Rena Envelope Imager XT 3.0 User Manual

Envelope Imager XT 3.0
Envelope Imager XT 4.0

OPERATIONS

MANUAL

Revised: 6-15-07

Part #: M-3416

RENA SYSTEMS INC.

136 Green Tree Road STE 140

Oaks, PA 19456-1069

Phone: [phone]

Fax: [phone]

E-Mail:

[e-mail]

Web Site: www.renausa.com

TABLE OF CONTENTS

RENA Systems Inc. would like to Thank You for investing in our
quality built products.

Please record the following information for future reference:

Model:

Serial Number:

Purchase Date:

Purchased From:

Dealer Name:

Contact Name:

Address:

Address:

Phone Number:

Please take this opportunity to register your product.

Use the following “Warranty Registration” link to register your product with Rena
Systems.

http://www.renausa.com/support_warranty.htm

Notes

TABLE OF CONTENTS

Table of Contents

Section

SECTION 1 – GETTING ACQUAINTED________________________________________________ 5

SECTION 2 – PRINTER INSTALLATION AND SE TUP __________________________________ 12

Page #

SAFETY PRECAUTIONS ________________________________________________________________ 5
PACKAGING/SHIPPING ________________________________________________________________ 6
CONTENTS _________________________________________________________________________ 6
SYSTEM REQUIREMENTS ______________________________________________________________ 6
OPERATOR VIEW ____________________________________________________________________ 7
REAR VIEW ________________________________________________________________________ 8
PRINT CARRIAGE VIEW _______________________________________________________________ 9
CONTROL PANEL ___________________________________________________________________ 10

CHOOSE A LOCATION ________________________________________________________________ 12
CONNECTING POWER TO THE PRINTER___________________________________________________ 12
CONNECTING TO THE COMPUTER _______________________________________________________ 12
CONNECTING THE OPTIONAL FEEDER TO THE PRINTER ______________________________________ 13
INSTALLING THE INK CARTRIDGES ______________________________________________________ 14

Ink Level Monitor Reset____________________________________________________________ 14

SETTING UP THE TRANSPORT SYSTEM ___________________________________________________ 15

Media Side Guide and Transport Belt Adjustment _______________________________________ 15
Media Thickness Adjustment________________________________________________________ 17

PRINT UNIT POSITIONING (VERTICAL ADDRESS POSITIONING) ________________________________ 18

Print Area ______________________________________________________________________ 19

PAPER FEED (MEDIA TRANSPORT) TEST _________________________________________________ 20
TEST PRINT _______________________________________________________________________ 20

SECTION 3 – OPERATING THE PRINTER ____________________________________________ 22

PRINTER CONTROL PANEL & MENU FEATURES ___________________________________________ 22
PRINT RECOVERY AFTER A JAM ________________________________________________________ 24
INSTALLING THE PRINTER DRIVER ______________________________________________________ 25

Printer Driver Properties __________________________________________________________ 26
Features Tab/Advanced Options _____________________________________________________ 27
Print Heads Tab (Head Adjustment) __________________________________________________ 29
Paper Tab (Invert Printing)_________________________________________________________ 29

SOFTWARE SETUP EXAMPLES _________________________________________________________ 30

Printing from FlexMail3 ___________________________________________________________ 30
Printing from Satori Bulk Mailer® 5.0 ________________________________________________ 34
Printing from DeskTop® Mailer _____________________________________________________ 36
Printing from Microsoft Word_______________________________________________________ 39

SECTION 4 – MAINTENANCE _______________________________________________________ 41

INKJET CARTRIDGE MAINTENANCE _____________________________________________________ 41

Replacing the Inkjet Cartridge:______________________________________________________ 41
Inkjet Cartridge Storage ___________________________________________________________ 42
Cartridge Disposal _______________________________________________________________ 42
Cleaning the Inkjet Cartridge (Printhead) _____________________________________________ 42
Purging the Nozzles_______________________________________________________________ 43

JAMS IN THE PRINTER ________________________________________________________________ 43

Removing Jammed Media __________________________________________________________ 43

CLEANING THE PRINTER______________________________________________________________ 43

Upper Pressure Rollers & Exit Rollers________________________________________________ 44
Media Transport Belts_____________________________________________________________ 44

3 Envelope Imager XT3.0/XT4.0 Operations Rev. 6/15/2007

Cleaning the Media Sensor _________________________________________________________ 45

SECTION 5 – TROUBLESHOOTING GUIDE___________________________________________ 47

HP INKJET PRINT CARTRIDGES ________________________________________________________ 47
THE PRINTER ______________________________________________________________________ 48
PRINTER DISPLAY MESSAGES _________________________________________________________ 49

APPENDIX A – ENVELOPE IMAGER XT 3.0/XT 4.0 SPECIFICATIONS___________________ 52

APPENDIX B – SUPPLIES, SERVICE AND SUPPORT___________________________________ 53

SUPPLIES AND OPTIONAL HARDWARE ___________________________________________________ 53
OBTAINING SUPPLIES, SERVICE AND SUPPORT _____________________________________________ 54

INDEX ____________________________________________________________________________ 55

4

Envelope Imager XT3.0/XT4.0 Operations Rev. 6/15/2007

SECTION 1

GETTING ACQUAINTED

Section 1 – Getting Acquainted

Safety Precautions

THIS EQUIPMENT PRESENTS NO PROBLEM WHEN USED PROPERLY. HOWEVER, CERTAIN
SAFETY RULES SHOULD BE OBSERVED WHEN OPERATING THE PRINTER.

BEFORE USING THE PRINTER, YOU SHOULD READ THIS MANUAL CAREFULLY AND
FOLLOW THE RECOMMENDED PROCEDURES, SAFETY WARNINGS, AND INSTRUCTIONS:

9 Keep hands, hair, and clothing clear of rollers and other moving parts.
9 Avoid touching moving parts or materials while the machine is in use. Before clearing a jam, be sure machine

mechanisms come to a stop.

9 Always turn off the machine before making adjustments, cleaning the machine, or performing any maintenance

covered in this manual.

9 Use the power cord supplied with the machine. Plug it into a properly grounded wall outlet located near the

machine and easily accessible. Failure to properly ground the machine can result in sever personal injury and/or
fire.

9 The power cord and wall plug is the primary means of disconnecting the machine for the power supply.
9 DO NOT use an adapter plug on the line cord or wall outlet.
9 DO NOT remove the ground pin from the line cord.
9 DO NOT route the power cord over sharp edges or trapped between furniture.
9 Avoid using wall outlets that are controlled by wall switches, or shared with other equipment.
9 Make sure there is no strain on the power cord caused by jamming between the equipment, walls or furniture.
9 DO NOT remove covers. Covers enclose hazardous parts that should only be accessed by a qualified service

representative. Report any damage of covers to your service representative.

9 This machine requires periodic maintenance. Contact your authorized service representative for required

service schedules.

9 To prevent overheating, do not cover the vent openings.
9 Use this equipment only for its intended purpose.
9 Follow any specific occupational safety and health standards for your workplace or area.

This manual is intended solely for the use and information of Rena Systems Inc., its designated agents, customers, and their
employees. The information in this guide was obtained from several different sources that are deemed reliable by all industry
standards. To the best of our knowledge, that information is accurate in all respects. However, neither Rena Systems Inc. nor
any of its agents or employees shall be responsible for any inaccuracies contained herein.

RENA Systems Inc.
Hewlett-Packard is a registered trademark of Hewlett-Packard Corporation.
Windows 98, 2000, NT and XP are registered trademarks of Microsoft Corporation.
IBM is a registered trademark of International Business Machines.
All other trademarks are the property of their respective holders.
All rights reserved. No part of this manual may be reproduced or transmitted in any form or by any means, electronic or
mechanical, including photocopying, recording, or any information storage and retrieval system, without permission in writing
from Rena Systems Inc.

and “The Envelope Imaging Company” are registered trademarks of Rena Systems Inc.

Envelope Imager XT3.0/XT4.0 Operations Rev. 6/15/2007

5

SECTION 1
GETTING ACQUAINTED

Packaging/Shipping

The printer is shipped in appropriate packaging so that, under normal shipping conditions, it reaches its
destination without damage.

NOTICE: Report damage to the carrier. The carrier is liable for any damage during transport. Transport and storage

should take place under normal conditions, i.e. at temperatures between +5°C and +70°C and relative air humidity
of up to 80%. Exposure to conditions that are not permissible may lead to damage which is not externally visible.

Remove the Styrofoam Shipping Blocks from the
printer and save them, along with all the other
packaging materials for the printer.

NOTICE! Please save the packaging materials

for future use! It will be required if you ever need

to ship the printer.

Figure 1

Contents

The following items are included with your printer:

1 Power Cord

1 Feeder Interface Cable (Part #: 35E-500-196) for connecting the EasyFeed 120 feeder to the printer.
Tip: This cable can be used on other Rena feeder models as well; but can NOT
EasyFeed Lite or AF500 feeders.

1 Driver Installation CD ((Operations Manual (PDF) included on this CD))
Note: The printer drivers on this CD have been tested and approved by Rena Systems.

Note: Parallel and USB interface cables and Ink cartridges are not included with the printer.

Interface USB cables (recommend 6 ft or less) can be purchased from computer and office supply stores.
Ink cartridges can be purchased through your local Rena dealer.

be used on the

System Requirements

• Pentium III-class PC (500 MHz or higher recommended)

• Windows 98, Windows NT 4.0 (Service Pack 6 or higher), Windows 2000 or Windows XP. You must

have administrative privileges on the system.

• Microsoft Internet Explorer 5.0 or higher.

• System memory depending on your operating system.

• At least 120 Mb free hard-disk space.

• CD-ROM drive

• Centronics Parallel and or USB port

6

Envelope Imager XT3.0/XT4.0 Operations Rev. 6/15/2007

Operator View

SECTION 1

GETTING ACQUAINTED

4

5

3

6

2

7

1

8

MEDIA THICKNESS ADJUSTMENT DIAL– The dial on the left side of the control panel

1.

is used to adjust the height of the print heads to compensate for different media thickness.

Figure 2

VACUUM TRANSPOT BELT – Transports the media to the printheads. This belt position is

2.

stationary.

OUTER TRANSPORT BELTS – Supports and outside edges of the media for proper

3.

transport. These belts are repositionable. See Section 2 “

CARTRIDGE DOCKING STATION – The ink cartridges can be stored here when not in

4.

use.

PRINT-CARRIAGE COVER – Encloses the printhead carriage and media transport

5

rollers/belts.
MEDIA SIDE GUIDES – Used to center the media in the printer and provide straight feeding

6.

of media.
LCD DISPLAY – Displays information about the status of the printer.

7.

PRINTER CONTROL PANEL – The keys on the printer control panel are used to operate

8.

the printer.

Envelope Imager XT3.0/XT4.0 Operations Rev. 6/15/2007

Setting Up the Transport System”.

7

SECTION 1
GETTING ACQUAINTED

Rear View

10

9

11 12

Figure 3

13

USB PORT – Connects the printer to the USB port of your computer.

9.

10.

11.

PARALLEL PORT – Connects the printer to the Centronics Parallel port of your computer.
FEEDER INTERFACE CONNECTOR – Allows connection to an optional feeder, so the

printer can stop/start the feeder appropriately.

14

15

16

17

12.

13.

15.

16.

17.

8

VACUUM SWITCH – This switch controls the power to the vacuum fans.
MEDIA SIDE GUIDE SECURING KNOBS – Used to secure the positions of the Media

Side Guides.
OUTER HOLD-DOWN STRAPS & SECURING KNOBS – Holds down the sides of the

14

media to help guide it under the printheads.
MEDIA HOLD-DOWN STRAP & SECURING KNOB – Holds down media to help guide

it under the printheads.

MOTOR CIRCUIT BREAKER – The circuit breaker protects the printer’s motor from

overload.

MAIN POWER SWITCH & POWER RECEPTACLE – This assembly contains the Main

Power Switch, Power Receptacle and Line Fuses.

Envelope Imager XT3.0/XT4.0 Operations Rev. 6/15/2007

Print Carriage View

20

21

SECTION 1

GETTING ACQUAINTED

22

19

23

18

24

18.

19.

25

MEDIA TRANSPORT BELTS – Drives the material through the system.
PRINT UNIT SECURING KNOBS – Used to secure the print unit positions.

Figure 4

ENVELOPE IMAGER XT 4.0 PRINT UNIT / MEDIA TRANSPORT GUIDE

20.

21.

22.

23.

24.

25.

Envelope Imager XT3.0/XT4.0 Operations Rev. 6/15/2007

Envelope Imager XT 3.0: A Media Transport Guide will be located here. This device can be positioned
to improve material transport.
Envelope Imager XT 4.0: Two additional pen stalls, as shown above.

PRINT UNITS –Hold the inkjet cartridges. Used to adjust the vertical print position.

The Envelope Imager XT 3.0 contains 3 Print Units; one capable of holding a single cartridge, one is
capable of holding 2 ink cartridges and one capable of holding 3 ink cartridges (6 ink cartridges, for a
total of 3” print height)
The Envelope Imager XT 4.0 (shown above) contains 4 Print Units; one is capable of holding 3 ink
cartridges, two are capable of holding 2 ink cartridges each and one is capable of holding 1 ink
cartridge. (8 ink cartridges, for a total of 4” print height)

MEDIA SENSOR – Keep this area clean (see Section 4 “Maintenance”).

INK CARTRIDGE LATCH LEVERS – Secures the inkjet cartridge into the Pen Stall.

PEN STALL – The area where the inkjet cartridge is inserted.
EXIT ROLLERS – These adjustable rollers help to smoothly eject the media from the unit.

9

SECTION 1
GETTING ACQUAINTED

Control Panel

1

1.

2.

3.

4.

2

MEDIA THICKNESS ADJUSTMENT DIAL– The dial on the left side of the control panel is
used to adjust the height of the print heads to compensate for different media thickness.

ON LINE key – This key is used to put the printer on/off line.

LED “slow flash” = Printer is powered on, but off-line.
LED “on” = Printer is on-line
Note: The printer must be off-line to access the menu modes or TEST print.

ERROR Indicator – This indicator lights when there is a problem with the printing process.

- key – In the menu mode this key will scroll to the previous selection.

4 5 6 7 8

3

Figure 5

9 10

5.

6.

7.

8.

9.

10.

+ key –In the menu mode this key will scroll to the next selection.

ENTER key – This key is used to start/stop media feed.

When the printer is placed in any of the menu modes, the ENTER key is used to select the
options available.
When the printer is off-line this key is used to start the Paper Feed function.

MENU key – This key causes the printer to enter the menu mode where several operator

functions can be accessed.

LCD DISPLAY – Indicates the status of the printer including piece count, menus, and error

messages.

RESET key – Holding down this key, until all LED’s light momentarily, will reset the printer

to its normal ready state.

TEST key – Pressing this key will put the printer into the test pint mode (LED on); allowing the

printer’s internal “test image” to be printed.

NOTE: A complete description of the functions and operation of the printer keys

can be found in Section 3 –

Operating the Printer.

10

Envelope Imager XT3.0/XT4.0 Operations Rev. 6/15/2007

SECTION 1

GETTING ACQUAINTED

Notes

Envelope Imager XT3.0/XT4.0 Operations Rev. 6/15/2007

11

SECTION 2
INSTALLING THE PRINTER

Section 2 – Printer Installation and Setup

Before using the printer, the following must be done:

• Choose a location for the printer and optional feeder

• Connect power to the printer

• Connect the appropriate feeder interface cable between the printer and feeder

• Connect it to the computer

• Install the Inkjet Cartridges

• Position the Print Units

Choose a Location

The printer should be placed on a sturdy worktable or cabinet at least 12 inches from any walls. Protect the
printer from excessive heat, dust, and moisture – avoid placing it in direct sunlight.

Connecting Power to the Printer

1. Make sure that the main power switch of the Printer is in the

OFF (0) position.

2. Verify that the power source is the correct voltage for your

printer, and it is properly earth grounded. The use of a surge
protector is recommended.

3. Connect one end of the power cord to the rear of the Printer in

the corresponding receptacle.

4. Plug the other end into a 115 Volt AC, 50/60 Hz. Grounded

outlet.

CAUTION

Do not use an adapter plug or extension cord to connect the
printer to the wall receptacle.

Do not use outlets controlled by wall switches.
Do not use an outlet that shares the same circuit with large electrical machines or appliances.
Surge Protectors are recommended.

Figure 6

Connecting to the Computer

 USB Users: Plug the USB cable from your

computer, into the printer’s USP USB Port,

located next to the parallel port connector.

 Parallel Users: Plug the parallel printer cable

from your computer into the printer’s Parallel

Figure 7

Port and latch the two locking clips.

NOTE: The cable used to connect the printer to the computer must not exceed 6 feet long. The parallel port

may be used for all versions of Windows. The USB Port is used only for Windows ME, 2000, and XP.

12

Envelope Imager XT3.0/XT4.0 Operations Rev. 6/15/2007

Figure 8

SECTION 2

INSTALLING THE PRINTER

Connecting the Optional Feeder to the Printer

A number of different RENA Feeder models can be used with the Envelope Imager XT3.0/XT4.0.

Note: Please refer to the operations manual provided with your feeder for feeder setup instructions.

A Feeder Interface Cable must be attached between the printer and feeder, as shown in Figure 9, so that the printer
can stop/start the feeder appropriately.

The feeder interface does NOT
slower than the printers transport speed. A gap of approximately 1 inch or more should be present, between each
piece of media as it feeds under the print units. If the speed of the feeder is set too fast, media will over-lap as it
feeds and cause jams in the printer.

Please use the appropriate cable (listed below) to connect the printer to your Rena feeder.

PART # DESCRIPTION

*97E-500-193 CABLE C: EasyFeed 120 Feeder, to Envelope Imager XT3.0/XT4.0 Printer

control feeder speed. The operator must manually adjust the speed of the feeder to be

Printer Connection

FEEDER INTERFACE CABLES

Figure 9

Feeder Connection

(RENA EasyFeed 120 shown)

35E-500-196 CABLE D: EasyFeed 120 Feeder, to T-750 Tabber, and XT3.0/XT4.0 Printer

35E-500-194

35E-500-197 CABLE F: EasyFeed Lite Feeder, to T-750 Tabber, and XT3.0/XT4.0 Printer

Note: Cables made for use with the EasyFeed 120 feeder may also be used with the RENA

XPS-ProFeed and EasyFeed 200 feeder models.

CAUTION!

These cables can NOT
with inappropriate feeders will cause damage to the printer and or feeder.

Envelope Imager XT3.0/XT4.0 Operations Rev. 6/15/2007

CABLE E: EasyFeed 120 Feeder, to T-950 Tabber, and XPS-ProTab4.0 / T-950
Tabber and XT3.0/XT4.0 Printer.

* cable included with printer.

be used with the EasyFeed Lite or AF500 feeder models. Using these cables

13

SECTION 2
INSTALLING THE PRINTER

Installing the Ink Cartridges

The Envelope Imager XT 3.0 can accommodate six inkjet cartridges and the Envelope Imager XT 4.0 can
accommodate eight inkjet cartridges. Inkjet cartridges are installed as follows:

 Remove the inkjet cartridge from its packaging, taking care not to touch the

copper contacts or the nozzle plate. Remove the protective tape from the inkjet
cartridge.
See “

Appendix B” for a list of ink cartridges that are available for your printer.

• The cartridges are held in place by a latch lever mounted on the inkjet cartridge

holder (pen stall). Release the lever by raising it vertical.

• With the cartridge’s nozzle plate pointing down, slide the cartridge into the pen

stall and push down and toward the contacts in the pen stall.

• Make sure the cartridge is seated in the pen stall then close the latch lever to

secure the cartridge in the pen stall. Do not force the lever into place. (See the

Figure 10

diagram.)

• Reset the ink level monitor for this cartridge.

Ink Level Monitor Reset” below.

See “

• Repeat the above for the remaining cartridges.

Ink Level Monitor Reset

Figure 11

The printer can automatically calculate the approximate ink level available in each cartridge. It does this using
a drop count method. When the level is calculated as being low (~5% ink remaining in the cartridge) the printer

will stop and display “Head # Low. Press Enter.”. After you press Enter, you can choose to ignore the warning

or you can check the cartridge. If the cartridge is almost empty, you should replace the cartridge and reset the
Ink Level Monitor using the flowing procedure.

 Press the MENU key momentarily.
 Use the “+” or “-” key to highlight “Enter when head (n) is filled”.
 Press the ENTER key and install a new cartridge.
 Repeat for each cartridge you install. When the ENTER key is pressed the display will change to “Head

(n) has a new cartridge”.

NOTE: This feature is only valid if the cartridges remain in their original positions, where they were first

installed. If you swap the cartridges from one stall position to another, the calculated ink levels will not be
accurate. It is suggested that you tag the cartridges with their original position number.

Quick Ink Level Monitor Reset (all Heads): Power the printer on while holding down the MENU key, until the

printer displays “Resetting all Ink Levels in Flash”. Then release the MENU key.

To check the level of ink in the cartridges, Press and hold the TEST key until the “Service Menu” appears. Use
the “+” or “-” key to scroll to the “Service Menu: Ink Levels, 100%100%100%”. This will show how much ink
remains in the cartridge.

The ink in the cartridge may be harmful if swallowed. Keep new and used
cartridges out of reach of children. Discard empty cartridges immediately.

14

Envelope Imager XT3.0/XT4.0 Operations Rev. 6/15/2007

SECTION 2

INSTALLING THE PRINTER

Setting Up the Transport System

Media Side Guide and Transport Belt Adjustment

1. Loosen the Side Guide Securing Knobs and slide the Media Side Guides [1] apart, as shown in Figure 12

It is not necessary to move the Media Hold Down Strap [2].

2. Reposition the Outer Transport Belts as shown in Figure 13, so they accommodate the width of your media.

The Outer Transport Belts can be moved by running the printer (putting the printer in Paper Feed mode)
then sliding the belt guide adjusters, located under the entrance end of the printer, as shown in Figure 14.

3. Slide one piece of media, centered, in the entrance end of the printer, as shown in Figure 15, and adjust the

Media Side Guides to the width of the media, plus 1/32”, as shown in Figure 16.

Envelope Imager XT3.0/XT4.0 Operations Rev. 6/15/2007

Figure 13

Figure 15

1

2

Figure 12

Belt Guide Adjusters

(as viewed from under printer)

Figure 14

Figure 16

15

SECTION 2
INSTALLING THE PRINTER

IMPORTANT!

The two Outer Transport Belts should be adjusted so they ride over the bottom lip of the Media Side
Guides and are positioned very close the Media Side Guides, but not rubbing against them, as shown in

Figure 17.

4. Position the Media Hold-Down Strap [2] so that it helps hold the media down, as shown in Figure 18.

5. If needed; turn on the vacuum assist fans.

The center belt has a vacuum assist feature that can be turned on with the Vacuum Switch located above the
motor circuit breaker, as shown in Figure 19. The vacuum assist is useful when feeding smaller and lighter
materials.

Figure 17

2

Figure 18

Figure 19

16

Envelope Imager XT3.0/XT4.0 Operations Rev. 6/15/2007

SECTION 2

INSTALLING THE PRINTER

Media Thickness Adjustment

The printhead carriage height must be set to accommodate the thickness of the media you will be feeding. This
printer incorporates a servo motor to control the height of the carriage.

1. Make sure the printer is off-line. If on-line, press the ONLINE key to take it off-line.

2. Press the MENU key, then use the +key to scroll to the menu item “Media Thickness Setup”. Press the

ENTER key to select this feature.

3. Turn the Media Thickness Dial [A] fully clockwise, as shown in Figure 20. This will cause the servo motor

to raise the printhead carriage to its highest position.

4. Place a piece of media [B], under the upper pressure rollers [C], as shown in Figure 21.

5. Slowly adjust the Media Thickness Dial [A] counter-clockwise until the upper pressure rollers [C] touch and

hold the Media [B] securely.

6. When properly adjusted the Media [B] will be securely captured between the upper pressure rollers [C] and

the lower transport belts. It should require a moderate amount of force to pull the Media [B] from under the
pressure rollers.

Tip: Make a note of the Media Thickness Dial position, as a reference for future adjustment when using
this particular media.

7. Press the MENU button to exit out of the “Media Thickness Setup” mode.

NOTE: The printer will automatically raise the printhead carriage to its highest position, when you exit the

“Media Thickness Setup” mode. When the printer is told to print or feed material, it will automatically
lower the carriage to your preset value.

C

B

The chart below can be used as a general guideline for setting the position of the Media Thickness
Dial [A].

NOTE: The chart shows general guidelines. It is best to adjust the carriage height using the procedure

Envelope Imager XT3.0/XT4.0 Operations Rev. 6/15/2007

Figure 20

Media Thickness Dial Setting

.004” to 1/32” 0 to 2
1/32” to 1/16” 2 to 3
1/16” to 1/8” 3 to 5
1/8” to 1/4” 5 to 7
1/4” to 3/8” 7 to 10

outlined above.

Figure 21

17

SECTION 2
INSTALLING THE PRINTER

Print Unit Positioning (Vertical Address Positioning)

The print units are the device that contains the pen stalls and inkjet cartridges. To adjust the vertical position of the
address (printed image) on the media, you must move the Print Units to the desired print positions.

1. Loosen the Print Unit Securing Knobs. See Figure 22.

2. Slide the Print Units to the desired positions as shown in Figure 22.

3. Tighten the Print Unit Securing Knobs.

4. Envelope Imager XT 3.0 Only. Reposition the Paper Transport Guide [A] so that it helps hold down the

media before it enters under cartridges 1, 2 or 6, as shown in Figure 23.

Note: The printer’s default orientation is “up-side-down” as viewed from the operator side. This is considered

“normal” orientation. Horizontal print position is adjusted via your software (mailing program).

Envelope Imager XT 4.0

Figure 22

A

Envelope Imager XT 3.0

18

Figure 23

Envelope Imager XT3.0/XT4.0 Operations Rev. 6/15/2007

Print Area

SECTION 2

INSTALLING THE PRINTER

Note: The RED tape, shown in Figure 24, provides a visual indicator of the print area for each Print Unit.

Print Area

Indicators

Envelope Imager XT 4.0

Print Area Indicators

Figure 24

Print Area

Indicators

Envelope Imager XT 3.0

Print Area Indicators

Envelope Imager XT 4.0 Print Area Shown Above

Envelope Imager XT3.0/XT4.0 Operations Rev. 6/15/2007

Figure 25

19

SECTION 2
INSTALLING THE PRINTER

Paper Feed (Media Transport) Test

Test for proper media transport.
If the printer is setup properly, it should feed the media without hesitation, skewing or jamming.

1. With the printer off-line, press the ENTER key, to start the Paper Feed feature (feeds material without

printing).

2. Press ENTER again to stop the Paper Feed feature.

TEST Print

When off-line, the TEST key can be used to print a TEST image.
The TEST image can be used to:

 Check the vertical print position.
 Demonstrate the printer.
 Check the condition or the ink cartridges.
 Check the function of the printer.

Note: A 6”x9” mail piece is required to print the “factory TEST image” with the Envelope Imager XT 4.0.

A #10 envelope can be used to print the “factory TEST image” with the Envelope Imager XT 3.0.
Horizontal print position is adjusted via your software (mailing program).

Customizing the TEST Print Image:

The TEST print image can be changed to any image you desire, by using the following procedure:

1. Power the printer on while holding down the TEST key.

2. From your computer; send an image that you would like to be the new TEST image.

Note: Turning the printer on, while holding down the TEST key, will erase the previous TEST image. If a new

TEST image is not loaded, then a TEST image will not be available to print when you press the TEST key.

20

Envelope Imager XT3.0/XT4.0 Operations Rev. 6/15/2007

SECTION 2

INSTALLING THE PRINTER

Notes

Envelope Imager XT3.0/XT4.0 Operations Rev. 6/15/2007

21

SECTION 3
OPERATING THE PRINTER

Section 3 – Operating the Printer

This Section assumes that you have setup the feed system and connected the printer to your computer.

Printer Control Panel & MENU Features

The printer control panel keys can be used to access various functions that help the operator control the printer.
These functions and their operation are as follows:

ENTER key

The ENTER key is used to start/stop media feed. When the printer is placed in any of the Menu modes, the
ENTER key is used to choose the options available in the Menu.

Tip: To allow the printer time to finish printing pieces currently under the print carriage, use the ENTER key to

stop media feed, before taking the printer off-line.

Media Transport (Paper Feed) Test: Pressing ENTER when the printer is off-line, will activate the Paper Feed

Test feature (media will be fed without printing).

TEST key

Pressing the TEST key momentarily, places the printer in the test print mode. The word “Working” appears in

the lower half of the display and after a short period of time the display changes to “Enter to feed”. Pressing the

ENTER key will start the feeding process (test images printing). To stop feeding press, ENTER again.
Tip: A 6” x 9” mail piece is required to print the “factory TEST image” with the Envelope Imager XT 4.0.

To restore the printer to the normal ready mode press the ON LINE key to take the printer off line and then
press and hold the RESET key until the LED on the TEST key blinks. The printer is then restored to its normal

ready state.

Pressing and holding the TEST key will place the printer into the “Service Menu”.

Service Menu: Pressing and holding the TEST key will cause the printer to enter into the “Service Menu” where
the various functions of the printer can be tested. To exit the “Service Menu”, turn the printer OFF, then ON

again. The service menu is primarily used by service technicians to diagnose problems, should they occur. You

can use the “+” or “-” key to scroll through the menu. Pressing the ENTER key will test the function. To
restore the printer to its normal mode, turn it OFF then ON.

MENU key

The MENU key is used to access the special features built into the printer. The basic features are accessed by
momentarily pressing the MENU key. Use the “+” or “-” keys to access the features. The features available

under this mode of operation are as follows:

Media Thickness Setup – This feature is used to set the correct carriage/printhead height for the media being
used. See “Media Thickness Adjustment” for more details. To activate this feature, press ENTER. The Media
Thickness Dial can then be used to change the carriage height.

Press Enter to Purge – The purging function is useful to clear the inkjet cartridge nozzles when the machine
has been sitting idle. To activate the purge, press the ENTER key and feed media.

Clear Batch Counter – Pressing the ENTER key will clear the number in the upper right hand corner of the

display. Resetting the counter is usually performed at the start of each job. Turning OFF the printer will not
reset this counter.

Purge First Piece – Turning the feature ON will cause the printer to send one purge pattern on the first piece.

After the purge is completed the next piece will print the first record of your database.

Address Recovery – In event of a jam or misprint; in the printer you can recover up to the last 9 records by

using this feature. See “Print Recover After a Jam” for details on the use of this feature.

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Print Enhancement –The print enhancement feature is used to help the nozzles on the ink cartridge stay open

and decrease the loss of the descender on letters such as “y” or “q” and accent marks that do not appear in

every address. Pressing the ENTER key will turn this function ON or OFF. The function will remain as

changed until the operator changes it again.

NOTE: The Print Enhancement feature will time out after 100 seconds if no media is going through the

printer. Once media is being printed it will restart.

Automatic Feed –Turning the feature ON will cause the printer to automatically start the transport and feed
systems, if the printer is placed on-line before it starts receiving data.

Enter when head (n) filled – The printer is capable of telling you when an ink cartridge is running low of ink.
To use this feature press the MENU key momentarily. Then use the “+” or “-” key to highlight “Enter when
head (n) is filled”. Press the ENTER key and install a new cartridge. Repeat for each cartridge you install.
When the ENTER key is pressed the display will change to “Head (n) has a new cartridge”. To check the level

of ink in the cartridges, Press and hold the TEST key until the “Service Menu” appears. Use the “+” or “-” key
to scroll to the “Service Menu: Ink Levels, 100%100%100%”. This will show how much ink remains in the
cartridge.

NOTE: The “Ink Level” feature is only accurate if the cartridges remain in the original positions where they

were first installed. If you swap the cartridges from one pen stall position to another, the levels will not be
accurate.

Setup Menu: To access the Setup Menu; press and hold the MENU key until the “Setup Menu” appears.

Step through the Setup Menu items, using the “+” or “-” key.

Total Count – The total count displayed is the total number of prints that have passed through the printer.

It is non-resettable.

BIOS Version – The version of the BIOS is displayed in this menu when the “+” key is pressed once.

From time to time it may be necessary for a technician to upgrade the BIOS in the printer. When this is
done, the new BIOS version can be checked in this manner.

Bulk Ink – This feature is not used. No provisions are made to install bulk ink cartridges.

+ / - (plus / minus) keys

In the various menu modes these keys are used to step through the options.

ON LINE key

Pressing the ON LINE key will cause the printer to change from the on-line state, to the off-line state, or vice-

versa. The LED on this key will slowly flash when there is power present and the printer is off-line.
The LED on this key will turn on (steady), when the printer is placed on-line.

Pressing the ON LINE key during the printing operation will take the printer off line and stop the printer.

RESET key

The RESET key is used to clear the printer memory and return it to its initial state (wait state). This key only

functions if the printer is off line.

Purge While Printing

To do the purge in the middle of a job, follow these steps:

Press ON LINE key to pause the current job.
Press the MENU key, then step to “Press Enter to Purge”.
Press ENTER key to start the purge. Repeat if necessary.
Press ON LINE key and then the ENTER key to get back to normal printing.

Note. If paper jam occurs during the purge, after purge, you should use address recovery feature to get back to

normal printing. Otherwise you will lose records.

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Print Recovery After a Jam

If the media should jam in the printer during the run it is possible to recover up to 9 pieces (records) that might be
lost. If a jam occurs, the printer control panel will display “Jam: Reprint Lost Pieces” and “MENU To Continue”..

To recover the lost pieces do the following:

1. Press the MENU key and the “Address Recovery” option will appear.

2. Press the ENTER key and the following display will appear “Enter: Recover 1 piece”.

3. Use the + key to select the number of pieces you wish to recover up to 9.
NOTE: Count the number of pieces you wish to recover and then add 2 for the pieces (records) that are in the

buffer.

4. Next, press the ENTER key again to register the number of pieces to be recovered.

5. Then press the ENTER key again to restart the printer.

6. You may repeat this process a many times as required. When you reach the end of the database if the last

piece jams, then enter 1 piece to be recovered.

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Installing the Printer Driver

FlexMail3 Users: You may find newer printer driver versions on your FlexMail3 CD. However; Rena

Systems suggests installing and using the printer drivers distributed with the printer, or drivers downloaded
from

www.renausa.com. These are tested and approved drivers by Rena Systems Inc. Other driver versions

may not work properly.
These drivers should not be used with FlexMail 2.

Satori Bulk Mailer 5.0 Users: Satori has developed their own printer drivers for use with their software

product. Therefore, Satori recommends that you load and use the printer drivers available to you on the Satori
Bulk Mailer 5.0 CD. If not, the Bulk Mailer software may not function properly with the printer.

A dedicated printer driver is included on CD, with the printer. It must be installed on your computer before you will
be able to print from your software. Follow the steps below to install the driver:

NOTE: A “Launch Menu” should open automatically, when the Driver Installation CD is inserted into your

CD-ROM drive. Select “Install Printer Drivers” from the launch menu. If the launch menu does not

open; please use the steps below to install the printer driver.

1. If you have, any applications running on your computer close them and restart the computer before beginning

the driver installation.

2. Install the CD in the CD drive and click on START.

Then click on RUN, then type the following;
D:\Drivers\Setup.exe (where D is the CD drive) then
click OK.

3. The “Add Printer Wizard” window will open.

Click N

4. Type in your Name and Company and click N

5. Select the printer port LPT1. Then click N

Note: If you are using the USB port, and the printer is connected, you may select the appropriate USB port,

instead of the LPT1 port, at this time. You can also change the port assignment at a later time.

6. The “Add Printer Wizard” will appear. Select your printer model from the list, then click Next>

IMPORTANT: “Normal” print orientation, to these

printers, is “up-side-down”; as viewed from the
operator side of the printer. “Invert” orientation is
“right-side-up”; as viewed from the operator side of
the printer.
To change print orientation, you must load and select
the appropriate printer driver:

“Normal” (up-side-down): Load and select the

Envelope Imager XT 3.0 or Envelope Imager XT 4.0
driver.

“Invert” (right-side-up): Load and select the

Envelope Imager XT 3.0 Invert or Envelope Imager
XT 4.0 Invert driver.

ext>.

ext>.

ext>.

7. The next screen allows you to “Name Your Printer”. Unless you have another printer of the same name on your

system or network, don’t change the name.

Select this printer as your “Default” printer and click N

8. Click Finish to complete the installation.

Envelope Imager XT3.0/XT4.0 Operations Rev. 6/15/2007

ext>.

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Printer Driver Properties

The printer driver describes to the printer how to print your job. It controls the operation of the printer and allows
you to send fixed and variable text and graphics to the printer. The following describes the printer driver properties
windows for the Envelope Imager XT 3.0/ XT 4.0 and how to use them to customize the output of your printer.

To start printing click on F

you wish to use the special features built into the printer drivers; then clicking on the P
printer properties window.

ile, then Print. The Print window will open. If you wish to print the job click on OK. If

roperties button will open the

If you are using Windows 2000 or Windows XP the window on the right will open.
Clicking on Advanced will open the Options window.

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Windows 98: When the properties window opens, you are presented with several tabs. The Graphics, Fonts, and
Device Options are standard Windows 98 printer driver functions and should be left at their defaults. The Features

and Print Heads tabs are used to setup, change, and adjust the printer.

Windows 98

Windows NT, 2000, XP

Features Tab/Advanced Options

Depending on the operating system, the Features Tab or Advanced options are used to change the following
features.

Print Quality This selection contains two elements:

Resolution of the print quality - Changing the resolution to a higher number e.g. from 200 DPI to 600 DPI will

increase the quality of the image.

Belt speed. The Belt speed (IPS) automatically changed to the optimum speed for the resolution selected. You can,

however change the speeds to a lower speed as follows:

Windows NT, 2000, XP

Windows 98

Resolution Speeds available

150 DPI Low, Medium, Medium High, and High
200 DPI Low, Medium, and Medium High
300 DPI Low, and Medium
600 DPI Low

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Windows NT, 2000,

OPERATING THE PRINTER

Feed Delay - Used to put more space between the pieces as they are being printed. This will also give the first

piece printed more time to dry before the next piece is printed. The adjustment range is in 0.1-second increments.
This feature works at all speeds.

The Overlay feature is used to save time printing when you are combining a database with fixed information or

graphics. The default is “No overlay”.

Windows 98

XP

Note: Some software programs, such as FlexMail3 and Satori Bulk Mailer can generate and download the overlay
automatically. In these cases, you do not need to perform the following routine.

To use the Overlay feature with software (such as Microsoft Word) that does not automatically generate and
download the overlay to the printer; you must follow this routine.

1. First create a layout in your software application; placing all of the fixed information and graphics on this

layout, where you would like it printed on your media.

2. Open the layout and go to P

rint in the File menu.

3. Click on Features and then click on Overlay.

4. Select “Contains overlay” from the box, then click on A

pply and OK.

5. Next click OK on the “Print” window. The overlay will download to the printer.

6. Now open the job that contains the variable data.

7. Using F

ile then Print, from the drop down menu, open the “Print” window for the application.

8. Click on Properties then on the Features tab.

9. Then click on the drop down menu under Overlay and click on "Previous job contains overlay".

10. Click A

pply and then OK.

11. When the Print window reappears, click OK to send the job to the printer.

Overlay Tips:

• To print the next job with a different overlay; repeat the process outlined above.

• If you wish to print additional jobs using the same overlay, simply open the next job and send it to the

printer.

• If the next job does not contain an overlay, then click on P

Overlay, then “No overlay”. Click A

pply, then OK.

roperties in the “Print” window, select

• Turning the printer OFF, then ON will clear the overlay from printer memory.

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Windows

NT, 2000,

OPERATING THE PRINTER

Print Heads Tab (Head Adjustment)

The purpose of the Print Heads tab is to permit slight (0.001-inch) horizontal adjustment to the position of the print
heads to each other. The adjustment is used to precisely align the three printheads (cartridges) when printing
graphics or type that extends beyond the height of one printhead. Each head can be moved +/- 0.048-inch in 0.001­inch increments.

• To adjust the printhead alignment toward the leading edge; decrease (▼) the value.

• To adjust the printhead alignment toward the trailing edge; increase (▲) the value.

When the printer is turned off the changes that you make in this manner go back to the original settings.

Windows 98

XP

Paper Tab (Invert Printing)

Do NOT try to change the print orientation using the “Invert Printing” feature, shown below.
Instead; to change print orientation, you must load and select the appropriate printer driver:

“Normal” (up-side-down): Load and select the Envelope Imager XT 3.0 or Envelope Imager XT 4.0 driver.
“Invert” (right-side-up): Load and select the Envelope Imager XT 3.0 Invert or Envelope Imager XT 4.0 Invert

driver.

Please be sure to leave this “Invert Printing” selection at its default (“Normal” or “Off”) choice.

Windows 98

Windows NT, 2000, XP

All other Paper Tab features should be left in their Default settings (Paper size is always “Max Print Area” and
Orentation is always set to “Portrait”). Do not change them.

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Software Setup Examples

The printer can be used with many different software programs. The following information will provide you with
basic setup details, for some of the most common programs used with our printers.

Printing from FlexMail3

FlexMail3 is a powerful “Envelope Design Program” that has been developed to work seamlessly with your Rena
Systems printer. The following is a brief description of how to setup and print from FlexMail3.

Printer Drivers: You may find newer driver versions on your FlexMail3 CD. However; Rena Systems

suggests using the printer drivers distributed with the printer, or drivers downloaded from

www.renausa.com. These are tested and approved drivers by Rena Systems Inc. Other driver versions may

not work properly. These drivers should not be used with FlexMail 2.

Creating and Exporting Your Data File

Since FlexMail3 does not have a CASS and PAVE option; the data file is normally created with a program that has
CASS and PAVE features.
After your list is cleaned, using your CASS and PAVE software, it must be exported in pre-sort order.
FlexMail3 can link to files with many different data formats; however, the recommended format is a CSV (comma
delimited) format.

Linking Your Data File

1. Open FlexMail3 and make sure you are in the Datasheet view (Select the “Datasheet” tab, located at

bottom of screen.)

2. Click on File, then New

3. Click on Data, then Link Data

4. Browse to locate your data file on the system.

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OPERATING THE PRINTER

5. Once you locate your data file, click on OPEN. The “Link Data Wizard” will appear and it will walk you

through the steps of linking your data file to FlexMail3.

Tip: Selecting zero for “rows to scan” will cause FlexMail3 to scan all rows for data. This may take some

time, but doing so will avoid the loss of fields that may only sporadically contain data.
When selecting “Field Types”; it is suggested that you set your numeric fields (zip code, dpc) as “text”.

6. Once you are finished with the Link Data Wizard, you will be presented with your data file, shown in the

Datasheet view. Take a moment to verify that all data is present and properly defined.

Designing Your Layout

1. Click on the “Designer” view tab (located at the bottom of the screen).

2. Click on File then Print Setup. Select your Rena printer model from the pull down list. Then click on Close.

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3. Click on File then Page Setup. Select or input your page size then click on OK.

IMPORTANT! Make sure Orientation is set to “Portrait” and Page Type is set to “Envelope”.

4. Click on “Insert” then “Text”.

5. Using your mouse, draw a text box on the screen (click and hold to draw, release to end). You will be

presented with the “Edit Text” window.

Tip: Don’t worry about the exact placement or size of the text box at this time. You can drag it to a new

location or adjust the size when you finish this process.

6. Select/insert the fields that you want to be printed, in this text box, and then click OK. The text box

containing your selected fields will be displayed on the designer screen.

7. Using our mouse, drag the text box to the desired location on the screen.

Tip: Position the text box so it is on a white band (representing the print cartridges). In addition, position

the text box so none of the printed lines are split between adjacent cartridges in the print unit. The
separation between adjacent cartridges is represented by a dashed line.

32

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OPERATING THE PRINTER

8. Add any barcodes or graphics desired using the “Insert” “Barcode” or “Insert” “Picture” features.

9. Save the Project. Click on File and then Save. When prompted, type a name for your project, then click

SAVE.

Printing

SECTION 3

1. Click on File then Print. The Print Dialog box will open.

2. Verify that the correct printer model (Name) is selected.

3. Click on the “Properties” button, if you want to change printer properties such as quality (resolution),

orientation, etc…

Note: While in the “Layout” dialog box, check to be sure the “Orientation” is set to “Portrait”.

4. Select All or a Range of records to print.

5. Click on OK to print your selection of records.

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Printing from Satori Bulk Mailer® 5.0

Printer Drivers: Satori has developed their own printer drivers for use with their software product.

Therefore, Satori recommends that you load and use the printer drivers available to you on the Satori Bulk
Mailer 5.0 CD. If not, the Bulk Mailer software may not function properly with the printer.

The following is a brief description of how to setup and print from Bulk Mailer 5.0.

1. Open Bulk Mailer 5 and select (open) the mailing list of your choice.

2. Use the Bulk Mailer 5 "Wizards" to setup your job.

This newer version of Bulk Mailer is driven by "Wizards", which will guide you through the envelope design
and layout process.

Your envelope design (layout) should look similar to the one shown below.

This example was designed for the Envelope Imager 1.5. Notice how the address data is positioned at the top of
the page, within the first 1.5 inches of the top of the page. When using the Envelope Imager XT 3.0 it can
accommodate and print the first 3 inches of the page. When using the Envelope Imager XT 4.0, it can
accommodate print on the first 4 inches of the page.

3. Click on the "Go to Preview Mode" icon

"designer" screen.

Tip: Click on the "Go to Designer Mode" icon

34

, located at the upper left-hand corner of the Bulk Mailer 5

, to return to the "designer" screen.

Envelope Imager XT3.0/XT4.0 Operations Rev. 6/15/2007

OPERATING THE PRINTER

4. Click on the printer icon , to open the "Mail Print Setup" dialog box.

- Make sure the corresponding Rena Systems printer driver is selected as your "Printer:".

- Use the "Advance Settings..." button to select the desired print quality and or orientation.

- Use the features under "Print Range" to select the range of addresses you want to send to the printer.

SECTION 3

5. Print.

When ready to print, make sure the printer is on-line, then click on the "Print" button.

Please contact Satori Software (800-357-3020) or visit the Tech Notes area of their web site for additional
information.

http://www.satorisoftware.com/US/support/TechNotes.asp

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Printing from DeskTop® Mailer

Preparation

Install Barcode Font

In order to be able to print Postal Barcodes with the Printer, when using DeskTop Mailer

BarCode USPS font that is supplied on the driver disk that accompanied the Printer.

The font is installed as follows:

®,

you must first install the

1. Click on START, then S

2. Double click on the FONTS folder. When the fonts folder window opens, click on F

New Font...

3. The “Add Fonts” window will open. Find the “BCUSPS.ttf” file on the CD and select it.

4. Click OK and the font will be installed in the Fonts folder.

5. Close the FONTS window and the CONTROL PANEL window.

ettings, and then open the Control Panel.

ile and then Install

Set Print Method

It is necessary to disable the label toolbox before printing with the Printer using DeskTop Mailer

When the “Options” window opens click on Printing Method..... Under “Printing Engine” activate the “D

Label Toolbox” option. Then click O

Using Barcodes with DeskTop Mailer

K. Next click Close.

®

®

. Click on Tools.

isable

Edit Form

It is necessary to set up the layout form to match the printer that you are using. The steps below will help you to
accomplish this:

1. Click on P

2. When the “Select Form” window opens click on E

3. The “Edit Form” window will open.

rint, then in this example Non-presorted Labels and then Page/Form Setup...

dit.

4. Fill in the information as follows:
a. Labels Across Page = 1

b. Width of label = any

number up to the
maximum print length of
the printer you are using.

c. Form Left & Right

Margins= depends on the
size of the form and the
width of the printing area
required.

d. Width between labels = 0.
e. Form Width = the length

of the piece you are
printing on.

f. Labels down page = 1

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OPERATING THE PRINTER

g. Height of label = is equal to the number of printheads the model of Printer you are using times 1/2-inch.

In our example we are using a 5-head printer, therefore the height is 2-1/2 inches.

h. Form Top & Bottom Margins = should be set at 0.100 to insure that none of the data is lost.
i. Height between labels = 0.000
j. Form Height = the height of the printhead area or slightly larger.

5. Name the form in the For

m name box and click OK.

Create Layout

Once the Barcode font supplied with the Printer Driver Disk is installed on your computer and the form is setup, the
layout that you are using in DeskTop Mailer® must be created.

1. Open the DeskTop Mailer

®

application and then open the Data
file.

2. Click on P

emplate Design. (In the

T

rint and open the

example we are using Non­presorted Labels. This same step
holds true for Presorted Labels)

3. Click on T

template you wish to use from the list, then click on E
Or select N

emplate Design and the “Choose Template for Printing” window will open. Select the

dit.. and the “Edit Template” window will open.

ew... to create a new template.

4. In our sample we are creating a new template and placing the Barcode below the address lines. When

creating a new template first highlight “Define Font” command and click on Inse
“Font Selection” window opens. Select the F

ont style, the Size, and assign a Font Number. Then click

rt command. The

OK.

5. Highlight the “Font = 1” command and click on Inse

rt command. Then highlight FIRST in the
Database Fields list and click on Insert field. Repeat this for the next field, and press ENTER to go to
the next line. Once the address fields are entered on the T

emplate the next step is to add the Barcode.

6. The barcode will become Font 2. Begin by highlighting the “Define Font” command and the click on the

Inse

rt command. The “Font Selection” window opens. Select the BarcodeUSPS font, Size 11 - 12,

(choose the correct size for your application, you may use fractional numbers such as 11.5) and assign

Font Number 2 to it. Then click OK.

7. Highlight the “Font = 1” command and click on Inse

8. Click S

ave. Insert a “|” line (bar) next and then build the barcode data. In our example it is ZIP, DP2,

rt command. Then change the 1 in {F,1} to 2.

and DPC. Finish this up with another “|”.

9. Now save your template by typing in a unique name in the File n

ame box, then Click Save.

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OPERATING THE PRINTER

Printing

To make the Printer the default printer for this application click on Print, then select Printing Options... When the
“Printing Options” window opens select the Printers tab and highlight Labels: Non-Presorted Labels or Labels:
Presorted Labels, then click on the Change P
OK. You are now ready to print the job.

1. If you have not already done this, select P

select the template you created. Click S

2. Then select P
select it and click OK to print the job.

rint, Non-Presorted Labels, and Print and click OK. If the printer is not selected,

rinter button. Select the Printer from your printer menu. And click

rint, Non-presorted Labels, and Template Design and

elect

38

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Printing from Microsoft Word

If you are not using a specific program designed for mailing applications it is possible to print your mail pieces
using Microsoft Word. This section will cover how to layout a piece and to print from Microsoft Word.

To begin open a new page and turn on the tool bar for Mail
Merge. Under Print, select the Address Printer 6 as the default

printer. Go to Page Setu

margins to “0”.

NOTE: The printer must be selected before you do the
setup so that the setting will be registered.

p in the File menu. Set all of the

Next, select the Page S

ize tab and Custom Page. The size of

the layout should be 3-inches high by the length of the piece
you are intending to print. In our example, we have selected
the width of a # 10 envelope, 9.5-inches. The orientation of the

piece is always Portrait. The effective printing area of the

Envelope Imager XT 3.0/XT 4.0 is 3-inches by 15-inches.

When you have completed this step click OK.

The next step is to create a text box so that you can position the address the proper distance from the lead edge of the
piece. Once the page layout is set, you might want to save it as a template for use later.

When you have completed the steps above the layout should look like the one below.

NOTE: When setting up a layout for the Envelope Imager XT 3.0/XT 4.0, be aware that the printheads are aligned

in two banks and these banks can be aligned so that you can print in a 3” or 4” wide spread over the width of the
media. Head 1 is on one rail and opposite it is heads 5 and 6. There is a 1-3/4” gap between these heads. On the
second rail is Heads 2,3 and 4 attached together. If you are using a XT 4.0 a second two heads 7 and 8 are arranged
opposite to these heads. There is a 1-3/4” gap between heads 2,3 and 4 and heads 7 and 8. Head 1 can be combined

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SECTION 3
OPERATING THE PRINTER

with heads 2,3 and 4 to print 2” of information. In the XT 4.0, heads 5 and 6 can be combined with heads 7 and 8
to print another 2” of information.

Click on T
Helper “ window will open. Click On C

nvelopes. The “Microsoft Word” window will open.

E

Click on the A
the G

ools and then Mail Merge. The “Mail Merge

reate, then

ctive Window button, and then click on

et Data button. Next, click on Open data source.

Locate the data file you intend to use. In our example,
we are using a Microsoft Excel file. Select the file and
the “Microsoft Excel” window opens select entire

spreadsheet and click OK.
Next, click on Edit M

ain Document and then click on

Close.

Use the Mail Merge Tool Bar, click on Insert
Merge Field, and begin to build the layout by
inserting the address fields.

When you have completed
setting up the layout, click on

the Mail Merge icon on the tool

bar and the “Merge” window
will open.

In the Merge to menu, there are

several choices for where how
the data is exported. The two
that concerns us is “New
Document” and “Printer”. If
you choose “New Document”,
the merge will be created in
your word application with a separate record for each address. If you choose “Printer”, the merge will send directly
to the printer and each record will be printed.

The next selection is “Records to be merged”. You can select A

The last selection is “When merging records”. The default is “D

ll or From.

on’t print blank lines when data fields are empty.”

This should be left checked.

Clicking on M

erge will start the process of merging the documents.

If you chose to send the merge directly to the printer and the printer is connected to the computer and turned ON, the

printer will start. Pressing the ENTER key will start the printing process.

If you have a graphic or fixed text to be printed with the data, refer to the section on Overlays.

40

Envelope Imager XT3.0/XT4.0 Operations Rev. 6/15/2007

SECTION 4

MAINTENANCE

Section 4 – Maintenance

This section covers how to care for the ink cartridges, clear paper jams, replace the sheet separators, and
perform routing maintenance on the printer.

Inkjet Cartridge Maintenance

The inkjet cartridges must be replaced when out of ink, when print quality is poor, or when purging and
cleaning have not helped the image quality.

The Approximate life of the HP 51645A Inkjet cartridges based on three lines of 20 characters at 10-point
size per address is:

High Quality 600 dpi 50,000 addresses

Standard Quality 300 dpi 100,000 addresses

Letter Quality 200 dpi 150,000 addresses

Draft Quality 150 dpi 200,000 addresses

NOTE: These figures can vary depending on the font selected.

Replacing the Inkjet Cartridge:

• Remove the used cartridge from the pen stall by raising the latch lever to release the cartridge, then

pull the cartridge up and out of the pen stall.

• Remove the new inkjet cartridge from its packaging, taking care not to touch the copper contacts,

or the nozzle plate. Remove the protective tape from the printhead

• The cartridges are held in place by a lever mounted on the pen stall. Release the lever by raising it

vertical.

• With the cartridge’s nozzle plate (printhead) pointing down, slide the cartridge into the pen stall

and push down and toward the contacts in the pen stall.

• Make sure the cartridge is seated in the pen stall then close the lever to secure the cartridge in the

pen stall. Do not force the lever into place.

• Reset the Ink Level Monitor for this cartridge position. See “

• Repeat the above for the remaining cartridges.

Ink Level Monitor Reset”

CAUTION

NEVER SHAKE, DROP, OR HIT THE CARTRIDGE AGAINST THE PALM OF YOUR HAND
OR ANY OTHER HARD SURFACE. SHAKING THE PRINT CARTRIDGE DOES NOT “MIX”
THE INK AND HITTING THE CARTRIDGE AGAINST A HARD SURFACE DOES NOT
CLEAR THE NOZZLES BOTH OF THESE ACTIONS ACTUALLY HURT THE PRINT
QUALITY BECAUSE THEY ALLOW BUBBLES TO FORM NEAR THE INK FIRING
CHAMBERS. THESE BUBBLES PREVENT THE NOZZLES FROM FIRING CAUSING
WHITE STREAKS IN THE PRINT IMAGE.

Envelope Imager XT3.0/XT4.0 Operations Rev. 6/15/2007

41

SECTION 4
MAINTENANCE

Inkjet Cartridge Storage

Short-term Cartridge Storage (Less than 8 hours or less than 2 hours in hot/dry environments.)

• The cartridge can be left in the Printer, for short periods of time.

• The next time that the Printer is used, the cartridge nozzles may have to be cleaned and purged

Long-term Cartridge Storage (More than 8 hours or more than 2 hours in hot/dry environments.)

• Clean the cartridge and place the cartridges in a re-sealable container (i.e. Tupperware) with a

damp sponge or towel to maintain humidity and prevent the cartridge from drying out.
Note: Do not allow the nozzle plate to make contact with the sponge/towel, or the ink will be
wicked from the cartridge.

• When the cartridges are ready to be used again, the cartridge body and contact area will need

to be dried and the nozzles will need to be cleaned and purged.

CAUTION! Be sure the contact area of the cartridge is dry, before installing it into the printer or

damage to printer’s electronics will result.

Note: Decap Time (time it takes for unsealed cartridge nozzles to become clogged) will vary greatly.

Ink type, environment, prior cartridge maintenance, and cartridge condition can affect decap time.

Cartridge Disposal

The cartridge may be disposed of in a normal manner.
If there should be an ink spill, use soap and water to clean up any problem areas. Abrasive soap works
well to get the ink off of hands.

Cleaning the Inkjet Cartridge (Printhead)

To maintain good print quality it is important that the printheads are kept clean. During the printing
process ink spray, paper fibers, and dust can cause a build-up on the cartridge nozzle plate (printhead).
This build-up will eventually degrade the print quality. If you begin to notice problems with the quality of
the print; or to prevent a build-up from occurring; the nozzle plate of the cartridge should be cleaned with a
damp, lint-free, non-abrasive, cloth, such as Rena Cartridge Wipes (part # 2023).

Cloth should be: Cloth should not be:

D Soft
D Fiberless
D Moist with Water (Distilled is best)

 Place a drop of distilled water near the edge of the Cartridge Wipe cloth.
 Start by placing the cartridge onto the damp area of the cloth.
 Using a small amount of downward force, slowly pull the cartridge from

the damp area, across to the dry area of the Cartridge Wipe, while

slowly decreasing the amount of downward force.

 Repeat this procedure a few times. Make sure you only clean the

cartridge in one direction. Either from the front of the head to the back
of the head, or from back to front.
Note: Do not shake the cartridge; as this will cause air bubbles to form,
which will negatively affect the performance of the cartridge.

 It is recommended that you perform a purge, before starting to print

again.

U Abrasive
U Made of small fibers
U Dry or containing chemical additives

Figure 26

42

Envelope Imager XT3.0/XT4.0 Operations Rev. 6/15/2007

SECTION 4

MAINTENANCE

Purging the Nozzles

If the inkjet cartridge sits inactive for a period of time, ink may dry in the nozzles. Printing may not
remove these “ink plugs” from the nozzles. White streaks will then show up in the printed text or graphic.
In order to obtain better print quality, these ink plugs need to be forced out or purged. A Purge routine is

built into the printer. It can be accessed from the LCD panel on the Printer from the MENU key. If this

does not solve the problem then proceed as follows:

1. Wipe the printhead with a damp cloth as described in Section 4 "

2. Perform the Purge routine from the Printer by pressing the MENU key momentarily and then the +

key. Load media and press the ENTER key to purge. Repeat if necessary.

3. If the problem persists, replace the ink cartridge.

NOTE: For more information, refer to “Troubleshooting HP Ink Cartridges” in Section 5.

Cleaning the Inkjet Cartridge".

Jams in the Printer

If a jam occurs; STOP the Printer. Up to 10 missed addresses can be recovered at the printer control panel.

(See Section 3 – Operating the Printer “

Some possible reasons for jamming are:

1. Feeding more than one piece of media (overlapping, double-feeding). Reset separation.

2. Damaged media, such a dog-eared (turn down corners).

3. Media that is not stiff enough may not be usable. Media that meets Postal stiffness requirements

for automated feeding is acceptable for use in the printer.

4. Envelopes that are caught under the flap of another envelope (nested) or stuck to one another may

cause jamming.

Print Recovery After a Jam”.

Removing Jammed Media

1. It may be necessary to move one or more of the printheads to gain access to the jammed media.

Take care in removing jammed media to prevent damage to the print heads. All pieces of the
jammed media must be removed from the feed path.

2. Follow the instructions in Section 3 – Operating the Printer “

Print Recovery After a Jam”.

Cleaning the Printer

WARNING

THE PRINTER IS A PRECISION MACHINE THAT SHOULD BE CLEANED
REGULARLY TO INSURE MANY YEARS OF SERVICE. BEFORE PERFORMING
ANY MAINTENANCE DISCONNECT THE MACHINE FROM ITS POWER SOU RCE!

The Printer must be cleaned regularly of accumulated paper dust and ink. Depending on the types of media
that are run, paper dust may accumulate within the printer and on the transport. To properly clean the
printer, unplug it from the power receptacle and remove the covers.

The internal areas are best cleaned with a vacuum that has a soft brush attachment to help loosen the dust
particles. Take care not to damage the PC Boards or electrical wiring.

The exterior of the machine may be cleaned with any standard household cleaner which is non-abrasive and
does not contain plastic harming solvents.

Envelope Imager XT3.0/XT4.0 Operations Rev. 6/15/2007

43

SECTION 4
MAINTENANCE

CAUTION

NEVER SPRAY OR POUR CLEANERS DIRECTLY ON OR INTO THE
PRINTER. LIQUIDS CAN HARM ELECTRONIC PARTS. ALWAYS DAMPEN A
RAG WITH THE CLEANER AND APPLY IT TO THE PARTS TO BE CLEANED.

Upper Pressure Rollers & Exit Rollers

The rubber, Upper Pressure Rollers and Exit Rollers can become glazed with paper lint and ink from the

media. They should be regularly cleaned with a mild household cleaner on a damp cloth.

CAUTION! Rubber rollers can be damaged by some chemicals and solvents. Avoid using all solvents and

untested chemicals on the rubber rollers.

Media Transport Belts

The media transport belts can become glazed with paper lint and ink from the media. They should be

regularly cleaned with a mild household cleaner on a damp cloth.
CAUTION! Rena Care should NOT

Media Transport Belts can be damaged by some chemicals and solvents. Avoid using all solvents and
untested chemicals on the Media Transport Belts.

be used to clean the Media Transport Belts in the printer.

44

Envelope Imager XT3.0/XT4.0 Operations Rev. 6/15/2007

SECTION 4

MAINTENANCE

Cleaning the Media Sensor

Periodically check/clean the media sensor (paper sensor), located under the print carriage area of the
printer. See Figure 27.
The sensor can be accessed by loosening the print unit securing knobs and sliding the print units toward the
outside of the machine.
The sensor should be clean and free of accumulated paper dust. Use a vacuum with a soft brush attachment
or dry compressed air to remove the dust.

CAUTION! Do not allow any liquids, chemicals or solvents to touch the sensor. If this occurs, the sensor

will be damaged.

Media Sensor

As viewed from the exit end of the printer.

Figure 27

Envelope Imager XT3.0/XT4.0 Operations Rev. 6/15/2007

45

SECTION 4
MAINTENANCE

Notes

46

Envelope Imager XT3.0/XT4.0 Operations Rev. 6/15/2007

SECTION 5

TROUBLESHOOTING

Section 5 – Troubleshooting Guide

The following troubleshooting guides are provided to assist you in solving any problems
that might occur with the Printer or its software. We have tried to make them as
complete as possible. The best advice we can offer is to make sure that the system is
setup properly, plugged in, that it has an adequate supply of ink before attempting to
trouble shoot any problem.

HP Inkjet Print Cartridges

CONDITION PROBLEM SOLUTION

Black streaks in text

Cartridge will not print, even
if TEST or Purge is used.

White streaks in text or
graphics

Lint, ink, or paper dust on printhead.

Head height too low

Sheet is blank even after it has gone
underneath cartridge(s).

Lint, dust or dried ink blocking
printhead nozzles.

Poor contact between printhead and
cartridge stall contacts (pogo pins).

Clean the cartridge nozzles
with a clean lint-free cloth
moistened with distilled
water. Raise head height.
Check to make sure the tape
is off the printhead.
Remove and reinsert the
cartridge into the pen stall.
Install a new print cartridge.
Clean the cartridge nozzles
with a clean lint-free cloth
moistened with distilled
water.
Clean contacts.
Remove and reinsert the
cartridge into the pen stall.
Insert a new Print Cartridge.

WARNING

DO NOT REMOVE THE SIDE COVERS OF THE PRINTER!

THERE ARE HIGH VOLTAGES PRESENT BEHIND THE COVERS!

Envelope Imager XT3.0/XT4.0 Operations Rev. 6/15/2007

47

SECTION 5
TROUBLESHOOTING

The Printer

CONDITION PROBLEM SOLUTION

Losing data; extra lines; printing
strange characters.

Media jams

No communication

Can’t increase belt speed
(No belt speed control)

No motor drive

Not operating at all.

Counts pieces, but doesn’t
printing on media.

Not printing or counting.

Printing light, missing parts of
characters or dots

Blurry address

Split line of type

Ghosting and or skewed line of
type.

Database problem.
Communications Problem.
Loosing Power.

Double feeding
Media is curled or bent
Media is too thin

Disconnected/damaged data cable.
Improper port selection within printer
driver.

Wrong printer driver or wrong belt
speed selected.

Motor circuit breaker tripped.
Wrong printer driver selected.

No power.

Print Unit not positioned properly.
Data out of print range.

Paper not passing over media sensor.
Media sensor is dirty/damaged.

Clogged or dirty printheads.
Running out of ink.

Printhead height is too high.

Line of type is being positioned across
two printheads (cartridges).

Example shows second line of the
address being split between two ink
cartridges.

Media is slipping, hesitating or
skewing as it is transported.

All or part of image is printed with a
ghost image (ghosting) or is skewing.

Example shows part of the image

(STE 140) ghosting and skewing.

Check data in database program.
Check cable and connections.
Monitor Power.
Adjust Sheet Separators on
feeder.
Uncurl media.
Media must be at least 0.008”.
Replace cable.
Check driver port selection.
Cycle printer power and reboot
computer.
Verify that the correct printer
driver was loaded/selected.
Check belt speed selection.
Reset motor circuit breaker.

Check/change printer driver
choice to the appropriate driver.
Check power, on/off switch,
power cord connections, and
printers line fuses.
Adjust printhead vertically.
Adjust margin setting in layout
software.
Readjust media side guide
positions.

Clean media sensor.

Purge and or clean cartridges.
Replace inkjet cartridges.

Adjust printhead closer to the
media using Media Thickness
Adjustment Dial.

Reposition the text in the layout
so that it does not print across
two printheads.
If you must print across two
printheads; adjust the positioning
of the two printheads in
relationship to each other using
the Head Alignment tool
Properties window of the printer
driver.
Check the sheet separator
adjustment. If separators are set
too tight they can hold back on
media.
Check that the printhead carriage
is set at the proper height. A
printhead carriage that is set too
high or too low may cause media
to jam, hesitate, slip, or skew.

48

Envelope Imager XT3.0/XT4.0 Operations Rev. 6/15/2007

Printer Display Messages

MESSAGE DESCRIPTION SOLUTION

Printer Offline
ENTER for Paper Feed

Pressing the ENTER key will
put printer into the Paper Feed
mode.

This feature can be used to
check for proper media transport
setup/adjustment.

SECTION 5

TROUBLESHOOTING

Printer Online
Waiting for Data

Printer Offline
Data Ready to Print

JAM: Reprint Lost Pieces

JAM: Check Printer Setup

PAUSE: Waiting for Data

Printer is online, but has not
received any data to print.

Printer is offline and has
received data to print or still has
data present from previous job.

Printer has detected a paper jam
while online, printing records.

Correct problem then reprint
lost/damaged pieces.

Printer has detected a paper jam
while in Paper Feed or Test Print
mode.

Printer is waiting for data from
the computer, or needs more
time to receive/process data.

Send data to printer via
software/computer.

Put printer online then press
ENTER to start the feeding and
printing process.

Clear Paper Jam.
Check separation adjustment
Check paper size (width) setting
in software to be sure it matches
actual piece width.

Clear Paper Jam.
Check separation adjustment
Use a media length that matches
size of currently set paper length
(length previously set via
software or TEST image).
RENA TEST image = 6” x 9”.

When more data is sent from
computer, or printer finishes
receiving/processing data then it
will automatically continue.

Printer received an “Off-Line”

PAUSE: Off-Line Pause

PAUSE: Timed Pause-Wait

Out of Paper

Transport Time-Out

Envelope Imager XT3.0/XT4.0 Operations Rev. 6/15/2007

PAUSE (tray break) command
from the software.

Printer was sent a Timed Pause
(tray break) command via
software.

No Paper Detected during
feeding cycle.

The printer has timed out and
has stopped the transport.
No data, no paper, no operator
response, etc… for >5 minutes.

Press ONLINE key to continue.

Printer will automatically
continue when time expires.

Add material to the printer.
Make sure the material is
passing over the paper sensor.
Make sure material is feeding.

Press appropriate key to
continue.

49

SECTION 5
TROUBLESHOOTING

Head # Low: Press Enter

Out of Memory Font

Out of Memory Char

Error in Download Font

Error in Download Char

Error in ESC Sequence

Printer’s ink level monitor has
calculated that cartridge # is
almost empty.
(# = cartridge position number)

No enough memory for
downloading a font

No enough memory for
downloading a single character

Encountered a wrong font
Format
Only font-format 0 supported.

Encountered a wrong character
Format or Class.
Only character format 4
(LaserJet Family - Raster), Class
one and two are supported.

The Escape command is
formatted incorrectly.

If empty, replace cartridge and
reset ink level monitor.
If not empty, you may ignore
message and or reset the ink
level monitor.

Reduce the number of different
fonts you are trying to use from
your software.

Reduce the number of
characters you are trying to use
from your software.

Clear job and try again. If
problem persists, contact
software vendor and or test from
a different software program.

Clear job and try again. If
problem persists, contact
software vendor and or test from
a different software program.

Try again. If problem persists,
report problem to software
vendor.

Ignore Unknown ESC Comnd

The Escape command sent is not
supported.

Try again. If problem persists,
report problem to software
vendor.

50

Envelope Imager XT3.0/XT4.0 Operations Rev. 6/15/2007

SECTION 5

TROUBLESHOOTING

Notes

Envelope Imager XT3.0/XT4.0 Operations Rev. 6/15/2007

51

APPENDIX A

Appendix A – Envelope Imager XT 3.0/XT 4.0 Specifications

PRINT TECHNOLOGY

ADDRESS SPEED
PRINT QUALITY

(Dots Per Inch)

IMAGE AREA

PRINT ORENTATION
INK MONITOR
FONTS
PRINTS
MATERIAL SIZE

MATERIAL THICKNESS
MEMORY
PRINT COLORS

SOFTWARE
DIAGNOSTICS
FIRMWARE UPDATE
PC INTERFACE
COUNTERS
DIMENSIONS
WEIGHT
ELECTRICAL
OPTIONS

All Specifications Subject To Change Without Notice

Envelope Imager XT 3.0 Inkjet, 6 HP 51645A High Capacity Inkjet
Cartridges
Envelope Imager XT 4.0 Inkjet, 8 HP 51645A High Capacity Inkjet
Cartridges
Up to 26,000/hr - #10 Envelopes
Print Quality
High Quality 600 dpi 600 x 600 dpi
Letter Quality 300 dpi 600 x 300 dpi
Standard Quality 200 dpi 600 x 200 dpi
Draft Quality 150 dpi 600 x 150 dpi
3” x 17” (Envelope Imager XT 3.0)
4” x 17” (Envelope Imager XT 4.0)
Normal and Reverse
Via Display
All TrueType fonts available on PC
Prints graphics, logos, and barcodes
Length – 5” to 17”
Width – 3” to 13.5”
Up to 3/8”
64 MB
HP 45A Style: Black, Versatile Black, RENA EasyInk, RENA EasyInk
Aqueous, Fast Dry, Red, Blue, Green, and Yellow
Windows
Built into firmware
Via PC interface in flash proms
Centronics Parallel and USB
One operator resettable job counter, one permanent lifetime counter

11.5” H x 30” L x 23” W (29.2 cm H x 76.2 cm L x 58.4 cm W) 90 lbs. (40.9 kg) 115VAC, 50/60 Hz (special order: 240VAC)

Conveyor/Stacker, Dryer, and Feeders

Special Order Left-to-Right Operation

Dots Per Inch Resolution (HxW)

TM

Printer Drivers for WindowsTM 98, 2000, NT, ME, and XP

52

Envelope Imager XT3.0/XT4.0 Operations Rev. 6/15/2007

APPENDIX B

Appendix B – Supplies, Service and Support

Supplies and Optional Hardware

The following supply items and optional hardware are available from authorized dealers for
RENA Systems Inc.

Supplies:

Black Inkjet Cartridge HP 51645A

Fast Drying Black Inkjet Cartridge C6195A

Yellow Inkjet Cartridge C6173A

Red Inkjet Cartridge C6168A

Green Inkjet Cartridge C6169A

Blue Inkjet Cartridge C6170A

Versatile Black C8842A

RENA EasyInk C8715A

RENA EasyInk Aqueous

Optional Hardware:

Conveyor /Stackers, Feeders

Dryer

(option for some conveyors)

(requires dryer) C9007A

Envelope Imager XT 4.0, with optional EasyFeed 120 Feeder, shown above.

Envelope Imager XT3.0/XT4.0 Operations Rev. 6/15/2007

53

APPENDIX B

Obtaining Supplies, Service and Support

Please contact your local Rena dealer to obtain supplies, service and support for your printer.

To locate a Rena dealer in your area, please click on the following link and fill out the form.

http://www.renausa.com/dealerlocator.asp

Service should only be performed by a qualified Rena service person.

In addition, you may wish to log onto Rena Systems web site (
“support” link. This area contains many useful resources.

Please click on the following “Warranty Registration “ link to register your product with Rena
Systems.

http://www.renausa.com/support_warranty.htm

www.renausa.com), and click on the

54

Envelope Imager XT3.0/XT4.0 Operations Rev. 6/15/2007

INDEX

INDEX

A

Address Positioning..................................................18

Advanced Options.....................................................27

B

Batch Counter...........................................................22

BIOS .........................................................................23

Bulk Ink.....................................................................23

Bulk Mailer 5.0........................................................34

C

Cartridge Disposal ...................................................42

Cartridge Docking Station..........................................7

CAUTION.........................................12, 41, 42, 44, 45

Cleaning .......................................................42, 43, 45

communication..........................................................48

Conveyor...................................................................53

D

Display Messages.....................................................49

E

ENTER key....................................................10, 20, 22

Error.........................................................................50

ERROR Indicator......................................................10

Exit Rollers...........................................................9, 44

L

LCD Display ........................................................ 7, 10

M

Main Power Switch & Power Receptacle...................8

Maintenance............................................................. 41

Media Hold-Down Strap............................................ 8

Media Hold-Down Strap Securing Knob.................... 8

Media Hold-Down Straps......................................... 16

Media Sensor........................................................ 9, 45

Media Side Guide Securing Knobs............................. 8

Media Side Guides ............................................... 7, 15

Media Thickness Adjustment Dial........................ 7, 10

Media Transport Belts.......................................... 9, 44

Media Transport Guide .............................................. 9

MENU key.......................................................... 10, 22

Minus key ........................................................... 10, 23

Motor Circuit Breaker................................................ 8

N

nozzle.................................................................. 41, 42

O

ON LINE key...................................................... 10, 23

Outer Hold-Down Strap Securing Knobs................... 8

Outer Hold-Down Straps ........................................... 8

Outer Transport Belts.................................................7

F

Features Tab.............................................................27

Feed Delay................................................................28

Feeder Interface Cables............................................13

Feeder Interface Connector........................................8

FlexMail3.................................................................30

I

IMPORTANT......................................................17, 32

Ink Cartridge Latch Levers.........................................9

Ink Level Monitor Reset............................................14

Inkjet Cartridge ............................................41, 42, 53

Invert Printing ..........................................................29

J

Jams..........................................................................43

P

Paper Feed................................................... 10, 20, 22

Parallel Port ........................................................ 8, 12

Pen Stall......................................................... 9, 14, 18

Plus key.............................................................. 10, 23

Power Cord................................................................ 6

power switch ............................................................ 12

Print Enhancement................................................... 23

print quality.................................................. 27, 41, 42

Print Recovery.......................................................... 43

Print Unit Positioning.............................................. 18

Print Unit Securing Knobs......................................... 9

Print Units.................................................................. 9

Print-Carriage Cover................................................. 7

Printer Control Panel...........................................7, 22

printer driver............................................ 6, 25, 30, 34

Printhead Carriage.................................................. 17

Purge............................................................ 22, 23, 43

Envelope Imager XT3.0/XT4.0 Operations Rev. 6/15/2007 55

INDEX

R

RESET key..........................................................10, 23

resolution..................................................................27

test print....................................................... 10, 20, 22

total count ................................................................ 23

Troubleshooting ....................................................... 47

U

S

Safety Precautions......................................................5

sensor........................................................................45

Service and Support..................................................53

Service Menu............................................................22

Setup Menu...............................................................23

speeds .......................................................................27

Supplies.....................................................................53

Systems Requirements.................................................6

T

TEST key.......................................................10, 20, 22

Upper Pressure Rollers...................................... 17, 44

USB Port........................................................ 8, 12, 25

V

Vacuum Switch........................................................... 8

Vacuum Transport Belt..............................................7

W

Warranty Registration.......................................... 2, 54

Windows 2000.......................................................... 26

Windows 98.............................................................. 27

Windows XP............................................................. 26

56

Envelope Imager XT3.0/XT4.0 Operations Rev. 6/15/2007