Ricoh 170, 180 User Manual
OPERATOR’S MANUAL
RICOH FAX 170 / 180
Type I
Type II
Please read all of these instruct ion s and keep this man ual by your machine.
.......
RICOH FAX 180
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RICOH FAX 170
OFFICIAL NOTICE TO USERS
USA
FCC Requirements
1. This equipment com plies with Part 68 of the FCC rul es . On t he c over of t his equipment is a label that c ontains, among
other information, the FCC regist rat ion number and ringer equivalence number (REN) for thi s equipment. If requested,
this information mus t be provided t o t he telephone company.
2. This equipment us es t he f ollowing USOC jack: RJ11C
3. The REN is used to determine the quantity of devi ces whic h may be connec t ed to the t elephone line. Exces sive RE N’ s
on the telephone line may result in the devices not ringing in res pons e t o an inc oming call . In most , but not al l areas, the
sum of the REN’s should not exceed five (5.0). Contact t he t elephone c ompany to determine the ma ximum REN f or t h e
calling area.
4. If this equipment caus es harm to the t el ephone net work , the t elephone com pany w ill not if y you in advanc e that
temporary discontinuance of servic e m ay be required. If advance notice is not prac t i cal, the telephone company will
notify the customer as soon as pos sible. Also, you will be advised of your ri ght to file a complaint with the FCC i f you
believe it is necessary.
5. The telephone company may m ak e changes in its facilities , equipment, operations, or proc edures t hat could affect t he
operation of the equipm ent . I f t his happens, the telephone company will provide advance notice in order for you to mak e
necessary modific at ions in order to maintain unint errupt ed s ervic e.
6. In the event of operation problem s (doc ument jam, copy j am, com munic ation error i ndic at i on), refer t o the s olvi ng
problems section in this manual.
7. If you cannot correct the probl em, pl eas e cont ac t the RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-F A STFI X
for repair and warranty inform at ion. If it is causing harm to the t el ephone net work, the telephone company may request
you to disconnect the equipment from the network unt il the problem is resolved.
8. This equipment cannot be used on telephone company-provided coin servi ce. Connec tion t o Part y Line S ervice i s
subject to st at e t ariffs.
WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS
TO EMERGENCY NUMBERS:
1. Remain on the l ine and br iefly explain to the di spatch er the r eason fo r the cal l befor e hangin g up.
2. Perform such activities in the off-peak hours, such as early morning hours or late evenings.
CA NADA
The Industry Canada label ident ifies certified equipment . T his certification means t hat the equipment meets cert ain
telecommunications net work protective, operational, and saf et y requi rements. The department does not guarant ee t h e
equipment will operate t o t he user’s satisfaction. B efore installing this equi pment, users should ensure t hat it is permissible
to be connected to the facilit ies of the l ocal t el ecomm unic at i ons company. The equipment must also be installed using an
acceptable method of connec ti on. The cus tom er should be aware that compliance with the above condi tions may not
prevent degradation of service in some sit uations .
Repairs to certified equipm ent should be m ade by an aut horized Canadi an mai ntenanc e f acil ity des ignat ed by the s uppli er.
Any repairs or alterations made by the us er t o this equi pment, or equi pment m alf unc ti ons , may gi ve the t elec om muni cat ions
company cause to request the user to dis connec t the equi pment . Users shoul d ens ure for t heir o wn protect i on that th e
electrical ground connec t ions of the power utility, telephone lines, and internal metallic water pipe system, if present , are
connected together. This precaution may be particularly i mport ant in rural areas.
Caution: Users should not att empt to make such connections themsel ves , but should contact the appropriate electric
inspection authorit y, or electrician, as appropriate.
The standard connecting arrangem ent code for t his equipment is CA11A.
The Load Number (LN) assigned to each terminal device denot es t he percent age of the t otal l oad to b e connected t o a
telephone loop which is used by the device to prevent overloadi ng. The t erminat i on of a loop may co nsist of any
combination of devices subj ec t only t o t he requi rement that the sum of the load num bers of all the devices does not e xceed
100.
SUPPLIES
Caution: Ricoh Shall not be responsible for any damage or expense that may
result from the use of parts other recommended parts.
Paper Roll
Paper Roll Type 30AS is recommended for the be st pe rformance.
U.S. Government Marketing: Ricoh Corporation, 1700 N. Moore Street, S uit e 1200, A rlingon, VA22209. 403-525-3234
Ricoh Business Machines Lt d. : 23/ F., China Overseas Building, 139 Hennes sy Road, WANCHAI, Hong Kong. 2862-2888
Headquarters: Ricoh Corporation, 5 Dedrick Place, West Caldwell, NJ 07006. 201-882-2000
Ricoh Company., Ltd. 15-5, Minam i-A oyama 1-chome, Minatoku, Tokyo 107, Japan
ENG
Part No. H0688601B Printed in China
WARNING: This equipment has been tested and found to comply with the
limits for a Class B digital device, pursuant to Part 15 of the FCC Rules.
These limits are designed to provide reasonable protection against harmful
interference in a residential installation. This equipment generates, uses, and
can radiate radio frequency energy and, if not installed and used in
accordance with the instructions, may cause harmful interference to radio
communications. However, there is no guarantee that interference will not
occur in a particular installation. If this equipment does cause harmful
interference to radio or television reception, which can be determined by
turning the equipment off and on, the user is encouraged to try to correct the
interference by one or more of the following measures:
- Reorient or relocate the receiving antenna.
- Increase the separation between the equipment and receiver.
- Connect the equipment into an outlet on a circuit different from that to which
the receiver is connected.
- Consult the dealer or an experienced radio/TV technician for help.
Notice about the Telephone Consumer Protection Act (Valid in the USA only)
Attention Please!
The Telephone Consumer Protection Act of 1991 among other things makes it
unlawful for any person to send any message via a telephone fax machine
unless such message clearly contains in a margin at the top or bottom of each
transmitted page or on the first page of the transmission, the date and time it
is sent and an identification of the business or other entity, or other individual
sending the message and the telephone number of the sending machine or
such business, other entity, or individual. This information is transmitted with
your document by the TTI (Transmit Terminal Identification) feature.
In order for you to meet the requirement, your machine must be programmed
by following the instructions in the accompanying Operation Manual. In
particular, please refer to the "Getting Started" and/or "Programming" sections.
Also refer to the TTI (Transmit Terminal Identification) programming procedure
to enter the business identification and telephone number of the terminal or
business. Do not forget to set the date and time.
Thank you.
NOTICE TO USERS (New Zealand)
Equipment connected to the interface port shall be certified to meet the
requirements of Reg. 18 of the New Zealand wiring Regulations 1976.
Telepermitted equipment may only be connected to the interface port.
The operation of this equipment on the same line as telephones or other
equipment with audible warning devices or automatic ring detectors will give
rise to bell tinkle or noise and may cause false tripping of the ring detector.
Should such problems occur, the user is not to contact Telecom Faults
Service.
Immediately disconnect the equipment should it ever suffer physical damage
which results in their internal parts becoming accessible in normal use.
Arrange for its disposal or have it repaired before it is reconnected.
Should it necessary to move the equipment, it is necessary to disconnect the
Telecom network connection before disconnecting the Power lead or any
separate earth lead. Similarly, when reconnecting the equipment it is
necessary to connect the power lead or earth lead before connecting the
telecom Network.
Not all standard telephones will respond to incoming ringing when connected
to the extension socket.
IMPORTANT SAFETY INSTRUCTIONS
1. Read all of these instructions.
2. Save these instructions for later use.
3. Follow all warnings and instructions marked on the product.
4. Unplug this product from the wall outlet before cleaning. Do not use liquid cleaners or aerosol
cleaners. Use a damp cloth for cleaning.
5. Do not use this product near water.
6. Do not place this product on an unstable cart, stand, or table. The product may fall, causing
serious damage to the product or injuring the user.
7. Slots and openings in the cabinet and the back or bottom are provided for ventilation; to
ensure reliable operation of the product and to protect it from overheating, these openings
must not be blocked or covered. The openings should never be blocked by placing the
product on a bed, sofa, rug or other similar surface. This product should not be placed in a
built-in installation unless proper ventilation is provided.
8. This product should be operated from the type of power source indicated on the marking
label. If you are not sure of the type of power available, consult an authorized sales person or
your local power company.
9. This product is equipped with a 3-wire grounding type plug, a plug having a third (grounding)
pin. This plug will only fit into a grounding-type power outlet. This is a safety feature. If you are
unable to insert the plug into the outlet, contact your electrician to replace your obsolete
outlet. Do not defeat the purpose of the grounding type plug. (This does not apply in countries
in which the 2-wire, non-grounded type plug is used)
10. Do not allow anything to rest on the power cord. Do not locate this product where persons will
walk on the cord.
11. If an extension cord is used with this product. Make sure that the total of ampere ratings of
the products plugged into the extension cord do not exceed the extension cord ampere rating.
Also, make sure that the total of all products plugged into the wall outlet does not exceed 15
amperes.
12. Never push objects of any kind into this product through cabinet slots as they may touch
dangerous voltage points or short out parts that could result in a risk of fire or electric shock.
Never spill liquid of any kind on the product.
13. Do not attempt to service this product yourself, as opening or removing covers may expose
you to dangerous voltage points or other risks. Refer all servicing to qualified service
personnel.
14. Unplug this product from the wall outlet and refer servicing to qualified service personnel
under the following conditions:
A. When the power cord or plug is damaged or frayed.
B. If liquid has been spilled into the product.
C. If the product has been exposed to rain or water.
D. If the product does not operate normally when the operating instructions are followed.
Adjust only those controls that are covered by the operating instructions since improper
adjustment of other controls may result in damage and will often required extensive work
by a qualified technician to restore the product to normal operation.
E. If the product has been dropped or cabinet has been damaged.
F. If the product exhibits a distinct change in performance, indicating a need for service.
Table of Contents
IMPORTANT SAFETY INSTRUCTIONS
INTRODUCTION
WHAT DOES A FAX MACHINE DO? 1
SOME OF THE THINGS THA T THIS MACHINE CAN DO 1
F ACSIMI LE FEATURES AVAILABILITY T ABLE 2
MANUAL OVERVIEW 4
MANUAL CONVENTIONS 5
Key Names 5
Displays 5
Symbols 6
GENERAL PRECAUTIONS
POWER AND GROUNDING 7
Power Supply 7
Grounding 7
COLD WEA THER POWER-UP 8
THUNDERSTORMS 8
PAPER PRECAUTIONS 9
OPERATING PRECAUTIONS 9
GENERAL 9
GUIDE TO COMPONENTS
1. OPERATION PANEL 10
Type I Model (USA) 10
(ASIA) 10
Type II Model 10
2. FRONT VIEW 12
3. REAR VIEW 12
INSTALLING THE MACHINE
LOCATION 13
INSTALLATION 13
Installation Proce dure 14
SOME ITEMS MUST BE PROGRAMMED FIRST 16
Overview 16
Settin g the Date and Time 17
Setting Your Machine’s Identif ication 18
RTI (Identification Display) 18
TTI (Page Header) 19
CSI (Telephone number display) 20
Tone Dial or Pulse Dial? 21
When You Change to Daylight Saving Time 21
Cutting Paper 22
Switching the Automatic Cutter On 22
Out Line or Extension Telephone System? 23
Setting The Access Number 23
Cutting the Leading Edge of The Paper 24
STORING OFTEN USED NUMBERS 25
Three Convenient Ways to Dial 25
Quick Dial and Speed Dial 25
Groups (T ype I Only) 26
Programming Quick Dials 26
Programming a New Quick Dial 27
Editing a Quick Dial 27
Erasing a Quick Dial 28
Programming Speed Dials 29
Programming a New Speed Dial 29
Editing a Speed Dial 30
Erasing a Speed Dial 31
Programming Groups (Type I Only) 31
Programming a Group 31
Editing Group Dial 32
Erasing Group Dials 33
Programming the Group Key 34
OTHER ITEMS TO PROGRAM AT YOUR LEISURE 34
Storing and Dialing Part of a Numb er 34
BASIC OPERATION
SENDING IMMEDIATELY VS. SCANNING QUICKL Y 35
Sending Quickly 35
Scanning Quickly (Type I Only) 35
Sending Quickly(Immediate Transmission) 36
Scanning Quickly (Memory Transmission, Type I Only) 37
Sending to More Than One Location (Broadcasting) 38
Canceling a Memory Transmission 38
Printing The Stored Message s 39
If You Make a Mistake 39
Possible Problems 40
Sending a Page With Very Fine Detail 40
Resolution 41
Selecting The Halfton e Type 41
Home Position Setting Adjustments 42
Dialing with the Telephone Directory 43
Other Features for Transmission 44
Sending at a Specific Time 44
Printing the Page Number (Immediat e Transmission Only) 45
Sending Your Identification at the Top of Your Message 46
Changing T ra nsmi ssion Mode (Type I Only) 46
Converting Immediate Transmission to Memory T ransmission 46
Memory Transmissio n as Your First Choice 46
REDIALING 47
Automatic Redialing 47
Using the Redial Key 48
RECEIVING F AX MESSAGES 49
Choosing the Receptio n Mod e & How to Receive 49
Overview 49
Giving Priority to Autoselect Mod e 49
Setting the Auto Ring Coun t 49
Connecting the Telephone Answering Machine (TAM) to Your Fax. 50
Giving Priority to Fax Messages (Fax Mode) 50
Giving Priority to Phone Calls (Manual Receive Mode) 50
Receiving 51
Auto Select Mode 51
F AX Mod e 51
Tel Mode 52
When You Connect the Telephone Answering Machine 52
If the caller is another fax machine: 52
If the caller is a telephone caller: 5 2
Receiving Fax Messages When There Is a Problem (T yp e I Only) 53
Over view 53
Switching Substitute Reception On or Off 53
CHANGING RECEPTION MODE 55
Switching Reception Mode Switch Over On/ off 55
Using Reception Mode Switchover 55
MAKING TELEPHONE CALLS 56
Making a Telephone Call 56
Using On Hook Dial 56
Using the Handset 57
Using the Redial key 57
Answering the Telephone 57
To Talk Before Sending a Fax (On Hook Dial) 57
ADVANCED FEATURES
TRANSMISSION 58
Storing an Often Used Docume nt (Type I Only) 58
Overview 58
Storing an Auto Documen t 58
Using a Program 59
Printing the Contents of an Auto Document 60
Erasing a Program 60
Printing a List of Auto Documents 60
Tonal Signals 61
Operating the Tone K ey 6 1
ECM (Error Correction Mode) and Page Retransmission (Type I Only) 62
Protection Against W ro ng Conn ect ions 63
Preventing Transfer to a Wron g Connection 63
Preventing a Wrong Connection (ID Transmission) 64
RECEPTION 65
Rejecting Messages fro m Certain Senders 65
Closed Network Reception 65
Rejection of Messages from Unidentified Sen de rs 65
Authorized Reception 66
Overview 66
Switching Authorized Reception On/Off 67
Selecting Whethe r to Exclud e or In clud e Senders 67
Programming the Autho rized Send ers 68
Editing the Authorized Senders 68
Forwarding (Type I Only) 70
Overview 70
Programming the Forwardin g Fea tu re 71
Editing the Forwarding Feature 72
Switching Forwarding On/Off 73
Selecting Which Message to Forwa rd 73
Switching Local Printing On/Off 74
Enabling and Disabling the Forwarding Mark 74
Wild Cards 75
OTHER 76
Calling to Request a Message (Polling) 76
Overview 76
Storing the IDCode 76
Leaving Documents to Be Picked up by Others (Pollin g Transmission) 77
Free Polling 77
Secured Polling 77
Stored ID Override 78
Printing the Contents of Store d Pollin g Messa ges (Type I Only) 78
Canceling Polling Transmission Files 79
Type I Models 79
T ype II Model s 79
Options for Polling T ra nsmissio n 79
Picking up Messages Stored Elsewhe re (Polling Reception) 80
Procedure 80
Stored ID Override Option 80
Canceling Polling Recept ion 81
Options for Polling Reception 82
Saving Paper 82
RDS (Remote Diagnostic System) 83
Overview 83
Switching RDS On/ Off 83
AI Short Protocol 84
Copying 84
REPORTS
AUTOMATICALLY PRINTED REPORTS 85
SWITCHING REPORTS ON/OFF 86
PRINTING A SAMPLE OF DA TA ON THE REPORTS 87
REPORT FORMATS 88
REPORTS YOU CAN PRINT OUT YOURSELF 89
MAINTAINING YOUR MACHINE
DAILY CARE 91
Procedure 9 1
REPLACING PAPER 93
Procedure 9 3
PAPER CYCLING 93
SOLVING PROBLEMS
DOCUMENT JAMS 94
COPY JAMS 95
COMMUNICATION PROBLEMS 96
OPERATING DIFFICULTIES 96
DISPLAYED ERROR MESSAGES 97
ERROR CODES 98
TECHNICAL REFERENCE
ENTERING TELEPHONE NUMBERS 100
ENTERING NAMES AND LABELS 100
ON/ OFF SWITCHES AND USER PARAMETERS 101
On /Off Switches 101
User Parameter Settings 102
COUNTERS 106
DOING TWO THINGS AT ONCE (Dual Access) (Type I Only) 106
DOCUMENT TYPE 107
LIMITS ON THE USE OF STORED TELEPHONE NUMBERS 109
SPECIFICATIONS 110
GLOSSARY 111
INDEX
FUNCTION LIST
Type I Models
Type II Models
Quick Reference Card
OFFICIAL NOTICE TO USERS
INTRODUCTION
Thank you for purchasing this prod uct . This compact machine is ideal for small
businesses and home of f ice use rs. It is very easy to ope rat e. You will soon
become accustomed to its feat ures and will be able to enjoy years of service from
it.
WHAT DOES A FAX MACHINE DO?
A fax machine scans your document and converts it into a series of black and white dots (the
number of dots there are across and down the page depends on the resolution that you selected;
refer to the specifications section of this manual for details). This series of dots is transformed into
an electrical signal and sent out over the telephone line to the destination fax machine.
The receiving fax machine reconstructs your letter from the incoming signal and prints it.
If you are worried about whether the message arrived at the destination, you can check a report
called the TCR(Transaction Confirmation Report). When you print this report, you can see the
result of the most recent fax communications made by your machine.
You can use your fax machine to send and receive many types of documents, even photographs.
SOME OF THE THINGS THAT THIS MACHINE CAN DO
This machine has many feat ures. Here are samples of what the machin e can do.
Calling To Request a Message
Authorized Reception
INTRODUCTION
See page 76
See page 70
Forwarding (TYPE I Only)
See page 66
Storing an Often Use d Doc umen t (TYPE I Onl y)
See page 58
1
FACSIMILE FEATURES AVAILABILITY TABLE
This table shows whether a feature is available or not on your machine. Make
sure which model you are using: Type I or Type II.
4
: Possible6: Impossible
Feature Page Type I Type II
Sending Quickly (Immediate Transmission) 36
Scanning Quickly (Memory Transmission) 37
Sending to More Than One Location (Broadcasting) 38
Contrast Adjustment 41 Auto Auto
Resolution Adju stment 41
Halftone 41
Quick Dial 26
Speed Dial 29
Group Dial 31
Printing the Page Numbe r (Pag e Cou nt) 45
Sending at a Specific T ime (Send Later) 44
Sending Your Identification at th e Top of Your
Message (TTI Print)
Telephone Directory 43
Automatic Redialing 47
Redial Key 48
Auto Select Mode 49
Telephone Mode (Manual Receive Mod e) 50
FAX Mode 50
Connecting the Ext ernal Telephone Answering
Machine
Receiving a Fax message When The re I s a
Problem (Substitute Reception)
Using the Handset 57
Using On Hook Dial 56
Leaving Documents to Be Picke d Up by Ot he rs
(Polling T ransmissio n)
Picking Up messages Stored Elsewh ere (Pollin g
Reception)
Storing An Often Used Docu men t (Auto Docume nt) 58
Forwarding 70
Authorized Recept ion 66
Wild Cards 75
Copying 84
One Touch Change Over 55
Preventing Transfer to a Wrong Conne ctio n 63
Preventing a Wrong Connection 64
Blocking Wrong Connection Reception 65
46
50
53
77
80
44
46
46
44
44
44
44
46
44
44
44
44
44
44
44
44
44
44
46
44
44
44
44
46
46
44
44
44
44
44
44
44
2
F ACS IMILE FEATURES AVAILABILITY TABLE
FEATURE Page Type I Type II
Rejection of Messages from Unidentified Se nd ers 65
ECM & Page Retransmission 62
RDS 83
AI Short Protocol 84
Storing And Dialing Part Of A Number (Chain
34
Dialing)
Counters 106
Doing Two Things at Once (Dual Acce ss) 106
Daylight Saving Time (U.S Only) 21
Date and Time 17
Selecting Tone Dial or Pulse Dial (Telephone Line
21
Type)
Tonal Signal 61
Extension System 23
RTI, TTI and CS I 18,19,
20
Paper Save mode 82
Automatic Cutter 22
Cutting the Leading Edge of the Paper 24
On/ Off Swit che s 101
User Parameter Settings 102
TCR (Transmission Con firma tio n Rep ort ) 85
Transmission Result Report 85
Error Report 85
Communication Result Rep ort 85
Communication Failure Rep ort 85
File Reserve Report 85
Power Failure Report 86
Polling Clear Report 86
File List 89
Quick Dial List 89
Speed Dial List 89
Group Dial List 89
Program List 90
Authorized Recept ion List 90
Fowarding List 90
User Parameter List 90
44
44
44
46
44
44
46
44
44
44
44
44
44
44
44
44
44
44
44
44
44
46
46
46
46
46
46
44
44
46
46
44
46
44
INTRODUCTION
3
MANUAL OVERVIEW
Your facsimile machine is equipped with a wide range of labor-saving and cost
-saving features. This manu al con tains instructions on how to operate and take
care of your machine. Please keep it near the machine at all times.
Note that the ext ern al ap pe ara nce of th e mach ine in some illustrations may differ
slightly from the actual ma chin e.
The manual consists of th e fo llowing sections.
❐ How to Use This Manual - This is the section t ha t yo u a re n ow re ading. It
contains an overview of th e man ua l and the conventions used by the autho rs.
❐ General Precautions - This section lists precautions tha t yo u sh ould keep in
mind when operating the machine. Read this section before you begin to use
your machine.
❐ Guide to Compone nt s - This con ta ins a dia gra m t ha t sh ows wh ere the main
components and opera tio n pa ne l of you r machine are situated.
❐ Installation-Th e be st pla ce to insta ll your machine is described here. Please
also refer to it when you plan to move the machin e to another location. It also
explains the things you have to do bef ore you can send your fax message and
lists important features that will make faxin g more conve nie nt .
❐ Basic Operation - This sectio n describes the features and settin gs t hat wo uld
normally be used daily.
❐ Advanced Featu res - This sectio n explains how to take adva ntage of the
special features of you r f ax mach ine .
❐ Reports - This section explain s the repo rts th at the mach ine generates in the
case of error codes or paper jams, refer t o this se ctio n. (Many rou tine problems
do not need to be solved by an experienced technician).
❐ Maintaining Your Machine- This section shows you what to do when
consumable supplies run out.
❐ Solving Problems- For examp le if you r machine cannot communicate or the re
is a paper jam. Refer to this section. (Many rou tine problems do not need to be
solved by an experienced tech nicia n. )
❐ Technical Reference-I np ut tin g cha ract ers, specifications, User Switche s and
other technical informaion.
❐ Quick Reference Guid e - Th is indica te s how to use this machine at a g lan ce.
NOTE: This manual is for both Type I and Type II Models. Some parts of this man-
ual are divided according to these mode ls. Che ck which mod el you are using.
4
MANUAL CONVENTIONS
Key Names
On the operation panel, there are four buttons (
show the directions up, down, left and right. These are th e scroll
keys. They are ofte n use d in the operating pro cedures to gain
access to various features. For example, if you see "Press the
key" in the manual, you are be ing asked to pre ss the right-pointing
arrow of the scroll button. On this machine, the i key also acts as
the No key, the m key is used as the Yes key.
i m j k
).They
k
Displays
Messages seen on the display are sho wn in a larger box, usually on the right
hand side of the page, directly op posite the step that brought it up on the display.
After following a step in a proced ure , che ck the displa y to see if it corresp on ds to
the one in the manual. This ma y help you to check whether you are follo wing the
procedure correctly. The following examples show thre e co mmon types of display.
Example A: The keys that ca n b e
pressed are shown in the to p right. In
this example, you can press th e Yes or
Start key.
TRANSMIT Y/START
471-319266
INTRODUCTION
Example B: The choices of set tings for a
feature are shown o n t he scree n. The
current setting is TT . If yo u press t he
key, the setting will be changed to PD.
Example C: The
of the display indicate s tha t you can input letters using the Quick Dial keys,
and numbers using the ten keypad on
the operatio n panel.
ABC
in the right corner
k
SELECT LINE Y/
kTT PD
RTI ABC
j/k
5
MANUAL CONVENTIONS
Most procedures start from standby mode as shown in the d ispla y. The Type I
model has two types of sta nd by disp lay an d th e Type II model has one type of
display. The percentage number shows how much memo ry spa cing is remaining.
MEM.TX
indicates that the machin e is in Me mory Transmission mode. If you
start a procedure and do not ent er an yth ing at the operation pane l for more tha n 1
minute, the machin e returns to standby mode. You can select d ifferent time spa ns
after which the machine auto matically returns to standby mode. If you want to
change this, contact your service representative.
TYPE I Models
❐ Immediate Transmission mode
READY 100% 10:00AM
SET DOC. OR DIAL NO.
❐ Memory Tra nsmissio n mod e
MEM.TX 100% 10:00AM
SET DOC. OR DIAL NO.
TYPE II Models
READY 10:00AM
SET DOC. OR DIAL NO.
Symbols
The text contains two symb ols th at high light important points or dire ct you
towards other part s of th e manual that are related to th e feature currently being
described.
Indicates a hint (fo r examp le a pa ge numb er whe re related information can
be found).
Indicates that you can switch the current feature on or off using Function 62
or Function 63. Some features must be switch ed on before th ey will work.
6
GENERAL PRECAUTIONS
WARNING : Do not attempt any maintenance or troubleshooting other than
that mentioned in this manual.
POWER AND GROUNDING
Pay attention to the followin g :
Power Supply
1. Power requirements:
North America: 115 V, 60Hz
Saudi Arabia: 115 V, 60Hz or
220-240Vac, 50/60 Hz
Other areas: 220-240Vac, 50/60 Hz
2. Insert th e po wer plu g securely into the wall
socket.
3. Make sure that the wall out let is near th e
machine and readily accessible.
4. Do not connect other equipment to the same
socket.
5. Do not step on or set anything on the power
cord.
GENERAL
PRECAUTION
6. Do not connect other equipment to the same
extension cord.
7. Be sure that the power cord is not in a position
where it would trip someone.
Grounding
Ground the machine an d th e lightning protection circu it in acco rda nce with
regulation s. Do no t gro und to gas or water pipes, or to a te lephone ground plug .
Proper grounding is to the ground termin al of the powe r out let . Be sure th at the
ground terminal of the power outlet is properly grounded.
The lightning prot ection circuit for the machine requires the machine to be
properly grounded. If pro pe r grou nding is provided, about 90% of lightn ing
damage can be prevent ed . For saf ety, be sure to connect the machine to a
three-prong gro un de d outlet.
7
COLD WEATHER POWER-UP
Avoid raising the room temperature abruptly when it
is below 14°C [57°F], or condensa tion may form
inside the machine.
1. Raise the room temparature to 20°C [6 8°F] at
less than 10°C [18°F] per hour.
2. Wait for 30 to 60 minutes.
3. Connect the power cord.
NOTE: Do not use the machine near a humidifier.
THUNDERSTORMS
With proper grou nd ing , about 90% of light nin g damage
can be prevented. However, if possible, during severe
electric storms disconnect the power cord an d
telephone line cord.
NOTE:
All fax messages stored in the memory are erased if
power cord is disconnected.
Precautions When Installing and Using the Handset
❐ Never install telephone wiring during a lightnin g sto rm.
❐ Never install the telep ho ne jack in wet loca tions
❐ Never touch uninsula ted telephone wires or termin als un less th e telephone line
has been disconnected at th e ne two rk in te rfa ce.
❐ Use caution when installing or modifying telephone lines.
❐ Avoid using a tele phon e (ot he r tha n a cordless type) during an electrical storm.
There may be a remote risk of electric shock from lightning .
❐ Do not use the telephone to report a gas leak in the vicinity of leak.
8
PAPER PRECAUTIONS
The following list of preca ut ions tells you how to store and handle your printer
paper.
Unused paper
❐ Store in a dry, cool, dark place.
❐ Do not store under uneven pressure.
Copies
❐ Store in a dry, cool, dark place.
❐ Do not use adhesives or writing materials contain ing alcoh ol or othe r orga nic
solvents.
❐ Avoid contact with films or adhesive ta pes containing plasticizers.
❐ Avoid cont act with dia zo ph otosensitive paper.
❐ When a copy gets wet, dry it by wiping it gently wit h a soft clot h or tissu e.
❐ Do not scratch or rub it with hard materials.
❐ Do not copy with a mercury lamp diazo copier.
❐ Make a photocopy if the informa tio n is to be kept for a lon g time .
❐ Do not store copies in vinyl file folders.
OPERATING PRECAUTIONS
GENERAL
PRECAUTION
❐ While the machine is in opera tio n, unplu g th e po wer cord.
❐ Keep corrosive liquids, such as acid , off the machine.
❐ Do not touch copy paper if your fing ers are wet and oily; fingerprints may
appear on the co py.
❐ Do not let paper clips, staple s or oth er small met al objects fall into the machine.
❐ Do not place beverages on or near t he machine, they may spill on or into it .
GENERAL
❐ Since some parts of the machine are supp lied with hig h voltage, make sure
that you do not attempt any repairs or att empt to access any part of the
machine except those described in this manual.
❐ Do not modify or replace parts ot her t han th ose ment ion ed in this man ual.
❐ After unplugging the powe r cord, always wait for more than th ree secon ds
before plugging it back in.
❐ Paper Cutter is locate d in the paper exit area.
Paper Cutter is a sharp moving part and is considered hazardous.
CAUTION (115vac areas Only)
This symbol is intended to alert the user to the presence of
important operating and maintenance(servicing). instructions in the
literature accompanying the machine.
This symbol is attached to some components to alert the user not to
touch them, because they may be hazardous.
9
GUIDE TO COMPONENTS
1. OPERATION PANEL
Type I Model (USA)
10
1
02 03 04 05
01
06 07 08 09 10
4
(ASIA)
1
02 03 04 05
01
9
7
2
3
5
6
8
10
9
7
2
06 07 08 09 10
4
Type II Model
1
02 03 04 05
01
06 07 08 09 10
4
10
3
5
6
8
12
11
7
2
3
5
6
8
GUIDE TO COMPONENTS
1 Reception Mode Key Press this to select the reception mode.
Auto Select Indicator Lights when you are in Auto Select Mode.
Manual Receive
Indicator
Detail Indicator Lights when you are in Detail mode.
Fine Indicator Lights when you are in Fine mode.
Resolution Key Press this key to select resolution.
Halftone Key/ Halftone
Indicator
2 Check Display
Indicator
3 Yes Key (m) Use to answer questions on the display.
No Key (i) Use to answer questions on the display.
Arrow Keys When the arrow keys(j and k)are shown on the display, use
Function Key Press to use one of the numbered functions.
4 Quick Dial Key Each of these can be programmed with a telephone number.
5 Speed Dial Key/ Tel
Directory Key
Pause/Redial Key Press this if you need to insert a pause when dialing. Also,
On Hook Dial Key Press this to dial without picking up the handset.
Clear Key Use this as a backspace key during programming.
6 Ten Keypad Use this as a telephone keypad, or to enter a Speed Dial code.
7 Stop Key Press this to stop the machine and return it to standby mode.
8 Start Key Press this to start fax communications.
9 Receive File Indicator
(Type I Only)
10 Line Select Key (Type
I Only)
11 Copy Key (Type II
Only)
12 Communicating
Indicator (Type II Only)
Lights when you are in Telephone mode.
Press the key under the indicator to use Halftone Mode, the
indicator lights when you are in Halftone Mode.
Lights or blinks when there is a problem with the machine; look
at the display to determine the nature of the problem.
these keys to access the options, items or functions shown by
the arrow. Also use it to move the cursor when programming or
editing a displayed item.
Press this to dial using a Speed Dial or the Tel Directory feature.
press this to redial.
Press this to copy a document in the feeder(Type I Only).
Lights when incoming messages are received into memory.
Press this to change to Memory Transmission.
Press this to copy the document now in the feeder.
Lights when a fax message is being transmitted or received.
GUIDE TO
COMPONENTS
11
GUIDE TO COMPONENTS
2. FRONT VIEW
Handset
Operation Panel
3. REAR VIEW
Document Table
Copy T ray
Document Guide
Transparent
Strip
Speaker
Volume Control
Telephone
Company’s Jack
LINE TEL2 TEL1
Telephone Handset Jacks
12
INSTALLING THE MACHINE
LOCATION
For the best possible performance, install your machine in a place which satisfies
the following conditions.
❐ Not exposed to direct sunlig ht
❐ Well ventilated (air turn over at least three times per
hour).
❐ Level
❐ Not subject to vibratio n
❐ Away from other ele ctro nic eq uip men t, to avo id
interference
❐ Away from areas containing corrosive gas.
❐ Dust-free
❐ Condensation-free
❐ Temperature 17 to 28°C[6 3 to 82 °F]
❐ Humidity 40 to 70%RH (do not install near a
humidifier)
❐ Away from heaters and air conditio ne rs, to avoid
sudden chang es of t emp erature
❐ Within 2m (2.2 yards) of a three-pin gro unde d power outle t
❐ With the clearance as sho wn on the right
NOTE: If you wish to receive legal size messages or cop y the lega l size docu -
ments, you must allow 8" (20cm) clearan ce at the back of the machin e.
4" (10cm)
8" (20cm)
4" (10cm)
MACHINE
INSTALLING THE
INSTALLATION
CAUTION:Do not plug it in until everything is connected properly.
When moving the machine, first disconnect the telephone line, then the power
cord.
NOTE : Before doing the installation procedure, check the con te nt s of the box . In
some models, some of the accessorie s have alrea dy been insta lled .
❐ Fax Machine
❐ Paper Roll
❐ Document Table
❐ Copy tray
❐ Operation Manual
❐ Handset
❐ Telephone Cord
❐ Quick Dial Sheet
❐ Modular Cord
❐ Paper Guide
❐ Paper Holder Rod
13
[D]
INSTALLING THE MACHINE
Installation Procedure
1 Attach the accessories to the main machine.
1-1) Copy Tray [A]
1-2) Document Table [B]
1-3) Quick Dial Sheet [C]
1-4) Telephone Cord [D]
NOTE: Make sure the transparent
strip that prevents paper curling is
above the copy tray.
2. Install a thermal pap er roll.
2-1) Lift the catch to unlock the
printer cover. Then, hold the
paper guides and open the
cover.
2-2) Unpack the thermal paper.
[A]
[B]
[C]
[E]
2-3) Set the paper guides [E] at each
e nd to mat ch the pa per size.
The paper roll must be set in
the center.
2-4) Install the rod into the pap er roll
a s shown, then set the roll into
the machine (hold the roll in a
d irection so that it rolls away
from you when pulled upwards.)
NOTE: Make sure the ends of rod fit
into the pape r guid es there is no
slack paper inside the machine.
2-5) Pull out the leadin g ed ge and
insert it between the roller and
the cover until you can see the
leading edge of the paper.
NOTE:
❐ Make sure the transpare nt strip that
prevents paper curlin g is abo ve th e cop y tr ay.
❐ Make sure the paper edges are aligned
with the marks printed by the roller.
A4
8
1
/
14
2-6) Close the printer p aper cover
un til it au dib ly locks into place .
3. Connect up the machine.
3-1) Plug in the power cord.
3-2) Connect the telephone line.
3-3) Connect the telephone
handset [F] to the telephone
Jack.
3-4) Connect an ext ern al te lephone
it you wish.
INSTALLING THE MACHINE
3-5) Press the Start key to tear off
the excess paper.
Power Source:
North America: 115 Vac, 60 Hz
Saudi Arabia: 115 Vac, 60Hz or 220-240 Vac 50/60 Hz
Other Areas: 2 20 -240 Vac, 50/60 Hz
Telephone Company’s Jack
Telephone
MACHINE
INSTALLING THE
[F]
LINE TEL2 TEL1
[G]
4. Adjust th e spe aker volume using the dial [G] at the back of the machine.
15
SOME ITEMS MUST BE PROGRAMMED FIRST
Overview
After you have insta lled your ne w machine and connected it to the telephone line
for the first time, the machin e will ask you to prog ram th e following items. If you do
not program them, you can not start any operation.
❐ Date and Time: see page 17.
❐ Telephone Line Type: see page 21.
❐ RTI: see page 18.
❐ TTI: see page 19.
❐ CSI: see page 20.
You should set up your machine’s clock and identification . In fact, for faxes sent to
and from, or within the United States, the United States Federal Communications
Comission (FCC) states that the fax message must contain heade r info rmat ion
that identifie s the sender (or the sender’s organization), and the date and time
that the fax was sent.
In addition, you also have to make sure tha t th e fa x machin e’s dialing circuits are
set up correctly. There are two settings: Pulse Dial and Tone Dial. If you select the
wrong setting, you r machine will not be able to dial the fax numb er. If you are not
sure which setting to use , con tact your telephone co mpa ny. To change this
setting, see the following section of the manual.
Make sure that attache d ha ndset’s dialing circuit is set up correctly (th ere is
probably a switch on the side of the handset).
Also, it is better to program the fo llowin g feat ure s bef ore you sta rt to send fax
messages.
❐ Day Light Saving Time (US Only): see pag e 21.
❐ Paper Cutting Setting: see page 22 .
❐ Storing Often Used Numb ers: see pa ge 25.
❐ Cutting Leading Edge setting: see page 24.
❐ Outline Access System: see p age 23.
16
SOME ITEMS MUST BE PROGRAMMED FIRST
Setting the Date and Time
Your fax machine has an internal clock. It contro ls the follo wing fea tures:
❐ The time display on the operation panel while the mach ine is idle.
❐ Operation of time-delay fe ature s like Send Late r.
❐ The date and time that is prin te d ou t at the othe r end on pag es rece ived from
your machine. Program the correct date and time when you install the machine.
❐ In areas where the supply is 220 Vac, the order of steps is a little bit dif f erent
from the following. You must change the date first, the n the mon th an d year.
1. Press the Function key and
6,2,2,2,2,8,1 using t he te n keypad. Then
press the Yes key.
Example: Change to August 2 4, 1995 at
2: 30PM.
2. Adjust the month.
❐ Press the # key to advance a
month.
❐ Press the \ key to go back a
month.
❐ Press the
❐
k
key to move the cursor
and accept the set tin g.
3. Type in the date, year and time using
the keypad.
NOTE: The day of the week will b e se t
automatically.
Example : Press 2,4,9,5,1,1,3, 0, # using
the ten keypad
Press ing the# key changes between AM and PM
SUN KPAD/Y
JAN 01 1994 10:00AM
SUN KPAD/Y
AUG 01 1994 10:00AM
THU KPAD/Y
AUG 24 1995 11:30PM
MACHINE
INSTALLTING THE
4. When the display is correct, press the Yes key, th en press th e Functi on key
to finish.
Cross- references:
Send Later : see page 45
The times in this manual are sho wn A M/P M Forma t. This format is used in mo dels
where the supply is 115 V a c. In other are as, the 24-hour clock format is used. 24
hour equivalents are listed below.
00 Midnight (12am) 06
01
02
03
04
05
1 am
2 am
3 am
4 am
5 am
07
08
09
10
11
6 am
7 am
8 am
9 am
10 am
11 am
12
Noon (12 pm)
13
1 pm
14
2 pm
15
3 pm
16
4 pm
17
5 pm
18
19
20
21
22
23
6 pm
7 pm
8 pm
9 pm
10 pm
11 pm
17
SOME ITEMS MUST BE PROGRAMMED FIRST
Setting Your Machine’s Identification
There are three labels with which to ident ify you rself to th e opera to r at the ot her
end. These labels are called the RTI, th e TTI and the CSI.
❐ RTI (Remote Terminal Identification)and CSI (Called Subscribe r Id entification):
These appear at the oth er en d in th e disp lay on the operation panel during
communication, and on reports after communication.
❐ TTI(Tran smit Terminal Identification): This is printed at the other end at the top
of each page received from your machine.
You can see the RTI, TTI and CS I of the other p arty during communicatio n (se e
the following diagram) and on reports printe d by the mach ine later.
Some machines may reject your transmitted fax messages if you have not
stored the RTI or CSI in advance.
NOTE You can switch the TTI off for a particular transmission if you do not wish
it to be printed on your pa ge s at th e other end. See page 46.
R TI (Identification Display)
Your RTI appears on the other party’s opera tio n panel durin g commu nica tio n if the
other machine was made by the same manufacturer as yours. The RTI can have
up to 20 characters (numbers and lett ers can be use d, alon g with some symbo ls).
Program something easy to recognize, such as your name, compa ny na me or
department name with in the company.
1. Press the Function key and th en
6,2,2,2,2,6,1 using the ten keypad,
then press the Yes key.
Y/NEXT
SET POLLING ID
k
18
SOME ITEMS MUST BE PROGRAMMED FIRST
2 Press the k key until the screen is as
shown opposite.
3. Press the Yes key.
4. Input the RTI that you will be using.
Example: XYZ COMPANY
NOTE:This name cannot be more than
20 characters long.
Inputting and editing are explained on page
100.
5. Press the Yes key to store your setting.
If you are still in the RTI setting, press
the Yes key again.
6. Either :
❐ Select another feature : Go to step 2.
❐ Finish : Press the Function key.
Y/NEXT
SET RTI
RTI ABC
llllllllllllllllll
RTI ABC Y /
XYZ COMPANY
llllllll
j k
k
MACHINE
INSTALLTING THE
TTI (Page Header)
Your TTI is printed ay the other end at the top of each page received from your
machine. The TTI can have up to 32 characters (numbers and let te rs can be
used, along with some symbols). Prog ram some thing easy to recognize, such as
your name, company name or depa rtme nt name within the company.
1. Either
❐ If you have just entere d the RTI in
the previous procedure , pre ss the
Yes key.
❐ Press the Function key and
6,2,2,2,2,6,1 using the ten keypad,
then press the Yes key. Press the
k
key until the screen is as shown
above, then press the Yes key.
2. If you have already entered an RTI, the
TTI will be copy of this name.
❐ If this TTI is correct: Press the No
key then go to step 5.
❐ Otherwise : Press the Yes key.
Y/NEXT
SET TTI
TTI CHANGE? Y/N
XYZ COMPANY
lllllllll
k
19
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