake the cartridge from side to side 5 or 6 times to redistribute the toner evenly inside the cartridge.
1.17
Getting Started
4. Find the cartridge slots inside the machine, one on each side.
6. Close the cover. Make sure that the cover is securely closed.
5. Grasp the handle at the front of the cartridge and slide it down between the cartridge slots, and push it firmly.
1.18
Getting Started

Setting the Date and Time

The current date and time are shown on the display when the machine is on and ready for use (Standby mode). The date and time are printed on all transmitted faxes. When you install this series for the first time, or when the product is without power for about 15 seconds, the display prompts you to reset the date and time.
1. Press User Tools on the front panel. the display shows the first setup menu; FAX NUMBER/NAME.
2. Press ➛ or ❿ until ‘TIME/DATE SETUP’ appears, then press Start/Enter to access the Time/Date Setup menu.
3. The display asks you to choose a date format. Press Start/Enter.
4. Press ➛ or ❿ until you find the desired date format, then press Start/Enter.
If you select USA, the date appears in format of Month-Day-Year. The EUROPE format will be displayed in format of Day-Month-Year.
The display shows the currently set date and time using the selected date format and asks you to set the month.
5. Enter the correct date and time for each item using the number keypad. Each time you enter the appropriate number, the display asks you to enter the next item in the following order: MONTH, DATE, YEAR, HOUR, and MINUTE.
Enter the time in 24-hour format. For example, enter 2230 for 10:30 P.M.
If you enter an invalid number, the display does not proceed to the next step. If this happens, re-enter the correct number.
6. When you are finished, press Start/Enter to save the setting. The display returns to Standby mode and shows the date and time you have set.
SET DATE & TIME
04-01-2001 10:30
19-MAR 12:30 FAX
(USA Format)
(EUROPE Format)
1.19
Getting Started

Setting Your Fax Number and Name

Your fax number and name can be printed at the top of each page transmitted.
1. Press User Tools on the front panel. The display shows the first setup menu; FAX NUMBER/NAME.
2. Press Start/Enter to access the Fax Number/Name menu. The display shows ‘FAX NUMBER.’
3. Press Start/Enter. If there is a number already set, the number appears.
4. Enter the telephone number your machine is connected to. You can enter up to 20 digits.
Press for plus sign (+) and # for a hyphen. If you entered a wrong number, press Search/Delete to delete it.
5. Press Start/Enter when the number on the display is correct. If there is a name already set, the name appears.
6. Enter your name using number keypad. You can enter up to 40 characters.
For details on how to use the number keypad to enter alphanumeric characters, see page 2.19.
7. Press Start/Enter when the name on the display is correct.
TEL:
NAME:
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