Ricoh 170, 180 User Manual

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OPERATOR’S MANUAL

RICOH FAX 170 / 180

Type I Type II

Please read all of these instruct ion s and keep this man ual by your machine.

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RICOH FAX 180

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RICOH FAX 170

OFFICIAL NOTICE TO USERS

USA FCC Requirements

1. This equipment com plies with Part 68 of the FCC rul es . On t he c over of t his equipment is a label that c ontains, among other information, the FCC regist rat ion number and ringer equivalence number (REN) for thi s equipment. If requested, this information mus t be provided t o t he telephone company.

2. This equipment us es t he f ollowing USOC jack: RJ11C

3. The REN is used to determine the quantity of devi ces whic h may be connec t ed to the t elephone line. Exces sive RE N’ s on the telephone line may result in the devices not ringing in res pons e t o an inc oming call . In most , but not al l areas, the sum of the REN’s should not exceed five (5.0). Contact t he t elephone c ompany to determine the ma ximum REN f or t h e calling area.

4. If this equipment caus es harm to the t el ephone net work , the t elephone com pany w ill not if y you in advanc e that temporary discontinuance of servic e m ay be required. If advance notice is not prac t i cal, the telephone company will notify the customer as soon as pos sible. Also, you will be advised of your ri ght to file a complaint with the FCC i f you believe it is necessary.

5. The telephone company may m ak e changes in its facilities , equipment, operations, or proc edures t hat could affect t he operation of the equipm ent . I f t his happens, the telephone company will provide advance notice in order for you to mak e necessary modific at ions in order to maintain unint errupt ed s ervic e.

6. In the event of operation problem s (doc ument jam, copy j am, com munic ation error i ndic at i on), refer t o the s olvi ng problems section in this manual.

7. If you cannot correct the probl em, pl eas e cont ac t the RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-F A STFI X for repair and warranty inform at ion. If it is causing harm to the t el ephone net work, the telephone company may request you to disconnect the equipment from the network unt il the problem is resolved.

8. This equipment cannot be used on telephone company-provided coin servi ce. Connec tion t o Part y Line S ervice i s subject to st at e t ariffs.

WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS

TO EMERGENCY NUMBERS:

1. Remain on the l ine and br iefly explain to the di spatch er the r eason fo r the cal l befor e hangin g up.

2. Perform such activities in the off-peak hours, such as early morning hours or late evenings.

CA NADA

The Industry Canada label ident ifies certified equipment . T his certification means t hat the equipment meets cert ain telecommunications net work protective, operational, and saf et y requi rements. The department does not guarant ee t h e equipment will operate t o t he user’s satisfaction. B efore installing this equi pment, users should ensure t hat it is permissible to be connected to the facilit ies of the l ocal t el ecomm unic at i ons company. The equipment must also be installed using an acceptable method of connec ti on. The cus tom er should be aware that compliance with the above condi tions may not prevent degradation of service in some sit uations .

Repairs to certified equipm ent should be m ade by an aut horized Canadi an mai ntenanc e f acil ity des ignat ed by the s uppli er. Any repairs or alterations made by the us er t o this equi pment, or equi pment m alf unc ti ons , may gi ve the t elec om muni cat ions company cause to request the user to dis connec t the equi pment . Users shoul d ens ure for t heir o wn protect i on that th e electrical ground connec t ions of the power utility, telephone lines, and internal metallic water pipe system, if present , are connected together. This precaution may be particularly i mport ant in rural areas.

Caution: Users should not att empt to make such connections themsel ves , but should contact the appropriate electric inspection authorit y, or electrician, as appropriate.

The standard connecting arrangem ent code for t his equipment is CA11A. The Load Number (LN) assigned to each terminal device denot es t he percent age of the t otal l oad to b e connected t o a

telephone loop which is used by the device to prevent overloadi ng. The t erminat i on of a loop may co nsist of any combination of devices subj ec t only t o t he requi rement that the sum of the load num bers of all the devices does not e xceed

100.

SUPPLIES

Caution: Ricoh Shall not be responsible for any damage or expense that may

result from the use of parts other recommended parts.

Paper Roll

Paper Roll Type 30AS is recommended for the be st pe rformance.

U.S. Government Marketing: Ricoh Corporation, 1700 N. Moore Street, S uit e 1200, A rlingon, VA22209. 403-525-3234

Ricoh Business Machines Lt d. : 23/ F., China Overseas Building, 139 Hennes sy Road, WANCHAI, Hong Kong. 2862-2888

Headquarters: Ricoh Corporation, 5 Dedrick Place, West Caldwell, NJ 07006. 201-882-2000

Ricoh Company., Ltd. 15-5, Minam i-A oyama 1-chome, Minatoku, Tokyo 107, Japan

ENG

Part No. H0688601B Printed in China

WARNING: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and receiver.

- Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

- Consult the dealer or an experienced radio/TV technician for help.

Notice about the Telephone Consumer Protection Act (Valid in the USA only) Attention Please! The Telephone Consumer Protection Act of 1991 among other things makes it

unlawful for any person to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. This information is transmitted with your document by the TTI (Transmit Terminal Identification) feature.

In order for you to meet the requirement, your machine must be programmed by following the instructions in the accompanying Operation Manual. In particular, please refer to the "Getting Started" and/or "Programming" sections. Also refer to the TTI (Transmit Terminal Identification) programming procedure to enter the business identification and telephone number of the terminal or business. Do not forget to set the date and time.

Thank you.

NOTICE TO USERS (New Zealand) Equipment connected to the interface port shall be certified to meet the

requirements of Reg. 18 of the New Zealand wiring Regulations 1976. Telepermitted equipment may only be connected to the interface port. The operation of this equipment on the same line as telephones or other

equipment with audible warning devices or automatic ring detectors will give rise to bell tinkle or noise and may cause false tripping of the ring detector. Should such problems occur, the user is not to contact Telecom Faults Service.

Immediately disconnect the equipment should it ever suffer physical damage which results in their internal parts becoming accessible in normal use. Arrange for its disposal or have it repaired before it is reconnected.

Should it necessary to move the equipment, it is necessary to disconnect the Telecom network connection before disconnecting the Power lead or any separate earth lead. Similarly, when reconnecting the equipment it is necessary to connect the power lead or earth lead before connecting the telecom Network.

Not all standard telephones will respond to incoming ringing when connected to the extension socket.

IMPORTANT SAFETY INSTRUCTIONS

1. Read all of these instructions.

2. Save these instructions for later use.

3. Follow all warnings and instructions marked on the product.

4. Unplug this product from the wall outlet before cleaning. Do not use liquid cleaners or aerosol

cleaners. Use a damp cloth for cleaning.

5. Do not use this product near water.

6. Do not place this product on an unstable cart, stand, or table. The product may fall, causing

serious damage to the product or injuring the user.

7. Slots and openings in the cabinet and the back or bottom are provided for ventilation; to

ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug or other similar surface. This product should not be placed in a built-in installation unless proper ventilation is provided.

8. This product should be operated from the type of power source indicated on the marking

label. If you are not sure of the type of power available, consult an authorized sales person or your local power company.

9. This product is equipped with a 3-wire grounding type plug, a plug having a third (grounding)

pin. This plug will only fit into a grounding-type power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact your electrician to replace your obsolete outlet. Do not defeat the purpose of the grounding type plug. (This does not apply in countries in which the 2-wire, non-grounded type plug is used)

10. Do not allow anything to rest on the power cord. Do not locate this product where persons will

walk on the cord.

11. If an extension cord is used with this product. Make sure that the total of ampere ratings of

the products plugged into the extension cord do not exceed the extension cord ampere rating. Also, make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes.

12. Never push objects of any kind into this product through cabinet slots as they may touch

dangerous voltage points or short out parts that could result in a risk of fire or electric shock. Never spill liquid of any kind on the product.

13. Do not attempt to service this product yourself, as opening or removing covers may expose

you to dangerous voltage points or other risks. Refer all servicing to qualified service personnel.

14. Unplug this product from the wall outlet and refer servicing to qualified service personnel

under the following conditions: A. When the power cord or plug is damaged or frayed. B. If liquid has been spilled into the product. C. If the product has been exposed to rain or water. D. If the product does not operate normally when the operating instructions are followed.

Adjust only those controls that are covered by the operating instructions since improper adjustment of other controls may result in damage and will often required extensive work by a qualified technician to restore the product to normal operation.

E. If the product has been dropped or cabinet has been damaged. F. If the product exhibits a distinct change in performance, indicating a need for service.

Table of Contents

IMPORTANT SAFETY INSTRUCTIONS

INTRODUCTION

WHAT DOES A FAX MACHINE DO? 1 SOME OF THE THINGS THA T THIS MACHINE CAN DO 1 F ACSIMI LE FEATURES AVAILABILITY T ABLE 2 MANUAL OVERVIEW 4 MANUAL CONVENTIONS 5

Key Names 5 Displays 5 Symbols 6

GENERAL PRECAUTIONS

POWER AND GROUNDING 7

Power Supply 7 Grounding 7

COLD WEA THER POWER-UP 8 THUNDERSTORMS 8 PAPER PRECAUTIONS 9 OPERATING PRECAUTIONS 9 GENERAL 9

GUIDE TO COMPONENTS

1. OPERATION PANEL 10

Type I Model (USA) 10 (ASIA) 10 Type II Model 10

2. FRONT VIEW 12

3. REAR VIEW 12

INSTALLING THE MACHINE

LOCATION 13 INSTALLATION 13

Installation Proce dure 14

SOME ITEMS MUST BE PROGRAMMED FIRST 16

Overview 16 Settin g the Date and Time 17 Setting Your Machine’s Identif ication 18

RTI (Identification Display) 18 TTI (Page Header) 19 CSI (Telephone number display) 20

Tone Dial or Pulse Dial? 21

When You Change to Daylight Saving Time 21 Cutting Paper 22

Switching the Automatic Cutter On 22 Out Line or Extension Telephone System? 23 Setting The Access Number 23 Cutting the Leading Edge of The Paper 24

STORING OFTEN USED NUMBERS 25

Three Convenient Ways to Dial 25

Quick Dial and Speed Dial 25

Groups (T ype I Only) 26 Programming Quick Dials 26

Programming a New Quick Dial 27 Editing a Quick Dial 27

Erasing a Quick Dial 28 Programming Speed Dials 29

Programming a New Speed Dial 29

Editing a Speed Dial 30

Erasing a Speed Dial 31 Programming Groups (Type I Only) 31

Programming a Group 31

Editing Group Dial 32

Erasing Group Dials 33

Programming the Group Key 34

OTHER ITEMS TO PROGRAM AT YOUR LEISURE 34

Storing and Dialing Part of a Numb er 34

BASIC OPERATION

SENDING IMMEDIATELY VS. SCANNING QUICKL Y 35

Sending Quickly 35 Scanning Quickly (Type I Only) 35 Sending Quickly(Immediate Transmission) 36 Scanning Quickly (Memory Transmission, Type I Only) 37 Sending to More Than One Location (Broadcasting) 38 Canceling a Memory Transmission 38 Printing The Stored Message s 39 If You Make a Mistake 39 Possible Problems 40 Sending a Page With Very Fine Detail 40

Resolution 41

Selecting The Halfton e Type 41 Home Position Setting Adjustments 42 Dialing with the Telephone Directory 43 Other Features for Transmission 44

Sending at a Specific Time 44

Printing the Page Number (Immediat e Transmission Only) 45

Sending Your Identification at the Top of Your Message 46

Changing T ra nsmi ssion Mode (Type I Only) 46

Converting Immediate Transmission to Memory T ransmission 46 Memory Transmissio n as Your First Choice 46

REDIALING 47

Automatic Redialing 47 Using the Redial Key 48

RECEIVING F AX MESSAGES 49

Choosing the Receptio n Mod e & How to Receive 49

Overview 49

Giving Priority to Autoselect Mod e 49

Setting the Auto Ring Coun t 49

Connecting the Telephone Answering Machine (TAM) to Your Fax. 50 Giving Priority to Fax Messages (Fax Mode) 50 Giving Priority to Phone Calls (Manual Receive Mode) 50

Receiving 51

Auto Select Mode 51 F AX Mod e 51 Tel Mode 52 When You Connect the Telephone Answering Machine 52

If the caller is another fax machine: 52

If the caller is a telephone caller: 5 2

Receiving Fax Messages When There Is a Problem (T yp e I Only) 53

Over view 53 Switching Substitute Reception On or Off 53

CHANGING RECEPTION MODE 55

Switching Reception Mode Switch Over On/ off 55 Using Reception Mode Switchover 55

MAKING TELEPHONE CALLS 56

Making a Telephone Call 56

Using On Hook Dial 56 Using the Handset 57 Using the Redial key 57

Answering the Telephone 57 To Talk Before Sending a Fax (On Hook Dial) 57

ADVANCED FEATURES

TRANSMISSION 58

Storing an Often Used Docume nt (Type I Only) 58

Overview 58 Storing an Auto Documen t 58 Using a Program 59 Printing the Contents of an Auto Document 60 Erasing a Program 60 Printing a List of Auto Documents 60

Tonal Signals 61

Operating the Tone K ey 6 1

ECM (Error Correction Mode) and Page Retransmission (Type I Only) 62 Protection Against W ro ng Conn ect ions 63

Preventing Transfer to a Wron g Connection 63 Preventing a Wrong Connection (ID Transmission) 64

RECEPTION 65

Rejecting Messages fro m Certain Senders 65

Closed Network Reception 65 Rejection of Messages from Unidentified Sen de rs 65 Authorized Reception 66

Overview 66

Switching Authorized Reception On/Off 67

Selecting Whethe r to Exclud e or In clud e Senders 67

Programming the Autho rized Send ers 68

Editing the Authorized Senders 68

Forwarding (Type I Only) 70

Overview 70 Programming the Forwardin g Fea tu re 71 Editing the Forwarding Feature 72 Switching Forwarding On/Off 73 Selecting Which Message to Forwa rd 73 Switching Local Printing On/Off 74 Enabling and Disabling the Forwarding Mark 74

Wild Cards 75

OTHER 76

Calling to Request a Message (Polling) 76

Overview 76 Storing the IDCode 76

Leaving Documents to Be Picked up by Others (Pollin g Transmission) 77

Free Polling 77 Secured Polling 77 Stored ID Override 78 Printing the Contents of Store d Pollin g Messa ges (Type I Only) 78 Canceling Polling Transmission Files 79

Type I Models 79

T ype II Model s 79 Options for Polling T ra nsmissio n 79

Picking up Messages Stored Elsewhe re (Polling Reception) 80

Procedure 80 Stored ID Override Option 80 Canceling Polling Recept ion 81 Options for Polling Reception 82

Saving Paper 82 RDS (Remote Diagnostic System) 83

Overview 83 Switching RDS On/ Off 83

AI Short Protocol 84

Copying 84

REPORTS

AUTOMATICALLY PRINTED REPORTS 85 SWITCHING REPORTS ON/OFF 86 PRINTING A SAMPLE OF DA TA ON THE REPORTS 87 REPORT FORMATS 88 REPORTS YOU CAN PRINT OUT YOURSELF 89

MAINTAINING YOUR MACHINE

DAILY CARE 91

Procedure 9 1

REPLACING PAPER 93

Procedure 9 3

PAPER CYCLING 93

SOLVING PROBLEMS

DOCUMENT JAMS 94 COPY JAMS 95 COMMUNICATION PROBLEMS 96 OPERATING DIFFICULTIES 96 DISPLAYED ERROR MESSAGES 97 ERROR CODES 98

TECHNICAL REFERENCE

ENTERING TELEPHONE NUMBERS 100 ENTERING NAMES AND LABELS 100 ON/ OFF SWITCHES AND USER PARAMETERS 101

On /Off Switches 101 User Parameter Settings 102

COUNTERS 106 DOING TWO THINGS AT ONCE (Dual Access) (Type I Only) 106 DOCUMENT TYPE 107 LIMITS ON THE USE OF STORED TELEPHONE NUMBERS 109 SPECIFICATIONS 110 GLOSSARY 111

INDEX FUNCTION LIST

Type I Models Type II Models

Quick Reference Card OFFICIAL NOTICE TO USERS

INTRODUCTION

Thank you for purchasing this prod uct . This compact machine is ideal for small businesses and home of f ice use rs. It is very easy to ope rat e. You will soon become accustomed to its feat ures and will be able to enjoy years of service from it.

WHAT DOES A FAX MACHINE DO?

A fax machine scans your document and converts it into a series of black and white dots (the number of dots there are across and down the page depends on the resolution that you selected; refer to the specifications section of this manual for details). This series of dots is transformed into an electrical signal and sent out over the telephone line to the destination fax machine.

The receiving fax machine reconstructs your letter from the incoming signal and prints it. If you are worried about whether the message arrived at the destination, you can check a report

called the TCR(Transaction Confirmation Report). When you print this report, you can see the result of the most recent fax communications made by your machine.

You can use your fax machine to send and receive many types of documents, even photographs.

SOME OF THE THINGS THAT THIS MACHINE CAN DO

This machine has many feat ures. Here are samples of what the machin e can do.

Calling To Request a Message

Authorized Reception

INTRODUCTION

See page 76

See page 70

Forwarding (TYPE I Only)

See page 66

Storing an Often Use d Doc umen t (TYPE I Onl y)

See page 58

FACSIMILE FEATURES AVAILABILITY TABLE

This table shows whether a feature is available or not on your machine. Make sure which model you are using: Type I or Type II.

: Possible6: Impossible

Feature Page Type I Type II

Sending Quickly (Immediate Transmission) 36 Scanning Quickly (Memory Transmission) 37 Sending to More Than One Location (Broadcasting) 38 Contrast Adjustment 41 Auto Auto Resolution Adju stment 41 Halftone 41 Quick Dial 26 Speed Dial 29 Group Dial 31 Printing the Page Numbe r (Pag e Cou nt) 45 Sending at a Specific T ime (Send Later) 44 Sending Your Identification at th e Top of Your Message (TTI Print) Telephone Directory 43 Automatic Redialing 47 Redial Key 48 Auto Select Mode 49 Telephone Mode (Manual Receive Mod e) 50 FAX Mode 50 Connecting the Ext ernal Telephone Answering Machine Receiving a Fax message When The re I s a Problem (Substitute Reception) Using the Handset 57 Using On Hook Dial 56 Leaving Documents to Be Picke d Up by Ot he rs (Polling T ransmissio n) Picking Up messages Stored Elsewh ere (Pollin g Reception) Storing An Often Used Docu men t (Auto Docume nt) 58 Forwarding 70 Authorized Recept ion 66 Wild Cards 75 Copying 84 One Touch Change Over 55 Preventing Transfer to a Wrong Conne ctio n 63 Preventing a Wrong Connection 64 Blocking Wrong Connection Reception 65

44 46 46

44 44 44 44 46 44 44 44

44 44 44 44 44 44 44

44 44 44

46 46 44 44 44 44 44 44 44

F ACS IMILE FEATURES AVAILABILITY TABLE

FEATURE Page Type I Type II

Rejection of Messages from Unidentified Se nd ers 65 ECM & Page Retransmission 62 RDS 83 AI Short Protocol 84 Storing And Dialing Part Of A Number (Chain

34 Dialing) Counters 106 Doing Two Things at Once (Dual Acce ss) 106 Daylight Saving Time (U.S Only) 21 Date and Time 17 Selecting Tone Dial or Pulse Dial (Telephone Line

21 Type) Tonal Signal 61 Extension System 23 RTI, TTI and CS I 18,19,

20 Paper Save mode 82 Automatic Cutter 22 Cutting the Leading Edge of the Paper 24 On/ Off Swit che s 101 User Parameter Settings 102 TCR (Transmission Con firma tio n Rep ort ) 85 Transmission Result Report 85 Error Report 85 Communication Result Rep ort 85 Communication Failure Rep ort 85 File Reserve Report 85 Power Failure Report 86 Polling Clear Report 86 File List 89 Quick Dial List 89 Speed Dial List 89 Group Dial List 89 Program List 90 Authorized Recept ion List 90 Fowarding List 90 User Parameter List 90

44 44 44 46 44

44 46 44 44 44

44 44 44

44 44 44 44 44 44 44 44 46 46 46 46 46 46 44 44 46 46 44 46 44

INTRODUCTION

MANUAL OVERVIEW

Your facsimile machine is equipped with a wide range of labor-saving and cost

-saving features. This manu al con tains instructions on how to operate and take care of your machine. Please keep it near the machine at all times. Note that the ext ern al ap pe ara nce of th e mach ine in some illustrations may differ slightly from the actual ma chin e.

The manual consists of th e fo llowing sections. ❐ How to Use This Manual - This is the section t ha t yo u a re n ow re ading. It

contains an overview of th e man ua l and the conventions used by the autho rs.

❐ General Precautions - This section lists precautions tha t yo u sh ould keep in

mind when operating the machine. Read this section before you begin to use your machine.

❐ Guide to Compone nt s - This con ta ins a dia gra m t ha t sh ows wh ere the main

components and opera tio n pa ne l of you r machine are situated.

❐ Installation-Th e be st pla ce to insta ll your machine is described here. Please

also refer to it when you plan to move the machin e to another location. It also explains the things you have to do bef ore you can send your fax message and lists important features that will make faxin g more conve nie nt .

❐ Basic Operation - This sectio n describes the features and settin gs t hat wo uld

normally be used daily.

❐ Advanced Featu res - This sectio n explains how to take adva ntage of the

special features of you r f ax mach ine .

❐ Reports - This section explain s the repo rts th at the mach ine generates in the

case of error codes or paper jams, refer t o this se ctio n. (Many rou tine problems do not need to be solved by an experienced technician).

❐ Maintaining Your Machine- This section shows you what to do when

consumable supplies run out.

❐ Solving Problems- For examp le if you r machine cannot communicate or the re

is a paper jam. Refer to this section. (Many rou tine problems do not need to be solved by an experienced tech nicia n. )

❐ Technical Reference-I np ut tin g cha ract ers, specifications, User Switche s and

other technical informaion.

❐ Quick Reference Guid e - Th is indica te s how to use this machine at a g lan ce.

NOTE: This manual is for both Type I and Type II Models. Some parts of this man-

ual are divided according to these mode ls. Che ck which mod el you are using.

MANUAL CONVENTIONS

Key Names

On the operation panel, there are four buttons ( show the directions up, down, left and right. These are th e scroll keys. They are ofte n use d in the operating pro cedures to gain access to various features. For example, if you see "Press the key" in the manual, you are be ing asked to pre ss the right-pointing arrow of the scroll button. On this machine, the i key also acts as the No key, the m key is used as the Yes key.

i m j k

).They

Displays

Messages seen on the display are sho wn in a larger box, usually on the right hand side of the page, directly op posite the step that brought it up on the display. After following a step in a proced ure , che ck the displa y to see if it corresp on ds to the one in the manual. This ma y help you to check whether you are follo wing the procedure correctly. The following examples show thre e co mmon types of display.

Example A: The keys that ca n b e pressed are shown in the to p right. In this example, you can press th e Yes or Start key.

TRANSMIT Y/START 471-319266

INTRODUCTION

Example B: The choices of set tings for a feature are shown o n t he scree n. The current setting is TT . If yo u press t he key, the setting will be changed to PD.

Example C: The of the display indicate s tha t you can input letters using the Quick Dial keys, and numbers using the ten keypad on the operatio n panel.

ABC

in the right corner

SELECT LINE Y/ kTT PD

RTI ABC

j/k

MANUAL CONVENTIONS

Most procedures start from standby mode as shown in the d ispla y. The Type I model has two types of sta nd by disp lay an d th e Type II model has one type of display. The percentage number shows how much memo ry spa cing is remaining.

MEM.TX

indicates that the machin e is in Me mory Transmission mode. If you start a procedure and do not ent er an yth ing at the operation pane l for more tha n 1 minute, the machin e returns to standby mode. You can select d ifferent time spa ns after which the machine auto matically returns to standby mode. If you want to change this, contact your service representative.

TYPE I Models

❐ Immediate Transmission mode

READY 100% 10:00AM SET DOC. OR DIAL NO.

❐ Memory Tra nsmissio n mod e

MEM.TX 100% 10:00AM SET DOC. OR DIAL NO.

TYPE II Models

READY 10:00AM SET DOC. OR DIAL NO.

Symbols

The text contains two symb ols th at high light important points or dire ct you towards other part s of th e manual that are related to th e feature currently being described.

Indicates a hint (fo r examp le a pa ge numb er whe re related information can be found).

Indicates that you can switch the current feature on or off using Function 62 or Function 63. Some features must be switch ed on before th ey will work.

GENERAL PRECAUTIONS

WARNING : Do not attempt any maintenance or troubleshooting other than that mentioned in this manual.

POWER AND GROUNDING

Pay attention to the followin g :

Power Supply

1. Power requirements: North America: 115 V, 60Hz Saudi Arabia: 115 V, 60Hz or 220-240Vac, 50/60 Hz Other areas: 220-240Vac, 50/60 Hz

2. Insert th e po wer plu g securely into the wall socket.

3. Make sure that the wall out let is near th e

machine and readily accessible.

4. Do not connect other equipment to the same socket.

5. Do not step on or set anything on the power cord.

GENERAL

PRECAUTION

6. Do not connect other equipment to the same extension cord.

7. Be sure that the power cord is not in a position where it would trip someone.

Grounding

Ground the machine an d th e lightning protection circu it in acco rda nce with regulation s. Do no t gro und to gas or water pipes, or to a te lephone ground plug . Proper grounding is to the ground termin al of the powe r out let . Be sure th at the ground terminal of the power outlet is properly grounded.

The lightning prot ection circuit for the machine requires the machine to be properly grounded. If pro pe r grou nding is provided, about 90% of lightn ing damage can be prevent ed . For saf ety, be sure to connect the machine to a three-prong gro un de d outlet.

COLD WEATHER POWER-UP

Avoid raising the room temperature abruptly when it is below 14°C [57°F], or condensa tion may form inside the machine.

1. Raise the room temparature to 20°C [6 8°F] at less than 10°C [18°F] per hour.

2. Wait for 30 to 60 minutes.

3. Connect the power cord.

NOTE: Do not use the machine near a humidifier.

THUNDERSTORMS

With proper grou nd ing , about 90% of light nin g damage can be prevented. However, if possible, during severe electric storms disconnect the power cord an d telephone line cord.

NOTE:

All fax messages stored in the memory are erased if power cord is disconnected.

Precautions When Installing and Using the Handset

❐ Never install telephone wiring during a lightnin g sto rm. ❐ Never install the telep ho ne jack in wet loca tions ❐ Never touch uninsula ted telephone wires or termin als un less th e telephone line

has been disconnected at th e ne two rk in te rfa ce.

❐ Use caution when installing or modifying telephone lines. ❐ Avoid using a tele phon e (ot he r tha n a cordless type) during an electrical storm.

There may be a remote risk of electric shock from lightning .

❐ Do not use the telephone to report a gas leak in the vicinity of leak.

PAPER PRECAUTIONS

The following list of preca ut ions tells you how to store and handle your printer paper.

Unused paper

❐ Store in a dry, cool, dark place. ❐ Do not store under uneven pressure.

Copies

❐ Store in a dry, cool, dark place. ❐ Do not use adhesives or writing materials contain ing alcoh ol or othe r orga nic

solvents.

❐ Avoid contact with films or adhesive ta pes containing plasticizers. ❐ Avoid cont act with dia zo ph otosensitive paper. ❐ When a copy gets wet, dry it by wiping it gently wit h a soft clot h or tissu e. ❐ Do not scratch or rub it with hard materials. ❐ Do not copy with a mercury lamp diazo copier. ❐ Make a photocopy if the informa tio n is to be kept for a lon g time . ❐ Do not store copies in vinyl file folders.

OPERATING PRECAUTIONS

GENERAL

PRECAUTION

❐ While the machine is in opera tio n, unplu g th e po wer cord. ❐ Keep corrosive liquids, such as acid , off the machine. ❐ Do not touch copy paper if your fing ers are wet and oily; fingerprints may

appear on the co py.

❐ Do not let paper clips, staple s or oth er small met al objects fall into the machine. ❐ Do not place beverages on or near t he machine, they may spill on or into it .

GENERAL

❐ Since some parts of the machine are supp lied with hig h voltage, make sure

that you do not attempt any repairs or att empt to access any part of the machine except those described in this manual.

❐ Do not modify or replace parts ot her t han th ose ment ion ed in this man ual. ❐ After unplugging the powe r cord, always wait for more than th ree secon ds

before plugging it back in.

❐ Paper Cutter is locate d in the paper exit area.

Paper Cutter is a sharp moving part and is considered hazardous.

CAUTION (115vac areas Only) This symbol is intended to alert the user to the presence of important operating and maintenance(servicing). instructions in the literature accompanying the machine.

This symbol is attached to some components to alert the user not to touch them, because they may be hazardous.

GUIDE TO COMPONENTS

1. OPERATION PANEL

Type I Model (USA)

02 03 04 05

06 07 08 09 10

(ASIA)

02 03 04 05

06 07 08 09 10

Type II Model

02 03 04 05

06 07 08 09 10

GUIDE TO COMPONENTS

1 Reception Mode Key Press this to select the reception mode.

Auto Select Indicator Lights when you are in Auto Select Mode. Manual Receive

Indicator Detail Indicator Lights when you are in Detail mode. Fine Indicator Lights when you are in Fine mode. Resolution Key Press this key to select resolution. Halftone Key/ Halftone

Indicator

2 Check Display

Indicator

3 Yes Key (m) Use to answer questions on the display.

No Key (i) Use to answer questions on the display. Arrow Keys When the arrow keys(j and k)are shown on the display, use

Function Key Press to use one of the numbered functions.

4 Quick Dial Key Each of these can be programmed with a telephone number. 5 Speed Dial Key/ Tel

Directory Key Pause/Redial Key Press this if you need to insert a pause when dialing. Also,

On Hook Dial Key Press this to dial without picking up the handset. Clear Key Use this as a backspace key during programming.

6 Ten Keypad Use this as a telephone keypad, or to enter a Speed Dial code. 7 Stop Key Press this to stop the machine and return it to standby mode. 8 Start Key Press this to start fax communications.

9 Receive File Indicator

(Type I Only)

10 Line Select Key (Type

I Only)

11 Copy Key (Type II

Only)

12 Communicating

Indicator (Type II Only)

Lights when you are in Telephone mode.

Press the key under the indicator to use Halftone Mode, the indicator lights when you are in Halftone Mode.

Lights or blinks when there is a problem with the machine; look at the display to determine the nature of the problem.

these keys to access the options, items or functions shown by the arrow. Also use it to move the cursor when programming or editing a displayed item.

Press this to dial using a Speed Dial or the Tel Directory feature.

press this to redial.

Press this to copy a document in the feeder(Type I Only). Lights when incoming messages are received into memory.

Press this to change to Memory Transmission.

Press this to copy the document now in the feeder.

Lights when a fax message is being transmitted or received.

GUIDE TO

COMPONENTS

GUIDE TO COMPONENTS

2. FRONT VIEW

Handset

Operation Panel

3. REAR VIEW

Document Table

Copy T ray

Document Guide

Transparent Strip

Speaker Volume Control

Telephone Company’s Jack

LINE TEL2 TEL1

Telephone Handset Jacks

INSTALLING THE MACHINE

LOCATION

For the best possible performance, install your machine in a place which satisfies the following conditions.

❐ Not exposed to direct sunlig ht ❐ Well ventilated (air turn over at least three times per

hour).

❐ Level ❐ Not subject to vibratio n ❐ Away from other ele ctro nic eq uip men t, to avo id

interference

❐ Away from areas containing corrosive gas. ❐ Dust-free ❐ Condensation-free ❐ Temperature 17 to 28°C[6 3 to 82 °F] ❐ Humidity 40 to 70%RH (do not install near a

humidifier)

❐ Away from heaters and air conditio ne rs, to avoid

sudden chang es of t emp erature

❐ Within 2m (2.2 yards) of a three-pin gro unde d power outle t ❐ With the clearance as sho wn on the right

NOTE: If you wish to receive legal size messages or cop y the lega l size docu -

ments, you must allow 8" (20cm) clearan ce at the back of the machin e.

4" (10cm)

8" (20cm)

4" (10cm)

MACHINE

INSTALLING THE

INSTALLATION

CAUTION:Do not plug it in until everything is connected properly. When moving the machine, first disconnect the telephone line, then the power cord.

NOTE : Before doing the installation procedure, check the con te nt s of the box . In

some models, some of the accessorie s have alrea dy been insta lled .

❐ Fax Machine ❐ Paper Roll ❐ Document Table ❐ Copy tray ❐ Operation Manual ❐ Handset ❐ Telephone Cord ❐ Quick Dial Sheet ❐ Modular Cord ❐ Paper Guide ❐ Paper Holder Rod

[D]

INSTALLING THE MACHINE

Installation Procedure

1 Attach the accessories to the main machine.

1-1) Copy Tray [A] 1-2) Document Table [B] 1-3) Quick Dial Sheet [C] 1-4) Telephone Cord [D] NOTE: Make sure the transparent

strip that prevents paper curling is above the copy tray.

2. Install a thermal pap er roll.

2-1) Lift the catch to unlock the printer cover. Then, hold the paper guides and open the cover.

2-2) Unpack the thermal paper.

[A]

[B]

[C]

[E]

2-3) Set the paper guides [E] at each e nd to mat ch the pa per size. The paper roll must be set in the center.

2-4) Install the rod into the pap er roll a s shown, then set the roll into the machine (hold the roll in a d irection so that it rolls away from you when pulled upwards.)

NOTE: Make sure the ends of rod fit into the pape r guid es there is no slack paper inside the machine.

2-5) Pull out the leadin g ed ge and insert it between the roller and the cover until you can see the leading edge of the paper.

NOTE:

❐ Make sure the transpare nt strip that

prevents paper curlin g is abo ve th e cop y tr ay.

❐ Make sure the paper edges are aligned

with the marks printed by the roller.

2-6) Close the printer p aper cover un til it au dib ly locks into place .

3. Connect up the machine.

3-1) Plug in the power cord. 3-2) Connect the telephone line. 3-3) Connect the telephone

handset [F] to the telephone Jack.

3-4) Connect an ext ern al te lephone it you wish.

INSTALLING THE MACHINE

3-5) Press the Start key to tear off the excess paper.

Power Source: North America: 115 Vac, 60 Hz Saudi Arabia: 115 Vac, 60Hz or 220-240 Vac 50/60 Hz Other Areas: 2 20 -240 Vac, 50/60 Hz

Telephone Company’s Jack

Telephone

MACHINE

INSTALLING THE

[F]

LINE TEL2 TEL1

[G]

4. Adjust th e spe aker volume using the dial [G] at the back of the machine.

SOME ITEMS MUST BE PROGRAMMED FIRST

Overview

After you have insta lled your ne w machine and connected it to the telephone line for the first time, the machin e will ask you to prog ram th e following items. If you do not program them, you can not start any operation.

❐ Date and Time: see page 17. ❐ Telephone Line Type: see page 21. ❐ RTI: see page 18. ❐ TTI: see page 19. ❐ CSI: see page 20.

You should set up your machine’s clock and identification . In fact, for faxes sent to and from, or within the United States, the United States Federal Communications Comission (FCC) states that the fax message must contain heade r info rmat ion that identifie s the sender (or the sender’s organization), and the date and time that the fax was sent.

In addition, you also have to make sure tha t th e fa x machin e’s dialing circuits are set up correctly. There are two settings: Pulse Dial and Tone Dial. If you select the wrong setting, you r machine will not be able to dial the fax numb er. If you are not sure which setting to use , con tact your telephone co mpa ny. To change this setting, see the following section of the manual.

Make sure that attache d ha ndset’s dialing circuit is set up correctly (th ere is probably a switch on the side of the handset).

Also, it is better to program the fo llowin g feat ure s bef ore you sta rt to send fax messages.

❐ Day Light Saving Time (US Only): see pag e 21. ❐ Paper Cutting Setting: see page 22 . ❐ Storing Often Used Numb ers: see pa ge 25. ❐ Cutting Leading Edge setting: see page 24. ❐ Outline Access System: see p age 23.

SOME ITEMS MUST BE PROGRAMMED FIRST

Setting the Date and Time

Your fax machine has an internal clock. It contro ls the follo wing fea tures:

❐ The time display on the operation panel while the mach ine is idle. ❐ Operation of time-delay fe ature s like Send Late r. ❐ The date and time that is prin te d ou t at the othe r end on pag es rece ived from

your machine. Program the correct date and time when you install the machine.

❐ In areas where the supply is 220 Vac, the order of steps is a little bit dif f erent

from the following. You must change the date first, the n the mon th an d year.

1. Press the Function key and

6,2,2,2,2,8,1 using t he te n keypad. Then press the Yes key. Example: Change to August 2 4, 1995 at 2: 30PM.

2. Adjust the month.

❐ Press the # key to advance a

month.

❐ Press the \ key to go back a

month.

❐ Press the

❐

key to move the cursor

and accept the set tin g.

3. Type in the date, year and time using

the keypad. NOTE: The day of the week will b e se t automatically. Example : Press 2,4,9,5,1,1,3, 0, # using the ten keypad

Press ing the# key changes between AM and PM

SUN KPAD/Y JAN 01 1994 10:00AM

SUN KPAD/Y AUG 01 1994 10:00AM

THU KPAD/Y AUG 24 1995 11:30PM

MACHINE

INSTALLTING THE

4. When the display is correct, press the Yes key, th en press th e Functi on key to finish.

Cross- references: Send Later : see page 45

The times in this manual are sho wn A M/P M Forma t. This format is used in mo dels where the supply is 115 V a c. In other are as, the 24-hour clock format is used. 24 hour equivalents are listed below.

00 Midnight (12am) 06 01 02 03 04 05

1 am 2 am 3 am 4 am 5 am

07 08 09 10 11

6 am 7 am 8 am 9 am 10 am 11 am

Noon (12 pm)

1 pm

2 pm

3 pm

4 pm

5 pm

18 19 20 21 22 23

6 pm 7 pm 8 pm 9 pm 10 pm 11 pm

SOME ITEMS MUST BE PROGRAMMED FIRST

Setting Your Machine’s Identification

There are three labels with which to ident ify you rself to th e opera to r at the ot her end. These labels are called the RTI, th e TTI and the CSI. ❐ RTI (Remote Terminal Identification)and CSI (Called Subscribe r Id entification):

These appear at the oth er en d in th e disp lay on the operation panel during communication, and on reports after communication.

❐ TTI(Tran smit Terminal Identification): This is printed at the other end at the top

of each page received from your machine. You can see the RTI, TTI and CS I of the other p arty during communicatio n (se e the following diagram) and on reports printe d by the mach ine later.

Some machines may reject your transmitted fax messages if you have not stored the RTI or CSI in advance.

NOTE You can switch the TTI off for a particular transmission if you do not wish

it to be printed on your pa ge s at th e other end. See page 46.

R TI (Identification Display)

Your RTI appears on the other party’s opera tio n panel durin g commu nica tio n if the other machine was made by the same manufacturer as yours. The RTI can have up to 20 characters (numbers and lett ers can be use d, alon g with some symbo ls). Program something easy to recognize, such as your name, compa ny na me or department name with in the company.

1. Press the Function key and th en 6,2,2,2,2,6,1 using the ten keypad, then press the Yes key.

Y/NEXT SET POLLING ID

SOME ITEMS MUST BE PROGRAMMED FIRST

2 Press the k key until the screen is as

shown opposite.

3. Press the Yes key.

4. Input the RTI that you will be using. Example: XYZ COMPANY NOTE:This name cannot be more than

20 characters long.

Inputting and editing are explained on page

100.

5. Press the Yes key to store your setting. If you are still in the RTI setting, press the Yes key again.

6. Either :

❐ Select another feature : Go to step 2. ❐ Finish : Press the Function key.

Y/NEXT SET RTI

RTI ABC

llllllllllllllllll

RTI ABC Y / XYZ COMPANY

llllllll

j k

MACHINE

INSTALLTING THE

TTI (Page Header)

Your TTI is printed ay the other end at the top of each page received from your machine. The TTI can have up to 32 characters (numbers and let te rs can be used, along with some symbols). Prog ram some thing easy to recognize, such as your name, company name or depa rtme nt name within the company.

1. Either ❐ If you have just entere d the RTI in

the previous procedure , pre ss the Yes key.

❐ Press the Function key and

6,2,2,2,2,6,1 using the ten keypad, then press the Yes key. Press the

key until the screen is as shown

above, then press the Yes key.

2. If you have already entered an RTI, the TTI will be copy of this name. ❐ If this TTI is correct: Press the No

key then go to step 5.

❐ Otherwise : Press the Yes key.

Y/NEXT SET TTI

TTI CHANGE? Y/N XYZ COMPANY

lllllllll

SOME ITEMS MUST BE PROGRAMMED FIRST

3. Input the TTI that you will b e using or edit the TTI that is already t he re.

TTI ABC Y /N XYZ CO.HEAD OFFI CE

lll

Example: XYZ CO. HEAD OFFICE NOTE:This cannot be more than 32

characters long.

Inputting and editing are explained on page

100.

4. Press the Yes key to store your setting. If you are still in the TTI se tt ing , p ress

the Yes key again.

5. Either:

❐ Enter the CSI next: Go to step 1 in the CSI Programming procedure. ❐ Finish : Press the Function key.

CSI (Telephone number display)

Your CSI appears on the other party’ s ope rat ion panel du ring commun icat ion instead of your R TI , if th e other party’s machin e is a noth e r man uf act urer’s product. The CSI can have up to 20 cha ract ers (on ly numbers and spaces can be used). Enter your fa x machine’s telepho ne numb er, because some features of your machine may not work if the CSI is not the same as th e telephone number.

1. Either: ❐ If you have just entered the TTI in

the previous procedure , pre ss the Yes key.

❐ Press the Function key and

6,2,2,2,2,6,1 using the ten keypad, then press Yes key. Press the

key until the screen is as shown above, then press the Yes key.

2. Press the Yes key.

3. Input your teleph on e number using the ten keypad. Example: 47123192 66 NOTE:This cannot be not more than

20 characters long.

❐ You may wish to input a "+" sign, a common prac-

tice in Europe to signify your international dial access code. Pres s the Quick Dial Key 09 unti l th e "+" appears at the cursor.

Inputting and editing are explained on page

100.

4. Press the Yes key to st ore your setting.

Y/NEXT SET CSI

CSI KPAD

llllllllllllllllll

CSI KPAD/Y/N 471231-9266

lllllllll

5. Finish : Press the Function key.

SOME ITEMS MUST BE PROGRAMMED FIRST

Tone Dial or Pulse Dial?

If the setting of this fe ature is incorrect you will not be able to dial usin g th e machine’s keyp ad or aut oma tic dia ls.

There are two basic types of tele ph on e comp an y excha ng e:

❐ Exchanges using Tone Dialing (also kno wn a s DTMF, TT or sometimes PB) ❐ Exchanges using Pulse Dialin g (also known as PD or DP)

The telephone lin e typ e set ting in your fax machine must mat ch th e typ e of exchange that you are conn ect ed to. If you are not sure what type your local exchange is, ask your tele ph one company. Change the setting for th e fax machine using Function 62 .

1. Press the Function key and 6,2,2,2,2,6,2 using th e ten keypad, then

Y/NEXT SELECT LINE

press the Yes key.

2. Press the Yes key. In the opposite display, TT is currently selected.

Change the setting by using the the

keys.

and

SELECT LINE Y/ kTT PD

SELECT INE Y/ TT kPD

j k

4. Press the Yes key to store your setting,

then press the Function key to finish.

When You Change to Daylight Saving Time

Whenever local custom req uire s adva ncin g th e clock or set ting the clock back, use this feature. You can easily move the clock forwards when daylight savin g time begins, and back when it ends. ❐ When you install the mach ine for the first time, take care that the sett ing is

correct before you set the date and time.

MACHINE

INSTALLTING THE

1. Press the Function key and 6,2,2,2,2,6,2, using the ten keypad, then

press the Yes key.

Press the k key until the screen is as shown opposite.

Y/NEXT SELECT LINE

Y/NEXT DAYLIGHT TIME ON/OFF

SOME ITEMS MUST BE PROGRAMMED FIRST

3. Press the Yes key.

Use the j and k keys to switch this feature on or off .

DAYLIGHT Y/ ON kOFF

DAYLIGHT Y/ kON OFF

j k

5. Press the Yes key to store your setting, then press the Function key.

Cutting Paper

This machine has two paper cutt ing sett ing s.

❐ Manual Paper Cutting ❐ Automatic Paper Cutt ing

You must select whether or not the ma chin e sho uld cut the paper automatica lly after printing.

NOTE: When you are in manual paper cutting mode, after receiving or copyin g,

make sure that your machine is in sta ndby mode and no document is in the feeder, then press the Start key to cut the paper.

Switching the Automatic Cutter On

If you wish to use Automatic Cutting, you must switch the Auto matic cutt er on. Do the following procedure.

1. Press the Function key and th e 6,2,2,2,2,6,2 using th e ten keypad, then press the Yes key.

Press the k key until the display is as shown opposite.

3. Press the Yes key.

Change the setting by using the the

keys.

and

5. Press the Yes key to store your setting, then press the Function key to finish.

Y/NEXT SELECT LINE

Y/NEXT AUTO CUTTER ON/OFF

AUTO CUTTER Y/ kON OFF

AUTO CUTTER Y/ ON kOFF

j k

SOME ITEMS MUST BE PROGRAMMED FIRST

Out Line or Extension Telephone System?

You can select an extension lin e o r out line using the PABX Access System. Out line: You get an outside line with ou t d oing anything.

Inside line: You get an outside line by dialing the access number bef ore the telephon e numbers.

1. Press the Function key and 6,2,2,2,2,6,3 using th e ten keypad, then

SETTING? Y/ PRINT LIST

press the Yes key.

2. Press the Yes key. Press the j key once or press the k key until the set-

KPAD/Y/j SWITCH 13:0000 0000

tings for Switch 13 are displayed .

3. Change the settings of digit 0.

4. If you wish to change the setting, press 0 using the ten keypad .

KPAD/Y/j SWITCH 13:0000 0000

Digit 0 0: Outline 1: Inside line

5. Press the Yes key, then press the Function key.

NOTE: With On-hook Dial or when using the handset th is f eatu re ha s no effect.

Setting The Access Number

If you select inside line, you ha ve to program the number which pre ceeds the telephon e number.

1. Press the Function key and 6,2,2,2,2,6,1 using th e ten keypad, then press the Yes key.

2. Press the k key until the display is as shown opposite.

Y/NEXT SET POLLING ID

Y/NEXT SET PSTN ACCESS NO.

MACHINE

INSTALLTING THE

3. Press the Yes key.

4. Enter the access number. Example: 0, press 0 using the ten keypad

5. Press the Yes key to store your setting, then press the Function key to finish.

NUMBER KPAD

NUMBER KPAD/N 0

SOME ITEMS MUST BE PROGRAMMED FIRST

Cutting the Leading Edge of The Paper

In situations where the machin e is n ot copyin g or rece iving me ssag es very of te n, the edge of the paper roll may curl. If this feature is on, the machine will automatically cut off the curled part befo re rece iving or copyin g.

The machine will cut the leading edge of the paper if a messa ge is not rece ived or a copy made for more than 24 hours. If you wish to chang e this p erio d, contact your service representa tive .

1. Press the Function key and 6,2,2,2,2,6,3 using th e ten keypad, then press the Yes key.

❐ At this time, you can print th e user pa ramet er li st ,

press the

key then press the Yes key .

2. Press the Yes key. Press the k key until the settings for switch 13 are displaye d.

3. Change the setting of digit 7.

4. If you wish to change the setting, press 7 using the te n keyp ad .

5. Press the Yes key, then press the Func- tion key.

SETTING? Y/ PRINT LIST

KPAD/Y/j SWITCH 13:0000 0000

KPAD/Y/j SWITCH 13:1000 0000

Digit 7 0: The curled edge is not cut automatically. 1: The curled edge is cut automatically

STORING OFTEN USED NUMBERS

Three Convenient Ways to Dial

Instead of dialin g the full number on the fax machine’s keypa d, you can use Speed Dial, Quick Dial or Group Dial.

MACHINE

These features allow you to store tele ph on e numbe rs in your mach ine’s memory. (A stored number will remain in the memory, and you can use it as many times as you wish without having to reprogram it ).

Then, when you need to dial a nu mbe r, just call it up (for example, by pressing the required Quick Dial Key).

Group Dial is available on Type I models only.

Quick Dial and Speed Dial

Quick Dial and Speed Dial are very useful for dialing numbe rs that you often call, especially if these numbers are very long (like interna tio na l numb ers).

These features make your mach ine much ea sier to use. Howeve r, first you have to program the telephon e numbe rs t hat you need int o th e Quick Dial keys and Speed Dial codes in your machine.

After programming your Quick Dials a nd Speed Dials, you can dia l a tele ph one number with very few keystroke s. ❐ For Quick Dial, just press the appropriate Qui ck Dial key then press the Start

key.

❐ For Speed Dial, press the key on the opera ti o n panel labeled "Speed Dial",

enter a two-digit Speed Dial code, then press the Start key.

INSTALLTING THE

You can store up to 10 Quick Dial keys and 50 Speed Dial codes in a Type I model, 10 Quick Dial keys and 20 Speed Dial codes in a Type II model. When you store a Quick Dial or a Spe ed Dial, you can also store the name of the other party as a quick reference (this name will be displayed on the operatio n panel before you press th e St art key, so you can check whether you have selected the correct number).

For the Quick Dial keys, you can also attach adhesive labels to the Quick Dial plate.

STORING OFTEN USED NUMBERS

Groups (Type I Only)

If you frequent ly send the same message at the same time to more th an one place, program the se te lep ho ne numb ers int o a group. Then you can se nd the message to all the addresses in tha t gro up wit h just a few keystrokes.

You can also program a name for that grou p (fo r example, "Branch Of f ices" ), which will be displayed befo re you press th e Start key. This helps you to check whether you selecte d th e correct group.

You can store up to 3 groups in this machine. Groups can be used with the follo wing fea tu res.

❐ Sending to More Tha n On e Lo cat ion (Broadcasting): se e p ag e 38. ❐ Polling Reception : see pa ge 80.

CAUTION: There are limits on the number of addresses that can be dialed with each of these features. Do not store more numbers in the group than the capacity of the feature that you plan to use it with. These limits are:

Broadcasting :10 addresses Polling Reception : 10 addresses

Programming Qui ck Dials

This machine has 10 Quick Dial keys (01 to 10), each of which can be programmed as one of the following : a Quick Dial key, a Group or an Auto Document program. The pa ge numb er in th e fo llowing table shows the location of the programming procedure.

1 Quick Dial A fax or telephone number. Page 26 2 Group A set of fax numbers that you

often wish to send the same fax to at the same time.

3 Auto Document A page that you often send,

such as a map.

Page 31

Page 28

Programming a New Quick Dial

STORING OFTEN USED NUMBERS

1. Press the Function key and 3, 1 usin g the ten keypad, then press the Yes key.

n l

QUICK /

PRINT LISTj/SEARCH

j k

❐ At this time you can print a Quic k Dia l List if yo u

press the j key, then press the Start key.

2. Press the Quick Dial key that you wish to program, then press the Yes key.

01 KPAD/N

llllllllllllllllll

Example : Quick Dial 01

❐ If a message such as "USED AS AUTO DOCU-

MENT"appears briefl y it, th is key is alrea dy in use. Try another key or erase it using function 31. Or, enter a label: Go to step 5

❐ If a telephone number is displayed, press the No

key.

3. Input the telepho ne numb er usin g the ten keypad. Example : Press

01 KPAD/Y/N

38410372227

llllllll

3,8,4,1,0,3,7,2, 2,7

❐ If you make mistake : Pres s th e Clear key to delete

a digit, or the No key to delete the whole number.

If your machine is behind a PBX, include the access code and a pause before the telephone number. For an international number, place a pause after the country code. To input a pause, press the Pause key.

4. Press the Yes key.

01 Y/N

PROGRAM LABEL?

MACHINE

INSTALLTING THE

5. To enter a label for this Quick Dial : Press the Yes key.

n llllllllllllllllll

❐ If you do not want to program a label, press the No

key and go to step 8.

6. Enter the label Example : NEW YORK O FFICE

Inputting and editing : see page 100.

7. Press the Yes key. If the display is not as opposite, press the Yes key again.

NEW YORK OFFICE

n l

PRINT LISTj/SEARCH

8. Either:

❐ Program another : Go to step 2 ❐ Print list of Quick Dial numbers : Press the j key. ❐ Finish : Press the Function key

Editing a Quick Dial

1. Press the Function key and 3,1, at the ten keypad, then press th e Yes key.

❐ At this time you can print a Quic k Dia l List if yo u

press the j key, then press the Start key.

n l

PRINT LIST j/SEARCH

01 ABC

01 ABC Y/N

llllll

QUICK/j

QUICK/

j k

STORING OFTEN USED NUMBERS

2. Press the Quic k Dia l key that you wish to edit. Example : Quick Dial 01

❐ If the wrong number is displayed, use the

the k keys to scroll through the Quick Dial keys on the screen.

and

3. Press the Yes key.

4. Edit the numbe r.

❐ Use the

Clear key to delete characters at the cursor.

and k keys to move the cursor and use

5. Press theYes key.

6. Either:

❐ Change the label: Edit the existin g

❐

labels then press the Yes key.

❐ Keep the label as it is : Press the

No key, then go to step 9.

01 CHANGE? Y/

NEW YORK OFFICE

01 KPAD/Y/N

3841037227

01 KPAD/Y/N

3104719266

01 Y/N

PROGRAM LABEL?

01 ABC Y/N

NEW YORK OFFICE

lllllllll

j k

7. Edit the label. Example: NEW YORK BRA NCH

8. Press the Yes key. If the display is not as opposite, press the Yes key again.

01 ABC Y/N

NEW YORK BRANCH

n l

PRINT LISTj/SEARCH

9 Either:

❐ Edit anot her: Go to step 2. ❐ Print a list of Quick Dial Numbers. Press the j key. ❐ Finish : Press the Function key.

Erasing a Quick Dial

1. Press the Function key and 3, 1 using the ten keypad, then press the Yes key.

❐ At this time, you can print a Quick Dial List if you

press the j key, then press the Start key.

2. Press the Quick Dia l Key that you wish to erase. Example : Quick Dial 01.

❐ If the wrong number is displayed, use the the

and the k keys to scroll thro ugh the Quick Dial Keys on the screen.

3. Press the Yes key.

PRINT LIST j/SEARCH

01 CHANGE? Y/j

NEW YORK OFFICE

01 KPAD/Y/j

3841037227

llllll

QUICK /

QUICK/j

lllllllll

j k

STORING OFTEN USED NUMBERS

4. Erase the number: Press the No key and then press the Yes key

QUICK/j

PRINT LIST j/SEARCH

5. Either:

❐ Program another: Go to step 2. ❐ Print a list of Quick Dial numbers: Press the j key. ❐ Finish : Press the Function key.

Programming Speed Dials

Using this feature, you can store tele ph one nu mbe rs as Speed Dial Co de s. Type I has 50 Speed Dial Codes (00 to 49) and Type II has 20 Speed Dial Codes (00 to

19). You can also store a label with each telephone number for use with the Telephone Directory.

Telephone Directory This makes using Speed Dial Codes easier. When you program a Speed Dial Code, you can program a name and a telephone number. Then, instead of having to refer to the latest Speed Dial Code list when you want to dial that number, you can type in the first letter of the name, and scroll through the list of names that begin with that letter until you find the right one.

MACHINE

INSTALLTING THE

Programming a New Speed Dial

1. Press the Function key and 3, 2 usin g the ten keypad, then press the Yes key.

❐ At this time you can print Spee d Dia l Li st if you

press the j key, then press the Start key.

2. Input the Speed Dial Code that you wish to program (Type I:00 to 49, Type II: 00 to 19) using th e ten keypad. Then press the Yes key. Example : Speed Dial Code 01, Press the speed dial key then 0,1 using the ten keypad.

❐ If a telephone number is displayed, press the No

key and then press the Yes key.

3. Enter the telephone number using the ten keypad. Example : Press 3,8,4,1,7,0,3,2,2,7

Nll

KPAD/j

PRINT LIST j/SEARCH

01 KPAD/N

llllllllllllllllll

01 KPAD/Y/N

3841037227

lllllllll

4. Press the Yes key.

01 Y/N

PROGRAM LABEL?

STORING OFTEN USED NUMBERS

5. To enter a label for this Quick DIal : Press the Yes key.

01 ABC

llllllllllllllllll

❐ If you do not wish to program a lab el : Pres s th e No

key.

6. Enter the label for this Speed Dial Example : WASHINGTON OFFICE.

Inputting and editing : see page 100.

7. Press the Yes key. If the display is not as opposite, press the Yes key again.

01 ABC Y/N

WASHINGTON OFFICE

N ll

PRINT LISTj/SEARCH

8. Either:

❐ Program another : Go to step 2. ❐ Print a list of Speed Dial number: Press the j key. ❐ Finish : Press Function key.

Editing a Speed Dial

1. Press the Function key and 3,2 usin g the ten keypad, then press the Yes key.

❐ At this time you can print a Spee d Dia l Li st if you

press the j key, then press the Start key.

2. Input the Speed Dial code that you wish to edit. Example Quick Dial 01

❐ If the wrong number is displayed, use the

keys to scroll through the Speed Dial keys on the screen.

and

3. Press the Yes key.

Nll

PRINT LISTj/SEARCH

01 CHANGE? Y/j

WASHINGTON OFFICE

01 KPAD/Y/N

2262310471

llll

KPAD/j

lllllllll

4. Edit the numbe r.

❐ Use the

Clear key to delete character at the cursor, the No key to delete whole digit and the ten keyp ad to enter the digits.

and k keys to move the cursor and use

5. Press the Yes key.

6. Either:

❐ Change the label an d ed it th e exist-

❐

ing labels: Press the Yes key.

❐ Keep the label as it is : Press the

No key, then go to step10.

7. Edit the label.

01 KPAD/Y/N

2391500482

01 Y/N

PROGRAM LABEL?

01 ABC Y/N

WASHINGTON OFFICE

01 ABC Y/N

ATLANTA BRANCH

lllllllll

llllll

STORING OFTEN USED NUMBERS

8. When you have entered the new label: Press the Yes key. If the display is not as opposite, press the Yes key again.

9. Either:

❐ Edit anot her: Go to step 2. ❐ Print a list of Speed Dial Numbers: Press the ❐ Finish : Press the Function key.

Erasing a Speed Dial

1. Press the Function key and 3, 2 using the ten keypad, then press the Yes key.

❐ At this time, you can print a Spe ed Di al Lis t if you

press the j key, then press the Start key.

2. Input the Speed Dial Code that you wish to erase. Example: Spee d Dial 01

❐ If the wrong number is displayed, use the

keys to scroll through the Speed Dial keys on the screen.

3.Press the Yes key .

and

N ll

PRINT LISTj/SEARCH

Nll

PRINT LIST j/SEARCH

ATLANTA BRANCC H

226231047

KPAD/

key.

Y/j

01 CHANGE? Y/j

01 KPAD/Y/N

lllllllll

j /k

MACHINE

INSTALLTING THE

4. Erase the number: Press the No key and then press the Yes key.

Nll

Y/j

PRINT LIST j/SEARCH

5 Either:

❐ Program another: Go to step 2. ❐ Print a list of Speed Dial Numbers: Press the j key. ❐ Finish : Press the Function key.

Programming Groups (Type I Only)

Groups allow you to combin e some numbers into one group, for easy sequential transmission to all the numbers in that gro up . The se n umb ers ca n b e selected from those already stored in Quick Dial keys or Sp eed Dial cod es, or you can select other numbers b y ent erin g th em usin g the ten keypad. You can also store a label with each group. This label will be displa yed when you select the Group.

NOTE: Up to 10 numbers can be stored in a group.

Programming a Group

1. Press the Function Key and 3,3 using the ten keypad, then press the Yes key.

❐ At this time, you can print a Grou p Dia l List , if you

press the j key, then press the Start key.

2. Enter the group number using the ten key pad, then press the Yes key.

❐ There are 3 groups, from 1 to 3.

GROUPl 1-3/ PRINT LIST j/SEARCH

GROUP 1 Y/N PROGRAM QUICK?

j k

STORING OFTEN USED NUMBERS

3. Press the Yes key.

4. Press the Quic k Dia l key you wish to program the Group Dial in, then pre ss the Yes key.

5. Either: ❐ If you wish program a label: Press

the Yes key.

❐ If you do not wish to progra m a la-

bel: Press the No Key , then go to step 8.

6. Enter a label for this Group using the Quick Dial keys. Example: EUROPE BRANCH

Inputting and editing : see page 100

7. Press the Yes key. If the display is not as opposite, press the Yes key again.

8. Enter a number that you wish to store in this group. For example: ❐ Quick Dial 08 : Press the Quick

Dial 08 key.

GROUP 1 QUICK/N

n l

GROUP 1 Y/N PROGRAM LABEL?

GROUP 1 ABC

llllllllllllllllll

GROUP 1 ABC Y/ EUROPE BRANCH

GROUP 1 DIAL/N

llllllllllllllllll

GROUP 1 Y/N

lllllll

j k

❐ Speed Dial 10: Press the Speed

Dial key and 1,0 using the ten key-

GROUP 1 Y/N

pad.

❐ Full number: Input it using the key-

pad on the op era tion panel.

GROUP 1 KPAD/Y/N 3104712262

lllllllll

9 Press the Yes key.

10.Either:

❐ Input anot her number: G o to st ep 8. ❐ Print a list of Group Dial Numbers: Press the j key. ❐ Finish storing numbers in this gro up: Pre ss the No key an d th e Functi on

key.

Editing Group Dial

1. Press the Function Key and 3,3 using the ten keypad, then press the Yes key.

❐ At this time, you can print a Grou p Dia l list be

pressin g the j key then press the Start ke y.

GROUPl 1-3/ PRINT LIST j/SEARCH

j k

STORING OFTEN USED NUMBERS

2. Enter the group sta tio n nu mbe r which you wish to edit using the te n key pa d, then press the Yes key.

3. Either: ❐ Change the Quick Dial key where

the group is stored: Press th e Yes key. Then press the new Quick Dial key. Press the Yes key to ac- cept.

❐ Keep the same the Quick Dial key:

Press the No key.

4. Either: ❐ Change the Group label: Press the

Yes key. Edit the label using the Quick Dial keys, then press the Yes key to accept the new label.

❐ Keep the same label: Press th e No

key.

GROUP 1 Y/N PROGRAM QUICK?

GROUP 1 Y/N

GROUP 1 Y/N PROGRAM LABEL?

MACHINE

INSTALLTING THE

5. Either: ❐ Add a new number to the group: Enter it using the ten keypad, then press

the Yes key.

❐ Erase a number from this group: Enter it using the te n keyp ad the n pre ss

the Yes key again to confirm the deletion.

❐ Finish: Press the Yes key.

Erasing Group Dials

1. Press the Function Key and 3,3 using the ten keypad, then press the Yes key.

❐ At this time, you can print a group dial list by press-

ing the j key then press the Start ke y.

2. Enter the group sta tio n nu mbe r which you wish to edit using the te n key pa d, then press the Yes key.

❐ There are 3 groups, from 0 1 to 03.

3. Press the No key.

4. Press the No key.

GROUPl 1-3/ PRINT LIST j/SEARCH

GROUP 1 Y/N PROGRAM QUICK?

GROUP 1 QUICK/N PROGRAM LABEL?

GROUP 1 Y/N CLEAR?

j k

5. Press the Yes key.

6. Either:

❐ Erase the anot he r number:go to step 2. ❐ Finish: press the Function key.

GROUP 1 Y/N CLEARED

Programming the Gr oup Key

You can program 3 groups. However, there is no room in Quick Dial keys, this group key is helpful. You have to program the 10 of the Quick Dia l key a s the group dial key.

1. Press the Function key and 3, 1 usin g the ten keypad, then press the Yes key.

2. Press the Quick Dial 10.

3. Press the Yes key.

n l

QUICK /

PRINT LISTj/SEARCH

10 PROGRAM? Y/

10 PROGRAM? Y/N

PROGRAM GROUP KE Y?

j k

4. Press the Yes key. NOTE: How to transmit using the Grou p key, see page 39.

OTHER ITEMS TO PROGRAM AT YOUR LEISURE

Storing and Dialing Part of a Number

This feature is called Chain Dialing . This fe at ure allows yo u t o compose a telephone number from various parts, some of which may be stored as Quick Dial Keys or Speed Dial Codes, and some of which may be inpu t usin g th e keypad. For example, you can prog ram commonly used area or country code s into Speed Dial Codes or Quick Dial keys. The maximum number of digits is 2 40 inclu din g pauses.

This feature is convenient if: ❐ You often communicate with many terminals for which the are a cod e, or the

international code is the same.

❐ You often make international calls.

For example, if you often call Tokyo, Japan, program 011813 (overseas to Tokyo to the USA) as Quick Dial key 01. This will save work at the operation panel when dialing a Tokyo number .

❐ Your PBX requires an ID code before the destination numb er.

For example, if your ID is 1234567, and the dest ina tio n is store d in Qu ick Dial key 01, enter 1234567 using the ten keypa d, press th e Pa use key, then press the Quick Dial key 01.

NOTE:Do not store any labels with the Quick Dials and Speed Dials that you

are using with Chain Dialing .

Cross-reference Quick Dial and speed dial:See page 28 and 29.

BASIC OPERATION

SENDING IMMEDIATELY VS. SCANNING QUICKLY

Sending Quickly

This is known as Immediate Transmission. It is con ven ient when:

❐ You wish to send a message immediately. ❐ You wish to check quickly whether you have successfully con necte d with the

other party. ❐ Your machine’s memory is becoming full. The machine dials immediat ely af te r you pre ss the Start key (or at a specified later time, if you used a time delay feature like Se nd Later). The message is scanned and transmitted page by page without being stored in memory.

BASIC OPERATION

Scanning Quickly (Type I Only)

This is called Memory Tra nsmissio n : I t is conve nient because: ❐ Fax messages can be scanne d much more qu ickly (you can take your

document away from the fax mach ine witho ut waitin g fo r the tran smission to be

be completed). ❐ While your fax message is being sent , an other user can operate th e mach ine

(people will not have to wait by the fax machine a long time). ❐ You can send the same message to more than one place in the same

operation. After you press the St art key, the machine doesn’t dial until all the pages of your fax message have been stored in the memory. The default mode of this machine is Immediate T ra nsmissio n, so the procedures described in this manual will be based on the assumptio n th at you are using Immediat e Transmission.

Cross-references Send Later:see page 44

SENDING IMMEDIATELY VS. SCANNING QUICKLY

Sending Quickly(Immedia te Transmission)

For Type II models, you can skip ste p 1 an d 2 because the machine is always in Immediate Transmission mode. The advantages a nd disa van tages of Immediate Tra nsmissio n an d Memo ry Transmission are discussed on pages 35.

1. Make sure that the machin e is in standby mode.

READY 100% 10:00AM SET DOC. OR DIAL NO.

2. If the display does not look like above, then press the Line Select Key.

3. Follow both step s in any order ❐ You can dial in any of these ways:

TRANSMIT Y/START 3104719266

a) Ten Keypad b) Quick Dial c) Speed Dial d) Handset

❐ Carefully place your fax message

face down into the document

TRANSMIT OPTION DIAL FAX NUMBER

feeder.

Selecting Re so lu tion: See page 41. Options f or Sen ding a Message : See page 44.

Good

Bad

❐ The Pages must be placed in the feeder with the

first page at the bottom of the stack.

❐ Feed the pages in so that the top edge goes in first. ❐ Do not feed in more than 10 pages. ❐ Do not use unsuitable types of originals (see page

108).

❐ Adjust the document guides to fit the width of the

pages.

❐ Do not use pages of different sizes.

4. Press the Sta rt key.

5. The machine dials an d th e line to the other party is conne cte d. While it is

dialing, the number th at you dia led is displaye d (or if you used Quick Dial or Speed Dial, the Quick Dial or Speed Dial Label stored for that numb er is displayed). After t ran smission the machine will return to st an dby mode.

SENDING IMMEDIATELY VS. SCANNING QUICKLY

Scanning Quickly (Memory Transmission, Type I Only)

1. Make sure that the machin e is in standby mode.

MEM.TX 100% 10:00AM SET DOC. OR DIAL NO

❐ The displa y on the operat ion panel must

be as shown on the right.

2. If the display does not look like above, then press the Line Select key.

3. Follow both step s in any order. ❐ Dial in one of the following ways:

TRANSMIT Y/STRT 3104719266

a) Ten Keypad b) Quick Dial c) Speed Dial d) Handset*

*:Only if the telephone handset is installed.

If your machine is behind a PBX, dial the access code, then a pause, then the telephone numbers. For international numbers, press the Pause key after entering the country code.

❐ Carefully place your fax message

face down into the auto document

MEM.TX OPTION DIAL FAX NUMBER

feeder.

Selecting Contrast and Resolution: See page 41. Options f or Sen ding a Message : See page 44.

BASIC OPERATION

❐ The Pages must be placed down in the feeder with

the first page at the bottom of the stack.

❐ Feed the pages in so that the top edge goes in first. ❐ Do not feed in more than 10 pages. ❐ Do not use unsuitable type of original (see page

108).

❐ Adjust the document guides to fit the width of the

pages.

❐ Do not use pages of different sizes.

4. Press the Start key.

❐ The machine wil l scan t he doc umen t an d di al .

Good

SAVING TO MEMORY F-001 P.01 99%

Bad

File Number

SENDING IMMEDIATELY VS. SCANNING QUICKLY

5. The machine dials, and th e line to th e other party is connected.

NOTE:Watch the displa y. The identification of the other party will

appear. If you have dialed the wrong number, as soon as possible press the Stop key before you are con nected.

6. After sending the message, the machine hangs up automatically.

Sending to More Than One Location (Broadcasting)

When you are in Memory Transmission, you can sen d t he same message to many destinatio ns (ma ximum 1 0 destinations). After dialing the first de stin at ion (step 3 in the a bove o pe r at ion ), d ial a no th er d estination number. After dialing all destinations, press the Start key.

Canceling a Memory Transmission

If you would like to cancel a transmissio n after scanning or if your machine‘s memory is becoming full, please follow this procedure. This is also useful when you need space for an important job.

1. Press the Function key and 2,1 using the ten keypad, then press the Yes key.

❐ To print a list of files: Pres s th e

the Start key.

key then press

2. Either: ❐ If you do not know the file numb er:

Scroll through the file numbers with the k key until the required file appears.

❐ If you know the file number: Input it

directly: Example: File No.013, press 0,1,3.

FILE NO. PRINT LIST j/SEARCH

FILE NO. 013 Y/j CHICAGO OFFICE

lll

KPAD/

j k

SENDING IMMEDIATELY VS. SCANNING QUICKLY

3. Press the Yes key.

FILE NO. 013 Y/N CLEAR?

4. Either :

❐ Erase the file: Press the Yes key. ❐ Keep the file: Press the No key.

5. Either:

❐ Erase another file: Press th e Yes key an d go to ste p 2. ❐ Finish: Press the Function key.

NOTE:When there are no apropriate files, "

NO FILES

" is displayed.

Printing The Stored Messages

1. Press the Function key and 5, 1 using ten keypad, then press th e Yes key.

❐ To print list of files press

key.

key, then press the Start

2. Either:

❐ Scroll through the file s on th e disp lay: Press the k key until the required file

appears. Then press the Yes key.

❐ If you know the file number, input it directly: Enter the file number, then

press the Yes key.

3. Press the Sta rt key.

FILE NO. PRINT LIST

FILE NO.004 START/N CHICAGO OFFICE

lll

/SEARCH

KPAD/

j k

BASIC OPERATION

Transmission Using The Group Key

1. Either:

❐ Place a document into the feeder. ❐ Press the Q uick Dial 10 (Group

Key). Then, enter the gro up nu m-

GROUP Y/START G1 DISTRIBUTOR

ber.

2. Press the Sta rt key.

If You Make a Mistake

If you make a mistake when input tin g a name or numbe r, either :

❐ Press the No key to erase the entire name or numb er an d start ag ain . ❐ Press the Clear key to era se th e last let ter or digit that you entere d.

If you enter the wrong function number, ❐ Press the Function key to return to standby mode and start again.

If you dialed the wron g nu mbe r, either:

❐ Press the No key. ❐ If scanning has alrea dy be gun, press the Stop key. ❐ If you already progra mmed the numb er int o the machine by pressing the Yes

key, remove the document from the feeder an d sta rt ag ain .

SENDING IMMEDIATELY VS. SCANNING QUICKLY

Possible Problems

You want to take out the docume nt: Open the operation panel and take out the document.

CAUTION: Do not pull out the document without opening the operation panel or you will damage the machine.

NOTE: If the document will

not come out, push forward the two green levers. After you have removed the document, replace the levers and close the panel

You want to send more than 10 pages:

While the last page is bein g fe d in, place more pa ge s (up to 10) in the feeder.

You make a mistak e whi le dialing: If you have already pre ssed the Star t key, press the Stop key immediately.

If you haven’t pressed the Start key yet, either :

❐ Press the No key: The entire numbe r is delet ed. E nt er a new nu mbe r. ❐ Press the Clear key: Only the last digit is deleted.

You find a mistake after scanning (Memory Tr ans mi ssi on):

Use Function 21 to clear the memo ry f ile. (see pa ge 38)

The Check Display indicator is blinking:

An error has been detected. Follo w the instru ctio ns on the displa y. For more information about error displays see page 97.

Sending a Page With Very Fine Detail

You may wish to send many different types of fax messa ge s. Some of the se may be difficult to re pro du ce at the othe r end. However, your machine has two settings (Resolution and Half to ne ) tha t you can ad just to he lp you tran smit your document with the best possible quality. In this model, contrast is adjusted automatically.

If you are not sure whether your settings are suitable, make a copy of the document using these settings. The printout shows how the fax message will look when it is printed at the other end.

❐ If your fax message has more than one page, you can select different settings for each page. For

example, if you wis h to use a different resolu tion just for page 2, cha ng e th e resolution sett in g whi le pag e 1 is being scanned. Then, while page 2 is being scanned, you can return the resolution setting to the original setting.

❐ If you try and send a message in fine mode and the receiver does not have this feature, then the message

will be printed in detail mode at the other end.

SENDING IMMEDIATELY VS. SCANNING QUICKLY

Resolution

If your document con tains fine print or detailed diag rams, use a hig he r resolution setting.

Standard: Suitable for most typewritten documents. When the Detail and Fine indicators are not lit, this mod e is select ed .

Detail: Use for documents with small print or fine details. When the Detail indicator is lit, this mode is select ed .

Fine: Use this for high quality re pro duction. When the Fine indicator is lit, this mode is selected.

Halftone:If your document contains a photograph or diagrams with complex shading pattern or grays, switch Halftone Mode on to achieve optimum image quality. This mode is selected when the Halftone indicator is lit. If it is not lit, p ress the Halftone key.

Selecting The Halftone Type

This model has two types of Halfto ne, th e Dith er Pro cess an d the hig he r quality Error Diffusion Process. To change the currently used Halftone type, perform the following procedure.

1. Press the Function key and 6,2,2,2,2,6,3 using th e ten keypad, then

SETTING? Y/ PRINT LIST

press the Yes key.

❐ At this time, you can print a Use r Paramet er Li st

if you press the k key, them press the Start key.

Press the Yes key, then press the jaand the k keys until the settings fo r Switch

KPAD/Y/j SWITCH 10: 0000 0000

10 are shown.

❐ The setting on the dis pl ay is th e cu rren t

setting.

3. To change the setting of digit 7, press 7 using the ten keyp ad .

KPAD/Y/j SWITCH 10: 1000 0000

Digit 7 0: STD MODE- The machine will use the higher quality Error Dif f us io n Proc ess.

1: SPD MODE- The machine will use the Basic Halftone Process

4. Finish : Press the Yes key then the Function key.

BASIC OPERATION

Halftone Mode slows down th e tra nsmissio n spe ed and may increa se you r communication costs, espe cially if you use th e Erro r Diffusion process. Higher resolutions also do this. This is beca use these settings create la rge r amo un ts o f data to be sent. Messag es are transmitted faster if you use th e sta nd ard resolution settin g, and keep Halftone off.

SENDING IMMEDIATELY VS. SCANNING QUICKLY

Home Position Setting Adjustments

For resolution and ha lft on e, you can select whether the setting s return to the home position at the en d o f t ran smission (in a ne w mach ine , t he y do ). A lso, you can change the settings of the home po sitio n. If you need othe r adju stme nt s, contact a service represe ntative. The proced ure is as follows (see page 102 if you need more information about the User Parameter Settings adjustment procedure).

1. Press the Function key and 6,2,2,2,2,6,3 using th e ten keypad, then

SETTING? Y/ PRINT LIST

press the Yes key.

❐ At this time, you can print a Use r Paramet er Li st if

you press the j key.

2. Press the Yes key. The settings for Switch 00 are now displayed on the bot-

KPAD/Y/j SWITCH 00: 0000 0000

tom line of the display. If you wish to change to Switch 01, press the k key until the settings for Switch 01 are displayed.

❐ The settings that you may need to change are

those for Switch 00 an d 01 . Th e f un ct io ns of these are as follows.

SWITCH 00 * indicates the factory settings.

Digit Purpose

4 5

Resolution Digit 5 Digit 4 Setting Digit 5 Digit 4 Settin g

0 0 Standard * 1 0 Fine 0 1 Detail 1 1 Do not use

Transmissio n mod e (Type I Only) 0: Memory Transmission

1: Immediate Tranmission *

7 Halftone On/Off home postion 0: Off * 1: On

SWITCH 01

Digit Purpose

If you change any of the resolution, transmission mode or halftone settings before making a transmission, then:

0: The setting(s) will not return to the h ome position after the transmission or making copies. 1:The setting(s) will return to the home posit ion after th e tra nsmissio n or making copies.*

3. If you wish to change one of the settings, press the key on the ten keypa d

KPAD/Y/j SWITCH 00: 1000 0000

that corresponds to the digit that you wish to change. For example press 7 to change digit 7 of the switch.

4. Finish: Press the Yes key, then press the Function key.

Dialing with the Telephone Directory

This can be done for any number that you have stored as a Speed Dial code with a label programmed for it. Example: You wish to Dial "XYZ CO. LO NDON"

1. Make sure that the machin e is in standby mode.

2. Carefully place your fax messag e int o the auto document feeder.

3. Press the Speed Dial/Tel Directory Key.

READY 100% 10:00AM SET DOC. OR DIAL NO.

TRANSMIT OPTION DIAL FAX NUMBER

SPEED DIAL 0-4 PUSH NUM OR ABC

NOTE: On T yp e II mod els, you will see

"0-1" in the upper right corn er of the display

4. Press the appropriate Quick Dial key for the Speed dial label.

Quick Dial

Letter Quick Dial Letter Quick Dial Letter Quick Dial Letter

TEL DIR. Y/

01 XA COMPANY

01 ABC 02 DEF 03 GHI 04 J KL 05 MNO 06 PQR 07 STU 08 VWXYZ

j/k

BASIC OPERATION

5. If the label you want does not appear, scroll through the labels using the

keys until you find it.

TEL DIR. Y/j

and

08 XYZ COMPANY

6. Press the Yes key to dial th e nu mbe r you wan t.

7. Either:

❐ Dial more numbers. (Broadcasting:Type I only) ❐ Press the Start key.

Cross-references Speed Dial : page 29.

SENDING IMMEDIATELY VS. SCANNING QUICKLY

Other Features for Transmission

When you make a routine tran smission , you can use a few optional featu res. Press the k key to access them.

Sending at a Specific Time

Using this feature, you can instruct the machine to delay tra nsmissio n of your message until a later time which you specify. This allows you to take advantage of off-peak telephone line charge s witho ut havin g to be by th e mach ine at the time.

CAUTION (Type I Only): If your machine’s memory is full, you will have to keep the message in the document feeder. This me ans that nobody can us e the doc ument fe eder unless they remove your document. This would automatically cancel the Send Later Operation.

Press the k key until " is displayed.

2. Press the Yes key.

3. Example: Send at 11:30 PM Press 1,1,3,0,# using the ten keypad.

SEND LATER?

SET OPTION Y/ SEND LATER?

SET OPTION KPAD/Y TIME 00:00AM 10:00AM

SET OPTION */#/Y TIME 11:30PM 10:00AM

❐ To change AM to PM or the other way around,

Press the # key.

4. Press Yes key

READY 97% 10:00AM TRANS STANDBY

❐ The send later time canno t be more tha n 24 hou rs

in the future.

SENDING IMMEDIATELY VS. SCANNING QUICKLY

Printing the Page Number (Immediate Transmission Only)

When your fax message is printed at th e ot her end , page numb ers will be prin te d on the top of each page. Using the Page Numbe r f eatu re, you can select the format in which the page numbers are printed.

If you do not use Page Number:

Page numbers will be printed only as a sequence (fo r exa mple P1 ,P 2, P3). This makes it difficu lt fo r the other pa rty to tell at a glance whe ther any pages are missing (for example, due to a double fe ed in your mach ine ’s document feeder).

If you use Page Number:

Page numbers will be printed in batch-numberin g format (for exa mple P1/3, P2 /3, and P3/3 for a three-page message). This makes it easy for the other pa rty t o se e how many pages you sent and if any are missin g. Howeve r, you have to input the number of pages usin g the keypad before send ing the m .

NOTE: ❐ On Typ e I mode ls, wh en you use Memory T ran smission , P ag e number

is automatically switched on and the number of pages is automatically counted.

1. Press the k key until " is displayed.

2. Press the Yes key.

3. Enter the total number of pages yo u wish to send Example : 10 pages.

SET PAGES?

SET OPTION Y/ SET PAGES ?

SET OPTION KPAD PAGES :

SET OPTION Y/N PAGES : 10

Press 1,0 using the ten keypad.

4. Press the Yes key.

TRANSMIT OPTION DIAL FAX NUMBER

BASIC OPERATION

Changing Transm is si on Mode (Type I Only)

Sending Your Identification at the Top of Your Message

Normally, the TTI programmed in your machine is printed at the top of ea ch of t he pages you transmit when they are receive d at the oth er end. The t op of th e ima ge will be overprinted if there is no margin at the top of the transmitte d page.

NOTE: If you switch TTI off, th e imag e rece ived at the other end will be unmarked.

1. Press the k key until " is displayed.

2. Press the Yes key.

Press the

and the k keys until the dis-

played setting is correct.

4. Press the Yes key.

Cross-reference TTI: see page 19

TTI PRINT?

SET OPTION Y/ TTI PRINT?

SET OPTION Y/j kON OFF

SET OPTION Y/j ON kOFF

TRANSMIT OPTION DIAL FAX NUMBER

Changing Transmission Mode (Type I Only)

Converting Immediate Transmission to Memory Transmission

If there is a message still waitin g in the document feeder, you can convert it into memory file. Press the Line Sele ct key to make sure tha t th e mach ine is in Memory Transmission mode, then press th e S ta rt ke y. The document will be scanned and stored int o memo ry, leaving the docume nt fee de r free for others to use.

Memory Transmission as Your First Choice

The default mode of your ma chin e is Immed iat e Transmission. If you wish, you can change this home position to Me mory Transmission.

The procedure is as follows. If you need more info rmat ion about the User Parameter settin gs ad just ment procedure, see pag e 102.

1. Press the Function key and 6,2,2,2,2,6,3 using th e ten keypad, then

SETTING? Y/ PRINT LIST

press the Yes key.

❐ At this time, you can print a Use r Paramet er Li st, if

you press the j key, then press the Yes key.

REDIALING

2. Press the Yes key. The settings for switch 0 are now shown in the display.

KPAD/Y/j SWITCH 00: 0000 0000

The setting that you need to change is that for digit 6.

3. If you wish to change the setting, press 6 using the ten keypad .

4. Finish: Press the Yes key, then press

KPAD/Y/ SWITCH 00: 0100 0000

Digit6 0: Memory Transmission 1: Immediate T ransmission

j /k

the Function key.

REDIALING

If a message was not transmitted successf ully, that does not mean that you have to enter the telephone numbe r aga in. In man y cases, the machine will redial the destination automatically.

Automatic Redia ling

The machine will automatically redial th e other part y if any of the follo wing conditions occurred.

❐ The other party’s line was busy. ❐ There was no reply from the other party. ❐ The message was rejecte d by th e machine at the other end because of ex-

cessive errors (in this case, redialing will only ta ke p lace if Me mory Transmission was used).

BASIC OPERATION

Redialing is done 4 times at 5 minute int ervals (for Memory T ra nsmissio n) o r 2 twices at 5 minute intervals (for Immed iat e Transmission). The number of redials and the redial intervals may be adjusted by a service technician.

❐ During redialing, the number being

dialed is displayed as shown on

3172270471 SET DOC. OR DIAL NO.

the right.

❐ If redialing fails for an Immedia te

Transmission, the display shown

READY 100% 10:00AM REDIAL STANDBY

opposite. You can convert t his communication to a Memory Transmission to free up the machine for other users. Press the Line Se le ct key then press the Yes key.

REDIALING

Using the Redial Key

The machine remembers th e last 10 (last one in a Type II Model) number that you have input. If you have to red ial th e numbe rs, eit he r: ❐ T yp e I Mod els: Just pre ss t he Redia l key unt il the numb er or name of the party

you wish to redial is displayed, then press the St art key.

❐ T ype II Models: Just press the Red ial key, then press the Start key.

This feature has the following uses: ❐ If the machine is waiting to red ial the other party, you do not have to wait for the

redialing interval to exp ire. Press th e Redi al key until the required telephone number or name is displayed, then press the Start key.

❐ If you wish to send anot he r messag e to the same ad dre ss tha t you sent one to

recently, you don’t have to dial the full number again if it is still in the Redia l memory. Place the message in the feeder, then press the Start key.

❐ Press the Redial key until the required telephone number or name is

displayed, then press Start key.

NOTE: ❐ Using Redial, you cannot retry a failed Memo ry Transmission.

However, you can redial the telephone number, as explained in the previous pages (Type I Only).

❐ Redial key employs the A I Sh ort P rotocol feature.

1. Follow both step s in any order. ❐ Press the Pause/Redial key until

the required number appears in th e

REDIAL Y/

08 ATLANTA OFFICE

display, then press the Yes key twice.

❐ Carefully place your fax message

into the auto document feeder

TRANSMIT OPTION DIAL FAX NUMBER

2. Either:

❐ Select another number. (Type I Only: Broa dca stin g) ❐ Start the transmission : Press the Start key.

j k

RECEIVING FAX MESSAGES

Choosing the Reception Mode & How to Receive

Overview

There are three ways to set up you r machin e to receive fax messa ge s;

❐ Auto Select Mode ❐ Manual Receive Mode ❐ FAX Mode

Giving Priority to Autoselect Mode

This mode is selected when th e Auto Sele ct indica to r is lit. If it is not lit, press the Reception mode Key under the indicator until it is lit.

❐ It will start ringing to allow you to answer the call. If you do not answer with in a

certain time, the machine will connect the caller to the fax machine.

Setting the Auto Ring Count

When the machine detects an incoming call, it will ring to attra ct you r att ention. While the machine is ringing you have a chance to answer the call, aft er ringing stops, the fax machin e ta kes the line and you are no longer able to an swer th e call yourself. The Auto Rin g Co unt is t he nu mbe r of ring ing s th at the mach ine will ring.

BASIC OPERATION

1. Press the Function key and 6,2,2,2,2,6,1 using th e ten keypad, then

press the Yes key.

Press the k key until the opposite display appears.

3. Press the Yes key. The factory setting will appear. If you wish to change it, press the No key to delete it.

4. Enter the number of rings (Auto Ring Time).

5. Press the Yes key, then the Function key.

Y/NEXT SET POLL ID

Y/ NEXT SET NO. OF RINGS

NO.OF RINGS Y/N 08 RINGS

NO.OF RINGS Y/N 03 RINGS

RECEIVING FAX MESSAGES

Connecting the Telephone Answering Machine (TAM) to Your Fax.

When you are in Auto Select Mode, you can co nnect a Telephone Answering Machine (TAM). ❐ This mode is useful if you have a te lep ho ne answe ring machine connected to

the "TEL" jack on your machine.

❐ TAM mode ensures that your answering machin e has t he chan ce to re spo nd to

incoming telephone calls. If the call happens to be a fax message , th e message will be given to the fax machine automatically.

❐ In the TAM Mode,the Auto Ring count must be set to o ne ring more than the

number of rings that your answe ring machine waits before it takes t he call. To check this number, have a friend call and do not answer the phone. Count the number of rings that you hear before the answering machine takes th e call.

Giving Priority to Fax Messages (Fax Mode)

This mode is selected when th e Auto Sele ct indicator and Manual Receive indicators are not lit. If one of th e rece ption mode indicators are lit, press the Reception Mode key under the indicato rs unt il the both lig hts go out. Your machine will treat each incoming call as if it comes fro m a fax mach ine . ❐ You do not have to be by the machine, as long as you have kept the power on.

Use this setting if you have con ne cte d the machine to a special line used only for fax messages.

Giving Priority to Phone Calls (Manual Receive Mode)

This mode is selected when th e Manua l Rec eive indicator is lit. If it is not lit , press the Reception Mode key. This setting is useful if you wish to use your fax machine’s hand set to answer te lep ho ne calls coming in on the same lin e as fa x messages.

❐ Your machine will not answer incoming calls automatically. ❐ You must answer every incoming call yourself and decide whet he r the

incoming call is from a fax machine or from a telep ho ne caller.

RECEIVING FAX MESSAGES

Receiving

Auto Select Mode

1. The machine st art ringin g.

2. You have two options: ❐ Pick up the handset. If a person is at the other end, you can can con tinue a

normal conversation. However, if it is a fax machine, press the Start key then replace the handset to receive the message.

❐ Do nothing. The mach ine keep ringing. After a number of rin gs (the auto

ring time) the machine will b eg in to receive a message. You can change the number of rings (the auto ring time) - see page 49.

FAX Mode

The machine

rings once.

1. The telephone rings once.

2. The machine automa tically starts to receive a fax message.

Connecting

SET DOC.OR DIAL NO.

BASIC OPERATION

NOW COMMUNICATING

RECEIVING FAX MESSAGES

Tel Mode

1. The machine rings con tinuously until you answer the call. Pick up the handse t.

2. Either:

❐ If you hear a voice on the other end, speak in reply. ❐ If you hear a tone every few seconds, the other end is a fax te rmina l (also,

if you don’t hear anything, the other end may be an older mach ine that doesn’t send identificat ion signa ls). Pre ss the Start key to receive the fax message.

3. If the pe rson at the other end wishes to send you a fax message, remove any

documents, that are in the feeder. Press the Start key to rece ive th e message. Then repla ce the handset. The mach ine will start to receive th e messages.

When You Connect the Telephone Answering Machine

If the caller is another fax machine:

Ring

TAM is answering

If the caller is a telephone caller:

Ring

1. The phone ring s un til t he Au to Ring Co un t is re ached.

T AM : An swering

NOW COMMUNICATING

SET DOC. OR DIAL NO.

TAM: Recording

2. If you do not pick up th e pho ne be fo re t he Auto Ring Count is reached, th e

answering machine ta kes th e call (it sta rts reco rdin g).

3. If the fa x machine hears a fax machine ident ification signal from the oth er

end, it switches to fax mode automatically for t his call. It immediat ely ta kes the line over from the answerin g mach ine and receive s the fax messa ge.

RECEIVING FAX MESSAGES

Receiving Fax Messages When There Is a Problem (Type I Only)

Over view

If the printer is jammed or out of supplies, you will still be able to receive fax messages; any messages coming in will be store d in t he mach ine’s memory. This is called Substitute Reception.

If the "Receive File" indicat or is lit , a messa ge has be en store d in the memory using the Substitute Reception feature.

Check the following:

❐ The paper roll may be used up. If so, replace the paper : see pag e 93 ❐ The printer paper may have jamme d. If so, remove the jam: see page 95 ❐ The cover is not closed prope rl y. If so, close the cover.

The messages received into memory will be printed and erased once th e machine has returned to normal operation af ter pap er cycling .

Switching Substitute Reception On or Off

There are two conditions unde r which you may wish to disable this fe ature. ❐ If you do not like keep ing received fax messages in memory: After your

machine has received a fax message to memory, it sends an OK signal to the other end. However, if something happens to your machin e an d you lose the fax message before you have a chan ce to read it, th e sender will not be informed. Therefore, you may not wish to use th e Sub stit ut e Reception feature.

❐ If you do not wish to have your memory full of mail from unknown senders: If

you have not enab led th e Authorized Recept ion fe ature, you can receive fax messages from anybody. However, you can see who they are from because their Identification (the TTI) is printe d at the top of each page . I f the othe r party has not programmed its identifica tio n (pe rha ps in an attempt to hide their identity), you may not wish to receive the ir messag es int o memory because they would take up valuable memory spa ce.

BASIC OPERATION

Cross-reference ECM: see page 62. Authorized Reception: see page 66.

RECEIVING FAX MESSAGES

If you wish to switch Substitute Reception on or off, do the following. If you nee d more information abou t the User Pa rame te r Set tin gs adjustment procedure (see page 102).

1. Press the Function key and 6,2,2,2,2,6,3 using th e ten keypad, then

SETTING? Y/ PRINT LIST

press the Yes key.

Press the Yes key. Press the k key until the settings for Switch 05 are displayed.

3. Change the settings of digit 0 and 1. The meanings of these setting are as

KPAD/Y/j SWITCH 05:0000 0000

follows:

* indicates the facto ry se tt ing s.

Digit Purpose

0 Substitute Reception 0: Off 1: On *

Reception to memory when no

RTI or CSI identifiers were receive d from the other party 0 Enabled 1: Disabled *

4. If you wish to change the setting, press 0 or 1 using the ten keypad.

Digit 1 0

5. Press the Yes key, then press the Functi on key.

CHANGING RECEPTION MODE

This feature is useful becau se it let s you switch the recep tion mode quickly for just one call. For example, if you are in Telephone mode and an incoming call turns out to be a fax, you can insta ntly change over to Fax Mode and receive the message. Similarly, you may change:

❐ From Fax mode to Tel mode ❐ From Auto Mode to Fax mode ❐ From Tel mode to Fax mode

NOTE: ❐ This feature is only available when you a re u sing Tone dial.

❐ In Asian, you can no t swit h o ver Fax Mod e to Telephone Mode. ❐ In USA, you can switch o ver Fa x Mo de t o Telephone Mode. After

talking you can switch back Telephone mode to Fax mode.

Switching Reception Mo de Switch Over On/off

1. Press the Function key and 6,2,2,2,2,6,3, using the ten keypad, then

SETTING? Y/ PRINT LIST

press the Yes key.

❐ At this time, you can print a Use r Paramet er Li st

if you press the k key, then press the Start key.

2. Press the Yes key. Then press the k key until the settings for Switch 07 are dis-

KPAD/Y/j SWITCH 07: 0000 0000

played.

❐ The setting whi ch is in the display is the curren t

setting (normally seen in a machine just delivered fro m th e factory).

3. The setting that you need to change is digit 5. If you wish to chang e it pre ss 5 using the ten keyp ad .

KPAD/Y/j SWITCH 07: 0010 0000

Digit 5 0: Switch Over Off 1: Switch Over On

4. Finish : Press the Yes key and the Function key.

Using Reception Mode Switchover

1. Make sure tha t th e mach ine is in One Touch Change Over Mod e.

2. After ring ing , ha ng up th e hand set, then press 2 twice on the separate

handset’s keypad.

BASIC OPERATION

3. The machine automatically changes the reception mode.

MAKING TELEPHONE CALLS

You can use your machine for dialing in the same way as you would use a telephone. This is use fu l when you wou ld like to use th is machine for faxing as well as for telephone conversations.

❐ You can dial using Quick Dial keys or Speed Dial Codes. ❐ With the On Hook Dial feature, you do not have to pick up the ha ndset bef ore

dialing.

❐ You can send a fax message after finishin g th e con versation, without havin g to

make a new call.

Cross-reference Tel Mode

Making a Telephone Call

Using On Hook Dial

Using On Hook Dial is like using the handset (see the next page), except that you do not have to pick it up before dia ling. Just press the On Hook Dial key, and dial the number: When you hear the other party on the fax machin e’s built-in speaker, you can pick up the handset. This keeps bo th hands fre e f or re fe rring to telephone numbers while you are dialing. You can use this feature to ta lk befo re se nd ing a fax, or to just make a telep ho ne call.

(Manual Receive Mode) : see page 50.

1. Press the On Hook Dial key.

2. Dial.

See page 100 for how to dial. Do not use the ha nd set.

ON HOOK MODE

llllllllllllllllll

ON HOOK MODE 3841037227

lllllllll

NOTE: Do not press the Start key.

If you wish to cancel the call, press th e On Hook Dial key or the Stop key.

3. Listen to your mach ine’s built-in speake r. ❐ If you hear a voice , pick up the ha nd set and speak to the othe part y. Later,

if you want to send a fax messa ge aft er the conversation, proce ed to ste p 4, otherwise replace the handset to finish.

❐ If you hear a high pitched to ne inste ad of voice , you can sen d you r fax mes-

sage now. Go to step 4.

4. Place your do cume nt in the fee de r the n ask th e ot he r party to press their

Start key.

5. When you he ar a high pitched tone , pre ss t he Start key and replace the

handset.

MAKING TELEPHONE CALLS

Using the Handset

Using the fax machine’s bu ilt-in handset, you can use the fax machine in the same way as a normal telephone. Pick up the handse t an d dial on th e fax machine’s ten keypad (or use a Quick Dial key or a Speed Dial Code if you wish).

1. Pick up the ha ndset.

2. Dial. NOTE:Do not press the Start key.

3. Continu e as for a normal telephone con versa tio n.

Using the Redial Key

Use Redial Key if you wish to redial a numbe r tha t you dialed corre ctly.

1. Press the Pause/Redial key, until the required number appears in the displa y, then press Yes key.

2. Press the Start key. The number will be dialed immediately.

REDIAL Y/j

08 ATLANTA OFFICE

Answering the Telephone

If the telephone rings just once: A fax is coming in. Do not pick up the handset. If the telephone rings continuously:

1. Pick up the handset and speak to th e othe r part y. If you hear a high-pitched

tone, a fax is coming in. Press the Star t key then hang up.

2. If the calle r wants to send you a fax, press the Sta rt key after speaking. Then

hang up. If nothing ha pp en s aft er you press th e Start key, the power may be switched off or th e telep ho ne may not be con necte d corre ctly.

To Talk Before Sending a Fax (On Hook Dial)

1. Press the On Hook Dia l key

BASIC OPERATION

2. Dial. NOTE: Do not use the handset and do not press the Start key.

3. If you hear a voice fro m the machine’s built-in speaker, pick up the handset

and speak to the other party.

❐ If you hear a high-pitched tone instead of a voice, place your fax message in the feeder,

then press the

4. When you are read y to sen d you r f ax messa ge , pla ce you r me ssag e in th e

feeder, th en ask the other party to press the Start key.

5. When you he ar a high pitched tone , pre ss t he Start key.

Start key.

ADVANCED FEATURES

TRANSMISSION

Storing an Often Used Document (Type I Only)

Overview

If you often fin d th at yo u ha ve to oft en send a part icular page to people (for example, a map, a standard attachment or a set of instructions), store that page in memory in an Auto Docu men t a ssigned to a Quick Dial Key. This feature is called Auto Document.

Then, when you need to send tha t page to some bo dy, press the Quick Dial key that you stored it in, place any ot he r pag es th at you wish to send into the feeder, dial, and press Start. At the other end, t he A ut o Docu men t will b e prin ted first.

You can also program a dest ina tion for each Auto Document into the same Quick Dial Key.

Before instaling, make sure that the ECM is switched on. (Function 62).

Storing an Auto Document

1. Make sure that the machin e is in standby mode.

❐ If you select Memory Transmission, "

the display is replaced by

" MEM TX

READY "

2. Take the document tha t you want to be an Auto Document and pla ce it int o the feeder.

3. Press the Function key and 3,4 using ten keypad, then press th e Yes Key.

4. Press the Quick Dia l key that you wish to store the program in. Example: Quick Dial key 04

❐ Make sure that this key is vacant.

READY 100% 10:00AM SET DOC. OR DIAL NO.

TRANSMIT OPTION DIAL FAX NUMBER

l QUICK/

PRINT LISTj/SEARCH

04 PROGRAM? Y/

j k k

j k

TRANSMISSION

5. Press the Yes key.

6. Press the Yes key. The document begins to be scanned.

04 Y/N

PROG. AUTO DUCUMENT?

SAVING TO MEMORY F-013 P.01 98%

04 Y/N

PROGRAM LABEL?

7. Either ❐ Enter the label: Press the Yes key.

04 ABC

llllllllllllllllll

❐ Otherwise: Press the No key. Go to

step 10.

8. Enter the label for this Auto Document.

9. Press the Yes key. If the display is not as opposite, press the Yes key again.

04 ABC/

BRANCH MAP

QUICK/

PRINT LISTj/SEARCH

j k

10.Press the Functi on key.

NOTE: You can program a Quick Dial numbe r an d t he Au to Document in the

same Quick Dial key. If you program the key as a Quick Dial before programming the Auto d ocu men t t he disp lay b elo w will ap pe ar in St ep 4. If you press the Yes key, Whenever you press the Quick Dial key, the Auto Document will be attache d to that transmission.

08 PROGRAM? Y/ USED AS DIAL

Using a Program

1. Make sure tha t th e mach ine is in standby mode. (see page 6)

2. If you wish t o a tt ach a f ax me ssage to your Auto Document, place the

document face down into the feed er.

3. Press the programmed Quick Dial key. Example: Quick Dial key 08

4. Dial the number , then press the Start

key.

READY 95% 10:15AM

08 OFFICE MAP

j k

FEATURES

ADVANCED

TRANSMISSION

Printing the Contents of an Auto Document

1. Press the Function key and 5,3 using the ten keypad . Th en press the Yes key.

2. Press the Quic k Dia l ke y that holds the Auto Document that you wish to see.

3. Press the Yes key.

4. Press the Start key.

l QUICK/

PRINT LIST j/SEARCH

04 Y/

BRANCH MAP

04 START/N

BRANCH MAP

PRINT MEMORY FILE

Erasing a Program

When you wish to dele te an Auto Documen t p rog ram, do the followin g.

1. Press the Function key and 3, 4 using the ten keypad . Th en press the Yes key.

2. Press the Quick Dial key that holds the program that you wish to erase. Example : Press Quick Dial key 04

l QUICK /

PRINT LIST j/SEARCH

04 CHANGE? Y/

USED AS AUTO DOC.

j k

3. Press the Yes key.

4. Press the No key.

5. To delete the program: Press the Yes key.

04 Y/N

PROGRAM LABEL?

04 Y/N

AUTO DOC. CLEAR?

l QUICK/

PRINT LIST j/SEARCH

6. Either:

❐ Erase another program: Go to step 2. ❐ Return to standby: Press th e Functi on key.

Printing a List of Auto Documents

This procedures a list of programmed as Auto Docu men ts.

1. Press the Function key and 4,4 using the ten keypad, then press the Yes key.

2. To print : Press the Start key.

START PRINT PROGRAM LI ST

j k

Tonal Signals

TRANSMISSION

On this model the

key on the ten keypad is used as the Tone Key. Some organizations offer you a special service by telephone, which you can acce ss by transmitting Touch Tone or DTMF tones. If your phone service provides only pulse dialing, or if you are calling over a digital network, the ability to generate Tonal Signals will allow you to access these services. First, dial the other party. When you are throug h to the other end, press th e Tone key and enter the code number that is needed to acce ss the requ ired fea ture on the oth er te rmina l.You do not need to press the Tone key if your machine is set up for dialing in Tone Dial (DTMF) mode.

Operating the Tone Key

1. Make sure tha t th e mach ine is in standby mode, and that th ere is no document in the feeder.

2. Pick up the telephone handse t, or press the On Hook Dial key.

3. Dial the remote facility. Do not press the Start key.

4. After your line is connect ed to the remo te facilit y, do the following:

❐ If your telephone Line type is DTMF (Ton e Dial): Go to step 5. ❐ If your telephone line typ e is Pulse Dial: Press the

pad. A do t appears on the display.

5. Input the digits that you need to use the remo te fa cility. These digits will depend on the remote facility.

key on the ten key-

NOTE:Do not press the Start key.

6. After you have finish ed your business with the remote facility, hang up.

Cross-reference Tone Dial (Telephone Line Type): see page 21.

FEATURES

ADVANCED

TRANSMISSION

ECM (Error Correction Mode) and Page Retransmission (Type I Only)

ECM is a signaling system that greatly reduces the chance of da ta bein g lost because of a bad telep ho ne line. ECM is useful if you frequently commu nica te over poor telephone lines. With ECM switched on, the commun icat ion cost will increase if the line is bad, but the dat a will be sent much mo re relia bly. If ECM is switched off, Page Ret ran smission will be used. The who le p age will be resent (unless you used Immed iat e Transmission, in which case damaged data cannot be resent at all). ECM is more efficient because it only resen ds th e damaged parts of the data, the maximum possible number of retra nsmissio n attempts is much higher, and it also works with Immediate Transmission. You can switch ECM on by following the procedure below.

1. Press the Function key and

6,2,2,2,2,6,2 using t he te n keypad. Then press the Yes key.

Press the k key until "

ECM ON/OFF

is displayed.

3. Press the Yes key.

4. Use the j and the k keys to switch this

feature on or off.

5. Press the Yes key to store your setting,

then press the Function key.

Y/NEXT SELECT LINE

Y/NEXT ECM ON/OFF

ECM Y/j ON kOFF

ECM Y/j kON OFF

TRANSMISSION

Protection Against Wrong Connections

Preventing Transfer to a Wrong Connection

This feature preven ts th e au to matic switching equipment in th e telephone network from accidentally connect ing you to the wrong termin al.

However, it does not help you if you dialed the wrong number you rself . So , even if this feature is switched on, you sho uld still check you r ope rat ion pan el disp lay to check whether you have reached the correct terminal, and be rea dy to press th e Stop key if the wrong termina l’s RTI or CSI is displayed .

Your machine compares the number tha t you dialed with the CSI received from the other end. If th e CSI is not the same as the teleph on e nu mber, the transmission is stopped.

This feature has to be switched on by a service techn ician. NOTE: If you cannot send a message to a certain location while using th is fea -

ture, contact the oth er en d and make sure that they have store d th eir CSI correctly. (If the other party is using a machine made by another maker, they may not be familiar with th e te rm CSI. Explain that you are interested in the telephone numb er that they stored in the mach ine for identification purposes)

Cross-references CSI: see page 20.

FEATURES

ADVANCED

TRANSMISSION

Preventing a Wrong Connection (ID Transmission)

This feature helps to st op you from accidentally sending a fa x me ssag es to terminal that is outside your net work. The ID co de s of th e co mmun icat ing machine are checked. If they are not the same the communication is stopped. The ID code is the same as the po lling ID.

1. Press the Function key and

6,2,2,2,2,6,3 using th e ten keypad, then

SETTING? Y/ PRINT LIST

press the Yes key.

❐ At this time, you can print a Use r Paramet er Li st if

you press the Start key.

2. Press the Yes key. then press the j key

until the settings for switch 6 are shown .

KPAD/Y/j SWITCH 06: 0000 0000

The setting that you need to change is that for digit 2.

3. If you wish to change the setting, press

2 using the te n keyp ad .

4. Finish: Press the Yes key, then press

KPAD/Y/j SWITCH 06: 0000 0100

Digit 2 0: ID Transmission Off 1: ID Transmission On

the Function key.

Cross-reference Polling ID:See page 76

RECEPTION

Rejecting Messages from Certain Senders

Closed Network Reception

This feature may help you to pre vent reception of excessive a amo un ts of junk fax mail.

The ID Codes of the commun icat ing ma chin es are checked. If they are not the same, the communication is stopped.

Contact a service technician if you are interested in this feature. NOTE: This feature may not be reliable if you are communicating with a termina l

produced by a different manufacturer.

Cross-references ID Transmission: see page 64.

Rejection of Messages from Unidentified Senders

You can make the machine reject incomin g messages that require storin g in to your machine’ s memory, if they are not accompanied with an iden tif ier such as the RTI or CSI. Features that would be affected are Substitute Reception and Forwarding.

The procedure is as follows (see page 102 if you need more information about the User Parameter Settings adjustment procedure).

FEATURES

ADVANCED

1. Press the Function key and

6,2,2,2,2,6,3 using th e ten keypad, then press the Yes key.

SETTING? Y/ PRINT LIST

RECEPTION

2. Press the Yes key then press the k key

until Switch 05 is displayed.

3. If you wish to change the setting, press

1 using the ten keypad .

KPAD/Y/j SWITCH 05: 0000 0000

KPAD/Y/j SWITCH 05: 0000 0010

4. Finish: Press the Yes key, then press

the Function key.

Cross-references Substitute Reception: see page 53. Forwarding: see page 70.

Authorized Reception

Overview

This feature helps you to reject jun k fax mail.

Digit 1 0: Messages are not rejected. 1: Messages are rejected

To authorize reception fro m a part icula r send er: ❐ Specify the senders whose messag es you want to receive. Do this by

programming the RTI or CSI of each send er (ask the sen din g pa rty wha t th eir RTI/CSI is Or make a communicat ion wit h that termin al, print a TCR and read off the RTI/CSI). If the oth er pa rty is using a machin e made by another maker, they may not be familiar with th e te rms R T I or CSI. Explain that you are interested in th e te lep ho ne number that they store d in th e machine for identification pu rpo ses. (Function 71)

❐ Switch Authorized Re ception on. (Funct ion 62) ❐ Select whether to accep t (Function 63)

- Only messages from A ut horized Send ers.

- All messages except tho se fro m Aut horized Sende rs. If the RTI/ CSI is not th e same as any of those that you have pro grammed into this feature, the messag e will n ot be accepted.

RECEPTION

The number of R TI/ CSI’s that you can sto re fo r use with this feature and the forwarding feature is limited to 30 for Type I Models and 10 T yp e II Mo de ls. However, you can use Wild Cards to extend the number of R TI /CSI’s that you can specify.

NOTE: ❐ If you turn Authorized Reception on and you do not program a ny

senders’s R TI’s / CSI’s, you r machin e will not able to acce pt any messages. If one of the aut horized terminals changes their R TI/CSI, you have to change the store d RTI also. Otherwise, you will not be able to accept messag es fro m tha t sen de r any more.

Cross-references RTI and CSI: see pages 18 and 20. TCR: see page 85.

Switching Authorized Reception On/Off

Before you use Aut ho rized Reception, you h ave to switch it on using Function 62. If it is switched off, the machine will accept any incoming fa x messag e.

1. Press the Function key and 6,2,2,2,2,6,2 using t he te n keypad. Then

Y/NEXT SELECT LINE

press the Yes key.

2. Press the k key until "

ON/OFF

" is displayed.

3. Press the Yes key.

Use the j and the k keys to switch this feature on or off.

AUTHORIZED

Y/NEXT AUTHORIZED ON/OFF

AUTHORIZED Y/j ON kOFF

AUTHORIZED Y/j kON OFF

5. Press the Yes key to store your setting, then press the Function key.

Selecting Whether to Exclude or Include Senders

1. Press the Function key and 6,2,2,2,2,6,3 using th e te n key-pad,

then press the Yes key.

2. Press the Yes key, then press the k key until the settings for switch 08 are displayed.

SETTING? Y/ PRINT LIST

KPAD/Y/j SWITCH 08:0000 0000

j k

FEATURES

ADVANCED

RECEPTION

3. Change the setting of digit 3. Press 3 us- ing the ten keypad .

4. Finish: Press the Yes key, then press the Function key.

Programming the Authorized Sende rs

1. Press the Function key and 6,2,2,2,2,7,1 using th e te n keypad then press the Yes key.

❐ At this time, you can print an Authoriz ed Re ce ption

List by pressing the j key, then press the Start key.

2. Press the Yes key.

3. Type in an RTI or CSI. Example: XYZ.CO.

KPAD/Y/j SWITCH 08:0000 1100

Digit 3 0: Accept inc omin g messages only fro m specified senders. 1: Accept a ll incoming messages except thos e from specified senders.

SETTING? Y/ PRINT LISTj/SEARCH

RTI/CSI ABC

llllllllllllllllll

RTI/CSI ABC XYZ.CO.

llllllllllll

j k k

j k

Label inpu t an d editing: see page 100.

4. Press the Yes key. If the display is not as opposite, press the Yes key again.

5. Either: ❐ Store this RTI as a Wild card:

Press the Yes key.

❐ Otherwise: Press the No key.

6. Either:

❐ Store another RTI/CSI: Go to step 2. ❐ Finish: Press the Function key.

Editing the Authorized Senders

1. Press the Function key and 6,2,2,2,2,7,1 using th e te n keypad then press the Yes key.

❐ At this time, you can print an Authoriz ed Re ce ption

List by pressing the j key, then press the Start key.

2. Press the Yes key.

RTI/CSI Y/N STORE AS WILD CARD?

RTI/CSI ABC

llllllllllllllllll

SETTING? Y/j PRINT LISTj/SEARCH

RTI/CSI ABC

llllllllllllllllll

j k

RECEPTION

3. Press the k key until the RTI/CSI that you wish to edit appears.

4. Press the Yes key.

5. Edit this RTI/CSI and input the correct one .

6. Press the Yes key. If the display is not as opposite, press the Yes key again.

7. Either: ❐ Store this RTI as a Wild card:

Press the Yes key.

❐ Otherwise: Press the No key.

8. Either:

❐ Edit anot her RTI/ C S I: Go to step 2 ❐ Finish: Press the Function key.

RTI/CSI CHANGE? Y/ XYZ.CO.

RTI/CSI ABC/Y/N XYZ.CO.

RTI/CSI ABC/j ABC COMPANY

RTI/CSI Y/N STORE AS WILD CARD?

RTI/CSI ABC

llllllllllllllllll

j k

NOTE:If you switch Authorized Reception on without programming any authorized senders, all incoming messages will be rejected.

FEATURES

ADVANCED

RECEPTION

Forwarding (Type I Only)

Overview

This feature is known as "Follow Me". Usin g this f eatu re, you can pass fa x messages coming in from certa in loca tions on to other fax machines. The terminals that receive your fo rward ed messag es are called "Forwa rdin g St ations". The senders whose incomin g messages you want to pass on are called "Specified Sende rs". If ot he r fax mach ines in your organization have this fe ature, you can use forwarding to set up dist ribu tio n cha ins fo r incomin g messa ge s.

Your Machine

Specified Sender

Forwarding Station

To set up Forwarding, program your ma chin e as fo llows: ❐ Program the phone numbers of the Forwardin g Stat ion s that you will pass on

messages to, together with the list of Specified Senders fo r each number (Function 72).

❐ Switch Forwarding on. ❐ Decide whether you wan t your machine to automatica lly print messages that it

forwards. (This feature is called Local Printin g, Funct ion 63).

❐ Select how to treat the Specified Senders (Function 63). Eit her forward:

-All messages except those from Sp ecif ied Sende rs.

-Only messages from Specifie d Se nders. In this machine, you can specify up to 5 forwarding sta tions. The number of RTI/CSI’s that you can store for use with this fea tu r e a nd Au thorized Reception is limited to 30. However, you can use Wild Cards to expand the number of RTI/CSI’s that you can specif y. If the RTI/ CSI of th e mach ine sending you a fax is not the same as any of those that you have prog ramme d int o th is featu re, the message will not be forwarded .

Cross-references RTI and CSI: see page 18 and 20 TCR: see page 85.

RECEPTION

You can select whether or not your machine tran smits a forwarding mark to be printed at the other end on the top of each page of the output. This ma rk brin gs t o the other party’ s at te ntion that this message ha s bee n fo rward ed . Se e page 73 fo r more about the Forwarding Mark. If one of the senders changes their RTI/CSI you must change the store d RTI/CSI, or you will not be able to forward messages from that sender.

NO TE: First of all, you must program Function 72, see below.

Programming the Forwarding Feature

This procedure shows you how to set up your machine to forward incoming fax messages to the station s tog et her with a list of Specified Senders’ RTI’s/CSI ’s for each forwarding sta tio n. Read through these proce du res be fo re you use them, they are a little complicated .

1. Press the Function key and 6,2,2,2,2,7,2 using th e ten keypad, then press the Yes key.

❐ To print a list, press the

key.

key, then press the Start

2. Press the Yes key.

3. Input the telephone number of the forwarding station using the ten keypad.

❐ The Forwarding Station is the number that you

wish to di rect incoming messages to.

❐ If your machine is behind a PBX, add the access

code before the nu mb er, unless this Forwarding Station is an extension connected to the same PBX as your machine.

❐ If you do not program any sender’s identification,

all incoming messag es will be fo rward ed .

4. Press the Yes key.

5. Either: ❐ If you now wish to specify senders

whose messages should be forwarded to this statio n: Press th e Yes key.

❐ If you wish to forward all incoming

messages to this statio n : Press the No key, go to step 8.

SETTING? Y/ PRINT LISTj/SEARCH

FORWARD KPAD/j

llllllllllllllllll

FORWARD KPAD/j 4710319266

FORWARD Y/N SET RTI/CSI?

RTI/CSI ABC j

llllllllllllllllll

lllllllll

j k

FEATURES

ADVANCED

6. Input the sender’s RTI or CSI, then press the Yes key. If the display is not as opposite, press the Yes key again.

RTI/CSI Y/N STORE AS WILD CARD?

RECEPTION

7. Either: ❐ Store this RTI as a wild card : Pre ss

the Yes key.

❐ Otherwise: Press the No key.

8. Either:

❐ Input anot her RTI/C S I: Go to step 4. ❐ Input another Forwarding Sta tio n

number: Press the No key. Go to step 2.

❐ Finish: Press the Function key.

Caution: If you do not specify any senders, all incoming fax messages will be forwarded.

Editing the Forwarding Feature

1. Press the Function key and 6,2,2,2,2,7,2 using th e te n key-pad, then

press the Yes key.

2. Press the Yes key.

3. Press the j and the k keys until the RTI/CSI that you wish to edit appe ars.

4. Press the Yes key, then edit this forwarding station numb er an d en te r t he correct number using the ten keypad.

5. Press the Yes key.

6. Press the Yes key.

7. Either ❐ To add RTI’s/CS I’s to this number:

Press the Yes key, then input an RTI/CSI. Press the Yes key.

❐ To edit RTI’s/CSI’s allocated to th is

number: Press the Yes key and scroll with the j and the k keys until the RTI/CSI th at you wish to edit appears, then edit it. Press the Yes key to confirm the new allocation.

SETTING? Y/ PRINT LIST j/SEARCH

FORWARD KPAD/j

llllllllllllllllll

FORWARD CHANGE? Y/j 3479037227

FORWARD KPAD/Y/N 3104719266

FORWARD Y/N SET RTI/CSI?

RTI/CSI ABC j

llllllllllllllllll

RTI/CSI ABC Y/N SAN JOSE BRANCH

j k

RECEPTION

8. Either:

❐ Store this RTI as a Wild Card: Press the Yes key. ❐ Otherwise: Press the No key

9. Either:

❐ Input anot her RTI/C S I: Go to step 5. ❐ Input another f orwa rdin g station number: Press the No key. Go to step 3. ❐ Finish: Press the Function key.

Switching Forwarding On/Off

Before you use Forwardin g, you ha ve t o swit ch it on usin g Fu nction 62. After you switch Forwarding on, " mode.

FORWARD

" is displayed when the machine is in standby

1. Press the Function key and 6,2,2,2,2,6,2 using t he te n keypad. Then press the Yes key.

Press the k key until "

ON/OFF

" is displayed.

FORWARDING

3. Press the Yes key.

4. Use the j and the k keys to switch this feature on or off.

5. Press the Yes key to store your setting, then press the Function key.

Selecting Which Message to Forward

1. Press the Function key and 6,2,2,2,2,6,3 using th e ten keypad. then

press the Yes key.

Press the Yes key, then press the j and the k keys until the settings for Switch 08 are displayed.

3.First, change the setting of digit 7. If you to change digit 7, press 7 using the ten keypad .

4. Finish: Press the Yes key, then press the Function key.

Y/NEXT SELECT LINE

Y/NEXT FORWARDING ON/OFF

FORWARDING Y/j ON kOFF

FORWARDING Y/j kON OFF

FOWARD 100% 9:02 AM SET DOC. OR DIAL NO.

SETTING? Y/ PRINT LIST

KPAD/Y/ SWITCH 08: 0000:0000

KPAD/Y/j SWITCH 08: 1100 0000

Digit 7 0: Only forward messages fro m Spe ci fied Senders. 1: Forward all mess ag e ex ce pt for th os e from Specified Senders

j k

j/k

FEATURES

ADVANCED

Digit 6 0: Local Printing Off 1: Local Printing On

RECEPTION

Switching Local Printing On/Off

When you switch Forwarding on, messag es your mach ine forwa rds are not printed. If you wish, you can also prin t th em fro m your mach ine.

1. Press the Function key and 6,2,2,2,2,6,3 using th e ten keypad, then

SETTING? Y/ PRINT LIST

j k

press the Yes key.

Press the Yes key, then press the k key until the settings for Switch 11 are dis-

KPAD/j SWITCH 11: 0000 0000

played. Change the setting of digit 6.

3. If you wish to change the setting, press 6 using the ten keypad .

KPAD/j SWITCH 11: 0100 0000

4. Finish: Press the Yes key, then press the Function key.

NOTE: When turned on and your machine fails to forwa rd a messa ge (for exa m-

ple if the line is busy), you will still have printed copy.

Enabling and Disabling the Forwarding Mark

The forwarding mark is printed at the receiving end on the top of each page of the fax messages that are forwarded from your machine. This mark will he lp t he operator at the oth er end to recognize messages th at have been fo rwarded. If you wish, you can switch this mark of f. To switch the Forwarding Mark on or off, do the following pro ced ure (See page 100 if you need more informatio n abou t the User Pa rame te r sett ing s adju stme nt procedure).

1. Press the Function key and 6,2,2,2,2,6,3 using th e ten keypad, then

press the Yes key.

2. Press the Yes key, then press the j and the k keys until the settings for Switch 02 are displayed. Change the setting of digit 0.

3. If you wish to change the setting, press 0 using the ten keypad .

4. Finish: Press the Yes key, then press the Function key.

SETTING? Y/ PRINT LIST

KPAD/j SWITCH 02: 0000 0000

KPAD/j SWITCH 02: 0000 0001

Digit 0 0 Fowarding Mark Off 1 Fowarding Mark On

j k

RECEPTION

W il d Cards

This feature great ly enh ances the effective ne ss of th e fo llowing features:

❐ Authorized Reception ❐ Forwarding

In each of these features, you have to sto re th e RTI or CSI of various terminals that you normally receive fax messa ge s from. Then , wh en you r machine detects an incoming call, it checks the R TI and CSI of the other terminal, and acts accordingly. When you program RTI’ s for th ese fea tu res, you can program wild cards to greatly expand the numbe r of te rmina ls tha t you can spe cify.

Example: If you store MAN as a wild card, and a terminal with an RTI that includes MANCHESTER, HUMAN or HUMANE calls you, you r machin e will recog nize MAN as a wild card and accept and /o r forwa rd the message.

CAUTION:This feature cannot recognize spaces.

Cross-references Authorized Reception: see page 66. Forwarding: see page 70. RTI and CSI: see page 18 and 20.

FEATURES

ADVANCED

OTHER

Calling to Request a Message (Polli ng)

Overview

Polling means "picking up" a documen t th at has been left for you at a remote fax terminal. You can also leave a docu men t in your machine’s memory (on Type I models) or in the document feede r (Type II models) for other machines to poll from you.

Message Transmitter

Message Reciever

❐ With polling, telep ho ne line cost s are charged to the person rece iving the

message (the message receiver).

❐ Polling can only be used when bot h mach ine s have the Pollin g fe ature.

Storing the IDCode

This code can be any four-digit co de (usin g d igits 0 to 9 and letters A to F),except 0000 and FFFF. This ID Code is also used ID for Transmission. (see page 64). Before programming the ID Code, agre e with other use rs in your fax network on an ID Code.

1. Press the Function key and 6,2,2,2,2,6,1 using te n keyp ad , then press the Yes key.

2 If the above display has not appeared,

press the k key until the screen is as shown opposite.

Y/NEXT SET POLLING ID

3. Press the Yes key.

4. Input the Polling ID that you will be using. Example: 0917 , press 0,9, 1,7using the ten keypad.

5. Press the Yes key .

6. Finish: Press the Function key

POLLING ID KPAD

llll

POLLING ID KPAD 0917

OTHER

Leaving Documents t o Be Picked up by Others (Polli ng Transmission)

Use this feature when you wish to leave a document in the document feeder for callers to pick up. On Type I models only , you can sto re t he do cume nt s in me mory until someone picks them up. You cannot specify the t ele ph one n umb er o f t he message receiver (the polling terminal), but by using the ID Code there are ways to make sure that the me ssag e do es not go to th e wron g place, as explained below. There are three types of Polling Transmission:

Free Polling: Anybo dy can poll the message from th e p olle d machine’s memo ry. Secured Polling: The message will only be sent out if the ID Code of th e po lling

machine is the same as the ID Code stored in the polled machine.

Stored ID Override: There are two wa ys to use this feature: ❐ If your ID Code is diffe ren t fro m tha t of the other te rmina l, you can use the

other terminal’s ID Code just for this tran smission (ask the other terminal’s operator what their ID Code is). Your machine’ s store d ID Co de will be ign ore d.

❐ For extra security, both parties can specify an ID Code just for this

communication. The ID Co de s of b ot h machines will be ignored. All communicating parties nee d to coord ina te the ir ID Code s in this case .

Free Polling

1. Follow both step s in any order: ❐ Place your documen t in th e feeder.

See page 79 for options that are availabl e w i th Polling Transmission.

❐ Press the Function key and 1, 3 us-

ing the ten keyp ad , th en press th e Yes key.

2. Press the Start key.

❐ Your fax message is held on polling

standby.

Secured Polling

1. Follow both step s in any order: ❐ Place your documen t in th e feeder.

See page 79 for options that are available with Polling Transmission.

❐ Press the Function key and 1, 2 us-

ing the ten keyp ad , th en press th e Yes key.

TRANSMIT OPTION DIAL FAX NUMBER

FREE POLLING OPTION SET DOCUMENT

TRANSMIT OPTION DIAL FAX NUMBER

POLLING TRANS OPT SET DOCUMENT

FEATURES

ADVANCED

OTHER

2. Press the Start key.

❐ Your fax message is held on polling standby .

NOTE: If you have not yet stored an ID Code using Function 61, you will be asked to enter an ID Code. Proceed in the same way as for step 4 in "Stored ID Override" below.

Stored ID Override

This procedure will override th e ID Cod e stored in your machine. The ove rride is only effective for this one transmission .

1. Follow both step s in any order: ❐ Place your documen t in th e feeder.

See page 79 for options that are availabl e w i th Polling Transmission.

❐ Press the Function key and 1, 2 us-

ing the ten keyp ad , th en press th e Yes key.

Press the k key until "

ID?

" is displayed, then press the Yes

SET POLLING

key.

3. Enter the ID code th at you wish to use for this message. Example : 0824 . Pre ss 0,8,2,4 usin g th e ten keypad.

4. Press the Yes key.

5. Press the Start key.

❐ Your fax message is held on polling

standby.

TRANSMIT OPTION DIAL FAX NUMBER

POLLING TRANS OPT SET DOCUMENT

SET OPTION KPAD ID:

llll

SET OPTION Y/N ID:0824

POLLING TRANS OPT PUSH START

Printing the Contents of Stored Polling Messages (Type I Only)

1. Press the Function key and 5, 2 using ten keypad, then press th e Yes key.

❐ To print list of files press the

Start key.

key, then press the

2. Either: ❐ Scroll through the file s on th e dis-

play: Press the k key until the required file appears. The n p ress t he Yes key.

❐ If you know the file numbe r, input it

directly: Enter the file number, then press the Yes key.

3. Press the Sta rt key.

FILE NO. PRINT LIST

FILE NO.004 START/N CHICAGO OFFICE

lll

/SEARCH

KPAD/

j k

Canceling Polling Transmission Files

Type I Models

OTHER

1. Press the Function key and 2,3 using the ten keypad, then press the Yes key.

❐ To print a list of files, press the

key.

key and the Start

2. Either: ❐ If you do not know the file numb er :

Scroll though the file numbers with the k key until the required file appears. Then press the Yes key.

❐ If you know the file numbe r: In pu t it

directly. Example: File Number 013, press 0,1,3 using the ten keypad, then press th e Yes key.

3. Either

❐ Erase the file : Press the Yes key. ❐ Keep the file : Press the No key.

4. Either: ❐ Erase another file: Press th e Yes

key and go to step 2.

❐ Finish: Press the Function key.

FILE NO. PRINT LIST j/SEARCH

FILE NO.013 Y/N CLEAR?

lll

KPAD/

j k

Type II Models

When you want to use th e mach ine when the docu men t ha s bee n set in the document feeder:Take out the document from the document feed er. The transmission is automatically can celed.

Options for Polling Transmission

When you set a document in the document feeder or store the docu men t in the memory for Polling Transmission, you also have the f ollo wing options.

❐ TTI On/ Off ❐ Page Count

1. Press the is displayed. Example : TTI op tio n.

2. Press the Yes key.

key until the required option

SET OPTION Y/ SET TTI PRINT?

SET OPTION Y/ ON kOFF

j k

FEATURES

ADVANCED

OTHER

3. If you wish to switch something on or off, press the Yes key, then use the j and

SET OPTION Y/j kON OFF

the k keys until the displayed set tin g is correct.

4. Finish : Press the Yes key.

Picking up Messages Stored Elsewhere (Polling Reception)

Message Transmitter

Message T ran smitte r

Message Receiver

Message Transmitter

Use this feature when you wish to poll a message from another t ermin al. You can poll documents from many termin als with only on e opera tion (use Groups to make the most out of this feature).

You have three options: Free Polling, Secu red Pollin g and St ore d ID Ove rride , as described for Polling Transmission (see page 77 ).

The maximum number of terminals th at you can poll in one op era tio n is 10 for T ype I Models and 1 for Type II Models .

Cross-references Groups: see page 31.

Procedure

1. Press the Function key and 1, 1 using the ten keypad, then press the Yes key.

2. Dial the number(s) and press the Yes key.

3. Press the Sta rt key.

For how to use other options, such as Send Later for delayed polling, see page 82.

POLLING RECV OPTION DIAL FAX NUMBER

POLLING RECV Y/START 3104719266

Stored ID Override Option

This procedure override s the ID Co de tha t is store d in yo ur ma chine. The override is effective for th is operation only.

1. Press the Function key and 1, 1 using the ten keypad, then press the Yes key.

POLLING RECV OPTION DIAL FAX NUMBER

OTHER

2. Press the k key until "

" is displayed.

SET POLLING

3. Press the Yes key.

4. Enter the ID Code that you wish to use for this message. Example: 0917. Press 0 ,9 ,1 ,7 using the ten keypad, th en pre ss the Yes key

5. Press the Yes key.

6. Dial and press the Start key.

For how to use other options, such as Send Later for delayed polling, see page 81.

Canceling Polling Reception

1. Press the Function key and 2, 2 usin g the ten keypad.Then press the Yes key.

SET OPTION Y/N SET POLLING ID?

SET OPTION KPAD ID:

llll

POLLING RECV OPTION DIAL FAX NUMBER

FILE NO. PRINT LIST j/SEARCH

lll

KPAD/

j k

2. Either: ❐ If you do not know the file number:

Scroll through the file numbers with the j and k keys until the required file appears.

❐ If you know the file numbe r: In pu t it

directly.

3. Press the Yes key twice .

4. Finish: Press the Function key.

FILE NO.011 KPAD/

HEAD OFFICE

j k

FEATURES

ADVANCED

OTHER

Options for Polling Reception

When you are in the Polling Reception mode, only the send later option is available.

1. Press the k key until " is displayed.

2. Press the Yes key.

3. Example: Send at 11:30 PM Press 1,1,3,0,# using the ten keypad.

SEND LATER?

SET OPTION Y/ SEND LATER?

SET OPTION KPAD/Y TIME 00:00AM 10:00AM

SET OPTION KPAD/N TIME 11:30PM 10:00AM

❐ To change AM to PM or the other way around,

Press # key. Also the send later time can no t b e more than 24 hours in the feature.

Saving Paper

This will help you to reduce paper costs. Whe n th e mach ine print s a receive d message and copies some docu men ts, it reduces the horizonta l ratio to ha lf length.

1. Press the Function key and 6,2,2,2,2,6,2 using th e ten keypad. Then press the Yes key.

2. Press the k key until "

ON/OFF

" is displayed.

SAVE PAPER

Y/NEXT SELECT LINE

Y/NEXT SAVE PAPER ON/OFF

3. Press the Yes key.

Use the j and the k keys to switch this feature on or off.

5. Press the Yes key to store your setting, then press the Function key.

SAVE PAPER Y/j ON kOFF

SAVE PAPER Y/j kON OFF

OTHER

RDS (Remote Diagnostic System)

Overview

If your machine has a problem, a service te chn ician can perform various diagnostic tasks over th e te lep ho ne line fro m the service sta tio n to try to find out what is wrong with your machine . The service te chn ician can also use RDS to change some of your machine’s settings if you req ue st it.

For RDS operations, it may be necessary to stay near the machine. RDS is automatically switched off 24 hours after it has been switche d on.

Switching RDS On/ Off

Use this function when the service technician has changed the factory setting. If you wish to switch RDS back on, you must switch it on yourse lf usin g th e following procedure.

1. Press the Function key and 6,2,2,2,2,6,2 using t he te n keypad. Then press the Yes key.

Press the j key until "

RDS ON/OFF

is displayed.

3. Press the Yes key.

Use the j and the k keys to switch this feature on or off.

5. Press the Yes key to store your setting, then press the Function key.

Y/NEXT SELECT LINE

Y/NEXT RDS ON/OFF

RDS Y/j ON kOFF

RDS Y/j kON OFF

FEATURES

ADVANCED

OTHER

AI Short Protocol (Type I Only)

This feature emp loys A rtif icial I nt ellig en ce (A I) t o learn the communica tio n characteristics of the mach ine s programmed as Speed Dial or Qu ick Dials. A I Short Protocol helps you to reduce communication costs between machin es produced by the same manufacturer. AI short Protocol wo rks if yo u d ial u sing the Quick Dial, Speed Dial or Redial Keys. The machine at the other end must ha ve the AI Short Pro to col Feat ure .

When you send a fax messag e, the two mach ines carry out a handshaking procedure, during which they esta blish the best way to communicate with each other. Using AI sho rt P rot ocol, this handshaking p roce du re only takes place in full the first time you dial a particula r numb er. Your machine remembers the optimum communication para met ers fo r calling tha t number. The next time you dia l that number, the machine will remember these paramet ers an d the preliminary handshaking will be significa nt ly redu ced , savin g commu nica tion costs.

Copying

If you need to make a copy of some thing, and there is no copie r availa ble, use your fax machine.

Copying an original is a good way to test contrast and resolution before sending a document, if you are not sure that the settings that you have chosen are appropriate. The copy made by your printer shows you how the message would look when received at the other end. If it does not look good, change the settings and try again.

1. Carefully place your original into the document feeder.

2. Type I: Press th e Sta rt key. Type II: Press the Copy key.

3. If you wish, change the number of copies using the ten keyp ad .

TRANSMIT OPTION DIAL FAX NUMBER

COPY MODE 1 SETS

COPY MODE 2 SETS

4. Press the Start key.

COPYING P01. 01/01 SET

REPORTS

AUTOMATICALLY PRINTED REPORTS

Unless otherwise indicated , the au tomatic printing of these reports can be turne d on or off by chang ing the user parameter settings.

TCR (T ransm ission Confirm ati on Report)

This report gives details on each commun ication made by your terminal. It is automatically outpu t eve ry 35 communications on Type I Models and every 10 communications on Type II Models.

T r ans mi ss ion Res ult Repor t

This report is printed out after every Immmed iate Transmissio n. It shows whether the transmission was successful or no t. If you have swit che d this repo rt off, a Communication Failure Repo rt will be printe d when a commu nica tio n fails.

Communication Result Report (Type I Only)

This report is printed out after every Memory Transmission, showing whether it was successful or not. If you have switche d th is report off, a Communication Failure Report will be printed afte r an unsucce ssfu l Memory Transmission .

Error Report

This report is printed after each unsuccessfu l commun icat ion (compare with the Communication Failure belo w, which is printed after an operation has been completed). So while doing a broadcast , th e machine may print a number of error reports, and at the end, it prints a Communication Failu re Report (or T ran smission Result Report if it is switched on). Check the report and retra nsmit any pages that were not sent. Ke ep any erro r reports that are printed, as they may be useful for a service technician if a particular problem continues or gets worse.

Communication Failure Report (Type I only)

This report is printed after exe cut ing an opera tio n, whether it be a single transmission or a broadcast from memory, if a transmission failure occurred during that operat ion . It is only printed if the Transmission Result report o r Communication Result Reports are switched off.

File Reserve Report (Type I only)

If you switch this report on, it is print ed imme dia te ly aft er you store a docu men t in memory for Memory T ran smission or Polling. It gives the file number, the time it was stored, and the destina tio ns (inclu din g an y Grou p numbe rs tha t were selected).

REPORTS

SWITCHING REPORTS ON/OFF

Power Failure Report (Type I Only)

This report is printed if the machin e’s power was off long en ough to era se th e memory. The report gives details of the files that were lost. With this inf orma tio n, you may store messages for transmissio n again, and contact the senders of any received messages that were lost.

Polling Clear Report (Type I Model)

This is printed after a polling file has been erased from memory.

SWITCHING REPORTS ON/OFF

Some of these reports can be switched on or of f. To switch a report on or off, do the following (see page 102 if you need more informa tio n about User Parameter settings adjustment procedure).

1. Press the Function key and 6,2,2,2,2,6,3 using th e ten keypad, then

SETTING? Y/ PRINT LIST

press the Yes key.

2. Press the Yes key. The settings for Switch 00 are now displayed.

Press the j and k keys until the settings for Switch 03 are displayed.Each digit

KPAD/Y/j SWITCH 00:0000 0000

KPAD/Y/j SWITCH 03:0000 0000

from 0 to 7(except digit 1) controls a report.

Switch 03

Digit Purpose

Communication Result Report (Memory T rans mission) (T yp e I On ly) 0: Off 1: On

1 Do not change this setting. 2

File Reserve Report (Memor y Transmission) (Type I Only) 0: Off 1: On

3 File Reserve Report (Polling Reception) 0: Off 1: On 4

Communication Result Report (Polling Recption)

0: Off 1: On

Tra nsmissio n Resu lt Rep ort

(Immediate Transmis sion) 0: Off 1: On

6 Polling Clear Report (Type I Only) 0: Off 1: On 7 TCR 0: Off 1: On

Digit 7 0: This feature is Off 1: This feature is On

PRINTING A SAMPLE OF DATA ON THE REPORTS

4. If you wish to change the setting, press the appropriate key on the keypad.

KPAD/Y/j SWITCH 03:0000 0000

digit 7 6 5 4 3 2 0

6. Finish: Press the Yes key, then press the Function key.

NOTE: To switch the Error Report on or off, contact a service technicia n.

PRINTING A SAMPLE OF DATA ON THE REPORTS

This feature is only available on th e Type I model. For reference purpo ses, the machine can print the first fe w in che s of th e fa x message on the following reports:

❐ Communication Result Report ❐ File Reserve Report ❐ Communication Failure Report ❐ Polling Clear Report

The procedure to switch this fe ature on or off is as follows (see page 103 if you need more information abo ut the User Para met er settings adjustment proced ure):

1. Press the Function key and 6,2,2,2,2,6,3, using the ten keypad, then press the Yes key.

2. Press the Yes key. The settings for switch 00 are now displayed.

SETTING? Y/ PRINT LIST

KPAD/Y/j SWITCH 00:0000 0000

Press the j key until the settings for Switch 04 are displayed.

4. The setting that you need to change is digit 7. If you wish to cha nge the setting, press 7 using the ten keypad.

6. Finish: Press the Yes key, then press the Function key.

KPAD/Y/j SWITCH 04:0000 0000

KPAD/Y/j SWITCH 04:1000 0000

REPORTS

REPORT FORMATS

Example 1. Error Report

The following report me ans tha t th e machine sent four pages but there were errors during the first two pages.

FILE ADDRESS MODE TIME PAGE RESULT 0087 XYZ CO. NEW YORK TES 0’29" P.4 E

Error Report (Aug 24 1995 12:09PM)

***

PAGE NOT SENT P. 1

TTI XYZ COMPANY

***

Example 2. TCR

<TX> DATE TIME ADDRESS MODE TIME PAGE RESULT FILE

------------------------------------------------------------------- APR 28 9:48AM XYZ NEW YORK TES 1’11" P. 5 OK 005 9:54AM XYZ LONDON TES 0’27" P. 1 OK 007 9:56AM 2125551234 TES 0’28" P. 1 OK 009 10:01AM XYZ BERLIN TES 0’24" P. 1 OK 010

<RX> DATE TIME ADDRESS MODE TIME PAGE RESULT FILE

------------------------------------------------------------------ APR 28 9:51AM DR J ALVAREZ RS 0’24" P. 1 OK 006

9:58AM 2015551234 RES 0"27" P. 1 OK 008 10:56AM XYZ PARIS RES 0’28" P. 1 OK 011 11:01AM M. JONES RES 0"24" P. 1 OK 012

TCR (Aug 24 1994 11:40AM)

***

TTI XYZ COMPANY

***

In the Result column, some rep orts may have an "E" followed by a code, and there may be a message printe d at the bottom of the report. This code and th ere may be a message printed at th e bo tt om a pro ble m occurred. The code are explained below.

Result Message Explanation

Hang up or line

fail

The other party either hung up or had no message on polling standby. Alternatively, there could have

been a problem with the line. 2 Busy The machine at the other end was busy. 3 No answer The line is dead (no dial tone was detected ). 4 No connection There is no facsimile machine at th e other end.

REPORTS YOU CAN PRINT OUT YOURSELF

You can print these reports at any time by following the ste ps be low.

TCR (T ransm ission Confirm ati on Report)

In addition to the automat ic out put of this rep ort , you can prin t t he TCR at an y time.

1. Press the Function key and 4,1 using the ten keypad, then press the Yes key.

START PRINT TCR

2. To print : Press the Start key.

File List (Type I Only)

This is a list of Memory Transmission s, Memo ry Re cep tio ns, and polling files still in the memory. It gives information about each stored operation, such as the fax numbers, start time, stat us an d typ e of operat ion.

1. Press the Function key and 4, 2 using the ten keypad, then press the Yes key.

START PRINT FILE LIST

2. To print : Press the Start key.

Telephone Number List

This is a list of the telephone numbers and oth er ite ms you have sto red in the machine’s Quick Dial Keys, Speed Dial Codes and Groups. Type II is only available for Quick Dial and Speed Dial list.

1. Press the Function key and 4,3 using the ten keypad, then press the Yes key.

ALL LISTS? START/N QUICK/SPEED/GROUP

2. Either:

❐ To print all lists: Press the Start key. ❐ To select the list: Press the No key

until the lists you want to print are shown then press the Yes key for each one.

3. Press the Sta rt key.

REPORTS

You can also print out each telepho ne numb er list using the following functions:

❐ To print a Quick Dial List : Function 31 ❐ To print a Speed Dial List: Function 32 ❐ To print a Group Dial List: Function 33

Ricoh 170, 180 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

IMPORTANT SAFETY INSTRUCTIONS

INTRODUCTION

WHAT DOES A FAX MACHINE DO?

SOME OF THE THINGS THAT THIS MACHINE CAN DO

FACSIMILE FEATURES AVAILABILITY TABLE

MANUAL OVERVIEW

MANUAL CONVENTIONS

Key Names

Displays

Symbols

GENERAL PRECAUTIONS

POWER AND GROUNDING

Power Supply

Grounding

COLD WEATHER POWER-UP

THUNDERSTORMS

Precautions When Installing and Using the Handset

PAPER PRECAUTIONS

OPERATING PRECAUTIONS

GENERAL

GUIDE TO COMPONENTS

1. OPERATION PANEL

Type I Model (USA)

(ASIA)

Type II Model

2. FRONT VIEW

3. REAR VIEW

INSTALLING THE MACHINE

LOCATION

INSTALLATION

Installation Procedure

SOME ITEMS MUST BE PROGRAMMED FIRST

Overview

Setting the Date and Time

Setting Your Machine’s Identification

Tone Dial or Pulse Dial?

When You Change to Daylight Saving Time

Cutting Paper

Switching the Automatic Cutter On

Out Line or Extension Telephone System?

Setting The Access Number

Cutting the Leading Edge of The Paper

STORING OFTEN USED NUMBERS

Three Convenient Ways to Dial

Quick Dial and Speed Dial

Groups (Type I Only)

Programming Qui ck Dials

Programming a New Quick Dial

Editing a Quick Dial

Erasing a Quick Dial

Programming Speed Dials

Programming a New Speed Dial

Editing a Speed Dial

Erasing a Speed Dial

Programming Groups (Type I Only)

Programming a Group

Editing Group Dial

Erasing Group Dials

Programming the Gr oup Key

OTHER ITEMS TO PROGRAM AT YOUR LEISURE

Storing and Dialing Part of a Number

BASIC OPERATION

SENDING IMMEDIATELY VS. SCANNING QUICKLY

Sending Quickly

Scanning Quickly (Type I Only)

Sending Quickly(Immedia te Transmission)

Scanning Quickly (Memory Transmission, Type I Only)

Sending to More Than One Location (Broadcasting)

Canceling a Memory Transmission

Printing The Stored Messages

Transmission Using The Group Key

If You Make a Mistake

Possible Problems

Sending a Page With Very Fine Detail

Resolution

Selecting The Halftone Type