Ricoh AFICIO MP W3600, AFICIO MP W2400 User Manual

Operating Instructions

Printer Reference

Preparing the Machine

Setting Up the Printer Driver

Other Print Operations

Printing GL/2 and TIFF Files

Saving and Printing Using the Document Server

The Functions and Settings of the Machine

Appendix

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information in "About This Machine" before using the machine.

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Do not copy or print any item for which reproduction is prohibited by law.

Copying or printing the following items is generally prohibited by local law:

bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.

The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its completeness or accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor.

Caution:

Use of controls or adjustments or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version.

Notes

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Depending on which country you are in, certain units may be optional. For details, please contact your local dealer.

Manuals for This Machine

Refer to the manuals that are relevant to what you want to do with the machine.

Important

❒ Media differ according to manual.

❒ The printed and electronic versions of a manual have the same contents.

❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the

manuals as PDF files.

❒ Depending on which country you are in, there may also be html manuals. To

view these manuals, a Web browser must be installed.

❒ For details about the functions of RW-3600, refer to the manuals for this option.

❖ About This Machine

Be sure to read the Safety Information in this manual before using the machine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided.

❖ General Settings Guide

Explains User Tools settings, and Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual for explanations on how to connect the machine.

❖ Trouble Shooting

Provides a guide to solving common problems, and explains how to replace paper, toner, and other consumables.

❖ Security Reference

This manual is for administrators of the machine. It explains security functions that the administrators can use to protect data from being tampered, or prevent the machine from unauthorized use. Also refer to this manual for the procedures for registering administrators, as well as setting user and administrator authentication.

❖ Copy/Document Server Reference

Explains Copier and Document Server functions and operations. Also refer to this manual for explanations on how to place originals.

❖ Printer Reference

Explains Printer functions and operations.

❖ Scanner Reference

Explains Scanner functions and operations.

❖ Network Guide

Explains how to configure and operate the machine in a network environment, and use the software provided.

❖ Other manuals

• Manuals for This Machine

•Safety Information

• Quick Reference Copy Guide

• Quick Reference Printer Guide

• Quick Reference Scanner Guide

• PostScript3 Supplement

•UNIX Supplement

• Manuals for DeskTopBinder Lite

• DeskTopBinder Lite Setup Guide

• DeskTopBinder Introduction Guide

•Auto Document Link Guide

Note

❒ Manuals provided are specific to machine types.

❒ For “UNIX Supplement”, please visit our Web site or consult an authorized

dealer.

❒ “PostScript3 Supplement” and “UNIX Supplement” include descriptions of

functions and settings that might not be available on this machine.

Manuals for This Machine ......................................................................................i

How to Read This Manual .....................................................................................1

Symbols .....................................................................................................................1

Display Panel..........................................................................................................2

Initial Display ..............................................................................................................2

Simplified Display.......................................................................................................3

Job List ...................................................................................................................4

Job List Screen ..........................................................................................................4

Checking Jobs in the Job List ....................................................................................5

Changing the Order of Jobs .......................................................................................6

Holding Print Jobs ......................................................................................................7

Deleting Jobs .............................................................................................................7

Checking Job History .................................................................................................8

Printer Features Menu ...........................................................................................9

Setting Paper on the Bypass Tray......................................................................12

Setting the Paper Size Using the Control Panel ......................................................14

Setting Custom Size Paper Using the Control Panel...............................................15

Setting Translucent Paper or Film Using the Control Panel.....................................17

1. Preparing the Machine

Confirming the Connection Method...................................................................19

Network Connection.................................................................................................19

Local Connection .....................................................................................................22

Installing the Printer Driver.................................................................................23

Quick Install..............................................................................................................23

Installing the Printer Driver for the Selected Port.....................................................25

Using as a Windows Network Printer ................................................................36

Using as a NetWare Print Server / Remote Printer ...........................................38

Form Feed................................................................................................................40

Banner Page ............................................................................................................40

Printing after Resetting the Printer ...........................................................................40

Installing the Printer Driver Using USB .............................................................41

Windows Me - USB ..................................................................................................41

Windows 2000 - USB ...............................................................................................43

Windows XP, Windows Server 2003 - USB .............................................................44

Making Option Settings for the Printer..............................................................45

Conditions for Bidirectional Communication ............................................................45

If Bidirectional Communication Is Disabled..............................................................47

Installing Font Manager 2000..............................................................................48

Using Adobe PageMaker Version 6.0, 6.5, or 7.0.............................................. 49

iii

2. Setting Up the Printer Driver

RPCS - Accessing the Printer Properties.......................................................... 51

Windows 95 / 98 / Me - Accessing the Printer Properties........................................51

Windows 2000 - Accessing the Printer Properties ...................................................53

Windows XP, Windows Server 2003 - Accessing the Printer Properties .................55

Windows NT 4.0 - Accessing the Printer Properties ................................................57

3. Other Print Operations

Printing a PDF File Directly.................................................................................59

Printing Method........................................................................................................59

Using DeskTopBinder Lite .......................................................................................60

Using Commands.....................................................................................................64

Using the Print Job Function..............................................................................65

Selecting the Initial Print Job List .............................................................................69

Printing from the Print Job Screen ....................................................................71

Sample Print.............................................................................................................71

Locked Print .............................................................................................................75

Hold Print .................................................................................................................79

Stored Print ..............................................................................................................83

Printing from the Jobs Per User ID Screen .......................................................87

Printing the Selected Print Job.................................................................................87

Printing All Print Jobs ...............................................................................................89

Canceling a Print Job ..........................................................................................91

Canceling a Print Job Using the Control Panel ........................................................91

Windows - Canceling a Print Job from the computer...............................................92

Checking the Error Log .......................................................................................93

Spool Printing ......................................................................................................95

Printing with the Folding Finisher......................................................................96

Fold Types ...............................................................................................................97

Folding Finisher Cautions ........................................................................................98

Collate ...................................................................................................................99

Collate ......................................................................................................................99

Rotating Collate......................................................................................................100

4. Printing GL/2 and TIFF Files

Printable Files ....................................................................................................101

To Print ...............................................................................................................102

Using Web Printing Tool ........................................................................................102

Using From HDI Driver...........................................................................................106

Using From the Printing Commands ......................................................................106

Print Settings for GL/2 & TIFF Filter.................................................................109

Adjusting the Print Settings for GL/2 & TIFF Filter.................................................109

General Settings ....................................................................................................111

GL/2 Print Settings.................................................................................................113

TIFF/CALS Print Settings.......................................................................................114

Using the HDI Driver for AutoCAD ...................................................................115

Setup CD-ROM ......................................................................................................115

Installing the HDI Driver .........................................................................................117

Displaying and Printing Help ..................................................................................119

Printable GL/2 Files ...........................................................................................120

HP-GL Specifications .............................................................................................120

HP-GL/2 Specifications ..........................................................................................125

HP-RTL Specifications ...........................................................................................129

Printable TIFF Files............................................................................................130

TIFF Data Specifications........................................................................................130

Printable CALS Files..........................................................................................134

CALS Data Specifications ......................................................................................134

5. Saving and Printing Using the Document Server

Accessing the Document Server......................................................................137

6. The Functions and Settings of the Machine

Mainframe ...........................................................................................................139

Functions................................................................................................................139

Interface .................................................................................................................139

7. Appendix

Specifications.....................................................................................................141

INDEX....................................................................................................... 142

How to Read This Manual

Symbols

This manual uses the following symbols:

Indicates important safety notes.

Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Machine.

Indicates important safety notes.

Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read these notes. They can be found in the “Safety Information” section of About This Machine.

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find further relevant information.

[ ]

Indicates the names of keys that appear on the machine's display panel.

{ }

Indicates the names of keys on the machine's control panel.

Display Panel

This section describes configuration using the display panel when the printer function is selected.

Initial Display

Important

❒ The machine switches to offline when you make settings when the machine

is online. After you complete the setting, the machine switches to online automatically.

❒ If you make a setting when the machine is offline, it will stay offline after-

wards.

❒ The function items displayed serve as selector keys. You can select or specify

an item by pressing it lightly.

❒ When you select or specify an item on the display panel, it becomes highlight-

ed.

❒ Keys dimmed (for example, ) cannot be used.

5 6 7

1. Operational status or messages

Displays current machine status, such as “Ready”, “Offline”, and “Printing...”. Information about the print job (user ID and document name) appears in this section.

2. [fOnline] / [ Offline]

When you press these keys, the machine switches between online and offline.

When the machine is online, it can receive data from the computer.

When the machine is offline, it cannot receive data from the computer.

ATW001S

3. [Form Feed]

Press to print all the data left in the machine's input buffer.

• When the machine is online, the status appears dimly.

• This function is not available with the RPCS printer language.

4. [Job Reset]

Press to cancel the current print job. If you press it when the machine is offline

and Hex Dump is selected, Hex Dump is canceled.

5. [Print Jobs]

Press to display print jobs sent from a computer.

6. [Error Log]

Press to display the error logs of print jobs sent from a computer.

Note

❒ When the power is turned on, the copier display is shown. This is a factory

default. This initial setting can be changed. See “System Settings”, General Settings Guide.

7. [Spooling Job List]

Press to display spooled jobs.

8. Paper Tray Status indicators

The paper tray settings appear.

Simplified Display

This section explains how to switch to the simplified display. When you press the {Simplified Display} key, the screen changes from the initial

display to the simplified display. Letters and keys are displayed at a larger size, making operations easier.

ATV002S

❖ Example of a simplified display

Note

❒ To return to the initial display, press the {Simplified Display} key again.

❒ Certain keys do not appear on the simplified display.

Job List

Jobs printed using Copier, Document Server, or Printer mode are temporarily stored in the machine, and then executed in order. The Job List function allows you to manage these jobs. For example, you can cancel incorrect job settings, or print an urgent document.

Note

❒ You cannot use the Job List function when Interrupt Copy is active.

❒ Documents printed with Scanner are not displayed in the job list.

Job List Screen

This section explains displays and icons that appear in the Job List screen.

The Job List screen varies depending on whether [Job Order] is selected with Print Priority for the System Settings. For details about the setting procedure, see “Print Priority”, General Settings Guide.

❖ When [Job Order] is not selected:

The job list is displayed for each of the functions.

❖ When [Job Order] is selected:

The job list is displayed for all functions in the order of print jobs.

ATY013S

ATY014S

A Switches between job lists for each function.

B Switches between [Current / Waiting Job List] and [Job History].

C Displays reserved job numbers.

D Displays the function used to print jobs.

: Job printed with Copier

: Job printed with Printer

: Job printed with Document Server : Job printed with DeskTopBinder : Job printed with Web Image Monitor

Reference

“System Setting”, General Setting Guide

Checking Jobs in the Job List

You can check the contents of jobs in the job list.

A Press [Job List]. B Select a job whose contents you want to check.

C Press [Details], and then check the contents. D Press [Exit].

Changing the Order of Jobs

You can change the order of jobs in the job list.

A Press [Job List]. B Select the job whose order you want to change. C Press [Change Order].

D Change the order using [Top], [Previous], or [Next].

E Press [OK].

Holding Print Jobs

You can hold jobs that are queued or currently printing.

A Press [Job List]. B Select a job you want to hold. C Press [Suspend Printing].

The selected job and jobs that follow are suspended. “ played at the left of the jobs in the job list that are suspended.

Note

❒ To resume the suspended jobs, press [Resume Printing].

❒ This function is available only if [Job Order] is specified.

Deleting Jobs

You can delete a job that is queued or currently printing.

A Press [Job List]. B Select a job you want to delete. C Press [Delete Reservation].

Suspending” is dis-

D Press [OK].

Note

❒ To delete multiple print jobs, select then in step B.

Checking Job History

You can view the history and contents of completed printed jobs.

A Press [Job List]. B Press [Job History].

A list of completed print jobs appears.

C Select a job whose contents you want to check. D Press [Details], and then check the contents. E Press [Exit].

Printer Features Menu

The following explains settings and meanings of functions on the Printer Features screen. Select [Printer Features] after you press the {User Tools/Counter} key. For details, see “Printer Features”, General Settings Guide.

❖ List / Test Print

Menu Description

Multiple Lists You can print the configuration page and error log.

Configuration Page You can print the machine's current configuration val-

ues.

Error Log You can print error logs listing all errors that occurred

during printing.

Menu List You can print a Menu List showing the machine's

function menus.

PS Configuration / Font Page You can print the current configuration and installed

PostScript font list.

PDF Configuration / Font Page You can print the current configuration and installed

PDF font list.

Hex Dump You can print in the Hex Dump mode.

❖ Maintenance

Menu Description

Menu Protect This function lets you protect menu settings from ac-

cidental change. It makes it impossible to change menu settings with normal procedures unless you perform the required key operations.

In a network environment, only administrators can make changes to menu settings.

List / Test Print Lock You can lock the [List / Test Print Lock] menu.

Delete All Temporary Print Jobs You can delete all print jobs temporarily stored in the

machine.

Delete All Stored Print Jobs You can delete all print jobs stored in the machine.

❖ System

Menu Description

Print Error Report You can print an error report when a printer or mem-

ory error occurs.

Auto Continue You can select this to enable Auto Continue. When it

is On, printing continues after a system error occurs.

Memory Overflow Select this to have a memory overflow error report

printed.

Rotate by 180 Degrees Use this to select or deselect rotation of the print image

by 180 degrees.

Auto Delete Temporary Print Jobs You can select to automatically delete print jobs tem-

porarily stored in the machine.

Auto Delete Stored Print Jobs You can select to automatically delete print jobs stored

in the machine.

Initial Print Job List You can set the default Printer screen when you press

[Print Jobs].

Memory Usage You can select the amount of memory used in Font

Priority or Frame Priority, according to paper size or resolution.

Copies You can specify the number of print sets. This setting

is disabled if the number of pages to print has been specified with the printer driver or another command.

Blank Page Print You can select whether or not to print blank pages.

Reserved Job Waiting Time You can specify how long the machine waits to receive

a print job before allowing other functions such as the copier and scanner functions to interrupt it.

Printer Language You can specify the printer language.

Sub Paper Size You can enable the Auto Substitute Paper Size (A4,

LT) feature.

Bypass Tray Setting Priority You can specify which of the two options, (Printer)

Driver / Command or Machine Settings, has priority for determining the paper size for the bypass tray.

Edge to Edge Print You can select whether or not to print on the entire

sheet.

Default Printer Language You can set the default printer language if the machine

cannot find the printer language automatically.

Tray Switching You can set to switch the paper tray.

❖ Host Interface

Menu Description

I/O Buffer You can set the size of the I/O Buffer. Normally it is

not necessary to change this setting.

I/O Timeout You can set how many seconds the machine should

wait before ending a print job. If data from another port usually arrives in the middle of a print job, you should increase this timeout period.

❖ PS Menu

Menu Description

Data Format You can select a data format.

Resolution You can set the print resolution in dots per inch.

❖ PDF Menu

Menu Description

Change PDF Password You can set the password for the PDF file executing

PDF Direct Print.

PDF Group Password You can set the group password already specified

with DeskTopBinder Lite.

Resolution You can set the print resolution in dots per inch.

Note

❒ Some options cannot be set depending on security settings.

❒ For more information about copier features and system settings, see Copy/

Document Server Reference and General Settings Guide.

Reference

“Printer Features”, General Settings Guide

Setting Paper on the Bypass Tray

This section gives instructions for setting paper on the bypass tray.

For details about supported paper sizes and types, see “Paper Size and Paper Type”, About This Machine.

Important

❒ Paper that has a vertical length of 210 - 914.4 mm (8.27 - 36 inches) and a hor-

izontal length of 257 - 2000 mm (10.12 - 78.74 inches) can be copied from the bypass tray.

❒ Insert the paper in the bypass tray lengthwise or sideways to fit it onto the

feeding orientation.

❒ Insert the paper in the bypass tray lengthwise when you use A0K size paper.

❒ The following functions are disabled when printing from the bypass tray:

•Auto Tray Select

•Auto Tray Switching

• Folding (when the optional Folding Finisher)

❒ You cannot print or insert paper into the bypass tray during printing.

A Set the paper size using the printer driver or control panel.

You can omit the following procedures by setting [Printer Features], [System], [Bypass Tray Setting Priority] to [Driver / Command]. Then you can use the printer driver to specify the paper size.

B Adjust the bypass tray's paper guides to the size of the paper.

ATZ030S

If the paper size of the paper guide and the paper do not match, skewing and misfeeds might occur.

C Send the print job to the machine.

D Gently push the paper face up into the bypass tray until the beeper sounds.

Place the paper centrally, so that the space on either side of its edges is even. Then push it carefully in, so that it makes light contact with the feed rollers. Support the paper with your hands until it feeds in.

The paper feeds into the machine automatically and printing starts.

ATZ031S

E Check that the paper is properly fed.

Note

❒ Insert the paper until you hear the beep.

❒ When loading translucent paper or film, specify the paper size and type.

❒ If you are printing multiple pages, feed the next sheet.

❒ Do not print on both sides of the paper.

❒ Do not use paper already copied or printed on.

❒ For details about paper type and orientation that can be loaded in the by-

pass tray, see “Copy Paper”, About This Machine.

❒ To set a rolled paper, pull out the lower output auxiliary guide to the front,

and then place the rolled paper on it.

❒ For printer driver settings, see the printer driver Help.

Reference

“Copy Paper”, About This Machine

“Setting Rolled Originals”, Copy/Document Server Reference

Setting the Paper Size Using the Control Panel

Follow the procedure below to set the machine using the control panel when loading standard size paper onto the bypass tray.

Important

❒

The following procedures are not required if you select [Driver / Command] from

[

Bypass Tray Setting Priority] in [System] of [Printer Features] (see “Printer Features”,

General Settings Guide). In that case, set the paper size using the printer driver.

❒ Under [Printer Features], [System], if you set [Bypass Tray Setting Priority] to

[Driver / Command] , paper size settings made on the printer driver must match

those made on the control panel. If they do not match, an error message appears and printing stops if [Printer Features], [System], [Auto Continue] is not set. For details about [Printer Features] settings, see General Settings Guide.

A Press the {User Tools/Counter} key on the control panel.

ATW003S

B Press [System Settings]. C Press the [Tray Paper Settings] tab, and then press [Printer Bypass Paper Size].

D Select the paper size. E Press [OK]. F Press the {User Tools/Counter} key.

The initial screen appears.

Note

❒ When loading translucent paper or film, set paper size and paper type. ❒ For printer driver settings, see the printer driver Help.

Setting Custom Size Paper Using the Control Panel

Follow the procedure below to set the machine using the control panel when loading custom size paper onto the bypass tray.

Important

❒ Paper sizes that can be loaded onto the bypass tray are 257 - 2000 mm (10.12

- 78.74 in.) vertical, and 210 - 914.4 mm (8.27 - 36 in.) horizontal.

❒ The following procedures are not required if you select [Driver / Command]

from [Bypass Tray Setting Priority] in [System] of [Printer Features] (see “Printer Features”, General Settings Guide). In that case, set the paper size using the printer driver.

❒ If you select [Machine Settings] from [Bypass Tray Setting Priority] in [System] of

[Printer Features] (see “Printer Features”, General Settings Guide), the settings

made using the control panel have priority over the printer driver settings.

❒ If the printer driver is not used, select [Machine Settings] from [Bypass Tray Set-

ting Priority] in [System] of [Printer Features] (see “Printer Features”, General Set-

tings Guide). Set paper size using the control panel.

A Press the {User Tools/Counter} key on the control panel.

ATW003S

B Press [System Settings]. C Press the [Tray Paper Settings] tab, and then press [Printer Bypass Paper Size]. D Press [Custom Size].

E Press [Vertical], enter the vertical size of the paper using the number keys,

and then press the {q} key.

F Press [Horizontal], enter the horizontal size of the paper using the number

keys, and then press the {q} key.

G Press [OK].

The paper sizes entered are displayed.

H Press the {User Tools/Counter} key.

The initial screen appears.

Note

❒ When loading translucent paper or film, set paper size and paper type.

❒ For printer driver settings, see the printer driver Help.

Setting Translucent Paper or Film Using the Control Panel

Follow the procedure below to set the machine using the control panel when loading translucent paper or film onto the bypass tray.

Important

❒ The following procedures are not required if you select [Driver / Command]

from [Bypass Tray Setting Priority] in [System] of [Printer Features] (see “Printer Features”, General Settings Guide). In that case, set the paper size using the printer driver.

❒ If you select [Machine Settings] from [Bypass Tray Setting Priority] in [System] of

[Printer Features] (see “Printer Features”, General Settings Guide), the settings

made using the control panel have priority over the printer driver settings.

❒ If the printer driver is not used, select [Machine Settings] from [Bypass Tray Set-

ting Priority] in [System] of [Printer Features] (see “Printer Features”, General Set-

tings Guide). Set the paper size using the control panel.

A Press the {User Tools/Counter} key on the control panel.

ATW003S

B Press [System Settings]. C Press the [Tray Paper Settings] tab, and then press [Paper Type: Paper Bypass].

Press [TNext] to scroll through the list.

D Press [Translucent Paper]or [Film] on the [Paper Type] area when loading trans-

lucent paper or film.

E Press [OK].

The paper type selected is displayed.

F Press the {User Tools/Counter} key.

The initial screen appears.

Note

❒ The settings made will remain valid until they are reset again. After printing

on translucent paper or film, make sure to clear settings for the next user.

❒ For printer driver settings, see the printer driver Help.

1. Preparing the Machine

Confirming the Connection Method

This machine supports network and local connection.

Before installing the printer driver, check how the machine is connected. Follow the driver installation procedure that is appropriate to the connection method.

Network Connection

This machine can be used as a Windows printing port or network printer.

Using this machine as the Windows printing port

Network connections can be established through Ethernet, IEEE 802.11b.

Available ports are determined based on the combination of Windows operating system version and connection method used.

ZZZ035S