OB TraceVue
System Administration and Configuration Guide
OB TraceVue
Patient Monitoring
M1381-9021N
4512 610 03991 Software revision D.01.10
Published in Germany 07.2004 |
1 |
|
|
internal code 20040728 |
|
2
|
Table Of Contents |
|
|
1 Introduction |
1 |
|
|
|
What’s New in D.01.00 |
1 |
|
What’s New in D.01.10 |
2 |
|
Configuration |
2 |
|
Support Tools |
2 |
|
Login in as Windows Administrator |
2 |
|
Magneto Optical Media |
3 |
|
Using the Fax Facility |
3 |
|
Preventive Maintenance |
4 |
|
Manufacturer’s Information |
4 |
|
|
2 Configuring Forms |
7 |
|
|
|
Entering Configuration Mode |
8 |
|
Selecting Pages to Include in Forms and Flow Charts |
8 |
|
|
Configuring a Flow Chart |
8 |
|
Configuring a Form |
9 |
Configuring What’s on a Page |
9 |
|
|
Adding a Label to the “Special” Field |
10 |
|
Configuring Tables on a Page |
10 |
|
Adjusting the Width of a Column |
11 |
|
Restoring a Hidden Column |
11 |
Calculated Fields |
11 |
|
|
Pregnancy |
12 |
|
OB History |
15 |
|
Prenatal Visits |
16 |
|
Summary |
16 |
|
History |
17 |
|
Antepartum Test |
17 |
|
US Examination |
18 |
|
Admission |
18 |
|
Delivery |
19 |
|
Value Ranges for Input |
20 |
|
3 Using the Value Table Editor |
23 |
|
|
|
Starting the Value Table Editor |
23 |
|
Screen Layout |
24 |
|
|
General Buttons |
24 |
|
Folder Window |
24 |
|
Item Window |
25 |
|
Keyboard/mouse Commands |
26 |
|
Intrapartum Medication Dialog |
26 |
|
Seeing Your Changes |
26 |
i
Adding a Folder to the Folder Window |
26 |
|
Adding an Item to a List |
26 |
|
Importing and Exporting Value Table Lists |
27 |
|
|
Exporting the Value Table Lists to a File |
27 |
|
Loading a List from Another OB TraceVue System |
27 |
|
Merging Two Lists Together |
28 |
|
Importing Examination Lists from A.01.xx |
28 |
|
Importing Medication Lists from A.01.00 |
28 |
Color Coding the Chalkboard |
29 |
|
|
Assigning a Color |
29 |
|
Determining RGB Values |
30 |
Input Mask Folders |
30 |
|
Running the VTE on a non-OB TraceVue PC |
31 |
|
|
4 Configuring Reports |
33 |
|
|
|
Predefined Reports |
33 |
|
Understanding Templates |
34 |
|
Setting Macro Security |
35 |
|
Customizing a Word Template |
35 |
|
|
Inserting a Form Field |
36 |
|
Inserting a “Notes Evaluation Period” Form Field |
39 |
|
Inserting a Group Document Form Field |
39 |
|
Inserting Items in a Header |
39 |
|
Inserting Page Breaks |
41 |
Creating Your Own Form Fields |
41 |
|
|
Form Field Data Types |
42 |
|
Autodetection |
46 |
|
Available Views |
46 |
|
Available Functions |
46 |
Troubleshooting |
47 |
|
System Interface |
48 |
|
|
Using Report.vbs |
48 |
|
Examples |
49 |
Recustomizing Templates |
49 |
|
|
5 Configuring Statistics and Logs |
51 |
|
|
|
Data Export |
51 |
|
About Excel Templates |
51 |
|
Predefined Statistics and Logs |
51 |
|
Customization Not Requiring SQL Knowledge |
53 |
|
|
Modifying Constant Values in the Query Parameter |
53 |
|
Specifying the Sort Order of Data in Logs |
53 |
|
Changing the Start Position |
53 |
|
Varying the Cell Position of the Date Phrase |
54 |
|
Varying the Display Order of Columns |
54 |
|
Changing the Time Format |
54 |
ii
Customization Requiring SQL Knowledge (Creating New Queries) |
55 |
|
|
Supported Fields |
56 |
|
Available Views |
57 |
SQL Parsing |
58 |
|
Functions You Can Use in SQL Statements |
59 |
|
Updating the SQL in Excel Templates Manually |
62 |
|
|
Updating Operators |
63 |
|
Renaming Views (for Systems with Newborn option) |
63 |
|
Database Model Changes for D.01 and Later Revisions |
63 |
|
Discharge Date and Return Appointment Date |
63 |
Recustomizing Templates |
64 |
|
|
6 Pre-programming a Time Change |
65 |
|
|
|
Setting the Time |
65 |
|
|
7 OB TraceVue Shell |
67 |
|
|
|
Switching on the OB TraceVue Shell |
67 |
|
Switching Off the OB TraceVue Shell |
68 |
|
Interrupting the Autostart |
68 |
|
Using the Shell Dialog |
69 |
|
|
8 Patient Data Administration Tool |
71 |
|
|
|
Managing the Internal Database |
71 |
|
Deleting Data |
71 |
|
Using the Administration Tool |
72 |
|
|
Transfer Failure |
74 |
|
What to do Next |
74 |
|
Unlocking a Record |
75 |
|
9 Patient Index Search Tool |
77 |
|
|
|
10 System Overview Tool |
79 |
|
|
|
|
|
Rebooting from the Server |
82 |
|
Troubleshooting |
82 |
11 Link Recovery Tool |
83 |
|
|
|
|
What Does the Tool Do? |
83 |
|
Using the Link Recovery Tool |
83 |
|
12 External Database |
85 |
|
|
|
|
External Database Administration Tool |
85 |
|
|
Automatically Purging the External Database |
86 |
Importance of Backup and Labeling |
87 |
|
Backing up and Restoring the Highend External Database |
87 |
|
Backing and Restoring the Standard External Database |
87 |
|
Setting Backup Defaults |
87 |
iii
Creating Backup Files from the Standard External Database |
89 |
Storing Backup Files to Tape Device |
90 |
Restore Procedure |
91 |
Restore Database Files from Tape |
91 |
Replacing Database Files |
93 |
Changing the Database User Password |
94 |
External Database Emergency Tape Backup |
94 |
Storing Backup Files to Tape Device |
94 |
Restoring Backup Files From the Tape Device |
96 |
Recovering the External Database |
98 |
iv
1
OB TraceVue is delivered with predefined forms, reports and statistics that you may configure to suit the needs of your department if you have the appropriate permission rights and passwords. This guide tells you how to
•configure the forms.
•edit the value tables.
•make templates and configure reports.
•use the tools that are needed to maintain the system.
•backup the external data base to tape.
The first three of these tasks require clinical understanding of the system; the last two are administrative. It is your institution’s responsibility to ensure that the tasks are assigned to properly trained personnel. Some configuration can be performed “online” whilst using the system (such as changing the forms); other configuration aspects must be performed “off line” while the system is shut down.
You must be familiar with the OB TraceVue system, know how to move around within the screens using the icons and tabs, and understand how to pick from pull down lists. You must have at least basic Windows 2000 knowledge. You must understand English.
The new features for the System Administration and Configuration Guide in revision D.01 are:
•Two custom columns in the chalkboard, that can be color coded. See “Color Coding the Chalkboard” on page 29
•Enhanced factory-provided customization tools for the Reports and Statistics. See “Configuring Reports” on page 33 and “Configuring Statistics and Logs” on page 51.
•Enhanced functionality of the Link Recovery tool. See “Link Recovery Tool” on page 83.
•Automatic database purge means that you no longer have to manually purge the external database to constrain its size. See “Automatically Purging the External Database” on page 86.
•New tool to recover missing data to the external database. See “Recovering the External Database” on page 98.
•New features in reports. See “Configuring Reports” on page 33.
•New features in statistics. See “Configuring Statistics and Logs” on page 51.
1
Introduction |
What’s New in D.01.10 |
What’s New in D.01.10
The report customisation is enhanced to allow you to include, in some cases, both maternal and newborn data on the same report. This is documented in “Inserting a Form Field” on page 36.
New method of assigning permissions to use the fax service.
Online, you can:
•configure the system, by setting up PCs, users, beds and so forth. Access to this configuration is via the system manager icon in the system’s tool bar and is described in the system online help.
•configure the pages and fields that appear in forms.
•configure the contents of pick lists using the value table editor.
•configure Word reports.
•configure Excel statistical reports by designing SQL queries.
•configure the value table lists, using the Value Table Editor (VTE)
The tools covered in this guide, intended for use by the System administrator, and accessed using the OB TraceVue Support menu, are:
Patient Data Administration Tool
Link Recovery Tool
System Overview Tool
Value Table Editor
External Database Administration Tool
Additionally, you can access the Patient Index Search tool from the OB TraceVue menu. The other tools are described in the Installation and Service Manual and are for use by qualified service professionals.
For security reasons, some tasks require you to log in to the operating system as a member of the administrator group. This is NOT the same as your OB TraceVue login, and is completely separate to the permission rights you have with OB TraceVue. If the PC at which you are working has autostart configured, you must use the following technique to log off and log on again, this time as Administrator.
If administrator rights are required:
1Shutdown OB TraceVue on the local PC.
2Log off Windows:
a. Press Alt + Ctrl + Del to open the security window.
b. Press Log off.
2
Magneto Optical Media |
Introduction |
c. Press Shift while clicking Yes and keep it pressed.
3Log on Windows as a user who is a member of the Windows Administrators user group (for example, OBTV Administrator or Administrator)
4Perform your task.
5Log in again as User after you have finished your task.
6Restart OB TraceVue on the local PC.
CAUTION Ensure that Explorer is not open when you log in as User; OB TraceVue may fail to start when Explorer is open.
The tasks described within this guide that require administrator rights are changing the OB TraceVue shell settings (if you have to run the OB TraceVue Setup program), and configuring templates for reports and statistics.
Magneto Optical Media
The following table lists the approved MO optical drive combinations and media you can use with your system.
1.3GB and 2.6GB optical drives are not supported by this release of the application software. If you still have any data on 1.3GB media, you should copy it to a higher capacity media so that it can be read with the 9.1 optical drive. See “Converting Optical Disks from 1.3GB to 5.2/9.1GB” in the chapter “System Upgrades” in the Installation and Service Manual for details of how to copy disks.
Archive Drive (GB) |
Retrieve Drive (GB) |
Media you can use when |
|
|
|
copying (GB) |
|
|
|
|
|
5.2 |
5.2 |
5.2 |
/ 2.6 |
5.2 |
9.1 |
5.2 |
/ 2.6 |
9.1 |
5.2 |
5.2 |
/ 2.6 |
9.1 |
9.1 |
9.1 |
/ 8.6 / 5.2 / 2.6 |
|
|
|
|
In order to use the Windows fax facility from within OB TraceVue, the system administrator must assign .
1Click Start, point to Programs, point to Accessories, point to Communications, point to Fax, and then click Fax Service Management.
2Right click Fax Service on Local Computer, and then click Properties.
3Click the Security tab.
4In the Name box, click a user or group, and then click either Allow or Deny to change permissions.
–Sumbit fax jobs: The user or group can send faxes.
–View fax jobs: The user or group can view jobs in the fax queue.
–View fax service: The user or group can view properties for Microsoft Fax.
3
Introduction |
Preventive Maintenance |
–View fax devices: The user or group can view properties for fax devices in Fax Service Management.
–Manage fax jobs: The user or group can pause or cancel all jobs in the fax queue.
–Manage fax service: The user or gruop can change Fax service properties.
–Manage fax devices: The user or group can turn send and receive for a device on or off.
5 Click OK.
Preventive Maintenance
You are advised to shutdown and reboot the OB TraceVue network once a month.
Manufacturer:
Philips Medizin Systeme Boeblingen GmbH
Hewlett-Packard-Str. 2
71034 Boeblingen, Germany
© Copyright 1996-2004 Koninklijke Philips Electronics N.V.
All rights are reserved. Reproduction in whole or in part is prohibited without the prior written consent of the copyright holder.
WARNING A warning alerts you to a potential serious outcome, adverse event or safety hazard. Failure to observe a warning may result in death or serious injury to the user or patient.
CAUTION A caution alerts you to circumstances where special care is necessary for the safe and effective use of the product. Failure to observe a caution may result in minor or moderate personal injury, damage to the product or other property, and possibly in a remote risk of more serious injury.
This sign on your system indicates that there is detailed information in this book that you should read before proceeding.
These Instructions for Use refer to products made by manufacturers other than Philips.
Microsoft ® and Windows® are US registered trademarks of Microsoft Corp. All other products and company names mentioned may be the trademarks of their respective owners.
OB TraceVue should only be used by, or under the direct supervision of, a licensed physician. US law restricts this device to sale by, or on the order of, a physician.
The system was developed in cooperation with the Massachusetts General Hospital, an affiliate of the Harvard Medical School.
Philips makes no warranty of any kind with regard to this material, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose. Philips shall not be liable for errors contained herein or for incidental or consequential damages in connection with the furnishing, performance or use of this material.
4
Manufacturer’s Information |
Introduction |
Before using any third party software with OB TraceVue, you must ensure that the conditions stated in the Integration Guide are fulfilled.
The application software (M1381D) of the OB TraceVue system complies with the 0366 requirements of the Council Directive 93/42/EEC of 14 June 1993 (Medical Device
Directive).
WARNING An OB TraceVue PC used within the patient vicinity must be connected to an isolation transformer.
As with any electronic data management system, failure of system components may lead to loss of stored data or loss of access to these data.
WARNING Failure of the responsible individual institution using this equipment to implement a satisfactory maintenance schedule may cause undue equipment failure and possible health hazards.
5
Introduction |
Manufacturer’s Information |
6
2
You can configure the factory-provided OB TraceVue forms to hide complete pages and/or individual elements of data on a page.
Antepartum (Prenatal visit) Record - antepartum information about the pregnancy before the patient is admitted in your department, for example lab test, ultrasound scans and so forth.
Admission Record - information about the patient’s admission to hospital.
Labor, Delivery, Postpartum and Discharge Record - labor and delivery information.
Postpartum Follow Up Record - postpartum follow-up visits information.
Newborn Admission Record
Newborn Discharge Record
Newborn Flow Chart
Maternal Flow Chart
The data held in the forms is used by the reports and statistics. If you switch off an element that is required by a report or statistic the resulting output will be incomplete. The SQL Queries Example document indicates in which SQL queries the fields are used. Interpreting this document requires an understanding of SQL and the OB TraceVue external database structure.
CAUTION Do not switch off any field, column or entire form unless you are certain that it does not contribute to one of your reports or statistics.
7
Configuring Forms |
Entering Configuration Mode |
Each form consists of a number of pages. To get from one page to another you click on the tab at the top of the page.
Click on this tab to change to this page...
Enter data into fields on the page
When you configure the form, you select which of the available fields appear on each page. This way you can adjust the form so that it reflects your existing data gathering process. Some data fields consist of lists, where you either check a box beside the items in the list, or select one or more of the items.You configure the items in a list using the Value Table Editor.
Entering Configuration Mode
You can configure the forms on any PC in the system. You cannot configure a form that is currently on the screen. If you want to configure the current form, change to the single trace screen first.
1Make sure you are logged in as a superuser or system manager.
2Press and hold down the “Ctrl” and “Shift” keys.
3Select the form you want to configure. Release the “Ctrl” and “Shift” keys after the form has opened.
4The colored outline around fields and tables indicates that you are in configuration mode and can configure these items.
5Leave the form by clicking on any other icon. Changes become active system-wide as soon as you leave the form.
In configuration mode, each form and flow chart starts with a Page Configuration tab showing all the pages that comprise this form. or chart. Here you select and deselect the pages you want to include in the form. You cannot select or deselect the sub-pages of pages in a form at this level.
1Click on the Page Config tab.
2Click on the checkboxes beside the page names to choose whether a detail page is visible and included in the global overview and data entry summary.
3Click on the individual page tabs, and then against individual parameters to determine whether these are available in the global overview, or data entry summary pages, as appropriate.
8
Configuring What’s on a Page |
Configuring Forms |
Any changes you make to the flow chart configuration are applied to all patient episodes, both existing and retrieved.
1Click on the Page Config tab.
2Click on the checkboxes beside the page names to choose whether a page:
–appears in the form for editing (checked)
–appears in the form, but can only be read and not edited (greyed out)
–does not appear in the form (not checked)
Configuring What’s on a Page
1Enter configuration mode.
2Click on the tab of the page you want to configure. The fields that you can configure are outlined in red, yellow or blue (depending on the status of the field):
Some of the fields contain lists from which you can select one of a number of elements. The contents of these lists are defined in the value tables.
3Click on the checkboxes at the top left of the field to choose whether the field
–appears on the page for editing.
9
Configuring Forms |
Configuring What’s on a Page |
–does not appear on the page.
–appears on the page, but can only be read and not edited (only applicable if the value in the field can be calculated or taken from another field or page).
available, read-only (yellow frame)
available (red frame) |
not available (blue frame) |
|
Some fields are “read-only. Some fields depend on data from other fields to calculate their value. You must be aware of these dependencies (listed in “Calculated Fields” on page 11) when selecting fields for a page and deciding whether to make them available, or available and read only.
The use of one field (the “special” field) in the Patient Demographic form is entirely left to the hospital. You can label it whatever you like and gather whatever data you want here.
With form configuration enabled, the text you can edit is shown on a white background on the form.
1Click on the text you want to configure.
1.Type in the text you want to display on the page
With Config enabled:
click here and type your text.
1Click on the tab of the page with the table you want to configure. The tables that you can configure are outlined in red:
Some cells in the table contain lists of values you can choose. To select which items appear in a list, see “Adding an Item to a List” on page 26.
10
Calculated Fields |
Configuring Forms |
1Move the cursor over the line between the two column heads. The cursor changes from an arrow to:
2Hold down the left button on the mouse, or click and hold the light pen to the screen.Unless you intend to hide a column, make sure that it is wide enough for the data that it will have to display.
3Drag the column divider until the column is the width that you want, or reduced to nothing.
4Release the mouse button or light pen.
If the width of a column has been reduced to nothing, the column’s presence is indicated by a red line between the remaining columns in the table.To restore a hidden column:
1Move the cursor close to the line between the two column heads. The cursor should change from an arrow to.
2Hold down the left button on the mouse, or click and hold the light pen to the screen.
3Drag the column divider until the column is the width that you want.
4Release the mouse button or light pen.
Calculated Fields
OB TraceVue calculates the values of some fields by adding together the values of other fields. For example, a patient’s total number of abortions (shown in the Abortions field) equals the number in the Spontaneous Abortions field plus the number in the Induced Abortions field. In the following tables:
•Field - shows a total value. This may be derived from two or more other fields.
•Calculated/Derived From - shows which fields supply the data contained by the “Field” column.
•UsedBy - shows which other fields use the “Field” value in their own calculations.
You must be aware of these dependencies when selecting or deselecting fields to include on a page. You cannot deselect a field that is used by other fields that are still active.
Only read-only fields can contain calculated values. In this chapter’s tables:
• |
|
Fields with dark shading (such as “LMP EDD (calc)” below) are always read only. |
|
11
Configuring Forms |
Calculated Fields |
• |
|
|
Fields with light shading (such as “Parity” below) can be configured either as read only or for |
|
|
||
|
both reading and writing. |
These tables specify context dependencies and calculation rules. The data items listed in the Data Item column are calculated based on the rule stated in the Calculated content/availability column.
If you do not enter the data required for the system to determine gestational age (GA), the default GA used to detect accelerations is >= 32 weeks (>=15 sec, <10 min).
“Calc” indicates that this item is calculated automatically by the system.
Data Item |
Pick list content |
Calculated |
Also used by |
|
|
content/ |
|
|
|
availability |
|
|
|
|
|
LMP EDD (calc) |
n/a |
LMP+280d |
n/a |
LMP GA(calc) |
n/a |
GA (LMP,now) |
n/a |
|
|
Empty if GA is |
|
|
|
fixed (Delry docu |
|
|
|
or close case) |
|
US EDD (calc) |
n/a |
US GA, US date |
n/a |
Embr. Xfer |
n/a |
transfer date+264d |
n/a |
EDD(calc) |
|
|
|
Embr. Xfer |
n/a |
GA (Embr.Xfer, |
n/a |
GA(calc) |
|
now) |
|
|
|
Empty if GA is set |
|
|
|
fix (Delivery |
|
|
|
documented or |
|
|
|
close case) |
|
US GA |
0-50 weeks |
n/a |
n/a |
|
0-6 days |
|
|
|
|
|
|
Current GA |
0-50 weeks |
Overwritten by |
Patient Panel |
|
0-6 days |
selection of “Based |
CTG Trace |
|
|
on” buttons |
|
|
|
Analysis |
|
|
|
|
|
|
|
CurrentEDD, |
|
|
|
Current GA date |
|
|
|
reset to today |
|
|
|
|
|
Current GA date |
n/a |
Overwritten with |
n/a |
|
|
“Now date” by |
|
|
|
selection of Based |
|
|
|
on buttons |
|
|
|
|
|
12
Calculated Fields |
Configuring Forms |
Data Item |
Pick list content |
Calculated |
Also used by |
|
|
content/ |
|
|
|
availability |
|
|
|
|
|
Current EDD |
Min:Today-1year |
Overwritten by |
n/a |
|
Max:Today + 365d |
selection of “Based |
|
|
|
on” buttons: |
|
|
|
• Current GA date |
|
|
|
reset to today if |
|
|
|
not modified |
|
|
|
|
|
Number of fetuses |
1-8 |
n/a |
Newborn/Fetus |
|
|
|
pages and |
|
|
|
Flowchart |
|
|
|
|
Gravida |
0-25 |
n/a |
Patient Panel |
|
|
|
|
Term |
0-25 |
+1 on close |
Parity |
|
|
pregnancy if field in |
|
|
|
Delivery/Newborn |
|
|
|
page: |
|
|
|
Date of delivery is |
|
|
|
not blank AND |
|
|
|
Preterm = ‘No’ |
|
|
|
|
|
Preterm |
0-25 |
+1 on close |
Parity |
|
|
pregnancy if field in |
|
|
|
Delivery/Newborn |
|
|
|
page: |
|
|
|
Date of delivery is |
|
|
|
not blank AND |
|
|
|
Preterm = ‘yes’ |
|
|
|
|
|
Parity |
0-25 |
+1 on close |
Patient Panel |
|
|
pregnancy if field in |
|
|
|
Delivery/Newborn |
|
|
|
page: |
|
|
|
Date of delivery is |
|
|
|
not blank AND GA |
|
|
|
>= 20/0 |
|
|
|
On click calc |
|
|
|
button: Term + |
|
|
|
Preterm |
|
Spontaneous |
0-25 |
+1 on close |
Abortions |
Abortions |
|
pregnancy if field in |
|
|
|
Delivery/Newborn |
|
|
|
page: |
|
|
|
Date of delivery is |
|
|
|
not blank AND |
|
|
|
Type of abortion = |
|
|
|
“Spontaneous” |
|
|
|
|
|
13
Configuring Forms |
Calculated Fields |
Data Item |
Pick list content |
Calculated |
Also used by |
|
|
content/ |
|
|
|
availability |
|
|
|
|
|
Induced Abortions |
0-25 |
+1 on close |
Abortions |
|
|
pregnancy if field in |
|
|
|
Delivery/Newborn |
|
|
|
page: |
|
|
|
Date of delivery is |
|
|
|
not blank AND |
|
|
|
Type of abortion = |
|
|
|
“Induced” |
|
|
|
|
|
Abortions |
0-25 |
+1 on close |
n/a |
|
|
pregnancy if field in |
|
|
|
Delivery/Newborn |
|
|
|
page: |
|
|
|
Date of delivery is |
|
|
|
not blank AND |
|
|
|
Type of delivery = |
|
|
|
“Abortion” |
|
Living |
0-25 |
n/a |
n/a |
|
|
|
|
Ectopics |
0-25 |
n/a |
n/a |
|
|
|
|
Born Alive |
0-25 |
+1 on close |
n/a |
|
|
pregnancy if field in |
|
|
|
Delivery/Newborn |
|
|
|
page: |
|
|
|
Date of delivery is |
|
|
|
not blank AND |
|
|
|
Live-born = “Yes” |
|
|
|
|
|
Multiple Births |
0-25 |
+1 on close |
n/a |
|
|
pregnancy if Date |
|
|
|
of delivery is not |
|
|
|
blank in more than |
|
|
|
one Delivery/ |
|
|
|
Newborn page. |
|
|
|
|
|
14
Calculated Fields |
|
|
Configuring Forms |
||
OB History |
|
|
|
|
|
|
|
|
|
|
|
|
Data Item |
Pick list content |
Calculated |
Also used by |
|
|
|
|
content/ |
|
|
|
|
|
availability |
|
|
|
|
|
|
|
|
|
Gest Age |
0-50 weeks |
Delivery-> date of |
n/a |
|
|
|
|
Birth |
|
|
|
Route of delivery |
Configurable |
Delivery ->Type of |
n/a |
|
|
|
|
delivery + subtype |
|
|
|
Birth Weight |
0-21 lb |
Delivery-> Birth |
n/a |
|
|
Lb and oz |
0-15 oz |
weight |
|
|
|
|
|
|
||
|
Sex |
Male/female/ |
Delivery->Infant |
n/a |
|
|
|
unknown/no data |
gender |
|
|
|
Length of labor |
0-999 hours |
Labor->Length of |
n/a |
|
|
|
|
labor |
|
|
|
Anesthesia |
Configurable |
Delivery->vaginal |
n/a |
|
|
|
|
Anesthesia + |
|
|
|
|
|
Anesthesia- |
|
|
|
|
|
>Primary + - |
|
|
|
|
|
>Secondary until |
|
|
|
|
|
max. Chars of field |
|
|
|
Place of Birth |
Free Text |
OBTV Hospital |
n/a |
|
|
|
|
Name (Config) |
|
|
|
Born Alive |
Yes/No/Nodata |
Delivery->Live |
n/a |
|
|
|
|
born |
|
|
|
Preterm labor |
Yes/No/Nodata |
Labor->Preterm |
n/a |
|
|
|
|
labor |
|
|
|
Complications/ |
Free text |
Delivery->Vaginal |
n/a |
|
|
Comments |
|
complications + |
|
|
|
|
|
cesarean |
|
|
|
|
|
complications + |
|
|
|
|
|
comment + |
|
|
|
|
|
Newborn |
|
|
|
|
|
Comment until end |
|
|
|
|
|
of field |
|
|
|
|
|
|
|
|
15
Configuring Forms |
Calculated Fields |
Data Item |
Pick list content |
Calculated |
Also used by |
|
|
content/ |
|
|
|
availability |
|
|
|
|
|
Location |
n/a |
Patient location at |
n/a |
|
|
the time of the last |
|
|
|
modification. |
|
User |
n/a |
User of last |
n/a |
|
|
modification |
|
Gest. Age |
n/a |
GA based on Date/ |
n/a |
|
|
Time (updated on |
|
|
|
save) |
|
Weight Gain |
n/a |
Weight – Last |
n/a |
|
|
Weight |
|
BP |
n/a |
n/a |
n/a |
|
|
|
|
Dilation |
0-10 |
n/a |
n/a |
|
|
|
|
Effacement |
0-100% |
n/a |
n/a |
|
|
|
|
Station |
-5 to +5 |
n/a |
n/a |
|
|
|
|
Data Item |
Pick list content |
Calculated |
Also used by |
|
|
content/ |
|
|
|
availability |
|
|
|
|
|
Current Problems |
n/a |
Detailed list of |
n/a |
|
|
problems with the |
|
|
|
flag “include in |
|
|
|
current problem |
|
|
|
list” set |
|
Procedures |
n/a |
Detailed list of |
n/a |
|
|
procedures with the |
|
|
|
flag “include in |
|
|
|
current procedure |
|
|
|
list” set |
|
|
|
|
|
16
Calculated Fields Configuring Forms
|
Data Item |
Pick list content |
Calculated |
Also used by |
|
|
|
content/ |
|
|
|
|
availability |
|
|
|
|
|
|
|
Current |
n/a |
Detailed list of |
n/a |
|
Medications |
|
medications with |
|
|
|
|
the flag “include in |
|
|
|
|
current problem |
|
|
|
|
list” set |
|
|
Allergies |
n/a |
Allergies with |
n/a |
|
|
|
details |
|
|
Current pregnancy |
n/a |
All details of the |
n/a |
|
|
|
pregnancy page |
|
|
OBHistory |
n/a |
OBHistory table |
n/a |
History |
|
|
|
|
|
Data Item |
Pick list content |
Calculated |
Also used by |
|
|
|
content/ |
|
|
|
|
availability |
|
|
|
|
|
|
|
Past Medical |
n/a |
All entries |
n/a |
|
History |
|
Attention flag |
|
|
|
|
visualized. |
|
|
Screening |
n/a |
All entries other |
n/a |
|
|
|
than UNKNOWN. |
|
|
Physical |
n/a |
Summary entries of |
n/a |
|
examination |
|
Exam. (Left context |
|
|
|
|
grid of the Exam |
|
|
|
|
page) |
|
|
|
|
|
|
Antepartum Test |
|
|
|
Data Item |
Pick list content |
Calculated |
Also used by |
|
|
content/ |
|
|
|
availability |
|
|
|
|
|
Test |
CST/NST |
n/a |
n/a |
|
|
|
|
Test result |
Reactive/non |
n/a |
n/a |
|
reactive |
|
|
|
|
|
|
17
Configuring Forms |
Calculated Fields |
Data Item |
Pick list content |
Calculated |
Also used by |
|
|
content/ |
|
|
|
availability |
|
|
|
|
|
Date/Time |
n/a |
Entry date/time |
n/a |
|
|
|
|
BPP |
n/a |
B, T, V, A 0/2 |
n/a |
|
|
point, |
|
|
|
NST |
|
|
|
reactive=2points |
|
User |
n/a |
User of last |
n/a |
|
|
modification |
|
GA |
n/a |
GA based on Date/ |
n/a |
|
|
Time (updated on |
|
|
|
save) |
|
|
|
|
|
Data Item |
Pick list content |
Calculated |
Also used by |
|
|
content/ |
|
|
|
availability |
|
|
|
|
|
Date/Time |
n/a |
Entry date/time |
n/a |
|
|
|
|
User |
n/a |
User of last |
n/a |
|
|
modification |
|
GA |
n/a |
GA based on Date/ |
n/a |
|
|
Time (updated on |
|
|
|
save) |
|
|
|
|
|
Data Item |
Pick list content |
Calculated |
Also used by |
|
|
content/ |
|
|
|
availability |
|
|
|
|
|
Referring Provider |
n/a |
Pre-filled with the |
n/a |
|
|
name of the first of |
|
|
|
Providers->referring |
|
|
|
flag |
|
|
|
|
|
18
Calculated Fields |
Configuring Forms |
Data Item |
Pick list content |
Calculated |
Also used by |
|
|
content/ |
|
|
|
availability |
|
|
|
|
|
GA |
n/a |
GA (current GA, |
n/a |
|
|
Date of delivery) |
|
Type of delivery |
Vaginal/ Cesarean/ |
n/a |
OBHistory |
|
Abortion/ |
|
|
|
No data |
|
|
|
(Unknown) |
|
|
|
|
|
|
Cesarean Order |
Primary/repeat |
n/a |
VBAC fields |
|
|
|
|
VBAC candidate |
Yes/No/No data |
Enabled if Cesarean |
Reason not |
|
|
order = repeat |
Cand. |
|
|
|
Reason not Att. |
|
|
|
|
Reason not |
Configurable |
Enabled if VBAC |
n/a |
Candidate |
|
Cand = No |
|
|
|
|
|
VBAC Attempt |
Yes/No/No data |
Enabled if VBAC |
Reason not |
|
|
cand = Yes |
Attempt |
|
|
|
|
Reason not |
Configurable |
Enabled if VBAC |
n/a |
Attempt |
|
Attempt = No |
|
|
|
|
|
Type of abortion |
Induced/ |
Available if type of |
OBHistory, |
|
Spontaneous |
delivery = abortion |
Pregnancy |
|
|
|
history, |
|
|
|
Indication for |
|
|
|
induced |
|
|
|
abortion |
|
|
|
|
Indication for |
Configurable |
Enabled if Type of |
n/a |
induced abortion |
|
abortion = induced |
|
|
|
|
|
Cause of |
Configurable |
Enabled if Type of |
n/a |
spontaneous |
|
abortion = |
|
abortion |
|
spontaneous |
|
|
|
|
|
Cord blood |
Yes/No/No data |
n/a |
n/a |
obtained |
|
|
|
|
|
|
|
Preterm |
Yes/No/No data |
n/a |
Pregnancy |
|
|
|
history |
|
|
|
|
Apgar Score |
0...10/0...10/0…10 |
n/a |
n/a |
|
|
|
|
19
Configuring Forms |
Calculated Fields |
Unless otherwise noted, the range of a date value on a form page can be anything from the current date “Now” to a time up to twelve months in the past. This table outlines the exceptions.
Form Page |
Data Item |
Minimum value |
Maximum value |
|
|
|
|
Demographics |
Date of Birth |
Now - 90 years |
Now – 10 years |
|
|
|
|
|
Education Years |
0 |
99 |
|
|
|
|
Pregnancy |
LMP |
Now - 12 months |
Now |
|
|
|
|
|
US exam date |
Now - 12 months |
Now |
|
|
|
|
|
Embryo Xfer date |
Now - 12 months |
Now |
|
|
|
|
|
Current GA date |
Now - 12 months |
Now |
|
|
|
|
|
Current / US GA |
0 |
50.6 |
|
|
|
|
|
Menstrual Cycle |
0 |
42 |
|
Length |
|
|
|
|
|
|
OBHistory |
GA |
0.0 |
50.6 |
|
|
|
|
|
Labor hours |
0 |
99 |
|
|
|
|
Physical |
Height |
0 cm = |
302 cm = |
Examination |
|
0ft / 0inch |
9ft / 11 inch |
|
|
||
|
|
|
|
|
Weight/ Prepreg. |
0 lb = |
999 lb |
|
Weight |
0 kg |
453 kg |
|
|
||
|
|
|
|
|
Fundal Height |
0 cm |
99 cm |
|
|
|
|
Prenatal Visits, |
Weight |
0 lb = |
999 lb |
OB History, |
|
0 kg |
453 kg |
|
|
|
|
PP Visit |
Fund. Height |
0 cm |
99 cm |
|
|
|
|
APTesting / |
GA |
0.0 |
49.6 |
|
|
|
|
US Measurements |
Est. F. weight |
0 grams |
9951 grams |
|
|
|
|
|
All measurements |
0.0 cm |
99.9 cm |
|
|
|
|
Admission |
Date of admission |
Now - 12 months |
Now |
|
|
|
|
Delivery |
Date of delivery |
Now - 12 months |
Now |
|
|
|
|
|
GA at delivery |
0 |
50.6 |
|
|
|
|
|
Baby xfer date |
Now - 12 months |
Now |
|
|
|
|
|
Fetal death |
Now - 12 months |
Now |
|
|
|
|
|
Placenta delivery |
Now - 12 months |
Now |
|
|
|
|
|
Birth weight |
0 grams |
9951 grams = |
|
|
|
21 lb 15 oz |
|
|
|
|
|
Blood loss |
0 ml |
9999 ml |
|
|
|
|
|
Measure |
0.0 |
99.9 |
|
|
|
|
20
Calculated Fields |
Configuring Forms |
Form Page |
Data Item |
Minimum value |
Maximum value |
|
|
|
|
Anesthesia |
Surg Level achieved |
Now - 12 months |
Now |
|
|
|
|
|
Anesthesia end |
Now - 12 months |
Now‘ |
|
|
|
|
|
Cath Length |
0 cm |
99 cm |
|
|
|
|
Discharge summary |
Date of discharge |
Now - 12 months |
Now |
|
|
|
|
Rolodex (Identify/ |
Search Filter: |
n/a |
Prenatal Visits, |
Search Patient) |
Scheduled |
|
Discharge Record, |
|
|
|
PostPartum Visits |
|
|
|
->Next |
|
|
|
appointment/ |
|
|
|
follow-up date. |
|
|
|
Nearest in future. |
|
|
|
|
21
Configuring Forms |
Calculated Fields |
22
3
The Value Table Editor (VTE) is a separate program for editing the items in the lists used in the data fields of the patient data forms, and the flow chart. You can work with the value table “online” with the editor started on an OB TraceVue client PC, or off line so that you can use it on any Windows 2000 workstation. When the OB TraceVue Setup program is run, the factory defined folders are installed.
Therefore you are advised to back up any changes you make to the value table as you may want to reinstall them after an upgrade or reinstallation due to system maintenance. You require at least Superuser rights to edit the value table.
The value table lists are divided into maternal and newborn.
The instructions in this chapter tell you what steps you have to perform to edit your lists. You require basic computer user/Windows 2000 knowledge to navigate to the location of lists and work with standard dialog boxes and so forth.
The factory supplies some example contents for the value table lists for your guidance. For the convenience of the different geographies using OB TraceVue, as far as possible these lists have been translated (though not clinically validated). Some lists may contain a mixture of English and local language.
It is the responsibility of the institution using OB TraceVue to configure the contents of the value table lists in an appropriate manner for the institution.
To start the program:
1Close or iconize OB TraceVue before running the value table editor. If you are running OB TraceVue in its own “shell”, select Explorer from the Run menu of the shell dialog.
2 From the OB TraceVue Support menu, select Value Table Editor.
3 Enter your own password in the box and press OK.
You can now edit the lists and their contents. However it is recommended that you make a backup copy of your list before you proceed by exporting it to another file (see “Exporting the Value Table Lists to a File” on page 27).
23
Using the Value Table Editor |
Screen Layout |
Once you have started the Value Table Editor, you will see the folders and lists used by OB TraceVue on the PC where you are running the program.
Folder Window |
Item Window |
Path
Screen Layout
The main screen is split into two sections. The folder window contains the names of the lists, and the item window containing the individual items within the selected list. The available buttons depend on which window has the focus. The window’s header shows you the path to which data is stored when you press OK.
•Import/Export - use this to save the editor contents to a file, or load data from a file.
•Cancel - exit the editor without saving the contents.
•OK - saves your changes to the database.
Folder Window
The folder window shows the folders that contain the OB TraceVue lists; the highest level structure is fixed - you cannot add, delete or edit folders at this level. The buttons that are enabled depend on the attributes of the folder. Not all folders allow you to add a subfolder.
•Sort - use this to sort the sub folders of the highlighted folder into alphabetical order.
•Add Folder - use this to add a subfolder to the highlighted folder. The new subfolder requires a unique name. You can add a subfolder to any factory-defined folder that has a subfolder level greater than 0.
24