Ricoh 220-240 V User Manual

0 (0)

Operating Instructions

Software Guide

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read “Safety

Information” before using the machine.

Preparing for Printing

Setting Up the Printer Driver

Other Print Operations

Direct Printing from a Digital Camera (PictBridge)

Making Printer Settings Using the Control Panel

Monitoring and Configuring the Printer

Using a Printer Server

Special Operations under Windows

Mac OS Configuration

Security Measures Provided by this Printer

Appendix

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your

safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy

place for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be li-

able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-

ating the machine.

Do not copy or print any item for which reproduction is prohibited by law.

Copying or printing the following items is generally prohibited by local law:

bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.

The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its

completeness or accuracy. If you have any questions concerning the legality of copying or printing cer-

tain items, consult with your legal advisor.

Caution:

Use of controls or adjustments or performance of procedures other than those specified in this manual

might result in hazardous radiation exposure.

Trademarks

Microsoft, Windows, Windows NT are registered trademarks of Microsoft Corporation in the United

States and/or other countries.

Adobe

, PostScript

, Acrobat

, PageMaker

and Adobe Type Manager are registered trademarks of

Adobe Systems Incorporated.

PowerPC is a registered trademark of International Business Machines Corporation.

PCL

is a registered trademark of Hewlett-Packard Company.

3Com is a trade mark of 3Com corporation.

Citrix

and MetaFrame

are registered trademarks of Citrix Systems, Inc

UPnP is a trademark of the UPnP Implementers Corporation.

Apple, AppleTalk, EtherTalk, Macintosh, Mac OS and TrueType are trademarks of Apple Computer,

Inc., registered in the U.S. and other countries.

Bonjour

is a trademark of Apple Computer, Inc.,

UNIX is a registered trademark in the United States and other countries, licensed exclusively through

X/Open Company Limited.

IPS-PRINT

Printer Language Emulation Copyright

Novell, NetWare are registered trademarks of Novell, Inc.

Netscape and Netscape Navigator are registered trademarks of Netscape Communications Corporation.

PictBridge is a trademark.

Other product names used herein are for identification purposes only and might be trademarks of their

respective companies. We disclaim any and all rights in those marks.

The proper names of the Windows operating systems are as follows:

• The product name of Windows

95 is Microsoft

Windows 95.

• The product name of Windows

98 is Microsoft

Windows 98.

• The product name of Windows

Me is Microsoft

Windows Millennium Edition (Windows Me).

• The product names of Windows

2000 are as follows:

Microsoft

Windows

2000 Advanced Server

Microsoft

Windows

2000 Server

Microsoft

Windows

2000 Professional

• The product names of Windows

XP are as follows:

Microsoft

Windows

XP Professional

Microsoft

Windows

XP Home Edition

• The product names of Windows Server

2003 are as follows:

Microsoft

Windows Server

2003 Standard Edition

Microsoft

Windows Server

2003 Enterprise Edition

Microsoft

Windows Server

2003 Web Edition

• The product names of Windows NT

4.0 are as follows:

Microsoft

Windows NT

Server 4.0

Microsoft

Windows NT

Workstation 4.0

Some illustrations in this manual might be slightly different from the machine.

Manuals for This Printer........................................................................................1

Description for the Specified Model.....................................................................2

How to Read This Manual .....................................................................................3

Symbols .....................................................................................................................3

1. Preparing for Printing

Quick Install............................................................................................................5

Confirming the Connection Method.....................................................................7

Network Connection...................................................................................................7

Local Connection .....................................................................................................10

Using the SmartDeviceMonitor Port ..................................................................11

Installing DeskTopBinder-SmartDeviceMonitor for Client ........................................11

Installing the PCL or RPCS Printer Driver (TCP/IP).................................................12

Installing the PCL or RPCS Printer Driver (IPP) ......................................................14

Installing the PostScript 3 Printer Driver (Windows 95/98/Me - TCP/IP)..................16

Installing the PostScript 3 Printer Driver (Windows 95/98/Me - IPP) .......................18

Installing the PostScript 3 Printer Driver (Windows 2000 - TCP/IP).........................20

Installing the PostScript 3 Printer Driver (Windows 2000 - IPP) ..............................22

Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003 - TCP/IP)

...24

Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003 - IPP)

...26

Changing the Port Settings for SmartDeviceMonitor for Client ................................28

Using the Standard TCP/IP Port .........................................................................30

Installing the PCL or RPCS Printer Driver................................................................30

Installing the PostScript 3 Printer Driver (Windows 2000) .......................................32

Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003) .....34

Using the LPR Port ..............................................................................................36

Installing the PCL or RPCS Printer Driver................................................................36

Installing the PostScript 3 Printer Driver (Windows 2000) .......................................38

Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003) .....39

Using as the Windows Network Printer .............................................................41

Installing the PCL or RPCS Printer Driver................................................................41

Installing the PostScript 3 Printer Driver (Windows 95/98/Me) ................................43

Installing the PostScript 3 Printer Driver (Windows 2000) .......................................44

Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003) .....45

Using as the NetWare Print Server/Remote Printer..........................................47

When using the PostScript 3 Printer Driver..............................................................49

Form Feed................................................................................................................49

Banner Page ............................................................................................................49

Printing after Resetting the Printer ...........................................................................50

Installing the Printer Driver Using USB .............................................................51

Windows Me - USB ..................................................................................................51

Windows 2000 - USB ...............................................................................................53

Windows XP, Windows Server 2003 - USB .............................................................55

Troubleshooting USB ...............................................................................................56

Printing with Parallel Connection.......................................................................57

Installing the PCL or RPCS Printer Driver................................................................57

Installing the PostScript 3 Printer Driver (Windows 95/98/Me) ................................58

Installing the PostScript 3 Printer Driver (Windows 2000) .......................................59

Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003) .....60

If a Message Appears during Installation.......................................................... 61

Making Option Settings for the Printer..............................................................62

Conditions for Bidirectional Communication ............................................................62

If Bidirectional Communication is Disabled..............................................................64

2. Setting Up the Printer Driver

PCL - Accessing the Printer Properties.............................................................65

Windows 95/98/Me - Accessing the Printer Properties ............................................65

Windows 2000 - Accessing the Printer Properties ...................................................67

Windows XP, Windows Server 2003 - Accessing the Printer Properties .................69

Windows NT 4.0 - Accessing the Printer Properties ................................................71

RPCS - Accessing the Printer Properties.......................................................... 73

Windows 95/98/Me - Accessing the Printer Properties ............................................73

Windows 2000 - Accessing the Printer Properties ...................................................75

Windows XP, Windows Server 2003 - Accessing the Printer Properties .................77

Windows NT 4.0 - Accessing the Printer Properties ................................................79

PostScript 3 - Setting Up for Printing ................................................................81

Windows 95/98/Me - Accessing the Printer Properties ............................................81

Windows 2000 - Accessing the Printer Properties ...................................................83

Windows XP, Windows Server 2003 - Accessing the Printer Properties .................85

Windows NT 4.0 - Accessing the Printer Properties ................................................87

Mac OS - Setting Up for Printing..............................................................................89

3. Other Print Operations

Printing a PDF File Directly.................................................................................91

Printing Method........................................................................................................91

Using Commands.....................................................................................................95

Unauthorized Copy Control ................................................................................96

Using [Data security for copying] .................................................................................96

Using [Mask type:] .....................................................................................................98

Important Notice.......................................................................................................99

Using the Print Job Function............................................................................100

Using Keys .............................................................................................................103

Printing from the Print Job Screen ..................................................................104

Sample Print...........................................................................................................104

Locked Print ...........................................................................................................108

Hold Print ...............................................................................................................112

Stored Print ............................................................................................................115

Printing from the User ID Screen .....................................................................119

Printing the Selected Print Job...............................................................................119

Printing All Print Jobs .............................................................................................120

Form Feed...........................................................................................................122

Printing from a Selected Tray.................................................................................122

Canceling a Print Job .............................................................................................123

iii

Canceling a Print Job ........................................................................................124

Canceling a Print Job Using the Control Panel ......................................................124

Windows - Canceling a Print Job from the computer.............................................124

Mac OS - Canceling a Print Job from the computer...............................................125

Checking the Error Log .....................................................................................126

Collate .................................................................................................................128

Spool Printing ....................................................................................................129

Setting Spool Printing.............................................................................................129

Viewing or Deleting spooled jobs using Web Image Monitor.................................130

Cover...................................................................................................................131

Memory Capacity and Paper Size.....................................................................132

One-sided printing (600 × 600 dpi).........................................................................132

One-sided printing (1200 × 600 dpi).......................................................................132

One-sided printing (1200 × 1200 dpi).....................................................................132

Duplex printing (600 × 600 dpi) ..............................................................................133

Duplex printing (1200 × 600 dpi) ............................................................................133

Duplex printing (1200 × 1200 dpi) ..........................................................................133

4. Direct Printing from a Digital Camera (PictBridge)

What is PictBridge? ...........................................................................................135

PictBridge Printing ............................................................................................136

What Can Be Done on This printer...................................................................138

Index Printing .........................................................................................................139

Trimming ................................................................................................................139

Date and File Name Printing ..................................................................................140

Paper Size..............................................................................................................140

Image Print Size.....................................................................................................141

Multi-Image-Layout ................................................................................................142

Printing Quality.......................................................................................................143

Color Matching .......................................................................................................143

Paper type Specification ........................................................................................143

Form Printing..........................................................................................................143

Camera Memo Printing ..........................................................................................143

Exiting PictBridge ..............................................................................................144

When PictBridge Printing Does Not Work.......................................................145

Other Reference Information ............................................................................146

5. Making Printer Settings Using the Control Panel

Menu Chart .........................................................................................................147

Memory Erase Status Menu ..............................................................................150

Paper Input Menu...............................................................................................151

Changing the Paper Input Menu ............................................................................151

Paper Input menu parameters ...............................................................................153

Maintenance Menu.............................................................................................157

Changing the maintenance menu ..........................................................................157

Maintenance menu parameters .............................................................................158

List/Test Print Menu...........................................................................................163

Printing a Configuration Page ................................................................................163

Interpreting the configuration page ........................................................................164

List/Test Print menu parameters............................................................................166

System Menu......................................................................................................167

Changing the system menu ...................................................................................167

System menu parameters ......................................................................................168

Print Settings Menu ...........................................................................................172

Changing the Print Settings Menu .........................................................................172

Print Settings menu parameters............................................................................. 173

Security Options Menu......................................................................................180

Changing the Security Options menu ....................................................................180

Security Options menu parameters........................................................................181

Host Interface Menu...........................................................................................183

Changing the Host Interface menu ........................................................................183

Host Interface menu parameters............................................................................184

Language Menu..................................................................................................189

Changing the language menu ................................................................................189

Language menu parameters ..................................................................................189

6. Monitoring and Configuring the Printer

Using Web Image Monitor.................................................................................191

Displaying Top Page ..............................................................................................193

When user authentication is set .............................................................................194

About Menu and Mode...........................................................................................195

Access in the Administrator Mode..........................................................................197

Displaying Web Image Monitor Help......................................................................197

Using SmartDeviceMonitor for Admin .............................................................199

Installing SmartDeviceMonitor for Admin ...............................................................201

Changing the Network Interface Board Configuration............................................202

Locking the Menus on the Printer's Control Panel .................................................203

Changing the Paper Type ......................................................................................204

Managing User Information....................................................................................205

Configuring the Energy Saver Mode ......................................................................208

Setting a Password ................................................................................................209

Checking the Printer Status ...................................................................................210

Changing Names and Comments ..........................................................................211

Viewing and Deleting Spool Print Jobs ...........................................................212

Using SmartDeviceMonitor for Client ..............................................................213

Monitoring Printers .................................................................................................213

Checking the Printer Status ...................................................................................213

When Using IPP with SmartDeviceMonitor for Client ............................................214

Printer Status Notification by E-Mail................................................................215

Auto E-mail Notification..........................................................................................217

On-demand E-mail Notification ..............................................................................217

Mail authentication .................................................................................................218

Sending On-demand E-mail...................................................................................219

Remote Maintenance by telnet .........................................................................221

Using telnet ............................................................................................................221

access ....................................................................................................................222

appletalk.................................................................................................................223

autonet ...................................................................................................................224

bonjour(rendezvous) ..............................................................................................225

devicename............................................................................................................226

dhcp .......................................................................................................................226

diprint .....................................................................................................................227

dns .........................................................................................................................228

domainname ..........................................................................................................229

help ........................................................................................................................230

hostname ...............................................................................................................230

ifconfig....................................................................................................................231

info .........................................................................................................................232

ipp ..........................................................................................................................232

ipv6.........................................................................................................................233

lpr ...........................................................................................................................233

netware ..................................................................................................................233

passwd ...................................................................................................................234

prnlog .....................................................................................................................235

route .......................................................................................................................235

set ..........................................................................................................................236

show.......................................................................................................................238

slp...........................................................................................................................239

smb ........................................................................................................................239

snmp ......................................................................................................................240

sntp ........................................................................................................................243

spoolsw ..................................................................................................................244

ssdp........................................................................................................................244

ssh..........................................................................................................................245

status......................................................................................................................245

syslog .....................................................................................................................246

upnp .......................................................................................................................246

web.........................................................................................................................247

wiconfig ..................................................................................................................248

wins ........................................................................................................................251

SNMP...................................................................................................................252

Getting Printer Information over the Network.................................................253

Current Printer Status ............................................................................................253

Printer configuration ...............................................................................................259

Understanding the Displayed Information ......................................................260

Print Job Information..............................................................................................260

Print Log Information..............................................................................................261

Configuring the Network Interface Board ...............................................................262

Message List ......................................................................................................268

System Log Information .........................................................................................268

7. Using a Printer Server

Preparing Printer Server ...................................................................................275

Printing notification via SmartDeviceMonitor for Client ..........................................276

Using NetWare ...................................................................................................277

Setting Up as a Print Server (NetWare 3.x) ...........................................................278

Setting Up as a Print Server (NetWare 4.x, 5/5.1, 6/6.5) .......................................279

Using Pure IP in the NetWare 5/5.1 or 6/6.5 Environment.....................................281

Setting Up as a Remote Printer (NetWare 3.x) ......................................................283

Setting Up as a Remote Printer (NetWare 4.x, 5/5.1, 6/6.5) ..................................285

8. Special Operations under Windows

Printing Files Directly from Windows ..............................................................287

Setup......................................................................................................................287

Using a Host Name Instead of an IPv4 Address ....................................................288

Printing Commands................................................................................................ 289

9. Mac OS Configuration

Mac OS................................................................................................................293

Installing the PostScript 3 Printer Driver and PPD File ..........................................293

Setting Up PPD Files .............................................................................................294

Creating a Desktop Printer Icon .............................................................................294

Setting Up Options.................................................................................................295

Installing the ColorSync Profiles ............................................................................295

Installing Adobe Type Manager .............................................................................296

Installing Screen fonts............................................................................................297

Changing to EtherTalk ...........................................................................................297

Mac OS X ............................................................................................................298

Installing the PPD Files ..........................................................................................298

Setting Up the PPD File .........................................................................................298

Setting Up Options.................................................................................................299

Using USB Interface...............................................................................................299

Using Bonjour (Rendezvous) .................................................................................300

Changing to EtherTalk ...........................................................................................300

Configuring the Printer......................................................................................301

Using PostScript 3 .............................................................................................302

Job Type ................................................................................................................302

User Code ..............................................................................................................312

Paper Size..............................................................................................................312

Fit to Paper.............................................................................................................312

Input Slot ................................................................................................................313

Resolution ..............................................................................................................313

Orientation Override...............................................................................................313

Duplex Printing.......................................................................................................314

Color Mode.............................................................................................................314

Gradation ...............................................................................................................315

Color Profile ...........................................................................................................315

Color Setting ..........................................................................................................316

vii

Toner Saving/Level Color....................................................................................... 316

Collate ....................................................................................................................317

Paper Type.............................................................................................................317

Black Over Print .....................................................................................................317

Image Smoothing...................................................................................................318

Separate into CMYK ..............................................................................................318

CMYK Simulation Profile........................................................................................318

Dithering.................................................................................................................319

Gray Reproduction .................................................................................................319

Color Matching .......................................................................................................320

Printer Utility for Mac.........................................................................................321

Installing Printer Utility for Mac...............................................................................321

Starting Printer Utility for Mac ................................................................................322

Printer Utility for Mac Functions .............................................................................323

10.Security Measures Provided by this Printer

Using Authentication and Managing Users.....................................................329

Preventing Information Leaks ..........................................................................330

Limiting and Controlling Access......................................................................331

Enhanced Network Security .............................................................................332

Configuring SSL Encryption.............................................................................333

11.Appendix

Software and Utilities Included on the CD-ROM............................................. 335

Printer Drivers for This Printer................................................................................336

SmartDeviceMonitor for Admin ..............................................................................337

DeskTopBinder - SmartDeviceMonitor for Client ...................................................338

Cautions to Take When Using in a network ....................................................340

Connecting a Dial-up Router to a Network.............................................................340

Using DHCP...........................................................................................................341

Configuring the WINS Server.................................................................................343

Using the Dynamic DNS Function..........................................................................344

Installing Font Manager 2000............................................................................346

Using Adobe PageMaker Version 6.0, 6.5, or 7.0............................................ 347

When Using Windows Terminal Service/MetaFrame......................................348

Operating Environment ..........................................................................................348

Supported Printer Drivers.......................................................................................348

Limitations ..............................................................................................................349

expat ......................................................................................................................350

JPEG LIBRARY .....................................................................................................350

NetBSD ..................................................................................................................351

Samba(Ver 2.2.2-1.1).............................................................................................353

RSA BSAFE

.........................................................................................................353

INDEX....................................................................................................... 354

viii

Manuals for This Printer

For particular functions, see the relevant parts of the manual.

❖ Safety Information

Provides information on safe usage of this machine. To avoid injury and pre-

vent damage to the machine, be sure to read this.

❖ Quick Installation Guide

Contains procedures for removing the printer from its box, connecting it to a

computer, and installing its driver.

❖ Hardware Guide

Contains information about paper and procedures such as installing options,

replacing consumables, responding to error messages, and resolving jams.

❖ Software Guide (This manual)

Contain procedures for using this machine in a network environment, utiliz-

ing the software, and using security functions.

❖ Security Guide

This manual is for administrators of the machine. It explains security func-

tions that the administrators can use to protect data from being tampered, or

prevent the machine from unauthorized use. Also refer to this manual for the

procedures for registering administrators, as well as setting user and admin-

istrator authentication.

Description for the Specified Model

In this manual, the following items explain about the printer for the specified

models:

This explains about the 220-240 V model printer. You can identify the model by

checking the label on the rear of the printer.

Read if you purchase this model.

This explains about the 120 V model printer. You can identify the model by

checking the label on the rear of the printer.

Read if you purchase this model.

Note

❒ You can identify the printer's model by checking the label on the rear of the

printer as shown.

AQC065S

How to Read This Manual

Symbols

This manual uses the following symbols:

Indicates important safety notes.

Ignoring these notes could result in serious injury or death. Be sure to read these

notes. They can be found in the Safety Information.

Indicates important safety notes.

Ignoring these notes could result in moderate or minor injury, or damage to the

machine or to property. Be sure to read these notes. They can be found in the

Safety Information.

Indicates points to pay attention to when using the machine, and explanations

of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure

to read these explanations.

Indicates supplementary explanations of the printer’s functions, and instruc-

tions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find fur-

ther relevant information.

[ ]

Indicates the names of keys that appear on the printer’s display panel.

{ }

Indicates the names of keys on the printer’s control panel.

1. Preparing for Printing

Quick Install

Windows 95/98/Me/2000/XP, and Windows Server 2003, users can easily in-

stall this software using the CD-ROM provided.

Using Quick Install, the PCL printer driver and/or RPCS printer driver, Desk-

TopBinder Lite and SmartDeviceMonitor for Client are installed under network

environment, and the TCP/IP port will be set.

Important

❒ To install printer driver under Windows 2000/XP Professional, and Windows

Server 2003, you must have an account that has Manage Printers permission.

Log on as an Administrator.

❒ The Quick Install is not available when using this printer under USB connec-

tion.

A Quit all applications currently running.

B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [Quick Install].

The software license agreement appears in the [License Agreement] dialog box.

E After reading the agreement, click [I accept the agreement.], and then click

[Next >].

F Select the printer model you want to use in the [Select Printer] dialog box.

For network connection via TCP/IP, select the printer whose IP address is

displayed in [Connect To].

For parallel connection, select the printer whose printer port is displayed in

[Connect To].

G Click [Install].

The printer driver installation starts.

H Click [Finish].

A message about restarting the computer may appear. Restart the computer

to complete installation.

I Click [Exit] in the first dialog box of the installer, and then take out the CD-

ROM.

Preparing for Printing

Note

❒ Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

❒ To stop installation of the selected software, click [Cancel] before installa-

tion is complete.

❒ Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

❒ Select a printer to whose IP address is displayed in [Connect To] to install

SmartDeviceMonitor for Client when using TCP/IP.

❒ Download the printer driver from the supplier's web site when using un-

der Windows NT 4.0.

Reference

Quick Install is not available unless bidirectional communication between

the printer and computer is enabled via parallel connection. See p.64 “If Bi-

directional Communication is Disabled” for details about bidirectional

communication between printer and computer.

If you connect using USB, see p.51 “Installing the Printer Driver Using

USB”.

Confirming the Connection Method

This printer supports network and local connection.

Before installing the printer driver, check how the printer is connected. Follow

the driver installation procedure that is appropriate to the connection method.

Network Connection

This printer can be used as a Windows printing port or network printer.

Using this printer as the Windows printing port

Network connections can be established through Ethernet and IEEE 802.11b.

Available ports are determined based on the combination of Windows operating

system version and connection method used.

❖ Windows 95/98

❖ Windows Me

Connection Method Available Ports

Ethernet/IEEE 802.11b SmartDeviceMonitor for Client port

Connection Method Available Ports

Ethernet/IEEE 802.11b SmartDeviceMonitor for Client port

SmartDeviceMonitor for Client

-TCP/IP

-IPP

SmartDeviceMonitor

for Client

-TCP/IP

-IPP

Standard TCP/IP

LPR

SmartDeviceMonitor

for Client

-TCP/IP

-IPP

Standard TCP/IP

LPR

SmartDeviceMonitor

for Client

-TCP/IP

-IPP

LPR

Windows 95/98/Me Windows XP/

Server 2003

Windows NT 4.0Windows 2000

ZZZ036S

Preparing for Printing

❖ Windows 2000

❖ Windows XP

❖ Windows Server 2003

❖ Windows NT 4.0

Reference

See the explanation of how to install the printer driver for each type of port. For the

SmartDeviceMonitor for Client port, see p.11 “Using the SmartDeviceMonitor

Port”.

For the Standard TCP/IP port, see p.30 “Using the Standard TCP/IP Port”.

For the LPR port, see p.36 “Using the LPR Port”.

Connection Method Available Ports

Ethernet/IEEE 802.11b SmartDeviceMonitor for Client port

Standard TCP/IP

LPR port

Connection Method Available Ports

Ethernet/IEEE 802.11b SmartDeviceMonitor for Client port

Standard TCP/IP

LPR port

Connection Method Available Ports

Ethernet/IEEE 802.11b SmartDeviceMonitor for Client port

Standard TCP/IP

LPR port

Connection Method Available Ports

Ethernet/IEEE 802.11b SmartDeviceMonitor for Client port

LPR port

Confirming the Connection Method

Using as a network printer

This printer can be used as the Windows network printer, the NetWare print

server, or the NetWare remote printer.

Important

❒ In an IPv6 environment, Netware servers cannot be used.

Reference

See the explanation of how to install the printer driver for each type of net-

work printer.

For the Windows network printer, see p.41 “Using as the Windows Network

Printer”.

For the NetWare print server and remote printer, see p.47 “Using as the Net-

Ware Print Server/Remote Printer”.

Windows 2000/XP

Windows Server 2003

Windows NT 4.0

Print Server

Windows 95/98/Me Windows 2000 Windows XP/

Server 2003

Windows NT 4.0

NetWare

Print Server

NetWare

File Server

ZZZ003S

Preparing for Printing

Local Connection

Local connections can be established via parallel and USB connections.

Windows operating system version determines the available connection meth-

ods.

•Windows 95:

• Parallel connection

•Windows 98:

• Parallel connection

• Windows 98 SE/Me:

• USB and Paralle connections

• Windows 2000:

• USB and Parallel connections

•Windows XP:

• USB and Parallel connections

• Windows Server 2003:

• USB and Parallel connections

• Windows NT 4.0:

• Parallel connection

Reference

See the explanation of how to install the printer driver for each method of

connection.

For the USB connection, see p.51 “Installing the Printer Driver Using USB”.

For the parallel connection, see p.57 “Printing with Parallel Connection”.

Using the SmartDeviceMonitor Port

Installing DeskTopBinder-SmartDeviceMonitor for Client

Important

❒ To install SmartDeviceMonitor for Client under Windows 2000/XP Profes-

sional, Windows Server 2003, and Windows NT 4.0, you must have an ac-

count that has Manage Printers permission. Log on as an Administrator.

❒ Install SmartDeviceMonitor for Client before installing the printer driver

when using the SmartDeviceMonitor for Client port.

A Quit all applications currently running.

B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [DeskTopBinder - SmartDeviceMonitor for Client].

E Select an interface language, and then click [Next >].

The default interface language is English.

F The message to quit all other applications appears. Quit all applications,

and then click [Next >].

G Click [Yes]

H The DeskTopBinder Lite Setup dialog appears, and then click [Next >].

I The software license agreement appears in the [License Agreement] dialog

box. After reading through its contents, click [Yes].

J Click [Full install] or [Custom Install].

[Full install] installs all required applications: DeskTopBinder Lite and Smart-

DeviceMonitor for Client.

[Custom Install] installs selected applications.

K Follow the instructions on the display and click [Next>] to proceed next step.

L After the installation is completed, select one of the options to restart the

computer either now or later, and click [Complete].

Restart the computer to complete installation.

Note

❒ Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

❒ To stop installation of the selected software, click [Cancel] before installa-

tion is complete.

Preparing for Printing

Installing the PCL or RPCS Printer Driver (TCP/IP)

Important

❒ To install this printer driver under Windows 2000/XP Professional, and Win-

dows Server 2003, you must have an account that has Manage Printers per-

mission. Log on as an Administrators or Power Users group member.

A Quit all applications currently running.

B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PCL/RPCS Printer Drivers].

E The software license agreement appears in the [License Agreement] dialog box.

After reading the agreement, click [I accept the agreement.], and then click [Next >].

F Select the printer driver you want to use in the [Select Program] dialog box.

You can select several printer drivers.

G Click [Next >].

H Select the printer model you want to use.

The printer name can be changed in the [Change settings for 'Printer Name'] box.

I Double-click the printer name to display the printer settings.

The details shown in [Comment:], [Driver:], and [Port:] vary depending on the

operating system, printer model, and port.

J Click [Port:], and then click [Add].

K Click [SmartDeviceMonitor], and then click [OK].

L Click [TCP/IP], and then click [Search].

A list of printers using TCP/IP appears.

M Select the printer you want to use, and then click [OK].

Only printers that respond to a broadcast from the computer appear. To use

a printer not listed here, click [Specify Address], and then enter the IP address

or host name of the printer.

Using the SmartDeviceMonitor Port

N Check that the port of the selected printer is displayed in [Port:].

O Set a [User Code], if necessary.

Up to 8 numeric characters can be entered. No alphabetic characters or sym-

bols are available.

P Select the [Default Printer] check box to configure the printer as default.

Q Click [Continue].

Installation starts.

R After the installation is completed, select one of the options to restart the

computer either now or later, and then click [Finish].

Restart the computer to complete installation.

Note

❒ Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

❒ Under Windows 95/98/Me, you cannot add an IPv4 address partially sim-

ilar to the one already used. For example, if “192.168.0.2” is in use,

“192.168.0.2xx” cannot be used. Similarly, if “192.168.0.20” is in use,

“192.168.0.2” cannot be used.

❒ This allows a SmartDeviceMonitor for Admin user to display and check

statistics about the number of sheets which each user prints. For details,

see SmartDeviceMonitor for Admin Help.

Reference

A message appears if there is a newer version of the printer driver already

installed. If there is, you cannot install the printer driver using Auto Run.

If you still want to install the printer driver, install using [Add Printer]. See

p.61 “If a Message Appears during Installation”.

Preparing for Printing

Installing the PCL or RPCS Printer Driver (IPP)

Important

❒ To install printer driver under Windows 2000/XP Professional, and Win-

dows Server 2003, you must have an account that has Manage Printers per-

mission. Log on as an Administrators or Power Users group member.

A Quit all applications currently running.

B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PCL/RPCS Printer Drivers].

E The software license agreement appears in the [License Agreement] dialog box.

After reading the agreement, click [I accept the agreement.], and then click [Next >].

F Select a printer driver you want to use in the [Select Program] dialog box.

You can select several printer drivers.

G Select the printer model you want to use.

The printer name can be changed in the [Change settings for 'Printer Name'] box.

H Double-click the printer name to display the printer settings.

The details shown in [Comment:], [Driver:], and [Port:] vary depending on the

operating system, printer model, and port.

I Click [Port:], and then click [Add].

J Click [SmartDeviceMonitor], and then click [OK].

K Click [IPP].

L In the [Printer URL] box, enter “http://printer's address/printer” as the print-

er's address.

If the server authentification is issued, to enable SSL( a protocol for encrypted

communication), enter “https://printer's address/printer” (Internet Explor-

er 5.01, or a higher version must be installed).

(example IPv4 address: 192.168.15.16)

http://192.168.15.16/printer

https://192.168.15.16/printer

You can enter “http://printer's address/ipp” as the printer's address.

If you are using Firefox or Netscape under Windows XP SP2 or Windows Serv-

er 2003, you can enter IPv6 address as “http:// IPv6 printer's address/printer”.

Using the SmartDeviceMonitor Port

M Enter a name for identifying the printer in [IPP Port Name]. Use a name dif-

ferent from the one of any existing port.

If a name is not specified here, the address entered in the [Printer URL] box be-

comes the IPP port name.

N Click [Detailed Settings] to make necessary settings.

For information about the settings, see SmartDeviceMonitor for Client Help.

O Click [OK].

P Check that the port of the selected printer is displayed in [Port:].

Q Set a [User Code], if necessary.

Up to 8 numeric characters can be entered. No alphabetic characters or sym-

bols can be entered.

R Select the [Default Printer] check box to configure the printer as default.

S Click [Continue].

Installation starts.

T After the installation is completed, select one of the options to restart the

computer either now or later, and then click [Finish].

Restart the computer to complete installation.

Note

❒ Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

❒ This allows a SmartDeviceMonitor for Admin user to display and check

the number of sheets each user prints. For details, see SmartDeviceMonitor

for Admin Help.

❒ To stop installation of the selected software, click [Cancel] before installa-

tion is complete.

Reference

A message appears if there is a newer version of the printer driver already

installed. If there is, you cannot install the printer driver using Auto Run.

If you still want to install the printer driver, use [Add Printer]. See p.61 “If a

Message Appears during Installation”.

Preparing for Printing

Installing the PostScript 3 Printer Driver (Windows 95/98/Me - TCP/IP)

A Quit all applications currently running.

B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PostScript 3 Printer Driver].

Add Printer Wizard starts.

E Click [Next >].

F Click [Local Printer], and then click [Next >].

A dialog box for selecting the printer manufacturer and model name appears.

G Select the name of the printer whose driver you want to install, and then

click [Next >].

H In the [Available ports:] box, click [Printer Port], and then click [Next >].

I Change the printer name if you want, and then click [Next >].

Select the [Yes] check box to configure the printer as default.

J Specify whether or not to print a test page, and then click [Finish].

K On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

L Click the icon of the printer you want to use. On the [File] menu, click [Properties].

M On the [Details] tab, click [Add Port…].

N Click [DeskTopBinder-SmartDeviceMonitor] in the [Other] list, and then click [OK].

O Click [TCP/IP], and then click [Search].

A list of printers using TCP/IP appears.

P Select the printer you want to use, and then click [OK].

Only printers that respond to a broadcast from the computer appear. To use

a printer not listed here, click [Specify Address], and then enter the IPv4 ad-

dress or host name of the printer.

You cannot add an IPv4 address partially similar to the one already used. For

example, if “192.168.0.2” is in use, “192.168.0.2xx” cannot be used. Similarly,

if “192.168.0.20” is in use, “192.168.0.2” cannot be used.

Using the SmartDeviceMonitor Port

Q Click [OK].

R Check that the selected port is highlighted in [Printer to the following port], and

then click [OK].

S Restart the computer to complete installation.

Note

❒ Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

❒ A User Code can be set after the printer driver installation. For information

about User Code, see the printer driver Help.

Preparing for Printing

Installing the PostScript 3 Printer Driver (Windows 95/98/Me - IPP)

Important

❒ IPv6 cannot be used under Windows 95/98/Me.

A Quit all applications currently running.

B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PostScript 3 Printer Driver].

Add Printer Wizard starts.

E Click [Next >].

F Click [Local Printer], and then click [Next >].

A dialog box for selecting the printer manufacturer and model name appears.

G Select the name of the printer whose driver you want to install, and then

click [Next >].

H In the [Available ports:] box, click [Printer Port], and then click [Next >].

I Change the printer name if you want, and then click [Next >].

Select the [Yes] check box to configure the printer as default.

J Specify whether or not to print a test page, and then click [Finish].

K On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

L Click the icon of the printer you want to use. On the [File] menu, click [Properties].

M On the [Details] tab, click [Add Port…].

N Click [SmartDeviceMonitor] in the [Other] list, and then click [OK].

O Click [IPP].

Using the SmartDeviceMonitor Port

P In the [Printer URL] box, enter “http://(printer's address)/printer” as the print-

er's address.

If the server authentification is issued, to enable SSL (a protocol for encrypted

communication), enter “https://(printer's address)/printer” (Internet Ex-

plorer 5.01, or a higher version must be installed).

(example IPv4 address: 192.168.15.16)

http://192.168.15.16/printer

https://192.168.15.16/printer

You can enter “http://(printer's address)/ipp” as the printer's address.

Q Enter a name for identifying the printer in [IPP Port Name]. Use a name dif-

ferent from the one of any existing port.

If a name is not specified here, the address entered in the [Printer URL] box be-

comes the IPP port name.

R Click [Detailed Settings] to make necessary settings.

For information about the settings, see SmartDeviceMonitor for Client Help.

S Click [OK].

T Check that the selected port is highlighted in [Printer to the following port], and

then click [OK].

U Restart the computer to complete installation.

Note

❒ Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

❒ The printer driver with the selected language will be installed. The English

printer driver is installed when the following language is selected: Cestina,

Magyar, Polski, Portugues, Suomi.

❒ A User Code can be set after the printer driver installation. For information

about User Code, see the printer driver Help.

Preparing for Printing

Installing the PostScript 3 Printer Driver (Windows 2000 - TCP/IP)

Important

❒ Installing this printer driver requires Administrators permission. Log on us-

ing an account that has Administrators permission.

A Quit all applications currently running.

B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PostScript 3 Printer Driver].

Add Printer Wizard starts.

E Click [Next >].

F Click [Local printer], and then click [next >].

G Click [Create a new port...].

H Click [DeskTopBinder-SmartDeviceMonitor], and then click [Next >].

I Click [TCP/IP], and then click [Search].

A list of printers using TCP/IP appears.

J Select the printer you want to use, and then click [OK].

Only printers that respond to a broadcast from the computer appear. To use

a printer not listed here, click [Specify Address], and then enter the IPv4 ad-

dress or host name of the printer.

K Check that the name of the printer whose driver you want to install is se-

lected, and then click [Next >].

L Change the printer name if you want, and then click [Next >].

Select the [Yes] check box to configure the printer as default.

M Specify whether or not to share the printer, and then click [Next >].

N Specify whether or not to print a test page, and then click [Next >].

O Click [Finish].

The printer driver installation starts.

+ 340 hidden pages

Ricoh 220-240 V User Manual

Introduction

Important

Trademarks

TABLE OF CONTENTS

Manuals for This Printer

Description for the Specified Model

How to Read This Manual

Symbols

1. Preparing for Printing

Quick Install

Confirming the Connection Method

Network Connection

Using this printer as the Windows printing port

Using as a network printer

Local Connection

Using the SmartDeviceMonitor Port

Installing DeskTopBinder-SmartDeviceMonitor for Client

Installing the PCL or RPCS Printer Driver (TCP/IP)

Installing the PCL or RPCS Printer Driver (IPP)

Installing the PostScript 3 Printer Driver (Windows 95/98/Me - TCP/IP)

Installing the PostScript 3 Printer Driver (Windows 95/98/Me - IPP)

Installing the PostScript 3 Printer Driver (Windows 2000 - TCP/IP)