Ricoh AFICIO 1515 User Manual

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Page 1

Operating Instructions

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h001

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Scanner Reference

Network Scanner Preparations for Use as a Network Scanner

ZHS

E.t

Setting Originals Sending Scan Files by E-mail Using the Network Delivery Scanner Function Using the Network TWAIN Scanner Function Appendix

For safe and correct use of this machine, please be sure to read the Safety Information in the

"Copy Reference" before you use it.

Page 2

Operating Instructions Scanner Reference

GB GB B683-8710

Page 3

Introduction

This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine.

Warning:

Use of controls or adjustment or performance of procedures other than those specified i n this man ual might result in hazardous radiation exposure.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version.

Page 4

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

010

a means POWER ON. c means STAND BY.

.eps

Declaration of Conformity “The Product complies with the requirements of the EMC Dire ctive 89/336/EEC and its amending di-

rectives and the Low Voltage Directive 73/23/EEC and its amending directives.”

Trademarks

Adobe Pentium Microsoft

, PostScript®, and Acrobat® are trademarks of Adobe Systems Incorporated.

is a registered trademark of Intel Corporation.

, Windows®, and Windows NT® are registered trademarks of Microsoft Corpora-

tion. Other product names used herein are for identification purposes only and might be trade-

marks of their respective companies. We disclaim any and all rights in those marks.

• The product name of Windows

95 is Microsoft® Windows® 95.

• The product name of Windows® 98 is Microsoft® Windows® 98.

• The product name of Windows

• The product names of Windows Microsoft

Windows® 2000 Professional

Me is Microsoft® Windows® Millennium Edition (Windows Me).

2000 are as follows:

Microsoft® Windows® 2000 Server Microsoft® Windows® 2000 Advanced Server

• The product names of Windows® XP are as follows: Microsoft® Windows® XP Home Edition Microsoft® Windows® XP Professional

• The product names of Windows ServerTM 2003 are as follows: Microsoft® Windows ServerTM 2003 Standard Edition Microsoft® Windows ServerTM 2003 Enterprise Edition Microsoft

• The product names of Windows NT Microsoft® Windows NT® Workstation 4.0 Microsoft

Windows ServerTM 2003 Web Edition

4.0 are as follows:

Windows NT® Server 4.0

Copyright © 2003

Page 5

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.

Note

 The manuals provided are specific to machine type.

 Adobe Acrobat Reader is necessary to view the manuals as a PDF file.

 Three CD-ROMs are provided:

• CD-ROM 1 "Operating Instructions for Printer/Scanner"

• CD-ROM 2 "Scanner Driver & Document Management Utilities"

• CD-ROM 3 "Operating Instructions for General Settings and Facsimile "

 General Settings Guide (PDF file - CD-ROM3)

Provides an overview of the machine and describes System Settings (paper trays, Key Operator Tools, etc.), and troubleshooting. Refer to this manual for Address Book procedures such as registering fax numbers, e-mail addresses, and user codes.

 Network Guide (PDF file - CD-ROM1)

Describes procedures for configuring the machine and computers in a network environment.

 Copy Reference

Describes operations, functions, and troubleshooting for the machine's copier function.

 Facsimile Reference <Basic Features>

Describes operations, functions, and troubleshooting for the machine's facsimile function.

 Facsimile Reference <Advanced Features> (PDF file - CD-ROM3)

Describes advanced functions and settings for key operators.

 Printer Reference 1

Describes system settings and operations for the machine's printer function.

 Printer Reference 2 (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's printer function.

 Scanner Reference (this manual) (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's scanner function.

Page 6

 Manuals for DeskTopBinder V2 Lite

DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities".

• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes the installation of DeskTopBinder V2 Lite, and the operating environment for DeskTopBinder V2 Lite in detail. This guide can be dis-

played from the [Setup] dialog box when DeskTopBinder V2 Lite is

installed.

• DeskTopBinder V2 Introduction Guide (PDF file - CD-ROM2) Describes operations with DeskTopBinder V2 Lite and provides an over-

view of its functions. This guide is added to the [Start] menu when Desk-

TopBinder V2 Lite is installed.

•Auto Document Link Guide (PDF file - CD-ROM2) Describes operations and functions of Auto Document Link installed with

DeskTopBinder V2 Lite. This guide is added to the [Start] menu when

DeskTopBinder V2 Lite is installed.

 Manuals for ScanRouter V2 Lite

ScanRouter V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities".

• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2) Describes the installation of ScanRouter V2 Lite, settings, and the operating environment for ScanRouter V2 Lite in detail. This guide can be dis-

played from the [Setup] dialog box when ScanRouter V2 Lite is installed.

• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2) Describes delivery server management and operations, and provides an

overview of ScanRouter V2 Lite functions. This guide is added to the [Start]

menu when ScanRouter V2 Lite is installed.

 Other manuals

• PostScript3 Supplement (PDF file - CD-ROM1)

• UNIX Supplement (available from an authorized dealer, or as a PDF file on

our Web site)

Page 7

Manuals for This Machine......................................................................................i

How to Read This Manual .....................................................................................1

Symbols .....................................................................................................................1

Names of Major Components and Software..............................................................1

1. Network Scanner

Outline.....................................................................................................................3

E-mail.........................................................................................................................3

Network Delivery Scanner..........................................................................................4

Network TWAIN Scanner...........................................................................................5

Control Panel.......................................................................................................... 6

Reading the Display and Using Keys.........................................................................7

2. Preparations for Use as a Network Scanner

Initial Scanner Setup .............................................................................................9

Scanner Features.......................................................................................................9

Scan Settings...........................................................................................................12

Destination List Settings........................................................................................... 13

Send Settings...........................................................................................................14

Installing Software...............................................................................................16

Auto Run Program .................................. .................................. .. .............................16

Software for Using a Network TWAIN Scanner .......................................................18

Software for Using the Network Delivery Scanner Function ....................................19

DeskTopBinder V2 Lite............................................................................................19

Software Supplied on CD-ROM.......................................... .....................................20

3. Setting Originals

Placing Originals..................................................................................................25

Placing on the Exposure Glass................................................................................26

Placing in the Auto Document Feeder .....................................................................27

Original Orientation.............................................................................................29

For E-mail and a Network Delivery Scanner............................................................29

For a Network TWAIN Scanner................................................................................29

Scanning Originals in Several Times using the Exposure Glass....................30

4. Sending Scan Files by E-mail

Preparation for Sending by E-mail.....................................................................31

E-mail Screen...........................................................................................................32

Sending Scan Files by E-mail.............................................................................33

Procedure for Sending by E-mail.............................................................................33

Checking the Status of E-mail............................................................................45

iii

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5. Using the Network Delivery Scanner Function

Preparation for Delivering...................................................................................47

Network Delivery Scanner Screen ...........................................................................48

Delivering Scan Files...........................................................................................50

Delivery Procedure...................................................................................................50

Checking the Status of Delivery.........................................................................60

6. Using the Network TWAIN Scanner Function

Preparation for Using the Network TWAIN Scanner.........................................61

Network TWAIN Scanner Screen.............................................................................61

Scanning Originals..............................................................................................62

Functions of the TWAIN Driver ........................................ ... .................................... .64

7. Appendix

Relationship between Resolution and File Size................................................65

When using the Auto Document Feeder..................................................................65

When using the exposure glass cover .....................................................................65

Max. Number of Addresses Which Can Be Specified ......................................66

Troubleshooting...................................................................................................67

When Scanning Is Not Performed as Expected.......................................................67

When the Delivery Function Does Not Work............................................................ 67

When an Error Message Appears on the Control Panel................................. .........68

When an Error Message Appears on the Client Computer...................................... 70

Specifications.......................................................................................................72

INDEX.........................................................................................................73

Page 9

How to Read This Manual

Symbols

In this manual, the following symbols are used:

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or files might be lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparations required before operating.

Note

This symbol indicates precautions for operation or actions to take after misoperation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys that appear on the machine's display panel.

[]

Keys and buttons that appear on the computer's display.

{}

Keys built into the machine's control panel.

{}

Keys on the computer's keyboard.

Names of Major Components and Software

Major components of this machine are referred to as follows in this manual:

• Auto Document Feeder → ADF

The following software products are referred to using a general name:

• DeskTopBinder V2 Lite and DeskTopBinder V2 Professional (optional) →

DeskTopBinder V2 Lite/Professional

• ScanRouter V2 Lite and ScanRouter V2 Professional (optional) → ScanRouter

V2 Lite/Professional

Page 10

Page 11

1. Network Scanner

001

Outline

The machine can be used as a network scanner.

As a network scanner, the machine can send scan files by e-mail, operate as a network delivery scanner, and operate as a network TWAIN scanner.

E-mail

Scan files that are attached to an e-mail can be sent using the e-mail system through a LAN or the Internet.

Reference

p.31 “Sending Scan Files by E-mail”

ABF

S.eps

1. This machine

Scan files that are attached to an e-mail can be sent to an e-mail server.

2. E-mail server

An e-mail server is the SMTP server used for an e-mail system. It transfers a received e-mail to a specified destination through a LAN or the Internet.

ABF001S

3. Client computer

An e-mail with scan files attached is received from the e-mail server using email software.

Check the contents of the file with an application appropriate for the file type.

Page 12

002

Network Scanner

Network Delivery Scanner

The machine is used as a delivery scanner with ScanRouter V2 Lite/Professional. Scan files are stored in the delivery server and delivered to the folders of client computers on the same network.

Reference

p.47 “Using the Network Delivery Scanner Function”

Note

 When the optional ScanRouter V2 Professional is used, the machine can also

deliver scan files using e-mail, and the files can be viewed from a client computer using a Web browser.

ABF

S.eps

1. This machine

Scan files are sent to the delivery server.

2. Delivery server

ScanRouter V2 Lite/Professional is installed in this computer which is used as a delivery server.

A received file is delivered to the in-tray of the specified destination (A in the figure). According to the settings of the intray, the file is stored in the in-tray or in a Windows folder (B in the figure).

Reference

For more information about ScanRouter V2 Lite, DeskTopBinder V2 Lite, or Auto Document Link, see p.i “Manuals for This Machine”.

ABF002S

3. Client computer

The contents of stored files can be checked in the following ways:

• View the file in the in-tray using DeskTopBinder V2 Lite to check the contents. (C in the figure)

•

Use Auto Document Link to receive the file stored in the in-tray, and check the contents with an application appropriate for the file type. (

•

Access the Windows folder where the file is stored via the network, and check the contents with an application appropriate for the file type. (

in the figure)

Page 13

Outline

003

Network TWAIN Scanner

The scanning function of this machine can be used from a client computer via a network (Ethernet, IEEE 1394 (IP over 1394) [optional], or IEEE 802.11b (Wireless LAN) [optional]).

Reference

p.61 “Using the Network TWAIN Scanner Function”

ABF

S.eps

1. This machine

The scanning function of the machine can be used from a client computer via a network.

ABF003S

2. Client computer

Originals are scanned using the TWAIN driver for the machine from an application.

Page 14

Network Scanner

004

Control Panel

This illustration shows the control panel when options are installed.

ABF

S.eps

123 4 56 7 8 9 101112

1. {Search Destination} key

Press to search for the destination from the Destination List.

2. {Check Destination} key

Press to check the destinations currently selected.

3. {Job Information} key

Press to check the status of sent and delivered e-mail.

15 16 17 18 19 20

ABF004S

8. Scroll keys

Press to select an item.

{U}: scroll upward {T}: scroll downward {V}: scroll right {W}: scroll left

9. {User Tools/Counter} key

Press to change default or operation parameters according to requirement.

4. {Scanner} key

Press to activate the scanner function.

5. Indicators

Display errors and machine status. h: Error indicator

B: Load Paper indicator D: Add Toner indicator

Reference

For more information, see Copy Reference.

6. Display

Displays operation status and messages.

7. Selection keys

Correspond to items on the display. Press to select the corresponding item.

10. {Clear Modes} key

Press to clear the current settings.

11. {Clear/Stop} key

Clear: clears an entered numeric value. Stop: stops scanning.

12. Main power indicator and On

indicator

The main power indicator lights when the main power switch is turned on. The On indicator lights when the operation switch is on.

13. Operation switch

Press to turn the power on. The On indicator lights. To turn the power off, press again.

Note

 This key is inactivate during scanning

or while setting scanner defaults.

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Control Panel

005

14. Quick Dial keys

Press to select the registered destination with a single touch, or to enter letters and symbols.

Reference

For more information, see General Settings Guide.

Note

 You can register up to 16 destinations

using the Quick Dial keys.

15. {Lighter} and {Darker} keys

Press to change the image density setting. Select the image density in three increments, Lighter to Darker.

16. {Original Type} key

Press to select the original type registered

with [Type 1(Text):] or [Type 2(Photo):].

When the original type is selected, the corresponding indicator lights.

17. {Cancel} key

Press to cancel an operation or return to the previous display.

18. {OK} key

Press to set a selected item or an entered numeric value.

19. Number keys

Press to enter numeric values.

20. {Start} key

Press to start scanning or sending.

Reading the Display and Using Keys

This section explains how to read the display and use the selection key.

Note

 The copy screen is set as the default screen when the machine is turned on.

You can change the settings in [System Settings]. See General Settings Guide.

ABF

S.eps

1 2 3

1. Selection keys

Correspond to items at the bottom line on the display.

Example: The E-mail screen

• When the instruction “press []”

is given in this manual, press the left selection key.

• When the instruction “press [Manual]”

is given in this manual, press the centre selection key.

• When the instruction “press [Options]”

is given in this manual, press the right selection key.

2. {Cancel} key

Press to cancel an operation or return to the previous display.

3. {OK} key

Press to set a selected item or an entered numeric value.

4. Scroll keys

Press to move the cursor in each direction, step by step.

When the {U}, {T}, {V}, or {W} key appears in this manual, press the scroll key of the same direction.

ABF005S

Page 16

Network Scanner

Page 17

2. Preparations for Use as a Network Scanner

To use the machine as a network scanner, you must make settings required for use as a scanner as well as basic settings for use in a network.

Reference

First, see General Settings Guide for details about how to make basic settings, and then make scanner settings.

For more information about settings for sending by e-mail, see Network Guide.

Initial Scanner Setup

This section explains all required settings and procedures for using the machine as a network scanner.

Scanner Features

The settings for using the network scanner functions of the machine are listed below. Make the necessary settings.

Note

 Make settings for the items marked with  if necessary.

 Scan Settings

For explanations of settings, see p.12 “Scan Settings”.

Settings Default E-mail

Scan Settings

Default Scan Settings

Orig. Orientation Priority

Original Type Setting

Resolution

Scan Size

200dpi 

A4 S 

Original Type

1 (Text)

Original Type

2 (Photo)



Text

(Print)

Photo 



 Destination List Settings

For explanations of settings, see p.13 “Destination List Settings”.

Settings Default E-mail

Delivery

TWAIN

Destination List Settings

Destination List Priority

Update Server Dest. List

Delivery Server 

— 

Page 18

Preparations for Use as a Network Scanner

006

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001.tif***

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002.tif***

 Send Settings

For explanations of settings, see p.14 “Send Settings”.

Settings Default E-mail

Send Settings

TWAIN Standby Time

File Type Priority Multi-page:TIFF 

Compression On 

Print&Del. Scanner Journal

Max. E-mail Size 2048 KB 

Divide & Send E-mail On (per max. size) 

E-mail Informatn. Language

Sender's Name Default

Setting procedure

A Press the {User Tools/Counter} key.

ABF

S.eps

Delivery

10 sec. 

On 

British English 

None 

TWAIN

ABF006S

B Select [Scanner Features] using {U} or {T}, and then press the {OK} key.

SCN-

C Select a menu using {U} or {T}, and then press the {OK} key.

SCN-

Page 19

Initial Scanner Setup

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D Select a setting using {U} or {T}, and then press the {OK} key.

SCN-

Example: TWAIN Standby Time setting

E Change the settings.

• Select an item using {U} or {T}, and then press the {OK} key.

SCN-

• Enter numbers using the number keys, and then press the {OK} key.

SCN-

Programmed” message appears, and then the Send Settings screen re-

The “ turns.

Note

 To cancel changing a setting, press the {Cancel} key. The setting returns

to the previous condition.

F Press the {Cancel} key.

The Scanner Features screen reappears.

G Repeat steps

to F to make other settings.

H Press the {Cancel} key.

The main menu appears.

Page 20

Preparations for Use as a Network Scanner

Scan Settings

This section explains how to set the defaults for scan settings.

The scan settings consist of the following. For the list about settings and defaults, see p.9 “Scanner Features”.

 Default Scan Settings

Resolution and scan size can be set.

•Resolution Select the resolution from 100dpi, 200dpi, 300dpi, 400dpi, or 600dpi.

•Scan Size Select the size of the original to be scanned. When the size is specified, scanning is performed for that size, regardless of the actual size of the original. The following sizes can be selected: A4S, A5RS, B5JISS (Japanese Industrial Standard), 8

× 13S, 8

/2RS, Custom Size

Note

 When the ADF is not installed,

× 14S and 8

unavailable and not displayed on the screen.

 When [Custom Size] is selected,

the dimensions of the scan area (width and height) can be specified.

 When selecting [Custom Size] for

[Scan Size], see p.13 “Selecting a

custom size”.

× 14S,

× 11S, 5

× 13S are

 Orig. Orientation Priority

Select the default for original placement orientation. When originals are always positioned the same way, select that orientation as the default to make operation easier.

Reference

p.29 “Original Orientation”

 Original Type Setting

Select the original type registered

in [Original Type 1 (Text)] or [Original Type 2 (Photo)]. The original type

that can be registered is as follows:

•Text (Print) For standard originals containing mainly text (for print)

•Text (OCR) For standard originals containing mainly text (for OCR)

•Text/Photo For originals containing a mixture of text and photographs

•Photo For originals containing photographs and other pictures

Note

 You can register “Text

(Print)” or ”Text (OCR)” in

[Original Type 2 (Photo)], or

“Text/Photo” or ”Photo” in

[Original Type 1 (Text)].

 Printer printing is best

scanned with Text (Print). Text (OCR) is suitable for higher OCR accuracy.

Page 21

Initial Scanner Setup

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006.tif***

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007.tif***

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008.tif***

Selecting a custom size

When selecting [Custom Size] as the

scan size, follow the procedure below.

A Select [Custom Size] on the Scan

Size screen using the scroll keys, and then press the {OK} key.

SCN-

B Enter the width of the original us-

ing the number keys.

Enter the value in Horiz., and then press the {OK} or {#} key.

SCN-

 When using the exposure glass

cover

•Original Size

Horiz.: 139 - 297 mm (5.5" -

11.6") Vert.: 139 - 216 mm (4.2" -

8.5")

The “ pears, and then the Scan Size screen returns.

Programmed” message ap-

D Press the {User Tools/Counter} key.

Destination List Settings

This section explains how to set the defaults for the destination list displayed.

The destination list settings consist of the following. For the list about settings and defaults, see p.9 “Scanner Features”.

C Enter the height of the original

using the number keys.

Enter the value in Vert., and then press the {OK} or {#} key.

SCN-

The range of possible dimensions for original sizes is as follows:

 When using the Auto Document

Feeder

•Original Size Horiz.: 139 - 356 mm (5.5" -

14.0") Vert.: 139 - 216 mm (4.2" -

8.5")

 Destination List Priority

Select a destination list to be displayed when the machine is in the initial state. You can select either

[E-mail] or [Delivery Server].

 Update Server Dest. List

To update the Delivery Server Des-

tination List, press [Update Server Dest. List].

Ordinarily, the Delivery Server Destination List is automatically updated. This function allows updating at any time.

Page 22

Preparations for Use as a Network Scanner

Send Settings

This section explains how to set the defaults for sending settings and how the machine switches to the network TWAIN scanner function.

The send settings consist of the following. For the list about settings and defaults, see p.9 “Scanner Features”.

 TWAIN Standby Time

When the machine is being used to send e-mail or functioning as a network delivery scanner, a scanning request to the machine as a TWAIN scanner will switch the machine to the network TWAIN scanner function. This setting determines the delay until the machine switches to the network TWAIN scanner function.

• When [Off] is selected, the ma-

chine will switch to the network TWAIN scanner function at once.

• When [On] is selected, you can

enter the delay time with the number keys (3 - 30 seconds). The machine will switch to the network TWAIN scanner function when the time set here passes after the last key operation.

 File Type Priority

Select whether to send the file of scanned originals using a single page or multiple pages. When sending using multiple pages, select either TIFF or PDF.

 Compression

This setting determines whether a scan file is to be compressed.

Note

 The actual time required for file

transfer will vary depending on the file size and network load.

 Compression reduces the time

required for transferring the scan file.

 Print&Del. Scanner Journal

Select whether to print the Scanner Journal automatically when the number of delivered e-mails reaches 50.

Important

 When the main power switch is

turned off, all records are deleted.

Note

 When [On] is selected, all

records are deleted after print-

ing. When [Off] is selected,

records that exceed the limit are automatically deleted from the oldest records.

 Max. E-mail Size

Select whether the size of an e-mail with a scan file attached is limited or not.

When [On] is selected, enter the

size limit (64 - 7168 KB) with the number keys.

Note

 When the SMTP limits the size,

match that setting.

Page 23

Initial Scanner Setup

 Divide & Send E-mail

This function is effective only

when [On] is selected for [Max. E- mail Size].

When an e-mail with an attached file exceeds the size specified in

[Max. E-mail Size], select whether or

not to divide the file and send using more than one e-mail. Select ei-

ther [On (per page)], [On (per max.

size)], or [Off]. When [On (per max. size)] is selected, enter the maxi-

mum number of divisions (2-130) with the number keys.

Note

 When [Multi-page:TIFF] or [Multi-

page:PDF] is selected for [File Type Priority], an attached scan

file will not be divided even if

[On (per page)] is selected.

 When [On (per max. size)] is se-

lected, some received files may not be able to be restored, depending on the type of e-mail software.

 When [Off] is selected, the e-

mail is not sent if its size exceeds the limit, and an error message appears. The scan file is discarded.

 Set the maximum e-mail size

within the capacity of the SMTP server.

 E-mail Informatn. Language

Select a language for E-mail Information Language for message, date, key operator's e-mail address to be sent. Select one of the following 20 languages: British English, American English, German, French, Italian, Spanish, Dutch, Portuguese, Polish, Czech, Swedish, Finnish, Hungarian, Norwegian, Danish, Japanese, Simplified Chinese, Traditional Chinese, Russian, and Hangul.

Note

 “E-mail Information Language”

is as follows (Example: When

[British English] is selected):

“This E-mail was sent from ”, “Scan Date”, and “Queries to:”. These messages cannot be changed.

 Sender's Name Default

Select whether to register an administrator as a sender or to specify a sender each time e-mail is sent. If the key operator code has been set, enter the code with the number keys, and then press the {OK} key.

•Select [None] to specify the send-

er each time.

•Select [Key Op's E-mail Address] to

specify an administrator as the sender.

Important

 It is recommended that a send-

er's password be set to prevent the sender's name from being misused.

 When [On] is selected for [Key

Operator Code] in [Key Operator Tools] of [System Settings] and

[On: Partial] is set for the range,

enter the key operator code

when [Sender's Name Default] in

[Send Settings] of [Scanner Features] is selected. For more infor-

mation about System Settings, see General Settings Guide.

Page 24

Preparations for Use as a Network Scanner

Installing Software

The machine comes with three CD-ROMs containing various software.

The CD-ROM labeled “Scanner Driver & Document Management Utilities” contains the necessary software to use the machine as a network scanner. The CDROM labeled “Printer Driver & Utilities” contains the necessary software to use the machine as a printer.

This section explains the software to use the machine as a network scanner.

Auto Run Program

When the CD-ROM is inserted into a client computer in Windows 95/98/Me/2000/XP, or Windows NT 4.0, the installer starts automatically (Auto Run) to install the TWAIN driver and various software.

Note

 Auto Run might not automatically work with certain operating system set-

tings. In this case, launch “Set up.exe” located in the CD-ROM root directory.

 If you want to install the software without using Auto Run, hold down the

{Shift} key while inserting the CD-ROM. Keep the {Shift} key held down until the client computer has finished accessing the CD-ROM.

 If [Cancel] is pressed during installation, the installation will be stopped and

all the remaining software will not be installed. If [Cancel] has been pressed,

reinstall the remaining software after restarting the client computer.

Limitation

 For installation in Windows 2000/XP, or Windows NT 4.0, log in as a member

of the administrators group.

Page 25

The installing sequence using Auto Run is as follows.

070

ZHSY

E.eps

Installation Sequence

Insert the CD-ROM.

TWAIN Driver Ver.3

TWAIN

The installer starts up.

Driver

ScanRouter V2 Lite

Installing Software

Select the software.

The installation complete message is displayed.

Restart your PC.

ScanRouter V2 Lite

Install all at once, or select and install individually.

DeskTopBinder V2 Lite

Acrobat Reader

ScanRouter V2 Administration Utility

ZHSY070E

For information about the software that can be installed by Auto Run, see p.20 “Software Supplied on CD-ROM”.

Page 26

Preparations for Use as a Network Scanner

Software for Using a Network TWAIN Scanner

To use the machine as a network TWAIN scanner, it is essential to install the TWAIN driver.

If you do not have applications that work with TWAIN, it is necessary to also install DeskTopBinder V2 Lite. For information about the installation of DeskTopBinder V2 Lite, see p.19 “DeskTopBinder V2 Lite”.

Preparation

Before installation, check the operating environment for the TWAIN driver. See p.20 “TWAIN Driver”.

Using Windows 95/98/Me/2000/XP or Windows NT 4.0

Install the TWAIN driver using Auto Run.

A Start Windows, and then insert

the supplied CD-ROM labeled “Scanner Driver & Document Management Utilities” into the CD-ROM drive of the client computer.

The CD-ROM Launcher screen appears.

Reference

If the installer does not start automatically, see p.16 “Auto Run Program”.

B Click [TWAIN Driver].

The Software Setup screen appears.

C The installer of the TWAIN driv-

er starts. Follow the instructions on the screen.

Note

 When the installation is com-

plete, a message to prompt you to restart the client computer may appear. In this case, restart the client computer.

 After the installation is com-

plete, the TWAIN driver can be

displayed from the Start → Pro-

gram menu. Help can also be displayed from here.

 Be sure to read “Readme.txt”

before use.

Page 27

Installing Software

Software for Using the Network Delivery Scanner Function

To use the machine as a network delivery scanner, it is essential to install ScanRouter V2 Lite on the delivery server. To check an in-tray or retrieve files, it is necessary to install DeskTopBinder V2 Lite on the client computer.

Use Auto Run for installation.

Preparation

Before installation, check the system requirements for the software. See p.20 “Software Supplied on CD-ROM”.

A Start Windows, and then insert the supplied CD-ROM labeled “Scanner

Driver & Document Management Utilities” into the CD-ROM drive of the client computer.

The CD-ROM Launcher screen appears.

B Click the key of the software to be installed.

•Click [ScanRouter V2 Lite], and then the ScanRouter V2 Lite Setup screen ap-

pears.

•Click [DeskTopBinder V2 Lite], and then the DeskTopBinder V2 Lite Setup

screen appears.

C Click [ScanRouter V2 Lite] or [DeskTopBinder V2 Lite]. The installer of the soft-

ware starts. Follow the instructions on the screen.

Reference

For information about the subsequent installation procedure, see

that can be displayed from the Setup screen of the respective software.

Guide

Setup

DeskTopBinder V2 Lite

Use Auto Run for installation.

Preparation

Before installation, check the system requirements for DeskTopBinder V2 Lite. See p.21 “DeskTopBinder V2 Lite”.

A Start Windows, and then insert the supplied CD-ROM labeled “Scanner

Driver & Document Management Utilities” into the CD-ROM drive of the client computer.

The CD-ROM Launcher screen appears.

B Click [DeskTopBinder V2 Lite].

The DeskTopBinder V2 Lite Setup screen appears.

C Click [DeskTopBinder V2 Lite]. The installer of the DeskTopBinder V2 Lite

starts. Follow the instructions on the screen.

Page 28

Preparations for Use as a Network Scanner

Reference

For information about the subsequent installation procedure, see

Guide

that can be displayed from the Setup screen of DeskTopBinder V2 Lite.

Software Supplied on CD-ROM

Setup

List of files

CD-ROM

Drive

Wizard for the TWAIN driver and utilities

Drivers Twain TWAIN driver for Windows

95/98/Me/2000/XP, Windows NT 4.0

Utility RouterV2 ScanRouter V2 Lite , ScanRouter V2 Ad-

ministration Utility

DeskV2 DeskTopBinder V2 Lite

Acroread Acrobat Reader

TWAIN Driver

This driver is required to scan an original on the machine.

To use the machine as a network TWAIN scanner, this driver must be installed.

 File storage folder

The files are stored in the following folder on the CD-ROM provided with this machine:

\DRIVERS\TWAIN

 System requirements

Limitation

 Under Windows NT with RISC-based processors (MIPS R series, Alpha

AXP, or PowerPC), this driver is not available.

•Hardware PC/AT compatible

•CPU Pentium or faster (Pentium 150 MHz or faster recommended)

• Operating system Microsoft Windows 95 (OSR 2 or later) Microsoft Windows 98 Microsoft Windows Millennium Edition Microsoft Windows 2000 Professional Microsoft Windows 2000 Server Microsoft Windows XP Home Edition Microsoft Windows XP Professional Microsoft Windows NT Workstation 4.0 (Service Pack 5 or later) Microsoft Windows NT Server 4.0 (Service Pack 5 or later)

Page 29

Installing Software

•Memory Operating system minimum operation memory + 8 MB (64 MB or more recommended)

• Hard disk space 100 MB or more

• Display resolution

800 × 600 pixels, 256 colours or higher

• Network protocol TCP/IP

DeskTopBinder V2 Lite

DeskTopBinder V2 Lite is to be installed on the client computers for integration and management of various kinds of files such as scan files, files created with applications, and existing files. This software allows you to use various functions for scan files stored in the Document Server, e.g., viewing stored files. Also, with ScanRouter V2 Lite, you can view the files stored in in-trays of the delivery server or use other functions for stored files.

Reference

See DeskTopBinder V2 Lite Help or the manuals for DeskTopBinder V2 Lite.

 File storage folder

The files are stored in the following folder on the CD-ROM provided with this machine:

\UTILITY\DESKV2

 System requirements

•Hardware PC/AT compatible

•CPU Pentium 133 MHz or faster (Pentium II 266 MHz or faster recommended)

• Operating system Microsoft Windows 95 (OSR 2 or later) Microsoft Windows 98 Microsoft Windows Millennium Edition Microsoft Windows 2000 Professional (Service Pack 1 or later) Microsoft Windows 2000 Server (Service Pack 1 or later) Microsoft Windows XP Home Edition Microsoft Windows XP Professional Microsoft Windows Server 2003 Standard Edition Microsoft Windows Server 2003 Enterprise Edition Microsoft Windows Server 2003 Web Edition Microsoft Windows NT Workstation 4.0 (Service Pack 5 or later) Microsoft Windows NT Server 4.0 (Service Pack 5 or later)

•Memory 48 MB or more (128 MB or more recommended)

Page 30

Preparations for Use as a Network Scanner

• Hard disk space 50 MB or more (200 MB or more recommended)

• Display resolution

800 × 600 pixels, 64K colours or higher

• Network protocol TCP/IP

 Software installed with DeskTopBinder V2 Lite

•Auto Document Link Auto Document Link on the client computer monitors in-trays of the delivery server. In addition, the files delivered to in-trays can be retrieved or notification of the arrival of a file can be received at the client computer with this software.

• Function Palette Function Palette allows you to use functions such as the network TWAIN scanner, printing, printing preview, sending files by e-mail, or sending faxes without starting DeskTopBinder V2 Lite. You must make settings in ad-

vance in the [Extended Features...] to use Function Palette. See the

DeskTopBinder V2/Lt manuals for more information.

• Extended Features Wizard

You can make settings equivalent to the settings made with [Extended Fea- tures...] of the [Tools] menu with Extended Features Wizard. See the Desk-

TopBinder V2/Lt manuals for more information.

ScanRouter V2 Lite

ScanRouter V2 Lite is to be installed on the delivery server. Scan files can be sorted in the delivery server, stored in specified in-trays, or saved in folders of client computers on the same network.

Reference

See ScanRouter V2 Lite Help or the manuals for ScanRouter V2 Lite.

 File storage folder

The files are stored in the following folder on the CD-ROM provided with this machine:

\UTILITY\ROUTERV2

 System requirements

Limitation

 When installing the software in Windows NT Server or Windows 2000

Server, a stand-alone server must be used. Do not use the primary domain controller or backup domain controller.

 If you install this software in an operating system, such as Windows NT

Workstation and Windows 2000 Professional, in which a client server is not permitted to be used in a network, you may violate the license agree-

ment of Microsoft Corporation.

Page 31

Installing Software

•Hardware PC/AT compatible

•CPU Pentium 200 MHz or faster (Pentium II 350 MHz or faster recommended)

• Operating system Microsoft Windows 95 (OSR 2 or later) Microsoft Windows 98 Microsoft Windows Millennium Edition Microsoft Windows 2000 Professional (Service Pack 1 or later) Microsoft Windows 2000 Server (Service Pack 1 or later) Microsoft Windows XP Home Edition Microsoft Windows XP Professional Microsoft Windows NT Workstation 4.0 (Service Pack 5 or later) Microsoft Windows NT Server 4.0 (Service Pack 5 or later)

•Memory 64 MB or more (128 MB or more recommended)

• Hard disk space Minimum free space required for installing: 200 MB

Note

 In addition to the space required for installation, the hard disk should

have at least 500 MB of free space for files.

• Network protocol TCP/IP

 Software installed with ScanRouter V2 Lite

• ScanRouter V2 Administration Utility ScanRouter V2 Administration Utility manages the delivery system run by ScanRouter V2 Lite. You can register destination and sender information for the scan files in the delivery server. In addition, you can perform maintenance for free disk space monitoring, error log recording, and other features of the delivery server.

Note

 ScanRouter V2 Administration Utility can be installed not only on the

delivery server but also on client computers. To install it, click [Scan- Router V2 Administration Utility] on the ScanRouter V2 Lite Setup screen.

Page 32

Preparations for Use as a Network Scanner

Page 33

3. Setting Originals

This chapter explains the procedure for placing originals on the exposure glass and in the Auto Document Feeder (ADF), and setting the original scan area and orientation according to the placement method.

To correctly display the top/bottom orientation of the scanned original on a client computer, the placement of the original and the settings made on the control panel and scanner driver must match.

Placing Originals

There are two orientations for placing the original. See the table below.

Note

 Normally, an original is or , but in the table below, a square original is

used to make original orientation easy to understand. If the actual shape of the original is different, the combination of original orientation and the orientation specified on the control panel or scanner driver does not change.

 For information about the scan size that can be specified, see p.12 “Default

Scan Settings” and p.13 “Selecting a custom size”.

 Specifying original orientation and setting originals

Org.eps

An original to be scanned

Exposure glass ADF

Decide the placement method.

Place the original.

(There are two original orientations.)

Place the original so that the top edge touches the top left of the exposure glass.

GLSyoko.eps GLState.eps ADFyoko.eps ADFtate.eps

Place the original so that the top edge touches the rear of the exposure glass.

Place the top edge of the original first.

Place the original so that the top edge touches the back of the ADF.

Page 34

***TWdrhz2.t

***TWd

***TWdrhza2

***TWd

007

Setting Originals

When scanning using

Specify the orientation.

The original displayed on a computer

the e-mail function or the delivery scanner function

(Specified on the control panel screen)

When scanning using the TWAIN scanner function

(Specified in the Scanner Control dialog box)

Placing on the Exposure Glass

Originals which do not fit into the ADF, such as sheets with glued-on parts, books, etc., can be placed directly on the exposure glass for scanning.

rvt2.t

OrgPC.eps

rvta2.

 When placing the original so that

the top edge touches the rear of the exposure glass

ABF

S.eps

Note

 For information about the origi-

nals which can be placed on the exposure glass, see Copy Reference.

A Lift the exposure glass cover or

the ADF.

B Place the original on the exposure

glass with the side to be scanned facing down. Align the original with the back left corner mark.

There are two original orientations.

ABF007S

1. Positioning mark

Page 35

 When placing the original so that

008

009

the top edge touches the top left of the exposure glass

When using the machine as a network TWAIN scanner, this orientation is the standard setting for the TWAIN driver. Normally, use this orientation for placing originals.

ABF

S.eps

1. Positioning mark

ABF008S

Placing Originals

Placing in the Auto Document Feeder

The ADF allows you to place multiple originals at one time.

 Originals that can and cannot be

placed in the ADF

For information about the originals that can and cannot be placed in the ADF, see Copy Reference. Attempting to use unsuitable originals in the ADF can lead to a misfeed and damage to the originals. Place such originals directly on the exposure glass.

Important

 For information about placing

originals in the ADF, see Copy Reference.

C Lower the exposure glass cover or

the ADF.

D Select the original orientation ac-

cording to the orientation of the placed original.

Reference

p.25 “Specifying original orientation and setting originals”

Proceed to p.29 “Original Orientation”.

A Adjust the original guide to

match the size of the originals.

B Place the originals with the side

to be scanned facing up.

There are two orientations.

 When placing the originals so that

the top edges touch the back of the ADF

ABF

S.eps

ABF009S

Page 36

010

Setting Originals

 When placing the top edges of the

originals first

When using the machine as a network TWAIN scanner, this orientation is the standard setting for the TWAIN driver. Normally, use this orientation for placing originals.

ABF

S.eps

Note

 Originals are scanned in the in-

serted order, starting with the topmost page.

ABF010S

C Select the original orientation ac-

cording to the orientation of the placed originals.

Reference

p.25 “Specifying original orientation and setting originals”

Proceed to p.29 “Original Orientation”.

Page 37

Original Orientation

***

009.tif***

***

010.tif***

***

011.tif***

Original Orientation

To correctly display the top/bottom orientation of a scanned original on a client computer, original orientation must be set when placing the original.

When using the e-mail function or the network delivery scanner function, settings are made on the control panel of the machine. When using the machine as a network TWAIN scanner, settings are made with the TWAIN driver.

Note

 When an original is smaller than

the specified size, a blank space appears in the resulting image.

For E-mail and a Network Delivery Scanner

A To make settings for original ori-

entation, press [Options].

SCN-

C Select the icon for the same orien-

tation as the actual orientation of

the original, [] or [], and then press the {OK} key.

SCN-

The “

Accepted” message appears,

and then the Send Option screen returns.

For a Network TWAIN Scanner

A Open the scanner properties dia-

log box.

Reference

p.62 “Scanning Originals”

B Select the position from the [Docu-

ment] list in the [Document] area.

Note

 The default can be changed us-

ing [Orig. Orientation Priority] in

the initial scan settings. See p.12 “Orig. Orientation Priority”.

B Select [Original Orientation] using

{U} or {T}, and then press the {OK} key.

SCN-

C Select [ / ] or [ / ] in

the [Orientation:] list.

Reference

p.25 “Specifying original orientation and setting originals”

Page 38

Setting Originals

009.tif

***

012.tif***

***

013.tif***

Scanning Originals in Several Times using the Exposure Glass

A Place the originals.

Reference

p.25 “Placing Originals”

Note

 Originals are scanned in order.

Place them from the first page.

B Make settings for scanning area

and original orientation.

Reference

p.29 “Original Orientation”

SCN-

C Make settings for sending by e-

mail or delivering.

F After all originals are scanned,

press the {#} key.

Sending will start.

SCN-

Reference

p.33 “Procedure for Sending by E-mail”

p.50 “Delivery Procedure”

D Press the {Start} key.

SCN-

E When there are additional origi-

nals to scan, place them and press the {Start} key.

Repeat this step until all originals are scanned.

Page 39

4. Sending Scan Files by Email

Scan files can be sent from this machine to a specified destination using e-mail. This chapter explains the preparation for sending scan files by e-mail, various display screens, procedures for sending, and how to check the sending result when this function is used.

Preparation for Sending by E-mail

To send by e-mail system, the preparation described below is required.

Note

 Set up an e-mail server on the network in advance. For information about set-

ting up an e-mail server, see the instruction manuals of the e-mail server to be used and the software to be installed.

Connect to Network

Make System Settings

Make Scanner Settings

Connect the machine to the network with an Ethernet cable or IEEE 1394 (optional) cable, or use Wireless LAN (optional).

See Network Guide.

Make the network settings, settings for sending e-mail such as for the SMTP server and TCP/IP, and the destination (sender) settings in System Settings.

See Network Guide and General Settings Guide.

Make settings for sending e-mail such as the file type priority and sender's default.

See p.14 “Send Settings”.

Page 40

Sending Scan Files by E-mail

011

012

E-mail Screen

These screens are shown when using the machine for e-mail .

 Main display

ABF

S.eps

345

 When a destination is selected

ABF

S.eps

675

1. E-mail icon ( )

Indicates that the E-mail screen is displayed.

2. Destination field

Displays the selected destination. If multiple destinations are selected, the destinations are displayed in the order they were selected by pressing {U} or {T}.

Note

 Press the {Check Destination} key to

check the selected destination.

3. [] E-mail/Network Delivery

Scanner

Press to switch between the e-mail function and the network delivery scanner function.

ABF011S

ABF012S

4. [Manual]

When specifying a destination that is

not registered, press [Manual], and

then enter the e-mail address of the destination using the Quick Dial keys.

5. [Options]

Press to make the scan settings such as resolution or scan size, the sender, the subject of the e-mail to be sent, and the file type of the scan file attached to the e-mail if necessary.

6. [Add Dest]

When selecting multiple destinations after a manual entry of an e-mail ad-

dress, press [Add Dest], and then enter

the e-mail address of the destination.

7. [EditDest]

When changing an e-mail address that

has been entered, press [EditDest], and

then enter the new e-mail address.

Page 41

Sending Scan Files by E-mail

013

***

014.tif***

010.tif

Sending Scan Files by E-mail

Procedure for Sending by Email

Scan files are sent after specifying scan settings and destinations.

A Press the {Scanner} key.

ABF

S.eps

ABF013S

B If the user codes are set, enter a

user code using the number keys, and then press the {#} key.

The initial scanner screen appears.

D Make sure that no previous set-

tings remain.

Note

 If a previous setting remains,

press the {Clear Modes} key.

E Place the original, and then make

the scan settings and settings for orientation if necessary.

Reference

p.12 “Scan Settings”

p.25 “Setting Originals”

Making the settings

A Press [Options]. B Select items such as [Resolu-

tion], [Original Orientation], and [Scan Size] using {U} or {T},

and then change their settings.

SCN-

Reference

For information about user codes, see General Settings Guide.

C If the Network Delivery Scanner

screen appears, press [] to

switch to the E-mail screen.

SCN-

The E-mail screen appears.

Scan settings can be made in the same way as default scan settings. See p.12 “Scan Settings”.

C Press the {Cancel} key.

The E-mail screen appears.

F Specify the destination

To specify a destination, you can select it using the Quick Dial key, search for and select it from the Destination List, select it by specifying a registration number, or enter the e-mail address directly.

Page 42

Sending Scan Files by E-mail

014

012.tif

015

***

015.tif***

***

016.tif***

Using a Quick Dial key to select a destination

A Press the Quick Dial key in

which the destination is registered.

ABF

S.eps

ABF014S

Reference

For more information about how to register the destination, see General Settings Guide.

B To select more destinations, re-

peat step A .

SCN-

Searching to select a destination by name

A Press the {Search Destination}

key.

ABF

S.eps

ABF015S

B Select [Search by Name] using

{U} or {T}, and then press the {OK} key.

SCN-

C Enter the beginning of the des-

tination name, and then press the {OK} key twice.

SCN-

Note

 To deselect a destination,

press {U} or {T} to display the destination in the Destination field, and then press the {Clear/Stop} key.

Note

 Enter the first character or

characters of the destination name.

 It is necessary to differentiate

between uppercase and lowercase.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

Page 43

Sending Scan Files by E-mail

***

017.tif***

015

015.tif

***

018.tif***

015

015.tif

D Select the destination using

{U} or {T}, and then press the {OK} key.

SCN-

E To select more destinations, re-

peat steps A to D.

Note

 To deselect a destination,

press {U} or {T} to display the destination in the Destination field, and then press the {Clear/Stop} key.

Selecting a destination from Destination List

C Select the destination using

{U} or {T}, and then press the {OK} key.

SCN-

D To select more destinations, re-

peat steps A to C.

Note

 To deselect a destination,

press {U} or {T} to display the destination in the Destination field, and then press the {Clear/Stop} key.

Searching to select a destination by registration number

A Press the {Search Destination}

key.

ABF

S.eps

ABF015S

B Select [Display Destination List]

using {U} or {T}, and then press the {OK} key.

SCN-

A Press the {Search Destination}

key.

ABF

S.eps

ABF015S

B Select [Search by Registration No.]

using {U} or {T}, and then press the {OK} key.

SCN-

Page 44

Sending Scan Files by E-mail

***

019.tif***

***

020.tif***

015

015.tif

***

021.tif***

017.tif

C Enter a 3-digit registration

number that has been assigned to a destination using the number keys, and then press the {OK} key.

SCN-

D Press the {OK} key.

SCN-

E To select more destinations, re-

peat steps A to D.

Note

 To deselect a destination,

press {U} or {T} to display the destination in the Destination field, and then press the {Clear/Stop} key.

Searching to select a destination by e-mail address

B Select [Search by E-mail Address]

using {U} or {T}, and then press the {OK} key.

SCN-

C Enter the beginning of the e-

mail address, and then press the {OK} key twice.

SCN-

Note

 Enter the first character or

characters of the destination name.

 It is necessary to differentiate

between uppercase and lowercase.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

A Press the {Search Destination}

key.

ABF

S.eps

ABF015S

D Select the destination using

{U} or {T}, and then press the {OK} key.

SCN-

E To select more destinations, re-

peat steps A to D.

Note

 To deselect a destination,

press {U} or {T} to display the destination in the Destination field, and then press the {Clear/Stop} key.

Page 45

Sending Scan Files by E-mail

***

022.tif***

***

023.tif***

010.tif

***

024.tif***

Manual entry of an e-mail address

A Press [Manual]. B Enter the e-mail address.

SCN-

Note

 It is possible to use letters,

numbers, and periods. The symbols ()\,;:” cannot be used.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

C Press the {OK} key.

Checking selected destinations

A Check the selected destina-

tions in the Destination field.

Note

 When multiple destinations

are selected, the selected destinations are displayed in the order they were selected by pressing {U} or {T}.

 Press the {Check Destination}

key to check the selected destination.

SCN-

G Select the file type if necessary.

A Press [Options].

Note

 To change an e-mail address

that has been entered, press

[EditDest]. The E-mail Ad-

dress screen appears. Enter the new e-mail address, and then press the {OK} key.

 If the entered destination is

longer than the Destination field, the address will be

omitted and […] is displayed

instead.

D To enter more destinations,

press [Add Dest], and then repeat steps A to C.

Note

 To deselect a destination,

press {U} or {T} to display the destination in the Destination field, and then press the {Clear/Stop} key.

B Select [File Type] using {U} or

{T}, and then press the {OK}

key.

SCN-

C Select the file type of the file to

be attached to the e-mail using

{U} or {T}, and then press the {OK} key.

SCN-

The “

Accepted” message ap-

pears, and then the Send Options screen returns.

D Press the {Cancel} key.

Page 46

Sending Scan Files by E-mail

010.tif

014

***

025.tif***

H Specify the e-mail sender.

To specify a sender, you can select it using the Quick Dial key, search for and select it from the Destination List, or select it by specifying a registration number.

A Press [Options]. B Select [Sender's Name] using

{U} or {T}, and then press the {OK} key.

SCN-

Note

 Step

Op's E-mail Address] is speci- fied for [Sender's Name Default] in [Send Settings] of [Scanner Features].

 When a sender is selected,

the sender name is automatically placed in the From field of the e-mail so that the sender can be identified by the recipient.

 To prevent misuse of a send-

er name, we recommend you set a sender's password for that sender name.

 Be sure to select or enter a

sender name. Otherwise the key operator's e-mail address is used as the sender name. See General Settings Guide.

can be omitted if [Key

Using a Quick Dial key to select a sender

A Press the Quick Dial key in

which the sender is registered.

ABF

S.eps

ABF014S

Reference

For more information about how to register the destination, see General Settings Guide.

Note

 When a sender's password is

set, a screen for entering the sender's password appears. Enter the sender's password using the number keys, and then press the {OK} or {#} key. If the password entered is correct, the sender name is displayed.

B Press the {OK} key.

SCN-

The “

Accepted” message ap-

pears, and then the Return Receipt screen returns.

Page 47

Sending Scan Files by E-mail

***

026.tif***

015

***

027.tif***

***

028.tif***

017.tif

C For receiving a return receipt

confirmation, select [On] using

{U} or {T}, and then press the {OK} key.

SCN-

The “

Accepted” message ap-

pears, and then the Send Options screen returns.

Note

 When [On] is selected, an e-

mail notifying that the e-mail has been read by the recipient is sent to the sender selected here. However, if the mailing software used by the recipient does not support MDN (Message Disposition Notification), the e-mail may not be sent.

Searching to select a sender by name

A Press the {Search Destination}

key.

ABF

S.eps

B Select [Search by Name] using

{U} or {T}, and then press the {OK} key.

SCN-

C Enter the beginning of the

sender name, and then press the {OK} key twice.

SCN-

Note

 Enter the first character or

characters of the sender name.

 It is necessary to differentiate

between uppercase and lowercase.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

D Select the sender using {U} or

{T}, and then press the {OK}

key.

SCN-

ABF015S

Page 48

Sending Scan Files by E-mail

***

029.tif***

026.tif

015

027.tif

***

030.tif***

Note

 When a sender's password is

E Press the {OK} key.

SCN-

The “

Accepted” message ap-

pears, and then the Return Receipt screen returns.

F For receiving a return receipt

confirmation, select [On] using

{U} or {T}, and then press the {OK} key.

SCN-

Selecting a sender from Destination List

A Press the {Search Destination}

key.

ABF

S.eps

ABF015S

B Select [Display Destination List]

using {U} or {T}, and then press the {OK} key.

SCN-

The “

Accepted” message ap-

pears, and then the Send Options screen returns.

Note

 When [On] is selected, an e-

C Select the sender using {U} or

{T}, and then press the {OK}

key.

SCN-

Note

 When a sender's password is

Page 49

D Press the {OK} key.

***

031.tif***

026.tif

015

027.tif

***

032.tif***

SCN-

Sending Scan Files by E-mail

Searching to select a sender using a registration number

A Press the {Search Destination}

key.

ABF

S.eps

The “

Accepted” message ap-

pears, and then the Return Receipt screen returns.

E For receiving a return receipt

confirmation, select [On] using

{U} or {T}, and then press the {OK} key.

SCN-

The “

Accepted” message ap-

pears, and then the Send Options screen returns.

Note

 When [On] is selected, an e-

ABF015S

B Select [Search by Registration No.]

using {U} or {T}, and then press the {OK} key.

SCN-

C Enter a 3-digit registration

number that has been assigned to a sender using the number keys, and then press the {OK} key twice.

SCN-

Note

 When a sender's password is

Page 50

Sending Scan Files by E-mail

031.tif

026.tif

015

027.tif

021.tif

D Press the {OK} key.

SCN-

Searching to select a sender by e-mail address

A Press the {Search Destination}

key.

ABF

S.eps

The “

Accepted” message ap-

pears, and then the Return Receipt screen returns.

E For receiving a return receipt

conformation, select [On] using

{U} or {T}, and then press the {OK} key.

SCN-

The “

Accepted” message ap-

pears, and then the Send Options screen returns.

Note

 When [On] is selected, an e-

F Press the {Cancel} key.

ABF015S

B Select [Search by E-mail Address]

using {U} or {T}, and then press the {OK} key.

SCN-

C Enter the beginning of the

sender's e-mail address, and then press the {OK} key twice.

SCN-

Note

 Enter the first character or

characters of the sender name.

 It is necessary to differentiate

between uppercase and lowercase.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

Page 51

Sending Scan Files by E-mail

017.tif

029.tif

026.tif

010.tif

D Select the sender using {U} or

{T}, and then press the {OK}

key.

SCN-

Note

 When a sender's password is

E Press the {OK} key.

SCN-

Note

 When [On] is selected, an e-

I Specify a subject if necessary.

A Press [Options]. B Select [Attach Subject] using {U}

or {T}, and then press the {OK} key.

SCN-

The “

Accepted” message ap-

pears, and then the Return Receipt screen returns.

F For receiving a return receipt

confirmation, select [On] using

{U} or {T}, and then press the {OK} key.

SCN-

The “

Accepted” message ap-

pears, and then the Send Options screen returns.

Note

 When a subject is set, it is

added to the scan file. The subject appears automatically in the Subject field of the email.

 To specify a subject, you can

select it from the list, enter it directly, or combine selecting and entering it.

 A subject to select from the

list must be registered in

[System Settings] in advance.

See Network Guide.

 A subject can be entered us-

ing up to 64 characters.

Page 52

Sending Scan Files by E-mail

***

033.tif***

***

034.tif***

***

035.tif***

033.tif

***

036.tif***

***

037.tif***

***

038.tif***

Manual entry of a subject

A Select [Manual Input] using {U}

or {T}, and then press the {OK} key.

SCN-

B Enter a subject, and then press

the {OK} key.

SCN-

The “

Accepted” message ap-

pears, and then the Send Options screen returns.

B Select a subject using {U} or

{T}, and then press the {OK}

key.

SCN-

The “

Accepted” message ap-

pears, and then the Send Options screen returns.

J Press the {Cancel} key.

The initial scanner screen appears.

K Press the {Start} key.

Note

 The original is scanned and the

“

Scanning...” message ap-

pears.

SCN-

Note

 When the subject to be en-

tered exceeds 64 characters, “U” appears.

SCN-

Selecting a subject from the list

A Select [Select Programmed Sub-

ject] using {U} or {T}, and then press the {OK} key.

SCN-

• To interrupt scanning, press

the {Clear/Stop} key.

 The scan file is sent and the

“

Sending...” message ap-

pears.

SCN-

• While sending a scan file, you cannot do any other job.

• If sending fails, start the procedure again from the beginning.

Page 53

Checking the Status of E-mail

016

***

039.tif***

Checking the Status of E-mail

The status of the last 50 sendings can be checked. For every new sending record after 50, the oldest record is deleted.

Important

 When the main power switch is

turned off, all records are deleted.

Note

 When [Print&Del. Scanner Journal] is

set to [On], the whole scanner jour-

nal is printed when the number of records reaches 50.

 Items that can be checked

• Date/Time The date and time the e-mail was sent or the date “Error” was confirmed is displayed.

•Page The number of pages of a scan file is displayed.

•Status One of the following is displayed: “

• Destination The function that was used (e-mail or delivery function) is displayed with an icon. When multiple destinations were selected, the first selected destination is displayed.

Done” or “Error”.

A Press the {Job Information} key.

ABF

S.eps

ABF016S

B Check the displayed records.

SCN-

C If you want to print the scanner

journal, press [Print], and then press the {Start} key.

Note

 The whole scanner journal is

printed.

D Press the {Cancel} key.

The display returns to the E-mail screen.

Page 54

Sending Scan Files by E-mail

Page 55

5. Using the Network Delivery Scanner Function

Scan files can be sent to a specified destination using the network delivery scanner function. This chapter explains the preparation sequence, various display screens, delivery procedures, and how to check the delivery result when this function is used.

Important

 A delivery server in which ScanRouter V2 Lite/Professional is installed is

necessary to use the network delivery scanner function. Information about delivery destinations and senders must be registered first into the delivery

server. Also, configure connected devices in [Set I/O Device] of ScanRouter V2

Administration Utility. For more information, see ScanRouter V2 Administration Utility Help.

Preparation for Delivering

To use the machine as a network delivery scanner, the preparation described below is required.

Connect to Network

Make System Settings

Make Scanner Settings

Install Delivery Software

Connect the machine to the network with an Ethernet cable, IEEE 1394 (optional) cable, or use Wireless LAN (optional).

See Network Guide.

Check the network settings in System Settings, and change if required.

See Network Guide.

Make settings for the network delivery scanner function, such as Destination List Settings.

See p.9 “Initial Scanner Setup”.

Install the software required for using the network delivery scanner functions, such as ScanRouter V2 Lite, on the delivery server. After installing the software, make the required settings for server maintenance and delivery service.

See p.22 “ScanRouter V2 Lite”.

Page 56

Using the Network Delivery Scanner Function

017

018

Set Destination Information, Sender Information, and connected devices

Install Client Computer Software

Use ScanRouter V2 Administration Utility to add destinations, senders, and connected devices.

On the client computers, install the application required for viewing or retrieving files by connecting to the delivery server, such as DeskTopBinder V2 Lite.

See p.21 “DeskTopBinder V2 Lite”.

Network Delivery Scanner Screen

These screens are shown when using the machine as a network delivery scanner.

 Main display

ABF

S.eps

345

 When a destination is selected

ABF

S.eps

1. Network Delivery Scanner icon

()

Indicates that the Network Delivery Scanner screen is displayed.

ABF017S

ABF018S

2. Destination field

Displays the selected destination. If multiple destinations are selected, the destinations are displayed in the order they were selected by pressing {U} or {T}.

Page 57

Note

 Press the {Check Destination} key to

check the selected destination.

 Group destinations are denoted by

this symbol ( ).

3. [] E-mail/Network Delivery

Scanner

Press to switch between the network delivery scanner function and the email function.

4. [Manual]

When specifying a destination that is

not registered, press [Manual], and

then enter the e-mail address of the destination using the Quick Dial keys.

5. [Options]

Press to make the scan settings such as resolution or scan size, the sender, and the subject of the e-mail to be sent.

Preparation for Delivering

6. [Add Dest]

When selecting multiple destinations after a manual entry of a e-mail ad-

dress, press [Add Dest], and then enter

the e-mail address of the destination.

7. [EditDest]

When changing the e-mail address

that has been entered, press [EditDest],

and then re-enter the e-mail address.

Page 58

Using the Network Delivery Scanner Function

013

009.tif

010.tif

Delivering Scan Files

Delivery Procedure

Scan files are delivered after scan settings and destinations are specified. If necessary, you can select a sender and a subject.

A Press the {Scanner} key.

ABF

S.eps

ABF013S

B If the user codes are set, enter a

user code using the number keys, and then press the {#} key.

The initial scanner screen appears.

D Make sure that no previous set-

tings remain.

Note

 If a previous setting remains,

press the {Clear Modes} key.

E Place the original in the machine,

and then make the scan settings and settings for orientation if necessary.

Reference

p.12 “Scan Settings”

p.25 “Setting Originals”

Making the settings

A Press [Options]. B Select items such as [Resolu-

tion], [Original Orientation], and [Scan Size] using {U} or {T},

and then change their settings.

SCN-

Reference

For information about user codes, see General Settings Guide.

C If the E-mail screen appears, press

[] to switch to the Network

Delivery Scanner screen.

SCN-

The Network Delivery Scanner screen appears.

Scan settings can be made in the same way as default scan settings. See p.12 “Scan Settings”.

C Press the {Cancel} key.

The Network Delivery Scanner screen appears.

F Specify the destination.

Page 59

Delivering Scan Files

014

***

040.tif***

015

015.tif

016.tif

Note

 When using ScanRouter V2

Lite/Professional, the Destination List is updated automatically.

Using a Quick Dial key to select a destination

A Press the Quick Dial key in

which the destination is registered.

ABF

S.eps

Searching to select a destination by name

A Press the {Search Destination}

key.

ABF

S.eps

ABF015S

B Select [Search by Name] using

{U} or {T}, and then press the {OK} key.

SCN-

ABF014S

Reference

For more information about how to register the destination, see General Settings Guide.

B To select more destinations, re-

peat step A .

SCN-

Note

 To deselect a destination,

press {U} or {T} to display the Destination in the destination field, and then press the {Clear/Stop} key.

C Enter the beginning of the des-

tination name, and then press the {OK} key twice.

SCN-

Note

 Enter the first character or

characters of the destination name.

 It is necessary to differentiate

between uppercase and lowercase.

Page 60

Using the Network Delivery Scanner Function

***

041.tif***

015

015.tif

***

042.tif***

015

Reference

For information about how to enter characters, see Gener- al Settings Guide.

D Select the destination using

{U} or {T}, and then press the {OK} key.

SCN-

E To select more destinations, re-

peat steps A toD.

Note

 To deselect a destination,

press {U} or {T} to display the destination in the Destination field, and then press the {Clear/Stop} key.

When selecting a destination from Destination List

A Press the {Search Destination}

key.

ABF

S.eps

B Select [Display Destination List]

using {U} or {T}, and then press the {OK} key.

SCN-

C Select the destination using

{U} or {T}, and then press the {OK} key.

SCN-

D To select more destinations, re-

peat steps A to C.

Note

 To deselect a destination,

press {U} or {T} to display the destination in the Destination field, and then press the {Clear/Stop} key.

Searching to select a destination by registration number

ABF015S

A Press the {Search Destination}

key.

ABF

S.eps

ABF015S

Page 61

Delivering Scan Files

015.tif

019.tif

***

043.tif***

015

015.tif

***

044.tif***

B Select [Search by Registration No.]

using {U} or {T}, and then press the {OK} key.

SCN-

C Enter a 3-digit registration

number that has been assigned to a destination using the number keys, and then press the {OK} key.

SCN-

D Press the {OK} key.

SCN-

Searching to select a destination by comment

A Press the {Search Destination}

key.

ABF

S.eps

ABF015S

B Select [Search by Comment] us-

ing {U} or {T}, and then press the {OK} key.

SCN-

E To select more destinations, re-

peat steps A to D.

Note

 To deselect a destination,

press {U} or {T} to display the destination in the Destination field, and then press the {Clear/Stop} key.

C Enter the beginning of the

comment, and then press the {OK} key twice.

SCN-

Note

 Enter the first character or

characters of the comment.

 It is necessary to differentiate

between uppercase and lowercase.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

Page 62

Using the Network Delivery Scanner Function

***

045.tif***

022.tif

***

046.tif***

D Select the destination using

{U} or {T}, and then press the {OK} key.

SCN-

E To select more destinations, re-

peat steps A to D.

Note

 To deselect a destination,

press {U} or {T} to display the destination in the Destination field, and then press the {Clear/Stop} key.

Manual entry of a destination

Note

 When using ScanRouter V2 Pro-

fessional, it is possible to enter the e-mail address of the destination directly. However, settings for sending e-mail must be made in advance.

A Press [Manual]. B Enter the e-mail address.

SCN-

C Press the {OK} key.

Note

 To change an e-mail address

that has been entered, press

[EditDest]. The display re-

turns to the E-mail Address screen. Make any changes, and then press the {OK} key.

 If the entered destination is

longer than the Destination field, the address will be

omitted and […] is displayed

instead.

D To enter more destinations,

press [Add Dest], and then repeat steps A to C.

Note

 To deselect a destination,

press {U} or {T} to display the destination in the Destination field, and then press the {Clear/Stop} key.

Checking selected destinations

A Use the Destination field to

check which destinations are selected.

Note

 When multiple destinations

are selected, the selected destinations are displayed in the order they were selected by pressing {U} or {T}.

Note

 It is possible to use letters,

numbers, and periods. The symbols ()\,;:” cannot be used.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

 Press the {Check Destination}

key to check the details of the selected destination.

SCN-

Page 63

Delivering Scan Files

010.tif

014

***

047.tif***

026.tif

G Specify the sender (scan file de-

liver source) if necessary.

To specify a sender, you can search for and select it from the Destination List, or select it by specifying a registration number.

A Press [Options]. B Select [Sender's Name] using

{U} or {T}, and then press the {OK} key.

SCN-

Note

 When a sender is selected,

the sender name is automatically placed in the From field of the e-mail so that the sender can be identified by the recipient.

Reference

For more information about how to register the destination, see General Settings Guide.

B Press the {OK} key.

SCN-

The “

Accepted” message ap-

pears, and then the Return Receipt screen returns.

C For receiving a return receipt

confirmation, select [On] using

{U} or {T}, and then press the {OK} key.

SCN-

Using a Quick Dial key to select a sender

A Press the Quick Dial key in

which the sender is registered.

ABF

S.eps

ABF014S

The “

Accepted” message ap-

pears, and then the Send Options screen returns.

Note

 When [On] is selected, an e-

Page 64

027.tif

028.tif

***

048.tif***

***

049.tif***

026.tif

Using the Network Delivery Scanner Function

Searching to select a sender by name

A Press the {Search Destination}

key.

B Select [Search by Name] using

{U} or {T}, and then press the {OK} key.

SCN-

C Enter the beginning of the

sender name, and then press the {OK} key twice.

SCN-

E Press the {OK} key.

SCN-

The “

Accepted” message ap-

pears, and then the Return Receipt screen returns.

F For receiving a return receipt

conformation, select [On] using

{U} or {T}, and then press the {OK} key.

SCN-

Note

 Enter the first character or

characters of the sender name.

 It is necessary to differentiate

between uppercase and lowercase.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

D Select the sender using {U} or

{T}, and then press the {OK}

key.

SCN-

The “

Accepted” message ap-

pears, and then the Send Options screen returns.

Note

 When [On] is selected, an e-

Page 65

Delivering Scan Files

015

027.tif

***

050.tif***

***

051.tif***

026.tif

015

When selecting a sender from Destination List

A Press the {Search Destination}

key.

ABF

S.eps

ABF015S

B Select [Display Destination List]

using {U} or {T}, and then press the {OK} key.

SCN-

E For receiving a return receipt

conformation, select [On] using

{U} or {T}, and then press the {OK} key.

SCN-

The “

Accepted” message ap-

pears, and then the Send Options screen returns.

Note

 When [On] is selected, an e-

C Select the sender using {U} or

{T}, and then press the {OK}

key.

SCN-

D Press the {OK} key.

SCN-

The “

Accepted” message ap-

pears, and then the Return Receipt screen returns.

Searching to select a sender by registration number

A Press the {Search Destination}

key.

ABF

S.eps

ABF015S

Page 66

Using the Network Delivery Scanner Function

027.tif

032.tif

***

052.tif***

026.tif

010.tif

B Select [Search by Registration No.]

using {U} or {T}, and then press the {OK} key.

SCN-

C Enter a 3-digit registration

number that has been assigned to a sender using the number keys, and then press the {OK} key twice.

SCN-

D Press the {OK} key.

SCN-

Note

 When [On] is selected, an e-

H Specify a subject if necessary.

A Press [Options]. B Select [Attach Subject] using {U}

or {T}, and then press the {OK} key.

SCN-

The “

Accepted” message ap-

pears, and then the Return Receipt screen returns.

E For receiving a return receipt

conformation, select [On] using

{U} or {T}, and then press the {OK} key.

SCN-

The “

Accepted” message ap-

pears, and then the Send Options screen returns.

Note

 When a subject has been set,

this information is added to the scan file.

 When ScanRouter V2 Profes-

sional is used to send files using e-mail, the subject is automatically placed in the Subject field of the e-mail.

 To specify a subject, you can

select it from the list, enter it directly, or combine selecting and entering it.

 A subject to select from the

list must be registered in

[System Settings] in advance.

See Network Guide.

 A subject can be entered us-

ing up to 64 characters.

Page 67

Delivering Scan Files

033.tif

034.tif

035.tif

033.tif

036.tif

***

053.tif***

038.tif

Manual entry of a subject

A Select [Manual Input] using {U}

or {T}, and then press the {OK} key.

SCN-

B Enter a subject, and then press

the {OK} key.

The “

Accepted” message ap-

pears, and then the Send Options screen returns.

SCN-

B Select a subject using {U} or

{T}, and then press the {OK}

key.

SCN-

The “

Accepted” message ap-

pears, and then the Send Options screen returns.

I Press the {Cancel} key.

The initial scanner screen appears.

J Press the {Start} key.

Note

 The originals is scanned and the

“

Scanning...” message ap-

pears.

SCN-

Note

 When the subject to be en-

tered exceeds 64 characters, “U” appears.

SCN-

When selecting a subject from the list

A Select [Select Programmed Sub-

ject] using {U} or {T}, and then press the {OK} key.

SCN-

• To interrupt scanning, press

the {Clear/Stop} key.

 The scan file is sent and the

“

Sending...” message ap-

pears.

SCN-

• While sending a scan file, you cannot do any other job.

• If sending fails, start the all procedure again from the beginning.

Page 68

Using the Network Delivery Scanner Function

016

***

054.tif***

Checking the Status of Delivery

The status of the last 50 deliveries can be checked. For every new delivery record after 50, the oldest record is deleted.

Important

 When the main power switch is

turned off, all records are deleted.

Note

 When [Print&Del. Scanner Journal] is

set to [On], the whole journal is

printed when the number of records reaches 50.

 Items that can be checked

•Date/Time The date and time the delivery was requested or the date “Error” was confirmed is displayed.

•Page The number of pages of a scan file is displayed.

• Status One of the following is displayed: “

•Destination The function that was used (email, or delivery function) is displayed with an icon. When multiple destinations were selected, the first selected destination is displayed.

Done” or “Error”.

A Press the {Job Information} key.

ABF

S.eps

ABF016S

B Check the displayed records.

SCN-

C If you want to print the scanner

journal, press [Print], and then press the {Start} key.

Note

 The whole scanner journal is

printed.

D Press the {Cancel} key.

The display returns to the E-mail screen.

Page 69

6. Using the Network TWAIN Scanner Function

This chapter describes the operations for scanning originals with the network TWAIN scanner using DeskTopBinder V2 Lite. In addition, the preparation for using the network TWAIN scanner and some functions of the TWAIN driver are introduced.

Preparation for Using the Network TWAIN Scanner

To use the machine as a network TWAIN scanner, the preparation described below is required.

Connect to Network

Make System Settings

Install Software

Connect the machine to the network with an Ethernet cable, IEEE 1394 (optional) cable, or use Wireless LAN (optional).

See Network Guide.

Check the network settings in System Settings, and change if required.

See Network Guide.

On the client computers, install the software required for using the network TWAIN scanner functions, such as a TWAIN driver and DeskTopBinder V2 Lite.

See p.18 “Software for Using a Network TWAIN Scanner”.

Network TWAIN Scanner Screen

When using the machine as a network TWAIN scanner, it is not necessary to press the {Scanner} key on the control panel. When the TWAIN driver becomes active on a client computer, the display automatically switches to the network TWAIN scanner screen.

Press [Exit] to use functions other than the network TWAIN scanner function.

Page 70

Using the Network TWAIN Scanner Function

Scanning Originals

This section explains how to scan originals using the network TWAIN scanner function.

A Start DeskTopBinder V2 Lite, and

then select the scanner driver.

A On the [Start] menu, point to

[Program], point to [DeskTop-

Binder V2], and then click [Desk- TopBinder V2].

B Click [Scanner Settings] on the

[Tools] menu.

If the scanner is already selected, no scanner settings are necessary. Check the settings in the

[File format for scanned image(s)]

area, and then proceed to step

E. C Click [Select Scanner Driver...]. D Select the name of the machine

you want to use in the list, and

then click [Select...]. E Click [OK].

B Place the original in the scanner.

Reference

p.25 “Setting Originals”

C Make the scan settings.

A On the [File] menu, point to

[Add Document], and then click

[Scan].

The TWAIN driver starts.

After a short while, the dialog

box of the TWAIN driver that

operates the scanner appears.

This dialog box is called the

Scanner Properties dialog box.

Note

 The name of the scanner cur-

rently being used is shown on the title bar of the dialog box. When multiple machines are connected, make sure that the indicated machine is the machine you want to use. If it is different,

click [Select Scanner] to select

the scanner again.

 If the machine you want to

use is not displayed in the list, make sure that the IP address is configured and that the machine is correctly connected to the network. If the machine is still not displayed in the list after confirming the above, consult with your network administrator.

B Depending on the type of orig-

inal or the objective for scanning, click the appropriate

button in [Mode].

• [Standard] is suitable for scan-

ning standard originals that are comprised of mainly text.

• [Photo] is suitable for scan-

ning originals that include photos, shaded illustrations, etc.

• [OCR] is suitable for conver-

sion processing with an OCR (Optical Character Reading) application after scanning the original.

• [Filing] is suitable for use with

filing applications, etc.

Page 71

Scanning Originals

Note

 For advanced settings, click

[Detail] to display the Detail

window. For information about the Detail window, see TWAIN driver Help.

C According to the settings of

[Document] and [Orientation:],

change the other setting of the

[Document] group.

Reference

p.29 “For a Network TWAIN Scanner”

For information about mak-

ing settings for the [Docu- ment] group, see TWAIN

driver Help.

When you want to configure the scanning area

When you do not configure the scanning area, the area scanned is

the size specified in the [Size:] box.

A Click [Preview].

The original that was placed is

scanned and the [Preview] dialog

box appears. The scanning area

in the preview is displayed

within the broken lines.

Note

 When you change the scan

settings after previewing the original, scan that original again.

B Configure the scanning area by

dragging a border or a corner.

When reconfiguring the area, click and drag one corner of the area towards or away from its opposite corner.

Note

 Depending on the scanning

resolution, the area to be scanned may be subject to restrictions.

C Click [Close].

Note

 When an original placed in

the ADF is previewed, place that original again.

D Click [Scan].

When there are additional originals to scan, place the original, and

then click [Continue]. When there are no more originals, click [Com- plete].

E Save the scan file in DeskTop-

Binder V2 Lite.

A On the [File] menu, click [Exit]. B Enter the file name, and then

click [OK].

The scan file is stored in DeskTopBinder V2 Lite, and DeskTopBinder Viewer closes.

-Editing and printing scan files

With DeskTopBinder V2 Lite, it is possible to edit and print scan files. For more information about how to edit and print, see DeskTopBinder V2 Lite Help.

Page 72

Using the Network TWAIN Scanner Function

Functions of the TWAIN Driver

The following is an introduction to the various functions of the TWAIN driver:

 Automatic Tilt Correction

This function automatically corrects character strings that were scanned slanted.

 Printing to the Image

This function allows you to imprint dates, page numbers, or your favorite characters on a scan file. You can also change the fonts of the imprints as well as change the ascending order of images to a descending order.

 Scanning Mode Registration

This function allows you to register other scanning configurations that are often used as scanning modes besides the already pre-installed ones. After registration, you can quickly scan with these scanning configurations.

Reference

For more information about

these functions or other func-

tions, see TWAIN driver Help.

Page 73

7. Appendix

Relationship between Resolution and File Size

Resolution and scan area are inversely related. The higher the resolution is set, the smaller the area that can be scanned. Conversely, the larger the scan area, the lower the resolution that can be set.

The relationship between the scanning resolution and the file size is shown below. If the file size is too large, the message “Exceeded max.data capacity. Check the scanning resolution.” appears on the control panel of the machine. Specify the scan size and resolution again.

Limitation

 Depending on the image compression level, the maximum image size will be

limited.

When using the Auto Document Feeder

All combinations up to 216 × 356 mm/8.5 × 14.0 inches (A4, 8

600 dpi are possible.

× 14 inches) and

When using the exposure glass cover

All combinations up to 216 × 297 mm/8.5 × 11.6 inches (A4, 8

600 dpi are possible.

Reference

To specify the scanning area or resolution when using the machine as a network TWAIN scanner, see TWAIN driver Help.

Note

 If the originals cannot be scanned when using the TWAIN driver, select [No

compression] in Select Device Data Compression.

× 11 inches) and

Page 74

Appendix

Max. Number of Addresses Which Can Be Specified

E-mail Delivery Server

The number of addresses which can be specified at a time when sending

The number of addresses which can be registered in the list 150

The max. number of files which can be scanned

The max. number of pages which can be scanned

The max. number of pages which can be scanned as a single file

*1

Up to 50 addresses can be entered directly. All remaining addresses have to be specified using the registered ones.

*2

The maximum number of addresses which can be specified varies depending on the

100

See the manuals for ScanRouter V2 Lite/Professional.

100

software you use, ScanRouter V2 Lite or ScanRouter V2 Professional. For more information, see the manuals for ScanRouter V2 Lite/Professional.

Note

 Sometimes the machine cannot scan files to the maximum number depending

on the type of originals.

 When the power switch is turned off, all records are deleted.

Page 75

Troubleshooting

This section contains advice on what to do if you have problems scanning an original, or if the network delivery scanner or e-mail function does not work. Various messages that may appear on the control panel or client computer are listed, along with causes and solutions.

When Scanning Is Not Performed as Expected

Problems Causes and solutions

No image results from scanning.

The image is distorted or out of position.

The scanned image is dirty. The exposure glass or the exposure glass cover is dirty. Clean

The scanned image is upside down.

The original was placed with the front and back reversed. When the original is placed directly on the exposure glass, the side to be scanned must face down. When the original is fed via the ADF, the side to be scanned must face up. See p.25 “Setting Originals”.

• The original was moved during scanning. Do not move the original during scanning.

• The original was not pressed flat against the exposure glass. Make sure that the original is pressed flat against the exposure glass.

these parts. See General Settings Guide.

The original was placed upside down. Place the original in the correct orientation. See p.25 “Setting Originals”.

When the Delivery Function Does Not Work

Problems Causes and solutions

The delivery scanner function screen is not displayed.

• If the network TWAIN scanner screen appears when the ma-

chine is switched to scanner mode, press [Exit] to switch to

the network delivery scanner screen.

• If the display does not switch from network TWAIN scanner to network delivery scanner, the delivery scanner settings are not correct. See p.9 “Scanner Features”, and then make the appropriate settings.

Page 76

Appendix

When an Error Message Appears on the Control Panel

Note

 If an error message that is not included in this section appears, turn off the

main power switch of the machine, and then turn it on again. If the message still appears, note the content of the message and the error number (if listed in the table), and contact your service representative. For information about how to turn off the main power switch, see General Settings Guide.

Message Causes and solutions

Cannot enter manually more than nnn destinations.

Note

 “nnn” in the message represents a changeable

number.

Cannot specify more than 100 destinations.

Exceeded max. data capacity. Check resolution and Start.

Exceeded max. data capacity. Check the resolution and

reset nnn original(s)

Note

 This message appears when using the ADF.

 “nnn” in the message represents a changeable

number.

When there are nnn or more destinations for a delivery or an e-mail, split the destinations into two or more groups.

When there are 100 or more destinations for a delivery or an e-mail, split the destinations into two or more groups.

Specify the scan size and resolution again. Note that it may not be possible to scan very large originals at a high resolution. See p.65 “Relationship between Resolution and File Size”.

Exceeded max. E-mail size. Sending Email has been cancelled.

Exceeded max. page capacity. Do you want to send the scanned data? Scanned data will be cleared when selecting [No].

• Increase the size of [Max. E-mail Size].

•Set [Divide & Send E-mail] to [On (per page)] or [On (per max. size)].

Because the number of pages has reached the maximum number that can be sent, the data up to this point is sent. Scan the remaining pages after transmission.

Page 77

Message Causes and solutions

Troubleshooting

Exceeded max.memory capa. Scanning will be cancelled. Scanned data will be cleared.

Exceeded max. memory capacity. Do you want to send the scanned data? Scanned data will be cleared when selecting [No].

No valid dest. lists. Check the settings or the server status.

Original is being scanned by another function.

Sending has failed. Press Job Information key to check the status.

Because of insufficient memory space, the first page could not be scanned. Try one of the following measures:

• Wait for a while, and then retry the scan operation.

• Reduce the scan area or scanning resolution.

Because there is not enough free memory space in the machine for delivery or e-mail, only some of the pages could be scanned. Specify whether or not to deliver the data.

Check that the delivery server is on and the authentic settings for the delivery server are correct.

The machine is using another function such as copying. Retry scanning after the operation with the other function is completed.

While a file was being sent, a network error occurred and the file could not be sent correctly. Try the operation once more.

If the message is still shown, the network may be crowded. Consult the network administrator.

Use the Job Information screen to check for the file where the problem occurred. See p.45 “Checking the Status of E-mail” or p.60 “Checking the Status of Delivery”.

If there is not enough free hard disk space in the destination server, free the necessary hard disk space.

Destination list has been updated. Selected destinations/sender will be cleared.

E-mail address entered is incorrect. Please re-enter.

Specified group contains some invalid dest. Do you want to select only valid

dest.?

A specified destination or sender's name was cleared when the destination list in the delivery server was updated. Specify the destination or sender's name again.

Make sure the e-mail address is correct, and then enter it again.

The group contains members whose e-mail addresses are not registered. Please check the e-mail addresses of the group and make selections again.

Page 78

Appendix

Message Causes and solutions

Updating destination list. Reselect destination(s) or sender's name later.

Updating destination list has failed. Try again?

If a destination or a sender's name was already selected, re-select it after this message disappears.

Check whether the server is connected.

When an Error Message Appears on the Client Computer

This section describes the main possible causes and actions for error messages displayed on the client computer when the TWAIN driver is used.

Note

 If an error message that is not contained in this section appears, turn off the

main power switch of the machine, and then turn it on again. If the message is still shown after scanning is performed again, note the content of the message and the error number (if listed in the table), and contact your service representative. For information about how to turn off the main power switch, see General Settings Guide.

Message Causes and solutions

[Cannot add any more scanning mode.] The maximum number of modes that can

be stored is 99. Delete unneeded modes.

[Cannot connect to the scanner. Check the network Access Mask settings in User Tools.]

[Cannot find the scanner. Check if the scanner main power is on.]

[Cannot specify any more scanning area.] The maximum number of scanning areas

[Clear Misfeed(s) in ADF.] Remove the jammed originals. When origi-

[Communication error has occurred on the network.] Check whether the client computer can use

[Error has occurred in the scanner.] Check whether the scanning settings made

The access mask is set. Consult the network or scanner administrator.

• Check whether the main power switch of the machine is turned off.

• Check whether the machine is connected to the network correctly.

• Deselect the personal firewall function of the client computers.

that can be stored is 99. Delete unneeded scanning areas.

nals are misfed, place them again. Check whether the originals are suitable to be scanned by the machine.

the TCP/IP protocol.

with the application exceed the setting range of the machine.

Page 79

Message Causes and solutions

Troubleshooting

[Error has occurred in the scanner driver.] •

[Fatal error has occurred in the scanner.] An unrecoverable error has occurred in the

[Insufficient memory. Close all other applications, then restart scanning.]

[Insufficient memory. Reduce the scanning area.] • Reset the scan size.

Check whether the network cable is connected correctly to the client computer.

• Check whether the Ethernet board of the client computer is recognized correctly by Windows.

• Check whether the client computer can use the TCP/IP protocol.

machine. Call your service representative.

Close all the unnecessary applications running on the client computer.

• Lower the resolution.

• Set with no compression. See p.14 “Send Settings”.

Note

 When a paper misfeed occurs in the ma-

chine during printing, scanning cannot be performed. In this case, after the misfed paper has been removed, proceed with scanning.

[Invalid Winsock version. Please use version 1.1 or higher.]

Reinstall the operating system of the computer or copy Winsock from the operating system CD-ROM.

[No response from the scanner.] • Check whether the machine is connect-

ed to the network correctly.

• The network is crowded. Wait for a while, and then try to reconnect.

[No User Code is registered. Consult your system administrator.]

[Please call your service representative.] An unrecoverable error has occurred in the

[Scanner is in use for other function. Please wait.] A function of the machine other than the

[Scanner is not available. Check the scanner connec- tion status.]

[

Scanner is not ready. Check the scanner and the options.]Check whether the ADF cover is closed.

[The name is already in use. Check the registered names.]

Acc es s i s r est ri ct ed wi th u se r co de s. Co nsu lt the system administrator of the machine.

machine. Call your service representative.

scanner function is being used such as the copier function. Wait for a while and reconnect.

• Check whether the main power switch of the machine is turned off.

• Check whether the machine is connected to the network correctly.

• Deselect the personal firewall function of the client computers.

You tried to register a name that is already in use. Use another name.

Page 80

Appendix

Specifications

Scan method Flatbed scanning

Scan speed

Maximum power consumption Less than 900 W

Image sensor type CCD Image Sensor

Scan types Sheet, book

Interface Ethernet interface (10BASE-T or 100BASE-TX), IEEE 1394

Maximum scan size 216 × 356 mm/8.5 × 14.0 inches (A4, 8

Resolution 600 dpi

• E-mail/Network Delivery Scanner

Approx. 22 pages/minute [Scan size: A4S, Original type: Text(Print), Resolution: 200dpi, Compression: On (MH), Document feeder: ADF, ITU-T No.1 Chart]

• TWAIN Scanner

Approx. 18 pages/minute [Scan size: A4S, Colours/Gradations: Binary, Resolution: 200dpi, Select device data compression (Binary/Halftone): Data compression (MMR), Document feeder: ADF, ITU-T No.1 Chart]

(IP over 1394) [optional], and IEEE 802.11b (Wireless LAN) [optional]

× 14 inches)

Variable range of scan resolution • E-mail/Network Delivery Scanner

Setting range: 100 dpi, 200 dpi, 300 dpi, 400 dpi, and 600 dpi

• TWAIN Scanner Setting range: 100 dpi - 600 dpi

File formats that can be sent by email

Compression method Binary: TIFF (MH, MR, MMR)

Protocol Network: TCP/IP

Scanning speeds vary according to machine operating conditions, computer (speci-

TIFF, PDF

Sending e-mail: SMTP

fication, network traffic, and software, etc.), and original types.

Page 81

INDEX

Auto Document Link, 22 Automatic Tilt Correction Auto Run program

, 64

, 16

Checking the status of delivery, 60 Checking the status of e-mail Compression Control panel Custom Size

, 14

, 6

, 13

, 45

Default Scan Settings, 12 Delivering scan files Delivery procedure

Checking selected destinations Manual entry of a destination Manual entry of a subject Searching to select a destination

by comment

Searching to select a destination

by name

Searching to select a destination

by registration number Searching to select a sender by name Searching to select a sender by

registration number Using a Quick Dial key to select a

destination Using a Quick Dial key to select a

sender

, 55

When selecting a destination from

Destination List When selecting a sender from

Destination List When selecting a subject from the list

DeskTopBinder V2 Lite Destination List Priority Destination List Settings Divide & Send E-mail

, 50

, 59

, 53

, 51

, 52

, 57

, 51

, 52

, 57

, 19, 21, 61

, 13 , 9, 13

, 15

, 54

, 56

E-mail, 31 E-mail Informatn. Language E-mail screen Error Message

Client Computer Control Panel

Extended Features Wizard

, 32

, 70

, 68

, 15

, 22

File Type Priority, 14 Function Palette Functions of the TWAIN Driver

, 22

, 64

Initial scanner setup, 9 Installing software

, 16

Max. E-mail Size, 14 Max. number of addresses which can be

specified and files which can be stored

Mode

, 62

Network delivery scanner, 47 Network delivery scanner screen Network TWAIN scanner

, 61

, 48

Original orientation, 29

e-mail and a network delivery scanner network TWAIN scanner

Original Type Setting Orig. Orientation Priority Outline

, 3

E-mail

, 3

Network delivery scanner Network TWAIN scanner

, 29

, 12

, 4

, 5

Page 82

Placing originals, 25

Auto Document Feeder (ADF) exposure glass

Preparation for delivering Preparation for sending by e-mail Preview Print&Del. Scanner Journal Printing to the image Procedure for sending by e-mail

, 63

Checking selected destinations Manual entry of an e-mail address Manual entry of a subject Searching to select a destination

by e-mail address Searching to select a destination

by name Searching to select a destination

by registration number Searching to select a sender by e-mail

address Searching to select a sender by name Searching to select a sender using a

registration number Selecting a destination from Destination

, 35

List Selecting a sender from Destination List Selecting a subject from the list Using a Quick Dial key to select a

destination Using a Quick Dial key to select a

sender

, 26

, 47

, 64

, 36

, 34

, 42

, 41

, 34

, 38

, 27

, 31

, 14

, 33

, 37

, 44

, 35

, 44

Reading the display and using keys, 7 Relationship between resolution and

file size

Resolution

, 65

, 12

, 37

, 39

Save, 63 Scanner Features

Setting procedure

Scanning mode registration Scanning originals Scanning originals in several times using

the exposure glass ScanRouter V2 Lite Scan Settings Scan Size Selecting a custom size Sender's Name Default Sending scan files by e-mail Send Settings Setting originals SMTP server Software for using the network delivery

scanner function Software supplied on CD-ROM Specifications

, 12

, 9

, 10

, 64

, 62

, 30

, 22

, 9, 12

, 13

, 15

, 33

, 10, 14

, 25

, 3

, 19

, 20

, 72

Troubleshooting, 67

When an error message appears on the

client computer

When an error message appears on the

control panel

When scanning is not performed as

expected

When the delivery function does not

, 67

work

TWAIN Driver TWAIN Standby Time

, 70

, 68

, 67

, 20

, 14

Update Server Dest. List, 13

74 GB GB B683-8710

Ricoh AFICIO 1515 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Operating Instructions

Scanner Reference

GB GB B683-8710

Introduction

Warning:

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

Trademarks

• The product name of Windows

• The product name of Windows

Copyright © 2003

Manuals for This Machine

 The manuals provided are specific to machine type.

 Adobe Acrobat Reader is necessary to view the manuals as a PDF file.

 Three CD-ROMs are provided:

 General Settings Guide (PDF file - CD-ROM3)

 Network Guide (PDF file - CD-ROM1)

 Copy Reference

Describes operations, functions, and troubleshooting for the machine's copier function.

 Facsimile Reference <Basic Features>

 Facsimile Reference <Advanced Features> (PDF file - CD-ROM3)

Describes advanced functions and settings for key operators.

 Printer Reference 1

Describes system settings and operations for the machine's printer function.

 Printer Reference 2 (PDF file - CD-ROM1)

 Scanner Reference (this manual) (PDF file - CD-ROM1)

 Manuals for DeskTopBinder V2 Lite

 Manuals for ScanRouter V2 Lite

 Other manuals

• PostScript3 Supplement (PDF file - CD-ROM1)

TABLE OF CONTENTS

How to Read This Manual

Symbols

In this manual, the following symbols are used:

This symbol indicates a reference.

Keys that appear on the machine's display panel.

Keys and buttons that appear on the computer's display.

Keys built into the machine's control panel.

Keys on the computer's keyboard.

Names of Major Components and Software

Major components of this machine are referred to as follows in this manual:

The following software products are referred to using a general name:

1. Network Scanner

Outline

The machine can be used as a network scanner.

E-mail

p.31 “Sending Scan Files by E-mail”

1. This machine

Scan files that are attached to an e-mail can be sent to an e-mail server.

2. E-mail server

3. Client computer

Network Delivery Scanner

p.47 “Using the Network Delivery Scanner Function”

1. This machine

Scan files are sent to the delivery server.

2. Delivery server

3. Client computer

The contents of stored files can be checked in the following ways:

Network TWAIN Scanner

p.61 “Using the Network TWAIN Scanner Function”

1. This machine

2. Client computer

Control Panel

This illustration shows the control panel when options are installed.

1. {Search Destination} key

Press to search for the destination from the Destination List.

2. {Check Destination} key

Press to check the destinations currently selected.

3. {Job Information} key

8. Scroll keys

Press to select an item.

9. {User Tools/Counter} key

4. {Scanner} key

Press to activate the scanner function.

5. Indicators

Display errors and machine status. h: Error indicator

For more information, see Copy Reference.

When the {U}, {T}, {V}, or {W} key appears in this manual, press the scroll key of the same direction.