Philips OB TraceVue User manual

OB TraceVue

System Administration and Configuration Guide

OB TraceVue

Patient Monitoring

M1381-9021N 4512 610 03991 Software revision D.01.10 Published in Germany 07.2004

internal code 20040728

1Table Of Contents

1 Introduction 1

What’s New in D.01.00 1 What’s New in D.01.10 2 Configuration 2 Support Tools 2 Login in as Windows Administrator 2 Magneto Optical Media 3 Using the Fax Facility 3 Preventive Maintenance 4 Manufacturer’s Information 4

2 Configuring Forms 7

Entering Configuration Mode 8 Selecting Pages to Include in Forms and Flow Charts 8

Configuring a Flow Chart 8 Configuring a Form 9

Configuring What’s on a Page 9

Adding a Label to the “Special” Field 10 Configuring Tables on a Page 10 Adjusting the Width of a Column 11 Restoring a Hidden Column 11

Calculated Fields 11

Pregnancy 12 OB History 15 Prenatal Visits 16 Summary 16 History 17 Antepartum Test 17 US Examination 18 Admission 18 Delivery 19 Value Ranges for Input 20

3 Using the Value Table Editor 23

Starting the Value Table Editor 23 Screen Layout 24

General Buttons 24 Folder Window 24 Item Window 25 Keyboard/mouse Commands 26 Intrapartum Medication Dialog 26 Seeing Your Changes 26

Adding a Folder to the Folder Window 26 Adding an Item to a List 26 Importing and Exporting Value Table Lists 27

Exporting the Value Table Lists to a File 27 Loading a List from Another OB TraceVue System 27 Merging Two Lists Together 28 Importing Examination Lists from A.01.xx 28 Importing Medication Lists from A.01.00 28

Color Coding the Chalkboard 29

Assigning a Color 29 Determining RGB Values 30

Input Mask Folders 30 Running the VTE on a non-OB TraceVue PC 31

4 Configuring Reports 33

Predefined Reports 33 Understanding Templates 34 Setting Macro Security 35 Customizing a Word Template 35

Inserting a Form Field 36 Inserting a “Notes Evaluation Period” Form Field 39 Inserting a Group Document Form Field 39 Inserting Items in a Header 39 Inserting Page Breaks 41

Creating Your Own Form Fields 41

Form Field Data Types 42 Autodetection 46 Available Views 46 Available Functions 46

Troubleshooting 47 System Interface 48

Using Report.vbs 48 Examples 49

Recustomizing Templates 49

5 Configuring Statistics and Logs 51

Data Export 51 About Excel Templates 51 Predefined Statistics and Logs 51 Customization Not Requiring SQL Knowledge 53

Modifying Constant Values in the Query Parameter 53 Specifying the Sort Order of Data in Logs 53 Changing the Start Position 53 Varying the Cell Position of the Date Phrase 54 Varying the Display Order of Columns 54 Changing the Time Format 54

Customization Requiring SQL Knowledge (Creating New Queries) 55

Supported Fields 56 Available Views 57

SQL Parsing 58 Functions You Can Use in SQL Statements 59 Updating the SQL in Excel Templates Manually 62

Updating Operators 63 Renaming Views (for Systems with Newborn option) 63 Database Model Changes for D.01 and Later Revisions 63 Discharge Date and Return Appointment Date 63

Recustomizing Templates 64

6 Pre-programming a Time Change 65

Setting the Time 65

7 OB TraceVue Shell 67

Switching on the OB TraceVue Shell 67 Switching Off the OB TraceVue Shell 68 Interrupting the Autostart 68 Using the Shell Dialog 69

8 Patient Data Administration Tool 71

Managing the Internal Database 71 Deleting Data 71 Using the Administration Tool 72

Tr a n s fe r F a i l u r e 74 What to do Next 74 Unlocking a Record 75

9 Patient Index Search Tool 77

10 System Overview Tool 79

Rebooting from the Server 82 Troubleshooting 82

11 Link Recovery Tool 83

What Does the Tool Do? 83 Using the Link Recovery Tool 83

12 External Database 85

External Database Administration Tool 85

Automatically Purging the External Database 86

Importance of Backup and Labeling 87 Backing up and Restoring the Highend External Database 87 Backing and Restoring the Standard External Database 87 Setting Backup Defaults 87

iii

Creating Backup Files from the Standard External Database 89 Storing Backup Files to Tape Device 90 Restore Procedure 91

Restore Database Files from Tape 91 Replacing Database Files 93

Changing the Database User Password 94 External Database Emergency Tape Backup 94

Storing Backup Files to Tape Device 94

Restoring Backup Files From the Tape Device 96 Recovering the External Database 98

1Introduction

OB TraceVue is delivered with predefined forms, reports and statistics that you may configure to suit the needs of your department if you have the appropriate permission rights and passwords. This guide tells you how to

• configure the forms.

• edit the value tables.

• make templates and configure reports.

• use the tools that are needed to maintain the system.

• backup the external data base to tape.

The first three of these tasks require clinical understanding of the system; the last two are administrative. It is your institution’s responsibility to ensure that the tasks are assigned to properly trained personnel. Some configuration can be performed “online” whilst using the system (such as changing the forms); other configuration aspects must be performed “off line” while the system is shut down.

You must be familiar with the OB TraceVue system, know how to move around within the screens using the icons and tabs, and understand how to pick from pull down lists. You must have at least basic Windows 2000 knowledge. You must understand English.

What’s New in D.01.00

The new features for the System Administration and Configuration Guide in revision D.01 are:

• Two custom columns in the chalkboard, that can be color coded. See “Color Coding the Chalkboard” on page 29

• Enhanced factory-provided customization tools for the Reports and Statistics. See “Configuring Reports” on page 33 and “Configuring Statistics and Logs” on page 51.

• Enhanced functionality of the Link Recovery tool. See “Link Recovery Tool” on page 83.

• Automatic database purge means that you no longer have to manually purge the external database to constrain its size. See “Automatically Purging the External Database” on page 86.

• New tool to recover missing data to the external database. See “Recovering the External Database” on page 98.

• New features in reports. See “Configuring Reports” on page 33.

• New features in statistics. See “Configuring Statistics and Logs” on page 51.

Introduction What’s New in D.01.10

What’s New in D.01.10

The report customisation is enhanced to allow you to include, in some cases, both maternal and newborn data on the same report. This is documented in “Inserting a Form Field” on page 36.

New method of assigning permissions to use the fax service.

Configuration

Online, you can:

• configure the system, by setting up PCs, users, beds and so forth. Access to this configuration is via the system manager icon in the system’s tool bar and is described in the system online help.

• configure the pages and fields that appear in forms.

• configure the contents of pick lists using the value table editor.

• configure Word reports.

• configure Excel statistical reports by designing SQL queries.

• configure the value table lists, using the Value Table Editor (VTE)

Support Tools

The tools covered in this guide, intended for use by the System administrator, and accessed using the OB TraceVue Support menu, are:

Patient Data Administration Tool Link Recovery Tool System Overview Tool Value Table Edito r External Database Administration Tool

Additionally, you can access the Patient Index Search tool from the OB TraceVue menu. The other tools are described in the Installation and Service Manual and are for use by qualified service professionals.

Login in as Windows Administrator

For security reasons, some tasks require you to log in to the operating system as a member of the administrator group. This is NOT the same as your OB TraceVue login, and is completely separate to the permission rights you have with OB TraceVue. If the PC at which you are working has autostart configured, you must use the following technique to log off and log on again, this time as Administrator.

If administrator rights are required:

1 Shutdown OB TraceVue on the local PC.

2 Log off Windows:

a. Press Alt + Ctrl + Del to open the security window.

b. Press Log off.

Magneto Optical Media Introduction

c. Press Shift while clicking Yes and keep it pressed.

3 Log on Windows as a user who is a member of the Windows Administrators user group (for

example, OBTV Administrator or Administrator)

4 Perform your task.

5 Log in again as User after you have finished your task.

6 Restart OB TraceVue on the local PC.

CAUTION Ensure that Explorer is not open when you log in as User; OB TraceVue may fail to start when

Explorer is open.

The tasks described within this guide that require administrator rights are changing the OB TraceVue shell settings (if you have to run the OB TraceVue Setup program), and configuring templates for reports and statistics.

Magneto Optical Media

The following table lists the approved MO optical drive combinations and media you can use with your system.

1.3GB and 2.6GB optical drives are not supported by this release of the application software. If you

still have any data on 1.3GB media, you should copy it to a higher capacity media so that it can be read with the 9.1 optical drive. See “Converting Optical Disks from 1.3GB to 5.2/9.1GB” in the chapter “System Upgrades” in the Installation and Service Manual for details of how to copy disks.

Archive Drive (GB) Retrieve Drive (GB) Media you can use when

5.2 5.2 5.2 / 2.6

5.2 9.1 5.2 / 2.6

9.1 5.2 5.2 / 2.6

9.1 9.1 9.1 / 8.6 / 5.2 / 2.6

Using the Fax Facility

In order to use the Windows fax facility from within OB TraceVue, the system administrator must assign .

1 Click Start, point to Programs, point to Accessories, point to Communications,

point to Fax, and then click Fax Service Management.

2 Right click Fax Service on Local Computer, and then click Properties.

3 Click the Security tab.

copying (GB)

4 In the Name box, click a user or group, and then click either Allow or Deny to change

permissions. – Sumbit fax jobs: The user or group can send faxes. – View fax jobs: The user or group can view jobs in the fax queue. – View fax service: The user or group can view properties for Microsoft Fax.

Introduction Preventive Maintenance

– View fax devices: The user or group can view properties for fax devices in Fax Service

Management. – Manage fax jobs: The user or group can pause or cancel all jobs in the fax queue. – Manage fax service: The user or gruop can change Fax service properties. – Manage fax devices: The user or group can turn send and receive for a device on or off.

5 Click OK.

Preventive Maintenance

You are advised to shutdown and reboot the OB TraceVue network once a month.

Manufacturer’s Information

Manufacturer:

Philips Medizin Systeme Boeblingen GmbH Hewlett-Packard-Str. 2 71034 Boeblingen, Germany

All rights are reserved. Reproduction in whole or in part is prohibited without the prior written consent of the copyright holder.

WARNING A warning alerts you to a potential serious outcome, adverse event or safety hazard. Failure to observe a

warning may result in death or serious injury to the user or patient.

CAUTION A caution alerts you to circumstances where special care is necessary for the safe and effective use of the

product. Failure to observe a caution may result in minor or moderate personal injury, damage to the product or other property, and possibly in a remote risk of more serious injury.

This sign on your system indicates that there is detailed information in this book that you should read before proceeding.

These Instructions for Use refer to products made by manufacturers other than Philips.

Microsoft company names mentioned may be the trademarks of their respective owners.

OB TraceVue should only be used by, or under the direct supervision of, a licensed physician. US law restricts this device to sale by, or on the order of, a physician.

and Windows® are US registered trademarks of Microsoft Corp. All other products and

The system was developed in cooperation with the Massachusetts General Hospital, an affiliate of the Harvard Medical School.

Philips makes no warranty of any kind with regard to this material, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose. Philips shall not be liable for errors contained herein or for incidental or consequential damages in connection with the furnishing, performance or use of this material.

Manufacturer’s Information Introduction

Before using any third party software with OB TraceVue, you must ensure that the conditions stated in the Integration Guide are fulfilled.

The application software (M1381D) of the OB TraceVue system complies with the requirements of the Council Directive 93/42/EEC of 14 June 1993 (Medical Device

0366

Directive).

WARNING An OB TraceVue PC used within the patient vicinity must be connected to an isolation transformer.

As with any electronic data management system, failure of system components may lead to loss of stored data or loss of access to these data.

WARNING Failure of the responsible individual institution using this equipment to implement a satisfactory

maintenance schedule may cause undue equipment failure and possible health hazards.

Introduction Manufacturer’s Information

2Configuring Forms

You can configure the factory-provided OB TraceVue forms to hide complete pages and/or individual elements of data on a page.

Antepartum (Prenatal visit) Record - antepartum information about the pregnancy before the patient is admitted in your department, for example lab test, ultrasound scans and so forth.

Admission Record - information about the patient’s admission to hospital.

Labor, Delivery, Postpartum and Discharge Record - labor and delivery information.

Postpartum Follow Up Record - postpartum follow-up visits information.

Newborn Admission Record

Newborn Discharge Record

Newborn Flow Chart

Maternal Flow Chart

The data held in the forms is used by the reports and statistics. If you switch off an element that is required by a report or statistic the resulting output will be incomplete. The SQL Queries Example document indicates in which SQL queries the fields are used. Interpreting this document requires an understanding of SQL and the OB TraceVue external database structure.

CAUTION Do not switch off any field, column or entire form unless you are certain that it does not contribute to

one of your reports or statistics.

Configuring Forms Entering Configuration Mode

Each form consists of a number of pages. To get from one page to another you click on the tab at the top of the page.

Click on this tab to change to this page...

Enter data into fields on the page

When you configure the form, you select which of the available fields appear on each page. This way you can adjust the form so that it reflects your existing data gathering process. Some data fields consist of lists, where you either check a box beside the items in the list, or select one or more of the items.You configure the items in a list using the Value Table Editor.

Entering Configuration Mode

You can configure the forms on any PC in the system. You cannot configure a form that is currently on the screen. If you want to configure the current form, change to the single trace screen first.

1 Make sure you are logged in as a superuser or system manager.

2 Press and hold down the “Ctrl” and “Shift” keys.

3 Select the form you want to configure. Release the “Ctrl” and “Shift” keys after the form has

opened.

4 The colored outline around fields and tables indicates that you are in configuration mode and can

configure these items.

5 Leave the form by clicking on any other icon. Changes become active system-wide as soon as you

leave the form.

Selecting Pages to Include in Forms and Flow Charts

In configuration mode, each form and flow chart starts with a Page Configuration tab showing all the pages that comprise this form. or chart. Here you select and deselect the pages you want to include in the form. You cannot select or deselect the sub-pages of pages in a form at this level.

Configuring a Flow Chart

1 Click on the Page Config tab.

2 Click on the checkboxes beside the page names to choose whether a detail page is visible and

included in the global overview and data entry summary.

3 Click on the individual page tabs, and then against individual parameters to determine whether

these are available in the global overview, or data entry summary pages, as appropriate.

Configuring What’s on a Page Configuring Forms

Any changes you make to the flow chart configuration are applied to all patient episodes, both existing and retrieved.

Configuring a Form

1 Click on the Page Config tab.

2 Click on the checkboxes beside the page names to choose whether a page:

– appears in the form for editing (checked) – appears in the form, but can only be read and not edited (greyed out) – does not appear in the form (not checked)

Configuring What’s on a Page

1 Enter configuration mode.

2 Click on the tab of the page you want to configure. The fields that you can configure are outlined

in red, yellow or blue (depending on the status of the field):

Some of the fields contain lists from which you can select one of a number of elements. The contents of these lists are defined in the value tables.

3 Click on the checkboxes at the top left of the field to choose whether the field

– appears on the page for editing.

Configuring Forms Configuring What’s on a Page

– does not appear on the page. – appears on the page, but can only be read and not edited (only applicable if the value in the field

can be calculated or taken from another field or page).

available, read-only (yellow frame)

available (red frame)

Some fields are “read-only. Some fields depend on data from other fields to calculate their value. You must be aware of these dependencies (listed in “Calculated Fields” on page 11) when selecting fields for a page and deciding whether to make them available, or available and read only.

Adding a Label to the “Special” Field

The use of one field (the “special” field) in the Patient Demographic form is entirely left to the hospital. You can label it whatever you like and gather whatever data you want here.

With form configuration enabled, the text you can edit is shown on a white background on the form.

1 Click on the text you want to configure.

1. Type in the text you want to display on the page

With Config enabled: click here and type your text.

not available (blue frame)

Configuring Tables on a Page

1 Click on the tab of the page with the table you want to configure. The tables that you can

configure are outlined in red:

Some cells in the table contain lists of values you can choose. To select which items appear in a list, see “Adding an Item to a List” on page 26.

Calculated Fields Configuring Forms

Adjusting the Width of a Column

1 Move the cursor over the line between the two column heads. The cursor changes from an arrow

to:

2 Hold down the left button on the mouse, or click and hold the light pen to the screen.Unless you

intend to hide a column, make sure that it is wide enough for the data that it will have to display.

3 Drag the column divider until the column is the width that you want, or reduced to nothing.

4 Release the mouse button or light pen.

Restoring a Hidden Column

If the width of a column has been reduced to nothing, the column’s presence is indicated by a red line between the remaining columns in the table.To restore a hidden column:

1 Move the cursor close to the line between the two column heads. The cursor should change from

an arrow to.

2 Hold down the left button on the mouse, or click and hold the light pen to the screen.

3 Drag the column divider until the column is the width that you want.

4 Release the mouse button or light pen.

Calculated Fields

OB TraceVue calculates the values of some fields by adding together the values of other fields. For example, a patient’s total number of abortions (shown in the Abortions field) equals the number in the Spontaneous Abortions field plus the number in the Induced Abortions field. In the following tables:

• Field - shows a total value. This may be derived from two or more other fields.

• Calculated/Derived From - shows which fields supply the data contained by the “Field” column.

• UsedBy - shows which other fields use the “Field” value in their own calculations.

You must be aware of these dependencies when selecting or deselecting fields to include on a page. You cannot deselect a field that is used by other fields that are still active.

Only read-only fields can contain calculated values. In this chapter’s tables:

• Fields with dark shading (such as “LMP EDD (calc)” below) are always read only.

Configuring Forms Calculated Fields

• Fields with light shading (such as “Parity” below) can be configured either as read only or for both reading and writing.

These tables specify context dependencies and calculation rules. The data items listed in the Data Item column are calculated based on the rule stated in the Calculated content/availability column.

Pregnancy

If you do not enter the data required for the system to determine gestational age (GA), the default GA used to detect accelerations is >= 32 weeks (>=15 sec, <10 min).

“Calc” indicates that this item is calculated automatically by the system.

Data Item Pick list content Calculated

content/ availability

LMP EDD (calc) n/a LMP+280d n/a

LMP GA(calc) n/a GA (LMP,now)

Empty if GA is fixed (Delry docu or close case)

US EDD (calc) n/a US GA, US date n/a

Embr. Xfer EDD(calc)

Embr. Xfer GA(calc)

US GA 0-50 weeks

Current GA 0-50 weeks

n/a transfer date+264d n/a

n/a GA (Embr.Xfer,

now)

Empty if GA is set fix (Delivery documented or close case)

n/a n/a

0-6 days

Overwritten by

0-6 days

selection of “Based on” buttons

CurrentEDD,

Also used by

n/a

Patient Panel

CTG Trace Analysis

Current GA date reset to today

Current GA date n/a Overwritten with

“Now date” by selection of Based on buttons

n/a

Calculated Fields Configuring Forms

Data Item Pick list content Calculated

Also used by content/ availability

Current EDD Min:Today-1year

Max:Today + 365d

Overwritten by selection of “Based on” buttons:

n/a

•Current GA date

reset to today if not modified

Number of fetuses 1-8 n/a Newborn/Fetus

pages and

Flowchart

Gravida 0-25 n/a Patient Panel

Term 0-25 +1 on close

Parity pregnancy if field in Delivery/Newborn page:

Date of delivery is not blank AND Preterm = ‘No’

Preterm 0-25 +1 on close

Parity pregnancy if field in Delivery/Newborn page:

Date of delivery is not blank AND Preterm = ‘yes’

Parity 0-25 +1 on close

pregnancy if field in Delivery/Newborn page:

Date of delivery is not blank AND GA >= 20/0

On click calc button: Term + Preterm

Spontaneous Abortions

0-25 +1 on close

pregnancy if field in Delivery/Newborn page:

Date of delivery is not blank AND Type of abortion = “Spontaneous”

Patient Panel

Abortions

Configuring Forms Calculated Fields

Data Item Pick list content Calculated

Also used by content/ availability

Induced Abortions 0-25 +1 on close

Abortions pregnancy if field in Delivery/Newborn page:

Date of delivery is not blank AND Type of abortion = “Induced”

Abortions 0-25 +1 on close

n/a pregnancy if field in Delivery/Newborn page:

Date of delivery is not blank AND Typ e of de li ver y = “Abo rt io n”

Living 0-25 n/a n/a

Ectopics 0-25 n/a n/a

Born Alive 0-25 +1 on close

n/a pregnancy if field in Delivery/Newborn page:

Date of delivery is not blank AND Live-born = “Yes”

Multiple Births 0-25 +1 on close

pregnancy if Date of delivery is not blank in more than one Delivery/ Newborn page.

n/a

Calculated Fields Configuring Forms

OB History

Data Item Pick list content Calculated

content/ availability

Gest Age 0-50 weeks

Route of delivery Configurable Delivery ->Type of

Birth Weight

Lb and oz

Sex Male/female/

Length of labor 0-999 hours

Anesthesia Configurable Delivery->vaginal

Place of Birth Free Text

Born Alive Yes/No/Nodata Delivery->Live

Preterm labor Yes/No/Nodata

Complications/ Comments

0-21 lb

0-15 oz

unknown/no data

Free text Delivery->Vaginal

Delivery-> date of Birth

delivery + subtype

Delivery-> Birth weight

Delivery->Infant gender

Labor->Length of labor

Anesthesia + Anesthesia>Primary + >Secondary until max. Chars of field

OBTV Hospital Name (Config)

born

Labor->Preterm labor

complications + cesarean complications + comment + Newborn Comment until end of field

Also used by

n/a

Configuring Forms Calculated Fields

Prenatal Visits

Summary

Data Item Pick list content Calculated

content/ availability

Location n/a Patient location at

the time of the last modification.

User n/a User of last

modification

Gest. Age n/a GA based on Date/

Time (updated on save)

Weight Gain n/a Weight – Last

Weigh t

BP n/a n/a n/a

Dilation 0-10 n/a n/a

Effacement 0-100% n/a n/a

Station -5 to +5 n/a n/a

Also used by

n/a

Data Item Pick list content Calculated

content/ availability

Current Problems n/a Detailed list of

problems with the flag “include in current problem list” set

Procedures n/a Detailed list of

procedures with the flag “include in current procedure list” set

Also used by

n/a

Calculated Fields Configuring Forms

History

Data Item Pick list content Calculated

content/ availability

Current Medications

Allergies n/a Allergies with

Current pregnancy n/a All details of the

OBHistory n/a OBHistory table n/a

Data Item Pick list content Calculated

Past Medical History

Screening n/a All entries other

Physical examination

n/a Detailed list of

medications with the flag “include in current problem list” set

details

pregnancy page

content/ availability

n/a All entries

Attention flag visualized.

than UNKNOWN.

n/a Summary entries of

Exam. (Left context grid of the Exam page)

Also used by

n/a

Also used by

n/a

Antepartum Test

Data Item Pick list content Calculated

Te s t C S T /N S T n / a n / a

Test result Reactive/non

Also used by content/ availability

n/a n/a

reactive

Configuring Forms Calculated Fields

Data Item Pick list content Calculated

Date/Time n/a Entry date/time n/a

BPP n/a B, T, V, A 0/2

User n/a User of last

GA n/a GA based on Date/

US Examination

Data Item Pick list content Calculated

Date/Time n/a Entry date/time n/a

User n/a User of last

GA n/a GA based on Date/

Also used by content/ availability

n/a point,

NST reactive=2points

n/a modification

n/a Time (updated on save)

Also used by content/ availability

n/a modification

n/a Time (updated on save)

Admission

Data Item Pick list content Calculated

content/ availability

Referring Provider n/a Pre-filled with the

name of the first of Providers->referring flag

Also used by

n/a

Calculated Fields Configuring Forms

Delivery

Data Item Pick list content Calculated

content/ availability

GA n/a GA (current GA,

Date of delivery)

Type of delivery Vaginal/ Cesarean/

Abortion/

No data (Unknown)

Cesarean Order Primary/repeat n/a VBAC fields

VBAC candidate Yes/No/No data Enabled if Cesarean

Reason not Candidate

VBAC Attempt Yes/No/No data Enabled if VBAC

Reason not Attempt

Type of abortion Induced/

Configurable Enabled if VBAC

Spontaneous

n/a OBHistory

order = repeat

Cand = No

cand = Yes

Attempt = No

Available if type of delivery = abortion

Also used by

n/a

Reason not

Cand.

Reason not Att.

n/a

Reason not

Attempt

n/a

OBHistory,

Pregnancy

history,

Indication for

induced

abortion

Indication for induced abortion

Cause of spontaneous abortion

Cord blood obtained

Preterm Yes/No/No data n/a Pregnancy

Apgar Score 0...10/0...10/0…10 n/a n/a

Configurable Enabled if Type of

abortion = induced

Configurable Enabled if Type of

abortion = spontaneous

Yes/No/No data n/a n/a

n/a

history

Configuring Forms Calculated Fields

Value Ranges for Input

Unless otherwise noted, the range of a date value on a form page can be anything from the current date “Now” to a time up to twelve months in the past. This table outlines the exceptions.

Form Page Data Item Minimum value Maximum value

Demographics Date of Birth Now - 90 years Now – 10 years

Education Years 0 99

Pregnancy LMP Now - 12 months Now

US exam date Now - 12 months Now

Embryo Xfer date Now - 12 months Now

Current GA date Now - 12 months Now

Current / US GA 0 50.6

Menstrual Cycle Length

OBHistory GA 0.0 50.6

Labor hours 0 99

Physical Examination

Prenatal Visits,

Height 0 cm =

Weigh t/ Prep reg. Weigh t

Fundal Height 0 cm 99 cm

Weigh t 0 lb =

042

302 cm =

0ft / 0inch

0 lb =

0 kg

9ft / 11 inch

999 lb

453 kg

999 lb

OB History,

PP Visit

APTesting /

US Measurements

Admission Date of admission Now - 12 months Now

Delivery Date of delivery Now - 12 months Now

Fund. Height 0 cm 99 cm

GA 0.0 49.6

Est. F. weight 0 grams 9951 grams

All measurements 0.0 cm 99.9 cm

GA at delivery 0 50.6

Baby xfer date Now - 12 months Now

Fetal death Now - 12 months Now

Placenta delivery Now - 12 months Now

Birth weight 0 grams 9951 grams =

Blood loss 0 ml 9999 ml

Measure 0.0 99.9

0 kg

453 kg

21 lb 15 oz

Calculated Fields Configuring Forms

Form Page Data Item Minimum value Maximum value

Anesthesia Surg Level achieved Now - 12 months Now

Anesthesia end Now - 12 months Now‘

Cath Length 0 cm 99 cm

Discharge summary Date of discharge Now - 12 months Now

Rolodex (Identify/ Search Patient)

Search Filter: Scheduled

n/a Prenatal Visits,

Discharge Record, PostPartum Visits

->Next appointment/ follow-up date. Nearest in future.

Configuring Forms Calculated Fields

3Using the Value Table Editor

The Value Table Editor (VTE) is a separate program for editing the items in the lists used in the data fields of the patient data forms, and the flow chart. You can work with the value table “online” with the editor started on an OB TraceVue client PC, or off line so that you can use it on any Windows 2000 workstation. When the OB TraceVue Setup program is run, the factory defined folders are installed. Therefore you are advised to back up any changes you make to the value table as you may want to reinstall them after an upgrade or reinstallation due to system maintenance. You require at least Superuser rights to edit the value table.

The value table lists are divided into maternal and newborn.

The instructions in this chapter tell you what steps you have to perform to edit your lists. You require basic computer user/Windows 2000 knowledge to navigate to the location of lists and work with standard dialog boxes and so forth.

The factory supplies some example contents for the value table lists for your guidance. For the convenience of the different geographies using OB TraceVue, as far as possible these lists have been translated (though not clinically validated). Some lists may contain a mixture of English and local language.

It is the responsibility of the institution using OB TraceVue to configure the contents of the value table lists in an appropriate manner for the institution.

Starting the Value Table Editor

To start the program:

1 Close or iconize OB TraceVue before running the value table editor. If you are running OB

TraceVue in its own “shell”, select Explorer from the Run menu of the shell dialog.

2 From the OB TraceVue Support menu, select Value Table Editor.

3 Enter your own password in the box and press OK.

You can now edit the lists and their contents. However it is recommended that you make a backup copy of your list before you proceed by exporting it to another file (see “Exporting the Value Table Lists to a File” on page 27).

Using the Value Table Editor Screen Layout

Once you have started the Value Table Editor, you will see the folders and lists used by OB TraceVue on the PC where you are running the program.

Folder Window Item Window

Path

Screen Layout

The main screen is split into two sections. The folder window contains the names of the lists, and the item window containing the individual items within the selected list. The available buttons depend on which window has the focus. The window’s header shows you the path to which data is stored when you press OK.

General Buttons

• Import/Export - use this to save the editor contents to a file, or load data from a file.

• Cancel - exit the editor without saving the contents.

• OK - saves your changes to the database.

Folder Window

The folder window shows the folders that contain the OB TraceVue lists; the highest level structure is fixed - you cannot add, delete or edit folders at this level. The buttons that are enabled depend on the attributes of the folder. Not all folders allow you to add a subfolder.

• Sort - use this to sort the sub folders of the highlighted folder into alphabetical order.

• Add Folder - use this to add a subfolder to the highlighted folder. The new subfolder requires a unique name. You can add a subfolder to any factory-defined folder that has a subfolder level greater than 0.

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