Ricoh 170 / 180, Fax170, Fax180 Operator's Manual

OPERATOR’S MANUAL

RICOH FAX 170 / 180

Type I

.......

RICOH FAX 180

Type II

.....

RICOH FAX 170

Please read all of these instruct ion s and keep this manua l by your mach ine .

USA
FCC Requirements

1. This equipment complies with Part 68 of the FCC rul es . On t he c over of t his equipment is a label that c ont ains, among
other information, the FCC registrat ion number and ringer equivalence number (REN) for thi s equipment. If requested,
this information must be provided to the t el ephone company.

2. This equipment uses t he f ollowing USOC jack: RJ11C

3. The REN is used to determine the quantity of devices which m ay be connec ted t o the telephone l ine. Exces sive RE N’ s
on the telephone line may result in the devices not ringing in res pons e to an i ncomi ng call . In most, but not all areas , t he
sum of the REN’s s hould not exceed five (5.0). Contac t t he t elephone c ompany to determine the maximum REN f or th e
calling area.

4. If this equipment caus es harm to t he tel ephone net work , the t elephone com pany wil l noti f y you in advance t hat
temporary discontinuance of servic e m ay be required. I f advanc e not i c e is not practical, the telephone company will
notify the customer as soon as possible. Also, you will be advised of your ri ght to file a complaint with the FCC i f you
believe it is necessary.

5. The telephone company may m ak e c hanges in i t s f ac il ities, equipment, operations, or procedures that could affect the
operation of the equipment . I f t his happens , t he telephone company will provide advance notic e in order f or you t o m ak e
necessary modificat ions in order to maintain unint errupt ed s ervic e.

6. In the event of operation problems (document j am, copy j am, com muni cat ion error i ndic at ion), ref er to t he solvi n g
problems section in this manual.

7. If you cannot correct the problem, pl ease contact the RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX
for repair and warranty informat ion. If it is causing harm to the t el ephone net work, the telephone company may request
you to disconnect the equipment from the network until the problem is resolved.

8. This equipment cannot be used on telephone company-provided coin service. Connec tion to P art y Line Servic e i s
subject to state tariffs.

WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS

TO EMERGENCY NUMBERS:

1. Remain on the lin e and bri efly ex plain to the di spatch er the r eason fo r the cal l befor e hangin g up.

2. Perform such activities in the off-peak hours, such as early morning hours or late evenings.

CA NADA

The Industry Canada label ident i f ies c ertified equipment. This c ert ification means that the equi pme nt m eet s c ert ain
telecommunications net work protective, operational, and saf et y requi rements. The department does not guarant ee th e
equipment will operate t o t he user’s satisfaction. B efore installing this equipment, users should e nsure t hat it is permissible
to be connected to the facilities of the l oc al tel ec omm unic ati ons company. The equipment must also be installed using an
acceptable method of connect i on. The cust om er should be aware that compliance with the above condit ions m ay not
prevent degradation of service in some situat ions .

Repairs to certified equipment should be m ade by an aut horized Canadian mai nt enanc e fac ility des i gnated by t he suppli e r.
Any repairs or alterations made by the us er to t his equipment , or equipment malf unc t i ons, may gi ve the t elec ommuni c at ions
company cause to request the user to disconnec t the equi pment . Us ers should ens ure f or their own protection that the
electrical ground connect ions of the power utility, telephone lines, and internal metallic water pipe system, if present , are
connected together . This precaut ion m ay be part icul arly import ant in rural areas .

Caution: Users should not att em pt t o make suc h connections themselves, but should contact the appropriate electric
inspection authority, or electrician, as appropriate.

The standard connecting arrangement code f or this equi pment is CA11A.
The Load Number (LN) assigned to each terminal device denot es the perc ent age of the tot al l oad to be connec ted to a

telephone loop which is used by the device to prevent overloading. The term inat i on of a loop may consist of any
combination of devices subjec t only to the requirement that the sum of the load numbers of all the devices does not exceed

100.

OFFICIAL NOTICE TO USERS

SUPPLIES

Caution: Ricoh Shall not be responsible for any damage or expense that may

result from the use of parts other recommended parts.

Paper Roll

Paper Roll Type 30AS is recommended for the best performance.

Headquarters: Ricoh Corporation, 5 Dedrick Place, W es t Caldwell, NJ 07006. 201-882-2000

U.S. Government Marketing: Ri coh Corporation, 1700 N. Moore Street, Suite 1200, A rlingon, VA22209. 403-525-3234

Ricoh Business Machines Ltd.: 23/F., China Overseas Building, 139 Hennessy Road, WANCHAI, Hong Kong. 2862-2888

Ricoh Company., Ltd. 15-5, Minami-A oyama 1-chome, Minatoku, Tokyo 107, Japan

ENG

Part No. H0688601B Printed in China

WARNING: This equipment has been tested and found to comply with the
limits for a Class B digital device, pursuant to Part 15 of the FCC Rules.
These limits are designed to provide reasonable protection against harmful
interference in a residential installation. This equipment generates, uses, and
can radiate radio frequency energy and, if not installed and used in
accordance with the instructions, may cause harmful interference to radio
communications. However, there is no guarantee that interference will not
occur in a particular installation. If this equipment does cause harmful
interference to radio or television reception, which can be determined by
turning the equipment off and on, the user is encouraged to try to correct the
interference by one or more of the following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and receiver.

- Connect the equipment into an outlet on a circuit different from that to which
the receiver is connected.

- Consult the dealer or an experienced radio/TV technician for help.

Notice about the Telephone Consumer Protection Act (Valid in the USA only)
Attention Please!
The Telephone Consumer Protection Act of 1991 among other things makes it

unlawful for any person to send any message via a telephone fax machine
unless such message clearly contains in a margin at the top or bottom of each
transmitted page or on the first page of the transmission, the date and time it
is sent and an identification of the business or other entity, or other individual
sending the message and the telephone number of the sending machine or
such business, other entity, or individual. This information is transmitted with
your document by the TTI (Transmit Terminal Identification) feature.

In order for you to meet the requirement, your machine must be programmed
by following the instructions in the accompanying Operation Manual. In
particular, please refer to the "Getting Started" and/or "Programming" sections.
Also refer to the TTI (Transmit Terminal Identification) programming procedure
to enter the business identification and telephone number of the terminal or
business. Do not forget to set the date and time.

Thank you.

NOTICE TO USERS (New Zealand)
Equipment connected to the interface port shall be certified to meet the

requirements of Reg. 18 of the New Zealand wiring Regulations 1976.
Telepermitted equipment may only be connected to the interface port.
The operation of this equipment on the same line as telephones or other

equipment with audible warning devices or automatic ring detectors will give
rise to bell tinkle or noise and may cause false tripping of the ring detector.
Should such problems occur, the user is not to contact Telecom Faults
Service.

Immediately disconnect the equipment should it ever suffer physical damage
which results in their internal parts becoming accessible in normal use.
Arrange for its disposal or have it repaired before it is reconnected.

Should it necessary to move the equipment, it is necessary to disconnect the
Telecom network connection before disconnecting the Power lead or any
separate earth lead. Similarly, when reconnecting the equipment it is
necessary to connect the power lead or earth lead before connecting the
telecom Network.

Not all standard telephones will respond to incoming ringing when connected
to the extension socket.

IMPORTANT SAFETY INSTRUCTIONS

1. Read all of these instructions.

2. Save these instructions for later use.

3. Follow all warnings and instructions marked on the product.

4. Unplug this product from the wall outlet before cleaning. Do not use liquid cleaners or aerosol

cleaners. Use a damp cloth for cleaning.

5. Do not use this product near water.

6. Do not place this product on an unstable cart, stand, or table. The product may fall, causing

serious damage to the product or injuring the user.

7. Slots and openings in the cabinet and the back or bottom are provided for ventilation; to

ensure reliable operation of the product and to protect it from overheating, these openings
must not be blocked or covered. The openings should never be blocked by placing the
product on a bed, sofa, rug or other similar surface. This product should not be placed in a
built-in installation unless proper ventilation is provided.

8. This product should be operated from the type of power source indicated on the marking

label. If you are not sure of the type of power available, consult an authorized sales person or
your local power company.

9. This product is equipped with a 3-wire grounding type plug, a plug having a third (grounding)

pin. This plug will only fit into a grounding-type power outlet. This is a safety feature. If you are
unable to insert the plug into the outlet, contact your electrician to replace your obsolete
outlet. Do not defeat the purpose of the grounding type plug. (This does not apply in countries
in which the 2-wire, non-grounded type plug is used)

10. Do not allow anything to rest on the power cord. Do not locate this product where persons will

walk on the cord.

11. If an extension cord is used with this product. Make sure that the total of ampere ratings of

the products plugged into the extension cord do not exceed the extension cord ampere rating.
Also, make sure that the total of all products plugged into the wall outlet does not exceed 15
amperes.

12. Never push objects of any kind into this product through cabinet slots as they may touch

dangerous voltage points or short out parts that could result in a risk of fire or electric shock.
Never spill liquid of any kind on the product.

13. Do not attempt to service this product yourself, as opening or removing covers may expose

you to dangerous voltage points or other risks. Refer all servicing to qualified service
personnel.

14. Unplug this product from the wall outlet and refer servicing to qualified service personnel

under the following conditions:
A. When the power cord or plug is damaged or frayed.
B. If liquid has been spilled into the product.
C. If the product has been exposed to rain or water.
D. If the product does not operate normally when the operating instructions are followed.

Adjust only those controls that are covered by the operating instructions since improper
adjustment of other controls may result in damage and will often required extensive work
by a qualified technician to restore the product to normal operation.

E. If the product has been dropped or cabinet has been damaged.
F. If the product exhibits a distinct change in performance, indicating a need for service.

Table of Contents

IMPORTANT SAFETY INSTRUCTIONS

INTRODUCTION

WHAT DOES A FAX MACHINE DO? 1
SOME OF THE THINGS THAT THIS MACHINE CAN DO 1
F ACSIMI LE FEATURES AVAILABILITY T ABLE 2
MANUAL OVERVIEW 4
MANUAL CONVENTIONS 5

Key Names 5
Displays 5
Symbols 6

GENERAL PRECAUTIONS

POWER AND GROUNDING 7

Power Supply 7
Grounding 7

COLD WEA THER POWER-UP 8
THUNDERSTORMS 8
P APER PRECAUTIONS 9
OPERATING PRECAUTIONS 9
GENERAL 9

GUIDE TO COMPONENTS

1. OPERATION PANEL 10

Type I Model (USA) 10
(ASIA) 10
Type II Model 10

2. FRONT VIEW 12

3. REAR VIEW 12

INSTALLING THE MACHINE

LOCATION 13
INSTALLATION 13

Installation Procedu re 14

SOME ITEMS MUST BE PROGRAMMED FIRST 16

Overview 16
Setting the Date and Time 17
Setting Your Machine’s Identif icat ion 18

RTI (Identification Display) 18
TTI (Page Header) 19
CSI (Telephone number display) 20

Tone Dial or Pulse Dial? 21

When You Change to Daylight Saving Time 21
Cutting Paper 22

Switching the Automatic Cutter On 22
Out Line or Extension Telephone System? 23
Setting The Access Number 23
Cutting the Leading Edge of The Paper 24

STORING OFTEN USED NUMBERS 25

Three Convenient Ways to Dial 25

Quick Dial and Speed Dial 25

Groups (T yp e I Only) 26
Programming Quick Dials 26

Programming a New Quick Dial 27
Editing a Quick Dial 27

Erasing a Quick Dial 28
Programming Speed Dials 29

Programming a New Speed Dial 29

Editing a Speed Dial 30

Erasing a Speed Dial 31
Programming Groups (Type I Only) 31

Programming a Group 31

Editing Group Dial 32

Erasing Group Dials 33

Programming the Group Key 34

OTHER ITEMS TO PROGRAM AT YOUR LEISURE 34

Storing and Dialing Part of a Number 34

BASIC OPERATION

SENDING IMMEDIATELY VS. SCANNING QUICKLY 35

Sending Quickly 35
Scanning Quickly (Type I Only) 35
Sending Quickly(Immediate Transmission) 36
Scanning Quickly (Memory Transmission, Type I Only) 37
Sending to More Than One Location (Broadcasting) 38
Canceling a Memory Transmission 38
Printing The Stored Message s 39
If You Make a Mistake 39
Possible Problems 40
Sending a Page With Very Fine Detail 40

Resolution 41

Selecting The Halfton e Type 41
Home Position Setting Adjustments 42
Dialing with the Telephone Directory 43
Other Features for Transmission 44

Sending at a Specific Time 44

Printing the Page Number (Immediate Transmission Only) 45

Sending Your Identification at the Top of Your Message 46

Changing T ra nsmi ssion Mode (Type I Only) 46

Converting Immediate Transmission to Memory Transmission 46
Memory Transmissio n as Your First Choice 46

REDIALING 47

Automatic Redialing 47
Using the Redial Key 48

RECEIVING F AX MESSAGES 49

Choosing the Reception Mode & How to Receive 49

Overview 49

Giving Priority to Autoselect Mode 49

Setting the Auto Ring Coun t 49

Connecting the Telephone Answering Machine (TAM) to Your Fax. 50
Giving Priority to Fax Messages (Fax Mode) 50
Giving Priority to Phone Calls (Manual Receive Mode) 50

Receiving 51

Auto Select Mode 51
FAX Mode 51
Tel Mode 52
When You Connect the Telephone Answering Machine 52

If the caller is another fax machine: 52

If the caller is a telephone caller: 52

Receiving Fax Messages When There Is a Prob lem ( Type I Only) 53

Over view 53
Switching Substitute Recep tion On or Off 53

CHANGING RECEPTION MODE 55

Switching Reception Mode Switch Over On/off 55
Using Reception Mode Switchover 55

MAKING TELEPHONE CALLS 56

Making a Telephone Call 56

Using On Hook Dial 56
Using the Handset 57
Using the Redial key 57

Answering the Telephone 57
To Talk Before Sending a Fax (On Hook Dial) 57

ADVANCED FEATURES

TRANSMISSION 58

Storing an Often Used Docume nt (Type I Only) 58

Overview 58
Storing an Auto Document 58
Using a Program 59
Printing the Contents of an Aut o Docu men t 60
Erasing a Program 60
Printing a List of Auto Documents 60

Tonal Signals 61

Operating the Tone Key 61

ECM (Error Correction Mode) and Page Retransmission (Type I Only) 62
Protection Against W ro ng Conn ect ion s 63

Preventing Transfer to a Wron g Con ne ctio n 63
Preventing a Wrong Connection (ID Transmission) 64

RECEPTION 65

Rejecting Messages fro m Certa in Sen de rs 65

Closed Network Reception 65
Rejection of Messages fro m Un ide nt ified Senders 65
Authorized Reception 66

Overview 66

Switching Authorized Reception On/Off 67

Selecting Whether to Exclud e or Include Senders 67

Programming the Autho rized Senders 68

Editing the Authorized Senders 68

Forwarding (Type I Only) 70

Overview 70
Programming the Forwardin g Fea tu re 71
Editing the Forwarding Feature 72
Switching Forwarding On/Off 73
Selecting Which Message to Forward 73
Switching Local Printing On/Off 74
Enabling and Disabling the Forwarding Mark 74

Wild Cards 75

OTHER 76

Calling to Request a Message (Polling) 76

Overview 76
Storing the IDCode 76

Leaving Documents to Be Picked up by Oth ers (Pollin g Transmission) 77

Free Polling 77
Secured Polling 77
Stored ID Override 78
Printing the Contents of Store d Pollin g Messa ge s (Type I Only) 78
Canceling Polling Tra nsmissio n Files 79

Type I Models 79

Ty p e II Mo dels 79
Options for Polling Tra nsmission 79

Picking up Messages Stored Elsewhe re (Pollin g Rece ption) 80

Procedure 80
Stored ID Override Option 80
Canceling Polling Recept ion 81
Options for Polling Recept ion 82

Saving Paper 82
RDS (Remote Diagnostic System) 83

Overview 83
Switching RDS On/ Off 83

AI Short Protocol 84

Copying 84

REPORTS

AUTOMATICALLY PRINTED REPORTS 85
SWITCHING REPORTS ON/OFF 86
PRINTING A SAMPLE OF DA TA ON THE REPORTS 87
REPORT FORMATS 88
REPORTS YOU CAN PRINT OUT YOURSELF 89

MAINTAINING YOUR MACHINE

DAILY CARE 91

Procedure 91

REPLACING PAPER 93

Procedure 93

P APER CYCLING 93

SOLVING PROBLEMS

DOCUMENT JAMS 94
COPY JAMS 95
COMMUNICATION PROBLEMS 96
OPERATING DIFFICULTIES 96
DISPLAYED ERROR MESSAGES 97
ERROR CODES 98

TECHNICAL REFERENCE

ENTERING TELEPHONE NUMBERS 100
ENTERING NAMES AND LABELS 100
ON/ OFF SWITCHES AND USER PARAMETERS 101

On /Off Switches 101
User Parameter Settings 102

COUNTERS 106
DOING TWO THINGS AT ONCE (Dual Access) (Type I Only) 106
DOCUMENT TYPE 107
LIMITS ON THE USE OF STORED TELEPHONE NUMBERS 109
SPECIFICATIONS 110
GLOSSARY 111

INDEX
FUNCTION LIST

Type I Models
Type II Models

Quick Reference Card
OFFICIAL NOTICE TO USERS

INTRODUCTION

Thank you for purchasing this prod uct . This comp act ma chin e is id eal fo r small
businesses and home of f ice use rs. It is very easy to ope rat e. You will soon
become accustomed to its fe at ure s and will be able to enjoy yea rs of service from
it.

WHAT DOES A FAX MACHINE DO?

A fax machine scans your document and converts it into a series of black and white dots (the
number of dots there are across and down the page depends on the res olution that you selected;
refer to the specifications section of this manual for details). This series of dots is transformed into
an electrical signal and sent out over the telephone line to the destination fax machine.

The receiving fax machine reconstructs your letter from the incoming signal and prints it.
If you are worried about whether the message arrived at the destination, you can check a report

called the TCR(Transaction Confirmation Report). When you print this report, you can see the
result of the most recent fax communications made by your machine.

You can use your fax machine to send and receive many types of documents, even photographs.

SOME OF THE THINGS THAT THIS MACHINE CAN DO

This machine has many feat ure s. Here are samples of what the machin e can do.

See page 76

Calling To Request a Message

Forwarding (TYPE I Only)

See page 70

Authorized Reception

See page 66

Storing an Often Used Document (TYPE I Only)

See page 58

INTRODUCTION

1

FACSIMILE FEATURES AVAILABILITY TABLE

This table shows whether a feature is available or not on your machine. Make
sure which model you are usin g: T ype I or Type II.

4

: Possible6: Impossible

Feature Page Type I Type II

Sending Quickly (Immediate Transmission) 36

44

Scanning Quickly (Memory Transmission) 37

46

Sending to More Than One Lo cat ion (Broadcasting) 38

46

Contrast Adjustment 41 Auto Auto
Resolution Adju stment 41

44

Halftone 41

44

Quick Dial 26

44

Speed Dial 29

44

Group Dial 31

46

Printing the Page Number (Page Count) 45

44

Sending at a Specific T ime (Se nd Late r ) 44

44

Sending Your Identification at th e Top of Y o ur
Message (TTI Print)

46

44

Telephone Directory 43

44

Automatic Redialing 47

44

Redial Key 48

44

Auto Select Mode 49

44

Telephone Mode (Manual Receive Mode) 50

44

FAX Mode 50

44

Connecting the Ext ernal Telephone Answering
Machine

50

44

Receiving a Fax message When The re I s a
Problem (Substitute Reception)

53

46

Using the Handset 57

44

Using On Hook Dial 56

44

Leaving Documents to Be Picked Up by Others
(Polling T ransmissio n)

77

44

Picking Up messages Stored Elsewhere (Polling
Reception)

80

44

Storing An Often Used Docu men t (Auto Docume nt) 58

46

Forwarding 70

46

Authorized Recept ion 66

44

Wild Cards 75

44

Copying 84

44

One Touch Change Over 55

44

Preventing Transfer to a Wrong Connection 63

44

Preventing a W ron g Connection 64

44

Blocking Wrong Connection Reception 65

44

2

FEATURE Page Type I Type II

Rejection of Messages fro m Un ide nt ified Senders 65

44

ECM & Page Retransmission 62

44

RDS 83

44

AI Short Protocol 84

46

Storing And Dialing Part Of A Number (Chain
Dialing)

34

44

Counters 106

44

Doing T wo Thin gs at Once (Du al Acce ss) 106

46

Daylight Saving Time (U.S Only) 21

44

Date and T i me 17

44

Selecting Tone Dial or Pulse Dial (Telephone Line
T ype)

21

44

Tonal Signal 61

44

Extension System 23

44

RTI, TTI and CSI 18,19,

20

44

Paper Save mode 82

44

Automatic Cutter 22

44

Cutting the Leading Edge of the Paper 24

44

On/ Off Switche s 101

44

User Parameter Settings 102

44

TCR (Transmission Con firma tio n Report ) 85

44

Transmission Result Report 85

44

Error Report 85

44

Communication Result Rep ort 85

46

Communication Failure Rep ort 85

46

File Reserve Report 85

46

Power Failure Report 86

46

Polling Clear Report 86

46

File List 89

46

Quick Dial List 89

44

Speed Dial List 89

44

Group Dial List 89

46

Program List 90

46

Authorized Recept ion List 90

44

Fowarding List 90

46

User Parameter List 90

44

INTRODUCTION

F ACS IMILE FEATURES AVAILABILITY TABLE

3

MANUAL OVERVIEW

Your facsimile machine is equipped with a wide range of lab or-sa ving and cost

-saving features. This manual contains instructions on how to op era te an d t ake
care of your machine. Please keep it near the machine at all times.
Note that the external appearance of the mach ine in some illustrations may differ
slightly from the actual machin e.

The manual consists of th e fo llowin g sections.
❐ How to Use This Manual - This is the section t ha t yo u are n ow re ad ing . I t

contains an overview of the manual and the convention s used by the aut ho rs.

❐ General Precaution s - This section lists precautions that you sh ou ld ke ep in

mind when operating the machine. Read this section before you begin to use
your machine.

❐ Guide to Compone nt s - This conta ins a diagram that shows where th e main

components and operation panel of your machine are situa te d.

❐ Installation-Th e best pla ce to install your machine is described here. Plea se

also refer to it when you plan to move the machin e to ano th er loca tion. It also
explains the things you have to do bef ore you can send your fa x me ssag e an d
lists important features that will make faxing more conve nie nt.

❐ Basic Operation - This section de scribe s the featu res a nd settings that would

normally be used daily.

❐ Advanced Features - Th is sectio n exp lains how to take advant ag e o f t he

special features of you r fax machine.

❐ Reports - This section explain s the re ports that the machine generat es in the

case of error codes or paper jams, refer to th is sectio n. (Many routine problems
do not need to be solved by an experien ced technician).

❐ Maintaining Your Machine- This section shows you what to do when

consumable supplies run out.

❐ Solving Problems- For examp le if you r machin e can no t commu nica te or there

is a paper jam. Refer to this section. (Many rou tin e pro ble ms do no t need to be
solved by an experienced tech nician.)

❐ Technical Reference-I nput ting characters, specificat ion s, User Swit che s and

other technical informaion.

❐ Quick Reference Guid e - This indicates how to use this machine at a g lance.

NOTE: This manual is for both Type I and Type II Models. Some parts of this man-

ual are divided according to these models. Check which model you are us­ing.

4

MANUAL CONVENTIONS

Key Names

On the operation panel, there are four buttons (

i m j k

).They
show the directions up, down, left and rig ht. These are the scroll
keys. They are ofte n use d in th e o pe rating procedure s to ga in
access to various features. For example, if you see "Press the

k

key" in the manual, you are be ing asked to pre ss the right -pointing
arrow of the scroll button. On this machine, the i key also acts as
the No key, the m key is used as the Yes key.

Displays

Messages seen on the display are sho wn in a larg er bo x, usu ally on the right
hand side of the page, directly oppo site the step tha t bro ught it up on the displa y.
After following a step in a proced ure , che ck the display to see if it corresponds to
the one in the manual. This may help you to check whether you a re f ollo wing the
procedure correctly. The following examples show thre e co mmon typ es o f d ispla y.

Example A: The keys that ca n be
pressed are shown in the to p righ t. In
this example, you can press th e Yes or
Start key.

TRANSMIT Y/START
471-319266

Example B: The choices of set tin gs f o r a
feature are shown o n the screen. The
current setting is TT . If yo u press t he

k

key, the setting will be changed to PD.

SELECT LINE Y/

j/k

kTT PD

Example C: The

ABC

in the right corner
of the display indicates tha t you can in­put letters using the Quick Dial keys,
and numbers using the ten keypad on
the operatio n panel.

RTI ABC

INTRODUCTION

5

Most procedures start from sta nd by mod e a s sho wn in th e d ispla y. The Type I
model has two types of stand by display and the Type II model has one type of
display. The percentage number shows how much memo ry spa cing is remaining.

MEM.TX

indicates that the machin e is in Memory Transmission mode. If you
start a procedure and do not ent er an yth ing at th e op era tio n pa ne l for more than 1
minute, the machin e ret urns to standby mode. You can select different time spans
after which the machine auto mat ically ret urns to standby mode. If you want to
change this, contact your service representative.

TYPE I Models

❐ Immediate Transmission mode

READY 100% 10:00AM
SET DOC. OR DIAL NO.

❐ Memory Tra nsmissio n mode

MEM.TX 100% 10:00AM
SET DOC. OR DIAL NO.

TYPE II Models

READY 10:00AM
SET DOC. OR DIAL NO.

Symbols

The text contains two symbols that highlight importa nt poin ts or direct you
towards other part s of th e man ua l tha t are related to the feature curren tly be ing
described.

Indicates a hint (for examp le a pa ge numb er whe re rela te d information can
be found).

Indicates that you can switch the current featur e on or o ff using Function 62
or Function 63. Some features must be switched on before they will work.

MANUAL CONVENTIONS

6

GENERAL PRECAUTIONS

WARNING : Do not attempt any maintenance or troubleshooting other than
that mentioned in this manual.

POWER AND GROUNDING

Pay attention to the followin g :

Power Supply

1. Power requirements:
North America: 115 V, 60Hz
Saudi Arabia: 115 V, 60Hz or
220-240Vac, 50/60 Hz
Other areas: 220-240Vac, 50/60 Hz

2. Insert th e po wer plu g secu rely into the wall
socket.

3. Make sure that the wall outlet is near th e

machine and readily accessible.

4. Do not connect other equipment to the same
socket.

5. Do not step on or set anything on the power
cord.

6. Do not connect other equipment to the same
extension cord.

7. Be sure that the power cord is not in a position
where it would trip someone.

Grounding

Ground the machine an d th e ligh tning protection circuit in acco rdance with
regulations. Do not ground to gas or water pipes, or to a telepho ne ground plug.
Proper grounding is to the ground termin al of the powe r out let . Be sure th at the
ground terminal of the power outlet is properly grounded.

The lightning prot ect ion circu it fo r the machine requires the machine to be
properly grounded. If pro per grou nd ing is provide d, about 90% of lightning
damage can be prevent ed . For saf et y, be sure to connect the mach ine to a
three-prong gro un ded ou tle t.

GENERAL

PRECAUTION

7

COLD WEATHER POWER-UP

Avoid raising the room temperature abruptly when it
is below 14°C [57°F], or condensa tio n may form
inside the machine.

1. Raise the room temparature to 20°C [68°F] at
less than 10°C [18°F] per hour.

2. Wait for 30 to 60 minutes.

3. Connect the power cord.

NOTE: Do not use the machine near a humidifier.

THUNDERSTORMS

With proper grounding, about 90% of lightning damag e
can be prevented. However, if possible, during severe
electric storms disconnect the power cord and
telephone line cord.

NOTE:

All fax messages stored in the memory are erased if
power cord is disconnected.

Precautions When Installing and Using the Handset

❐ Never install telephone wiring during a lightning storm.
❐ Never install the telep hone jack in wet loca tio ns
❐ Never touch uninsula te d te lephone wires or terminals unless th e te lep ho ne line

has been disconnected at th e ne two rk interface.

❐ Use caution when installing or modifying telephone lines.
❐ Avoid using a teleph one (other than a cordless type) during an ele ctrica l storm.

There may be a remote risk of electric shock from lightning .

❐ Do not use the telephone to report a gas lea k in the vicinity of leak.

8

PAPER PRECAUTIONS

The following list of preca ut ion s te lls you how to store and handle your printer
paper.

Unused pape r

❐ Store in a dry, cool, dark place.
❐ Do not store under uneven pressure.

Copies

❐ Store in a dry, cool, dark place.
❐ Do not use adhesives or writing materials contain ing alcohol or ot her orga nic

solvents.

❐ Avoid contact with films or adhe sive tape s contain ing plast icizers.
❐ Avoid contact wit h dia zo ph ot ose nsitive paper.
❐ When a copy gets wet, dry it by wiping it gently with a sof t clot h or tissu e.
❐ Do not scratch or rub it with hard materials.
❐ Do not copy with a mercury lamp diazo copier.
❐ Make a photocopy if the informa tio n is to be kept for a long time .
❐ Do not store copies in vinyl file folders.

OPERATING PRECAUTIONS

❐ While the machine is in operation, unplug the power cord.
❐ Keep corrosive liquids, such as acid , off the machine.
❐ Do not touch copy paper if your fing ers are wet an d oily; fing erp rint s may

appear on the copy.

❐ Do not let paper clips, staples or oth er small met al ob ject s fall int o the machine.
❐ Do not place beverages on or near the machin e, the y may spill on or int o it .

GENERAL

❐ Since some parts of the machine are supplied with high voltage, make sure

that you do not attempt any repairs or att emp t to access any part of th e
machine except those described in this manual.

❐ Do not modify or replace parts othe r tha n those me ntioned in this manual.
❐ After unplugging the power co rd, always wait for more than three seconds

before plugging it back in.

❐ Paper Cutter is locate d in th e pa pe r exit are a.

Paper Cutter is a sharp moving part and is considered hazardous.

CAUTION (115vac areas Only)
This symbol is intended to alert the user to the presence of
important operating and maintenance(servicing). instructions in the
literature accompanying the machine.

This symbol is attached to some components to alert the user not to
touch them, because they may be hazardous.

GENERAL

PRECAUTION

9

GUIDE TO COMPONENTS

1. OPERATION PANEL

Type I Model (U SA)

(ASIA)

Type II Model

1

4

3

5

6

8

7

1

4

2

3

5

6

8

7

10

9

1

4

2

3

5

6

8

7

10

9

01

02 03 04 05

06 07 08 09 10

01

02 03 04 05

06 07 08 09 10

01

02 03 04 05

06 07 08 09 10

2

11

12

10

1 Reception Mode Key Press this to select the reception mode.

Auto Select Indicator Lights when you are in Auto Select Mode.
Manual Receive

Indicator

Lights when you are in Telephone mode.

Detail Indicator Lights when you are in Detail mode.
Fine Indicator Lights when you are in Fine mode.
Resolution Key Press this key to select resolution.
Halftone Key/ Halftone

Indicator

Press the key under the indicator to use Halftone Mode, the
indicator lights when you are in Halftone Mode.

2 Check Display

Indicator

Lights or blinks when there is a problem with the machine; look
at the display to determine the nature of the problem.

3 Yes Key (m) Use to answer questions on the display.

No Key (i) Use to answer questions on the display.
Arrow Keys When the arrow keys(j and k)are shown on the display, use

these keys to access the options, items or functions shown by
the arrow. Also use it to move the cursor when programming or
editing a displayed item.

Function Key Press to use one of the numbered functions.

4 Quick Dial Key Each of these can be programmed with a telephone number.
5 Speed Dial Key/ Tel

Directory Key

Press this to dial using a Speed Dial or the Tel Directory feature.

Pause/Redial Key Press this if you need to insert a pause when dialing. Also,

press this to redial.
On Hook Dial Key Press this to dial without picking up the handset.
Clear Key Use this as a backspace key during programming.

6 Ten Keypad Use this as a telephone keypad, or to enter a Speed Dial code.
7 Stop Key Press this to stop the machine and return it to standby mode.
8 Start Key Press this to start fax communications.

Press this to copy a document in the feeder(Type I Only).

9 Receive File Indicator

(Type I Only)

Lights when incoming messages are received into memory.

10 Line Select Key (Type

I Only)

Press this to change to Memory Transmission.

11 Copy Key (Type II

Only)

Press this to copy the document now in the feeder.

12 Communicating

Indicator (Type II Only)

Lights when a fax message is being transmitted or received.

GUIDE TO

COMPONENTS

GUIDE TO COMPONENTS

11

2. FRONT VIEW

3. REAR VIEW

Transparent
Strip

Document Table

Copy Tra y

Document Guide

Operatio n Panel

Handset

LINE TEL2 TEL1

Speaker
V olume Control

Telephone
Company’s Jack

Telephone Handset Jacks

GUIDE TO COMPONENTS

12

INSTALLING THE MACHINE

LOCATION

For the best possible performance, install your machine in a place which satisfies
the following conditions.

❐ Not exposed to direct sunlig ht
❐ Well ventilated (air turn ove r at lea st three times per

hour).

❐ Level
❐ Not subject to vibration
❐ Away from other ele ctro nic eq uip men t, to avo id

interference

❐ Away from areas containing corrosive gas.
❐ Dust-free
❐ Condensation-free
❐ Temperature 17 to 28°C[6 3 to 82 °F]
❐ Humidity 40 to 70%RH (do not install near a

humidifier)

❐ Away from heaters and air conditio ners, to avoid

sudden chang es of temperature

❐ Within 2m (2.2 yards) of a three-pin groun ded power outlet
❐ With the clearance as sho wn on the right

NOTE: If you wish to receive legal size messages or copy the legal size docu-

ments, you must allow 8" (20cm) clearan ce at the back of the ma chin e.

INSTALLATION

CAUTION:Do not plug it in until everything is connected properly.
When moving the machine, first disconnect the telephone line, then the power
cord.

NOTE : Before doing the installation proce du re, check the contents of the bo x . In

some models, some of the accessorie s have already be en insta lled .

❐ Fax Machine
❐ Paper Roll
❐ Document Table
❐ Copy tray
❐ Operation Manual
❐ Handset
❐ Telephone Cord
❐ Quick Dial Sheet
❐ Modular Cord
❐ Paper Guide
❐ Paper Holder Rod

INSTALLING THE

MACHINE

8" (20cm)

4" (10cm)

4" (10cm)

13

Installation Procedure

1 Attach the accessories to the main machine.

1-1) Copy T ray [A ]
1-2) Document Table [B]
1-3) Quick Dial Sheet [C]
1-4) Telephone Cord [D]
NOTE: Make sure the transparent

strip that prevents paper curling is
above the copy tray.

2. Install a thermal paper roll.
2-1) Lift the catch to unlock the

printer cover. The n, ho ld t he
paper guides and open the
cover.

2-2) Unpack the thermal paper.

2-3) Set the paper guides [E] at each
end to match the paper size.
The paper roll must be set in
the center.

2-4) Install the rod into the paper roll
as shown, then set the roll into
the machine (hold the roll in a
direction so that it rolls away
from you when pulled upwards.)

NOTE: Make sure the ends of rod fit
into the paper guides there is no
slack paper inside the machine.

2-5) Pull out the leadin g ed ge and
insert it between the roller and
the cover until you can see the
leading edge of the paper.

NOTE:

❐ Make sure the transpare nt strip that

prevents paper curling is a bove the copy tray.

❐ Make sure the paper edges are align ed

with the marks printed by the roller.

[C]

[B]

[A]

[D]

[E]

8

1

/

A4

INSTALLING THE MACHINE

14

2-6) Close the printer pap er cove r
un til it audib ly lo cks into place .

3. Connect up th e machine.
3-1) Plug in the power cord.
3-2) Connect the telephone line.
3-3) Connect the telephone

handset [F] to the telephone
Jack.

3-4) Connect an external telephone
it you wish.

3-5) Press the Start key to tear off
the excess paper.

4. Adjust th e spe ake r vo lume using the dial [G ] at the back of the ma chin e.

LINE TEL2 TEL1

[G]

[F]

INSTALLING THE

MACHINE

Telephone

Telephone Company’s Jack

Power Source:
North America: 115 Vac, 60 Hz
Saudi Arabia: 115 Vac, 60Hz or 220-240 Vac 50/60 Hz
Other Areas: 2 20 -24 0 Vac, 50/60 Hz

INSTALLING THE MACHINE

15

SOME ITEMS MUST BE PROGRAMMED FIRST

Overview

After you have insta lled your ne w machin e an d con ne cted it to the telephone line
for the first time, the machin e will ask you to prog ram th e fo llowin g items. If you do
not program them, you can not start any operation.

❐ Date and Time: see page 17.
❐ Telephone Lin e Type: see page 21.
❐ RTI: see page 18.
❐ TTI: see page 19.
❐ CSI: see page 20.

You should set up your machine’ s clock and iden tif icat ion. In fact, for faxes sent to
and from, or within the United States, the United States Federal Communications
Comission (FCC) states that the fa x message must contain header info rmat ion
that identifies the send er (or th e sender’s organization), and the dat e and time
that the fax was sent .

In addition, you also have to make sure that th e fax machine’s dialing circuits are
set up correctly. There are two settings: Pulse Dial and Tone Dial. If you select the
wrong setting, you r machin e will not be ab le to dial th e fa x number . If you are no t
sure which setting to use , con ta ct your telephone compa ny. To change this
setting, see the following section of the manual.

Make sure that attache d hand set ’s dialin g circuit is set up corre ctly (th ere is
probably a switch on the side of the handset).

Also, it is better to program the followin g fe at ure s bef ore you start to send fax
messages.

❐ Day Light Saving Time (US Only): see page 2 1.
❐ Paper Cutting Se tting: see page 22.
❐ Storing Often Used Numbers: see page 25.
❐ Cutting Leading Edge setting: see page 24.
❐ Outline Access System: see p age 23.

16

Setting the Date and Time

Your fax machine has an internal clock. It contro ls the follo wing featu res:

❐ The time display on the opera tion panel while the machine is idle.
❐ Operation of time-delay feat ure s like Send Later.
❐ The date and time that is printe d ou t at the other end on pages received from

your machine. Program th e corre ct da te and time when you install the machine.

❐ In areas where the supply is 220 Vac, the order of steps is a little bit dif f ere nt

from the following. You must change the date first, then the mon th an d ye ar.

1. Press the Function key and

6,2,2,2, 2,8,1 using the te n keypad. Then
press the Yes key.
Example: Chang e to August 24, 1995 at
2: 30PM.

SUN KPAD/Y
JAN 01 1994 10:00AM

2. Adjust the month.

SUN KPAD/Y
AUG 01 1994 10:00AM

❐ Press the # key to advance a

month.

❐ Press the \ key to go back a

month.

❐ Press the

k

key to move the cursor

and accept the set tin g.

❐

3. Type in the date, year and time using

the keypad.
NOTE: The day of the week will b e se t
automatically.
Example : Press 2,4,9, 5,1,1,3,0, # usin g
the ten keypad

THU KPAD/Y
AUG 24 1995 11:30PM

4. When the display is correct, press the Yes key, then press the Function key

to finish.

Cross- references:
Send Later: se e page 4 5

The times in this manual are shown AM/PM Format. This forma t is u sed in mo de ls
where the supply is 115 Va c. In oth er are as, the 24-hou r clock format is used. 24
hour equivalents are listed below.

00 Midnight (12am) 06

6 am

12

Noon (12 pm)

18

6 pm

01

1 am

07

7 am

13

1 pm

19

7 pm

02

2 am

08

8 am

14

2 pm

20

8 pm

03

3 am

09

9 am

15

3 pm

21

9 pm

04

4 am

10

10 am

16

4 pm

22

10 pm

05

5 am

11

11 am

17

5 pm

23

11 pm

Press ing the# key changes between AM and PM

INSTALLTING THE

MACHINE

SOME ITEMS MUST BE PROGRAMMED FIRST

17

Setting Your Machine’s Identification

There are three labels with which to ide nt ify you rself to the operator at the other
end. These labels are calle d the RTI, th e TTI an d t he CSI.
❐ RTI (Remote Terminal Identification)and CSI (Called Subscribe r Iden tif icat ion):

These appear at the other en d in th e display on the operation panel du ring
communication, and on reports after communication.

❐ TTI(Tran smit Terminal Identification): This is printed at the other end at the top

of each page received from your machine.
You can see the RTI, TTI and CSI of the oth er p art y du ring communication (see
the following diagram) and on reports printe d by the machine late r.

Some machines may reject your transmitted fax messages if you have not
stored the RTI or CSI in advance.

NOTE You can switch the TTI off for a particular transmission if you do not wish

it to be printed on your page s a t th e ot he r e nd . Se e pa ge 46.

R TI (Identification Display)

Your RTI appears on the other party’s operatio n pane l durin g communica tio n if the
other machine was made by the same manufacturer as yours. The RTI can have
up to 20 characters (numbers and letters can be used, along with some symbols).
Program something easy to recog nize, such as your name, company name or
department name with in th e company.

1. P ress the Function key and then
6,2,2,2, 2,6,1 using the ten keypad,
then press the Yes key.

Y/NEXT

k

SET POLLING ID

SOME ITEMS MUST BE PROGRAMMED FIRST

18

2 Press the k key until the screen is as

shown opposite.

Y/NEXT

k

SET RTI

3. Press the Yes key.

RTI ABC

llllllllllllllllll

4. Input the RTI that you will b e usin g.
Example: XYZ COMPANY

RTI ABC Y /

j k

XYZ COMPANY

llllllll

NOTE:This name cannot be more than

20 characters long.

5. P ress the Yes key to store your setting.
If you are still in the RTI setting, press
the Yes key again.

6. Either :

❐ Select another feature : Go to step 2.
❐ Finish : Press the Function key.

TTI (Page Header)

Your TTI is printed ay the other end at the top of each page received from your
machine. The TTI can have up to 32 characters (numb ers a nd let ters can be
used, along with some symbols). Prog ram some th ing easy to recog nize, such as
your name, company name or department name within the company.

1. Either

Y/NEXT

k

SET TTI

❐ If you have just entere d th e RTI in

the previous procedure , pre ss the
Yes key.

❐ Press the Function key and

6,2,2,2,2,6,1 using the ten keypad,
then press the Yes key. Press the

k

key until the screen is as shown

above, then press the Yes key.

2. If you have already entered an RT I , th e
TTI will be copy of this name.

TTI CHANGE? Y/N
XYZ COMPANY

lllllllll

❐ If this TTI is correct: Press the No

key then go to step 5.

❐ Otherwise : Press the Yes key.

Inputting and editing are explained on page

100.

INSTALLTING THE

MACHINE

SOME ITEMS MUST BE PROGRAMMED FIRST

19