Ricoh Facsimile User Manual
FAX Option Type 3245
Operating Instructions
Facsimile Reference
<Advanced Features>
Transmission Mode
Checking and Canceling Transmission Files
Communication Information
Other Transmission Features
Reception Features
Fax via Computer
Simplifying the Operation
Facsimile Features
Administrator Setting
Solving Operation Problems
Appendix
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety
Information in the “General Settings Guide” before using the machine.
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Notes
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Trademarks
®
Microsoft
, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the
United States and/or other countries.
®
Adobe
and Acrobat® are registered trademarks of Adobe Systems Incorporated.
Ethernet is a registered trademark of Xerox Corporation.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights to those marks.
Note
The proper names of the Windows operating systems are as follows:
• The product name of Windows
• The product name of Windows
• The product name of Windows
• The product names of Windows
• The product names of Windows
• The product names of the Windows Server
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
®
Windows® 2000 Advanced Server
®
Windows® 2000 Server
®
Windows® 2000 Professional
®
Windows® XP Professional
®
Windows® XP Home Edition
®
Windows ServerTM 2003 Standard Edition
®
Windows ServerTM 2003 Enterprise Edition
®
95 is Microsoft® ScanRouter.
®
98 is Microsoft® Windows 98.
®
Me is Microsoft® Windows Millennium Edition (Windows Me).
®
2000 are as follows:
®
XP are as follows:
TM
2003 are as follows:
Microsoft® Windows ServerTM 2003 Web Edition
®
• The product names of Windows NT
•Microsoft
Microsoft
®
Windows NT® Server 4.0
®
Windows NT® Workstation 4.0
4.0 are as follows:
Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
❒ Manuals provided are specific to machine type.
❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a
PDF file.
❒ Two CD-ROMs are provided:
• CD-ROM 1“Operating Instructions”
• CD-ROM 2“Scanner Driver and Document Management Utility”
❖❖❖❖ General Settings Guide
Provides an overview of the machine and describes System Settings (such as
Tray Paper Settings), Document Server functions, and troubleshooting.
Refer to this manual for Address Book procedures such as registering fax
numbers, e-mail addresses, and user codes.
❖❖❖❖ Security Reference
This manual is for administrators of this machine. It describes security functions that the administrators can use to protect data from being tampered, or
prevent the machine from unauthorized use. Also refer to this manual for the
procedures for registering administrators, as well as setting user and administrator authentication.
❖❖❖❖ Network Guide (PDF file - CD-ROM1)
Provides information about configuring and operating the printer in a network environment or using software.
This manual covers all models, and therefore contains functions and settings
that may not be available for your model.
Images, illustrations, functions, and supported operating systems may differ
from those of your model.
❖❖❖❖ Copy Reference
Describes operations, functions, and troubleshooting for the machine’s copier
function.
❖❖❖❖ Facsimile Reference <Basic Features>
Describes operations, functions, and troubleshooting for the machine’s facsimile function.
❖❖❖❖ Facsimile Reference<Advanced Features>(this manual)
Describes advanced facsimile functions such as line settings and procedures
for registering IDs.
❖❖❖❖ Printer Reference
Describes system settings, operations, functions, and trouble shooting for the
machine’s printer function.
i
❖❖❖❖ Scanner Reference (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine’s scanner function.
❖❖❖❖ Manuals for DeskTopBinder Lite
DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner
Driver and Document Management Utility”.
• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, and the operating environment for DeskTopBinder Lite in detail. This guide can be displayed from the [Setup] dialog
box when DeskTopBinder Lite is installed.
• DeskTopBinder Introduction Guide (PDF file - CD-ROM2)
Describes operations of DeskTopBinder Lite and provides an overview of
its functions. This guide is added to the [Start] menu when DeskTopBinder
Lite is installed.
• Auto Document Link Guide (PDF file - CD-ROM2)
Describes operations and functions of Auto Document Link installed with
DeskTopBinder Lite. This guide is added to the [Start] menu when DeskTopBinder Lite is installed.
❖❖❖❖ Other manuals
• PostScript 3 Supplement (PDF file - CD-ROM1)
• Unix Supplement (Available from an authorized dealer, or as a PDF file on
our Web site.)
Note
❒ The following software products are referred to using a general names:
• DeskTopBinder Lite and DeskTopBinder Professional → DeskTopBinder
• ScanRouter V2 Lite and ScanRouter EX Professional (optional) → the Scan-
Router delivery software
• SmartDeviceMonitor for Admin and SmartDeviceMonitor for Client →
SmartDeviceMonitor for Admin/Client
ii
TABLE OF CONTENTS
Manuals for This Machine......................................................................................i
How to Read This Manual .....................................................................................1
Symbols .....................................................................................................................1
1. Transmission Mode
Sending at a Specific Time (Send Later) .............................................................3
Sender Settings......................................................................................................5
Priority Transmission............................................................................................8
Confidential Transmission....................................................................................9
Polling Transmission...........................................................................................11
Polling Transmission Clear Report...........................................................................13
Polling Reception.................................................................................................14
Polling Reserve Report ............................................................................................16
Polling Result Report ...............................................................................................16
2. Checking and Canceling Transmission Files
Displaying Confirmation of Transmission.........................................................18
Canceling a Transmission ..................................................................................19
Deleting a Destination .........................................................................................20
Adding a Destination...........................................................................................21
Changing the Transmission Time ......................................................................22
Printing a File .......................................................................................................23
Resending a File ..................................................................................................24
Printing a List of Files in Memory (Print TX File List).......................................25
3. Communication Information
Printing the Journal.............................................................................................27
Journal .....................................................................................................................29
Checking the Transmission Result (TX File Status).........................................31
Checking the Reception Result (RX File Status) ..............................................32
Displaying the Memory Status............................................................................33
Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File)
Printing Received and Stored Documents ...............................................................34
Deleting Received and Stored Documents ..............................................................35
Printing a Confidential Message ........................................................................36
Confidential File Report............................................................................................37
Printing a File Received with Memory Lock......................................................38
Personal Boxes....................................................................................................40
Personal Boxes ........................................................................................................40
Printing Personal Box Messages .............................................................................41
Information Boxes ...............................................................................................42
Information Boxes ....................................................................................................42
Storing Messages in Information Boxes...................................................................42
Printing Information Box Messages .........................................................................44
Deleting Information Box Messages ........................................................................45
...34
iii
4. Other Transmission Features
Handy Dialing Functions.....................................................................................47
Chain Dial.................................................................................................................47
(Example) 01133-1-555333...................................................................................47
Redial .......................................................................................................................47
Advanced Features..............................................................................................49
SUB Code ................................................................................................................49
SID Code ...............................................................................................................50
SEP Code ................................................................................................................50
PWD Code.............................................................................................................51
Transfer Request .....................................................................................................52
With transfer requests set in the system settings..................................................55
On Hook Dial ........................................................................................................56
Manual Dial...........................................................................................................58
Changing the Line Port .......................................................................................59
Sub Transmission Mode .....................................................................................61
Book Fax ..................................................................................................................61
Two-Sided Transmission (Double-Sided Transmission) ..........................................62
Standard Message Stamp........................................................................................64
Sending an Auto Document .....................................................................................65
Printing documents stored as Auto Documents ....................................................66
Sending a Stored File...............................................................................................67
Sending stored documents....................................................................................67
Printing stored documents.....................................................................................70
Stamp.......................................................................................................................72
Transmission Options ..............................................................................................73
Fax Header Print ...................................................................................................73
Label Insertion.......................................................................................................73
Reduced Image Transmission...............................................................................74
Auto Reduce..........................................................................................................74
Default ID Transmission ........................................................................................74
Selecting transmission options for a single transmission ......................................75
More Transmission Functions............................................................................77
If Memory Runs Out While Storing an Original ........................................................77
Parallel Memory Transmission.................................................................................77
Checking the Transmission Result...........................................................................78
Automatic Redial......................................................................................................78
Batch Transmission..................................................................................................78
Dual Access .............................................................................................................78
Transmission with Image Rotation...........................................................................79
Simultaneous Broadcast ..........................................................................................79
JBIG Transmission...................................................................................................79
Transmitting Journal by E-mail.................................................................................80
Journal by E-mail...................................................................................................80
Printed Report......................................................................................................81
Memory Storage Report...........................................................................................81
Communication Result Report (Memory Transmission) ..........................................81
Communication Failure Report ................................................................................82
Immediate TX Result Report (Immediate Transmission) .........................................82
iv
5. Reception Features
Reception..............................................................................................................83
Immediate Reception ...............................................................................................83
Memory Reception ...................................................................................................83
Substitute Reception................................................................................................85
Receiving messages unconditionally.....................................................................85
Receiving messages according to parameter-specified settings...........................86
Reception Functions ...........................................................................................87
Transfer Station........................................................................................................87
Transfer Result Report ..........................................................................................88
Transfer Result Report (transfer request by e-mail)..............................................89
Forwarding Received Documents............................................................................90
Routing Received Documents with SUB Code ........................................................91
Transferring Received Documents...........................................................................91
SMTP Reception Using Internet Fax........................................................................92
Routing E-mail Received via SMTP ......................................................................93
JBIG Reception ........................................................................................................95
Auto Fax Reception Power-up .................................................................................95
Printing Options...................................................................................................96
Print Completion Beep .............................................................................................96
Checkered Mark.......................................................................................................96
Center Mark .............................................................................................................96
Reception Time ........................................................................................................97
Two-Sided Printing...................................................................................................97
180-Degree Rotation Printing................................................................................98
Multi-copy Reception................................................................................................98
Image Rotation.........................................................................................................99
Combine Two Originals............................................................................................99
Page Separation and Length Reduction ...............................................................100
Reverse Order Printing ..........................................................................................100
Page Reduction......................................................................................................101
TSI Print (Transmitting Subscriber Identification Print) ..........................................101
When There Is No Paper of the Correct Size.........................................................101
Setting priority trays.............................................................................................102
Just size printing..................................................................................................103
Having Incoming Messages Printed on Paper from the Bypass Tray .................103
Where Incoming Message are Delivered - Output Tray..................................105
Specifying Tray for Lines........................................................................................105
Tray Shift................................................................................................................105
6. Fax via Computer
Sending Fax Documents from Computers ......................................................107
Before Use .............................................................................................................108
Installing the Software............................................................................................108
Auto run program.................................................................................................108
Installing individual applications ..........................................................................109
Applications Stored on the CD-ROM .....................................................................109
LAN-Fax Driver....................................................................................................109
Address Book ......................................................................................................110
LAN-Fax Cover Sheet Editor...............................................................................110
v
Setting LAN-Fax Driver Properties.........................................................................110
Setting Print Properties........................................................................................110
Making Settings for Option Configuration............................................................111
Basic Transmission................................................................................................112
Specifying options ...............................................................................................114
Confirming Transmission Results by E-mail........................................................116
LAN-Fax Result Report ..........................................................................................118
Printing and Saving................................................................................................118
Editing Address Book.............................................................................................118
Editing Fax Cover Sheets ......................................................................................121
Creating a cover sheet ........................................................................................121
Attaching a created cover sheet..........................................................................121
LAN-Fax Operation Messages...............................................................................122
Viewing Fax Information Using a Web Browser .............................................123
Viewing, Printing, and Deleting Received Fax Messages Using a Web Image Monitor
Viewing received fax messages using a Web browser .......................................123
Printing fax information using a Web browser.....................................................124
Deleting fax information using a Web browser....................................................124
Programming Destination Information from Web Browser.....................................125
...123
Delivering Files Received by Fax .....................................................................127
7. Simplifying the Operation
Programs ............................................................................................................129
Registering and Changing Keystroke Programs....................................................129
Registering a priority function using a program...................................................130
Changing a program name..................................................................................131
Deleting a Program ................................................................................................131
Using a Program ....................................................................................................132
Using the Document Server..............................................................................133
Storing a Document ...............................................................................................134
Changing Information of Stored Documents..........................................................136
Deleting a Stored Document..................................................................................138
Managing Documents Saved in the Document Server from a Computer ..............139
Using DeskTopBinder..........................................................................................139
Using a Web browser ..........................................................................................139
8. Facsimile Features
Function List ......................................................................................................141
Accessing User Tools (Facsimile Features).................................................... 144
Quitting Default Settings ........................................................................................144
General Settings/Adjustment .................................................................................144
Reception Settings.................................................................................................147
E-mail Settings.......................................................................................................148
IP-Fax Settings.......................................................................................................150
vi
9. Administrator Setting
Administrator Tools List ...................................................................................155
Using Administrator Settings ...........................................................................157
Programming, Changing, and Deleting Standard Messages .................................157
Storing, Changing, and Deleting an Auto Document .............................................158
Deleting an Auto Document.................................................................................159
Programming, Changing and Deleting a Scan Size...............................................160
Deleting a scan size ............................................................................................161
Printing Journal ......................................................................................................162
Counters.................................................................................................................162
Forwarding .............................................................................................................162
Programming an End Receiver ...........................................................................163
Quitting the forwarding function...........................................................................164
Forwarding Mark..................................................................................................164
Memory Lock..........................................................................................................165
ECM (Error Correction Mode) ................................................................................165
User Parameters ....................................................................................................166
Changing the User Parameters...........................................................................170
Printing the User Parameter List .........................................................................171
Special Senders to Treat Differently ......................................................................171
Authorized Reception ..........................................................................................172
Forwarding...........................................................................................................173
Reception File Print Quantity...............................................................................173
Print 2 Sided........................................................................................................173
Memory Lock.......................................................................................................174
Reception Reverse Printing.................................................................................174
Paper Tray...........................................................................................................174
Programming/Changing Special Senders ...........................................................174
Programming Initial Set Up of a Special Sender .................................................178
Deleting a Special Sender...................................................................................180
Printing the Special Sender List ..........................................................................180
Box Settings ...........................................................................................................180
Programming/changing Personal Boxes .............................................................181
Deleting Personal Boxes .....................................................................................183
Programming/changing Information Boxes .........................................................184
Deleting Information Boxes .................................................................................185
Programming/changing Transfer Boxes..............................................................186
Deleting Transfer Boxes......................................................................................189
Printing the Box List.............................................................................................190
Transfer Report......................................................................................................190
Programming a Confidential ID..............................................................................191
Programming a Polling ID ......................................................................................192
Programming a Memory Lock ID ...........................................................................192
Selecting Dial/Push Phone.....................................................................................193
Storing or Printing Received Documents ...............................................................193
Reception Report e-mail......................................................................................194
Setting a User for Viewing Received and Stored Documents................................195
Menu Protection Settings.......................................................................................196
vii
10.Solving Operation Problems
When an Error Report is Printed ......................................................................197
Turning Off the Main Power / When a Power Failure Occurs ........................198
When an Error Occurs Using Internet Fax ......................................................199
Error Mail Notification.............................................................................................199
Error Report (E-Mail)..............................................................................................199
Server-Generated Error E-mail ..............................................................................199
11.Appendix
Connecting the Machine to a Telephone Line and Telephone ...................... 201
Connecting the Telephone Line .............................................................................201
Selecting the Line Type..........................................................................................202
Connecting the Optional Handset or an External Telephone.................................202
Optional Equipment...........................................................................................204
Expansion Memory (32MB: DIMM) ........................................................................204
Handset..................................................................................................................204
Extra G3 Interface Unit ..........................................................................................204
Specifications.....................................................................................................205
Compatible Machines.............................................................................................207
Acceptable Types of Originals ...............................................................................208
Acceptable original sizes.....................................................................................208
Paper size and scanned area..............................................................................208
Original sizes difficult to detect...............................................................................210
Maximum Values................................................................................................212
INDEX....................................................................................................... 213
viii
How to Read This Manual
R
R
Symbols
In this manual, the following symbols are used:
WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in “Safety Information”, General Settings Guide.
CAUTION:
This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are included in “Safety Information”, General Settings Guide.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates information or preparations required prior to operating.
Note
This symbol indicates precautions for operation, or actions to take after abnormal operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions under which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys that appear on the machine's display panel.
[]
Keys and buttons that appear on the computer's display.
{}
Keys built into the machine's control panel.
1
2
1. Transmission Mode
Sending at a Specific Time (Send Later)
Using this function, you can instruct
the machine to delay transmission of
your fax message until a specified later time. This allows you to take advantage of off-peak telephone
charges without having to be by the
machine at the time.
If you have a non-urgent fax, select
Send Later with Economy Transmission when you scan it. Faxes will be
queued in memory and sent during
Economy Transmission Time.
Important
❒
After the machine has been switched
off for about one hour, all fax messages stored in memory are lost. If
messages are lost for this reason, a
Power Failure Report is automatically printed when the operation
switch is turned on. Use this report
to identify lost messages.
Limitation
❒ This function is unavailable with
Immediate Transmission. Use
Memory Transmission.
Note
❒ You can specify a time within 24
hours.
❒ If the current time shown is not
correct, change it. See “Timer Setting”, General Settings Guide.
❒ If the document is sent before the
specified time, the Communication
Result Report is printed and the job
is completed.
❒ For convenience, you can program
the time when your phone charges
become cheaper as the Economy
Transmission Time. See p.146
“Program Economy Time”.
❒ You can program one of the Quick
Operation keys with operations for
this function. Using the quick operation key allows you to omit step
B. See p.144 “General Settings/Adjustment”.
Place the original, and then select
AAAA
the scan settings you require.
Reference
p.13 “Placing Originals”, Facsimile Reference <Basic Features>
p.30 “Scan Settings”, Facsimile
Reference <Basic Features>
Transmission Mode
BBBB
Press [
].
3
Transmission Mode
Press [Send Later].
CCCC
Enter the time (12 hour format)
DDDD
using the number keys, and then
1
select [AM] or [PM]. Then, press
[OK].
The specified time is shown above
the highlighted [Send Later].
Note
❒ Press [Economy Time] to specify
the economy time.
❒ When entering numbers small-
er than 10, add a zero at the beginning.
❒ If you make a mistake, press
[Clear] or the {{{{Clear/Stop}}}} key before pressing [OK], and then try
again.
❒ To cancel Send Later, press
[Cancel]. The display returns to
that of step
Press [OK].
EEEE
The standby display appears.
.
C
Note
❒ To check the settings, press
[Transmission Mode].
Specify a destination, and then
FFFF
press the {{{{Start}}}} key.
Note
❒ You can cancel the transmission
setup for Send Later. See p.19
“Canceling a Transmission”.
4
Sender Settings
Sender Settings
This function tells receivers the fax
sender's identity.
If the sender's e-mail address is registered in the destination list, the sender can receive an Immediate TX
Result Report by e-mail.
Also, if you enable the Stamp Sender
Name, the registered sender's name
(user name) appears on the receiver's
sheet, lists, or report.
Preparation
Before using this function, you
must register senders in the destination list and specify Use Name
as [Sender]. See “Fax Destination”,
General Settings Guide.
Note
❒ When user authentication is set,
the user logged in is set as sender.
An Immediate TX Result Report is
sent to the logged-in user's e-mail
address.
❒ You can program one of the Quick
Operation keys with operations for
Sender Settings. Quick Operation
keys allow you to omit step B. See
p.144 “General Settings/Adjustment”.
❒ You can use communication man-
agement report, etc. to check usage
status by specified user. When
user authentication is set, you can
check usage by logged-in users.
See p.162 “Printing Journal”.
When User ID is set to sender, you
can count the number of times of
uses by each user. See “Authenti-
cation Information”, General Set-
tings Guide.
Place the original, and then select
AAAA
the necessary settings.
Reference
p.13 “Placing Originals”, Facsimile Reference <Basic Features>
p.30 “Scan Settings”, Facsimile
Reference <Basic Features>
Press [Transmission Mode].
BBBB
Press [Sender Settings].
CCCC
Select a sender.
DDDD
Note
❒ When a protection code for des-
tination is set, the following
screen appears. Enter the protection code for destination using the number keys, and then
press [OK].
1
5
Transmission Mode
Confirm the selected sender, and
EEEE
then press [OK].
1
Select [On] or [Off] for the Stamp
FFFF
Sender Name.
Printing on the Receiver's Sheet
When an E-mail address is
Registered
If the sender's e-mail address is
registered you can specify whether
or not to send the transmission result by e-mail to the sender. If you
enable this function, sent to the
registered mail address.
Note
❒ When a user logs in with User
ID, the Immediate TX Result Report is sent by e-mail to the
logged-in user.
A Select [
mail TX Results function.
] or [No] for the E-
Yes
If you enable this function, the
sender's name (user name) appears on the receiver's sheet, lists,
and report.
A Select [On] for the Stamp Send-
er Name function.
6
Press [OK].
GGGG
The display returns to that of Step
.
C
Note
❒ The selected sender's name ap-
pears above [Sender Settings].
The sender name is displayed in
up to 14 characters, followed by
an ellipsis (. . . ).
Press [OK].
HHHH
The standby display appears.
Note
❒ To check the settings, press
[Transmission Mode].
Specify the destination, and then
IIII
press the {{{{Start}}}} key.
Note
❒ To cancel the Sender Settings,
cancel the transmission. See
p.19 “Canceling a Transmission”.
Sender Settings
1
7
Transmission Mode
Priority Transmission
Documents you send with Memory
1
Transmission are sent in the order
they are scanned. Therefore, if several
messages are queued in memory, the
next document will not be sent immediately. However, by using this function you can have your message sent
before other queued messages.
Limitation
❒ This function is not available with
Immediate Transmission. If this
function is selected, the machine
automatically switches to Memory
Transmission.
Note
❒ If there is already a message stored
with this function or a transmission in progress, your message will
be sent after that message has been
transmitted.
Place the original, and then select
AAAA
the scan settings you require.
Reference
p.13 “Placing Originals”, Facsimile Reference <Basic Features>
p.30 “Scan Settings”, Facsimile
Reference <Basic Features>
Press [Transmission Mode].
BBBB
Press [Priority TX], and then press
CCCC
[OK].
The standby display appears.
Note
❒ To check the settings, press
[Transmission Mode].
Specify the destination, and then
DDDD
press the {{{{Start}}}} key.
Note
❒ Press [Change / Stop TX File] to
cancel the transmission. See
p.19 “Canceling a Transmission”.
8
Confidential Transmission
Confidential Transmission
If you want to limit who views your
message, use this function. The message will be stored in memory at the
other end and not printed until an ID
is entered.
GFSINS0N
There are two types of Confidential
Transmission:
❖❖❖❖ Default ID
It is not necessary to enter an ID
when transmitting.
The other party can print the message by entering the Confidential
ID programmed in their machine.
❖❖❖❖ ID Override:
Should you want to send a confidential message to a particular person at the other end, you can
specify the Confidential ID that the
receiver has to enter to see that
message. Before you send the message, do not forget to tell the receiver the ID that must be entered
to print the message.
Note
❒ We recommend you program the
Confidential ID in this machine beforehand. See p.191 “Program-
ming a Confidential ID”.
❒ An ID can be any 4-digit number
(except 0000).
❒ If the destination machine is not of
the same manufacturer, you can
use Confidential Transmission
with “SUB Code”. See p.49 “SUB
Code”.
Place the original, and then select
AAAA
the scan settings you require.
Reference
p.13 “Placing Originals”, Facsimile Reference <Basic Features>
p.30 “Scan Settings”, Facsimile
Reference <Basic Features>
Press [Transmission Mode].
BBBB
Press [Confidential TX].
CCCC
1
Limitation
❒ The destination machine must be
of the same manufacturer and
have the Confidential Reception
function.
The destination machine must have
❒
enough memory available.
❒ This function is not available with
Internet Fax.
9
Transmission Mode
Depending on the Confidential
DDDD
Transmission type, use one of the
following procedures:
1
EEEE
Default ID
A Check that [Default ID] has been
selected, and then press [OK].
Note
❒
To cancel Confidential Transmission,
display returns to that of step
.
C
press [Cancel]. The
Override ID
A Select [ID Override: ].
B Enter the Confidential ID (4-
digit number) using the number keys, and then press [OK].
FFFF
Note
❒ If you make a mistake, press
[Clear] or the {{{{Clear/Stop}}}} key
before pressing [OK], and
then try again.
❒
To cancel Confidential Transmission,
display returns to that of step
C
Press [OK].
The standby display appears.
Note
❒ To check the settings, press
[Transmission Mode].
Dial, and then press the {{{{Start}}}}
key.
Note
❒ You can cancel the transmission
setup for Confidential Transmission. See p.19 “Canceling a
Transmission”.
press [Cancel]. The
.
10
“ID Override: ” and the entered
Confidential ID are shown
above the highlighted [Confiden-
].
tial TX
Polling Transmission
Polling Transmission
Use Polling Transmission when you
want to leave an original in the machine memory for others to pick up.
The message will be sent when the
other party calls you up.
Preparation
Before using ID Polling Transmission, you must register a polling
ID. See p.192 “Programming a
Polling ID”.
There are three types of Polling
Transmission.
❖❖❖❖ Free Polling Transmission
It is not necessary to enter the Polling ID during the procedure.
Anybody can poll the message
from your machine.
❖❖❖❖ Default ID Transmission
It is not necessary to enter the Polling ID during the procedure.
The message will only be sent if the
Polling ID of the machine trying to
poll your message is the same as
the Polling ID stored in your machine. Make sure in advance that
both machines' Polling IDs are
identical.
Before using Default ID Transmission, you need to program the Polling ID. See p.192 “Programming a
Polling ID”.
❖❖❖❖ ID Override Transmission
You must enter an Override Polling ID unique to the transmission.
This ID overrides the ID stored in
the machine. The user must supply
this ID when they poll your machine. If the IDs match, the message is sent. Make sure in advance
the other end knows the ID you are
using.
Limitation
Polling Transmission is allowed only
❒
if the receiver's machine has the
Polling Reception function.
Usually, only machines of the same
❒
manufacturer that support Polling
Reception can perform ID Polling
Transmission. However, when the
Information Box File function is
used, and the other party's fax machine supports Polling Transmission and the SEP function, you can
still carry out Polling Transmission
with an ID. See p.42 “Information
Boxes”.
❒ This function is not available with
Internet Fax.
Note
❒ Free Polling and Default ID Trans-
mission allow only one file to be
stored in memory.
❒ ID Override Polling Transmission
allows a file to be stored in memory for each ID; you can store up to
400 files by changing IDs.
❒ When setting using default values,
you can set whether a Polling
Transmission file is deleted in User
Parameters. See p.166 “User Parameters” (switch 11, bit 7). To
save a file for frequent sending, set
to “Standby (Save)”.
1
11
Transmission Mode
❒ Polling Transmission Clear Report
allows you to verify Polling Transmission has taken place. See p.13
“Polling Transmission Clear Re-
1
port”. If E-mail TX Results is programmed in a Quick Operation
key, you can select whether a report e-mail is sent after transmission. The destination of this report
can be selected from the e-mail addresses in the destination list.
❒ You can program one of the Quick
Operation keys with operations for
this function. Using this key allows
you to omit step B. See p.144 “Gen-
eral Settings/Adjustment”.
❒ The communication fee is charged
to the receiver.
Place the original, and then select
AAAA
the scan settings you require.
Reference
p.13 “Placing Originals”, Facsimile Reference <Basic Features>
p.30 “Scan Settings”, Facsimile
Reference <Basic Features>
Press [Transmission Mode].
BBBB
Depending on the Polling Trans-
DDDD
mission mode, use one of the following procedures:
Free Polling Transmission
A Check that [Free Polling TX] is se-
lected.
Default ID Transmission
A Select [Default ID TX].
ID Override Transmission
A Select [ID Override Transmission].
B Specify a 4-digit ID using the
number keys and [A], [B], [C],
[D], [E], and [F].
12
Press [Polling TX].
CCCC
Note
❒ A Polling ID may be any four
numbers (0 to 9) and characters (A to F), except 0000 and
FFFF.
❒ If you make a mistake, press
[Clear] or the {{{{Clear/Stop}}}} key,
and then try again.
Press [Only Once] or [Save] to delete
EEEE
or save the file after transmission.
Note
❒ To delete the original immedi-
ately after transmission, select
[Only Once].
❒ To repeatedly send the original,
select [
❒ To cancel Polling Transmission,
press [
turns to that of step
Press [OK].
FFFF
“pppppppppp” appears.
The type of Polling Transmission is
shown above the highlighted [
].
ing TX
Press [OK].
GGGG
Note
❒ To check the settings, press
[Transmission Mode].
Press the {{{{Start}}}} key.
HHHH
Note
❒ You can cancel the transmission
setup for Polling Transmission.
See p.19 “Canceling a Transmission”.
].
Save
]. The display re-
Cancel
.
C
Poll-
Polling Transmission
Polling Transmission Clear
Report
This report allows you to verify Polling Transmission has taken place.
If E-mail TX Results is programmed
in a Quick Operation key, you can
have the report e-mail sent after
transmission. See p.146 “Quick Operation Key”.
Limitation
❒ This report is not printed if the
User Parameters are set to allow
the stored originals to be repeatedly sent (Save). See p.166 “User Parameters” (switch 11, bit 7).
Note
❒ You can turn this function on or off
with the User Parameters. See
p.166 “User Parameters” (switch
03, bit 6).
❒ You can have a portion of the sent
image printed on the report with
the User Parameters. See p.166
“User Parameters” (switch 04, bit
7).
❒ You can check the result of Polling
Transmission with the Journal. See
p.27 “Printing the Journal”
❒ To view the report without text
disruption, select a font of even
character width in your e-mail application's settings.
❒ You can display a destination with
the User Parameters. See p.166
“User Parameters” (switch 04, bit
4).
❒ You can indicate the receiving par-
ty's information with the User Parameters. See p.166 “User
Parameters” (switch 04, bit 5).
1
13
Transmission Mode
Polling Reception
Use this function to poll a message
1
from another terminal. You can also
poll documents from many terminals
with only one operation (use Groups
and Keystroke Programs to fully exploit this function).
Preparation
Before using ID Polling Transmission, you must register a polling
ID. See p.192 “Programming a
Polling ID”.
There are two types of Polling Reception.
❖❖❖❖ Default ID/Free Polling Reception
Use this method for Free Polling or
Default ID Polling. If the Polling ID
is programmed in your machine,
any messages waiting in the transmitting machine with the same ID
are received. If the other machine
does not have any messages waiting with the same Polling ID, any
messages that do not require ID
are received (Free Polling).
❖❖❖❖ ID Override Polling Reception
You must enter an Override Polling ID unique to this transmission.
This ID overrides the one stored in
this machine.
Your machine will receive any
messages waiting in the transmitting machine that have matching
ID's. If no ID's match, any messages that do not require IDs are received (Free Polling).
Limitation
❒ Polling Reception requires that the
other machine is capable of Polling
Transmission.
❒ Usually, you can only receive doc-
uments with a Polling ID from machines of the same manufacturer
that support the polling function.
However, if the other party's fax
machine supports Polling Transmissions and the SEP function, and
also has stored IDs, you can still
perform Polling Reception. See
p.50 “SEP Code”.
❒ This function is not available with
Internet Fax.
Note
❒ To receive a message sent by De-
fault ID Polling Transmission or ID
Override Polling Transmission, it
is necessary to specify the same
Polling ID as the sender's. Free
Polling Transmission does not require the same Polling ID.
14
Polling Reception
❒ Polling Result Report allows you
to verify Polling Reception has taken place. See p.16 “Polling Result
Report”. If E-mail TX Results is
programmed in a Quick Operation
key, you can select whether a report e-mail is sent after reception.
The destination of this report can
be selected from the e-mail addresses in the destination list.
❒ You can program one of the Quick
Operation keys with operations for
this function. Using the key allows
you to omit step A. See p.144 “Gen-
eral Settings/Adjustment”.
Press [Transmission Mode].
AAAA
Press [Polling RX].
BBBB
Depending on which method you
CCCC
are using, select one of the following procedures:
Default ID/Free Polling Reception
Note
❒ To cancel Polling Reception,
press [Cancel]. The display
returns to that of step
ID Override Polling Reception
A Select [ID Override Polling Recep-
tion].
B Specify a 4-digit ID using the
number keys and [A], [B], [C],
[D], [E], and [F], and then press
[OK].
“ID Override: ” and the entered
Polling ID are shown above the
highlighted [Polling RX].
Note
❒ A Polling ID may be any four
numbers (0 to 9) and characters (A to F), except 0000 and
FFFF.
❒ If you make a mistake, press
[
] or the {{{{Clear/Stop}}}} key
Clear
before pressing [OK], and
then try again.
❒ To cancel Polling Reception,
press [Cancel]. The display
returns to that of step
Press [OK].
DDDD
The standby display appears.
.
B
1
.
B
A Check that [Default ID / Free Poll-
] is selected, and then
ing RX
press [OK].
Dial, and then press the {{{{Start}}}}
EEEE
key.
15
Transmission Mode
❒ You can display a sender name
Polling Reserve Report
This report is printed after Polling Reception has been set up.
with the User Parameters. See
p.166 “User Parameters” (switch
04, bit 5).
1
Note
❒ You can turn this function on or off
with the User Parameters. See
p.166 “User Parameters” (switch
03, bit 3).
❒ You can have a destination dis-
played with the User Parameters.
See p.166 “User Parameters”
(switch 04, bit 4).
❒ You can display a sender name
with the User Parameters. See
p.166 “User Parameters” (switch
04, bit 5).
Polling Result Report
This report is printed after a Polling
Reception has been completed and
shows its result.
If E-mail TX Results is programmed
in a Quick Operation key, you can select whether a report e-mail is sent after reception. See p.146 “ Quick
Operation Key”.
Note
❒ You can also check the result of a
Polling Reception with the Journal.
See p.27 “Printing the Journal”.
❒ You can turn this function on or off
with the User Parameters. See
p.166 “User Parameters” (switch
03, bit 4).
❒ To view the report without text
disruption, select a font of even
character width in your e-mail application's settings.
❒ You can display a destination with
the User Parameters. See p.166
“User Parameters” (switch 04, bit
4).
16
2. Checking and Canceling
Transmission Files
After you have pressed the {{{{Start}}}} key (after scanning originals), you can check
and edit the destination or settings of Memory Transmission. You can also cancel a transmission, change the settings of a transmission, print a stored file, print
a list of stored files, and resend a file which the machine failed to transmit.
• Memory Transmission
• Internet Fax Transmission
• Send Later
• Sender Settings
• Priority Transmission
• Confidential Transmission
• Polling Reception
• Polling Transmission
• Transfer Request
Note
❒ If there are no files being sent, or stored by Memory Transmission, [
Stop TX File] does not appear on the display.
❒ You cannot check or edit a file being sent. Also a Confidential Transmission
file or stored file to be printed as a report cannot be checked or edited.
❒ There are cases when a destination may not be selected as the destination ap-
pears as “*”, depending on the security settings.
Change /
17
Checking and Canceling Transmission Files
Displaying Confirmation of Transmission
Press [Change / Stop TX File].
AAAA
2
Press [Check / Change Settings].
BBBB
Select a file to check.
CCCC
18
Note
❒ If multiple destinations were
specified, only the destination
selected first appears.
❒ If multiple destinations were
specified, only the number of
unsent messages appears.
Confirm a transmission, and then
DDDD
press [
Press [Exit].
EEEE
The standby display appears.
Exit
].
Canceling a Transmission
Canceling a Transmission
You can cancel transmission of a file
when the file is being sent, stored in
memory, or fails to transmit. All the
scanned data is deleted from memory.
You can cancel a file for Memory
Transmission. This function is useful
to cancel a transmission when you
notice a mistake in destination or
with the originals after storing. To
cancel Memory Transmission, search
for the file to be canceled among the
files stored in memory, and then delete it.
Note
❒ If you cancel a transmission while
the file is being sent, some pages of
your file may have already been
sent and will be received at the
other end.
❒ If the transmission finishes while
you are carrying out this procedure, transmission cannot be canceled.
Press [Change / Stop TX File].
AAAA
Select a file whose transmission
BBBB
you want to cancel.
Note
❒ To display only the files being
sent, press [Files under TX].
❒ If multiple destinations were
specified, only the number of
unsent messages appears.
❒ If multiple destinations were
specified, only one destination
number appears. To display all
destinations, press [Check /
Change Settings].
Press [Stop Transmission].
CCCC
The selected file is deleted.
Note
❒ To quit transmission cancel,
press [Save].
❒ To cancel another transmission,
repeat from step
Press [Exit].
DDDD
The standby display appears.
.
B
2
19
Checking and Canceling Transmission Files
Deleting a Destination
You can delete destinations.
Note
❒ If you delete a destination that is
the only destination for a transmis-
2
sion, the transmission is canceled.
Press [Change / Stop TX File].
AAAA
Press [Check / Change Settings].
BBBB
Press [Change] for the destination
DDDD
you want to delete.
Note
❒ Press to switch the destina-
tion between fax number, Internet Fax address and IP-Fax
address.
EEEE
Press
to delete the destination.
[
Clear
]
20
Select the file from which you
CCCC
want to delete a destination.
Note
❒ Pressing [Clear] deletes by single
digits the fax number or IP-Fax
address entered using the number keys. The destination specified using destination keys or
Internet Fax address can be entirely deleted at once by pressing [Clear].
Press [Exit].
FFFF
Note
❒ To delete another destination,
repeat from step
Press [Exit].
GGGG
The standby display appears.
.
C
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