PHILIPS Pocket Memo 9500 User Manual

www.philips.com/dictation

Digital Pocket Memo

LFH 9500

LFH 9520

EN User manual 3

DE Benutzerhandbuch 23

FR Manuel de l‘utilisateur 43

ES Manual del usuario 63

NL Gebruikershandleiding 83

IT Manuale di istruzioni 103

Declaration of Conformity

Tested to comply with FCC standards

FOR HOME OR OF FICE USE

Model Number: LFH 9500 / LFH 9520
Trade Name: Philips Digital Pocket Memo 9500 / 9520
Responsible Party: Philips Speech Processing
Address: 64 Perimeter Center East, Atlanta, GA 30346, USA
Telephone number: 888-260-6261
Website: www.philips.com/dictation

This device complies with Part 5 of the FCC Rules. Operation is subject to the following two conditions:
) This device may not cause harmful interference.

2) This device must accept any inter ference received, including interference that may cause undesired operation.

The CE mark confirms that the device corresponds to the relevant guidelines of the
European Union.

The cardboard used for packaging can be recycled. This electronic device contains
recyclable material.

User manual

1 Welcome 4

1.1 Product highlights 4

1.2 What’s in the box 4

1.3 Overview – controls and connections 5

1.4 Overview – display indicators and
symbols 6

2 Get started 7

2.1 Install the batteries 7

2.2 Recharge the batteries 7

2.2.1 Recharge the batteries through the
USB cable 7

2.2.2 Recharge the batteries through the
docking station 7

2.2.3 Recharge the batteries using the optional
Philips power supply 8

2.3 Insert and eject the memory card 8

2.4 Format a new memory card 9

2.5 Activate the Digital Pocket Memo 9

2.5.1 Set the language 9

2.5.2 Set the date and time 10

2.6 Power-save mode 10

3 Use your Digital Pocket Memo 11

3.1 Recording 11

3.1.1 Create a recording 11

3.1.2 Record a spoken instruction 12

3.1.3 Add to a recording (insert/overwrite) 12

3.1.4 Finish (lock) a recording 13

3.1.5 Change the recording format 14

3.1.6 Adjust the microphone sensitivity 14

3.2 Playback 15

ENGLISH

3.2.1 Overview playback functions 15

3.3 Delete 16

3.3.1 Delete a file 16

3.3.2 Delete part of a recording 16

3.3.3 Delete all dictations 17

4 Use more of your Digital Pocket

Memo 18

4.1 Use Philips SpeechExec software 18

4.1.1 Advanced configuration 18

4.1.2 Download recordings to the PC 18

4.2 Use voice-activated recording 19

4.3 Work with index marks 20

4.3.1 Insert an index mark 20

4.3.2 Delete an index mark 20

4.3.3 Delete all index marks 20

4.4 Assign a keyword 21

4.5 Menu settings 21

4.5.1 Menu list 22

3User manual

4 User manual

Welcome1

Congratulations on your purchase and welcome to Philips!

To fully benefi t from the support that Philips o ers, visit our Website for support information such
as user manuals, software downloads and more: www.philips.com/dictation.

Product highlights1.1

The Digital Pocket Memo’s asymmetrical and ergonomic design delivers unparalleled user-friendly •
operation. All buttons are within the sweep-angle of the thumb.
Dock the Digital Pocket Memo to the USB Docking Station and transfer your dictation fi les •
to the PC in seconds. At the same time, the USB Docking Station can be used to recharge the
batteries of the Digital Pocket Memo.
The Digital Pocket Memo is designed around standardized technologies. From SD (SecureDigital) •
or MMC (Multimedia) cards, mini-USB cables, batteries and sockets to the industry-standard .dss
fi le format for speech processing, Philips employs non-proprietary accessories and technologies
for the ultimate compatibility.

What’s in the box1.2

Digital Pocket Memo

Quick start guide,

user manual

CD-ROM

SD memory card Mini-USB cable 2 rechargeable

batteries

USB Docking Station Pouch

5User manual

ENGLISH

Overview – controls and connections1.3

Digital Pocket Memo

1

Microphone socket

2

Headphone socket

3

Built-in microphone

4

Status LED

5

LFH 9500: EOL (end-of-letter) button

LFH 9520: REC (record) button

6

Slide switch

7

On/o switch

8

Speaker

9

+/–, menu navigation and

volume control

10

Menu button

11

Smart buttons

12

Display

13

Memory card slot

14

LFH 9500: FWD (forward) button

LFH 9520: EOL (end-of-letter) button

15

Battery compartment

16

USB connection slot

17

Docking station

connection slot

18

Power supply socket

USB Docking Station

19

Power supply socket

20

USB connection slot

21

Download indicator LED

22

Charge indicator LED

23

Docking slot for the Digital Pocket Memo

1

2

3

4

12

11

10

9

8

19

23

21

22

5

6

7

20

13

14

15

18

16

17

6 User manual

Overview – display indicators and symbols1.4

DPM 9500

KEYWORD NEW

9:23

DPM 9520

KEYWORD NEW

9:23

D Note
The slide switch has dierent function placements on each of the two models of the Digital Pocket
Memo 9500 series (LFH 9500 and LFH 9520). This user manual will describe functions for both
models.

5

4

3

2

1

1

Current function of the left smart button

2

Keyword 1 (such as author name)

3

Recording number

4

Position bar

5

Recording / playback time

6

Battery level indicator

7

Recording format

8

Memory card is write-protected (locked)

9

Insert recording mode is activated

10

Voice-activated recording in progress

Digital Pocket Memo 9500

with international slide switch

6 7 8 9 10

1719 18 16

11

12

13

14

15

5

4

3

2

1

11

Recording level meter

12

Sensitivity level for voice-activated recording

13

Current position in the recording

14

Positions of the slide switch

15

Current function of the right smart button

16

Recording is marked finished (EOL) and

17

Recording is marked priority

18

Recording contains index mark

19

Recording contains spoken instruction

Digital Pocket Memo 9520

with Philips slide switch

6 7 8 9 10

1719 18 16

locked

11

12

13

14

15

7User manual

ENGLISH

Get started2

Install the batteries2.1

The Digital Pocket Memo can be operated with
the two rechargeable AAA batteries delivered
with the product. Standard (non-rechargeable)
AAA alkaline batteries may also be used.

The on/o switch of the Digital Pocket 1
Memo must be in the
Open the battery compartment on the back 2
side of the Digital Pocket Memo by sliding it
outwards then folding it up.
Insert the two AAA batteries. The correct 3
polarity is indicated on the inside of the
battery compartment cover.
Close the battery compartment by folding it 4
down and sliding the battery compartment
cover inward until it clicks.

OFF position.

1 2

Recharge the batteries2.2

The Digital Pocket Memo can be operated
with the rechargeable Philips AAA batteries. To
recharge these batteries, use the Docking Station,
the USB cable or the optional Philips power

supply.

Recharge the batteries through the 2.2.1
USB cable

When the Digital Pocket Memo is connected to
a PC or notebook computer with the supplied
USB cable, the rechargeable batteries are
automatically recharged. If the USB port on the
computer is high powered, a complete recharge
cycle takes about 2.5 hours.

D Note
The PC must be ON when charging battery via
the USB cable connection. The Digital Pocket
Memo may become warm during fast recharging.

21

C Important

If the USB port of the computer does not
supply enough power capacity (500 mA), disable
the USB quick charge function in the menu of the
Digital Pocket Memo and recharge the batteries
using the optional power supply.

D Note
Do not mix battery types! Use two rechargeable
batteries or two non-rechargeable alkaline
batteries.

Recharge the batteries through the 2.2.2
docking station

Make sure that the docking station is 1
connected to PC with the USB cable and
that the PC is on.

8 User manual

Insert the Digital Pocket Memo into the 2
docking slot of the docking station and press
it down firmly until it locks. The green LED
illuminates, indicating that the batteries
of the Digital Pocket Memo are being
recharged in fast recharge mode.
When the green LED blinks, recharging is 3
complete and the Digital Pocket Memo can
be removed from the docking slot.

D Note
When the Digital Pocket Memo is connected
to the docking station, it is powered by the
docking station and not by the batteries. If
the Digital Pocket Memo is operated with
rechargeable batteries, the batteries are
automatically recharged while the Digital Pocket
Memo is connected to the docking station.

Recharge the batteries using the 2.2.3
optional Philips power supply

Connect the Philips power supply to the 1
main power supply.
Connect the Digital Pocket Memo to the 2
Philips power supply.

D Note
It is okay to continue using the Digital Pocket
Memo during recharge. The batteries will be
recharged while you work, and will continue
recharging even when the Digital Pocket Memo
is turned o.

Insert and eject the memory card2.3

The Digital Pocket Memo operates with a SD
(SecureDigital) memory card and supports SD
cards with storage capacities of up to 2 GB.

Your Digital Pocket Memo is packaged with a
memory card already inserted and formatted.

To eject the memory card:

Locate the memory card slot on the top 1
back side of the Digital Pocket Memo.
Press the memory card into the Digital 2
Pocket Memo until it clicks.

1

Release the memory card. It will slightly 3
emerge from the memory card slot. Simply
slide it out.

1 2

To insert a memory card:

Locate the memory card slot on the top 1
back side of the Digital Pocket Memo.
Slide the memory card into the slot. A small 2
illustration under the memory card slot
indicates the correct orientation.

2

Push the memory card in until it clicks.3

9User manual

ENGLISH

D Note

Format memory

Volume
Font
Language

Delete all?

BACK ENTER

Delete all ?

All files
will be lost !

Yes -format

BACK ENTER

If the Digital Pocket Memo is turned to the

ON

position and there is no memory card inserted,
a warning screen is displayed.

Format a new memory card2.4

When a new, unformatted memory card (or a
memory card that was formatted with a non­Digital Pocket Memo device) is inserted, the
Digital Pocket Memo will display a prompt to
format the memory card.

A

To confirm and start the formatting process, 1
press the

OK smart button

1

.
To cancel the formatting process, remove 2
the memory card or press the
smart button

2

.

A B C

CANCEL

the first time, you will be prompted to set the
language, date and time.

Set the language2.5.1

When using the Digital Pocket Memo for the
first time, you will be prompted to set the
language.

Press the 1 + or – button

1

on the Digital
Pocket Memo to select a language.
Press the 2

OK smart button

2

to confirm
the selection. The selected language will be
displayed.

1

D Note

2

It is possible to change the language later using
the menu. See Menu settings on page 21 for
more information.

D Note
Formatting is not possible if the memory card is
in read-only mode (locked).

The Digital Pocket Memo is turned on and o
by sliding the

Activate the Digital Pocket Memo2.5

ON/OFF switch. When using it for

2
1

10 User manual

Set the date and time2.5.2

After selecting the user interface language, the
Digital Pocket Memo will prompt you to set the
current date and time.

Press the 1 + or – button

1

to change the
value for the year, month or day.
Press the 2 → smart button

2

to advance the
arrow (↑) to the next entry.
After setting the day, press the 3 → smart
button

2

to advance the settings to the
correct time.
Press the 4 + or – button

1

to select a
2-hour or 24-hour clock, AM or PM (if a
2-hour clock is selected), and to change
the value of the hour and minute settings.
Press the 5 → smart button

2

to confirm the
date and time. The Digital Pocket Memo is
now ready to function.

3
2
1

Power-save mode2.6

After four minutes of inactivity, the Digital
Pocket Memo automatically goes into power­save mode and the LCD screen will display the
date and time. Press any button to reactivate it.

If the Digital Pocket Memo is not used for more
than two hours, it turns o completely. Turn the
unit on by moving the On/O switch to the OFF
position and then back to the ON position.

D Note
If a mistake is made in setting the date/time,
use the ← smart button

3

any time during the
procedure to step back to make corrections.
It is also possible to change the date and time
later using the menu. See Menu settings on page
21 for more information.

11User manual

ENGLISH

Use your Digital Pocket 3

DPM 9500

INDEX INSTR

9:23

#2

Memo

position and start speaking.
On the • Digital Pocket Memo 9520,
press the
switch

REC button

4

to the REC position and start

3

, move the slide

speaking.

Recording3.1

Create a recording3.1.1

Follow these steps to create a recording with
the Digital Pocket Memo:

A memory card must be inserted into the 1
memory card slot. See Insert and eject the

memory card on page 8 for more information.

Slide the On/O switch 2

1

to the ON posi­tion to switch on the Digital Pocket Memo.
Press the 3

NEW smart button

2

to create a

new recording.
D Note
The

NEW smart button is not displayed if

the current recording is empty.

2
1

The status LED

5

glows in red (in
overwrite mode) or green (in insert mode)
while recording. The following information is
displayed:

a

Recording format

b

Recording time

c

Current position in the recording

d

File number

e

Keyword 1 (author name)

To stop recording:5

On the • Digital Pocket Memo 9500,
move the slide switch

4

to the STOP
position.
On the • Digital Pocket Memo 9520,
move the slide switch
position and press the

a

b

c
d
e

4

to the RECP

REC button

3

.

5

3

4

To start recording:4

On the • Digital Pocket Memo 9500,
move the slide switch

4

to the REC

D Note

For best results, speak clearly and keep •
the microphone about four inches (ten

12 User manual

centimeters) away from your mouth.

DPM 9500

INDEX INSTR

9:23

#2

Delete dictation

Insert mode

Keywords
Setup

Overwrite

BACK ENTER

A beep will sound when the battery level •
drops below 10 % or the remaining recording
time reaches two minutes.
Press the •

INDEX smart button during

recording or playback to insert an index mark.
See Work with index marks on page 20 for
more information.
Press and hold the •

INSTR smart button during

recording to record a spoken instruction. See
the next chapter for more information.

Record a spoken instruction3.1.2

Spoken instructions are recorded comments
by the author that are directed to the person
transcribing the dictation.

To insert a spoken instruction into a dictation
file:

Press and hold the 1

INSTR smart button

while recording.
Dictate the instruction.2
Release the 3

INSTR smart button

1

when
the spoken instruction is complete. The
spoken instruction is displayed as a solid line
on the file position bar

a

.

3.1.3 Add to a recording (insert/
overwrite)

Files are recorded in overwrite mode by default.
Follow these steps to switch to insert mode to
make additions to a recording:

Press the 1

MENU button

1

while in the stop
position to open the menu.
Press the 2 + or – button

2

to select the

Insert mode menu and press the

smart button
Press the 3 + or – button

3

to enter the submenu.

2

to choose

between Insert or Overwrite mode.

In • insert mode, the record position of the
slide switch reads

4

glows in green while recording.

iREC and the status LED

In • overwrite mode, the record position of
the slide switch reads

4

LED

glows in red while recording.

Press the 4

1

setting or press the

3

OK smart button

to exit the sub-menu without changing

REC and the status

5

CANCEL smart button

the setting.
Press the 5 + or – button

2

to select the file

into which the insertion should be made.

A

ENTER

to save the

4

B

a

1

5
3
1
2

13User manual

ENGLISH

Play, forward or rewind to the position 6
where the insertion should be made.
To insert an additional recording:7

On the • Digital Pocket Memo 9500,
move the slide switch

6

to the iREC
position and start speaking. The insertion
will not overwrite the recording.
On the • Digital Pocket Memo 9520,
press the
switch

REC button

6

to the iREC position and start

5

, move the slide

speaking. The insertion will not overwrite
the recording.

To end the inserted recording:8

On the • Digital Pocket Memo 9500,
move the slide switch

6

to the STOP
position.
On the • Digital Pocket Memo 9520,
move the slide switch
position and press the

Digital Pocket Memo 9500

6

6

to the RECP

REC button

Digital Pocket Memo 9520

3.1.4 Finish (lock) a recording

When a recording is finished and no additional
changes will be made, follow these steps to
mark it as finished and protect it from being
accidentally deleted:

Press the 1 + or – button

1

while in the
stop position to select the recording to be
marked finished.
Press the end-of-letter (2

EOL) button

2

to
lock the file and mark it as finished. The 
symbol

a

is displayed.
To assign priority status to the recording, 3
press the

EOL button

a second. The ! symbol

2

again within half

b

is displayed,
indicating that the file has priority status.
To make changes to the recording, press the 4

EOL button

2

again to remove the finished

mark.

5

.

Digital Pocket Memo 9500

5

6

Digital Pocket Memo 9520

2
a

b

2
a

b

If the recording is not finished, simply fast 9
forward to the end of the file and continue
recording.

⑩ Repeat from step 1 to return to overwrite

recording mode.

1

1

E Tip
Philips SpeechExec software can be configured to
download only those files from the Digital Pocket
Memo to the PC that are marked finished.

C Caution

Locked files are deleted when the memory card
is formatted or the delete-all-dictations function
is used.

14 User manual

3.1.5 Change the recording format

Delete dictation
Insert mode
Keywords

Setup

Language

BACK ENTER

Language

Record format

Voice activation
Backlight

SP <DSS>

BACK ENTER

Delete dictation
Insert mode
Keywords

Setup

Language

BACK ENTER

Record lamp
Contrast
Device beep

Microphone

Dictate

BACK ENTER

The recording format determines the audio
quality of recordings and aects the number of
audio files that can fit on the memory card. The
Digital Pocket Memo supports the following
recording formats:

Standard Play (SP) requires 1 megabyte for 10 •
minutes of recording.
Long Play mobile (LPm) requires 1 megabyte •
for 15 minutes of recording.

Press the 1

MENU button

1

while in the stop
position to open the menu.
Press the 2 + or – button

Setup menu item and press the

button.

3

2

to select the

ENTER smart

Press the 3 + or – button 2 to select the

Record format menu item and press the

ENTER smart button

Press the 4 + or – button

3

.

2

to choose
between SP and LPm.
Press the 5
setting or press the

3

OK smart button

CANCEL smart button

to exit the sub-menu without changing

4

to save the

the setting.

A B C

3.1.6 Adjust the microphone sensitivity

Set the microphone sensitivity for the
environment and your recording preferences.

Press the 1

MENU button

1

while in the stop
position to open the menu.
Press the 2 + or – button

Setup menu item and press the

button

3

.

Press the 3 + or – button

Microphone menu item and press the

smart button

3

.

Press the 4 + or – button

2

to select the

ENTER smart

2

to select the

2

to choose the

ENTER

microphone sensitivity: Private (low), Dictate
(medium) and Conference (high).
Press the 5
setting or press the

3

OK smart button

CANCEL smart button

to exit the sub-menu without changing

4

to save the

the setting.

A B C

4
3
1
2

4
3
1
2

15User manual

ENGLISH

Playback3.2

DPM 9500

INDEX SPEED

5:12

#2

1

Press the 1 + or – button

while in the stop
position to select the file to play and locate
the beginning of the recording.
Move the slide switch 2

2

to the PLAY

position to start playback.

The following information is displayed:

a

Recording format

b

Playback position (minutes : seconds)

c

Current position in the recording

d

File number

e

Keyword 1 (author name)

1

Press the 3 + or – button

to adjust the
playback volume during playback.
Press the 4

SPEED smart button

3

to adjust
faster or slower file playback.
Move the slide switch 5

2

to the STOP

position to stop playback.

a

b

c

d

e

Overview of playback functions3.2.1

File
selection

Fast
rewind

Fast
forward

Playback
speed

2

3

1

Press the + button 1 once while in the
stop position to skip to the end of a file.
Press the + button again to skip to the
beginning of the next file.

1

Press the – button
stop position to skip to the beginning of a
file. Press the – button again to skip to the
end of the previous file.
Move the slide switch
Move the slide switch to the STOP position
to stop rewinding or the PLAY position to
stop rewinding and begin playback.
On the Digital Pocket Memo 9500,
press and hold the FWD button
in the stop or play position. Release the

FWD button to stop forwarding.

On the Digital Pocket Memo 9520, move
the slide switch
Move the slide switch to the STOP position
to stop forwarding or the PLAY position to
stop forwarding and begin playback.
Press the SPEED smart button
playback to adjust faster or slower file
playback.

3

once while in the

2

to the ┤ position.

2

to the ┢ position.

3

4

during

while

2

4

1

16 User manual

Delete3.3

Delete dictation

Insert mode
Keywords
Setup

Delete ?

BACK ENTER

Delete section

Delete dictation
Priority high
Index set

OK CANCEL

DPM 9500

CANCEL MARK 2

5:34

#2

3.3.2 Delete part of a recording

Follow these steps to delete a section from a

D Note
Before deleting a file, make sure that it is not
marked finished and that the memory card is not
set to read-only (locked). If the file is marked fin­ished, unlock it by pressing the

EOL button once.

recording:

Press the 1

MENU button

1

while in the stop
position to open the menu.
Press the 2 + or – button

2

to select the

Delete section menu item and press the

smart button

3

.

Using the play, forward or rewind functions, 3

3.3.1 Delete a file

Follow these steps to delete a file entirely:

Press the 1 + or – button

1

while in the stop

navigate to the beginning of the section to
be deleted. Press the

4

. A cross symbol appears on the screen.

MARK  smart button

position to select the file to be deleted.
Press the 2

MENU button

menu. The Delete dictation

2

to open the

menu item is

A

B

selected.
Press the 3

ENTER smart button

3

to enter
the sub menu.
Press the 4

OK smart button

file permanently. Press the
button

3

to cancel the operation and leave

4

to delete the

CANCEL smart

the recording intact.

Navigate to the second mark position using 4
playback, forward or rewind. Press the

B

smart button
Press the 5

4
3
2
1

OK smart button

of the marked section, or press the
smart button

5

. The second cross appears.

DELETE smart button

6

to confirm the deletion

5

to exit without deleting.

C

D

5

and the

A

OK

3
4
1
2

MARK 2

CANCEL

6
5

17User manual

ENGLISH

3.3.3 Delete all dictations

Delete dictation
Insert mode
Keywords

Setup

Language

BACK ENTER

Delete all ?

All dictations
will be lost !

Yes - delete

BACK ENTER

C Caution

Files marked finished (EOL) are deleted when
the delete-all-dictations function is used.

Follow these steps to delete all recordings:

Press the 1

MENU button

1

while in the stop
position to open the menu.
Press the 2 + or – button

Setup menu item and press the

button

3

.

Press the 3 + or – button

2

to select the

ENTER smart

2

to select the

Delete dictations menu item and press the

ENTER smart button

3

.

A

Press the 4 ENTER smart button 4 and
the

OK smart button

deletion, or press the

4

to exit without deleting.

C

B

3
1
2

5

to confirm the

CANCEL smart button

D

5
4

18 User manual

Use more of your Digital 4
Pocket Memo

Use Philips SpeechExec software4.1

Philips SpeechExec software can be used for
advanced confi guration of the Digital Pocket
Memo, automatic download, conversion and
routing of dictation fi les.

D Note
For detailed information about SpeechExec
software, refer to the SpeechExec user manual.

Advanced confi guration4.1.1

The Digital Pocket Memo Confi guration Wizard
is part of the Philips SpeechExec Pro Dictate soft­ware. It guides users through the device confi gu­rations and settings of the Digital Pocket Memo.
The wizard assists in confi guring time format,
sound feedback, voice-activated recording,
display appearance (standard or advanced display
mode), recording format, microphone sensitivity,
keywords, and fi le download to the PC.

Connect the Digital Pocket Memo to the PC 1
using a USB cable.
Start 2 Philips SpeechExec Pro Dictate software.
Click 3

Settings > General settings on the menu

bar of SpeechExec to open the settings
menu and select

DPM/DT Confi guration > DPM

Wizard

from the list on the left side.

Click the 4

Start Wizard… button to open the

wizard. Follow the on-screen instructions to
customize the Digital Pocket Memo.
Click the 5

Finish button to close the wizard

and confi rm the transfer of the new settings
to the Digital Pocket Memo.

D Note
When the Digital Pocket Memo is connected
to the PC for the fi rst time, Windows detects
the new hardware and automatically installs
the required drivers. When the installation is
complete, Windows may prompt you to restart
the PC.

Download recordings to the PC4.1.2

With USB mass storage support, the Digital
Pocket Memo is automatically displayed as an
external drive when it is connected to the com­puter. It can then be accessed easily with any
Microsoft Windows program as a regular drive.

Use Philips SpeechExec software for automatic
download, conversion, and routing of fi les.

Make a recording with the Digital Pocket 1
Memo.
Start 2 Philips SpeechExec Pro Dictate software.

19User manual

ENGLISH

Connect the Digital Pocket Memo to the 3

Delete dictation
Insert mode
Keywords

Setup

Language

BACK ENTER

Language
Record format

Voice activation

Backlight

Off

BACK ENTER

PC using the USB cable or the USB docking
station.
By default, the recordings on the Digital 4
Pocket Memo will be downloaded
automatically to the PC and moved to the
Finished dictations folder of the work list.

D Note
How and which files are downloaded after
a Digital Pocket Memo is connected can be
configured in the settings menu of SpeechExec
or with the Configuration Wizard.

Use voice-activated recording4.2

Voice-activated recording is a convenience
feature for hands-free recording. When voice­activated recording is enabled, recording will
start when you begin speaking. When you
stop speaking, the Digital Pocket Memo will
automatically pause recording after three
seconds of silence, and resume only when you
begin speaking again.

Press the 1

MENU button

1

while in the stop
position to open the menu.
Press the 2 + or – button

Setup menu item and press the

button

3

.

Press the 3 + or – button

2

to select the

ENTER smart

2

to select the

Voice activation menu item and press the

ENTER smart button

Press the 4 + or – button
or On.
Press the 5

OK smart button

3

.

2

to choose O

4

to save the

setting or press the

3

to exit the sub-menu without changing

CANCEL smart button

the setting.

A B C

To start recording:6

On the • Digital Pocket Memo 9500,
move the slide switch

6

to the REC
position and start speaking.
On the • Digital Pocket Memo 9520,
press the
switch

REC button

6

to the REC position and start

5

, move the slide

speaking.

The status LED

7

glows in red (in
overwrite mode) or green (in insert mode)
while recording. When the sound level
drops below the threshold sound level

a

recording pauses after three seconds and
the status LED flashes.
Press the 7 + or – button
threshold sound level

8

to adjust the

a

while recording.

To stop recording:8

On the • Digital Pocket Memo 9500,
move the slide switch

6

to the STOP
position.
On the • Digital Pocket Memo 9520,
move the slide switch
position and press the

6

to the RECP

REC button

5

.

4
3
1
2

,

20 User manual

DPM 9500

INDEX INSTR

9:23

#2

a

DPM 9500

INDEX INSTR

9:23

INDEX 1

DPM 9500

KEYWORD NEW

6:32

#2

Insert mode
Keywords
Setup

Delete indices

Delete all ?

BACK ENTER

Delete all ?

All indices
will be lost !

Yes - delete

BACK ENTER

7

5

6

8

Work with index marks4.3

Index marks can be used to mark certain points
in a recording as points of reference. A point
of reference may be the beginning of a major
section, or a part of the recording that you may
want to revise later or access quickly.

Insert an index mark4.3.1

Press the 1

INDEX smart button

1

during

recording or playback to insert an index

a

mark

. The index number is displayed for

two seconds.

a

mark to be deleted
Press the 2

MENU button

.

1

while in the stop
position to open the menu.
Press the 3 + or – button

2

to select the

Index clear menu and press the

button

a

3

.

A

4.3.3 Delete all index marks

Press the 1

MENU button

1

while in the stop
position to open the menu.
Press the 2 + or – button

2

to select the

Delete indices menu item and press the

ENTER smart button

Press the 3
the

ENTER smart button

OK smart button

deletion, or press the

3

to exit without deleting.

3

.

4

to confirm the

CANCEL smart button

OK smart

B

3

and

3
1
2

a

1

Delete an index mark4.3.2

Play, fast forward or fast rewind to the index 1

A B C

4
3
1
2

21User manual

ENGLISH

D Note

Work Type
Author

BACK ENTER

DPM 9500

KEYWORD NEW

0:00

#2

Delete dictation
Insert mode
Keywords

Setup

Language

BACK ENTER

The Delete Indices menu item is available only if
the current file has at least one index mark.

Assign a keyword4.4

One or more keywords, such as the author’s
name, can be assigned to every recording.
Keywords can be used to identify recordings
and automatic file routing in Philips SpeechExec
software.

D Note
Keywords must first be set up with Philips
Speech Exec software. See Advanced configuration
on page 18 for more information. By default,
the keyword category Author with the keywords
‘DPM 9500’ and ‘- - -’ (empty) and the category
Work type with the keywords ‘Memo’, ‘Letter’,
‘Fax’ and ‘Report’ are available on the Digital
Pocket Memo.

To assign a keyword to a recording:

Press the 1

KEYWORD smart button

in the stop position to display the list of
keyword categories.
Press the 2 + or − button

2

to select a
category.
Press the 3

ENTER smart button to display the

list of keywords for the category.
Press the 4 + or − button

2

to select a
keyword.
Press the 5
or the
without assigning a keyword.

OK smart button

CANCEL smart button

4

to confirm

3

to exit

1

while

A B C

Menu settings4.5

To access the Digital Pocket Memo menu:

Press the 1

MENU button

1

while in the stop
position to open the menu.
Press the 2 + or – button

2

to select the
next/previous menu item.
Press the 3

ENTER smart button

MENU button

Press the

BACK smart button

1

to enter a sub-menu.

3

or the

4

to exit the
menu.
Press the 4 + or – button

2

to select a
function.
Press the 5
a selection or the

3

OK smart button

CANCEL smart button

to exit a sub-menu without changing a

4

to confirm

setting.

1
3

2

4
3
1
2

Menu list4.5.1

Press the MENU button

DELETE DICTATION (see 3.3.1 page 16)

PRIORITY HIGH / NORMAL (see 3.1.4 page 13)

INDEX SET / CLEAR (see 4.3 page 20)

INSERT MODE (see 3.1.3 page 12)

KEYWORDS (see 4.4 page 21)

DELETE ALL INDICES (see 4.3.3 page 20)

DELETE SECTION (see 3.3.2 page 16)





LANGUAGE (see 2.5.1 page 9)

RECORD FORMAT (see 3.1.5 page 14)

VOICE ACTIVATION (see 4.2 page 19)

BACKLIGHT (OFF / 8 s / 20 s)

RECORD LAMP ON / OFF

DEVICE BEEP ON / OFF

MICROPHONE SENSITIVITY (see 3.1.6 page 14)

DATE & TIME (see 2.5.2 page 10)

USB QUICK CHARGE ON / OFF

DELETE ALL DICTATIONS (see 3.3.3 page 17)

FORMAT MEMORY (see 2.4 page 9)

DEVICE FONT (MODERN / CLASSIC)

































SETUP

























LCD CONTRAST





























PLAYBACK VOLUME





Dictate. See Advanced configuration on page 18
for more information.

D Note



Press and hold the

MENU button for a few

seconds to access additional information about
files, the device, and the memory card.

MAIN MENU

Disclaimer and Notices

Philips performs extensive testing with the most
popular configurations. However, since PC add­ons and device drivers are updated continually,



conflict-free operation cannot be guaranteed.

SETUP MENU



D Note
Some settings, such as defining keywords or
switching to the simple display mode, are
available only through Philips SpeechExec Pro

22 User manual

Benutzerhandbuch

1 Willkommen 24

1.1 Produkt-Highlights 24

1.2 Verpackungsinhalt 24

1.3 Übersicht über Bedienungselemente
und Anschlüsse 25

1.4 Übersicht der Displaysymbole 26

2 Erste Schritte 27

2.1 Einsetzen der Batterien 27

2.2 Aufladen der Batterien 27

2.2.1 Aufladen über das USB-Kabel 27

2.2.2 Aufladen über die Docking Station 27

2.2.3 Aufladen mit dem optionalen Netzteil 28

2.3 Einsetzen und Auswerfen der
Speicherkarte 28

2.4 Formatieren einer neuen Speicherkarte 29

2.5 Aktivieren des Digital Pocket Memo 29

2.5.1 Einstellen der Sprache 29

2.5.2 Einstellen von Datum und Uhrzeit 30

2.6 Energiesparmodus 30

3 Verwendung des Digital Pocket

Memos 31

3.1 Aufnehmen 31

3.1.1 Erstellen einer neuen Aufnahme 31

3.1.2 Aufnehmen gesprochener Anweisungen 32

3.1.3 Ergänzungen in ein Diktat einfügen 32

3.1.4 Abschließen (Sperren) eines Diktats 33

3.1.5 Ändern des Aufnahmeformats 34

3.1.6 Mikrofonempfindlichkeit einstellen 34

3.2 Wiedergabe 35

3.2.1 Überblick Wiedergabefunktionen 35

3.3 Löschen 36

3.3.1 Löschen eines Diktats 36

3.3.2 Löschen eines Abschnittes innerhalb
eines Diktats 36

3.3.3 Alle Diktate löschen 37

4 Weitergehende Funktionen 38

4.1 Philips SpeechExec verwenden 38

4.1.1 Weitergehende Konfiguration 38

4.1.2 Herunterladen von Aufnahmen auf
den PC 38

4.2 Sprachaktivierte Aufnahme 39

4.3 Indexmarkierungen verwenden 40

4.3.1 Einfügen einer Indexmarkierung 40

4.3.2 Löschen einer Indexmarkierung 40

4.3.3 Löschen aller Indexmarkierungen 40

4.4 Ein Schlagwort zuweisen 41

4.5 Menüeinstellungen 41

4.5.1 Menüübersicht 42

DEUTSCH

23Benutzerhandbuch

24 Benutzerhandbuch

Willkommen1

Herzlichen Glückwunsch zu Ihrem Kauf und willkommen bei Philips!

Besuchen Sie unsere Webseite für zusätzliche Informationen wie Benutzerhandbücher, Software­Downloads und vieles mehr: www.philips.com/dictation.

Produkt-Highlights1.1

Das asymmetrische und ergonomische Design des Digital Pocket Memo macht die Aufnahme •
von Diktaten besonders komfortabel. Der 4-Positions-Schiebeschalter ermöglicht die intuitive
Bedienung mit nur einer Hand.
Stecken Sie Ihr Digital Pocket Memo einfach in die Docking Station, um Ihre Diktatdateien • in
wenigen Sekunden auf den PC zu übertragen. Praktischerweise werden gleichzeitig auch die
Batterien aufgeladen, damit Ihr Diktiergerät jederzeit einsatzbereit ist.
Um größtmögliche Kompatibilität zu bieten, verwendet Philips nicht-proprietäres Zubehör und •
Technologien wie SD (oder MMC)-Speicherkarten, Mini-USB-Kabel, Batterien, 3,5 mm Mikrofon­und Kopfhöreranschlüssen bis hin zum .dss-Dateiformat.

Verpackungsinhalt1.2

Digital Pocket Memo

Kurzanleitung,

Benutzerhandbuch

CD-ROM

SD-Speicherkarte Mini-USB-Kabel 2 wiederaufl adbare

Batterien

USB Docking Station Etui

25Benutzerhandbuch

DEUTSCH

Übersicht über Bedienungselemente und Anschlüsse1.3

Digital Pocket Memo

1

Mikrofonanschluss

2

Kopfhöreranschluss

3

Integriertes Mikrofon

4

Status-LED

5

LFH 9500: EOL-Taste (Briefende/

End-of-letter)
LFH 9520: REC-Taste (Aufnahme)

6

Schiebeschalter

7

Ein-/Ausschalter (OFF/ON)

8

Lautsprecher

9

+/–, Menü-Navigations- und

Lautstärketasten

10

Menü-Taste

11

Smart-Buttons

12

Display

13

Speicherkarteneinschub

14

LFH 9500: FWD-Taste (Vorlauf)

LFH 9520: EOL-Taste
(Briefende/End-of-letter)

15

Batteriefach

16

USB-Anschluss

17

Anschluss für die

Docking Station

18

Netzteilanschluss

1

2

3

4

12

11

10

9

8

19

5

6

7

20

13

USB Docking Station

19

Netzteilanschluss

20

USB-Anschluss

21

Download-LED

22

Lade-LED

23

Einschub für das Digital Pocket Memo

23

21

22

15

18

16

17

14

26 Benutzerhandbuch

Übersicht der Displaysymbole1.4

DPM 9500

SCHLAGW NEU

9:23

DPM 9620

SCHLAGW NEU

9:23

D Hinweis
Der Schiebeschalter hat unterschiedliche Funktionsbelegungen bei den beiden Modellen der Digital
Pocket Memo 9500-Serie (LFH 9500 and LFH 9520). Dieses Benutzerhandbuch beschreibt die
Funktion beider Modelle.

5

4

3

2

1

1

Aktuelle Funktion des linken Smart-Buttons

2

Schlagwort 1 (z.B. Autorname)

3

Aufnahmenummer

4

Positionsleiste

5

Aufnahme- / Wiedergabedauer

6

Batteriestatusanzeige

7

Aufnahmeformat

8

Speicherkarte ist schreibgeschützt (gesperrt)

9

Einfügemodus ist aktiviert

10

Sprachaktivierte Aufnahme ist aktiviert

11

Aufnahme-/Wiedergabepegel

Digital Pocket Memo 9500

mit internationalem Schiebeschalter

6 7 8 9 10

1719 18 16

11

12

13

14

15

5

4

3

2

1

12

Empfindlichkeitsregler für sprachaktivierte

13

Aktuelle Position in der Aufnahme

14

Position des Schiebeschalters

15

Aktuelle Funktion des rechten Smart-Buttons

16

Aufnahme als abgeschlossen (EOL) und

17

Aufnahme mit Priorität gekennzeichnet

18

Indexmarkierung

19

Aufnahme mit gesprochener Anweisung

Digital Pocket Memo 9520

mit Philips Schiebeschalter

6 7 8 9 10

1719 18 16

Aufnahme

gesperrt gekennzeichnet

11

12

13

14

15

27Benutzerhandbuch

DEUTSCH

Erste Schritte2

Einsetzen der Batterien2.1

Das Digital Pocket Memo kann mit den beiden
wiederaufladbaren AAA-Batterien betrieben
werden. Es können auch herkömmliche Alkali­Batterien verwendet werden.

Das Digital Pocket Memo muss 1
ausgeschaltet sein.
Önen Sie das Batteriefach auf der 2
Rückseite des Digital Pocket Memo.
Schieben Sie dazu die Abdeckung nach
außen und klappen Sie sie dann auf.
Legen Sie die beiden AAA-Batterien ein. Die 3
richtige Polarität ist auf der Innenseite der
Batteriefachabdeckung angegeben.
Schließen Sie das Batteriefach wieder, indem 4
Sie es zuklappen und die Abdeckung wieder
hinein schieben, bis Sie ein Klicken hören.

1 2

Aufladen der Batterien2.2

Das Digital Pocket Memo kann mit wiederauflad-

baren AAA-Batterien 9154 von Philips betrieben

werden. Benutzen Sie zum Aufladen dieser
Batterien entweder das USB-Kabel, die USB

Docking Station 9120 oder das optionale Philips­Netzteil 9146.

Aufladen über das USB-Kabel2.2.1

Schließen Sie das Digital Pocket Memo mit dem
mitgelieferten USB-Kabel an einen PC oder
ein Notebook an, um die wiederaufladbaren
Batterien automatisch aufzuladen. Wenn der
USB-Anschluss des PCs den High-Power­Standard unterstützt, dauert ein kompletter
Ladevorgang etwa 2.5 Stunden.

D Hinweis
Der PC muss eingeschaltet sein, um die
Batterien über das USB-Kabel aufzuladen. Das
Digital Pocket Memo kann sich während des
Aufladens erwärmen.

21

C Wichtig

Wenn der USB-Anschluss Ihres PCs nicht
genügend Strom liefert (500 mA), deaktiveren
Sie USB-Schnelladen im Menü des Digital Pocket
Memos und verwenden Sie zum Aufladen der
Batterien das Netzteil.

D Hinweis
Keine unterschiedlichen Batterietypen verwen­den! Nehmen Sie entweder zwei aufladbare Bat­terien oder zwei nicht aufladbare Alkalibatterien.

Aufladen über die Docking Station2.2.2

Vergewissern Sie sich, dass die Docking Sta-1
tion per USB-Kabel mit dem PC verbunden

28 Benutzerhandbuch

ist und dass der PC eingeschaltet ist.
Stecken Sie das Digital Pocket Memo auf den 2
Anschluss der Docking Station, und drücken
Sie es fest herunter, bis es einrastet. Die
grüne LED-Anzeige leuchtet auf und gibt an,
dass die Batterien des Digital Pocket Memo
aufgeladen werden.
Wenn die grüne LED-Anzeige anfängt zu 3
blinken, ist das Aufladen abgeschlossen, und
Sie können das Digital Pocket Memo von der
Docking Station abnehmen.

D Hinweis
Wenn das Digital Pocket Memo an die Docking
Station angeschlossen ist, wird das Gerät
durch die Docking Station und nicht von den
Batterien mit Strom versorgt. Bei Verwendung
von aufladbaren Batterien werden die Batterien
automatisch geladen, wenn das Digital Pocket
Memo an die Docking Station angeschlossen ist.

Aufladen mit dem optionalen 2.2.3
Netzteil

Schließen Sie das Netzteil an der 1
Hauptstromversorgung an.
Verbinden Sie das Digital Pocket Memo mit 2
dem Netzteil.

D Hinweis
Sie können das Digital Pocket Memo weiter
benutzen. Die Batterien werden geladen
während Sie arbeiten. Der Ladevorgang wird
auch fortgesetzt, wenn Sie das Digital Pocket
Memo ausschalten.

Einsetzen und Auswerfen der 2.3
Speicherkarte

Das Digital Pocket Memo wird mit einer
SecureDigital-Speicherkarte (SD) betrieben. Es
unterstützt SD-Karten mit einer Speicherkapa­zität von bis zu 2 GB. Das Digital Pocket Memo
wird mit einer bereits eingesetzten und forma­tierten Speicherkarte geliefert.

So werfen Sie die Speicherkarte aus:

Der Speicherkartensteckplatz befindet sich 1
auf der Rückseite des Digital Pocket Memo.
Drücken Sie die Speicherkarte hinein, bis Sie 2
ein Klicken hören.

1

Lassen Sie die Speicherkarte los. Sie schiebt 3
sich etwas aus dem Speicherkartensteckplatz
heraus und kann herausgezogen werden.

1 2

So setzen Sie eine Speicherkarte ein:

Der Speicherkartensteckplatz befindet sich 1
auf der Rückseite des Digital Pocket Memo.
Schieben Sie die Speicherkarte in den Steck-2
platz. Eine kleines Symbol neben dem Steck­platz zeigt die richtige Ausrichtung an.

2

Drücken Sie die Speicherkarte hinein, bis Sie 3
ein Klicken hören.

29Benutzerhandbuch

DEUTSCH

D Hinweis

Karte formatieren

Volumen
Schriftart
Language

Alles löschen ?

ZURÜCK WÄHLEN

Alles löschen ?

Alle Dateien
gehen verloren !

Ja - formatieren

ZURÜCK WÄHLEN

Wenn Sie das Digital Pocket Memo einschalten
und keine Speicherkarte eingesetzt ist, wird ein
Warnhinweis auf dem Bildschirm angezeigt.

2.4 Formatieren einer neuen
Speicherkarte

Wenn Sie eine neue, unformatierte
Speicherkarte (oder eine Speicherkarte, die mit
einem anderen Gerät als einem Digital Pocket
Memo formatiert wurde) einsetzen, werden Sie
vom Digital Pocket Memo gefragt, ob Sie die
Speicherkarte formatieren möchten.

A

Drücken Sie den Smart-Button 1 OK 1, um
dies zu bestätigen und das Formatieren zu
starten.
Wenn Sie den Formatierungsvorgang 2
abbrechen möchten, können Sie entweder
die Speicherkarte entfernen oder den
Smart-Button

ABBRUCH

A B C

2

drücken.

Aktivieren des Digital Pocket Memo2.5

Das Digital Pocket Memo kann mit dem

AUSSCHALTER

aktiviert werden. Beim ersten Ein­schalten werden Sie vom Gerät aufgefordert, die
Sprache für die Benutzeroberfläche und das aktu­elle Datum sowie die aktuelle Zeit anzugeben.

Einstellen der Sprache2.5.1

Wenn Sie das Digital Pocket Memo zum ersten
Mal aktivieren, müssen Sie die Sprache für die
Benutzeroberfläche auswählen.

Drücken Sie die Taste 1 + oder –
Digital Pocket Memo, um eine Sprache
auszuwählen.
Drücken Sie den Smart-Button 2

OK

die Auswahl zu bestätigen. Die Benutzer­oberfläche wird in der ausgewählten Sprache

1
2

angezeigt.

EIN-/

1

auf dem

2

, um

D Hinweis
Das Formatieren ist nicht möglich, wenn die
Speicherkarte schreibgeschützt (gesperrt) ist.

2
1

30 Benutzerhandbuch

D Hinweis
Die Sprache kann auch zu einem späteren
Zeitpunkt über das Menü geändert werden.
Weitere Informationen finden Sie unter

Menüeinstellungen auf Seite 41.

Einstellen von Datum und Uhrzeit2.5.2

Nach der Auswahl der Sprache werden Sie vom
Digital Pocket Memo zur Angabe des aktuellen
Datums und der aktuellen Zeit aufgefordert.

Drücken Sie wiederholt die Taste 1 + oder –

1

, um die Werte für Jahr, Monat bzw. Tag
zu ändern.
Drücken Sie den Smart-Button 2 →

2

, um
den Pfeil (↑) zum nächsten Eintrag zu
bewegen.
Nachdem Sie den Tag eingestellt haben, 3
drücken Sie den Smart-Button →

2

, um die
richtige Zeit einzustellen.
Drücken Sie wiederholt die Taste 4 + oder

1

–

, um das 12-Stunden oder 24-Stunden­Format auszuwählen, AM oder PM (wenn
das 12-Stunden-Format gewählt wurde)
auszuwählen und die Werte für Stunden und
Minuten zu ändern.
Drücken Sie den Smart-Button 5 →

2

, um
die Richtigkeit von Datum und Uhrzeit zu
bestätigen. Das Digital Pocket Memo ist
jetzt einsatzbereit.

3
2
1

D Hinweis
Falls Sie einen Fehler gemacht haben, können Sie
mit dem Smart-Button ←

3

jederzeit wieder
zurück gehen und Korrekturen vornehmen.
Sie können Datum und Uhrzeit auch später
über das Menü des Digital Pocket Memo
ändern. Weitere Informationen finden Sie unter

Menüeinstellungen auf Seite 41.

Energiesparmodus2.6

Bleibt das Digital Pocket Memo länger als vier
Minuten inaktiv, wechselt es automatisch in den
Energiesparmodus. Auf dem LCD-Bildschirm
werden dann Datum und Uhrzeit angezeigt. Sie
können das Digital Pocket Memo durch Drücken
einer beliebigen Taste wieder aktivieren.

Wird das Digital Pocket Memo länger als 2 Stun­den nicht benutzt, schaltet es sich ganz ab. In
diesem Fall kann es wieder eingeschaltet werden,
indem Sie den Aus-/Einschalter auf die Position

OFF und dann auf die Position ON schieben.