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Dictation Recorder
User Manual
42 pgs2.86 Mb0

Philips Dictation Recorder User Manual

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Page 1
User Manual for
Philips Dictation Recorder for BlackBerry®
Version 1.6.0.0 from 11/18/2009
Page 2
TableofContent
Page 3
1 Introduction
1.1 Record and Edit Dictations via BlackBerry®
Philips SpeechExec Dictation Recorder for BlackBerry® turns your BlackBerry® into a full-fledged digital dictation device. Dictations are recorded and played by using the key-control. Furthermore, the system contains digital comfort features - such as the
inserting of dictation passages into an existing dictation.
Record your dictations on the plane as well. The dictation device function is also available without any radio contact. As soon as the network is available again, the dictation will be transmitted to your company.
Naturally you can use the normal features of Philips SpeechExec Enterprise on your BlackBerry® and enter information regarding file number or client name.
As soon as the dictation has been transcribed by your secretary, the text can be made accessible via e-mail as well.
1.2 Receiving Confirmation Mail via
BlackBerry®
To assure your dictation has been sent, you will receive an optional e-mail confirming the successful transfer of your dictation.
1.3 Applications
SpeechExec for BlackBerry® is essential if dictations have to be recorded and sent rapidly or in case a digital dictation device is not available. It is an extraordinary supplement to Philips´ digital dictation devices with the ergonomically formed slide switch.
1.4 Special Features
Key Assignment – Define the keys to control recording and playback. The system can thus be easily adjusted to left-handers.
Compression – Fast data transfer due to small AMR files. Because this format is
supported by the BlackBerry® hardware, the processing unit is less stressed.
1.5 Data Transfer
Philips Recorder for BlackBerry® communicates to your web server via Direct TCP and uses a highly secure bidirectional interface. This enables the verification of a successful dictation transfer. Losing dictations due to connection problems is therefore impossible.
3
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2 Initial Installation (Single User Installation)
With the Philips SpeechExec Dictation Recorder for BlackBerry® Smartphones you can comfortable record and manage speech notes as well as send dictations wireless from everywhere to your secretary. The Philips Recorder allows the use of the same comfortable specific features that the most current dictation devices offer.
The installation and operation of the software is very simple and self-explanatory:
• Install the software wirelessly through the download-installation-link or via USB through the BlackBerry® Desktop
Manager.
• Start the Philips Recorder (to be found in the folder Downloaded)
• Use the Setup Assistant
• Record a dictation, press the menu button, and the EOL (End Of Letter) button to finish the dictation.
• Once you get prompted to send the dictation, select Yes.
• Done!
Should you have troubles with the installation, please perform the following detailed installation steps. If you are still unable to send dictations you can contact support@speechshop.net firmware version, as well as the provider.
Subsequent you will find the above mentioned steps explained in more detail and with screenshots.
2.1 System Requirements
The Philips SpeechExec Dictation Recorder for BlackBerry® Smartphones works almost on every current BlackBerry®. If necessary, it is recommended to just update the firmware of older models or to upgrade the memory with a MicroSD card (available at the local dealer for a few Dollars.)
2.1.1 Supported Models
Below you find a list of supported models. The Philips Recorder for BlackBerry® Smartphones comes in two versions:
• Classic (For models with the BlackBerry® Firmware smaller than 4.7)
• Storm (For models with the BlackBerry® Firmware larger or equal to 4.7)
Model Model Number Additional Memory Card Philips Recorder Version
Bold 90xx Optional Classic Curve II 89xx Optional Classic Storm 95xx Optional Storm Curve I 83xx Recommended Classic Pearl 81xx Recommended Classic 8800 8800 Recommended Classic
Please install the appropriate version on your device.
Please Note: There is only little internal memory available with the older devices. Therefore, it is strongly recommended to use
an additional memory card with the above listed devices!
at any time. For inquiries, please always specify your BlackBerry® model,
4
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Page 8
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Page 9
2.2.2 Installation via BlackBerry® Desktop Manager
Alternatively you can also download the software to your PC and install it with the BlackBerry® Desktop Manager. You can always download the latest version of the Philips SpeechExec Dictation Recorder for BlackBerry® under the following link:
http://www.speechshop.net/webinst/speechexec.zip
Unpack the bundle, connect the BlackBerry® to your PC, start the BlackBerry® Desktop Software, and select
Application Loader.
First select Add/Remove Application - Start.
Proceed by selecting Browse and then the file
speechexec.alx from the just unpacked bundle.
Select Next to complete the installation.
If applicable, restart the BlackBerry®.
Install the Storm version for the BlackBerry®
Note:
Storm and all models with a firmware bigger or equal to 4.7 and do not use the Classic version!
9
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Page 11
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Page 12
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Page 13
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Page 14
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Page 15
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Page 16
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Page 17
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Page 18
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Page 20
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n simplifies the
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tations via trac
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option of add
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Page 21
d
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Page 22
3.5 Key Assignment
J
J
t
J
As mentioned before, you have the option to control these buttons either by using the trackball or via key control.
The standard key assignment is as follows and can be changed according to your needs in the user settings menu.
Button Function SPACE Pause on/off O Switch between Play and Record G Jump 3 seconds forward
F T Jump 10 seconds forward R Jump 10 seconds backwards V Fast Forward C Fast Rewind M Jump to end of dictation Y Q Meta Data ENTER EOL L Category P Dictation Manager I Insert mode
Please note: If you use a device without a full-fledged keyboard, you will have to rearrange the key assignment.
For the 81xx devices (Pearl) we suggest the following key assignment:
Button Func
SPACE Pause on/off E Switch between Play and Record G Jump 3 seconds forward D T Jump 10 seconds forward U Jump 10 seconds backwards B Fast Forward C Fast Rewind M Jump to end of dictation Y Jump to beginning of dictation Q Meta Data ENTER EOL L Category O Priority on/off A Insert mode
ump 3 seconds backwards
ump to beginning of dictation
ion
ump 3 seconds backwards
22
Page 23
4
t
a
u
c
n
i
y
t
y
y
d
t
A
w
c
u
r
w
e
t
D
b
b
c
App
Please note: M
hey might dist
licatio
ke sure that th rb your record
e key tones of ng!
our BlackBerr
® are switche
off before yo
start your firs
dictation. Oth
erwise
4.1 Re
ording
a Dicta
ion
Open
he Philips Reco
s sho
n in the pictu
Now press the
active. or spa
e key to start r
der from the
re, the record
pause button
cording.
ownloads folde
utton appears
y using the tra
r.
blue,
kball
Page 24
The re
c
d
c
r
p
d
t
a
e
w
o
y
e
t
n
t
n
n
b
a
m
r
g
y
c
t
o
a
C
n
t
g
d
g
g
a
e
e
w
o
g
o
change
The di
Now Press
Rewin
rackb
Releas Philips you
i
ording has star
.
tation meter is
ecord a test dic
ause again to i
to the begin
ll on RWD or
the button
Recorder auto
ll listen to your
ed. The status
active.
tation, e. g. „Te
terrupt the rec
ing of the dict
y holding the
t the beginni
atically switch
recording.
of your dictatio
st 1 2 3 4 5 „.
rding.
tion by holdin
key.
g of the dict
s to play mod
n has
the
tion. and
The pl
ay mode is ma
dictati
In pla
mode you can
chang
After
EOL
i
n bar, indicatin
it.
he recording,
the Philips Re
ked by the sta
your current
navigate throu
ou finish the d
order menu.
us bar and a ictation positi
h your dictati
ictation by cho
hite
n.
n or
osing
Page 25
A
g
o
n
l
n
r
d
d
e
P
e
w
n
c
t
s
o
u
.
K
w
v
p
o
o
n
r
fter confirmin
, a new dictati
n is automatica
ly created to e
Philips furthe inform
sure a flowing
Recorder will
Dictation
ation and then
ictation proces
prompt, if yo
Information
onfirm with
s.
would like t
You may
O
.
add
add
4.2 Ov
erwriti
g
Recor
another tes
passag
.
Press
ause
and then
Releas
Pause
really
ant to overwr
Yes
a
d continue rec
. Philip
dictation. Re
Record
to lea
Recorder will
ite from this p
rding.
ind to a ra
e the play mod
rompt whethe
sition. Confirm
dom
e.
you with
Page 26
4.3 Ins
e
e
e
T
o
s
a
t
r
w
d
t
r
t
r
r
e
t
a
w
w
n
s
o
c
p
w
m
e
i
a
n
h
e
e
u
r
rting
ext Pa
sages
If you instea
he co
Press appea
Start dictat
To en
hen s
again
ould like to i
of overwriting
responding po
he
Insert
butt
green
, to indi
ecording by
the text you
d the insert elect
INS
nd stops at the
. Th
sert a forgotte
a paragraph, t
ition and press
n. The dictatio
ate insert mod
ressing the ould like to ins
ode, press
dictation bar
end of the inse
Pa
text passage,
en go back to
pause.
n bar will now
.
sp
ace key
rt.
se
again and
appears white
ted passage.
and
Note: If the ins
Note: Due to t
rt button cann
chnical reasons
t be activated,
, you can only f
please check if
st backward/fo
he insert mode
ward and play
has been deact
ithin the parti
vated.
l text that is go
ing to be inserted.
Page 27
4.4 Delete Dictations
d
Y
e
p
t
t
m
k
w
o
n
o
To del
ete a dictation
er menu and
Recor
ou w
ill find a list of a
Choos
a dictation by
you have to en
Dictati
select
ll your dictatio
selecting it.
ter the Philips
n Manager.
s.
Now
ress the
he op
ion
Confir
Blac
Delete sel
the process
Berry® butt
ected
.
ith
Delete
.
n
and choose
Page 28
B
n
Leave
the Dictation
Black
erry® butto
Manager by
and
Close
.
pressing the
Page 29
4.5 BackUp Directory
t
e
Y
t
e
t
a
e
e
s
M
o
k
o
n
y
e
e
Open
he
Dictation
Choos
Sent dictati
anager
ns
.
.
ou w
ill see a list of
These
dictations will
ime p
riod.
If you
press the Blac
he b
ckup menu.
all/sel
cted
dictati
select
d
dictations.
By re
toring dictatio
edited.
all dictations
be deleted aft
Berry® button You might
ns directly
s you enable
ou have sent.
r the defined
, you will see ither
delete
or
restore
them to be
Page 30
4.6 Se
n
A
r
h
w
t
e
o
l
a
w
h
h
y
n
e
n
h
S
d Dictations
fter
ecording a dict
send t
e dictation no
ill be
forwarded to t
Select
he dictations t
tion you will b . If you answer
e dictation list.
at should be se
prompted to
Yes
with
t.
, you
Press t
he
BlackBerr
select
d
Dictati
direct
.
ns can also
y
to
Yes
® button
be sent by c
withi
the
and
System
choose
anging
ettings
Send
Send
.
Page 31
W
hile
x
t
o
t
m
t
h
s
t
W
e
t
m
m
t
d
T
s
a
d
n
o
m
n
a
t
t
f
b
a
m
B
t
c
t
y
m
a
o
t
i
t
m
e
o
x
v
n
v
n
s
extens
ive informatio
the dictations
re being sent y
n about the
u will receive
transmission status. For e
ample, sending
altoge
her 10 dictatio
ictation (3/10)
s is being sent
– The third of
The f
llowing line c
rans
ission status of
For ex
ample, 3/10/2
3 – Th
e third dictatio
10 – T
he tenth data p curren 2 – T
e first attempt succes send i
again (here for
ly being sent
ful and there
ntains informat the current dic
eans the follow is currently be
ckage of the th
to send the dic ore the syste
the second tim
ion about the
ation.
ing:
ng sent
ird dictation is
ation was not is trying to
)
hen
ver a pro
rans
ission of a dict
Trans
ission proble
on a t
rain or if the much Recor proble
ms automaticall If the
succe
ime to conne er normally
ransmission is
sfully
, the dict
lem occurs tion, the wind s might, for e
lackBerry® de
t to the Inter
ries to resol
, this is just a h
arked as
tion has been
during the
w will be red.
ample, occur
ice needs too
et. As Philips
e connection
int.
Tra
sfer finished
ent.
Page 32
5 Sen
d
c
a
S
v
n
P
u
r
e
w
r
y
d
o
d
u
r
p
d
a
s
o
m
B
a
l
Dict
tions
ia D
M
5.1 Di
tation
electio
By usi previo memo SD m card
Insert device
Confir memo
ou ca
ng Philips Rec
sly recorded
y card. As you
mory cards yo
ith SD adapter.
a memory ca
and start
the sending
y card with
n decide which
rder it is po
ictations from
r Philips dictati
should use a
d into your
Phili
s Recorder.
of the dictat
Y
es
ictations shoul
. A menu b
sible to send
your external n device uses
icro memory
lackBerry®
ions on your r appears and
be sent.
To sen
all dictations
t once select
a
l
.
Page 33
Select
t
a
E
n
A
r
w
w
e
a
u
c
e
t
t
w
o
EOL
hat h
EOL (
To se
list
memo
ould
, if you
ve been compl
nd of Letter) o
d selected dict
will open that
y card and yo
like to send.
ould like to s ted and marke
ption.
tions use
shows the dic
can choose
selec
nd dictations
d by using the
t
dictations.
ations on the
hich one you
Confir
the sele
dictat
ions
.
tion by ch
osing
copy
Page 34
A
win
d
n
Y
s
o
o
n
Sendi
ow appears on
g dictation
your screen sh
.
wing
ou w
ill be informed
succe
dictati
sfully
and the
n manager.
that the
Tra
dictations will
sfer finished
appear in the
Page 35
W
T
w
a
a
6 Blac
k
g
t
t
n
o
s
f
r
k
y
S
e
o
u
y
r
a
v
i
i
y
t
O
r
e
o
f
i
n
u
a
o
p
o
tt
c
g
P
r
N
h
e
v
d
x
d
a
r
r
d
e
a
s
d
f
u
h
t
r
S
e
t
n
e
r
r
n
D
w
t
.
s
y
n
O
s
h
A
y
t
n
e
t
n
M
n
n
t
s
a
a
P
v
o
t
s
a
s
t
a
h
“
c
d
a
o
b
r
i
m
d
o
s
c
m
s
f
o
e
t
ith the settin
Berr
s (system) and
® Se
(user) you can
ings
ustomize the P
ilips Recorder
according to yo
ur needs.
6.1 Se
he system set
ill set up esse
BES for netw connection
WLAN Save data on
Basic path Minimal free memory Font (general) Font (player) Upload-Modu
Delete
Days prior to deletion
Send directly
Philips Recorde
nd also to bac re not.
tings (
ings can be op tial parameters
rk If you
If you Here Define
Memo Intern Mixed
card a Define Define
Font s Font s
Here
As a s
•
•
•
Note:
split a Decid dictati
inal Dictat
remai Please are us If dict dictati
offers the op up crucial acti
ystem)
ned by pressin
for the use of
wn a BlackBer
se another AP
ou can setup w
s where to sav
y Card – saves l Memory – sa Mode – saves
ailable. The ne
s the memory s the size of sp
ze for the syste ze for the reco
ou can configu
andard feature
E
L – Transfer
A
ll – Transfer all
P
ompt – Choos
Dictations will
dictation and tr
, if the succe
n device.
ons will be file
in this archive note that if yo
ally sufficient.
tions were fin
ns will be sent
ortunity for obl ns. This way yo
the menu but
hilips Recorde
y® Enterprise
and therefor
ether you wan
the dictations:
dictations only
es dictations o
ictations on th
t time a memo irectory of Phili ce left for othe
m and dictation
der interface.
e your dictatio
SS and DS2 (
ictations that
dictations auto
dictations
be buffered in
nsfer the parts
sfully transmitt
in the folder “
older until the
use the inter
ished using E immediately.
igatory prompt
can choose w
on of the Black .
erver and use
BIS (BlackBerr
to use WLAN
on the memory
ly on the inter
memory card
y card is insert
ps Recorder da
applications o
management.
upload of DP
SS Pro) files ca ere finished usi matically
he internal me
ed dictations s
ent dictations”.
get finally dele
al memory thi
L you will be
of certain par
ich of these p
Berry® in the
PN blackberry.
® Internet Ser
always, never,
card
al memory
but uses the in
d the dictation
a.
the memory c
dictation devic
be processed:
g EOL
mory. If you u
hould be dele
This option st
ed.
time period s
prompted to
meters, which
rameters shoul
hilips Recorder
net for the dat
ices), select N
r only if availa
ernal memory will be transfe
rd and the inte
es.
e an older dev
ed from the
tes how many
ould not be to
Send dictation
an be used to be prompted
application. He
transfer, choo
le.
if there is no m
red.
rnal memory.
ce you might h
emory card o
ays the dictati
long and thr
now?”. In thi
lassify your dic
andatorily and
re you
e Yes.
emory
ave to
f your
ns will
e days
s case
ations
which
Page 36
W
6.2 Se
t
e
o
s
U
o
n
K
e
i
t
t
Here you can s
ith the help
key is often pre
tings (
tup the key ass
f the option “L
sed unintentio
ser) -
ignment.
ck insert mod
ally.
ey Ass
” you are able
gnmen
o completely d eactivate the “Insert Mode”. This makes sense if that
Page 37
7 Use
f
a
o
c
p
r
r
p
t
C
t
a
r
e
m
m
b
o
e
d
a
t
u
R
ul Bla
kBer
y® Ti
s
7.1 St Butt
rt Phili
n
s Reco
der fas
er with
Select
Select
the Ca
Options fro
Screen/Key
era Q
the main me
oard.
ick-
nu.
Scroll
to the bott
Side
onvenienc
If you
use the stan
he c
mera icon t
Reco
der. Afterw
be op
ned by using
m until you
Key Opens:
ard settings,
here. Change
rds, Philips his button.
reach Right
.
you will find to Philips
ecorder can
Page 38
7.2
D
d
p
c
o
e
t
g
t
r
m
n
o
a
n
e
o
i
ictation Recor
er Icon on the
O Re
M
Sel
Re
Re
Openin
en the folder
order applica
ve To Folde
ct
Home
urn to the
corder.
Scree
Downloads
ion (microph
by using the Bl
ain menu a
,
mark the Phil
ne) and sel
ckBerry® butt
d mark
Phil
ips
ct
n.
ps
Page 39
e
o
o
e
p
oRec
e
m
Q
r
c
a
o
e
p
s
i
S
e
o
t
n
l
p
Pr
ss the BlackB
M
ve
.
N
w you can
pr
ferred location
ap
lication in the
be
moved to the fi
Co
nfirm the corre
If y
u leave the m
order applicati
rry® button
ove the ap
on the main m
uickStart bar,
st row (among
t position by u
in menu, you w
n in the Quick
again and sel
lication to y enu. To show
the icon needs the first six ico
ing the trackba
ll find the Phili
tart bar.
ct
ur he to
s)
l.
s
Page 40
8 Troubleshooting
8.1 Where to Save What? – The Directory Structure
The following directories will be created on the memory card in the root directory:
Dic |-- Commandos: Folder for commands (only needed from version 1.5 on) |-- Dictations: Folder for completed dictations |-- SentCommandos: Folder for sent commands(only needed form version 1.5 on) |-- SentDictations: Folder for already sent dictations(backup folder) |-- Skins: Folder for individual skins or buttons
40
Page 41
8.2
T
e
K
a
B
h
i
E
s
A
A
P
h
E
r
t
A
A
e
D
wh
r
u
o
o
r
s
n
o
n
R
o
b
t
d
b
w
n
w
t
o
S
o
“
c
o
!
t
o
a
A
a
A
t
t
s
e
m
y
s
o
N
o
e
S
o
s
.
n
e
a
f
f
If during th
unnel
transfer “Tunn
rror
el Error“ appea
ile sen
s, there might
ing Dic
e several reaso
Inc
BE
N
ations
ns:
rrect APN set
•
Open Select
•
Select
•
Fill in the
•
password) gi Try to send
•
or BIS mode:
•
If the new you can swi
he Philip Normally th enterprise o in larger co
data option:
Make sure,
•
data transmi
ings:
Opti
ns
Adv
nced Options
TCP/
IP
PN data (AP
ven to you by y
gain
PN settings w
ch between BE
Recorder
BES mode is
r professional
pany networks
our BlackBerry
sion.
(wrench)
.
, user name
ur provider
re not success
and BIS mode
system settin
nly necessary if erver is used,
®
is activated
nd
.
ul, in gs.
an
i.e.
or
8.3
If the applic
8.4
If you use t you would l
eys can
tion does not
•
Enter th
•
Select “
•
Select “
•
Select “
•
Select t
•
Select “
•
Change
lackBe
e BlackBerry® ke to use the s
•
Enter th
•
Select “
•
Select “
•
Mark Ph
•
Push th
•
Select „
not be
tart correctly
e BlackBerry®
dvanced Opti
pplications” hilips Recorde e menu button
dit Permission
“Connection, I
ry® St
Storm, please i
andard Philips
e BlackBerry®
dvanced Opti
pplications”
ilips Recorder
menu button
isable Compa
sed
r if the keys or
option menu ( ns“
”
“
teraction, and
rm
stall the Philips
ecorder versio
option menu ( ns“
ut do not open
ibility Mode“
buttons cannot
rench)
User name“ to
SpeechExec Di
, proceed as f
rench)
the application
be used, this c
Allow“
tation Recorde
llows:
uld mean missi
r version for th
g permissions:
Storm device.
If
Page 42
Specifications are subject to change without notice. Author: Frank Krystek Trademarks are the property of Royal Philips Electronics or their respective owners. © 2009 Royal Philips Electronics. All rights reserved. Document version 1.6, 2008/08/16.
42
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