Registering Addresses and Users for Facsimile/Scanner Functions
7
Other User Tools
8
Appendix
9
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Depending on which country you are in, certain units may be optional. For details, please contact your
local dealer.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
Important
❒ Media differ according to manual.
❒ The printed and electronic versions of a manual have the same contents.
❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
manuals as PDF files.
❒ Depending on which country you are in, there may also be html manuals. To
view these manuals, a Web browser must be installed.
❖ About This Machine
Be sure to read the Safety Information in this manual before using the machine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine,
how to enter text, and how to install the CD-ROMs provided.
❖ General Settings Guide
Explains User Tools settings, and Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual
for explanations on how to connect the machine.
❖ Troubleshooting
Provides a guide to solving common problems, and explains how to replace
paper, toner, and other consumables.
❖ Security Reference
This manual is for administrators of the machine. It explains security functions that the administrators can use to protect data from being tampered
with, or prevent the machine from unauthorized use.
Also refer to this manual for the procedures for registering administrators, as
well as setting user and administrator authentication.
❖ Copy Reference
Explains Copier functions and operations. Also refer to this manual for explanations on how to place originals.
❖ Facsimile Reference
Explains Facsimile functions and operations.
❖ Printer Reference
Explains Printer functions and operations.
❖ Scanner Reference
Explains Scanner functions and operations.
i
❖ Network Guide
Explains how to configure and operate the machine in a network environment, and use the software provided.
This manual covers all models, and includes descriptions of functions and
settings that might not be available on this machine. Images, illustrations, and
information about operating systems that are supported might also differ
slightly from those of this machine.
❖ Other manuals
• Quick Reference Copy Guide
• Quick Reference Fax Guide
• Quick Reference Printer Guide
• Quick Reference Scanner Guide
• PostScript3 Supplement
•UNIX Supplement
• Manuals for DeskTopBinder Lite:
DeskTopBinder Lite Setup Guide
DeskTopBinder Introduction Guide
Auto Document Link Guide
Note
❒ Manuals provided are specific to machine types.
❒ For "UNIX Supplement", please visit our Web site or consult an authorized
dealer.
❒ "PostScript3 Supplement" and "UNIX Supplement" include descriptions of
functions and settings that might not be available on this machine.
The following software products are referred to using general names:
Product nameGeneral name
DeskTopBinder Lite and DeskTopBinder
Professional
ScanRouter EX Professional
EX Enterprise
*1
Optional
*1
*1
*1
and ScanRouter
DeskTopBinder
the ScanRouter delivery software
ii
TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
How to Read This Manual .....................................................................................1
Ignoring these notes could result in serious injury or death. Be sure to read these
notes. They can be found in the "Safety Information" section of About This Machine.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the
machine or to property. Be sure to read these notes. They can be found in the
"Safety Information" section of About This Machine.
Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.
This symbol indicates information or preparations required prior to operating.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys that appear on the machine's display panel.
{ }
Indicates the names of keys on the machine's control panel.
1
Display Panel
The display panel shows machine status, error messages, and function menus.
Important
❒ A force or impact of more than 30 N (about 3 kgf) will damage the display
panel.
Using the System Settings menu screen as an example, this section explains how
to use the machine's display panel.
2
1
ARG001S
1. The settings menu appears. Press
the {U} or {T} key to scroll to the
setting you want to specify or
change, and then press the {OK} key
to display the screen for specifying
that setting.
2. The number of pages in the dis-
played settings menu appears. If you
cannot see the entire menu, press the
{U} or {T} key to scroll the screen.
2
Reading the Display and Using Keys
This section explains how to read the display and use the Selection keys.
Using the Machine IPv4 Address setting screen as an example, this section explains how to use the machine's control panel.
ARH010S
1. Selection keys
Correspond to items at the bottom line on
the display.
• When the instruction "press [IP Add.]"
appears in this manual, press the left
selection key.
• When the instruction "press [SubnetM]" appears in this manual, press the
centre selection key.
• When the instruction "press [MacAdd.]" appears in this manual, press
the right selection key.
2. {Escape} key
Press to cancel an operation or return to
the previous display.
3. {OK} key
Press to set a selected item or an entered
numeric value.
4. Scroll keys
Press to move the cursor in each direction, step by step.
When the {U}, {T}, {V} or {W} key appears in this manual, press the scroll key
of the same direction.
3
Accessing User Tools
User Tools allow you to change or set defaults.
Note
❒ Operations for system settings differ from normal operations. Always quit
User Tools when you have finished.
❒ Any changes you make with User Tools remain in effect even if the main
power switch or operation switch is turned off, or {Clear Modes} key is
pressed.
Reference
p.4 “Changing Default Settings”
Changing Default Settings
This section describes how to change the settings of User Tools.
Important
❒ If Administrator Authentication Management is specified, contact your ad-
ministrator.
A Press the {User Tools/Counter} key.
ARG011S
B Select the menu using {U} or {T}, and then press the {OK} key.
To change the System Settings, select [System Settings].
To change the Copier Features, select [Copier Features].
To change the Fax Features, select [Fax Features].
To change the Printer Features, select [Printer Features].
To change the Scanner Features, select [Scanner Features].
To change the language used on the display, select [Language].
4
To check the counter, select [Counter].
C Select the item using {U} or {T}, and then press the {OK} key.
D Change settings by following instructions on the display, and then press
the {OK} key.
Note
❒ Press the {Escape} key to return to the previous display.
❒ To discontinue the operation and return to the initial display, press the
{User Tools/Counter} key.
Exiting User Tools
This section describes how to end User Tools.
A Press the {User Tools/Counter} key.
ARG011S
Menu Protect
Using Menu Protect, you can prevent unauthenticated users from changing the
user tools. Menu Protect can be specified for each of the following user tools
menus.
•Copier Features
• Fax Features
•Printer Features
• Scanner Features
For details, consult your administrator.
5
Changing Default Settings Using Web Image Monitor
This section describes how to access the Web Image Monitor.
You can also change the settings of this machine using Web Image Monitor.
A Start your Web browser.
B Enter “http://(machine's address)/” in the address bar of a Web browser.
Top page of Web Image Monitor appears.
If the machine's host name has been registered on the DNS or WINS server,
you can enter it.
When setting SSL, a protocol for encrypted communication, under environment which server authentication is issued, enter "https://(machine's address)/".
C Click [Login].
D Enter a login user name and password, and then click [Login].
For details about the login user name and password, consult your network
administrator.
E Click [Configuration].
F Click the menu.
G Change settings.
For details about how to use Web Image Monitor, see "Using Web Image
Monitor", Network Guide and Web Image Monitor Help.
6
1. Connecting the Machine
This chapter describes how to connect the machine to the network and specify
the network settings.
Connecting to the Interfaces
This section explains how to identify the machine’s interface and connect the
machine according to the network environment.
ARH008S
1. USB port
Port for connecting the USB 2.0 cable
2. 10BASE-T/100BASE-TX port
Port for connecting the 10BASE-T or
100BASE-TX cable
Note
❒ You cannot install two or more of the following options: IEEE 802.11b (wire-
less LAN) board, IEEE 1284 interface board.
3. IEEE 1284 port (optional)
Port for connecting the IEEE 1284 interface cable
4. IEEE 802.11b (Wireless LAN) port
(optional)
Port for using the wireless LAN
7
1
Connecting the Machine
Connecting to the Ethernet Interface
This section describes how to connect 10BASE-T or 100BASE-TX cable to the
Ethernet interface.
Important
❒ If the main power switch is on, turn it off.
A A ferrite core for the Ethernet cable is supplied with this machine. Make a
loop in the cable about 3 cm (1.2 inch) (1) from the machine end of the cable.
Attach the ferrite core.
ARH009S
B Make sure the main power switch of the machine is off.
C Connect the Ethernet interface cable to the 10BASE-T/100BASE-TX port.
ARH005S
D Connect the other end of the Ethernet cable to a network connection device
such as a hub.
8
Connecting to the Interfaces
E Turn on the main power switch of the machine.
AME005S
A Indicator (green)
Lights up green when the machine is connected correctly to the network.
B Indicator (yellow)
Lights up yellow when 100 BASE-TX is in operation. Goes off when 10
BASE-T is in operation.
Note
❒ For details about installing the printer driver, see "Preparing the Machine",
Printer Reference.
Reference
"Turning On the Power" About This Machine
"Preparing the Machine", Printer Reference
1
9
1
Connecting the Machine
Connecting to the USB Interface
This section describes how to connect the USB2.0 interface cable to the USB2.0
port.
A Connect the USB 2.0 interface cable to the USB 2.0 port.
ARH004S
B Connect the other end to the USB port on the host computer.
Note
❒ This machine does not come with a USB interface cable. Make sure you
purchase the appropriate cable for the machine and your computer.
❒ The USB 2.0 interface board is supported by Windows Me / 2000 / XP,
Windows Server 2003, Mac OS X10.3.3 or higher.
• For Windows Me:
Make sure to install "USB Printing Support". When used with Windows
Me, only a speed equal to that of USB 1.1 is possible.
•For Mac OS:
To use Macintosh, the machine must be equipped with the optional
PostScript 3 unit. When used with Mac OS X10.3.3 or higher, a transfer
speed of USB 2.0 is supported.
❒ For details about installing the printer driver, see "Preparing the Machine",
Printer Reference.
Reference
"Preparing the Machine", Printer Reference
10
Connecting to the Interfaces
Connecting to the IEEE 1284 Interface
This section describes how to connect the IEEE 1284 interface cable to the IEEE
1284 interface board.
A Make sure the main power switch on the machine is off.
If the main power switch is on, turn it off.
B Turn off the main power switch of the host computer.
C Connect the IEEE 1284 interface cable to the IEEE 1284 port.
1
ARH003S
D Connect the other end of the cable into the interface connector on the host
computer.
Check the shape of the connector to the computer. Connect the cable firmly.
E Turn on the main power switch of the machine.
F Turn on the host computer.
When using Windows 95/98/Me/2000/XP and Windows Server 2003, a
printer driver installation screen might appear when the computer is turned
on. If this happens, click [Cancel] on the screen.
Note
❒ For details about installing the printer driver, see "Preparing the Machine",
Printer Reference.
Reference
"Turning On the Power" About This Machine
"Preparing the Machine", Printer Reference
11
1
Connecting the Machine
Connecting to the IEEE 802.11b (Wireless LAN) Interface
This section describes how to connect to the IEEE 802.11b (wireless LAN) interface.
Note
❒ Check the settings of the IPv4 address and subnet mask of this machine.
❒ For details about how to set the IPv4 address and subnet mask from the con-
trol panel of the machine, see "Interface Settings".
❒ Before using this machine with an IEEE 802.11b (Wireless LAN) connection,
you must select [IEEE 802.11b] in [LAN Type].
Reference
p.46 “Network”
Setup Procedure
This section describes how to setup IEEE 802.11b (wireless LAN) interface.
Set up IEEE 802.11b (wireless LAN) according to the following procedure:
12
ARH007S
Connecting to the Interfaces
Note
❒ Select [802.11 Ad hoc] mode when connecting Windows XP as a wireless LAN
client using Windows XP standard driver or utilities, or when not using the
infrastructure mode.
❒ For details about how to specify wireless LAN settings from the control panel
on the machine, see "IEEE 802.11b".
❒ For details about how to specify wireless LAN settings from other than the
control panel on the machine, see "Using Utilities to Make Network Settings".
❒ For details about the setting items, see "IEEE 802.11b".
Reference
p.51 “IEEE 802.11b”
p.29 “Using Utilities to Make Network Settings”
Checking the Connection
Check the wireless LAN connection.
Make sure the LED of the IEEE 802.11b interface unit is lit.
1
❖ When using in infrastructure mode
1
2
ZGDH600J
1. If [LAN Type] on the [Interface Settings] / [Network] screen is not set to [IEEE
802.11b], it does not light, even if the main power is on.
2. If it is connected properly to the network, the LED is green when in infrastructure mode. If the LED is blinking, the machine is searching for devices.
13
1
Connecting the Machine
❖ When using in ad hoc mode / 802.11 ad hoc mode
1
2
ZGDH600J
1. If the IEEE 802.11b interface unit is functioning, the LED lights up in orange.
2. If it is connected properly to the network, the LED is green when in ad hoc
mode or 802.11 ad hoc mode. If the LED is blinking, the machine is searching
for devices. The LED will light after a few seconds.
Print the configuration page to verify settings.
Note
❒ For details about printing a configuration page, see "Print I/F Settings".
Reference
p.52 “Print I/F Settings List”
Checking the Signal
This section describes how to check the machine's radio wave status.
When using in infrastructure mode, you can check the machine's radio wave status using the control panel.
A Select [System Settings] using {U} or {T}, and then press the {OK} key.
B Select [Interface Settings] using {U} or {T}, and then press the {OK} key.
C Select [IEEE 802.11b] using {U} or {T}, and then press the {OK} key.
D Select [Wireless LAN Signal] using {U} or {T}, and then press the {OK} key.
The machine's radio wave status appears.
E After checking radio wave status, press the {OK} key.
F Press the {User Tools/Counter} key to return to the User Tools/Counter menu.
Note
❒ For the procedure of entering the System Settings, see "Accessing User Tools".
Reference
p.4 “Accessing User Tools”
p.29 “Using Utilities to Make Network Settings”
14
p.51 “IEEE 802.11b”
Network Settings
Network Settings
This section describes the network settings you can change with User Tools (System Settings). Make settings according to functions you want to use and the interface to be connected.
Important
❒ These settings should be made by the system administrator, or with the ad-
vice the system administrator.
Settings Required to Use the Printer/LAN-Fax
This section lists the settings required for using the printer or LAN-Fax function.
Ethernet
This section lists the settings required for using the printer or LAN-Fax function
with an Ethernet connection.
1
For details about how to specify the settings, see "Interface Settings".
• Web Image Monitor: Cannot be used for specifying the setting.
• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.
• telnet: Cannot be used for specifying the setting.
❖ [Network] → [Host Name]
• Web Image Monitor: Can be used for specifying the setting.
• SmartDeviceMonitor for Admin: Can be used for specifying the setting.
• telnet: Can be used for specifying the setting.
❖ [Network] → [Machine Name]
• Web Image Monitor: Can be used for specifying the setting.
• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.
• telnet: Can be used for specifying the setting.
33
1
Connecting the Machine
❖ [IEEE 802.11b] → [Communication Mode]
• Web Image Monitor: Can be used for specifying the setting.
• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.
• telnet: Can be used for specifying the setting.
❖ [IEEE 802.11b] → [SSID Setting]
• Web Image Monitor: Can be used for specifying the setting.
• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.
• telnet: Can be used for specifying the setting.
❖ [IEEE 802.11b] → [Channel]
• Web Image Monitor: Can be used for specifying the setting.
• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.
• telnet: Can be used for specifying the setting.
❖ [IEEE 802.11b] → [Security Type]
• Web Image Monitor: Can be used for specifying the setting.
• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.
• telnet: Can be used for specifying the setting.
❖ [IEEE 802.11b] → [Communication Speed]
• Web Image Monitor: Cannot be used for specifying the setting.
• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.
• telnet: Can be used for specifying the setting.
File Transfer
Change settings by using Web Image Monitor, SmartDeviceMonitor for Admin,
and telnet.
❖ [File Transfer] → [SMTP Server]
• Web Image Monitor: Can be used for specifying the setting.
• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.
• telnet: Cannot be used for specifying the setting.
❖ [File Transfer] → [SMTP Authentication]
• Web Image Monitor: Can be used for specifying the setting.
• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.
• telnet: Cannot be used for specifying the setting.
34
Network Settings
❖ [File Transfer] → [POP before SMTP]
• Web Image Monitor: Can be used for specifying the setting.
• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.
• telnet: Cannot be used for specifying the setting.
❖ [File Transfer] → [Reception Protocol]
• Web Image Monitor: Can be used for specifying the setting.
• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.
• telnet: Cannot be used for specifying the setting.
❖ [File Transfer] → [POP3/IMAP4 Settings]
• Web Image Monitor: Can be used for specifying the setting.
• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.
• telnet: Cannot be used for specifying the setting.
❖ [File Transfer] → [Admin. E-mail Address]
• Web Image Monitor: Can be used for specifying the setting.
• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.
• telnet: Cannot be used for specifying the setting.
1
❖ [File Transfer]→[E-mail Communication Port]
• Web Image Monitor: Can be used for specifying the setting.
• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.
• telnet: Cannot be used for specifying the setting.
❖ [File Transfer] → [E-mail Recept. Interval]
• Web Image Monitor: Can be used for specifying the setting.
• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.
• telnet: Cannot be used for specifying the setting.
❖ [File Transfer] → [Max. Recept. E-mail Size]
• Web Image Monitor: Can be used for specifying the setting.
• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.
• telnet: Cannot be used for specifying the setting.
❖ [File Transfer] → [E-mail Storage in Server]
• Web Image Monitor: Can be used for specifying the setting.
• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.
• telnet: Cannot be used for specifying the setting.
35
1
Connecting the Machine
❖ [File Transfer] → [Default User Name/PW(Send)]
• Web Image Monitor: Can be used for specifying the setting.
• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.
• telnet: Cannot be used for specifying the setting.
❖ [File Transfer] → [Fax E-mail Account]
• Web Image Monitor: Can be used for specifying the setting.
• SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.
• telnet: Cannot be used for specifying the setting.
36
Connecting the Machine to a Telephone Line and Telephone
Connecting the Machine to a Telephone
Line and Telephone
This section describes how to connect the machine to the telephone lines and select the line type.
Connecting the Telephone Line
To connect the machine to a telephone line, use a snap-in modular type connector.
Important
❒ Make sure the connector is the correct type before you start.
1
2
1
1. G3 (analog) line interface connec-
tor
2. External telephone connector
ARH006S
37
1
Connecting the Machine
Selecting the Line Type
Select the line type to which the machine is connected. There are two types: tone
and pulse dial.
Select the line type using "Administrator Tools".
Note
❒ This function is not available in some regions.
Reference
p.75 “Fax Features”
38
2. System Settings
This chapter describes user tools in the System Settings menu. For details on
how to access System Settings, see "Accessing User Tools".
General Features
This section describes the user tools in the General Features menu under System
Settings.
Default settings are shown in bold type.
❖ Prog/Change/Del User Text
You can register text phrases you often use when specifying settings, such as
“.com" and “Regards".
You can register up to 40 entries.
Program/Change:
A Select [System Settings] using {U} or {T}, and then press the {OK} key.
B Select [General Features] using {U} or {T}, and then press the {OK} key.
C Select [Prog/Change/Del User Text] using {U} or {T}, and then press the {OK}
key.
D Select [Program/Change] to program/change text phrases using {U} or {T},
and then press the {OK} key.
E Select [*Not Programmed] using {U} or {T}, and then press the {OK} key.
To change programmed text phrases, select the text phrases you want to
change/delete.
F Enter the text phrases you want to program, and then press the {OK} key.
G Press the {User Tools/Counter} key.
Delete:
A Select [System Settings] using {U} or {T}, and then press the {OK} key.
B Select [General Features] using {U} or {T}, and then press the {OK} key.
C Select [Prog/Change/Del User Text] using {U} or {T}, and then press the {OK}
key.
D Select [Delete] using {U} or {T}, and then press the {OK} key.
E Select the text phrases you want to delete using {U} or {T}, and then press
the {OK} key.
F Press [Yes].
To cancel deleting a text phrase, press [No].
G Press the {User Tools/Counter} key.
39
2
System Settings
❖ Panel Key Sound
The beeper (key tone) sounds when a key is pressed.
The default setting is On.
❖ Warm-up Beeper (copier)
You can have the beeper sound when the machine becomes ready to copy after leaving Energy Saver mode, or when the power is turned on.
The default setting is On.
❖ Copy Count Display
The copy counter can be set to show the number of copies made (count up) or
the number of copies yet to be made (count down).
The default setting is Up.
❖ Function Priority
Specify the mode to be displayed immediately after the operation switch is
turned on, or when System Reset mode is turned on.
The default setting is Copier.
❖ Print Priority
Gives print priority to the mode displayed.
The default setting is Display mode.
When [Interleave] is selected, the current print job will be interrupted after a
maximum of five sheets.
❖ Function Reset Timer
You can set the length of time the machine waits before changing modes
when using the multi-access function.
This is useful if you are making many copies and have to change settings for
each copy. If you set a longer reset period, you can prevent interruption from
other functions.
The Function Reset Timer setting is ignored if [Interleave] is set for Print Priority.
The default setting is Set Time.
When you select [Set Time], enter the time (3–30 seconds, in 1 second increments) using the number keys.
The default setting for Set Time is 3 seconds.
❖ Screen Contrast
You can adjust the brightness of the display.
The default setting is "4" (the halfway/medium setting).
❖ Key Repeat
Set whether or not to repeat the functions of the {U}, {T}, {Lighter}, and
{Darker} keys when those keys are pressed and held down.
The default setting is Normal.
40
General Features
❖ Measurement Unit
You can switch the measurement between "mm" and "inch".
The default setting is mm.
Note
❒ If the Panel Key Sound setting is "Off", the beeper does not sound, whatever
the Warm-up Beeper setting.
Reference
p.4 “Accessing User Tools”
2
41
2
System Settings
Tray Paper Settings
This section describes the user tools in the Tray Paper Settings menu under System Settings.
Default settings are shown in bold type.
Important
❒ If the specified paper size differs from the actual size of the paper loaded in
the paper tray, a misfeed might occur because the correct paper size was not
detected.
❖ Paper Size: Tray 1 -2
Select the size of the paper loaded in the paper tray.
• The paper sizes you can set for Tray 1 are as follows:
A4L, A5K, B5 JISL, 8
The default setting is A4L / 8
1
/2"×11"L, 51/2"×81/2"K, 16KL
1
/2"×11"L.
• The paper sizes you can set for Tray 2 are as follows:
A4L, 8
The default setting is A4L / 8
90.0 to 216.0 mm (3.55 to 8.50 inch) vertically, and 139.0 to 600.0 mm (5.48
to 23.62 inch) horizontally.
The default setting is A4L / 8
1
/2"×11"L.
❖ Paper Type: Bypass Tray
Sets the display so you can see what type of paper is loaded in the bypass tray.
• The paper types you can set for the bypass tray are as follows:
No Display (Plain Paper), Recycled Paper, Special Paper, Colour Paper,
Letterhead, Label Paper, Thick Paper, OHP (Transparency), Preprinted Paper, Prepunched Paper, Bond Paper, Cardstock.
The default setting is No Display (Plain Paper).
Paper types you can set in the bypass tray for machines with the copy function only are plain paper, thick paper and OHP.
42
Tray Paper Settings
❖ Paper Type: Paper Tray 1-2
Sets the display so you can see what type of paper is loaded in each paper
tray. The print function uses this information to automatically select the paper tray.
• The paper types you can set are as follows:
No Display (Plain Paper), Recycled Paper, Special Paper, Colour Paper,
Letterhead, Preprinted Paper, Prepunched Paper, Bond Paper, Cardstock
The default setting for "Paper Type" is No Display (Plain Paper).
The default setting for "APS" is On.
The default setting for "Duplex" is On.
To enable the Auto Tray Switching function, make sure [On] is selected in
APS.
❖ Ppr Tray Priority:Copier (copier)
Specify the tray to supply paper for output.
The default setting is Tray 1.
❖ Ppr Tray Priority:Fax (facsimile)
Specify the tray to supply paper for output.
The default setting is Tray 1.
2
❖ Ppr Tray Priority:Printer (printer)
Specify the tray to supply paper for output.
The default setting is Tray 1.
Reference
p.4 “Accessing User Tools”
p.71 “Auto Tray Switching”
43
2
System Settings
Timer Settings
This section describes the user tools in the Timer Settings menu under System
Settings.
Default settings are shown in bold type.
❖ Auto Off Timer
After a specified period has passed, following job completion, the machine
automatically turns off, in order to conserve energy. This function is called
"Auto Off".
The machine status after the Auto Off operation is referred to as "Off mode"
or "Sleep mode". Use this setting to specify how long the machine remains
idle before switching to "Off mode" or "Sleep mode".
This function can only be specified if AOF is specified to [On].
The time can be set from 1 min. to 240 min, using the number keys.
The default setting is 1 min..
From "Off mode" or "Sleep mode", the machine is ready to use within 10 seconds.
Auto Off might not work if an error message is being displayed at the time
scheduled for the switch.
❖ Energy Saver Timer
The machine automatically enters Low Power mode automatically after a job
is finished, and the selected time elapsed.
The time can be set from 1 to 240 minutes, using the number key.
The default setting is 15 min..
Energy Saver may not work when error messages appear.
The machine automatically prints any fax or printer data received while in
Energy Saver mode.
❖ System Auto Reset Timer
The System Reset setting automatically switches the screen to that of the function set in Function Priority, when no operations are in progress, or when an
interrupted job is cleared. This setting determines the system reset interval.
The default setting is On.
The time can be set from 10 to 999 seconds in 1 second increments, using the
number keys.
The default setting time is 60 sec..
❖ Copier Auto Reset Timer (copier)
Specifies the time to elapse before copier mode resets.
The default setting is On.
If [Off] is selected, the machine does not automatically switch to the user code
entry screen.
The time can be set from 10 to 999 seconds, using the number keys.
The default setting time is 60 sec..
44
Timer Settings
❖ Facsimile Auto Reset Timer (facsimile)
Specifies the time to elapse before the facsimile mode resets.
The time can be set from 30 to 999 seconds, using the number keys.
The default setting is 30 sec..
❖ Printer Auto Reset Timer (printer)
Specifies the time to elapse before the printer function resets.
The default setting is On.
The time can be set from 10 to 999 seconds, using the number keys.
The default setting time is 60 sec..
❖ Scanner Auto Reset Timer (scanner)
Specifies the time to elapse before the scanner function resets.
The default setting is On.
If [Off] is selected, the machine will not automatically switch to the user code
entry screen.
The time can be set from 10 to 999 seconds, using the number keys.
The default setting time is 60 sec..
❖ Set Date
Set the date for the machine's internal clock.
To change between year, month, and day, press {W} and {V} key.
Enter the year, month, and day using the number keys.
2
❖ Set Time
Set the time for the machine's internal clock using the number keys.
Enter time in the 24-hour format (in 1 second increments).
To change between hours, minutes and seconds, press {W} and {V} key.
When the summer time function is set, you cannot make the time setting if the
current time falls inside the transition zone. Set the time again later, or contact
your service representative.
❖ Auto Logout Timer
Specify whether or not to automatically log out a user when the user does not
operate the machine for a specified period of time after logging in.
The default setting is Off.
When [On] is selected, the time can be set from 60 to 999 seconds, in one second increments, using the number keys.
The default setting is 180 sec..
Reference
p.4 “Accessing User Tools”
45
System Settings
Interface Settings
This section describes the user tools in the Interface Settings menu under System
Settings.
Default settings are shown in bold type.
2
Network
This section describes the user tools in the Network menu under Interface Settings.
❖ Machine IPv4 Address
Before using this machine in the network environment, you must specify the
IPv4 address and subnet mask.
When you select [Specify], enter the [IP Add.] and [Subnet M] as "xxx.xxx.xxx.xxx"("x"
indicates a number).
The default setting is Specify.
The default setting for IPv4 Address is 011.022.033.044.
When you select [Specify], make sure that [IP Add.] is different from that of another machines on the network.
The physical address (MAC address) also appears.
❖ IPv4 Gateway Address
A gateway is a connection or interchange point between two networks.
Specify the gateway address for the router or host computer used as a gateway.
The default setting is 000.000.000.000.
❖ Machine IPv6 Address
Specify the machine's IPv6 network address.
• Link-local Address
The machine's specified link-local address appears.
• Manual Config. Address
The machine's manually configuration address appears.
• Stateless address: 1-5
The specified stateless address appears.
❖ IPv6 Gateway Address
Displays the machine's IPv6 gateway address appears.
❖ IPv6 Stateless Setting
Specify IPv6 Stateless Setting.
46
The default setting is Active.
Interface Settings
❖ DNS Configuration
Make settings for the DNS server.
The default setting is Specify.
When you select [Specify], enter the DNS server IPv4 address as "xxx.xxx.xxx.xxx"("x"
indicates a number).
The default settings of DNS server 1-3 are 000.000.000.000.
❖ DDNS Configuration
Specify the DDNS settings.
The default setting is Active.
❖ Domain Name
Specify the domain name.
The default setting is Specify.
❖ WINS Configuration
Specify the WINS server settings.
The default setting is On.
If [On] is selected, enter WINS server IPv4 address as "xxx.xxx.xxx.xxx. ("x" indicates a number)"
The default settings of WINS server 1-2 are 000.000.000.000.
If DHCP is in use, specify the [Scope ID].
Enter a [Scope ID] using up to 31 characters.
2
❖ Effective Protocol
Selects the protocol to use in the network.
The default setting for IPv4 is Active.
The default setting for IPv6 is Inactive.
The default setting for NetWare is Active.
The default setting for SMB is Active.
The default setting for AppleTalk is Active.
❖ NCP Delivery Protocol
Select the protocol for NCP delivery.
The default setting is TCP/IP Priority.
If you select "IPX Only" or "TCP/IP Only", you cannot switch the protocol
even if you cannot connect with it.
If "NetWare" in [Effective Protocol] is set to "Inactive", you can only use
TCP/IP.
❖ NW Frame Type
Select the frame type when you use NetWare.
The default setting is Auto Select.
❖ SMB Computer Name
Specify the SMB computer name.
Enter the computer name using up to 15 characters.
"*+,/:;<>=?[\]|. and spaces cannot be entered.
Do not set a computer name starting with RNP and rnp.
Use uppercase letters for alphabets.
47
2
System Settings
❖ SMB Work Group
Specify the SMB work group.
Enter the group name using up to 15 characters.
"*+,/:;<>=?[\]|. and spaces cannot be entered.
Use uppercase letters for alphabet.
❖ Ethernet Speed
Set the access speed for networks.
Select a speed that matches your network environment. [Auto Select] should
usually be selected.
The default setting is Auto Select.
• Setting the Ethernet Speed
Confirm your network environment, and then select a speed that matches
it using the following table.
Machine
Router/
HUB
10Mbps Half
Duplex
10Mbps Full
Duplex
100Mbps
Half Duplex
100Mbps
Full Duplex
Auto Selectb-b-b
10Mbps Half
Duplex
b---b
-b---
--b-b
---b-
10Mbps Full
Duplex
100Mbps
Half Duplex
100Mbps
Full Duplex
Auto Select
❖ LAN Type
When you have installed the optional IEEE 802.11b interface unit, select the
method of connection.
The default setting is Ethernet.[LAN Type] is displayed when wireless LAN board is installed. If Ethernet and
IEEE 802.11b (wireless LAN) are both connected, the selected interface has
priority.
❖ Ping Command
Check the network connection with ping command using given IPv4 address.
If you fail to connect to the network, check the following, and then retry the
ping command.
• Make sure that "IPv4" in [Effective Protocol] is set to "Active".
48
• Check that the machine with assigned IPv4 address is connected to the network.
• Check if the same IPv4 address is used for the specified equipment.
Interface Settings
❖ Permit SNMPv3 Communictn.
Set the encrypted communication of SNMPv3.
The default setting is Encryption/Clear Text.
If you select to [Encryption Only], you need to set an encryption password for
the machine.
❖ Permit SSL/TLS Comm.
Set the encrypted communication of SSL/TLS.
The default setting is Ciphertext/Clear Text.
If you set to [Ciphertext Only], you need to install the SSL certificate for the machine.
❖ Host Name
Specify the host name.
Enter the host name using up to 63 characters.
❖ Machine Name
Specify the machine name.
Enter the machine name using up to 31 characters.
Reference
p.4 “Accessing User Tools”
2
49
2
System Settings
Parallel Interface
This section describes the user tools in the Parallel Interface menu under Interface Settings. [Parallel Interface] is displayed when this machine is installed with
the IEEE 1284 interface board.
❖ Parallel Timing
Sets the timing for the control signal of the parallel interface.
The default setting is ACK outside.
❖ Parallel Comm. Speed
Sets the communication speed for the parallel interface.
The default setting is High Speed.
❖ Selection Signal Status
Sets the level for the select signal of the parallel interface.
The default setting is High.
❖ Input Prime
Sets whether to validate or invalidate the input prime signal upon reception.
The default setting is Inactive.
❖ Bidirectional Comm.
Sets the printer's response mode to a status acquisition request when using a
parallel interface.
The default setting is On.
When set to [Off], bidirectional communication function will be disabled, and
the printer driver will not be installed under Windows Auto Detect function.
❖ Signal Control
Specify how error during printing or sending facsimile from the computer is
to be dealt with.
The default setting is Job Acceptance Priority.
Reference
p.4 “Accessing User Tools”
50
Interface Settings
IEEE 802.11b
This section describes various items of [IEEE 802.11b] under [Interface Settings].
This section describes the user tools in the IEEE 802.11b menu under Interface
Settings. [IEEE 802.11b] is displayed when this machine is installed with the wireless LAN interface board.
Be sure to make all settings simultaneously.
❖ Communication Mode
Specifies the communication mode of the wireless LAN.
The default setting is 802.11 Ad hoc.
❖ SSID Setting
Specifies SSID to distinguish the access point in infrastructure mode or 802.11
ad hoc mode.
The characters that can be used are ASCII 0x20-0x7e (32 bytes). If blank is
specified in 802.11b ad hoc mode or ad hoc mode, "ASSID" appears.
❖ Channel
The default setting is 11.
The following channels are available:
1-14 (Metric version) / 1-11 (Inch version)
2
❖ Security Type
Specifies the encryption of the IEEE 802.11b (wireless LAN).
If you select [WEP], always enter WEP key. If you select [WPA], specify the encryption and authentication methods.
Specify "WPA", when [Communication Mode] is set to [Infrastructure].
The default setting is Off.
•Off
•WEP
•WPA
•Encryption Method
Select either "TKIP" or "COMP(AES)".
• Authentication Method
Select either "WPA-PSK" or "WPA(802.1X)".
If you select "WPA-PSK", enter the pre-shared key (PSK) using 8-63 ASCII characters.
❖ Wireless LAN Signal
When using in infrastructure mode, you can check the machine's radio wave
status using the control panel.
Radio wave status is displayed when you press [Wireless LAN Signal].
❖ Communication Speed
Specifies the communication speed of the IEEE 802.11b (wireless LAN).
The default setting is Auto.
51
2
System Settings
❖ Restore Defaults
You can return the IEEE 802.11b (wireless LAN) settings to their defaults.
Reference
p.4 “Accessing User Tools”
Print I/F Settings List
You can check items related to the network environment.
The configuration page shows the current network settings and network information.
A Select [System Settings] using {U} or {T}, and then press the {OK} key.
B Select [Interface Settings] using {U} or {T}, and then press the {OK} key.
C Select [Print I/F Settings List] using {U} or {T}, and then press the {OK} key.
D Press the {Start} key.
The configuration page is printed.
E Press the {User Tools/Counter} key.
Reference
p.4 “Accessing User Tools”
52
File Transfer
File Transfer
This section describes the user tools in the File Transfer menu under System Settings.
Default settings are shown in bold type.
❖ Delivery Option
Enables or disables sending stored or scanned documents via the ScanRouter
delivery server.
The default setting is Off.
Specify this option when selecting whether or not to use the ScanRouter delivery software. If you do, you will have to preregister I/O devices in the
ScanRouter delivery software.
❖ SMTP Server
Specify the SMTP server name.
Enter server name using up to 127 characters. Spaces cannot be entered.
When using DNS, enter the host name.
When not using DNS, enter the SMTP server IPv4 address.
Enter port number between 1 and 65535 using the number keys, and then
press the {OK} key.
The default setting for "Port No." is 25.
2
❖ SMTP Authentication
Specify SMTP authentication (PLAIN, LOGIN, CRAMMD5, DIGEST-MD5).
When sending e-mail via an SMTP server, you can enhance the level of SMTP
server security using authentication that requires a user name and password
to be entered.
If the SMTP server requires authentication, set [SMTP Authentication] to [On],
and then specify [User Name], [Password], and [Encrypt].
Enter the user name and password to be set for [Admin. E-mail Address] when
using Internet Fax.
•User Name
Enter [User Name] using up to 191 characters. Spaces cannot be entered. Depending on the SMTP server type, "realm" must be specified. Add "@" after
the user name, as in "user name@realm".
• E-mail Address
• Password
Enter [Password] using up to 63 characters. Spaces cannot be entered.
• Encrypt: Auto/On/Off
[Encrypt]-[Auto]: Use if the authentication method is PLAIN, LOGIN,
CRAM-MD5, or DIGEST-MD5.
[Encrypt]-[On]: Use if the authentication method is CRAM-MD5 or DIGESTMD5.
[Encrypt]-[Off]: Use if the authentication method is PLAIN or LOGIN.
The default setting is Off.
53
2
System Settings
❖ POP before SMTP
Specify POP authentication (POP before SMTP).
When sending e-mail via an SMTP server, you can enhance the level of SMTP
server security by connecting to the POP server for authentication.
To enable POP server authentication before sending e-mail via the SMTP
server, set [POP before SMTP] to [On]. E-mail is sent to the SMTP server after the
time specified for [Wait Time after Auth.] has elapsed.
If you select [On], enter server name in [Reception Protocol]. Also, check the
port number for [POP3] in [E-mail Communication Port].
• Wait Time after Auth.: 300 msec.
Specify [Wait Time after Auth.] from zero to 10,000 milliseconds, in increments of one millisecond.
•User Name
Enter the user name using up to 63 characters. Spaces cannot be entered.
• E-mail Address
• Password
Enter the password using up to 63 characters. Spaces cannot be entered.
The default setting is Off.
❖ Reception Protocol
Specify Reception Protocol for receiving Internet Fax.
The default setting is POP3.
❖ POP3/IMAP4 Settings
Specify the POP3/IMAP4 server name for receiving Internet Faxes.
The specified POP3/IMAP4 server name is used for [POP before SMTP].
•Server Name
If DNS is in use, enter the host name.
If DNS is not in use, enter the POP3/IMAP4 or server IPv4 address.
Enter POP3/IMAP4 server name using up to 127 alphanumeric characters.
Spaces cannot be entered.
•Encrypt
•Auto
Password encryption is set automatically based on the POP server settings.
•On
Encrypt password.
•Off
Do not encrypt password.
The default setting for "Encrypt" is Auto.
54
File Transfer
❖ Admin. E-mail Address
Specify the Administrator's E-mail Address.
If a failure occurs in the machine or consumables need to be replaced, e-mail
messages are sent to the Administrator's E-mail Address by E-mail Notification function.
On e-mailed scanned documents, if the sender is not specified, this appears
as the sender's address.
When sending e-mail using the Internet Fax function, the administrator's email address appears as the sender's address under the following conditions:
• The sender was not specified and the machine's e-mail address is not registered.
• The specified sender is not registered in the machine's address book and
the machine's e-mail address has not been registered.
When conducting SMTP authentication for files transmitted under the Internet Fax function, the Admin. E-mail Address will appear in the "From:" box.
If you have specified the user name and e-mail address in [SMTP Authentica-tion], be sure to specify Admin. E-mail Address.
Enter within up to 128 characters.
On e-mailed scanned documents, if [Auto Specify Sender Name] is [Off], specify
the sender.
2
❖ E-mail Communication Port
Specify the port numbers for receiving Internet Faxes. The specified POP3
port number is used for [POP before SMTP].
Enter a port number between 1 and 65535 using the number keys, and then
press the {OK} key.
The default setting for "POP3" is 110.
The default setting for "IMAP4" is 143.
The default setting for "SMTP" is 25.
❖ E-mail Recept. Interval
Specify, in minutes, the time interval for receiving Internet Faxes via POP3 or
IMAP4 server.
The default setting is On.
If [On] is selected, the time interval can be specified from 2 to 1440 in increments of one minute.
The default setting time is 15 min..
❖ Max. Recept. E-mail Size
Specify the maximum reception e-mail size for receiving Internet Faxes.
Enter a size from 1 to 4 MB in increments of one megabyte.
The default setting is 2MB.
❖ E-mail Storage in Server
Specify whether or not to store received Internet Fax e-mail on the POP3 or
IMAP4 server.
The default setting is Off.
55
2
System Settings
❖ Default User Name/PW(Send)
To send a scan image directly to a Windows shared folder, an FTP server, or
a NetWare server, specify the user name and password. The user name and
password specified in this setting will be shared by all users.
• SMB User Name
• SMB Password
•FTP User Name
• FTP Password
•NCP User Name
• NCP Password
Enter in up to 64 characters.
❖ Auto Specify Sender Name
Set whether or not to specify the name of the e-mail sender.
•On
If you select [On], the specified e-mail address appears in the "From:" box.
If you do not specify an address, the administrator's e-mail address appears in the "From:" box instead.
If you do not specify the sender when sending a file by e-mail under the
fax function, or if the specified e-mail address is not registered in the machine’s address book, the machine’s e-mail address will appear in the
"From:" box. If the machine does not have an e-mail address, the administrator’s e-mail address will appear in the "From:" box.
•Off
If you select [Off], the specified e-mail address appears in the "From:" box
and you will not be able to send e-mail without specifying the address.
When using the fax function, you cannot send e-mail if the specified e-mail
address is not registered in the machine's address book.
The default setting is Off.
❖ Fax E-mail Account
Specify e-mail address, user name and password for receiving Internet Faxes.
• E-mail Address
Enter an e-mail address using up to 128 characters.
•User Name
Enter a user name using up to 191 characters.
• Password
Enter a password using up to 128 characters.
The default setting is Do not Receive.
Reference
p.4 “Accessing User Tools”
56
Administrator Tools
Administrator Tools
This section describes the user tools in the Administrator Tools menu under System Settings.
Default settings are shown in bold type.
Administrator Tools are used by the administrator. To change these settings,
contact the administrator.
We recommend specifying Administrator Authentication before making Administrator Tools settings.
❖ Address Book Management
You can add, change or delete information registered in the Address Book.
For details, see "Address Book".
• Program/Change
You can register and change names as well as user codes.
•Name
•Reg. No.
2
•Auth. Info
You can register a user code, and specify the functions available to each
user code. You can also register user names and passwords to be used
when sending e-mail, sending files to folders, or accessing an LDAP
server.
•Auth. Protect
You can register a protection code.
• Fax Settings
You can register a fax number, international TX mode, label insertion,
IP-Fax destination, and protocol.
• E-mail Settings
You can register e-mail address.
•Folder Info
You can register the protocol, path, port number, and server name.
•Register Group to
You can put names registered in the Address Book into a group.
• Delete
You can delete a name from the Address Book.
You can register up to 150 names.
You can register up to 50 user codes.
You can also register and manage data in the Address Book using Web Image
Monitor or SmartDeviceMonitor for Admin.
57
2
System Settings
❖ Prgrm./Change/Delete Group
Names registered in the Address Book can be added into a group.
You can then easily manage the names registered in each group.
• Program/Change
You can register and change groups.
The following items can be registered or changed:
•Group Name
•Regist.
• Programd. User/Group
•Auth. Protect
You can register a protection code.
•Register Group to
You can put groups registered in the Address Book into a group.
• Delete
You can delete a group from the Address Book.
You can register up to 10 groups.
You can also register and manage groups in the Address Book using Web
Image Monitor or SmartDeviceMonitor for Admin.
❖ Address Book:Print List
You can print the destination list registered in the Address Book.
•Destination List
Prints the list of names in the Address Book.
• Group Destination List
Prints the list of groups in the Address Book.
•Quick Dial Label
Prints the quick dial label.
A Select [System Settings] using {U} or {T}, and then press the {OK} key.
B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
C Select [Address Book:Print List] using {U} or {T}, and then press the {OK}
key.
D Select a desired list to print using {U} or {T}, and then press the {OK} key.
E Press the {Start} key.
The list is printed.
❖ Display/Print Counter
Allows you to view and print the number of prints.
•Counter
Display the number of prints for each function (Total, Copier, Printer, Fax
Prints, Send Total: Clr, Send Total: B&W, Fax TX, Scan Send: Clr, Scan
Send: B&W, Duplex ).
58
•Print
Prints out a list of the number of prints made under each function.
Administrator Tools
❖ Disp./Print User Counter
Allows you to view and print the numbers of prints accessed with user codes,
and to set those values to 0.
The number of prints may differ from the counter value shown in [Dis-play/Print Counter].
•Display
Press {U} or {T} to show all the numbers of prints.
•Copier Counter
•Printer Counter
• Facsimile Print
• Fax TX Page Counter
• Scanner Send Counter: F.Clr
• Scanner Send Counter: B&W
•Print
• All Users
Prints the counter values for all the users.
• Per User
Prints the counter values for each user.
2
•Clear
• All Users
Sets the counter value for all the users.
• Per User
Sets the counter value for each user.
❖ User Auth. Management
• Off
•User Code Auth.
Using User Code Authentication, you can limit the available functions
(Copier / Printer / Others: Fax/Scanner ) and supervise their use.
When using User Code Authentication, register the user code.
Using the Printer PC Control function, you can obtain a log of prints corresponding to the codes entered using the printer driver.
For details about Basic Authentication, Windows Authentication, LDAP
Authentication, and Integration Server Authentication, consult your administrator.
•Basic Auth.
•Windows Auth.
•LDAP Auth.
• Integration Svr. Auth.
❖ Admin. Auth. Management
For details about this function, consult your administrator.
59
System Settings
❖ Program/Change Admin.
For details about this function, consult your administrator.
❖ Key Counter Management
Specify that functions that you want to manage with the key counter.
•Copier
• Facsimile
2
•Printer
•Scanner
❖ Extended Security
Specify whether or not to use the extended security functions. For details
about this function, consult your administrator.
❖ Prog/Chnge/Del LDAP Server
By registering the LDAP server, you can search the LDAP server's address
book for an recipient's e-mail address when sending files by e-mail using the
scanner or fax functions.
•Name
•Server Name
•Search Base
•Port No.
•SSL
• Authentication
•User Name
• Password
• Search Conditions
•Search Options
To start an LDAP search, make sure that the items listed below are set. For
other items, check your environment and make any necessary changes.
60
•Server name
•Search Base
•Port No.
• Search Conditions
• Authentication
To use the LDAP server in Administrator Tools, select [On] under [LDAPSearch].
This function supports LDAP Version 2.0 and 3.0. Version 2.0 does not support High Security authentication.
For details about programming, changing, or deleting the LDAP server, see
"Program/Change/Delete LDAP Server".
Administrator Tools
❖ LDAP Search
Specify whether or not to use the LDAP server for searching.
The default setting is On.
If you select [Off], [Search LDAP] does not appear on the searching display.
❖ AOF (Always On)
Specify whether or not to use Auto Off.
The default setting is On.
❖ Firmware Version
You can check the version of the software installed in this machine.
❖ Network Security Level
For details about this function, consult your administrator.
❖ Delete All Logs
For details about this function, consult your administrator.
❖ Transfer Log Setting
For details about this function, consult your administrator.
2
Reference
p.4 “Accessing User Tools”
p.62 “Program/Change/Delete LDAP Server”
p.274 “Counter”
p.157 “Printing the Counter for Each User”
p.135 “Address Book”
61
System Settings
Program/Change/Delete LDAP Server
This section explains how to program the LDAP server settings.
Programing / Changing the LDAP server
2
A Select [System Settings] using {U} or {T}, and then press the {OK} key.
B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
C Select [Prog/Chnge/Del LDAP Server] using {U} or {T}, and then press the {OK}
key.
D Select [Program/Change] using {U} or {T}, and then press the {OK} key.
E Select the LDAP server you want to program or change using {U} or {T},
and then press the {OK} key.
When programming the server, select [*Not Programmed].
F Set each item as necessary.
62
Administrator Tools
G Press the {OK} after setting each item.
For details about specifying the settings, see "Programming the LDAP Server".
H Press [Exit].
I Press the {User Tools/Counter} key.
Reference
p.64 “Programming the LDAP Server”
Deleting the programmed LDAP server
A Select [System Settings] using {U} or {T}, and then press the {OK} key.
2
B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
C Select [Prog/Chnge/Del LDAP Server] using {U} or {T}, and then press the {OK}
key.
D Select [Delete] using {U} or {T}, and then press the {OK} key.
E Select the LDAP server you want to delete using {U} or {T}, and then press
the {OK} key.
F Press [Yes].
63
System Settings
Programming the LDAP Server
This section explains how to specify the LDAP server settings.
Entering an identification name
2
A Select [Name] using {U} or {T}, and then press the {OK} key.
Register a name for the LDAP server to appear on the server selection screen
of the LDAP search operation.
B Enter the name and then press the {OK} key.
Entering a server name
A Select [Server Name] using {U} or {T}, and then press the {OK} key.
Register LDAP Server host name or IPv4 address.
B Enter the server name, and then press the {OK} key.
64
Administrator Tools
Entering the search base
A Select [Search Base] using {U} or {T}, and then press the {OK} key.
Select a route folder to start the search. E-mail addresses registered in the selected folder are search targets.
B Enter the Search Base, and then press the {OK} key.
For example, if the search target is the sales department of ABC company, enter "dc=sales department, o=ABC". (In this example, the description is for an
active directory. "dc" is for the organization unit, and "o" is for the company.)
Search base registration may be required depending on your server environment. When registration is required, unspecified searches will result in error.
Check your server environment and enter any required specifications.
2
Entering a port number
A Select [Port No.] using {U} or {T}, and then press the {OK} key.
Specify the port number for communicating with the LDAP server. Specify a
port that matches your environment.
B Enter Port No. using the number keys and then press the {OK} key.
When SSL is set to [On], the port number automatically changes to "636".
65
2
System Settings
Starting SSL communication
A Select [SSL] using {U} or {T}, and then press the {OK} key.
B Select [On] using {U} or {T}, and then press the {OK} key.
Use SSL to communicate with the LDAP server.
To use SSL, the LDAP server must support SSL.
When SSL is set to [On], the port number automatically changes to "636".
SSL setting must be enabled on this machine. For details, consult your network administrator.
Setting authentication
A Select [Authentication] using {U} or {T}, and then press the {OK} key.
To make a search request to the LDAP server, use the administrator account
for authentication.
B Select [On] or [High Security] using {U} or {T}, and then press the {OK} key.
Authentication settings must comply with your server's authentication settings. Check your server settings before setting this machine.
[High Security] can be specified on Version 3.0 LDAP servers only. When [High
Security] is selected, the administrator password is encrypted before it is sent tothe network. When [On] is selected, the password is sent without encryption.
66
Administrator Tools
Entering the user name and password
A Enter the user name, and then press the {OK} key.
When [On] or [High Security] is selected for the authentication setting, use the
administrator account name and password. Do not enter the administrator
account name and password when using authentication for individual users
or each search.
Procedures for setting the user name differ depending on server environment. Check your server environment before making the setting.
Example: Domain Name\User Name, User Name@Domain Name
CN=Name, OU=Department Name, DC=Server Name
B Enter the password, and then press the {OK} key.
2
The user name and password are required for administrator authentication to
access the LDAP server.
You can also specify the user name and password in this machine's Address
Book to allow individual authentication access to the LDAP server. Use Administrator Tools to select the user name and password you want to use.
67
2
System Settings
Testing the connection
A Press [Con.Test].
Access the LDAP server to check the proper connection is established. Check
authentication works according to the authentication settings.
B Press [Exit].
Setting search conditions
A Select [Search Conditions] using {U} or {T}, and then press the {OK} key.
If the connection test failed, check the settings, and try again.
This function does not check Search Conditions or Search Base.
B Select necessary search items such as [Name], [E-mail Address], [Fax Number],
[Company Name], and [Department Name] using {U} or {T}, and then press the
{OK} key.
You can enter an attribute as a typical search keyword. Using the entered attribute, the function searches the LDAP server's Address Book.
68
Administrator Tools
C Enter attribute, and then press the {OK} key.
The attribute value may change depending on the server environment. Check
the attribute value complies with your server environment before setting it.
You can leave items blank, but you cannot leave attributes blank when
searching for e-mail addresses from the LDAP server Address Book.
Setting search options
A Select [Search Options] using {U} or {T}, and then press the {OK} key.
2
B Enter attribute, and then press the {OK} key.
To search the LDAP server data using a keyword other than prepared keywords such as Name, E-mail Address, FAX Number, Company Name, and
Department Name, specify the attribute for the keyword registered in your
LDAP server, and the name to be displayed on the control panel during the
search. For example, to search e-mail addresses by employee number, enter
"employee No." in the Attribute field, and "Employee No." in the key display
field.
The attribute value may change depending on the server environment. Check
the attribute complies with your server environment before setting it.
C Enter key display, and then press the {OK} key.
The registered "key display" appears as a keyword for searching LDAP.
69
2
System Settings
70
3. Copier Features
This chapter describes user tools in the Copier Features menu. For details on
how to access Copier Features, see "Accessing User Tools".
Copier Features
This section describes the user tools in Copier Features.
Default settings are shown in bold type.
❖ Auto Tray Switching
If you load paper of the same size and in the same orientation in two trays,
the machine automatically shifts to the other tray when the first tray runs out
of paper (if [On] is selected.) This function is called "Auto Tray Switching".
This setting specifies whether to use Auto Tray Switching or not.
The default setting is On.[Off]: When a paper tray runs out of paper, copying is interrupted and the
"
Load paper" message appears.
71
3
Copier Features
❖ Original Type Setting
You can adjust copy finish quality level according to original type. You can
choose these functions after selecting [Original Type 1 (Text)] or [Original Type 2(Photo)].
• Photo Mode 1
text / photo images containing mostly photo areas
• Photo Mode 2
text / photo images containing mostly text areas
• Photo Mode 3
actual photographic paper
• Special Mode 1
highly transparent originals (reverse side clearly visible), or light text on a
coloured background. Also for originals with very grainy backgrounds
(some newspapers) and light text.
• Special Mode 2
originals with coloured text and lines
• Special Mode 3
photo images created by dithering (visible dots), such as newspaper photos - normal resolution
• Special Mode 4
photo images created by dithering (visible dots), such as newspaper photos - coarse resolution
•Special mode 5
normal text originals (reproducing the background)
The default setting for Original Type 1 (Text) is Text Mode 1.
The default setting for Original Type 2 (Photo) is Photo Mode 1.
❖ Duplex Mode Priority
You can select the type of Duplex function effective when the machine is
turned on, reset, or modes are cleared.
The default setting is 1 Sided→1 Sided.
❖ Orientation
You can select the original orientation when using the Combine/Series, or
Duplex function.
The default setting is Do not Specify.
❖ Max. Number of Sets
The maximum copy quantity can be set between 1 and 99 using number keys.
The default setting is 99 sheets.
72
Copier Features
❖ Original Count Display
You can set to display the count of originals and copying pages on the display
when [On] is selected.
The default setting is Off.
❖ Reproduction Ratio
You can select which reduce, enlarge, or input ratio is shown on the display
with priority when [Reduce] or [Enlarge] is selected.
Reduce or Enlarge ratios for setting are as follows:
The default setting for "Ratio 1" is 50% (Metric version) / 65% (Inch version).
The default setting for "Ratio 2" is 71% (Metric version) / 78% (Inch version).
The default setting for "Ratio 3" is 93% (Metric version) / 93% (Inch version).
The default setting for "Ratio 4" is 141% (Metric version) / 129% (Inch version).
The default setting for "Ratio 5" is 200% (Metric version) / 155% (Inch version).
You can set a ratio other than the above.
A Select [Reproduction Ratio] using {U} or {T}, and then press the {OK} key.
B Select the ratio you want change using {U} or {T}, and then press the {OK}
key.
C Select [User R/E Ratio] using {U} or {T}, and then press the {OK} key.
D Enter a ratio using the number keys from "50-200", and then press the {OK}
key.
The “programmed” message appears.
3
❖ Preset R/E Priority
You can set the ratio with priority when [R/E] is selected.
Using the number keys, enter the ratio from "50-200" in units of 1%.
The default setting is 71% (Metric version) / 65% (Inch version).
❖ Duplex Margin
Specify left margin on the back side of copies, and top margin on the front
side. Select [Top Margin] or [Left Margin], and then set the required value.
• Top Margin: 0-50mm, 0"-2"
• Left Margin: 0-50mm, 0"-2"
The default setting is 5 mm (Metric version) / 0.2 inch (Inch version).
❖ Letterhead Setting
If you select [On] for this function, the machine rotates the image correctly.
The default setting is Off.
Orientation-fixed (top to bottom) or two-sided paper might not print correctly, depending on how the originals and paper are placed.
Reference
p.4 “Accessing User Tools”
"Original Type Setting", Copy Reference
"Selecting Copy Paper", Copy Reference
"Orientation-Fixed Paper or Two-Sided paper", Copy Reference
73
3
Copier Features
74
4. Fax Features
This chapter describes user tools in the Fax Features menu. For details on how
to access Fax Features, see "Accessing User Tools".
General Settings/Adjust
This section describes the user tools in the General Settings/Adjust menu under
Fax Features.
Default settings are shown in bold type.
❖ Adjust Sound Volume
Adjust the sound volume during On Hook Mode and Immediate Transmission. The volume is factory-preset to the second lowest level. For details about
Adjust Sound Volume, see "Adjusting the Volume", Troubleshooting.
❖ Program Fax Information
Register the sender details that appear on the recipient's fax machine and
faxed document.
For details about Program Fax Information, see "Registering Fax Information".
❖ On Hook Release Time
Use this function to specify a time to cancel On Hook mode after you transmit
using On Hook dialing. This is useful when On Hook dialing is cancelled in
fax information service.
The default setting is 3 minutes.
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4
Fax Features
❖ Set User Function Key1-3
Frequently used functions programmed as User Function keys are shown on
the menu immediately after the power is turned on.
The User Function keys can be programmed with the following items:
• Print Journal
• TX File Status (Transmission File Status)
• RX File Status (Reception File Status)
• 2 Sided TX (Two-sided transmission)
•Print Fax Header
•Forwarding
• Switch Reception Mode
• Start Manual Reception
• Sender Settings
•E-mail Options
• Print TX Status Report (Print Transmission Status Report)
• Manual E-mail Reception
• Use SMTP Server
• SUB/SEP Code
•Not programmed
Up to three functions can be programmed to User Function keys.
The default setting for "User Function Key 1" is Start Manual Reception.
The default setting for "User Function Key 2" is Switch Reception Mode.
The default setting for "User Function Key 3" is Print Journal.
Functions that appear dimmed have already been set.
A Select [Fax Features] using {U} or {T}, and then press the {OK} key.
B Select [General Settings/Adjust] using {U} or {T}, and then press the {OK}
key.
C Select [Set User Function Key] using {U} or {T}, and then press the {OK} key.
D Select User Function key you want to program.
E Select the function you want to program in the User Function key using
{U} or {T}, and then press the {OK} key.
Reference
p.4 “Accessing User Tools”
p.86 “Registering Fax Information”
"Adjusting the Volume", Troubleshooting
"Reading the Display Panel and Using Keys", Facsimile Reference
76
Reception Settings
Reception Settings
This section describes the user tools in the Reception Settings menu under Fax
Features.
Default settings are shown in bold type.
❖ Switch Reception Mode
Specify the method for receiving fax messages.
The default setting is Auto Reception.
❖ RX Mode Auto Switch Time
Specify the number of rings with the Auto Switch Time.
In Auto Select Mode, the machine rings a number of times to give you the
chance to pick up the handset before taking the call automatically.
The default setting is 8 Times.
A Select [Fax Features] using {U} or {T}, and then press the {OK} key.
B Select [Reception Settings] using {U} or {T}, and then press the {OK} key.
C Select [RX Mode Auto Switch Time] using {U} or {T}, and then press the {OK}
key.
D Enter the number of rings from 1 to 29 using the number keys, and then
press the {OK} key.
E Press the {User Tools/Counter} key.
4
❖ Authorized Reception
Specify whether or not unwanted fax messages are to be screened out.
The default setting is Off.
❖ Checkered Mark
Specify whether or not a checkered mark is to be printed on the first page of
received fax documents.
The default setting is On.
❖ Centre Mark
Specify whether or not a centre mark is to be printed halfway down the left
side and at the top centre of each page received.
The default setting is On.
❖ Print Reception Time
Specify whether or not received date and time are to be printed at the bottom
of received fax messages.
The default setting is Off.
Reference
p.4 “Accessing User Tools”
77
4
Fax Features
E-mail Settings
This section describes the user tools in the E-mail Settings menu under Fax Features.
Default settings are shown in bold type.
❖ Internet Fax Settings
You can select to display or not. When you want to send an Internet Fax, set On to display the icon.
The default setting is Off.
❖ Maximum E-mail Size
Use this setting to limit the size of sent e-mail, so that destinations that refuse
e-mail over a certain size can still receive your e-mail. When this function is
set to on, you cannot send e-mail that is larger than the specified limit.
The default setting is Off.
When e-mail exceeds the maximum file size, an Error Report is output, and
the e-mail is deleted.
Even when e-mail does not exceed the size limit, it may be rejected if it does
not meet the requirements of the server settings.
A Select [Fax Features] using {U} or {T}, and then press the {OK} key.
B Select [E-mail Settings] using {U} or {T}, and then press the {OK} key.
C Select [Maximum E-mail Size] using {U} or {T}, and then press the {OK} key.
D Select [On] using {U} or {T}, and then press the {OK} key.
E Enter an upper limit on the size of outgoing e-mail using the number key,
and then press the {OK} key.
Specify a size limit of 128 - 102,400 KB.
If you make a mistake, press the {Clear/Stop} key, and then reenter the
number.
78
E-mail Settings
❖ SMTP RX File Delivery
This function is available on systems that allow routing of e-mail received via
SMTP.
The default setting is Off.
When an authorized e-mail is set, e-mail received from addresses that do not
match the authorized address is discarded and an error message is returned
to the SMTP server.
The authorized e-mail address is compared with the addresses of e-mail originators, as illustrated by the following examples.
• When the authorized e-mail address is set to "@aaa.abcd.com":
abc@aaa.abcd.com - accepted
def@aaa.xyz.com - not accepted
abc@abcd.com - not accepted
No Error Report is output even when e-mail is discarded.
A Select [Fax Features] using {U} or {T}, and then press the {OK} key.
B Select [E-mail Settings] using {U} or {T}, and then press the {OK} key.
C Select [SMTP RX File Delivery] using {U} or {T}, and then press the {OK} key.
D Select [On] using {U} or {T}, and then press the {OK} key.
E Enter the authorized e-mail address and then press the {OK} key.
You can enter up to 128 characters for the e-mail address.
If you make a mistake, press the {Clear/Stop} key, and then enter again.
4
Reference
p.4 “Accessing User Tools”
"Reading the Display Panel and Using Keys", Facsimile Reference
79
4
Fax Features
IP-Fax Settings
This section describes the user tools in the IP-Fax Settings menu under Fax Features.
Default settings are shown in bold type.
Make settings to use IP-Fax.
Set H.323 for the gatekeeper, SIP for SIP server, and the gateway to G3 fax if necessary. Check the settings of the network to which this machine is connected before making settings.
Make sure you enter these characters correctly:
•Numbers
•Symbols (# and *)
The following characters can be used for registration of the SIP
User Name in SIP Settings. Make sure you enter these characters correctly:
• Alphanumeric symbols (lower and upper cases)
• Symbols (;?:&=+$,-_.!~*#'@()%/)
Use numbers and periods (".") to enter the correct IPv4 addresses for the gatekeeper, SIP server, and gateway. To obtain the correct IP addresses, consult administrator.
❖ Enable H.323
Specify whether or not H.323 is used for IP-Fax transmission.
The default setting is Off.
❖ Enable SIP
Specify whether or not SIP is used for IP-Fax transmission.
The default setting is Off.
❖ H.323 Settings
Set the IP address or host name of gate keeper, and alias telephone number.
To use the gatekeeper, set the parameter setting list (switch 34, bit 0) to "On".
A Select [Fax Features] using {U} or {T}, and then press the {OK} key.
B Select [IP-Fax Settings] using {U} or {T}, and then press the {OK} key.
C Select [H.323 Settings] using {U} or {T}, and then press the {OK} key.
D Select [Gatekeeper Address (Main)] using {U} or {T}, and then press the {OK}
key.
E Enter the IPv4 address or host name of the gatekeeper, and then press the
{OK} key.
F Select [Own Fax No.] using {U} or {T}, and then press the {OK} key.
G Enter Own Fax No and then press the {OK} key.
H Press the {User Tools/Counter} key.
80
IP-Fax Settings
❖ SIP Settings
Set the SIP server's IPv4 address and SIP user name.
To use the SIP server, set the parameter setting list (switch 34, bit 1) to "On".
The default is "Off".
A Select [Fax Features] using {U} or {T}, and then press the {OK} key.
B Select [IP-Fax Settings] using {U} or {T}, and then press the {OK} key.
C Select [SIP Settings] using {U} or {T}, and then press the {OK} key.
D Select [Proxy Server Addr. (Main)] using {U} or {T}, and then press the {OK}
key.
A proxy server relays call requests and responses.
E Enter the IPv4 address of the proxy server, and then press the {OK} key.
F Select [Redirect Svr. Addr. (Main)] using {U} or {T}, and then press the {OK}
key.
A redirect server processes request destination inquiries.
G Enter the IPv4 address of the redirect server, and then press the {OK} key.
H Select [Registrar Address (Main)] using {U} or {T}, and then press the {OK}
key.
A register server registers location information of user agents (which correspond to telephones or facsimiles on public telephone lines) on an IP network.
4
I Enter the IPv4 address of the register server, and then press the {OK} key.
J Select [SIP User Name] using {U} or {T}, and then press the {OK} key.
K Enter SIP User Name, and then press the {OK} key.
81
4
Fax Features
❖ Gateway Settings
Register, change, or delete the gateway used for transmission to IP-Fax. Register to use the gateway without using the gatekeeper/SIP server.
Program/Change:
A Select [Fax Features] using {U} or {T}, and then press the {OK} key.
B Select [IP-Fax Settings] using {U} or {T}, and then press the {OK} key.
C Select [Gateway Settings] using {U} or {T}, and then press the {OK} key.
D Select [Program/Change] using {U} or {T}, and then press the {OK} key.
E Select [*Not Programmed] using {U} or {T}, and then press the {OK} key.
F Enter the Prefix using the number key, and then press the {OK} key.
For documents sent using a gateway to G3 Fax, prefixes can be used. If the
first several digits of IP-Fax number and the gateway- specific prefix are
identical, documents can be transmitted using the registered digits of the
gateway. For example, if both 03 and 04 have been registered as gateway
number while 0312345678 is also specified, documents can be transmitted
via a gateway for which 03 is used as a prefix.
When you wish to use the gateways regardless of the IP-Fax destination
numbers, register only the gateway addresses without registering the prefix.
G Enter Gateway Address and then press the {OK} key.
H Select [H.323] or [SIP] using {U} or {T}, and then press the {OK} key.
Delete:
A Select [Fax Features] using {U} or {T}, and then press the {OK} key.
B Select [IP-Fax Settings] using {U} or {T}, and then press the {OK} key.
C Select [Gateway Settings] using {U} or {T}, and then press the {OK} key.
D Select [Delete] using {U} or {T}, and then press the {OK} key.
E Select the gateway you want to delete using {U} or {T}, and then press the
{OK} key.
F Press [Yes].
Reference
p.4 “Accessing User Tools”
p.96 “Parameter Settings List”
82
Administrator Tools
Administrator Tools
This section describes the user tools in the Administrator Tools Settings menu
under Fax Features.
Default settings are shown in bold type.
❖ Print Journal
Prints a Journal. Up to 50 of the latest results of transmission/delivery results
can be checked on this machine.
You can also print the journal using the {Job Information} key.
❖ Print TX Standby File List
Use this function to print the transmission standby file list.
You can also print the transmission standby file list using the {Job Information}
key.
❖ Communication Page Count
Checks the transmission and reception, and totals on the display.
❖ Memory Lock
When you switch Memory Lock on, received documents are stored in memory and not printed automatically. When a document is received in the Memory Lock mode, the Confidential File indicator blinks. To print this document,
enter the Memory Lock ID. A user without the ID cannot print the document.
This prevents unauthorized users from accessing the document.
The default setting is Off.
To use Memory Lock, program the Memory Lock ID, and then switch Memory Lock on.
To store incoming documents from Special Senders only in Memory Lock,
program each sender. with "Program Special Sender".
This function is not available with Internet Fax.
A Select [Fax Features] using {U} or {T}, and then press the {OK} key.
B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
4
C Select [Memory Lock] using {U} or {T}, and then press the {OK} key.
D Select [On] using {U} or {T}, and then press the {OK} key.
❖ Forwarding
Specify whether or not received fax messages are to be forwarded to a programmed receiver.
The default setting is Off.
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4
Fax Features
❖ Folder TX Result Report
When a folder is included in the forwarding destination or the forwarding
destination by special sender, the specified destination will be notified of the
results of forwarding.
To forward to two or more destinations, specify group destination. For information about how to specify group destination, see "Registering a Names to
a Group".
The default setting is Do not E-mail.
Even when an e-mail to notify the results of forwarding a folder cannot be
sent, no report is out from this machine.
A Select [Fax Features] using {U} or {T}, and then press the {OK} key.
B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
C Select [Folder TX Result Report] using {U} or {T}, and then press the {OK}
key.
D Select [E-mail] using {U} or {T}, and then press the {OK} key.
E Search and select a receiver using the Quick Dial keys or the {Search Desti-
nation} key, and then press the {OK} key.
F Press the {User Tools/Counter} key.
❖ Parameter Setting
Parameter Setting allow you to customize various settings to suit your needs.
To change function settings, set the Parameter Switches. For details, see "Parameter Setting".
❖ Program Special Sender
Program/Change/Delete Special Senders, perform initial setup, and print
the Special Sender List. You can set functions for each sender if Special Senders are preprogrammed. For details, see "Program Special Sender".
❖ Program Memory Lock ID
Program a Memory Lock ID to be entered before printing documents when
the Memory Lock function is activated.
Preprogram the ID when you set "Memory Lock" and "Memory Lock" in Special Senders function.
A Select [Fax Features] using {U} or {T}, and then press the {OK} key.
B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
C Select [Program Memory Lock ID] using {U} or {T}, and then press the {OK}
key.
D Enter the ID using the number key, and then press the {OK} key.
A Memory Lock ID can be any four-digit number, except 0000.
If you make a mistake, press the {Clear/Stop} key before pressing the {OK}
key, and then enter again.
84
Administrator Tools
❖ Select Dial/Push Phone
Use this function to select a line type.
Dial and Push lines are available for selection.
The default setting is Push Phone.
This function is not available in some areas.
A Select [Fax Features] using {U} or {T}, and then press the {OK} key.
B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
C Select [Select Dial/Push Phone] using {U} or {T}, and then press the {OK}
key.
D Select [Push Phone] or [Dial Phone (10PPS)] using {U} or {T}, and then press
the {OK} key.
❖ G3 Analog Line
You need to make the following settings for the G3 Analog Line before you
connect the machine to a standard G3 analog line.
• When your machine is connected through a PABX, set to Extension. If it is
connected directly to the telephone network, set to Outside.
• Outside Access No.
Use this setting if your machine is connected to a PABX that requires you
to dial a certain number such as "0" followed by a pause to connect to the
outside line. By programming "0" as the PSTN Access Number, a pause
will be inserted automatically after the "0" when dialing.
A Select [Fax Features] using {U} or {T}, and then press the {OK} key.
4
B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
C Select [G3 Analog Line] using {U} or {T}, and then press the {OK} key.
D Select [Extension/Outside] using {U} or {T}, and then press the {OK} key.
E Select [Extension] or [Outside] using {U} or {T}, and then press the {OK}
key.
F Select [Outside Access No.] using {U} or {T}, and then press the {OK} key.
G Enter the Outside Access No. using the number key, and then press the
{OK} key.
You can program the number up to two digits.
If you make a mistake, press the {Clear/Stop} key, and then enter again.
H Press the {User Tools/Counter} key.
Reference
p.4 “Accessing User Tools”
p.233 “Registering Names to a Group”
p.96 “Parameter Setting”
p.106 “Program Special Sender”
85
4
Fax Features
Registering Fax Information
You can send information to the other party when transmitting or receiving a fax
document. This information is shown on the display of the other machine and
printed as a report. The following information can be sent.
Important
❒ You can confirm programmed settings from the Parameter Settings List. It is
recommended to print and keep the Parameter Settings List when you program or change settings. For information about how to print the Parameter
Settings List, see "Printing the Parameter Settings List".
❖ Fax Header
The Fax Header is printed as the header of every fax you send. You should
include your name in the Fax Header.
You can register "Fax Header" using up to 32 alphanumeric characters, numbers, and spaces.
You can set whether or not to print the Fax Header (for printing) in [Print FaxHeader] under [TX Mode]. For details about how to set, see "Fax Header Print",
Facsimile Reference.
❖ Own Name
The Own Name is sent to the other party when you send or receive a fax . This
name should include your name. The Own Name is shown on the display of
the other machine and printed in a report.
Own Name works only if the other machine is of the same manufacturer and
has the Own Name function.
You can register "Own Name" using up to 20 alphanumeric characters and
symbols.
❖ Own Fax Number (facsimile number of sender)
The sender's Own Fax Number is sent to the other party when sending a fax.
The received facsimile number is shown on the display of the other machine
and printed in a report.
This function is available regardless of the manufacturer of the other party's
machine.
You can register "Own Fax Number" using up to 20 numbers, spaces, and the
"+" symbol.
Reference
p.101 “Printing the Parameter Settings List”
"Fax Header Print", Facsimile Reference
86
Registering Fax Information
Registering Fax Information
A Select [Fax Features] using {U} or {T}, and then press the {OK} key.
B Select [General Settings/Adjust] using {U} or {T}, and then press the {OK} key.
C Select [Program Fax Information] using {U} or {T}, and then press the {OK}
key.
4
D Select fax information you want to program/change using {U} or {T}, and
then press the {OK} key.
E Program/change the selected fax information, and then press the {OK} key.
F Press the {User Tools/Counter} key.
87
4
Fax Features
Programming/Changing Fax Header
A Select [Fax Header] using {U} or {T}, and then press the {OK} key.
B Enter the fax header, and then press the {OK} key.
To change the programmed Fax Header, press the {Clear/Stop} key, and then
enter again.
Note
❒ You can register up to 32 characters in the Fax Header.
❒ You can use characters, symbols, numbers, and spaces.
Reference
"Entering Text", About This Machine
Programming/Changing Own Name
A Select [Own Name] using {U} or {T}, and then press the {OK} key.
B Enter the own name, and then press the {OK} key.
To change the programmed Own Name, press the {Clear/Stop} key, and then
enter again.
88
Registering Fax Information
Note
❒ You can register "Own Name" using up to 20 alphanumeric characters and
symbols.
Reference
"Entering Text", About This Machine
Programming/Changing Own Fax Number
A Select [Own Fax Number] using {U} or {T}, and then press the {OK} key.
B Enter the source fax number using the number key, and then press the {OK}
key.
4
To change the programmed source fax header, press the {Clear/Stop} key, and
then enter again.
When you enter "+" and space, press [n], [Space] for each.
If you make a mistake, press the {Clear/Stop} key, and then enter again.
Note
❒ You can register "Own Fax Number" using up to 20 numbers, space, and
"+" symbol.
89
4
Fax Features
Deleting Fax Information
A Select [Fax Features] using {U} or {T}, and then press the {OK} key.
B Select [General Settings/Adjust] using {U} or {T}, and then press the {OK} key.
C Select [Program Fax Information] using {U} or {T}, and then press the {OK}
key.
D Select fax information you want to delete using {U} or {T}, and then press
the {OK} key.
E Press the {Clear/Stop} key.
The programmed information is deleted.
90
F Press the {OK} key.
G Press the {User Tools/Counter} key.
Registering Fax Information
4
91
4
Fax Features
Forwarding
Print documents received and forward to a specified End Receiver. This is useful
if, for example, you are visiting another office and would like a copy of your documents to be sent to that office.
You can also specify a "folder" as the forwarding destination.
Important
❒ To use this function, set [Forwarding] under [Administrator Tools] to [On].
❒ The Forwarding function does not forward documents received with Memory
Lock.
❒ You can select end receivers only from among destinations programmed in
the Address Book. You cannot specify programmed transfer stations as end
receivers.
A fax number, e-mail address, IP-Fax destination, and folder can be set as the
forwarding destination.
When you wish to change the end receivers depending on the senders, specify
the end receivers by the senders, at "Program Special Sender". Documents not received from specified senders are sent to the destination specified in this function.
You can set whether or not to print the forwarded documents on this machine in
"Parameter Setting"(switch 11, bit 6). The default is "On".
Deleting a destination specified as a forward destination from the destination
list causes the settings of the forward destination to be deleted, so they must be
registered again. When a destination is changed, a document is transmitted to
the new destination. If there is no destination of the specified type, you can set
which destination to be used as an alternative destination. See "Parameter Setting" (switch 32, bit 0).
You can program one of the User Function keys with operations for this function.
If you have specified a folder for forwarding, you can specify the file format
used for forwarding. See "Parameter Setting" (switch 21, bit 3).
Reference
p.75 “General Settings/Adjust”
p.96 “Parameter Setting” (switch 11, bit 6)
p.96 “Parameter Setting” (switch 32, bit 0)
p.96 “Parameter Setting” (switch 21, bit 3)
p.77 “Reception Settings”
p.106 “Program Special Sender”
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