Pitney Bowes 3200 Quick Setup Guide

Before you can use the machine, you must set up the hardware and install the software. Please read this “Quick Setup Guide” for the correct setup procedure and installation instructions.

Step 1

Setting Up

the machine

3200

Step 2

Setting Up the machine

Installing the Drivers & Software

Setup is Complete!

USB

Windows

Parallel

Windows

4.0

Parallel

Windows

Network

Windows

Installing the Drivers & Software

Keep this “Quick Setup Guide”, User’s Guide and supplied CD-ROM in a convenient place for quick and easy reference at all times.

Quick Setup Guide

Network

Macintosh

USB

Network

Administrators

Warning Caution Improper Setup Note User’s Guide

Warnings tell you what to do to prevent possible personal injury.

Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects.

Improper Setup icons alert you to devices and operations that are not compatible with the machine.

Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other

Indicates reference to the User’s Guide.

features.

■ Getting Started

Carton Components

1 2

3 4

8 7

Quick Setup Guide

CD-ROM

1. Automatic Document Feeder (ADF)

2. Control Panel

3. Face-down Output Tray

Support Flap with Extension (Support Flap)

4. Front Cover

Drum Unit Assembly

(including Toner

Cartridge)

Carton components may differ from one country to another. Save all packing materials and the carton.

The interface cable is not a standard accessory. Please purchase the appropriate interface cable for the interface you intend to use (Parallel or Network). Do NOT connect the interface cable at this time. Connecting the interface cable is done during the software installation process.

■ USB interface cable Please make sure you use a USB 2.0 interface cable that is no longer than 6 feet (2.0 meters). When you use a USB cable, make sure you connect it to the USB port of your computer and not to a USB port on a keyboard or non-powered USB hub.

■ Parallel interface cable Please make sure you use a Parallel interface cable that is no longer than 6 feet (2.0 meters). Use a shielded interface cable that is IEEE 1284-compliant.

■ Network cable Use a straight-through Category 5 (or greater) twisted-pair cable for 10BASE-T or 100Base-TX Fast Ethernet Network.

AC Power Cord Telephone Line Cord USB

5. Paper Tray

6. Power Switch

7. Document Cover

8. ADF Document Output Support

Flap

User’s Guide

cable

Control Panel

3200

12 345

9 81011

1 One Touch keys 2 Status LED 3 LCD (Liquid Crystal Display)

4 Menu keys 5 Dial Pad 6 Stop/Exit key

7 Start key 8 Copy keys 9 Mode keys

10 Fax and telephone keys 11 Print keys

For the details of the control panel, see “Control panel overview” in Chapter 1 of the User’s Guide.

When you move the machine, grasp the side handholds that are under the scanner. Do NOT carry the machine by holding it at the bottom.

Step 1

Step 2

Setting Up the machine

1. Install the Drum Unit Assembly .......................................................................4

2. Load Paper in the Paper Tray ..........................................................................5

3. Release the Scanner Lock ................................................................................6

4. Install the Power Cord and Phone Line ..........................................................6

5. Setting the Date and Time ................................................................................8

6. Setting your Station ID .....................................................................................9

7. Selecting a Receive Mode ..............................................................................10

8. Tone and Pulse dialing mode ........................................................................11

9. Selecting Your Language ...............................................................................11

10. Setting the LCD Contrast ...............................................................................11

Installing the Drivers & Software

Supplied CD-ROM “Multi-Function Suite” ....................................................................12

For USB Interface Cable Users

(For Windows® 98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition) ..14

For Parallel Interface Cable Users

(For Windows

For Windows NT® Workstation Version 4.0 Users ......................................................19

For Network Interface Cable Users

(For Windows® 98/98SE/Me/NT/2000 Professional/XP/XP Professional x64 Edition)

For USB Interface Cable Users ......................................................................................24

■ For Mac OS

■ For Mac OS® X 10.2.4 or greater .......................................................................26

For Network Interface Cable Users ...............................................................................29

■ For Mac OS® 9.1 to 9.2 ......................................................................................29

■ For Mac OS® X 10.2.4 or greater .......................................................................31

98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition) ..16

....21

9.1 to 9.2 ......................................................................................24

■ For Network Users and Administrators

BRAdmin Professional configuration utility

(For Windows® users) ..................................................................................................34

BRAdmin Light configuration utility

(For Mac OS

X users) ..................................................................................................36

■ Options and Consumables

Options ............................................................................................................................37

Replacement Consumables ...........................................................................................37

Step 1

1 Install the Drum Unit Assembly

1 Open the front cover by pressing the front

Setting Up the machine

Do NOT connect the interface cable. Connecting the interface cable is done during the software installation process.

cover (1) release button.

2 Unpack the drum unit and toner cartridge

assembly.

3 Gently rock the drum assembly from side to

side several times to distribute the toner evenly inside the assembly.

(1)

4 Put the drum unit assembly into the

machine until it clicks into place.

5 Close the front cover of the machine.

2 Load Paper in the Paper Tray

1 Pull the paper tray completely out of the

machine.

2 While pressing the paper guide release

lever (1), slide the adjusters to fit the paper size. Check that the guides are firmly in the slots.

(1)

3 Fan the stack of paper well to avoid paper

jams and misfeeds.

4 Put paper in the paper tray.

Check that the paper is flat in the tray and below the maximum paper mark (1).

(1)

Setting Up

the machine

USB

Windows

Parallel

Windows

4.0

Windows

Parallel

For Legal size paper, press the lever (1) located at the back of the tray and pull out the back of the paper tray. Move the tray lock button (2) to the lock position.

(1) (2)

5 Put the paper tray firmly back into the

machine and unfold the output tray support flap (1) before you use the machine.

(1)

For details on supported paper specifications, see “Acceptable paper and other media” in Chapter 2 of the User’s Guide.

Windows

Macintosh

Network

USB

Network

Administrators

Step 1

Setting Up the machine

Release the Scanner

Lock

1 Push the lever (1) up to unlock the scanner.

(The gray scanner lock lever is located at the back left side, under the document cover

(2).)

(2)

(1)

Install the Power Cord

and Phone Line

Do not connect the Parallel or USB cable yet.

1 Make sure that the power switch is off.

Connect the AC power cord to the machine.

2 Plug the AC power cord into an AC outlet.

Turn the power switch on.

If Scanner Locked appears on the LCD, immediately release the scanner lock and press Stop/Exit.

3 Connect one end of the telephone line cord

to the jack on the machine marked LINE and the other end to a modular wall jack.

Warning

■ The machine must be grounded using a 3-prong plug.

■ Since the machine is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power cord connected to your machine when you connect it to a telephone line. Similarly, you can protect yourself when you want to move your machine by disconnecting the telephone line first and then the power cord.

Setting Up

the machine

If you are sharing one phone line with an external telephone, connect it as shown below.

Extension Telephone

External Telephone

If you are sharing one phone line with an external telephone answering device, connect it as shown below.

USB

Windows

Parallel

Windows

4.0

Windows

Network

Windows

Parallel

TAD

Please set the receive mode to

External TAD.

For more details, see “Connecting an external TAD (Telephone Answering Device)” in Chapter 7 of the User’s Guide.

Network

Macintosh

USB

Network

Administrators

Step 1

5 Setting the Date and Time

The machine displays the date and time, and prints it on every fax you send.

Setting Up the machine

1 Press Menu. 2 Press 0. 3 Press 2. 4 Enter the last two digits of the year on the

dial pad, and then press OK.

02.Date/Time

Year:2006

Enter & OK Key

(e.g. Enter 0, 6 for 2006.)

5 Enter the two digits for the month on the dial

pad, and then press OK.

02.Date/Time XX/XX/2006

Month:03

7 Enter the time in 24-hour format on the dial

pad, and then press OK.

02.Date/Time 03/25/2006

Time:15:25

Enter & OK Key

(e.g. Enter 1, 5, 2, 5 for 3:25 P.M.)

8 Press Stop/Exit.

If you make a mistake, press Stop/Exit to start from Step

Enter & OK Key

(e.g. Enter 0, 3 for March.)

6 Enter the two digits for the day on the dial

pad, and then press OK.

02.Date/Time 03/XX/2006

Day:25

Enter & OK Key

(e.g. Enter 2, 5.)

6 Setting your Station ID

You should store your name and fax number to be printed on all fax pages that you send.

1 Press Menu. 2 Press 0. 3 Press 3. 4 Enter your fax number (up to 20 digits) on

the dial pad, and then press OK.

03.Station ID

Fax:_

Enter & OK Key

5 Enter your telephone number (up to 20

digits) on the dial pad, and then press OK. (If your telephone number and fax number are the same, enter the same number again.)

03.Station ID Fax:908XXXXXXXX

Tel:_

Enter & OK Key

6 Use the dial pad to enter your name (up to

20 characters), and then press OK.

03.Station ID Fax:908XXXXXXXX Tel:908XXXXXXXX Name:_

Enter & OK Key

Press

key

2 ABC2

3 DEF 3

4 GH I 4

5 JKL5

6 MNO 6

7 PQRS

8 TUV8

9 WXY Z

For more details, see “Entering Text” in Chapter D of the User’s Guide.

One time

Two

times

Three

times

Four

times

7 Press Stop/Exit.

(USA only) The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business, other entity or individual. To program this information into your machine, see “Setting the Date and Time” on page 8 and “Setting your Station ID” on page 9.

Setting Up

the machine

USB

Windows

Parallel

Windows

4.0

Windows

Network

Windows

USB

Macintosh

Parallel

■ Refer to the following chart for entering your name.

■ If you need to enter a character that is on the same key as the previous character, press to move the cursor to the right.

■ If you entered a letter incorrectly and want to change it, press to move the cursor under the incorrect character, press Clear/Back.

Network

Macintosh

Network

Administrators

Step 1

7 Selecting a Receive Mode

There are four possible receive modes: Fax Only, Fax/Tel, Manual and External TAD. Choose the Receive Mode which best suits your needs.

Are you connecting an external telephone or external telephone answering device to the machine?

Yes

Setting Up the machine

1 Press Menu.

Do you use a Distinctive Ring subscriber service?

Are you using the voice message function of your external telephone answering device?

Do you want the machine to answer fax and telephone calls automatically?

Do you want to use the machine for Fax only?

Yes

Go to “Distinctive Ring”

Chapt er 7 of the

User’s Guide

Fax Only

The machine automatically answers every call as a fax.

Fax/Tel

The machine controls the line and automatically answers every call. If the call is not a fax, the machine will ring for you to pick up the call.

in the

2 Press 0. 3 Press 1. 4 Press or to select the mode.

Press OK.

5 Press Stop/Exit.

For more details, see “Receiving a fax” in Chapter 6 of the User’s Guide.

Manual

You control the phone line and must answer every call yourself.

Yes

External TAD

Your external telephone answering device (TAD) automatically answers every call. Voice messages are stored on the external TAD. Fax messages are printed.

Tone and Pulse dialing

mode

Your machine comes set for Tone dialing service. If you have Pulse dialing service (rotary), you need to change the dialing mode.

1 Press Menu. 2 Press 0. 3 Press 4. 4 Press or to select Pulse (or Tone).

Press OK.

5 Press Stop/Exit.

Selecting Your

Language

1 Press Menu.

Setting Up

the machine

USB

Windows

Parallel

Windows

2 Press 0. 3 Press 0. 4 Select your language (English or French)

by using or , and then press OK.

5 Press Stop/Exit.

10 Setting the LCD Contrast

You can change the contrast to help the LCD look lighter or darker.

1 Press Menu. 2 Press 2. 3 Press 8. 4 Press to increase the contrast.

—OR— Press to decrease the contrast. Press OK.

4.0

Windows

Macintosh

Parallel

Network

USB

Network

5 Press Stop/Exit.

Go to the next page to install the drivers & software

Network

Administrators

+ 29 hidden pages

Pitney Bowes 3200 Quick Setup Guide

Table of Contents

Setting Up the machine

Installing the Drivers & Software

1 Install the Drum Unit Assembly

Setting Up the machine

2 Load Paper in the Paper Tray

5 Setting the Date and Time

6 Setting your Station ID

7 Selecting a Receive Mode

10 Setting the LCD Contrast