Philips OB TraceVue User manual

5 (1)
Philips OB TraceVue User manual

OB TraceVue

System Administration and Configuration Guide

OB TraceVue

Patient Monitoring

M1381-9021N

4512 610 03991 Software revision D.01.10

Published in Germany 07.2004

1

 

internal code 20040728

 

2

 

Table Of Contents

 

1 Introduction

1

 

 

 

What’s New in D.01.00

1

What’s New in D.01.10

2

Configuration

2

Support Tools

2

Login in as Windows Administrator

2

Magneto Optical Media

3

Using the Fax Facility

3

Preventive Maintenance

4

Manufacturer’s Information

4

 

2 Configuring Forms

7

 

 

 

Entering Configuration Mode

8

Selecting Pages to Include in Forms and Flow Charts

8

 

Configuring a Flow Chart

8

 

Configuring a Form

9

Configuring What’s on a Page

9

 

Adding a Label to the “Special” Field

10

 

Configuring Tables on a Page

10

 

Adjusting the Width of a Column

11

 

Restoring a Hidden Column

11

Calculated Fields

11

 

Pregnancy

12

 

OB History

15

 

Prenatal Visits

16

 

Summary

16

 

History

17

 

Antepartum Test

17

 

US Examination

18

 

Admission

18

 

Delivery

19

 

Value Ranges for Input

20

 

3 Using the Value Table Editor

23

 

 

 

Starting the Value Table Editor

23

Screen Layout

24

 

General Buttons

24

 

Folder Window

24

 

Item Window

25

 

Keyboard/mouse Commands

26

 

Intrapartum Medication Dialog

26

 

Seeing Your Changes

26

i

Adding a Folder to the Folder Window

26

Adding an Item to a List

26

Importing and Exporting Value Table Lists

27

 

Exporting the Value Table Lists to a File

27

 

Loading a List from Another OB TraceVue System

27

 

Merging Two Lists Together

28

 

Importing Examination Lists from A.01.xx

28

 

Importing Medication Lists from A.01.00

28

Color Coding the Chalkboard

29

 

Assigning a Color

29

 

Determining RGB Values

30

Input Mask Folders

30

Running the VTE on a non-OB TraceVue PC

31

 

4 Configuring Reports

33

 

 

 

Predefined Reports

33

Understanding Templates

34

Setting Macro Security

35

Customizing a Word Template

35

 

Inserting a Form Field

36

 

Inserting a “Notes Evaluation Period” Form Field

39

 

Inserting a Group Document Form Field

39

 

Inserting Items in a Header

39

 

Inserting Page Breaks

41

Creating Your Own Form Fields

41

 

Form Field Data Types

42

 

Autodetection

46

 

Available Views

46

 

Available Functions

46

Troubleshooting

47

System Interface

48

 

Using Report.vbs

48

 

Examples

49

Recustomizing Templates

49

 

5 Configuring Statistics and Logs

51

 

 

 

Data Export

51

About Excel Templates

51

Predefined Statistics and Logs

51

Customization Not Requiring SQL Knowledge

53

 

Modifying Constant Values in the Query Parameter

53

 

Specifying the Sort Order of Data in Logs

53

 

Changing the Start Position

53

 

Varying the Cell Position of the Date Phrase

54

 

Varying the Display Order of Columns

54

 

Changing the Time Format

54

ii

Customization Requiring SQL Knowledge (Creating New Queries)

55

 

Supported Fields

56

 

Available Views

57

SQL Parsing

58

Functions You Can Use in SQL Statements

59

Updating the SQL in Excel Templates Manually

62

 

Updating Operators

63

 

Renaming Views (for Systems with Newborn option)

63

 

Database Model Changes for D.01 and Later Revisions

63

 

Discharge Date and Return Appointment Date

63

Recustomizing Templates

64

 

6 Pre-programming a Time Change

65

 

 

 

Setting the Time

65

 

7 OB TraceVue Shell

67

 

 

 

Switching on the OB TraceVue Shell

67

Switching Off the OB TraceVue Shell

68

Interrupting the Autostart

68

Using the Shell Dialog

69

 

8 Patient Data Administration Tool

71

 

 

 

Managing the Internal Database

71

Deleting Data

71

Using the Administration Tool

72

 

Transfer Failure

74

 

What to do Next

74

 

Unlocking a Record

75

 

9 Patient Index Search Tool

77

 

 

 

10 System Overview Tool

79

 

 

 

 

Rebooting from the Server

82

 

Troubleshooting

82

11 Link Recovery Tool

83

 

 

 

What Does the Tool Do?

83

Using the Link Recovery Tool

83

12 External Database

85

 

 

 

External Database Administration Tool

85

 

Automatically Purging the External Database

86

Importance of Backup and Labeling

87

Backing up and Restoring the Highend External Database

87

Backing and Restoring the Standard External Database

87

Setting Backup Defaults

87

iii

Creating Backup Files from the Standard External Database

89

Storing Backup Files to Tape Device

90

Restore Procedure

91

Restore Database Files from Tape

91

Replacing Database Files

93

Changing the Database User Password

94

External Database Emergency Tape Backup

94

Storing Backup Files to Tape Device

94

Restoring Backup Files From the Tape Device

96

Recovering the External Database

98

iv

1

Introduction

OB TraceVue is delivered with predefined forms, reports and statistics that you may configure to suit the needs of your department if you have the appropriate permission rights and passwords. This guide tells you how to

configure the forms.

edit the value tables.

make templates and configure reports.

use the tools that are needed to maintain the system.

backup the external data base to tape.

The first three of these tasks require clinical understanding of the system; the last two are administrative. It is your institution’s responsibility to ensure that the tasks are assigned to properly trained personnel. Some configuration can be performed “online” whilst using the system (such as changing the forms); other configuration aspects must be performed “off line” while the system is shut down.

You must be familiar with the OB TraceVue system, know how to move around within the screens using the icons and tabs, and understand how to pick from pull down lists. You must have at least basic Windows 2000 knowledge. You must understand English.

What’s New in D.01.00

The new features for the System Administration and Configuration Guide in revision D.01 are:

Two custom columns in the chalkboard, that can be color coded. See “Color Coding the Chalkboard” on page 29

Enhanced factory-provided customization tools for the Reports and Statistics. See “Configuring Reports” on page 33 and “Configuring Statistics and Logs” on page 51.

Enhanced functionality of the Link Recovery tool. See “Link Recovery Tool” on page 83.

Automatic database purge means that you no longer have to manually purge the external database to constrain its size. See “Automatically Purging the External Database” on page 86.

New tool to recover missing data to the external database. See “Recovering the External Database” on page 98.

New features in reports. See “Configuring Reports” on page 33.

New features in statistics. See “Configuring Statistics and Logs” on page 51.

1

Introduction

What’s New in D.01.10

What’s New in D.01.10

The report customisation is enhanced to allow you to include, in some cases, both maternal and newborn data on the same report. This is documented in “Inserting a Form Field” on page 36.

New method of assigning permissions to use the fax service.

Configuration

Online, you can:

configure the system, by setting up PCs, users, beds and so forth. Access to this configuration is via the system manager icon in the system’s tool bar and is described in the system online help.

configure the pages and fields that appear in forms.

configure the contents of pick lists using the value table editor.

configure Word reports.

configure Excel statistical reports by designing SQL queries.

configure the value table lists, using the Value Table Editor (VTE)

Support Tools

The tools covered in this guide, intended for use by the System administrator, and accessed using the OB TraceVue Support menu, are:

Patient Data Administration Tool

Link Recovery Tool

System Overview Tool

Value Table Editor

External Database Administration Tool

Additionally, you can access the Patient Index Search tool from the OB TraceVue menu. The other tools are described in the Installation and Service Manual and are for use by qualified service professionals.

Login in as Windows Administrator

For security reasons, some tasks require you to log in to the operating system as a member of the administrator group. This is NOT the same as your OB TraceVue login, and is completely separate to the permission rights you have with OB TraceVue. If the PC at which you are working has autostart configured, you must use the following technique to log off and log on again, this time as Administrator.

If administrator rights are required:

1Shutdown OB TraceVue on the local PC.

2Log off Windows:

a. Press Alt + Ctrl + Del to open the security window.

b. Press Log off.

2

Magneto Optical Media

Introduction

c. Press Shift while clicking Yes and keep it pressed.

3Log on Windows as a user who is a member of the Windows Administrators user group (for example, OBTV Administrator or Administrator)

4Perform your task.

5Log in again as User after you have finished your task.

6Restart OB TraceVue on the local PC.

CAUTION Ensure that Explorer is not open when you log in as User; OB TraceVue may fail to start when Explorer is open.

The tasks described within this guide that require administrator rights are changing the OB TraceVue shell settings (if you have to run the OB TraceVue Setup program), and configuring templates for reports and statistics.

Magneto Optical Media

The following table lists the approved MO optical drive combinations and media you can use with your system.

1.3GB and 2.6GB optical drives are not supported by this release of the application software. If you still have any data on 1.3GB media, you should copy it to a higher capacity media so that it can be read with the 9.1 optical drive. See “Converting Optical Disks from 1.3GB to 5.2/9.1GB” in the chapter “System Upgrades” in the Installation and Service Manual for details of how to copy disks.

Archive Drive (GB)

Retrieve Drive (GB)

Media you can use when

 

 

copying (GB)

 

 

 

 

5.2

5.2

5.2

/ 2.6

5.2

9.1

5.2

/ 2.6

9.1

5.2

5.2

/ 2.6

9.1

9.1

9.1

/ 8.6 / 5.2 / 2.6

 

 

 

 

Using the Fax Facility

In order to use the Windows fax facility from within OB TraceVue, the system administrator must assign .

1Click Start, point to Programs, point to Accessories, point to Communications, point to Fax, and then click Fax Service Management.

2Right click Fax Service on Local Computer, and then click Properties.

3Click the Security tab.

4In the Name box, click a user or group, and then click either Allow or Deny to change permissions.

Sumbit fax jobs: The user or group can send faxes.

View fax jobs: The user or group can view jobs in the fax queue.

View fax service: The user or group can view properties for Microsoft Fax.

3

Introduction

Preventive Maintenance

View fax devices: The user or group can view properties for fax devices in Fax Service Management.

Manage fax jobs: The user or group can pause or cancel all jobs in the fax queue.

Manage fax service: The user or gruop can change Fax service properties.

Manage fax devices: The user or group can turn send and receive for a device on or off.

5 Click OK.

Preventive Maintenance

You are advised to shutdown and reboot the OB TraceVue network once a month.

Manufacturer’s Information

Manufacturer:

Philips Medizin Systeme Boeblingen GmbH

Hewlett-Packard-Str. 2

71034 Boeblingen, Germany

© Copyright 1996-2004 Koninklijke Philips Electronics N.V.

All rights are reserved. Reproduction in whole or in part is prohibited without the prior written consent of the copyright holder.

WARNING A warning alerts you to a potential serious outcome, adverse event or safety hazard. Failure to observe a warning may result in death or serious injury to the user or patient.

CAUTION A caution alerts you to circumstances where special care is necessary for the safe and effective use of the product. Failure to observe a caution may result in minor or moderate personal injury, damage to the product or other property, and possibly in a remote risk of more serious injury.

This sign on your system indicates that there is detailed information in this book that you should read before proceeding.

These Instructions for Use refer to products made by manufacturers other than Philips.

Microsoft ® and Windows® are US registered trademarks of Microsoft Corp. All other products and company names mentioned may be the trademarks of their respective owners.

OB TraceVue should only be used by, or under the direct supervision of, a licensed physician. US law restricts this device to sale by, or on the order of, a physician.

The system was developed in cooperation with the Massachusetts General Hospital, an affiliate of the Harvard Medical School.

Philips makes no warranty of any kind with regard to this material, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose. Philips shall not be liable for errors contained herein or for incidental or consequential damages in connection with the furnishing, performance or use of this material.

4

Manufacturer’s Information

Introduction

Before using any third party software with OB TraceVue, you must ensure that the conditions stated in the Integration Guide are fulfilled.

The application software (M1381D) of the OB TraceVue system complies with the 0366 requirements of the Council Directive 93/42/EEC of 14 June 1993 (Medical Device

Directive).

WARNING An OB TraceVue PC used within the patient vicinity must be connected to an isolation transformer.

As with any electronic data management system, failure of system components may lead to loss of stored data or loss of access to these data.

WARNING Failure of the responsible individual institution using this equipment to implement a satisfactory maintenance schedule may cause undue equipment failure and possible health hazards.

5

Introduction

Manufacturer’s Information

6

2

Configuring Forms

You can configure the factory-provided OB TraceVue forms to hide complete pages and/or individual elements of data on a page.

Antepartum (Prenatal visit) Record - antepartum information about the pregnancy before the patient is admitted in your department, for example lab test, ultrasound scans and so forth.

Admission Record - information about the patient’s admission to hospital.

Labor, Delivery, Postpartum and Discharge Record - labor and delivery information.

Postpartum Follow Up Record - postpartum follow-up visits information.

Newborn Admission Record

Newborn Discharge Record

Newborn Flow Chart

Maternal Flow Chart

The data held in the forms is used by the reports and statistics. If you switch off an element that is required by a report or statistic the resulting output will be incomplete. The SQL Queries Example document indicates in which SQL queries the fields are used. Interpreting this document requires an understanding of SQL and the OB TraceVue external database structure.

CAUTION Do not switch off any field, column or entire form unless you are certain that it does not contribute to one of your reports or statistics.

7

Configuring Forms

Entering Configuration Mode

Each form consists of a number of pages. To get from one page to another you click on the tab at the top of the page.

Click on this tab to change to this page...

Enter data into fields on the page

When you configure the form, you select which of the available fields appear on each page. This way you can adjust the form so that it reflects your existing data gathering process. Some data fields consist of lists, where you either check a box beside the items in the list, or select one or more of the items.You configure the items in a list using the Value Table Editor.

Entering Configuration Mode

You can configure the forms on any PC in the system. You cannot configure a form that is currently on the screen. If you want to configure the current form, change to the single trace screen first.

1Make sure you are logged in as a superuser or system manager.

2Press and hold down the “Ctrl” and “Shift” keys.

3Select the form you want to configure. Release the “Ctrl” and “Shift” keys after the form has opened.

4The colored outline around fields and tables indicates that you are in configuration mode and can configure these items.

5Leave the form by clicking on any other icon. Changes become active system-wide as soon as you leave the form.

Selecting Pages to Include in Forms and Flow Charts

In configuration mode, each form and flow chart starts with a Page Configuration tab showing all the pages that comprise this form. or chart. Here you select and deselect the pages you want to include in the form. You cannot select or deselect the sub-pages of pages in a form at this level.

Configuring a Flow Chart

1Click on the Page Config tab.

2Click on the checkboxes beside the page names to choose whether a detail page is visible and included in the global overview and data entry summary.

3Click on the individual page tabs, and then against individual parameters to determine whether these are available in the global overview, or data entry summary pages, as appropriate.

8

Configuring What’s on a Page

Configuring Forms

Any changes you make to the flow chart configuration are applied to all patient episodes, both existing and retrieved.

Configuring a Form

1Click on the Page Config tab.

2Click on the checkboxes beside the page names to choose whether a page:

appears in the form for editing (checked)

appears in the form, but can only be read and not edited (greyed out)

does not appear in the form (not checked)

Configuring What’s on a Page

1Enter configuration mode.

2Click on the tab of the page you want to configure. The fields that you can configure are outlined in red, yellow or blue (depending on the status of the field):

Some of the fields contain lists from which you can select one of a number of elements. The contents of these lists are defined in the value tables.

3Click on the checkboxes at the top left of the field to choose whether the field

appears on the page for editing.

9

Configuring Forms

Configuring What’s on a Page

does not appear on the page.

appears on the page, but can only be read and not edited (only applicable if the value in the field can be calculated or taken from another field or page).

available, read-only (yellow frame)

available (red frame)

not available (blue frame)

 

Some fields are “read-only. Some fields depend on data from other fields to calculate their value. You must be aware of these dependencies (listed in “Calculated Fields” on page 11) when selecting fields for a page and deciding whether to make them available, or available and read only.

Adding a Label to the “Special” Field

The use of one field (the “special” field) in the Patient Demographic form is entirely left to the hospital. You can label it whatever you like and gather whatever data you want here.

With form configuration enabled, the text you can edit is shown on a white background on the form.

1Click on the text you want to configure.

1.Type in the text you want to display on the page

With Config enabled:

click here and type your text.

Configuring Tables on a Page

1Click on the tab of the page with the table you want to configure. The tables that you can configure are outlined in red:

Some cells in the table contain lists of values you can choose. To select which items appear in a list, see “Adding an Item to a List” on page 26.

10

Calculated Fields

Configuring Forms

Adjusting the Width of a Column

1Move the cursor over the line between the two column heads. The cursor changes from an arrow to:

2Hold down the left button on the mouse, or click and hold the light pen to the screen.Unless you intend to hide a column, make sure that it is wide enough for the data that it will have to display.

3Drag the column divider until the column is the width that you want, or reduced to nothing.

4Release the mouse button or light pen.

Restoring a Hidden Column

If the width of a column has been reduced to nothing, the column’s presence is indicated by a red line between the remaining columns in the table.To restore a hidden column:

1Move the cursor close to the line between the two column heads. The cursor should change from an arrow to.

2Hold down the left button on the mouse, or click and hold the light pen to the screen.

3Drag the column divider until the column is the width that you want.

4Release the mouse button or light pen.

Calculated Fields

OB TraceVue calculates the values of some fields by adding together the values of other fields. For example, a patient’s total number of abortions (shown in the Abortions field) equals the number in the Spontaneous Abortions field plus the number in the Induced Abortions field. In the following tables:

Field - shows a total value. This may be derived from two or more other fields.

Calculated/Derived From - shows which fields supply the data contained by the “Field” column.

UsedBy - shows which other fields use the “Field” value in their own calculations.

You must be aware of these dependencies when selecting or deselecting fields to include on a page. You cannot deselect a field that is used by other fields that are still active.

Only read-only fields can contain calculated values. In this chapter’s tables:

 

Fields with dark shading (such as “LMP EDD (calc)” below) are always read only.

 

11

Configuring Forms

Calculated Fields

 

 

Fields with light shading (such as “Parity” below) can be configured either as read only or for

 

 

 

both reading and writing.

These tables specify context dependencies and calculation rules. The data items listed in the Data Item column are calculated based on the rule stated in the Calculated content/availability column.

Pregnancy

If you do not enter the data required for the system to determine gestational age (GA), the default GA used to detect accelerations is >= 32 weeks (>=15 sec, <10 min).

“Calc” indicates that this item is calculated automatically by the system.

Data Item

Pick list content

Calculated

Also used by

 

 

content/

 

 

 

availability

 

 

 

 

 

LMP EDD (calc)

n/a

LMP+280d

n/a

LMP GA(calc)

n/a

GA (LMP,now)

n/a

 

 

Empty if GA is

 

 

 

fixed (Delry docu

 

 

 

or close case)

 

US EDD (calc)

n/a

US GA, US date

n/a

Embr. Xfer

n/a

transfer date+264d

n/a

EDD(calc)

 

 

 

Embr. Xfer

n/a

GA (Embr.Xfer,

n/a

GA(calc)

 

now)

 

 

 

Empty if GA is set

 

 

 

fix (Delivery

 

 

 

documented or

 

 

 

close case)

 

US GA

0-50 weeks

n/a

n/a

 

0-6 days

 

 

 

 

 

 

Current GA

0-50 weeks

Overwritten by

Patient Panel

 

0-6 days

selection of “Based

CTG Trace

 

 

on” buttons

 

 

Analysis

 

 

 

 

 

CurrentEDD,

 

 

 

Current GA date

 

 

 

reset to today

 

 

 

 

 

Current GA date

n/a

Overwritten with

n/a

 

 

“Now date” by

 

 

 

selection of Based

 

 

 

on buttons

 

 

 

 

 

12

Calculated Fields

Configuring Forms

Data Item

Pick list content

Calculated

Also used by

 

 

content/

 

 

 

availability

 

 

 

 

 

Current EDD

Min:Today-1year

Overwritten by

n/a

 

Max:Today + 365d

selection of “Based

 

 

 

on” buttons:

 

 

 

• Current GA date

 

 

 

reset to today if

 

 

 

not modified

 

 

 

 

 

Number of fetuses

1-8

n/a

Newborn/Fetus

 

 

 

pages and

 

 

 

Flowchart

 

 

 

 

Gravida

0-25

n/a

Patient Panel

 

 

 

 

Term

0-25

+1 on close

Parity

 

 

pregnancy if field in

 

 

 

Delivery/Newborn

 

 

 

page:

 

 

 

Date of delivery is

 

 

 

not blank AND

 

 

 

Preterm = ‘No’

 

 

 

 

 

Preterm

0-25

+1 on close

Parity

 

 

pregnancy if field in

 

 

 

Delivery/Newborn

 

 

 

page:

 

 

 

Date of delivery is

 

 

 

not blank AND

 

 

 

Preterm = ‘yes’

 

 

 

 

 

Parity

0-25

+1 on close

Patient Panel

 

 

pregnancy if field in

 

 

 

Delivery/Newborn

 

 

 

page:

 

 

 

Date of delivery is

 

 

 

not blank AND GA

 

 

 

>= 20/0

 

 

 

On click calc

 

 

 

button: Term +

 

 

 

Preterm

 

Spontaneous

0-25

+1 on close

Abortions

Abortions

 

pregnancy if field in

 

 

 

Delivery/Newborn

 

 

 

page:

 

 

 

Date of delivery is

 

 

 

not blank AND

 

 

 

Type of abortion =

 

 

 

“Spontaneous”

 

 

 

 

 

13

Configuring Forms

Calculated Fields

Data Item

Pick list content

Calculated

Also used by

 

 

content/

 

 

 

availability

 

 

 

 

 

Induced Abortions

0-25

+1 on close

Abortions

 

 

pregnancy if field in

 

 

 

Delivery/Newborn

 

 

 

page:

 

 

 

Date of delivery is

 

 

 

not blank AND

 

 

 

Type of abortion =

 

 

 

“Induced”

 

 

 

 

 

Abortions

0-25

+1 on close

n/a

 

 

pregnancy if field in

 

 

 

Delivery/Newborn

 

 

 

page:

 

 

 

Date of delivery is

 

 

 

not blank AND

 

 

 

Type of delivery =

 

 

 

“Abortion”

 

Living

0-25

n/a

n/a

 

 

 

 

Ectopics

0-25

n/a

n/a

 

 

 

 

Born Alive

0-25

+1 on close

n/a

 

 

pregnancy if field in

 

 

 

Delivery/Newborn

 

 

 

page:

 

 

 

Date of delivery is

 

 

 

not blank AND

 

 

 

Live-born = “Yes”

 

 

 

 

 

Multiple Births

0-25

+1 on close

n/a

 

 

pregnancy if Date

 

 

 

of delivery is not

 

 

 

blank in more than

 

 

 

one Delivery/

 

 

 

Newborn page.

 

 

 

 

 

14

Calculated Fields

 

 

Configuring Forms

OB History

 

 

 

 

 

 

 

 

 

 

 

Data Item

Pick list content

Calculated

Also used by

 

 

 

 

content/

 

 

 

 

 

availability

 

 

 

 

 

 

 

 

 

Gest Age

0-50 weeks

Delivery-> date of

n/a

 

 

 

 

Birth

 

 

 

Route of delivery

Configurable

Delivery ->Type of

n/a

 

 

 

 

delivery + subtype

 

 

 

Birth Weight

0-21 lb

Delivery-> Birth

n/a

 

 

Lb and oz

0-15 oz

weight

 

 

 

 

 

 

 

Sex

Male/female/

Delivery->Infant

n/a

 

 

 

unknown/no data

gender

 

 

 

Length of labor

0-999 hours

Labor->Length of

n/a

 

 

 

 

labor

 

 

 

Anesthesia

Configurable

Delivery->vaginal

n/a

 

 

 

 

Anesthesia +

 

 

 

 

 

Anesthesia-

 

 

 

 

 

>Primary + -

 

 

 

 

 

>Secondary until

 

 

 

 

 

max. Chars of field

 

 

 

Place of Birth

Free Text

OBTV Hospital

n/a

 

 

 

 

Name (Config)

 

 

 

Born Alive

Yes/No/Nodata

Delivery->Live

n/a

 

 

 

 

born

 

 

 

Preterm labor

Yes/No/Nodata

Labor->Preterm

n/a

 

 

 

 

labor

 

 

 

Complications/

Free text

Delivery->Vaginal

n/a

 

 

Comments

 

complications +

 

 

 

 

 

cesarean

 

 

 

 

 

complications +

 

 

 

 

 

comment +

 

 

 

 

 

Newborn

 

 

 

 

 

Comment until end

 

 

 

 

 

of field

 

 

 

 

 

 

 

 

15

Configuring Forms

Calculated Fields

Prenatal Visits

Data Item

Pick list content

Calculated

Also used by

 

 

content/

 

 

 

availability

 

 

 

 

 

Location

n/a

Patient location at

n/a

 

 

the time of the last

 

 

 

modification.

 

User

n/a

User of last

n/a

 

 

modification

 

Gest. Age

n/a

GA based on Date/

n/a

 

 

Time (updated on

 

 

 

save)

 

Weight Gain

n/a

Weight – Last

n/a

 

 

Weight

 

BP

n/a

n/a

n/a

 

 

 

 

Dilation

0-10

n/a

n/a

 

 

 

 

Effacement

0-100%

n/a

n/a

 

 

 

 

Station

-5 to +5

n/a

n/a

 

 

 

 

Summary

Data Item

Pick list content

Calculated

Also used by

 

 

content/

 

 

 

availability

 

 

 

 

 

Current Problems

n/a

Detailed list of

n/a

 

 

problems with the

 

 

 

flag “include in

 

 

 

current problem

 

 

 

list” set

 

Procedures

n/a

Detailed list of

n/a

 

 

procedures with the

 

 

 

flag “include in

 

 

 

current procedure

 

 

 

list” set

 

 

 

 

 

16

Calculated Fields Configuring Forms

 

Data Item

Pick list content

Calculated

Also used by

 

 

 

content/

 

 

 

 

availability

 

 

 

 

 

 

 

Current

n/a

Detailed list of

n/a

 

Medications

 

medications with

 

 

 

 

the flag “include in

 

 

 

 

current problem

 

 

 

 

list” set

 

 

Allergies

n/a

Allergies with

n/a

 

 

 

details

 

 

Current pregnancy

n/a

All details of the

n/a

 

 

 

pregnancy page

 

 

OBHistory

n/a

OBHistory table

n/a

History

 

 

 

 

 

Data Item

Pick list content

Calculated

Also used by

 

 

 

content/

 

 

 

 

availability

 

 

 

 

 

 

 

Past Medical

n/a

All entries

n/a

 

History

 

Attention flag

 

 

 

 

visualized.

 

 

Screening

n/a

All entries other

n/a

 

 

 

than UNKNOWN.

 

 

Physical

n/a

Summary entries of

n/a

 

examination

 

Exam. (Left context

 

 

 

 

grid of the Exam

 

 

 

 

page)

 

 

 

 

 

 

Antepartum Test

 

 

 

Data Item

Pick list content

Calculated

Also used by

 

 

content/

 

 

 

availability

 

 

 

 

 

Test

CST/NST

n/a

n/a

 

 

 

 

Test result

Reactive/non

n/a

n/a

 

reactive

 

 

 

 

 

 

17

Configuring Forms

Calculated Fields

Data Item

Pick list content

Calculated

Also used by

 

 

content/

 

 

 

availability

 

 

 

 

 

Date/Time

n/a

Entry date/time

n/a

 

 

 

 

BPP

n/a

B, T, V, A 0/2

n/a

 

 

point,

 

 

 

NST

 

 

 

reactive=2points

 

User

n/a

User of last

n/a

 

 

modification

 

GA

n/a

GA based on Date/

n/a

 

 

Time (updated on

 

 

 

save)

 

 

 

 

 

US Examination

Data Item

Pick list content

Calculated

Also used by

 

 

content/

 

 

 

availability

 

 

 

 

 

Date/Time

n/a

Entry date/time

n/a

 

 

 

 

User

n/a

User of last

n/a

 

 

modification

 

GA

n/a

GA based on Date/

n/a

 

 

Time (updated on

 

 

 

save)

 

 

 

 

 

Admission

Data Item

Pick list content

Calculated

Also used by

 

 

content/

 

 

 

availability

 

 

 

 

 

Referring Provider

n/a

Pre-filled with the

n/a

 

 

name of the first of

 

 

 

Providers->referring

 

 

 

flag

 

 

 

 

 

18

Calculated Fields

Configuring Forms

Delivery

Data Item

Pick list content

Calculated

Also used by

 

 

content/

 

 

 

availability

 

 

 

 

 

GA

n/a

GA (current GA,

n/a

 

 

Date of delivery)

 

Type of delivery

Vaginal/ Cesarean/

n/a

OBHistory

 

Abortion/

 

 

 

No data

 

 

 

(Unknown)

 

 

 

 

 

 

Cesarean Order

Primary/repeat

n/a

VBAC fields

 

 

 

 

VBAC candidate

Yes/No/No data

Enabled if Cesarean

Reason not

 

 

order = repeat

Cand.

 

 

 

Reason not Att.

 

 

 

 

Reason not

Configurable

Enabled if VBAC

n/a

Candidate

 

Cand = No

 

 

 

 

 

VBAC Attempt

Yes/No/No data

Enabled if VBAC

Reason not

 

 

cand = Yes

Attempt

 

 

 

 

Reason not

Configurable

Enabled if VBAC

n/a

Attempt

 

Attempt = No

 

 

 

 

 

Type of abortion

Induced/

Available if type of

OBHistory,

 

Spontaneous

delivery = abortion

Pregnancy

 

 

 

history,

 

 

 

Indication for

 

 

 

induced

 

 

 

abortion

 

 

 

 

Indication for

Configurable

Enabled if Type of

n/a

induced abortion

 

abortion = induced

 

 

 

 

 

Cause of

Configurable

Enabled if Type of

n/a

spontaneous

 

abortion =

 

abortion

 

spontaneous

 

 

 

 

 

Cord blood

Yes/No/No data

n/a

n/a

obtained

 

 

 

 

 

 

 

Preterm

Yes/No/No data

n/a

Pregnancy

 

 

 

history

 

 

 

 

Apgar Score

0...10/0...10/0…10

n/a

n/a

 

 

 

 

19

Configuring Forms

Calculated Fields

Value Ranges for Input

Unless otherwise noted, the range of a date value on a form page can be anything from the current date “Now” to a time up to twelve months in the past. This table outlines the exceptions.

Form Page

Data Item

Minimum value

Maximum value

 

 

 

 

Demographics

Date of Birth

Now - 90 years

Now – 10 years

 

 

 

 

 

Education Years

0

99

 

 

 

 

Pregnancy

LMP

Now - 12 months

Now

 

 

 

 

 

US exam date

Now - 12 months

Now

 

 

 

 

 

Embryo Xfer date

Now - 12 months

Now

 

 

 

 

 

Current GA date

Now - 12 months

Now

 

 

 

 

 

Current / US GA

0

50.6

 

 

 

 

 

Menstrual Cycle

0

42

 

Length

 

 

 

 

 

 

OBHistory

GA

0.0

50.6

 

 

 

 

 

Labor hours

0

99

 

 

 

 

Physical

Height

0 cm =

302 cm =

Examination

 

0ft / 0inch

9ft / 11 inch

 

 

 

 

 

 

 

Weight/ Prepreg.

0 lb =

999 lb

 

Weight

0 kg

453 kg

 

 

 

 

 

 

 

Fundal Height

0 cm

99 cm

 

 

 

 

Prenatal Visits,

Weight

0 lb =

999 lb

OB History,

 

0 kg

453 kg

 

 

 

 

PP Visit

Fund. Height

0 cm

99 cm

 

 

 

 

APTesting /

GA

0.0

49.6

 

 

 

 

US Measurements

Est. F. weight

0 grams

9951 grams

 

 

 

 

 

All measurements

0.0 cm

99.9 cm

 

 

 

 

Admission

Date of admission

Now - 12 months

Now

 

 

 

 

Delivery

Date of delivery

Now - 12 months

Now

 

 

 

 

 

GA at delivery

0

50.6

 

 

 

 

 

Baby xfer date

Now - 12 months

Now

 

 

 

 

 

Fetal death

Now - 12 months

Now

 

 

 

 

 

Placenta delivery

Now - 12 months

Now

 

 

 

 

 

Birth weight

0 grams

9951 grams =

 

 

 

21 lb 15 oz

 

 

 

 

 

Blood loss

0 ml

9999 ml

 

 

 

 

 

Measure

0.0

99.9

 

 

 

 

20

Calculated Fields

Configuring Forms

Form Page

Data Item

Minimum value

Maximum value

 

 

 

 

Anesthesia

Surg Level achieved

Now - 12 months

Now

 

 

 

 

 

Anesthesia end

Now - 12 months

Now‘

 

 

 

 

 

Cath Length

0 cm

99 cm

 

 

 

 

Discharge summary

Date of discharge

Now - 12 months

Now

 

 

 

 

Rolodex (Identify/

Search Filter:

n/a

Prenatal Visits,

Search Patient)

Scheduled

 

Discharge Record,

 

 

 

PostPartum Visits

 

 

 

->Next

 

 

 

appointment/

 

 

 

follow-up date.

 

 

 

Nearest in future.

 

 

 

 

21

Configuring Forms

Calculated Fields

22

3

Using the Value Table Editor

The Value Table Editor (VTE) is a separate program for editing the items in the lists used in the data fields of the patient data forms, and the flow chart. You can work with the value table “online” with the editor started on an OB TraceVue client PC, or off line so that you can use it on any Windows 2000 workstation. When the OB TraceVue Setup program is run, the factory defined folders are installed.

Therefore you are advised to back up any changes you make to the value table as you may want to reinstall them after an upgrade or reinstallation due to system maintenance. You require at least Superuser rights to edit the value table.

The value table lists are divided into maternal and newborn.

The instructions in this chapter tell you what steps you have to perform to edit your lists. You require basic computer user/Windows 2000 knowledge to navigate to the location of lists and work with standard dialog boxes and so forth.

The factory supplies some example contents for the value table lists for your guidance. For the convenience of the different geographies using OB TraceVue, as far as possible these lists have been translated (though not clinically validated). Some lists may contain a mixture of English and local language.

It is the responsibility of the institution using OB TraceVue to configure the contents of the value table lists in an appropriate manner for the institution.

Starting the Value Table Editor

To start the program:

1Close or iconize OB TraceVue before running the value table editor. If you are running OB TraceVue in its own “shell”, select Explorer from the Run menu of the shell dialog.

2 From the OB TraceVue Support menu, select Value Table Editor.

3 Enter your own password in the box and press OK.

You can now edit the lists and their contents. However it is recommended that you make a backup copy of your list before you proceed by exporting it to another file (see “Exporting the Value Table Lists to a File” on page 27).

23

Using the Value Table Editor

Screen Layout

Once you have started the Value Table Editor, you will see the folders and lists used by OB TraceVue on the PC where you are running the program.

Folder Window

Item Window

Path

Screen Layout

The main screen is split into two sections. The folder window contains the names of the lists, and the item window containing the individual items within the selected list. The available buttons depend on which window has the focus. The window’s header shows you the path to which data is stored when you press OK.

General Buttons

Import/Export - use this to save the editor contents to a file, or load data from a file.

Cancel - exit the editor without saving the contents.

OK - saves your changes to the database.

Folder Window

The folder window shows the folders that contain the OB TraceVue lists; the highest level structure is fixed - you cannot add, delete or edit folders at this level. The buttons that are enabled depend on the attributes of the folder. Not all folders allow you to add a subfolder.

Sort - use this to sort the sub folders of the highlighted folder into alphabetical order.

Add Folder - use this to add a subfolder to the highlighted folder. The new subfolder requires a unique name. You can add a subfolder to any factory-defined folder that has a subfolder level greater than 0.

24

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