Ricoh Facsimile User Manual

Download

FAX Option Type 3245

Operating Instructions

Facsimile Reference

Transmission Mode

Checking and Canceling Transmission Files

Communication Information

Other Transmission Features

Reception Features

Fax via Computer

Simplifying the Operation

Facsimile Features

Administrator Setting

Solving Operation Problems

Appendix

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety

Information in the “General Settings Guide” before using the machine.

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Notes

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Trademarks

Microsoft

, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the

United States and/or other countries.

Adobe

and Acrobat® are registered trademarks of Adobe Systems Incorporated.

Ethernet is a registered trademark of Xerox Corporation.

Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks.

Note

The proper names of the Windows operating systems are as follows:

• The product name of Windows

• The product names of Windows

• The product names of the Windows Server

Microsoft Microsoft Microsoft

Microsoft Microsoft

Windows® 2000 Advanced Server

Windows® 2000 Server

Windows® 2000 Professional

Windows® XP Professional

Windows® XP Home Edition

Windows ServerTM 2003 Standard Edition

Windows ServerTM 2003 Enterprise Edition

95 is Microsoft® ScanRouter.

98 is Microsoft® Windows 98.

Me is Microsoft® Windows Millennium Edition (Windows Me).

2000 are as follows:

XP are as follows:

2003 are as follows:

Microsoft® Windows ServerTM 2003 Web Edition

• The product names of Windows NT

•Microsoft

Microsoft

Windows NT® Server 4.0

Windows NT® Workstation 4.0

4.0 are as follows:

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.

Note

❒ Manuals provided are specific to machine type.

❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a

PDF file.

❒ Two CD-ROMs are provided:

• CD-ROM 1“Operating Instructions”

• CD-ROM 2“Scanner Driver and Document Management Utility”

❖❖❖❖ General Settings Guide

Provides an overview of the machine and describes System Settings (such as Tray Paper Settings), Document Server functions, and troubleshooting. Refer to this manual for Address Book procedures such as registering fax numbers, e-mail addresses, and user codes.

❖❖❖❖ Security Reference

This manual is for administrators of this machine. It describes security functions that the administrators can use to protect data from being tampered, or prevent the machine from unauthorized use. Also refer to this manual for the procedures for registering administrators, as well as setting user and administrator authentication.

❖❖❖❖ Network Guide (PDF file - CD-ROM1)

Provides information about configuring and operating the printer in a network environment or using software. This manual covers all models, and therefore contains functions and settings that may not be available for your model. Images, illustrations, functions, and supported operating systems may differ from those of your model.

❖❖❖❖ Copy Reference

Describes operations, functions, and troubleshooting for the machine’s copier function.

❖❖❖❖ Facsimile Reference <Basic Features>

Describes operations, functions, and troubleshooting for the machine’s facsimile function.

❖❖❖❖ Facsimile Reference<Advanced Features>(this manual)

Describes advanced facsimile functions such as line settings and procedures for registering IDs.

❖❖❖❖ Printer Reference

Describes system settings, operations, functions, and trouble shooting for the machine’s printer function.

❖❖❖❖ Scanner Reference (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine’s scanner function.

❖❖❖❖ Manuals for DeskTopBinder Lite

DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver and Document Management Utility”.

• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTopBinder Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder Lite is installed.

• DeskTopBinder Introduction Guide (PDF file - CD-ROM2) Describes operations of DeskTopBinder Lite and provides an overview of its functions. This guide is added to the [Start] menu when DeskTopBinder Lite is installed.

• Auto Document Link Guide (PDF file - CD-ROM2) Describes operations and functions of Auto Document Link installed with DeskTopBinder Lite. This guide is added to the [Start] menu when DeskTopBinder Lite is installed.

❖❖❖❖ Other manuals

• PostScript 3 Supplement (PDF file - CD-ROM1)

• Unix Supplement (Available from an authorized dealer, or as a PDF file on

our Web site.)

Note

❒ The following software products are referred to using a general names:

• DeskTopBinder Lite and DeskTopBinder Professional → DeskTopBinder

• ScanRouter V2 Lite and ScanRouter EX Professional (optional) → the Scan-

Router delivery software

• SmartDeviceMonitor for Admin and SmartDeviceMonitor for Client → SmartDeviceMonitor for Admin/Client

TABLE OF CONTENTS

Manuals for This Machine......................................................................................i

How to Read This Manual .....................................................................................1

Symbols .....................................................................................................................1

1. Transmission Mode

Sending at a Specific Time (Send Later) .............................................................3

Sender Settings......................................................................................................5

Priority Transmission............................................................................................8

Confidential Transmission....................................................................................9

Polling Transmission...........................................................................................11

Polling Transmission Clear Report...........................................................................13

Polling Reception.................................................................................................14

Polling Reserve Report ............................................................................................16

Polling Result Report ...............................................................................................16

2. Checking and Canceling Transmission Files

Displaying Confirmation of Transmission.........................................................18

Canceling a Transmission ..................................................................................19

Deleting a Destination .........................................................................................20

Adding a Destination...........................................................................................21

Changing the Transmission Time ......................................................................22

Printing a File .......................................................................................................23

Resending a File ..................................................................................................24

Printing a List of Files in Memory (Print TX File List).......................................25

3. Communication Information

Printing the Journal.............................................................................................27

Journal .....................................................................................................................29

Checking the Transmission Result (TX File Status).........................................31

Checking the Reception Result (RX File Status) ..............................................32

Displaying the Memory Status............................................................................33

Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File)

Printing Received and Stored Documents ...............................................................34

Deleting Received and Stored Documents ..............................................................35

Printing a Confidential Message ........................................................................36

Confidential File Report............................................................................................37

Printing a File Received with Memory Lock......................................................38

Personal Boxes....................................................................................................40

Personal Boxes ........................................................................................................40

Printing Personal Box Messages .............................................................................41

Information Boxes ...............................................................................................42

Information Boxes ....................................................................................................42

Storing Messages in Information Boxes...................................................................42

Printing Information Box Messages .........................................................................44

Deleting Information Box Messages ........................................................................45

...34

iii

4. Other Transmission Features

Handy Dialing Functions.....................................................................................47

Chain Dial.................................................................................................................47

(Example) 01133-1-555333...................................................................................47

Redial .......................................................................................................................47

Advanced Features..............................................................................................49

SUB Code ................................................................................................................49

SID Code ...............................................................................................................50

SEP Code ................................................................................................................50

PWD Code.............................................................................................................51

Transfer Request .....................................................................................................52

With transfer requests set in the system settings..................................................55

On Hook Dial ........................................................................................................56

Manual Dial...........................................................................................................58

Changing the Line Port .......................................................................................59

Sub Transmission Mode .....................................................................................61

Book Fax ..................................................................................................................61

Two-Sided Transmission (Double-Sided Transmission) ..........................................62

Standard Message Stamp........................................................................................64

Sending an Auto Document .....................................................................................65

Printing documents stored as Auto Documents ....................................................66

Sending a Stored File...............................................................................................67

Sending stored documents....................................................................................67

Printing stored documents.....................................................................................70

Stamp.......................................................................................................................72

Transmission Options ..............................................................................................73

Fax Header Print ...................................................................................................73

Label Insertion.......................................................................................................73

Reduced Image Transmission...............................................................................74

Auto Reduce..........................................................................................................74

Default ID Transmission ........................................................................................74

Selecting transmission options for a single transmission ......................................75

More Transmission Functions............................................................................77

If Memory Runs Out While Storing an Original ........................................................77

Parallel Memory Transmission.................................................................................77

Checking the Transmission Result...........................................................................78

Automatic Redial......................................................................................................78

Batch Transmission..................................................................................................78

Dual Access .............................................................................................................78

Transmission with Image Rotation...........................................................................79

Simultaneous Broadcast ..........................................................................................79

JBIG Transmission...................................................................................................79

Transmitting Journal by E-mail.................................................................................80

Journal by E-mail...................................................................................................80

Printed Report......................................................................................................81

Memory Storage Report...........................................................................................81

Communication Result Report (Memory Transmission) ..........................................81

Communication Failure Report ................................................................................82

Immediate TX Result Report (Immediate Transmission) .........................................82

5. Reception Features

Reception..............................................................................................................83

Immediate Reception ...............................................................................................83

Memory Reception ...................................................................................................83

Substitute Reception................................................................................................85

Receiving messages unconditionally.....................................................................85

Receiving messages according to parameter-specified settings...........................86

Reception Functions ...........................................................................................87

Transfer Station........................................................................................................87

Transfer Result Report ..........................................................................................88

Transfer Result Report (transfer request by e-mail)..............................................89

Forwarding Received Documents............................................................................90

Routing Received Documents with SUB Code ........................................................91

Transferring Received Documents...........................................................................91

SMTP Reception Using Internet Fax........................................................................92

Routing E-mail Received via SMTP ......................................................................93

JBIG Reception ........................................................................................................95

Auto Fax Reception Power-up .................................................................................95

Printing Options...................................................................................................96

Print Completion Beep .............................................................................................96

Checkered Mark.......................................................................................................96

Center Mark .............................................................................................................96

Reception Time ........................................................................................................97

Two-Sided Printing...................................................................................................97

180-Degree Rotation Printing................................................................................98

Multi-copy Reception................................................................................................98

Image Rotation.........................................................................................................99

Combine Two Originals............................................................................................99

Page Separation and Length Reduction ...............................................................100

Reverse Order Printing ..........................................................................................100

Page Reduction......................................................................................................101

TSI Print (Transmitting Subscriber Identification Print) ..........................................101

When There Is No Paper of the Correct Size.........................................................101

Setting priority trays.............................................................................................102

Just size printing..................................................................................................103

Having Incoming Messages Printed on Paper from the Bypass Tray .................103

Where Incoming Message are Delivered - Output Tray..................................105

Specifying Tray for Lines........................................................................................105

Tray Shift................................................................................................................105

6. Fax via Computer

Sending Fax Documents from Computers ......................................................107

Before Use .............................................................................................................108

Installing the Software............................................................................................108

Auto run program.................................................................................................108

Installing individual applications ..........................................................................109

Applications Stored on the CD-ROM .....................................................................109

LAN-Fax Driver....................................................................................................109

Address Book ......................................................................................................110

LAN-Fax Cover Sheet Editor...............................................................................110

Setting LAN-Fax Driver Properties.........................................................................110

Setting Print Properties........................................................................................110

Making Settings for Option Configuration............................................................111

Basic Transmission................................................................................................112

Specifying options ...............................................................................................114

Confirming Transmission Results by E-mail........................................................116

LAN-Fax Result Report ..........................................................................................118

Printing and Saving................................................................................................118

Editing Address Book.............................................................................................118

Editing Fax Cover Sheets ......................................................................................121

Creating a cover sheet ........................................................................................121

Attaching a created cover sheet..........................................................................121

LAN-Fax Operation Messages...............................................................................122

Viewing Fax Information Using a Web Browser .............................................123

Viewing, Printing, and Deleting Received Fax Messages Using a Web Image Monitor

Viewing received fax messages using a Web browser .......................................123

Printing fax information using a Web browser.....................................................124

Deleting fax information using a Web browser....................................................124

Programming Destination Information from Web Browser.....................................125

...123

Delivering Files Received by Fax .....................................................................127

7. Simplifying the Operation

Programs ............................................................................................................129

Registering and Changing Keystroke Programs....................................................129

Registering a priority function using a program...................................................130

Changing a program name..................................................................................131

Deleting a Program ................................................................................................131

Using a Program ....................................................................................................132

Using the Document Server..............................................................................133

Storing a Document ...............................................................................................134

Changing Information of Stored Documents..........................................................136

Deleting a Stored Document..................................................................................138

Managing Documents Saved in the Document Server from a Computer ..............139

Using DeskTopBinder..........................................................................................139

Using a Web browser ..........................................................................................139

8. Facsimile Features

Function List ......................................................................................................141

Accessing User Tools (Facsimile Features).................................................... 144

Quitting Default Settings ........................................................................................144

General Settings/Adjustment .................................................................................144

Reception Settings.................................................................................................147

E-mail Settings.......................................................................................................148

IP-Fax Settings.......................................................................................................150

9. Administrator Setting

Administrator Tools List ...................................................................................155

Using Administrator Settings ...........................................................................157

Programming, Changing, and Deleting Standard Messages .................................157

Storing, Changing, and Deleting an Auto Document .............................................158

Deleting an Auto Document.................................................................................159

Programming, Changing and Deleting a Scan Size...............................................160

Deleting a scan size ............................................................................................161

Printing Journal ......................................................................................................162

Counters.................................................................................................................162

Forwarding .............................................................................................................162

Programming an End Receiver ...........................................................................163

Quitting the forwarding function...........................................................................164

Forwarding Mark..................................................................................................164

Memory Lock..........................................................................................................165

ECM (Error Correction Mode) ................................................................................165

User Parameters ....................................................................................................166

Changing the User Parameters...........................................................................170

Printing the User Parameter List .........................................................................171

Special Senders to Treat Differently ......................................................................171

Authorized Reception ..........................................................................................172

Forwarding...........................................................................................................173

Reception File Print Quantity...............................................................................173

Print 2 Sided........................................................................................................173

Memory Lock.......................................................................................................174

Reception Reverse Printing.................................................................................174

Paper Tray...........................................................................................................174

Programming/Changing Special Senders ...........................................................174

Programming Initial Set Up of a Special Sender .................................................178

Deleting a Special Sender...................................................................................180

Printing the Special Sender List ..........................................................................180

Box Settings ...........................................................................................................180

Programming/changing Personal Boxes .............................................................181

Deleting Personal Boxes .....................................................................................183

Programming/changing Information Boxes .........................................................184

Deleting Information Boxes .................................................................................185

Programming/changing Transfer Boxes..............................................................186

Deleting Transfer Boxes......................................................................................189

Printing the Box List.............................................................................................190

Transfer Report......................................................................................................190

Programming a Confidential ID..............................................................................191

Programming a Polling ID ......................................................................................192

Programming a Memory Lock ID ...........................................................................192

Selecting Dial/Push Phone.....................................................................................193

Storing or Printing Received Documents ...............................................................193

Reception Report e-mail......................................................................................194

Setting a User for Viewing Received and Stored Documents................................195

Menu Protection Settings.......................................................................................196

vii

10.Solving Operation Problems

When an Error Report is Printed ......................................................................197

Turning Off the Main Power / When a Power Failure Occurs ........................198

When an Error Occurs Using Internet Fax ......................................................199

Error Mail Notification.............................................................................................199

Error Report (E-Mail)..............................................................................................199

Server-Generated Error E-mail ..............................................................................199

11.Appendix

Connecting the Machine to a Telephone Line and Telephone ...................... 201

Connecting the Telephone Line .............................................................................201

Selecting the Line Type..........................................................................................202

Connecting the Optional Handset or an External Telephone.................................202

Optional Equipment...........................................................................................204

Expansion Memory (32MB: DIMM) ........................................................................204

Handset..................................................................................................................204

Extra G3 Interface Unit ..........................................................................................204

Specifications.....................................................................................................205

Compatible Machines.............................................................................................207

Acceptable Types of Originals ...............................................................................208

Acceptable original sizes.....................................................................................208

Paper size and scanned area..............................................................................208

Original sizes difficult to detect...............................................................................210

Maximum Values................................................................................................212

INDEX....................................................................................................... 213

viii

How to Read This Manual

Symbols

In this manual, the following symbols are used:

WARNING:

This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in “Safety Information”, General Settings Guide.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in “Safety Information”, General Settings Guide.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates information or preparations required prior to operating.

Note

This symbol indicates precautions for operation, or actions to take after abnormal operation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions under which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys that appear on the machine's display panel.

[]

Keys and buttons that appear on the computer's display.

{}

Keys built into the machine's control panel.

1. Transmission Mode

Sending at a Specific Time (Send Later)

Using this function, you can instruct the machine to delay transmission of your fax message until a specified later time. This allows you to take advantage of off-peak telephone charges without having to be by the machine at the time.

If you have a non-urgent fax, select Send Later with Economy Transmission when you scan it. Faxes will be queued in memory and sent during Economy Transmission Time.

Important

❒

After the machine has been switched off for about one hour, all fax messages stored in memory are lost. If messages are lost for this reason, a Power Failure Report is automatically printed when the operation switch is turned on. Use this report to identify lost messages.

Limitation

❒ This function is unavailable with

Immediate Transmission. Use Memory Transmission.

Note

❒ You can specify a time within 24

hours.

❒ If the current time shown is not

correct, change it. See “Timer Setting”, General Settings Guide.

❒ If the document is sent before the

specified time, the Communication Result Report is printed and the job is completed.

❒ For convenience, you can program

the time when your phone charges become cheaper as the Economy Transmission Time. See p.146 “Program Economy Time”.

❒ You can program one of the Quick

Operation keys with operations for this function. Using the quick operation key allows you to omit step B. See p.144 “General Settings/Adjustment”.

Place the original, and then select

AAAA

the scan settings you require.

Reference

p.13 “Placing Originals”, Facsimile Reference <Basic Features>

p.30 “Scan Settings”, Facsimile Reference <Basic Features>

Transmission Mode

BBBB

Press [

Transmission Mode

Press [Send Later].

CCCC

Enter the time (12 hour format)

DDDD

using the number keys, and then

select [AM] or [PM]. Then, press [OK].

The specified time is shown above the highlighted [Send Later].

Note

❒ Press [Economy Time] to specify

the economy time.

❒ When entering numbers small-

er than 10, add a zero at the beginning.

❒ If you make a mistake, press

[Clear] or the {{{{Clear/Stop}}}} key before pressing [OK], and then try again.

❒ To cancel Send Later, press

[Cancel]. The display returns to that of step

Press [OK].

EEEE

The standby display appears.

Note

❒ To check the settings, press

[Transmission Mode].

Specify a destination, and then

FFFF

press the {{{{Start}}}} key.

Note

❒ You can cancel the transmission

setup for Send Later. See p.19 “Canceling a Transmission”.

Sender Settings

This function tells receivers the fax sender's identity.

If the sender's e-mail address is registered in the destination list, the sender can receive an Immediate TX Result Report by e-mail.

Also, if you enable the Stamp Sender Name, the registered sender's name (user name) appears on the receiver's sheet, lists, or report.

Preparation

Before using this function, you must register senders in the destination list and specify Use Name as [Sender]. See “Fax Destination”, General Settings Guide.

Note

❒ When user authentication is set,

the user logged in is set as sender. An Immediate TX Result Report is sent to the logged-in user's e-mail address.

❒ You can program one of the Quick

Operation keys with operations for Sender Settings. Quick Operation keys allow you to omit step B. See p.144 “General Settings/Adjustment”.

❒ You can use communication man-

agement report, etc. to check usage status by specified user. When user authentication is set, you can check usage by logged-in users. See p.162 “Printing Journal”. When User ID is set to sender, you can count the number of times of uses by each user. See “Authenti- cation Information”, General Set- tings Guide.

Place the original, and then select

AAAA

the necessary settings.

Reference

p.13 “Placing Originals”, Facsimile Reference <Basic Features>

p.30 “Scan Settings”, Facsimile Reference <Basic Features>

Press [Transmission Mode].

BBBB

Press [Sender Settings].

CCCC

Select a sender.

DDDD

Note

❒ When a protection code for des-

tination is set, the following screen appears. Enter the protection code for destination using the number keys, and then press [OK].

Transmission Mode

Confirm the selected sender, and

EEEE

then press [OK].

Select [On] or [Off] for the Stamp

FFFF

Sender Name.

Printing on the Receiver's Sheet

When an E-mail address is Registered

If the sender's e-mail address is registered you can specify whether or not to send the transmission result by e-mail to the sender. If you enable this function, sent to the registered mail address.

Note

❒ When a user logs in with User

ID, the Immediate TX Result Report is sent by e-mail to the logged-in user.

A Select [

mail TX Results function.

] or [No] for the E-

Yes

If you enable this function, the sender's name (user name) appears on the receiver's sheet, lists, and report.

A Select [On] for the Stamp Send-

er Name function.

Press [OK].

GGGG

The display returns to that of Step

Note

❒ The selected sender's name ap-

pears above [Sender Settings]. The sender name is displayed in up to 14 characters, followed by an ellipsis (. . . ).

Press [OK].

HHHH

The standby display appears.

Note

❒ To check the settings, press

[Transmission Mode].

Specify the destination, and then

IIII

press the {{{{Start}}}} key.

Note

❒ To cancel the Sender Settings,

cancel the transmission. See p.19 “Canceling a Transmission”.

Sender Settings

Transmission Mode

Priority Transmission

Documents you send with Memory

Transmission are sent in the order they are scanned. Therefore, if several messages are queued in memory, the next document will not be sent immediately. However, by using this function you can have your message sent before other queued messages.

Limitation

❒ This function is not available with

Immediate Transmission. If this function is selected, the machine automatically switches to Memory Transmission.

Note

❒ If there is already a message stored

with this function or a transmission in progress, your message will be sent after that message has been transmitted.

Place the original, and then select

AAAA

the scan settings you require.

Reference

p.13 “Placing Originals”, Facsimile Reference <Basic Features>

p.30 “Scan Settings”, Facsimile Reference <Basic Features>

Press [Transmission Mode].

BBBB

Press [Priority TX], and then press

CCCC

[OK].

The standby display appears.

Note

❒ To check the settings, press

[Transmission Mode].

Specify the destination, and then

DDDD

press the {{{{Start}}}} key.

Note

❒ Press [Change / Stop TX File] to

cancel the transmission. See p.19 “Canceling a Transmission”.

Confidential Transmission

If you want to limit who views your message, use this function. The message will be stored in memory at the other end and not printed until an ID is entered.

GFSINS0N

There are two types of Confidential Transmission:

❖❖❖❖ Default ID

It is not necessary to enter an ID when transmitting. The other party can print the message by entering the Confidential ID programmed in their machine.

❖❖❖❖ ID Override:

Should you want to send a confidential message to a particular person at the other end, you can specify the Confidential ID that the receiver has to enter to see that message. Before you send the message, do not forget to tell the receiver the ID that must be entered to print the message.

Note

❒ We recommend you program the

Confidential ID in this machine beforehand. See p.191 “Program- ming a Confidential ID”.

❒ An ID can be any 4-digit number

(except 0000).

❒ If the destination machine is not of

the same manufacturer, you can use Confidential Transmission with “SUB Code”. See p.49 “SUB Code”.

Place the original, and then select

AAAA

the scan settings you require.

Reference

p.13 “Placing Originals”, Facsimile Reference <Basic Features>

p.30 “Scan Settings”, Facsimile Reference <Basic Features>

Press [Transmission Mode].

BBBB

Press [Confidential TX].

CCCC

Limitation

❒ The destination machine must be

of the same manufacturer and have the Confidential Reception function.

The destination machine must have

❒

enough memory available.

❒ This function is not available with

Internet Fax.

Transmission Mode

Depending on the Confidential

DDDD

Transmission type, use one of the following procedures:

EEEE

Default ID

A Check that [Default ID] has been

selected, and then press [OK].

Note

❒

To cancel Confidential Transmission, display returns to that of step

press [Cancel]. The

Override ID

A Select [ID Override: ]. B Enter the Confidential ID (4-

digit number) using the number keys, and then press [OK].

FFFF

Note

❒ If you make a mistake, press

[Clear] or the {{{{Clear/Stop}}}} key before pressing [OK], and then try again.

❒

To cancel Confidential Transmission, display returns to that of step

Press [OK].

The standby display appears.

Note

❒ To check the settings, press

[Transmission Mode].

Dial, and then press the {{{{Start}}}} key.

Note

❒ You can cancel the transmission

setup for Confidential Transmission. See p.19 “Canceling a Transmission”.

press [Cancel]. The

“ID Override: ” and the entered Confidential ID are shown above the highlighted [Confiden-

tial TX

Polling Transmission

Use Polling Transmission when you want to leave an original in the machine memory for others to pick up. The message will be sent when the other party calls you up.

Preparation

Before using ID Polling Transmission, you must register a polling ID. See p.192 “Programming a Polling ID”.

There are three types of Polling Transmission.

❖❖❖❖ Free Polling Transmission

It is not necessary to enter the Polling ID during the procedure. Anybody can poll the message from your machine.

❖❖❖❖ Default ID Transmission

It is not necessary to enter the Polling ID during the procedure. The message will only be sent if the Polling ID of the machine trying to poll your message is the same as the Polling ID stored in your machine. Make sure in advance that both machines' Polling IDs are identical. Before using Default ID Transmission, you need to program the Polling ID. See p.192 “Programming a Polling ID”.

❖❖❖❖ ID Override Transmission

You must enter an Override Polling ID unique to the transmission. This ID overrides the ID stored in the machine. The user must supply this ID when they poll your machine. If the IDs match, the message is sent. Make sure in advance the other end knows the ID you are using.

Limitation

Polling Transmission is allowed only

❒

if the receiver's machine has the Polling Reception function.

Usually, only machines of the same

❒

manufacturer that support Polling Reception can perform ID Polling Transmission. However, when the Information Box File function is used, and the other party's fax machine supports Polling Transmission and the SEP function, you can still carry out Polling Transmission with an ID. See p.42 “Information Boxes”.

❒ This function is not available with

Internet Fax.

Note

❒ Free Polling and Default ID Trans-

mission allow only one file to be stored in memory.

❒ ID Override Polling Transmission

allows a file to be stored in memory for each ID; you can store up to 400 files by changing IDs.

❒ When setting using default values,

you can set whether a Polling Transmission file is deleted in User Parameters. See p.166 “User Parameters” (switch 11, bit 7). To save a file for frequent sending, set to “Standby (Save)”.

Transmission Mode

❒ Polling Transmission Clear Report

allows you to verify Polling Transmission has taken place. See p.13 “Polling Transmission Clear Re-

port”. If E-mail TX Results is programmed in a Quick Operation key, you can select whether a report e-mail is sent after transmission. The destination of this report can be selected from the e-mail addresses in the destination list.

❒ You can program one of the Quick

Operation keys with operations for this function. Using this key allows you to omit step B. See p.144 “Gen- eral Settings/Adjustment”.

❒ The communication fee is charged

to the receiver.

Place the original, and then select

AAAA

the scan settings you require.

Reference

p.13 “Placing Originals”, Facsimile Reference <Basic Features>

p.30 “Scan Settings”, Facsimile Reference <Basic Features>

Press [Transmission Mode].

BBBB

Depending on the Polling Trans-

DDDD

mission mode, use one of the following procedures:

Free Polling Transmission

A Check that [Free Polling TX] is se-

lected.

Default ID Transmission

A Select [Default ID TX].

ID Override Transmission

A Select [ID Override Transmission]. B Specify a 4-digit ID using the

number keys and [A], [B], [C], [D], [E], and [F].

Press [Polling TX].

CCCC

Note

❒ A Polling ID may be any four

numbers (0 to 9) and characters (A to F), except 0000 and FFFF.

❒ If you make a mistake, press

[Clear] or the {{{{Clear/Stop}}}} key, and then try again.

Press [Only Once] or [Save] to delete

EEEE

or save the file after transmission.

Note

❒ To delete the original immedi-

ately after transmission, select [Only Once].

❒ To repeatedly send the original,

select [

❒ To cancel Polling Transmission,

press [ turns to that of step

Press [OK].

FFFF

“pppppppppp” appears.

The type of Polling Transmission is shown above the highlighted [

ing TX

Press [OK].

GGGG

Note

❒ To check the settings, press

[Transmission Mode].

Press the {{{{Start}}}} key.

HHHH

Note

❒ You can cancel the transmission

setup for Polling Transmission. See p.19 “Canceling a Transmission”.

Save

]. The display re-

Cancel

Poll-

Polling Transmission

Polling Transmission Clear Report

This report allows you to verify Polling Transmission has taken place.

If E-mail TX Results is programmed in a Quick Operation key, you can have the report e-mail sent after transmission. See p.146 “Quick Operation Key”.

Limitation

❒ This report is not printed if the

User Parameters are set to allow the stored originals to be repeatedly sent (Save). See p.166 “User Parameters” (switch 11, bit 7).

Note

❒ You can turn this function on or off

with the User Parameters. See p.166 “User Parameters” (switch 03, bit 6).

❒ You can have a portion of the sent

image printed on the report with the User Parameters. See p.166 “User Parameters” (switch 04, bit

7).

❒ You can check the result of Polling

Transmission with the Journal. See p.27 “Printing the Journal”

❒ To view the report without text

disruption, select a font of even character width in your e-mail application's settings.

❒ You can display a destination with

the User Parameters. See p.166 “User Parameters” (switch 04, bit

4).

❒ You can indicate the receiving par-

ty's information with the User Parameters. See p.166 “User Parameters” (switch 04, bit 5).

Transmission Mode

Polling Reception

Use this function to poll a message

from another terminal. You can also poll documents from many terminals with only one operation (use Groups and Keystroke Programs to fully exploit this function).

Preparation

Before using ID Polling Transmission, you must register a polling ID. See p.192 “Programming a Polling ID”.

There are two types of Polling Reception.

❖❖❖❖ Default ID/Free Polling Reception

Use this method for Free Polling or Default ID Polling. If the Polling ID is programmed in your machine, any messages waiting in the transmitting machine with the same ID are received. If the other machine does not have any messages waiting with the same Polling ID, any messages that do not require ID are received (Free Polling).

❖❖❖❖ ID Override Polling Reception

You must enter an Override Polling ID unique to this transmission. This ID overrides the one stored in this machine. Your machine will receive any messages waiting in the transmitting machine that have matching ID's. If no ID's match, any messages that do not require IDs are received (Free Polling).

Limitation

❒ Polling Reception requires that the

other machine is capable of Polling Transmission.

❒ Usually, you can only receive doc-

uments with a Polling ID from machines of the same manufacturer that support the polling function. However, if the other party's fax machine supports Polling Transmissions and the SEP function, and also has stored IDs, you can still perform Polling Reception. See p.50 “SEP Code”.

❒ This function is not available with

Internet Fax.

Note

❒ To receive a message sent by De-

fault ID Polling Transmission or ID Override Polling Transmission, it is necessary to specify the same Polling ID as the sender's. Free Polling Transmission does not require the same Polling ID.

Polling Reception

❒ Polling Result Report allows you

to verify Polling Reception has taken place. See p.16 “Polling Result Report”. If E-mail TX Results is programmed in a Quick Operation key, you can select whether a report e-mail is sent after reception. The destination of this report can be selected from the e-mail addresses in the destination list.

❒ You can program one of the Quick

Operation keys with operations for this function. Using the key allows you to omit step A. See p.144 “Gen- eral Settings/Adjustment”.

Press [Transmission Mode].

AAAA

Press [Polling RX].

BBBB

Depending on which method you

CCCC

are using, select one of the following procedures:

Default ID/Free Polling Reception

Note

❒ To cancel Polling Reception,

press [Cancel]. The display returns to that of step

ID Override Polling Reception

A Select [ID Override Polling Recep-

tion].

B Specify a 4-digit ID using the

number keys and [A], [B], [C], [D], [E], and [F], and then press [OK].

“ID Override: ” and the entered Polling ID are shown above the highlighted [Polling RX].

Note

❒ A Polling ID may be any four

numbers (0 to 9) and characters (A to F), except 0000 and FFFF.

❒ If you make a mistake, press

[

] or the {{{{Clear/Stop}}}} key

Clear

before pressing [OK], and then try again.

❒ To cancel Polling Reception,

press [Cancel]. The display returns to that of step

Press [OK].

DDDD

The standby display appears.

A Check that [Default ID / Free Poll-

] is selected, and then

ing RX

press [OK].

Dial, and then press the {{{{Start}}}}

EEEE

key.

Transmission Mode

❒ You can display a sender name

Polling Reserve Report

This report is printed after Polling Reception has been set up.

with the User Parameters. See p.166 “User Parameters” (switch 04, bit 5).

Note

❒ You can turn this function on or off

with the User Parameters. See p.166 “User Parameters” (switch 03, bit 3).

❒ You can have a destination dis-

played with the User Parameters. See p.166 “User Parameters” (switch 04, bit 4).

❒ You can display a sender name

with the User Parameters. See p.166 “User Parameters” (switch 04, bit 5).

Polling Result Report

This report is printed after a Polling Reception has been completed and shows its result.

If E-mail TX Results is programmed in a Quick Operation key, you can select whether a report e-mail is sent after reception. See p.146 “ Quick Operation Key”.

Note

❒ You can also check the result of a

Polling Reception with the Journal. See p.27 “Printing the Journal”.

❒ You can turn this function on or off

with the User Parameters. See p.166 “User Parameters” (switch 03, bit 4).

❒ To view the report without text

disruption, select a font of even character width in your e-mail application's settings.

❒ You can display a destination with

the User Parameters. See p.166 “User Parameters” (switch 04, bit

4).

2. Checking and Canceling Transmission Files

After you have pressed the {{{{Start}}}} key (after scanning originals), you can check and edit the destination or settings of Memory Transmission. You can also cancel a transmission, change the settings of a transmission, print a stored file, print a list of stored files, and resend a file which the machine failed to transmit.

• Memory Transmission

• Internet Fax Transmission

• Send Later

• Sender Settings

• Priority Transmission

• Confidential Transmission

• Polling Reception

• Polling Transmission

• Transfer Request

Note

❒ If there are no files being sent, or stored by Memory Transmission, [

Stop TX File] does not appear on the display.

❒ You cannot check or edit a file being sent. Also a Confidential Transmission

file or stored file to be printed as a report cannot be checked or edited.

❒ There are cases when a destination may not be selected as the destination ap-

pears as “*”, depending on the security settings.

Change /

Checking and Canceling Transmission Files

Displaying Confirmation of Transmission

Press [Change / Stop TX File].

AAAA

Press [Check / Change Settings].

BBBB

Select a file to check.

CCCC

Note

❒ If multiple destinations were

specified, only the destination selected first appears.

❒ If multiple destinations were

specified, only the number of unsent messages appears.

Confirm a transmission, and then

DDDD

press [

Press [Exit].

EEEE

The standby display appears.

Exit

Canceling a Transmission

You can cancel transmission of a file when the file is being sent, stored in memory, or fails to transmit. All the scanned data is deleted from memory.

You can cancel a file for Memory Transmission. This function is useful to cancel a transmission when you notice a mistake in destination or with the originals after storing. To cancel Memory Transmission, search for the file to be canceled among the files stored in memory, and then delete it.

Note

❒ If you cancel a transmission while

the file is being sent, some pages of your file may have already been sent and will be received at the other end.

❒ If the transmission finishes while

you are carrying out this procedure, transmission cannot be canceled.

Press [Change / Stop TX File].

AAAA

Select a file whose transmission

BBBB

you want to cancel.

Note

❒ To display only the files being

sent, press [Files under TX].

❒ If multiple destinations were

specified, only the number of unsent messages appears.

❒ If multiple destinations were

specified, only one destination number appears. To display all destinations, press [Check / Change Settings].

Press [Stop Transmission].

CCCC

The selected file is deleted.

Note

❒ To quit transmission cancel,

press [Save].

❒ To cancel another transmission,

repeat from step

Press [Exit].

DDDD

The standby display appears.

Checking and Canceling Transmission Files

Deleting a Destination

You can delete destinations.

Note

❒ If you delete a destination that is

the only destination for a transmis-

sion, the transmission is canceled.

Press [Change / Stop TX File].

AAAA

Press [Check / Change Settings].

BBBB

Press [Change] for the destination

DDDD

you want to delete.

Note

❒ Press to switch the destina-

tion between fax number, Internet Fax address and IP-Fax address.

EEEE

Press

to delete the destination.

[

Clear

]

Select the file from which you

CCCC

want to delete a destination.

Note

❒ Pressing [Clear] deletes by single

digits the fax number or IP-Fax address entered using the number keys. The destination specified using destination keys or Internet Fax address can be entirely deleted at once by pressing [Clear].

Press [Exit].

FFFF

Note

❒ To delete another destination,

repeat from step

Press [Exit].

GGGG

The standby display appears.

Adding a Destination

Note

❒ A destination cannot be added us-

ing a destination list.

Press [Change / Stop TX File].

AAAA

Press [Check / Change Settings].

BBBB

Select the file to which you want

CCCC

to add a destination.

Press [Add].

DDDD

Note

❒ Press to switch the destina-

tion between fax number, Internet Fax address and IP-Fax address.

Specify the destination using the

EEEE

number keys or soft (on-screen) keys.

Note

❒ To add e-mail address, press

[Manual Input], and then specify the destination.

❒ You can also program a SUB

Code or SEP Code by pressing [Adv. Features].

Press [Exit].

FFFF

Note

❒ Repeat steps

add another destination.

Press [Exit].

GGGG

The standby display appears.

, if you want to

Checking and Canceling Transmission Files

Changing the Transmission Time

You can change the transmission time specified with Send Later. See p.3 “Sending at a Specific Time (Send Later)”.

You can also delete the transmission time. If the transmission time is deleted, the file is transmitted immediately.

Press [Change / Stop TX File].

AAAA

Press [Check / Change Settings].

BBBB

Select the file for which you want

CCCC

to change or cancel the transmission time.

Press [Change TX Time].

EEEE

Press [Clear], and then re-enter the

FFFF

transmission time using the number keys or select [Economy Time], and then press [OK].

Note

❒ If you select [

economy time already specified is entered. See p.144 “General Settings/Adjustment”.

❒ If you press [Transmit Now], the

file is transmitted immediately. However, if there is a file on standby, that file is sent first.

Economy Time

], the

The recipient appears.

DDDD

Press [

GGGG

Note

❒ Repeat from step

to change another transmission time.

Press [

HHHH

The standby display appears.

Exit

, if you want

Printing a File

If you want to check the contents of a file that is stored in memory and not yet sent, use this procedure to print it out.

Note

❒ Confidential Transmission files are

displayed, but cannot be printed.

❒ You can also print files that have

not been successfully transmitted.

Press [Change / Stop TX File].

AAAA

Press [Print File].

BBBB

Note

❒ If multiple destinations were

specified, only the number of unsent messages appears.

❒ If you want two-sided printing,

press [Print 2 Sided].

❒ To cancel printing, press [Can-

cel]. The display returns to that

of step

Press the {{{{Start}}}} key.

DDDD

Note

❒ To cancel printing after pressing

the {{{{Start}}}} key, press [Stop Print- ing]. The display returns to that of step

Press [Exit].

EEEE

The standby display appears.

Note

❒ Repeat from step

to print another file.

, if you want

Select the file you want to print.

CCCC

Checking and Canceling Transmission Files

Resending a File

Machine memory stores messages that could not be successfully transmitted using Memory Transmission. Use this procedure to resend these messages.

Select the file you want to resend.

CCCC

“TX failed” is displayed for files that could not be sent.

Preparation

You should select “Store for 24 hours” for “Store a message that could not be transmitted” in User Parameters. See p.166 “User Parameters” (switch 24, bit 0).

Note

❒ Files that could not be transmitted

will be kept for either 24 or 72 hours depending on how you program this function. See p.166 “User Parameters” (switch 24, bit 1).

Press [Change / Stop TX File].

AAAA

Press [Transmit Failed File].

BBBB

Note

❒ If multiple destinations were

specified, only the destination number appears.

❒ If multiple destinations were

specified, only the number of unsent messages appears.

❒ To add a destination, press

[Add], and then specify the destination.

Press [OK].

DDDD

Note

❒ To cancel transmissions, press

[Cancel]. The display returns to that of step

❒ Repeat from step

another file.

to resend

Press [Exit].

EEEE

The standby display appears.

Transmission starts.

Printing a List of Files in Memory (Print TX File List)

Print this list if you want to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for example when erasing files).

Note

❒

The contents of a file stored in mem-

can also be printed. See p.23

ory “Printing a File”.

❒ You can display a sender name

with the User Parameters. See p.166 “User Parameters” (switch 04, bit 5).

Press [Change / Stop TX File].

AAAA

Press [Print List].

BBBB

Press the {{{{Start}}}} key.

CCCC

Note

❒ To cancel printing after pressing

the {{{{Start}}}} key, press [Stop Print- ing]. The display returns to that of step

Press [Exit].

DDDD

The standby display appears.

Note

❒ To cancel printing before press-

ing the {{{{Start}}}} key, press [Can- cel]. The display returns to that of step

Checking and Canceling Transmission Files

3. Communication

Printing the Journal

Information

The Journal contains information about the last 50 communications (maximum) made by your machine. It is printed automatically after every 50 communications (receptions & transmissions).

You can also print a copy of the Journal at any time by following the procedure below.

If the machine is installed with the optional extra G3 interface unit, you can print the Journal of each line type.

Important

❒ The contents of a Journal printed

automatically are deleted after printing. Keep the journal if you require a record of transmissions and receptions. You can check a total of 200 communications (receptions & transmissions) on the display.

❖❖❖❖ All

Prints the results of communications in the order made.

❖❖❖❖ Print per File No.

Prints only the results of communications specified by file number.

❒ The sender name column of the

Journal is useful when you need to program a special sender. See p.171 “Special Senders to Treat Differently”.

❒ You can set whether the Journal is

automatically printed after every 50 communications in User Parameters. See p.166 “User Parameters” (switch 03, bit 7).

❒ You can display a sender name

with the User Parameters. See p.166 “User Parameters” (switch 04, bit 5).

❒ You can set whether you print the

Journal by line type. See p.166 “Us- er Parameters” (switch 19, bit 1).

❒ You can program one of the Quick

Operation keys with operations for this function. Using the key allows you to omit steps A. See p.144 “General Settings/Adjustment”.

❒ Depending on security settings,

the destination may not appear.

Press [Information].

AAAA

❖❖❖❖ Print per User

Prints the results of communications by individual sender.

Note

❒ The setting on the machine can be

changed so that user codes will be printed instead of user names. For more information, contact your service representative.

Press [Print Journal].

BBBB

Communication Information

Select a printing mode.

CCCC

All

A Select [All].

Print per File No.

A Select [Print per File No.]. B Enter a 4-digit file number.

DDDD

EEEE

Note

❒ Press [Cancel] if the user is

not registered. The display returns to that of step

C Press [OK] after checking the

user name shown on the display.

Note

❒ Press [Clear] to return to the

previous screen if a wrong user name is selected.

Press the {{{{Start}}}} key.

Note

❒ To cancel a file printing, press

[Stop Printing]. The display returns to that of step

Press [Exit] twice.

The standby display appears.

Note

❒ If you make a mistake, press

[Clear] or the {{{{Clear/Stop}}}} key, and then try again.

Printing per User

A Select [Print per User]. B Select a user.

Journal

Printing the Journal

Printing date

Shows the date and time when the report is printed.

Programmed Fax Header

Shows the sender name programmed for printing.

Date

Shows the transmission or reception date.

Time

Shows the transmission or reception start time.

ADJ102S

Other end

❖❖❖❖ For fax destinations

• Shows the name (for display) programmed by the other end.

• Shows the programmed fax number if the name (for display) has not been programmed.

• If neither name nor fax number has been programmed by the other end, an entered fax number or a name programmed in a destination list is shown for transmissions.

• The space will be blank for receptions.

Note

❒ To prioritize a fax number or name

programmed in the destination list, contact your service representative.

Communication Information

❖❖❖❖ For Internet Fax destinations

At time of transmission, it shows the e-mail address or name programmed in the destination list. At time of reception, it shows the e-mail address of the sender. At time of broadcasting transmission, it shows the number of destinations after the e-mail addresses or names of destination.

Note

❒ When documents are transmitted

from the computer to the machine,

-- LAN-Fax --> appears. To check if the documents are sent to the receiver, confirm the same File No.

❖❖❖❖ For IP-Fax destinations

Shows the IP-Fax destination or name programmed in the destination list. The Fax destination details appear on reception report.

❖❖❖❖ For Folder destinations

Shows the name programmed in the destination list for transmissions.

Communication mode

• For fax transmissions and receptions After “T” for outgoing fax or “R” for ingoing fax, shows a communication mode. If the optional Extra G3 interface unit has been installed, “G3-1”, “G3-2”, “G3-3”, or “G3 Auto” will be shown.

• For Internet Fax transmissions and receptions After , and “T” for outgoing e-mail or “R” for ingoing e-mail, the communication mode appears in alphabetical letters or symbols. Outgoing e-mail set for Reception Notice of E-mail Options bears a “Q”, whereas “A” appears with reception confirmation emails.

• For IP-Fax transmissions and receptions After , and “T” for outgoing fax or “R” for ingoing fax, the communication mode appears in alphabetical letters or symbols.

•For Folder receptions Shows (folder mark).

Communication time

Shows time taken for transmissions or receptions.

Number of pages

Shows the number of pages transmitted or received.

Communication result

Shows the result of transmissions or receptions.

OK: All pages were properly transmitted or received. When Reception Notice is activated using the Internet Fax E-mail Options, receipt of Reception Notice is shown.

--: The Internet Fax was document sent to

the mail server programmed in this machine. (However , this does not mean the e-mail was delivered.) When using LANFax, communication results from this machine to a computer.

Error: A communication error occurred. D: Power was disconnected during com-

munication. Not all fax messages were transmitted.

10.

User name

Shows the sender's name.

11.

File number

Shows file management numbers.

Checking the Transmission Result (TX File Status)

You can browse a part of the Immediate TX Result Report on the display.

Note

❒ Only the transmission result of the

last 200 communications (receptions & transmissions) are shown.

❒ You can view sent fax messages

and their lists, using a network computer Web Image Monitor. For details, see the Web Image Monitor's Help.

❒ If a transmission is completed

while you are using this function, the result will not appear. To view the latest result, exit TX File Status, and then try again.

❒ You can program one of the Quick

Operation keys with operations for this function. Using the key allows you to omit steps A. See p.144 “General Settings/Adjustment”.

Press [Information].

AAAA

Check the transmission results.

CCCC

Transmission results are displayed, from the latest result down, in groups of six.

Note

❒ When a fax is sent, “Destina-

tion:” shows the Own Fax Number or Fax Header information of a receiver. The e-mail address and name programmed in the destination list appears in the “To” field of the sent Internet Fax document. For a transmission from a computer, “-- LANFax -->” is shown.

❒ Depending on security settings,

the destination may appear as *.

Select [TX File Status].

BBBB

Press [Exit] twice.

DDDD

The standby display appears.

Note

❒ When documents are transmit-

ted from the computer to the machine, -- LAN-Fax --> appears. To check if the documents are sent to the receiver, confirm the same File No.

Communication Information

Checking the Reception Result (RX File Status)

You can browse a part of the Reception Result Report on the display.

Note

❒ Only the reception result of the last

200 communications (receptions &

transmissions) are shown.

❒ You can view received fax messag-

es and their lists, using a network computer Web Image Monitor. For details, see the Web Image Monitor's Help.

❒ If a message is received while you

are using this function, the result will not appear. To view the latest result, exit RX File Status, and then try again.

❒ You can program one of the Quick

Operation keys with operations for this function. Using the key allows you to omit steps A. See p.144 “General Settings/Adjustment”.

Press [Information].

AAAA

Check the reception results.

CCCC

Reception results are displayed from the latest result in groups of six.

Note

❒

When a fax or IP-Fax is received, Transmission Station shows the sender's fax number or Fax Header information. The sender's e-mail address appears in the “From” field of the received Internet Fax.

Press [Exit] twice.

DDDD

The standby display appears.

Select [RX File Status].

BBBB

Displaying the Memory Status

Use this function to display a summary of current memory usage. Items shown are the percentage of free memory space, the number of received confidential messages, the number of files to be sent, the number of Memory Lock files and the number of received messages to be printed.

Press [Information].

AAAA

Press [

BBBB CCCC

Memory Status

Check the memory status.

• When sending to the Personal Box. See p.41 “Printing Personal Box Messages”.

❒ If you have made the machine

save received messages on the hard disk, see “RX Print Standby File” on the display to check the number.

Press [Exit] twice.

DDDD

The standby display appears.

Note

❒ “Others” will be displayed:

•

When storing attachment files. See p.65 “Sending an Auto Document”.

• For storing Reception Request files. See p.52 “Transfer Station”.

• When storing originals in the Information Boxes. See p.42 “Storing Messages in Information Boxes”.

Communication Information

Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File)

You can print documents that are received and stored on the hard disk. You can also delete unwanted documents.

Preparation

Make a setting for received and stored documents before using this function. See p.193 “Storing or Printing Received Documents”.

Printing Received and Stored Documents

Use the following procedure to print documents saved on the hard disk.

Note

❒ This function allows you to print

only received and stored documents.

❒ You cannot print and delete re-

ceived documents using the Document Server function.

❒ You can specify and print multiple

documents. You can specify a maximum of 30 documents at one time.

Press [Information].

AAAA

Note

❒ If you have selected to store re-

ceived documents and specified an e-mail address for notification of receipt, fax reception notification can be sent to that e-mail address. See p.194 “Reception Report email”.

❒ You can store up to 400 received

documents on the hard disk.

❒ You can view, print received and

stored documents using a Web Image Monitor or DeskTopBinder. See p.123 “Viewing Fax Information Using a Web Browser” or the DeskTopBinder's manuals and Help.

Press [Print / Delete Stored RX File].

BBBB

Select a file to be printed, and

CCCC

then press [Print].

Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File)

Select the printing mode, and then

DDDD

press the {{{{Start}}}} key.

Note

❒ To cancel printing, press [Can-

cel]. The display returns to that

of step

❒ To delete the document after

printing, press [Delete File after Printing].

❒ To perform two-sided printing,

press [Print on 2 Sides] before pressing the {{{{Start}}}} key.

Press [Exit] twice.

EEEE

The standby display appears.

Deleting Received and Stored Documents

Use the following procedure to delete documents stored on the hard disk.

Note

❒

You cannot delete a document while another person is previewing or printing it using a Web Image Monitor or DeskTopBinder.

❒ You can specify and print multiple

documents. You can specify a maximum of 30 documents at one time.

Select a file to be deleted, and then

CCCC

press [Delete].

Press [Yes].

DDDD

Note

❒ To cancel a deletion, press [No].

The display returns to that of

step

Press [Exit] twice.

EEEE

The standby display appears.

Press [Information].

AAAA

Press [Print / Delete Stored RX File].

BBBB

Communication Information

Printing a Confidential Message

This function is designed to prevent unauthorized users from reading your messages. If someone sends you a message using Confidential Transmission, it is stored in memory but not automatically printed. To print the message you have to enter the Confidential ID Code. When your

machine has received a confidential message, the Confidential File (i) indicator lights.

Preparation

Before using this function, program your Confidential ID. See p.191 “Programming a Confidential ID”.

Important

❒ If the main power switch is off

more than one hour, all confidential messages are deleted. When this happens, use the Power Failure Report to identify which messages have been deleted. See p.198 “Turning Off the Main Power / When a Power Failure Occurs”.

Limitation

❒ You must program the Confiden-

tial ID for Confidential Reception to work.

❒ This function is not available with

Internet Fax.

Confirm that the Confidential File

AAAA

indicator is lit.

Press [Information].

BBBB

Press [Print Confidential RX File].

CCCC

Note

❒

If no confidential messages have been received, the message “

reception file.

Press [Exit].

Enter a 4-digit Confidential ID

DDDD

using the number keys, and then press the {{{{Start}}}} key.

” is shown.

Note

❒ You can program one of the Quick

Operation keys with operations for this function. Using the key allows you to omit steps B. See p.144 “General Settings/Adjustment”.

The Confidential ID differs depending on the Sender's specifications.

Printing a Confidential Message

Note

❒ You must enter the Confidential

ID programmed in this machine, if the received file has no Confidential ID.

❒ You must enter the Confidential

ID programmed by the sender. Confirm the sender's Confidential ID in advance.

❒ If the Confidential IDs or Per-

sonal Confidential IDs do not match, the message “

tion file under specified Confidential ID.

Press [Exit] to cancel the operation, and then check the Confidential ID or Personal Confidential ID with the other party, and then try again.

Press [Exit].

EEEE

The standby display appears.

No recep-

” appears.

----If you cannot print confidential

files even if the Confidential File (iiii) indicator is lit.

The Confidential File indicator also lights if the machine received a message with a SUB Code. Check the Personal Boxes.

Confidential File Report

When this function is turned on, this report is printed whenever your machine receives a confidential message.

Note

❒ You can turn this function on or off

with the User Parameters. See p.166 “User Parameters” (switch 04, bit 0).

❒ You can display a destination with

the User Parameters. See p.166 “User Parameters” (switch 04, bit

4).

Note

❒ Print from the Personal Box, when

a file has been sent from another party with a SUB Code attached. See p.41 “Printing Personal Box Messages”.

Communication Information

Printing a File Received with Memory Lock

This is a security function designed to prevent unauthorized users from reading your messages. If Memory Lock is switched on, all received messages are stored in memory and are not automatically printed. To print the messages, you have to enter the Memory Lock ID Code. When your

machine has received a message with Memory Lock, the Confidential File (i) indicator blinks.

Preparation

Before using this function, program your Memory Lock ID. See p.192 “Programming a Memory Lock ID”.

Before using this function, set Memory Lock to On. See p.174 “Memory Lock”.

Important

❒ If the main power switch is turned

off for more than an hour, all messages protected by Memory Lock will be deleted. In that case, the Power Failure Report will be printed so you can confirm which messages have been deleted. See p.198 “Turning Off the Main Power / When a Power Failure Occurs”.

❒ You can also apply a Memory Lock

to messages that come only from certain senders. See p.174 “Pro- gramming/Changing Special Senders”.

❒ Messages received by Polling Re-

ception are automatically printed even if this function is switched on.

❒ You can program one of the Quick

Operation keys with operations for this function. Using the key allows you to omit steps B. See p.144 “General Settings/Adjustment”.

Confirm that the Confidential File

AAAA

indicator is blinking.

Press [Information].

BBBB

Note

❒ If Memory Lock and received doc-

ument storage are both set to on, Memory Lock is unavailable and received documents become stored documents. For details, see p.193 “ Storing or Printing Received Documents” and p.34 “Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File)”.

❒ Even when Memory Lock is avail-

able, if free memory is insufficient, reception is not possible.

Press [Print Memory Lock].

CCCC

Note

❒ If no messages were received

while Memory Lock was switched on, the message “

reception file.

Press [Exit] .

” is shown.

Enter a 4-digit Memory Lock ID

DDDD

with the number keys, and then press the {{{{Start}}}} key.

Note

❒ If the Memory Lock ID does not

match, the message “Speci-

fied code does not correspond to programmed Memory Lock ID.

and retry after checking the Memory Lock ID.

Press [Exit].

EEEE

The standby display appears.

” appears. Press [Exit]

Printing a File Received with Memory Lock

Communication Information

Personal Boxes

Preparation

Before using this function, set the Personal Box in advance. See p.181 “Programming/changing Personal Boxes”.

Personal Boxes

This function lets you set up the machine so that incoming messages addressed to certain users are stored in memory instead of being printed out immediately.

Each user must be assigned a SUB Code (Personal Code) that has been designated as a Personal Box beforehand. When the other party sends their message, they specify the SUB Code of the receiver. When the message is received, it is stored in the Personal Box with the matching SUB Code. In order to print a received message.

This enables several individuals or departments to share a single fax machine yet be able to differentiate between messages. Furthermore, if you specify a receiver for the Personal Box, instead of being stored in memory, incoming messages with this SUB Code appended are forwarded directly to the destination you specify. You can specify a fax number, e-mail address or IP-Fax destination as the receiver. See p.181 “Programming/changing Personal Boxes” for details on programming receivers.

• To be able to receive messages into a Personal Box you must inform the sender of the SUB Code programmed for that Personal Box and ask them to send the message using SUB Code Transmission with that SUB Code. See p.49 “SUB Code”.

• When messages have been received into Personal Boxes, the Confidential Reception/Memory Lock indicator lights and the Confidential File Report is printed. See p.37 “Confidential File Report”.

• If a receiver is assigned, the delivered document is deleted.

• If a receiver is not assigned, print these messages. See p.41 “Printing Personal Box Messages”.

❖❖❖❖ SUB Code and SEP Code

SUB Code and SEP Code are IDs consisting of up to 20 digits, and can include numbers, #, *, and spaces. To use this function, you must program a box and SUB/SEP Code beforehand. The other party can send messages to, and retrieve stored messages from, this box using the code.

Note

❒ This function is not available when

you have set received documents to be delivered to the network delivery server.

Personal Boxes

Printing Personal Box Messages

Follow these steps to print a message that has been received into a Personal Box.

Note

❒ If you print a Personal Box mes-

sage, it is deleted.

Make sure that the Confidential

AAAA

File indicator is lit.

Press [Information].

BBBB

Press [Print Personal Box File].

CCCC

Select the box with the message

DDDD

you want to print.

When a password is required

The display appears, when the selected Personal Box password is set in advance.

Note

❒ The password is programmed

in “Administrator Tools”. See p.181 “Programming/changing Personal Boxes”.

A Enter the password, and then

press [OK].

Note

❒ If you make a mistake, press

[Clear] or the {{{{Clear/Stop}}}} key before pressing [OK], and then try again.

To cancel entering a password,

❒

press [Cancel]. The display returns to that of step

Press the {{{{Start}}}} key.

EEEE

Note

❒ To stop printing, press [Stop

Printing]. The display returns to

that of step

Press [Exit].

FFFF

Note

❒ To print a message in another

Personal Box, refer to step and then try again.

Press [Exit].

GGGG

The standby display appears.

Communication Information

Information Boxes

Preparation

Before using this function, set the Information Box in advance. See p.184 “Programming/changing Information Boxes”.

Information Boxes

Use the Information Box function to set up the machine as Document Server. By scanning documents into Information Boxes, other parties can receive these messages whenever they request them.

• You can program documents for this function with “Store / Delete / Print Information Box File”. See p.42 “Storing Messages in Information Boxes” .

• For other parties to be able to retrieve a message programmed in an Information Box, you need to inform them of the SEP Code assigned to that Information Box.

• When an SEP Code Polling Reception request is made by another party, the SEP Code they specify is matched against the SEP Codes programmed in that Information Boxes. If a code matches, the message stored in the Information Box is sent to the other party automatically. See p.50 “SEP Code”.

• You can check the contents of Information Boxes with “Store / Delete / Print Information Box File”. See p.44 “Printing Information Box Messages”.

• You can set a password for Information Boxes in advance. A password can be set in “Administrator Setting”. See p.184 “Programming/changing Information Boxes”.

Storing Messages in Information Boxes

Follow these steps to store a message in an Information Box.

Note

❒

One Information Box stores one file.

❒ The stored file is not deleted auto-

matically. If you want to delete a stored file, see p.45 “Deleting Information Box Messages”.

Press [Information].

AAAA

Press [Store / Delete / Print Information

BBBB

Box File].

Information Boxes

Select the box in which you want

CCCC

to store the file.

Note

❒

When there are pre-programmed files, a file mark is displayed at the end of the Box Name.

❒ A message is displayed, when

selecting a box with a file stored in it. Press [Yes], when changing the file name. The file stored originally will be overwritten.

When a password is required

A Enter the password, and then

press [OK].

Place the original, and then select

DDDD

the scan settings you require.

Note

❒ You can also select the follow-

ing settings:

• Book Fax

• 2 Sided Original (The option-

al ADF is required.)

• Stamp (The optional ADF is required.)

Reference

p.13 “Placing Originals”, Facsimile Reference <Basic Features>

p.30 “Scan Settings”, Facsimile Reference <Basic Features>

Note

❒ If you make a mistake, press

[Clear] or the {{{{Clear/Stop}}}} key before pressing [OK], and then try again.

❒ To cancel entering a pass-

word, press [Cancel]. The display returns to that of step

Press the {{{{Start}}}} key.

EEEE

The machine starts to scan the original.

To stop scanning, press [Stop Scan- ning]. The display returns to that of

step

Press [Exit].

FFFF

Note

❒ To store a message in another

Information Box, return to step

Press [Exit].

GGGG

The standby display appears.

Communication Information

Printing Information Box Messages

Follow these steps to print a message stored in an Information Box.

Press [Information].

AAAA

When a password is required

A Enter the password, and then

press [OK].

Note

❒ If you make a mistake, press

[Clear] or the {{{{Clear/Stop}}}} key

Press [Store / Delete / Print Information

BBBB

Box File].

Press [Print File].

CCCC

Select the box that contains the

DDDD

stored file you want to print.

Note

❒ You cannot select a box that has

no stored file.

EEEE

FFFF

before pressing [OK], and then try again.

❒ To cancel entering a pass-

word, press [Cancel]. The display returns to that of step

Press the {{{{Start}}}} key.

Note

❒ If you want two-sided printing,

press [Print 2 Sided] before press- ing the {{{{Start}}}} key.

❒ To stop printing before pressing

the {{{{Start}}}} key, press [Cancel]. The display returns to that of

step

❒ To stop printing after pressing

the {{{{Start}}}} key, press [

ing]. The display returns to that

Exit

of step

Press [

Stop Print-

Note

❒ Repeat from step

other stored file in the box.

Press [

GGGG

The standby display appears.

Exit

to print an-

Information Boxes

Deleting Information Box Messages

Follow these steps to delete a file stored in an Information Box.

Press [Information].

AAAA

Press [Store / Delete / Print Information

BBBB

Box File].

Press [Delete File].

CCCC

Select the box that contains the

DDDD

stored file you want to delete.

Note

❒ If you make a mistake, press

[Clear] or the {{{{Clear/Stop}}}} key before pressing [OK], and then try again.

❒ To cancel entering a pass-

word, press [Cancel]. The display returns to that of step

Press [Delete].

EEEE

Note

❒ To stop deleting, press [Do not

Delete]. The display returns to

that of step

Press [Exit].

FFFF

Note

❒ Repeat from step

other stored file in another box.

Press [Exit].

GGGG

The standby display appears.

to delete an-

When a password is required

A Enter the password, and then

press [OK].

Communication Information

4. Other Transmission Features

Handy Dialing Functions

Chain Dial

This allows you to compose a telephone number from various parts, some of which may be stored in Quick Dials and some of which may be entered using the number keys.

Limitation

❒ You cannot use this function with

Internet Fax transmission.

Note

❒ The total number of digits that can

be entered is up to 128 using destination keys and number keys.

❒ For Memory Transmission and Im-

mediate Transmission, insert a pause between parts of a number. For On Hook Dial and Manual Dial, no pause is needed.

❒ The Advanced Features function

programmed in the destination list is unavailable.

(Example) 01133-1-555333

Assume that 01133 is stored in a Quick Dial key.

Place the original, and then select

AAAA

the scan settings you require.

Press the Quick Dial key that is

BBBB

programmed “01133”.

Press the {{{{Pause/Redial}}}} key.

CCCC

Enter {{{{1}}}}, {{{{5}}}}, {{{{5}}}}, {{{{5}}}}, {{{{3}}}}, {{{{3}}}},

DDDD

{{{{3}}}} using the number keys.

Press the {{{{Start}}}} key.

EEEE

Redial

The machine stores the last 10 destinations specified in each transmission method. This function saves time when you are sending to the same destination repeatedly, as you do not have to enter the destination again.

Limitation

❒

The following kinds of destinations are not stored:

•Quick Dials

•Group Dials

• Destinations dialed as Receiving Stations for Transfer Request

• Forwarding terminal of the Substitute Reception

• Destinations dialed using the external telephone

• Destinations dialed by Redial (regarded as already stored in memory)

• Second and later destinations broadcasted to

❒ To redial a fax number, do not dial

any numbers before you press the

{{{{Pause/Redial}}}} key. If you press the {{{{Pause/Redial}}}} key after entering

numbers using the number keys, a pause will be entered instead.

Note

❒ You can specify the Internet Fax

destination and IP-Fax using with the Redial function. Select to use this function before pressing [Man- ual Input].

Other Transmission Features

Place the original, and then select

AAAA

the scan settings you require. Press the {{{{Pause/Redial}}}} key.

BBBB

Select the destination you want to

CCCC

redial to.

Note

❒ Now that the date and time the

original was read appears as a key, select by pressing it.

❒ When you press [ProgDest], you

can register a selected recipient in the destination list. See p.39 “Registering Entered Destinations to the Address Book”, Fac- simile Reference <Basic Features>.

Advanced Features

SUB Code

Normally you can only use Confidential Transmission to send messages to fax machines of the same manufacturer that have the Confidential Reception function. See p.9 “Confidential Transmission”. However, if the other machine supports a similar function called “SUB Code”, you can send fax messages to the other party using this method instead.

Advanced Features

Enter the fax number of a destina-

BBBB

tion or an IP-Fax destination.

Press [Adv. Features].

CCCC

Limitation

❒ A SUB Code cannot be used with

Internet Fax.

Note

❒ The ID can be up to 20 digits long.

❒ You can enter numbers, *, #, and

spaces to program an ID.

❒ Make sure the number of digits in

the ID matches the specification of the machine to which you are sending.

❒ You can store IDs in destination

lists and Programs. See “Fax Destination”, General Settings Guide. See p.129 “Registering and Changing Keystroke Programs”.

❒ Messages you send using this

function are marked “SUB” on all reports.

❒ This function is not available with

Internet Fax.

Place the original, and then select

AAAA

the scan settings you require.

Reference

p.13 “Placing Originals”, Facsimile Reference <Basic Features>

p.30 “Scan Settings”, Facsimile Reference <Basic Features>

Press [SUB Code].

DDDD

Press [TX SUB Code].

EEEE

Enter a SUB Code, and then press

FFFF

[OK].

“SUB Code” appears one line above [Adv. Features] on the display.

Note

❒ If you make a mistake, press

[Cancel] or the {{{{Clear/Stop}}}} key before pressing [OK], and then try again.

To enter a password, press [Pass-

GGGG

word (SID)].

Enter the password with the num-

HHHH

ber keys, and then press [OK].

Press [Exit].

IIII

Press the {{{{Start}}}} key.

JJJJ

Other Transmission Features

Note

❒ If you use Immediate Transmis-

sion and the fax machine at the destination does not support the SUB Code function, a message will appear on the display to inform you of this. When this happens, press [OK] to cancel the transmission.

SID Code

There are times when you may want

to use an “SID” (Sender ID) when sending confidential faxes with the SUB Code function.

Note

❒ The ID can be up to 20 digits long.

❒ You can enter numbers, *, #, and

spaces to program an ID.

❒ You can store IDs in destination

lists and Programs. See p.129 “Registering and Changing Keystroke Programs”. See “Fax Destination”, General Settings Guide.

❒ Messages you send using this

function are marked “SID” on all reports.

Limitation

❒ A SEP Code cannot be used with

Internet Fax.

Note

❒ The ID can be up to 20 digits long.

❒ Make sure the number of digits in

the ID matches the one set on the machine to which you are sending.

❒ You can enter numbers, *, #, and

spaces to program an ID.

❒ You can store IDs in destination

lists and Programs. See “Fax Destination”, General Settings Guide. See p.129 “Registering and Changing Keystroke Programs”.

❒ Messages you receive using this

function are marked “SEP” on all reports.

❒ This function is not available with

Internet Fax.

Enter the fax number of a destina-

AAAA

tion or an IP-Fax destination.

Press [Adv. Features].

BBBB

SEP Code

Normally you can only use Polling Reception to receive faxes from machines that have the Polling Reception function and the same manufacturer. However, if a machine of another manufacturer supports Polling Reception, you can receive fax messages from the other party using this method instead.

You can receive messages that have the same SEP Code as the SEP Code you entered.

Press [SEP Code].

CCCC

Press [RX SEP Code].

DDDD

Advanced Features

Enter a SEP Code, and then press

EEEE

[OK].

“SEP Code” appears one line above [Adv. Features] on the display.

Note

❒ If you make a mistake, press

[Cancel] or the {{{{Clear/Stop}}}} key before pressing [OK], and then try again.

To enter a password, press [Pass-

FFFF

word (PWD)].

Enter the password using the

GGGG

number keys, and then press [OK].

Press [Exit].

HHHH

Press [Transmission Mode].

IIII

Press [Polling RX].

JJJJ

Press [Default ID / Free Polling RX],

KKKK

and then press [OK].

Note

❒ To cancel Polling RX, press [Can-

]. The display returns to that

cel

of step

Press [OK].

LLLL

The standby display appears.

Press the {{{{Start}}}} key.

MMMM

PWD Code

There are times you may want to use a password when receiving faxes by polling using the SEP Code function.

Note

❒ The password can be up to 20 dig-

its long.

❒ You can enter numbers, *, #, and

spaces as a password.

❒ You can store IDs in destination

lists and Programs. See “Fax Destination”, General Settings Guide. See p.129 “Registering and Changing Keystroke Programs”.

❒

Messages you send using this func-

are marked “PWD” on all re-

tion ports.

Other Transmission Features

• Program each Transfer Station

Transfer Request

Transfer Request allows fax machines that have this function to automatically transfer incoming messages to multiple fax destinations. This function helps you save costs when you send the same message to more than one place in a distant area, and saves time since many messages can be sent in a single operation.

The diagram below may make the concept clearer.

GFTRRQ1E

The following terminologies are used in this section:

❖❖❖❖ Requesting Party

The machine where the message originates.

❖❖❖❖ Transfer Station

The machine that forwards the incoming message to another destination.

❖❖❖❖ Receiving Station

The facsimile or computer that received the message from the Transfer Station.

Preparation

Before you can use this function, you must make the following preparations:

number in this machine (Requesting Party) and in the Transfer Station itself. See p.190

“Transfer Report”.

• Program the same Polling ID in

both this machine (Requesting Party) and the Transfer Station. See p.192 “Programming a Polling ID”.

• To send a Transfer Request by fax, the Transfer Station must be a fax machine of the same manufacturer and have the Transfer Station function.

• To send a Transfer Request by email, Transfer Station must be a fax machine of the same manufacturer that supports Internet Fax.

• To send a Transfer Request by IP-Fax, the Transfer Station must be a fax machine that supports IP-Fax and made by the same manufacturer.

• You cannot use Transfer Request without programming the fax number of the Requesting Party in a Quick Dial or Speed Dial.

The Receiving Station's fax num-

•

must be programmed in the

ber Transfer Station's Quick Dial, Speed Dial or Group Dial.

Note

❒ You can specify up to 500 Transfer

Stations in a Transfer Request.

❒ You can have up to 30 End Receiv-

ers per Transfer Station. If you specify a Transfer Station's Group, the Group counts as a single receiver.

Advanced Features

❒ When a Transfer Request is sent by

e-mail, as soon as the Transfer Station completes transfer to all Receiving Stations, it sends back a Transfer Result Report by e-mail. See p.89 “Transfer Result Report (transfer request by e-mail)”.

❒ When a Transfer Request is sent by

e-mail to a computer or facsimile without the Transfer Request function, that machine receives it as ordinary e-mail. It does not transfer the message nor send an error report back to the Requesting Party. To send Transfer Request by email, use a Transfer Station that supports Internet Fax and has the Transfer Station function.

❒ You can program one of the Quick

Operation keys with operations for this function. Using the key allows you to omit steps C. See p.144 “General Settings/Adjustment”.

Place the original, and then select

AAAA

any scan settings you require.

Note

❒ When using a Transfer Request

by e-mail, documents are sent at “Detail” resolution, even if you have specified “Fine”. To send a document at “Super Fine” or “Fine”, configure the Full Mode when registering the destinations in the Address Book. See p.55 “T.37 Full Mode”, Facsimile Reference <Basic Features>.

❒ When using a Transfer Request

by e-mail, documents are sent at A4 width. Documents larger than A4 are reduced to A4 width. If the receiver is in compliance with the T.37 full mode, documents are sent at the width specified in the Address Book. See p.55 “T.37 Full Mode”, Fac- simile Reference <Basic Features>.

Reference

p.13 “Placing Originals”, Facsimile Reference <Basic Features>

p.30 “Scan Settings”, Facsimile Reference <Basic Features>

Specify a Transfer Station.

BBBB

Note

❒ Enter directly or use a destina-

tion list to specify the fax number, e-mail address, or IP-Fax destination of the Transfer Station.

❒ If you make a mistake, press the

{{{{Clear/Stop}}}} key, and then try again.

❒ When a Transfer Request is sent

by e-mail, e-mail options can be set. See steps “Sending Internet Fax Documents”, Facsimile Reference <Ba- sic Features>.

Reference

p.35 “Entering a Fax Number”,

Facsimile Reference <Basic Features>

p.36 “Entering an E-mail Address”, Facsimile Reference <Basic

Features>

p.37 “Entering an IP-Fax Destination”, Facsimile Reference <Ba-

sic Features>

p.40 “Using Destination Lists”,

Facsimile Reference <Basic Features>

Press [Adv. Features].

CCCC

and C on p.57

Other Transmission Features

Select [Transfer Req.].

DDDD

Press [Receiving Station].

EEEE

Specify a Receiving Station.

FFFF

Speed Dial

A Select [qqqqpppp Speed Dial]. B Enter the number of the Speed

Dial code.

For example, to select the number stored in Speed Dial 12 of the Transfer Station, enter: {{{{1}}}} {{{{2}}}}.

Group Dial

A Select [qqqqpppppppp Group Dial

Note

❒ You cannot enter Receiving Sta-

tion numbers directly. The numbers must be stored in destination lists, Speed Dial, or Groups in the Transfer Station(s). To specify a Receiving Station, use the procedure described below.

❒ To cancel the Transfer Request,

press [Cancel]. The display returns to that of step

Destination List

A Select [qqqq Quick Dial]. B Enter the registration number

of the destination list where the Receiving Station is stored.

For example, to select the registration number stored in Quick Dial 01 of the Transfer Station, enter: {{{{0}}}} {{{{1}}}}.

Note

❒ You can enter up to five dig-

its.

B Enter the number of the Group

number.

For example, to select the number stored in Group Dial 04 of the Transfer Station, enter: {{{{0}}}} {{{{4}}}}.

To specify another Receiving Sta-

GGGG

tion, press [

Note

❒ Press [UUUU Prev.

the Receiving Stations already entered. You can select a Receiving Station from this list and remove it by pressing [ the {{{{Clear/Stop}}}} key.

When you have specified all the

HHHH

Receiving Stations, press [OK].

Press [

IIII

Exit

Add

] or [TTTT Next

] to see

Clear

] or

The Transfer Stations and Receiving Stations are displayed.

Press the {{{{Start}}}} key.

JJJJ

With transfer requests set in the system settings

You can program a Quick Dial key with Transfer Station and/or Receiving Station using the Transfer Request function in the System Settings. See “Registering the Transfer Request”, General Settings Guide.

Place the original down, and then

AAAA

select the desired settings.

Reference

p.13 “Placing Originals”, Facsimile Reference <Basic Features>

p.30 “Scan Settings”, Facsimile Reference <Basic Features>

Press the key programmed with

BBBB

Transfer Request.

Advanced Features

----Setting Multistep Transfer

Program a Transfer Station in a destination list. When receiving a Transfer Request that specifies the same Receiving Station as programmed in the destination list, this machine sends a Transfer Request to the programmed Transfer Station. This function allows fax messages to be transferred via multiple stations and makes fax message transfer more efficient.

You can program up to 30 Receiving Stations per Transfer Station. For more information, contact your service representative.

Press the {{{{Start}}}} key.

CCCC

Other Transmission Features

On Hook Dial

The On Hook Dial function allows you to dial while hearing tone from the internal speaker. You can send a fax checking the connection.

Limitation

❒ This function is not available for

the optional extra G3 interface unit, Internet Fax and IP-Fax.

Note

❒

This function is unavailable in some countries.

❒ If an Immediate TX Result Report

(Immediate Transmission) is printed, On Hook Dial transmission results are not mentioned on the report.

Place the original, and then select

AAAA

the scan settings you require.

Reference

p.13 “Placing Originals”, Facsimile Reference <Basic Features>

p.30 “Scan Settings”, Facsimile Reference <Basic Features>

Press the {{{{On Hook Dial}}}} key.

BBBB

Note

❒ If you want to cancel this oper-

ation, press the {{{{On Hook Dial}}}} key again.

Dial.

CCCC

The machine immediately dials the destination.

Note

❒ You can adjust the volume of

the On-hook sound by pressing [Higher] or [Lower] in the upper right-hand corner of the display. The volume can also be preprogrammed in “General Settings and Adjustments”. See p.83 “Adjusting the Volume”,

Facsimile Reference <Basic Features> and p.144 “General Set-

tings/Adjustment”.

❒ If you make a mistake, press the

{{{{On Hook Dial}}}} or {{{{Clear Modes}}}} key, and then return to step

When the line is connected and

DDDD

you hear a high-pitched tone, press the {{{{Start}}}} key.

The transmission starts.

You will hear a low tone from the internal speaker.

Note

❒ After transmission, the machine

returns to standby mode.

❒ If you want to cancel a transmis-

sion, press the {{{{Clear/Stop}}}} key, and then remove the originals.

----External Telephone On Hook

Dial

If you have an external telephone on the fax machine, you can speak with the other party when you hear a voice. If you hear a voice before pressing the {{{{Start}}}} key, pick up the external telephone and tell the receiver you want to send a fax message (ask them to switch to facsimile mode).

On Hook Dial

Other Transmission Features

Manual Dial

The optional handset or an external telephone is required.

Pick up the optional handset or the handset of the external telephone and dial. When the line is connected and you hear a high-pitched tone, press the {{{{Start}}}} key to send your fax message. If, on the other hand, you hear a voice at the other end, continue conversation as normal.

Limitation

❒ This function is not available for

the optional extra G3 interface unit, Internet Fax and IP-Fax.

❒ If Immediate TX Result Report

(Immediate Transmission) is printed, the result of a transmission with Manual Dial is not mentioned in the report.

Place the original, and then select

AAAA

the scan settings you require.

Reference

p.13 “Placing Originals”, Facsimile Reference <Basic Features>

p.30 “Scan Settings”, Facsimile Reference <Basic Features>

Note

❒ If you make a mistake, replace

the external telephone, and then try again from step

When the line is connected and

DDDD

you hear a high-pitched tone, press the {{{{Start}}}} key to send your fax message.

The transmission starts.

Note

❒ If you hear a voice, tell the re-

ceiver that you want to send them a fax message (ask them to switch to facsimile mode).

Replace the handset.

EEEE

After transmission, the standby display appears.

Note

❒ If you want to cancel a transmis-

sion, press the {{{{Clear/Stop}}}} key, and then remove the originals.

Pick up the handset.

BBBB

You will hear a tone.

Dial.

CCCC

The machine immediately dials the destination.

Changing the Line Port

The optional extra G3 interface unit is required.

Changing the Line Port

When the extra G3 interface unit is installed, you can connect to a maximum of three ports.

Note

❒ When you install the extra G3 in-

terface unit, you can specify the line port home position from “General Settings and Adjustment”. See p.144 “General Settings/Adjustment”.

❒ When sending a fax, you can select

the line port if dialing with the number keys or Chain Dial.

❖❖❖❖ G3

G3 is selected after power up or when the machine is reset. If you install the extra G3 interface unit, you can select “G3-1”, “G3-2”, “G3-3”, or “G3 Auto”depending on the number of the installed unit.

❖❖❖❖ Multi-port

When the extra G3 interface unit is installed, communications can take place simultaneously through three lines at once. The following list shows protocol combinations available for each line type.

Option Available

Without option

Extra G3 interface unit

Extra G3 interface unit + Extra G3 interface unit

Note

line types

PSTN G3

PSTN+PS TN

PSTN + PSTN + PSTN

Available protocol combinations

G3+G3

G3 + G3 + G3

❒ A maximum of three simulta-

neous communications are possible. You cannot perform three Immediate Transmissions simultaneously.

❒ If three communications are in

progress, the display shows the first communication that was initiated

Press [Select Line].

AAAA

Other Transmission Features

Select the line you want to use.

BBBB

When one optional extra G3 unit is installed.

Note

❒ If you select “G3 Auto”, the ma-

chine will use any available line. This increases efficiency.

Press [Exit].

CCCC

The standby display appears.

Sub Transmission Mode

Book Fax

Use to send book originals from the exposure glass. Pages are scanned in the order shown below.

Limitation

❒ Place the original on the exposure

glass. You cannot use the optional ADF.

❒ Depending on paper sizes avail-

able in the destination machine, the message may be reduced when printed at the other end.

Note

❒ You can have bound originals

scanned as left or right page first. You can set which page (left or right) the machine scans first as default with the User Parameters. See p.166 “User Parameters” (switch 06, bit 6).

❒ When using the Internet Fax func-

tion, documents are sent at A4 width. Documents larger than A4 are reduced to A4 width. See p.13

“Placing Originals”, Facsimile Ref- erence <Basic Features>. If the re-

ceiver is T.37 full mode compliant, documents are sent at the width specified in the Address Book. See p.55 “T.37 Full Mode”, Facsimile Reference <Basic Features>.

AAAA

BBBB

CCCC DDDD

Sub Transmission Mode

Place the original on the exposure glass, and then select the scan settings you require.

Reference

p.13 “Placing Originals”, Facsimile Reference <Basic Features>

p.30 “Scan Settings”, Facsimile Reference <Basic Features>

Press [Sub TX Mode].

Press [Book Fax].

Select the size of the original.

Note

❒ To cancel this mode, press [Can-

cel]. The display returns to that

of step

❒ If you select A3, the original will

be sent using Image Rotation Transmission. See p.79 “Trans- mission with Image Rotation”.

Other Transmission Features

Select [From First Page] or [From

EEEE

Second Page

], and then press [OK].

Two-Sided Transmission (Double-Sided Transmission)

The optional ADF is required.

Use this function to send two-sided originals.

Note

❒ Originals placed on the exposure

The selected original size is shown above the highlighted [Book Fax].

Note

❒ Select [From First Page] to send a

book original from the first page.

❒ Select [From Second Page] if you

want to send a cover letter as the first page.

❒ To cancel this mode, press [Can-

cel]. The display returns to that

of step

Press [OK].

FFFF

glass cannot be sent.

❒ The front and back of the scanned

original will be printed in order on separate sheets at the other end. The orientation of alternate sheets may be reversed at the other end. If you want to print the original with the same orientation at the other end, specify the “Original Position” and “Page Opening Orientation”.

Specify a destination, and then press

GGGG

the {{{{Start}}}} key.

Note

❒ When sending more than one

page, place the originals individually, one after the other, pressing the {{{{Start}}}} key after each page.

❒ After the last original has been

scanned, press [####].

❒ If [####] is not pressed, the ma-

chine will automatically start sending the documents, 60 seconds after the last original has been scanned.

Press [Sub TX Mode].

BBBB

Sub Transmission Mode

GHPY030E

See p.79 “Transmission with Image Rotation”

❒ This function is only available with

Memory Transmission.

❒ This function is only available with

the ADF.

❒ You can confirm whether both

sides were properly scanned using the Stamp function. See p.72 “Stamp”.

❒ You can program one of the Quick

Operation keys with operations for this function. Using the quick operation keys allows you to omit step B . See p.144 “ General Settings/Adjustment”.

Place the original in the ADF, and

AAAA

then select the scan settings you require.

Reference

p.13 “Placing Originals”, Facsimile Reference <Basic Features>

p.30 “Scan Settings”, Facsimile Reference <Basic Features>

Press [2 Sided Original].

CCCC

Specify the original position.

DDDD

Check the orientation of the placed document, and then press or

Note

❒ Make sure that the specified

original position matches the orientation of originals loaded in the ADF.

Specify the page opening orienta-

EEEE

tion from [Top to Top] or [Top to Bot- tom].

Other Transmission Features

Specify the transmission mode

FFFF

from [

2 Sided from 1st Page

ed for 1st Page], and then press

[OK].

The selected original position and page opening orientation are shown above the highlighted [2

Sided Original].

Note

❒ To cancel this mode, press [Can-

cel]. The display returns to that

of step

❒ Select [

send a two-sided original from the first page.

❒ Select [1 Sided for 1st Page] if you

want to send a cover letter as the first page.

Press [OK].

GGGG

Specify the destination, and then

HHHH

press the {{{{Start}}}} key.

2 Sided from 1st Page

] or [

1 Sid-

] to

Standard Message Stamp

Use this function to stamp a standard message at the top of the first original sent.

There are four types of standard messages: “Confidential”, “Urgent”, “Please phone”, and “Copy to corres ...”

You can also program other messages.

Note

❒ While this function is in use, the

third line of the Label Insertion is not printed. See p.75 “Program- ming the Label Insertion”.

❒ When there is an image around the

area where the standard message is to be stamped, that image is deleted.

❒ To program a standard message,

use the Program / Change / Delete Standard Message function. See p.157 “Programming, Changing, and Deleting Standard Messages”.

Place the originals, and the select

AAAA

the scan settings you require.

Reference

p.13 “Placing Originals”, Facsimile Reference <Basic Features>

p.30 “Scan Settings”, Facsimile Reference <Basic Features>

Press [Sub TX Mode].

BBBB

Press [Std. Message].

CCCC

Sub Transmission Mode

Select the standard message to be

DDDD

stamped, and then press [OK].

The selected standard message is shown above the highlighted [Std.

Message].

Note

❒ To cancel the selection, press

[Cancel]. The display returns to that of step

❒ Programmed standard messag-

es are shown in the keys.

❒ The machine cannot stamp mul-

tiple standard messages.

Press [OK].

EEEE

Specify the destination, and then

FFFF

press the {{{{Start}}}} key.

Note

❒ You can attach one Auto Docu-

ment to each transmission.

❒ You can store up to 6 Auto Docu-

ments. See p.158 “Storing, Changing, and Deleting an Auto Document”.

❒ Files with Auto Documents are

sent by Memory Transmission.

❒ When sending an Auto Document

with other files, the Auto Document is sent first.

❒ Storing Auto Documents reduces

the amount of free memory slightly. Unless you delete the document, free memory will not return to 100%.

❒ You can print an Auto Document

currently stored in memory. See p.66 “Printing documents stored as Auto Documents”.

❒ You can program one of the Quick

Operation keys with operations for this function. Using the quick operation keys allows you to omit step B . See p.144 “General Settings/Adjustment”.

Sending an Auto Document

If you often send a particular page to people (for example a map, a standard attachment, or a set of instructions), store that page in memory as an Auto Document. This saves rescanning every time you want to send it.

You can fax an Auto Document by itself, or attach it to a standard fax message.

Preparation

You need to register an Auto Document. See p.158 “Storing, Changing, and Deleting an Auto Document”.

Place the original, and then select

AAAA

the scan settings you require.

Reference

p.13 “Placing Originals”, Facsimile Reference <Basic Features>

p.30 “Scan Settings”, Facsimile Reference <Basic Features>

Note

❒ When you fax an Auto Docu-

ment, start from step

Other Transmission Features

Press [Sub TX Mode].

BBBB

Press [Auto Document].

CCCC

Select an Auto Document file, and

DDDD

then press [OK].

When you fax an Auto Document by itself, press [TX Stored File (AD)

Only], and then press [OK].

Printing documents stored as Auto Documents

This function is used for printing documents stored as Auto Documents. This function is very convenient as it can be used for checking the contents of stored files.

Press [Sub TX Mode].

AAAA

The selected file name is shown above the highlighted [Auto Docu-

ment].

Note

❒ Programmed Auto Documents

are shown in the keys.

❒ To cancel the Auto Document,

press [ turns to that of step

Press [OK].

EEEE

Specify the destination, and then

FFFF

press the {{{{Start}}}} key.

]. The display re-

Cancel

Press [

BBBB CCCC

DDDD

Auto Document

Select an Auto Document file to be printed, and then press [

File

Note

❒ To cancel the Auto Document,

press [Cancel]. The display returns to that of step

Press the {{{{Start}}}} key.

Once printing is completed, the display returns to that of step

Note

❒ To cancel printing after pressing

the {{{{Start}}}} key, press [Stop Print- ing]. The display returns to that of step

Sub Transmission Mode

Press [Cancel].

EEEE

Note

❒ You can also send Auto Docu-

ments. See p.65 “Sending an Auto Document”.

Press [OK].

FFFF

The standby display appears.

Sending a Stored File

Use this function to send documents stored in the Document Server. You can specify and send multiple documents, and also send them with scanned originals all at once.

You can also print stored originals with [Print File]. See p.70 “Printing stored documents”.

Preparation

Store the documents to be sent in advance. You can program a password for this function. You can change the user names, file names, and passwords of stored documents. See p.133 “Using the Document Server”, and p.136 “Changing Information of Stored Documents”.

Note

❒ Received fax documents are stored

and categorized as stored reception files. See p.34 “Printing/De- leting Received and Stored Documents (Print/Delete Stored RX File)”.

❒ You can program one of the Quick

Operation keys with operations for this function. Using the quick operation keys allows you to omit step A . See p.144 “General Settings/Adjustment”.

Sending stored documents

The machine sends documents stored in the Document Server.

The documents stored in the Document Server can be sent again and again until they are deleted. Once sent, documents are stored in the Document Server. Therefore, you can send them in just one operation without having to set your originals again.

Limitation

❒

You cannot use the following transmission

• Free Polling Transmission

• Default ID Transmission

• ID Override Transmission

• Immediate Transmission

• Parallel Memory Transmission

• On Hook Dial

• Manual Dial

Note

❒ You can specify and print multiple

documents. You can specify a maximum of 30 documents at once.

❒ The machine can send a total of

1,000 pages in one operation.

methods:

Other Transmission Features

❒ The specified documents are sent

with the scan settings made when they were stored.

AAAA

Press [

Sub TX Mode

Specifying documents from the file list

A Press [UUUU Prev.] or [TTTT Next] to dis-

play the documents to be sent.

B Select the file.

Specifying documents from the User Name

A Select [Search by User Name].

Press [Select Stored File].

BBBB

Select the documents to be sent.

CCCC

Note

❒ When multiple documents are

selected, they are sent in the order of selection.

❒ Press [TX Order] to arrange the

order of the documents to be sent.

❒ Press [File Name] to place the

documents in alphabetical order.

❒ Press [

User Name

documents in order by programmed user name.

Date

ments in order of programmed date.

] to place the

] to place the docu-

B Select the user name of the pro-

grammed document, and then press [OK].

Note

❒

To search by user name, press [Non-programmed Name], and then enter the user name. Partial matching is used when searching for a user name. See p.172 “Using Partial matching”.

Reference

“Entering Text”, General Set- tings Guide

C Select the file to be sent.

Specifying documents from the file name

A Select [Search by File Name].

Sub Transmission Mode

When you want to add your origi-

EEEE

nals to stored documents and send them all at once, press [RRRROr-

igi. + Stored File Origi.].

] or [

Stored file + RRRR

B Enter the name of the docu-

ment to be sent, and then press

[OK].

Note

❒

Partial matching is used when searching for a file name.

C Select the file to be sent.

If you select a document with a

DDDD

password, enter the password, and then press [OK].

When sending only stored documents, proceed to step

Note

❒ When [RRRROrigi. + Stored File] is

pressed, the machine sends the originals and then stored files. When [Stored file + RRRR Origi.] is pressed, the machine sends the stored files and then originals.

❒ The added originals are not

stored.

Press [OK] twice.

FFFF

Note

❒ To add an original to stored

documents, place the original, and then select any scan settings you require.

Specify the destination, and then

GGGG

press the {{{{Start}}}} key.

If the document does not have a password, proceed to step

Other Transmission Features

Printing stored documents

Use this function to print documents stored in the Document Server.

Note

❒ Only documents stored using the

facsimile function can be printed.

❒ You can print documents saved

from the copy or the printer function with the Document Server. You cannot print documents saved from the scanner function with this

mode.

❒ You can also print the first page

only to check the content of the original.

❒ You can specify and print multiple

documents. You can specify a maximum of 30 documents at one time.

Press [Sub TX Mode].

AAAA

❒ Press [File Name] to place the

documents in alphabetical order.

❒ Press [User Name] to place docu-

ments in order of programmed user name.

❒ Press [Date] to place the docu-

ments in order by the programmed date.

❒ To see details of the selected

document, press [Detail]. To return to the display in Step press [Select File].

Selecting a document from file list

A Select the file.

Press [Select Stored File].

BBBB

Select the document to be printed.

CCCC

Note

❒ The documents stored using the

facsimile function appear on the display.

Note

❒ Press [UUUU Prev.] or [TTTT Next] to

display the document to be sent.

Specifying a document from the User Name

A Select [Search by User Name].

Sub Transmission Mode

B Press the user name of the doc-

ument to be sent, and then press [OK].

Note

❒

To search by user name, press [Non-programmed Name], and then enter the user name.

C Select the file.

Specifying a document from the file name

A Press [Search by File Name].

If you select a document with a

DDDD

password, enter the password, and then press [OK].

If the document does not have a password, proceed to step

Press [Print File] or [Print 1st Page].

EEEE

When [

Print File

chine prints all the pages. When

[

Print 1st Page

chine prints only the first page.

Limitation

❒ When [Print 1st Page] is selected,

originals larger than A4 size are printed after they are reduced to A4 size.

❒ The machine can print up to 30

files using the Print 1st Page function.

] is pressed, the ma-

B Enter the file name to be print-

ed, and then press [OK].

Note

❒ Partial matching is used to

search for the file name.

C Select the file.

Note

❒ To print both sides, press [Print 2

Sided].

❒

To cancel printing, press [

Press the {{{{Start}}}} key.

FFFF

Note

❒

When only the first page is print-

the file na me is printed at the

ed, top of the paper.

❒ To cancel printing after pressing

the {{{{Start}}}} key, press [ ing].

Press [OK] twice.

GGGG

The standby display appears.

Stop Print-

Cancel

Other Transmission Features

❒ A paper jam during Parallel Mem-

Stamp

The optional ADF is required.

When sending a fax message using the ADF, the machine can stamp a circle mark at the bottom of the original. When sending a two-sided document, the document is marked at the bottom of the front page and top of the rear page. This stamp indicates that the original has been successfully stored in memory for Memory Trans-

mission, or successfully sent by Immediate Transmission.

ory Transmission may cause the transmission to be failed even if stamping is performed.

❒ You cannot turn the Stamp func-

tion on or off while a document is being scanned.

Place the original, and then select

AAAA

the scan settings you require.

Reference

p.13 “Placing Originals”, Facsimile Reference <Basic Features>

p.30 “Scan Settings”, Facsimile Reference <Basic Features>

Press [Sub TX Mode].

BBBB

Note

❒ Stamp only works when scanning

from the ADF.

❒ When the stamp starts getting

lighter, replace the cartridge. See “Replacing the Stamp Cartridge”, General Settings Guide.

❒ If a page was not stamped even

though the Stamp function is turned on, you need to resend that page.

❒ If you use this function often, you

can set the default in General Settings and Adjustment so that this function is always on. In this case, Stamp can easily be turned off for any single transmission by pressing [Stamp]. See p.144 “General Settings/Adjustment”.

Press [Stamp], and then press [OK].

CCCC

Note

❒

To cancel the stamp, press [ again before pressing [OK].

Specify the destination, and then

DDDD

press the {{{{Start}}}} key.

Stamp

]

Transmission Options

This section describes various functions that you can switch on and off for any particular transmission, following the procedures given here.

In addition, if you frequently use a certain option configuration, you can change the default home position (on or off) of each option.

Fax Header Print

In some cases, you may want the other party to receive an unmarked copy of your original. To do this, switch Fax Header off.

When the Fax Header is set to “ON”, the stored name is printed on the receiver's paper.

You can store two Fax Headers; “First Name” and “Second Name”.

For example, if you store your department name in one and your organization name in the other, you could use the first when sending internal faxes and the second for external faxes.

Important

❒ In the USA, the Fax Header must

contain the telephone number of the line your machine is connected to. It will be printed on the header of every page you send. Required in the USA.

Note

❒ If you used the number keys to

specify the receiver, the first header name will be printed on the receiver's paper.

❒

You can program fax header names using the Program Fax Information function.

Sub Transmission Mode

You can select whether or not dates,

❒

fax header names, file numbers, or page numbers are printed by changing their respective User Parameters. (switch 18, bit 3, 2, 1, 0) See p.166 “User Parameters”.

❒ You can program one of the Quick

Operation keys with operations for this function. See p.144 “General Settings/Adjustment”.

❒ In the USA, law requires that your

fax number be included in the Fax Header. Program the fax number and switch on Fax Header Print with User Parameters. See, p.166 “User Parameters”.

Label Insertion

With this function you can have the receiver name printed on the message when it is received at the other end. The name will be printed at the top of the page and will be preceded by “To”. You can also cause the text programmed as a standard message to be printed. See p.157 “Programming, Changing, and Deleting Standard Messages”.

Note

❒ When there is an image around the

area where the Label is to be printed, that image is deleted.

❒ You can program one of the Quick

Operation keys with operations for this function. See p.144 “General Settings/Adjustment”.

Other Transmission Features

Reduced Image Transmission

Using this function, your message is sent at a reduced size (93%) with a blank margin on the left.

Important

❒ If you turn this function off, the

scale of the original is maintained and some parts of the image may be deleted when printed at the other end.

Note

❒ This function is unavailable with

Immediate Transmission, or specified transmission of a stored document.

❒ Image Rotation is unavailable with

this function.

Auto Reduce

When this function is turned on, if the receiver's paper is smaller than the paper you are sending on, the message is automatically reduced to fit onto the paper available at the other end.

Default ID Transmission

If you turn this function on, transmission will only take place if the destination's Polling ID is the same as yours. This function can stop you accidentally sending information to the wrong place.

Preparation

You need to register a polling ID beforehand. See p.192 “Program- ming a Polling ID”.

Limitation

❒ This function is not available with

Internet Fax.

Note

❒ You can program one of the Quick

Operation keys with operations for this function. See p.144 “General Settings/Adjustment”.

Sub Transmission Mode

Selecting transmission options for a single transmission

Place the original, and then select

AAAA

the scan settings you require.

Reference

p.13 “Placing Originals”, Facsimile Reference <Basic Features>

p.30 “Scan Settings”, Facsimile Reference <Basic Features>

Press [Sub TX Mode].

BBBB

Select [Options].

CCCC

Select options to be set up.

DDDD

Programming the Fax Header Print

A Press [On] for Fax Header Print.

Note

❒ Press [Off] if you do not want

to print the sender name.

Programming the Label Insertion

A Press [Programmed Name] for La-

bel Insertion.

Note

❒ Press [Off] if you do not want

to insert a destination.

Programming the Reduced Image Transmission

A Press [On] in for Reduced Im-

age TX.

Note

❒ Press [Off] if you do not want

to do a reduced transmission.

Note

❒

To close the option settings, pro-

to step E.

ceed

Programming the Auto Reduce

A Press [On] for Auto Reduce.

Note

❒ Press [Off] if you do not want

to use the Auto Reduce function.

Programming the Default ID Transmission

A Press [On] for Default ID TX.

Note

❒ Press [Off] if you do not want

to use ID transmission.

Press [OK] twice.

EEEE

Other Transmission Features

Specify the destination, and then

FFFF

press the {{{{Start}}}} key.

Note

❒ To cancel the option settings,

press [Cancel].

More Transmission Functions

• When you store an original for

If Memory Runs Out While Storing an Original

If you run out of memory while storing an original (free space reaches 0%), the message “

Cannot scan more. Transmitting only scanned pages. ting only scanned pages.

played.

Press [ only.

Note

❒ In default, scanned pages are sent.

To change the settings to delete scanned pages, contact your service representative.

] to transmit stored pages

Exit

Memory is full.

Transmit-

” is dis-

Parallel Memory Transmission

This function dials while the original is being scanned. Standard Memory Transmission stores the original in memory, then dials the destination. Parallel Memory Transmission allows you to quickly determine whether a connection was made. In addition, this function scans the original faster than Immediate Transmission. This is useful when you are in a hurry and need to use the original for another purpose.

Limitation

❒ Standard Memory Transmission is

used instead of Parallel Memory Transmission in the following cases:

• When the line is busy and could not be connected to

• With Send Later

Memory Transmission while another communication is in progress

• When two or more destinations are specified

• When you send only an Auto Document

• When an original is placed on the exposure glass, and then sent

When you send messages stored

• in the Document Server

Note

❒ You can turn this function on or off

with the User Parameters. See p.166 “User Parameters” (switch 07, bit 2).

❒ Standard Memory Transmission

may be used instead of Parallel Memory Transmission depending on the optional equipment installed if there is not enough free memory left.

❒ If you use this function, the Memo-

ry Storage Report will not be printed.

❒ If the

❒

{{{{

Clear/Stop

original will jam or memory will run out during Parallel Memory Transmission stops. The Communication Result Report is printed and files are deleted.

When using Parallel Memory Transmission, printed without automatically printing the total number of originals in “Fax Header Print”.

More Transmission Functions

}}}}

key is pressed, an

only the original pages are

Other Transmission Features

Checking the Transmission Result

• Turn the Immediate TX Result Report on if you want a report to be printed after every successful transmission. See p.81 “Communi- cation Result Report (Memory Transmission)”.

• If you leave the Immediate TX Result Report off, the report will not be printed after every transmis-

sion. However, if a transmission fails, a Communication Failure Report will be printed instead. See p.81 “Communication Result Report (Memory Transmission)” and p.82 “Communication Failure Report”.

• You can also check the transmission result by examining the Journal. See p.27 “Printing the Journal”.

• You can either print or scroll through the Journal on the display. See p.31 “Checking the Transmission Result (TX File Status)”.

Automatic Redial

If a fax message could not be sent because the line was busy or an error occurred during transmission, the line is switched to another at five-minute intervals and redial is attempted up to five times.

If redialing fails after four redials, the machine cancels the transmission and prints an Communication Result Report or Communication Failure Report. See p.82 “Communication Failure Report”. and p.81 “Communi- cation Result Report (Memory Transmission)”.

Batch Transmission

If you send a fax message by Memory Transmission and there is another fax message waiting in memory to be sent to the same destination, that message is sent along with your original. Several fax messages can be sent with a single call, thus eliminating the need for several separate calls. This helps save communication costs and reduce transmission time.

Fax messages for which the transmission time has been set in advance are sent by batch transmission when that time is reached.

Limitation

❒ This function is not available with

Internet Fax and IP-Fax.

Note

❒ You can turn this function on or off

with the User Parameters. See p.166 “User Parameters” (switch 14, bit 2).

❒ The originals to be transmitted at a

specific time will be sent at that time.

❒ If fax memory is overloaded, mes-

sages may not be sent in the order they were scanned.

Dual Access

The machine can scan other messages into memory even while sending a fax message from memory, receiving a message into memory, or automatically printing a report. Since the machine starts sending the second message immediately after the current transmission ends, the line is used efficiently.

More Transmission Functions

Note

❒

Note that during Immediate Transmission mode, the machine cannot scan an original.

or when in User Tools

Transmission with Image Rotation

Generally, place A4, 81/2"×11" originals in the landscape orientation (L). If you place an A4, 8 in the portrait orientation (K), the image will be sent rotated by 90°. Providing the receiver has A4, 8 landscape paper (L), the message will be printed the same size as the original.

Note

❒ This function is unavailable with

Immediate Transmission.

❒ When Image Rotation is used, all

messages are sent by normal Memory Transmission.

❒ This function is unavailable when

using Mixed Original Sizes.

/2"×11" original

/2"×11"

Simultaneous Broadcast

This results in a shorter overall transmission time.

Note

❒ A maximum of four simultaneous

transmissions (including LAN) are possible.

❒ When using the optional extra G3

interface unit, if you set the line selection as “G3 Auto” beforehand, the machine will use whichever G3 line is not busy. This increases efficiency.

JBIG Transmission

If you use JBIG (Joint Bi-level Image Experts Group) compression, you can send photographic originals faster than with other methods of compression.

The optional extra G3 interface unit is required.

The Standard Broadcast function sends faxes one at a time to multiple destinations in the order of specified destinations.

The Simultaneous Broadcast function, however, can simultaneously send faxes to multiple destinations using different lines.

Reference

p.31 “Original Type”, Facsimile Ref- erence <Basic Features>

Limitation

❒ You can only use this function

with telephone line.

❒ This function requires that the oth-

er party's fax machine has both the JBIG function and ECM function (G3 communication only).

Note

❒ If ECM is turned off, JBIG Trans-

mission is unavailable. See p.165 “ECM (Error Correction Mode)”.

Other Transmission Features

Transmitting Journal by E-mail

Preparation

To transmit the Journal by e-mail, it is necessary to make settings with User Parameters. See p.166 “User Parameters” (switch 21, bit

4).

The Journal is automatically transmitted to an e-mail address of the administrator by every 50 communications. A CSV format Journal is attached to the e-mail.

Important

❒ This machine does not store sent

CSV files. It is recommended that you double-check the e-mail address of an administrator before the Journal is transmitted. If the email address of the administrator is not correct, your important Journal may be lost and sent CSV file is not left on the fax machine. See “File Transfer”, Network Guide.

Note

❒ If the administrator address is

wrong, you may not be able to acquire Journal.

❒ If the Journal in e-mail format fails

to be transmitted, the Journal is printed out.

❒

The name of an attached CSV file is “JOURNAL+year, month, hours, minutes”. For example, the file name transmitted in 14:40:12 on 20th, March, 2005 is “JOURNAL20050320144012.csv”.

❒ The subject of Journal by e-mail be-

gins with “Journal”.

Journal by E-mail

If the setting is made so that the Journal is transmitted as e-mail, it is transmitted to the e-mail address of an administrator.

This section describes the CSV format of the Journal attached with e-mail.

Note

❒ To transmit the Journal, it is neces-

sary to make settings with User Parameters. See p.166 “User Parameters” (switch 21, bit 4).

❒ You can display a sender name

with the User Parameters. See p.166 “User Parameters” (switch 04, bit 5).

❒ To set the administrator e-mail ad-

dress, see “File Transfer”, Network Guide.

❒ Depending on security settings,

the Destination/Sender name may not appear.

Printed Report

Memory Storage Report

This report is printed after an original is stored in memory. It helps you review the contents and the destinations of stored originals.

Limitation

❒ If you use Parallel Memory Trans-

mission, the Memory Storage Report is not printed.

Note

❒ You can turn this report on and off.

See p.166 “User Parameters” (switch 03, bit 2).

❒ Even if the machine is set up not to

print this report, it is still printed if an original could not be stored.

❒ You can select whether to include

part of the original image on the report. See p.166 “User Parameters” (switch 04, bit 7).

❒ You can display a destination with

the User Parameters. See p.166 “User Parameters” (switch 04, bit

4).

❒ You can display a sender name

with the User Parameters. See p.166 “User Parameters” (switch 04, bit 5).

Communication Result Report (Memory Transmission)

This report is printed when a Memory Transmission is completed, so you can check the result of the transmission. If E-mail TX Results is programmed in a Quick Operation key, you can select whether a report e-mail is sent after transmission. See p.146 “Quick Operation Key”.

Note

❒ If two or more destinations are

specified, this report is printed after the fax message has been sent to all the destinations.

❒ If the machine is set up not to print

this report and the fax message could not be successfully transmitted, a Communication Failure Report is printed. See p.82 “Communication Failure Report”.

❒ You can turn this function on or off

with the User Parameters. See p.166 “User Parameters” (switch 03, bit 0).

❒ You can select whether to include

part of the original image on the report. See p.166 “User Parameters” (switch 04, bit 7).

❒ To view the report without text

disruption, select a font of even character width in your e-mail application's settings.

❒ You can display a destination with

the User Parameters. See p.166 “User Parameters” (switch 04, bit

4).

❒ You can display a sender name

with the User Parameters. See p.166 “User Parameters” (switch 04, bit 5).

❒ The Page column gives the total

number of pages. The Not Sent column gives the number of pages that could not be sent successfully.

❒ -- column indicates the Internet

Fax document was sent to the mail server programmed in this machine. (However, this does not mean the e-mail was delivered.)

Other Transmission Features

❒ -- column indicates the Internet

Communication Failure Report

This report is printed when a message could not be successfully transmitted with Memory Transmission.

If the machine is set up to print an Immediate TX Result Report, this report is not printed. Use it to keep a record of failed transmissions so you can send them again.

Note

❒ You can select whether the Com-

munication Failure Report and Transfer Result Report be automatically printed using the User Parameters. See p.166 “User Parameters” (switch 04, bit 1).

❒ This report is only printed if the

Immediate TX Result Report is turned off and a message could not be successfully transmitted with Memory Transmission.

❒ You can select whether to include

part of the original image on the report. See p.166 “User Parameters” (switch 04, bit 7).

❒ You can display a destination with

the User Parameters. See p.166 “User Parameters” (switch 04, bit

4).

❒ You can display a sender name

with the User Parameters. See p.166 “User Parameters” (switch 04, bit 5).

❒ The Page column gives the total

number of pages. The Not Sent column gives the number of pages that could not be sent successfully.

❒ Unprogrammed destination col-

umn indicates the message could not be sent because the transfer's fax number is incorrect, or not programmed.

Fax document was sent to the mail server programmed in this machine. (However, this does not mean the e-mail was delivered.)

Immediate TX Result Report (Immediate Transmission)

If you turn this report on, a report will be printed after every Immediate Transmission so you have a record of whether the transmission was successful or not. If the machine is set up not to print this report and the fax message could not be successfully transmitted, the Error Report is printed instead. If E-mail TX Results is programmed in a Quick Operation key, you can select whether a report e-mail is sent after transmission. See p.146 “Quick Operation Key”.

Note

❒ You can switch this report on or off

in the User Parameters. See p.166 “User Parameters” (switch 03, bit

5).

❒ To view the report without text

Disruption, select a font of even character width in your e-mail application's settings.

❒ You can display a destination with

the User Parameters. See p.166 “User Parameters” (switch 04, bit

4).

❒ If the page was sent successfully,

the Page column gives the total number of pages sent successfully.

5. Reception Features

Reception

Immediate Reception

Each page of a fax message is printed as soon as it is received. This method is used for standard fax messages.

Normally this machine receives messages by Immediate Reception. But Memory Reception is used when “Combine 2 originals”, “Multi-copy Reception”, “RX Reverse Printing” or “2 Sided Print” is set to “ON”. See p.96 “Printing Options”. If the conditions are that Substitute Reception should be used, a fax message is not printed. It will be stored in memory. See p.83 “Memory Reception”. See p.85 “Substitute Reception”.

Note

❒ The machine may not be able to re-

ceive fax messages when free memory space is low.

❒ If free memory reaches 0% during

Immediate Reception, any further reception becomes impossible and the current communication is terminated.

❖❖❖❖ Reception resolution

This machine supports Standard, Detail, and Super Fine resolutions for reception. If you do not have the optional Expansion Memory, faxes sent at Super Fine resolution will be printed on your machine at Detail resolution. This may differ from the sender's intended resolution. See p.30 “Resolution”, Facsim- ile Reference <Basic Features>.

Memory Reception

The machine waits until all pages of the message have been received into memory before printing it.

This method is used with the following functions:

• Combine 2 originals See p.99 “Combine Two Originals”.

• Multi-copy when set to multiple copies See p.98 “Multi-copy Reception”.

• Reverse Order Printing See p.100 “Reverse Order Printing”.

• 2 sided Printing See p.97 “Two-Sided Printing”.

Reception Features

Important

❒ When about one hour passes after

power of the machine is turned off, all fax messages stored in memory will be lost. If any messages have been lost for this reason, a Power Failure Report is automatically printed when the operation switch is turned on. Use this report to identify lost messages.

❒ The machine may not be able to re-

ceive large numbers of messages or messages with high data content. In such cases, we recommend you switch off the above functions or install the optional expansion memory.

Limitation

❒ The machine may not be able to re-

ceive fax messages when free memory space is low.

Note

❒ If the free memory space reaches

0% during Memory Reception, the machine can no longer receive the current fax message and stops communicating.

❒ If you have selected Store for Re-

ception File Setting, received messages will be saved on the hard disk and will not be printed. You can print those messages by operating the machine or a connected computer, as necessary. See p.193 “Storing or Printing Received Documents”.

Reception

Substitute Reception

In Substitute Reception, a received fax message is stored in memory instead of being printed. Substitute Reception gets used when the machine cannot print any fax messages. Fax messages received using Substitute Reception are automatically printed when the condition which caused the machine to use Substitute Reception is rectified.

Depending on why the machine cannot print, Substitute Reception might be used for all fax messages received, or for only those messages that match a specified condition.

The Receive File indicator lights to let you know when fax messages have been received using Substitute Reception.

AAG016S

Note

❒ Reception may not take place if there is not enough free memory.

❒ If free memory reaches 0% during Substitute Reception, any further reception

becomes impossible and the current communication is terminated.

❒ When a fax message is received after Store has been selected for Reception

File Setting in the Facsimile Features menu, the Receive File indicator lights.

Receiving messages unconditionally

If one of the conditions listed below occurs, the machine receives all fax messages using Substitute Reception.

Problems Causes Solutions

is lit. Paper is jammed. Remove the jammed paper.

See “xClearing Misfeeds”,

Settings Guide

The machine is printing with other function.

The message “

ing output tray is full. Remove paper.

is lit. The cover is open. Close the cover shown in the display.

Follow-

” appears.

The machine is busy printing with other function.

The output tray is full. Remove paper from the output tray.

The message will be automatically printed after the current job finishes.

General

Reception Features

Receiving messages according to parameter-specified settings

If one of the conditions listed below occurs, the machine receives only those messages that match the conditions specified in the User Parameters. See p.166 “Us- er Parameters” (switch 05, bit 2,1).

Problems Causes Solutions

is lit. All trays out of paper. Add paper. See “BLoading Paper” ,

is lit. Toner is empty. Replace the toner cartridge. See

The message “

tray is out of order.

This

” appears.

All trays out of action. Call your service representative.

General Settings Guide

“DAdding Toner”,

Guide

General Settings

You can specify the following conditions with the User Parameters. See p.166

“User Parameters” (switch 05, bit 2,1).

❖❖❖❖ When Own Name or Own Fax Number is received

The machine switches to Substitute Reception only when the sender has programmed their Own Name or Own Fax Number. If the power is switched off for more than an hour, all the messages stored in memory are deleted. In that case, the Power Failure Report or the Journal can be used to identify which messages are lost so you can ask the senders to transmit them again.

❒ If a sender has not programmed their Own Name or Own Fax Number, the

❖❖❖❖ Free

The machine switches to Substitute Reception regardless of whether or not the sender has programmed their Own Name or Own Fax Number.

❖❖❖❖ Polling ID match

The machine switches to Substitute Reception only when the programmed Polling ID of the other end matches the ID of this machine.

❖❖❖❖ Disable

The machine does not receive any messages.

Important

machine may fail to receive an important fax message. We recommend that you ask important senders to program an Own Name or Own Fax Number in advance.

Reception Functions

Transfer Station

Transfer Stations allow you to expand the standard functions of your fax machine to set up complex networks.

The diagram below may make the concept clearer.

GFTRRQ2E

The following terminologies are used in this section:

❖❖❖❖ Requesting Party

The machine where the message originates.

❖❖❖❖ Transfer Station (this machine)

The machine that forwards the incoming message to another destination.

❖❖❖❖ Receiving Station

The facsimile or computer that received the message from the Transfer Station. The final destination of the message, that is the machine the Transfer Station sends to. Receiving Stations must be programmed into a Quick Dial or Groups in the Transfer Station.

Preparation

This machine can receive forwarding requests by e-mail. Before you can use this function, you must make the following preparations.

• Program each Transfer Station

number in this machine (Transfer Station) and in the Requesting Party itself. See p.190

“Transfer Report”.

• Program the same Polling ID in

both this machine (Transfer Station) and the Requesting Party. See p.192 “Programming a Polling ID”.

• The Requesting Party's fax

number must be programmed in the destination list of this machine (Transfer Station). The registration number must be between 00001 and 00100.

• The End Receiver's fax number,

e-mail address, or IP-Fax destination, must be programmed in the destination list or Group Dial of this machine (Transfer Station).

Note

❒ You cannot receive e-mails unless

your machine has the capacity to store two or more destinations specified using the number keys.

❒ If the Requesting Party specifies a

Group for the Receiving Stations and the total number of Receiving Stations exceeds 500, the Transfer Station cannot transfer the message and sends a Transfer Result Report to the Requesting Party.

Reception Features

❒ If the Requesting Party specified a

destination fax number, Internet Fax destination and IP-Fax destination programmed in Transfer Station as End Receiver, this machine sends the message to the destination according to the User Parameter setting. See p.166 “User Parameters” (switch 32, bit 0).

----Multistep transfer

The principles of Transfer Stations can be used to build up a multi-step facsimile network where messages are passed through several Transfer

Stations. By programming the Receiving Stations in a Transfer Station Group, you can enable this machine to transfer messages onto other Transfer Stations.

For more information, contact your service representative.

This function can only be used if the machines are made by the same manufacturer.

----Sending the Transfer Result

Report

This machine compares the fax number of the Requesting Party with the Requesting Party's number programmed as a Quick Dial or Speed Dial. If the lower five digits of the two numbers match, it sends the Transfer Result Report to the Requesting Party.

For example:

• Requesting Party's own dial number:

001813-11112222

• Transfer Station's Quick Dial:

03-11112222

Transfer Result Report

Preparation

Program the Requesting Party fax number into a Quick Dial key in the Transfer Station (this machine) in advance.

Program your own fax number. See p.190 “Transfer Report”.

Program the Polling ID. See p.192 “Programming a Polling ID”.

This reports whether transmission to the Receiving Stations was successful or not.

When the Transfer Station has transferred the message to all Receiving Stations, it sends the Transfer Result Report back to the Requesting Party. The machine prints the report if it cannot be sent back to the Requesting Party.

Note

❒ You can select whether the Com-

munication Failure Report and Transfer Result Report be automatically printed using the User Parameters. See p.166 “User Parameters” (switch 04, bit 1).

❒ You can set whether a portion of

the original image is printed on the report with the User Parameters. See p.166 “User Parameters” (switch 04, bit 7).

❒ Unprogrammed destination col-

umn indicates the message could not be sent because the end receiver's address is incorrect or not programmed.

❒ -- column indicates the Internet

Fax document was sent to the mail server programmed in this machine.

Transfer Result Report (transfer request by e-mail)

When this machine receives a transfer request by e-mail, the Transfer Result Report is sent by e-mail to the Requesting Party after completing all transmissions to the specified Transfer Stations. If the Administrator's email address has been programmed, the Transfer Result Report e-mail is forwarded to that address.

Note

❒ Unprogrammed destination col-

umn indicates the message could not be sent because the end receiver's address is incorrect or not programmed.

❒ -- column indicates the Internet

Fax document was sent to the mail server programmed in this machine.

❒ When using multistep transfer, the

Transfer Result Report e-mail is sent to the last Transfer Station that sent Transfer Request.

Reception Functions

Reception Features

Forwarding Received Documents

This machine can forward received documents to other destinations programmed in memory based on Own Name, Own Fax Number or sender's e-mail address. A fax number, Internet Fax address, IP-Fax address, or folder address can be set as a Transfer Box. If a sender's e-mail address is programmed as the destination, documents received are forwarded as e-mail.

Limitation

❒ A maximum of 500 parties can be specified in a group.

Note

❒ You need to specify the Forwarding destination in advance. See p.162 “For-

warding”.

❒ If you want to forward documents to a different destination depending on the

sender, see p.171 “Special Senders to Treat Differently”.

❒ You can select whether the machine prints out the messages it forwards with

User Parameters (switch 11, bit 6). For details, see p.166 “User Parameters”.

ADJ009S

Ricoh Facsimile User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual