Ricoh 3310l, LF310, F9103, 3725 Basic Features

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Operating Instructions

For safety, please read this manual carefully before you use this product and keep it handy

for future reference.

Type for 3725/F9103/LF310/3310L Printed in China

UE USA H555-8600

Getting Started

Faxing

Registering

Troubleshooting

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USA

❖❖❖❖ FCC Requirements

1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipment is a label that contains, among other information, the FCC registration number and ringer equivalence number (REN) for this equipment. If requested, this information must be provided to the telephone company.

2. The following is applicable only for an equipment using an analog G3 line. This equipment uses the RJ11C USOC jack. An FCC compliant telephone cord and modular plug is provided with this equipment. This equipment is designed to be connected to the telephone network or premises wiring using a compatible modular jack that is Part 68 compliant. See the Operating Instructions for details.

3. The REN is used to determine the quantity of devices which may be connected to the telephone line. Excessive REN's on the telephone line may result in the devices not ringing in response to an incoming call. Typically, the sum of the REN's should not exceed five (5.0). Contact the telephone company to determine the maximum REN for the calling area.

4. If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice is not practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

5. The telephone company may make changes to its facilities, equipment, operations, or procedures that could affect the operation of the equipment. If this happens, the telephone company will provide advance notice so that you can make the necessary modifications to maintain uninterrupted service.

6. In the event of operation problems (document jam, copy jam, communication error indication), refer to the solving problems section in this manual.

7. If you cannot correct the problem, please contact the RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX for repair or warranty information. If the equipment is causing harm to the telephone network, the telephone company may request you to disconnect the equipment from the network until the problem is resolved.

8. This equipment cannot be used with telephone company-provided coin service. Connection to Party Line Service is subject to state tariffs.

❖❖❖❖ WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO

EMERGENCY NUMBERS:

1. Remain on the line an d briefly explain to the dispatcher the reason for the call before hanging up.

2. Perform such activities in the off-peak hours, such as early morning hours or late evenings.

CANADA

The Industry Canada label identifies certified equipment. This certification means that the equipment meets telecommunications network protective, operational, and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The department does not guarantee the equipment will operate to the user's satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

User should ensure for their own protection that the electrical ground connections of the power utility, telephone lines, and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

Caution: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5.

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

aaaa means POWER ON. bbbb means POWER OFF.

Introduction

This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine.

Please read the Safety Information in the Basic Features manual before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Laser Safety:

CDRH Regulations

This equipment complies with requirements of 21 CFR subchapter J for class 1 laser products. This equipment contains a 5 milliwatt, 760–800 nanometer wavelength, GaAIAs laser diode. This equipment does not emit hazardous light, since the beam is totally enclosed during all customer modes of operation and maintenance.

Warning:

Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

For good copy quality, the supplier recommends that you use genuine toner from the supplier.

The supplier shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the supplier with your office products.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Power Source:

115V, 60Hz

Please be sure to connect the power cord to a power source as above. For details about power source, see Chapter 10, “Connecting the Power and Switching On” in the Advanced Features manual.

Declaration of Conformity

Product Name: Facsimile

Model Number: 3725/F9103/LF310AG/3310L

Responsible party: Ricoh Corporation

Address: 5 Dedrick Place, West Caldwell, NJ 07006

Telephone number: 973-882-2000

This device complies with part 15 of FCC Rules.

Operation is subject to the following two conditions:

1. This device may not cause harmful interference, and

2. this device must accept any interference received,

including interference that may cause undesired operation.

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TABLE OF CONTENTS

NOTICE ........................................................................................................ 1

Safety Information .......................................................................................... 3

Safety During Operation .............................................................................. 3

Important Safety Instructions.................................................................... 5

Grounding ...................................................................................................... 5

Important Safety Instructions ......................................................................... 5

Caution ........................................................................................................ 5

Positions of Labels and Hallmarks for

RRRR

WARNING and

RRRR

CAUTION ... 6

ENERGY STAR Program............................................................................ 7

Energy Saving Modes .................................................................................... 8

Recycled Paper ........................................................................................... 9

How to Read this Manual......................................................................... 10

Symbols ....................................................................................................... 10

Manuals for This Machine........................................................................ 11

Basic Features (this manual) ....................................................................... 11

Advanced Features ...................................................................................... 11

1.Getting Started

Guide to Components .............................................................................. 13

Front View.................................................................................................... 13

Side View ..................................................................................................... 14

Control Panel ............................................................................................ 15

Starting the Machine ................................................................................ 17

Turning On the Power .................................................................................. 17

Turning Off the Power.................................................................................. 17

Reading the Display ................................................................................. 18

Reading the Display and Using Keys........................................................... 18

Standby Display ........................................................................................... 18

Communication Display ............................................................................... 19

Display Prompts........................................................................................... 19

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2.Faxing

Transmission Modes................................................................................ 21

Switching between Memory Transmission and Immediate Transmission.... 22

Setting Originals....................................................................................... 23

Loading Originals in the Document Feeder.................................................. 24

Original Sizes Difficult to Detect................................................................... 24

Memory Transmission ............................................................................. 25

Canceling a Memory Transmission ........................................................ 27

Before the Start Key is Pressed ................................................................... 27

While the Original is Being Scanned............................................................ 27

During Transmission .................................................................................... 27

While the Original is Awaiting Transmission ................................................ 28

Immediate Transmission ......................................................................... 29

Canceling an Immediate Transmission.................................................. 31

Before the Start key is Pressed.................................................................... 31

After the Start key is Pressed....................................................................... 31

Scan Settings............................................................................................ 32

Resolution .................................................................................................... 32

Original Type................................................................................................ 33

Dialing........................................................................................................ 34

Entering Numbers Directly ........................................................................... 34

Pause......................................................................................................... 35

Tone........................................................................................................... 35

Using Quick Dials......................................................................................... 35

Using Speed Dials........................................................................................ 36

Using Groups ............................................................................................... 37

When Specifying a Group with a Quick Dial .............................................. 38

When Specifying a Group with the Group key........................................... 38

Reception Modes...................................................................................... 39

Selecting the Reception Mode ..................................................................... 39

3.Registering

Own Name/Fax Header/Own Fax Number.............................................. 41

Registering................................................................................................... 42

Editing ......................................................................................................... 44

Deleting........................................................................................................ 45

Quick Dial .................................................................................................. 46

Registering .................................................................................................. 46

Editing ......................................................................................................... 48

Deleting ....................................................................................................... 49

Quick Dial Key Label (Dial label).................................................................. 50

Label paper................................................................................................ 51

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Speed Dial................................................................................................. 52

Registering .................................................................................................. 52

Editing .......................................................................................................... 54

Deleting ....................................................................................................... 55

Groups....................................................................................................... 57

Registering .................................................................................................. 57

Editing .......................................................................................................... 60

Editing a Group Name ............................................................................... 60

Adding a Fax Number to a Group.............................................................. 61

Deleting........................................................................................................ 63

To delete a destination from a group......................................................... 63

To delete an entire group........................................................................... 65

Entering Characters ................................................................................. 67

Available Characters .................................................................................... 67

Keys ............................................................................................................. 67

How to Enter Characters.............................................................................. 68

4.Troubleshooting

Loading Paper in the Main Paper Tray .................................................. 69

Adjusting Volume..................................................................................... 70

Clearing Original Jams ............................................................................ 72

Clearing a Copy, Fax, or Print Jam......................................................... 73

Inside the Machine....................................................................................... 73

Error Messages......................................................................................... 74

When the Receive File Indicator is Lit .................................................... 76

Solving Problems ..................................................................................... 77

INDEX......................................................................................................... 78

iii

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NOTICE

R CAUTION:

Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

Shielded interconnect cables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing this device.

Direct (or indirect reflected) eye contact with the laser beam may cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

Note to users in the United States of America

----Notice:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio /TV technician for help.

----Warning

Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

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Note to users in Canada

----Note:

This Class B digital apparatus complies with Canadian ICES-003.

Remarque concernant les utilisateurs au Canada

----Avertissement:

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.

----Notice about the Telephone Consumer Protection Act (Valid in USA only).

The Telephone Consumer Protection Act of 1991 among other things makes it unlawful for any person to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business, other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity or individual. This information is transmitted with your document by the TTI (Transmit Terminal Identification) feature. In order for you to meet the requirement, your machine must be programmed by following the instructions in the accompanying Operation Manual. In particular, please refer to the chapter of Installation. Also refer to the TTI (Transmit Terminal Identification) programming procedure to enter the business identification and telephone number of the terminal or business. Do not forget to set the date and time.

Thank you. For this machine, TTI is called FAX HEADER.

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Safety Information

When using this machine, the following safety precautions should always be followed.

Safety During Operation

In this manual, the following important symbols are used:

WARNING:

CAUTION:

Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.

Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.

R WARNING:

•

Connect the power cord directly into a wall outlet and never use an extension cord.

• Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged.

• To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this manual.

•

Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following occurs:

• You spill something into the machine.

• You suspect that your machine needs service or repair.

• The external housing of your machine has been damaged.

• Do not incinerate spilled toner or used toner. Toner dust might ignite

when exposed to an open flame.

• Disposal can take place at our authorized dealer.

• Dispose of the used toner cartridge in accordance with the local regu-

lations.

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R CAUTION:

• Protect the machine from dampness or wet weather, such as rain and snow.

• Unplug the power cord from the wall outlet before you move the machine.

While moving the machine, you should take care that the power cord will not be damaged under the machine.

• When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).

• Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.

• Keep toner (used or unused) and toner cartridge out of the reach of children.

• For environmental reasons, do not dispose of the machine or expended

supply waste at household waste collection points. Disposal can take place at an authorized dealer.

• The inside of the machine could be very hot. Do not touch the parts with a label indicating the “hot surface”. Otherwise an injury might occur.

• Our products are engineered to meet high standards of quality and functionality, and we recommend that you use only the expendable supplies available at an authorized dealer.

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Important Safety Instructions

Grounding

In order to prevent potentially hazardous electrical shock, provide means of connecting to the protective grounding conductor in the building, wiring those grounding conductors of power cable and 3 pins plug.

Important Safety Instructions

Caution

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

• Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

• Avoid using a telephone during an electrical storm. There may be a remote risk of electric shock from lightning.

• Do not use a telephone in the vicinity of a gas leak to report the leak.

• Use only the power cord and batteries indicated in this manual. Do not dis-

pose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions.

Save these instructions.

IMPORTANTES MESURES DE SÉCURITÉ

Certalnes mesures de sécurité doivent être prises pendant l'utilisation de matéri- al téléphonique afin de réduire les risques d'incendle , de choc électrique et de blessures. En voici quelquesunes:

• Ne pas utiliser l'appareil près de l'eau, p.ex., près d'une balgnoire, d'un lava- bo, d'un évier de cuisine, d'un bac à laver, dans un sous-sol humide ou près d'une piscine.

•Éviter d'utiliser le téléphone (sauf s'il s'agit d'un apparell sans fil) pendant un orage électrique. Ceci peut présenter un risque de choc électrique causé par la foudre.

• Ne pas utiliser l'appareil téléphonique pour signaler une fulte de gaz s'il est situé près de la fuite.

• Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manual. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se conformer aux ègrlements pertinents quant à l'élimination des piles.

Conserver ces instructions.

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Positions of Labels and Hallmarks for

RWARNING and R

This machine has labels and hallmarks for RWARNING,RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated.

The inside of the machine becomes very hot. Do not touch the inside. Doing so could result in a burn.

RCAUTION

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ENERGY STAR Program

As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency.

The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming.

When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model.

This product was designed to reduce the environmental impact associated with office equipment by means of energy-saving features, such as Low-power mode.

• Low-power Mode

At the factory, this fax machine is set to enter the low power mode after no operation takes place for more than 5 minutes. To exit the low power mode, press the {{{{Energy Saver/Clear Modes}}}} key. The machine starts printing in about 40 seconds in the Energy Saving Standby mode, or in about 30 seconds in the Fax Standby Mode.

Specification

❖❖❖❖

Low-power mode Power Consumption 1.2W

Default Time 5 minutes

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Energy Saving Modes

Energy Saving mode enables you to avoid using unnecessary power and economize on electricity. Although we recommend you use this mode from the viewpoint of environmental consciousness, you can also turn it off.

When you install this machines for the first time, Energy Saving mode is turned on by default.

Two types of Energy Saving mode are available:

• Fax Standby: Use when you receive faxes regularly.

• Energy Saving Standby: Use when you wish to economize on power con-

sumption.

Choose the one that best suits your circumstances.

Even though the operation panel display goes out in Energy Saving mode, Indicators that flash or light during communication or reception still work. When the Receive File indicator lights, exit Energy Saving mode and take the appropriate action.

Energy Saving Mode Type

Fax Standby Display turns off

Energy Saving Standby

Status How long before

you can print after exiting Energy Saving mode

Within about

The machine maintains the heating roller temperature at half the full temperature; warm up takes less time. (Heater half cool)

Display turns off The machine lets the heating roller cool

to room temperature; warm-up takes longer.(Heater off)

30 seconds

Within about 40 seconds

Power consumption

40W

1.2W

You can turn Energy Saving mode on or off with User Parameter. When the machine is shipped, Energy Saving Standby is selected on.

The machine enters Energy Saving mode when:

• Nobody uses the machine for about 5 minutes (the machine automatically enters Energy Saving mode)

• The user holds down the Energy Saver key for about 2 seconds.

To exit Energy Saving mode:

• In Energy Saving Standby mode, press the Energy Saver key.

• In FAX Standby mode, press any key.

• Set a document.

• Pick up the optional handset or the external telephone handset.

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Note

❒ When you load paper in Energy Saving mode, no error will be displayed even

if the cassette is not pushed right in.

❒ After loading paper, press the Energy Saver key and check that "READY” is

shown on the display.

The Manual Receive indicator goes out in Energy Saving mode even if Manual Receive is turned on.

Reception in Energy Saving mode In Energy Saving mode, documents that have been stored in memory are still

sent and the machine can still receive messages.

When a message is received in Energy Saving mode, the machine prints it and returns to Energy Saving mode.

Limitation It is not possible to enter Energy Saving mode when an original is set.

Recycled Paper

In accordance with the ENERGY STAR Program, we recommend use of recycled paper which is environmentally friendly. Please contact your sales representative for recommended paper.

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How to Read this Manual

Symbols

The following set of symbols is used in this manual.

WARNING:

This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates information or preparations required prior to operating.

Note

This symbol indicates precautions for operation, or actions to take after abnormal operation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

{}

Keys built into the operation panel of the machine.

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Manuals for This Machine

Two Facsimile Reference manuals are provided, the Basic Features manual and the Advanced Features manual. Please refer to the manual that suits your needs.

Basic Features (this manual)

The Basic Features manual explains the most frequently used fax functions and operations.

Advanced Features

The Advanced Features manual describes more advanced functions, and also explains settings for key operators.

❖❖❖❖ Chapter 1 Transmission Options

Explains about sending at a specific time without having to be by the machine and also taking advantage of off-peak telephone line charges.

❖❖❖❖ Chapter 2 Job Information

Explains about erasing a fax message stored in memory and checking the contents of any files in memory.

❖❖❖❖ Chapter 3 Other Transmission Features

Explains about useful features for transmission. You can find out about dialing numbers easily.

❖❖❖❖ Chapter 4 Reception Features

Explains about reception features. You can find out about screening out message from anonymous senders.

❖❖❖❖ Chapter 5 Copying

Explains about copying operations and functions.

❖❖❖❖ Chapter 6 Facsimile User Tools

Explains about programming frequently used functions for User Function Key and setting the Date and Time.

❖❖❖❖ Chapter 7 Key Operator Settings

Explains about functions the key operator handles . You can find out how to change the user parameter settings.

❖❖❖❖ Chapter 8 Solving Operation Problems

Explains about things you should do when an Error Report is printed and power is turned off.

Page 18

❖❖❖❖ Chapter 9 Maintaining Your Machine

Explains about changing the paper size in the paper trays, cleaning the scanner and so on.

❖❖❖❖ Chapter 10 Installation

Explains about installation considerations, connecting to a telephone line, and connecting the power.

❖❖❖❖ Chapter 11 Appendix

You can check the specifications for this machine.

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1. Getting Started

Guide to Components

Front View

ADF Cover

Cover for the document feeder (ADF).

Release Button

Push this button to open the document feeder.

Document Feeder (ADF)

Originals will be fed automatically.

Output Tray

Received fax messages and copies are stacked here.

Control Panel

Operate the machine using keys and watching the display on the Control Panel.

Front Cover

Open this cover when changing the toner cassette and the photo conductor unit inside the machine.

Main Paper Tray

Load paper here.

Paper Tray Unit (Option)

You can load more paper here.

Lower Right Cover

Open this cover to remove jammed paper fed from the optional paper tray unit.

10.

Bypass Tray

A fax message can be printed, and the original is copied on the paper placed here.

Page 20

Getting Started

11.

Right Cover

Open this cover to remove jammed paper fed from the paper tray.

12.

Original Output Tray

Scanned originals are stacked here.

Side View

13.

Original Tray

Place originals here for sending a fax and copying.

14.

Original guide

Adjust the original guide to match the size of the originals.

Output tray guide

Pull out and raise the end fence to support large papers.

Power Switch

The power switch turns your machine on and off.

Handset (Option)

This permits voice communication.

G3 Line Connector

External Telephone Connector

Memory Card Slot

Insert an optional memory card here.

Ventilation hole

Prevents overheating. Do not obstruct the ventilation hole by placing an object near it. If the machine overheats, a fault might occur.

Page 21

Control Panel

User Function keys

Each of these can be programmed for rapid access to frequently used functions.

❖❖❖❖ Functions Programmed by Default

Key Function

F1 Print Journal

F2 FAX Header Print

F3 TX Result Report

F4 Group Dial

F5 Dial Option

2. {

{Trans. Option}}}} key

{{

Press to change the transmission option settings. The indicator lights when option settings are changed.

{{{{Job Information}}}} key

Press to search for information on a specific job.

LCD display

This guides you through tasks and informs you of the machine status. A message appears here.

{{{{Cancel}}}} key

Press to cancel an operation or return to the previous display.

Add Toner indicator

Blinks when toner is about to runout and lights continuously when toner has run out.

Load Paper indicator

Lights when a paper tray is empty or the paper tray is not fully inserted.

0000 1111 keys

Press to move the cursor or select functions.

Receive File indicator

Lights when a message has been received into memory.

10.

{{{{OK}}}} key

Press to answer " Yes " to a question displayed on the display.

11.

{{{{Speed Dial}}}} key

Press to select a Speed Dial.

12.

{{{{Pause/Redial}}}} key

Pause: Inserts a pause when you are dialing or storing a fax number. A pause cannot be inserted as the first digit.

Redial: Press to redial one of the last ten numbers.

Page 22

Getting Started

13.

{{{{On Hook Dial}}}} key

Use to dial a number from the numeric keypad without having to lift the handset.

14.

{{{{Energy Saver/Clear Modes}}}} key

Energy Saver: Hold down 2 seconds to select or deselect energy saver mode. When the machine is not used for a fixed period, the machine goes into energy saver mode automatically.

Clear Modes: Press to clear any selected settings and return the machine to its previous condition.

15.

{{{{Copy}}}} key

Press to copy the original currently loaded in the feeder.

16.

Quick Dial keys

Use to dial numbers with a single touch or to enter letters and symbols. Also use for the Group Dial function.

17.

Quick Dial Key Flip Plate

Flip down to access Quick Dials {{{{01}}}} to {{{{15}}}}, and flip up to access Quick Dials {{{{16}}}} to {{{{30}}}}.

Note

❒ Make sure the plate is flat against the

control panel.

18. {

{User Tools}}}} key

{{

Press to enter User Tools mode. These tools allow you to customize the default settings.

22.

Status Indicators

These indicators keep you informed about the current status of the unit.

• hAlarm When the alarm indicator flashes, check the display and read the message to identify the problem (such as a paper jam or open cover).

• 0Communicating Lights during fax transmission or reception.

23. {

{Memory Trans.}}}} key

{{

Press this key to switch between Memory Transmission and Immediate Transmission modes.

When the indicator is not lit, Immediate Transmission is selected, and when the indicator is lit, Memory Transmission is selected.

24.

Number keys

Use to dial fax numbers or enter the number of copies.

25. {

{Start}}}} key

{{

Press to start all tasks.

26. {

{Clear/Stop}}}} key

{{

Clear: Deletes one character or digit. Stop: Interrupts the current operation

(transmission, scanning, copying or printing).

19. {

{Help}}}} key

{{

Press the Help key when you want to print a help list.

20. {

{Resolution}}}} key

{{

Press to switch between Standard, Auto, Detail and Fine. When the indicator is not lit, Standard is selected.

21.

{{{{Halftone}}}} key

Select halftone when faxing or copying photographs or illustrations with fine gradations. Also can be used for color originals.

Page 23

Starting the Machine

To start the machine, turn on the power switch.

Note

❒ This machine automatically enters

Energy Saver mode if you do not use the machine for a while.

Turning On the Power

Confirm that the power cord is

AAAA

plugged into the outlet firmly.

Turn on the power switch.

BBBB

Starting the Machine

Turning Off the Power

Important

❒ Make sure that 100% is shown on

the Fax standby display before you turn off the power switch or you unplug the power cord. Fax files programed in memory will be deleted 12 hours or more after you turn off the power switch or you unplug the power cord. The storage time might be shorter if the surrounding temperature is low or the machine has been on for less than a week.

❒ Fax files programmed in memory

will not be deleted while the optional memory card is installed. When you install the memory card to the machine, make sure that 100% is shown on the display and turn off the power switch.

Turn off the power switch.

AAAA

Page 24

Getting Started

Reading the Display

The machine status and instructions are shown on the display.

Note

❒ This machine automatically returns to the standby display if you do not use

the machine for a certain period of time. You can select the period in Fax Reset Timer. See p.64 “Setting the Fax Reset Timer”, <Advanced Features> .

Reading the Display and Using Keys

A Display for the machine status or currently selected function.

Display for the messages.

Items which can be selected or specified.

C Display for items which can be selected.

Note

❒ Press 0 or 1 to display another function on the LCD display or move the

brackets to select another values.

❒ Press the {{{{OK}}}} key to set a selected function or entered value, and return

to the previous display.

❒ Press the {{{{Cancel}}}} key to cancel the selected function or entered value, and

return to the previous display.

Standby Display

While the machine is in standby display (immediately after it is turned on or after the {{{{Cancel}}}} key is pressed), the following display is shown.

Note

❒ To return the machine to standby

display, do one of the following:

• If you have set the original and

have not pressed the {{{{Start}}}} key, remove the original.

• If you have not set an original,

press the {{{{Cancel}}}} key.

• If you are in User Tools mode,

press the {{{{User Tools}}}} key or the {{{{Cancel}}}} key.

Page 25

Reading the Display

Communication Display

While the machine is communicating, the status is displayed.

❖❖❖❖ Display during Memory Transmission

or Reception:

The destination's name or fax number appears on the top of the LCD display.

Note

❒ Even when the machine is send-

ing or receiving a fax message from/into memory, you can still scan the next original into memory.

❖❖❖❖ Immediate Transmission:

Display Prompts

Depending on the situation, the machine will show various prompts on the display.

❖❖❖❖ Instructions and Requests

❖❖❖❖ Questions

❖❖❖❖ Selections

❖❖❖❖ Status

Page 26

Getting Started

Page 27

Transmission Modes

2. Faxing

There are two types of transmission.

❖❖❖❖ Memory Transmission

When a fax document is stored in memory, then transmission starts automatically. This makes it convenient when you would like to take documents back in a hurry. You can send the same message to more than one destination in a single operation. This technique is referred to as Broadcasting.

Receiver

Transmitter (This machine)

Receiver

GDRH230E

❖❖❖❖ Immediate Transmission

The machine dials immediately, and transmits the fax while scanning. It is convenient when you would like to send a document immediately, and would like to check whether you have successfully connected with the other party's fax machine. A fax document is not stored in memory.

Transmitter (This machine)

Receiver

GDRH240E

Important

❒ If there is a power failure, the pow-

er switch is turned off, or the plug is pulled out for a certain period of time, all documents stored in memory are deleted. As soon as power is restored, the Power Failure Report is printed to help you identify deleted documents. See p.103 “Power Failure Report”, <Advanced Features> .

Page 28

Faxing

Switching between Memory Transmission and Immediate Transmission

Press the {{{{Memory Trans.}}}} key to switch between Memory Transmission and Immediate Transmission. When the indicator of the {{{{Memory Trans.}}}} key is not lit, Immediate Transmission is selected. When the indicator of the {{{{Memory Trans.}}}} key is lit, Memory Transmission is selected.

Note

❒ You can set whether the machine is

in Memory Transmission mode or Immediate Transmission mode right after the power is turned on with the User Parameters (Switch 00 Bit 6). See p.85 “User Parameters”, <Advanced Features> .

❒ You can set whether the Transmis-

sion mode returns to the default mode after each transmission with the User Parameters (Switch 01 Bit

7). See p.85 “User Parameters”, <Advanced Features> .

Page 29

Setting Originals

You can set your originals in the Document Feeder.

❖❖❖❖ How to set A4, B5, A5, 51/2"××××81/2",

/2"××××11, 81/2"x14" and 8"x13" size

originals

❖❖❖❖ How to set A5 and 8

/2"×××× 51/2"size

originals

Note

❒ When sending a fax, the image

output at the other end depends on the size and direction of paper used in the receiver's terminal. If the receiver does not use paper of the same size and direction as that of the original, the fax image size may be reduced on output, trimmed at the both edges, or divided into two or more sheets. When sending an important original, we recommend that you ask the receiver about the size and direction of the paper used in their terminal.

❒ Make sure that all ink, correcting

fluid, etc., has completely dried before setting your original. If it is still wet, the scanner will be marked and those marks will appear on the received image.

❒ You can set the original any time

up until you press the {{{{Start}}}} key.

Page 30

Faxing

Loading Originals in the Document Feeder

Use the Document Feeder to scan in a stack of originals in one operation. The Document Feeder can handle single-sided originals.

Note

❒ The maximum document length is

600mm (23.7”) with manual assistance.

❒ Place all the originals to be sent in

a single stack.

❒ Do not open the Document Feeder

while it is scanning the originals or your document could be jammed.

❒ If an original jams, press the

{{{{Clear/Stop}}}} key, and then remove the original carefully.

❒ If your original is bent or folded,

flatten it before you set it.

Reference

For information about the sizes and number of originals that can be placed in the Document Feeder, see p.127 “Originals”, <Advanced Features> .

Note

❒ Set the originals gently.

Reference

For details about unsuitable originals, see p.127 “Originals unsuitable for the Document Feeder (ADF)”, <Advanced Fea- tures> ”.

Original Sizes Difficult to Detect

The machine finds it difficult to detect the size of the following kinds of originals.

• Originals with index tabs, tags, or projecting parts

• Transparent originals, such as OHP transparencies or translucent paper

• Dark originals with many characters or drawings

• Originals which partially contain solid printing

• Originals which have solid printing at their edges

Adjust the document guide to

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match the size of your originals. Align the edges of your originals and stack them in the Document Feeder face up. Adjust the document guide to match the size of the originals again.

Page 31

Memory Transmission

Memory Transmission is convenient because:

• Fax documents can be scanned much more quickly. Your scanned document is stored in the memory, and then sent automatically, meaning you do not have to wait for your document to send.

• While your fax document is being sent, another user can operate the machine (people do not have to wait long to use the fax machine).

• You can send the same document to more than one place with the same operation. (Broadcasting)

• There are two kinds of Memory Transmission: Parallel and Normal. See p.31 “Parallel Memory Transmission”, <Advanced Fea- tures> .

Important

❒ If there is a power failure (power

switch is off) or the plug is pulled out for a certain period of time, all the files stored in memory are deleted. As soon as the power switch is turned on, the Power Failure Report is printed to help you identify deleted files. See p.103 “Power Failure Report”, <Advanced Fea- tures> .

Note

❒ Maximum number of Memory

Transmission files: 140

❒ Maximum number of destinations

per Memory Transmission: 140

❒ Combined total number of desti-

nations that can be stored: 300

❒ The theoretical maximum number

of destinations you can enter with the number keys is 69, but this will depend on the amount of memory currently available.

❒ The number of pages that you can

store in memory depends on the original images and the scan settings. You can store up to 240 standard pages (ITU-T #1 chart, Resolution: Standard, Original Type: Text).

❒ You can set whether the machine

returns to the default transmission mode after every transmission with the User Parameters. See p.85

“User Parameters”, <Advanced Fea- tures> (Switch 01, Bit 7) .

Make sure that the Memory

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Transmission indicator is lit.

Limitation

❒ If memory is full (0% appears on

the display), Memory Transmission is disabled. Use Immediate Transmission instead.

If it is not lit, press the {{{{Memory Trans.}}}} key.

Page 32

Faxing

Set the original.

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Note

❒ Do not open the Document

Feeder while it is scanning in originals.

Reference

p.23 “Setting Originals”

Select any scan settings you re-

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quire. See p.32 “Scan Settings”.

Dial. If you wish to send the same

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message to more than one destination, press the {{{{OK}}}} key, and then dial another destination. Repeat this step for all destinations.

If you make a mistake, press the {{{{Clear/Stop}}}} key, and then enter the correct number again.

Note

❒ When specifying a destination

using a Quick Dial, the destination is added even if you did not press the {{{{OK}}}} key.

Press the {{{{Start}}}} key.

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The machine starts scanning the original.

The machine calls the destination. The name or fax number which is programmed as the Own Name or Own Fax Number at the other end is shown on the top of the display.

Reference

p.41 “Own Name/Fax Header/Own Fax Number”

Reference

p.34 “Dialing”

After transmission, the machine will return to standby display.

Page 33

Canceling a Memory Transmission

Before the Start Key is Pressed

Press the {{{{Energy Saver / Clear

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Modes}}}} key.

Note

❒ When you have already set the

original, you can also cancel the transmission by removing the original from the machine.

During Transmission

Use this procedure to cancel a transmission after the original has been scanned.

Note

❒ If transmission finishes while you

are carrying out this procedure, it will not be canceled.

❒ If you cancel a message while it is

being sent, transmission is halted as soon as you finish this procedure. However, some pages of your message may have already been sent and will be received at the other end.

Press the {{{{Job Information}}}} key,

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and confirm that " 1. Cancel TX / RX " is displayed.

While the Original is Being Scanned

Press the {{{{Clear/Stop}}}} key.

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The machine will stop storing the original and the data will not be sent.

The Information menu is shown.

Press the {{{{OK }}}} key.

BBBB

Page 34

Faxing

Display the file you want to de-

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lete.

Enter the file number with the number keys, or search using 0 or

Press the {{{{OK}}}} key.

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Press 0000 or 1111 to select " Yes "

EEEE

Press the {{{{OK}}}} key.

FFFF

The file is erased, and the machine will return to standby display

While the Original is Awaiting

Press the {{{{Job Information}}}} key,

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and confirm that "1. Cancel TX / RX" is displayed.

Press the {{{{OK}}}} key.

BBBB

Display the file you want to de-

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lete.

Enter the file number with the number keys, or search using 0 or

Transmission

Note

❒ Pages already being sent to the

destination cannot be canceled, even if you cancel the transmission. The transmission may be sent before you can cancel it, even if you start canceling the transmission before it is fully sent.

If you are unable to find the file, it has already been sent.

Press the {{{{OK}}}} key.

DDDD

Press 0000 or 1111 to select " Yes ”.

EEEE

Press the {{{{OK}}}} key.

FFFF

The file is erased, and the machine will return to standby display

Page 35

Immediate Transmission

Immediate Transmission is convenient when:

• You wish to send a document immediately as it is scanning.

• You wish to quickly check whether you have successfully connected with the other party's fax machine.

• Your machine's memory is getting full.

The machine dials immediately after you press the {{{{Start}}}} key. The message is scanned and transmitted page by page without being stored in memory.

Note

❒ You can only specify one destina-

tion for Immediate Transmission.

❒ You can set whether the machine is

in Memory Transmission mode or Immediate Transmission mode right after the power is turned on with the User Parameters.

Set your original.

BBBB

Reference

p.23 “Setting Originals”

Select any scan settings you re-

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quire. See p.32 “Scan Settings”.

Dial.

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If you make a mistake, press the {{{{Clear/Stop}}}} key, and then enter the correct number again.

Reference

p.34 “Dialing” See p.21 “Chain Dial”, <Ad-

vanced Features> .

Press the {{{{Start}}}} key.

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❒ The machine does not redial with

immediate transmission.

Check that the Memory Trans-

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mission indicator is not lit.

If it is lit, press the {{{{Memory Trans.}}}} key.

The machine calls the destination. While it is dialing, the number or name which is programmed as the Own Name or Own Fax Number in the machine of the other party is shown on the display. When connected, the machine starts scanning the original.

Page 36

Faxing

Reference

p.41 “Own Name/Fax Header/Own Fax Number”

After transmission the machine will return to standby display.

Page 37

Canceling an Immediate Transmission

Before the Start key is Pressed

Press the {{{{Energy Saver / Clear

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Modes}}}} key.

Note

❒ When you have already set the

original, you can also cancel the transmission by removing the original from the machine.

After the Start key is Pressed

Press the {{{{Clear/Stop}}}} key, and

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then remove the original.

Note

❒ If the transmission finishes

while you are carrying out this procedure, it will not be canceled.

Page 38

Faxing

Scan Settings

You may wish to send many different types of fax messages. Some of these may be difficult to reproduce at the other end. However, your machine has three settings that you can adjust to help you transmit your document with the best possible image quality.

❖❖❖❖ Resolution:

Standard, Detail, Fine, Auto

❖❖❖❖ Original Type:

Halftone

Resolution

Images and text are scanned into the machine by converting them to a sequence of dots. The frequency of dots determines the quality of the image and how long it takes to transmit. Therefore, images scanned at high resolution (Fine) have high quality but transmission takes longer. Conversely, low resolution (Standard) scanning results in less quality but your original is sent more quickly. Choose the setting that matches your needs based upon this trade off between speed and image clarity.

Standard (8××××3.85 lines/mm, 200××××100dpi)

❖❖❖❖

Select for originals containing normal sized characters.

❖❖❖❖ Detail (8××××7.7 lines/mm, 200××××200dpi)

Select for originals containing small characters or when you require greater clarity. This resolution is twice as fine as Standard.

❖❖❖❖ Fine (8××××15.4 lines/mm, 200××××400dpi)

Select for originals with very fine details or when you require the best possible image clarity. This resolution is four times as fine as Standard.

❖❖❖❖ Auto (8××××3.85 lines/mm, 200××××100dpi)

and (8××××7.7 lines/mm, 200××××200dpi)

Select for originals containing normal size characters and small size characters. The machine will choose either Standard or Detail for originals automatically.

Limitation

❒ If the other party's machine does

not support the resolution at which you are sending, this machine automatically switches to a resolution which is supported.

❒ Sending with Fine resolution re-

quires that the other party's machine has the capability to receive fax messages at Fine resolution.

Note

❒ The resolution returns to the de-

fault setting after every transmission. You can change this with the User Parameters (Switch01, Bit7). See p.85 “User Parameters”, <Ad- vanced Features> .

❒ Auto resolution can be selected

when the machine is in memory transmission mode and it can not be selected when the machine is in immediate transmission mode.

❒ Standard Memory Transmission is

used instead of Parallel Memory Transmission when Auto resolu- tion is selected.

❒ Auto resolution can not be selected

when copying.

Page 39

❒ Usually, transmission takes short-

er when Auto resolution is selected than Detail resolution is selected. However, transmission for some originals containing normal size characters and small size characters takes longer because resolution modes are changed.

Press the {{{{Resolution}}}} key to

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switch between resolutions. The indicators above the key show the current selection. When none of the indicators are lit, Standard is selected.

Scan Settings

Original Type

If your original contains photographs or colored illustrations, select Halftone to optimize image clarity.

❖❖❖❖ Halftone

Select Halftone to send an original containing a halftone image such as a photograph or a color original.

Note

❒ If you select Halftone, resolution is

automatically set to Detail. Even if you do not select Halftone again, the resolution will not return to Standard.

❒ If you select Halftone, the trans-

mission will take longer than when it is not selected.

❒ You can set whether the machine

returns to the Original Type default setting after every transmission with the User Parameters (Switch 01 Bit 7). See p.85 “User Parameters”, <Advanced Features> .

Press the {{{{Halftone}}}} key.

AAAA

Page 40

Faxing

Dialing

There are four main ways to dial a number:

❖❖❖❖ Entering Numbers Directly

See p.34 “Entering Numbers Directly”

❖❖❖❖ Using Quick Dials:

See p.35 “Using Quick Dials”

❖❖❖❖ Using Speed Dials:

See p.36 “Using Speed Dials”

❖❖❖❖ Using Groups

See p.37 “Using Groups”

Entering Numbers Directly

Enter numbers directly using the number keys on the right side of the operation panel.

Note

❒ Maximum length of a fax number:

254 digits.

❒ You can insert pauses and tones in

a fax number. See p.35 “Pause”, p.35 “Tone”

Make sure that the machine is in

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standby display.

Set your original and select any

BBBB

scan settings you require.

Note

❒ If you make a mistake, press the

{{{{Clear/Stop}}}} key and enter again.

❒ If you wish to send this message

to more than one destination, press the {{{{OK}}}} key, and then enter the next destination.

Press the {{{{Start}}}} key.

DDDD

----Limitations when dialing with

the number keys

Fax numbers entered with the number keys are stored in internal memory (separate from memory for storing original data). Therefore, using the number keys, you cannot program 69 or more numbers for the following:

• Destinations specified in a Memory Transmission (including Polling Reception)

• Destinations specified in a Group

For example, when 60 destinations are registered in a Group with the number keys, only 9 destinations can be dialed for Memory Transmission from the number keys.

Enter the fax number with the

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number keys.

The digits appear on the display as you enter them.

Page 41

Dialing

Note

❒ If a memory file is awaiting trans-

mission and the "Exceeded the

Max.Cannot Add"

played when dialing with the number keys, you cannot dial any more numbers. That is because the fax numbers have been dialed with the number keys for some of the files awaiting transmission. When these files have been sent and their fax numbers are deleted from memory, additional fax numbers can be dialed.

❒ The display shows the percentage

of free memory space for storing originals. Since fax numbers are stored in separate memory, dialing fax numbers with the number keys does not change the percentage on the display.

message is dis-

Tone

This function allows a machine connected to a pulse dialing line to send tone signals (for example if you want to use a special service on a tone dialing line). When you press the {{{{pppp }}}} key, the machine dials the number using tone signals.

Note

❒ You cannot place a tone before the

first digit of a fax number.

❒ Some services may not be available

when using the {{{{pppp}}}} key.

❒ A tone is shown as a "•" on the dis-

play.

Using Quick Dials

You can specify destinations simply by pressing the Quick Dial.

Pause

Press the {{{{Pause/Redial}}}} key when dialing or storing a number to insert about a two-second pause.

Note

❒ You cannot insert a pause before

the first digit of a fax number.

❒ A pause is shown as a "-" on the

display.

You must program the destination's fax number in a Quick Dial beforehand.

Additionally, you can store a name for the destination in Quick Dials.

Note

❒ To register, edit, or delete a Quick

Dial, see p.46 “Quick Dial”

❒ To check the contents of all Quick

dials, print the quick Dial list. See p.56 “Printing Reports/Lists”, <Advanced Features> .

❒ You can have the label stored with

a Quick Dial printed on the first page received at the other end.

Reference

p.34 “Dialing”

❒ You can insert a pause in numbers

stored in Quick Dials and Speed Dials.

Page 42

Faxing

Make sure that the machine is in

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standby display.

Using Speed Dials

Set your original and select any

BBBB

scan settings you require.

Press the Quick Dial key in which

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the destination's number is programmed.

If the destination's name has been stored, the name is shown on the display. If it is not, the fax number is shown.

You can specify destinations simply by pressing the {{{{Speed Dial}}}} key and a Speed Dial code (00 to 49).

You must store the destination's fax number in a Speed Dial beforehand. Additionally, you can store a name for the destination in Speed Dials.

Note

❒ To register, edit, or delete Speed

Dial entries, see p.52 “Speed Dial”

❒ To check the contents of all Speed

Dials, print the Speed Dial list. See p.56 “Printing Reports/Lists”, <Advanced Features> .

❒ You can use codes 00-49 for Speed

Dials.

❒ If a search letter is registered with

a Speed Dial, you can find this number quickly using the Telephone Directory function. See p.22

“Telephone Directory”, <Advanced Features> .

❒ You can have the label stored with

a Speed Dial printed on the first page received at the other end.

Note

❒ If you make a mistake, press the

{{{{Clear/Stop}}}} key and try again.

❒ If you wish to dial another des-

tination, press the {{{{OK}}}} key and dial another fax number.

Press the {{{{Start}}}} key.

DDDD

Make sure that the machine is in

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standby display.

Set your original and select any

BBBB

scan settings you require.

Page 43

Press the {{{{Speed Dial}}}} key.

CCCC

Enter the two digit code (00 to 49)

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for the destination with the number keys.

Note

❒ When a name is stored for the

destination, the name is displayed, and when no name is stored, the fax number is displayed.

❒ If you wish to dial another des-

tination, press the {{{{OK}}}} key and dial another fax number.

❒ If you make a mistake, press the

{{{{Clear/Stop}}}} key, and try again.

Dialing

Using Groups

You can store multiple destinations as a single Group and simply specify a particular Group.

You must store the destinations' fax number in a Group beforehand.

Additionally, you can store destination names and a Group name in Groups.

The method for specifying Groups differs according to the way they were programmed.

• When programmed in a Quick Dial: Press the Quick Dial key.

• When not programmed in a Quick Dial: Use the User Function Key. Group Dial is assigned to {{{{F4}}}} as a default setting. If this setting is changed, program the Group function in a User Function key ( {{{{F1}}}} to {{{{F5}}}} ). When you want to specify a destination, press the User Function key in which the Group Function is programmed, and then press the Group number with the number keys. See p.53 “User Function Keys”, <Advanced Features> .

Limitation

❒ You cannot use Immediate Trans-

mission to send Groups. You can only use Memory Transmission.

Press the {{{{Start}}}} key.

EEEE

Note

❒ Quick Dials programmed for

Groups cannot be used for any other function.

❒ To register, edit, or delete Groups,

see p.57 “Groups”

❒

To check the contents of all Groups, print the Group Dial list. See

“Printing Reports/Lists”, <Ad- vanced Features> .

p.56

Page 44

Faxing

When Specifying a Group with a Quick Dial

Make sure that the Memory Transmission indicator is lit, if not, press the {{{{Memory Trans.}}}} key to light it.

Note

❒ You must register Groups to Quick

Dials beforehand. See p.57 “Groups”

Make sure that the machine is in

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standby display.

Set your original and select any

BBBB

scan settings you require.

Press the Quick Dial key in which

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the Group is programmed.

When Specifying a Group with the Group key

Make sure that the Memory Transmission indicator is lit, if not, press the {{{{Memory Trans.}}}} key to light it.

Note

❒ Group Dial is assigned to {{{{F4}}}} as a

default setting. If this setting is changed, you must program the Group function in a User Function key beforehand. See p.53 “User Function Keys”, <Advanced Fea- tures> .

Make sure that the machine is in

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standby display.

Set your original and select any

BBBB

scan settings you require.

Note

❒ If you make a mistake, press the

{{{{Clear/Stop}}}} key and try again.

❒ If you wish to dial another des-

tination, press the {{{{OK}}}} key, and then dial another fax number.

Press the {{{{Start}}}} key.

DDDD

Press the User Function key pro-

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grammed with the Group function.

Enter the Group number (1 to 5)

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with the number keys.

Note

❒ If you want to specify another

Group, press the {{{{OK}}}} key, and then repeat step C above.

❒ If you make a mistake, press the

{{{{Clear/Stop}}}} key, and the display will return to that in step B.

Press the {{{{Start}}}} key.

EEEE

Page 45

Reception Modes

The machine can treat incoming fax messages and telephone calls in three ways.

❖❖❖❖ Manual Receive

Use this mode if your line is shared by a fax machine and a telephone but you wish to answer all calls yourself and decide whether they are fax documents or telephone calls. You must manually press the {{{{Start}}}} key to receive a fax. The machine will ring continuously until you answer the call, so you have to be near the machine at all times.

❖❖❖❖ Auto Receive

Use this mode if you have a dedicated fax line. The machine assumes all calls are fax documents. It will ring once to alert you of an incoming call, and then starts receiving.

❒ Set a smaller number of rings

for the telephone answering machine than for the fax machine.

❒ It could not be work correctly

depends on a telephone answering machine.

Selecting the Reception Mode

Select the Reception Mode using the following procedure.

Press the {{{{User Tools}}}} key.

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❖❖❖❖ Auto Select

In this mode, the machine rings a number of times. You can answer the call while the machine is ringing. If you do not answer the call, the machine automatically changes to receive fax messages.

Note

❒ You can change the number of

rings. See p.61 “Setting the Auto Ring Time”, <Advanced Fea- tures> .

❒ When the other party send a fax

message, the machine changes to receive the fax message automatically.

❒ You can connect a telephone an-

swering machine with Auto Select.

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Press the {{{{OK}}}} key.

CCCC

Page 46

Faxing

Press 0000 or 1111 until " 3. Setup " is

DDDD

displayed.

Press the {{{{OK}}}} key.

EEEE

Press 0000 or 1111 until “ 5. Reception

FFFF

Mode “ is displayed.

Press the {{{{OK}}}} key.

GGGG

Press 0000 or 1111 to select the recep-

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tion mode.

Press the {{{{OK}}}} key.

IIII

Press the {{{{User Tools}}}} key to re-

JJJJ

turn to the standby display.

Page 47

3. Registering

Own Name/Fax Header/Own Fax Number

Make sure that all necessary settings are made before connecting your machine to the telephone line.

❖❖❖❖ Own Name

This should be your name or company name, in 20 characters or less. During communication, if the other party's fax machine supports Own Name, this replaces the Own Fax Number that follows. This name will appear on the display of the other party's fax machine, and the name registered on that machine will appear on yours.

Limitation

❒ The registered name will not be

used unless the other party has the same machine of the same make that supports the Own Name function.

Note

❒ In some areas, the Own Fax

Number is preprogrammed by your service representative, and cannot be re-programmed by the user.

Important

❒ When sending a fax, your Own Fax

Number is required by international law. You cannot legally connect a fax machine to the telephone system if the Own Fax Number is not programmed.

Note

❒ You can confirm the Own Name,

Fax Header, and Own Fax Number settings in the User Parameters List. See p.90 “Printing the User Parameter List”, <Advanced Fea- tures> .

❖❖❖❖ Fax Header

This is ordinarily your name or company name. Your fax header can be up to 32 characters long, and is printed on the header of every page you send.

❖❖❖❖ Own Fax Number (Required by inter-

national law)

This is your fax machine's phone number that must include country and area codes using 20 characters or less. During any communication, your Own Fax Number appears on their display. (Conversely their Own Fax Number appears on your display.)

Page 48

Registering

The following procedure describes how to make initial settings.

Press the {{{{User Tools}}}} key.

AAAA

Press 0000 or 1111 until "6. Fax Infor-

FFFF

mation" is displayed.

Press the {{{{OK}}}} key.

GGGG

Confirm that " 1. Own Name " is displayed.

Press the {{{{OK}}}} key.

HHHH

Press 0000 or 1111 until "2. Fax Fea-

BBBB

tures" is displayed.

Press the {{{{OK}}}} key.

CCCC

Press 0000 or 1111 until " 3. Setup " is

DDDD

displayed.

Press the {{{{OK}}}} key.

EEEE

Enter your Own Name.

IIII

Note

❒ If you want to erase a character

in the name, press the {{{{Clear/Stop}}}} key.

Reference

See p.67 “Entering Characters”for how to enter characters.

Press the {{{{OK}}}} key.

JJJJ

Your Own Name is programmed.

Press 0000 or 1111 until " 2. Fax Header

KKKK

" is displayed.

Page 49

Own Name/Fax Header/Own Fax Number

Press the {{{{OK}}}} key.

LLLL

The programmed Own Name is displayed.

Enter your Fax Header.

MMMM

If your Fax Header is the same as your Own Name, go to step N.

Press the {{{{OK}}}} key.

NNNN

Your Fax Header is programmed.

Note

❒ The format of the number is

normally as follows: International Dial Prefix, Your Country Code, Your Area Code (do not insert a pause after your Area Code), followed by your telephone number. Check the International Dialing Prefix and the Country Code with your local telecommunications operator.

Characters you can enter include numerals 0-9, plus symbols (+), and spaces.

Press the {{{{OK}}}} key.

RRRR

Your Own Fax Number is programmed.

Press 0000 or 1111 until " 3. Own Fax

OOOO

Number " is displayed.

Press the {{{{OK}}}} key.

PPPP

Enter your Own Fax Number.

QQQQ

Press the {{{{User Tools}}}} key to re-

SSSS

turn to standby display.

Page 50

Registering

Editing

The following procedure describes how to edit initial settings.

Press the {{{{User Tools}}}} key.

AAAA

Press 0000 or 1111 until "6. Fax Infor-

FFFF

mation" is displayed.

Press the {{{{OK}}}} key.

GGGG

Press 0000 or 1111 to select the item

HHHH

that you want to edit. Press the {{{{OK}}}} key.

IIII

Press the {{{{Clear/Stop}}}} key, and

JJJJ

then reenter the Number or Name.

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Press the {{{{OK}}}} key.

CCCC

Press 0000 or 1111 until " 3. Setup " is

DDDD

displayed.

Press the {{{{OK}}}} key.

EEEE

Press the {{{{OK}}}} key.

KKKK

Press the {{{{User Tools}}}} key to re-

LLLL

turn to standby display.

Page 51

Deleting

The following procedure describes how to delete initial settings.

Press the {{{{User Tools}}}} key.

AAAA

Own Name/Fax Header/Own Fax Number

Press 0000 or 1111 until "6. Fax Infor-

FFFF

mation" is displayed.

Press the {{{{OK}}}} key.

GGGG

Press 0000 or 1111 to select the item

HHHH

that you want to delete. Press the {{{{OK}}}} key.

IIII

Press the {{{{Clear/Stop}}}} key.

JJJJ

Press the {{{{OK}}}} key.

KKKK

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Press the {{{{OK}}}} key.

CCCC

Press 0000 or 1111 until " 3. Setup " is

DDDD

displayed.

Press the {{{{OK}}}} key.

EEEE

Press the {{{{User Tools}}}} key to re-

LLLL

turn to standby display.

Page 52

Registering

Quick Dial

To save time, you can program a fax number that you use often into a Quick Dial key. Then, whenever you are sending a message to that location, just press that Quick Dial key to dial.

Registering

The following procedure describes how to register fax numbers in Quick Dial keys. There are 30 Quick Dials available.

You can register the following items in each key:

• Destination fax number (up to 254 digits)

• Destination name (up to 20 characters)

• Label Insertion (whether to print the destination name on faxes sent to this number)

Important

❒ We recommend that you print the

Quick Dial list and keep it when you program or change fax numbers. See p.56 “Printing Reports/Lists”, <Advanced Features> .

Note

❒ You can confirm fax numbers

stored in Quick Dials on the Quick Dial List. See p.56 “Printing Reports/Lists”, <Advanced Features> .

Press the {{{{User Tools}}}} key.

AAAA

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Press the {{{{OK}}}} key.

CCCC

Limitation

❒ When a registered Quick Dial key

is being used for a standby Memory Transmission, the message "

This Dial is in Use. Cannot Change.

not change the destination for this key.

" is shown and you can-

Confirm that " 1. Program / Delete " is displayed.

Press the {{{{OK}}}} key.

DDDD

Confirm that " 1. Prog. Quick Dial " is displayed.

Page 53

Quick Dial

Press the {{{{OK}}}} key.

EEEE

Display the number of the Quick

FFFF

Dial key you want to register.

Press a Quick Dial key, or search using 0 or 1.

Note

❒ If a Quick Dial has already been

registered, the contents are displayed. Press 0 or 1 to select a Quick Dial that is not programmed, and then press the {{{{OK}}}} key.

Enter a fax number with the num-

GGGG

ber keys.

Press the {{{{OK}}}} key.

HHHH

The fax number is programmed.

Enter the destination name.

IIII

Note

❒ Under rare circumstances, gar-

bled characters may appear during name registration if you use the {{{{Pause/Redial}}}} key to display the fax number of parties located in other countries. If this happens, simply delete the garbled characters using 0 or 1 and the {{{{Clear/Stop}}}} keys, then go on to enter the name.

Press the {{{{OK}}}} key.

JJJJ

Note

❒ If you make a mistake, press the

{{{{Clear/Stop}}}} key and try again.

❒ If you press the {{{{Pause/Redial}}}}

key, the last 10 fax numbers dialed are displayed. Press 0 or 1 to select the fax number you want to specify, and then press the {{{{OK}}}} key.

❒ Make sure a Dial Option is

stored in one of the User Function keys, and then enter the other party's fax number, and then press the User Function key that contains the Dial Option. You can specify SUB or SEP, SID and PWD. See p.25

“SEP Code”, <Advanced Features> or p.26 “SUB Code”, <Advanced Features> .

The name is programmed.

Press 0000 or 1111 to select "On" or

KKKK

"Off".

Note

❒ Label insertion allows the re-

ceiver's name that is programmed in Quick Dial or Speed Dial to be printed on the fax when it is received at the other end. See p.8 “Label Insertion”, <Advanced Features> .

Page 54

Registering

Press the {{{{OK}}}} key.

LLLL

If you want to store another Quick Dial, go to step E .

Press the {{{{User Tools}}}} key to re-

MMMM

turn to standby display.

Editing

The following procedure describes how to edit fax numbers registered in Quick Dial keys.

Press the {{{{User Tools}}}} key.

AAAA

Press the {{{{OK}}}} key.

DDDD

Confirm that " 1. Prog. Quick Dial " is displayed.

Press the {{{{OK}}}} key.

EEEE

Display the number of the Quick

FFFF

Dial key you want to edit.

Press a Quick Dial key, or search using 0 or 1.

Press the {{{{OK}}}} key.

GGGG

Press the {{{{Clear/Stop}}}} key, and

HHHH

then reenter the fax number with the number keys.

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Press the {{{{OK}}}} key.

CCCC

Confirm that " 1. Program / Delete " is displayed.

Note

❒ If you make a mistake, press the

{{{{Clear/Stop}}}} key and try again.

❒ If you press the {{{{Pause/Redial}}}}

key, the last 10 fax numbers dialed are displayed. Press 0 or 1 to select the fax number you want to specify, and then press the {{{{OK}}}} key.

❒ Make sure a Dial Option is

stored in one of the User Function keys, and then enter the other party's fax number and press the User Function key that contains the Dial Option. You can specify SUB or SEP, SID and PWD. See p.25 “SEP Code”, <Advanced Features> or p.26

“SUB Code”, <Advanced Fea- tures> .

Press the {{{{OK}}}} key.

IIII

Page 55

Press the {{{{Clear/Stop}}}} key, and

JJJJ

then reenter the destination name.

Note

❒ Under rare circumstances, gar-

Press the {{{{OK}}}} key.

KKKK

The name is programmed.

Quick Dial

Deleting

The following procedure describes how to delete fax numbers registered in Quick Dial keys.

Limitation

❒ When a Quick Dial key is being

used for a standby Memory Transmission, the message "

is in Use. Cannot Delete.

shown and you cannot delete the destination for this key.

Press the {{{{User Tools}}}} key.

AAAA

This Dial

" is

Press 0000 or 1111 to select "On" or

LLLL

"Off".

Note

❒ Label insertion allows the re-

ceiver's name that is programmed in Quick Dial or Speed Dial to be printed on the fax when it is received at the other end. See p.8 “Label Insertion”, <Advanced Features> .

Press the {{{{OK}}}} key.

MMMM

If you want to store another Quick Dial, go to step E .

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Press the {{{{OK}}}} key.

CCCC

Confirm that " 1. Program / Delete " is displayed.

Press the {{{{OK}}}} key.

DDDD

Press the {{{{User Tools}}}} key to re-

NNNN

turn to standby display.

Page 56

Registering

Press 0000 or 1111 until " 2. Del. Quick

EEEE

Dial " is displayed.

Press the {{{{OK}}}} key.

FFFF

Display the Quick Dial key that

GGGG

you want to delete.

Press a Quick Dial key or search by pressing 0 or 1.

Quick Dial Key Label (Dial label)

You can print a template that can be used to make labels for Quick Dial keys. The template will have destination or Group names programmed in Quick Dial keys.

Limitation

❒ Set the label paper to landscape in

the Bypass Tray. Portrait position will print the wrong size.

Note

❒ To print the label template, see

p.56 “Printing Reports/Lists”, <Advanced Features> .

The number of the Quick Dial key and the fax number or name are displayed.

Press the {{{{OK}}}} key.

HHHH

The stored data (fax number and name) is deleted.

If you want to delete another Quick Dial key, go to step F.

Press the {{{{User Tools}}}} key to re-

IIII

turn to standby display.

Page 57

Label paper

Quick Dial

AUG. 21. 2002 11:22AM

Page 58

Registering

Speed Dial

Registering

If you register numbers in Speed Dials, you can specify the fax number simply by pressing the {{{{Speed Dial}}}} key, and entering a two-digit Speed Dial number.

Press the {{{{User Tools}}}} key.

AAAA

The following procedure describes how to register fax numbers in Speed Dials.

You can register the following items in a Speed Dial:

• Destination fax number (up to 50 numbers, up to 254 digits for each number)

• Destination name (up to 20 characters)

• A Telephone Directory search letter (A to Z)

• Label Insertion (whether to print the destination name on faxes sent to this number)

Important

❒ We recommend that you print the

Speed Dial list and keep it when you register or change a destination.

Limitation

❒ When a registered Speed Dial is be-

ing used for a standby Memory Transmission, the message "

Dial is in Use. Cannot Change.

" is shown and you cannot change the destination for this Quick Dial. .

This

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Press the {{{{OK}}}} key.

CCCC

Confirm that " 1. Program / Delete " is displayed.

Press the {{{{OK}}}} key.

DDDD

Press 0000 or 1111 until " 3. Prog.

EEEE

Speed Dial " is displayed.

Note

❒ You can specify codes 00 to 49. ❒ You can confirm the contents of

Speed Dial numbers in the Speed Dial List. See p.56 “Printing Reports/Lists”, <Advanced Features> .

Press the {{{{OK}}}} key.

FFFF

Page 59

Speed Dial

Display the number of the Speed

GGGG

Dial you want to register (00 to

49).

Enter the Speed Dial number with the number keys, or search using 0 or 1.

Note

❒ If you make a mistake, press the

{{{{Clear/Stop}}}} key and try again.

❒ If a Speed Dial number has al-

ready been stored, the contents are displayed. Press 0 or 1 to select an unprogrammed number, then press the {{{{OK}}}} key.

Enter a fax number with the num-

HHHH

ber keys.

Enter the Destination name.

JJJJ

Note

❒ If a destination name is already

registered in the Speed Dial, the name is shown on the display. If you wish to change the destination name, press the {{{{Clear/Stop}}}} key, and then enter another name.

Press the {{{{OK}}}} key.

KKKK

The search letter is registered.

Press 0000 or 1111 to select "On" or

LLLL

"Off".

Note

❒ If you make a mistake, press the

{{{{Clear/Stop}}}} key and try again.

❒ If you press the {{{{Pause/Redial}}}}

key, the last 10 fax numbers dialed are displayed. Press 0 or 1 to select the fax number you want to specify, and then press the {{{{OK}}}} key.

Press the {{{{OK}}}} key.

IIII

The fax number is programmed.

Note

❒ Label insertion allows the desti-

nation name that is programmed in Quick Dial or Speed Dial to be printed on the fax when it is received at the other end. See p.8 “Label Insertion”, <Advanced Features> .

Press the {{{{OK}}}} key.

MMMM

If you want to store another Speed Dial number, go to step F.

Press the {{{{User Tools}}}} key to re-

NNNN

turn to standby display.

Page 60

Registering

Editing

The following procedure describes how to edit registered Speed Dial numbers.

Press the {{{{User Tools}}}} key.

AAAA

Press the {{{{OK}}}} key.

FFFF

Display the number of the Speed

GGGG

Dial you want to edit (00 to 49).

Enter the Speed Dial number with the number keys, or search using 0 or 1.

Press the {{{{OK}}}} key.

HHHH

Press the {{{{Clear/Stop}}}} key, and

IIII

then reenter a fax number with the number keys.

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Press the {{{{OK}}}} key.

CCCC

Confirm that " 1. Program / Delete " is displayed.

Press the {{{{OK}}}} key.

DDDD

Press 0000 or 1111 until " 3. Prog.

EEEE

Speed Dial " is displayed.

Note

❒ If you make a mistake, press the

{{{{Clear/Stop}}}} key and try again.

❒ If you press the {{{{Pause/Redial}}}}

key, the last 10 fax numbers dialed are displayed. Press 0 or 1 to select the fax number you want to specify, and then press the {{{{OK}}}} key.

Press the {{{{OK}}}} key.

JJJJ

The fax number is programmed.

Press the {{{{Clear/Stop}}}} key, and

KKKK

then reenter the Destination name.

Press the {{{{OK}}}} key.

LLLL

The search letter is registered.

Page 61

Press 0000 or 1111 to select "On" or

MMMM

"Off".

Speed Dial

Deleting

The following procedure describes how to delete fax numbers in Speed Dials.

Note

❒ Label insertion allows the desti-

nation name that is programmed in Quick Dial or Speed Dial to be printed on the fax when it is received at the other end. See p.8 “Label Insertion”, <Advanced Features> .

Press the {{{{OK}}}} key.

NNNN

If you want to edit another Speed Dial number, go to step F.

Press the {{{{User Tools}}}} key to re-

OOOO

turn to standby display.

Limitation

❒ If a registered Speed Dial is being

used for a standby Memory Transmission, the message "

is in Use. Cannot Delete.

shown and you cannot delete the destination for this Speed Dial.

Press the {{{{User Tools}}}} key.

AAAA

This Dial

" is

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Press the {{{{OK}}}} key.

CCCC

Confirm that " 1. Program / Delete " is displayed.

Press the {{{{OK}}}} key.

DDDD

Page 62

Registering

Press 0000 or 1111 until " 4. Del. Speed

EEEE

Dial " is displayed.

Press the {{{{OK}}}} key.

FFFF

Display the Speed Dial number

GGGG

you want to delete (00 to 49).

Enter the Speed Dial number with the number keys or search using 0 or 1.

The Speed Dial number and the fax number or name are displayed.

Press the {{{{OK}}}} key.

HHHH

The programmed data (fax number and name) is deleted.

If you want to delete another name, go to step F.

Press the {{{{User Tools}}}} key to re-

IIII

turn to standby display.

Page 63

Groups

If you regularly broadcast documents to the same set of destinations, you can combine these numbers into a group. Then just select the group and each number will be dialed in sequence automatically.

There are two ways of programming Groups:

❖❖❖❖ Registering groups in Quick Dial keys

If you register a group in a Quick Dial key, you can specify that group by pressing a Quick Dial key. However, if you use Quick Dial keys to register groups, you will be able to register fewer Quick Dial keys .

Note

❒ You cannot register another

function (Quick Dials) in a Quick Dial key already used for a group. Also, you cannot register groups in a Quick Dial key already used for another function.

❖❖❖❖ Assigning the Group Functions to the

Group key

To assign the Group Function to the Group key, you must first assign the Group function to a User Function key. To send a fax, press the Group key, and then enter the group number (1 to 5). To select a Group using a Group key, one more step is required than when using a Quick Dial key. However, multiple Groups (a maximum of five) can be stored in a Group key, thus leaving the Quick Dial keys to be used more effectively.

Groups

Registering

You can register the following items in a Group:

• Destination fax numbers

• Group name (up to 20 characters)

You can enter destination numbers using Quick Dial keys, Speed Dials, or the number keys.

Note

❒ You can register up to 5 Groups. ❒ The maximum number of destina-

tions you can register in a Group is

140.

❒ The combined maximum number

of destinations you can register in all Groups is 149. This 149 can be composed of up to 30 Quick Dial numbers, 50 Speed Dial numbers and 69 numbers entered directly with the number keys.

❒ The number of destinations that

can be registered with the number keys depends on how the machine is used. In theory you can register up to a combined maximum of 69 destinations with the number keys for all groups.

❒ If you register 69 destinations with

the number keys, Memory Transmission using the number keys becomes unavailable, and only Immediate Transmission is available.

Page 64

Registering

❒ If you register a Group with the

number keys when a file is waiting to be transmitted, a message is shown. You sometimes cannot register any more destinations even when the number of specified destination is 68 or less.

❒ It is recommended that you print

the Group Dial list and keep it when you register or change destinations. See p.56 “Printing Reports/Lists”, <Advanced Features> .

❒ If you register the same destination

in different Groups, it is only counted as one item.

❒ The table below shows how to

count numbers.

Group1 Group2 Total

Number of items

Press the {{{{User Tools}}}} key.

AAAA

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Quick Dial [01]

Quick Dial [03]

Quick Dial [05]

Speed Dial [02]

Speed Dial [04]

Speed Dial [06]

Number keys 12345678

Number keys 87654321

Quick Dial [01]

Quick Dial [05]

Speed Dial [02]

Speed Dial [04]

Speed Dial [09]

Number keys 12345678

Press the {{{{OK}}}} key.

CCCC

Confirm that " 1. Program / Delete " is displayed.

Press the {{{{OK}}}} key.

DDDD

Press 0000 or 1111 until " 5. Prog.

EEEE

Group Dial " is displayed.

Press the {{{{OK}}}} key.

FFFF

Page 65

Groups

Display the number of the Group

GGGG

you want to register (1 to 5).

Enter the group number with the number keys, or search using 0 or

Note

❒ If you make a mistake, press the

{{{{Cancel}}}} key and try again.

❒ If a group has already been

stored, the contents are displayed. Press 0 or 1 to select a group number that is not programmed, and then press the {{{{OK}}}} key.

❒ If a group is programmed, but

no name is specified, the group number only is displayed on the lower line of the display.

Specify the destination using one

HHHH

of the following three methods:

Press the 0000 or 1111 to select " Add "

JJJJ

or " Exit ".

Press the {{{{OK}}}} key.

KKKK

If you selected " Exit ", go to step M.

Repeat step GGGG to KKKK for all the des-

LLLL

tinations you want to register in the Group.

Enter the Group name.

MMMM

Note

❒ If the Group name is already

registered, it is shown on the display. If you wish to change the Group name, press the {{{{Clear/Stop}}}} key, and then enter another name.

Enter the fax number with the number keys.

Press a Quick Dial key.

Press the {{{{Speed Dial}}}} key, and then enter a Speed Dial number.

Press the {{{{OK}}}} key.

IIII

The destination is programmed.

Press the {{{{OK}}}} key to register the

NNNN

Group.

Press 0000 or 1111 to select "Yes" or

OOOO

"No" to be programmed in the Quick Dial key. Then press the {{{{OK}}}} key.

If you selected " No ", go to step R.

Press the Quick Dial key you

PPPP

want to register in the Group.

Press the {{{{OK}}}} key.

QQQQ

Page 66

Registering

Press the {{{{User Tools}}}} key to re-

RRRR

turn to standby display.

Editing

You can edit the group name or add destinations for programmed groups. To edit a destination:

• For destinations programmed in Quick Dial or Speed Dial, edit the contents of the programmed Quick Dial or Speed Dial.

• For destinations programmed with the number keys, delete the destination you want to edit from the group, and then program the new destination.

Editing a Group Name

Press the {{{{User Tools}}}} key.

AAAA

Press the {{{{OK}}}} key.

CCCC

Confirm that " 1. Program / Delete " is displayed.

Press the {{{{OK}}}} key.

DDDD

Press 0000 or 1111 until " 5. Prog.

EEEE

Group Dial " is displayed.

Press the {{{{OK}}}} key.

FFFF

Display the number of the group

GGGG

you want to edit (1 to 5).

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Enter the group number with the number keys, or search using 0 or

Press the {{{{OK}}}} key.

HHHH

Press 0000 or 1111 to select "No".

IIII

Press the {{{{OK}}}} key.

JJJJ

Page 67

Press the {{{{Clear/Stop}}}} key, and

KKKK

then enter the new name.

Note

❒ If you want to delete a character

of the name, press the

{{{{Clear/Stop}}}} key.

Adding a Fax Number to a Group

Press the {{{{User Tools}}}} key.

AAAA

Groups

❒ If you press the {{{{Cancel}}}} key,

the display will return to that shown for step E.

Press the {{{{OK}}}} key.

LLLL

The name is changed.

Press 0000 or 1111 to select "Yes" if the

MMMM

group was programmed in a Quick Dial, or select "No" if it was not.

Press the {{{{OK}}}} key.

NNNN

If you selected "No", go to step P .

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Press the {{{{OK}}}} key.

CCCC

Confirm that " 1. Program / Delete " is displayed.

Note

❒ If you want to edit a pro-

grammed Quick Dial key, press the Quick Dial key, and then the {{{{OK}}}} key.

Press the {{{{OK}}}} key.

OOOO

If you want to program another group name, go to step F.

Press the {{{{User Tools}}}} key to re-

PPPP

turn to standby display.

Press the {{{{OK}}}} key.

DDDD

Press 0000 or 1111 until " 5. Prog.

EEEE

Group Dial " is displayed.

Press the {{{{OK}}}} key.

FFFF

Page 68

Registering

Display the number of the group

GGGG

to which you want to add a number (1 to 5).

Enter the group number with the number keys, or search using 0 or

Press the {{{{OK}}}} key.

HHHH

Press 0000 or 1111 to select "Yes".

IIII

Press the {{{{OK}}}} key

JJJJ

Specify the destination using one

MMMM

of the following three methods:

Enter the fax number with the number keys.

Press a Quick Dial key.

Press the {{{{Speed Dial}}}} key and enter a Speed Dial number.

Note

❒ If you specify a Quick Dial or

Speed Dial that is not programmed, "

Programmed

specify the destination.

This key is Not

" is displayed. Re-

Note

❒ If you have finished adding des-

tinations, select "Exit" and go to step Q.

Press 0000 or 1111 to select "Add".

KKKK

Press the {{{{OK}}}} key.

LLLL

Press the {{{{OK}}}} key.

NNNN

The destination is added.

To add another destination, re-

OOOO

peat steps KKKK to NNNN.

If you have finished adding desti-

PPPP

nations, select "Exit".

Press the {{{{OK}}}} key.

QQQQ

Note

❒ If you want to change the group

name, press the {{{{Clear/Stop}}}} key and enter the new name.

Page 69

Press the {{{{OK}}}} key.

RRRR

Press 0000 or 1111 to select "Yes" if the

SSSS

group was programmed in a Quick Dial, or select "No" if it was not.

Press the {{{{OK}}}} key.

TTTT

If you selected "No", go to step V.

Groups

Deleting

The following procedure describes how to delete a destination from a group.

• When you delete a destination from a group programmed in a Quick Dial or a Speed Dial, the contents of the Quick Dial or Speed Dial are not deleted.

To delete a destination from a group

Press the {{{{User Tools}}}} key.

AAAA

Note

❒ If you want to edit a pro-

grammed Quick Dial, press the Quick Dial key, and then the {{{{OK}}}} key.

Press the {{{{OK}}}} key.

UUUU

If you want to add another destination to the group, go to step F.

Press the {{{{User Tools}}}} key to re-

VVVV

turn to standby display.

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Press the {{{{OK}}}} key.

CCCC

Confirm that " 1. Program / Delete " is displayed.

Press the {{{{OK}}}} key.

DDDD

Page 70

Registering

Press 0000 or 1111 until " 5. Prog.

EEEE

Group Dial " is displayed.

Press the {{{{OK}}}} key.

FFFF

Display the group number for the

GGGG

destination you want to delete (1 to 5).

Enter the group number with the number keys, or search using 0 or

Press the {{{{OK}}}} key.

HHHH

Press the {{{{OK}}}} key.

LLLL

Press 0000 or 1111 to display the desti-

MMMM

nation you want to delete.

Press the {{{{OK}}}} key.

NNNN

To delete another destination, repeat steps L to N.

If you are finished deleting desti-

OOOO

nations, press 0000 or 1111 to select "Exit".

Press 0000 or 1111 to select "Yes".

IIII

Press the {{{{OK}}}} key.

JJJJ

Press 0000 or 1111 to select "Delete".

KKKK

Press the {{{{OK}}}} key.

PPPP

Press the {{{{OK}}}} key.

QQQQ

Press 0000 or 1111 to select "Yes" if the

RRRR

group was programmed in a Quick Dial, or select "No" if it was not.

Page 71

Groups

Press the {{{{OK}}}} key.

SSSS

If you selected "No", go to step U.

Note

❒ If you want to edit a pro-

grammed Quick Dial key, press the Quick Dial key and then the {{{{OK}}}} key.

Press the {{{{OK}}}} key.

TTTT

If you want to delete another destination from the group, go to step F.

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Press the {{{{OK}}}} key.

CCCC

Confirm that " 1. Program / Delete " is displayed.

Press the {{{{OK}}}} key.

DDDD

Press 0000 or 1111 until " 6. Del. Group

EEEE

Dial " is displayed.

Press the {{{{User Tools}}}} key to re-

UUUU

turn to standby display.

To delete an entire group

Press the {{{{User Tools}}}} key.

AAAA

Press the {{{{OK}}}} key.

FFFF

Display the number of the group

GGGG

you want to delete (1 to 5).

Enter the group number with the number keys, or search using 0 or

Press the {{{{OK}}}} key.

HHHH

The entire Group is deleted.

Press the {{{{User Tools}}}} key to re-

IIII

turn to standby display.

Page 72

Registering

----To change and delete Quick

Dials programmed as groups:

To store an entire group under a different Quick Dial key, or to delete the group from the Quick Dial key altogether, perform the following procedure:

A Press the { B Press 0 or 1 until " 2. Fax Fea-

{User Tools}}}} key.

{{

tures " is displayed.

C Press the { D Press the {

{OK}}}} key.

{{ {OK}}}} key, and then press

{{

0 or 1 to display "5. Prog. Group Dial".

Press the {{{{OK}}}} key.

E F Enter the group number (1 to 5).

G Press the {

Press 0 or 1 to select "No", and

{OK}}}} key.

{{

then press the {{{{OK}}}} key.

I Press the {

If you want to change the Quick

{OK}}}} key.

{{

Dial key, press "Yes", and if you want to delete the Quick Dial key, press "No".

K Press the {

{OK}}}} key.

{{

If you selected "No" in step J, the Quick Dial key is deleted. Go to step N.

If you want to change the Quick

Dial key, press the new Quick Dial key.

M Press the {

{OK}}}} key.

{{

The Quick Dial key is changed.

N Press the {

{User Tools}}}} key to return

{{

to standby display.

Page 73

Entering Characters

This section describes how to enter characters.

Available Characters

• Letters: ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz

• Symbols: – _ (space) . , ( ) / @ & $ ! ' # p % + : ; < = > ? ^ [ ] ` { | } ∼

• Numbers:

0123456789

Keys

Quick Dial 01 to 09 or Quick Dial

16 to 24 (A to Z)

Press these keys to enter upper and lower case letters.

Every time you press the same Quick Dial key, one of the three letters printed on a Quick Dial key is displayed. For example, when you press Quick Dial 01, the letter displayed changes in the order A → B → C → A as you press the key. Press 1 to move the cursor and enter the next character.

2. {

{Shift}}}} key (Quick Dial 13 or 28)

{{

Use to switch between upper and lower case.

{{{{Space}}}} key (Quick Dial 14 or 29)

Press to enter a space.

{{{{Symbols}}}} key (Quick Dial 15 or

30)

Press to enter symbols.

0000 or 1111

Use to move the cursor left or right and to select a symbol.

Number keys

Use to enter numbers.

Page 74

Registering

{{{{Clear/Stop}}}} key

Deletes the character at the cursor position. If the cursor is placed to the right of the last character at the right end of a line, that character will be deleted.

How to Enter Characters

The following procedure describes how to enter characters.

Note

❒ When you enter a character, it is

shown at the position of the cursor. If there is a character at the cursor position, the entered character is shown before the character.

Enter letters, symbols or num-

AAAA

bers.

Characters are entered and the cursor moves.

• For letters, press the Quick Dial

keys (01 to 09 or 16 to 24). When the desired letter is displayed, press 1.

• For symbols, press the {{{{Sym-

bols}}}} key and 0 or 1 to select

the symbol, and then press the {{{{OK}}}} key.

• For numbers, press the number

key.

Note

❒ When you make a mistake,

press the {{{{Clear/Stop}}}} key.

❒ When you want to insert a char-

acter, move the cursor to the character right of the position you want to enter the character. Now the inserted character is shown left of the cursor position.

Press the {{{{OK}}}} key.

BBBB

----Wild Cards

When you register other parties' Own Name or Own Fax Numbers for multiple destinations, you can register a sequence of characters common to these identifications as a wild card instead of registering every identification.

If a destination has an Own Name or Own Fax Number containing a wild card, the machine determines that the destination matches the registered destination.

❖❖❖❖ Not using a wild card

Destination to be registered (Own Name)

NEW YORK BRANCH

HONG KONG BRANCH

SYDNEY BRANCH

Number of registered identifications

❖❖❖❖ Using a wild card

Destination to be registered (Own Name)

BRANCH 1

Note

Number of registered identifications

❒ You can register up to 30 wild

cards.

❒ Compare identifications by ne-

glecting spaces.

❒ You can use wild cards for the fol-

lowing functions:

• Memory Lock See p.72 “Memory Lock”, <Ad- vanced Features> .

• Forwarding See p.76 “Forwarding”, <Ad- vanced Features> .

Page 75

4. Troubleshooting

Loading Paper in the Main Paper Tray

If there is no paper in the main paper tray, the B indicator on the control panel lights.

Use the following procedure to load the paper.

Important

❒ When loading paper, be careful

not to pinch your fingers inside the machine.

❒ Before loading paper, make sure

that the machine is not outputting a copy or received document.

Note

❒ Regarding paper types and sizes

that can be used, see p.128 “Pa- per”, <Advanced Features> .

❒ If you want to change the paper

size, see p.62 “Changing the Paper Size Setting”, <Advanced Features> .

Push the metal plate down, and

CCCC

then square the paper and load it in the tray.

Important

❒ Do not stack paper over the lim-

it mark.

Make sure that the main paper

AAAA

tray is not being used.

Pull out the main paper tray until

BBBB

it stops.

❒ If paper is left in the main paper

tray and you add paper, a misfeed might occur.

Note

❒ Shuffle the paper before setting

it in the tray.

Push the main paper tray in until

DDDD

it stops.

Page 76

Troubleshooting

Adjusting Volume

You can change the volume of the following sounds the machine makes.

❖❖❖❖ On Hook

Sounds when you press the {{{{On Hook Dial}}}} key.

❖❖❖❖ Transmission

Sounds when the machine send a message.

❖❖❖❖ Reception

Sounds when the machine receives a message.

❖❖❖❖ Dialing

After pressing the {{{{Start}}}} key, this sound is made until the line connects to the destination.

❖❖❖❖ Key Tone

Sounds when keys on the Control panel are pressed.

❖❖❖❖ Alarm

The sound to signal something going amiss.

Press 0000 or 1111 until " 2. Fax Fea-

BBBB

tures " is displayed.

Press the {{{{OK}}}} key.

CCCC

Confirm that " 1. Program / Delete " is displayed.

Press 0000 or 1111 until " 3. Setup " is

DDDD

displayed.

Press the {{{{OK}}}} key.

EEEE

Confirm that " 1. Monitor Volume " is displayed.

Press the {{{{User Tools}}}} key.

AAAA

Press the {{{{OK}}}} key.

FFFF

Press 0000 or 1111 to select the item

GGGG

you want to adjust, and then press the {{{{OK}}}} key.

Page 77

Press 0000 or 1111 to adjust the vol-

HHHH

ume.

Press the {{{{OK}}}} key.

IIII

The volume is adjusted.

If you want to adjust another item, repeat steps G to I.

Press the {{{{User Tools}}}} key to re-

JJJJ

turn to standby display.

Adjusting Volume

Page 78

Troubleshooting

Clearing Original Jams

If an original is jammed, the hindica- tor on the Control Panel blinks and “ Clear Misfed Original (S) “ is displayed.

Perform the following procedure to clear the jammed original.

Open the ADF cover.

AAAA

While pushing the release button,

BBBB

lift the ADF unit.

Remove the original.

CCCC

Close the ADF unit and ADF cov-

DDDD

er making sure it clicks firmly into place.

Page 79

Clearing a Copy, Fax, or Print Jam

If a copy, fax, or printed paper is jammed, the hindicator on the Control Panel blinks and “ Clear Misfed Paper “ is displayed.

Perform the following procedure to clear the jammed paper.

The inside of the machine could be very hot. Do not touch the parts with a label indicating the “hot surface”. Otherwise an injury might occur.

Important

❒ The fusing unit and surrounding

area inside the machine becomes hot during printing. To avoid injury when removing paper jams, do not touch any parts other than those specified in this manual.

Note

❒ If paper jams occur in the optional

paper tray unit, see p.102 “Clear- ing a Copy, Fax or Print Jam”, <Ad- vanced Features> .

Open the blue cover.

BBBB

Pull out the jammed paper.

CCCC

Inside the Machine

Open the right cover.

AAAA

When paper is caught in the lower unit

A Pull out the jammed paper.

Close the right cover making sure

DDDD

it clicks firmly into place.

Page 80

Troubleshooting

Error Messages

The following messages may appear while you are operating or programming the machine.

Message Problem/Solution

No Files Exist No polling reception operations have been programmed.

There are no documents in memory waiting for transmission.

Incorrect file number. Check the file number and try again.

Cannot Combine : (currently selected function)

This Key is in Use as a Group Dial This Quick Dial Key has a Group stored in it.

This Key is in Use as a Program This Quick Dial Key has a Keystroke Program stored in it.

This Key is in Use as a Quick Dial This Quick Dial Key has a Quick Dial stored in it.

This Key is Not Programmed Either:

This Speed Dial No. is Not Programmed

This Dest. is Already Selected Either:

Insert Pause “-” After Area Code You must add a pause after your area code when you input

Replace Toner The toner cassette is empty. Install a new cassette.

Clear Misfed Original(s) A document is jammed in the feeder.

Appears when you attempt to select a function that cannot be used in combination with another currently selected function.

• This Quick Dial Key does not contain a number.

• This Quick Dial Key does not contain a Keystroke Pro-

gram.

This Speed Dial number does not contain a number.

• This number is already included in this Group.

• The same destination was specified more than once.

your fax terminal's own telephone number.

Clear Misfed Paper Paper is jammed in the printer.

Close Front/Right Cover A cover is not closed properly. Check that all covers are

Machine is in Use. Please Wait Machine cannot print a list/file, because the plotter is not

Call Service Machine is out of order. Contact your service representa-

Check Paper Size. Press OK to Correct.

closed.

ready.

tive.

The size of the installed paper does not match the currently selected paper size.

Press the appropriate paper.

{{{{OK}}}}

key, and then set the paper size or install the

Page 81

Message Problem/Solution

Error Messages

This Dial is in Use. Cannot Delete. This Dial is in Use. Cannot Change.

Some Page(s) are Blank An almost entirely blank document was scanned. Check

Reset Toner Correctly The toner cassette is not set correctly.

Toner is Almost Empty The toner cassette is nearly empty.

Copy Mode Locked Copy mode is disabled. Enable it with the User Parameters.

Change ADF Maintenance Kit Replace the ADF Maintenance Kit.

Scanner Needs Cleaning Wipe the exposure glass and the white strip.

This Quick Dial is being used (such as for a Send Later Transmission).

your document.

Page 82

Troubleshooting

When the Receive File Indicator is Lit

If the Receive File indicator is lit, a message has been received but could not be printed for some reason. The message was stored in memory (Substitute Reception). When you solve the problem, the message will be automatically printed out. The table below lists some problems that could have caused Substitute Reception to take place and their solutions.

Why Substitute Reception Occurred

Paper has run out

Toner is empty

Paper is jammed

Cover is open

Indication/Status Solution

is lit red. Load paper.

See p.69 “Loading Paper in the Main Paper Tray”.

is lit red. Replace the toner cassette.

See Cp.117 “Replacing the Toner Cassette”,

Note

❒

Even if there is no toner left, you can still send fax messages.

is lit red. Remove the jammed paper.

p.73 “Clearing a Copy, Fax, or Print Jam”

is lit red. Close the cover.

Page 83

Solving Problems

This table lists some common problems and their solutions.

Problem Required Action

Printed or sent image contains spots. The Document Feeder (ADF) or scanner is dirty. Clean

them. Make sure that ink or correction fluid is dry before set-

ting the original.

Reference

See p.112 “Cleaning the Scanner”,

tures>

Received image is too light. Request the sender to increase the image density.

When using moist, rough or processed paper, the printed image may be hard to see. Only use recommended paper.

Reference

See p.127 “Originals”,

<Advanced Fea-

Message appears blank at the other end.

You want to cancel a Memory Transmission.

You want to cancel an Immediate Transmission.

When D appears on the display, toner is beginning to run out. Replace the toner cassette soon.

Reference

See p.117 “Replacing the Toner Cassette”,

vanced Features>

The original was set upside down. Set it properly.

<Ad-

Reference

See p.23 “Setting Originals”.

If the original is being stored, press the

{{{{Clear/Stop}}}}

key.

Reference

See p.27 “Canceling a Memory Transmission”.

If the original is being sent, use "Cancel TX/RX" in the Job Information menu.

Reference

See p.13 “Canceling Transmission or Reception”,

Press the

{{{{Clear/Stop}}}}

key.

Reference

See p.31 “Canceling an Immediate Transmission”.

You cannot add any destinations to a Group, even though the maximum number of destinations has not been reached.

69 destinations have been programmed with the number keys. Program more numbers with Quick Dials or Speed Dials.

Reference

See p.57 “Groups”

Page 84

INDEX

Add Toner indicator, 15 ADF Cover Adjusting Volume

Advanced Features Auto Receive Auto Select

, 13

, 70

Alarm Dialing Key Tone On Hook Reception Transmission

, 70

, 39

, 70

, 11

Basic Features (this manual), 11 Bypass Tray

Cancel key, 15 Characters

Available Characters Entering Keys

Clear Modes key Clear/Stop key Components Control Panel Copy key CSI→Own Fax Number

, 16

, 67

, 13

, 13,

, 16

Editing

Fax Header Groups Own Fax Number Own Name Quick Dial Speed Dial

Energy Saver/Clear Modes key Energy Saver key Entering Characters Error Messages External Telephone Connector

, 44

, 60

, 44

, 48

, 54

, 16

, 67

, 74

Fax Header, 41

Editing Registering

Faxing Fine Front Cover Front View

, 21

, 32

, 13

, 42

G3 Line Connector Getting Started Group Name Groups

Deleting Dialing Editing Registering

, 37, 57

, 37

, 13

, 57

Deleting

Groups Quick Dial Speed Dial

Detail Dialing

Entering Numbers Directly Using Groups Using Quick Dials Using Speed Dials

Dial label Display Document Feeder (ADF)

, 32

, 34

, 63

, 55

, 35

, 36

, 13,

, 34

Halftone, 33

, 16

Halftone key Handset (Option) Help key How to Read this Manual

Immediate Transmission, 21, 29

Canceling

, 31

Page 85

Job Information key, 15

LCD display Loading Paper Load Paper Indicator Lower Right Cover Low-power Mode

, 69

, 15

, 13

, 7

Main Paper Tray, 69 Manual Receive Manuals for This Machine Memory Card Slot Memory Trans. key Memory Transmission

Canceling

, 27

, 14

, 16

NOTICE, 1 Number keys

Dialing

, 16

OK key, 15 On Hook Dial key Original guide Original Output Tray Original Tray Original Type Output Tray Output tray guide Own Fax Number

Editing Registering

Own Name

Editing Registering

, 32, 33

, 13

, 44

, 41

, 14

, 42

, 14

Paper Tray Unit, 13 Pause

, 35

Pause/Redial key Power Switch

, 15

, 14

, 11

, 21,

Quick Dial, 46

Deleting Dialing Dial label Editing Registering

Quick Dial keys

, 49

, 35

, 48

, 46

, 16

Receive File Indicator, 15, 76 Reception Mode

Selecting

Reception Modes

Auto Receive, Auto Select Manual Receive

Registering

Fax Header Groups Own Fax Number Own Name Quick Dial Speed Dial

Release Button Resolution Resolution key Right Cover RTI→Own Name

, 39

, 57

, 32

, 14

, 41

, 46 , 52 , 13

, 16

, 41

, 39

, 41

Scan Settings Setting Originals Side View Solving Problems Speed Dial

Deleting Dialing Editing Registering

Speed Dial key Standard Starting the Machine Start key Status Indicators

Substitute Reception

, 16

Alarm Communicating

, 23

, 52, 54, 55

, 55

, 54

, 52

, 15

, 32

, 16

, 77

, 17

, 16

, 76

Page 86

Tone, 35 Transmission Modes Trans. Option key Troubleshooting

Error Messages

TTI→Fax Header

, 15

, 41

, 74

User Function keys, 15 User Tools key

, 16

Ventilation hole, 14 Volume

, 70

Wild Cards, 68

, 21

80 UE USA H555

Page 87

Paper type: OK Prince Eco G100(55kg), Paper Thickness=80 µm // Pages in book=152 // Print scale=81% Gap (when printed at 81% scale) = Pages in book × Paper thickness / 2 = 7.600000 mm

Operating Instructions

For safety, please read this manual carefully before you use this product and keep it handy

for future reference.

Type for 3725/F9103/LF310/3310L Printed in China

UE USA H555-8700

Transmission Options

Job Information

Other Transmission Features

Reception Features

Copying

Facsimile User Tools

Key Operator Settings

Solving Operation Problems

Maintaining Your Machine

Installation

Appendix

Page 88

Paper type: Wood Free 80g/m2, Paper Thickness=100 µm // Pages in book=152 // Print scale=81% Gap (when printed at 81% scale) = Pages in book × Paper thickness / 2 = 7.600000 mm

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

aaaa means POWE R ON. bbbb means POWE R OFF.

Introduction

Please read the Safety Information in the Basic Features manual before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Warning:

Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Important

Power Source:

115V, 60Hz

Please be sure to connect the power cord to a power source as above. For details about power source, see Chapter 10, “Connecting the Power and Switching On” in the Advanced Features manual.

Page 89

TABLE OF CONTENTS

How to Read this Manual........................................................................... 1

Symbols ......................................................................................................... 1

Manuals for This Machine.......................................................................... 2

Advanced Features (this manual) .................................................................. 2

Basic Features ............................................................................................... 2

1.Transmission Options

Sending at a Specific Time (Send Later).................................................. 3

Fax Header Print ......................................................................................... 5

Sending Confidential Messages ............................................................... 6

Label Insertion ............................................................................................ 8

Calling to Request a Message (Polling Reception)................................. 9

File Reserve Report (Polling RX) ................................................................. 10

Communication Result Report (Polling RX) ................................................. 11

2.Job Information

Canceling Transmission or Reception................................................... 13

Printing a List of Files in Memory (Print File List)................................. 14

Printing a Stored Message (Print TX File).............................................. 15

Printing a Confidential Fax Message...................................................... 16

Printing a Memory-locked Message ...................................................... 17

Printing the Journal.................................................................................. 18

Report Formats ............................................................................................ 19

3.Other Transmission Features

Handy Dialing Functions ......................................................................... 21

Chain Dial..................................................................................................... 21

Telephone Directory..................................................................................... 22

Redial ........................................................................................................... 22

On Hook Dial............................................................................................. 23

Manual Dial................................................................................................ 24

Transmission Features ............................................................................ 25

SEP Code .................................................................................................... 25

SUB Code .................................................................................................... 26

Closed Network Transmission ..................................................................... 27

Blank Sheet Detect ...................................................................................... 27

Scanner Cleaning Message ......................................................................... 28

Page 90

More Transmission Functions ................................................................ 29

If Memory Runs Out While Storing an Original ............................................ 29

Checking the Transmission Result............................................................... 29

Broadcasting Sequence ............................................................................... 30

Sending a Fax Message Immediately .......................................................... 30

Broadcasting : Checking Progress............................................................... 30

Automatic Redial.......................................................................................... 30

Batch Transmission...................................................................................... 30

Dual Access ................................................................................................. 31

ECM (Error Correction Mode) ...................................................................... 31

Parallel Memory Transmission..................................................................... 31

Printed Reports......................................................................................... 32

File Reserve Report (Switch 03, Bit 2) ......................................................... 32

Communication Result Report (Switch 03, Bit 0) ......................................... 32

Communication Failure Report (Switch 03, Bit 0) ........................................ 32

Transmission Result Report (Immediate Transmission) (Switch 03, Bit 5)

Confidential File Report (Switch 04, Bit 0) ................................................... 33

... 33

4.Reception Features

General ...................................................................................................... 35

Immediate Reception ................................................................................... 35

Memory Reception ....................................................................................... 35

Printing Documents that have been Received into Memory (Substitute

Reception).................................................................................................. 36

Screening Out Messages from Anonymous Senders................................ 36

Receiving Messages in Telephone Mode .................................................... 37

Printing Options ....................................................................................... 38

Center Mark ................................................................................................. 38

Checkered Mark........................................................................................... 38

TSI Print ....................................................................................................... 38

Reception Time............................................................................................ 39

Page Separation and Length Reduction ..................................................... 39

When There is No Paper of the Correct Size............................................... 40

5.Copying

Copying ..................................................................................................... 43

Copying on special paper............................................................................. 44

Page 91

6.Facsimile User Tools

Counters ................................................................................................... 45

Programs................................................................................................... 46

Storing a Program........................................................................................ 46

Using a Program .......................................................................................... 47

Changing a Program ................................................................................... 47

Editing the Program Name........................................................................... 47

Deleting a Program ..................................................................................... 48

Storing an Often Used Document (Auto Document)............................. 49

Storing an Auto Document .......................................................................... 49

Sending an Auto Document as an Attachment ............................................ 50

Changing an Auto Document ...................................................................... 51

Editing an Auto Document Name................................................................. 51

Deleting an Auto Document ......................................................................... 52

User Function Keys.................................................................................. 53

Functions You Can Assign to User Function Keys ...................................... 53

Making a User Function Key Assignment .................................................... 54

Using a User Function Key .......................................................................... 54

Deleting a User Function Key ...................................................................... 55

Printing Reports/Lists.............................................................................. 56

Adjusting the Display Contrast ............................................................... 59

Setting the Date and Time ...................................................................... 60

Setting the Auto Ring Time .................................................................... 61

Changing the Paper Size Setting ............................................................ 62

Changing the Paper Type for Bypass Tray ............................................ 63

Setting the Fax Reset Timer .................................................................... 64

On Hook Timeout...................................................................................... 65

Selecting the Display Language ............................................................. 66

7.Key Operator Settings

Function List ............................................................................................. 67

Using Key Operator Settings................................................................... 69

Resetting the ADF Counter .......................................................................... 69

Authorized Reception ................................................................................... 70

Memory Lock................................................................................................ 72

Specified Tray .............................................................................................. 74

Forwarding ................................................................................................... 76

Switching Forwarding On/Off..................................................................... 77

Registering Forwarding Stations................................................................ 78

Editing a Forwarding Station...................................................................... 79

Editing a Specified Sender ........................................................................ 80

Deleting a Forwarding Station ................................................................... 80

Deleting a Specified Sender ..................................................................... 81

Printing the Specified Sender list............................................................... 82

iii

Page 92

Energy Save Timer ...................................................................................... 83

User Parameters.......................................................................................... 85

Changing the User Parameters ................................................................. 89

Printing the User Parameter List................................................................ 90

Personal Codes............................................................................................ 91

Registering and Editing.............................................................................. 91

Deleting...................................................................................................... 92

Printing the Personal Code List ................................................................. 93

Restricted Access...................................................................................... 94

ID Code ........................................................................................................ 94

Registering ................................................................................................ 95

Line Type ..................................................................................................... 96

Select Line ................................................................................................... 96

PSTN Access Number ................................................................................. 97

Memory File Transfer................................................................................... 98

Margin Adjust ............................................................................................... 99

RDS (Remote Diagnostic System) ............................................................. 100

8.Solving Operation Problems

Printing the Help List ............................................................................. 101

Clearing a Copy, Fax or Print Jam........................................................ 102

Clearing a Copy, Fax, or Print Jam in the Optional Paper Tray Unit.......... 102

Reading Reports..................................................................................... 103

Error Report .............................................................................................. 103

Power Failure Report ................................................................................. 103

9.Maintaining Your Machine

Loading paper in the Optional Paper Tray Unit ................................... 105

Loading paper in the Bypass Tray........................................................ 106

Changing the Paper Size in the Main Paper Tray ................................ 108

Changing the Paper Size in the Optional Paper Tray Unit.................. 110

Cleaning the Scanner............................................................................. 112

Replacing the ADF Maintenance Kit..................................................... 113

Replacing the Photo Conductor Unit (PCU)......................................... 114

Replacing the Toner Cassette............................................................... 117

Toner Cassette Storage ......................................................................... 119

Page 93

10.Installation

Before Installation .................................................................................. 121

Machine Environment ............................................................................ 122

Location...................................................................................................... 122

Connecting the Power and Switching On ............................................ 123

Connecting to a Telephone Line and an External Telephone ............ 124

Connecting to a Telephone Line ................................................................ 124

Connecting an External Telephone............................................................ 124

11.Appendix

Specifications ......................................................................................... 125

Base Machine ............................................................................................ 125

Available Options ....................................................................................... 126

Originals..................................................................................................... 127

Sizes and weights of Recommended Originals ....................................... 127

Originals unsuitable for the Document Feeder (ADF) ................................ 127

Paper.......................................................................................................... 128

Recommended Paper Sizes and Types .................................................. 128

Non-recommended Paper ....................................................................... 129

Paper Storage.......................................................................................... 130

Energy Saving............................................................................................ 130

Introduction .............................................................................................. 130

Entering Energy Saving mode................................................................. 131

Exiting Energy Saving mode.................................................................... 131

Selecting the Energy Saving mode type.................................................. 132

Reception in Energy Saving mode .......................................................... 132

Maximum Values .................................................................................... 133

Advanced Transmission Features ........................................................ 134

Job Information ...................................................................................... 135

User Tools ............................................................................................... 136

Key Operator Tools ................................................................................ 138

INDEX....................................................................................................... 140

Page 94

Page 95

How to Read this Manual

Symbols

The following set of symbols is used in this manual.

WARNING:

CAUTION:

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates information or preparations required prior to operating.

Note

This symbol indicates precautions for operation, or actions to take after abnormal operation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

{}

Keys built into the operation panel of the machine.

Page 96

Manuals for This Machine

Two Facsimile Reference manuals are provided, the Basic Features manual and the Advanced Features manual. Please refer to the manual that suits your needs.

Advanced Features (this manual)

The Advanced Features manual describes more advanced functions and also explains settings for key operators.

Basic Features

The Basic Features manual explains the most frequently used fax functions and operations.

❖❖❖❖ Chapter 1 Getting Started

Names and describes the parts of the control panel and machine.

❖❖❖❖ Chapter 2 Faxing

Explains basic transmission. You can also learn about other types of transmissions.

❖❖❖❖ Chapter 3 Registering

Explains how to make initial settings, such as the Own Name and Own Fax Number settings. Also explains the Quick Dial, Speed Dial and Group keys. These keys allow you to store numbers and save time when dialing. This chapter also explains how to enter letters and symbols.

❖❖❖❖ Chapter 4 Troubleshooting

Explains clearing original jams, loading paper, changing the volume of audible signals by the machine, and how to interpret error messages. When the display or indicator show unusual information, check the list and take appropriate action.

Page 97

1. Transmission Options

Sending at a Specific Time (Send Later)

Using the Send Later function, you can delay transmission of your fax message until a specified time. This allows you to take advantage of offpeak telephone line charges without having to be by the machine at the time of transmission.

Transmitter

Receiver

Send Later

at 21:00 (9:00PM)

ND1X01E4

Note

❒ You can not specify a time more

than 24 hours later.

Press 0000 or 1111 to select "On".

FFFF

Press the {{{{OK}}}} key.

GGGG

Press 0000 or 1111 to select “AM” or

HHHH

“PM”.

Press the {{{{OK}}}} key.

IIII

Enter the time that you want to

JJJJ

send the fax message with the number key.

Make sure that the machine is in

AAAA

Facsimile mode and the standby display is shown.

Place your original and select any

BBBB

scan settings you require.

Press the {{{{Trans. Option}}}} key.

CCCC

Confirm that " 1. Send Later " is

DDDD

displayed.

Press the {{{{OK}}}} key.

EEEE

Enter the hour setting (1 to 12). Then press 0 or 1.

Then enter a 2-digit number for the minute setting (00 to 59).

Note

❒ If you make a mistake, press the

{{{{Clear/Stop}}}} key and try again.

❒ If the current time shown on the

display is not correct, change it. See p.60 “Setting the Date and Time”.

Press the {{{{OK}}}} key.

KKKK

The specified time is set.

Page 98

Transmission Options

Specify the destination.

LLLL

If you want to specify another destination, press the {{{{OK}}}} key and repeat step L.

Press the {{{{Start}}}} key.

MMMM

Note

❒ You can cancel a message trans-

mission set for Send Later. See p.13 “Canceling Transmission or Reception”.

Page 99

Fax Header Print

Normally, the Fax Header programmed in your machine is printed at the top of each of the pages you transmit when they are received at the other end. The top of the image will be overprinted if there is no margin at the top of the transmitted page.

Note

❒

You can switch this function off with the User Parameters. See “User Parameters” (Switch06, Bit0).

Make sure that the machine is in

AAAA

Facsimile mode and the standby display is shown.

Place your original, and then se-

BBBB

lect any scan settings you require.

p.85

Press the {{{{Trans. Option}}}} key.

HHHH

Specify the destination.

IIII

If you want to specify another destination, press the {{{{OK}}}} key and repeat step I.

Press the {{{{Start}}}} key.

JJJJ

Press the {{{{Trans. Option}}}} key.

CCCC

The Transmission Option menu appears.

Press 0000 or 1111 until “2. Fax Header

DDDD

Print” is displayed.

Press the {{{{OK}}}} key.

EEEE

Press 0000 or 1111 to select "On".

FFFF

Press the {{{{OK}}}} key.

GGGG

Page 100

Transmission Options

Sending Confidential Messages

This feature is called Confidential Transmission. Use this feature if you do not want your message to be picked up casually by anybody at the other end. The message will be stored in the memory at the other end. It will not be printed until the Confidential ID is entered.

There are two types of Confidential Transmission.

❖❖❖❖ Normal Confidential Transmission

The other party can print the message by entering the ID that was previously stored in the other party's terminal using the Confidential ID feature.

❖❖❖❖ Confidential ID Override

If you wish to send a confidential message to a particular person at the other end, you can specify the Confidential ID that person has to enter to see that message. Anybody entering the machine's Confidential ID will not be able to see the message. Before you send the message, do not forget to tell the intended receiver what code must be entered to print the message.

To set up a confidential transmission, do the following:

Note

❒ A Confidential ID can be any 4-

digit number except 0000.

❒ Before sending a confidential mes-

sage, it is recommended that you call the receiver and advise them that you are sending a fax message in this manner.

Place your original and select any

AAAA

scan settings you require.

Press the {{{{Trans. Option}}}} key.

BBBB

Press 0000 or 1111 until "3. Confiden-

CCCC

tial TX" is displayed.

Press the {{{{OK}}}} key.

DDDD

Press 0000 or 1111 to select "On".

EEEE

Press the {{{{OK}}}} key.

FFFF

Select the type of Confidential

GGGG

Transmission.

Limitation

❒ The machine at the other end must

have memory space available and it must have the Confidential Reception feature.

❒ This is a proprietary function, and

as such it only functions with machines produced by the same manufacturer that have this function.

Normal Confidential Transmission:

A Press 0000 or 1111 to select "De-

fault".

B Press the {{{{OK}}}} key.

Normal Confidential Transmission is set.

C Specify the other party's fax

number.

Ricoh 3310l, LF310, F9103, 3725 Basic Features

Specifications and Main Features

Frequently Asked Questions

User Manual