Philips HFC111/05 User Manual

Dear Customer,

Below you will find some of the most important functions:

SENDING FAX MESSAGES

To send a fax message longer than one page you can place one page at a time in the document feeder.

USE OF ADDITIONAL (CORDLESS) TELEPHONES

Your fax machine will support other additional devices including corded and cordless telephones. You can either use your existing cordless telephone, or any new modern type suitable for use with the standard PTT network.

HELP KEY

To benefit easily from all funtions and features, your fax machine also offers a dedicated INSTALL/HELP key. When pressed, the machine prints an overview of all the basic operations of the fax machine. This allows you to use more complicated functions without having to search for them in this user guide.

EASY INSTALL

keep pressed

for at least 2 seconds

HELPINSTALL

The INSTALL/HELP key will also guide you through the installation of your fax machine. When pressed for more than 2 seconds, you will automatically start the “EASY INSTALL” function. A sheet will be printed out and together with the display this printout will help you to set up your fax machine. Press and hold the INSTALL/HELP key for 2 seconds and answer the questions in the display.

After you’ve gone through the steps of installation, your fax machine will automatically configure itself. You can verify this configuration by printing out the function list (three times OK key). How to change these settings is explained in this user guide.

On first installation of your fax machine please use the sheet “EASY INSTALL” enclosed to your packaging!

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SAFETY INSTRUCTIONS

Important information for safe installation:

· Never connect your fax machine to the power supply or telephone socket during a thunderstorm.

· Never connect the telephone in damp rooms unless the wall sockets are specially designed for humid

conditions.

· Never touch uninsulated telephone or power cables unless the telephone cable is disconnected from the

telephone line and/or the power cable is disconnected from the power line.

· Never install the fax machine close to radiators or air conditioners.

· Place the fax machine on a flat surface and ensure a minimum clearance of 15 cm between the fax machine

and other machines and objects.

· Make sure that your fax machine is stable and rests squarely on the supporting surface. Any fall can cause

severe damage to the fax machine and/or injury to people, especially small children.

· Make sure that air circulates freely around the fax machine. Do not operate the fax machine in closed boxes,

cupboards, cabinets etc. Leave a clear space of 10 cm around the ventilation grilles of the fax machine. Never cover the fax machine (tablecloths, paper, folders etc.). Do not place the fax machine on beds, tablecloths, cushions, sofas, carpets or other soft underlays due to the danger of overheating and subsequent fire.

· Ensure safe cable laying (danger of stumbling, damage to the cable or the fax machine).

Important information for safe operation:

Never expose your fax machine to rain or any other form of moisture, in order to prevent the risk of electric shock or fire.

In a thunderstorm, disconnect the fax machine from both the mains and the telephone line. If you are unable to disconnect the fax machine, do not use it and do not telephone due to the danger of lightning strike and/or damage to the device. The exception to this rule is the cordless telephone detached from its base station.

To prevent the risk of electric shock it is not allowed to open the flap on the bottom of the paper compartment. Opening the flap is strictly reserved to authorised service personal.

· Please read all warning notices and instructions and follow them precisely.

· Avoid operating the fax machine in direct sunlight.

· Disconnect the fax machine from the mains and telephone line before cleaning the surface of the machine.

Never use liquid or gaseous cleaning agents (sprays, scouring agents, polishes etc.).

· Never touch the power plug/socket or telephone socket with wet hands.

· Do not allow any liquid to enter the fax machine. Otherwise there is a risk of electric shock or other injury to

people and severe damage to the fax machine. If any liquid does enter the fax machine, immediately remove the power plug and have the fax machine professionally inspected.

· Do not place any heavy object on the fax machine.

· Never block the ventilation openings of the fax machine.

· If the display breaks, a mildly corrosive liquid may leak out. Avoid contact with skin and eyes.

· In case of any damage caused to the housing of your fax machine in particular to power cables please remove

the mains plug and call your service repair centre. The housing of your fax machine may only be opened by authorised service personnel.

Other instructions:

· If you have not connected your fax machine to the mains, it will not function at all—even for making telephone

calls.

· If you notice a change in the performance of your fax machine or the quality of its functions, please call your

service agent.

– II –

1 INTRODUCTION

2 INSTALLATION

∗

FAX

3 BASIC FUNCTIONS

4 THE FAX SWITCH (Operating modes, additional phones and answering devices)

5 THE TELEPHONE

6 THE FAX

7 TROUBLESHOOTING

BASIC FUNCTIONS

THE FAX SWITCH

THE TELEPHONE THE FAXAPPENDIX INSTALLATION INTRODUCTION

8 APPENDIX

– 1 –

TROUBLE-

SHOOTING

Table of contents

1 Introduction ................................................. 3

Important information ......................................................... 3

Overview of the machine ..................................................3

Location of controls ........................................................... 4

Description of the machine ................................................ 5

General view of functions ..................................................6

2 Installation ................................................... 7

The correct location ...........................................................7

Connecting the fax machine .............................................. 7

Connecting additional devices ........................................... 7

Loading and removing thermal paper ................................ 7

The “Easy Install” function................................................. 7

The HELP function ............................................................ 7

Location of the base station of a cordless telephone .........7

Connecting to a home telephone system .......................... 8

Connecting to a private branch exchange .........................8

Tone or pulse dialling/PABX setting ................................... 8

3 Basic functions.......................................... 10

Language of display and reports ..................................... 10

Entering time and date..................................................... 10

Entering your number and name ..................................... 11

Ringer selection .............................................................. 12

Volume of the ringer ......................................................... 12

Volume of the loudspeaker .............................................. 12

4 The fax switch ............................................ 13

Operating modes ............................................................. 13

TEL mode ................................................................... 13

TEL/FAX mode ............................................................13

TEL/SILENT FAX RECEPTION mode........................ 14

Ring count ....................................................................... 14

External telephones ......................................................... 14

Response of external telephones in the operating

modes ......................................................................... 14

Using external telephones .......................................... 15

External telephones settings ....................................... 15

External answering machine ........................................... 15

Response of external answering machine in the

operating modes ......................................................... 15

Setting the external answering machine ..................... 16

Checklist for malfunctions........................................... 16

5 The telephone ............................................ 17

Making a call ................................................................... 17

Redial .............................................................................. 17

Short dial ......................................................................... 17

Telephone book ............................................................... 18

Correcting and deleting stored short dial or

telephone book entries .................................................... 19

Short dial and telephone book list .................................... 20

On-hook dialling .............................................................. 20

Muting the microphone .................................................... 20

6 The fax ........................................................ 21

Sending faxes.................................................................. 21

Copying ........................................................................... 22

Improving the picture quality ............................................ 23

Transmission report—error report ................................... 23

Fax journal ....................................................................... 23

Polled reception ............................................................... 24

Faxing to sub-addresses................................................. 24

7 Troubleshooting ......................................... 25

Service code ................................................................... 28

8 Appendix .................................................... 29

Technical specification .................................................... 29

Glossary ......................................................................... 30

Index ............................................................................... 31

Your international guarantee ............................................ 34

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1 Introduction

Important information

Connection of your fax machine to the telephone line: your fax machine has been tested to conform with

standards UL 1950, EN 60950 and IEC 950 and may only be operated on networks conforming to these standards.

Suppression:We hereby certify that the fax machine complies with EN 55022 VDE Part 1 Class B interference suppression.

This equipment is not designed for making telephony calls when the power fails. Alternative arrangements should be made for access to emergency services.

Keep the power plug free and easily accessible. The machine has no power on/off switch, so the plug is used to switch off the power.

The fax machine has been built exclusively for operation in the country of purchase. It complies to local telephone company regulations and will not function correctly in other countries.

INTRODUCTION

When copying or sending fax messages or during a long telephone conversation on an external telephone, the handset on the fax machine may become slightly warm. This is normal as the machine will not be in standby and will be consuming more energy.

In standby mode (the display shows time and date) your fax machine is automatically in energy saving mode!

Overview of the machine

Check that the following items are included in the packaging:

1 Telephone cable with plug 5 Thermal paper roll 2 Telephone handset 6 User manual 3 Spiral cable for telephone handset 7 Easy Installation Guide 4 Fax machine

– 3 –

Location of controls

1 CURSOR LEFT key:

Press briefly: to select options/to adjust the volume/to delete a character Press and hold (at least for two seconds): to delete a complete line

2 FUNCTION key/OK key: for calling up functions/to confirm entries/for rapid access to fax reports 3 INSTALL/HELP key: Press briefly: printout of operating instructions for the most important functions

Press and hold (at least for two seconds): printout of an Easy Install guidance

4 CURSOR RIGHT key: to select options/to adjust the volume/to insert a space when entering a name 5 Display: see chapter 1 Introduction/Description of the machine 6 TEL/FAX key: to select the different operation modes 7 MUTE key: if this key is pressed during a call, the microphone will be temporarily muted 8 TELEPHONE BOOK key: Press briefly: to call up a name entry

Press and hold (at least for two seconds): to store a name entry

9 SHORT DIAL 1–9: Press briefly: to select a telephone number quickly

Press and hold (at least for two seconds): to store a telephone number

10 DIAL key: for dialling without lifting the handset 11 REDIAL key: Press briefly: to repeat the last five numbers you have dialled/to make a dialling pause between two

digits

12 R key: for special functions e.g.: for use with a private branch exchange (on a modern connection, for switching to

another call) and for using various functions provided by your service provider (call waiting etc.) 13 Dial pad for entering numbers and names 14 FINE/PHOTO key: to select a higher resolution when copying or sending (FINE—for text and graphics; PHOTO—for

photographs) 15 START/COPY key: to start transmission or to copy 16 STOP key: stops procedures 17 Indicator lamp CHECK DISPLAY: if this lamp flashes, please read the message on the display

– 4 –

Description of the machine

1 Spiral cable for the telephone handset 2 Operation panel 3 Document outlet 4 Telephone handset 5 Mains cable with power plug 6 Document guide 7 Document feed slot 8 Paper tear strip 9 Thermal paper outlet

4123 5

67 98

10 Operation panel

10 11 12 13

11 Inner paper cover 12 Paper compartment 13 Paper adjustment part

(for 210 mm thermal paper rolls)

PHOTO TELFINE FAX FAX

The pointers on the display indicate different modes:

FINE / PHOTO indicates whether you are sending or copying with a higher picture quality or with grey

tones. If neither are highlighted, then the standard resolution will be used. To change the resolution use the FINE/PHOTO key.

TEL / FAX

/ FAX three different display pointers indicate the current operating mode. You can

select the desired operation mode with the TEL/FAX key.

– 5 –

General view of functions

To keep the use of functions as simple as possible, they are grouped logically. You can print out a list of all functions:

FUNCTION

1 INSTALLATION

11 SET LANGUAGE 12 SET TIME/DATE 15 DIAL MODE

your name:

your tel. NO.:

dial mode: tone pabx: no faxswitch: Ring count: 2

ROM VERSION: V1.10 2A UK

Press the FUNCTION key three times. Below please find an example of a function list:

2 FAX

22 POLLED REC.

FAX RECEpt.: *5 REL. LINE: **

FUNCTION LIST 15-MAY-99 12:30

3 FAXSWITCH

31 Ring count 32 ext. phone

current settings

4 OTHERS

41 fax journal 42 DIALLING LIST 43 TRANSM.REPORT 44 RINGER TYPES 45 service code

Below you will find a list of all functions with a short description. The settings of these functions are explained on the pages indicated.

1 Setup 11 Set language Select the language of the display text ................................................... 10

12 Set time and date Setting time and date ............................................................................. 10

15 Dial mode Setting the dial mode and for operation on an extension ............................ 9

2 Fax 22 Polled reception You can call up fax messages ............................................................... 24

3 Fax switch 31 Ring count Setting the ring count ............................................................................. 14

32 External phone Setting of additional phones .............................................................. 14, 15

4 Others 41 Fax journal Log of the last ten documents received and sent .................................... 23

42 Dialling list Print out of stored names and numbers .................................................. 20

43 Transmission report Automatic print out of transmission protocols .......................................... 23

44 Ringer types Selection between five ringer types ........................................................ 12

45 Service code Deleting personal settings...................................................................... 28

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2 Installation

This chapter contains specific information you might need during installation of your fax machine.

On the enclosed “Quick and easy installation of your fax machine” sheet you will find the basic installation elements, such as:

• the correct location

• connecting to the telephone socket

• connecting the spiral cable to the handset

• connecting the handset to the fax machine

• connecting to the power supply

• connecting additional devices

• loading and removing thermal paper

• the easy install function

INSTALLATION

Please use the information from the “Easy Install” sheet to aid the installation of your machine!

HELP function

Briefly press the INSTALL/HELP key. You will receive a printout explaining how to use the most important functions.

PRINTING ...

Location of the base station of a cordless telephone

If you attach a cordless phone to your fax machine you should place the base station at least 15 cm away from the machine. This should ensure that you do not experience any acoustic feedback from the handset.

15 cm

– 7 –

15 cm

Connecting to a home telephone system

(one PTT line)

PTT

Connect the fax machine as the first device to the line and the home telephone system (HTS) like an additional device as second.

Connecting to a private branch exchange

(several PTT lines)

P A

PTT

B X

Connect the fax machine to an extension line of the Private branch exchange (PABX). In order to operate your fax machine on an extension, you need to enter the appropriate settings in function 15.

Your fax machine does not support private branch exchanges, which need the earth signal to obtain an outside line. Please refer to your PABX manual.

Tone or pulse dialling/PABX setting

In function 15 you can both select tone or pulse dialling, whether or not you are connected to a private branch exchange.

Tone or pulse dialling

Your phone can dial in two different ways. Older telephone networks usually work with pulse dialling whilst modern, digital systems use tone dialling, which is the fastest dialling mode. You can change the dialling mode of your fax machine. If you do not know which mode is supported by your telephone line, contact your telephone company.

If you cannot establish the desired telephone/fax connection to the called party, select a different dialling mode.

There are no general regulations for home telephone systems. Therefore we cannot provide you with generally valid operating rules. Refer to the operating instructions provided by the manufacturer.

If your telephone network works on pulse dialling, you can still send tone signals by pressing the

key or the # key. All numbers are then transmitted in the tone dialling method. As soon as you replace the handset

∗

on the fax machine, your fax machine will switch back to pulse dialling.

– 8 –

PABX setting

PABX systems are common in large companies. They provide a kind of internal telephone network. In order to connect to the public network you must first dial an outside line.

2 3

FUNCTION

∗

Select function 15 by pressing the FUNCTION key and then

5 6

8 9

choosing number 15.

15 dial mode

FUNCTION

∗

FUNCTION

Press the OK key.

Press the CURSOR LEFT or CURSOR RIGHT key to select TONE or PULSE.

Press the OK key.

Press the CURSOR LEFT or CURSOR RIGHT key in order to switch to operation on a PABX extension or regular line.

Press the OK key.

Now enter the key that has to be pressed to obtain an outside line

2 3

(outside line access code). This is either

5 6

8 9

number. Some PABXs need this entry to be deleted with the

CURSOR LEFT key ( ).

, the R key or another

Press the OK key.

DIAL MODE: TONE

DIAL MODE: PULSE

PABX: NO

PABX: yes

OUTSIDE LINE: 0

OUTSIDE LINE: R

CHECK: YES

INSTALLATION

FUNCTION

Press OK. Your machine will then check that the outside line can be obtained.

... if the check is successful, the following message will appear briefly in the display:

... if the check is unsuccessful, the following message will appear briefly in the display:

In this instance you will be asked to repeat the entry. Change either the dial mode or check the key for obtaining an outside line. However, if you have chosen the correct dial mode as well as the correct key and this message still appears, delete the key for obtaining the outside line by pressing the CURSOR LEFT key ( ).

CHECKING...

CHECK OK

CHECK NOT OK

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+ 25 hidden pages