Pitney Bowes AR-M455 Operators Guide

KEY OPERATOR'S

GUIDE

LASER PRINTER

This manual describes programs for use by the key operator. The
key operator should read this manual thoroughly to gain the
maximum value from these programs provide.

Page

• PURPOSE OF THE KEY
OPERATOR PROGRAMS

1

• KEY OPERATOR
PROGRAM LIST

3

• USING THE KEY
OPERATOR PROGRAMS

• GENERAL PROGRAMS

4
7

• PROGRAMS FOR COPY
MODE

14

• DOCUMENT FILING

PROGRAMS

Be sure to become thoroughly familiar with this manual to gain
the maximum benefit from the product.

Before installing this product, be sure to read the installation
requirements and cautions sections of the "Operation manual
(for general information and copier operation)".

16

Be sure to keep all operation manuals handy for reference
including this manual, the "Operation manual (for general
information and copier operation)" and operation manuals for any
optional equipment which has been installed.

Contents page

●PURPOSE OF THE KEY OPERATOR PROGRAMS ..........................................................................1

●KEY OPERATOR PROGRAM LIST.....................................................................................................3

●USING THE KEY OPERATOR PROGRAMS ......................................................................................4

●GENERAL PROGRAMS ......................................................................................................................7

●PROGRAMS FOR COPY MODE .......................................................................................................14

●DOCUMENT FILING PROGRAMS ....................................................................................................16

The display screens, messages, and key names shown in the manual may differ from those on the actual machine
due to product improvements and modifications.

PURPOSE OF THE KEY OPERATOR PROGRAMS

The key operator programs are used by the administrator of the machine to enable or disable functions to suit the
needs of your workplace.

This manual explains programs related to general use of the machine, programs for the copy function, and programs
for the document filing function*. For programs related to the printer function, fax function, network scanner function,
and internet fax function, see the following manuals:

●Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Operation manual (for printer), chapter 6

●Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Operation manual (for facsimile), chapter 8

●Network scanner / Internet fax . . . . . . . . . . . . . Operation manual (for network scanner), page 53

Key operator programs can only be accessed after a key operator code number has been entered.

* Can only be used on the AR-M355N/AR-M455N, or when the document filing function has been added.

Programs for general use of the machine

These programs are used to enable auditing mode, adjust power consumption, and manage peripheral devices.
Auditing mode can be enabled separately for the copy, printer, fax/Internet fax/network scanner, and document filing*
functions. When auditing mode is enabled for a function, a valid account number must be entered in order to use the
function.
* Can only be used on the AR-M355N/AR-M455N, or when the document filing function has been added.
When auditing mode is enabled for the printer function, an account number is entered at the user's computer when
the print command is selected. (Depending on the setting of "Cancel jobs of invalid accounts" (page 8), a job may
be printed even if an incorrect account number is entered.)
* The account number is a 5-digit number, and up to 500 accounts can be created.

Programs for the copy function

These programs are used to change the factory default copy settings to settings that better suit the needs of your
workplace.
When auditing mode is enabled for the copy function,

● A valid account number must be entered to make a copy.
(Copying is not possible unless a valid account number is entered.)

● A count is kept of the number of copies made by each account. This allows you to monitor copier usage by
each account. (The counts can be totaled.)

● A limit can be set for the number of copies that can be made by each account.

NOTE

An account number must also be entered to print a document that was saved during copying using the document
filing function. (Printing is not possible unless an account number is entered.) The number of pages printed is
added to the copy count.

1

PURPOSE OF THE KEY OPERATOR PROGRAMS

Programs for the document filing function

These programs are used to change the factory default settings for the document function to settings that better suit
the needs of your workplace.
This function can only be used on the AR-M355N/AR-M455N, or when the document filing function has been added.

When auditing mode is enabled for the document filing function,

● An account number must be entered to print an image that was scan-saved.
(Printing is not possible unless an account number is entered.)

● A count is kept of the number of pages printed by each account, making it possible to monitor each account's
usage of the document filing function (a document filing count is kept).

● A limit can be set for the number of scan-saved image file pages that can be printed.

Programming a key operator code

The key operator code is a 5-digit number that must be entered in order to access the key operator programs. The
key operator (administrator of the machine) should change the default key operator code that was set at the factory
to a new 5-digit number. Be sure to remember the new key operator code, as it must be entered each time the key
operator programs are subsequently used. (Only one key operator code can be programmed.)
The key operator code is initially set to "00000" at the factory.
To change the key operator code, see "USING THE KEY OPERATOR PROGRAMS" on page 4.

2

KEY OPERATOR PROGRAM LIST

Programs for general use of the machine, the copy function, and the document filing function are shown in the
following list.

The key operator code must be entered in order to use these programs.

NOTE

The key operator programs that can be accessed depend on the optional equipment that is installed.

● General Programs

Program name Page

Account control

Auditing mode 7
Total pages per account 7
Resetting account 8
Account limit setting 8
Account number control 8
Account number security 8
Cancel jobs of invalid accounts 8

Job log control

Clear all job log data 9

Energy save

Toner save in printer mode 9
Toner save in copy mode 9
Auto power shut-off 9
Auto power shut-off timer 9
Preheat mode setting 9

Operation settings

Keys touch sound 10
Auto clear setting 10
Disabling of job priority operation 10
Message time setting 10
Disabling of bypass printing 10
Display language setting 10
Key operation setting 10
Disabling switching of display order 11
Disabling of clock adjustment 11

Product key

PS3 expansion kit 13
Network scanner expansion kit 13
E-mail alert and status 13
Serial number 13

Initialize and/or store settings

Restore factory defaults 13
Store current configuration 13
Restore configuration 13

● Programs for Copy Mode

Program name Page

Copy settings

Initial status settings 14
Exposure adjustment 14
Rotation copy setting 14
Add or change extra preset ratios 14
600dpi x 600dpi scanning mode for document feeder
Quick scan from document glass 14
Initial margin shift setting 15
Erase width adjustment 15
Card shot settings 15
Setting a maximum number of copies 15
Disabling deletion of job programs 15
Disabling of bypass-tray in duplex copy 15
Disabling of auto paper selection 15

14

● Document filing programs

Device control

Original size detector setting 11
Disabling of document feeder 11
Disabling of duplex 11
Disabling of stapler 11
Disabling of punch 11
Disabling of optional paper drawer 11
Disabling of finisher 11
Disabling of mail-bin stacker 11
Disabling of covers/inserts mode 11
Saddle stitch position adjust 12
High speed stacking 12
Auto paper selection setting 12
Optimization of a hard disk 12

List print 12

Key operator code change 13

Program name Page

Document filing settings

Default mode settings 16
The number of user name displayed setting
Sort method setting 16
Document output options 16
Key operator authority setting 16
Default output tray 16
Delete all quick files 16
Scan complete sound setting 17
Initial resolution setting 17
Default exposure settings 17

16

3

USING THE KEY OPERATOR PROGRAMS

KEY OPERATOR PROGRAMS

SENDER CONTROL

FAX DATA

RECEIVE/FORWARD

KEY OPERATOR CODE

KEY OPERATOR

CODE CHANGE

PRINTER

SETTINGS

The procedure for configuring the key operator programs is explained below using the "Key operator code change"
program as an example. Follow the same steps to configure the programs that are explained beginning on page 7.

Press the [CUSTOM SETTINGS] key.

1

Touch the [KEY OPERATOR PROGRAMS]

2

key.

Use the numeric keys to enter the five-digit

3

key operator code.

Each time a number is
entered, the dashes (-)
in the display will change
to asterisks ( ). The
factory default setting for
the key operator code
number is 00000.

Touch the [KEY OPERATOR CODE

4

CHANGE] key .

If you wish to configure a
different program, select
the program in this step.

A setting screen for the
selected program will
appear. See the
explanation of the
program on page 7.

Use the numeric keys to enter the new

5

5-digit key operator code.

Use a number for the
key operator code that

00000

programmed as an account number cannot be
used). The entered number will be the new key
operator code. Be sure to remember this number.

Touch the [OK] key. You will return to the

6

screen of step 4.

Press the [CA] key to exit the program.

7

-----

OK

has not been
programmed as an
account number for
auditing mode (a
number that has been

This completes the
procedure for changing
the key operator code. If
you wish to configure
another program, touch
the key of the desired
program in the screen of
step 4.

You will exit the key
operator programs and
return to the main
screen.

4