Ricoh 3725e, F530, LF311, 3310L User Manual
Getting Started
Faxing
Registering
Troubleshooting
Operating Instructions
Basic Features
For safe and correct use of this machine, please be sure to read the Safety Information before you use it.
Introduction
This manual describes detailed instructions on the operation and notes about the use of this machine.
To get maximum versatility from this machine, all operators are requested to read this manual carefully
and follow the instructions. Please keep this manual in a handy place near the machine.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Laser Safety:
CDRH Regulations
This equipment complies with requirements of 21 CFR subchapter J for class 1 laser products. This
equipment contains a 5 milliwatt, 760–800 nanometer wavelength, GaAIAs laser diode. This equipment
does not emit hazardous light, since the beam is totally enclosed during all customer modes of operation and maintenance.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
For good copy quality, the supplier recommends that you use genuine toner from the supplier.
The supplier shall not be responsible for any damage or expense that might result from the use of parts
other than genuine parts from the supplier with your office products.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Power Source:
115V, 60Hz
Please be sure to connect the power cord to a power source as above. For details about power source,
see Chapter 10, “Connecting the Power and Switching On” in the Advanced Features manual.
Declaration of Conformity
Product Name: Facsimile
Model Number: 3725e/F530/LF311/3310Le
Responsible party: Ricoh Corporation
Address: 5 Dedrick Place, West Caldwell, NJ 07006
Telephone number: 973-882-2000
This device complies with part 15 of FCC Rules.
Operation is subject to the following two conditions:
1. This device may not cause harmful interference, and
2. this device must accept any interference received,
including interference that may cause undesired operation.
TABLE OF CONTENTS
NOTICE ...................................................................................................................1
Safety Information......................................................................................................3
Safety During Operation..........................................................................................3
Important Safety Instructions...............................................................................5
Grounding ..................................................................................................................5
Important Safety Instructions .....................................................................................5
Caution ....................................................................................................................5
Position of theRRRRCAUTION Label .........................................................................6
ENERGY STAR Program.......................................................................................7
Energy Saving Modes ................................................................................................8
How to Read this Manual ....................................................................................10
Manuals for This Machine...................................................................................11
Basic Features (this manual) ...................................................................................11
Advanced Features ..................................................................................................11
1. Getting Started
Guide to Components .........................................................................................13
Front View ................................................................................................................13
Side View .................................................................................................................14
Control Panel........................................................................................................15
Starting the Machine............................................................................................17
Turning On the Power..............................................................................................17
Turning Off the Power..............................................................................................17
Reading the Display.............................................................................................18
Reading the Display and Using Keys.......................................................................18
Standby Display .......................................................................................................19
Communication Display ...........................................................................................19
Display Prompts .......................................................................................................19
2. Faxing
Transmission Modes...........................................................................................21
Switching between Memory Transmission and Immediate Transmission................22
Setting Originals..................................................................................................23
Loading Originals in the Document Feeder..............................................................23
Original Sizes Difficult to Detect...............................................................................24
Memory Transmission.........................................................................................25
Canceling a Memory Transmission....................................................................27
Before the Start Key is Pressed...............................................................................27
While the Original is Being Scanned........................................................................27
During Transmission ................................................................................................27
While the Original is Awaiting Transmission ............................................................28
Immediate Transmission.....................................................................................29
Canceling an Immediate Transmission .............................................................31
Before the Start key is Pressed................................................................................31
After the Start key is Pressed...................................................................................31
i
Scan Settings .......................................................................................................32
Resolution ................................................................................................................32
Original Type............................................................................................................33
Dialing...................................................................................................................34
Entering Numbers Directly .......................................................................................34
Pause ....................................................................................................................35
Tone ......................................................................................................................35
Using Quick Dials.....................................................................................................35
Using Speed Dials....................................................................................................36
Using Groups ...........................................................................................................37
When Specifying a Group with a Quick Dial..........................................................38
When Specifying a Group with the Group key.......................................................38
Reception Modes.................................................................................................39
Selecting the Reception Mode .................................................................................39
3. Registering
Own Name/Fax Header/Own Fax Number .........................................................41
Registering...............................................................................................................42
Editing .....................................................................................................................43
Deleting ....................................................................................................................44
Quick Dial .............................................................................................................46
Registering ..............................................................................................................46
Editing .....................................................................................................................48
Deleting ...................................................................................................................49
Quick Dial Key Label (Dial label)..............................................................................50
Label paper............................................................................................................51
Speed Dial.............................................................................................................52
Registering ..............................................................................................................52
Editing ......................................................................................................................54
Deleting ...................................................................................................................55
Groups ..................................................................................................................57
Registering ..............................................................................................................57
Editing ......................................................................................................................60
Editing a Group Name...........................................................................................60
Adding a Fax Number to a Group..........................................................................61
Deleting ....................................................................................................................63
To delete a destination from a group.....................................................................63
To delete an entire group ......................................................................................65
Entering Characters.............................................................................................67
Available Characters ................................................................................................67
Keys .........................................................................................................................67
How to Enter Characters..........................................................................................68
ii
4. Troubleshooting
Loading Paper in the Main Paper Tray..............................................................69
Adjusting Volume ................................................................................................70
Clearing Original Jams........................................................................................72
Clearing a Copy, Fax, or Print Jam ....................................................................73
Inside the Machine...................................................................................................73
Error Messages....................................................................................................74
When the Receive File Indicator is Lit ...............................................................76
Solving Problems.................................................................................................77
INDEX......................................................................................................... 79
iii
iv
NOTICE
R CAUTION:
Use of controls, adjustments or performance of procedures other than those
specified herein may result in hazardous radiation exposure.
Shielded interconnect cables must be employed with this equipment to ensure
compliance with the pertinent RF emission limits governing this device.
Direct (or indirect reflected) eye contact with the laser beam may cause serious eye damage.
Safety precautions and interlock mechanisms have been designed to prevent any possible laser
beam exposure to the operator.
Note to users in the United States of America
----Note:
This equipment has been tested and found to comply with the limits for a Class
B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed
to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause
harmful interference to radio communications. However, there is no guarantee
that interference will not occur in a particular installation. If this equipment does
cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which
the receiver is connected.
• Consult the dealer or an experienced radio /TV technician for help.
----Caution:
Changes or modifications not expressly approved by the party responsible for
compliance could void the user's authority to operate the equipment.
1
----Notice about the Telephone Consumer Protection Act (Valid in USA
only)
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to
send any message unless such message clearly contains in a margin at the top
or bottom of each transmitted page or on the first page of the transmission, the
date and time it is sent and an identification of the business or other entity, or
other individual sending the message and the telephone number of the sending
machine or such business, other entity, or individual. (The telephone number
provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.)
In order to program this information into your FAX machine, you should complete the following steps: Follow the FAX HEADER programming procedure in
the Programming chapter of the operating instructions to enter the business
identification and telephone number of the terminal or business. This information is transmitted with your document by the FAX HEADER feature. In addition to the information, be sure to program the date and time into your machine.
Note to users in Canada
----Note:
This Class B digital apparatus complies with Canadian ICES-003.
Remarque concernant les utilisateurs au Canada
----Avertissement:
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.
2
Safety Information
R
R
When using this machine, the following safety precautions should always be followed.
Safety During Operation
In this manual, the following important symbols are used:
WARNING:
CAUTION:
Indicates a potentially hazardous situation which, if instructions
are not followed, could result in death or serious injury.
Indicates a potentially hazardous situation which, if instructions are not
followed, may result in minor or moderate injury or damage to property.
R WARNING:
• Connect the power cord directly into a wall outlet and never use an extension cord.
•
Disconnect the power plug (by pulling the plug, not the cable) if the
power cable or plug becomes frayed or otherwise damaged.
• To avoid hazardous electric shock or laser radiation exposure, do not
remove any covers or screws other than those specified in this manual.
• Turn off the power and disconnect the power plug (by pulling the plug,
not the cable) if any of the following occurs:
• You spill something into the machine.
•
You suspect that your machine needs service or repair.
• The external housing of your machine has been damaged.
•
Do not incinerate spilled toner or used toner. Toner dust might ignite
when exposed to an open flame.
• Disposal can take place at our authorized dealer.
•
Dispose of the used toner cartridge in accordance with the local regulations.
3
R CAUTION:
• Protect the machine from dampness or wet weather, such as rain and snow.
• Unplug the power cord from the wall outlet before you move the machine.
While moving the machine, you should take care that the power cord will not
be damaged under the machine.
• When you disconnect the power plug from the wall outlet, always pull the
plug (not the cable).
• Do not allow paper clips, staples, or other small metallic objects to fall inside
the machine.
• Keep toner (used or unused) and toner cartridge out of the reach of children.
• For environmental reasons, do not dispose of the machine or expended
supply waste at household waste collection points. Disposal can take place
at an authorized dealer.
• The inside of the machine could be very hot. Do not touch the parts with a
label indicating the “hot surface”. Otherwise an injury might occur.
• Our products are engineered to meet high standards of quality and functionality, and we recommend that you use only the expendable supplies available at an authorized dealer.
4
Important Safety Instructions
Grounding
In order to prevent potentially hazardous electrical shock, provide means of
connecting to the protective grounding conductor in the building, wiring those
grounding conductors of power cable and 3 pins plug.
Important Safety Instructions
Caution
When using your telephone equipment, basic safety precautions should always
be follow ed to red uce the risk of fire, electr ic shock and injury to persons, inclu ding the following:
• Do not use this product near water, for example, near a bath tub, wash bowl,
kitchen sink or laundry tub, in a wet basement or near a swimming pool.
• Avoid using a telephone during an electrical storm. There may be a remote
risk of electric shock from lightning.
• Do not use a telephone in the vicinity of a gas leak to report the leak.
• Use only the power cord and batteries indicated in this manual. Do not dis-
pose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions.
Save these instructions.
IMPORTANTES MESURES DE SÉCURITÉ
Certalnes mesures de sécurité doivent être prises pendant l'utilisation de matéri-
al téléphonique afin de réduire les risques d'incendle , de choc électrique et de
blessures. En voici quelquesunes:
• Ne pas utiliser l'appareil près de l'eau, p.ex., près d'une balgnoire, d'un lavabo, d'un évier de cuisine, d'un bac à laver, dans un sous-sol humide ou près
d'une piscine.
•Éviter d'utiliser le téléphone (sauf s'il s'agit d'un apparell sans fil) pendant un
orage électrique. Ceci peut présenter un risque de choc électrique causé par la
foudre.
• Ne pas utiliser l'appareil téléphonique pour signaler une fulte de gaz s'il est
situé près de la fuite.
• Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans
ce manual. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se conformer aux ègrlements pertinents quant à l'élimination des piles.
Conserver ces instructions.
5
Position of theRRRRCAUTION Label
This machine has a RCAUTION label at the position shown below. For safety,
please follow the instructions and handle the machine as indicated.
The inside of the machine becomes very hot. Do not touch the inside. Doing so
could result in a burn.
A
6
ENERGY STAR Program
As an ENERGY STAR Partner, we have determined
that this machine model meets the ENERGY STAR
Guidelines for energy efficiency.
The ENERGY STAR Guidelines intend to establish an international energy-saving system for
developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming.
When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall
place the ENERGY STAR logo onto the machine model.
This product was designed to reduce the environmental impact associated with office equipment by means of energy-saving features, such as Low-power mode.
• Low-power Mode
At the factory, this fax machine was set to enter the low power mode 5 minutes
after the last operation is completed. To exit the low power mode, press the {{{{En-
ergy Saver/Clear Modes}}}} key. The machine can start printing in about 40 seconds
from the Energy Saving Standby mode, or in about 30 seconds from the Fax
Standby Mode.
Specifications
❖❖❖❖
Low-power mode Power Consumption 1.2W
Default Time 5 minutes
7
Energy Saving Modes
Energy Saving mode enables you to avoid using unnecessary power and economize on electricity. Although we recommend you use this mode from the viewpoint of environmental consciousness, you can also turn it off.
When you install this machines for the first time, Energy Saving mode is turned
on by default.
Two types of Energy Saving mode are available:
• Fax Standby: Use when you receive faxes regularly.
• Energy Saving Standby: Use when you wish to economize on power con-
sumption.
Choose the one that best suits your circumstances.
Even though the control panel display goes out in Energy Saving mode, Indicators that flash or light during communication or reception still work. When the
Receive File indicator lights, exit Energy Saving mode and take the appropriate
action.
Energy Saving
Mode Type
Fax Standby Display turns off
Energy Saving
Standby
Status How long before
The machine maintains the heating
roller temperature at half the full temperature; warm up takes less time.
(Heater half cool)
Display turns off
The machine lets the heating roller cool
to room temperature; warm-up takes
longer.(Heater off)
you can print after
exiting Energy Saving mode
Within about 30 seconds
Within about 40 seconds
Power consumption
40W
1.2W
You can turn Energy Saving mode on or off with User Parameter. When the machine is shipped, Energy Saving Standby is selected on.
The machine enters Energy Saving mode when:
• Nobody uses the machine for about 5 minutes (the machine automatically enters Energy Saving mode)
• The user holds down the Energy Saver key for about 2 seconds.
To exit Energy Saving mode:
• In Energy Saving Standby mode, press the Energy Saver key.
• In FAX Standby mode, press any key.
• Set a document.
• Pick up the optional handset or the external telephone handset.
8
Note
❒ When you load paper in Energy Saving mode, an error message will not be
displayed even if the cassette is not pushed in correctly.
❒ After loading paper, press the Energy Saver key and check that "READY” is
shown on the display.
The Manual Receive indicator goes out in Energy Saving mode even if Manual
Receive is turned on.
Reception in Energy Saving mode
In Energy Saving mode, documents that have been stored in memory are still
sent and the machine can still receive messages.
When a message is received in Energy Saving mode, the machine prints it and
returns to Energy Saving mode.
Limitation
It is not possible to enter Energy Saving mode when an original is set.
Recycled Paper
In accordance with the ENERGY STAR Program, we recommend use of recycled
paper which is environmentally friendly. Please contact your sales representative for recommended paper.
9
How to Read this Manual
R
R
Symbols
The following set of symbols is used in this manual.
WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.
CAUTION:
This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are described in the Safety
Information section.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates information or preparations required prior to operating.
Note
This symbol indicates precautions for operation, or actions to take after abnormal operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
{}
Keys built into the machine's control panel.
10
Manuals for This Machine
Two Facsimile Reference manuals are provided, the Basic Features manual and
the Advanced Features manual. Please refer to the manual that suits your needs.
Basic Features (this manual)
The Basic Features manual explains the most frequently used fax functions and
operations.
Advanced Features
The Advanced Features manual describes more advanced functions, and also
explains settings for key operators.
❖❖❖❖ Chapter 1 Transmission Options
Explains about sending at a specific time without having to be by the machine
and also taking advantage of off-peak telephone line charges.
❖❖❖❖ Chapter 2 Job Information
Explains about erasing a fax message stored in memory and checking the contents of any files in memory.
❖❖❖❖ Chapter 3 Other Transmission Features
Explains about useful features for transmission. You can find out about dialing numbers easily.
❖❖❖❖ Chapter 4 Reception Features
Explains about reception features. You can find out about screening out message from anonymous senders.
❖❖❖❖ Chapter 5 Copying
Explains about copying operations and functions.
❖❖❖❖ Chapter 6 Facsimile User Tools
Explains about programming frequently used functions for User Function
Key and setting the Date and Time.
❖❖❖❖ Chapter 7 Key Operator Settings
Explains about functions the key operator handles . You can find out how to
change the user parameter settings.
❖❖❖❖ Chapter 8 Solving Operation Problems
Explains about things you should do when an Error Report is printed and
power is turned off.
❖❖❖❖ Chapter 9 Maintaining Your Machine
Explains about changing the paper size in the paper trays, cleaning the scanner and so on.
11
❖❖❖❖ Chapter 10 Installation
Explains about installation considerations, connecting to a telephone line,
and connecting the power.
❖❖❖❖ Chapter 11 Appendix
You can check the specifications for this machine.
12
1. Getting Started
Guide to Components
Front View
1.
ADF Cover
Cover for the document feeder (ADF).
2.
Release Button
Push this button to open the document
feeder.
3.
Document Feeder (ADF)
Originals will be fed automatically.
4.
Output Tray
Received fax messages and copies are
stacked here.
5.
Control Panel
Operate the machine using keys and
watching the display on the Control Panel.
6.
Front Cover
Open this cover when changing the toner
cassette and the photo conductor unit inside the machine.
7.
Main Paper Tray
Load paper here.
8.
Paper Tray Unit (Option)
You can load more paper here.
9.
Lower Right Cover
Open this cover to remove jammed paper
fed from the optional paper tray unit.
10.
Bypass Tray
A fax message can be printed, and the
original is copied on the paper placed
here.
11.
Right Cover
Open this cover to remove jammed paper
fed from the paper tray.
12.
Original Output Tray
Scanned originals are stacked here.
13
Getting Started
13.
Original Tray
Place originals here for sending a fax and
copying.
1
Side View
14.
Original guide
Adjust the original guide to match the
size of the originals.
1.
Output tray guide
Pull out and raise the end fence to support large papers.
2.
Power Switch
The power switch turns your machine on
and off.
3.
Handset (Option)
This permits voice communication.
14
4.
G3 Line Connector
5.
External Telephone Connector
6.
Memory Card Slot
Insert an optional memory card here.
7.
Ventilation hole
Prevents overheating. Do not obstruct
the ventilation hole by placing an object
near it. If the machine overheats, a fault
might occur.
Control Panel
Control Panel
1
1.
User Function keys
Each of these can be programmed for
rapid access to frequently used functions.
❖❖❖❖ Functions Programmed by Default
Key Function
F1 Print Journal
F2 FAX Header Print
F3 TX Result Report
F4 Group Dial
F5 Dial Option
2. {
{Trans. Option}}}} key
{{
Press to change the transmission option
settings. The indicator lights when option settings are changed.
3.
{{{{Job Information}}}} key
Press to search for information on a specific job.
4.
LCD display
This guides you through tasks and informs you of the machine status. A message appears here.
5.
{{{{Cancel}}}} key
Press to cancel an operation or return to
the previous display.
6.
Add Toner indicator
Blinks when toner is about to runout and
lights continuously when toner has run
out.
7.
Load Paper indicator
Lights when a paper tray is empty or the
paper tray is not fully inserted.
8.
0000 1111 keys
Press to move the cursor or select functions.
9.
Receive File indicator
Lights when a message has been received
into memory.
10.
{{{{OK}}}} key
Press to answer " Yes " to a question displayed on the display.
11.
{{{{Speed Dial}}}} key
Press to select a Speed Dial.
12.
{{{{Pause/Redial}}}} key
Pause: Inserts a pause when you are dialing or storing a fax number. A pause cannot be inserted as the first digit.
Redial: Press to redial one of the last ten
numbers.
15
Getting Started
13.
{{{{On Hook Dial}}}} key
Use to dial a number from the numeric
keypad without having to lift the handset.
14. {
{Energy Saver/Clear Modes}}}} key
1
{{
Energy Saver: Hold down 2 seconds to
select or deselect energy saver mode.
When the machine is not used for a fixed
period, the machine goes into energy saver mode automatically.
Clear Modes: Press to clear any selected
settings and return the machine to its previous condition.
15.
{{{{Copy}}}} key
Press to copy the original currently loaded in the feeder.
16.
Quick Dial keys
Use to dial numbers with a single touch
or to enter letters and symbols. Also use
for the Group Dial function.
17.
Quick Dial Key Flip Plate
Flip down to access Quick Dials {{{{01}}}} to
{{{{15}}}}, and flip up to access Quick Dials
{{{{16}}}} to {{{{30}}}}.
Note
❒ Make sure the plate is flat against the
control panel.
18.
{{{{User Tools}}}} key
Press to enter User Tools mode. These
tools allow you to customize the default
settings.
19.
{{{{Help}}}} key
Press the Help key when you want to
print a help list.
20.
{{{{Resolution}}}} key
Press to switch between Standard, Auto,
Detail and Fine. When the indicator is
not lit, Standard is selected.
21.
{{{{Halftone}}}} key
Select halftone when faxing or copying
photographs or illustrations with fine
gradations. Also can be used for color
originals.
22.
Status Indicators
These indicators keep you informed
about the current status of the unit.
• hAlarm
When the alarm indicator flashes,
check the display and read the message to identify the problem (such as a
paper jam or open cover).
• 0Communicating
Lights during fax transmission or reception.
23.
{{{{Memory Trans.}}}} key
Press this key to switch between Memory
Transmission and Immediate Transmission modes.
When the indicator is not lit, Immediate
Transmission is selected, and when the
indicator is lit, Memory Transmission is
selected.
24.
Number keys
Use to dial fax numbers or enter the number of copies.
25.
{{{{Start}}}} key
Press to start all tasks.
26. {
{Clear/Stop}}}} key
{{
Clear: Deletes one character or digit.
Stop: Interrupts the current operation
(transmission, scanning, copying or
printing).
16
Starting the Machine
To start the machine, turn on the
power switch.
Note
❒ This machine automatically enters
Energy Saver mode if you do not
use the machine for a while.
Turning On the Power
Confirm that the power cord is
AAAA
plugged into the outlet firmly.
Turn on the power switch.
BBBB
Starting the Machine
Turning Off the Power
Important
❒ Make sure that 100% is shown on
the Fax standby display before you
turn off the power switch or you
unplug the power cord. Fax files
programed in memory will be deleted 12 hours or more after you
turn off the power switch or you
unplug the power cord. The storage time might be shorter if the
surrounding temperature is low or
the machine has been on for less
than a week.
❒ Fax files programmed in memory
will not be deleted while the optional memory card is installed.
When you install the memory card
to the machine, make sure that
100% is shown on the display and
turn off the power switch.
1
Turn off the power switch.
AAAA
17
Getting Started
Reading the Display
The machine status and instructions are shown on the display.
1
Important
❒ Do not apply a strong shock or force of about 30N
to the panel display. Otherwise, the display might be damaged.
*1
N = Newton
*2
lbf = weight pound
Note
*1
(about 6.8 lbf
*2
) or more
❒ This machine automatically returns to the standby display if you do not use
the machine for a certain period of time. You can select the period in Fax Reset
Timer. See p.62 “Setting the Fax Reset Timer”, Advanced Features.
Reading the Display and Using Keys
Display for the machine status or currently selected function.
A
B Display for the messages.
Items which can be selected or specified.
C Display for items which can be selected.
Note
❒ Press 0 or 1 to display another function on the LCD display or move the
brackets to select another values.
❒ Press the {{{{OK}}}} key to set a selected function or entered value, and return
to the previous display.
❒ Press the {{{{Cancel}}}} key to cancel the selected function or entered value, and
return to the previous display.
18
Standby Display
While the machine is in standby display (immediately after it is turned on
or after the {{{{Cancel}}}} key is pressed),
the following display is shown.
Note
❒ To return the machine to standby
display, do one of the following:
• If you have set the original and
have not pressed the {{{{Start}}}} key,
remove the original.
• If you have not set an original,
press the {{{{Cancel}}}} key.
• If you are in User Tools mode,
press the {{{{User Tools}}}} key or the
{{{{Cancel}}}} key.
Communication Display
Reading the Display
❖❖❖❖ Immediate Transmission:
1
Display Prompts
Depending on the situation, the machine will show various prompts on
the display.
❖❖❖❖ Instructions and Requests
❖❖❖❖ Questions
❖❖❖❖ Selections
While the machine is communicating,
the status is displayed.
❖❖❖❖ Display during Memory Transmission
or Reception:
The destination's name or fax
number appears on the top of the
LCD display.
Note
❒ Even when the machine is send-
ing or receiving a fax message
from/into memory, you can
still scan the next original into
memory.
❖❖❖❖ Status
19
Getting Started
1
20
Transmission Modes
2. Faxing
There are two types of transmission.
❖❖❖❖ Memory Transmission
When a fax document is stored in
memory, then transmission starts
automatically.
This makes it convenient when
you would like to take documents
back in a hurry.
You can send the same message to
more than one destination in a single operation. This technique is referred to as Broadcasting.
Receiver
Transmitter (This machine)
Receiver
Receiver
GDRH230E
❖❖❖❖ Immediate Transmission
The machine dials immediately,
and transmits the fax while scanning.
It is convenient when you would
like to send a document immediately, and would like to check
whether you have successfully
connected with the other party's
fax machine.
A fax document is not stored in
memory.
Transmitter
(This machine)
Receiver
GDRH240E
Important
❒ If there is a power failure, the pow-
er switch is turned off, or the plug
is pulled out for a certain period of
time, all documents stored in
memory are deleted. As soon as
power is restored, the Power Failure Report is printed to help you
identify deleted documents. See
p.101 “Power Failure Report”, Ad-
vanced Features.
21
Faxing
Switching between Memory
Transmission and Immediate
Transmission
Press the {{{{Memory Trans.}}}} key to
switch between Memory Transmis-
2
sion and Immediate Transmission.
When the indicator of the {{{{Memory
Trans.}}}} key is not lit, Immediate
Transmission is selected. When the
indicator of the {{{{Memory Trans.}}}} key is
lit, Memory Transmission is selected.
Note
❒ You can set whether the machine is
in Memory Transmission mode or
Immediate Transmission mode
right after the power is turned on
with the User Parameters (Switch
00 Bit 6). See p.83 “User Parameters”, Advanced Features .
❒
You can set whether the Transmission mode returns to the default
mode after each transmission with
the User Parameters (Switch 01 Bit
7). See p.83 “User Parameters”, Ad-
vanced Features .
22
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