Pitney Bowes 3200 Quick Setup Guide

Before you can use the machine, you must set up the hardware and install the software. Please read this “Quick Setup Guide” for the correct setup procedure and installation instructions.

Step 1

Setting Up

the machine

3200

Step 2

Setting Up the machine

Installing the Drivers & Software

Setup is Complete!

USB

Windows

Parallel

Windows

4.0

Parallel

Windows

Network

Windows

Installing the Drivers & Software

Keep this “Quick Setup Guide”, User’s Guide and supplied CD-ROM in a convenient place for quick and easy reference at all times.

Quick Setup Guide

Network

Macintosh

USB

Network

Administrators

Warning Caution Improper Setup Note User’s Guide

Warnings tell you what to do to prevent possible personal injury.

Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects.

Improper Setup icons alert you to devices and operations that are not compatible with the machine.

Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other

Indicates reference to the User’s Guide.

features.

■ Getting Started

Carton Components

1 2

3 4

8 7

Quick Setup Guide

CD-ROM

1. Automatic Document Feeder (ADF)

2. Control Panel

3. Face-down Output Tray

Support Flap with Extension (Support Flap)

4. Front Cover

Drum Unit Assembly

(including Toner

Cartridge)

Carton components may differ from one country to another. Save all packing materials and the carton.

The interface cable is not a standard accessory. Please purchase the appropriate interface cable for the interface you intend to use (Parallel or Network). Do NOT connect the interface cable at this time. Connecting the interface cable is done during the software installation process.

■ USB interface cable Please make sure you use a USB 2.0 interface cable that is no longer than 6 feet (2.0 meters). When you use a USB cable, make sure you connect it to the USB port of your computer and not to a USB port on a keyboard or non-powered USB hub.

■ Parallel interface cable Please make sure you use a Parallel interface cable that is no longer than 6 feet (2.0 meters). Use a shielded interface cable that is IEEE 1284-compliant.

■ Network cable Use a straight-through Category 5 (or greater) twisted-pair cable for 10BASE-T or 100Base-TX Fast Ethernet Network.

AC Power Cord Telephone Line Cord USB

5. Paper Tray

6. Power Switch

7. Document Cover

8. ADF Document Output Support

Flap

User’s Guide

cable

Control Panel

3200

12 345

9 81011

1 One Touch keys 2 Status LED 3 LCD (Liquid Crystal Display)

4 Menu keys 5 Dial Pad 6 Stop/Exit key

7 Start key 8 Copy keys 9 Mode keys

10 Fax and telephone keys 11 Print keys

For the details of the control panel, see “Control panel overview” in Chapter 1 of the User’s Guide.

When you move the machine, grasp the side handholds that are under the scanner. Do NOT carry the machine by holding it at the bottom.

Step 1

Step 2

Setting Up the machine

1. Install the Drum Unit Assembly .......................................................................4

2. Load Paper in the Paper Tray ..........................................................................5

3. Release the Scanner Lock ................................................................................6

4. Install the Power Cord and Phone Line ..........................................................6

5. Setting the Date and Time ................................................................................8

6. Setting your Station ID .....................................................................................9

7. Selecting a Receive Mode ..............................................................................10

8. Tone and Pulse dialing mode ........................................................................11

9. Selecting Your Language ...............................................................................11

10. Setting the LCD Contrast ...............................................................................11

Installing the Drivers & Software

Supplied CD-ROM “Multi-Function Suite” ....................................................................12

For USB Interface Cable Users

(For Windows® 98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition) ..14

For Parallel Interface Cable Users

(For Windows

For Windows NT® Workstation Version 4.0 Users ......................................................19

For Network Interface Cable Users

(For Windows® 98/98SE/Me/NT/2000 Professional/XP/XP Professional x64 Edition)

For USB Interface Cable Users ......................................................................................24

■ For Mac OS

■ For Mac OS® X 10.2.4 or greater .......................................................................26

For Network Interface Cable Users ...............................................................................29

■ For Mac OS® 9.1 to 9.2 ......................................................................................29

■ For Mac OS® X 10.2.4 or greater .......................................................................31

98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition) ..16

....21

9.1 to 9.2 ......................................................................................24

■ For Network Users and Administrators

BRAdmin Professional configuration utility

(For Windows® users) ..................................................................................................34

BRAdmin Light configuration utility

(For Mac OS

X users) ..................................................................................................36

■ Options and Consumables

Options ............................................................................................................................37

Replacement Consumables ...........................................................................................37

Step 1

1 Install the Drum Unit Assembly

1 Open the front cover by pressing the front

Setting Up the machine

Do NOT connect the interface cable. Connecting the interface cable is done during the software installation process.

cover (1) release button.

2 Unpack the drum unit and toner cartridge

assembly.

3 Gently rock the drum assembly from side to

side several times to distribute the toner evenly inside the assembly.

(1)

4 Put the drum unit assembly into the

machine until it clicks into place.

5 Close the front cover of the machine.

2 Load Paper in the Paper Tray

1 Pull the paper tray completely out of the

machine.

2 While pressing the paper guide release

lever (1), slide the adjusters to fit the paper size. Check that the guides are firmly in the slots.

(1)

3 Fan the stack of paper well to avoid paper

jams and misfeeds.

4 Put paper in the paper tray.

Check that the paper is flat in the tray and below the maximum paper mark (1).

(1)

Setting Up

the machine

USB

Windows

Parallel

Windows

4.0

Windows

Parallel

For Legal size paper, press the lever (1) located at the back of the tray and pull out the back of the paper tray. Move the tray lock button (2) to the lock position.

(1) (2)

5 Put the paper tray firmly back into the

machine and unfold the output tray support flap (1) before you use the machine.

(1)

For details on supported paper specifications, see “Acceptable paper and other media” in Chapter 2 of the User’s Guide.

Windows

Macintosh

Network

USB

Network

Administrators

Step 1

Setting Up the machine

Release the Scanner

Lock

1 Push the lever (1) up to unlock the scanner.

(The gray scanner lock lever is located at the back left side, under the document cover

(2).)

(2)

(1)

Install the Power Cord

and Phone Line

Do not connect the Parallel or USB cable yet.

1 Make sure that the power switch is off.

Connect the AC power cord to the machine.

2 Plug the AC power cord into an AC outlet.

Turn the power switch on.

If Scanner Locked appears on the LCD, immediately release the scanner lock and press Stop/Exit.

3 Connect one end of the telephone line cord

to the jack on the machine marked LINE and the other end to a modular wall jack.

Warning

■ The machine must be grounded using a 3-prong plug.

■ Since the machine is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power cord connected to your machine when you connect it to a telephone line. Similarly, you can protect yourself when you want to move your machine by disconnecting the telephone line first and then the power cord.

Setting Up

the machine

If you are sharing one phone line with an external telephone, connect it as shown below.

Extension Telephone

External Telephone

If you are sharing one phone line with an external telephone answering device, connect it as shown below.

USB

Windows

Parallel

Windows

4.0

Windows

Network

Windows

Parallel

TAD

Please set the receive mode to

External TAD.

For more details, see “Connecting an external TAD (Telephone Answering Device)” in Chapter 7 of the User’s Guide.

Network

Macintosh

USB

Network

Administrators

Step 1

5 Setting the Date and Time

The machine displays the date and time, and prints it on every fax you send.

Setting Up the machine

1 Press Menu. 2 Press 0. 3 Press 2. 4 Enter the last two digits of the year on the

dial pad, and then press OK.

02.Date/Time

Year:2006

Enter & OK Key

(e.g. Enter 0, 6 for 2006.)

5 Enter the two digits for the month on the dial

pad, and then press OK.

02.Date/Time XX/XX/2006

Month:03

7 Enter the time in 24-hour format on the dial

pad, and then press OK.

02.Date/Time 03/25/2006

Time:15:25

Enter & OK Key

(e.g. Enter 1, 5, 2, 5 for 3:25 P.M.)

8 Press Stop/Exit.

If you make a mistake, press Stop/Exit to start from Step

Enter & OK Key

(e.g. Enter 0, 3 for March.)

6 Enter the two digits for the day on the dial

pad, and then press OK.

02.Date/Time 03/XX/2006

Day:25

Enter & OK Key

(e.g. Enter 2, 5.)

6 Setting your Station ID

You should store your name and fax number to be printed on all fax pages that you send.

1 Press Menu. 2 Press 0. 3 Press 3. 4 Enter your fax number (up to 20 digits) on

the dial pad, and then press OK.

03.Station ID

Fax:_

Enter & OK Key

5 Enter your telephone number (up to 20

digits) on the dial pad, and then press OK. (If your telephone number and fax number are the same, enter the same number again.)

03.Station ID Fax:908XXXXXXXX

Tel:_

Enter & OK Key

6 Use the dial pad to enter your name (up to

20 characters), and then press OK.

03.Station ID Fax:908XXXXXXXX Tel:908XXXXXXXX Name:_

Enter & OK Key

Press

key

2 ABC2

3 DEF 3

4 GH I 4

5 JKL5

6 MNO 6

7 PQRS

8 TUV8

9 WXY Z

For more details, see “Entering Text” in Chapter D of the User’s Guide.

One time

Two

times

Three

times

Four

times

7 Press Stop/Exit.

(USA only) The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business, other entity or individual. To program this information into your machine, see “Setting the Date and Time” on page 8 and “Setting your Station ID” on page 9.

Setting Up

the machine

USB

Windows

Parallel

Windows

4.0

Windows

Network

Windows

USB

Macintosh

Parallel

■ Refer to the following chart for entering your name.

■ If you need to enter a character that is on the same key as the previous character, press to move the cursor to the right.

■ If you entered a letter incorrectly and want to change it, press to move the cursor under the incorrect character, press Clear/Back.

Network

Macintosh

Network

Administrators

Step 1

7 Selecting a Receive Mode

There are four possible receive modes: Fax Only, Fax/Tel, Manual and External TAD. Choose the Receive Mode which best suits your needs.

Are you connecting an external telephone or external telephone answering device to the machine?

Yes

Setting Up the machine

1 Press Menu.

Do you use a Distinctive Ring subscriber service?

Are you using the voice message function of your external telephone answering device?

Do you want the machine to answer fax and telephone calls automatically?

Do you want to use the machine for Fax only?

Yes

Go to “Distinctive Ring”

Chapt er 7 of the

User’s Guide

Fax Only

The machine automatically answers every call as a fax.

Fax/Tel

The machine controls the line and automatically answers every call. If the call is not a fax, the machine will ring for you to pick up the call.

in the

2 Press 0. 3 Press 1. 4 Press or to select the mode.

Press OK.

5 Press Stop/Exit.

For more details, see “Receiving a fax” in Chapter 6 of the User’s Guide.

Manual

You control the phone line and must answer every call yourself.

Yes

External TAD

Your external telephone answering device (TAD) automatically answers every call. Voice messages are stored on the external TAD. Fax messages are printed.

Tone and Pulse dialing

mode

Your machine comes set for Tone dialing service. If you have Pulse dialing service (rotary), you need to change the dialing mode.

1 Press Menu. 2 Press 0. 3 Press 4. 4 Press or to select Pulse (or Tone).

Press OK.

5 Press Stop/Exit.

Selecting Your

Language

1 Press Menu.

Setting Up

the machine

USB

Windows

Parallel

Windows

2 Press 0. 3 Press 0. 4 Select your language (English or French)

by using or , and then press OK.

5 Press Stop/Exit.

10 Setting the LCD Contrast

You can change the contrast to help the LCD look lighter or darker.

1 Press Menu. 2 Press 2. 3 Press 8. 4 Press to increase the contrast.

—OR— Press to decrease the contrast. Press OK.

4.0

Windows

Macintosh

Parallel

Network

USB

Network

5 Press Stop/Exit.

Go to the next page to install the drivers & software

Network

Administrators

Step 2

The CD-ROM includes the following items:

Installing the Drivers & Software

Supplied CD-ROM “Multi-Function Suite”

Install Multi-Function Suite

You can install the Multi-Function Suite and multifunction drivers.

Install Optional Applications

You can install additional Multi-Function Suite software utilities.

Documentation

View the User’s Guide and other document in PDF format (Viewer included). The User’s Guide on the CD-ROM includes the Software and Network User’s Guide for features available when connected to a computer (e.g. Printing, Scanning and networking details).

Pitney Bowes Support

You can access the Pitney Bowes Home Page.

Repair Multi-Function Suite

(For USB and Parallel cable users only) If you experience errors while installing the MultiFunction Suite, you can use this function to automatically repair and re-install the software.

Start Here OS 9.1-9.2

You can install the printer driver, scanner driver and Presto!

You can install the Multi-Function Suite that includes the printer driver, scanner driver and the ControlCenter2 for Mac OS can also install Presto! capability to the ControlCenter2 and easily scan, share and organize photos and documents.

You can get important information and troubleshooting tips.

PageManager® for Mac OS® 9.1 - 9.2.

Start Here OSX

10.2.4 or greater. You

PageManager® to add OCR

Readme.html

Documentation

Multi-Function Suite includes Printer Driver, Scanner Driver, ScanSoft with OCR and, ControlCenter2. PaperPort application for viewing scanned documents.

SE is a document management

PaperPort® SE

Step 2

Follow the instructions on this page for your operating system and interface cable.

Installing the Drivers & Software

Setting Up

the machine

USB Interface Cable Users .......................................... Go to page 14

(For Windows® 98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition)

Parallel Interface Cable Users ..................................... Go to page 16

(For Windows® 98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition)

Windows NT® Workstation Version 4.0 Users ...........Go to page 19

(For Parallel Interface Cable Users)

Network Interface Cable Users.................................... Go to page 21

USB

Windows

Parallel

Windows

4.0

Windows

Network

Windows

Parallel

USB Interface Cable Users

■ For Mac OS

9.1 to 9.2 ............................................. Go to page 24

X 10.2.4 or greater ............................. Go to page 26

Network Interface Cable Users

■ For Mac OS

9.1 to 9.2 ............................................. Go to page 29

X 10.2.4 or greater ............................. Go to page 31

For Network Users and Administrators...................... Go to page 34

Network

Macintosh

USB

Network

Administrators

Step 2

For USB Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition)

Make sure that you have finished the instructions from Step 1 “Setting Up the machine” on pages 4 - 11.

Installing the Drivers & Software

Please close any applications running before installing the Multi-Function Suite.

1 Turn off and unplug the machine from the

AC outlet and disconnect it from your computer, if you already connected an interface cable.

2 Turn on your computer.

(For Windows® 2000 Professional/XP/ XP Professional x64 Edition, you must be logged on with Administrator rights.)

3 Put the supplied CD-ROM for Windows

into your CD-ROM drive. If the language screen appears, choose your language.

5 After reading and accepting the ScanSoft

PaperPort® SE License Agreement, click Yes.

The installation of PaperPort automatically start and is followed by the installation of Multi-Function Suite.

SE will

6 When the Multi-Function Suite Software

License Agreement window appears, click Yes if you agree to the Software Licence Agreement.

4 The CD-ROM main menu will appear.

Click Install Multi-Function Suite.

If this window does not appear, use Windows® Explorer to run the setup.exe program from the root folder of the CD-ROM.

7 Choose Local Connection, and then click

Next. The installation will continue.

If you want to install the PS driver, choose Custom Install and then follow the on-screen instructions. When the Select Components screen appears, check PS Printer Driver, and then continue following the on-screen instructions.

8 When this screen appears, connect the

USB interface cable to your PC, and then connect it to the machine.

(For Windows® XP)

It will take a few seconds for the installation screens to appear. The installation of the Pitney Bowes drivers will automatically start. The installation screens appear one after another. Please wait, it will take a few seconds for all the screens to appear.

Setting Up

the machine

(For Windows

98/98SE/Me/2000)

DO NOT try to cancel any of the screens during this installation.

0 When the On-Line Registration screen is

displayed, make your selection and follow the on-screen instructions.

A Click Finish to restart your computer.

(After restarting the computer, for Windows XP Professional x64 Edition, you must be logged on with Administrator rights.)

2000 Professional/XP/

USB

Windows

Installing the Drivers & Software

DO NOT connect the machine to a USB port on a keyboard or a nonpowered USB hub. Pitney Bowes recommends that you connect the machine directly to your computer.

9 Plug in the power cord and turn on the

machine.

The Multi-Function Suite (including, Printer driver and Scanner driver) has been installed and the installation is now complete.

Network

Administrators

Step 2

For Parallel Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition)

Make sure that you have finished the instructions from Step 1 “Setting Up the machine” on pages 4 - 11.

Installing the Drivers & Software

Please close any applications running before installing the Multi-Function Suite.

1 Turn off and unplug the machine from the

AC outlet and disconnect it from your computer, if you already connected an interface cable.

2 Turn on your computer.

(For Windows® 2000 Professional/XP/ XP Professional x64 Edition, you must be logged on with Administrator rights.)

3 Put the supplied CD-ROM for Windows

into your CD-ROM drive. If the language screen appears, choose your language.

5 After reading and accepting the ScanSoft

PaperPort® SE License Agreement, click Yes.

The installation of PaperPort automatically start and is followed by the installation of Multi-Function Suite.

SE will

6 When the Multi-Function Suite Software

License Agreement window appears, click Yes if you agree to the Software License Agreement.

4 The CD-ROM main menu will appear.

Click Install Multi-Function Suite.

If this window does not appear, use Windows® Explorer to run the setup.exe program from the root folder of the CD-ROM.

7 Choose Local Connection, and then click

Next. The installation will continue.

8 When this screen appears, connect the

parallel interface cable to your PC, and then connect it to the machine.

(For Windows® XP)

9 Plug in the power cord and turn on the

machine.

Setting Up

the machine

(For Windows

98/98SE/Me/2000)

DO NOT plug in the power cord before connecting the parallel interface cable. It may cause damage to your machine.

0 For Windows

98/98SE/Me/2000

Professional users, click Next.

For Windows

XP users, wait for a while since the installation of the Pitney Bowes drivers will automatically start. The screens appear one after another.

DO NOT try to cancel any of the screens during this installation.

A When the On-Line Registration screen is

displayed, make your selection and follow the on-screen instructions.

Parallel

Windows

Installing the Drivers & Software

Pitney Bowes recommends that you connect the machine directly to your computer.

Continued ..

Network

Administrators

Step 2

For Parallel Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition)

B When the following screen appears, click

C After the computer restarts, the installation

Installing the Drivers & Software

Finish and wait as the PC restarts

Windows® and continues the installation.

of the Pitney Bowes drivers will automatically start. Follow the instructions on the screen. (For Windows XP Professional x64 Edition, you must be logged on with Administrator rights.)

2000 Professional/XP/

The Multi-Function Suite (including, Printer driver and Scanner driver) has been installed and the installation is now complete.

For Windows NT® Workstation Version 4.0 Users

Make sure that you have finished the instructions from Step 1 “Setting Up the machine” on pages 4 - 11.

Please close any applications running before installing the Multi-Function Suite.

1 Turn off and unplug the machine from the

AC outlet.

2 Turn on your computer.

You must be logged on with Administrator rights.

DO NOT plug in the power cord before connecting the parallel interface cable. It may cause damage to your machine.

3 Connect the parallel interface cable to your

computer, and then connect it to the machine.

5 Put the Supplied CD-ROM for Windows

into your CD-ROM drive. If the language screen appears, choose your language.

6 The CD-ROM main menu will appear.

Click Install Multi-Function Suite.

If this window does not appear, use Windows® Explorer to run the setup.exe program from the root folder of the CD-ROM.

Setting Up

the machine

Parallel

Windows

4.0

Parallel

Windows

Pitney Bowes recommends that you connect the machine directly to your computer.

4 Plug in the power cord and turn on the

machine.

7 After reading and accepting the ScanSoft

PaperPort® SE License Agreement, click Yes.

The installation of PaperPort automatically start and is followed by the installation of Multi-Function Suite.

SE will

Installing the Drivers & Software

Continued ..

Network

Administrators

Step 2

For Windows NT® Workstation Version 4.0 Users

Installing the Drivers & Software

8 When the Multi-Function Suite Software

License Agreement window appears, click Yes if you agree to the Software License Agreement.

9 Choose Local Connection, and then click

Next. The installation will continue.

A Click Finish and wait as the PC restarts

Windows® and continues the installation. (You must be logged on with Administrator rights.)

The Multi-Function Suite (including, Printer driver and Scanner driver) has been installed and the installation is now complete.

0 When the On-Line Registration screen is

displayed, make your selection and follow the on-screen instructions.

For Network Interface Cable Users (For Windows® 98/98SE/Me/NT/2000 Professional/XP/XP Professional x64 Edition)

Make sure that you have finished the instructions from Step 1 “Setting Up the machine” on pages 4 - 11.

1 Turn off and unplug the machine from AC

outlet.

2 Connect the network cable to the machine,

and then connect it to a free port on your hub.

3 Plug in the power cord and turn on the

machine.

6 The CD-ROM main menu will appear.

Click Install Multi-Function Suite.

If this window does not appear, use Windows® Explorer to run the setup.exe program from the root folder of the CD-ROM.

7 After reading and accepting the ScanSoft

PaperPort® SE License Agreement, click Yes.

Setting Up

the machine

4.0

Parallel

Windows

4 Turn on your computer.

(For Windows XP Professional x64 Edition/ Windows NT with Administrator rights.) Close any applications running before installing the Multi-Function Suite.

Before installation, if you are using Personal Firewall software, disable it. Once you are sure that you can print after the installation, re-start your Personal Firewall software.

2000 Professional/XP/

4.0, you must be logged on

5 Put the supplied CD-ROM for Windows

into your CD-ROM drive. If the language screen appears, choose your language.

The installation of PaperPort automatically start and is followed by the installation of Multi-Function Suite.

SE will

8 When the Multi-Function Suite Software

License Agreement window appears, read the agreement, then click Yes if you agree to its terms.

Network

Windows

Installing the Drivers & Software

Continued ...

Network

Administrators

Step 2

For Network Interface Cable Users

Installing the Drivers & Software

(For Windows® 98/98SE/Me/NT/2000 Professional/XP/XP Professional

9 Choose Network Connection and then

click Next.

0 The installation of the drivers will

automatically start. The installation screens appear one after another. Please wait, it will take a few seconds for all the screens to appear.

B If the machine is not yet configured for use

on your network, the following screen appears.

Click OK. The Configure IP Address will appear.

Enter the proper IP address information for your network by following the on-screen instructions.

C When the On-Line Registration screen is

displayed, make your selection and follow the on-screen instructions.

x64

Edition)

DO NOT try to cancel any of the screens during this installation.

A If the machine is configured for your

network, select your machine from the list and then click Next.

This window will not appear if there is only one of this model connected on the network, it will be selected automatically.

D Click Finish to restart your computer.

(For Windows® 2000 Professional/XP/ XP Professional x64 Edition/ Windows NT® 4.0, you must be logged on with Administrator rights.)

The Multi-Function Suite (including, Printer driver and Scanner driver) has been installed and the installation is now complete.

■ Once you are sure that you can print after the installation, restart your Firewall software.

■ Firewall settings on your PC may reject the necessary network connection for Network Scanning and PC-Fax. Follow the instructions below to configure your Windows Firewall. If you are using a personal Firewall software, see the User's Guide for your software or contact the software manufacturer.

■ Windows

XP SP2 users:

1 Click the Start button, Control Panel

and then Windows Firewall. Make sure that Windows Firewall on the General tab is set to On.

2 Click the Advanced tab and Settings...

button.

3 Click the Add button. 4 To add port 54925 for network scanning,

enter the information below:

1) In Description of service: - Enter any description, for example “Pitney Bowes Scanner” (without the inverted commas).

2) In Name or IP address (for example

192.168.0.12) of the computer hosting this service on your network: - Enter “Localhost” (without

the inverted commas).

3) In External Port Number for this service: - Enter “54925” (without the inverted commas).

4) In Internal Port number for this service: - Enter “54925” (without the inverted commas).

5) Make sure UDP is selected.

6) Click OK.

3 4

5 Click the Add button. 6 To add port 54926 for Network PC-Fax,

enter the information below:

1) In Description of service: - Enter any description, for example “Pitney Bowes PC-Fax” (without the inverted commas).

2) In Name or IP address (for example

192.168.0.12) of the computer hosting this service on your network: - Enter “Localhost” (without

the inverted commas).

3) In External Port Number for this service: - Enter “54926” (without the inverted commas).

4) In Internal Port number for this service: - Enter “54926” (without the inverted commas).

5) Make sure UDP is selected.

6) Click OK.

7 If you still have trouble with your network

connection, click the Add button.

8 To add port 137 for both network

scanning and Network PC-Fax receiving, enter the information below:

1) In Description of service: - Enter any description, for example “Pitney Bowes PC-Fax Receiving” (without the inverted commas).

2) In Name or IP address (for example

192.168.0.12) of the computer hosting this service on your network: - Enter “Localhost” (without

the inverted commas).

3) In External Port Number for this service: - Enter “137” (without the inverted commas).

4) In Internal Port number for this service: - Enter “137” (without the inverted commas).

5) Make sure UDP is selected.

6) Click OK.

9 Make sure if the new settings are added

and are checked, and then click OK.

■ For Network installations, the Repair Multi-Function Suite selection from the

main menu is not supported.

■ Network Scanning, Network Remote Setup, Network PC-FAX Receiving are not supported in Windows NT

4.0.

■ For configuration of advanced network functions such as LDAP, Scan to FTP and Fax to Server, see the Software and Network User’s Guides located on the CD-ROM.

Setting Up

the machine

Network

Windows

Installing the Drivers & Software

Network

Administrators

Step 2

For USB Interface Cable Users

Make sure that you have finished the instructions from Step 1 “Setting Up the machine” on pages 4 - 11.

Installing the Drivers & Software

For Mac OS® 9.1 to 9.2

1 Turn off and unplug the machine from the

AC outlet and disconnect it from your Macintosh®, if you already connected an interface cable.

2 Turn on your Macintosh 3 Insert the supplied CD-ROM for Macintosh

into your CD-ROM drive.

4 Double-click the Start Here OS 9.1-9.2 icon

to install the printer and scanner drivers. If the language screen appears, choose your language.

5 Follow the on-screen instructions, and

restart your Macintosh®.

6 Connect the USB interface cable to your

Macintosh®, and then connect it to the machine.

DO NOT connect the machine to a USB port on a keyboard or a nonpowered USB hub.

7 Plug in the power cord and turn on the

machine.

8 From the Apple

menu, click the Chooser.

9 Click the PB Laser icon.

On the right side of the Chooser, choose the machine to which you want to print. Close the Chooser.

The printer and scanner drivers have been installed.

Setting Up

the machine

The ControlCenter2 is not supported in Mac OS

0 To install Presto!

9.x.

PageManager®, click the Presto! PageManager OS 9.1-9.2 icon and follow the on-screen instructions.

You can easily scan, share and organize photos and documents using Presto! PageManager

Presto!

PageManager® has been installed and the installation is now complete.

Installing the Drivers & Software

USB

Macintosh

Network

Administrators

Step 2

For USB Interface Cable Users

Make sure that you have finished the instructions from Step 1 “Setting Up the machine” on pages 4 - 11.

Installing the Drivers & Software

For Mac OS® X 10.2.4 or greater

For Mac OS® X 10.2.0 to 10.2.3 user, upgrade

to Mac OS

X 10.2.4 or greater.

1 Turn off and unplug the machine from the

AC outlet and disconnect it from your Macintosh®, if you already connected an interface cable.

2 Turn on your Macintosh

3 Insert the supplied CD-ROM for Macintosh

into your CD-ROM drive.

6 After the DeviceSelector window appears,

connect the USB interface cable to your Macintosh® and then to the machine.

The DeviceSelector window will not appear if you have connected a USB interface cable to the machine before restarting your Macintosh previously installed version of the Pitney Bowes software. If you encounter this problem continue with the installation but skip Step 9. You should choose your machine from the Model pull-down list in the main screen of ControlCenter2 (For details, see the Software User’s Guide on CD-ROM).

or if you are overwriting a

4 Double-click the Start Here OSX icon to

install the drivers and Multi-Function Suite. If the language screen appears, choose your language.

5 Follow the on-screen instructions, and

restart your Macintosh®.

DO NOT connect the machine to a USB port on a keyboard or a nonpowered USB hub.

Setting Up

the machine

7 Plug in the power cord and turn on the

machine.

8 Choose USB and then click OK.

9 Click Go, then choose Applications.

0 Double-click the Utilities folder.

A Double-click the Print Setup Utility icon.

For Mac OS® X 10.2.x users, open Print Center icon.

B Click Add.

For Mac OS

➝ Go to

For Mac OS

X 10.2.4 to 10.3.x users

X 10.4 users ➝ Go to D

Installing the Drivers & Software

USB

Macintosh

Continued ...

Network

Administrators

Step 2

For USB Interface Cable Users

Installing the Drivers & Software

C Choose USB.

D Choose your model name, and then click

Add.

For Mac OS

X 10.2.4 to 10.3 users:

F To install Presto!

Presto! PageManager OSX icon and follow the on-screen instructions.

When Presto!® PageManager® is installed OCR capability is added to the Pitney Bowes ControlCenter2. You can easily scan, share, and organize photos and documents using Presto!

Presto! installed and the installation is now complete.

PageManager®.

PageManager® has been

PageManager®, click the

For Mac OS® X 10.4 or greater users:

E Click Printer Setup Utility, then choose

Quit Printer Setup Utility.

The Multi-Function Suite, drivers and ControlCenter2 have been installed.

For Network Interface Cable Users

For Mac OS® 9.1 to 9.2

Make sure that you have finished the instructions from Step 1 “Setting Up the machine” on pages 4 - 11.

1 Turn off and unplug the machine from the

AC outlet.

2 Turn on your Macintosh

3 Insert the supplied CD-ROM for Macintosh

into your CD-ROM drive.

7 Plug in the power cord and turn on the

machine.

8 From the Apple

menu click Chooser.

Setting Up

the machine

4 Double-click the Start Here OS 9.1-9.2 icon

to install the printer driver. If the language screen appears, choose your language.

5 Follow the on-screen instructions, and

restart your Macintosh®.

6 Connect the network interface cable to the

machine, and then connect it to a free port on your hub.

9 Click the PB Laser (IP) icon, and then

choose BRN_XXXXXX. Close the Chooser.

XXXXXX are the last six digits of the Ethernet address.

The Printer driver has been installed.

The ControlCenter2 and Network Scanning are not supported in Mac OS

9.x.

Installing the Drivers & Software

USB

Macintosh

Network

Macintosh

Continued ...

Network

Administrators

Step 2

For Network Interface Cable Users

Installing the Drivers & Software

0 To install Presto!

Presto! PageManager OS 9.1-9.2 icon and follow the on-screen instructions.

You can easily scan, share and organize

photos and documents using Presto!

PageManager

Presto! installed and the installation is now complete.

PageManager® has been

PageManager®, click the

For Mac OS® X 10.2.4 or greater

Make sure that you have finished the instructions from Step 1 “Setting Up the machine” on pages 4 - 11.

Setting Up

the machine

1 Turn off and unplug the machine from the

AC outlet and disconnect it from your Macintosh® if you already connected an interface cable.

2 Turn on your Macintosh

3 Insert the supplied CD-ROM for Macintosh

into your CD-ROM drive.

4 Double-click the Start Here OSX icon to

install the drivers and Multi-Function Suite. If the language screen appears, choose your language.

6 After the DeviceSelector window appears,

connect the network interface cable to the machine, and then connect it to a free port on your hub.

The DeviceSelector window will not appear if you have also connected a USB interface cable to the machine Macintosh previously installed version of the Pitney Bowes software. If you encounter this problem continue with the installation skipping Steps 9 to 12. You should select your machine from the Model pull-down list in the main screen of ControlCenter2. (For details, see the Software Use’s Guide on CD-ROM.)

or if you are overwriting a

before restarting your

Installing the Drivers & Software

5 Follow the on-screen instructions, and

restart your Macintosh®.

7 Plug in the power cord and turn on the

machine.

Continued ...

Network

Macintosh

Network

Administrators

Step 2

For Network Interface Cable Users

Installing the Drivers & Software

8 Choose Network and then click OK.

9 If you want to use the Scan key on the

machine, you must check Register your computer with the "Scan To" functions at the machine box and enter a name you

want to use for your Macintosh Name. The name you enter will appear on the machine’s LCD when you press the Scan key and choose a scan option. You can enter any name up to 15 characters long. (For more information on network scanning, see Chapter 10 of the Software User’s Guide on the CD-ROM.)

in Display

A Choose your model name, and then click

OK. Click OK again to close the DeviceSelector.

B Click Go, then choose Applications.

C Double-click the Utilities folder.

0 Click Browse.

D Double-click the Print Setup Utility icon.

For Mac OS® X 10.2.x users, open Print Center icon.

Setting Up

the machine

E Click Add.

For Mac OS

➝ Go to F

For Mac OS

X 10.2.4 to 10.3.x users

X 10.4 users ➝ Go to G

F Make the selection shown below.

H Click Printer Setup Utility, then choose

Quit Printer Setup Utility.

The Multi-Function Suite, Printer driver, Scanner driver and ControlCenter2 have been installed.

For configuration of advanced network functions such as LDAP, Scan to FTP and Fax to Server, see the Software and Network User’s Guides located on the CD-ROM.

I To install Presto!

Presto! PageManager OSX icon and follow the on-screen instructions.

PageManager®, click the

G Choose your model name and then click

Add.

For Mac OS

For Mac OS® X 10.4 or greater users:

X 10.2.4 to 10.3 users:

When Presto!® PageManager® is installed OCR capability is added to the Pitney Bowes ControlCenter2. You can also easily scan, share, and organize photos and documents using Presto!

Presto!

PageManager®.

PageManager® has been installed and the installation is now complete.

Installing the Drivers & Software

Network

Macintosh

Network

Administrators

■ For Network Users and Administrators

BRAdmin Professional configuration utility (For Windows

The BRAdmin Professional utility for Windows® is designed to manage your Pitney Bowes network connected devices such as network-ready Multifunction devices and/or network-ready printers in a Local Area Network (LAN) environment.

Installing the BRAdmin Professional configuration utility

1 Put the supplied CD-ROM into your CD-ROM drive.

The opening screen will appear automatically. Follow the on-screen instructions.

2 Click the Install Optional Applications icon on the main menu screen.

users)

3 Click BRAdmin Professional and follow the on-screen instructions.

Setting your IP Address, Subnet Mask and Gateway using BRAdmin Professional

1 Start BRAdmin Professional, and select

TCP/IP.

2 Click Devices, then choose Search Active

Devices.

BRAdmin will search for new devices automatically.

3 Double-click the new device.

The default password for the print server is “access”. You can use BRAdmin Professional or a web browser to change this password.

4 Enter the IP Address, Subnet Mask and

Gateway, and then click the OK button.

5 The address information will be saved to the

machine.

Setting Up

the machine

USB

Windows

Parallel

Windows

4.0

Windows

Parallel

For more information on network administration, please see the Network User’s Guide in the programs menu.

Windows

Macintosh

Network

USB

Network

Administrators

BRAdmin Light configuration utility (For Mac OS

The BRAdmin Light software is a Java™ application that is designed for the Apple Mac OS® X environment. It supports some of the features of the Windows BRAdmin Professional software. For example, using the BRAdmin Light software, you can change some network settings on your network ready printers and multifunction devices. The BRAdmin Light software will be installed automatically when you install the Multi-Function Suite. If you have already installed the Multi-Function Suite, you don’t have to install it again.

Setting your IP address, Subnet Mask and Gateway using BRAdmin Light

X users)

■ If you have a DHCP/BOOTP/RARP server in your network, you don’t have to do the following operation. The print server will automatically obtain its own IP address. Make sure that version 1.4.1_07 or later of Java™ client software is installed on your computer.

■ The default password for the print server is “access”. You can use BRAdmin Light to change this password.

1 Double-click the Macintosh HD icon on

your desktop.

3 Double-click the BRAdminLight.jar file.

Run the BRAdmin Light software. BRAdmin Light searches new devices automatically.

4 Double-click the new device.

2 Choose Library, Printers, PB and then

Utilities.

5 Enter the IP Address, Subnet Mask and

Gateway, and then click OK.

6 The address information will be saved to the

printer.

■ Options and Consumables

Options

The machine has the following optional accessories. You can expand the capabilities of the machine by adding these items.

Lower Tray Unit Memory

6423115

Setting Up

the machine

USB

Windows

Second lower paper tray unit expands total input capacity up to 500 sheets.

You can expand the memory by installing a (144-pin DIMM) memory module. For more details, see “Memory Board” in Chapter B of the User’s Guide.

Replacement Consumables

When the time comes to replace consumables, an error message will be indicated on the LCD.

Drum Unit Toner Cartridge

494-6 494-7

Parallel

Windows

4.0

Windows

Network

Windows

Parallel

Network

Macintosh

USB

Network

Administrators

Trademarks

Windows, Microsoft and Windows NT are registered trademarks of Microsoft in the U.S. and other countries. Macintosh and True Type are registered trademarks of Apple Computer, Inc. Postscript and Postscript 3 are registered trademarks or trademarks of Adobe Systems Incorporated. PaperPort is registered trademark of ScanSoft, Inc. Presto! PageManager is a registered trademark of NewSoft Technology Corporation. Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs.

All other brand and product names mentioned in this manual are registered trademarks of their respective companies.

Compilation and Publication

Under the supervision of Pitney Bowes Inc., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. Pitney Bowes reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication. This product is designed for use in a Professional Environment.

LS0074001 Printed in China

Pitney Bowes 3200 Quick Setup Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

Setting Up the machine

Installing the Drivers & Software

1 Install the Drum Unit Assembly

Setting Up the machine

2 Load Paper in the Paper Tray

5 Setting the Date and Time

6 Setting your Station ID

7 Selecting a Receive Mode

10 Setting the LCD Contrast

Installing the Drivers & Software

Supplied CD-ROM “Multi-Function Suite”

For USB Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition)

For Parallel Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition)

For Windows NT® Workstation Version 4.0 Users

For Network Interface Cable Users (For Windows® 98/98SE/Me/NT/2000 Professional/XP/XP Professional x64 Edition)

For USB Interface Cable Users

For Mac OS® 9.1 to 9.2

For Mac OS® X 10.2.4 or greater

For Network Interface Cable Users

For Mac OS® 9.1 to 9.2

For Mac OS® X 10.2.4 or greater

Options

Replacement Consumables