Ricoh 161SPF, 161F User Manual

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Connecting the Machine

System Settings

Copier Features

Fax Features

Printer Features

Scanner Features

Operating Instructions

General Settings Guide

Registering Addresses and Users for Facsimile/Scanner Functions

Other User Tools

Appendix

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information in "About This Machine" before using the machine.

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Depending on which country you are in, certain units may be optional. For details, please contact your local dealer.

Caution:

Use of controls or adjustments or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version.

Manuals for This Machine

Refer to the manuals that are relevant to what you want to do with the machine.

Important

❒ Media differ according to manual.

❒ The printed and electronic versions of a manual have the same contents.

❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the

manuals as PDF files.

❒ Depending on which country you are in, there may also be html manuals. To

view these manuals, a Web browser must be installed.

❖ About This Machine

Be sure to read the Safety Information in this manual before using the machine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided.

❖ General Settings Guide

Explains User Tools settings, and Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual for explanations on how to connect the machine.

❖ Troubleshooting

Provides a guide to solving common problems, and explains how to replace paper, toner, and other consumables.

❖ Security Reference

This manual is for administrators of the machine. It explains security functions that the administrators can use to protect data from being tampered with, or prevent the machine from unauthorized use. Also refer to this manual for the procedures for registering administrators, as well as setting user and administrator authentication.

❖ Copy Reference

Explains Copier functions and operations. Also refer to this manual for explanations on how to place originals.

❖ Facsimile Reference

Explains Facsimile functions and operations.

❖ Printer Reference

Explains Printer functions and operations.

❖ Scanner Reference

Explains Scanner functions and operations.

❖ Network Guide

Explains how to configure and operate the machine in a network environment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine.

❖ Other manuals

• Quick Reference Copy Guide

• Quick Reference Fax Guide

• Quick Reference Printer Guide

• Quick Reference Scanner Guide

• PostScript3 Supplement

•UNIX Supplement

• Manuals for DeskTopBinder Lite: DeskTopBinder Lite Setup Guide DeskTopBinder Introduction Guide Auto Document Link Guide

Note

❒ Manuals provided are specific to machine types.

❒ For "UNIX Supplement", please visit our Web site or consult an authorized

dealer.

❒ "PostScript3 Supplement" and "UNIX Supplement" include descriptions of

functions and settings that might not be available on this machine.

The following software products are referred to using general names:

Product name General name

DeskTopBinder Lite and DeskTopBinder Professional

ScanRouter EX Professional EX Enterprise

Optional

and ScanRouter

DeskTopBinder

the ScanRouter delivery software

Manuals for This Machine ......................................................................................i

How to Read This Manual .....................................................................................1

Symbols .....................................................................................................................1

Display Panel..........................................................................................................2

Reading the Display and Using Keys.........................................................................3

Accessing User Tools ...........................................................................................4

Changing Default Settings .........................................................................................4

Exiting User Tools ......................................................................................................5

Menu Protect..............................................................................................................5

Changing Default Settings Using Web Image Monitor ...............................................6

1. Connecting the Machine

Connecting to the Interfaces ................................................................................7

Connecting to the Ethernet Interface .........................................................................8

Connecting to the USB Interface..............................................................................10

Connecting to the IEEE 1284 Interface....................................................................11

Connecting to the IEEE 802.11b (Wireless LAN) Interface......................................12

Network Settings..................................................................................................15

Settings Required to Use the Printer/LAN-Fax ........................................................15

Settings Required to Use Internet Fax .....................................................................18

Settings Required to Use E-mail Function ...............................................................21

Settings Required to Use Scan to Folder Function..................................................23

Settings Required to Use the Network Delivery Scanner.........................................25

Settings Required to Use Network TWAIN Scanner ................................................27

Using Utilities to Make Network Settings .................................................................29

Connecting the Machine to a Telephone Line and Telephone ........................ 37

Connecting the Telephone Line ...............................................................................37

Selecting the Line Type............................................................................................38

2. System Settings

General Features..................................................................................................39

Tray Paper Settings .............................................................................................42

Timer Settings ......................................................................................................44

Interface Settings.................................................................................................46

Network ....................................................................................................................46

Parallel Interface ......................................................................................................50

IEEE 802.11b ...........................................................................................................51

Print I/F Settings List................................................................................................52

File Transfer .........................................................................................................53

Administrator Tools.............................................................................................57

Program/Change/Delete LDAP Server ....................................................................62

Programming the LDAP Server................................................................................64

3. Copier Features

Copier Features....................................................................................................71

iii

4. Fax Features

General Settings/Adjust ......................................................................................75

Reception Settings ..............................................................................................77

E-mail Settings .....................................................................................................78

IP-Fax Settings .....................................................................................................80

Administrator Tools.............................................................................................83

Registering Fax Information ...............................................................................86

Registering Fax Information .....................................................................................87

Deleting Fax Information ..........................................................................................90

Forwarding ...........................................................................................................92

Programming an End Receiver ................................................................................93

Canceling Receiver Settings ....................................................................................94

Printing a Forwarding Mark ......................................................................................95

Parameter Setting ................................................................................................96

Changing the User Parameters................................................................................99

Printing the Parameter Settings List.......................................................................101

Home Position....................................................................................................102

Changing the Home Position .................................................................................104

Program Special Sender ...................................................................................106

Authorized Reception.............................................................................................107

Forwarding .............................................................................................................108

Memory Lock..........................................................................................................108

Programming/Changing Special Senders ..............................................................109

Authorized RX (Authorized Reception) ..................................................................111

Forwarding .............................................................................................................111

Memory Lock..........................................................................................................113

Programming Initial Set Up of a Special Sender....................................................113

Deleting a Special Sender......................................................................................114

Printing Special Sender List ...................................................................................116

5. Printer Features

List/Test Print .....................................................................................................117

Printing the List/Test page .....................................................................................118

Maintenance .......................................................................................................119

System ................................................................................................................120

Host Interface .....................................................................................................123

PCL Menu ...........................................................................................................124

PS Menu..............................................................................................................126

PDF Menu ...........................................................................................................127

6. Scanner Features

Scan Settings .....................................................................................................129

Destination List Settings...................................................................................131

Send Settings .....................................................................................................132

7. Registering Addresses and Users for Facsimile/Scanner Functions

Address Book.....................................................................................................135

Managing names in the Address Book ..................................................................138

Sending fax by Quick Dial ......................................................................................138

Sending e-mail by Quick Dial .................................................................................138

Sending scanned files to a shared folder directly................................................... 138

Preventing unauthorized user access to shared folders from the machine ...........139

Managing users and machine usage .....................................................................139

Registering Names ............................................................................................140

Registering Names.................................................................................................140

Changing a Registered Name................................................................................142

Deleting a Registered Name ..................................................................................144

Authentication Information ...............................................................................146

Registering a User Code........................................................................................147

Changing a User Code...........................................................................................150

Deleting a User Code.............................................................................................153

Displaying the Counter for Each User....................................................................155

Printing the Counter for Each User ........................................................................157

Printing the Counter for All User ............................................................................159

Clearing the Number of Prints................................................................................160

Fax Destination ..................................................................................................163

Fax Destination ......................................................................................................165

IP-Fax Destination..................................................................................................177

E-mail Destination..............................................................................................185

Registering E-mail Destination...............................................................................185

Changing a Registered E-mail Destination ............................................................188

Deleting a Registered E-mail Destination ..............................................................191

Registering Folders ...........................................................................................194

Using SMB to Connect...........................................................................................194

Using FTP to Connect............................................................................................208

Using NCP to Connect ...........................................................................................219

Registering Names to a Group .........................................................................233

Registering a New Group.......................................................................................233

Registering Names to a Group...............................................................................235

Adding a Group to Another Group .........................................................................237

Displaying Names Registered in Groups ...............................................................239

Removing a Name from a Group ...........................................................................241

Deleting a Group within Another Group .................................................................243

Changing a Group Name .......................................................................................245

Deleting a Group ....................................................................................................247

Registering a Protection Code .........................................................................249

Registering a Protection Code to a Single User.....................................................249

Registering a Protection Code to a Group User.....................................................253

Registering SMTP and LDAP Authentication..................................................256

SMTP Authentication .............................................................................................256

LDAP authentication ..............................................................................................260

Searching............................................................................................................264

Searching by Name................................................................................................264

Searching from the List ..........................................................................................265

Searching by Registration Number ........................................................................266

Searching by User Code ........................................................................................267

Searching by Fax Number .....................................................................................268

Searching by E-mail Address.................................................................................269

Searching by Destination Folder Name .................................................................270

Using Web Image Monitor.................................................................................271

8. Other User Tools

Changing the Display Language ......................................................................273

Counter ...............................................................................................................274

Displaying the Total Counter..................................................................................274

9. Appendix

expat ......................................................................................................................275

NetBSD ..................................................................................................................276

Sablotron................................................................................................................278

JPEG LIBRARY .....................................................................................................278

SASL ......................................................................................................................279

MD4........................................................................................................................280

MD5........................................................................................................................280

Samba(Ver 3.0.4)...................................................................................................281

RSA BSAFE

Open SSL...............................................................................................................282

Open SSH ..............................................................................................................284

Open LDAP ............................................................................................................289

.........................................................................................................281

INDEX....................................................................................................... 291

How to Read This Manual

Symbols

This manual uses the following symbols:

Indicates important safety notes.

Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the "Safety Information" section of About This Machine.

Indicates important safety notes.

Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read these notes. They can be found in the "Safety Information" section of About This Machine.

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

This symbol indicates information or preparations required prior to operating.

Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find further relevant information.

[ ]

Indicates the names of keys that appear on the machine's display panel.

{ }

Indicates the names of keys on the machine's control panel.

Display Panel

The display panel shows machine status, error messages, and function menus.

Important

❒ A force or impact of more than 30 N (about 3 kgf) will damage the display

panel.

Using the System Settings menu screen as an example, this section explains how to use the machine's display panel.

ARG001S

1. The settings menu appears. Press

the {U} or {T} key to scroll to the setting you want to specify or change, and then press the {OK} key to display the screen for specifying that setting.

2. The number of pages in the dis-

played settings menu appears. If you cannot see the entire menu, press the {U} or {T} key to scroll the screen.

Reading the Display and Using Keys

This section explains how to read the display and use the Selection keys.

Using the Machine IPv4 Address setting screen as an example, this section explains how to use the machine's control panel.

ARH010S

1. Selection keys

Correspond to items at the bottom line on the display.

• When the instruction "press [IP Add.]"

appears in this manual, press the left selection key.

• When the instruction "press [Subnet M]" appears in this manual, press the centre selection key.

• When the instruction "press [Mac Add.]" appears in this manual, press the right selection key.

2. {Escape} key

Press to cancel an operation or return to the previous display.

3. {OK} key

Press to set a selected item or an entered numeric value.

4. Scroll keys

Press to move the cursor in each direction, step by step.

When the {U}, {T}, {V} or {W} key appears in this manual, press the scroll key of the same direction.

Accessing User Tools

User Tools allow you to change or set defaults.

Note

❒ Operations for system settings differ from normal operations. Always quit

User Tools when you have finished.

❒ Any changes you make with User Tools remain in effect even if the main

power switch or operation switch is turned off, or {Clear Modes} key is pressed.

Reference

p.4 “Changing Default Settings”

Changing Default Settings

This section describes how to change the settings of User Tools.

Important

❒ If Administrator Authentication Management is specified, contact your ad-

ministrator.

A Press the {User Tools/Counter} key.

ARG011S

B Select the menu using {U} or {T}, and then press the {OK} key.

To change the System Settings, select [System Settings].

To change the Copier Features, select [Copier Features].

To change the Fax Features, select [Fax Features].

To change the Printer Features, select [Printer Features].

To change the Scanner Features, select [Scanner Features].

To change the language used on the display, select [Language].

To check the counter, select [Counter].

C Select the item using {U} or {T}, and then press the {OK} key.

D Change settings by following instructions on the display, and then press

the {OK} key.

Note

❒ Press the {Escape} key to return to the previous display.

❒ To discontinue the operation and return to the initial display, press the

{User Tools/Counter} key.

Exiting User Tools

This section describes how to end User Tools.

A Press the {User Tools/Counter} key.

ARG011S

Menu Protect

Using Menu Protect, you can prevent unauthenticated users from changing the user tools. Menu Protect can be specified for each of the following user tools menus.

•Copier Features

• Fax Features

•Printer Features

• Scanner Features

For details, consult your administrator.

Changing Default Settings Using Web Image Monitor

This section describes how to access the Web Image Monitor.

You can also change the settings of this machine using Web Image Monitor.

A Start your Web browser. B Enter “http://(machine's address)/” in the address bar of a Web browser.

Top page of Web Image Monitor appears.

If the machine's host name has been registered on the DNS or WINS server, you can enter it.

When setting SSL, a protocol for encrypted communication, under environment which server authentication is issued, enter "https://(machine's address)/".

C Click [Login]. D Enter a login user name and password, and then click [Login].

For details about the login user name and password, consult your network administrator.

E Click [Configuration]. F Click the menu. G Change settings.

For details about how to use Web Image Monitor, see "Using Web Image Monitor", Network Guide and Web Image Monitor Help.

1. Connecting the Machine

This chapter describes how to connect the machine to the network and specify the network settings.

Connecting to the Interfaces

This section explains how to identify the machine’s interface and connect the machine according to the network environment.

ARH008S

1. USB port

Port for connecting the USB 2.0 cable

2. 10BASE-T/100BASE-TX port

Port for connecting the 10BASE-T or 100BASE-TX cable

Note

❒ You cannot install two or more of the following options: IEEE 802.11b (wire-

less LAN) board, IEEE 1284 interface board.

3. IEEE 1284 port (optional)

Port for connecting the IEEE 1284 interface cable

4. IEEE 802.11b (Wireless LAN) port

(optional)

Port for using the wireless LAN

Connecting the Machine

Connecting to the Ethernet Interface

This section describes how to connect 10BASE-T or 100BASE-TX cable to the Ethernet interface.

Important

❒ If the main power switch is on, turn it off.

A A ferrite core for the Ethernet cable is supplied with this machine. Make a

loop in the cable about 3 cm (1.2 inch) (1) from the machine end of the cable. Attach the ferrite core.

ARH009S

B Make sure the main power switch of the machine is off. C Connect the Ethernet interface cable to the 10BASE-T/100BASE-TX port.

ARH005S

D Connect the other end of the Ethernet cable to a network connection device

such as a hub.

Connecting to the Interfaces

E Turn on the main power switch of the machine.

AME005S

A Indicator (green)

Lights up green when the machine is connected correctly to the network.

B Indicator (yellow)

Lights up yellow when 100 BASE-TX is in operation. Goes off when 10 BASE-T is in operation.

Note

❒ For details about installing the printer driver, see "Preparing the Machine",

Printer Reference.

Reference

"Turning On the Power" About This Machine

"Preparing the Machine", Printer Reference

Connecting the Machine

Connecting to the USB Interface

This section describes how to connect the USB2.0 interface cable to the USB2.0 port.

A Connect the USB 2.0 interface cable to the USB 2.0 port.

ARH004S

B Connect the other end to the USB port on the host computer.

Note

❒ This machine does not come with a USB interface cable. Make sure you

purchase the appropriate cable for the machine and your computer.

❒ The USB 2.0 interface board is supported by Windows Me / 2000 / XP,

Windows Server 2003, Mac OS X10.3.3 or higher.

• For Windows Me: Make sure to install "USB Printing Support". When used with Windows Me, only a speed equal to that of USB 1.1 is possible.

•For Mac OS: To use Macintosh, the machine must be equipped with the optional PostScript 3 unit. When used with Mac OS X10.3.3 or higher, a transfer speed of USB 2.0 is supported.

❒ For details about installing the printer driver, see "Preparing the Machine",

Printer Reference.

Reference

"Preparing the Machine", Printer Reference

Connecting to the Interfaces

Connecting to the IEEE 1284 Interface

This section describes how to connect the IEEE 1284 interface cable to the IEEE 1284 interface board.

A Make sure the main power switch on the machine is off.

If the main power switch is on, turn it off.

B Turn off the main power switch of the host computer. C Connect the IEEE 1284 interface cable to the IEEE 1284 port.

ARH003S

D Connect the other end of the cable into the interface connector on the host

computer.

Check the shape of the connector to the computer. Connect the cable firmly.

E Turn on the main power switch of the machine. F Turn on the host computer.

When using Windows 95/98/Me/2000/XP and Windows Server 2003, a printer driver installation screen might appear when the computer is turned on. If this happens, click [Cancel] on the screen.

Note

❒ For details about installing the printer driver, see "Preparing the Machine",

Printer Reference.

Reference

"Turning On the Power" About This Machine

"Preparing the Machine", Printer Reference

Connecting the Machine

Connecting to the IEEE 802.11b (Wireless LAN) Interface

This section describes how to connect to the IEEE 802.11b (wireless LAN) interface.

Note

❒ Check the settings of the IPv4 address and subnet mask of this machine.

❒ For details about how to set the IPv4 address and subnet mask from the con-

trol panel of the machine, see "Interface Settings".

❒ Before using this machine with an IEEE 802.11b (Wireless LAN) connection,

you must select [IEEE 802.11b] in [LAN Type].

Reference

p.46 “Network”

Setup Procedure

This section describes how to setup IEEE 802.11b (wireless LAN) interface.

Set up IEEE 802.11b (wireless LAN) according to the following procedure:

ARH007S

Connecting to the Interfaces

Note

❒ Select [802.11 Ad hoc] mode when connecting Windows XP as a wireless LAN

client using Windows XP standard driver or utilities, or when not using the infrastructure mode.

❒ For details about how to specify wireless LAN settings from the control panel

on the machine, see "IEEE 802.11b".

❒ For details about how to specify wireless LAN settings from other than the

control panel on the machine, see "Using Utilities to Make Network Settings".

❒ For details about the setting items, see "IEEE 802.11b".

Reference

p.51 “IEEE 802.11b”

p.29 “Using Utilities to Make Network Settings”

Checking the Connection

Check the wireless LAN connection.

Make sure the LED of the IEEE 802.11b interface unit is lit.

❖ When using in infrastructure mode

1 2

ZGDH600J

1. If [LAN Type] on the [Interface Settings] / [Network] screen is not set to [IEEE

802.11b], it does not light, even if the main power is on.

2. If it is connected properly to the network, the LED is green when in infrastructure mode. If the LED is blinking, the machine is searching for devices.

Connecting the Machine

❖ When using in ad hoc mode / 802.11 ad hoc mode

1 2

ZGDH600J

1. If the IEEE 802.11b interface unit is functioning, the LED lights up in orange.

2. If it is connected properly to the network, the LED is green when in ad hoc mode or 802.11 ad hoc mode. If the LED is blinking, the machine is searching for devices. The LED will light after a few seconds.

Print the configuration page to verify settings.

Note

❒ For details about printing a configuration page, see "Print I/F Settings".

Reference

p.52 “Print I/F Settings List”

Checking the Signal

This section describes how to check the machine's radio wave status.

When using in infrastructure mode, you can check the machine's radio wave status using the control panel.

A Select [System Settings] using {U} or {T}, and then press the {OK} key. B Select [Interface Settings] using {U} or {T}, and then press the {OK} key. C Select [IEEE 802.11b] using {U} or {T}, and then press the {OK} key. D Select [Wireless LAN Signal] using {U} or {T}, and then press the {OK} key.

The machine's radio wave status appears.

E After checking radio wave status, press the {OK} key. F Press the {User Tools/Counter} key to return to the User Tools/Counter menu.

Note

❒ For the procedure of entering the System Settings, see "Accessing User Tools".

Reference

p.4 “Accessing User Tools”

p.29 “Using Utilities to Make Network Settings”

p.51 “IEEE 802.11b”

Network Settings

This section describes the network settings you can change with User Tools (System Settings). Make settings according to functions you want to use and the interface to be connected.

Important

❒ These settings should be made by the system administrator, or with the ad-

vice the system administrator.

Settings Required to Use the Printer/LAN-Fax

This section lists the settings required for using the printer or LAN-Fax function.

Ethernet

This section lists the settings required for using the printer or LAN-Fax function with an Ethernet connection.

For details about how to specify the settings, see "Interface Settings".

Menu User Tool Setting Requirements

Interface Settings/Network Machine IPv4 Address Necessary

Interface Settings/Network IPv4 Gateway Address As required

Interface Settings/Network Machine IPv6 Address As required

Interface Settings/Network IPv6 Gateway Address As required

Interface Settings/Network IPv6 Stateless Setting As required

Interface Settings/Network DNS Configuration As required

Interface Settings/Network DDNS Configuration As required

Interface Settings/Network Domain Name As required

Interface Settings/Network WINS Configuration As required

Interface Settings/Network Effective Protocol Necessary

Interface Settings/Network NCP Delivery Protocol As required

Interface Settings/Network NW Frame Type As required

Interface Settings/Network SMB Computer Name As required

Interface Settings/Network SMB Work Group As required

Interface Settings/Network Ethernet Speed As required

Interface Settings/Network LAN Type Necessary

Interface Settings/Network Permit SNMPv3 Communictn. As required

Interface Settings/Network Permit SSL/TLS Comm. As required

Interface Settings/Network Host Name As required

Connecting the Machine

Menu User Tool Setting Requirements

Interface Settings/Network Machine Name As required

Note

❒ IPv6 can be used only for the printer function.

❒ For the Effective Protocol setting, check that the protocol you want to use is

set to [Active].

❒ [LAN Type] is displayed when the wireless LAN board is installed. If Ethernet

and IEEE 802.11b (wireless LAN) are both connected, the selected interface has priority.

Reference

p.46 “Interface Settings”

IEEE 802.11b (wireless LAN)

This section lists the settings required for using the printer or LAN-Fax function with IEEE 802.11b (wireless LAN).

For details about how to specify the settings, see "Interface Settings".

Menu User Tool Setting Requirements

Interface Settings/Network Machine IPv4 Address Necessary

Interface Settings/Network IPv4 Gateway Address As required

Interface Settings/Network Machine IPv6 Address As required

Interface Settings/Network IPv6 Gateway Address As required

Interface Settings/Network IPv6 Stateless Setting As required

Interface Settings/Network DNS Configuration As required

Interface Settings/Network DDNS Configuration As required

Interface Settings/Network Domain Name As required

Interface Settings/Network WINS Configuration As required

Interface Settings/Network Effective Protocol Necessary

Interface Settings/Network NCP Delivery Protocol As required

Interface Settings/Network NW Frame Type As required

Interface Settings/Network SMB Computer Name As required

Interface Settings/Network SMB Work Group As required

Interface Settings/Network LAN Type Necessary

Interface Settings/Network Permit SNMPv3 Communictn. As required

Interface Settings/Network Permit SSL/TLS Comm. As required

Interface Settings/Network Host Name As required

Interface Settings/Network Machine Name As required

Network Settings

Menu User Tool Setting Requirements

Interface Settings/ IEEE 802.11b

Communication Mode Necessary

SSID Setting As required

Channel As required

Security Type As required

Communication Speed As required

Note

❒ For the Effective Protocol setting, check that the protocol you want to use is

set to [Active].

❒ [IEEE 802.11b] and [LAN Type] are displayed when the wireless LAN interface

board is installed. If both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected interface takes precedence.

Reference

p.46 “Interface Settings”

Connecting the Machine

Settings Required to Use Internet Fax

This section lists the settings required for using Internet Fax.

Ethernet

This section lists the settings required for using Internet FAX.

For details about how to specify the settings, see "Interface Settings" and "File Transfer".

Menu User Tool Setting Requirements

Interface Settings/Network Machine IPv4 Address Necessary

Interface Settings/Network IPv4 Gateway Address Necessary

Interface Settings/Network DNS Configuration As required

Interface Settings/Network DDNS Configuration As required

Interface Settings/Network Domain Name As required

Interface Settings/Network WINS Configuration As required

Interface Settings/Network Effective Protocol Necessary

Interface Settings/Network Ethernet Speed As required

Interface Settings/Network LAN Type Necessary

Interface Settings/Network Permit SNMPv3 Communictn. As required

Interface Settings/Network Permit SSL/TLS Comm. As required

Interface Settings/Network Host Name As required

File Transfer SMTP Server Necessary

File Transfer SMTP Authentication As required

File Transfer POP before SMTP As required

File Transfer Reception Protocol As required

File Transfer POP3/IMAP4 Settings As required

File Transfer Admin. E-mail Address As required

File Transfer E-mail Communication Port Necessary

File Transfer E-mail Recept. Interval As required

File Transfer Max. Recept. E-mail Size As required

File Transfer E-mail Storage in Server As required

File Transfer Fax E-mail Account Necessary

Network Settings

Note

❒ For the Effective Protocol setting, check that the protocol you want to use is

set to [Active].

❒ [LAN Type] is displayed when the wireless LAN interface board is installed. If

both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected interface takes precedence.

❒ SMTP Server and Fax E-mail Account must be specified in order to use the

send function.

❒ When POP before SMTP is set to [On], also make setting for Reception Proto-

col and POP3/IMAP4 Settings.

❒ When SMTP Authentication is set to [On], also make setting for Admin. E-

mail Address.

❒ E-mail Communication Port and Fax E-mail Account must be specified in or-

der to use the reception function.

❒ When setting POP before SMTP to [On], check POP3 port number in E-mail

Communication Port.

Reference

p.46 “Interface Settings”

p.53 “File Transfer”

IEEE 802.11b (wireless LAN)

This section lists the settings required for using Internet FAX with IEEE 802.11b (wireless LAN).

For details about how to specify the settings, see "Interface Settings" and "File Transfer".

Menu User Tool Setting Requirements

Interface Settings/Network Machine IPv4 Address Necessary

Interface Settings/Network IPv4 Gateway Address Necessary

Interface Settings/Network DNS Configuration As required

Interface Settings/Network DDNS Configuration As required

Interface Settings/Network Domain Name As required

Interface Settings/Network WINS Configuration As required

Interface Settings/Network Effective Protocol Necessary

Interface Settings/Network LAN Type Necessary

Interface Settings/Network Permit SNMPv3 Communictn. As required

Interface Settings/Network Permit SSL/TLS Comm. As required

Interface Settings/Network Host Name As required

Interface Settings/ IEEE 802.11b

Communication Mode Necessary

Connecting the Machine

Menu User Tool Setting Requirements

Interface Settings/ IEEE 802.11b

File Transfer SMTP Server Necessary

File Transfer SMTP Authentication As required

File Transfer POP before SMTP As required

File Transfer Reception Protocol As required

File Transfer POP3/IMAP4 settings As required

File Transfer Admin. E-mail Address As required

File Transfer E-mail Communication Port Necessary

File Transfer E-mail Recept. Interval As required

File Transfer Max. Recept. E-mail Size As required

File Transfer E-mail Storage in Server As required

SSID Setting As required

Channel As required

Security Type As required

Communication Speed As required

File Transfer Fax E-mail Account Necessary

Note

❒ For the Effective Protocol setting, check that the protocol you want to use is

set to [Active].

❒ [IEEE 802.11b] and [LAN Type] are displayed when the wireless LAN interface

board is installed. If both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected interface takes precedence.

❒ SMTP Server and Fax E-mail Account must be specified in order to use the

send function.

❒ When POP before SMTP is set to [On], also make setting for Reception Proto-

col and POP3/IMAP4 Settings.

❒ When SMTP Authentication is set to [On], also make setting for Admin. E-

mail Address.

❒ E-mail Communication Port and Fax E-mail Account must be specified in or-

der to use the reception function.

❒ When setting POP before SMTP to [On], check POP3 port number in E-mail

Communication Port.

Reference

p.46 “Interface Settings”

p.53 “File Transfer”

Settings Required to Use E-mail Function

This section lists the settings required for sending e-mail.

Network Settings

Ethernet

This section lists the settings required for sending e-mail with Ethernet cable.

For details about how to specify the settings, see "Interface Settings" and "File Transfer".

Menu User Tool Setting Requirements

Interface Settings/Network Machine IPv4 Address Necessary

Interface Settings/Network IPv4 Gateway Address Necessary

Interface Settings/Network DNS Configuration As required

Interface Settings/Network DDNS Configuration As required

Interface Settings/Network Domain Name As required

Interface Settings/Network WINS Configuration As required

Interface Settings/Network Effective Protocol Necessary

Interface Settings/Network Ethernet Speed As required

Interface Settings/Network LAN Type Necessary

Interface Settings/Network Permit SNMPv3 Communictn. As required

Interface Settings/Network Host Name As required

File Transfer SMTP Server Necessary

File Transfer SMTP Authentication As required

File Transfer POP before SMTP As required

File Transfer Reception Protocol As required

File Transfer POP3/IMAP4 Settings As required

File Transfer Admin. E-mail Address As required

File Transfer E-mail Communication Port As required

Note

❒ For the Effective Protocol setting, check that the protocol you want to use is

set to [Active].

❒ [LAN Type] is displayed when the wireless LAN interface board is installed. If

both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected interface takes precedence.

❒ When POP before SMTP is set to [On], also make setting for Reception Proto-

col and POP3/IMAP4 Settings.

❒ When setting POP before SMTP to [On], check POP3 port number in E-mail

Communication Port.

Connecting the Machine

Reference

p.46 “Interface Settings”

p.53 “File Transfer”

IEEE 802.11b (wireless LAN)

This section lists the settings required for sending e-mail with IEEE 802.11b (wireless LAN).

For details about how to specify the settings, see "Interface Settings" and "File Transfer".

Menu User Tool Setting Requirements

Interface Settings/Network Machine IPv4 Address Necessary

Interface Settings/Network IPv4 Gateway Address Necessary

Interface Settings/Network DNS Configuration As required

Interface Settings/Network DDNS Configuration As required

Interface Settings/Network Domain Name As required

Interface Settings/Network WINS Configuration As required

Interface Settings/Network Effective Protocol Necessary

Interface Settings/Network LAN Type Necessary

Interface Settings/Network Permit SNMPv3 Communictn. As required

Interface Settings/Network Permit SSL/TLS Comm. As required

Interface Settings/Network Host Name As required

Interface Settings/ IEEE 802.11b

File Transfer SMTP Server Necessary

File Transfer SMTP Authentication As required

File Transfer POP before SMTP As required

File Transfer Reception Protocol As required

File Transfer POP3/IMAP4 Settings As required

File Transfer Admin. E-mail Address As required

File Transfer E-mail Communication Port As required

Communication Mode Necessary

SSID Setting As required

Channel As required

Security Type As required

Communication Speed As required

Network Settings

Note

❒ For the Effective Protocol setting, check that the protocol you want to use is

set to [Active].

❒ [LAN Type] is displayed when the wireless LAN interface board is installed. If

both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected interface takes precedence.

❒ When POP before SMTP is set to [On], also make setting for Reception Proto-

col and POP3/IMAP4 Settings.

❒ When setting POP before SMTP to [On], check POP3 port number in E-mail

Communication Port.

Reference

p.46 “Interface Settings”

p.53 “File Transfer”

Settings Required to Use Scan to Folder Function

This section lists the settings required for sending file.

Ethernet

This section lists the settings required for sending file with Ethernet cable.

For details about how to specify the settings, see "Interface Settings" and "File Transfer".

Menu User Tool Setting Requirements

Interface Settings/Network Machine IPv4 Address Necessary

Interface Settings/Network IPv4 Gateway Address Necessary

Interface Settings/Network DNS Configuration As required

Interface Settings/Network DDNS Configuration As required

Interface Settings/Network Domain Name As required

Interface Settings/Network WINS Configuration As required

Interface Settings/Network Effective Protocol Necessary

Interface Settings/Network LAN Type Necessary

Interface Settings/Network Permit SNMPv3 Communictn. As required

Interface Settings/Network Permit SSL/TLS Comm. As required

Interface Settings/Network Host Name As required

File Transfer Default User Name/PW(Send) As required

Connecting the Machine

Note

❒ For the Effective Protocol setting, check that the protocol you want to use is

set to [Active].

❒ [LAN Type] is displayed when the wireless LAN interface board is installed. If

both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected interface takes precedence.

Reference

p.46 “Interface Settings”

p.53 “File Transfer”

IEEE 802.11b (wireless LAN)

This section lists the settings required for sending file with IEEE 802.11b (wireless LAN).

For details about how to specify the settings, see "Interface Settings" and "File Transfer".

Menu User Tool Setting Requirements

Interface Settings/Network Machine IPv4 Address Necessary

Interface Settings/Network IPv4 Gateway Address Necessary

Interface Settings/Network DNS Configuration As required

Interface Settings/Network DDNS Configuration As required

Interface Settings/Network Domain Name As required

Interface Settings/Network WINS Configuration As required

Interface Settings/Network Effective Protocol Necessary

Interface Settings/Network LAN Type Necessary

Interface Settings/Network Permit SNMPv3 Communictn. As required

Interface Settings/Network Permit SSL/TLS Comm. As required

Interface Settings/Network Host Name As required

Interface Settings/ IEEE 802.11b

Communication Mode Necessary

SSID Setting As required

Channel As required

Security Type As required

Interface Settings/ IEEE 802.11b

File Transfer Default User Name/PW(Send) As required

Communication Speed As required

Network Settings

Note

❒ For the Effective Protocol setting, check that the protocol you want to use is

set to [Active].

❒ [IEEE 802.11b] and [LAN Type] are displayed when the wireless LAN interface

board is installed. If both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected interface takes precedence.

Reference

p.46 “Interface Settings”

p.53 “File Transfer”

Settings Required to Use the Network Delivery Scanner

This section lists the settings required for delivering data to network.

Ethernet

This section lists the settings required for delivering data to network with Ethernet cable.

For details about how to specify the settings, see "Interface Settings" and "File Transfer".

Menu User Tool Setting Requirements

Interface Settings/Network Machine IPv4 Address Necessary

Interface Settings/Network IPv4 Gateway Address As required

Interface Settings/Network DNS Configuration As required

Interface Settings/Network DDNS Configuration As required

Interface Settings/Network Domain Name As required

Interface Settings/Network WINS Configuration As required

Interface Settings/Network Effective Protocol Necessary

Interface Settings/Network Ethernet Speed As required

Interface Settings/Network LAN Type Necessary

Interface Settings/Network Permit SNMPv3 Communictn. As required

Interface Settings/Network Permit SSL/TLS Comm. As required

Interface Settings/Network Host Name As required

File Transfer Delivery Option As required

Connecting the Machine

Note

❒ For the Effective Protocol setting, check that the protocol you want to use is

set to [Active].

❒ [LAN Type] is displayed when the wireless LAN interface board is installed.

When both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected interface takes precedence.

❒ If Delivery Option is set to [On], check that IPv4 Address is set.

Reference

p.46 “Interface Settings”

p.53 “File Transfer”

IEEE 802.11b (wireless LAN)

This section lists the settings required for delivering data to network with IEEE

802.11b (wireless LAN).

For details about how to specify the settings, see "Interface Settings" and "File Transfer".

Menu User Tool Setting Requirements

Interface Settings/Network Machine IPv4 Address Necessary

Interface Settings/Network IPv4 Gateway Address As required

Interface Settings/Network DNS Configuration As required

Interface Settings/Network DDNS Configuration As required

Interface Settings/Network Domain Name As required

Interface Settings/Network WINS Configuration As required

Interface Settings/Network Effective Protocol Necessary

Interface Settings/Network LAN Type Necessary

Interface Settings/Network Permit SNMPv3 Communictn. As required

Interface Settings/Network Permit SSL/TLS Comm. As required

Interface Settings/Network Host Name As required

Interface Settings/ IEEE 802.11b

Communication Mode Necessary

SSID Setting As required

Channel As required

Interface Settings/ IEEE 802.11b

File Transfer Delivery Option As required

Security Type As required

Communication Speed As required

Network Settings

Note

❒ For the Effective Protocol setting, check that the protocol you want to use is

set to [Active].

❒ [IEEE 802.11b] and [LAN Type] are displayed when the wireless LAN interface

board is installed. When both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected interface takes precedence.

❒ If Delivery Option is set to [On], check that IPv4 Address is set.

Reference

p.46 “Interface Settings”

p.53 “File Transfer”

Settings Required to Use Network TWAIN Scanner

This section lists the settings required for using TWAIN Scanner under the network environment.

Ethernet

This section lists the settings required for using network TWAIN Scanner with Ethernet cable.

For details about how to specify the settings, see "Interface Settings".

Menu User Tool Setting Requirements

Interface Settings/Network Machine IPv4 Address Necessary

Interface Settings/Network IPv4 Gateway Address As required

Interface Settings/Network DNS Configuration As required

Interface Settings/Network DDNS Configuration As required

Interface Settings/Network Domain Name As required

Interface Settings/Network WINS Configuration As required

Interface Settings/Network Effective Protocol Necessary

Interface Settings/Network LAN Type Necessary

Interface Settings/Network Ethernet Speed As required

Interface Settings/Network Permit SNMPv3 Communictn. As required

Interface Settings/Network Permit SSL/TLS Comm. As required

Interface Settings/Network Host Name As required

Note

❒ For the Effective Protocol setting, check that the protocol you want to use is

set to [Active].

❒ [LAN Type] is displayed when the wireless LAN interface board is installed.

When both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected interface takes precedence.

Connecting the Machine

Reference

p.46 “Interface Settings”

IEEE 802.11b (wireless LAN)

This section lists the settings required for using network TWAIN Scanner with IEEE 802.11b (wireless LAN).

For details about how to specify the settings, see "Interface Settings".

Menu User Tool Setting Requirements

Interface Settings/Network Machine IPv4 Address Necessary

Interface Settings/Network IPv4 Gateway Address As required

Interface Settings/Network DNS Configuration As required

Interface Settings/Network DDNS Configuration As required

Interface Settings/Network Domain Name As required

Interface Settings/Network WINS Configuration As required

Interface Settings/Network Effective Protocol Necessary

Interface Settings/Network LAN Type Necessary

Interface Settings/Network Permit SNMPv3 Communictn. As required

Interface Settings/Network Permit SSL/TLS Comm. As required

Interface Settings/Network Host Name As required

Interface Settings/ IEEE 802.11b

Communication Mode Necessary

Interface Settings/ IEEE 802.11b

SSID Setting As required

Channel As required

Security Type As required

Communication Speed As required

Note

❒ For the Effective Protocol setting, check that the protocol you want to use is

set to [Active].

❒ [IEEE 802.11b] and [LAN Type] are displayed when the wireless LAN interface

board is installed. When both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected interface takes precedence.

Reference

p.46 “Interface Settings”

Network Settings

Using Utilities to Make Network Settings

You can also specify network settings using utilities such as Web Image Monitor, SmartDeviceMonitor for Admin, and telnet.

Note

❒ For details about using Web Image Monitor, see "Using Web Image Monitor",

Network Guide.

❒ For details about using SmartDeviceMonitor for Admin, see "Using SmartDe-

viceMonitor for Admin", Network Guide.

❒ For Details about using telnet, see "Remote Maintenance by telnet", Network

Guide.

Reference

"Using Web Image Monitor" Network Guide

"Using SmartDeviceMonitor for Admin" Network Guide

"Remote Maintenance by telnet", Network Guide

Interface Settings

Change settings by using Web Image Monitor, SmartDeviceMonitor for Admin, and telnet.

❖ [Network] → [Machine IPv4 Address] → [Auto-Obtain (DHCP)]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Can be used for specifying the setting.

• telnet: Can be used for specifying the setting.

❖ [Network] → [Machine IPv4 Address] → [Specify] → [IP Add.]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Can be used for specifying the setting.

• telnet: Can be used for specifying the setting.

❖ [Network] → [Machine IPv4 Address] → [Specify] → [Subnet M]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Can be used for specifying the setting.

• telnet: Can be used for specifying the setting.

❖ [Network] → [IPv4 Gateway Address]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Can be used for specifying the setting.

• telnet: Can be used for specifying the setting.

Connecting the Machine

❖ [Network] → [Machine IPv6 Address] → [Manual Config. Address]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Can be used for specifying the setting.

❖ [Network] → [IPv6 Stateless Setting]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Can be used for specifying the setting.

❖ [Network] → [DNS Configuration] → [Auto-Obtain (DHCP)]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Can be used for specifying the setting.

❖ [Network] → [DNS Configuration] → [Specify] → [Server 1-3]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Can be used for specifying the setting.

❖ [Network] → [DDNS Configuration]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Can be used for specifying the setting.

❖ [Network] → [Domain Name] → [Auto-Obtain (DHCP)]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Can be used for specifying the setting.

❖ [Network] → [Domain Name] → [Specify] → [Domain Name]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Can be used for specifying the setting.

❖ [Network] → [WINS Configuration] → [On] → [Server 1-2]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Can be used for specifying the setting.

Network Settings

❖ [Network] → [WINS Configuration] → [On] → [Scope ID]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Can be used for specifying the setting.

❖ [Network] → [Effective Protocol] → [IPv4]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: When in communication with this machine with IPX/SPX, TCP/IP setting is enabled.

• telnet: Can be used for specifying the setting.

❖ [Network] → [Effective Protocol] → [IPv6]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Can be used for specifying the setting.

• telnet: Can be used for specifying the setting.

❖ [Network] → [Effective Protocol] → [NetWare]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: When in communication with this machine with TCP/IP, NetWare (IPX/SPX) setting is enabled.

• telnet: Can be used for specifying the setting.

❖ [Network] → [Effective Protocol] → [SMB]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Can be used for specifying the setting.

• telnet: Can be used for specifying the setting.

❖ [Network] → [Effective Protocol] → [AppleTalk]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Can be used for specifying the setting.

• telnet: Can be used for specifying the setting.

❖ [Network] → [NCP Delivery Protocol]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Can be used for specifying the setting.

• telnet: Cannot be used for specifying the setting.

❖ [Network] → [NW Frame Type] → [Auto Select]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Can be used for specifying the setting.

Connecting the Machine

❖ [Network] → [NW Frame Type] → [Ethernet II]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Can be used for specifying the setting.

❖ [Network] → [NW Frame Type] → [Ethernet 802.2]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Can be used for specifying the setting.

❖ [Network] → [NW Frame Type] → [Ethernet 802.3]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Can be used for specifying the setting.

❖ [Network] → [NW Frame Type] → [Ethernet SNAP]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Can be used for specifying the setting.

❖ [Network] → [SMB Computer Name]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Can be used for specifying the setting.

❖ [Network] → [SMB Work Group]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Can be used for specifying the setting.

❖ [Network] → [Ethernet Speed]

• Web Image Monitor: Cannot be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Can be used for specifying the setting.

❖ [Network] → [LAN Type] → [Ethernet]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Can be used for specifying the setting.

Network Settings

❖ [Network] → [LAN Type] → [IEEE 802.11b]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Can be used for specifying the setting.

❖ [Network] → [Ping Command]

• Web Image Monitor: Cannot be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Cannot be used for specifying the setting.

❖ [Network] → [Permit SNMPv3 Communictn.] → [Encryption Only]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Can be used for specifying the setting.

❖ [Network] → [Permit SNMPv3 Communictn.] → [Encryption/Clear Text]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Can be used for specifying the setting.

❖ [Network] → [Permit SSL/TLS Comm.] → [Ciphertext Only]

• Web Image Monitor: Cannot be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Cannot be used for specifying the setting.

❖ [Network] → [Permit SSL/TLS Comm.] → [Ciphertext Priority]

• Web Image Monitor: Cannot be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Cannot be used for specifying the setting.

❖ [Network] → [Host Name]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Can be used for specifying the setting.

• telnet: Can be used for specifying the setting.

❖ [Network] → [Machine Name]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Can be used for specifying the setting.

Connecting the Machine

❖ [IEEE 802.11b] → [Communication Mode]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Can be used for specifying the setting.

❖ [IEEE 802.11b] → [SSID Setting]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Can be used for specifying the setting.

❖ [IEEE 802.11b] → [Channel]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Can be used for specifying the setting.

❖ [IEEE 802.11b] → [Security Type]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Can be used for specifying the setting.

❖ [IEEE 802.11b] → [Communication Speed]

• Web Image Monitor: Cannot be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Can be used for specifying the setting.

File Transfer

Change settings by using Web Image Monitor, SmartDeviceMonitor for Admin, and telnet.

❖ [File Transfer] → [SMTP Server]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Cannot be used for specifying the setting.

❖ [File Transfer] → [SMTP Authentication]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Cannot be used for specifying the setting.

Network Settings

❖ [File Transfer] → [POP before SMTP]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Cannot be used for specifying the setting.

❖ [File Transfer] → [Reception Protocol]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Cannot be used for specifying the setting.

❖ [File Transfer] → [POP3/IMAP4 Settings]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Cannot be used for specifying the setting.

❖ [File Transfer] → [Admin. E-mail Address]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Cannot be used for specifying the setting.

❖ [File Transfer] → [E-mail Communication Port]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Cannot be used for specifying the setting.

❖ [File Transfer] → [E-mail Recept. Interval]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Cannot be used for specifying the setting.

❖ [File Transfer] → [Max. Recept. E-mail Size]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Cannot be used for specifying the setting.

❖ [File Transfer] → [E-mail Storage in Server]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Cannot be used for specifying the setting.

Connecting the Machine

❖ [File Transfer] → [Default User Name/PW(Send)]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Cannot be used for specifying the setting.

❖ [File Transfer] → [Fax E-mail Account]

• Web Image Monitor: Can be used for specifying the setting.

• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.

• telnet: Cannot be used for specifying the setting.

Connecting the Machine to a Telephone Line and Telephone

This section describes how to connect the machine to the telephone lines and select the line type.

Connecting the Telephone Line

To connect the machine to a telephone line, use a snap-in modular type connector.

Important

❒ Make sure the connector is the correct type before you start.

1. G3 (analog) line interface connec-

tor

2. External telephone connector

ARH006S

Connecting the Machine

Selecting the Line Type

Select the line type to which the machine is connected. There are two types: tone and pulse dial.

Select the line type using "Administrator Tools".

Note

❒ This function is not available in some regions.

Reference

p.75 “Fax Features”

2. System Settings

This chapter describes user tools in the System Settings menu. For details on how to access System Settings, see "Accessing User Tools".

General Features

This section describes the user tools in the General Features menu under System Settings.

Default settings are shown in bold type.

❖ Prog/Change/Del User Text

You can register text phrases you often use when specifying settings, such as “.com" and “Regards". You can register up to 40 entries. Program/Change:

A Select [System Settings] using {U} or {T}, and then press the {OK} key. B Select [General Features] using {U} or {T}, and then press the {OK} key. C Select [Prog/Change/Del User Text] using {U} or {T}, and then press the {OK}

key.

D Select [Program/Change] to program/change text phrases using {U} or {T},

and then press the {OK} key.

E Select [*Not Programmed] using {U} or {T}, and then press the {OK} key.

To change programmed text phrases, select the text phrases you want to change/delete.

F Enter the text phrases you want to program, and then press the {OK} key. G Press the {User Tools/Counter} key.

Delete:

key.

D Select [Delete] using {U} or {T}, and then press the {OK} key. E Select the text phrases you want to delete using {U} or {T}, and then press

the {OK} key.

F Press [Yes].

To cancel deleting a text phrase, press [No].

G Press the {User Tools/Counter} key.

System Settings

❖ Panel Key Sound

The beeper (key tone) sounds when a key is pressed. The default setting is On.

❖ Warm-up Beeper (copier)

You can have the beeper sound when the machine becomes ready to copy after leaving Energy Saver mode, or when the power is turned on. The default setting is On.

❖ Copy Count Display

The copy counter can be set to show the number of copies made (count up) or the number of copies yet to be made (count down). The default setting is Up.

❖ Function Priority

Specify the mode to be displayed immediately after the operation switch is turned on, or when System Reset mode is turned on. The default setting is Copier.

❖ Print Priority

Gives print priority to the mode displayed. The default setting is Display mode. When [Interleave] is selected, the current print job will be interrupted after a maximum of five sheets.

❖ Function Reset Timer

You can set the length of time the machine waits before changing modes when using the multi-access function. This is useful if you are making many copies and have to change settings for each copy. If you set a longer reset period, you can prevent interruption from other functions. The Function Reset Timer setting is ignored if [Interleave] is set for Print Priority. The default setting is Set Time. When you select [Set Time], enter the time (3–30 seconds, in 1 second increments) using the number keys. The default setting for Set Time is 3 seconds.

❖ Screen Contrast

You can adjust the brightness of the display. The default setting is "4" (the halfway/medium setting).

❖ Key Repeat

Set whether or not to repeat the functions of the {U}, {T}, {Lighter}, and {Darker} keys when those keys are pressed and held down.

The default setting is Normal.

General Features

❖ Measurement Unit

You can switch the measurement between "mm" and "inch". The default setting is mm.

Note

❒ If the Panel Key Sound setting is "Off", the beeper does not sound, whatever

the Warm-up Beeper setting.

Reference

p.4 “Accessing User Tools”

System Settings

Tray Paper Settings

This section describes the user tools in the Tray Paper Settings menu under System Settings.

Default settings are shown in bold type.

Important

❒ If the specified paper size differs from the actual size of the paper loaded in

the paper tray, a misfeed might occur because the correct paper size was not detected.

❖ Paper Size: Tray 1 -2

Select the size of the paper loaded in the paper tray.

• The paper sizes you can set for Tray 1 are as follows: A4L, A5K, B5 JISL, 8 The default setting is A4L / 8

/2"×11"L, 51/2"×81/2"K, 16KL

/2"×11"L.

• The paper sizes you can set for Tray 2 are as follows: A4L, 8 The default setting is A4L / 8

/2"×14"L, 81/2"×13"L, 81/2"×11"L, 81/4"×14"L, 81/4"×13"L

/2"×11"L.

❖ Printer Bypass Paper Size

Specify the size of the paper in the bypass tray when using the printer function. You can select paper size from Custom size or Regular size.

• The paper sizes you can set for bypass tray are as follows: A4L, A5K, A5L, B5 JISL, C6 EnvL, C5 EnvL, DL EnvL, 8

/2"×13"L, 81/2"×11"L, 81/4"×13"L, 8"×13"L, 71/4"×101/2"L,

/2"×81/2"K, 51/2"×81/2"L, 41/8"×91/2L, 37/8"×71/2"L, 16KL, Custom

/2"×14"L,

Size You can specify a custom size as follows:

90.0 to 216.0 mm (3.55 to 8.50 inch) vertically, and 139.0 to 600.0 mm (5.48 to 23.62 inch) horizontally. The default setting is A4L / 8

/2"×11"L.

❖ Paper Type: Bypass Tray

Sets the display so you can see what type of paper is loaded in the bypass tray.

• The paper types you can set for the bypass tray are as follows: No Display (Plain Paper), Recycled Paper, Special Paper, Colour Paper, Letterhead, Label Paper, Thick Paper, OHP (Transparency), Preprinted Paper, Prepunched Paper, Bond Paper, Cardstock.

The default setting is No Display (Plain Paper). Paper types you can set in the bypass tray for machines with the copy function only are plain paper, thick paper and OHP.

Tray Paper Settings

❖ Paper Type: Paper Tray 1-2

Sets the display so you can see what type of paper is loaded in each paper tray. The print function uses this information to automatically select the paper tray.

• The paper types you can set are as follows: No Display (Plain Paper), Recycled Paper, Special Paper, Colour Paper, Letterhead, Preprinted Paper, Prepunched Paper, Bond Paper, Cardstock

The default setting for "Paper Type" is No Display (Plain Paper). The default setting for "APS" is On. The default setting for "Duplex" is On. To enable the Auto Tray Switching function, make sure [On] is selected in APS.

❖ Ppr Tray Priority:Copier (copier)

Specify the tray to supply paper for output. The default setting is Tray 1.

❖ Ppr Tray Priority:Fax (facsimile)

Specify the tray to supply paper for output. The default setting is Tray 1.

❖ Ppr Tray Priority:Printer (printer)

Specify the tray to supply paper for output. The default setting is Tray 1.

Reference

p.4 “Accessing User Tools”

p.71 “Auto Tray Switching”

System Settings

Timer Settings

This section describes the user tools in the Timer Settings menu under System Settings.

Default settings are shown in bold type.

❖ Auto Off Timer

After a specified period has passed, following job completion, the machine automatically turns off, in order to conserve energy. This function is called "Auto Off". The machine status after the Auto Off operation is referred to as "Off mode" or "Sleep mode". Use this setting to specify how long the machine remains idle before switching to "Off mode" or "Sleep mode". This function can only be specified if AOF is specified to [On]. The time can be set from 1 min. to 240 min, using the number keys. The default setting is 1 min.. From "Off mode" or "Sleep mode", the machine is ready to use within 10 seconds. Auto Off might not work if an error message is being displayed at the time scheduled for the switch.

❖ Energy Saver Timer

The machine automatically enters Low Power mode automatically after a job is finished, and the selected time elapsed. The time can be set from 1 to 240 minutes, using the number key. The default setting is 15 min.. Energy Saver may not work when error messages appear. The machine automatically prints any fax or printer data received while in Energy Saver mode.

❖ System Auto Reset Timer

The System Reset setting automatically switches the screen to that of the function set in Function Priority, when no operations are in progress, or when an interrupted job is cleared. This setting determines the system reset interval. The default setting is On. The time can be set from 10 to 999 seconds in 1 second increments, using the number keys. The default setting time is 60 sec..

❖ Copier Auto Reset Timer (copier)

Specifies the time to elapse before copier mode resets. The default setting is On. If [Off] is selected, the machine does not automatically switch to the user code entry screen. The time can be set from 10 to 999 seconds, using the number keys. The default setting time is 60 sec..

Timer Settings

❖ Facsimile Auto Reset Timer (facsimile)

Specifies the time to elapse before the facsimile mode resets. The time can be set from 30 to 999 seconds, using the number keys. The default setting is 30 sec..

❖ Printer Auto Reset Timer (printer)

Specifies the time to elapse before the printer function resets. The default setting is On. The time can be set from 10 to 999 seconds, using the number keys. The default setting time is 60 sec..

❖ Scanner Auto Reset Timer (scanner)

Specifies the time to elapse before the scanner function resets. The default setting is On. If [Off] is selected, the machine will not automatically switch to the user code entry screen. The time can be set from 10 to 999 seconds, using the number keys. The default setting time is 60 sec..

❖ Set Date

Set the date for the machine's internal clock. To change between year, month, and day, press {W} and {V} key. Enter the year, month, and day using the number keys.

❖ Set Time

Set the time for the machine's internal clock using the number keys. Enter time in the 24-hour format (in 1 second increments). To change between hours, minutes and seconds, press {W} and {V} key. When the summer time function is set, you cannot make the time setting if the current time falls inside the transition zone. Set the time again later, or contact your service representative.

❖ Auto Logout Timer

Specify whether or not to automatically log out a user when the user does not operate the machine for a specified period of time after logging in. The default setting is Off. When [On] is selected, the time can be set from 60 to 999 seconds, in one second increments, using the number keys. The default setting is 180 sec..

Reference

p.4 “Accessing User Tools”

System Settings

Interface Settings

This section describes the user tools in the Interface Settings menu under System Settings.

Default settings are shown in bold type.

Network

This section describes the user tools in the Network menu under Interface Settings.

❖ Machine IPv4 Address

Before using this machine in the network environment, you must specify the IPv4 address and subnet mask. When you select [Specify], enter the [IP Add.] and [Subnet M] as "xxx.xxx.xxx.xxx"("x" indicates a number).

•Auto-Obtain (DHCP)

•Specify IPv4 Address: 011.022.033.044 Sub-net Mask: 000.000.000.000

The default setting is Specify. The default setting for IPv4 Address is 011.022.033.044. When you select [Specify], make sure that [IP Add.] is different from that of another machines on the network. The physical address (MAC address) also appears.

❖ IPv4 Gateway Address

A gateway is a connection or interchange point between two networks. Specify the gateway address for the router or host computer used as a gateway. The default setting is 000.000.000.000.

❖ Machine IPv6 Address

Specify the machine's IPv6 network address.

• Link-local Address The machine's specified link-local address appears.

• Manual Config. Address The machine's manually configuration address appears.

• Stateless address: 1-5 The specified stateless address appears.

❖ IPv6 Gateway Address

Displays the machine's IPv6 gateway address appears.

❖ IPv6 Stateless Setting

Specify IPv6 Stateless Setting.

The default setting is Active.

Interface Settings

❖ DNS Configuration

Make settings for the DNS server. The default setting is Specify. When you select [Specify], enter the DNS server IPv4 address as "xxx.xxx.xxx.xxx"("x" indicates a number). The default settings of DNS server 1-3 are 000.000.000.000.

❖ DDNS Configuration

Specify the DDNS settings. The default setting is Active.

❖ Domain Name

Specify the domain name. The default setting is Specify.

❖ WINS Configuration

Specify the WINS server settings. The default setting is On. If [On] is selected, enter WINS server IPv4 address as "xxx.xxx.xxx.xxx. ("x" indicates a number)" The default settings of WINS server 1-2 are 000.000.000.000. If DHCP is in use, specify the [Scope ID]. Enter a [Scope ID] using up to 31 characters.

❖ Effective Protocol

Selects the protocol to use in the network. The default setting for IPv4 is Active. The default setting for IPv6 is Inactive. The default setting for NetWare is Active. The default setting for SMB is Active. The default setting for AppleTalk is Active.

❖ NCP Delivery Protocol

Select the protocol for NCP delivery. The default setting is TCP/IP Priority. If you select "IPX Only" or "TCP/IP Only", you cannot switch the protocol even if you cannot connect with it. If "NetWare" in [Effective Protocol] is set to "Inactive", you can only use TCP/IP.

❖ NW Frame Type

Select the frame type when you use NetWare. The default setting is Auto Select.

❖ SMB Computer Name

Specify the SMB computer name. Enter the computer name using up to 15 characters. "*+,/:;<>=?[\]|. and spaces cannot be entered. Do not set a computer name starting with RNP and rnp. Use uppercase letters for alphabets.

System Settings

❖ SMB Work Group

Specify the SMB work group. Enter the group name using up to 15 characters. "*+,/:;<>=?[\]|. and spaces cannot be entered. Use uppercase letters for alphabet.

❖ Ethernet Speed

Set the access speed for networks. Select a speed that matches your network environment. [Auto Select] should usually be selected. The default setting is Auto Select.

• Setting the Ethernet Speed Confirm your network environment, and then select a speed that matches it using the following table.

Machine

Router/ HUB

10Mbps Half

Duplex

10Mbps Full

Duplex

100Mbps

Half Duplex

100Mbps

Full Duplex

Auto Select b - b - b

10Mbps Half

Duplex

b ---b

- b ---

--b - b

---b -

10Mbps Full

Duplex

100Mbps

Half Duplex

100Mbps

Full Duplex

Auto Select

❖ LAN Type

When you have installed the optional IEEE 802.11b interface unit, select the method of connection. The default setting is Ethernet. [LAN Type] is displayed when wireless LAN board is installed. If Ethernet and IEEE 802.11b (wireless LAN) are both connected, the selected interface has priority.

❖ Ping Command

Check the network connection with ping command using given IPv4 address. If you fail to connect to the network, check the following, and then retry the ping command.

• Make sure that "IPv4" in [Effective Protocol] is set to "Active".

• Check that the machine with assigned IPv4 address is connected to the network.

• Check if the same IPv4 address is used for the specified equipment.

Interface Settings

❖ Permit SNMPv3 Communictn.

Set the encrypted communication of SNMPv3. The default setting is Encryption/Clear Text. If you select to [Encryption Only], you need to set an encryption password for the machine.

❖ Permit SSL/TLS Comm.

Set the encrypted communication of SSL/TLS. The default setting is Ciphertext/Clear Text. If you set to [Ciphertext Only], you need to install the SSL certificate for the machine.

❖ Host Name

Specify the host name. Enter the host name using up to 63 characters.

❖ Machine Name

Specify the machine name. Enter the machine name using up to 31 characters.

Reference

p.4 “Accessing User Tools”

System Settings

Parallel Interface

This section describes the user tools in the Parallel Interface menu under Interface Settings. [Parallel Interface] is displayed when this machine is installed with the IEEE 1284 interface board.

❖ Parallel Timing

Sets the timing for the control signal of the parallel interface. The default setting is ACK outside.

❖ Parallel Comm. Speed

Sets the communication speed for the parallel interface. The default setting is High Speed.

❖ Selection Signal Status

Sets the level for the select signal of the parallel interface. The default setting is High.

❖ Input Prime

Sets whether to validate or invalidate the input prime signal upon reception. The default setting is Inactive.

❖ Bidirectional Comm.

Sets the printer's response mode to a status acquisition request when using a parallel interface. The default setting is On. When set to [Off], bidirectional communication function will be disabled, and the printer driver will not be installed under Windows Auto Detect function.

❖ Signal Control

Specify how error during printing or sending facsimile from the computer is to be dealt with. The default setting is Job Acceptance Priority.

Reference

p.4 “Accessing User Tools”

Interface Settings

IEEE 802.11b

This section describes various items of [IEEE 802.11b] under [Interface Settings]. This section describes the user tools in the IEEE 802.11b menu under Interface Settings. [IEEE 802.11b] is displayed when this machine is installed with the wireless LAN interface board.

Be sure to make all settings simultaneously.

❖ Communication Mode

Specifies the communication mode of the wireless LAN. The default setting is 802.11 Ad hoc.

❖ SSID Setting

Specifies SSID to distinguish the access point in infrastructure mode or 802.11 ad hoc mode. The characters that can be used are ASCII 0x20-0x7e (32 bytes). If blank is specified in 802.11b ad hoc mode or ad hoc mode, "ASSID" appears.

❖ Channel

The default setting is 11. The following channels are available: 1-14 (Metric version) / 1-11 (Inch version)

❖ Security Type

Specifies the encryption of the IEEE 802.11b (wireless LAN). If you select [WEP], always enter WEP key. If you select [WPA], specify the encryption and authentication methods. Specify "WPA", when [Communication Mode] is set to [Infrastructure]. The default setting is Off.

•Off

•WEP

•WPA

•Encryption Method

Select either "TKIP" or "COMP(AES)".

• Authentication Method

Select either "WPA-PSK" or "WPA(802.1X)". If you select "WPA-PSK", enter the pre-shared key (PSK) using 8-63 ASCII characters.

❖ Wireless LAN Signal

When using in infrastructure mode, you can check the machine's radio wave status using the control panel. Radio wave status is displayed when you press [Wireless LAN Signal].

❖ Communication Speed

Specifies the communication speed of the IEEE 802.11b (wireless LAN). The default setting is Auto.

System Settings

❖ Restore Defaults

You can return the IEEE 802.11b (wireless LAN) settings to their defaults.

Reference

p.4 “Accessing User Tools”

Print I/F Settings List

You can check items related to the network environment.

The configuration page shows the current network settings and network information.

A Select [System Settings] using {U} or {T}, and then press the {OK} key. B Select [Interface Settings] using {U} or {T}, and then press the {OK} key. C Select [Print I/F Settings List] using {U} or {T}, and then press the {OK} key. D Press the {Start} key.

The configuration page is printed.

E Press the {User Tools/Counter} key.

Reference

p.4 “Accessing User Tools”

File Transfer

This section describes the user tools in the File Transfer menu under System Settings.

Default settings are shown in bold type.

❖ Delivery Option

Enables or disables sending stored or scanned documents via the ScanRouter delivery server. The default setting is Off. Specify this option when selecting whether or not to use the ScanRouter delivery software. If you do, you will have to preregister I/O devices in the ScanRouter delivery software.

❖ SMTP Server

Specify the SMTP server name. Enter server name using up to 127 characters. Spaces cannot be entered. When using DNS, enter the host name. When not using DNS, enter the SMTP server IPv4 address. Enter port number between 1 and 65535 using the number keys, and then press the {OK} key. The default setting for "Port No." is 25.

❖ SMTP Authentication

Specify SMTP authentication (PLAIN, LOGIN, CRAMMD5, DIGEST-MD5). When sending e-mail via an SMTP server, you can enhance the level of SMTP server security using authentication that requires a user name and password to be entered. If the SMTP server requires authentication, set [SMTP Authentication] to [On], and then specify [User Name], [Password], and [Encrypt]. Enter the user name and password to be set for [Admin. E-mail Address] when using Internet Fax.

•User Name Enter [User Name] using up to 191 characters. Spaces cannot be entered. Depending on the SMTP server type, "realm" must be specified. Add "@" after the user name, as in "user name@realm".

• E-mail Address

• Password Enter [Password] using up to 63 characters. Spaces cannot be entered.

• Encrypt: Auto/On/Off [Encrypt]-[Auto]: Use if the authentication method is PLAIN, LOGIN, CRAM-MD5, or DIGEST-MD5. [Encrypt]-[On]: Use if the authentication method is CRAM-MD5 or DIGESTMD5. [Encrypt]-[Off]: Use if the authentication method is PLAIN or LOGIN.

The default setting is Off.

System Settings

❖ POP before SMTP

Specify POP authentication (POP before SMTP). When sending e-mail via an SMTP server, you can enhance the level of SMTP server security by connecting to the POP server for authentication. To enable POP server authentication before sending e-mail via the SMTP server, set [POP before SMTP] to [On]. E-mail is sent to the SMTP server after the time specified for [Wait Time after Auth.] has elapsed. If you select [On], enter server name in [Reception Protocol]. Also, check the port number for [POP3] in [E-mail Communication Port].

• Wait Time after Auth.: 300 msec. Specify [Wait Time after Auth.] from zero to 10,000 milliseconds, in increments of one millisecond.

•User Name Enter the user name using up to 63 characters. Spaces cannot be entered.

• E-mail Address

• Password Enter the password using up to 63 characters. Spaces cannot be entered.

The default setting is Off.

❖ Reception Protocol

Specify Reception Protocol for receiving Internet Fax. The default setting is POP3.

❖ POP3/IMAP4 Settings

Specify the POP3/IMAP4 server name for receiving Internet Faxes. The specified POP3/IMAP4 server name is used for [POP before SMTP].

•Server Name If DNS is in use, enter the host name. If DNS is not in use, enter the POP3/IMAP4 or server IPv4 address. Enter POP3/IMAP4 server name using up to 127 alphanumeric characters. Spaces cannot be entered.

•Encrypt

•Auto

Password encryption is set automatically based on the POP server settings.

•On

Encrypt password.

•Off

Do not encrypt password.

The default setting for "Encrypt" is Auto.

File Transfer

❖ Admin. E-mail Address

Specify the Administrator's E-mail Address. If a failure occurs in the machine or consumables need to be replaced, e-mail messages are sent to the Administrator's E-mail Address by E-mail Notification function. On e-mailed scanned documents, if the sender is not specified, this appears as the sender's address. When sending e-mail using the Internet Fax function, the administrator's email address appears as the sender's address under the following conditions:

• The sender was not specified and the machine's e-mail address is not registered.

• The specified sender is not registered in the machine's address book and the machine's e-mail address has not been registered.

When conducting SMTP authentication for files transmitted under the Internet Fax function, the Admin. E-mail Address will appear in the "From:" box. If you have specified the user name and e-mail address in [SMTP Authentica- tion], be sure to specify Admin. E-mail Address. Enter within up to 128 characters. On e-mailed scanned documents, if [Auto Specify Sender Name] is [Off], specify the sender.

❖ E-mail Communication Port

Specify the port numbers for receiving Internet Faxes. The specified POP3 port number is used for [POP before SMTP]. Enter a port number between 1 and 65535 using the number keys, and then press the {OK} key. The default setting for "POP3" is 110. The default setting for "IMAP4" is 143. The default setting for "SMTP" is 25.

❖ E-mail Recept. Interval

Specify, in minutes, the time interval for receiving Internet Faxes via POP3 or IMAP4 server. The default setting is On. If [On] is selected, the time interval can be specified from 2 to 1440 in increments of one minute. The default setting time is 15 min..

❖ Max. Recept. E-mail Size

Specify the maximum reception e-mail size for receiving Internet Faxes. Enter a size from 1 to 4 MB in increments of one megabyte. The default setting is 2MB.

❖ E-mail Storage in Server

Specify whether or not to store received Internet Fax e-mail on the POP3 or IMAP4 server. The default setting is Off.

System Settings

❖ Default User Name/PW(Send)

To send a scan image directly to a Windows shared folder, an FTP server, or a NetWare server, specify the user name and password. The user name and password specified in this setting will be shared by all users.

• SMB User Name

• SMB Password

•FTP User Name

• FTP Password

•NCP User Name

• NCP Password

Enter in up to 64 characters.

❖ Auto Specify Sender Name

Set whether or not to specify the name of the e-mail sender.

•On If you select [On], the specified e-mail address appears in the "From:" box. If you do not specify an address, the administrator's e-mail address appears in the "From:" box instead. If you do not specify the sender when sending a file by e-mail under the fax function, or if the specified e-mail address is not registered in the machine’s address book, the machine’s e-mail address will appear in the "From:" box. If the machine does not have an e-mail address, the administrator’s e-mail address will appear in the "From:" box.

•Off If you select [Off], the specified e-mail address appears in the "From:" box and you will not be able to send e-mail without specifying the address. When using the fax function, you cannot send e-mail if the specified e-mail address is not registered in the machine's address book.

The default setting is Off.

❖ Fax E-mail Account

Specify e-mail address, user name and password for receiving Internet Faxes.

• E-mail Address Enter an e-mail address using up to 128 characters.

•User Name Enter a user name using up to 191 characters.

• Password Enter a password using up to 128 characters.

The default setting is Do not Receive.

Reference

p.4 “Accessing User Tools”

Administrator Tools

This section describes the user tools in the Administrator Tools menu under System Settings.

Default settings are shown in bold type.

Administrator Tools are used by the administrator. To change these settings, contact the administrator.

We recommend specifying Administrator Authentication before making Administrator Tools settings.

❖ Address Book Management

You can add, change or delete information registered in the Address Book. For details, see "Address Book".

• Program/Change You can register and change names as well as user codes.

•Name

•Reg. No.

•Auth. Info

You can register a user code, and specify the functions available to each user code. You can also register user names and passwords to be used when sending e-mail, sending files to folders, or accessing an LDAP server.

•Auth. Protect

You can register a protection code.

• Fax Settings

You can register a fax number, international TX mode, label insertion, IP-Fax destination, and protocol.

• E-mail Settings

You can register e-mail address.

•Folder Info

You can register the protocol, path, port number, and server name.

•Register Group to

You can put names registered in the Address Book into a group.

• Delete You can delete a name from the Address Book.

You can register up to 150 names. You can register up to 50 user codes. You can also register and manage data in the Address Book using Web Image Monitor or SmartDeviceMonitor for Admin.

System Settings

❖ Prgrm./Change/Delete Group

Names registered in the Address Book can be added into a group. You can then easily manage the names registered in each group.

• Program/Change You can register and change groups. The following items can be registered or changed:

•Group Name

•Regist.

• Programd. User/Group

•Auth. Protect

You can register a protection code.

•Register Group to

You can put groups registered in the Address Book into a group.

• Delete You can delete a group from the Address Book. You can register up to 10 groups. You can also register and manage groups in the Address Book using Web Image Monitor or SmartDeviceMonitor for Admin.

❖ Address Book:Print List

You can print the destination list registered in the Address Book.

•Destination List Prints the list of names in the Address Book.

• Group Destination List Prints the list of groups in the Address Book.

•Quick Dial Label Prints the quick dial label.

A Select [System Settings] using {U} or {T}, and then press the {OK} key. B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. C Select [Address Book:Print List] using {U} or {T}, and then press the {OK}

key.

D Select a desired list to print using {U} or {T}, and then press the {OK} key. E Press the {Start} key.

The list is printed.

❖ Display/Print Counter

Allows you to view and print the number of prints.

•Counter Display the number of prints for each function (Total, Copier, Printer, Fax Prints, Send Total: Clr, Send Total: B&W, Fax TX, Scan Send: Clr, Scan Send: B&W, Duplex ).

•Print Prints out a list of the number of prints made under each function.

Administrator Tools

❖ Disp./Print User Counter

Allows you to view and print the numbers of prints accessed with user codes, and to set those values to 0. The number of prints may differ from the counter value shown in [Dis- play/Print Counter].

•Display Press {U} or {T} to show all the numbers of prints.

•Copier Counter

•Printer Counter

• Facsimile Print

• Fax TX Page Counter

• Scanner Send Counter: F.Clr

• Scanner Send Counter: B&W

•Print

• All Users

Prints the counter values for all the users.

• Per User

Prints the counter values for each user.

•Clear

• All Users

Sets the counter value for all the users.

• Per User

Sets the counter value for each user.

❖ User Auth. Management

• Off

•User Code Auth. Using User Code Authentication, you can limit the available functions (Copier / Printer / Others: Fax/Scanner ) and supervise their use. When using User Code Authentication, register the user code. Using the Printer PC Control function, you can obtain a log of prints corresponding to the codes entered using the printer driver. For details about Basic Authentication, Windows Authentication, LDAP Authentication, and Integration Server Authentication, consult your administrator.

•Basic Auth.

•Windows Auth.

•LDAP Auth.

• Integration Svr. Auth.

❖ Admin. Auth. Management

For details about this function, consult your administrator.

System Settings

❖ Program/Change Admin.

For details about this function, consult your administrator.

❖ Key Counter Management

Specify that functions that you want to manage with the key counter.

•Copier

• Facsimile

•Printer

•Scanner

❖ Extended Security

Specify whether or not to use the extended security functions. For details about this function, consult your administrator.

❖ Prog/Chnge/Del LDAP Server

By registering the LDAP server, you can search the LDAP server's address book for an recipient's e-mail address when sending files by e-mail using the scanner or fax functions.

•Name

•Server Name

•Search Base

•Port No.

•SSL

• Authentication

•User Name

• Password

• Search Conditions

•Search Options

To start an LDAP search, make sure that the items listed below are set. For other items, check your environment and make any necessary changes.

•Server name

•Search Base

•Port No.

• Search Conditions

• Authentication

To use the LDAP server in Administrator Tools, select [On] under [LDAP Search]. This function supports LDAP Version 2.0 and 3.0. Version 2.0 does not support High Security authentication. For details about programming, changing, or deleting the LDAP server, see "Program/Change/Delete LDAP Server".

Administrator Tools

❖ LDAP Search

Specify whether or not to use the LDAP server for searching. The default setting is On. If you select [Off], [Search LDAP] does not appear on the searching display.

❖ AOF (Always On)

Specify whether or not to use Auto Off. The default setting is On.

❖ Firmware Version

You can check the version of the software installed in this machine.

❖ Network Security Level

For details about this function, consult your administrator.

❖ Delete All Logs

For details about this function, consult your administrator.

❖ Transfer Log Setting

For details about this function, consult your administrator.

Reference

p.4 “Accessing User Tools”

p.62 “Program/Change/Delete LDAP Server”

p.274 “Counter”

p.157 “Printing the Counter for Each User”

p.135 “Address Book”

System Settings

Program/Change/Delete LDAP Server

This section explains how to program the LDAP server settings.

Programing / Changing the LDAP server

A Select [System Settings] using {U} or {T}, and then press the {OK} key.

B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.

C Select [Prog/Chnge/Del LDAP Server] using {U} or {T}, and then press the {OK}

key.

D Select [Program/Change] using {U} or {T}, and then press the {OK} key.

E Select the LDAP server you want to program or change using {U} or {T},

and then press the {OK} key.

When programming the server, select [*Not Programmed].

F Set each item as necessary.

Administrator Tools

G Press the {OK} after setting each item.

For details about specifying the settings, see "Programming the LDAP Server".

H Press [Exit]. I Press the {User Tools/Counter} key.

Reference

p.64 “Programming the LDAP Server”

Deleting the programmed LDAP server

A Select [System Settings] using {U} or {T}, and then press the {OK} key.

B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.

C Select [Prog/Chnge/Del LDAP Server] using {U} or {T}, and then press the {OK}

key.

D Select [Delete] using {U} or {T}, and then press the {OK} key.

E Select the LDAP server you want to delete using {U} or {T}, and then press

the {OK} key.

F Press [Yes].

System Settings

Programming the LDAP Server

This section explains how to specify the LDAP server settings.

Entering an identification name

A Select [Name] using {U} or {T}, and then press the {OK} key.

B Enter the name and then press the {OK} key.

Entering a server name

A Select [Server Name] using {U} or {T}, and then press the {OK} key.

B Enter the server name, and then press the {OK} key.

Administrator Tools

Entering the search base

A Select [Search Base] using {U} or {T}, and then press the {OK} key.

Select a route folder to start the search. E-mail addresses registered in the selected folder are search targets.

B Enter the Search Base, and then press the {OK} key.

For example, if the search target is the sales department of ABC company, enter "dc=sales department, o=ABC". (In this example, the description is for an active directory. "dc" is for the organization unit, and "o" is for the company.)

Search base registration may be required depending on your server environment. When registration is required, unspecified searches will result in error. Check your server environment and enter any required specifications.

Entering a port number

A Select [Port No.] using {U} or {T}, and then press the {OK} key.

Specify the port number for communicating with the LDAP server. Specify a port that matches your environment.

B Enter Port No. using the number keys and then press the {OK} key.

When SSL is set to [On], the port number automatically changes to "636".

System Settings

Starting SSL communication

A Select [SSL] using {U} or {T}, and then press the {OK} key.

B Select [On] using {U} or {T}, and then press the {OK} key.

Use SSL to communicate with the LDAP server.

To use SSL, the LDAP server must support SSL.

When SSL is set to [On], the port number automatically changes to "636".

SSL setting must be enabled on this machine. For details, consult your network administrator.

Setting authentication

A Select [Authentication] using {U} or {T}, and then press the {OK} key.

To make a search request to the LDAP server, use the administrator account for authentication.

B Select [On] or [High Security] using {U} or {T}, and then press the {OK} key.

Authentication settings must comply with your server's authentication settings. Check your server settings before setting this machine.

[High Security] can be specified on Version 3.0 LDAP servers only. When [High Security] is selected, the administrator password is encrypted before it is sent to the network. When [On] is selected, the password is sent without encryption.

Administrator Tools

Entering the user name and password

A Enter the user name, and then press the {OK} key.

When [On] or [High Security] is selected for the authentication setting, use the administrator account name and password. Do not enter the administrator account name and password when using authentication for individual users or each search.

Procedures for setting the user name differ depending on server environment. Check your server environment before making the setting.

Example: Domain Name\User Name, User Name@Domain Name CN=Name, OU=Department Name, DC=Server Name

B Enter the password, and then press the {OK} key.

The user name and password are required for administrator authentication to access the LDAP server.

You can also specify the user name and password in this machine's Address Book to allow individual authentication access to the LDAP server. Use Administrator Tools to select the user name and password you want to use.

System Settings

Testing the connection

A Press [Con.Test].

Access the LDAP server to check the proper connection is established. Check authentication works according to the authentication settings.

B Press [Exit].

Setting search conditions

A Select [Search Conditions] using {U} or {T}, and then press the {OK} key.

If the connection test failed, check the settings, and try again.

This function does not check Search Conditions or Search Base.

B Select necessary search items such as [Name], [E-mail Address], [Fax Number],

[Company Name], and [Department Name] using {U} or {T}, and then press the {OK} key.

You can enter an attribute as a typical search keyword. Using the entered attribute, the function searches the LDAP server's Address Book.

Administrator Tools

C Enter attribute, and then press the {OK} key.

The attribute value may change depending on the server environment. Check the attribute value complies with your server environment before setting it.

You can leave items blank, but you cannot leave attributes blank when searching for e-mail addresses from the LDAP server Address Book.

Setting search options

A Select [Search Options] using {U} or {T}, and then press the {OK} key.

B Enter attribute, and then press the {OK} key.

To search the LDAP server data using a keyword other than prepared keywords such as Name, E-mail Address, FAX Number, Company Name, and Department Name, specify the attribute for the keyword registered in your LDAP server, and the name to be displayed on the control panel during the search. For example, to search e-mail addresses by employee number, enter "employee No." in the Attribute field, and "Employee No." in the key display field.

The attribute value may change depending on the server environment. Check the attribute complies with your server environment before setting it.

C Enter key display, and then press the {OK} key.

The registered "key display" appears as a keyword for searching LDAP.

System Settings

3. Copier Features

This chapter describes user tools in the Copier Features menu. For details on how to access Copier Features, see "Accessing User Tools".

Copier Features

This section describes the user tools in Copier Features.

Default settings are shown in bold type.

❖ Auto Tray Switching

If you load paper of the same size and in the same orientation in two trays, the machine automatically shifts to the other tray when the first tray runs out of paper (if [On] is selected.) This function is called "Auto Tray Switching". This setting specifies whether to use Auto Tray Switching or not. The default setting is On. [Off]: When a paper tray runs out of paper, copying is interrupted and the "

Load paper" message appears.

Copier Features

❖ Original Type Setting

You can adjust copy finish quality level according to original type. You can choose these functions after selecting [Original Type 1 (Text)] or [Original Type 2 (Photo)].

•Text Mode 1 normal text originals

•Text Mode 2 newspapers, semi-transparent originals (reverse side print faintly visible)

• Photo Mode 1 text / photo images containing mostly photo areas

• Photo Mode 2 text / photo images containing mostly text areas

• Photo Mode 3 actual photographic paper

• Special Mode 1 highly transparent originals (reverse side clearly visible), or light text on a coloured background. Also for originals with very grainy backgrounds (some newspapers) and light text.

• Special Mode 2 originals with coloured text and lines

• Special Mode 3 photo images created by dithering (visible dots), such as newspaper photos - normal resolution

• Special Mode 4 photo images created by dithering (visible dots), such as newspaper photos - coarse resolution

•Special mode 5 normal text originals (reproducing the background)

The default setting for Original Type 1 (Text) is Text Mode 1. The default setting for Original Type 2 (Photo) is Photo Mode 1.

❖ Duplex Mode Priority

You can select the type of Duplex function effective when the machine is turned on, reset, or modes are cleared. The default setting is 1 Sided→1 Sided.

❖ Orientation

You can select the original orientation when using the Combine/Series, or Duplex function. The default setting is Do not Specify.

❖ Max. Number of Sets

The maximum copy quantity can be set between 1 and 99 using number keys. The default setting is 99 sheets.

Copier Features

❖ Original Count Display

You can set to display the count of originals and copying pages on the display when [On] is selected. The default setting is Off.

❖ Reproduction Ratio

You can select which reduce, enlarge, or input ratio is shown on the display with priority when [Reduce] or [Enlarge] is selected. Reduce or Enlarge ratios for setting are as follows: The default setting for "Ratio 1" is 50% (Metric version) / 65% (Inch version). The default setting for "Ratio 2" is 71% (Metric version) / 78% (Inch version). The default setting for "Ratio 3" is 93% (Metric version) / 93% (Inch version). The default setting for "Ratio 4" is 141% (Metric version) / 129% (Inch version). The default setting for "Ratio 5" is 200% (Metric version) / 155% (Inch version). You can set a ratio other than the above.

A Select [Reproduction Ratio] using {U} or {T}, and then press the {OK} key. B Select the ratio you want change using {U} or {T}, and then press the {OK}

key.

C Select [User R/E Ratio] using {U} or {T}, and then press the {OK} key. D Enter a ratio using the number keys from "50-200", and then press the {OK}

key. The “programmed” message appears.

❖ Preset R/E Priority

You can set the ratio with priority when [R/E] is selected. Using the number keys, enter the ratio from "50-200" in units of 1%. The default setting is 71% (Metric version) / 65% (Inch version).

❖ Duplex Margin

Specify left margin on the back side of copies, and top margin on the front side. Select [Top Margin] or [Left Margin], and then set the required value.

• Top Margin: 0-50mm, 0"-2"

• Left Margin: 0-50mm, 0"-2"

The default setting is 5 mm (Metric version) / 0.2 inch (Inch version).

❖ Letterhead Setting

If you select [On] for this function, the machine rotates the image correctly. The default setting is Off. Orientation-fixed (top to bottom) or two-sided paper might not print correctly, depending on how the originals and paper are placed.

Reference

p.4 “Accessing User Tools”

"Original Type Setting", Copy Reference

"Selecting Copy Paper", Copy Reference

"Orientation-Fixed Paper or Two-Sided paper", Copy Reference

Copier Features

4. Fax Features

This chapter describes user tools in the Fax Features menu. For details on how to access Fax Features, see "Accessing User Tools".

General Settings/Adjust

This section describes the user tools in the General Settings/Adjust menu under Fax Features.

Default settings are shown in bold type.

❖ Adjust Sound Volume

Adjust the sound volume during On Hook Mode and Immediate Transmission. The volume is factory-preset to the second lowest level. For details about Adjust Sound Volume, see "Adjusting the Volume", Troubleshooting.

❖ Program Fax Information

Register the sender details that appear on the recipient's fax machine and faxed document. For details about Program Fax Information, see "Registering Fax Information".

❖ On Hook Release Time

Use this function to specify a time to cancel On Hook mode after you transmit using On Hook dialing. This is useful when On Hook dialing is cancelled in fax information service. The default setting is 3 minutes.

Fax Features

❖ Set User Function Key1-3

Frequently used functions programmed as User Function keys are shown on the menu immediately after the power is turned on. The User Function keys can be programmed with the following items:

• Print Journal

• TX File Status (Transmission File Status)

• RX File Status (Reception File Status)

• 2 Sided TX (Two-sided transmission)

•Print Fax Header

•Forwarding

• Switch Reception Mode

• Start Manual Reception

• Sender Settings

•E-mail Options

• Print TX Status Report (Print Transmission Status Report)

• Manual E-mail Reception

• Use SMTP Server

• SUB/SEP Code

•Not programmed

Up to three functions can be programmed to User Function keys. The default setting for "User Function Key 1" is Start Manual Reception. The default setting for "User Function Key 2" is Switch Reception Mode. The default setting for "User Function Key 3" is Print Journal. Functions that appear dimmed have already been set.

A Select [Fax Features] using {U} or {T}, and then press the {OK} key. B Select [General Settings/Adjust] using {U} or {T}, and then press the {OK}

key.

C Select [Set User Function Key] using {U} or {T}, and then press the {OK} key.

D Select User Function key you want to program.

E Select the function you want to program in the User Function key using

{U} or {T}, and then press the {OK} key.

Reference

p.4 “Accessing User Tools”

p.86 “Registering Fax Information”

"Adjusting the Volume", Troubleshooting

"Reading the Display Panel and Using Keys", Facsimile Reference

Reception Settings

This section describes the user tools in the Reception Settings menu under Fax Features.

Default settings are shown in bold type.

❖ Switch Reception Mode

Specify the method for receiving fax messages. The default setting is Auto Reception.

❖ RX Mode Auto Switch Time

Specify the number of rings with the Auto Switch Time. In Auto Select Mode, the machine rings a number of times to give you the chance to pick up the handset before taking the call automatically. The default setting is 8 Times.

A Select [Fax Features] using {U} or {T}, and then press the {OK} key. B Select [Reception Settings] using {U} or {T}, and then press the {OK} key. C Select [RX Mode Auto Switch Time] using {U} or {T}, and then press the {OK}

key.

D Enter the number of rings from 1 to 29 using the number keys, and then

press the {OK} key.

E Press the {User Tools/Counter} key.

❖ Authorized Reception

Specify whether or not unwanted fax messages are to be screened out. The default setting is Off.

❖ Checkered Mark

Specify whether or not a checkered mark is to be printed on the first page of received fax documents. The default setting is On.

❖ Centre Mark

Specify whether or not a centre mark is to be printed halfway down the left side and at the top centre of each page received. The default setting is On.

❖ Print Reception Time

Specify whether or not received date and time are to be printed at the bottom of received fax messages. The default setting is Off.

Reference

p.4 “Accessing User Tools”

Fax Features

E-mail Settings

This section describes the user tools in the E-mail Settings menu under Fax Features.

Default settings are shown in bold type.

❖ Internet Fax Settings

You can select to display or not. When you want to send an Internet Fax, set On to display the icon. The default setting is Off.

❖ Maximum E-mail Size

Use this setting to limit the size of sent e-mail, so that destinations that refuse e-mail over a certain size can still receive your e-mail. When this function is set to on, you cannot send e-mail that is larger than the specified limit. The default setting is Off. When e-mail exceeds the maximum file size, an Error Report is output, and the e-mail is deleted. Even when e-mail does not exceed the size limit, it may be rejected if it does not meet the requirements of the server settings.

A Select [Fax Features] using {U} or {T}, and then press the {OK} key. B Select [E-mail Settings] using {U} or {T}, and then press the {OK} key. C Select [Maximum E-mail Size] using {U} or {T}, and then press the {OK} key. D Select [On] using {U} or {T}, and then press the {OK} key.

E Enter an upper limit on the size of outgoing e-mail using the number key,

and then press the {OK} key. Specify a size limit of 128 - 102,400 KB. If you make a mistake, press the {Clear/Stop} key, and then reenter the number.

E-mail Settings

❖ SMTP RX File Delivery

This function is available on systems that allow routing of e-mail received via SMTP. The default setting is Off. When an authorized e-mail is set, e-mail received from addresses that do not match the authorized address is discarded and an error message is returned to the SMTP server. The authorized e-mail address is compared with the addresses of e-mail originators, as illustrated by the following examples.

• When the authorized e-mail address is set to "@aaa.abcd.com": abc@aaa.abcd.com - accepted def@aaa.xyz.com - not accepted abc@abcd.com - not accepted

No Error Report is output even when e-mail is discarded.

A Select [Fax Features] using {U} or {T}, and then press the {OK} key. B Select [E-mail Settings] using {U} or {T}, and then press the {OK} key. C Select [SMTP RX File Delivery] using {U} or {T}, and then press the {OK} key. D Select [On] using {U} or {T}, and then press the {OK} key. E Enter the authorized e-mail address and then press the {OK} key.

You can enter up to 128 characters for the e-mail address. If you make a mistake, press the {Clear/Stop} key, and then enter again.

Reference

p.4 “Accessing User Tools”

"Reading the Display Panel and Using Keys", Facsimile Reference

Fax Features

IP-Fax Settings

This section describes the user tools in the IP-Fax Settings menu under Fax Features.

Default settings are shown in bold type.

Make settings to use IP-Fax.

Set H.323 for the gatekeeper, SIP for SIP server, and the gateway to G3 fax if necessary. Check the settings of the network to which this machine is connected before making settings.

Make sure you enter these characters correctly:

•Numbers

•Symbols (# and *) The following characters can be used for registration of the SIP User Name in SIP Settings. Make sure you enter these characters correctly:

• Alphanumeric symbols (lower and upper cases)

• Symbols (;?:&=+$,-_.!~*#'@()%/)

Use numbers and periods (".") to enter the correct IPv4 addresses for the gatekeeper, SIP server, and gateway. To obtain the correct IP addresses, consult administrator.

❖ Enable H.323

Specify whether or not H.323 is used for IP-Fax transmission. The default setting is Off.

❖ Enable SIP

Specify whether or not SIP is used for IP-Fax transmission. The default setting is Off.

❖ H.323 Settings

Set the IP address or host name of gate keeper, and alias telephone number. To use the gatekeeper, set the parameter setting list (switch 34, bit 0) to "On".

A Select [Fax Features] using {U} or {T}, and then press the {OK} key. B Select [IP-Fax Settings] using {U} or {T}, and then press the {OK} key. C Select [H.323 Settings] using {U} or {T}, and then press the {OK} key. D Select [Gatekeeper Address (Main)] using {U} or {T}, and then press the {OK}

key.

E Enter the IPv4 address or host name of the gatekeeper, and then press the

{OK} key.

F Select [Own Fax No.] using {U} or {T}, and then press the {OK} key. G Enter Own Fax No and then press the {OK} key. H Press the {User Tools/Counter} key.

IP-Fax Settings

❖ SIP Settings

Set the SIP server's IPv4 address and SIP user name. To use the SIP server, set the parameter setting list (switch 34, bit 1) to "On". The default is "Off".

A Select [Fax Features] using {U} or {T}, and then press the {OK} key. B Select [IP-Fax Settings] using {U} or {T}, and then press the {OK} key. C Select [SIP Settings] using {U} or {T}, and then press the {OK} key. D Select [Proxy Server Addr. (Main)] using {U} or {T}, and then press the {OK}

key. A proxy server relays call requests and responses.

E Enter the IPv4 address of the proxy server, and then press the {OK} key. F Select [Redirect Svr. Addr. (Main)] using {U} or {T}, and then press the {OK}

key. A redirect server processes request destination inquiries.

G Enter the IPv4 address of the redirect server, and then press the {OK} key. H Select [Registrar Address (Main)] using {U} or {T}, and then press the {OK}

key. A register server registers location information of user agents (which correspond to telephones or facsimiles on public telephone lines) on an IP network.

I Enter the IPv4 address of the register server, and then press the {OK} key. J Select [SIP User Name] using {U} or {T}, and then press the {OK} key. K Enter SIP User Name, and then press the {OK} key.

Fax Features

❖ Gateway Settings

Register, change, or delete the gateway used for transmission to IP-Fax. Register to use the gateway without using the gatekeeper/SIP server. Program/Change:

A Select [Fax Features] using {U} or {T}, and then press the {OK} key. B Select [IP-Fax Settings] using {U} or {T}, and then press the {OK} key. C Select [Gateway Settings] using {U} or {T}, and then press the {OK} key. D Select [Program/Change] using {U} or {T}, and then press the {OK} key. E Select [*Not Programmed] using {U} or {T}, and then press the {OK} key. F Enter the Prefix using the number key, and then press the {OK} key.

For documents sent using a gateway to G3 Fax, prefixes can be used. If the first several digits of IP-Fax number and the gateway- specific prefix are identical, documents can be transmitted using the registered digits of the gateway. For example, if both 03 and 04 have been registered as gateway number while 0312345678 is also specified, documents can be transmitted via a gateway for which 03 is used as a prefix. When you wish to use the gateways regardless of the IP-Fax destination numbers, register only the gateway addresses without registering the prefix.

G Enter Gateway Address and then press the {OK} key. H Select [H.323] or [SIP] using {U} or {T}, and then press the {OK} key.

Delete:

A Select [Fax Features] using {U} or {T}, and then press the {OK} key. B Select [IP-Fax Settings] using {U} or {T}, and then press the {OK} key. C Select [Gateway Settings] using {U} or {T}, and then press the {OK} key. D Select [Delete] using {U} or {T}, and then press the {OK} key. E Select the gateway you want to delete using {U} or {T}, and then press the

{OK} key.

F Press [Yes].

Reference

p.4 “Accessing User Tools”

p.96 “Parameter Settings List”

Administrator Tools

This section describes the user tools in the Administrator Tools Settings menu under Fax Features.

Default settings are shown in bold type.

❖ Print Journal

Prints a Journal. Up to 50 of the latest results of transmission/delivery results can be checked on this machine. You can also print the journal using the {Job Information} key.

❖ Print TX Standby File List

Use this function to print the transmission standby file list. You can also print the transmission standby file list using the {Job Information} key.

❖ Communication Page Count

Checks the transmission and reception, and totals on the display.

❖ Memory Lock

When you switch Memory Lock on, received documents are stored in memory and not printed automatically. When a document is received in the Memory Lock mode, the Confidential File indicator blinks. To print this document, enter the Memory Lock ID. A user without the ID cannot print the document. This prevents unauthorized users from accessing the document. The default setting is Off. To use Memory Lock, program the Memory Lock ID, and then switch Memory Lock on. To store incoming documents from Special Senders only in Memory Lock, program each sender. with "Program Special Sender". This function is not available with Internet Fax.

A Select [Fax Features] using {U} or {T}, and then press the {OK} key. B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.

C Select [Memory Lock] using {U} or {T}, and then press the {OK} key. D Select [On] using {U} or {T}, and then press the {OK} key.

❖ Forwarding

Specify whether or not received fax messages are to be forwarded to a programmed receiver. The default setting is Off.

Fax Features

❖ Folder TX Result Report

When a folder is included in the forwarding destination or the forwarding destination by special sender, the specified destination will be notified of the results of forwarding. To forward to two or more destinations, specify group destination. For information about how to specify group destination, see "Registering a Names to a Group". The default setting is Do not E-mail. Even when an e-mail to notify the results of forwarding a folder cannot be sent, no report is out from this machine.

A Select [Fax Features] using {U} or {T}, and then press the {OK} key. B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. C Select [Folder TX Result Report] using {U} or {T}, and then press the {OK}

key.

D Select [E-mail] using {U} or {T}, and then press the {OK} key. E Search and select a receiver using the Quick Dial keys or the {Search Desti-

nation} key, and then press the {OK} key.

F Press the {User Tools/Counter} key.

❖ Parameter Setting

Parameter Setting allow you to customize various settings to suit your needs. To change function settings, set the Parameter Switches. For details, see "Parameter Setting".

❖ Program Special Sender

Program/Change/Delete Special Senders, perform initial setup, and print the Special Sender List. You can set functions for each sender if Special Senders are preprogrammed. For details, see "Program Special Sender".

❖ Program Memory Lock ID

Program a Memory Lock ID to be entered before printing documents when the Memory Lock function is activated. Preprogram the ID when you set "Memory Lock" and "Memory Lock" in Special Senders function.

A Select [Fax Features] using {U} or {T}, and then press the {OK} key. B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. C Select [Program Memory Lock ID] using {U} or {T}, and then press the {OK}

key.

D Enter the ID using the number key, and then press the {OK} key.

A Memory Lock ID can be any four-digit number, except 0000. If you make a mistake, press the {Clear/Stop} key before pressing the {OK} key, and then enter again.

Administrator Tools

❖ Select Dial/Push Phone

Use this function to select a line type. Dial and Push lines are available for selection. The default setting is Push Phone. This function is not available in some areas.

A Select [Fax Features] using {U} or {T}, and then press the {OK} key. B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. C Select [Select Dial/Push Phone] using {U} or {T}, and then press the {OK}

key.

D Select [Push Phone] or [Dial Phone (10PPS)] using {U} or {T}, and then press

the {OK} key.

❖ G3 Analog Line

You need to make the following settings for the G3 Analog Line before you connect the machine to a standard G3 analog line.

• When your machine is connected through a PABX, set to Extension. If it is

connected directly to the telephone network, set to Outside.

• Outside Access No.

Use this setting if your machine is connected to a PABX that requires you to dial a certain number such as "0" followed by a pause to connect to the outside line. By programming "0" as the PSTN Access Number, a pause will be inserted automatically after the "0" when dialing.

A Select [Fax Features] using {U} or {T}, and then press the {OK} key.

B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. C Select [G3 Analog Line] using {U} or {T}, and then press the {OK} key. D Select [Extension/Outside] using {U} or {T}, and then press the {OK} key. E Select [Extension] or [Outside] using {U} or {T}, and then press the {OK}

key.

F Select [Outside Access No.] using {U} or {T}, and then press the {OK} key.

G Enter the Outside Access No. using the number key, and then press the

{OK} key. You can program the number up to two digits. If you make a mistake, press the {Clear/Stop} key, and then enter again.

H Press the {User Tools/Counter} key.

Reference

p.4 “Accessing User Tools”

p.233 “Registering Names to a Group”

p.96 “Parameter Setting”

p.106 “Program Special Sender”

Fax Features

Registering Fax Information

You can send information to the other party when transmitting or receiving a fax document. This information is shown on the display of the other machine and printed as a report. The following information can be sent.

Important

❒ You can confirm programmed settings from the Parameter Settings List. It is

recommended to print and keep the Parameter Settings List when you program or change settings. For information about how to print the Parameter Settings List, see "Printing the Parameter Settings List".

❖ Fax Header

The Fax Header is printed as the header of every fax you send. You should include your name in the Fax Header. You can register "Fax Header" using up to 32 alphanumeric characters, numbers, and spaces. You can set whether or not to print the Fax Header (for printing) in [Print Fax Header] under [TX Mode]. For details about how to set, see "Fax Header Print", Facsimile Reference.

❖ Own Name

The Own Name is sent to the other party when you send or receive a fax . This name should include your name. The Own Name is shown on the display of the other machine and printed in a report. Own Name works only if the other machine is of the same manufacturer and has the Own Name function. You can register "Own Name" using up to 20 alphanumeric characters and symbols.

❖ Own Fax Number (facsimile number of sender)

The sender's Own Fax Number is sent to the other party when sending a fax. The received facsimile number is shown on the display of the other machine and printed in a report. This function is available regardless of the manufacturer of the other party's machine. You can register "Own Fax Number" using up to 20 numbers, spaces, and the "+" symbol.

Reference

p.101 “Printing the Parameter Settings List”

"Fax Header Print", Facsimile Reference

Registering Fax Information

A Select [Fax Features] using {U} or {T}, and then press the {OK} key.

B Select [General Settings/Adjust] using {U} or {T}, and then press the {OK} key.

C Select [Program Fax Information] using {U} or {T}, and then press the {OK}

key.

D Select fax information you want to program/change using {U} or {T}, and

then press the {OK} key.

E Program/change the selected fax information, and then press the {OK} key. F Press the {User Tools/Counter} key.

Fax Features

Programming/Changing Fax Header

A Select [Fax Header] using {U} or {T}, and then press the {OK} key.

B Enter the fax header, and then press the {OK} key.

To change the programmed Fax Header, press the {Clear/Stop} key, and then enter again.

Note

❒ You can register up to 32 characters in the Fax Header.

❒ You can use characters, symbols, numbers, and spaces.

Reference

"Entering Text", About This Machine

Programming/Changing Own Name

A Select [Own Name] using {U} or {T}, and then press the {OK} key.

B Enter the own name, and then press the {OK} key.

To change the programmed Own Name, press the {Clear/Stop} key, and then enter again.

Registering Fax Information

Note

❒ You can register "Own Name" using up to 20 alphanumeric characters and

symbols.

Reference

"Entering Text", About This Machine

Programming/Changing Own Fax Number

A Select [Own Fax Number] using {U} or {T}, and then press the {OK} key.

B Enter the source fax number using the number key, and then press the {OK}

key.

To change the programmed source fax header, press the {Clear/Stop} key, and then enter again.

When you enter "+" and space, press [n], [Space] for each. If you make a mistake, press the {Clear/Stop} key, and then enter again.

Note

❒ You can register "Own Fax Number" using up to 20 numbers, space, and

"+" symbol.

Fax Features

Deleting Fax Information

A Select [Fax Features] using {U} or {T}, and then press the {OK} key.

B Select [General Settings/Adjust] using {U} or {T}, and then press the {OK} key.

C Select [Program Fax Information] using {U} or {T}, and then press the {OK}

key.

D Select fax information you want to delete using {U} or {T}, and then press

the {OK} key.

E Press the {Clear/Stop} key.

The programmed information is deleted.

F Press the {OK} key.

G Press the {User Tools/Counter} key.

Registering Fax Information

Fax Features

Forwarding

Print documents received and forward to a specified End Receiver. This is useful if, for example, you are visiting another office and would like a copy of your documents to be sent to that office.

You can also specify a "folder" as the forwarding destination.

Important

❒ To use this function, set [Forwarding] under [Administrator Tools] to [On].

❒ The Forwarding function does not forward documents received with Memory

Lock.

❒ You can select end receivers only from among destinations programmed in

the Address Book. You cannot specify programmed transfer stations as end receivers.

A fax number, e-mail address, IP-Fax destination, and folder can be set as the forwarding destination.

When you wish to change the end receivers depending on the senders, specify the end receivers by the senders, at "Program Special Sender". Documents not received from specified senders are sent to the destination specified in this function.

You can set whether or not to print the forwarded documents on this machine in "Parameter Setting"(switch 11, bit 6). The default is "On".

Deleting a destination specified as a forward destination from the destination list causes the settings of the forward destination to be deleted, so they must be registered again. When a destination is changed, a document is transmitted to the new destination. If there is no destination of the specified type, you can set which destination to be used as an alternative destination. See "Parameter Setting" (switch 32, bit 0).

You can program one of the User Function keys with operations for this function.

If you have specified a folder for forwarding, you can specify the file format used for forwarding. See "Parameter Setting" (switch 21, bit 3).

Reference

p.75 “General Settings/Adjust”

p.96 “Parameter Setting” (switch 11, bit 6)

p.96 “Parameter Setting” (switch 32, bit 0)

p.96 “Parameter Setting” (switch 21, bit 3)

p.77 “Reception Settings”

p.106 “Program Special Sender”

Ricoh 161SPF, 161F User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Introduction

Important

Notes:

Caution:

Manuals for This Machine

TABLE OF CONTENTS

How to Read This Manual

Symbols

Display Panel

Reading the Display and Using Keys

Accessing User Tools

Changing Default Settings

Exiting User Tools

Menu Protect

Changing Default Settings Using Web Image Monitor

1. Connecting the Machine

Connecting to the Interfaces

Connecting to the Ethernet Interface

Connecting to the USB Interface

Connecting to the IEEE 1284 Interface

Connecting to the IEEE 802.11b (Wireless LAN) Interface

Setup Procedure

Checking the Connection

Checking the Signal

Network Settings

Settings Required to Use the Printer/LAN-Fax

Ethernet

IEEE 802.11b (wireless LAN)

Settings Required to Use Internet Fax

Ethernet

IEEE 802.11b (wireless LAN)

Settings Required to Use E-mail Function

Ethernet

IEEE 802.11b (wireless LAN)

Settings Required to Use Scan to Folder Function

Ethernet

IEEE 802.11b (wireless LAN)

Settings Required to Use the Network Delivery Scanner

Ethernet

IEEE 802.11b (wireless LAN)

Settings Required to Use Network TWAIN Scanner

Ethernet

IEEE 802.11b (wireless LAN)

Using Utilities to Make Network Settings

Interface Settings

File Transfer

Connecting the Machine to a Telephone Line and Telephone

Connecting the Telephone Line

Selecting the Line Type

2. System Settings

General Features

Tray Paper Settings

Timer Settings

Interface Settings

Network

Parallel Interface

IEEE 802.11b

Print I/F Settings List

File Transfer

Administrator Tools

Program/Change/Delete LDAP Server

Programing / Changing the LDAP server

Deleting the programmed LDAP server

Programming the LDAP Server

Entering an identification name

Entering a server name

Entering the search base

Entering a port number

Starting SSL communication

Setting authentication

Entering the user name and password

Testing the connection

Setting search conditions

Setting search options

3. Copier Features

Copier Features