Ricoh DSm616, DSm620, LD116, LD120 User Manual

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Operating Instructions

General Settings Guide

Getting Started

Combined Function Operations

User Tools (System Settings)

Troubleshooting

Other Functions

Entering Text

Security

Specifications

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use of this machine, please

be sure to read the Safety Information in the "Copy Reference" before you use it.

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit,read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Laser Safety:

This machine is considered a class 1 laser device, safe for office/EDP use. The machine contains a 5milliwatt, 760-800 nanometer wavelength, GaAIAs laser diode. Direct (or indirect reflected ) eye contact with the laser beam might cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

The following label is attached on the back side of the machine.

Caution:

Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Notes:

The model names of the machines do not appear in the following pages. Check the type of your machine before reading this manual. (For details, see P.iii “Machine Types”.)

• Type 1: DSm616/LD116/Aficio 2016

• Type 2: DSm620/LD120/Aficio 2020

Certain types might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version.

For good copy quality, the supplier recommends that you use genuine toner from the supplier.

The supplier shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the supplier with your office products.

Power Source

220 - 240V, 50/60Hz, 7A or more

Please be sure to connect the power cord to a power source as above. For details about power source, see “Power Connection” in the Copy Reference.

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.

Note

❒ Manuals provided are specific to machine type.

❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file.

❒ Two CD-ROMs are provided:

• CD-ROM 1 “Operating Instructions for Printer/Scanner”

• CD-ROM 2 “Scanner Driver & Document Management Utilities”

❖❖❖❖ General Settings Guide (this manual)

Provides an overview of the machine and describes System Settings (paper trays, Key Operator Tools, etc.), and troubleshooting. Refer to this manual for Address Book procedures such as registering fax numbers, e-mail addresses, and user codes.

❖❖❖❖ Network Guide (PDF file - CD-ROM1)

Describes procedures for configuring the machine and computers in a network environment.

❖❖❖❖ Copy Reference

Describes operations, functions, and troubleshooting for the machine's copier function.

❖❖❖❖ Facsimile Reference <Basic Features>

Describes operations, functions, and troubleshooting for the machine's facsimile function.

❖❖❖❖ Facsimile Reference <Advanced Features>

Describes advanced functions and settings for key operators.

❖❖❖❖ Printer Reference 1

Describes system settings and operations for the machine's printer function.

❖❖❖❖ Printer Reference 2 (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's printer function.

❖❖❖❖ Scanner Reference (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's scanner function.

❖❖❖❖ Manuals for DeskTopBinder Lite

DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”.

• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2) Describes the installation of, and the operating environment for DeskTopBinder Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder Lite is installed.

• DeskTopBinder Lite Introduction Guide (PDF file - CD-ROM2) Describes operations of DeskTopBinder Lite and provides an overview of its functions. This guide is added to the [Start] menu when DeskTopBinder Lite is installed.

• Auto Document Link Guide (PDF file - CD-ROM2) Describes operations and functions of Auto Document Link installed with DeskTopBinder Lite. This guide is added to the [ Start] menu when

TopBinder Lite

is installed.

❖❖❖❖ Manuals for ScanRouter V2 Lite

ScanRouter V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”.

• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2) Describes the installation of, settings, and the operating environment for ScanRouter V2 Lite in detail. This guide can be displayed from the [ dialog box when ScanRouter V2 Lite is installed.

• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2) Describes delivery server management and operations, and provides an overview of ScanRouter V2 Lite functions. This guide is added to the [Start] menu when ScanRouter V2 Lite is installed.

Desk-

Setup

]

❖❖❖❖ Other manuals

• PostScript3 Supplement (PDF file - CD-ROM1)

• Unix Supplement (available from an authorized dealer, or as a PDF file on

our Web site)

Machine Types

This machine comes in two models which vary by copy speed.

Type 1 Type 2

Copy speed 16 copies/minute

18 copies/minute (feeding from Optional Paper Tray Unit)

(A4K, 8

/2" × 11"K)

20 copies/minute (A4K, 81/2" × 11"K)

iii

What You Can Do with This Machine

The following introduces the functions of this machine, and the relevant manuals containing detailed information about them.

Products marked with * are optional. For details about optional products, see p.13 “Options”, or contact your local dealer.

Copier, Facsimile, Printer, and Scanner Functions

AAI008S

This machine provides copier, facsimile*, printer*, and scanner* functions.

• You can make copies of originals.

See Copy Reference.

• You can send originals by fax or email, and receive faxes from other parties. See Facsimile Reference <Ba-

sic Features>, and Facsimile Reference <Advanced Features>.

• You can print documents created in computer applications. See

Printer Reference 1, and Printer Reference 2.

• You can scan originals and send scan files to a computer. See Scan- ner Reference.

Paperless Fax Transmission

Transmission

AAI016S

• You can send documents created in computer applications to another party's fax machine directly, without printing (Sending fax documents from computers). See Fac-

simile Reference <Advanced Features>.

Fax Transmission and Reception through the Internet

xxx@xxx.com

AAI017S

• You can send fax documents through e-mail by specifying the recipient's e-mail address (Transmitting Internet Fax). You can receive sent documents via Internet Fax, or from computers (Receiving Internet Fax ). See Facsimile Reference<Basic Fea- tures>.

Using the Scanner in a Network Environment

• With ScanRouter V2 Professional*/Lite, you can save scan files in specified destinations on network computers (Using the network delivery scanner function). See Scan- ner Reference.

Administrating the Machine (Security Functions)

AAI019S

The security functions protect documents from being copied without permission or unauthorized access via the network. See p.97 “Security”.

Note

❒ This function is only available

when the printer/scanner and fax units are installed.

AAI018S

• You can send scan files to a specified destination using e-mail (Sending scan file by e-mail). See Scanner Reference.

❖❖❖❖ Security Functions

• Protecting against unauthorized access via phone lines

• Authenticating administrator (setting the key operator code) See p.34 “Key Operator Code”.

Monitoring the Machine Using a Computer

AAI020S

You can monitor machine status and change settings using a computer.

• Using SmartDeviceMonitor for Admin, SmartDeviceMonitor for Client, or a Web browser, you can use a computer to view the machine's status, such as to check on paper quantities, or misfeeds, etc. See Network Guide.

• You can use a Web browser to make network settings. See Net- work Guide.

• You can also use a Web browser to register and manage items such as user codes, fax numbers, and email addresses in the Address Book. See the Web browser's Help.

Note

❒ Monitoring and management us-

ing a Web browser are only available when the expansion board is installed.

TABLE OF CONTENTS

Manuals for This Machine......................................................................................i

Machine Types ......................................................................................................iii

What You Can Do with This Machine..................................................................iv

Copier, Facsimile, Printer, and Scanner Functions................................................... iv

Paperless Fax Transmission..................................................................................... iv

Fax Transmission and Reception through the Internet .............................................. v

Using the Scanner in a Network Environment ........................................................... v

Administrating the Machine (Security Functions).......................................................v

Monitoring the Machine Using a Computer............................................................... vi

Copyrights and Trademarks .................................................................................1

Trademarks ................................................................................................................1

Information about Installed Software..........................................................................2

How to Read This Manual .....................................................................................7

Name of Major Option................................................................................................7

ENERGY STAR Program.......................................................................................8

1. Getting Started

Guide to Components .........................................................................................11

Options .................................................................................................................13

External Options.......................................................................................................13

Internal Options........................................................................................................14

Control Panel........................................................................................................15

Display .....................................................................................................................17

Reading the Display and Using Keys.......................................................................17

2. Combined Function Operations

Changing Modes..................................................................................................19

Multi-Access......................................................................................................... 21

3. User Tools (System Settings)

User Tools Menu (System Settings)...................................................................23

Accessing User Tools (System Settings) ..........................................................26

Changing Default Settings .......................................................................................26

Quitting User Tools ..................................................................................................27

Settings You Can Change with User Tools .......................................................28

General Features .....................................................................................................28

Tray Paper Settings .................................................................................................30

Timer Settings ..........................................................................................................32

Key Operator Tools..................................................................................................34

User Code (For machine with copier function only).........................................39

Registering a New User Code..................................................................................39

Changing a User Code.............................................................................................40

Deleting a User Code...............................................................................................40

Displaying the Counter for Each User Code ............................................................41

Printing the Counter for Each User Code.................................................................42

Clearing the Counter................................................................................................42

vii

Address Book.......................................................................................................43

Registering Destination Information.........................................................................44

Registering Sender Information ...............................................................................44

User Code (MFP)..................................................................................................45

Registering a New User Code..................................................................................45

Changing a User Code.............................................................................................46

Deleting a User Code...............................................................................................49

Displaying the Counter for Each User Code ............................................................52

Printing the Counter for Each User Code.................................................................53

Clearing the Counter................................................................................................54

Fax Destination....................................................................................................55

Registering a Fax Destination..................................................................................55

Changing a Registered Fax Destination ..................................................................57

Deleting a Registered Fax Destination.....................................................................60

E-mail Destination................................................................................................64

Registering an E-mail Destination............................................................................64

Changing a Registered E-mail Destination ..............................................................66

Deleting a Registered E-mail Destination ................................................................69

Registering Destinations to a Group .................................................................73

Registering a New Group.........................................................................................73

Registering a Destination to a Group .......................................................................74

Deleting a Destination from a Group........................................................................75

Displaying the Destinations Registered in Groups...................................................78

Changing a Group Name .........................................................................................79

Deleting a Group......................................................................................................81

4. Troubleshooting

If Your Machine Does Not Operate As You Want..............................................83

xxxx Clearing Misfeeds ...........................................................................................85

Changing the Paper Size.....................................................................................88

Changing the Paper Size of the Paper Tray ............................................................88

Changing the Paper Size in the Optional Paper Tray Unit.......................................90

5. Other Functions

Other Functions ...................................................................................................93

Displaying the Total Counter....................................................................................93

Changing the Language...........................................................................................93

6. Entering Text

Entering Text........................................................................................................95

Available Characters ................................................................................................95

Keys .........................................................................................................................95

How to Enter Text ....................................................................................................95

viii

7. Security

Security.................................................................................................................97

Primary Security Functions ......................................................................................97

Extended Security Function .....................................................................................97

Operating Environment and Notes.....................................................................99

Operating Environment ............................................................................................99

For Administrator......................................................................................................99

For User ...................................................................................................................99

8. Specifications

Main Unit.............................................................................................................101

Options ...............................................................................................................104

Exposure Glass Cover ...........................................................................................104

Auto Document Feeder (ADF) ...............................................................................104

Internal Tray 2 (1 bin tray)......................................................................................105

Paper Tray Unit (1-tray type)..................................................................................105

Paper Tray Unit (2-tray type)..................................................................................106

Copy Paper.........................................................................................................107

Recommended Paper Sizes and Types.................................................................107

Unusable Paper .....................................................................................................109

Paper Storage ........................................................................................................110

INDEX....................................................................................................... 111

Copyrights and Trademarks

Trademarks

Microsoft®, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the United States and/or other countries.

PostScript rated.

Bluetooth™ is a trademark of the Bluetooth SIG, Inc. (Special Interest Group) and is used by RICOH Company Limited under license.

The Bluetooth Trademarks are owned by Bluetooth SIG, Inc. USA.

Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights in those marks.

The proper names of the Windows operating systems are as follows:

• The product name of Windows

Edition (Windows Me)

• The product names of Windows Microsoft Microsoft Microsoft

• The product names of Windows Microsoft Microsoft

• The product names of Windows Server™ 2003 are as follows: Microsoft Microsoft Microsoft

• The product names of Windows NT Microsoft Microsoft

and Acrobat® are a registered trademark of Adobe Systems Incorpo-

95 is Microsoft® Windows® 95

98 is Microsoft® Windows® 98

Me is Microsoft® Windows® Millennium

Windows® 2000 Professional

Windows® 2000 Server

Windows® 2000 Advanced Server

Windows® XP Home Edition

Windows® XP Professional

Windows Server™ 2003 Standard Edition

Windows Server™ 2003 Enterprise Edition

Windows Server™ 2003 Web Edition

Windows NT® Workstation 4.0

Windows NT® Server 4.0

2000 are as follows:

XP are as follows:

4.0 are as follows:

Information about Installed Software

expat

• The software including controller, etc. (hereinafter “software”) installed on this product uses the expat Version 1.95.2 (hereinafter “expat”) under the conditions mentioned below.

• The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the initial developer and copyright holder of the expat, free from these obligations.

• Information relating to the expat is available at: http://expat.sourceforge.net/

Permission is hereby granted, free of charge, to any person obtaining a copy of this software and associated documentation files (the “Software”), to deal in the Software without restriction, including without limitation the rights to use, copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the Software, and to permit persons to whom the Software is furnished to do so, subject to the following conditions:

The above copyright notice and this permission notice shall be included in all copies or substantial portions of the Software.

THE SOFTWARE IS PROVIDED “AS IS”, WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.

NetBSD

1. Copyright Notice of NetBSD

For all users to use this product:

This product contains NetBSD operating system:

For the most part, the software constituting the NetBSD operating system is not in the public domain; its authors retain their copyright.

The following text shows the copyright notice used for many of the NetBSD source code. For exact copyright notice applicable for each of the files/binaries, the source code tree must be consulted.

A full source code can be found at http://www.netbsd.org/.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

A Redistributions of source co de must retain the abov e copyright notice, this l ist

of conditions and the following disclaimer.

B Redistributions in binary form must reproduce the above copyright notice,

this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

All advertising materials mentioning features or use of this software must

display the following acknowledgment: This product includes software developed by The NetBSD Foundation, Inc. and its contributors.

D Neither the name of The NetBSD Foundation nor the names of its contribu-

tors may be used to endorse or promote products derived from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE NETBSD FOUNDATION, INC. AND CONTRIBUTORS ''AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE FOUNDATION OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

2. Authors Name List

All product names mentioned herein are trademarks of their respective owners.

The following notices are required to satisfy the license terms of the software that we have mentioned in this document:

• This product includes software developed by the University of California, Berkeley and its contributors.

• This product includes software developed by Jonathan R. Stone for the NetBSD Project.

• This product includes software developed by the NetBSD Foundation, Inc. and its contributors.

• This product includes software developed by Manuel Bouyer.

• This product includes software developed by Charles Hannum.

• This product includes software developed by Charles M. Hannum.

• This product includes software developed by Christopher G. Demetriou.

• This product includes software developed by TooLs GmbH.

• This product includes software developed by Terrence R. Lambert.

This product includes software developed by Adam Glass and Charles Hannum.

•

• This product includes software developed by Theo de Raadt.

• This product includes software developed by Jonathan Stone and Jason R. Thorpe for the NetBSD Project.

• This product includes software developed by the University of California, Lawrence Berkeley Laboratory and its contributors.

• This product includes software developed by Christos Zoulas.

• This product includes software developed by Christopher G. Demetriou for

the NetBSD Project.

• This product includes software developed by Paul Kranenburg.

• This product includes software developed by Adam Glass.

• This product includes software developed by Jonathan Stone.

• This product includes software developed by Jonathan Stone for the NetBSD

Project.

• This product includes software developed by Winning Strategies, Inc.

• This product includes software developed by Frank van der Linden for the

NetBSD Project.

• This product includes software developed for the NetBSD Project by Frank van der Linden.

• This product includes software developed for the NetBSD Project by Jason R. Thorpe.

• The software was developed by the University of California, Berkeley.

• This product includes software developed by Chris Provenzano, the Univer-

sity of California, Berkeley, and contributors.

Sablotron

The application software installed on this product includes the Sablotron soft-

a) ware Version 0.82 (hereinafter, “Sablotron 0.82”), with modifications made by the product manufacturer. The original code of the Sablotron 0.82 is provided by Ginger Alliance Ltd., the initial developer, and the modified code of the Sablotron 0.82 has been derived from such original code provided by Ginger Alliance Ltd.

b) The product manufacturer provides warranty and support to the application software of this product including the Sablotron 0.82 as modified, and the product manufacturer makes Ginger Alliance Ltd., the initial developer of the Sablotron 0.82, free from these obligations.

c) The Sablotron 0.82 and the modifications thereof are made available under the terms of Mozilla Public License Version 1.1 (hereinafter, “MPL 1.1”), and the application software of this product constitutes the “Larger Work” as defined in MPL 1.1. The application software of this product except for the Sablotron 0.82 as modified is licensed by the product manufacturer under separate agreement(s).

The source code of the modified code of the Sablotron 0.82 is available at:

d) http://support-download.com/services/device/sablot/notice082.html.

e) The source code of the Sablotron software is available at: http://www.gingerall.com.

f) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-1.1.html.

JPEG LIBRARY

• The software installed on this product is based in part on the work of the Independent JPEG Group.

SASL

CMU libsasl

Tim Martin

Rob Earhart

Rob Siemborski

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

A Redistributions of source co de must retain the abov e copyright notice, this l ist

of conditions and the following disclaimer.

B Redistributions in binary form must reproduce the above copyright notice,

this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

The name “Carnegie Mellon University” must not be used to endorse or pro-

mote products derived from this software without prior written permission. For permission or any other legal details, please contact:

Office of Technology Transfer Carnegie Mellon University 5000 Forbes Avenue Pittsburgh, PA 15213-3890 (412) 268-4387, fax: (412) 268-7395 tech-transfer@andrew.cmu.edu

D Redistributions of any form whatsoever must retain the following acknowl-

edgment: “This product includes software developed by Computing Services at Carnegie Mellon University (http://www.cmu.edu/computing/).”

CARNEGIE MELLON UNIVERSITY DISCLAIMS ALL WARRANTIES WITH REGARD TO THIS SOFTWARE, INCLUDING ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS, IN NO EVENT SHALL CARNEGIE MELLON UNIVERSITY BE LIABLE FOR ANY SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER RESULTING FROM LOSS OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF CONTRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE.

MD4

License to copy and use this software is granted provided that it is identified as the “RSA Data Security, Inc. MD4 Message-Digest Algorithm” in all material mentioning or referencing this software or this function.

License is also granted to make and use derivative works provided that such works are identified as “derived from the RSA Data Security, Inc. MD4 MessageDigest Algorithm” in all material mentioning or referencing the derived work.

RSA Data Security, Inc. makes no representations concerning either the merchantability of this software or the suitability of this software for any particular purpose. It is provided “as is” without express or implied warranty of any kind.

These notices must be retained in any copies of any part of this documentation and/or software.

MD5

License to copy and use this software is granted provided that it is identified as the “RSA Data Security, Inc. MD5 Message-Digest Algorithm” in all material mentioning or referencing this software or this function.

License is also granted to make and use derivative works provided that such works are identified as “derived from the RSA Data Security, Inc. MD5 MessageDigest Algorithm” in all material mentioning or referencing the derived work.

These notices must be retained in any copies of any part of this documentation and/or software.

How to Read This Manual

Symbols

The following set of symbols is used in this manual.

WARNING:

This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates information or preparations required prior to operating.

Note

This symbol indicates precautions for operation, or actions to take after abnormal operation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys that appear on the machine's display panel.

{}

Keys built into the machine's control panel.

Name of Major Option

Major option of this machine is referred to as follow in this manual:

• Auto Document Feeder → ADF

ENERGY STAR Program

As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency.

The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming.

When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model.

This product was designed to reduce the environmental impact associated with office equipment by means of energy-saving features, such as Low-power mode.

• Low Power mode This product automatically lowers its power consumption 1 minute after finishing the last copy or print job. Fax reception and printing is still possible in Low Power mode, but to make copies, you have to press the operation switch first. For details about how to change the interval between last job and Low Power mode, see p.32 “Energy Saver Timer”.

• Off mode (Copier only) To conserve energy, this product automatically turns off 1 minute after finishing the last copy or print job. In this manual, the Off mode is called the Auto Off mode. For details about how to change the interval between last job and Auto Off mode, see p.32 “Auto Off Timer”.

• Sleep mode (Fax, printer, or scanner installed) If there is a fax, printer, or scanner unit installed, this product automatically lowers its power consumption even further 1 minute after finishing the last copy or print job. Fax reception and printing is still possible in Sleep mode, but to make copies, you have to press the operation switch first. For details about how to change the interval between last job and Sleep mode, see p.32 “Auto Off Timer”.

Note

❒ If you want to operate this product while it is in either of these modes, do

one of the following:

• Turn on the operation switch.

• Place originals in the ADF.

• Lift the exposure glass cover or ADF.

Specifications

Low Power mode

Sleep mode Power con-

Off mode Power con-

Power consumption

Default interval

Recovery time Less than 10 seconds Less than 10 seconds

sumption

Default interval

Recovery time - Less than 10 seconds

sumption

Default interval

Recovery time Less than 10 seconds -

Copier only Fax, printer, or scanner

40 W 45 W

1 minute 1 minute

- Less than 10 W

-1 minute

less than 1 W -

1 minute -

installed

Recycled Paper

In accordance with the ENERGY STAR Program, we recommend use of recycled paper which is environmentally friendly. Please contact your sales representative for recommended paper.

1. Getting Started

Guide to Components

Main Power

10 11

Exposure glass cover (optional) or

ADF (optional).

See p.13 “External Options”

Exposure glass

Place originals here face down.

Internal tray 2 (1 bin tray) (option-

al)

The indicator lights when paper is delivered to internal tray 2. If internal tray 2 has not been installed, the indicator does not light. See p.13 “External Options”.

AAI057S

Note

❒ When paper larger than A3 is deliv-

ered, release the 1 bin tray stand, and then pull out the tray extension.

Internal tray

Copied, printed paper or fax messages are delivered here.

Ventilation holes

Prevents overheating. Do not obstruct the ventilation holes by placing objects near them or leaning things against them. If the machine overheats, a fault might occur.

Getting Started

Main power switch

If the machine does not operate after turning on the operation switch, check the main power switch is turned on. If it

is off, turn it on.

Main power indicator

Lights when the main power switch is turned on, and goes off when the switch is turned off.

On indicator

Lights when the operation switch is turned on, and goes off when the switch is turned off.

Type 1 Type 2

Operation switch

Press to turn the power on (the On indicator lights). To turn the power off, press again (the On indicator goes off).

10.

Control panel

See p.15 “Control Panel”.

11.

Front cover

Open to access the inside of the machine.

12.

Paper tray

Load paper here.

13.

Paper tray unit (optional)

See p.13 “External Options”.

AAI058S

Bypass tray

Use to copy onto OHP transparencies, adhesive labels, translucent paper, envelopes, and custom size paper.

Right cover

Open this cover to remove jammed paper fed from the paper tray.

Lower right cover (Type 2 only)

Open this cover to remove jammed paper fed from the paper tray unit.

Lower right cover

Open this cover to remove jammed paper from the optional paper tray unit.

Options

External Options

AAI059S

Exposure glass cover

Lower this cover over originals.

ADF

Place stacks of originals here. They will feed in automatically.

Internal tray 2 (1 bin tray)

If you select this as the output tray, copied paper is delivered here face down.

Note

❒ Internal tray 2 can only be installed for

Type 2 (MFP).

Paper tray unit (1–tray type)

Holds 500 sheets.

Paper tray unit (2–tray type)

Holds up to 1,000 sheets of paper. Each paper tray holds 500 sheets.

Getting Started

Internal Options

A Fax unit

Allows you to use the facsimile function.

B Printer/Scanner unit

Allows you to use the printer and scanner functions.

Parallel port IEEE 1284 interface board

Allows you to connect to an IEEE 1284 cable.

D IEEE 1394 interface board

Allows you to connect to an IEEE 1394 cable.

E IEEE 802.11b wireless LAN board

Allows you to install a wireless LAN interface.

F Bluetooth unit

Allows you to expand the interface.

G PostScript3 unit

Allows you to use PostScript3.

Note

❒ You cannot install two or more of the options below: Parallel port IEEE 1284

interface board, IEEE 1394 interface board, IEEE 802.11b wireless LAN board, Bluetooth unit.

Control Panel

On Hook Dial

Control Panel

This illustration shows the control panel of the machine with options fully installed.

3456789 1310 11 12 14

Job

Check

Information

Destination

Scanner

Facsimile

Commu-

Receive File

nicating

Immediate Trance.

Start Manual

Memory

Reception

Trance.

Switch RX Mode

Standard

Detail

Transmission

Fine

Stamp

Fax function keys

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

MNO PQR STU VWX

09 10 11 12

13 14 15 16

- &@.

SymbolsSpaceShift

Copy

Printer

18 19 21 22 2324 25 27

Reference

Facsimile Reference <Basic Features> and Facsimile Reference <Advanced Features>

2. {

{Facsimile}}}} key

{{

Press to activate the facsimile function.

Scanner/Fax function keys

Reference

Scanner Reference, Facsimile Reference <Basic Features> , and Facsimile Reference <Advanced Features>

{{{{Scanner}}}} key

Press to activate the scanner function.

{{{{Copy}}}} key

Press to activate the copy function.

{{{{Printer}}}} key

Press to activate the printer function.

Indicators

Display errors and machine status. h: Error indicator. See Network Guide

and see p.85 “x Clearing Misfeeds”.

B: Load Paper indicator. See Copy Refer- ence.

D: Add Toner indicator. See Copy Refer- ence.

User Tools/ Counter

On Hook Dial

Pause/

Cancel

Redial

Original

Combine/ Series

Sort

Lighter Darker

Text

Photo

20 26

Display

Displays operation status and messages.

Selection keys

Correspond to items on the display. Press to select the corresponding item.

10.

Scroll keys

Press to select an item.

{{{{UUUU}}}}: scroll upward {{{{TTTT}}}}: scroll downward {{{{VVVV}}}}: scroll right {{{{WWWW}}}}: scroll left

11.

Dial function keys

Reference

Facsimile Reference <Basic Features> and Facsimile Reference <Advanced Features>

12.

{{{{User Tools/Counter}}}} key

• User Tools Press to change default or operation parameters according to requirement. See p.26 “Accessing User Tools (System Settings)”.

• Counter Press to check or print the counter value. See p.93 “Other Functions”.

13.

{{{{Clear Modes}}}} key

Press to clear the current settings.

161521

Clear Modes

Clear/Stop

Start

Main Power

AAI060S

Getting Started

14.

{{{{Clear/Stop}}}} key

• Clear: Clears an entered numeric value.

• Stop:

Stops a job in progress, such as scanning, faxing, or printing.

15.

Main power indicator and On

indicator

The main power indicator lights when the main power switch is turned on. The On indicator lights when the operation switch is on.

Important

❒ Do not turn off the main power

switch while the On indicator is lit or blinking. Doing so may damage the memory.

16.

Operation switch

Press to turn the power on. The On indicator lights. To turn the power off, press again.

17.

Quick Dial keys

Press to select the registered destination at a single touch, or to enter letters and symbols.

18.

Quick Dial Flip Plate

Flip this plate down to access Quick Dial keys 01 through 16; flip it up to access keys 17 through 32.

19.

{{{{On Line}}}} key

22.

{{{{Original Type}}}} key

Press to select the original type registered in [Original Type 1 (Text)] or [Original Type 2 (Photo)]. When the original type is select- ed, the corresponding indicator lights.

23.

{{{{Cancel}}}} key

Press to cancel an operation or return to the previous display.

24.

{{{{OK}}}} key

Press to set a selected item or an entered numeric value.

25.

Number keys

Press to enter numeric values.

26.

{{{{#}}}} key

Press to set a selected item or an entered numeric value.

27.

{{{{Start}}}} key

Press to start copying, printing, or scanning or sending.

Reference

Printer Reference 1 and Printer Reference 2

20.

Copier function keys

Reference

Copy Reference

21.

{{{{Lighter}}}} and {{{{Darker}}}} keys

Press to change the image density setting. Select the image density in five increments, Lighter to Darker.

Control Panel

Display

The display panel shows machine status, error messages, and function menus.

Important

❒ A force or impact of more than 30 N (about 3 kgf) will damage the display.

The copy display is set as the default screen when the machine is turned on.

When you select or specify an item on the display, it is highlighted like .

Reading the Display and Using Keys

This section explains how to read the display and use the Selection keys.

Cancel

1 2 3

Selection keys

Correspond to items at the bottom line on the display.

Example: The Copy display

• When the instruction “press [100%]” appears in this manual, press the left selection key.

• When the instruction “press [R/E]” ap- pears in this manual, press the centre selection key.

• When the instruction “press [Auto R/E]” appears in this manual, press the

right selection key.

{{{{Cancel}}}} key

Press to cancel an operation or return to the previous display.

{{{{OK}}}} key

Press to set a selected item or an entered numeric value.

Scroll keys

Press to move the cursor in each direction, step by step.

When the {{{{UUUU}}}}, {{{{TTTT}}}}, {{{{WWWW}}}}, or {{{{VVVV}}}} key appears in this manual, press the scroll key of the same direction.

AAI015S

Getting Started

Common key operations

The following keys are common to all screens:

❖❖❖❖ Key list

[Cancel]

[Exit]

[Stop]

[Yes]

[Stop]

Deletes a selected function or entered values, and then the previous display returns.

The previous display returns.

Stops a job in progress.

Acknowledges a selected function or an entered values.

Cancels a selected function or entered values, and then the previous display returns.

2. Combined Function

On Hook Dial

Operations

Changing Modes

Note

❒ You cannot switch modes in any of the following situations:

• When scanning a fax message for transmission

• During immediate transmission

• When accessing User Tools

• During On hook dialing for fax transmission

• While scanning an original

❒ The copying screen is displayed as default when the power is turned on. You

can change this default setting. See p.28 “Function Priority”.

Check

Destination

Job

Information

- &@.

SymbolsSpaceShift

Scanner

Copy

Printer

AAI061S

Destination

Facsimile

01 02 03 04

Receive File

Immediate

ABC DEF GHI JKL

Trance.

Memory

05 06 07 08

Trance.

MNO PQR STU VWX

09 10 11 12

Standard

Detail

13 14 15 16

Fine

Combined Function Operations

----System Reset

The machine returns automatically to its initial condition when the job is finished, after a certain period of time has elapsed. This function is called “System Reset”.

Note

❒ You can change the System Reset time. See p.32 “System Auto Reset Timer”.

Multi-Access

You can carry out another job using a different function while the current job is being performed. Performing multiple functions simultaneously like this is called “Multi-accessing”.

This allows you to handle jobs efficiently, regardless of how the machine is being used. For example:

• You can make copies while receiving fax data.

• While printing, you can make operations for copying.

Note

❒ See p.28 “Print Priority” for setting function priority. As default, [Display

mode] is set to first priority.

❒ You can specify the output tray where documents are delivered. For details

about how to specify the output tray for each function, see the following descriptions:

• p.29 “Output: Copier (copier)”

• p.29 “Output: Facsimile (facsimile)”

• p.29 “Output: Printer (printer)”

Combined Function Operations

----Function compatibility

The chart shows function compatibility when print priority is set to “Interleave”. See p.28 “Print Priority”.

Mode after you select Copy Facsimile Printer Scanner

Transmission Recep-

Mode before you select

Using the control panel ××

Copying ××

Copy

Transmission Operation

Scanning An Original for Memory Transmission

Memory Transmission bbbb

Immediate Transmission ×××× ×××

Transmission

Memory Reception bbbb

Printing Received Data bbbb b

Facsimile

Reception

Receive Data bbbb bbbb11bb

Printing bbbb bbbbb 1 bb

Printer

Using the control panel

Scanning

Scanner

Using the control panel

××××

$$$$ $$

Copying

Transmission Operation

Scanning An Original for

$$ $$

××

Memory Transmission

×××

tion

Memory Transmission

Immediate Transmission

Memory Reception

bb b b

bbb b

Receive Data

Printing Received Data

bb bb b

bb b

bb bb b

Printing

Using the control panel

Scanning

$$ $$

××

bbbb

××

b…means that these functions can be used together. $…means that you can interrupt the current job with Function keys to proceed

to a subsequent job.

1…

means that another job will automatically start after the current job is finished.

×…

means that you must manually start another job after the current job is finished

(i.e., these functions cannot be used together).

You can scan a document once the preceding job documents are all scanned.

During parallel reception, any subsequent job is suspended until reception is completed.

3. User Tools (System Settings)

User Tools Menu (System Settings)

Reference

For details about Interface Settings and File Transfer, see Network Guide.

For details about parallel interface, see Printer Reference 2.

❖❖❖❖ General Features (See p.28 “General Features”.)

Default (MFP)

Panel Tone On

Copy Count Display Up

Function Priority Copier

Print Priority Display mode

Output: Copier Internal tray 1

Output: Facsimile Internal tray 2

Output: Printer Internal tray 1

Display Contrast Centre

Key Repeat On

Measurement Unit mm

Default (Copier only)

❖❖❖❖ Tray Paper Settings (See p.30 “Tray Paper Settings”.)

Default (MFP)

Tray Paper Size:Tray 1 Metric version: 81/2" × 11"

Inch version: A4

Tray Paper Size:Tray 2 Metric version: A5L(Type 1), 8

(Type 2)

Inch version: A5L (Type 1), A4L (Type 2)

Tray Paper Size:Tray 3 A5

Tray Paper Size:Tray 4

(Type 2 or 3 only)

Paper Type: Bypass tray Thick Paper

Paper Type: Tray 1 No Display (Plain Pa-

per)/APS On

Paper Type: Tray 2 No Display (Plain Pa-

per)/APS On

Default (Copier only)

/2" × 11"L

User Tools (System Settings)

Default (MFP)

Paper Type: Tray 3 No Display (Plain Pa-

Paper Type: Tray 4 No Display (Plain Pa-

Ppr Tray Priority: Copier Tray 1

Ppr Tray Priority: Printer Tray 1

Ppr Tray Priority: Fax Tray 1

❖❖❖❖ Timer Settings (See p.32 “Timer Settings”.)

Auto Off Timer 1 min.

Energy Saver Timer 1 min.

System Auto Reset Timer 60 sec.

Copier Auto Reset Timer 60 sec.

Facsimile Auto Reset Timer 30 sec.

Scanner Auto Reset Timer 60 sec.

Set Date —

Set Time —

per)/APS On

Default (MFP)

Default (Copier only)

❖❖❖❖ Interface Settings

• For details about network settings, see Network Guide.

• For details about parallel interface, see Printer Reference 2.

❖❖❖❖ File Transfer

See Network Guide.

User Tools Menu (System Settings)

❖❖❖❖ Key Operator Tools (See p.34 “Key Operator Tools”.)

Default (MFP)

User Code Management Copier Off Off

Facsimile Off

Scanner Off

Printer Auto Program

Key Counter Management All Off Off

Key Operator Code Off

Extended Security Off

Display/Print Counter —

Counter per User Code Display Copier

Print All User Codes —

Clear All User Codes —

Address Book Management Program/Change —

Delete —

Prgrm./Change/Delete Group

Program/Change User Code Program —

Address Book:Print List Destination List —

AOF (Always On) On

Program/Change —

Delete —

Change —

Delete —

Group Destination List —

Quick Dial Label —

Counter

Default (Copier only)

—

User Tools (System Settings)

Accessing User Tools (System Settings)

This section is for key operators in charge of this machine.

User Tools allow you to change or set

Select [System Settings] using {{{{UUUU}}}}

BBBB

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

defaults.

Note

❒ Operations for system settings dif-

fer from normal operations. Al-

ways quit User Tools when you have finished. See p.27 “Quitting User Tools”.

❒ Any changes you make with User

Select the menu using {{{{UUUU}}}} or {{{{TTTT}}}},

CCCC

and then press the {{{{OK}}}} key.

Tools remain in effect even if the main power switch or operation switch is turned off, or the {{{{Clear

Modes}}}} key is pressed.

Changing Default Settings

Reference

Note

❒ If a key operator code is already

set, the key operator code entry display appears. Enter the key operator code, and then press the {{{{OK}}}} key. See p.34 “Key Operator Code”.

p.23 “User Tools Menu (System Settings)”.

Select the item using {{{{UUUU}}}} or {{{{TTTT}}}},

DDDD

and then press the {{{{OK}}}} key.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Clear Modes

MNOJKLGHI

Hook Dial

ause/

edial

User Tools/ Counter

ABC DEF

Clear/Stop

Start

AAH027S

Change settings by following in-

EEEE

structions on the display, and then press the {{{{OK}}}} key.

Note

❒ To cancel changes made to set-

tings and return to the initial display, press the {{{{User Tools/

Counter}}}} key.

Quitting User Tools

Press the {{{{User Tools/Counter}}}} key.

AAAA

Accessing User Tools (System Settings)

Hook Dial

ause/

edial

User Tools/ Counter

ABC DEF

Clear Modes

Clear/Stop

MNOJKLGHI

Start

AAH027S

User Tools (System Settings)

Settings You Can Change with User Tools

Reference

To access User Tools, see p.26 “Accessing User Tools (System Settings)”.

General Features

❖❖❖❖ Panel Tone

The beeper (key tone) sounds when a key is pressed.

Note

❒ Default: On

❖❖❖❖ Copy Count Display

The copy counter can be set to show the number of copies made (count up), or the number of copies yet to be made (count down).

Note

❒ Default: Up (count up)

❖❖❖❖ Function Priority

You can specify the mode to be displayed immediately after the operation switch is turned on, or when System Reset mode is turned on.

❖❖❖❖ Print Priority

Note

❒ Default: Copier

Set the print priority for each mode.

Reference

p.21 “Multi-Access”

Note

❒ Default: Display mode

❒ When [Interleave] is selected, the current print job will be interrupted after

a maximum of five sheets.

❒ When the optional Internal tray 2 is installed on the machine, you can spec-

ify an output tray for document. For details about how to specify an output tray for each function, see the following sections:

• p.29 “Output: Copier (copier)”

• p.29 “Output: Facsimile (facsimile)”

• p.29 “Output: Printer (printer)”

Settings You Can Change with User Tools

❖❖❖❖ Output: Copier (copier)

You can specify a tray to which documents are delivered.

Note

❒ Default: Internal tray 1

❖❖❖❖ Output: Facsimile (facsimile)

You can specify a tray to which documents are delivered.

Note

❒ Default: Internal tray 2

❖❖❖❖ Output: Printer (printer)

You can specify a tray to which documents are delivered.

Note

❒ Default: Internal tray 1

❒ The output trays set on the printer driver have priority over the output tray

specified above.

❖❖❖❖ Display Contrast

You can adjust the brightness of the display.

❖❖❖❖ Key Repeat

You can select whether or not to use the key repeat function.

Note

❒ Default: On

❖❖❖❖ Measurement Unit

You can switch the measurement between “mm” and “inch”.

Note

❒ Default: mm

Output tray settings

Limitation

❒ You cannot use the Internal tray 2 as the output tray when copying from the

bypass tray.

User Tools (System Settings)

Tray Paper Settings

❖❖❖❖ Tray Paper Size:Tray 1–4

Select the size of the paper loaded in the paper tray.

• Type 1

• The paper sizes you can set for Tray 1 are as follows:

A3L, B4JIS (Japanese Industrial Standard)L, A4

17"L, 81/2" × 14"L, 81/2" × 13"L, 81/4" × 14"L, 81/4" × 13"L, 8"

11" 13"L, 81/2" × 11"

• The paper sizes you can set for Tray 2, 3 are as follows:

A3L , B4JISL , A4KL , B5JISKL , A5L , 11" × 17"L, 8

/2" × 13"L, 81/4" × 14"L, 81/4" × 13"L, 8" × 13"L, 81/2" × 11"KL,

/4" × 101/2"KL, 51/2" × 81/2"L, 8KL, 16KKL

, 71/4" × 101/2"

, 51/2" × 81/2"K, 8KL, 16K

• Type 2

• The paper sizes you can set for Tray 1, 2 are as follows:

A3L, B4JIS (Japanese Industrial Standard)L, A4

17"L, 81/2" × 14"L, 81/2" × 13"L, 81/4" × 14"L, 81/4" × 13"L, 8"

11" 13"L, 81/2" × 11"

, 71/4" × 101/2"

, 51/2" × 81/2"K, 8KL, 16K

• The paper sizes you can set for Tray 3, 4 are as follows:

A3L , B4JISL , A4KL , B5JISKL , A5L , 11" × 17"L, 8

/2" × 13"L, 81/4" × 14"L, 81/4" × 13"L, 8" × 13"L, 81/2" × 11"KL,

/4" × 101/2"KL, 51/2" × 81/2"L, 8KL, 16KKL

, B5JIS

, A5K,

/2" × 14"L,

, A5K,

/2" × 14"L,

Important

❒ If the specified paper size differs from the actual size of the paper loaded

in the paper tray, a misfeed might occur because the correct paper size was not detected.

Note

❒ Default:

• Tray 1

• Metric version: 8

/2" × 11"L

• Inch version: A4L

• Tray 2

• Metric version: A5L (Type 1), 8

/2" × 11"L (Type 2)

• Inch version: A5L (Type 1), A4L (Type 2)

• Tray 3: A5L

• Tray 4 (Type 2 only): A5L

❒ If the paper size set for the selector in the paper tray is different from the

paper size for this setting, the paper size of the selector has priority.

❒ If you load paper of a size not indicated on the paper size selector in the

paper tray, set the selector to “p”.

Settings You Can Change with User Tools

Reference

p.88 “Changing the Paper Size”

❖❖❖❖ Paper Type: Bypass tray

Set the display so you can see what type of paper is loaded in the bypass tray.

• The paper types you can set for the bypass tray are as follows:

• recycled paper, special paper, colour paper, letterhead, prepunched pa-

per, label paper, bond paper, thick paper, OHP, cardstock

Note

❒ Default: Thick Paper

❒ Paper types you can set in the bypass tray for machines with the copy func-

tion only are plain paper, thick paper and OHP.

❖❖❖❖ Paper Type: Tray 1– 4

Set the display so you can see what type of paper is loaded in each paper tray. The print function uses this information to automatically select the paper tray.

• The paper types you can set are as follows:

• recycled paper, special paper, colour paper, letterhead, preprinted pa-

per, prepunched paper, bond paper, cardstock

Note

❒ Default:

• Paper Type: No Display (Plain Paper)

• APS: On

❖❖❖❖ Paper Tray Priority: Copier (copier)

You can specify the tray to supply paper for output.

Note

❒ Default: Tray 1

❖❖❖❖ Paper Tray Priority: Facsimile (facsimile)

You can specify the tray to supply paper for output.

Note

❒ Default: Tray 1

❖❖❖❖ Paper Tray Priority: Printer (printer)

You can specify the tray to supply paper for output.

Note

❒ Default: Tray 1

User Tools (System Settings)

Timer Settings

❖❖❖❖ Auto Off Timer

After a specified period has passed, following job completion, the machine automatically turns off, in order to conserve energy. This function is called “Auto Off”. The machine status after the Auto Off operation is referred to as “Off mode”, or “Sleep mode”. For the Auto Off Timer, specify the time to elapse before Auto Off.

Note

❒ Default: 1 min.

❒ The time can be set from 1 to 240 minutes, using the number keys.

❒ From “Off mode” or “Sleep mode”, the machine is ready to use within 10

seconds.

❒ Auto Off may not work when error messages appear.

❖❖❖❖ Energy Saver Timer

The machine automatically enters Low Power mode automatically after a job is finished, and the selected time elapsed.

Note

❒ Default: 1 min.

❒ The time can be set from 1 to 240 minutes, using the number keys.

❒ Energy Saver may not work when error messages appear.

❒ The machine automatically prints any fax or printer data received while in

Energy Saver mode.

❖❖❖❖ System Auto Reset Timer

The System Reset setting automatically switches the screen to that of the function set in Function Priority when no operations are in progress, or when an interrupted job is cleared. This setting determines the system reset interval. See p.28 “Function Priority”.

Note

❒ Default: On, 60 sec.

❒ The time can be set from 10 to 999 seconds in 1 second increments, using

the number keys.

Settings You Can Change with User Tools

❖❖❖❖ Copier Auto Reset Timer

Specify the time to elapse before copier modes reset.

Note

❒ If [Off] is selected, the machine does not automatically switch to the user

code entry screen.

❒ Default: On, 60 sec.

❒ The time can be set from 10 to 999 seconds, using the number keys.

❖❖❖❖ Facsimile Auto Reset Timer (facsimile)

Specify the time to elapse before the facsimile mode resets.

Note

❒ Default: 30 sec.

❒ The time can be set from 30 to 999 seconds, using the number keys.

❖❖❖❖ Scanner Auto Reset Timer (scanner)

Specifies the time to elapse before the scanner function resets.

Note

❒ If [Off] is selected, the machine will not automatically switch to the user

code entry screen.

❒ Default: On, 60 sec.

❒ The time can be set from 10 to 999 seconds, using the number keys.

❖❖❖❖ Set Date

Set the date for the machine's internal clock using the number keys.

❖❖❖❖ Set Time

Set the time for the machine's internal clock using the number keys.

Note

❒ Enter the time using the number keys.

❒ When the summer time function is set, you cannot make the time setting if

the current time falls on the transition time zone. Try to set the time again after a while, or contact your service representative.

User Tools (System Settings)

Key Operator Tools

The key operator must set the following items. For settings or more information, contact the key operator.

It is recommended that the key operator program a key operator code when performing the settings. See p.34 “Key Operator Code”.

❖❖❖❖ User Code Management

Allows you to control who uses the machine by setting codes for users. User codes must be registered for user code management. See p.45 “User

Code (MFP)”.

Note

❒ Default: Copier/Off, Facsimile/Off, Scanner/Off, Printer/Auto Program

❒ By using [Auto Program] for the printer, you can keep a print log for each

user code entered from the driver.

❖❖❖❖ Key Counter Management

Use the key counter to specify whether users are restricted or not.

Note

❒ Default: Copier/Off, Facsimile/Off, Scanner/Off, Printer/Off

❒ [Key Counter Management] will only be displayed when the key counter is

set.

❖❖❖❖ Key Operator Code

Specify whether or not to use passwords (max. eight digits) to control Key Operator Tools settings for key operator code.

Note

❒ Default: Off

❒ If you select [On], enter the key operator code (max. eight digits) using the

number keys, and then select [On: Partial] or [On: All] to set the access limit.

• If you selected [On: Partial]

• If you selected [On: All]

❒ If you select [On: All], you must enter a key operator code to access the Key

Operator Code display.

A key operator code is only required for the Timer Settings, Key Operator Tools for System Settings, and Key Operator Tools for Fax Features.

[Menu Protect] can be set for [Maintenance] in Printer Features. If you set [Menu Protect], you can set the key operator code for some Printer Fea-

tures. See “Printer Features Parameters”, Printer Reference 2.

A key operator code is required to access all items in System Settings, Copier Features, Fax Features, Printer Features, and Scanner Features.

Settings You Can Change with User Tools

❖❖❖❖ Extended Security

Specify whether or not to use the security function.

Note

❒ Default : Off

❒ You have to set a 6-digit key operator code to enable Extended Security.

See p.34 “Key Operator Code”.

Reference

For details about security, see p.97 “Security”.

❖❖❖❖ Display/Print Counter

Allows you to view and print the number of prints.

• Display/Print Counter

Displays the number of prints for each function (Total, Copier, Facsimile, Printer, and A3/DLT).

• Print Counter List

Prints out a list of the number of prints made under each function.

• To print the counter list

A Press the {

User Tools/ Counter

Hook Dial

ause/

edial

B Select [System Settings] using {

{User Tools/Counter}}}} key.

{{

Clear Modes

ABC DEF

MNOJKLGHI

Clear/Stop

Start

AAH027S

{{{UUUU}}}

} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

C Select [Key Operator Tools] using {

key.

} or {{{{TTTT}}}}, and then press the {{{{OK}}}}

{{{UUUU}}}

User Tools (System Settings)

D Select [Display/Print Counter] using {

} or {{{{TTTT}}}}, and then press the {{{{OK}}}}

{{{UUUU}}}

key.

E Press [Print].

F Press the {

G Press the {

❖❖❖❖ Counter per User Code

Allows you to view and print the numbers of prints accessed with user codes, and to set those values to 0.

{Start}}}} key.

{{

{User Tools/Counter}}}} key.

{{

Note

❒ Press {{{{UUUU}}}} and {{{{TTTT}}}} to show all the numbers of prints.

❒ The number of prints may differ from the counter value shown in Dis-

play/Print Counter.

• Print counter per user code Prints the number of prints made under each user code.

• Clear counter per user code Sets the number of prints made under each user code to 0.

❒ Print list for each user code, see p.42 “Printing the Counter for Each User

Code”.

• Print counter for all user codes Prints the number of prints made under all user codes.

• Clear counter for all user codes Sets the number of prints made under all user codes to 0.

Settings You Can Change with User Tools

❖❖❖❖ Address Book Management

You can add, change, or delete user information in the Address Book, and facsimile/scanner functions destinations. For details about these operations, see p.45 “User Code (MFP)”, p.55 “Fax Destination”, and p.64 “E-mail Destination”.

• [Program/Change]

This registers new user information, or registers and changes the items below:

• User (destination) name

• Destination

Facsimile number, International TX Mode, Label Insertion, e-mail address, sender's password, Program Group

• User code User code, available functions

• Registration number

• [Delete]

Deletes a user information.

Note

❒ You can register up to 150 users.

❒ You can also register and manage data in the Address Book, using Smart-

DeviceMonitor for Admin (printer option required).

❒ You can also register and manage data in the Address Book using a Web

browser. See the Web browser's Help.

❖❖❖❖ Program/Change User Code (For machine with copier function only)

You can register, change, and delete user codes. For details about these operations, see p.39 “User Code (For machine with copier function only)”.

Note

❒ You can register up to 50 user codes.

❖❖❖❖ Address Book: Program/Change/Delete Group

You can register multiple users in a group. This allows you to easily control registered users in each group. For details about operations, see p.73 “Registering Destinations to a Group”.

• [Program/Change]

This registers new groups, or changes the group name or registration number.

• [Delete]

Deletes a group.

Note

❒ You can register up to 10 groups.

❒ You can also register and manage data in the Address Book, using Smart-

DeviceMonitor for Admin (printer option required).

❒ You can also group users (destinations) using a Web browser. See the Web

browser's Help.

User Tools (System Settings)

❖❖❖❖ Address Book: Print List

You can print the destination list registered in the Address Book.

• Destination List Prints the destination list registered in the Address Book.

• Group Destination List Prints the group destination list registered in the Address Book.

• Quick Dial Label To print the Quick Dial label:

A Select the item using {

B Press the {

The list prints out.

{Start}}}} key.

{{

} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

{{{UUUU}}}

❖❖❖❖ AOF (Always On)

Specify whether or not to use Auto Off.

Note

❒ Default: On

User Code (For machine with copier function only)

Registering a New User Code

Press the {{{{User Tools/Counter}}}} key.

AAAA

User Tools/ Counter

Hook Dial

ABC DEF

ause/

edial

Select [System Settings] using {{{{UUUU}}}}

BBBB

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Clear Modes

Clear/Stop

MNOJKLGHI

Start

AAH027S

Select [Program/Change User Code]

DDDD

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [Program] using {{{{UUUU}}}} or {{{{TTTT}}}},

EEEE

and then press the {{{{OK}}}} key.

Enter the user code using the

FFFF

number keys, and then press the

{{{{OK}}}} or {{{{#}}}} key.

Select [Key Operator Tools] using

CCCC

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Programmed

The “ pears, and then the “User Code” display returns.

Press the {{{{User Tools/Counter}}}} key.

GGGG

” message ap-

User Tools (System Settings)

Enter the new user code using the

Changing a User Code

Note

❒ Even if you change a user code, the

counter value will not be cleared.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Select [System Settings] using {{{{UUUU}}}}

BBBB

or {{{{TTTT}}}}, and then press the {{{{OK}}}}

key.

Select [Key Operator Tools] using

CCCC

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [Program/Change User Code]

DDDD

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [Change] using {{{{UUUU}}}} or {{{{TTTT}}}},

EEEE

and then press the {{{{OK}}}} key.

Enter the registered user code you

FFFF

want to change using the number keys, and then press the {{{{OK}}}} or {{{{#}}}} key.

GGGG

number keys, and then press the {{{{OK}}}} or {{{{#}}}} key.

Programmed

The “ pears, and then the “User Code” display returns.

Press the {{{{User Tools/Counter}}}} key.

HHHH

Deleting a User Code

Important

❒ This operation also deletes user

codes registered to multiple functions. User control via the deleted user code is no longer possible.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Select [System Settings] using {{{{UUUU}}}}

BBBB

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

” message ap-

Note

❒ When you select the user code

from the User Code List, press [List]. Select the user code you want to change using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key twice.

Select [Key Operator Tools] using

CCCC

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [Program/Change User Code]

DDDD

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [Delete] using {{{{UUUU}}}} or {{{{TTTT}}}},

EEEE

and then press the {{{{OK}}}} key.

Select [Per User Code] or [All User

FFFF

] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then

Codes

press the {{{{OK}}}} key.

When selecting [All User Codes], a confirmation message appears. Press [Yes], and then proceed to

step

Enter the registered user code you

GGGG

want to delete using the number keys, and then press the {{{{OK}}}} or {{{{#}}}} key.

User Code (For machine with copier function only)

Displaying the Counter for Each User Code

You can check the counter for each user code.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Select [System Settings] using {{{{UUUU}}}}

BBBB

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [

CCCC

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [Counter per User Code] using

DDDD

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [Display] using {{{{UUUU}}}} or {{{{TTTT}}}},

EEEE

and then press the {{{{OK}}}} key.

Key Operator Tools

] using

Note

❒ When you select the user code

from the User Code List, press [List]. Select the user codes you want to delete using {{{{VVVV}}}}, and then press the {{{{OK}}}} key.

A confirmation message appears.

Press [

HHHH

The “Deleted.” message appears, and then the “User Code” display returns.

Press the {{{{User Tools/Counter}}}} key.

IIII

Yes

The counter for each user code will be displayed.

Press the {{{{User Tools/Counter}}}} key.

FFFF

User Tools (System Settings)

Printing the Counter for Each

Clearing the Counter

User Code

Press the {{{{User Tools/Counter}}}} key.

You can print out the counter for each user code.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Select [System Settings] using {{{{UUUU}}}}

BBBB

or {{{{TTTT}}}}, and then press the {{{{OK}}}}

key.

Select [

CCCC

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [Counter per User Code] using

DDDD

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [Print] using {{{{UUUU}}}} or {{{{TTTT}}}} and

EEEE

then press the {{{{OK}}}} key. Press the {{{{Start}}}} key.

FFFF

The counter list prints out.

Press the {{{{User Tools/Counter}}}} key.

GGGG

Key Operator Tools

] using

AAAA

Select [System Settings] using {{{{UUUU}}}}

BBBB

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [

CCCC

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [Counter per User Code] using

DDDD

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [

EEEE

and then press the {{{{OK}}}} key.

A confirmation message appears.

Press [Yes].

FFFF

The “Counter has been cleared.” message appears, and then the “Codes:Counters” display returns.

Press the {{{{User Tools/Counter}}}} key.

GGGG

Key Operator Tools

] using {{{{UUUU}}}} or {{{{TTTT}}}},

Clear

] using

Address Book

Registering user information, such as fax numbers and e-mail addresses, in the Address Book allows you to manage them together.

Important

❒ Address Book data is stored in

memory. It can be lost if there is some kind of memory failure. The manufacturer shall not be responsible for any damage resulting from data loss.

Note

❒ You can backup Address Book

data using [Address Management Tool] in SmartDeviceMonitor for Admin. We recommend backing up data when using the Address Book.

Reference

For details about SmartDeviceMonitor for Admin and how to install it, see Printer Reference 1.

For operating instructions, see SmartDeviceMonitor for Admin Help.

You can register and manage the following items in the Address Book:

❖❖❖❖ To manage registered items

• User Code Register user codes to restrict particular functions to certain users, and check their use of each function.

Reference

p.45 “User Code (MFP)”

• Sender's Password

Reference

p.44 “When using the scanner function”

p.44 “Registering Sender Information”

• Program Group Use this to display the group the selected user (destination) belongs to. You can group registered fax destinations and e-mail destinations to manage them better. For details about operations, see p.73 “Registering Destinations to a Group”.

❖❖❖❖ Items to register

• User Name

Reference

p.44 “Registering the destination name”

p.44 “Registering Sender Information”

• Fax Settings

Reference

p.44 “When using the fax function”

• E-mail Settings

Reference

p.44 “When using the fax function”

p.44 “When using the scanner function”

p.44 “Registering Sender Information”

User Tools (System Settings)

❖❖❖❖ When using the scanner function

Registering Destination Information

❖❖❖❖ Registering the destination name

• User Name Register the destination name. This is the basic information required for managing destinations.

❖❖❖❖ When using the fax function

Reference

p.45 “User Code (MFP)”

• Fax Settings

Register fax numbers in the Address Book. To send a fax, select the destination from the Destination List, so you can specify the fax number. When you set Label Insertion to [On], the registered destination name, preceded by “To:”, is printed at the top of the page when it is received at the other end.

Reference

p.55 “Fax Destination”

• E-mail Settings

Register e-mail addresses in the Address Book. To send an Internet Fax document, select the destination from the Destination List, so you can specify the e-mail address.

Reference

p.64 “E-mail Destination”

• E-mail

Register e-mail addresses in the Address Book. To send scan files by e-mail, select the destination from the Destination List, so you can specify the email address.

Reference

p.64 “E-mail Destination”

Registering Sender Information

❖❖❖❖ When using the scanner function

You can set Register as Sender to [On] for an e-mail address. If you do this, you can use it as the sender address when sending scan files by e-mail.

• User Name Register the user name. This is useful when selecting the sender from the Destination List. Also, the user name automatically appears in the From field of the e-mail.

Reference

p.45 “User Code (MFP)”

• E-mail Settings

Register the e-mail address. You can use it as the sender address when sending scan files by email using the scanner function. Also, the sender address automatically appears in the From field of the e-mail.

Reference

p.64 “E-mail Destination” You can prevent misuse of sender name by setting sender's password on the e-mail address.

User Code (MFP)

• Copier

• Facsimile

• Scanner

• Printer

Note

❒ The number of copies scanned in

using the scanner function is counted for each user code. This allows you to check each user's usage.

❒ To automatically register the print-

er driver user code, select [Auto Pro- gram] for the printer in User Code Management. To use the user code set in User Tools, select [On]. Set the user codes registered in User Tools for the printer driver. See p.34 “User Code Management”.

User Code (MFP)

Registering a New User Code

Press the {{{{User Tools/Counter}}}} key.

AAAA

User Tools/ Counter

Hook Dial

ABC DEF

ause/

edial

Select [System Settings] using {{{{UUUU}}}}

BBBB

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Clear Modes

Clear/Stop

MNOJKLGHI

Start

AAH027S

Reference

For details about setting user codes for the printer driver, see Printer Reference 1 or the printer driver Help.

Important

❒ The functions associated with each

user code are the same. If you change or delete user codes, management data and limits associated with that code become invalid.

Select [Key Operator Tools] using

CCCC

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [Address Book Management]

DDDD

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

User Tools (System Settings)

Select [Program/Change] using {{{{UUUU}}}}

EEEE

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Enter the registration number you

FFFF

want to program using the number keys or the Quick Dial keys, and then press the {{{{OK}}}} key.

Enter the user (destination) name

GGGG

using the number keys and the Quick Dial keys, and then press the {{{{OK}}}} key.

Enter the user code using the

IIII

number keys, and then press the {{{{OK}}}} key.

Select the function you want to

JJJJ

set the user code for using {{{{VVVV}}}}, and then press the {{{{OK}}}} key.

Press the {{{{OK}}}} key.

KKKK

Programmed

The “ pears, and then the “Address Book” display returns.

Press the {{{{User Tools/Counter}}}} key.

LLLL

” message ap-

Reference

For details about entering text, see p.95 “Entering Text”.

Press [UserCode].

HHHH

Changing a User Code

Press the {{{{User Tools/Counter}}}} key.

AAAA

Select [

BBBB

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [Key Operator Tools] using

CCCC

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [Address Book Management]

DDDD

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [

EEEE

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

System Settings

Program/Change

] using {{{{UUUU}}}}

User Code (MFP)

Enter the registration number of

FFFF

the destination you want to change using the number keys or the Quick Dial keys, and then press the {{{{OK}}}} key.

Searching to select a registered user code by name

A Press [Search].

B Select [Search by Name] using

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

C Enter the characters of the des-

tination you want to change using the number keys and the Quick Dial keys, and then press the {{{{OK}}}} key.

D Press the {{{{OK}}}} key.

E Select the destination you

want to change using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}}

key.

Searching to select a registered user code from Destination List

A Press [Search]. B Select [Display Destination List]

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

C Select the destination you

want to change using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Reference

For details about entering text, see p.95 “Entering Text”.

Searching to select a registered user code by registration number

A Press [Search]. B Select [

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Search by Registration No.

]

User Tools (System Settings)

C Enter the registration number

of the destination you want to change using the number keys, and then press the {{{{OK}}}} or {{{{#}}}} key.

D Press the {{{{OK}}}} key.

Searching to select a registered user code by fax number

A Press [Search]. B Select [

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

C Enter the fax number of the

destination you want to change using the number keys, and then press the {{{{OK}}}} key.

Search by Fax No.

] using

Searching to select a registered user code by user code

A Press [Search]. B Select [

ing {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

C Enter the user code of the desti-

nation you want to change using the number keys, and then press the {{{{OK}}}} or {{{{#}}}} key.

Search by User Code

] us-

D Press the {{{{OK}}}} key.

E Select the destination you

want to change using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}}

key.

D Press the {{{{OK}}}} or {{{{#}}}} key.

E Press the {{{{OK}}}} key.

Searching to select a registered user code by e-mail address

A Press [ B Select [Search by E-mail Address]

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

User Code (MFP)

C Enter the e-mail address of the

destination you want to change using the number keys and the Quick Dial keys, and then press the {{{{OK}}}} key.

Reference

For details about entering text, see p.95 “Entering Text”.

D Press the {{{{OK}}}} key.

E Select the destination you

want to change using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}}

key.

Enter the new user code using the

IIII

number keys, and then press the {{{{OK}}}} key.

Select the function you want to

JJJJ

change the user code for using {{{{VVVV}}}} , and then press the {{{{OK}}}} key.

Press the {{{{OK}}}} key.

KKKK

Programmed

The “ pears, and then the “Address Book” display returns.

Press the {{{{User Tools/Counter}}}} key.

LLLL

” message ap-

Press the {{{{OK}}}} key.

GGGG

Press [UserCode].

HHHH

Deleting a User Code

Press the {{{{User Tools/Counter}}}} key.

AAAA

Select [System Settings] using {{{{UUUU}}}}

BBBB

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [Key Operator Tools] using

CCCC

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [Address Book Management]

DDDD

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [Program/Change] using {{{{UUUU}}}}

EEEE

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

User Tools (System Settings)

Enter the registration number you

FFFF

want to delete using the number keys or the Quick Dial keys, and then press the {{{{OK}}}} key.

Searching to select a registered user code by name

A Press [Search]. B Select [Search by Name] using

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

C Enter the characters of the des-

tination you want to delete using the number keys and the Quick Dial keys, and then press the {{{{OK}}}} key.

Searching to select a registered user code from Destination List

A Press [Search]. B Select [

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

C Select the destination you

want to delete using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Display Destination List

]

Searching to select a registered user code by registration number

A Press [Search]. B Select [Search by Registration No.]

Reference

For details about entering text, see p.95 “Entering Text”.

D Press the {{{{OK}}}} key.

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

C Enter the registration number

of the destination you want to delete using the number keys, and then press the {{{{OK}}}} or {{{{#}}}} key.

E Select the destination you

want to delete using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

D Press the {{{{OK}}}} key.

Searching to select a registered user code by user code

A Press [Search]. B Select [

ing {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Search by User Code

] us-

User Code (MFP)

C Enter the user code of the desti-

nation you want delete using the number keys, and then press the {{{{OK}}}} or {{{{#}}}} key.

D Press the{{{{OK}}}} or {{{{#}}}}key.

E Press the {{{{OK}}}} key.

Searching to select a registered user code by fax number

A Press [Search]. B Select [Search by Fax No.] using

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

C Enter the fax number of the

destination you want to delete using the number keys, and then press the {{{{OK}}}} key.

E Select the destination you

want to delete using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Searching to select a registered user code by e-mail address

A Press [Search]. B Select [Search by E-mail Address]

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

C Enter the e-mail address of the

destination you want to delete using the number keys and the Quick Dial keys, and then press the {{{{OK}}}} key.

Reference

For details about entering

text, see p.95 “Entering

Text”.

D Press the {{{{OK}}}} key.

User Tools (System Settings)

E Select the destination you

want to delete using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Press the {{{{OK}}}} key.

GGGG

Press [UserCode].

HHHH

Press the {{{{Clear/Stop}}}} key, and

IIII

then press the {{{{OK}}}} key.

Displaying the Counter for Each User Code

You can check the counter made under each function's user code.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Select [System Settings] using {{{{UUUU}}}}

BBBB

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [

CCCC

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [Counter per User Code] using

DDDD

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [Display] using {{{{UUUU}}}} or {{{{TTTT}}}},

EEEE

and then press the {{{{OK}}}} key.

Key Operator Tools

] using

Press the {{{{OK}}}} key.

JJJJ

Programmed

The “ pears, and then the “Address Book” display returns.

Press the {{{{User Tools/Counter}}}} key.

KKKK

” message ap-

Select the function you want to

FFFF

display the counter for using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

The counter for each user code will be displayed.

Press the {{{{User Tools/Counter}}}} key.

GGGG

Printing the Counter for Each User Code

You can print out the counter made under each user code using [Print

Counter], [Transmission Counter], or [Scanner Counter].

Press the {{{{User Tools/Counter}}}} key.

AAAA

Select [System Settings] using {{{{UUUU}}}}

BBBB

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [Key Operator Tools] using

CCCC

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [Counter per User Code] using

DDDD

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [

EEEE

and then press the {{{{OK}}}} key.

To print the counter for all user codes

A Select [

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

] using {{{{UUUU}}}} or {{{{TTTT}}}},

All User Codes

] using {{{{UUUU}}}}

User Code (MFP)

C Press the {{{{Start}}}} key.

The counter list prints out.

To print the counter for each user code

A Select [Per User Code] using {{{{UUUU}}}}

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

B Enter the user code you want to

print the counter for, and then press the {{{{OK}}}} key.

Note

❒ When you select the user

code from the User Code

List, press [List]. Select the

user code you want to print

the counter for using {{{{VVVV}}}},

and then press the {{{{OK}}}} key.

C Select the function you want to

print the counter for using and then press the {{{{OK}}}} key.

{{{{VVVV}}}}

B Select the function you want to

print the counter for using {{{{VVVV}}}}, and then press the {{{{OK}}}} key.

D Press the {{{{Start}}}} key.

The counter list prints out.

Press the {{{{User Tools/Counter}}}} key.

FFFF

User Tools (System Settings)

Clearing the Counter

Press the {{{{User Tools/Counter}}}} key.

AAAA

Select [System Settings] using {{{{UUUU}}}}

BBBB

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [

CCCC

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the

{{{{OK}}}} key.

Select [Counter per User Code] using

DDDD

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [

EEEE

and then press the {{{{OK}}}} key.

To clear the counter for all use codes

A Select [All User Codes] using {{{{UUUU}}}}

Key Operator Tools

] using {{{{UUUU}}}} or {{{{TTTT}}}},

Clear

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

] using

To clear the counter for each user code

A Select [Per User Code] using {{{{UUUU}}}}

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

B Enter the user code you want to

clear the counter for, and then press the {{{{OK}}}} key.

Note

❒ When you select the user

code from the User Code

List, press [List]. Select the

user code you want to clear

the counter for using {{{{VVVV}}}},

and then press the {{{{OK}}}} key.

C Select the function you want to

clear the counter using {{{{VVVV}}}}, and then press the {{{{OK}}}} key.

B Select the function you want to

clear the counter for using {{{{VVVV}}}}, and then press the {{{{OK}}}} key.

A confirmation message appears.

C Press [Yes].

The “Counter has been cleared.” message appears, and then the “Codes:Counters” display returns.

A confirmation message appears.

D Press [

The “ Counter has been cleared.” message appears, and then the “Codes:Counters” display returns.

Press the {{{{User Tools/Counter}}}} key.

FFFF

Yes

Fax Destination

Register fax destinations, so you do not need to enter them each time, and can send documents scanned in using the fax function.

It is easy to select the fax destination

•

if you register a “User (Destination) Name” for the fax destination.

• You can register fax destinations as a group.

You can program the following items in a fax destination:

❖❖❖❖ Fax number

Registers the destination's fax number. You can enter a fax number using up to 128 digits. You must include every digit in the number. In addition to numbers, symbols are available for entering a fax number.

❖❖❖❖ Label Insertion

With this function you can have the receiver's name printed on the message when it is received at the other end. The name is printed at the top of the page and will be preceded by “To:”.

Fax Destination

Registering a Fax Destination

Press the {{{{User Tools/Counter}}}} key.

AAAA

User Tools/ Counter

Hook Dial

ABC DEF

ause/

edial

Select [System Settings] using {{{{UUUU}}}}

BBBB

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [Key Operator Tools] using

CCCC

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Clear Modes

Clear/Stop

MNOJKLGHI

Start

AAH027S

Note

❒ Label insertions are also printed

when sending by e-mail using fax functions.

❖❖❖❖ International TX mode

When setting the International TX mode to [On], the machine transmits more carefully by reducing transmission speed. However, communication time increases.

Select [Address Book Management]

DDDD

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

User Tools (System Settings)

Select [Program/Change] using {{{{UUUU}}}}

EEEE

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Enter the registration number you

FFFF

want to program using the number keys or the Quick Dial keys, and then press the {{{{OK}}}} key.

Enter the user (destination) name

GGGG

using the number keys and the Quick Dial keys, and then press the {{{{OK}}}} key.

Press [Dest.].

HHHH

Select [Fax Settings] using {{{{UUUU}}}} or

IIII

{{{{TTTT}}}}, and then press the {{{{OK}}}} key.

To set the International TX mode

A Press [

B Select [On] or [

{{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Option

] using {{{{UUUU}}}} or

Off

Note

❒ You can use the user name

when selecting a fax destination.

❒ You can register the user code

after the user name. For details, see p.45 “User Code (MFP)”.

Reference

For details about entering text, see p.95 “Entering Text”.

To set label insertion

When Label Insertion is set to On, the receiver's name is printed on the fax message when it is received at the other end.

A Select [On] or [Off] using {{{{UUUU}}}} or

{{{{TTTT}}}}, and then press the {{{{OK}}}}

key.

Enter the fax number using the

JJJJ

number keys, and then press the {{{{OK}}}} key.

Fax Destination

Press the {{{{Cancel}}}} key.

KKKK

Press the {{{{OK}}}} key.

LLLL

Programmed

The “ pears, and then the “Address Book” display returns.

Press the {{{{User Tools/Counter}}}} key.

MMMM

” message ap-

Changing a Registered Fax Destination

Press the {{{{User Tools/Counter}}}} key.

AAAA

Select [System Settings] using {{{{UUUU}}}}

BBBB

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [

CCCC

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [Address Book Management]

DDDD

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Key Operator Tools

] using

To use the Tone function

This function allows the machine to send tonal signals when it is connected to a pulse dialing line (for example: to use a special service on a tone dialing line).

A Press [Tone]. B Enter the number you want to

tone dial using the number keys.

A tone is shown as a “0 “ on the display.

C Press the {{{{OK}}}} key.

Select [Program/Change] using {{{{UUUU}}}}

EEEE

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Enter the registration number you

FFFF

want to change using the number keys or the Quick Dial keys, and then press the {{{{OK}}}} key.

Searching to select a registered fax destination by name

A Press [Search].

User Tools (System Settings)

B Select [Search by Name] using

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Searching to select a registered fax destination from Destination List

A Press [Search]. B Select [Display Destination List]

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

C Enter the characters of the des-

tination you want to change using the number keys and the Quick Dial keys, and then press the {{{{OK}}}} key.

Reference

For details about entering text, see p.95 “Entering Text”.

D Press the {{{{OK}}}} key.

E Select the destination you

want to change using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}}

key.

C Select the destination you

want to change using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Searching to select a registered fax destination by registration number

A Press [Search]. B Select [

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

C Enter the registration number

of the destination you want to change using the number keys, and then press the {{{{OK}}}} or {{{{#}}}} key.

Search by Registration No.

]

D Press the {{{{OK}}}} key.

Fax Destination

Searching to select a registered fax destination by user code

A Press [Search]. B Select [

ing {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

C Enter the user code of the desti-

nation you want to change using the number keys, and then press the {{{{OK}}}} or {{{{#}}}} key.

D Press the {{{{OK}}}} or {{{{#}}}} key.

E Press the {{{{OK}}}} key.

Search by User Code

] us-

Searching to select a registered fax destination by fax number

A Press [ B Select [Search by Fax No.] using

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

C Enter the fax number of the

destination you want to change using the number keys, and then press the {{{{OK}}}} key.

D Press the {{{{OK}}}} key.

E Select the destination you

want to change using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}}

key.

Searching to select a registered fax destination by e-mail address

A Press [Search]. B Select [Search by E-mail Address]

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

C Enter the e-mail address of the

destination you want to change using the number keys and the Quick Dial keys, and then press the {{{{OK}}}} key.

Reference

For details about entering text, see p.95 “Entering Text”.

User Tools (System Settings)

D Press the {{{{OK}}}} key.

E Select the destination you

want to change, and then press the {{{{OK}}}} key.

Press the {{{{OK}}}} key.

LLLL

Programmed

The “ pears, and then the “Address Book” display returns.

Press the {{{{User Tools/Counter}}}} key.

MMMM

” message ap-

Deleting a Registered Fax Destination

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press the {{{{OK}}}} key.

GGGG

Press [

HHHH

Select [Fax Settings] using {{{{UUUU}}}} or

IIII

{{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Dest.

Select [

BBBB

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [

CCCC

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [

DDDD

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [

EEEE

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Enter the registration number you

FFFF

want to delete using the number keys or the Quick Dial keys, and then press the {{{{OK}}}} key.

System Settings

Key Operator Tools

Address Book Management

Program/Change

] using {{{{UUUU}}}}

] using

]

] using {{{{UUUU}}}}

Enter the new fax number using

JJJJ

the number keys, and then press the {{{{OK}}}} key.

Press the {{{{Cancel}}}} key.

KKKK

Searching to select a registered fax destination by name

A Press [ B Select [

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Search by Name

] using

Fax Destination

C Enter the characters of the des-

tination you want to delete using the number keys and the Quick Dial keys, and then press the {{{{OK}}}} key.

Reference

For details about entering text, see p.95 “Entering Text”.

D Press the {{{{OK}}}} key.

E Select the destination you

want to delete using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}}

key.

C Select the destination you

want to delete using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Searching to select a registered fax destination by registration number

A Press [Search]. B Select [Search by Registration No.]

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

C Enter the registration number

of the destination you want to delete using the number keys, and then press the {{{{OK}}}} key.

Searching to select a registered fax destination from Destination List

A Press [Search]. B Select [Display Destination List]

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

D Press the {{{{OK}}}} key.

Searching to select a registered fax destination by user code

A Press [Search]. B Select [Search by User Code] us-

ing {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

User Tools (System Settings)

C Enter the user code of the desti-

nation you want delete using the number keys, and then press the {{{{OK}}}} or {{{{#}}}} key.

D Press the {{{{OK}}}} or {{{{#}}}} key.

E Select the destination you

want to delete using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Searching to select a registered fax destination by e-mail address

A Press [Search]. B Select [Search by E-mail Address]

E Press the {{{{OK}}}} key.

Searching to select a registered fax destination by fax number

A Press [Search]. B Select [Search by Fax No.] using

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

C Enter the fax number of the

destination you want to delete using the number keys, and then press the {{{{OK}}}} key.

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

C Enter the e-mail address of the

destination you want to delete using the number keys and the Quick Dial key, and then press the {{{{OK}}}} key.

Reference

For details about entering text, see p.95 “Entering Text”.

D Press the {{{{OK}}}} key.

E Select the destination you

want to delete using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}}

key.

Press the {{{{OK}}}} key.

GGGG

Press [Dest.].

HHHH

Select [Fax Settings] using {{{{UUUU}}}} or

IIII

{{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Fax Destination

Press the {{{{Clear/Stop}}}} key, and

JJJJ

then press the {{{{OK}}}} key.

Press the {{{{Cancel}}}} key.

KKKK

Press the {{{{OK}}}} key.

LLLL

Programmed

The “ pears, and then the “Address Book” display returns.

Press the {{{{User Tools/Counter}}}} key.

MMMM

” message ap-

User Tools (System Settings)

E-mail Destination

Register e-mail destinations, so you do not need to enter e-mail addresses every time, and can send scan files by e-mail, or send fax documents by Internet Fax.

• It is easy to select the e-mail destination if you register “User (Desti-

nation) Name” for the e-mail destination.

• You can register e-mail destinations as a group.

• You can use the e-mail address as the sender address when sending scan files in scanner mode. If you do this, set a sender's password on the sender address to prevent use by other people.

Registering an E-mail Destination

Press the {{{{User Tools/Counter}}}} key.

AAAA

Clear Modes

Clear/Stop

MNOJKLGHI

Start

AAH027S

Hook Dial

ause/

edial

User Tools/ Counter

ABC DEF

Select [Key Operator Tools] using

CCCC

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [Address Book Management]

DDDD

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [Program/Change] using {{{{UUUU}}}}

EEEE

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Enter the registration number you

FFFF

want to program using the number keys or the Quick Dial keys, and then press the {{{{OK}}}} key.

Select [System Settings] using {{{{UUUU}}}}

BBBB

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

E-mail Destination

Enter the user (destination) name

GGGG

using the number keys and the Quick Dial keys, and then press the {{{{OK}}}} key.

Note

❒ You can use the user name

when selecting an address to send to.

❒ You can register the user code

after the user name. For details, see p.45 “User Code (MFP)”.

Reference

For details about entering text, see p.95 “Entering Text”.

Press [Dest.].

HHHH

Enter the e-mail address using the

JJJJ

number keys and the Quick Dial keys, and then press the {{{{OK}}}} key.

Note

❒ You can register the e-mail ad-

dress up to 128 characters.

❒ When a group is registered, oth-

er e-mail destinations can be added to the group. See p.74 “Registering a Destination to a Group”

Using the e-mail address as the sender

A Select [On] using {{{{UUUU}}}} or {{{{TTTT}}}},

and then press the {{{{OK}}}} key.

Select [E-mail Settings] using {{{{UUUU}}}} or

IIII

{{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Registering a sender's password

Note

❒ You can stop sender's names be-

ing accessed by setting a sender's password.

❒ This function is not available

when using Internet Fax to send e-mails.

User Tools (System Settings)

A Select [On] using {{{{UUUU}}}} or {{{{TTTT}}}},

and then press the {{{{OK}}}} key.

B Enter the sender's password

using the number keys, and

then press the {{{{OK}}}} key.

Note

❒ You can enter up to eight

digits.

Press the {{{{Cancel}}}} key.

KKKK

Press the {{{{OK}}}} key.

LLLL

Programmed

The “ pears, and then the “Address Book” display returns.

” message ap-

Select [Program/Change] using {{{{UUUU}}}}

EEEE

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Enter the registration number you

FFFF

want to change using the number keys or the Quick Dial keys, and then press the {{{{OK}}}} key.

Searching to select a registered e-mail destination by name

A Press [Search].

B Select [Search by Name] using

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Press the {{{{User Tools/Counter}}}} key.

MMMM

Changing a Registered E-mail Destination

Press the {{{{User Tools/Counter}}}} key.

AAAA

Select [

BBBB

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [

CCCC

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [

DDDD

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

System Settings

Key Operator Tools

Address Book Management

] using {{{{UUUU}}}}

] using

C Enter the characters of the des-

tination you want to change using the number keys and the Quick Dial keys, and then press the {{{{OK}}}} key.

Reference

For details about entering text, see p.95 “Entering

]

Text”.

E-mail Destination

D Press the {{{{OK}}}} key.

E Select the destination you

want to change using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}}

key.

Searching to select a registered e-mail destination from Destination List

A Press [Search]. B Select [

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

C Select the destination you

want to change using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Display Destination List

C Enter the registration number

of the destination you want to change using the number keys, and then press the {{{{OK}}}} or {{{{#}}}} key.

D Press the {{{{OK}}}} key.

Searching to select a registered e-mail destination by user code

A Press [Search]. B Select [

ing {{{{UUUU}}}} or {{{{TTTT }}}}, and then press the {{{{OK}}}} key.

C Enter the user code of the desti-

nation you want change using

]

the number keys, and then press the {{{{OK}}}} or {{{{#}}}} key.

D Press the {{{{OK}}}} or {{{{#}}}} key.

Search by User Code

] us-

Searching to select a registered e-mail destination by registration number.

A Press [Search]. B Select [Search by Registration No.]

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

E Press the {{{{OK}}}} key.

User Tools (System Settings)

Searching to select a registered e-mail destination by fax number

A Press [Search]. B Select [

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

C Enter the fax number of the

destination you want to change using the number keys, and

then press the {{{{OK}}}} key.

D Press the {{{{OK}}}} key.

E Select the destination you

want to change using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}}

key.

Search by Fax No.

] using

C Enter the e-mail address of the

destination you want to change using the number keys and the Quick Dial keys, and then press the {{{{OK}}}} key.

Reference

For details about entering text, see p.95 “Entering Text”.

D Press the {{{{OK}}}} key.

E Select the destination you

want to change using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}}

key.

Searching to select a registered e-mail destination by e-mail address

A Press [Search]. B Select [Search by E-mail Address]

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Press the {{{{OK}}}} key.

GGGG

Press [Dest.].

HHHH

E-mail Destination

Select [E-mail Settings] using {{{{UUUU}}}} or

IIII

{{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Enter the new e-mail address us-

JJJJ

ing the number keys and the Quick Dial keys, and then press the {{{{OK}}}} key.

When using the e-mail address as

KKKK

a sender, select [On] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

When [Off] is selected, proceed to

step

When using a sender's password,

LLLL

select [On] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

When [Off] is selected, proceed to

step

Press the {{{{Cancel}}}} key.

NNNN

Press the {{{{OK}}}} key.

OOOO

Programmed

The “ pears, and then the “Address Book” display returns.

Press the {{{{User Tools/Counter}}}} key.

PPPP

” message ap-

Deleting a Registered E-mail Destination

Press the {{{{User Tools/Counter}}}} key.

AAAA

Select [System Settings] using {{{{UUUU}}}}

BBBB

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [

CCCC

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [Address Book Management]

DDDD

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [Program/Change] using {{{{UUUU}}}}

EEEE

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Enter the registration number you

FFFF

want to delete using the number keys or the Quick Dial keys, and then press the {{{{OK}}}} key.

Key Operator Tools

] using

Enter the sender's password us-

MMMM

ing the number keys, and then press the {{{{OK}}}} key.

Searching to select a registered e-mail destination by name

A Press [Search]. B Select [Search by Name] using

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

User Tools (System Settings)

C Enter the characters of the des-

tination you want to delete using the number keys and the Quick Dial keys, and then press the {{{{OK}}}} key.

Reference

For details about entering text, see p.95 “Entering Text”.

D Press the {{{{OK}}}} key.

Searching to select a registered e-mail destination from Destination List

A Press [Search]. B Select [Display Destination List]

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

C Select the destination you

want to delete using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Searching to select a registered e-mail destination by registration

E Select the destination you

want to delete using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

number

A Press [Search]. B Select [Search by Registration No.]

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

C Enter the registration number

of the destination you want to delete using the number keys, and then press the {{{{OK}}}} or {{{{#}}}} key.

D Press the {{{{OK}}}} key.

E-mail Destination

Searching to select a registered e-mail destination by user code

A Press [Search]. B Select [

ing {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

C Enter the user code of the desti-

nation you want delete using the number keys, and then press the {{{{OK}}}} or {{{{#}}}} key.

D Press the {{{{OK}}}} or {{{{#}}}} key.

E Press the {{{{OK}}}} key.

Search by User Code

] us-

Searching to select a registered e-mail destination by fax number

A Press [ B Select [Search by Fax No.] using

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

C Enter the fax number of the

destination you want to delete using the number keys, and then press the {{{{OK}}}} key.

D Press the {{{{OK}}}} key.

E Select the destination you

want to delete using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}}

key.

Searching to select a registered e-mail destination by e-mail address

A Press [Search]. B Select [

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

C Enter the e-mail address of the

destination you want to delete using the number keys and the Quick Dial keys, and then press the {{{{OK}}}} key.

Search by E-mail Address

Reference

For details about entering text, see p.95 “Entering Text”.

]

User Tools (System Settings)

D Press the {{{{OK}}}} key.

E Select the destination you

want to delete using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}}

key.

Press the {{{{Cancel}}}} key.

LLLL

Press the {{{{OK}}}} key.

MMMM

Programmed

The “ pears, and then the “Address Book” display returns.

Press the {{{{User Tools/Counter}}}} key.

NNNN

” message ap-

Press the {{{{OK}}}} key.

GGGG HHHH

Press [

Dest.

Select [E-mail Settings] using {{{{UUUU}}}} or

IIII

{{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Press the {{{{Clear/Stop}}}} key, and

JJJJ

then press the {{{{OK}}}} key .

Select [

KKKK

then press the {{{{OK}}}} key.

] using {{{{UUUU}}}} or {{{{TTTT}}}}, and

Off

Registering Destinations to a Group

To group destinations, the groups must be registered beforehand.

Note

❒ You can register up to 10 groups.

Registering a New Group

Press the {{{{User Tools/Counter}}}} key.

AAAA

User Tools/ Counter

Hook Dial

ABC DEF

ause/

edial

Select [System Settings] using {{{{UUUU}}}}

BBBB

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Clear Modes

Clear/Stop

MNOJKLGHI

Start

AAH027S

Select [Prgrm./Change/Delete Group]

DDDD

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [Program/Change] using {{{{UUUU}}}}

EEEE

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Enter the registration number you

FFFF

want to program using the number keys or the Quick Dial keys, and then press the {{{{OK}}}} key.

Select [Key Operator Tools] using

CCCC

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Enter the group name using the

GGGG

number keys and the Quick Dial keys, and then press the {{{{OK}}}} key.

Reference

For details about entering text, see p.95 “Entering Text”.

User Tools (System Settings)

Press the {{{{OK}}}} key.

HHHH

Programmed

The “ pears, and then the “Group” display returns.

Press the {{{{User Tools/Counter}}}} key.

IIII

” message ap-

Enter the user (destination) name

GGGG

using the number keys and the Quick Dial keys, and then press the {{{{OK}}}} key.

Registering a Destination to a Group

Press the {{{{User Tools/Counter}}}} key.

AAAA

Select [

BBBB

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [

CCCC

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [

DDDD

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [

EEEE

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

System Settings

Key Operator Tools

Address Book Management

Program/Change

] using {{{{UUUU}}}}

] using

]

] using {{{{UUUU}}}}

Reference

For details about entering text, see p.95 “Entering Text”.

Press [Dest.].

HHHH

Select [Program Group] using {{{{UUUU}}}}

IIII

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Enter the registration number you

FFFF

want to program using the number keys or the Quick Dial keys, and then press the {{{{OK}}}} key.

Select the group name to which

JJJJ

you want to register using {{{{VVVV}}}}, and then press the {{{{OK}}}} key.

Press the {{{{Cancel}}}} key.

KKKK

Registering Destinations to a Group

Press the {{{{OK}}}} key.

LLLL

Programmed

The “ pears, and then the “Address Book” display returns.

Press the {{{{User Tools/Counter}}}} key.

MMMM

” message ap-

Deleting a Destination from a Group

Press the {{{{User Tools/Counter}}}} key.

AAAA

Select [

BBBB

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [

CCCC

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [

DDDD

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [

EEEE

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

System Settings

Key Operator Tools

Address Book Management

Program/Change

] using {{{{UUUU}}}}

] using

] using {{{{UUUU}}}}

B Select [Search by Name] using

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

C Enter the characters of the des-

tination you want to delete using the number keys and the Quick Dial keys, and then press the {{{{OK}}}} key.

]

Reference

For details about entering text, see p.95 “Entering Text”.

D Press the {{{{OK}}}} key.

Enter the registration number you

FFFF

want to delete using the number keys or the Quick Dial keys, and then press the {{{{OK}}}} key.

Searching to select a destination registered in a group by name

A Press [

E Select the destination you

want to delete using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

User Tools (System Settings)

Searching to select a destination registered in a group from Destination List

A Press [Search]. B Select [Display Destination List]

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

C Select the destination you

want to delete using {{{{UUUU}}}} or

{{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Searching to select a

Searching to select a destination registered in a group by user code

A Press [Search]. B Select [Search by User Code]

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

C Enter the user code of the

destination you want to delete using the number keys, and then press the {{{{OK}}}} or {{{{#}}}} key.

D Press the {{{{OK}}}} key.

destination registered in a group by registration number

A Press [Search]. B Select [

No.] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Enter the registration number

of the destination you want to delete using the number keys, and then press the

{{{{OK}}}}

D Press the {{{{OK}}}} key.

Search by Registration

{{{{#}}}}

key.

E Press the {{{{OK}}}} key.

Searching to select a destination registered in a group by fax number

A Press [Search]. B Select [Search by Fax No.] us-

ing {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

C Enter the fax number of the

destination you want to delete using the number keys, and then press the {{{{OK}}}} key.

Registering Destinations to a Group

D Press the {{{{OK}}}} key.

E Select the destination you

want to delete using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}}

key.

Searching to select a destination registered in a group by e-mail address

A Press [Search]. B Select [

dress

then press the {{{{OK}}}} key.

C Enter the e-mail address of

the destination you want to delete using the number keys and the Quick Dial keys, and then press the

{{{{OK}}}} key.

Search by E-mail Ad-

] using {{{{UUUU}}}} or {{{{TTTT}}}}, and

D Press the {{{{OK}}}} key.

E Select the destination you

want to delete using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press {{{{OK}}}}

key.

Press the {{{{OK}}}} key.

GGGG

Press [

HHHH

Select [Program Group] using {{{{UUUU}}}}

IIII

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Dest.

Reference

For details about entering text, see p.95 “Entering Text”.

Select the group name from

JJJJ

which you want to delete using {{{{WWWW}}}}, and then press the {{{{OK}}}} key.

Press the {{{{Cancel}}}} key.

KKKK

Press the {{{{OK}}}} key.

LLLL

Programmed

The “ pears, and then the “Address Book” display returns.

Press the {{{{User Tools/Counter}}}} key.

MMMM

” message ap-

User Tools (System Settings)

Displaying the Destinations Registered in Groups

Press the {{{{User Tools/Counter}}}} key.

AAAA

Select [System Settings] using {{{{UUUU}}}}

BBBB

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

C Enter the characters of the des-

tination you want to display using the number keys and the Quick Dial keys, and then press the {{{{OK}}}} key.

Select [

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [Prgrm./Change/Delete Group]

DDDD

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [Program/Change] using {{{{UUUU}}}}

EEEE

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Enter the registration number you

FFFF

want to display using the number keys or the Quick Dial keys, and then press the {{{{OK}}}} key.

Searching to select a registered group by name

A Press [

B Select [Search by Name] using

CCCC

Key Operator Tools

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

] using

Reference

For details about entering text, see p.95 “Entering Text”.

D Press the {{{{OK}}}} key.

E Select the group you want to

display using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Searching to select a registered group from Destination List

A Press [Search]. B Select [Display Destination List]

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

C Select the group you want to

display using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Registering Destinations to a Group

Changing a Group Name

Press the {{{{User Tools/Counter}}}} key.

AAAA

Select [System Settings] using {{{{UUUU}}}}

BBBB

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Searching to select a registered group by registration number

A Press [Search]. B Select [Search by Registration No.]

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

C Enter the registration number

of the group you want to display using the number keys, and then press the {{{{OK}}}} or {{{{#}}}} key.

D Press the {{{{OK}}}} key. Press the {{{{OK}}}} key.

GGGG

Press [Users].

HHHH

Select [

CCCC

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [Prgrm./Change/Delete Group]

DDDD

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [

EEEE

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Enter the registration number you

FFFF

want to change using the number keys and the Quick Dial keys, and then press the {{{{OK}}}} key.

Searching to select a registered group by name

A Press [Search].

B Select [Search by Name] using

Key Operator Tools

Program/Change

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

] using

] using {{{{UUUU}}}}

All the user (destination) names in the specified group appear.

Press the {{{{User Tools/Counter}}}} key.

IIII

User Tools (System Settings)

C Enter the characters of the des-

tination you want to change using the number keys and the Quick Dial keys, and then press the {{{{OK}}}} key.

C Select the group you want to

change using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Searching to select a registered

Reference

For details about entering text, see p.95 “Entering Text”.

D Press the {{{{OK}}}} key.

E Select the group you want to

change using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

group by registration number

A Press [Search]. B Select [Search by Registration No.]

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

C Enter the registration number

of the group you want to change using the number keys, and then press the {{{{OK}}}} or {{{{#}}}} key.

Searching to select a registered group from Destination List

A Press [Search]. B Select [Display Destination List]

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

D Press the {{{{OK}}}} key.

Enter the new group name using

GGGG

the number keys and the Quick Dial keys , and then press the {{{{OK}}}} key.

Reference

For details about entering text, see p.95 “Entering Text”.

Press the {{{{OK}}}} key.

HHHH

Programmed

The “ pears, and then the “Group” display returns.

Press the {{{{User Tools/Counter}}}} key.

IIII

” message ap-

Deleting a Group

Press the {{{{User Tools/Counter}}}} key.

AAAA

Select [System Settings] using {{{{UUUU}}}}

BBBB

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Registering Destinations to a Group

C Enter the characters of the des-

tination you want to delete using the number keys and the Quick Dial keys, and then press the {{{{OK}}}} key.

Select [

CCCC

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [Prgrm./Change/Delete Group]

DDDD

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [

EEEE

and then press the {{{{OK}}}} key.

Enter the registration number you

FFFF

want to delete using the number keys or the Quick Dial keys, and then press the {{{{OK}}}} key.

Searching to select a registered group by name

A Press [ B Select [

Key Operator Tools

] using {{{{UUUU}}}} or {{{{TTTT}}}},

Delete

Search by Name

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

] using

Reference

For details about entering text, see p.95 “Entering Text”.

D Press the {{{{OK}}}} key.

E Select the group you want to

delete using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Searching to select a registered group from Destination List

A Press [Search]. B Select [Display Destination List]

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

User Tools (System Settings)

C Select the group you want to

delete using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Searching to select a registered group by registration number

A Press [Search]. B Select [Search by Registration No.]

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

C Enter the registration number

of the group you want to delete using the number keys, and then press the {{{{OK}}}} or {{{{#}}}} key.

D Press the {{{{OK}}}} key.

A confirmation message appears.

Press [Yes].

GGGG

The “Deleted.” message appears, and then the “Group” display returns.

Press the {{{{User Tools/Counter}}}} key.

HHHH

4. Troubleshooting

If Your Machine Does Not Operate As You Want

The following chart gives explanations of common problems and messages. If other messages appear, follow the instructions displayed.

Note

❒ For further “Troubleshooting”, refer to the other manuals for this machine.

See p.i “Manuals for This Machine”.

Problem Causes Solutions

Please wait.

“

pears.

The display is off. The machine is in Energy

Nothing happens when the operation switch is turned on.

The user code entry display appears.

” ap-

This message appears when you turn on the operation switch or change the toner bottle.

Saver mode.

The operation switch is turned off.

The main power switch is turned off.

Users are restricted by user management.

Wait for the machine to get ready.

Turn on the operation switch.

Turn on the main power switch.

Enter the user code (up to eight digits), and then press the key.

{{{{OK}}}}

{{{{#}}}}

Troubleshooting

Problem Causes Solutions

The main power indicator continues blinking and does not turn off when pressed.

Original images are printed on the reverse side of the paper.

Misfeeds occur frequently. The tray's side fences may

An error message remains, even if misfed paper is removed.

You forgot your key operator code.

This occurs in the following case:

• The machine is communicating with external equipment.

You may have loaded the paper incorrectly.

not be locked.

The tray's end fence may not be set properly.

You may have loaded paper of a size not shown on the paper size selector.

When a misfeed message appears, it remains until you open and close the cover, as required.

— Contact your service representative.

Check if the machine is communicating with a computer.

Load paper correctly. Load paper into Tray 1-4 with the print side up, and bypass tray with the print side down.

Check the side fences are locked. p.88 “Changing the Paper Size”.

Check the end fence is set properly. See p.88 “Changing the Paper Size”.

When using paper of a size that cannot be detected automatically, use Tray Paper Settings to set the paper size. See p.30 “Tray Paper Size:Tray 1–4” and p.107 “Copy Paper”.

Clear misfed paper, and then open and close the front cover. See p.85 “x Clearing Misfeeds”.

xxxx

Clearing Misfeeds

x Clearing Misfeeds

AAI030S

CAUTION:

• The fusing section of this machine might be very hot. Caution should be taken when removing misfed paper.

Important

❒ When clearing misfeeds, do not turn off the power switch. If you do, your

copy settings are cleared.

❒ To prevent misfeeds, do not leave any torn scraps of paper inside the ma-

chine.

❒ If paper misfeeds occur repeatedly, contact your service representative.

Note

❒ More than one misfeed area may be indicated. If this is the case, check every

applicable area. Refer to the following charts: A, B, P, R, Y.

❒ You can find a sticker explaining how to remove misfed paper inside the right

cover.

❒ When the machine instructs you to reset originals, reset them in the feeding

position. The display will show you the number of originals to return.

Troubleshooting

x Clearing Misfeeds

Troubleshooting

Changing the Paper Size

Preparation

Be sure to select the paper size with User Tools and the paper size selector. If you do not, misfeeds might occur. See p.30 “Tray Paper Size:Tray 1–4”.

Reference

For details about paper sizes and types, see p.107 “Copy Paper”.

Changing the Paper Size of the

When using 11”× 17” size paper

A Pull the back fence off from

the tray.

Paper Tray

Make sure the paper tray is not in

AAAA

use.

Pull the paper tray out slowly un-

BBBB

til it stops.

Note

❒ Remove any remaining copy

paper.

While pressing the release lever,

CCCC

adjust the back fence.

B Place it in the corner pocket on

the left.

ZENY380E

Press down the release button.

DDDD

Ricoh DSm616, DSm620, LD116, LD120 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual