Pitney Bowes 3200 User Guide

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SOFTWARE USER’S GUIDE

3200

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Table of Contents

Section I Windows

1Printing

Using the Pitney Bowes printer driver........................................................................................................2

Printing a document...................................................................................................................................3

Duplex (two-sided) printing ........................................................................................................................4

Guidelines for printing on both sides of the paper ...............................................................................4

Manual duplex (two-sided) printing......................................................................................................4

Automatic duplex (two-sided) printing .................................................................................................5

Simultaneous scanning, printing and faxing ..............................................................................................5

Printer operation key..................................................................................................................................6

Job Cancel...........................................................................................................................................6

Secure Key..........................................................................................................................................6

Printer Emulation Support ...................................................................................................................7

Printing the Internal Font List...............................................................................................................8

Printing the Print Configuration List.....................................................................................................8

Restoring default printer settings.........................................................................................................8

Status Monitor............................................................................................................................................9

Turning on the status monitor..............................................................................................................9

Monitoring the machine’s status........................................................................................................10

Printer driver settings (For Windows How to access the printer driver settings (For Windows Features in the Windows

Basic tab............................................................................................................................................13

Advanced tab.....................................................................................................................................16

Print Quality .......................................................................................................................................17

Duplex (two-sided).............................................................................................................................18

Watermark.........................................................................................................................................20

Page Setting ......................................................................................................................................22

Device Options .................................................................................................................................23

Accessories tab .................................................................................................................................28

Features in BR-Script3 (PostScript

Ports tab............................................................................................................................................29

Layout tab..........................................................................................................................................30

Paper/Quality tab...............................................................................................................................30

Advanced Options .............................................................................................................................31

) ....................................................................................................11

printer driver..................................................................................................13

3™ language emulation) Printer compatible driver .......................29

) ......................................................................12

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2Scanning

Scanning a document using the TWAIN driver........................................................................................32

TWAIN compliant...............................................................................................................................32

Accessing the scanner ......................................................................................................................33

Scanning a document into the PC .....................................................................................................34

Settings in the Scanner Setup dialog box..........................................................................................38

Scanning a document using the WIA driver (For Windows

WIA compliant ...................................................................................................................................41

Accessing the scanner ......................................................................................................................41

Scanning a document into the PC .....................................................................................................42

Using the Scan key (For USB or Parallel cable users) ...........................................................................46

Scan to E-mail ...................................................................................................................................47

Scan to Image ...................................................................................................................................48

Scan to OCR .....................................................................................................................................48

Scan to File........................................................................................................................................49

Using ScanSoft

Viewing items ....................................................................................................................................51

Organizing your items in folders ........................................................................................................52

Quick links to other applications ........................................................................................................52

ScanSoft

You can import items from other applications ...................................................................................53

You can export items into other formats............................................................................................53

Uninstalling ScanSoft

XP only).....................................................41

PaperPort® SE with OCR ............................................................................................50

PaperPort® OCR lets you convert image text into text you can edit................................53

PaperPort® SE with OCR.............................................................................54

3 ControlCenter2

Using ControlCenter2..............................................................................................................................55

Turning the AutoLoad feature off.......................................................................................................56

SCAN.................................................................................................................................................57

CUSTOM SCAN................................................................................................................................57

COPY ................................................................................................................................................57

PC-FAX .............................................................................................................................................58

DEVICE SETTINGS ..........................................................................................................................58

SCAN.......................................................................................................................................................59

Image (example: Microsoft Paint)......................................................................................................59

OCR (word processing application)...................................................................................................61

E-mail ................................................................................................................................................62

Supported file types...........................................................................................................................63

File.....................................................................................................................................................63

CUSTOM SCAN ......................................................................................................................................64

Customizing a user-defined button....................................................................................................65

COPY ......................................................................................................................................................69

PC-FAX....................................................................................................................................................71

Send ..................................................................................................................................................71

Receive/View Received.....................................................................................................................71

Address Book ....................................................................................................................................72

Setup .................................................................................................................................................72

DEVICE SETTINGS ................................................................................................................................73

Remote Setup....................................................................................................................................73

Quick-Dial..........................................................................................................................................74

Status Monitor ..................................................................................................................................74

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4 Network Scanning

Before using Network Scanning ..............................................................................................................75

Network license .................................................................................................................................75

Configuring Network Scanning..........................................................................................................76

Using the Scan key

(For models that support duplex scanning) ..........................................................................................78

Scan to E-mail (PC)...........................................................................................................................78

Scan to E-mail (E-mail Server)..........................................................................................................79

Scan to Image ...................................................................................................................................80

Scan to OCR .....................................................................................................................................81

Scan to File........................................................................................................................................82

Scan to FTP.......................................................................................................................................83

Scan to FTP Manual Method.............................................................................................................85

5 Remote Setup

Remote Setup..........................................................................................................................................87

6PC-FAX Software

PC-FAX sending......................................................................................................................................89

Setting up user information................................................................................................................90

Sending setup....................................................................................................................................91

Address Book ....................................................................................................................................92

Setting up a cover page.....................................................................................................................93

Entering cover page information........................................................................................................93

Speed Dial setup .....................................................................................................................................94

Address Book ....................................................................................................................................95

Setting up a member in the Address Book........................................................................................95

Setting up a group for broadcasting ..................................................................................................96

Editing member information...............................................................................................................96

Deleting a member or group..............................................................................................................96

Exporting the Address Book..............................................................................................................97

Importing to the Address Book ..........................................................................................................98

Sending a file as a PC-FAX using the Facsimile style user interface................................................99

Sending a file as a PC-FAX using the Simple style user interface ..................................................100

PC-FAX receiving .................................................................................................................................102

Enabling PC-FAX on your machine .................................................................................................103

Running the PC-FAX receiving software on your PC......................................................................103

Setting up your PC ..........................................................................................................................104

Configuring the Network PC-FAX Receiving Settings.....................................................................105

Viewing new PC-FAX messages.....................................................................................................106

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Section II Apple® Macintosh

7 Printing and Faxing

Setting up your USB-equipped Apple® Macintosh®..............................................................................108

Printer operation key .............................................................................................................................109

Job Cancel.......................................................................................................................................109

Secure Key .....................................................................................................................................109

Printer Emulation Support ...............................................................................................................110

Printing the Internal Font List...........................................................................................................111

Printing the Print Configuration List.................................................................................................111

Restoring default printer settings.....................................................................................................111

Status Monitor........................................................................................................................................112

Updating the machine’s status ........................................................................................................112

Hiding or showing the window.........................................................................................................112

Quitting the window .........................................................................................................................112

Web Based Management ................................................................................................................112

Using the Laser driver for Macintosh

Choosing page setup options ..........................................................................................................113

Specific settings...............................................................................................................................113

Using the Pitney Bowes Laser driver for Macintosh

Choosing a printer ...........................................................................................................................117

Page Setup......................................................................................................................................117

Using the BR-Script3 (PostScript

For Mac OS

Sending a fax.........................................................................................................................................126

For Mac OS

X users .....................................................................................................................120

9.1 to 9.2 users .........................................................................................................123

X................................................................................................................................126

9.1 - 9.2.....................................................................................................................129

3™ language emulation printer driver) ...........................................120

(Mac OS® X).............................................................................113

(Mac OS® 9.1 to 9.2)..........................................117

8Scanning

Scanning from a Macintosh®.................................................................................................................131

Accessing the scanner ....................................................................................................................131

Scanning an image into your Macintosh

Pre-Scanning an image...................................................................................................................133

Settings in the Scanner window ......................................................................................................134

Using the Scan key (For USB cable users Mac OS

Scan to E-mail .................................................................................................................................138

Scan to Image .................................................................................................................................139

Scan to OCR ...................................................................................................................................139

Scan to File......................................................................................................................................140

Using Presto!

Features ..........................................................................................................................................141

System requirements for Presto!

Technical support ............................................................................................................................142

.......................................................................................132

10.2.4 or greater) ...............................................137

PageManager®.............................................................................................................141

PageManager®.........................................................................141

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9 ControlCenter2 (For Mac OS® 10.2.4. or greater)

Using ControlCenter2............................................................................................................................144

Turning the AutoLoad feature off.....................................................................................................145

SCAN...............................................................................................................................................145

CUSTOM SCAN..............................................................................................................................146

COPY / PC-FAX ..............................................................................................................................146

DEVICE SETTINGS ........................................................................................................................146

SCAN.....................................................................................................................................................147

Image (example: Apple PreView)...................................................................................................147

OCR (word processing application).................................................................................................149

E-mail ..............................................................................................................................................150

Supported file types.........................................................................................................................150

File...................................................................................................................................................151

CUSTOM SCAN ....................................................................................................................................152

User-defined button .........................................................................................................................152

Scan to Image .................................................................................................................................153

Scan to OCR ...................................................................................................................................154

Scan to E-mail .................................................................................................................................155

Scan to File......................................................................................................................................156

COPY / PC-FAX ....................................................................................................................................157

DEVICE SETTINGS ..............................................................................................................................159

Remote Setup..................................................................................................................................159

Quick-Dial........................................................................................................................................160

Status Monitor .................................................................................................................................160

10 Network Scanning

Before using Network Scanning ............................................................................................................161

Configuring network scanning .........................................................................................................161

Using the Scan key................................................................................................................................163

Scan to E-mail (PC).........................................................................................................................163

Scan to E-mail (E-mail server).........................................................................................................164

Scan to Image .................................................................................................................................166

Scan to OCR ...................................................................................................................................167

Scan to File......................................................................................................................................168

Scan to FTP.....................................................................................................................................169

Scan to FTP Manual Method...........................................................................................................171

11 Remote Setup

Remote Setup (For Mac OS® X 10.2.4 or greater)................................................................................173

IIndex

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Section I

Windows

Printing 2 Scanning 32 ControlCenter2 55 Network Scanning 75 Remote Setup 87 PC-FAX Software 89

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Printing 1

Using the Pitney Bowes printer driver 1

A printer driver is software that translates data from the format used by a PC into the format needed by a particular printer, using a printer command language or page description language.

The printer drivers are on the CD-ROM we have supplied. Install the drivers by following the Quick Setup Guide.

Windows® Printing

The dedicated printer driver for Microsoft

4.0 are available on the CD-ROM supplied with your Pitney Bowes device. You can install them easily into

your Windows

enhance printing speed in Windows economy printing mode and custom paper size.

Note

If your PC is protected by a firewall, and is unable to print, you may need to configure the firewall settings to allow communication through port number 137.

system using our installer program. The driver supports our unique compression mode to

Windows® 98/98SE/Me/2000 Professional/XP and Windows NT®

applications, and allows you to set various printer settings, including

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1. Printing

Printing a document 1

When the machine receives data from your computer, it begins printing by picking up paper from the paper tray. Your machine can print on many different types of paper and envelopes. (See the User’s Guide for information about the Paper Tray and Recommended paper.)

a From your application, choose the Print command.

If any other printer drivers are installed on your computer, choose PB 3200 Printer* as your printer driver from the Print or Print Settings menu in your software application, and then click OK to begin printing.

*(If you are using a USB cable to connect your machine then USB will be in the printer driver name.)

Note

For Macintosh

Pitney Bowes Laser driver for Macintosh

b Your computer sends the data to the machine. The Status LED blinks in yellow and the machine starts

to print.

c When the machine finishes printing all the data, the LCD shows the machine status.

users, see Using the Laser driver for Macintosh® (Mac OS® X) on page 113 or Using the

(Mac OS® 9.1 to 9.2) on page 117.

Note

You can choose the paper size and orientation in your application software. If your application software does not support your custom paper size, choose the next larger paper size. Then adjust the print area by changing the right and left margins in your application software.

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1. Printing

Duplex (two-sided) printing 1

The supplied printer driver supports duplex printing.

Guidelines for printing on both sides of the paper 1

 If the paper is thin, it may wrinkle.

 If paper is curled, straighten it and then put it back in the paper tray or the MP tray.

 If the paper is not feeding properly, it may be curled. Remove the paper and straighten it.

Manual duplex (two-sided) printing 1

The machine prints all the even-numbered pages on one side of the paper first. Then, the Windows® driver instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well, or you may get a paper jam. Very thin or thick paper is not recommended.

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1. Printing

Automatic duplex (two-sided) printing 1

Note

• Use A4, Letter or Legal size paper when you use the automatic duplex printing function.

• Make sure that the back cover is closed.

• Make sure that the duplex tray is installed correctly in the printer.

• If paper is curled, straighten it and then put it back in the paper tray.

• You should use regular paper. Do not use bond paper or thin paper.

a Put paper in the paper tray or MP tray. b For the Windows printer driver

1 Open the Properties dialog box in the printer driver.

2 From the General tab, click the Printing Preferences icon.

3 From the Advanced tab, click the Duplex icon.

4 Make sure that Use Duplex Unit has been chosen.

5 Click OK. The printer will print on both sides of the paper automatically.

For the BR-Script printer driver

1 Open the Properties dialog box in the printer driver.

2 From the General tab, click the Printing Preferences icon.

3 From the Layout tab, choose Orientation, Print on Both Sides (Duplex) and Page Order.

4 Click OK. The printer will print on both sides of the paper automatically.

Simultaneous scanning, printing and faxing 1

Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a document into the computer. Fax sending will not be stopped during PC printing. However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and then continues printing when copying or fax receiving has finished.

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1. Printing

Printer operation key 1

Job Cancel 1

To cancel the current print job, press Job Cancel. If the status LED turns Yellow, you can clear the data that is left in the printer memory by pressing Job Cancel.

Secure Key 1

Secured data is password protected. Only those people that know the password will be able to print the secured data. The machine will not print secure data until the password is entered. After the document is printed, the data will be cleared from the memory. To use this function, you need to set your password in the printer driver dialog box. (See Secure Print on page 24.)

Note

The password is a 4 digit number.

a Press Secure.

Note

The LCD displays No Data! if there is no secured data in the memory.

b Press a or b to choose the user name.

Press OK. The LCD displays job selections.

c Press a or b to choose the job.

Press OK. The LCD prompts you to enter your four-digit password.

d Enter your password using the control panel.

Press OK.

e To print the data, press a or b to choose Print.

Press OK. The machine prints the data. To delete the secured data, press a or b to choose Delete. Press OK.

f Press Stop/Exit.

Note

• If you turn the power switch Off, the secured data saved in memory will be cleared.

• After you print the secured data it will be cleared from memory.

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1. Printing

Printer Emulation Support 1

Your machine will receive print commands in a printer job language or emulation. Different operating systems and applications will send the print commands in different languages. Your machine can receive print commands in a variety of emulations and has an automatic emulation selection feature. When the machine receives data from the computer, it automatically chooses the emulation mode. The default setting is Auto(Epson).The machine can choose from the following combinations:

Auto (Epson) - default Auto (IBM)

HP LaserJet HP LaserJet

BR-Script3 BR-Script3

EPSON FX-850 IBM Proprinter XL

Your machine has the following emulation modes. You can change the setting by using the control panel.

 HP LaserJet Mode

The HP LaserJet mode (or HP mode) is the emulation mode in which this printer supports the PCL6

language of a Hewlett-Packard Using this mode will allow your printer to run at its best with those applications.

LaserJet laser printer. Many applications support this type of laser printer.

 BR-Script3 Mode

BR-Script is an original Brother page description language and a PostScript

language emulation interpreter. This printer supports level 3. The BR-Script interpreter of this printer allows you to control text and graphics on the page.

For technical information about PostScript

• Adobe Systems Incorporated. PostScript

commands, see the following manuals:

Language Reference, 3rd edition. Addison-Wesley

Professional, 1999. ISBN: 0-201-37922-8

• Adobe Systems Incorporated. PostScript

Language Program Design. Addison-Wesley Professional,

1988. ISBN: 0-201-14396-8

• Adobe Systems Incorporated. PostScript

Language Tutorial and Cookbook. Addison-Wesley

Professional, 1985. ISBN: 0-201-10179-3

 EPSON FX-850 and IBM Proprinter XL Mode

The EPSON FX-850 and IBM Proprinter XL modes are the emulation modes that this printer supports to meet the industry-standard for dot matrix printers. Some applications support these dot matrix printer emulations. Use these emulation modes so your printer will work well when printing from those types of applications.

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1. Printing

Setting the Emulation mode 1

a Press Menu, 5, 1. b Pressa or b to choose Auto(EPSON), Auto(IBM), HP LaserJet, BR-Script 3, Epson FX-850

or IBM Proprinter. Press OK.

c Press Stop/Exit.

Note

We recommend that you set the emulation setting with your application software or network server. If the setting does not work properly, choose the required emulation mode manually using the control panel buttons of the machine.

Printing the Internal Font List 1

You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you choose it.

a Press Menu, 5, 2, 1. b Press Start. The machine prints the list. c Press Stop/Exit.

Printing the Print Configuration List 1

You can print a list of current printer settings.

a Press Menu, 5, 2, 2. b Press Start. The machine prints the settings. c Press Stop/Exit.

Restoring default printer settings 1

You can return the machine’s printer settings to the default settings. Fonts and macros loaded to the machine’s memory will be cleared.

a Press Menu, 5, 3. b To restore the default settings, press 1.

To exit without making a change, press 2.

c Press Stop/Exit.

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1. Printing

Status Monitor 1

The Status Monitor utility is a configurable software tool that allows you to monitor the status of one or more devices, allowing you to get immediate notification of errors such as paper empty or paper jam.

Turning on the status monitor 1

a Click PB 3200 Printer* located in the Start/All Programs/Pitney Bowes/

Multi-Function Suite 3200/Status Monitor on your PC. The Status Monitor window will appear.

*(If you are connected by USB then USB will be in the printer driver name.)

b Right-click on the Status Monitor window and choose Load Status Monitor on Startup in the menu.

c Right-click on the Status Monitor window and choose Location, and then choose the way to display

the status monitor on your PC—in the Taskbar, in the Tasktray, in the Tasktray (on Error) or on the Desktop.

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Monitoring the machine’s status 1

The Status Monitor icon will change color depending on the machine’s status.

 A green icon indicates the normal stand-by condition.

 A yellow icon indicates a warning.

 A red icon indicates a printing error has occurred.

Note

• You can check the device status at anytime by double-clicking the icon in the tasktray or selecting the

Status Monitor located in the Start/All Programs/Pitney Bowes/Multi-Function Suite 3200 on your PC.

• For more information about using the Status Monitor software, right click the Status Monitor icon and choose Help.

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1. Printing

Printer driver settings (For Windows®) 1

Note

For Macintosh

Pitney Bowes Laser driver for Macintosh

You can change the following printer settings when you print from your computer:

 Paper Size

 Multiple Page

 Orientation

 Copies

 Media Type

 Duplex / Booklet

 Paper Source

 Resolution

users, see Using the Laser driver for Macintosh® (Mac OS® X) on page 113 or Using the

(Mac OS® 9.1 to 9.2) on page 117.

 Toner Save Mode

 Watermark

 Scaling

 Secure Print

 Quick Print Setup

 Print Date & Time

 Status Monitor

 Macro

 Administrator (For Windows

98/98SE/Me users only)

 Insert Command/File (For Windows

 Density Adjustment

These settings are not available with the BR-Script driver.

98/98SE/Me users only)

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1. Printing

How to access the printer driver settings (For Windows®) 1

a Choose Print from the File menu in your application software. b Choose PB 3200 Printer* and click Properties or Preferences. (Document Defaults for Windows NT

4.0) The Printer dialog bo will appear. *(If you are connected by USB then USB will be in the printer driver name.)

Note

The way you access the printer driver settings depends on your operating system and software applications.

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1. Printing

Features in the Windows® printer driver 1

Basic tab 1

a Choose the Paper Size, Multiple Page, Orientation, Copies and Media Type. b Choose the Duplex / Booklet setting. c Choose the Paper Source (First Page and Other Pages). d Click the OK button to apply your selected settings.

To return to the Default settings, click the Default and then OK.

Paper Size 1

From the drop-down box choose the Paper Size you are using.

Multiple Page 1

The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing one page on multiple sheets of paper.

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1. Printing

Page Order 1

When N in 1 option is selected, the page order can be selected from the drop-down list.

Border Line 1

When printing multiple pages on one sheet with the Multiple Page feature you can choose to have a solid border, dash border or no border around each page on the sheet.

Orientation 1

Orientation selects the position of how your document will be printed (Portrait or Landscape).

Copies 1

The copies selection sets the number of copies that will be printed.

Collate 1

With the Collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected. If the Collate check box is not selected, then each page will be printed for all the copies selected before the next page of the document is printed.

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1. Printing

Media Type 1

You can use the following types of media in your machine. For the best print quality, select the type of media that you wish to use.

Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper

Transparencies Envelopes Env. Thick Env. Thin Recycled Paper

Note

• When using ordinary plain paper (19 to 25 lb) choose Plain Paper. When using heavier weight paper, envelopes or rough paper choose Thick Paper or Thicker Paper. For bond paper, choose Bond Paper; for OHP transparencies, choose Transparencies.

• When you use envelopes, choose Envelopes. If the toner is not fixed to the envelope correctly when Envelopes has been selected, choose Env. Thick. If the envelope is crumpled when Envelopes has been selected, choose Env. Thin.

Duplex / Booklet (For models that support automatic Duplex printing) 1

When you want to print a booklet or do duplex printing, use this function, and then from the Advanced tab, choose a Duplex Type (See Duplex (two-sided) on page 18).

Paper Source 1

You can choose Auto Select, Tray1, MP Tray or Manual and specify separate trays for printing the first page and for printing from the second page onwards.

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Advanced tab 1

Change the tab settings by selecting one of the following icons:

1 2 3 45

1 Print Quality

2 Duplex

3Watermark

4 Page Setting

5 Device Options

Note

To return to the default settings, click the Default button.

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1. Printing

Print Quality 1

Resolution 1

You can change the resolution as follows:

 1200 dpi

 HQ 1200

 600 dpi

 300 dpi

Note

If you use the high quality 1200 dpi setting, the print speed will be slower.

Toner Save Mode 1

You can conserve toner using this feature. When you set Toner Save Mode to On, print appears lighter. The default setting is Off.

Note

We do not recommend Toner Save Mode for printing Photo or Grayscale images.

Print Setting 1

You can manually change the Print settings.

 Auto

Selecting the Auto (Recommended) button will allow automatic printing with the most suitable print settings for your print job.

 Manual

You can change the settings manually by choosing Manual and clicking the Setting... button. You can set brightness, contrast and other settings.

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1. Printing

Duplex (two-sided) 1

Check Duplex if you want to use the Duplex (two-sided) printing feature.

Use Duplex Unit 1

Check the Duplex box and then choose Use Duplex Unit.

In this mode the machine prints on both sides of the paper automatically.

Manual Duplex 1

Check the Duplex box and choose Manual Duplex. In this mode, the machine prints all the even numbered pages first. Then the printer driver stops and shows the instructions required to re-install the paper. When you click OK the odd numbered pages are printed.

Booklet Printing 1

When you want to print a booklet, use this Function. To make the Booklet, fold the printed pages down the middle, when using the booklet printing function.

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Duplex Type 1

You can choose Duplex Type. There are six types of duplex directions available for each orientation.

Flip on Left Edge

Flip on Right Edge

Flip on Top Edge

Flip on Bottom Edge

Flip on Top Edge (No Reverse)

Flip on Bottom Edge (No Reverse)

Binding Offset

Check the Binding Offset option, you can specify the offset value of the binding side in inches (0 - 8 inches) or millimeters (0 - 203.2 mm).

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1. Printing

Watermark 1

You can put a logo or text into your document as a watermark. You can choose one of the preset Watermarks, or you can use a bitmap file that you have created. Check Use Watermark, and then choose the watermark you want to use.

Transparent 1

Check Transparent to print the watermarked image in the background of your document. If this feature is not checked then the watermark will be printed on top of your document.

In Outline Text (Windows® 2000/XP/Windows NT® 4.0) 1

Check In Outline Text if you only want to print an outline of the watermark.

Print Watermark 1

You can print the watermark in any of the following ways.

 On all pages

 On first page only

 From second page

 Custom

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1. Printing

Watermark Setting 1

You can change the watermark’s size and position on the page by selecting the watermark, and clicking the Edit button. If you want to add a new watermark, click the New button, and then choose Text or Bitmap in the Watermark Style.

 Title

You can choose the CONFIDENTIAL, COPY or DRAFT as the standard title or enter a title you like in the field.

 Watermark Text

Enter your Watermark Text into the Text box, and then choose the Font, Size, Darkness and Style.

 Watermark Bitmap

Enter the file name and location of your bitmap image in the File box, or Browse for the file location. You can also set the scaling size of the image.

 Position

Use this setting if you want to control the position of the watermark on the page.

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1. Printing

Page Setting 1

Scaling 1

You can change the print size of your document with the Scaling feature.

 Check Off if you want to print the document as it appears on your screen.

 Check Fit to Paper Size if your document has an unusual size, or if you have only the standard size paper.

 Check Free if you want to change the size.

You can also use the Mirror Print or Reverse Print feature for your page setting.

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1. Printing

Device Options 1

You can set the following Printer Function modes in this tab:

 Secure Print

 Quick Print Setup

 Status Monitor

 Macro

 Administrator (For Windows

 Insert Command/File (For Windows

98/98SE/Me users only)

 Print Date & Time

 Density adjustment

 Error Message Printout

Note

The Device Options list may differ depending on the model.

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1. Printing

Secure Print 1

Secure documents are documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them. Since the documents are secured at the machine, you must enter the password using the control panel of the machine to print them.

To send a secured document:

a Select Secure Print from Printer Function and check Secure Print. b Enter your password, user name and job name and click OK. c You must print the secured documents from the control panel of the machine.

(See Secure Key on page 6.) To delete a secured document: You need to use the control panel of the machine to delete a secured document. (See Secure Key on page 6.)

Quick Print Setup 1

The Quick Print Setup feature allows you to quickly choose driver settings. To view settings, simply click

your mouse button on the task tray icon. This feature can be set to On or Off from the Device Options list.

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1. Printing

Status Monitor 1

This reports the machine status (any error that may happen with the machine) when printing. The default setting for the Status Monitor is off. If you would like to turn the Status Monitor on, go to the Advanced tab, choose Device Options and then choose Status Monitor.

Macro 1

You can save a page of a document as a macro to the printer memory. Also, you can execute the saved macro - in other words, you can use the saved macro as an overlay on any document. This will save time and increase printing speed for often used information such as forms, company logos, letterhead formats or invoices. For more information, please see the Help text in the printer driver.

Administrator (For Windows® 98/98SE/Me users only) 1

The Administrator selection permits the Copy, Scaling and Watermark features to be locked and password protected.

Note

Record your password and keep it in a safe place for future reference. If you forget your password these

settings can not be accessed.

Insert Command/File (For Windows® 98/98SE/Me users only) 1

This option allows data to be inserted into a print job. Using this function allows you to do the following.

 Insert a print file or tiff format file into a print job.

 Insert a text string into a print job.

 Insert a macro, which is saved in printer memory, into a print job.

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1. Printing

Print Date & Time 1

When enabled the Print Date & Time feature, it will print the date and time on your document from your computer’s system clock.

Click the Setting button to change the Date, Time, Position and Font. To include a background with the Date and Time, choose Opaque. When Opaque is selected, you can set the darkness of the Date and Time background by changing the percentage.

Note

The Date and Time in the selection box shows the format that will be printed. The actual Date and Time printed on your document is automatically retrieved from the settings of your computer.

Density adjustment 1

Increase or decrease the print density.

Page 33

1. Printing

Error Message Printout 1

You can choose whether the printer reports problems by printing an error page.

If you select either Printer Default or On the machine will print an error page. Select Off if you do not want the machine to print an error page.

Error message Action

Memory Full  Cancel the print job if you want to delete the remaining

data in the printer memory.

 Reduce the complexity of your document or cut the

print resolution.

 Add more memory. See Options in the User’s Guide.

Resolution Adapted

(The machine has printed the document at a reduced resolution)

 Reduce the complexity of your document before you

print to prevent automatic reduction in the resolution.

Page 34

1. Printing

Accessories tab 1

To access the Accessories tab, click the Start button and Printers and Faxes.

(For Windows and Printers.) Right-Click your printer icon and click Properties.

Available Options

In order to use the optional 2nd paper tray, you must install the option in the driver. Highlight the model number from the Available Options list and click Add. The optional tray will then be listed in the Installed box, Paper Source Setting list and the screen illustration will display the 2nd tray.

98/98SE/Me/2000 Professional and Windows NT® 4.0 users, click the Start button, Settings,

Paper Source Setting This feature shows the paper size setting for each tray.

Note

Choose the paper size and the default tray for printing from the control panel menu on the machine. (See Paper Size and Tray use in Print Mode in Chapter 3 of the User’s Guide.)

Auto detection of printer options

The Auto Detect function finds the currently installed options and shows the available settings in the printer driver. When you click Auto Detect, options that are installed on the machine will be listed. You can manually

add or remove options.

Page 35

1. Printing

Features in BR-Script3 (PostScript® 3™ language emulation) Printer compatible driver 1

The BR-Script3 (PostScript® 3™ language emulation) printer driver supports Windows® 98/98SE/Me/2000 Professional/XP and Windows NT 4.0.

To install the PS driver

If you have already installed the following the instruction in the Quick Setup Guide, insert the CD-ROM into the CD-ROM drive on your PC and click Install Multi-Function Suite again and follow the on-screen instructions. When the Select Components screen appears, check PS Printer Driver, and then continue following the on-screen instructions.

If you have not previously installed the driver and software, insert the CD-ROM into the CD-ROM drive on your PC and click Install Multi-Function Suite and follow the on-screen instructions. When the Setup Type screen appears, choose Custom Install and check the PS Printer Driver. Then continue following on- screen instructions.

Note

The screens in this section are from Windows Operating System.

XP. The screens on your PC will vary depending on your

Ports tab 1

Choose the port where your printer is connected or choose the path to the network printer you are using.

Page 36

1. Printing

Layout tab 1

If you are using Windows NT® 4.0, Windows® 2000 or XP, you can access the Layout tab by clicking Printing Preferences... in the General tab of the PB 3200 BR-Script3 Properties screen. The Layout tab enables you to change various layout settings such as Orientation, Print on Both Sides, Page Order and Pages Per Sheet.

Paper/Quality tab 1

If you are using Windows NT® 4.0, Windows® 2000 or XP, you can access the Paper/Quality tab by clicking Printing Preferences... in the General tab of the PB 3200 BR-Script3 Properties screen. Choose the Paper Source.

Page 37

1. Printing

Advanced Options 1

If you are using Windows NT® 4.0, Windows® 2000 or XP, you can access the PB 3200 BR-Script3 Advanced Options tab by clicking the Advanced... button in the Layout tab or the Paper/Quality tab. Choose the Paper Size and Copy Count. Choose the Print Quality, Scaling and True Type Font setting. You can change the following settings by selecting the setting in the Printer Features list:

 Media Type

 Toner Save

 BR-Script Level

Page 38

The scanning operations and drivers will be different depending on your operating system. The machine uses a TWAIN compliant driver for scanning documents from your applications.

 For Windows

Two scanner drivers are installed. A TWAIN compliant scanner driver (See TWAIN compliant on page 32)

and a Windows

Windows

Note

• For ScanSoft

• If your PC is protected by a firewall, and is unable to scan, you may need to configure the firewall settings to allow communication through port number 137 and 54925.

Scanning 2

Imaging Acquisition (WIA) driver (See Scanning a document using the WIA driver (For

XP only) on page 41).

XP user’s can choose either one of two when you scan documents.

PaperPort®, see Using ScanSoft® PaperPort® SE with OCR on page 50.

Scanning a document using the TWAIN driver 2

TWAIN compliant 2

The Multi-Function Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the standard universal protocol for communicating between scanners and applications. This means that you can

not only scan images directly into the PaperPort hundreds of other software applications that support TWAIN scanning. These applications include popular

programs like Adobe

Photoshop®, Adobe® PageMaker®, CorelDraw® and many more.

SE viewer, but you can also scan images directly into

Page 39

2. Scanning

Accessing the scanner 2

a Open the software application (ScanSoft

PaperPort® SE) to scan a document.

Note

The instructions for scanning in this Guide are for when you use ScanSoft scanning into another software application, the steps may vary.

b Click File, then Scan. Or click the Scan button.

The Scan panel appears in the left side of the screen.

c Choose the scanner you are using from the Scanner drop-down list.

Note

If the machine is connected via:

• Parallel-use PB 3200

•USB-use PB 3200 USB

•LAN-use PB 3200 LAN

If you are using Windows

XP, choose TW-PB 3200, not WIA-PB 3200.

d Click Scan.

The Scanner Setup dialog box appears:

PaperPort® SE. If you are

Page 40

2. Scanning

Scanning a document into the PC 2

You can scan a whole page, or scan a portion of the page after pre-scanning the document.

Scanning a whole page 2

a Put the document face up in the ADF, or face down on the scanner glass. b Adjust the following settings, if needed, in the Scanner Setup dialog box:

 Scan (Image Type) (1)  Resolution (2)  Scan Type (3)  Brightness (4)  Contrast (5)  Document Size (6)

2 3 4 5

c Click Start.

When scanning is finished, click Cancel to return to the PaperPort

Note

After you select a document size, you can adjust the scanning area further by clicking the left mouse button and dragging it. This is required when you want to crop an image when scanning. (See Settings in the Scanner Setup dialog box on page 38.)

SE window.

Page 41

2. Scanning

Scanning a duplex document 2

a Put the document face up in the ADF. b Check Duplex (Two-sided) Scanning and choose Long-edge binding or Short-edge binding (1).

c Adjust the following settings, if needed, in the Scanner Setup dialog box:

 Scan (Image Type)  Resolution  Scan Type  Brightness  Contrast  Document Size

d Click Start.

Note

• You can not adjust the scanning area.

• You can not use legal size paper for duplex scanning.

• You can not use the PreScan button to preview an image.

Page 42

2. Scanning

Pre-Scanning to crop a portion you want to scan 2

The PreScan button is used to preview an image for cropping any unwanted areas from the image. When you are satisfied with the preview, click the Start button in the Scanner Setup dialog box to scan the image.

a Put the document face up in the ADF, or face down on the scanner glass.

1 Scanning area

b Choose the settings for Scan (Image Type), Resolution, Scan Type, Brightness, Contrast and

Document Size, as needed.

c Click PreScan.

The whole image is scanned into the PC and appears in the Scanning Area of the Scanner Setup dialog box.

d Press and hold down the left mouse button and drag it over the portion you want to scan.

1 Scanning area

Page 43

2. Scanning

Note

You can enlarge the image using the icon, and then use the icon to restore the image to its

original size.

e Load your document again.

Note

Skip this step if you loaded the document on the scanner glass in a.

f Click Start.

This time only the chosen area of the document appears in the PaperPort application window).

SE window (or your

g In the PaperPort

SE window, use the options available to refine the image.

Page 44

2. Scanning

Settings in the Scanner Setup dialog box 2

Image Type 2

Choose the output image type from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting.

The default settings are listed in the table below:

Image Type Resolution Scan Type

Photo Use for scanning photo images. 300 × 300 dpi 24-bit color

Web Use for attaching the scanned image to web pages. 100 × 100 dpi 24-bit color

Text Use for scanning text documents. 200 × 200 dpi Black & White

Resolution 2

You can choose a scanning resolution from the Resolution drop-down list. Higher resolutions take more memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you can choose and the available colors.

Resolution Black & White/

Gray (Error Diffusion)

100 × 100 dpi Yes Yes Yes

150 × 150 dpi Yes Yes Yes

200 × 200 dpi Yes Yes Yes

300 × 300 dpi Yes Yes Yes

400 × 400 dpi Yes Yes Yes

600 × 600 dpi Yes Yes Yes

1200 × 1200 dpi Yes No Yes

2400 × 2400 dpi Yes No Yes

4800 × 4800 dpi Yes No Yes

9600 × 9600 dpi Yes No Yes

19200 × 19200 dpi Yes No Yes

256 color True Gray/24 bit color

Scan Type 2

 Black & White

Use for text or line art.

 Gray (Error Diffusion)

Use for photographic images or graphics. (Error Diffusion is a method for creating simulated gray images without using true gray dots. Black dots are put in a specific pattern to give the appearance of gray.)

 True Gray

Use for photographic images or graphics. This mode is more exact because it uses up to 256 shades of gray.

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2. Scanning

 256 Color

Uses up to 256 colors to scan the image.

 24 bit Color

Uses up to 16.8 million colors to scan the image.

Although using 24 bit Color creates an image with the most accurate colors, the image file will be about three times larger than a file created with 256 Color. It requires the most memory and has the longest transfer time.

 24-bit Color (Fast)

Select for color documents that contain photographic images or graphics. This setting does not use Color Matching and is faster than 24-bit Color.

Brightness 2

Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average.

You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image. You can also enter a value in the box to set the level.

If the scanned image is too light, set a lower Brightness level and scan the document again. If the image is too dark, set a higher Brightness level and scan the document again.

Note

The Brightness setting is only available when Black & White, Gray or True Gray is chosen.

Contrast 2

You can increase or decrease the Contrast level by moving the slide bar to the left or right. An increase emphasizes dark and light areas of the image, while a decrease reveals more detail in gray areas. You can also enter a value in the box to set the Contrast.

Note

The Contrast setting is only available when Gray or True Gray is chosen.

Document Size 2

Choose one of the following sizes:

 A4 210 × 297 mm

 JIS B5 182 × 257 mm

 Letter 8 1/2 × 11 in

 Legal 8 1/2 × 14 in

 A5 148 × 210 mm

 Executive 7 1/4 × 10 1/2 in

 Business Card

To scan business cards, choose the Business Card size, and then put the business card face down at the center of the scanner glass.

Page 46

2. Scanning

When scanning photographs or other images for use in a word processor or other graphics application, try different settings for the contrast and resolution to see which setting best suits your needs.

 Photo 4 × 6in

 Index Card 5 × 8in

 Photo L 89 × 127 mm

 Photo 2L 127 × 178 mm

 Postcard 1 100 × 148 mm

 Postcard 2 148 × 200 mm

 Custom (User adjustable from 0.35 × 0.35 in to 8.5 × 14 in or 8.9 × 8.9 mm to 215.9 × 355.6 mm)

If you choose Custom as the size, the Custom Document Size dialog box appears.

Enter the Name, Width and Height for the document.

You can choose ‘mm’ or ‘inch’ as the unit for Width and Height.

Note

You can see the actual paper size you chose on the screen.

• Width: shows the width of scanning area

• Height: shows the height of scanning area

• Data Size: shows the rough data size in Bitmap format. The size will be different for other file formats

such as JPEG.

Page 47

2. Scanning

Scanning a document using the WIA driver (For Windows® XP only) 2

WIA compliant 2

For Windows® XP you can choose Windows® Image Acquisition (WIA) for scanning images from the machine. You can scan images directly into the PaperPort

any other application that supports WIA or TWAIN scanning.

Note

Duplex Scan is not supported in the WIA driver.

Accessing the scanner 2

a Open your software application to scan the document.

Note

The instructions for scanning in this Guide are for when you use ScanSoft scanning from another application may vary.

b Click File, then Scan. Or click the Scan button.

The Scan panel appears on the left side of the screen.

SE viewer or you can scan images directly into

PaperPort® SE. Steps for

c Choose the scanner you are using from the Scanner drop-down list.

Note

If the machine is connected via:

• Parallel-use WIA-PB 3200

•USB-use WIA-PB 3200 USB

•LAN-use WIA-PB 3200 LAN

If you choose TW-PB 3200, the TWAIN driver will run. (Where XXXX is your model name.)

d Click Scan.

The Scan dialog box appears:

Page 48

2. Scanning

Using the Scan key (For USB or Parallel cable users) 2

Note

If you use the Scan key when connected on a network, see Using the Scan key (For models that support duplex scanning) on page 78.

You can use (Scan) on the control panel to scan documents into your word processing, graphics or

E-mail applications or a folder on your PC. The advantage of using (Scan) is that you avoid the mouse clicks needed to scan from your PC.

Before you can use (Scan) on the control panel, you have to install the Pitney Bowes Multi-Function suite and connect the machine to your PC. If you installed the Multi-Function Suite from the included CD-ROM

then the correct drivers and ControlCenter2 are installed. Scanning by (Scan) follows the configuration on Device Button tab of ControlCenter2. (See SCAN on page 57.) For details about how to configure the scan settings of the ControlCenter2 buttons and to launch the application of your choice using

(Scan), see Using ControlCenter2 on page 55.(For models that support duplex scanning)

Note

If you want to scan a document using the duplex scanning feature, you need to put the document in the ADF and then choose 2sided (L) edge or 2sided (S) edge depending on your document layout.

Choose your document layout from the following table:

Portrait Landscape LCD Message

Front Back Front Back

(L)edge

(Long edge)

(S)edge

(Short edge)

Document Layout Table

Page 49

2. Scanning

Note

• Duplex scan is available from the ADF only.

• Duplex scan is not available for legal size paper.

Scan to E-mail 2

You can scan either a black and white or color document into your E-mail application as a file attachment. You can change the scan configuration. (See E-mail on page 62.)

a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Press a or b to choose Scan to E-mail.

Press OK.

d Press a or b to choose 2sided (L)edge, 2sided (S)edge or 1sided.

Press OK.

Note

If you want to scan a document using the duplex scanning feature, you need to put the document in the ADF and then choose 2sided (L) edge or 2sided (S) edge depending on your document layout.

e The machine starts scanning the document, creates a file attachment, and launches your E-mail

application, displaying the new message waiting to be addressed.

Page 50

2. Scanning

Scan to Image 2

You can scan a color picture into your graphics application for viewing and editing. You can change the scan configuration. (See Image (example: Microsoft Paint) on page 59.)

a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Press a or b to choose Scan to Image.

Press OK.

d Press a or b to choose 2sided (L)edge, 2sided (S)edge or 1sided.

Press OK.

Note

If you want to scan a document using the duplex scanning feature, you need to put the document in the ADF and then choose 2sided (L) edge or 2sided (S) edge depending on your document layout.

e The machine starts the scanning process.

Scan to OCR 2

If your document is text, you can have it converted by ScanSoft® PaperPort® OCR to an editable text file and then have the result displayed in your word processing application for viewing and editing. You can change

the (Scan) configuration. (See OCR (word processing application) on page 61.)

a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Press a or b to choose Scan to OCR.

Press OK.

d Press a or b to choose 2sided (L)edge, 2sided (S)edge or 1sided.

Press OK.

Note

If you want to scan a document using the duplex scanning feature, you need to put the document in the ADF and then choose 2sided (L) edge or 2sided (S) edge depending on your document layout.

e The machine starts the scanning process.

Page 51

2. Scanning

Scan to File 2

You can scan a black and white or a color document into your PC and save it as a file in the folder you choose. The file type and specific folder are based on the settings you have chosen in the Scan to File screen of ControlCenter2. (See File on page 63.)

a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Press a or b to choose Scan to File.

Press OK.

d Press a or b to choose 2sided (L)edge, 2sided (S)edge or 1sided.

Press OK.

Note

If you want to scan a document using the duplex scanning feature, you need to put the document in the ADF and then choose 2sided (L) edge or 2sided (S) edge depending on your document layout.

e The machine starts the scanning process.

Note

• If you want the scanned data in color, choose color in scan type on the Device Button tab of the ControlCenter2 configuration. If you want the scanned data in black and white, choose black and white in scan type on the Device Button tab of the ControlCenter2 configuration. (See SCAN on page 57.)

• If you would like to display the folder window after scanning the document, select Show Folder on the Device Buttons tab of the ControlCenter2 configuration. (See SCAN on page 59.)

Page 52

2. Scanning

Using ScanSoft® PaperPort® SE with OCR 2

ScanSoft® PaperPort® SE is a document management application. You can use PaperPort® SE to view scanned documents.

PaperPort and text documents. It allows you to mix or ‘stack’ documents of different formats for printing, faxing or filing.

You can access ScanSoft

See Documents for ScanSoft

SE has a sophisticated, yet easy-to-use, filing system that will help you organize your graphics

PaperPort® SE through the ScanSoft® PaperPort® SE program group.

PaperPort® SE on the CD-ROM.

The complete ScanSoft® PaperPort® SE User’s Guide, including OCR, is in Documents on the CD-ROM.

This chapter is only an introduction to the basic operations.

When you install Multi-Function Suite, ScanSoft® PaperPort® SE with OCR is installed automatically.

Page 53

2. Scanning

Viewing items 2

ScanSoft® PaperPort® SE gives several ways to view items:

Desktop View displays a thumbnail (a small graphic that shows each item in a desktop or folder).

Items in the chosen folder appear on the PaperPort

files) and non-PaperPort

Non-PaperPort

non-PaperPort

SE items include an icon that indicates the application that was used to create the item; a

SE item is indicated by a small rectangular thumbnail and not an actual image.

SE items (files created using other applications).

SE Desktop. You can see PaperPort® SE items (MAX

Page View displays a close-up of a single page and you can open a PaperPort® SE item by double-clicking it.

As long as you have the proper application on your PC to display it, you can also double-click a non-

PaperPort

SE item to open it.

Page 54

2. Scanning

Organizing your items in folders 2

PaperPort® SE has an easy-to-use filing system for organizing your items. The filing system consists of

folders and items that you choose to view in Desktop View. An item can be a PaperPort

PaperPort

SE item:

SE item or a non-

 Folders are arranged in a ‘tree’ structure in the Folder View. You use this section to choose folders and

view their items in Desktop View.

 You can simply drag and drop an item onto a folder. When the folder is highlighted, release the mouse

button and the item is stored in that folder.

 Folders can be ‘nested’—that is, stored in other folders.

 When you double-click a folder, its contents (both PaperPort

SE MAX files and non PaperPort® SE files)

appear on the Desktop.

 You can also use Windows

Explorer to manage the folders and items shown in Desktop View.

Quick links to other applications 2

ScanSoft® PaperPort® SE automatically recognizes many other applications on your PC and creates a ‘working link’ to them.

The Send To Bar at the bottom of the Desktop view shows icons for those linked applications.

To use a link, drag an item onto one of the icons to start that application. A typical use of the Send To Bar is to choose an item and then fax it.

This sample Send To Bar shows several applications with links to PaperPort

SE.

If PaperPort® SE does not automatically recognize one of the applications on your PC, you can manually

create a link using the New Program Link... command. (See PaperPort

SE in the Documents section on

the CD-ROM for more information about creating new links.)

Page 55

2. Scanning

ScanSoft® PaperPort® OCR lets you convert image text into text you can edit 2

ScanSoft® PaperPort® SE can quickly convert a text document image into text that you can edit with a word processing application.

PaperPort

PaperPort item, or by using the Copy Text command, you can choose only a portion of the text to convert.

Dragging an item onto a word-processing link icon starts PaperPort use your own OCR application.

SE uses the optical character recognition application OCR, which comes with PaperPort® SE.

SE can use your preferred OCR application if it is already on your PC. You can convert the entire

’s built-in OCR application, or you can

You can import items from other applications 2

As well as scanning items, you can bring items into PaperPort® SE in a variety of ways and convert them to

PaperPort

 Print to the Desktop View from another application, such as Microsoft

 Import files saved in other file formats, such as Windows

(TIFF).

SE (MAX) files in several different ways:

Excel.

Bitmap (BMP) or Tagged Image File Format

You can export items into other formats 2

You can export or save PaperPort® SE items in several popular file formats, such as BMP, JPEG, TIFF, PDF or self-viewing.

For example, to create a file for an Internet Web site, export it as a JPEG file. Web pages often use JPEG files for displaying images.

Exporting an image file 2

a Click File, then Save As in the PaperPort

The Save ‘XXXXX’ as dialog box is displayed.

SE window.

b Choose the drive and folder where you want to store the file. c Enter the new file name and choose the file. d Click Save to save your file, or Cancel to return to PaperPort

SE without saving it.

Page 56

2. Scanning

Uninstalling ScanSoft® PaperPort® SE with OCR 2

For Windows® 98/98SE/Me and Windows NT® 4.0 2

a Click the Start button, Settings, Control Panel, Add/Remove Programs, and click the

Install/Uninstall tab.

b Choose PaperPort from the list and click Add/Remove.

For Windows® 2000 Professional 2

a Click the Start button, Settings, Control Panel, then Add/Remove Programs. b Choose PaperPort from the list and click Change or Remove.

For Windows® XP 2

a Click the Start button, Control Panel, Add or Remove Programs, and click the

Change or Remove Programs icon.

b Choose PaperPort from the list and click Change or Remove.

Page 57

Note

The features available to you in ControlCenter2 may vary depending on the model number of your machine.

ControlCenter2 3

Using ControlCenter2 3

ControlCenter2 is a software utility that allows you to quickly and easily access your often used applications. Using ControlCenter2 eliminates the need to manually launch specific applications. ControlCenter2 has the following six categories of operations:

a Scan directly to a file, E-mail, word processor or graphics application of your choice. b Custom Scan buttons allow you to configure a button to meet your own application needs. c Access to the Copy features available via your PC. d Access the ‘PC-FAX’ applications available for your device. e Access the settings available to configure your device.

You can choose which machine ControlCenter2 will connect with from the Model pull-down list. You can also open the configuration window for each function by clicking the Configuration button.

Page 58

3. ControlCenter2

Turning the AutoLoad feature off 3

Once you start ControlCenter2 from the Start menu, the icon will appear on the task bar. You can open

ControlCenter2 window by double-clicking the icon.

If you do not want ControlCenter2 to run automatically each time you start your PC;

a Right-click the ControlCenter2 icon in the tasktray , and choose

Preferences. The ControlCenter2 preference window appears.

b Uncheck Start ControlCenter on computer startup. c Click OK to close the window.

Page 59

3. ControlCenter2

SCAN 3

There are four scan buttons for the Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications.

 Image (Default: Microsoft

Allows you to scan a page directly into any graphic viewer/editor application. You can choose the

destination application, such as Microsoft kind of image editing application on your PC.

 OCR (Default: Microsoft

Allows you to scan a page or document, automatically run the OCR application and put text (not a graphic image) into a word processing application. You can choose the target word processing application, such

as Microsoft

NotePad, Microsoft® Word, Corel® WordPerfect or any word processing application on your

PC.

 E-mail (Default: your default E-mail software)

Allows you to scan a page or document directly into an E-mail application as a standard attachment. You can choose the file type and resolution for the attachment.

Paint)

NotePad)

Paint, Corel® Paint Shop Pro®, Adobe® PhotoShop®, or any

 File

Allows you to scan directly to a disk file. You can change the file type and destination folder, as needed.

ControlCenter2 gives you the ability to configure the hardware Scan key on your machine and the ControlCenter2 Software button for each scan feature. To configure the hardware Scan key on your machine choose the Device Button tab in the configuration menu for each of the SCAN buttons. To configure the Software button in ControlCenter2 choose the Software Button tab in the configuration menu for each of the

SCAN buttons.

CUSTOM SCAN 3

You can configure the button name and settings for each of these buttons to meet your specific needs by right-clicking a button and following the configuration menus.

COPY 3

Allows you to use the PC and any printer driver for enhanced copy operations. You can scan a page on the machine and print copies using any of the features of the machine printer driver, or you can direct the copy output to any standard printer driver installed on the PC including network printers.

You can configure your preferred settings on up to four buttons.

Page 60

3. ControlCenter2

PC-FAX 3

These buttons are for sending or receiving faxes using the PC-FAX application.

 Send

Allows you to scan a page or document and automatically send the image as a fax from the PC using the PC-FAX software. (See PC-FAX sending on page 89.)

 Receive

By clicking this button, the PC-FAX receiving software is activated and starts receiving fax data from your machine. After running the PC-FAX receive software, this button changes to View Received to open the viewer application and see the received faxes. Before you use the PC-FAX Receive function, you must choose the option of PC-FAX Receive from the control panel menu of the machine. (See PC-FAX receiving on page 102.)

 Address Book

Allows you to open the PC-FAX address book. (See Address Book on page 95.)

 Setup

Allows you to configure the PC-FAX sending settings. (See Sending setup on page 91.)

DEVICE SETTINGS 3

You can configure the machine settings.

 Remote Setup

Allows you to open the Remote Setup Program. (See Remote Setup on page 87.)

 Quick-Dial

Allows you to open the Set Quick-Dial window of the Remote Setup. (See Remote Setup on page 87.)

 Status Monitor

Allows you to open the Status Monitor utility. (See Status Monitor on page 74.)

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3. ControlCenter2

SCAN 3

There are four buttons for the Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications.

Note

You can configure your machine’s Scan key for each ControlCenter2 button in the Device Button tab.

Image (example: Microsoft Paint) 3

The Scan to Image feature allows you to scan an image directly into your graphics application for image editing. To change the default settings, right-click the Image button and click Configuration.

If you want to scan and then crop a portion of a page after pre-scanning the document, check Show Scanner Interface box.

If you want to scan a duplex document, check Duplex (two-sided) Scanning and choose Long-edge

binding or Short-edge binding.

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3. ControlCenter2

Change the other settings, if needed.

To change the destination application, choose the proper application from the Target Application drop-down list. You can add an application to the list by clicking the Add button.

Enter the Application Name (up to 30 characters) and the Application Location. You can also find the

application location by clicking the icon. Choose the File Type from the drop-down list. You can delete an application that you have added. Just choose the Application Name and click the Delete button.

Note

This function is also available for Scan to E-mail and Scan to OCR. The window may vary depending on the function.

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3. ControlCenter2

OCR (word processing application) 3

Scan to OCR converts the graphic page image data into text which can be edited by any word processing

application. You can change the default word processing application.

To configure Scan to OCR, right-click the button and click the Software Button tab.

To change the word processing application, choose the destination word processing application from the Target Application drop-down list. You can add an application to the list by clicking the Add button. To delete an application, click the Delete button.

If you want to scan a duplex document, check Duplex (two-sided) Scanning and choose Long-edge binding or Short-edge binding.

If you want to scan and then crop a portion of a page after pre-scanning the document, check Show Scanner Interface box.

You can also configure the other settings for Scan to OCR.

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3. ControlCenter2

E-mail 3

The Scan to E-mail feature allows you to scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, right-click the button and click the Software Button tab.

To change the E-mail application, choose your preferred E-mail application from the E-mail Application drop-down list. You can add an application to the list by clicking the Add button. To delete an application, click the Delete button.

Note

When you first start ControlCenter2, a default list of compatible E-mail applications will appear in the dropdown list. If you are having trouble using a custom application with ControlCenter2, you should choose an application from this list.

If you want to scan a duplex document, check Duplex (two-sided) Scanning and choose Long-edge binding or Short-edge binding.

You can also change the other settings used to create the file attachments.

If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show

Scanner Interface box.

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3. ControlCenter2

Supported file types 3

You can choose from the following list of file types for attachments or for saving to a folder.

Choose from the drop-down list the type of file you want the scanned images to be saved in.

 Windows Bitmap (*.bmp)

 JPEG (*.jpg)

 TIFF - Uncompressed (*.tif)

 TIFF - Compressed (*.tif)

 TIFF Multi-Page - Uncompressed (*.tif)

 TIFF Multi-Page - Compressed (*.tif)

 Portable Network Graphics (*.png)

 PDF (*.pdf)

File 3

The Scan to File button allows you to scan an image to a folder on your hard disk in any file format. This allows you to easily archive your paper documents. To configure the file type and folder, right-click the button and click the Software Button tab.

Choose the file type for the saved image from the File Type drop-down list. You can save the file to the default

folder shown in the Destination Folder, or choose your preferred folder by clicking the icon.

To show where the scanned image is saved when scanning is finished, check Show Folder box. To specify the destination of the scanned image every time, check Show Save As window box.

If you want to scan a duplex document, check Duplex (two-sided) Scanning and choose Long-edge binding or Short-edge binding.

If you want to scan and then crop a portion of a page after pre-scanning the document, check Show Scanner

Interface box.

Note

For supported file types, see Supported file types on page 63.

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3. ControlCenter2

CUSTOM SCAN 3

There are four buttons which you can configure to fit your scanning needs.

To configure a button, right-click the button to see the configuration window. There are four scan functions: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File.

 Scan to Image

Allows you to scan a page directly into any image viewer/editor software. You can choose any image editor application on your PC as a destination.

 Scan to OCR

Converts scanned documents into editable text files. You can choose the destination application for the editable text.

 Scan to E-mail

Attaches the scanned images to an E-mail message. You can choose any E-mail application on your system. You can also choose the file attachment type and create a quick send list of E-mail addresses chosen from your E-mail address book.

 Scan to File

Allows you to save a scanned image to any folder on a local or network hard disk. You can also choose the file type to be used.

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3. ControlCenter2

Customizing a user-defined button 3

To customize a button, right-click the button to open the configuration window. Follow these guidelines for button configuration.

Scan to Image 3

 General tab

Enter a name in Name for Custom (up to 30 characters) to create the button name.

Choose the type of scan from the Scan Action field.

 Settings tab

Choose the Target Application, File Type, Resolution, Scan Type, Document Size, Duplex (two-

sided) Scanning (if necessary), Show Scanner Interface, Brightness and Contrast settings.

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3. ControlCenter2

Scan to OCR 3

 General tab

Enter a name in Name for Custom (up to 30 characters) to create the button name.

Choose the type of scan from the Scan Action field.

 Settings tab

Choose the Target Application, File Type, OCR Language, Resolution, Scan Type, Document Size, Duplex (two-sided) Scanning (if necessary), Show Scanner Interface, Brightness and Contrast settings.

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3. ControlCenter2

Scan to E-mail 3

 General tab

Enter a name in Name for Custom (up to 30 characters) to create the button name.

Choose the type of scan from the Scan Action field.

 Settings tab

Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Duplex (two-

sided) Scanning (if necessary), Show Scanner Interface, Brightness and Contrast settings.

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3. ControlCenter2

Scan to File 3

 General tab

Enter a name in Name for Custom (up to 30 characters) to create the button name.

Choose the type of scan from the Scan Action field.

 Settings tab

Choose the file format from the File Type drop-down list. Save the file to the default folder which is shown

in the Destination Folder box or choose your preferred folder by clicking the icon. Check

Show Folder to show where the scanned image is saved after scanning. Check Show Save As window to specify the destination of the scanned image after every scanning.

Choose the Resolution, Scan Type, Document Size, Duplex (two-sided) Scanning (if necessary),

Show Scanner Interface, Brightness and Contrast settings.

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3. ControlCenter2

COPY 3

The Copy1-Copy4 buttons can be customized to allow you to use advanced copy functions such as N in 1 printing.

To use the Copy buttons, configure the printer driver by right-clicking the button.

Enter a name in Name for Copy (up to 30 characters) and choose Copy Ratio.

Choose the Resolution, Scan Type, Document Size, Duplex (two-sided) Scanning (if necessary), Show Scanner Interface, Brightness and Contrast settings to be used.

If you want to scan a duplex document, check Duplex (two-sided) Scanning and choose Long-edge binding or Short-edge binding.

Before finishing the Copy button configuration, set the Printer Name. Then click the Print Options... button to display the printer driver settings.

Page 72

In the printer driver settings dialog box, you can choose advanced settings for printing.

Note

• You must configure each of the copy buttons before they can be used.

•The Print options screen will vary depending on which model printer you have chosen.

3. ControlCenter2

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3. ControlCenter2

PC-FAX 3

You can easily open software for sending or receiving a PC-FAX or edit the address book by clicking the proper button.

Send 3

The Send button allows you to scan a document and automatically send the image as a fax from the PC using the PC-FAX software. (See PC-FAX sending on page 89.)

To change the Send settings, right-click the button to open the configuration window. You can change the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.

If you want to scan a duplex document, check Duplex (two-sided) Scanning and choose Long-edge

binding or Short-edge binding.

Receive/View Received 3

The PC-FAX Receiving software features lets you view and store your faxes on your PC. It is automatically installed when you install the Multi-Function Suite. By clicking the Receive button, the PC-FAX receiving software is activated and starts receiving fax data from your machine. Before you use the PC-FAX Receive function, you must choose the option of PC-FAX Receive from the control panel menu of the machine. (See Running the PC-FAX receiving software on your PC on page 103.) To configure the PC-FAX Receive software, see Setting up your PC on page 104.

Note

Network PC-FAX receiving is not supported in Windows NT

4.0.

Page 74

When the PC-FAX receiving software is running, you can open the viewer application with the

View Received button. (PaperPort

SE)

3. ControlCenter2

Note

You can also activate the PC-FAX receiving software from the start menu. (See Running the PC-FAX receiving software on your PC on page 103.)

Address Book 3

The Address Book button allows you to add, amend or delete contacts from your address book. To edit this button, click the Address Book button to open the dialog box. (See Address Book on page 95.)

Setup 3

By clicking the Setup button, you can configure the user settings of the PC-FAX application.

(See Setting up user information on page 90.)

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3. ControlCenter2

DEVICE SETTINGS 3

You can configure the machine settings by clicking a button.

Remote Setup 3

The Remote Setup button allows you to open the Remote Setup Program window to configure the machine setting menu.

Note

For details, see Remote Setup on page 87.

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3. ControlCenter2

Quick-Dial 3

The Quick-Dial button allows you to open the Set Quick-Dial window in the Remote Setup Program, where you can easily register or change the dial numbers from your PC.

Status Monitor 3

The Status Monitor button allows you to monitor the status of one or more devices, allowing you to get immediate notification of errors such as paper empty or paper jam. (See Status Monitor on page 9.)

Page 77

To use the machine as a network scanner, the machine must be configured with a TCP/IP address. You can set or change the address settings from the control panel (See the Network User’s Guide on the CD-ROM). If you installed the machine following the instructions for a network user in the Quick Setup Guide then the machine should already be configured for your network.

Network Scanning 4

Before using Network Scanning 4

Network license 4

This product includes a PC license for up to 5 Users.

This license supports the installation of the Multi-Function Software Suite including ScanSoft up to 5 PCs for use on a network.

If you want to use more than 5 PCs with ScanSoft PC license agreement pack for up to 5 additional users. To buy NL-5, please contact Pitney Bowes.

PaperPort® installed, please buy NL-5 which is a multiple

PaperPort® on

Note

• Max. of 25 clients can be connected to one machine on a network. For example, if 30 clients try to connect at a time, 5 of those clients will not be shown on the LCD.

• If your PC is protected by a firewall, and is unable to scan, you may need to configure the firewall settings to allow communication through port number 137 and 54925.

• Network Scanning is not supported in Wndows NT

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4. Network Scanning

Configuring Network Scanning 4

If you need to change the machine that was registered to your PC during the installation of Multi-Function Suite (see the Quick Setup Guide), follow the steps below.

a For Windows

XP, click the Start button, Control Panel, Printers and Other Hardware, then

Scanners and Cameras (or Control Panel, Scanners and Cameras).

For Windows

98/Me/2000, click the Start button, Control Panel, then Scanners and Cameras.

b For Windows XP, right click the scanner device icon and choose Properties. The Network Scanner

Properties dialog box appears. For Windows 98/ME/2000, select your machine from the list and click the properties button.

c Click the Network Setting tab and choose a method to specify a machine as a network scanner for your

PC.

Specifyyourmachinebyaddress 4

1 Enter IP address of the machine in IP Address, and then click Apply.

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4. Network Scanning

Specifyyourmachinebyname 4

1 Enter the machine node name in Node Name, or click Browse and choose the proper device you

want to use.

2 Click Apply.

d Click the Scan To Button tab and enter your PC name in the Display Name field. The machine’s LCD

displays the name you enter. The default setting is your PC name. You can enter any name that you like.

e If you want to avoid receiving unwanted documents, enter a 4-digit PIN number in the Pin number and

Retype Pin number field. To send data to a PC protected by a PIN number, the LCD prompts you to

enter the PIN number before the document can be scanned and sent to the machine. (See Using the Scan key (For models that support duplex scanning) on page 78.)

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4. Network Scanning

Using the Scan key (For models that support duplex scanning) 4

If you want to put the document in the ADF and do duplex scan, depending on your document layout you need to choose 2sided (L)edge or 2sided (S)edge in your process of scanning.

Choose your document layout from following table:

Portrait Landscape LCD Message

Front Back Front Back

(L)edge

(Long edge)

(S)edge

(Short edge)

Document Layout Table

Note

• Duplex scan is available from the ADF only.

• Duplex scan is not available for legal size paper.

Scan to E-mail (PC) 4

When you choose Scan to E-mail (PC) your document will be scanned and sent directly to the PC you designated on your network. ControlCenter2 will activate the default E-mail application on the designated PC. You can scan and send a black and white or color document from the PC as an attachment.

You can change the scan configuration. (See E-mail on page 62.)

a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Press a or b to choose Scan to E-mail.

Press OK.

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4. Network Scanning

d Press a or b to choose 2sided (L)edge, 2sided (S)edge or 1sided.

Press OK.

Note

If you want to scan a document using the duplex scanning feature, you need to put the document in the ADF and then choose 2sided (L) edge or 2sided (S) edge depending on your document layout.

e Press a or b to choose PC.

Press OK.

f Press a or b to choose the destination PC you want to use for E-mailing your document.

Press OK. If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on the control panel. Press OK. The machine starts the scanning process.

Scan to E-mail (E-mail Server) 4

When you choose Scan to E-mail (E-mail Server) you can scan a black and white or color document and send it directly to an E-mail address from the machine. You can choose PDF or TIFF for Black and White and PDF or JPEG for color.

Note

Scan to E-mail (E-mail Server) requires SMTP/POP3 mail server support. (See the Network User’s Guide on the CD-ROM.)

a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Press a or b to choose Scan to E-mail.

Press OK.

d Press a or b to choose 2sided (L)edge, 2sided (S)edge or 1sided.

Press OK.

Note

If you want to scan a document using the duplex scanning feature, you need to put the document in the ADF and then choose 2sided (L) edge or 2sided (S) edge depending on your document layout.

e Press a or b to choose your E-mail Server.

Press OK. Go to Step f if you have set up only one E-mail server.

f Press a or b to choose Change Quality.

Press OK. If you don’t have to change the quality, press a or b to choose Enter Address. Press OK and then go to Step j.

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4. Network Scanning

g Press a or b to choose Color 150 dpi, Color 300 dpi, Color 600 dpi, B/W 200 dpi or

B/W 200x100 dpi.

Press OK. If you choose Color 150, Color 300 dpi, Color 600 dpi, go to Step h. If you choose B/W 200 dpi or B/W 200x100 dpi, go to Step i.

h Press a or b to choose PDF or JPEG.

Press OK and go to Step j.

i Press a or b to choose PDF or TIFF.

Press OK and go to Step j.

j The LCD prompts you to enter an address. Enter the destination E-mail address from dial pad or use the

One-Touch key or Speed Dial number. Press Start. The machine will start the scanner process.

Note

You can store the scan resolution (Scan Profile) for each E-mail address if you store the E-mail address in a One-Touch or Speed-Dial number. (See Dialing & Storing numbers in Chapter 8 of the User’s Guide.)

Scan to Image 4

When you choose Scan to Image, your document will be scanned and sent directly to the PC you designated on your network. ControlCenter2 will activate the default graphics application on the designated PC. You can change the Scan configuration. (See Image (example: Microsoft Paint) on page 59.)

a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Press a or b to choose Scan to Image.

Press OK.

d Press a or b to choose 2sided (L)edge, 2sided (S)edge or 1sided.

Press OK.

Note

If you want to scan a document using the duplex scanning feature, you need to put the document in the ADF and then choose 2sided (L) edge or 2sided (S) edge depending on your document layout.

e Press a or b to choose the destination PC you want to send to.

Press OK. If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on the control panel. Press OK. The machine starts the scanning process.

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4. Network Scanning

Scan to OCR 4

When you choose Scan to OCR, your document will be scanned and sent directly to the PC you designated

on your network. ControlCenter2 will activate ScanSoft text for viewing and editing from a word processing application on the designated PC. You can change the Scan configuration. (See OCR (word processing application) on page 61.)

PaperPort® OCR and convert your document into

a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Press a or b to choose Scan to OCR.

Press OK.

d Press a or b to choose 2sided (L)edge, 2sided (S)edge or 1sided.

Press OK.

Note

If you want to scan a document using the duplex scanning feature, you need to put the document in the ADF and then choose 2sided (L) edge or 2sided (S) edge depending on your document layout.

e Press a or b to choose the destination PC you want to send to.

Press OK. If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on the control panel. Press OK. The machine starts the scanning process.

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4. Network Scanning

Scan to File 4

When you choose Scan to File, you can scan a black and white or color document and send it directly to a PC you designate on your network. The file will be saved in the folder and file format that you have configured in ControlCenter2. You can change the Scan configuration. (See File on page 63.)

a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Press a or b to choose Scan to File.

Press OK.

d Press a or b to choose 2sided (L)edge, 2sided (S)edge or 1sided.

Press OK.

Note

If you want to scan a document using the duplex scanning feature, you need to put the document in the ADF and then choose 2sided (L) edge or 2sided (S) edge depending on your document layout.

e Press a or b to choose the destination PC you want to send to.

Press OK. If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on the control panel. Press OK. The machine starts the scanning process.

Note

If you want the scanned data in color, choose color in scan type on the Device Button tab of the ControlCenter2 configuration. If you want the scanned data in black and white, choose black and white in scan type on the Device Button tab of the ControlCenter2 configuration. (See SCAN on page 57.)

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4. Network Scanning

Scan to FTP 4

When you choose Scan to FTP, you can scan a black and white or color document directly to an FTP server located locally on your network or on the internet.

The details required to use Scan to FTP can be entered manually at the control panel or by using Web Based Management to pre-configure and store the details in an FTP Profile.

For information on how to manually enter the Scan to FTP details, see Scan to FTP Manual Method on page

85. To use Web Based Management, type http://xxx.xxx.xxx.xxx (where xxx.xxx.xxx.xxx is the IP address of your machine.) into your browser, and then you can configure or change the settings in the Administrator Settings. You can configure up to ten FTP server profiles.

a Enter the name that you want to use for the profile of the FTP server. This name will be displayed on

the LCD of the machine and can be up to 15 characters.

b The Host Address is the domain name of the FTP server. Enter the Host Address (for example

ftp.example.com) (up to 60 characters) or the IP address (for example 192.23.56.189).

c Enter the Username that has been registered with the FTP server for the machine (up to 32 characters).

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4. Network Scanning

d Enter the Password for access to FTP server for the Username that was registered (up to 32 characters). e Enter the destination folder where your document will be stored on the FTP server (for example

/pitneybowes/abc/) (up to 60 characters).

f Choose the quality that the document will be scanned at from the pull-down list. You can choose color

150 dpi, color 300 dpi, color 600 dpi, B/W 200 dpi or B/W 200x100 dpi.

g Choose the file type for the document from the pull-down list. You can choose PDF or JPEG for color

documents and PDF or TIFF for B/W document.

h You can set Passive Mode to OFF or ON depending on your FTP server and network firewall

configuration. By default this setting is ON. You can also change the port number used to access the FTP server. The default for this setting is port 21. In most cases these two settings can remain at default.

Scan to FTP using FTP Server Profiles 4

a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Press a or b to choose Scan to FTP.

Press OK.

d Press a or b to choose 2sided (L)edge, 2sided (S)edge or 1sided.

Press OK to begin the scanning process.

Note

If you want to scan a document using the duplex scanning feature, you need to put the document in the ADF and then choose 2sided (L) edge or 2sided (S) edge depending on your document layout.

e Press a or b to choose one of the FTP server profiles listed.

Press OK.

 If the Scan to FTP profile is complete, you will automatically go to Step k.  If the Scan to FTP profile is not complete, for instance, the login account name and password are

missing or the quality or file type are not chosen, you will be promoted to enter any missing information in the following steps.

f Choose one of the options below:

 Press a or b to choose color 150 dpi, color 300 dpi or color 600 dpi.

Press OK and go to Step g.

 Press a or b to choose B/W 200 dpi or B/W 200x100 dpi.

Press OK and go to Step h.

g Press a or b to choose PDF or JPEG.

Press OK.

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4. Network Scanning

h Press a or b to choose PDF or TIFF.

Press OK.

i Use the dial pad to enter the username.

Press OK.

j Use the dial pad to enter the password.

Press OK.

k The LCD shows Connecting. When the connection to the FTP server is successful the machine will

start the scanning process.

Scan to FTP Manual Method 4

a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Press a or b to choose Scan to FTP.

Press OK.

d Press a or b to choose 2sided (L)edge, 2sided (S)edge or 1sided.

Press OK.

Note

If you want to scan a document using the duplex scanning feature, you need to put the document in the ADF and then choose 2sided (L) edge or 2sided (S) edge depending on your document layout.

e Press a or b to choose Manual.

Press OK.

Note

If there is no FTP Profile configured, skip Step e and go to Step f.

f Use the dial pad to enter the FTP host address (for example ftp.example.com, up to 60 characters) or

the IP address (for example 192.23.56.189). Press OK.

g Use the dial pad to enter the destination folder (for example /pitneybowes/abc/, up to 60 characters).

Press OK.

h Press a or b to choose Enter Username or Change Quality.

If you choose Enter Username, go to Step l. If you choose Change Quality, go to Step i.

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4. Network Scanning

i Choose one of the options below.

 Press a or b to choose color 150 dpi, color 300 dpi or color 600 dpi.

Press OK and go to Step j.

 Press a or b to choose B/W 200 dpi or B/W 200x100 dpi.

Press OK and go to Step k.

j Press a or b to choose PDF or JPEG.

Press OK.

k Press a or b to choose PDF or TIFF.

Press OK.

l Use the dial pad to enter the username.

Press OK.

m Use the dial pad to enter the password.

Press OK.

n The LCD shows Connecting. When the connection to the FTP server is successful the machine will

start the scanning process.

Note

If a timeout or any other error occurs, start the Scan to FTP process again from the beginning a. If the username is entered incorrectly then the LCD will show Authenticate Err, please start the process again from the beginning a.

Page 89

Remote Setup 5

The Remote Setup application allows you to configure many machine settings from a Windows® application. When you access this application, the settings on your machine will be downloaded automatically to your PC and displayed on your PC screen. If you change the settings, you can upload them directly to the machine.

Click the Start button, All Programs, Pitney Bowes, Multi-Function Suite 3200, Remote Setup, then

3200, 3200 USB or 3200 LAN.

Note

• If your machine is connected via a Network, you have to enter your password.

• The default password is “access”. You can use BRAdmin Professional or Web Based Management to change this password.

• If your PC is protected by a firewall, and is unable to use Remote Setup, you may need to configure the firewall settings to allow communication through port number 137.

• Network Remote Setup is not supported in Windows NT

4.0.

 OK

Allows you to start uploading data to the machine and exit the Remote Setup application. If an error message is displayed, enter the correct data again and then click OK.

 Cancel

Allows you to exit the Remote Setup application without uploading data to the machine.

 Apply

Allows you to upload data to the machine without exiting the Remote Setup application.

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5. Remote Setup

 Print

Allows you to print the different settings of the machine. Clicking Print will print a list of User Settings unless the Quick Dial window is open. In this case a list of Quick Dial settings will be printed. You must click Apply to upload the settings to the machine before printing.

 Export

Allows you to save the current configuration settings to a file.

 Import

Allows you to read the settings from a file.

Note

• You can use the Export and Import buttons to save several sets of settings for your machine.

• To save all your settings, highlight 3200 at the top of the settings list then click Export.

• To save a single setting or a group of settings, highlight each setting or function heading (for example, to choose all fax settings highlight Fax) from the setting list then click Export.

• If the network environment changes or if the machine is replaced, you may receive an error message when trying to communicate with the machine using Remote Setup. From this error message you will be able to search the network to select a new machine.

Page 91

PC-FAX Software 6

PC-FAX sending 6

The PC-FAX feature allows you to use your PC to send an application or document file as a standard fax. You can send a file created in any application on your PC as a PC-FAX. You can even attach a cover page. All you have to do is set up the receiving parties as members or groups in your PC-FAX Address Book or simply enter the destination address or fax number into the user interface. The PC-FAX feature allows you to use your PC to send a fax from within your Windows application. The PCFAX software allows you to choose the address book type. You can select from the default PC-FAX address

book or the Microsoft Address Book you can store all your e-mail and PC-FAX contacts in one address book. This address book also provides a search feature. See Address Book on page 92.

Note

• If you are using Windows administrator rights.

• If your PC is protected by a firewall, and is unable to use PC-FAX send, you may need to configure the firewall settings to allow communication through port number 137.

Outlook Express Address Book. If you choose to use the Microsoft® Outlook Express

XP, Windows® 2000 Professional or Windows NT®, you must log on with

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6. PC-FAX Software

Setting up user information 6

Note

You can access User Information from the FAX Sending dialog box by clicking the icon.

a Click the Start button, All Programs, Pitney Bowes, Multi-Function Suite 3200, PC-FAX sending,

then PC-FAX Setup. The PC-FAX Setup dialog box appears:

b Enter this information to create the fax header and cover page. c Click OK to save the User Information.

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6. PC-FAX Software

Sending setup 6

From the PC-FAX Setup dialog box, click the Sending tab to display the screen below.

 Outside line access

Enter a number to access an outside line here. This is sometimes required by local PBX telephone systems (for example, dialing 9 to get an outside line in your office).

 Include header

To add header information to the top of the fax pages, check Include header.

 User interface

Choose the user interface from two choices: Simple style or Facsimile style.

Simple style

Facsimile style 6

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6. PC-FAX Software

Address Book 6

If Outlook® Express is installed on your PC, you can choose in the Address Book which address book to use for PC-FAX sending: Address Book or Outlook Express.

For the address book file, you must enter the path and file name of the database file which contains the address book information.

Click the Browse... button to choose the database file.

If you choose Outlook® Express, you can use the Outlook® Express Address Book by clicking the

Address Book button in the FAX Sending dialog box.

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6. PC-FAX Software

Setting up a cover page 6

From the PC-FAX dialog box, click the icon to access the PC-Fax Cover Page setup screen.

The PC-FAX Cover Page Setup dialog box appears:

Entering cover page information 6

Note

If you are sending a fax to more than one recipient, the recipient information will not be printed on the cover page.

 To

 From

 Comment

Enter the comment you want to add to the cover page.

 Form

Choose the cover page format you want to use.

 Import BMP file

You can put a bitmap file, such as your company logo, on the cover page.

Use the browse button to choose the BMP file, and then choose the alignment style.

 Count cover page

When Count cover page is checked, the cover page will be included in the page numbering. When Count cover page is unchecked, the cover page will not be included.

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6. PC-FAX Software

Speed Dial setup 6

From the PC-FAX Setup dialog box, click the Speed Dial tab. (To use this feature, you must choose the Facsimile style user interface.)

You can register a member or group on each of the ten Speed Dial buttons.

Registering an address in a Speed Dial button

a Click the Speed Dial button you want to program. b Click the member or group you want to store on the Speed Dial button. c Click Add >>.

Clearing a Speed Dial button

a Click the Speed Dial button you want to clear. b Click Clear.

Note

You can select a speed dial from the PC-FAX interface to make sending a document easier & faster.

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6. PC-FAX Software

Address Book 6

a Click the Start button, All Programs, Pitney Bowes, Multi-Function Suite 3200, PC-FAX sending,

then PC-FAX Address Book. The Address Book dialog box appears:

Setting up a member in the Address Book 6

In the Address Book dialog box you can add, edit and delete members and groups.

a In the Address Book dialog box, click the icon to add a member.

The Address Book Member Setup dialog box appears:

b In the Member Setup dialog box, enter the member’s information. Name is a required field. Click OK to

save the information.

Page 98

6. PC-FAX Software

Setting up a group for broadcasting 6

You can create a group to send the same PC-FAX to several recipients at one time.

a In the Address Book dialog box, click the icon to create a Group.

The Address Book Group Setup dialog box appears:

b Enter the name of the new group in the Group Name field. c In the Available Names box, choose each member to be included in the group, and then click Add >>.

Members added to the group appear in the Group Members box.

d After all the members you want have been added, click OK.

Note

You can have up to 50 members in a group.

Editing member information 6

a Choose the member or group you want to edit.

b Click the edit icon.

c Change the member or group information. d Click OK.

Deleting a member or group 6

a Choose the member or group you want to delete.

b Click the delete icon.

c When the ConfirmItemDelete dialog box appears, click OK.

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6. PC-FAX Software

Exporting the Address Book 6

You can export the whole Address Book to an ASCII text file (*.csv). You can also choose and create a Vcard that can be attached to a member’s outgoing E-mail. (A Vcard is an electronic business card that contains the sender’s contact information.)

Exporting the whole current Address Book 6

Note

If you are creating a Vcard, you must first choose the member.

If you choose Vcard in a, Save as type: will be Vcard (*.vcf).

a Do one of the following:

 From the Address Book, click File, Export, then Text.  Click Vcard and go to e.

b From the Available Items column, choose the data fields you want to export and then click Add >>.

Note

Choose the items in the order you want them listed.

c If you are exporting to an ASCII file, choose Tab or Comma from the Divide Character. This chooses

a Tab or Comma to separate the data fields.

d Click OK to save the data.

e Enter the name of the file, and then click Save.

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6. PC-FAX Software

Importing to the Address Book 6

You can import ASCII text files (*.csv) or Vcards (electronic business cards) into your Address Book.

Importing an ASCII text file 6

a Do one of the following:

 From the Address Book, click File, Import, then Text.  Click Vcard and go to e.

b From the Available Items column choose the data fields you want to import, and click Add >>.

Note

From the Available Items list choose the fields in the same order they are listed in the import text file.

c Choose Tab or Comma based on the file format you are importing from the Divide Character. d Click OK to import the data. e Enter the name of the file, and then click Open.

Note

If you chose a text file in a, the Files of type: will be Text file (*.csv).

Pitney Bowes 3200 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual