Please complete the following information for future
reference:
Model Number: 3200
Serial Number:
1
Date of Purchase:
Place of Purchase:
1
The serial number is on the back of the unit. Retain
this User’s Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
General information2
Loading documents and paper11
General setup18
Security features24
1
General information1
Using the
documentation1
Thank you for buying a Pitney Bowes
machine! Reading the documentation will
help you make the most of your machine.
Symbols and conventions
used in the documentation1
The following symbols and conventions are
used throughout the documentation.
BoldBold style indentifies keys on
the machine control panel or
computer screen.
ItalicsItalicized style emphasizes an
important point or refers you to
a related topic.
Courier
New
Courier New font identifies the
messages shown on the LCD
of the machine.
Warning icons tell you what to do to
avoid the risk of injury.
Electrical Hazard icons alert you to a
possible electrical shock.
Hot Surface icons warn you not to
touch machine parts that are hot.
Caution icons tell you about
procedures you must follow to
prevent damaging the machine.
Incorrect setup icons alert you to
devices and operations that are not
compatible with the machine.
Note icons give useful tips.
2
General information
Accessing the
complete User’s Guide 1
The printed User’s Guide does not contain all
the information about your machine. The
advanced features of the Printer, Network,
Scanner, and PC Fax are explained in the
complete User’s Guide that you can find on
the CD-ROM.
Viewing documentation1
Viewing documentation (Windows®) 1
To view the documentation, from the Start
menu, point to Pitney Bowes,
Multi-Function Suite from the program
group, and then click User’s Guide.
If you have not installed the software, you can
find the documentation by following the
instructions below:
a Turn on your PC.
Insert the Pitney Bowes CD-ROM
labeled Windows
drive.
b If the language selection screen
appears, click your language.
®
into your CD-ROM
c If the model name screen appears, click
your model name.The CD-ROM main
menu will appear.
If this window does not appear, use
Windows
setup.exe program from the root
directory of the Pitney Bowes CD-ROM.
®
Explorer to find and run the
d Click Documentation.
e Click the documentation you want to
read:
Setup Guide: Setup and software
installation instructions.
User's Guide(3 manuals): User’s
Guide for stand-alone operations,
Network User’s Guide, and Software
User’s Guide.
PaperPort User's Guide: Document
management software.
1
How to find Scanning instructions1
There are several ways you can scan
documents. You can find the instructions as
follows:
3
Chapter 1
Software User's Guide:1
Scanning a document using the TWAIN
driver in Chapter 2
Scanning a document using the WIA
driver
(For Windows
Using ControlCenter2 in Chapter 3
Network Scanning (For models with built-
in network support) in Chapter 4
®
XP only) in Chapter 2
PaperPort® User's Guide:1
Instructions for scanning directly from
ScanSoft
®
PaperPort
®
How to find Internet FAX instructions 1
You can find the instructions in the Network
User’s Guide on the CD-ROM.
Viewing Documentation (Macintosh®) 1
a Turn on your Macintosh
Insert the Pitney Bowes CD-ROM
labeled Macintosh
drive.
b The following window will appear.
®
.
®
into your CD-ROM
c Double-click the Documentation icon.
d If the language selection screen
appears, double-click your language.
e Double-click the documentation you
want to read:
Setup Guide: Setup and Software
installation instructions.
User's Guides(3 manuals): User’s
Guide for stand-alone operations,
Network User’s Guide, and Software
User’s Guide.
How to find Scanning instructions1
There are several ways you can scan
documents. You can find the instructions as
follows:
4
Software User's Guide:1
General information
Scanning from a Macintosh® in Chapter 8
(For Mac OS
®
9.1-9.2/Mac OS® X 10.2.4
or greater)
Using ControlCenter2 in Chapter 9
(For Mac OS
®
X 10.2.4 or greater) on
page 148
Network Scanning in Chapter 10
(For Mac OS
®
X 10.2.4 or greater)
Presto!® PageManager® User's Guide:1
Instructions for scanning directly from
Presto!
®
PageManager
®
How to find Internet FAX instructions 1
You can find the instructions in the Network
User’s Guide on the CD-ROM.
1
5
Chapter 1
Control panel overview1
123
91011
1 One-Touch keys
These 20 keys give you instant access to 40
previously stored numbers.
Shift
Lets you access One-Touch numbers 21 to 40
when held down.
2 Status LED
The LED will flash and change color depending
on the machine status.
3LCD
Displays messages to help you use your
machine.
4 Menu keys:
Menu
Accesses the main menu.
Clear/Back
Deletes entered data or lets you exit the
menu.
OK
Selects a setting.
d or c
Scrolls backwards or forwards through menu
selections. Changes the volume when in fax
or standby mode.
a or b
Scrolls through the menus and options.
5Dialpad
Used to enter telephone and fax numbers or to
enter text.
The # key temporarily switches the dialing
mode from Pulse to Tone during a telephone
call.
6Stop/Exit
Stops an operation or exits from a menu.
7Start
Starts sending a fax, copying or scanning.
6
General information
34 5
987
8 Copy keys
Duplex
You can choose Duplex to copy on both
sides of the paper.
Contrast/Quality
Lets you change the quality or contrast for
the next copy.
Enlarge/Reduce
Reduces or enlarges copies.
Tray Select
Lets you change which tray will be used for
the next copy.
Sort
Sorts multiple copies using the ADF.
N in 1
You can choose N in 1 to copy 2 or 4 pages
onto one page.
9 Mode keys
Fax
Puts the machine in Fax mode.
Scan
Puts the machine in Scan mode.
(For details about scanning, see the Software
User’s Guide on the CD-ROM
Copy
Puts the machine in Copy mode.
.)
1
6
7
Chapter 1
10 Fax and telephone keys
Hook
Press before dialing if you want to make sure
a fax machine answers, and then press
Start. Also, press this key after you pick up
the handset of an external telephone during
the F/T ring (fast double-rings).
Resolution
Sets the resolution when sending a fax.
Search/Speed Dial
Lets you look up numbers stored in the
dialing memory and LDAP server.
You can search the stored number by
alphabetically.
It also lets you look up the stored number in
Speed-Dial numbers by pressing Shift and
Search/Speed Dial simultaneously and then
the three-digit number.
Redial/Pause
Redials the last number called. It also inserts
a pause when programming quick dial
numbers.
11 Print keys
Secure
When using Secure Function Lock, you can
switch restricted users by holding down Shift
as you press Secure. (see Secure Function
Lock on page 25
You can print data saved in memory when
you enter your four-digit password.
(For details about using the Secure key, see
the Software User’s Guide on the CD-ROM
Job Cancel
Cancels a programmed fax job or print job
and clears the machine’s memory.
.)
.)
8
General information
Status LED indications1
The Status LED (light emitting diode) will flash and change color depending on the machine’s
status.
The LED indications shown in the table below are used in the illustrations in this chapter.
LEDLED Status
Green
Green
Yellow
Yellow
Red
Red
LED is off.
LED is on.
LED is blinking.
1
LEDMachine StatusDescription
Sleep ModeThe power switch is off or the machine is in Sleep mode.
Warming UpThe machine is warming up for printing.
Green
ReadyThe machine is ready to print.
Green
Receiving DataThe machine is either receiving data from the computer,
processing data in memory, or printing data.
Yellow
Data Remaining in
Print data remains in the machine memory.
Memory
Yellow
9
Chapter 1
Service errorFollow the steps below.
1. Turn off the power switch.
Red
2. Wait a few seconds, and then turn it back on and try to print
again.
If you cannot clear the error and you see the same service call
indication after turning the machine back on, please call
Service/Support phone number:
In USA: 1-800-243-5556
In Canada: 1-800-672-6937
Cover openThe front cover or fuser cover is open. Close the cover.
Toner Life EndReplace the toner cartridge with a new one.
Red
Paper errorPut paper in the tray or clear the paper jam. Check the LCD
message.
Scan lockCheck that the scanner lock lever is released.
OthersCheck the LCD message.
Out of memoryMemory is full.
Note
When the power switch is off or the machine is in Sleep mode, the LED is off.
10
2
Loading documents and paper2
Loading documents2
All fax, scan and copy operations can be
performed from the ADF or the scanner
glass.
Using the ADF2
You can use the ADF (automatic document
feeder) to fax, scan or copy sheets of paper.
The ADF feeds each sheet one at a time.
When loading the ADF, make sure that
documents written with ink are completely
dry.
Single-sided Document
Documents must be from 5.8 to 8.5 inches
(148.0 to 215.9 mm) wide and from 5.8 to
14 inches (148.0 to 355.6 mm) long, and of a
standard weight [20 lb (80 g/m
2-sided Document
When you load a 2-sided document, the
document must be from 5.8 to 8.5 inches
(148.0 to 215.9 mm) wide and from 5.8 to
11.7 inches (148.0 to 297.0 mm) long.
2
)].
a Unfold the ADF document output
support flap (1).
1
b Fan the pages well.
c Place your documents face up, top edge
first in the ADF until you feel them touch
the feed roller.
d Adjust the paper guides to fit the width of
your documents.
2
For information on the capacity of the ADF
see Specifications on page 150.
To avoid damaging your machine while
using the ADF, do not pull on the document
while it is feeding.
To scan non-standard documents see
Using the scanner glass on page 12.
CAUTION
11
Chapter 2
Using the scanner glass2
You can use the scanner glass to fax, scan,
or copy the pages of a book or single sheets
of paper. Documents can be up to 8.5 inches
wide and up to 14 inches long (215.9 mm
wide to 355.6 mm long).
To use the scanner glass, the ADF must be
empty.
a Lift the document cover.
Acceptable paper and
other media2
Print quality may vary according to the type of
paper you are using.
You can use the following types of media:
plain paper, transparencies, labels or
envelopes.
For best results, follow the steps below:
Use paper made for plain paper copying.
Use paper that is 20 to 24 lb (75 to
90 g/m
Use labels or transparencies which are
designed for use in laser printers.
When using transparencies remove each
sheet immediately to prevent smudging or
paper jams.
Avoid touching the printed surface of the
paper immediately after printing.
Use long grain paper with a neutral Ph
value, and a moisture content of approx
5%.
2
).
b Using the document guidelines on the
left, center the document face down on
the scanner glass.
c Close the document cover.
If the document is a book or is thick, do not
slam the cover or press on it.
12
CAUTION
Recommended media2
To get the best print quality, we suggest using
the following paper.
keep it sealed. Keep the paper flat and
away from moisture, direct sunlight and
heat.
Avoid touching either side of
transparencies, as this can decrease the
print quality.
Only use transparencies recommended
for laser printing.
Only use sharply creased envelopes.
Loading documents and paper
2
Improper Setup
Do not use any of the following paper, as
they will cause paper feed problems:
damaged, coated, curled, wrinkled, highly
textured, irregularly shaped, or paper that
has previously been printed on by a printer.
1 0.08 in. (4 mm) or longer
13
Chapter 2
Paper capacity of the paper tray2
Paper sizePaper typesNo. of sheets
Paper Tray
(Tray #1)
Multi-purpose tray
(MP tray)
Paper Tray
(Tray #2)
1
Folio size is 8 in. × 13 in.
A4, Letter, Legal,
Executive, A5, A6, B5,
B6 and Folio
1
Width: 2.75 to 8.5 in.
(69.9 to 215.9 mm)
Length: 4.57 to 16.0 in.
(116.0 to 406.4 mm)
A4, Letter, Legal,
Executive, A5, B5, B6
and Folio
1
Plain paper, Recycled
paper and Bond paper
up to 250
[20 lb (80 g/m
Transparency up to 10
Plain paper, Recycled
paper, Bond paper,
up to 50
[20 lb (80 g/m
Envelope and Labels
Transparency up to 10
Plain paper, Recycled
paper and Bond paper
up to 250
[20 lb (80 g/m
2
)]
2
)]
2
)]
14
Loading documents and paper
Loading paper and
other media2
When printing on plain paper 16 to 28 lb (60
to 105 g/m
paper tray.
For printing on other types of media use the
MP tray (Multi-purpose tray).
Loading paper2
a Unfold the output paper tray support
b Pull the paper tray completely out of the
2
) or laser transparencies use the
flap.
machine.
d Fan the stack of paper well to avoid
paper feeding problems.
e Insert the paper into the paper tray with
the top edge of the paper first and the
print side down.
Make sure that the paper is flat in the
tray and below the maximum paper
mark (1).
(1)
2
c While pressing the blue paper-guide
release lever (1), slide the paper guides
to fit the paper size. Make sure that the
guides are firmly in the slots.
For legal size paper, press the lever (2)
located at the back of the tray and pull
out the back of the paper tray. Move the
tray lock button (3) to the lock position.
(1)
(2)
(3)
(1)
f Push the paper tray firmly back into the
machine.
15
Chapter 2
Loading envelopes and other
media2
Use the MP tray when printing envelopes,
labels, and thick paper.
a Open the MP tray and lower it gently.
b Pull out the MP tray support.
Loading Envelopes2
Before loading, press the corners and sides
of the envelopes to make them as flat as
possible.
Do not use the following types of
envelopes, as they will cause paper feed
problems:
Glue 2
CAUTION
• That are of a baggy construction.
• That are embossed (have raised writing
on them).
• That have clasps or staples.
• That are pre-printed on the inside.
Rounded
flap
2
Double
flap
2
Triangular
flap
2
c Insert the media into the MP tray with
the top edge first and the printing side
face up.
16
Loading documents and paper
Printable Area2
Printable Area for copies2
The printable area of your machine begins at
approximately 0.12 in. (3 mm) from the top
and bottom and 0.09 in. (2.3 mm) from both
sides of the paper.
2
1
1 0.12 in. (3 mm)
2 0.09 in. (2.3 mm)
Note
This printable area shown above is for a
single copy or a 1 in 1 copy using Letter
size paper. The printable area changes
with the paper size.
2
1
Printable Area when printing from a
computer2
When using the default driver the printable
area is smaller than the paper size, as shown
below.
Portrait
2
1
1 0.16 in. (4.23 mm)
2 0.25 in. (6.35 mm)
Landscape
2
1
2
1
2
2
1
1 0.16 in. (4.23 mm)
2 0.2 in. (5.08 mm)
Note
The printable area shown above is for
Letter size paper. The printable area
changes with the paper size.
17
3
General setup3
Mode timer3
The machine has three mode keys on the
control panel: Fax, Scan, and Copy.
You can set how much time the machine
takes after the last Copy or Scan operation to
return to Fax mode. If you select Off, the
machine will stay in the mode you used last.
Also, this setting sets the time the machine
will change from individual user to public user
when using Secure Function Lock. See
Switching Users on page 28.
a Press Menu, 2, 1
21.Mode Timer
a2 Min
5 Min
bOff
Select ab & OK
Paper settings3
Paper Type3
Set up the machine for the type of paper you
are using. This will give you the best print
quality.
a Choose one of the options below:
To set the paper type for the
MP Tray press Menu, 2, 2, 1.
To set the paper type for Tray#1
press Menu, 2, 2, 2.
To set the paper type for Tray#2
press Menu, 2, 2, 3 if you installed
the optional tray.
22.Paper Type
1.MP Tray
aPlain
bThickSelect ab & OK
b Press a or b to select Thin, Plain,
Thick, Thicker, Transparency or
Recycled Paper. Press OK.
b Press a or b to select 0 Sec,
30 Secs, 1 Min, 2 Mins, 5 Mins or
Off. Press OK.
c Press Stop/Exit.
18
c Press Stop/Exit.
Note
• Transparency is not available for the
optional Tray #2.
• You can choose Transparency only if
A4, Letter, Legal or Folio size was
chosen as the paper size.
General setup
Paper Size3
You can use nine sizes of paper for printing
copies: A4, Letter, Legal, Executive, A5, A6,
B5, B6 and Folio, and four sizes for printing
faxes: A4, Letter, Legal or Folio (8"×13").
When you change the size of paper in the
tray, you will also need to change the setting
for paper size at the same time so your
machine can fit the document or an incoming
fax on the page.
a Choose one of the options below:
To set the paper size for the MP Tray
press Menu, 2, 3, 1.
To set the paper size for Tray#1
press Menu, 2, 3, 2.
To set the paper size for Tray#2
press Menu, 2, 3, 3 if you installed
the optional tray.
23.Paper Size
1.MP Tray
aLetter
bLegalSelect ab & OK
Tray use in Copy mode3
You can change the priority tray that the
machine will use for printing copies.
When you select Tray#1 Only, MP Only or
Tray#2 Only
paper only from that tray. If the selected tray
is out of paper, No Paper will appear on the
LCD. Insert the paper in the empty tray.
To change the tray setting follow the
instructions below:
a Press Menu, 2, 7, 1.
27.Tray Use
aMP>T1
bT1>MPSelect ab & OK
b Press a or b to select Tray#1 Only,
Tray#2 Only
or T1>T2
1
1
, the machine loads the
1.Copy
1
1
Tray#2 Only or T2 appears only if the
optional tray is installed.
, MP Only, MP>T1>T2 1
>MP. Press OK.
3
b Press a or b to select A4, Letter,
Legal, Executive, A5, A6, B5, B6,
Folio or Any.
Press OK.
c Press Stop/Exit.
Note
• Any (size) appears only when you select
the MP tray (Menu, 2, 3, 1).
• If you select Any for the MP Tray Paper
Size: You must choose MP Only for the
Tray Use setting. You cannot use the Any
Paper Size selection for the MP tray when
making N in 1 copies. You must choose
one of the other available Paper Size
selections for the MP tray.
• A6 size is not available for the optional
Tray #2.
c Press Stop/Exit.
Note
• When loading the documents from the
ADF and MP>T1>T2 or T1>T2>MP is
selected, the machine looks for the tray
with the most suitable paper and pulls
paper from that tray. If no tray has suitable
paper, the machine pulls paper from the
higher priority tray.
• When using the scanner glass, your
document is copied from the higher
priority tray even if more suitable paper is
in another paper tray.
19
Chapter 3
Tray use in Fax mode3
You can change the default tray that the
machine will use for printing received faxes.
Selecting T1>T2
take paper from Tray #1 first before the MP
tray. MP>T1>T2
tray first.
Note
• You can use four sizes of paper for
printing faxes: A4, Letter, Legal or Folio.
When a suitable size is not in any of the
trays received faxes will be stored in the
machine
Check Paper Size will appear on the
LCD. For details, see Check Paper Size
on page 112.
• If the tray is out of paper and received
faxes are in the machine
No Paper will appear on the LCD. Insert
paper in the empty tray.
a Press Menu, 2, 7, 2.
27.Tray Use
2.Fax
aMP>T1
bT1>MP
Select ab & OK
b Press a or b to select Tray#1 Only,
Tray#2 Only, MP Only, MP>T1>T2
or T1>T2
1
Tray#2Only or T2 appears only if the
optional tray is installed.
1
>MP will let your machine
1
will take paper from the MP
’s memory and
’s memory,
1
>MP. Press OK.
1
Tray use in Print mode3
You can change the default tray the machine
will use for printing from your computer.
a Press Menu, 2, 7, 3.
27.Tray Use
3.Print
aMP>T1
bT1>MP
Select ab & OK
b
Pr es s a or b to select
Tray#2 Only 1,
or
T1>T2 1>MP
1
Tray#2Only or T2 appears only if the
optional tray is installed.
. PressOK.
Note
• The setting in the printer driver will take
priority over the setting made on the
control panel.
• If the control panel is set to
Tray#1 Only, Tray#2 Only, MP Only
or MP>T1>T2 and you choose ‘Auto
Select’ in the printer driver, the tray use
will be MP>T1>T2.
If the control panel is set to T1>T2>MP and
you choose ‘Auto Select’ in the printer
driver, the tray use will remain T1>T2>MP.
Tray#1 Only
,
MP Only, MP>T1>T2 1
20
General setup
Volume Settings3
Ring volume3
You can select a ring volume level from a
range of settings, from High to Off.
▲
While in Fax mode press or to
adjust the volume level. The LCD shows the
current setting, and each key press will
change the volume to the next. The machine
will keep the new setting until you change it.
You can also change the volume through the
menu, by following the instructions below:
a Press Menu, 2, 4, 1.
24.Volume
1.Ring
aMed
bHighSelect ab & OK
b Press a or b to select Off, Low, Med or
High. Press OK.
c Press Stop/Exit.
▲
Speaker volume3
You can select a range of speaker volume
levels, from High to Off.
To adjust the speaker volume, follow the
instructions below:
a Press (Fax)
b Press Hook.
▲
▲
c Press or .
This setting will stay until you change it
again.
You can also change the volume through the
menu, by following the instructions below:
a Press Menu, 2, 4, 3.
24.Volume
3.Speaker
aMed
bHighSelect ab & OK
b Press a or b to select Off, Low, Med
or High. Press OK.
3
Beeper volume3
When the beeper is on, the machine will beep
when you press a key, make a mistake, or
after you send or receive a fax. You can
select a range of volume levels, from High to
Off.
a Press Menu, 2, 4, 2.
24.Volume
2.Beeper
aMed
bHighSelect ab & OK
b Press a or b to select Off, Low, Med or
High. Press OK.
c Press Stop/Exit.
c Press Stop/Exit.
21
Chapter 3
Automatic daylight
savings time3
You can set the machine to change
automatically for Daylight Savings Time. It
will set itself forward one hour in the Spring,
and back one hour in the Fall.
a Press Menu2, 5.
25.Auto Daylight
aOn
bOffSelect ab & OK
b Press a or b to select On, or Off.
Press OK.
c Press Stop/Exit.
Ecology features3
Toner save3
You can save toner using this feature. When
you set toner save to On, print appears
lighter. The default setting is Off.
a Press Menu, 2, 6, 1.
26.Ecology
1.Toner Save
On
a
bOffSelect ab & OK
b Press a or b to choose On (or Off).
Press OK.
c Press Stop/Exit.
Note
We do not recommend Toner Save for
printing Photo or Gray Scale images.
22
General setup
Sleep time3
Setting the sleep time reduces power
consumption by turning off the fuser while the
machine is idle.
You can choose how long the machine must
be idle (from 00 to 99 minutes) before it goes
into sleep mode. When the machine receives
a fax, computer data, or makes a copy, the
timer will be reset. The default setting is 05
minutes.
While the machine is in sleep mode the LCD
will display Sleep. When printing or copying
in sleep mode, there will be a short delay
while the fuser warms up.
a Press Menu 2, 6, 2.
26.Ecology
2.Sleep Time
Sleep Time:05Min
Enter & OK Key
b Enter the length of time the machine is
idle before entering sleep mode (00 to
99). Press OK.
Turning off the scanner lamp 3
The scanner lamp stays on for 16 hours
before automatically switching off to preserve
the life of the lamp and reduce power
consumption.
To turn the scanner lamp off manually press
the d and c keys simultaneously. The
scanner lamp will remain turned off until the
next time you use the scanning feature.
Note
Turning the lamp off regularly will reduce
the lamp’s life.
LCD Contrast3
You can change the contrast to make the
LCD look lighter or darker.
a Press Menu, 2, 8.
28.LCD Contrast
-
nnonn
+
3
c Press Stop/Exit.
To turn off sleep mode, press Secure and
Job Cancel at the same time in b. Press a
or b to select Off (or On). Press OK.
Note
When you turn off sleep mode, the setting
will take effect the next time the machine
copies, prints or is turned off and on.
Select dc & OK
b Press c to make the LCD darker.
Or, press d to make the LCD lighter.
Press OK.
c Press Stop/Exit.
23
4
Security features4
Security4
Setting Lock4
Setting Lock lets you set a password to stop
other people from accidentally changing your
machine settings.
Make a careful note of your password. If you
forget it, please call Service/Support phone
number at 1-800-243-5556 (in USA) or
1-800-672-6937 (in Canada).
While setting lock is On, it is not possible to
change the following settings without a
password:
Date/Time
Station ID
Quick-Dial settings
Mode Timer
Paper Type
Paper Size
Volume
Auto Daylight
Ecology
Tray Use
LCD Contrast
Security settings
Setting up the password4
a Press Menu, 2, 9, 1.
29.Security
1.Setting Lock
New Passwd:
Enter & OK Key
b Enter a four-digit number for the
password. Press OK.
c Re-enter your password when the LCD
shows Verify:. Press OK.
d Press Stop/Exit.
Changing your password4
a Press Menu, 2, 9, 1.
29.Security
1.Setting Lock
aOn
bSet PasswordSelect ab & OK
b Press a or b to select Set Password.
Press OK.
c Enter your four-digit password.
Press OK.
d Enter a four-digit number for the new
password. Press OK.
24
e Re-enter your password when the LCD
shows Verify:. Press OK.
f Press Stop/Exit.
Security features
Turning Setting Lock on/off4
If you enter the wrong password when
following the instructions below, the LCD will
show Wrong Password. Re-enter the
correct password.
Turning Setting Lock on4
a Press Menu, 2, 9, 1.
29.Security
1.Setting Lock
aOn
bSet PasswordSelect ab & OK
b Press a or b to select On. Press OK.
c Enter your four-digit password.
Press OK.
d Press Stop/Exit.
Turning Setting Lock off4
a Press Menu, 2, 9, 1.
29.Security
1.Setting Lock
Password:
Enter & OK Key
b Enter your four-digit password.
Press OK twice.
c Press Stop/Exit.
Secure Function Lock4
Secure Function Lock lets you restrict Public
access to certain machine functions (Fax Tx,
Fax Rx, Copy, Scan and PCprint
This feature also prevents users from
changing the Default settings of the machine
by limiting access to the Menu settings.
1
PCprint includes PC-Fax Send as well as all print
jobs.
Disabling at least one function is required to
turn on Secure Function Lock for the Public
user.
Access to restricted operations can be
enabled by creating a restricted user.
Restricted users must select the stored name
and enter a password to use the machine.
Make a careful note of your password. If you
forget it, please call Service/Support phone
number at 1-800-243-5556 (in USA) or
1-800-672-6937 (in Canada).
Note
• You can set up to 25 individual users and
one Public user.
• When you set up a Public user, you can
restrict one or more of the machine’s
functions to all users who do not have a
password.
• Only administrators can set limitations
and make changes for each user.
• When PCprint is disabled, PC print job will
be lost without notification.
1
).
4
• When Secure Function Lock is on, you
can only use 21.Contrast,
26.Polled TX or 27.Coverpg Setup
in the Fax menu.
If Fax Tx is disabled, you can not use any
function in the Fax menu.
• Polling Receive is enabled only when the
both Fax Tx and Fax Rx are enabled.
25
Chapter 4
Setting the password for the
administrator 4
The password you set in these steps is for the
administrator. This password is used to set
up users and to turn Secure Function Lock on
or off. See Setting up restricted users on page
27 and Turning Secure Function Lock on on
page 27.
a Press Menu, 2, 9, 2.
29.Security
2.Function Lock
New Passwd:XXXX
Enter & OK Key
b Enter a four-digit number for the
password. Press OK.
c Re-enter the password when the LCD
shows Verify:. Press OK.
d Press Stop/Exit.
Setting up the Public user4
You can set up the Public user. Public users
do not need to enter a password.
Note
You must disable at least one function.
a Press Menu, 2, 9, 2.
29.Security
2.Function Lock
aLock OffiOn
bSet PasswordSelect ab & OK
b Press a or b to select Setup User.
Press OK.
c Enter the administrator password.
Press OK.
29.Security
Setup User
aPublic
bUser01Select ab & OK
d Press a or b to select Public.
Press OK.
e Press a or b to select Enable or
Disable for Fax Tx. Press OK.
After you have set Fax Tx, repeat this
step for Fax Rx, Copy, Scan and
PCprint
1
1
. Press OK.
You can set PCprint for only the Public user.
f Press Stop/Exit.
26
Security features
Setting up restricted users4
You can set up users with restrictions and a
password.
a Press Menu, 2, 9, 2.
29.Security
2.Function Lock
aLock OffiOn
bSet PasswordSelect ab & OK
b Press a or b to select Setup User.
Press OK.
c Enter the administrator password.
Press OK.
29.Security
Setup User
aPublic
bUser01Select ab & OK
d Press a or b to select User01.
Press OK.
e Use the dial pad to enter the user name.
(See Entering Text on page 148.)
Press OK.
f Enter a four-digit password for the user.
Press OK.
g Press a or b to select Enable or
Disable for Fax Tx. Press OK.
After you have set Fax Tx, repeat this
step for Fax Rx, Copy and Scan.
Press OK.
Turning Secure Function Lock on/off 4
If you enter the wrong password when
following the instructions below, the LCD will
show Wrong password. Re-enter the
correct password.
Turning Secure Function Lock on4
a Press Menu, 2, 9, 2.
29.Security
2.Function Lock
aLock OffiOn
bSet PasswordSelect ab & OK
b Press a or b to select Lock OffiOn.
Press OK.
c Enter your four-digit administrator
password. Press OK.
Turning Secure Function Lock off 4
a Press Menu, 2, 9, 2.
29.Security
2.Function Lock
aLock OniOff
bChange UserSelect ab & OK
b Press a or b to select Lock OniOff.
Press OK.
c Enter your four-digit administrator
password. Press OK.
4
h Repeat d to g for entering each
additional user and password.
i Press Stop/Exit.
27
Chapter 4
Switching Users4
This setting allows a restricted user to log on
the machine when Secure Function Lock is
turned on.
Note
After a restricted user has finished using
the machine, it will return to the Public
setting within the same time as the Mode
Timer setting (Menu, 2, 1). See Mode timer on page 18. Also, you can exit from
an individual user by pressing the lighted
Mode key.
a Hold down Shift as you press Secure.
Function Lock
Change User
aJohn
bMarySelect ab & OK
b Press a or b to select the registered
name of the user to be logged on.
Press OK.
c Enter your four-digit password.
Press OK.
28
Section II
FaxII
Sending a fax30
Receiving a fax40
Phone services and external devices46
Dialing and storing numbers54
Remote fax options61
Printing reports68
Polling70
5
Sending a fax5
Entering fax mode5
To enter fax mode press (Fax), and the
key will glow blue.
Sending a single-sided fax
from the ADF5
Using the ADF to send your faxes is the
easiest way. To cancel a fax in progress
press Stop/Exit.
a Make sure you are in Fax mode .
b Put your document face up in the ADF.
c Dial the fax number. See How to Dial on
page 54.
d Press Start.
The machine will now scan and send your
document.
Sending a 2-sided fax from
the ADF 5
You can send the 2-sided document from the
ADF. To cancel a fax in progress press
Stop/Exit.
a Make sure you are in Fax mode .
b Put your document in the ADF.
c Press Duplex.
d Dial the fax number. See How to Dial on
page 54.
e Press Start.
The machine will now scan and send your
document.
Note
Legal size 2-sided documents can not be
faxed from the ADF.
30
Sending a fax
Sending a fax from the
scanner glass5
You can use the scanner glass to fax the
pages of a book, or a single page at a time.
The documents can be up to Letter, A4, Legal
or Folio size. Press Stop/Exit to cancel a fax
in progress.
a Make sure you are in Fax mode .
b Put your document on the scanner
glass.
c Dial the fax number. See How to Dial on
page 54.
d Press Start.
e After the machine scans the page, the
LCD will prompt you to choose one of
the options below:
Flatbed Fax:
Next Page?
a1.Yes
b2.No (Send)
Select ab & OK
Press 1 to send another page.
Go to f.
Press 2 or Start to send the
document. Go to g.
Faxing legal size documents
from the scanner glass5
When faxing legal size documents, you need
to set the scan glass size to Legal/Folio
otherwise a portion of your faxes will be
missing.
a Make sure you are in Fax mode .
b Press Menu, 3, 2, 0.
32.Setup Send
0.Glass Fax Size
aA4/Letter
bLegal/Folio
Select
ab & OK
c Press a or b to choose Legal/Folio.
Press OK.
d Press Stop/Exit.
Canceling a fax in progress5
Press Stop/Exit to cancel a fax in progress. If
the machine is already dialing or sending the
fax you will also need to press 1 to confirm.
5
f Place the next page on the scanner
glass, press OK. Repeat e and f for
each additional page.
Flatbed Fax:
Set Next Page
Then Press OK
g Your machine will automatically send
the fax.
Note
When faxing multiple pages from the
scanner glass, real time transmission
should be set to Off.
31
Chapter 5
Broadcasting5
Broadcasting lets you send the same fax
message to more than one fax number. You
can include Groups, One-Touch, Speed-Dial
numbers and up to 50 manually dialed
numbers in the same broadcast. For
information see How to Dial on page 54.
You can broadcast up to 390 different
numbers. This will depend on how many
groups, access codes or credit card numbers
you have stored, and on how many delayed
or stored faxes in memory.
Note
Use the Search/Speed Dial to help you
choose numbers easily.
a Make sure you are in Fax mode .
b Load your document.
c Enter a number. Press OK.
You can use either a One-Touch,
Speed-Dial, a Group number, or a
number manually entered using the dial
pad. See How to Dial on page 54.
d Repeat c until you have entered all the
fax numbers you want to broadcast to.
e Press Start.
After the broadcast is finished the machine
will print a broadcast report to let you know
the results.
Note
• The scan profile of the One-Touch,
Speed-Dial or Group number you chose
first will be applied to the broadcast.
• If the fax resolution of the fax number you
chose first is S.Fine and you want to do
a broadcast that includes IFAX, press
Resolution, and then press a or b to
select Standard or Fine resolution.
Press OK. Then follow the steps above.
• When you create a group or broadcast
using Scan to E-mail only B/W200x100
and B/W200dpi are available. The file
format can be TIFF or PDF.
Canceling a Broadcast in
progress5
While broadcasting you can cancel the fax
currently being sent or the whole broadcast
job.
a Press Menu, 3, 6.
The LCD will display the fax job currently
being sent
(for example, #001:FRIENDS) and the
broadcast job
(for example, Broadcast#001):
36.Remaining Jobs
a #001 FRIENDS
b Broadcast#001
Select
ab & OK
b Press ab to choose the job you want to
cancel. Press OK.
32
c Press 1 to clear or 2 to exit.
If you chose to only cancel the fax
currently being sent in a, the machine
will ask you if you want to cancel the
broadcast. Press 1 to clear or 2 to exit.
d Press Stop/Exit.
Sending a fax
Additional sending
operations5
Sending faxes using multiple
settings5
Before you send a fax, you can change any
combination of these settings: contrast,
resolution, overseas mode, delayed fax timer,
polling transmission, real time transmission
or cover page settings.
a Make sure you are in Fax mode .
After each setting is accepted, the LCD
asks if you want to enter more settings:
32.Setup Send
Other Settings?
a1.Yes
b2.No
Select
b Do one of the following:
To choose more settings, press 1.
If you have finished choosing
ab & OK
The LCD returns to the Setup Send
menu.
settings, press 2 and go to the next
step.
Electronic cover page5
This feature will not work unless you have
already programmed your Station ID. (See
the Quick Setup Guide.)
You can automatically send a cover page
with every fax. Your cover page includes your
Station ID, a comment, and the name stored
in the One-Touch or Speed-Dial memory.
By choosing Next Fax:On you can also
display the number of pages on the cover
page.
You can choose one of the following preset
comments, or you can store two personal
comments, up to 27 characters long:
Comment Off
Please Call
Urgent
Confidential
Composing your own comments5
You can set up two comments of your own.
a Make sure you are in Fax mode .
b Press Menu, 3, 2, 8.
32.Setup Send
8.Coverpage Msg
a5.
b6.
Select
ab & OK
5
c Press a or b to choose 5 or 6 to store
your own comment. Press OK.
d Enter your own comment using the dial
pad. Press OK.
Use the chart on page 148 for help entering
characters.
33
Chapter 5
Send a cover page for the next fax5
If you want to send a cover page only for the
next fax, your machine will ask you to enter
the number of pages you are sending so it
can be printed on the cover page.
a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 3, 2, 7.
32.Setup Send
7.Coverpg Setup
aNext Fax:On
bNext Fax:Off
Select
ab & OK
d Press a or b to choose Next Fax:On
(or Next Fax:Off). Press OK.
e Press a or b to choose a comment.
Press OK.
f Enter two digits to show the number of
pages you are sending. Press OK.
For example, enter 0, 2 for 2 pages or 0, 0 to leave the number of pages blank. If
you make a mistake, press d or
Clear/Back to back up and re-enter the
number of pages.
Send a cover page for all faxes5
You can set the machine to send a cover
page whenever you send a fax.
a Make sure you are in Fax mode .
b Press Menu, 3, 2, 7.
32.Setup Send
7.Coverpg Setup
aNext Fax:On
bNext Fax:Off
Select ab & OK
c Press a or b to choose On (or Off).
Press OK.
d Press a or b to choose a comment.
Press OK.
Using a printed cover page5
If you want to use a printed cover page that
you can write on, you can print the sample
page and attach it to your fax.
a Make sure you are in Fax mode .
b Press Menu, 3, 2, 7.
32.Setup Send
7.Coverpg Setup
aNext Fax:On
bNext Fax:Off
Select
ab & OK
34
c Press a or b to choose
Print Sample.
Press OK.
d Press Start. Your machine will print a
copy of your cover page.
Sending a fax
Contrast5
For most documents the default setting of
Auto will give the best results. It
automatically chooses the suitable contrast
for your document.
If your document is very light or dark,
changing the contrast may improve the
quality of the fax.
Use Dark to increase the contrast of a light
document.
Use Light to decrease the contrast of a dark
document.
a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 3, 2, 1.
32.Setup Send
1.Contrast
aAuto
bLight
Select
ab & OK
d Press a or b to select Auto, Light or
Dark. Press OK.
Note
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting if you choose Photo as the Fax
Resolution.
Changing fax resolution5
The quality of a fax can be improved by
changing the fax resolution. Resolution can
be changed for the next fax or for all faxes.
To change the fax resolution for the
next fax5
a Make sure you are in Fax mode .
b Load your document.
c Press Resolution, then a or b to
select the resolution. Press OK.
To change the default fax resolution 5
a Make sure you are in Fax mode .
b Press Menu, 3, 2, 2.
32.Setup Send
2.Fax Resolution
aStandard
bFine
Select ab & OK
c Press a or b to select the resolution
you want. Press OK.
Below is a list of the available fax
resolution settings. The finer the
resolution, the longer the fax will take to
transmit.
Standard
Suitable for most typed documents.
Fine
Good for small print.
S.Fine
Good for small print or artwork.
Photo
Use when the document has varying
shades of gray or is a photograph.
5
35
Chapter 5
Dual access5
You can dial a number, and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD shows the new job
number.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
Note
If the Out of Memory message appears
while scanning documents, press
Stop/Exit to cancel or Start to send the
scanned pages.
Real time transmission5
When you are sending a fax, the machine will
scan the documents into the memory before
sending. Then, as soon as the phone line is
free, the machine will start dialing and
sending.
If the memory is full, the machine will send the
document in real time (even if
Real Time TX is set to Off).
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can set
Real Time TX to On for all documents or
Next Fax:On for the next fax only.
Sending in real time for all faxes5
a Make sure you are in Fax mode .
b Press Menu, 3, 2, 5.
32.Setup Send
5.Real Time TX
aOn
bOff
Select
ab & OK
36
c Press a or b to select On. Press OK.
Sending in real time for the next fax
only
a Make sure you are in Fax mode .
b Press Menu, 3, 2, 5.
32.Setup Send
5.Real Time TX
aOn
bOff
Select
ab & OK
c Press a or b to select Next Fax:On.
Press OK.
Note
In Real Time Transmission, the automatic
redial feature does not work when using
the scanner glass.
5
Sending a fax
Overseas mode5
If you are having difficulty sending a fax
overseas due to a bad connection, then
turning on the overseas mode may help.
This is a temporary setting, and will only be
active for your next fax.
a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 3, 2, 9.
32.Setup Send
9.Overseas Mode
aOn
bOff
Select
ab & OK
d Press a or b to select On or Off.
Press OK.
Delayed faxing5
You can store up to 50 faxes in the memory
to be sent within a twenty four hour period.
a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 3, 2, 3.
32.Setup Send
3.Delayed Fax
Set Time=00:00
Enter & OK Key
d Enter the time you want the fax to be
sent (in 24-hour format). Press OK.
(For example, enter 19:45 for 7:45 PM)
32.Setup Send
3.Delayed Fax
Set Time=19:45
Enter & OK Key
The number of pages you can scan into the
memory depends on the amount of data
printed on each page.
5
37
Chapter 5
Delayed batch transmission5
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time.
All delayed faxes that are scheduled to be
sent at the same time to the same fax number
will be sent as one fax to save transmission
time.
a Make sure you are in Fax mode .
b Press Menu, 3, 2, 4.
32.Setup Send
4.Batch TX
a On
b Off
Select ab & OK
c Press a or b to choose On (or Off).
Press OK.
d Press Stop/Exit.
Checking and canceling
waiting jobs5
Check which jobs are still waiting in the
memory to be sent. If there are no jobs, the
LCD will show No Jobs Waiting. You can
cancel a fax job that is stored and waiting in
the memory.
a Press Menu, 3, 6.
36.Remaining Jobs
a #001 12:34 Pitney
#002 15:00 Bowes
b #003 17:30 ABCDEFG
Select ab & OK
The number of jobs still to be sent will be
displayed.
b Choose one of the options below:
Press a or b to scroll though the
waiting jobs, press OK to select a
job, and then press 1 to cancel it.
Press 2 to exit without canceling.
c When you have finished, press
Stop/Exit.
38
Sending a fax
Sending a fax manually5
Manual transmission5
Manual transmission lets you hear the
dialing, ringing and fax-receiving tones while
sending a fax.
a Make sure you are in Fax mode .
b Load your document.
c Press Hook and listen for a dial tone.
Or pick up the handset of the external
phone and listen for a dial tone.
d Dial the fax number you want to call.
e When you hear the fax tone, press
Start.
Sending a fax at the end of a
conversation5
At the end of a conversation you can send a
fax to the other party before you both hang
up.
Out of Memory message5
If you get an Out of Memory message while
scanning the first page of a fax, press
Stop/Exit to cancel the fax.
If you get an Out of Memory message
while scanning a subsequent page, you will
have the option to press Start to send the
pages scanned so far, or to press Stop/Exit
to cancel the operation
Note
If you get an Out of Memory message
while faxing and you do not want to delete
your stored faxes to clear the memory,
you can send the fax in real time. (See
Real time transmission on page 36.)
5
a Ask the other party to wait for fax tones
(beeps) and then to press the Start or
Send key before hanging up.
b Make sure you are in Fax mode .
c Load your document.
d Press Start.
39
6
Receiving a fax6
Receive modes6
You must choose a receive mode depending on the external devices and telephone subscriber
services you have on your line.
Choosing the receive mode6
The diagram below will help you choose the correct mode.
For more detailed information on the receive modes see page 41.
Are you connecting an external telephone or external telephone answering device to the machine?
Yes
Do you use a Distinctive Ring subscriber
service?
No
Are you using the voice message function of
your external telephone answering device?
Yes
Go to “Distinctive Ring”
Yes
in Chapter 7
No
Do you want the machine to answer
fax and telephone calls automatically?
Do you want to use the machine
for Fax only?
No
Yes
No
No
Manual
Yes
Fax Only
Fax/Tel
To set a receive mode follow the instructions below.
a Press Menu, 0, 1.
b Press a or b to select a receive mode. Press OK.
c Press Stop/Exit.
The LCD will display the current receive mode.
40
External TAD
01.Receive Mode
aFax Only
Fax/Tel
bExternal TAD
Select ab & OK
Receiving a fax
Using Receive Modes6
Some receive modes answer automatically
(Fax Only and Fax/Tel). You may want to
change the ring delay before using these
modes see page 42.
Fax Only6
Fax only mode will automatically answer
every call as a fax.
Fax/Tel6
Fax/Tel mode helps you automatically
manage incoming calls, by recognizing
whether they are fax or voice calls and
dealing with them in one of the following
ways:
Faxes will be automatically received.
Voice calls will start the F/T ring to tell you
to pick up the line. The F/T ring is a fast
double ring made by your machine.
External TAD6
External TAD mode lets an external
answering device manage your incoming
calls. Incoming calls will be dealt with in one
of the following ways:
Faxes will be automatically received.
Voice callers can record a message on the
external TAD.
For more information see Connecting an external TAD (telephone answering device)
on page 49.
6
Also see F/T Ring Time on page 42 and Ring
Delay on page 42.
Manual6
Manual mode turns off all automatic
answering functions unless you are using the
Distinctive Ring Receive feature.
To receive a fax in manual mode press Start
when you hear fax tones (short repeating
beeps). You can also use the Easy Receive
feature to receive faxes by lifting a handset on
the same line as the machine.
Also see Easy Receive on page 43.
41
Chapter 6
Receive Mode settings 6
Ring Delay6
The ring delay sets the number of times the
machine rings before it answers in Fax Only
and Fax/Tel modes.
If you have extension phones on the same
line as the machine or subscribe to the
telephone company’s Distinctive Ring
service, keep the Ring Delay setting of 4.
(See Operation from extension telephones on
page 52 and Easy Receive on page 43.)
a Make sure you are in Fax mode .
b Press Menu, 3, 1, 1.
31.Setup Receive
1.Ring Delay
a03
b04
Select ab & OK
c Press a or b to select 00, 01, 02, 03 or
04. Press OK.
d Press Stop/Exit.
F/T Ring Time6
When somebody calls your machine, you and
your caller will hear the normal telephone ring
sound. The number of rings is set by the ring
delay setting.
If the call is a fax, then your machine will
receive it; however, if it is a voice call the
machine will sound the F/T ring (a fast
double-ring) for the time you have set in the
F/T ring time setting. If you hear the F/T ring
it means that you have a voice caller on the
line.
Because the F/T ring is made by the machine,
extension and external telephones will not
ring; however, you can still answer the call on
any telephone. For more information see
Using remote codes on page 53.
a Make sure you are in Fax mode .
b Press Menu, 3, 1, 2.
31.Setup Receive
2.F/T Ring Time
a20 Secs
b30 Secs
Select ab & OK
Note
Select 00 in c to have the machine
answer immediately.
42
c Press a or b to select how long the
machine will ring to alert you that you
have a voice call (20, 30, 40 or 70
seconds). Press OK.
d Press Stop/Exit.
Receiving a fax
Easy Receive6
Turning easy receive On allows the machine
to receive fax calls automatically if you lift any
handset on the same line as the machine.
When you see Receiving on the LCD or
when you hear ‘chirps’ through the handset of
an extension phone connected to another
telephone wall jack, just replace the handset
and your machine will receive the fax.
If this feature is set to on, but your machine
does not connect a fax call when you lift the
handset of an extension or external phone,
press the Fax Receive Code l51.
Note
If you use a modem, or send faxes from a
computer, on the same line and your
machine intercepts them, set easy receive
to Off.
a Make sure you are in Fax mode .
b Press Menu, 3, 1, 3.
31.Setup Receive
3.Easy Receive
aOn
bOff
Select
ab & OK
Setting the Print Density6
You can adjust print density to make your
printed pages darker or lighter.
a Make sure you are in Fax mode .
b Press Menu, 3, 1, 6.
31.Setup Receive
6.Print Density
-nnonn+
Select
dc & OK
c Press c to make the print darker.
Or press d to make the print lighter.
Press OK.
d Press Stop/Exit.
6
c Press a or b to select On,or Off.
Press OK.
d Press Stop/Exit.
43
Chapter 6
Additional receiving
operations6
Printing a reduced incoming
fax6
If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one page of A4, Letter, Legal or Folio size
paper.
The machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size setting (Menu, 2, 3).
a Make sure you are in Fax mode .
b Press Menu, 3, 1, 5.
31.Setup Receive
5.Auto Reduction
aOn
bOff
Select ab & OK
c Press a or b to select On or Off.
Press OK.
Duplex (2-sided) printing for
Fax mode 6
If you set Duplex to On for fax receive the
machine will print received faxes on both
sides of the paper.
You can use A4, Letter, Legal or
Folio (8"×13") size of paper for this function.
a Make sure you are in Fax mode .
b Press Menu, 3, 1, 9.
31.Setup Receive
9.Duplex
aOn
bOff
Select
ab & OK
c Press a or b to choose On or Off.
Press OK.
d Press Stop/Exit.
Note
When you turn Duplex on the auto
reduction feature is also turned on.
d Press Stop/Exit.
44
Receiving a fax
Setting the Fax Receive
Stamp6
You can set the machine to print the received
date and time in the top center of each
received fax page.
a Make sure you are in Fax mode .
b Press Menu, 3, 1, 8.
31.Setup Receive
8.Fax Rx Stamp
aOn
bOff
Select
ab & OK
c Press a or b to choose On (or Off).
Press OK.
d Press Stop/Exit.
Note
• The received time and date will not appear
when using Internet Fax.
• Make sure you have set the current date
and time in the machine.
Receiving a fax at the end of a
conversation6
At the end of a conversation you can ask the
other party to send you a fax before you both
hang up.
a Ask the other person to place the
document in their machine and to press
Start or Send key.
b When you hear the CNG tones (slowly
repeating beeps), press Start.
c Replace the external handset.
Printing a fax from the
memory6
If you are using the Fax Storage feature
(Menu, 3, 5, 1), you can still print a fax from
the memory when you are at your machine.
See Paging on page 62 and Fax Storage on
page 62.
a Press Menu, 3, 5, 3.
35.Remote Fax Opt
3.Print Fax
6
Press Start
b Press Start.
45
7
Phone services and external
devices
7
Phone line services7
Your machine supports the Caller ID and
Distinctive Ring subscriber telephone
services that some telephone companies
offer.
Features like Voice Mail, Call Waiting, Call
Waiting/Caller ID, RingMaster, answering
services, alarm systems or other custom
features on one phone line may affect the
way your machine works. If you have Voice
Mail on your phone line, please read the
following carefully.
Distinctive Ring7
Pitney Bowes uses the term ‘Distinctive Ring’
but different telephone companies have other
names for this service such as SmartRing,
RingMaster, Teen-Ring, Indent-a-Call or
Indent-a-Ring.
What does your telephone company’s
‘Distinctive Ring’ do?7
Your telephone company’s Distinctive Ring
service allows you to have more than one
number on the same phone line. If you need
more than one phone number, it is
cheaper than paying for an extra line. Each
phone number has its own distinctive ring
pattern, so you will know which phone
number is ringing. This is one way you can
have a separate phone number for your
machine.
Note
Please call your telephone company for
availability and rates.
What does 3200’s ‘Distinctive Ring’
do?7
The Pitney Bowes machine has a Distinctive
Ring feature that allows you to use your
machine to take full advantage of the
telephone company’s Distinctive Ring
service. The new phone number on your line
can just receive faxes.
Note
You must pay for your telephone
company’s Distinctive Ring service before
you program the machine to work with it.
Do you have Voice Mail?7
If you have Voice Mail on the phone line that
you will install your new machine on, there is
a strong possibility that Voice Mail and the
machine will conflict with each other while
receiving incoming calls. However, the
Distinctive Ring feature allows you to use
more than one number on your line, so
both Voice Mail and the machine can work
together without any problems. If each one
has a separate phone number, neither will
interfere with the other’s operations.
If you decide to get the Distinctive Ring
service from the telephone company, you will
need to follow the directions below to
‘register’ the new Distinctive Ring pattern
they give you. This is so your machine can
recognize its incoming calls.
Note
You can change or cancel the Distinctive
Ring pattern at any time. You can switch it
off temporarily, and turn it back on later.
When you get a new fax number, make
sure you reset this feature.
46
Phone services and external devices
Before you choose the ring pattern to
register7
You can only register one Distinctive Ring
pattern with the machine. Some ring patterns
cannot be registered. The ring patterns below
are supported by your Pitney Bowes
machine. Register the one your telephone
company gives you.
Ring
Pattern
1long-long
2short-long-short
3short-short-long
4very long
Rings
(normal pattern)
Note
If the ring pattern you received is not on
this chart, please call your telephone
company and ask for one that is
shown.
The machine will only answer calls to its
registered number.
The first two rings are silent on the
machine. This is because the fax must
<<listen>> to the ring pattern (to compare
it to the pattern that was ‘registered’).
(Other telephones on the same line will
ring.)
Registering the Distinctive Ring
pattern
Very important!7
After you have set the Distinctive Ring feature
to ON, the receive mode is set to Manual
automatically. Unless you have a TAD or
Voice Mail set up on the Distinctive Ring
number, Manual mode means you must
answer all the calls yourself. You can not
change the receive mode to another mode
while the Distinctive Ring is set to on.
a Press Menu, 3, 0, 2.
30.Miscellaneous
2.Distinctive
aOff
bSetSelect ab & OK
b Press a or b to select Set.
c Press OK.
d Press a or b to select the stored ring
pattern you want to use. Press OK.
e (You will hear each pattern as you scroll
through the four patterns. Make sure
you choose the pattern that the
telephone company gave you.)
f Press Stop/Exit. Distinctive Ring is now
set to on.
7
If you program the machine properly, it will
recognize the registered ring pattern of the
‘fax number’ within 2 ring patterns and
then answer with a fax tone. When the
‘voice number’ is called, the machine will
not answer.
47
Chapter 7
Turning off Distinctive Ring7
a Press Menu, 3, 0, 2.
30.Miscellaneous
2.Distinctive
aOff
bSetSelect ab & OK
b Press a or b to select Off. Press OK.
c Press Stop/Exit.
Note
If you turn off Distinctive Ring, the
machine will stay in Manual receive
mode. You will need to set the Receive
Mode again. (See Choosing the receive mode on page 40.)
Caller ID7
Caller ID is a subscriber service offered by
many telephone companies. Call your
telephone company for specific details. Your
machine can display the telephone number or
name of your caller, if it is available, as the
line rings. When you pick up the handset, the
LCD will stop displaying this information.
Your machine will store it in the Caller ID
memory.
During a call Caller ID may display one of the
messages below:
Viewing Caller ID List7
Your machine stores information for the last
thirty calls in the Caller ID list. You can view
or print this list. When the thirty-first call
comes in to the machine, it replaces
information about the first call.
a Press Menu, 3, 0, 3.
30.Miscellaneous
3.Caller ID
aDisplay#
bPrint Report
Select
ab & OK
b Press a or b to select Display#.
Press OK.
c Press a or b to scroll through the Caller
ID memory to select the Caller ID you
want to view. Press OK. The LCD
shows the caller’s number, the date, and
time of the call.
d Press d to return to the Caller ID listing,
or press Stop/Exit.
Printing Caller ID List7
a Press Menu, 3, 0, 3.
30.Miscellaneous
3.Caller ID
aDisplay#
bPrint Report
Select ab & OK
Out of area
This message means that the call came
from outside your Caller ID area.
Private Call
The caller has blocked their Caller ID.
48
b Press a or b to select Print Report.
Press OK.
c Press Start.
d When the printing has finished, press
Stop/Exit.
Phone services and external devices
Connecting an external
TAD (telephone
answering device)
You can connect an external Telephone
Answering Device (TAD) to the same line as
your machine. When the TAD answers a call,
your machine will “listen” for the CNG (fax
calling) tones sent by a sending fax machine.
If it hears them it will take over the call and
receive the fax. If it does not hear them, it will
let your TAD take a voice message and the
display will show Telephone.
The external TAD must answer within four
rings (we recommend you set it to two rings).
This is because your machine cannot hear
the CNG tones until the external TAD has
picked up the call. The sending machine will
send CNG tones for only eight to ten seconds
longer. We do not recommend using the toll
saver feature on your external TAD if it needs
more than four rings to activate it.
Unless you are using Distinctive Ring, the
TAD must be connected to the EXT jack of
the machine.
1
Connections7
The external TAD must be plugged into the
back of the machine, into the jack labeled
7
EXT. Your machine cannot work properly if
you plug the TAD into a wall jack (unless you
are using Distinctive Ring).
a Plug the telephone line cord from the
telephone wall jack into the back of the
machine, in the jack labeled LINE.
b Plug the telephone line cord from your
external TAD into the back of the
machine, in the jack labeled EXT. (Make
sure this cord is connected to the TAD at
the TAD’s telephone line jack, and not
its handset jack.)
c Set your external TAD to four rings or
less. (The machine’s Ring Delay setting
does not apply.)
d Record the outgoing message on your
external TAD.
e Set the TAD to answer calls.
f Set the Receive Mode to
External TAD. (See Choosing the
receive mode on page 40.)
7
1TAD
Note
If you have problems receiving faxes,
reduce the ring delay setting on your
external TAD.
1
49
Chapter 7
Recording an outgoing
message7
a Record 5 seconds of silence at the
beginning of your message. This allows
your machine time to listen for fax tones.
b Limit your speaking to 20 seconds.
c End your 20-second message by giving
your Fax Receive Code for people
sending manual faxes. For example:
“After the beep, leave a message or
send a fax by pressing l51 and Start.”
Note
We recommend beginning your OGM with
an initial 5 second silence because the
machine cannot hear fax tones over a loud
voice. You may try leaving out this pause,
but if your machine has trouble receiving,
then you should re-record the OGM to
include it.
Special line considerations7
Roll over phone lines7
A roll over phone system is a group of two or
more separate telephone lines that pass
incoming calls to each other if they are busy.
The calls are usually passed down or “rolled
over” to the next available phone line in a
preset order.
Two-line phone system7
A two-line phone system is nothing more than
two separate phone numbers on the same
wall outlet. The two phone numbers can be
on separate jacks (RJ11) or combined into
one jack (RJ14). Your machine must be
plugged into an RJ11 jack. RJ11 and RJ14
jacks may be equal in size and appearance
and both may contain four wires (black, red,
green, yellow). To test the type of jack,
plug in a two-line phone and see if it can
access both lines. If it can, you must separate
the line for your machine. (See Easy Receive
on page 43.)
Converting telephone wall outlets7
There are three ways to convert to an RJ11
jack. The first two ways may require
assistance from the telephone company. You
can change the wall outlets from one RJ14
jack to two RJ11 jacks. Or, you can have an
RJ11 wall outlet installed and slave or jump
one of the phone numbers to it.
The third way is the easiest: Buy a triplex
adapter. You can plug a triplex adapter into
an RJ14 outlet. It separates the wires into two
separate RJ11 jacks (Line 1, Line 2) and a
third RJ14 jack (Lines 1 and 2). If your
machine is on Line 1, plug the machine into
L1 of the triplex adapter. If your machine is on
Line 2, plug it into L2 of the triple adapter.
RJ14
Your machine can work in a roll over system
as long as it is the last number in the
sequence, so the call cannot roll away. Do not
put the machine on any of the other numbers;
when the other lines are busy and a second
fax call is received, the fax call would be
transferred to a line that does not have a fax
machine. Your machine will work best on a
dedicated line.
50
RJ11
RJ14
Phone services and external devices
Installing machine, external two-line
TAD and two-line telephone7
When you are installing an external two-line
telephone answering device (TAD) and a
two-line telephone, your machine must be
isolated on one line at both the wall jack and
at the TAD. The most common connection is
to put the machine on Line 2, which is
explained in the following steps. The back of
the two-line TAD must have two telephone
jacks: one labeled L1 or L1/L2, and the other
labeled L2. You will need at least three
telephone line cords, the one that came with
your machine and two for your external twoline TAD. You will need a fourth line cord if
you add a two-line telephone.
Place the two-line TAD and the two-line
telephone next to your machine.
Plug one end of the telephone line cord for
your machine into the L2 jack of the triplex
adapter. Plug the other end into the LINE jack
on the back of the machine.
Plug one end of the first telephone line cord
for your TAD into the L1 jack of the triplex
adapter. Plug the other end into the L1 or
L1/L2 jack of the two-line TAD.
Plug one end of the second telephone line
cord for your TAD into the L2 jack of the twoline TAD. Plug the other end into the EXT.
jack on the left side of the machine.
1
2
You can keep two-line telephones on other
wall outlets as always. There are two ways to
add a two-line telephone to the machine’s
wall outlet. You can plug the telephone line
cord from the two-line telephone into the
L1+L2 jack of the triplex adapter. Or, you can
plug the two-line telephone into the TEL jack
of the two-line TAD.
Multi-line connections (PBX) 7
We suggest you ask the company who
installed your PBX to connect your machine.
If you have a multi line system we suggest
you ask the installer to connect the unit to the
last line on the system. This prevents the
machine being activated each time the
system receives telephone calls. If all
incoming calls will be answered by a
switchboard operator we recommend that
you set the Receive Mode to Manual.
We cannot guarantee that your machine will
operate properly under all circumstances
when connected to a PBX. Any difficulties
with sending or receiving faxes should be
reported first to the company who handles
your PBX.
7
3
1 Triplex Adapter
2 Two Line Phone
3 External Two Line TAD
4Machine
4
51
Chapter 7
External and extension
phones7
Operation from extension
telephones7
If you answer a fax call on an extension
telephone, or an external telephone
connected to the EXT. jack of the machine,
you can make your machine take the call by
using the Fax Receive Code. When you
press the Fax Receive Code l51. the
machine starts to receive the fax. (See Easy Receive on page 43.)
If the machine answers a voice call and
pseudo/double-rings for you to take over, use
the Telephone Answer Code #51 to take the
call at an extension phone. (See F/T Ring Time on page 42.)
If you answer a call and no one is on
the line:7
You should assume that you’re receiving a
manual fax.
For Fax/Tel mode only7
When the machine is in Fax/Tel mode, it will
use the F/T Ring Time (pseudo/doubleringing) to alert you to pick up a voice call.
Lift the external telephone’s handset, and
then press Hook to answer.
If you’re at an extension phone, you will need
to lift the handset during the F/T Ring Time
and then press #51 between the
pseudo/double rings. If no one is on the line,
or if someone wants to send you a fax, send
the call back to the machine by pressing l51.
Connecting an external
phone7
You can connect a separate telephone
directly to your machine as shown in the
diagram below.
Connect the telephone line cord to the jack
labeled EXT.
1
a Press l51 and wait for the chirp or until
the machine’s LCD shows Receiving,
and then hang up.
52
2
1 Extension telephone
2 External telephone
When you are using an external telephone,
the LCD shows Telephone.
Phone services and external devices
Using a cordless external
handset7
If your cordless telephone is connected to the
EXT. jack of the machine (see page 52) and
you typically carry the cordless handset
elsewhere, it is easier to answer calls during
the Ring Delay.
If you let the machine answer first, you will
have to go to the machine so you can press
Hook to transfer the call to the cordless
handset.
Using remote codes7
Fax Receive Code7
If you answer a fax call on an extension or
external telephone, you can tell your machine
to receive it by dialing the fax receive code
l51. Wait for the chirping sounds then
replace the handset. See Easy Receive on
page 43.
Telephone Answer Code7
Changing the remote codes7
The preset fax receive code is l51. The
preset telephone answer code is #51. If you
are always disconnected when accessing
your external TAD, try changing the
three-digit remote codes, for example ###
and 999.
a Make sure you are in Fax mode .
b Press Menu3, 1, 4.
31.Setup Receive
4.Remote Codes
aOn
bOff
Select ab & OK
c Press a or b to select On or Off.
Press OK.
d If you selected On in c, enter the new
Fax Receive Code. Press OK.
e Enter the new Telephone Answer Code.
Press OK.
f Press Stop/Exit.
7
If you receive a voice call and the machine is
in F/T mode, it will start to sound the F/T
(double) ring after the initial ring delay. If you
pick up the call on an extension phone you
can turn the F/T ring off by pressing #51
(make sure you press this between the rings).
53
8
Dialing and storing numbers8
How to Dial8
Manual dialing8
Use the dial pad to enter all the digits of the
telephone number.
One-Touch dialing8
Press the One-Touch key that stores the
number you want to call.
To dial One-Touch numbers 21 to 40, hold
down Shift as you press the One-Touch key.
Speed-Dialing8
Hold down Shift as you press
Search/Speed Dial and then enter the
three-digit Speed-Dial number.
54
Three-digit number
Note
If the LCD shows Not Registered
when you enter a One-Touch or a
Speed-Dial number, it means that a
number is not stored there.
Dialing and storing numbers
Search8
You can search alphabetically for names you
have stored in the One-Touch and
Speed-Dial memories.
a Press Search/Speed Dial.
b Press the dial pad key for the first letter
of the name.
(Use the chart on Entering Text on page
148 to help you enter letters.)
Press OK.
c Press a or b to scroll until you find the
name you are looking for.
Press OK.
Note
You can press Resolution to change
the displayed resolution.
d Press Start.
LDAP Search8
If the machine is connected to your LDAP
server, you can search for information such
as fax numbers and E-mail addresses from
your server. (For details about how to set up
LDAP see the Network User’s Guide on the CD-ROM.)
Fax redial8
If you are sending a fax manually and the line
is busy, press Redial/Pause, wait for the
other fax machine to answer, and then press
Start to try again. If you want to make a
second call to the last number dialed, you can
save time by pressing Redial/Pause and
Start.
Redial/Pause only works if you dialed from
the control panel.
If you are sending a fax automatically and the
line is busy, the machine will automatically
redial one time after five minutes.
8
55
Chapter 8
Storing numbers8
You can set up your machine to do the
following types of easy dialing: One-Touch,
Speed-Dial and Groups for Broadcasting
faxes. You can also specify the default
resolution for each One-Touch and
Speed-Dial number. When you dial a
quick-dial number, the LCD shows the name,
if you stored it, or the number. A scan profile
can also be stored along with the fax number
or E-mail address.
If you lose electrical power, the quick-dial
numbers stored in the memory will not be lost.
A scan profile is the resolution and other scan
settings that you choose when you store a
number. For example, you will be asked to
select Standard, Fine, S.Fine or Photo if you
have selected the Fax/Tel option. Or, you will
be asked to select B/W 200 dpi,
B/W 200x100 dpi, Color 150 dpi,
Color 300 dpi or Color 600 dpi if you selected
the E-Mail option.
Storing a pause8
Press Redial/Pause to insert a 3.5-second
pause between numbers. You can press
Redial/Pause as many times as needed to
increase the length of the pause.
Storing One-Touch dial
numbers8
Your machine has 20 One-Touch keys where
you can store 40 fax or phone numbers,
E-mail addresses for automatic dialing. To
access numbers 21 to 40, hold down Shift as
you press the One-Touch key.
a Press Menu, 3, 3, 1.
33.Set Quick-Dial
1.One-Touch Dial
One-Touch:
Select One-Touch
b Press the One-Touch key where you
want to store a number.
c Press a or b to select Fax/Tel,
E-Mail or IFAX. Press OK.
d Choose one of the options below:
Enter the number (up to 20
characters) if you selected Fax/Tel.
Press OK.
Enter the E-mail address (up to 60
characters) if you selected E-Mail
or IFAX. Use the chart on Entering Text on page 148 to help you enter
letters. Press OK.
56
Note
If you selected E-Mail and save the
E-mail address, you can only use the
E-mail address when you are in Scan
mode. If you selected IFAX and save the
E-mail address, you can only use the
E-mail address when you are in Fax
mode.
Dialing and storing numbers
e Choose one of the options below:
Enter the name using the dial pad
(up to 15 characters). Press OK.
Press OK to store the number or
E-mail address without a name.
f If you want to save a fax/scan resolution
along with the number, choose one of
the options below:
If you selected Fax/Tel in c, press
a or b to select Std, Fine, S.Fine
or Photo.
Press OK and then go to h.
If you selected E-Mail in c, press
a or b to select B/W200dpi,
B/W200x100dpi, Color150dpi,
Color300dpi, or Color600dpi.
Press OK and then go to g.
If you selected IFAX in c, press a
or b to select Std, Fine or Photo.
Press OK and then go to h.
Press OK if you don’t want to change
the default resolution. Go to h.
g Choose one of the options below:
If you selected Black & White in f,
select the file format (TIFF or PDF) that
will be used to send to your PC.
If you selected Color in f, select the file
format (PDF or JPEG) that will be used
to send your PC.
h Choose one of the options below:
To store another One-Touch number
go to b.
To finish storing One-Touch
numbers press Stop/Exit.
Note
• When you do a broadcast and you have
saved a scan profile along with the
number or E-mail address, the scan profile
of the One-Touch, Speed-Dial or Group
number you chose first will be applied to
the broadcast.
• When you create a group or broadcast
using Scan to E-mail only B/W200x100
and B/W200dpi are available. The file
format can be TIFF or PDF.
Storing Speed-Dial numbers 8
You can store your frequently used numbers
as Speed-Dial numbers. The machine can
store 300 Speed-Dial numbers.
a Press Menu, 3, 3, 2.
33.Set Quick-Dial
2.Speed-Dial
Speed-Dial? #
Enter & OK Key
b Use the dial pad to enter a three-digit
Speed-Dial location number (001–300).
Press OK.
c Press a or b to select Fax/Tel,
E-Mail or IFAX. Press OK.
d Choose one of the options below:
Enter the number (up to 20
characters) when you select
Fax/Tel.
Enter the E-mail address (up to 60
characters) when you select
E-Mail or IFAX. Use the chart on
Entering Text on page 148 to help
you enter letters. Press OK.
Note
If you selected E-Mail and save the
E-mail address, you can only use the
E-mail address when you are in Scan
mode. If you selected IFAX and save the
E-mail address, you can only use the
E-mail address when you are in Fax
mode.
e Choose one of the options below:
Enter the name using the dial pad
(up to 15 characters). Press OK.
Press OK to store the number or
E-mail address without a name.
8
57
Chapter 8
f If you want to save a fax/scan resolution
along with the number, choose one of
the options below:
If you selected Fax/Tel in c, press
a or b to select Std, Fine, S.Fine
or Photo.
Press OK and then go to h.
If you selected E-Mail in c, press
a or b to select B/W200x100,
B/W200dpi, Color150dpi,
Color300dpi or Color600dpi.
Press OK and then go to g.
If you selected IFAX in c, press a
or b to select Std, Fine or Photo.
Press OK and then go to h.
Press OK if you don’t want to change
the default resolution. Go to h.
g If you selected Black & White in f,
select the file format (TIFF or PDF) that
will be used to send to your PC.
If you selected Color in f, select the file
format (PDF or JPEG) that will be used
to send your PC.
h Choose one of the options below:
To store another Speed-Dial number
go to b.
To finish storing Speed-Dial
numbers press Stop/Exit.
Changing One-Touch and
Speed-Dial numbers8
If you try to store a One-Touch or Speed-Dial
number over an existing number, the LCD will
show the name or number already stored
there.
a Do one of the following:
To change the stored number,
press 1.
To exit without making a change,
press 2.
33.Set Quick-Dial
#005:MIKE
a1.Change
b2.Exit
Select ab & OK
b Press a or b to select Fax/Tel,
E-Mail or IFAX. Press OK.
c Press d or c to position the cursor under
the character you want to change, and
then press Clear/Back to delete it.
Repeat for each character you want to
delete.
d Enter a new number or character.
Press OK.
Note
• When you do a broadcast and you have
saved a scan profile along with the
number or E-mail address, the scan profile
of the One-Touch, Speed-Dial or Group
number you chose first will be applied to
the broadcast.
• When you create a group or broadcast
using Scan to E-mail only B/W200x100
and B/W200dpi are available. The file
format can be TIFF or PDF.
58
e Follow the directions beginning in c in
Storing One-Touch Dial numbers and
Storing Speed-Dial numbers. (See
Storing One-Touch dial numbers on
page 56 and Storing Speed-Dial numbers on page 57.)
Dialing and storing numbers
Setting up Groups for
broadcasting8
If you often want to send the same fax
message to many fax numbers you can set
up a group.
Groups are stored on a One-Touch key or a
Speed-Dial number. Each group uses up a
One-Touch key or a Speed-Dial location. You
can then send the fax message to all the
numbers stored in a group just by pressing a
One-Touch key or entering a Speed-Dial
number, and then pressing Start.
Before you can add numbers to a group, you
need to store them as One-Touch or SpeedDial numbers. You can have up to 20 small
groups, or you can assign up to 339 numbers
to one large group.
a Press Menu, 3, 3, 3.
33.Set Quick-Dial
3.Setup Groups
Group Dial:
Press Speed-Dial...
b Choose an empty location where you
want to store the group in one of the
following ways:
Press a One-Touch key.
Hold down Shift as you press
Search/Speed Dial, and then enter
the three-digit Speed-Dial location.
Press OK.
c Use the dial pad to enter a group
number (1 to 20). Press OK.
d Press a or b to select Fax/IFAX or
E-Mail. Press OK.
e To add One-Touch or Speed-Dial
numbers follow the instructions below:
For One-Touch numbers, press the
One-Touch keys one after the other.
For Speed-Dial numbers, hold down
Shift as you press
Search/Speed Dial, and then enter
the three-digit Speed-Dial location.
The LCD will display your chosen OneTouch numbers with a l and SpeedDial numbers with a # (for example
l006, #09).
f Press OK when you have finished
adding numbers.
g Do one of the following:
Enter the name using the dial pad
(up to 15 characters). Use the chart
on Entering Text on page 148 to help
you enter letters. Press OK.
Press OK to store the group without
a name.
h You can save a fax/scan resolution
along with the number. Do one of the
following:
If you selected Fax/IFAX in d,
press a or b to select Std, Fine,
S.Fine or Photo.
Press OK and then go to j.
If you selected E-Mail in d,
press a or b to select B/W200x100
or B/W200dpi.
Press OK and then go to i.
Press OK if you don't want to change
the default resolution. Go to j.
Note
• If you have selected Fax/IFAX in d and
added One-Touch or Speed-Dial numbers
that are stored as ‘IFAX’, you cannot
select S.Fine.
• When you create a group or broadcast
using Scan to E-mail only B/W200x100
and B/W200dpi are available. The file
format can be TIFF or PDF.
i Select the file format (TIFF or PDF) that
will be used to send to your computer.
j Do one of the following:
To store another group for
broadcasting, go to b.
To finish storing groups for
broadcasting, press Stop/Exit.
8
59
Chapter 8
Dialing access codes and
credit card numbers8
You can combine more than one Quick-Dial
number when you dial. This feature may be
useful if you need to dial an access code for
a cheaper rate long distance carrier.
For example, you might have stored ‘555’ on
Speed-Dial #003 and ‘7000’ on Speed-Dial
#002. You can use them both to dial
‘555-7000’ if you press the following keys:
Hold down Shift as you press
Search/Speed Dial, 003. Hold down Shift as
you press Search/Speed Dial, 002 and Start.
Numbers can be added manually by entering
them on the dial pad:
Hold down Shift as you press
Search/Speed Dial, 003, 7001 (on the dial
pad), and Start.
This would dial ‘555–7001’. You can also add
a pause by pressing the Redial/Pause key.
Pause8
Press Redial/Pause to insert 3.5-seconds
pause between numbers. You can press
Redial/Pause as many times as needed to
increase the length of the pause.
Tone or Pulse8
If you have a Pulse dialing service, but need
to send Tone signals (for example, for
telephone banking), follow the instructions
below. If you have Touch Tone service, you
will not need this feature to send tone signals.
a Press Hook.
b Press # on the machine’s control panel.
Any digits dialed after this will send tone
signals.
When you hang up, the machine will
return to the Pulse dialing service.
60
9
Remote fax options
Remote fax options let you receive faxes
while you are away from the machine.
You can only use one fax option at a time.
Fax Forwarding
The fax forwarding feature lets you
automatically forward your received faxes to
another machine.
a Press Menu, 3, 5, 1.
35.Remote Fax Opt
1.Fwd/Page/Store
aOff
bFax Forward
Select ab & OK
b Press a or b to select Fax Forward.
Press OK.
The LCD will ask you to enter the fax
number you want your faxes to be
forwarded to.
c Enter the forwarding number using dial
pad (up to 20 digits), using a One-Touch
Key or using Search/Speed Dial and
the three-digit location.
d Press OK.
e Press a or b to select On or Off.
35.Remote Fax Opt
Backup Print
aOff
bOn
Select ab & OK
Press OK.
f Press Stop/Exit.
Note
If you select Backup Print On, the machine
will also print the fax at your machine so
you will have a copy. This is a safety
feature in case there is a power failure
before the fax is forwarded or a problem at
the receiving machine. The machine can
store faxes up to 4 days if there is a power
failure.
9
Note
• If you store a group on a One-Touch key
or a Speed Dial location, the faxes will be
forwarded to several fax numbers.
• You can also enter an E-mail address if
your machine has been configured for the
Internet Fax feature. (For details about
Internet Fax, see the Network User’s Guide on the CD-ROM.
61
Chapter 9
Paging
When Paging is selected, your machine dials
the pager number you’ve programmed, and
then dials your Personal Identification
Number (PIN). This activates your pager so
you will know that you have a fax message in
the memory.
a Press Menu, 3, 5, 1.
35.Remote Fax Opt
1.Fwd/Page/Store
aOff
bFax Forward
Select
b Press a or b to select Paging.
c Enter your pager phone number
followed by # # (up to 20 digits).
Press OK.
Do not include the area code if it is the
same as that of your machine.
For example, press
18005551234##.
ab & OK
Fax Storage
The fax storage feature lets you store your
received faxes in the machine’s memory. You
can retrieve stored fax messages from a fax
machine at another location using the remote
retrieval commands. see Retrieving fax messages on page 66. Your machine will
automatically print a copy of the stored fax.
a Press Menu, 3, 5, 1.
35.Remote Fax Opt
1.Fwd/Page/Store
aOff
bFax Forward
Select
b Press a or b to select Fax Storage.
Press OK.
c Press Stop/Exit.
ab & OK
d Do one of the following.
If your pager needs a PIN, enter the
PIN, press
enter your fax number followed by
Press OK.
(For example, press 1 2 3 4 5 #
Redial/Pause 1 8 0 0 5 5 5 6 7 8 9 #
#
)
If you do not need a PIN, press
Redial/Pause, enter your fax
number followed by # #.
Press OK.
(For example, press Redial/Pause 1
8 0 0 5 5 5 6 7 8 9 # #)
#
, press
Redial/Pause
e Press Stop/Exit.
Note
• You cannot change a Paging number or
PIN remotely.
• If you have set Paging, a backup copy will
automatically be printed at the machine.
,
# #
.
62
Remote fax options
PC Fax Receive
If you turn on the PC-Fax Receive feature
your machine will store received faxes in
memory and send them to your PC
automatically. You can then use your PC to
view and store these faxes.
Even if you have turned off your PC (at night
or on the weekend, for example), your
machine will receive and store your faxes in
its memory. The LCD will show the number of
stored faxes received, for example:
PC Fax Msg:001
When you start your PC and the PC-FAX
Receiving software runs, your machine
transfers your faxes to your PC automatically.
To transfer the received faxes to your PC you
must have the PC-FAX Receive software
running on your PC. (For details, see PC-FAX
receive (including when the PC is turned off)
in the Software User’s Guide on the
CD-ROM.)
If you select Backup Print On, the machine
will also print the fax.
a Press Menu, 3, 5, 1.
35.Remote Fax Opt
1.Fwd/Page/Store
aOff
bFax Forward
Select
ab & OK
d Press a or b to select On or Off.
35.Remote Fax Opt
Backup Print
aOff
bOn
Select
ab & OK
Press OK.
e Press Stop/Exit.
Note
• If you select Backup Print On, the machine
will also print the fax at your machine so
you will have a copy. This is a safety
feature in case there is a power failure
before the fax is forwarded or a problem at
the receiving machine. The machine can
store faxes up to 4 days if there is a power
failure.
• PC Fax Receive is not supported in
Windows NT
when the machine is connected on a
network or in Mac OS
receiving in the Software User’s Guide on
the CD-ROM.)
®
workstation Version 4.0
®
. (See PC Fax
9
b Press a or b to select
PC Fax Receive. Press OK.
c Press a or b to select the interface to
which the PC is connected (<USB> or
<Parallel>), or your computer name
if the machine is connected to a
network.
35.Remote Fax Opt
1.Fwd/Page/Store
<USB>
<Parallel>
Select
ab & OK
63
Chapter 9
Changing Remote Fax
Options
If received faxes are left in your machine’s
memory when you change to another remote
fax option, the LCD will ask you the following
message:
35.Remote Fax Opt
Erase All Fax?
a1.Yes
b2.No
Select
If you press 1, faxes in the memory will be
erased or printed before the setting
changes. If a backup copy has already
been printed it will not be printed again.
If you press 2, faxes in the memory will not
be erased or printed and the setting will be
unchanged.
If received faxes are left in the machine’s
memory when you change to
PC Fax Receive from another remote fax
option (Fax Forward, Paging or
Fax Storage), the LCD will ask you the
following message:
35.Remote Fax Opt
Send Fax to PC?
a1.Yes
b2.No
Select
ab & OK
ab & OK
Turning off Remote Fax
Options
a Press Menu, 3, 5, 1.
35.Remote Fax Opt
1.Fwd/Page/Store
aOff
bFax Forward
Select
ab & OK
b Press a or b to select Off. Press OK.
Note
The LCD will give you options if there are
received faxes still in your machine’s
memory. (See Changing Remote Fax Options on page 64.)
c Press Stop/Exit.
If you press 1, faxes in the memory will be
sent to your PC before the setting
changes. Faxes in the memory will be sent
to your PC when the PC-Fax Receive icon
is active on your PC. See the Software
User’s Guide on the CD-ROM.
If you press 2, faxes in the memory will not
be erased or transferred to your PC and
the setting will be unchanged.
64
Remote fax options
Remote Retrieval
The remote retrieval feature lets you retrieve
your stored fax messages when you are not
at the machine. You can call your machine
from any touch tone phone or fax machine,
then use the Remote Access Code to retrieve
your messages.
Setting a remote access code
The remote access code lets you access the
remote retrieval features when you are away
from your machine. Before you use the
remote access and retrieval features, you
have to set up your own code. The default
code is an inactive code: – – –l.
a Press Menu, 3, 5, 2.
35.Remote Fax Opt
2.Remote Access
Access Code:---*
Enter & OK Key
b Enter a three-digit code using numbers
0 – 9, l or #. Press OK.
c Press Stop/Exit.
Using your Remote Access
Code
a Dial your fax number from a telephone
or another fax machine using touch
tone.
b When your machine answers,
immediately enter your Remote Access
Code (3 digits followed by l).
c The machine signals if it has received
messages:
No beeps
No messages received.
1 long beep
Fax message received.
d The machine gives two short beeps to
tell you to enter a command. (See
Remote fax commands on page 67.)
The machine will hang up if you wait
longer than 30 seconds before entering
a command. If you enter an invalid
command the machine will beep three
times.
e Press 9 0 to reset the machine when you
have finished.
9
Note
Do not use the same code used for your
Fax Receive Code (l51) or Telephone
Answer Code (#51). See Changing the remote codes on page 53.
You can change your code at any time. If you
want to make your code inactive, press
Clear/Back and then OK in b to restore the
default setting – – –l.
f Hang up.
Note
If your machine is set to Manual mode
and you want to use the remote retrieval
features, you can access your machine by
waiting about 2 minutes after it starts
ringing, and then entering the remote
access code within 30 seconds.
65
Chapter 9
Retrieving fax messages
a Dial your fax number from a telephone
or another fax machine using touch
tone.
b When your machine answers,
immediately enter your remote access
code (3 digits followed by l). If you hear
one long beep, you have messages.
c When you hear two short beeps, use the
dial pad to press 9 6 2.
d Wait for a long beep, and then use the
dial pad to enter the number of the
remote fax machine where you want
your fax messages sent to, followed by
## (up to 20 digits).
e Hang up after you hear your machine
beep. Your machine will call the other
machine, which will then print your fax
messages.
Changing the Fax Forwarding
number
You can change the default setting of your fax
forwarding number from another telephone or
fax machine using touch tone.
a Dial your fax number from a telephone
or another fax machine using touch
tone.
b When your machine answers, enter
your remote access code (3 digits
followed by l). If you hear one long
beep, you have messages.
c When you hear two short beeps, use the
dial pad to press 9 5 4.
d Wait for a long beep, and then use the
dial pad to enter the new number of the
remote fax machine where you want
your fax messages forwarded followed
by ## (up to 20 digits).
Note
You can insert a pause in a fax number by
using the # key.
e Press 9 0 to reset the machine when you
have finished.
f Hang up after you hear your machine
beep.
Note
You can insert a pause in a fax number by
using the # key.
66
Remote fax options
Remote fax commands
Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your Remote Access Code (3 digits followed by l), the system will
give two short beeps and you must enter a remote command.
Remote commandsOperation details
95Change the fax forwarding,
paging or fax storage settings
1 OFFYou can choose Off after you have retrieved or erased all your
messages.
2 Fax forwardingOne long beep means the change is accepted. If you hear three
3 Paging
4 Fax forwarding number
6 Fax storage
96Retrieve a fax
2 Retrieve all faxesEnter the number of a remote fax machine to receive stored fax
3 Erase faxes from the memoryIf you hear one long beep, fax messages have been erased
97Check the receiving status
1 FaxYou can check whether your machine has received any faxes.
98Change the receive mode
1 External TADIf you hear one long beep, your change has been accepted.
2 Fax/Tel
3 Fax Only
90ExitPress 9, 0 to exit remote retrieval. Wait for the long beep, then
short beeps, you cannot change because something has not
been set up (for example, a fax forwarding or paging number
had not been registered). You can register your fax forwarding
number by entering 4. (See Changing the Fax Forwarding
number on page 66.) Once you have registered the number,
fax forwarding will work.
message(s). (See Retrieving fax messages on page 66.)
from the memory.
If yes, you will hear one long beep. If no, you will hear three
short beeps.
replace the handset.
9
67
10
Printing reports10
Fax reports10
Some fax reports (transmission verification
and fax journal) can be printed automatically
or manually.
Transmission verification
report10
You can use the transmission report as proof
that you sent a fax. This report lists the time
and date of transmission and whether the
transmission was successful (shown as
“OK”). If you select On or On+Image, the
report will print for every fax you send.
If you send a lot of faxes to the same place,
you may need more than the job numbers to
know which faxes you must send again.
Selecting On+Image or Off+Image will print
a section of the fax’s first page on the report
to help you remember.
When the verification report is turned Off or
to Off+Image, the report will only print if
there is a transmission error.
a Press Menu, 3, 4, 1.
34.Report Setting
1.Transmission
aOff
bOff+Image
Select
b Press a or b to select On, On+Image
Off or Off+Image. Press OK.
c Press Stop/Exit.
ab & OK
Fax journal10
You can set the machine to print a fax journal
(activity report) at specific intervals (every 50
faxes, 6, 12 or 24 hours, 2 or 7 days). The
default setting is Every 50 Faxes, this
means that your machine will print the journal
when the machine has stored 50 jobs.
If you set the interval to Off, you can still print
the report by following the steps on the next
page.
a Press Menu, 3, 4, 2.
34.Report Setting
2.Journal Period
aEvery 50 Faxes
bEvery 6 Hours
Select
ab & OK
b Press a or b to choose an interval.
Press OK. If you choose 7 days, you will
be asked to choose a day when you
want the 7 day countdown to begin.
c Enter the time to begin printing, in
24 hour format.
Press OK.
For example: enter 19:45 for 7:45 PM.
d Press Stop/Exit.
If you select 6, 12, 24 hours, 2 or 7 days, the
machine will print the report at the selected
time and then erase all jobs from its memory.
If the machine’s memory becomes full with
200 jobs before the time you selected has
passed, the machine will print the journal
early and then erase all jobs from memory.
If you want an extra report before it is due to
print, you can print it manually without erasing
the jobs from memory.
68
Printing reports
Reports10
The following reports are available:
1 Transmission
Displays the Transmission Verification
Report for your last outgoing 200 faxes
and prints the last report.
2 Help List
Prints a list of commonly used functions to
help you program your machine.
3 Tel Index List
Prints a list of names and numbers stored
in the One-Touch and Speed-Dial
memory in numerical or alphabetical
order.
4 Fax Journal
Prints a list of information about your last
200 incoming and outgoing faxes.
(TX: transmit.) (RX: receive.)
5 User Settings
Print a list of your current settings.
How to print a report10
a Press Menu, 6.
6.Print Reports
1.Transmission
2.Help List
3.Tel Index List
Select
ab & OK
b Choose one of the options below:
Press a or b to select the report you
want. Press OK.
Enter the number of the report you
want to print. For example, press 2 to
print the help list.
c Press Start.
6 Network Config
Lists your network settings.
10
69
11
Polling11
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.
Polling receive11
Polling receive lets you call another fax
machine to receive a fax.
a Make sure you are in Fax mode .
b Press Menu, 3, 1, 7.
—
Polling RX
Dial & Start
c Enter the fax number you are polling.
Press Start.
The LCD shows Dialing.
Sequential polling11
Sequential polling lets you request
documents from several fax machines in one
operation. Afterwards, a Sequential Polling
Report will be printed.
a Make sure you are in Fax mode .
b Press Menu, 3, 1, 7.
—
Polling RX
Dial & Start
c Specify the fax machines you want to
poll by using One-Touch, Speed-Dial,
Search, a Group and or the dial pad.
You must press OK between each
location.
d Press Start.
The machine polls each number or
Group number in turn for a document.
Press Stop/Exit while the machine is dialing
to cancel the polling process.
70
To cancel all sequential polling receive jobs,
press Menu, 3, 6.
Polled transmit11
Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.
Setup for polled transmit11
a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 3, 2, 6.
32.Setup Send
6.Polled TX
aOn
bOff
Select
d Press a or b to select On (or Off).
Press OK.
ab & OK
Polling
Note
The document will be stored and can be
retrieved by any other fax machine until
you delete it from the memory. (See
Checking and canceling waiting jobs on
page 38.)
11
71
Chapter 11
72
Section III
CopyIII
Making copies74
12
Making copies12
How to copy12
Entering copy mode12
Press (Copy) to enter Copy mode.
Contrast:- +
1
2
Quality :Auto
3
Enlg/Red:100%
4
Tray :MP>T1
Press ab or Start
1 Contrast
2Quality
3 Copy Ratio
4Tray Use
5 Number of Copies
Making a single copy12
a Make sure you are in Copy mode
.
01
5
Making multiple copies12
a Make sure you are in Copy mode
.
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Start.
Note
To sort your copies, press Sort. (See
Sorting copies using the ADF on page 81.)
Stop copying12
To stop copying, press Stop/Exit.
b Load your document.
c Press Start.
74
Making copies
Copy options12
When you want to quickly change the copy
settings temporarily for the next copy, use the
Copy keys. You can use different
combinations.
The machine returns to its default settings
one minute after copying, unless you have
set the Mode Timer to 30 seconds or less.
(See Mode timer on page 18.)
Changing copy quality12
You can select from a range of quality
settings. The default setting is Auto.
Auto
Auto is the recommended mode for
ordinary printouts. Suitable for documents
that contain both text and photographs.
Text
Suitable for documents containing only text.
Photo
Suitable for copying photographs.
To temporarily change the quality setting,
follow the steps below:
a Make sure you are in Copy mode
.
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Contrast/Quality.
Press a or b to choose Quality.
Press OK.
e Press d or c to choose Auto, Text or
Photo.
Press OK.
f Press Start.
To change the default setting, follow the
steps below:
a Press Menu, 4, 1.
41.Quality
aAuto
Text
bPhoto
Select ab & OK
b Press a or b to choose the copy
quality. Press OK.
c Press Stop/Exit.
75
12
Chapter 12
Changing text copy
resolution12
You can change the text copy resolution to
1200x600dpi if you have selected Text
from the Quality or Contrast/Quality
options, and make a copy with 100% ratio
using the scanner glass. To change the text
copy resolution, follow the steps below:
a Make sure you are in Copy mode
.
b Put your document on the scanner
glass.
c Press Menu, 4, 2.
42.FB Txt Quality
a1200x600dpi
600dpi
b
Select
ab & OK
d Press a or b to choose the text copy
resolution. Press OK.
e Press Stop/Exit.
Enlarging or reducing the
image copied12
You can select the following enlargement or
reduction ratios:
Press
Enlarge/Reduce
Custom(25-400%) allows you to enter a
ratio from 25% to 400%.
100%*
104% EXEiLTR
141% A5iA4
200%
Auto
Custom(25-400%)
50%
70% A4iA5
78% LGLiLTR
83% LGLiA4
85% LTRiEXE
91% Full Page
94% A4iLTR
97% LTRiA4
76
Auto sets the machine to calculate the
reduction ratio that best fits the size of paper.
To enlarge or reduce the next copy follow the
steps below:
a Make sure you are in Copy mode
.
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Enlarge/Reduce.
e Press Enlarge/Reduce or c.
Making copies
f Choose one of the options below:
Press a or b to select the
enlargement or reduction ratio you
want. Press OK.
Press a or b to select
Custom(25-400%). Press OK. Use
the dial pad to enter an enlargement
or reduction ratio from 25% to 400%.
(For example, press 53 to enter 53%.) Press OK.
g Press Start.
Note
• The Auto setting is available only when
loading from the ADF.
• Page Layout Options 2 in 1(P), 2 in 1(L),
4 in 1(P), 4 in 1(L) or Poster are not
available with Enlarge/Reduce.
Making N in 1 copies or a
poster (page layout)12
You can reduce the number of pages for
copies by using the N in 1 copy feature. This
allows you to copy two or four pages onto one
page, which lets you save paper.
You can also make a poster. When you use
the poster feature your machine divides your
document into sections, then enlarges the
sections so you can assemble them into a
poster. If you want to print a poster, use the
scanner glass.
Important12
Please make sure the paper size is set to
Letter, A4, Legal or Folio.
(P) means Portrait and (L) means
Landscape.
You can not use the Enlarge/Reduce
setting with the N in 1 and poster features.
You can only make one poster copy at a
time.
a Make sure you are in Copy mode
.
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press N in 1.
e Press a or b to select 2in1(P),
2in1(L), 4in1(P),
4in1(L), Poster (3 x 3) or
Off (1 in 1).
Press OK.
f Press Start to scan the page.
If you are making a poster or placed the
document in the ADF, the machine
scans the pages and starts printing.
If you are using the scanner glass:
g After the machine scans the page,
press 1 to scan the next page.
Flatbed Copy:
Next Page?
a1.Yes
b2.No
Select
ab & OK
h Place the next page on the scanner
glass. Press OK.
Repeat g and h for each page of the
layout.
i After all the pages have been scanned,
press 2 in g to finish.
If you are copying from the ADF:12
Insert your document face up in the direction
shown below:
2 in 1 (P)
12
77
Chapter 12
2 in 1 (L)
4 in 1 (P)
4 in 1 (L)
If you are copying from the scanner
glass:
Insert your document face down in the
direction shown below:
2 in 1 (P)
4 in 1 (P)
4 in 1 (L)
Poster (3x3)
You can make a poster size copy of a
photograph.
12
2 in 1 (L)
78
Making copies
1
1
1
1
1
1
1
1
Duplex (2-sided) copying 12
If you want to use the duplex copy feature,
load your document in the ADF.
Duplex Copy12
1 sided i 2 sided
Portrait
1
1
2
Landscape
1
2
2 sided i 2 sided
Portrait
1
2
Landscape
1
2
2 sided i 1 sided
Portrait
1
2
Landscape
1
2
2
1
2
1
2
1
2
1
2
1
2
a Make sure you are in Copy mode
.
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Duplex and a or b to select
1sided i 2sided,
2sided i 2sided or
2sided i 1sided.
Duplex
a1sided i2sided
2sided
b2sided i1sided
Select
i2sided
ab & OK
Press OK.
e Press Start to scan the document.
Note
Duplex copy using a 2-sided legal size
document is not available from the ADF.
If you are using the scanner glass:
f After the machine scans the page,
press 1 to scan the next page.
Flatbed Copy:
Next Page?
a1.Yes
b2.No
Select
ab & OK
g Place the next page on the scanner
glass. Press OK.
Repeat f and g for each page of the
layout.
h After all the pages have been scanned,
press 2 in f to finish.
12
79
Chapter 12
1
1
1
1
Advanced Duplex Copy12
Advanced 2 sided i 1 sided
Portrait
1
2
1
2
Landscape
1
1
2
Advanced 1 sided i 2 sided
Portrait
1
2
1
2
2
Landscape
1
1
2
2
e Press a or b to select
2sided i 1sided or
1sided i 2sided. Press OK.
Duplex Advanced
a2sided i 1sided
b1sided i 2sided
Select
ab & OK
f Press Start to scan the document.
Note
Duplex copy using a 2-sided legal size
document is not available from the ADF.
If you are using the scanner glass:
g After the machine scans the page,
press 1 to scan the next page.
Flatbed Copy:
Next Page?
a1.Yes
b2.No
Select
ab & OK
h Place the next page on the scanner
glass. Press OK.
Repeat g and h for each page of the
layout.
i After all the pages have been scanned,
press 2 in g to finish.
a Make sure you are in Copy mode
.
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Duplex and a or b to select
Advanced.
Duplex
a1sided i2sided
2sided
b2sided i1sided
Select ab & OK
Press OK.
80
i2sided
Making copies
Sorting copies using the ADF12
You can sort multiple copies. Pages will be
stacked in the order 1 2 3, 1 2 3, 1 2 3, and so
on.
a Make sure you are in Copy mode
.
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Sort.
e Press Start.
Adjusting contrast12
Contrast12
Adjust the contrast to help an image look
sharper and more vivid.
To temporarily change the contrast setting,
follow the steps below:
a Make sure you are in Copy mode
.
b Load your document.
c Use the dial pad to enter the number of
To change the default setting follow the steps
below:
a Press Menu, 4, 3.
43.Contrast
-
Select dc & OK
nnonn+
b Press d or c to change the contrast.
Press OK.
c Press Stop/Exit.
12
81
Chapter 12
Tray Select12
You can change the tray use only for the next
copy.
a Make sure you are in Copy mode
.
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Tray Select.
Contrast:-nnonn+
Quality :Auto
Enlg/Red:100%
Tray :MP>T1 c
Select
dc & OK
e Press d or c to select the tray usage.
Press OK.
f Press Start.
Press Tray SelectMP>T1 or M>T1>T2
T1>MP or T1>T2>M
#1(XXX)*
#2(XXX)*
MP(XXX)*
* XXX is the paper size you set in Menu, 2, 3.
Note
• T2 or #2 appears only if the optional paper
tray is installed.
Out of Memory
message12
If the memory becomes full while you are
making copies, the LCD message will guide
you through the next step.
If you get an Out of Memory message while
scanning a subsequent page, you will have
the option to press Start to copy the pages
scanned so far, or to press Stop/Exit to
cancel the operation.
To gain extra memory, choose one of the
solutions below:
Print the faxes that are in the memory.
(See Printing a fax from the memory on
page 45.)
You can turn off Fax Storage.
(See Turning off Remote Fax Options on
page 64.)
Add an optional memory
(See Memory Board on page 98.)
Note
When you get an Out of Memory
message, you may be able to make
copies if you first print incoming faxes in
the memory to restore the memory to
100%.
• To change the Tray Select setting, see
Tray use in Copy mode on page 19.
82
Section IV
SoftwareIV
Software and Network features84
13
Software and Network features13
The User’s Guide on the CD-ROM includes
the Software User’s Guide and Network
User’s Guide for features available when
connected to a computer (for example,
Printing and Scanning).
Printing
(For Windows
Software User’s Guide on the CD-ROM.)
(For Macintosh
Software User’s Guide on the CD-ROM.)
Scanning
(For Windows
Software User’s Guide on the CD-ROM.)
(For Macintosh
Software User’s Guide on the CD-ROM.)
ControlCenter2
(For Windows
Software User’s Guide on the CD-ROM.)
(For Macintosh
Software User’s Guide on the CD-ROM.)
®
, see Chapter 1 in the
®
, see Chapter 7 in the
®
, see Chapter 2 in the
®
, see Chapter 8 in the
®
, see Chapter 3 in the
®
, see Chapter 9 in the
Network Faxing
(See the Chapter 6 in the Software User’s
Guide on the CD-ROM.)
Network Printing
(See the Network User’s Guide on the
CD-ROM.)
Network Scanning
(For Windows
Software User’s Guide on the CD-ROM.)
(For Macintosh
Software User’s Guide on the CD-ROM.)
®
, see Chapter 4 in the
®
, see Chapter 10 in the
Note
See Accessing the complete User’s Guide
on page 3.
Remote Setup
(For Windows
Software User’s Guide on the CD-ROM.)
(For Macintosh
Software User’s Guide on the CD-ROM.)
Pitney Bowes PC-FAX
(For Windows
Software User’s Guide on the CD-ROM.)
(For Macintosh
Software User’s Guide on the CD-ROM.)
LDAP
(See the Network User’s Guide on the
CD-ROM.)
84
®
, see Chapter 5 in the
®
, see Chapter 11 in the
®
, see Chapter 6 in the
®
, see Chapter 7 in the
Section V
AppendixesV
Safety and Legal86
Options97
Troubleshooting and routine maintenance100
Menu and Features135
Specifications150
Glossary158
A
Safety and LegalA
Choosing a locationA
Place your machine on a flat, stable surface that is free of vibration and shocks. Put the machine
near a telephone wall jack and a standard, grounded AC power outlet. Choose a location where
the temperature remains between 50° F and 90.5° F (10° C and 32.5° C) and the humidity is
between 20% to 80% (without condensation).
CAUTION
Avoid placing your machine in a high-traffic area.
Do not place the machine near heaters, air conditioners, refrigerators, water, chemicals or
devices that contain magnets or generate magnetic fields.
Do not expose the machine to direct sunlight, excessive heat, open flames, salty or corrosive
gasses, moisture, or dust.
Do not connect your machine to an AC power outlet controlled by wall switches or automatic
timers.
Disruption of power can wipe out information in the machine’s memory.
Do not connect your machine to an AC power outlet on the same circuit as large appliances or
other equipment that might disrupt the power supply.
Avoid interference sources, such as speakers or the base units of cordless phones.
Do not put objects on top of the machine.
DO NOT use flammable substances near the machine.
Doing this might cause a fire or electrical shock.
86
Safety and Legal
To use the machine safelyA
Please keep these instructions for later reference and read them before attempting any
maintenance.
WARNING
There are high voltage electrodes inside the
machine. Before you clean the inside of the
machine, make sure you have unplugged the
telephone line cord first and then the power cord
from the AC power outlet.
Do not handle the plug with wet hands. Doing this
might cause an electrical shock.
Always make sure the plug is fully inserted.
After you have just used the machine, some
internal parts of the machine will be extremely hot.
When you open the front or back cover of the
machine, DO NOT touch the shaded parts shown
in the illustration.
The fuser unit is marked with a caution label.
Please do not remove or damage the label.
87
To prevent injuries, be careful not to put your
hands on the edge of the machine under the
document cover.
To prevent injuries, be careful not to put your
fingers in the area shown in the illustrations.
DO NOT use a vacuum cleaner to clean up scattered toner. Doing this might cause the toner
dust to ignite inside the vacuum cleaner, potentially starting a fire. Please carefully clean the
toner dust with a dry, lint-free cloth and dispose of it according to local regulations.
When you move the machine, grasp the side hand
holds that are under the scanner. DO NOT carry
the machine by holding it at the bottom.
Use caution when installing or modifying telephone lines. Never touch telephone wires or
terminals that are not insulated unless the telephone line has been unplugged at the wall
jack. Never install telephone wiring during a lightning storm. Never install a telephone wall
jack in a wet location.
This product must be installed near an AC power outlet that is easily accessible. In case of
an emergency, you must disconnect the power cord from the AC power outlet to shut off the
power completely.
To reduce the risk of shock or fire, use only a No. 26 AWG or larger telecommunication line
cord.
88
Safety and Legal
CAUTION
Lightning and power surges can damage this product! We recommend that you use a quality
surge protection device on the AC power line and on the telephone line, or unplug the cords
during a lightning storm.
WARNING
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety precautions should always be followed to
reduce the risk of fire, electric shock and injury to people, including the following:
1 Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink,
washing machine, or in a wet basement or near a swimming pool.
2 Avoid using this product during an electrical storm. There may be a remote risk of electric
shock from lightning.
3 Do not use this product to report a gas leak in the vicinity of the leak.
4 Use only the power cord provided with the machine.
5 Do not dispose of batteries in a fire. They may explode. Check with local codes for possible
special disposal instructions.
SAVE THESE INSTRUCTIONS
89
Important InformationA
Standard telephone and FCC NoticesA
These notices are in effect on models sold and used in the United States only.
When programming emergency numbers or making test calls to emergency numbers:
Remain on the line and briefly explain to the dispatcher the reason for the call before hanging
up.
Perform these activities in the off-peak hours, such as early morning or late evening.
This equipment complies with Part 68 of the FCC rules and the requirements adopted by the
ACTA. On the backside of this equipment is a label that contains, among other information, a
product identifier in the format US: AAAEQ##TXXXX. If requested, this number must be provided
to the telephone company.
You may safely connect this equipment to the telephone line by means of a standard modular jack,
USOC RJ11C.
A plug and jack used to connect this equipment to the premises wiring and telephone network
must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A
compliant telephone cord and modular plug is provided with this product. It is designed to be
connected to a compatible modular jack that is also compliant. See installation instructions for
details.
The REN is used to determine the number of devices that may be connected to a telephone line.
Excessive RENs on a telephone line may result in the devices not ringing in response to an
incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be
certain of the number of devices that may be connected to a line, as determined by the total RENs,
contact the local telephone company. For products approved after July 23, 2001, the REN for this
product is part of the product identifier that has the format US:AAAEQ##TXXXX.The digits
represented by ## are the REN without a decimal point (e.g., 06 is a REN of 0.6). For earlier
products, the REN is separately shown on the label.
If this equipment causes harm to the telephone network, the telephone company will notify you in
advance that temporary discontinuance of service may be required. But if advance notice isn’t
practical, the telephone company will notify the customer as soon as possible. Also, you will be
advised of your right to file a complaint with the FCC if you believe it is necessary.
The telephone company may make changes in its facilities, equipment, operations or procedures
that could affect the operation of the equipment. If this happens the telephone company will
provide advance notice in order for you to make necessary modifications to maintain uninterrupted
service.
If trouble is experienced with this equipment, for repair or warranty information, please contact
Service/Support phone number at 1-800-243-5556 (in USA) or 1-800-672-6937 (in Canada).
If the equipment is causing harm to the telephone network, the telephone company may request
that you disconnect the equipment until the problem is resolved.
Connection to party line service is subject to state tariffs. Contact the state public utility
commission, public service commission or corporation commission for information.
90
Safety and Legal
If your home has specially wired alarm equipment connected to the telephone line, ensure the
installation of this equipment does not disable your alarm equipment. If you have questions about
what will disable alarm equipment, call your telephone company or a qualified installer.
If you are not able to solve a problem with your machine, call Service/Support phone number at
1-800-243-5556 (in USA) or 1-800-672-6937 (in Canada).
WARNING
For protection against the risk of electrical shock, always disconnect all cables from the wall
outlet before servicing, modifying or installing the equipment.
This equipment may not be used on coin service lines provided by the telephone company or
connected to party lines.
Pitney Bowes cannot accept any financial or other responsibilities that may be the result of your
use of this information, including direct, special or consequential damages. There are no
warranties extended or granted by this document.
This machine has been certified to comply with FCC standards, which are applied to the USA
only. A grounded plug should be plugged into a grounded AC power outlet after checking the
rating of the local power supply for the machine to operate properly and safely.
91
Federal Communications Commission (FCC)
Declaration of Conformity (USA only)
Responsible Party:Pitney Bowes Inc.
1 Elmcroft Road
Stamford, CT 06926-0700 USA
TEL: 1-800-522-0020
declares, that the products
Product Name: 3200
comply with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This
device may not cause harmful interference, and (2) this device must accept any interference
received, including interference that may cause undesired operation.
This equipment has been tested and found to comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection
against harmful interference in a residential installation. This equipment generates, uses, and can
radiate radio frequency energy and, if not installed and used in accordance with the instructions,
may cause harmful interference to radio communications. However, there is no guarantee that
interference will not occur in a particular installation. If this equipment does cause harmful
interference to radio or television reception, which can be determined by turning the equipment
off and on, the user is encouraged to try to correct the interference by one or more of the following
measures:
Reorient or relocate the receiving antenna.
Increase the separation between the equipment and receiver.
Connect the equipment into an outlet on a circuit different from that to which the receiver is
connected.
Call the dealer or an experienced radio/TV technician for help.
ImportantA
Changes or modifications not expressly approved by Pitney Bowes Inc. could void the user’s
authority to operate the equipment.
Important—about the interface cableA
A shielded interface cable should be used to ensure compliance with the limits for a Class B digital
device.
92
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