Paxar 9474 User Manual

Monarch



9474 Printer

TC9474OH1 1/98 ©1998 Monarch Marking Systems, Inc. All rights reserved.

Each product and program carries a respective written warranty, the only
warranty on which the customer can rely. Monarch reserves the right to make
changes in the product, the programs, and their availability at any time and
without notice. Although Monarch has made every effort to provide complete
and accurate information in this manual, Monarch shall not be liable for any
omissions or inaccuracies. Any update will be incorporated in a later edition of
this manual.

©1998 Monarch Marking Systems, Inc. All rights reserved. No part of this
publication may be reproduced, transmitted, stored in a retrieval system, or
translated into any language in any form by any means, without the prior
written permission of Monarch Marking Systems, Inc.

WARNING

This equipment has been tested and found to comply with the limits for a Class A digital
device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide
reasonable protection against harmful interference when the equipment is operated in a
commercial environment. This equipment generates, uses, and can radiate radio frequency
energy and, if not installed and used in accordance with the instruction manual, may cause
harmful interference to radio communications. Operation of this equipment in a residential
area is likely to cause harmful interference in which case the user will be required to correct
the interference at his own expense.

CANADIAN D.O.C. WARNING

This digital apparatus does not exceed the Class A limits for radio noise emissions from
digital apparatus set out in the Radio Interference Regulations of the Canadian Department
of Communications.

Le présent appareil numérique n’émet pas de bruits radioélectriques dépassant les limites
applicables aux appareils numériques de la classe A prescrites dans le Réglement sur le
brouillage radioélectrique édicte par le ministère des Communications du Canada.

Trademarks

MONARCH is a registered trademark of Monarch Marking Systems, Inc.
Paxar is a trademark of Paxar Corporation.
925 and 9474 are trademarks of Monarch Marking Systems, Inc.

Monarch Marking Systems
P.O. Box 608
Dayton, Ohio 45401

TABLE OF CONTENTS

INTRODUCTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

About This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Ordering Programmer’s Manuals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Installing the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

LOADING SUPPLIES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Thermal Supply Indicator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Continuous . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

On Demand . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Adjusting the Supply Sensor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

Adjusting the On Demand Sensor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

Adjusting the Supply Width Knob. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12

Using the Knife Guard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13

LOADING A RIBBON. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Loading a Ribbon Roll . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Loading the Ribbon Cassette. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

GETTING STARTED. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Turning the Printer On . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Using the Keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Entering Special Symbols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Exiting an Operating Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Status Indicator. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Adjusting the Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

About the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Passwords . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10

Operating Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Supply Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Table of Contents i

Auto-online Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

SETTING PRINTER OPTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

Batch Separators. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Adjusting the Cut Position . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3

Adjusting the Print Position . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5

Defining a Cost Code. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6

Defining the Supply Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-9

Defining the Monetary Symbol. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-10

Using the Cent Sign. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11

Defining the Numbering System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-12

Defining the Print Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-13

Using Batch Names. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-15

Configuring the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-16

Defining a Check Digit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-17

Selecting a Check Digit Scheme. . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-20

Include Price Check Digit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-22

Changing Passwords. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-23

Displaying Passwords . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-25

Setting the Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-26

Clearing the Time Prompt. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-27

Setting the Date. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-28

Clearing the Date Prompt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-29

Selecting a Time or Date Field . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-29

Selecting the Date Format. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-30

Setting the Online Parameters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-31

Clearing Batch Memory at Power-up. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-33

Clearing Batch Memory Immediately. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-35

Selecting Print Speed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-36

Using Auto-online Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-37

Exiting Auto-online Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-38

DESIGNING AND ENTERING A FORMAT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

ii Table of Contents

Deciding What to Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

Using the Supply Layout Form. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3

Using the Format Record . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5

Planning the Supply Values . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5

Planning the Field Values. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Defining a Prompt Field . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Choosing the Type of Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8

Type of Field . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8

Selecting the Data Entry Prompt. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

Selecting the Field Length . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10

Selecting the Stock Dimensions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10

Setting the Top of Character. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11

Setting the Top of Field. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12

Setting the Number of Characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-13

Selecting the Font. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-14

Selecting the Printable Characters . . . . . . . . . . . . . . . . . . . . . . . . . . 6-15

Setting the Font Magnification (Sizes). . . . . . . . . . . . . . . . . . . . . . . . 6-16

Characters-per-Inch. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-17

Selecting the Print Color. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-18

Auto-Incrementing or Decrementing a Field . . . . . . . . . . . . . . . . . . . . . . . . . . 6-18

Defining a Fixed Field. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-19

Fixed Characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-19

Defining a Bar Code Field . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-21

Selecting the Bar Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-21

Selecting the Bar Code Density. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-22

Selecting the Bar Code Height . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-23

Selecting the Human Readable Characters . . . . . . . . . . . . . . . . . . . 6-24

Selecting the P)rompt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-24

Table of Contents iii

Defining a Line Field . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-26

Selecting the Line Width . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-26

Selecting the Line Location. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-27

Selecting the Stop Location (for Line Fields) . . . . . . . . . . . . . . . . . . 6-28

Defining a Merged Field. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-29

Selecting the Field Number (Merged Fields and Sub-fields) . . . . . . 6-29

Selecting the Field Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-29

Selecting the Formatting (for Merged Fields and Sub-fields) . . . . . . 6-30

Selecting the Pad Character (for Merged Fields) . . . . . . . . . . . . . . . 6-31

Selecting the Padding (for Merged Fields) . . . . . . . . . . . . . . . . . . . . 6-31

Selecting the DST/SRC (for Merged Fields). . . . . . . . . . . . . . . . . . . 6-32

Defining a Graphic Field . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-33

Selecting the Graphic . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-33

Defining a Sub-Field . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-34

Selecting the Sub Field. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-34

Selecting the Character (used for Sub-Fields) . . . . . . . . . . . . . . . . . 6-35

Defining a Price Field. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-35

Printing a T)est Tag . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-36

Verify Fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-36

ENTERING A FORMAT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1

Entering Sample Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-8

Adjusting the Print Contrast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-10

Completing the Data Entry Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-12

Recording Stored Formats. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-12

Designing a Multiple Part Tag. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-13

Sample Two-Part Tag . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-14

Editing and Reviewing a Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-18

Modifying a Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-20

Adding a Field . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-21

Deleting a Field . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-22

Deleting a Format. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-22

iv Table of Contents

Renaming a Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-23

Copying a Format. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-24

PRINTING OFFLINE AND BATCHES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-1

Adjusting the Supply Sensor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-1

Entering a Batch. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-3

Entering and Changing Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-7

Entering General Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-8

Entering a Price . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-8

Entering a Check Digit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-9

Entering Cost Code Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-10

Prompts Containing Fixed Characters. . . . . . . . . . . . . . . . . . . . . . . . 8-10

Verify Fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-10

Prioritizing a Batch. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-11

Batch Naming. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-11

Manual Batch Naming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-11

Automatic Batch Naming. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-13

Separating Multiple Batches. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-14

Copying a Batch. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-15

Changing Formats and Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-16

Monitoring Batches. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-17

Canceling a Batch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-18

Deleting a Batch. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-20

Reprinting a Batch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-21

PRINTING ONLINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-1

Auto-online Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2

Transmission Errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-3

Printing Online . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-3

Auto-online Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-4

To exit Auto-online . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-5

Online Errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-5

Table of Contents v

CLEANING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-1

SPECIFICATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-1

Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-1

Supplies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-2

TROUBLESHOOTING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-1

Start Up and Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-1

Cutting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-2

FORMAT DESIGN TOOLS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C-1

Supply Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C-1

Format Record . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C-1

Data Entry Guide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C-1

vi Table of Contents

INTRODUCTION 1

The Monarch® 9474 printer lets you print letters, numbers, bar
codes, and graphics on tags and labels. The printer can operate
as a stand-alone unit or can be connected to a computer.

When you first receive the 9474 printer, there are no formats in
memory. You must enter formats before printing tags or labels.
This manual contains the information you’ll need to design and
enter your own customized formats. It also provides general
information about system administration and configuring the printer.

About This Manual

This manual explains how to set up the printer and print supplies.
You can print online (sending data to the printer from a computer)
or offline (using the printer only).

Ordering Programmer’s Manuals

The Programmer’s Manual (part number TC9474PM) must be
ordered separately. It gives communications and message
structures for sending formats and batch data online. The
Programmer’s Manual also includes a list of offline and online
messages.

CAUTION

If your 9474 printer has been in storage below room

temperature, allow 10-12 hours for the printer to adjust

to room temperature before turning the power on.

Failure to do this may damage the printer.

Introduction 1-1

Installing the Printer

1. Place the printer on a level surface.

2. Plug the keyboard cord into the socket.

Socket

CAUTION

The power switch must be off while

connecting the power cord.

3. Plug the power cord into the socket as shown in Figure 2.
Plug the other end of the cord into a grounded 115 VAC
electrical outlet.

1-2 Introduction

Socket

Power
Cord

RS-232
Cable

If you are going to use the printer online, also

connect the RS-232 cable as shown.

LOADING SUPPLIES 2

The printer prints both tags and labels and may be set for either
Continuous or On Demand printing. To set the printing method,
see Chapter 5, "Setting Printer Options."

If your printer has a knife, follow the instructions

under "Continuous." You cannot use On Demand

printing with a knife.

Thermal Supply Indicator

If your printer has a Ribbon Roll Adapter, and you are going to use
thermal direct supplies, turn the thermal supply indicator to the
right.

Thermal Supply
Indicator

Ribbon Roll
Adaptor

Loading Supplies 2-1

Continuous

This method is for both tags and labels. The printer dispenses
the desired amount of supplies without stopping.

1. Open the front panel.

2. Turn the printhead lever to the left to release the printhead.

Also, see the supply loading figure on the inside front panel of
the printer.

Printhead
Lever

2-2 Loading Supplies

3. Push the lock to the right to unlock the supply holder.
Remove the old supply roll (if there is one).

Lock
Indicators

Lock

4. Remove the seal from the new supply roll.

Supply
Holder

Supply
Shaft

5. Place the new supply roll on the supply shafts.

6. Align the tabs on the supply holder with the tracks on the

supply shaft.

7. Push the supply holder with the lock indicators visible onto
the shaft against the supply. Make sure the supplies are
free to unwind.

8. Push the lock to the left to secure the supply holder in place.

If your supplies have 3 inch (76.2 mm) cores:

Do not use the hub for 4 inch (101.6 mm) cores.

9. Follow steps 1 through 5.

Loading Supplies 2-3

10. Reverse the outer supply holder so the lock indicators are
facing the supply shaft. (The reverse of art shown.)

11. Push the lock to the right to unlock the supply holder and
place the supply holder onto the supply shaft. Make sure the
supplies are free to unwind.

12. Push the lock to the left to secure the supply holder.

13. Insert the supply as shown.

Thermal Supply
Indicator

Lower Supply
Guide

14. Pull enough supply from the roll to reach the printhead.

15. Press down and hold the lower supply guide.

16. Slide the supply between the supply guides from the side of

the printer. Do not attempt to thread the supply by starting at
the bottom of the supply path. Release the lower supply
guide.

17. Align the supply with the printhead and push the supply
against the back wall. Make sure the edge of the supply does
not extend beyond the printhead.

2-4 Loading Supplies

Supply
Path

18. If a ribbon is loaded, align the supply with the top edge of the
upper guide and slide it against the back wall. Move the
supply to the left until it aligns with the printhead. This
prevents snagging or wrinkling the ribbon.

If your printer is equipped with a Ribbon Roll

Adapter and you are going to use thermal

direct supplies (no ribbon), turn the thermal

supply indicator to the right.

19. Turn the printhead lever to the right to lock the printhead.

Printhead
Lever

Lock Nut

Adjustment
Lever

20. If your printer has a knife, loosen the locknut and use the
adjustment lever to set the cut to the width of the tag. Be
sure to tighten the locknut when you are finished.

21. Push the power switch on.

u

If you are replacing a supply with a new roll of the same
size, press 1 to align the printer.

u

If you are changing the supply type, adjust the supply
sensor if necessary. See "Adjusting the Supply Sensor"
later in this chapter.

Loading Supplies 2-5

On Demand

This printing method is only used for labels. In this mode, the
printer prints and dispenses one label at a time. The next label is
not printed until the completed label is removed from the printer.

1. Open the front panel.

2. Turn the printhead lever to the left to release the printhead.

Also, see the supply loading figure on inside front panel of
printer.

Printhead
Lever

3. If you are reloading supplies

u

u

u

2-6 Loading Supplies

Cut the backing paper in front of the paper take-up spool.
Manually rewind the supply.
Remove the backing paper from the paper take-up spool.

4. Push the lock to the right to unlock the supply holder.

Lock
Indicators

Lock

5. Remove the seal from the new supply roll.

Supply
Holder

Supply
Shaft

6. Remove labels from the first 16 inches of backing paper.

7. Place the new supply roll on the supply shafts.

8. Align the tabs on the supply holder with the tracks on the

supply shaft.

9. Push the supply holder with the lock indicators visible onto
the shaft against the supply. Make sure the supplies are
free to unwind.

10. Push the lock to the left to secure the supply holder in place.

If your supplies have 3 inch (76.2 mm) cores:

Do not use the hub for 4 inch (101.6 mm) cores.

11. Follow steps 1 through 6.

Loading Supplies 2-7

12. Reverse the outer supply holder so the lock indicators are
facing the supply shaft. (The reverse of art shown.)

13. Push the lock to the right to unlock the supply holder and
place the supply holder onto the supply shaft. Make sure the
supplies are free to unwind.

14. Push the lock to the left to secure the supply holder.

15. Thread the supply and backing paper.

u

Pull enough supply from the roll for the backing paper to
reach the bottom of the printer.

u

Press down and hold the lower supply guide.

u

Slide the supply and backing paper between the supply
guides and through the feed area. Then release the lower
supply guide.

2-8 Loading Supplies

Lower Supply
Guide

16. While holding the paper take-up spool with one hand, turn the
knob 1/4 turn counterclockwise with the other hand to open
the spool.

Printhead
Lever

Paper Take-up
Spool

Knob

17. Turn the paper take-up spool counterclockwise until the clamp
is at the top.

18. Insert the backing paper under the clamp on the paper
take-up spool.

19. Turn the supply roll to remove slack in the backing paper.

20. Turn the printhead lever to the right to lock the printhead

against the supply.

Loading Supplies 2-9

21. Push the power switch on.

u

If you are replacing the supply with a new roll of the same
size, press 1 to align the printer.

u

If you are changing supply type, adjust the supply sensor
if necessary.

Adjusting the Supply Sensor

The supply sensor in the printer controls how much supply feeds
between tags or labels. The supply sensor reads black marks or
feed apertures. To read black marks or apertures, the sensor
must be aligned with the black mark or aperture on the tag.
Otherwise, you’ll see an error message when you try to print.

The sensor adjustment knob moves the sensor in and out.

When moving the sensor

u

Turn the sensor adjustment knob clockwise to move the sensor
away from the inside edge of the supply.

u

Turn the sensor adjustment knob counterclockwise to move the
sensor toward the inside edge of the supply.

2-10 Loading Supplies

Sensor
Adjustment
Knob

Die cut supplies require no sensor adjustment.
For black mark supplies, turn the sensor adjustment knob

counterclockwise until it stops, then turn it clockwise back out
about three turns. Do not force the knob.

For feed apertures, turn the sensor adjustment knob
counterclockwise until it stops. Then turn the knob clockwise 36
complete turns for each inch (25.4 mm).

u

Measure from the edge of the supply to the center of the
aperture.

u

Subtract 1/8 inch (3.1 mm) from the measurement.

u

Multiply the result by 36 (if you are measuring in millimeters,
multiply by 1.41).

For example, if the measurement to the aperture center is 3/8
inch (9.5 mm), turn the knob 9 complete turns to center the sensor.

Close the front cover.

Adjusting the On Demand Sensor

The on demand sensor stops the printer between tags or labels
when you print in the on demand mode. The sensor detects the
presence of tags or labels in the exit chute of the printer. When
you remove the tag or label (or set), another tag or label (or set)
is printed.

The on demand sensor must be positioned

over a white or light area on the supply. If it

is positioned over a dark area,the entire batch

may print before the printer stops.

Loading Supplies 2-11

You can adjust the sensor either right or left by pushing it with
your finger.

On Demand
Sensor

Adjusting the Supply Width Knob

The supply width adjustment knob moves the outer end of the
printhead up or down to adjust for wide or narrow supplies.

Printhead
Lever

Supply Width
Adjustment Knob

2-12 Loading Supplies

To adjust for wide or narrow supplies:

1. Turn the printhead lever to the left to release the printhead.

2. Pull out the supply width adjustment knob and

u

turn it to "NARROW" for supplies two inches in width or
smaller

u

turn it to "WIDE" for supplies greater than two inches in
width.

Be sure the adjustment knob snaps back into

place after you turn it.

3. Turn the printhead lever to the right to lock the printhead.

Using the Knife Guard

The knife guard is a safety cover for the knife and should be in
use at all times except when a stacker is attached.

Knife
Guard

WARNING

Do not operate the printer without the knife guard or

stacker in place.

Loading Supplies 2-13

2-14 Loading Supplies

LOADING A RIBBON 3

This chapter tells you how to load a ribbon roll on machines
equipped with a ribbon roll adapter. If your machine uses ribbon
cassettes, see "Loading the Ribbon Cassette".

There are two types of supplies:
Thermal Direct specially treated thermal supplies that don’t

use a ribbon for printing.

Thermal Transfer standard supplies that require a ribbon for

printing.
DO NOT load a ribbon when printing on thermal direct supplies.
When installing a ribbon roll or cassette, remember

u

Ribbons may catch on supplies left in place while you load
the adapter.

u

Supplies can misalign the ribbon as you move the supply
up to the feed mark.

Loading a Ribbon 3-1

Loading a Ribbon Roll

1. Open the front cover.

2. Turn the printhead lever to the left to release the printhead.

(Also see the supply loading figure inside the front panel of
the printer.)

Printhead
Lever

Upper
Guide

3-2 Loading a Ribbon

If the printer has supplies loaded, pull the

leader back to the upper guide before loading

the ribbon.

3. Grasp the tab on the ribbon roll adapter and pull it out until
the adapter locks into the extended position as shown.

Ribbon
Spool
Holder

Tab

Thermal
Supply
Indicator

4. Pull the ribbon spool holders off. Remove the old ribbon (if
there is one).

5. Be sure the thermal supply indicator is pointing upward as
shown.

Turn the thermal supply indicator to the right

only if you are going to use thermal direct

supplies (no ribbon).

6. Load a new ribbon onto the lower spool shaft so the ribbon
unwinds clockwise.

Loading a Ribbon 3-3

7. Guide the new ribbon around the rollers on the ribbon roll
adapter as shown. Slide the upper spool onto the upper
spool shaft.

8. Slide the ribbon spool holders against the spools.

9. Turn the upper ribbon spool clockwise to add a slight tension

to the ribbon. Make sure the ribbon is tight but not
wrinkled or bunched.

To help slide the ribbon roll adapter in or out,

it may be necessary to increase or relax

tension on the ribbon by turning the spools.

10. Slide the ribbon roll adapter in against the back wall of the
printer.

11. Turn the upper ribbon spool clockwise until the black part of
the ribbon is past the print head.

12. If the printer has supplies loaded, slide the supply up to the
feed mark. Make sure the ribbon is correctly positioned.

13. Turn the printhead lever to the right to move the printhead
against the ribbon and the supply.

14. Close the front cover.

3-4 Loading a Ribbon

Ribbon
Leader

Rollers

Loading the Ribbon Cassette

This section tells you how to load a ribbon cassette on machines
equipped to use ribbon cassettes. If your machine has a ribbon
roll adapter, see "Loading a Ribbon Roll".

DO NOT load a ribbon cassette when printing on thermal direct
supplies.

1. Open the front panel by pulling the panel tab.

2. Turn the printhead lever to open the printhead. (Also see the

supply loading figure inside the front panel of the printer.)

If the printer has supplies loaded, pull the

leading edge back to the upper guide before

loading the ribbon cassette.

Printhead
Lever

Upper
Guide

3. Remove the old ribbon
cassette if necessary.

4. Remove the new ribbon
cassette from the package.

5. Use your finger to pull the
ribbon leader out about four
inches.

Loading a Ribbon 3-5

6. Load the cassette.

u

Use your finger to guide the edge of the leader around the
ribbon guide post.

u

Place the cassette onto the ribbon spools and push it
against the back wall. The spool lock(s) will drop out.

The ribbon must be on top of the upper guide.

7. Manually turn the upper ribbon spool until the ribbon is tight.
Make sure the ribbon is not wrinkled or bunched.

Printhead
Lever

Spool
Lock

8. Slide the supply up to the printhead. Make sure the ribbon is
positioned correctly.

9. While holding the cassette in, turn the printhead lever to the
right to lock the printhead in place.

10. Close the front cover.

3-6 Loading a Ribbon

Upper
Guide

GETTING STARTED 4

Before you use the printer

u

Install the printer (see Chapter 1, "Introduction").

u

Load supplies (see Chapter 2, "Loading Supplies").

u

Set the printer options (Monetary Sign, Cent Sign, Print
Mode, Communication Parameters, etc.). See Chapter 5,
"Setting Printer Options."

Getting Started 4-1

Turning the Printer On

CAUTION

Turning the printer on and off rapidly can cause it to

malfunction. When you turn the printer off (or on),

wait 10 seconds before turning it back on (or off).

1. Turn the power switch on.

Socket

4-2 Getting Started

Power
Cord

RS-232
Cable

Your printer can be set to start offline (batches entered from
the printer keyboard) or online (batches downloaded from a
host computer). You also may have to enter the date or time.
Depending on how your printer is set, you’ll see one or more
of the following prompts at startup.

When you first turn on the power, you’ll see

u

the copyright message

u

the date and time prompts if they are set.

2. If the printer was turned off with batches waiting to print, this
message:

Batches ready to print.
Enter START key to begin._

flashes on the display. After you finish the startup procedure,
you can either delete or print the batch(es). See "Monitoring
Batches," in Chapter 8 for more information.

3. If you see

Select Supply Type: B
A)lign, B)lack Mark or D)ie Cut

u

press e for black-mark or aperture supplies.

u

type D and press e for die-cut supplies.

4. If you see

Enter new date: 01/01/89
(MM/DD/YY)

u

press e to keep the date shown.

u

enter a new date in the format displayed in parentheses,
and press e . The date format is selected by your
system administrator.

u

press C , then e to reset the date to 01/01/89. This
also removes the date prompt from start-up.

The date advances only while the printer is on. During
printing, the slashes (/) are automatically generated.

Getting Started 4-3

5. If you see
Enter new time: 00:01:04

(HH:MM:SS)

u

press e only to keep the time shown, or to skip the
prompt.

u

type a new time and press e . Enter the time
(1:24:35 p.m.) in military format as follows.

13 : 24 : 35

Hours Minutes Seconds

u

press C , then e to reset the time to 00:00:00. This
also removes the time prompt from start-up.

The time advances only while the printer is on.

6. If you see
Online Mode Ready:

7. If you see

4-4 Getting Started

your printer is set for Auto-online. See Chapter 9, "Printing
Online" for information about Auto-online.

Select Operating Mode: ↓
Data Entry

you can select an operating mode as follows.
(Notice the directional arrow in the upper right corner.)

u

Press u to display the previous option. If the screen
stays the same, you’re at the top of the option list.

u

Press d to display the next option. If the screen stays
the same, you’re at the bottom of the option list.

Use the u or d cursor movement keys to display each
operating mode. When the screen shows the mode you want,
press e . You’ll see the first screen for that mode.

Using the Keyboard

The keyboard contains 26 alphabetic keys, a calculator-like
keypad and a few special function keys.

Screen

Alphabetic
and Special

Function
Keys

Numeric
Keypad

Getting Started 4-5

ud Use u or d to scroll through the Select Operation

Mode menu, or a list of options, such as formats in Data
Entry mode.

lr Use to move the cursor left or right to correct the data.

C Clear Key. Clears data from the screen.

1 Displays the previous prompt, or exits to the Select

Operation Mode menu (main menu).

u

If you press 1 to exit Data Entry your data is not
saved.

u

If you press 1 to exit Format Entry without
completing a field, that field is not saved.

2 Assigned specifically for each mode.

f Feed Key. Feeds supplies out through the exit chute.

c Cut Key. Cuts the supply when enabled.

s Start/Stop Key. Starts and stops printing.

e Enter Key. Sends data to memory for processing.

S Shift Key. Allows you to enter lower case letters, or

T Space Key. Puts a space in the data you enter.

4-6 Getting Started

special symbols.

Entering Special Symbols

The symbols below are available for Standard (Std),
Reduced (R), and OCR fonts.

To enter a special symbol, press S , then press the required
key. When you press the shift key, the keyboard locks in shift
mode. Press the shift key again when you’re finished to restore
the keyboard to normal mode.

Press To Print Fonts

S + 0 = ) Std, R, Bold
S + 1 = ’ (apostrophe) Std, R
S + 2 = 1/2 Std
S + 3 = # Std, R
S + 4 = ? Std, R
S + 5 = = Std, R
S + 6 = ! Std, R
S + 7 = & Std, R
S + 8 = , Std, R, OCR
S + 9 = ( Std, R, Bold
S + / = Std, R, OCR
S + ¢ = + Std, R, OCR
S + SP = b (blank space) See note below.
S + $ = % Std, R
S + . = * (asterisk) Std, R
S + - = : Std, R, OCR

In Format Entry, use the shift/space key to

insert a b

(reserved space) in prompts. To

insert a space in your data for data entry, use

only the space key.

Press S when you finish entering symbols to restore the
keyboard to normal typing mode.

Getting Started 4-7

Exiting an Operating Mode

To exit from any operating mode, press 1 until you see Select
Operating Mode. Then, choose another mode or turn the printer

off.

If your printer is set for Auto-online, exiting

the function is different. For more information

about Auto-online mode, see Chapter 9,

"Printing Online."

Status Indicator

The lower right corner of the screen displays a flashing symbol
that indicates the printer is functioning. This indicator changes to
represent 3 different states.

Normal. This is how the symbol looks when you turn the
printer on. Shift and stop are not active.

Shift. If you press the S key, the indicator looks like this.
If you press S again (to turn shift off) the indicator
changes back to normal.

4-8 Getting Started

Stop. If you interrupt printing by pressing the s key,
this indicator flashes between the stop symbol and either the
normal or shift symbol (depending on whether shift is on). If
you press s again to resume printing, the indicator
changes back to what it was before you pressed s .

Adjusting the Display

The intensity adjustment wheel is on the right side of the
keyboard. Rotate the wheel to lighten or darken the display.

Intensity Adjustment
Wheel

About the Printer

The 9474 Thermal Printer lets you enter your own format image
for printing batches of data. A format is the arrangement of fields
on the supply. Each field is a group of data that prints in a
specific place on the tag or label. The printer uses both thermal
direct or ribbon printing on tags and labels.

The number of formats you store depends on how many fields you
design into each format. The number and size of your formats
may reduce the number of batches you can enter at one time.

You can operate this printer offline (manually) or online (with a
computer). The Online feature communicates with your computer
system for transferring data batches and formats to the printer.
For more information about Online, see Chapter 9, "Printing
Online."

Getting Started 4-9

The flexibility of this printer provides

u

Six styles of type (three with proportional spacing).

u

Three styles of type are available in ten sizes.

u

Nine bar codes (including expanded UPC and EAN) with
variable bar height, and special density option.

u

Incrementing or decrementing values in a field.

u

The ability to print multiple fields (called sub-fields) from data
entered once by the operator.

u

A merged field for combining data from up to four other fields.

u

Fixed data for saving the operator time at data entry.

u

Two print colors; black and reverse printing.

u

Graphic lines to underline or box-in a field.

u

Graphic images (such as your company logo) can be
downloaded from your host computer.

u

The ability to rotate individual fields or characters within a field.

u

A Test function prints your format as you design it.

u

Two printing speeds; 5 or 7 inches per second.

Passwords

There are three password-protected modes: Format Entry mode,
Printer Configuration mode, and Auto-online mode. One person
should have access to these functions and serve as the system
administrator. The system administrator can customize the printer
to meet specific printing needs. Here are some features to
consider setting when you first receive the printer.

u

A daily startup routine for the operators. You can select the
time and date to appear for each startup.

u

Security passwords for Format Entry mode, Printer
Configuration mode, and Auto-online mode. You can enter
unique passwords for your use.

u

A special check digit calculation. You can enter check digit
calculations specific to your operation.

4-10 Getting Started

u

Online usage. You must set the parameters for
communicating with your host computer before going online.

Procedures for these features are in "Configuring the Printer" in
Chapter 5.

Operating Modes

The printer uses menus to show you the options available. The
Select Operating Mode menu (shown below) is the main menu
and offers seven different operation modes.

Select Operating Mode:
Data Entry

Operating Mode Description
Data Entry Lets the operator enter data and print tickets.

Using a password, the print contrast may be
adjusted. See Chapter 8, "Printing Offline"
for data entry instructions.

Format Entry Lets the administrator add, modify, copy or

delete formats. This mode requires a
password.

Batch Control Lets the operator monitor the activity and

printing of batches. See Chapter 8, "Printing
Offline" for more information.

Online Supports the transmission of data from a host

computer to the printer.

Printer Options Lets you set the printer to meet specific

supply requirements. See Chapter 8, "Printing
Offline" for more information.

Printer
Configuration

Lets the administrator define printer setups
for daily operation. This mode requires a
password.

Getting Started 4-11

Version Displays the identification number for the

printer’s software. Give this number to
Monarch Service when you call about
problems or questions. Refer to the
Programmer’s Manual for more information.

The chart below shows each operation mode and its intended
user.

Select

Operation

Mode

Data

Entry

Format

Entry

Manager* Operator

*

Password required for entry.

Batch

Control

OperatorOperator

Online

Printer

Options

Operator/

Manager

Version

Operator/

Manager

Printer

Config.

Manager*

Supply Options

Below are the printer options and their factory settings.

Printer Option Default

1. Use Batch Separators No

2. Adjust Cut Position Increase at 0

3. Adjust Print Position Increase at 0

4. Define Cost Code None set

5. Define Supply Type Black Mark/Aperture

6. Define Monetary Symbol Dollar ($)

7. Use Cent Sign in Price Fields No

8. Define Numbering System English

9. Define Print Mode Continuous

10. Use Batch Names No

To change these options, see Chapter 5, "Setting Printer Options."

4-12 Getting Started

Auto-online Mode

If your printer is set for Auto-online mode, daily startup is
different. The printer is online as soon as you turn it on. When
you turn the printer on, you’ll see

u

the copyright message

u

the date and time prompts if they are set.

Then you’ll see

Online Mode Ready:

For more information about Auto-online mode, see Chapter 9,
"Printing Online."

Getting Started 4-13

4-14 Getting Started

SETTING PRINTER OPTIONS 5

The printer has certain options that are set at the factory. You can
change the settings to fit the way you use your printer most often.
The options and their factory settings are shown below.

Printer Option Default

1. Use Batch Separators No

2. Adjust Cut Position Increase at 0

3. Adjust Print Position Increase at 0

4. Define Cost Code None set

5. Define Supply Type Black Mark/Aperture

6. Define Monetary Symbol Dollar ($)

7. Use Cent Sign in Price Fields No

8. Define Numbering System English

9. Define Print Mode Continuous

10. Use Batch Names No

The procedure for changing each of these values is listed
separately in this chapter.

u

If your printer has a knife, Continuous is the only option for
Define Print Mode.

u

If your printer does not have a knife, the options for Define
Print Mode are Continuous and On Demand. The default
is Continuous.

Setting Printer Options 5-1

Batch Separators

This feature lets you use batch separators with or without a
stacker. For the Monarch® 925
with no stripe is printed. The printer default is No batch
separators.

1. From the main menu select Printer Options and press e .

2. When you see

Select Printer Option:
Use Batch Separators

Press e to select this option.

3. You’ll see
Use Batch Separators [Y/N]: N

Press e if you don’t want to use batch separators. The
screen shows the Print Option menu.

 stacker, a double length tag

Or, type Y to use batch separators, and press e . The
screen shows:

4. Press e if you want the batch separator to be the same

length as a normal tag.
Or, type Y and press e if you want the batch separator to

be 3mm longer than a normal tag. The screen shows the
Print Option menu.

If you are using batch separators on a 925 stacker, you will
always get a double length tag (with no stripe). Entering Y at

5-2 Setting Printer Options

Adjust Separator Length [Y/N]: N

the Adjust Separator Length [Y/N] prompt does not affect
the length of the separator tag.

Adjusting the Cut Position

This feature adjusts where the tag is cut. The printer adjusts the
cut position according to the black sensor marks on the supply.

u

You may need to adjust the cut up or down for aperture
supplies.

u

If the cut occurs in the preprint of the supply, move the cut up.

The default is increase (I) from step zero (0). The steps are in
1/192 inches (one dot). A dot is the smallest area on which the
printer can print. Increase moves the cut up; decrease moves the
cut down.

1. From the main menu select Printer Options and
press e .

2. When you see

Select Printer Option:
Use Batch Separators

press d to display Adjust Cut Position, then
press e .

Setting Printer Options 5-3

3. You’ll see
Cut adjustment

I)ncrement or D)ecrement?

I

4. Now you can

u

Type I and press e to move the cut up. You’ll see

Amount of Cut increase
[0-144]: 0__ (Dots)

Enter a number from 0-144 for the amount of space to move
the cut and press e . For example, 10 moves the cut
.052 inches (there are .0052" per dot). The screen then
shows the Print Option menu.

u

Type D and press e to move the cut down. You’ll see

Amount of Cut decrease
[0-144]: 0__ (Dots)

Enter a number from 0-144 for the amount of space to move
the cut and press e . The screen shows the Print Option
menu.

5. Select another print option or press 1 to exit to the main

menu.

5-4 Setting Printer Options

Adjusting the Print Position

This feature adjusts where the data prints on the supply.
It is only for slight adjustments.

u

If the data overlaps the preprint on the supply, enter steps to
move the printing down.

u

If the data is too close to the bottom, enter steps to move the
data up.

The default is increase (I) from step zero (0). The steps are in
1/192 inches (one dot). A dot is the smallest area on which the
printer can print. Increase moves the print up; decrease moves
the print down.

1. From the main menu select Printer Options and press e .

2. When you see

Select Printer Option:
Use Batch Separators

press d until you see Adjust Print Position, then press
e .

3. You’ll see
Print adjustment

I)ncrement or D)ecrement?

I

Setting Printer Options 5-5

4. Now you can

u

Type I and press e to move the data up. You’ll see

Amount of Print increase
[0-144]: 0__ (Steps)

Enter a number from 0-144 for the amount of space to move
the data and press e . For example, 10 moves the print
.052" (there are .0052" per dot). The screen then shows the
Print Option menu.

u

Type D and press e to move the print down. You’ll see

Amount of Print decrease
[0-144]: 0__ (Steps)

Enter a number from 0-144 for the amount of space to move
the data and press e . The screen then shows the Print
Option menu.

5. Select another print option or press 1 to exit to the main
menu.

Defining a Cost Code

This function lets you define a code to translate data entered by
the operator. Your code can be letters, numbers, or special
characters (such as / or $).

When defining your translation, the type of data the operator
enters must match the data type in the translation table. For
example, if your translation table has numeric data as the
"entered data," you must define the cost code field in the format
as numeric.

5-6 Setting Printer Options

Do not use the cost code feature with

sub-fields or merged fields. The translation

only occurs in the cost code field.

1. From the main menu select Printer Options and
press e .

2. When you see

Select Printer Option:
Use Batch Separators

press d until you see Define Cost Code, then
press e .

3. You’ll see

Entered Char: _____________
Printed Char:

Enter 10 characters the operator will choose from to type in at
data entry. All ten characters should be different. Otherwise,
you won’t be able to decode the result. For example, type
1234567890 and press e .

4. You’ll see

Entered Char: 1234567890_ __
Printed Char: _ _ _ _ _ _ _ _ _ _ _

Enter 10 characters for a translation and press e . The
characters can be letters, numbers, or special characters
(such as / or $), but all ten must be different. When an
operator enters data for a cost code field, the printer
substitutes each "printed character" in your code for the
corresponding "entered character."

For example, type PAINTBRUSH as an alphabetic translation
and press e . The screen now shows the Print Option
menu.

Setting Printer Options 5-7

If you use the translation table described above

At data entry, if the operator enters: 2499
The printer prints: ANSS

Notice that the Entered Char field and the Printed Char field
each have room for three more characters. You can use
these positions to enter slashes (/) or price symbols ($ . /
¢). (Only 3 extra symbols will fit if you use the numbers 0-9.)
These characters must be part of your cost code if you intend
to define a date or price field as a cost code field. For
example, if your cost code is

Entered Char: 0123456789.$/
Printed Char:

The printer will translate $11.95 to DAAMHB.
Or, it will translate 08/16/88 to PSLARLSS.

5. Select another print option or press 1 to exit to the main
menu.

PAINTBRUSHMDL

5-8 Setting Printer Options

Defining the Supply Type

The printer contains a sensor to detect the supply. You must tell
the printer the type of supply you’re using; die cut or black
mark/aperture. This screen also allows you to recalibrate the
printer if the format should become misaligned as you are printing
batches.

Aperture Black Mark
(through supply) (on back of supply)

1. From the main menu select Printer Options and
press e . You’ll see

Select Printer Option:
Use Batch Separators

2. Press d until you see Define Supply Type, then
press e . You’ll see

Select Supply Type: B
A)lign, B)lack Mark or D)ie Cut

u

Press e for black-mark or aperture supplies.

u

Type D and press e for die-cut supplies.

u

Type A and press e if the printing is not aligned properly
on the supply.

Setting Printer Options 5-9

You’ll see

Recalibrating, please wait.

3. Select another print option or press 1 to exit to the main
menu.

Defining the Monetary Symbol

The printer has ten different monetary symbols. The default is
the dollar ($).

1. From the main menu select Printer Options and
press e .

2. When you see

Select Printer Option:
Use Batch Separators

Press d to display Define Monetary Symbol, then
press e .

3. You’ll see

5-10 Setting Printer Options

Select Monetary Symbol:
dollar

Press d to scroll through the list of available symbols.
$ United States dollar

£ British pound
Y Yen
F French franc
Kr Swedish krona

DM German mark

£ Italian lira

MK Finnish markka

6 Austrian schilling
Rs Indian Rupee

When you see the symbol you want, press e . The
screen shows the Print Option menu.

4. Select another print option or press 1 to exit to the main
menu.

Using the Cent Sign

You can print amounts less than $ 1.00 two ways: use the dollar
and decimal, or use the cent sign. To use the cent sign, you must
set this option to Yes. The default value is No which prints the
dollar sign and decimal.

For all international pricing, except for the British pound, set this
option to No.

Setting Printer Options 5-11

1. From the main menu select Printer Options and
press e .

2. When you see

Select Printer Option:
Use Batch Separators

press d until you see Use Cent Sign in Price Fields, then
press e .

3. You’ll see

Use Cent Sign in Price Fields
where applicable [Y/N]:

N

Enter Y or N and press e . The screen shows the Print
Option menu.

4. Select another print option or press 1 to exit to the main
menu.

Defining the Numbering System

You can select from three units of measurement to enter supply
and field measurements:

u

English (measurements in inches)

u

Metric (measurements in millimeters)

u

Dots (measurements of 192 dots per inch)

The default measurement is English. The smallest unit of
measurement is dots, so it is the most precise.

5-12 Setting Printer Options

To select the unit of measurement

1. From the main menu select Printer Options and
press e .

2. When you see

Select Printer Option:
Use Batch Separators

press d until you see Define Numbering System, then
press e .

3. You’ll see

Select Number System:
English

Use u or d to display the unit of measurement you want,
then press e . You’ll see the Print Options menu.

4. Select another print option or press 1 to exit to the main
menu.

Defining the Print Mode

If your printer has a knife, Define Print Mode is not available.
If your printer does not have a knife, the options for Define Print

Mode are Continuous and On Demand. The default is
Continuous.

In Continuous mode, printed supplies exit the printer in a
continuous strip. In On Demand mode, printed supplies exit one
at a time.

1. From the main menu select Printer Options and press e .

Setting Printer Options 5-13

2. When you see
Select Printer Option:

Define Print Mode

press d until you see Define Print Mode, then
press e .

3. When you see
Define Print Mode:

O)n demand or C)ontinuous: C

u

press C and e to select continuous. You’ll return to
the Select Printer Options menu.

u

press O and e to select on demand. You’ll see

Define Print Mode:
Run takeup reel [Y/N]: N

The On Demand sensor must be positioned

over a white or light area on the supply. If it

is positioned over a dark area, the entire

batch may print before the printer stops. See

"Adjusting the On Demand Sensor," in

Chapter 2 for more information.

4. Press Y if you want the takeup reel to rewind backing paper

or press N if you don’t; then press e . You’ll return to
the Select Printer Options menu.

5-14 Setting Printer Options

Using Batch Names

You can choose to name batches manually (Use Batch Names).
Or, you can let the printer name the batches for you (AUTO batch
naming). The default is No (AUTO batch naming).

1. From the main menu select Printer Options and
press e .

2. When you see

Select Printer Option:
Use Batch Separators

press d until you see Use Batch Names, then
press e .

3. You’ll see

Use Batch Names: [Y/N]: N

u

Type Y and press e to name your batches manually.

u

Press e to have your batches named automatically.

4. Select another print option or press 1 to exit to the main
menu.

If you select Y you can use either manual batch naming or AUTO
batch naming at data entry. If you select N, you can only use the
AUTO feature at data entry. If you expect to use AUTO batch
naming most of the time, it is faster to select N because you won’t
see the Enter Batch Name prompt at data entry.

Setting Printer Options 5-15

Configuring the Printer

You can set specific printer features to match your operation.
Check digits Lets you enter various check digit calculation

schemes to generate check digits. See
"Defining a Check Digit."

Passwords These two functions let you look at or change

passwords. See "Changing Passwords" or
"Displaying Passwords."

Time Sets the time prompt to appear during daily

startup. See "Setting the Time."

Date One date function generates the date prompt

during daily startup. The other lets you select
the format for entering and printing the date.
See "Setting the Date" or "Selecting the Date
Format."

Online Sets the online communication options to

match the host computer. See "Setting the
Online Parameters."

Clear Batch Memory
at Power-up

Clear Batch Memory
Immediately

Print Speed Changes the print speed to 5 or 7 inches per

Auto-online Sets the printer to automatically start online

While in a function, you can cancel your entries by pressing
1 . To exit to the main menu, press 1 again.

5-16 Setting Printer Options

Clears batches automatically at power-up.
See "Clearing Batch Memory at Power-up."

Clears all batches in memory immediately.
See "Clearing Batch Memory Immediately."

second. Initial default value is 7 inches per
second.

when it is turned on. See "Using Auto-online
Mode."

Defining a Check Digit

This option lets you define up to 12 calculation methods for check
digits. If you use a check digit with incrementing or decrementing
fields, the check digit is recalculated each time the field increases
or decreases.

Two calculation methods are defined for you. You can use one of
these methods, redefine one of these methods, or define your
own methods.

1. From the main menu, press d to display Printer
Configuration. Press e . You’ll see

Enter password: _ _ _ _ _ _ _ _

Type the 1-8 character security password and press e .

When you first receive the printer, the

password is MANAGER or ONLINE.

2. You’ll see the Configuration Options menu.

Press e .

Select Config Option:
Define Check Digit Schemes

Setting Printer Options 5-17

3. You’ll see
CD Scheme Number [1-12]: 1 _

You can

u

type 1 or 2 and press e to redefine the existing check
digit schemes

u

type a number from 3 - 12 and press e to define a
new check digit scheme.

4. You’ll see
CD Calculation Method: A

Enter [A, B, C, D or E]

Press e to use calculation method A or type another
letter for the calculation method and press e .

A = Sum of product digits
B = Sum of products
C = AIS Bookstore*
D = SBC Bookstore*
E = ISBN Bookstore

*

These calculation methods have 2 check digits. The other methods have 1
check digit. Be sure you allow for two check digits when you design your
format if you are using calculation method C or D.

5-18 Setting Printer Options

When you select A, B, or E, skip step 5.

5. You’ll see
CD Algorithm Option [A/B]: A

Press e to use option A. Or, type B and press e .

A = Group A
B = Group B

6. You’ll see the modulus screen.
CD Modulus [2-11]: 10

Press e to use a modulus of 10. Or, type a number from
2-11 as the modulus and press e .

7. You’ll see
Number of data digits: 10

[1-30]

Press e for 10 data digits. Or, type a number from 1-30
and press e .

8. You’ll see
Weights for each position:

7137137131

Press e to use the weights displayed. Or type the
weights for each position and press e .

You’ll see the Configuration Options menu. To exit to the main
menu, press 1 .

Setting Printer Options 5-19

Selecting a Check Digit Scheme

You can select a check digit scheme in format entry mode.
Format Entry Prompt:

CD Scheme Number [1-12]: 1 _

Values: 1 - 12
This prompt lets you select a check digit scheme. You need a

check digit scheme if you want a check digit for Code 39, I 2 of 5,
and NW7 bar codes; or for numeric text fields. You must also
select a check digit scheme if you want a verify check digit for
Code 128 and MSI bar codes.

Before making a selection, be sure the check digit calculation
scheme has been defined in Printer Options.

When you select a check digit scheme, you must mark the
positions to be used in the calculation.

Mark positions to be used:
XXXXXXXXXX_

Type an X for each position to be used, leaving a space in the
location where you want the check digit. Press e . In the
example above, we use the first 10 positions, and leave position
11 for the check digit.

5-20 Setting Printer Options

The field length you enter must contain at

least one more digit than the scheme uses.

The extra position is for the check digit.

This extra (blank) position may be anywhere

in the field.

Mark the position where you want a check digit to print.

Enter a ’C’ in CD position(s):
XXXXXXXXXXXXC

Type a C and press e . The underlines include an extra
space for the check digit. Above, the check digit is set to print at
the end of the field. However, it may be placed in any position.

Format Entry Prompt:

Check Digit N
G)enerate, V)erify, or N)one

Values: G = printer automatically calculates

V = operator must enter a check digit
N = no check digit

You can use check digits with any field except Date and Time
fields. You can specify whether the check digit is generated
automatically by the printer (G) or entered by the operator (V).

u

If you choose V)erify, the operator must enter a check digit.
The printer calculates a check digit and compares that to the
data entered. The printer will not accept incorrect data.

u

If you choose G)enerate, the printer calculates a check digit
and prints it as part the field.

Before choosing V)erify for Code 39, Interleaved 2 of 5, NW7,
Code 128, or MSI bar codes, be sure the check digit calculation
scheme has been defined in Printer Options. User-definable
check digits cannot be used with UPC and EAN bar codes.

u

UPC and EAN bar codes automatically generate a check digit
of their own, even if you choose N)one. You can specify
V)erify for UPC or EAN if you want to.

Setting Printer Options 5-21

If you increment or decrement a Code 128 or MSI bar code field,
do not select V)erify check digit. The check digit entered by the
operator would be incorrect when the field increments or
decrements the first time. You do not have the option to
increment or decrement UPC or EAN bar codes.

Include Price Check Digit

You can include a price check digit in format entry mode.
Format Entry Prompt:

Include price check digit: N
Y)es or N)o

Values: Y = Yes

N = No

If you select N for Include price check digit, the bar code
generates a standard UPC or EAN check digit. If you select Y,
then depending on whether you are defining a UPC or an EAN bar
code field, the printer generates an additional check digit:

UPC European standard check digit
EAN Random Weight Format check digit.

5-22 Setting Printer Options

Changing Passwords

You can use this function to change the password for Format
Entry mode, Printer Configuration mode, or Auto-online mode. To
change a password, you must know that level (or a higher level)
password. You need the Printer Configuration password to enter
Printer Configuration.

u

If you know the Printer Configuration mode password, you can
change the Format Entry password and the Printer
Configuration password.

u

If you know the Auto-online password, you can change the
Format Entry password, the Printer Configuration password,
and the Auto-online password.

If you change your password, REMEMBER

u

Note your new password!

u

You cannot return to the Change Password function
without your new password.

1. From the main menu, press d to display Printer

Configuration. Press e . You’ll see

Enter password: _ _ _ _ _ _ _ _

Type the 1-8 character security password and press e .
When you first receive the printer,

u

the Printer Configuration password is MANAGER

u

the Auto-online password is ONLINE (this is the user
password with the highest level of security)

Setting Printer Options 5-23

2. You’ll see
Select Config Option:

Define Check Digit Schemes

Press d until you see Change Password(s). Press e .

3. You’ll see
Enter old password:_ _ _ _ _ _ _ _

Enter the old password (1-8 characters), and press e .
When you first receive the printer,

u

M9400 is the password for Format Entry

u

MANAGER is the password for Printer Configuration

u

ONLINE is the password for Auto-online

4. You’ll see the old password (for example, MANAGER)
Enter old password: MANAGER

Enter new password: _ _ _ _ _ _ _

Type 1-8 characters for the new password and press e .
You’ll see the message New Password Recorded! Then you’ll
see the Configuration Options menu.

Press 1 to exit to the main menu.

5-24 Setting Printer Options

Displaying Passwords

If you forget a password, you can display it if you know a higher
level password. You need the Printer Configuration password to
enter Printer Configuration.

u

If you know the Printer Configuration mode password, you can
display the Format Entry password and the Printer
Configuration password.

u

If you know the Auto-online password, you can display the
Format Entry password, the Printer Configuration password,
and the Auto-online password.

1. From the main menu, press d to display Printer
Configuration and press e . You’ll see

Enter password: _ _ _ _ _ _ _ _

When you first receive the printer, the

password is MANAGER or ONLINE.

2. Type the password and press e . You’ll see the
Configuration Option menu.

Select Config Option:
Define Check Digit Schemes

3. Press d until you see Display Password(s). Press e to
select this option. You’ll see the Format Entry password:

Password(s):
M9400

Setting Printer Options 5-25

4. You can

u

press d to display the password for Printer Configuration

u

press d again to display the Auto-online password (if
you used the Auto-online password to enter Printer
Configuration)

u

press e to return to the Configuration Options menu.

Press 1 to exit to the main menu.

Setting the Time

The time setting option lets you set the current time. It also
causes a time prompt to appear at daily start up. The operator
can then enter a new time at each startup.

At each startup, the printer starts at 00:00:00. The time advances
only while the power is on. At the next daily start up, the operator
must update the time.

1. From the main menu, press d to display Printer
Configuration. Press e . You’ll see

Type the 1-8 character password and press e .

2. You’ll see the Configuration Options menu.

5-26 Setting Printer Options

Enter password: _ _ _ _ _ _ _ _

When you first receive the printer, the

password is MANAGER or ONLINE.

Select Config Option:
Define Check Digit Schemes

Press d until you see Set Time. Press e to select this
option and to display the time setting screen.

3. You’ll see
Enter new time: 03:29:25

(HH:MM:SS)

4. Enter the time in military style (hours, minutes, seconds).

Use leading zeros for single digits, e.g. 012400 for 1:24:00
a.m. (or 132400 for 1:24:00 p.m.). Press e . You’ll return
to the Configuration Options menu.

Press 1 to exit to the main menu.

Clearing the Time Prompt

When you see the time setting screen:

Enter new time: 03:29:25
(HH:MM:SS)

you can clear the time prompt so it won’t appear at startup.

1. Press C . You’ll see
Enter new time: _ _ : _ _ : _ _

(HH:MM:SS)

2. Press e . You’ll return to the Configuration Options menu.

Press 1 to exit to the main menu.

Setting Printer Options 5-27

Setting the Date

The date setting option lets you set the current date. It also
causes a date prompt to appear at daily startup. The operator
can then enter a date.

At each startup, the printer starts at 01/01/98. The date advances
while the power is on. At the next daily startup, the operator must
enter the current date.

1. From the main menu, press d to display Printer
Configuration. Press e . You’ll see

Enter password: _ _ _ _ _ _ _ _

Type the 1-8 character password and press e .

When you first receive the printer, the

password is MANAGER or ONLINE.

2. You’ll see the Configuration Options menu.

Press d until you see Set Date. Press e to select this
option.

3. You’ll see

5-28 Setting Printer Options

Select Config Option:
Define Check Digit Schemes

Enter new date: 08/09/98
(MM/DD/YY)

4. Enter the month, day, and year. Use leading zeros for single
digits, e.g. 021498 for 02/14/98. Press e . You’ll return
to the Configuration Options menu.

Press 1 to exit to the main menu.

Clearing the Date Prompt

When you see the date setting screen:

Enter new date: 09/10/98
(MM/DD/YY)

you can clear the date prompt so it won’t appear at startup.

1. Press C . You’ll see

Enter new date: _ _ / _ _ / _ _
(MM/DD/YY)

2. Press e . You’ll return to the Configuration Options menu.

Press 1 to exit to the main menu.

Selecting a Time or Date Field

You can select a time or date field in format entry mode.
Format Entry Prompt:

Time or date field: N
T)ime, D)ate or N)o

Values: T = Time (4 digits)

D = Date (6 digits)

Setting Printer Options 5-29

The time and date entered at daily startup (or set in Printer
Configuration) are used at data entry. If the time or date is a P
(prompt) field, the operator can change the data shown, or just
press e to accept it. If the time or date is an F (fixed) field,
no prompt appears and the operator cannot change the data.

If the operator enters the time and date at daily startup, the
printer displays the current time and date.

If time and date are not entered at daily startup, the printer uses
whatever time exists in memory at data entry. The operator can
change the date and time for each batch during data entry.
However, the data is not stored and must be re-entered for each
batch.

Selecting the Date Format

The date format is preset at MMDDYY. This option lets you select
one of five formats.

1. From the main menu, press d to display Printer
Configuration. Press e . You’ll see

Enter password: _ _ _ _ _ _ _ _

Type the 1-8 character password and press e .

2. You’ll see the Configuration Options menu.

Press d until you see Select Date Format. Press e to
select this option.

5-30 Setting Printer Options

When you first receive the printer, the

password is MANAGER or ONLINE.

Select Config Option:
Define Check Digit Schemes

3. You’ll see the date format selection screen.
Select a Date Format:

MM/DD/YY

The selections are

MM/DD/YY
MM/YY/DD
DD/MM/YY
DD/YY/MM
YY/MM/DD
YY/DD/MM

Press d to until you see the date format you want, then
press e . You’ll automatically return to the Configuration
Options menu.

Press 1 to exit to the main menu.

Setting the Online Parameters

Before entering the online parameters for the printer, see your
programming consultant. You must match the printer parameters
to those of the host computer.

The online parameters to be set are

Parameter Printer Default

Baud rate
Parity
Wordlength
Stop bits
Start (XON) charater
Stop (XOFF) character

2400
NONE
8
1
17
19

Setting Printer Options 5-31

1. From the main menu, press d to display Printer
Configuration. Press e . You’ll see

Enter password: _ _ _ _ _ _ _ _

Type the 1-8 character password and press e .

When you first receive the printer, the

password is MANAGER or ONLINE.

2. You’ll see the Configuration Options menu.

Select Config Option:
Define Check Digit Schemes

Press d until you see Host Port Configuration, then press
e . With each parameter, you can enter a new value, or
just press e to keep the value that is displayed.

3. You’ll see the Host Option menu and the first online
parameter.

Press d or u until you see the baud rate you need, then
press e . You’ll see

4. Type the parity you need and press e . You’ll see

5-32 Setting Printer Options

Select Baud Rate:
2400

Enter Parity: N
N)one, O)dd or E)ven

Enter Word Length [7-8]: 8

5. Type the word length you need and press e . You’ll see
Enter Stop Bits [1-2]: 1

6. Type the stop bits you need and press e . You’ll see
Enter Start (XON) character:

17

7. Enter a number from 1-127 for XON flow control, or 128 for

DTR flow control. You’ll see

Enter Stop (XOFF) character:
19

8. Type a number from 1-127 for XOFF flow control, or 128 for

DTR flow control and press e . You’ll see the
Configuration Options menu.

u

If you use DTR control (128) as the XON character, you
must also use DTR as the XOFF character. If you do not
select DTR as the XOFF character, XON changes back to
the default character (17).

u

The Start and Stop characters must be set for DTR flow
control for IBM PC equipment.

Press 1 to exit to the main menu.

Clearing Batch Memory at Power-up

Use this function to clear batch memory automatically each time
the printer is turned on.

If you enable this function, any batches

waiting to print when the printer is turned off

will be lost.

Setting Printer Options 5-33

1. From the main menu, press d to display Printer
Configuration. Press e . You’ll see

Enter password: _ _ _ _ _ _ _ _

Type the 1-8 character password and press e .

When you first receive the printer, the

password is MANAGER or ONLINE.

2. You’ll see the Configuration Options menu.

Select Config Option:
Define Check Digit Schemes

Press d until you see Clear Batch Memory At Power-Up.
Press e to select this option.

3. You’ll see the last selection

Clear batches at power-up: D (or E)
E)nable or D)isable

u

Type D and press e if you do not want batch memory to
be erased each time the printer is turned on.

u

Or, type E and press e if you want all batches in memory
to be erased each time the printer is turned on.

You’ll see the Configuration Options menu.
Press 1 to exit to the main menu.

5-34 Setting Printer Options

Clearing Batch Memory Immediately

Use this function to clear all batches from memory.

1. From the main menu, press d to display Printer
Configuration. Press e , you’ll see

Enter password: _ _ _ _ _ _ _ _

Type the 1-8 character password and press e .

When you first receive the printer, the

password is MANAGER or ONLINE.

2. You’ll see the Configuration Options menu.

Select Config Option:
Define Check Digit Schemes

Press d until you see Clear Batch Memory Immediately.
Press e to select this option.

3. You’ll see

Clear batch memory immediately.
Are you sure [Y/N]: N

u

Press e if you want to keep the batches.

u

Type Y and press e if you want to erase all batches

from memory.
You’ll see the Configuration Options menu.
Press 1 to exit to the main menu.

Setting Printer Options 5-35

Selecting Print Speed

The 9474 supports three print speeds. Serial bar codes will print
at 2.5 inches per second. Parallel bar codes will print at 5 or 7
inches per second. The initial default setting will be 7 inches per
second. In order to change the setting, complete the following
steps.

1. From the main menu, press d to display Printer
Configuration. Press e . You’ll see

Enter password: _ _ _ _ _ _ _ _

Type the 1-8 character password and press e .

When you first receive the printer, the

password is MANAGER.

2. You’ll see the Configuration Options menu.

Select Config Option:
Define Check Digit Schemes

Press d until you see Select Print Speed. Press e to
select this option. You will see

3. Type 5 or 7 to change the print speed and press e . The
printer will display the Configuration Options Menu.

5-36 Setting Printer Options

Select Print Speed: 7

5) OR 7) in/sec

Select Config Option:
Select Print Speed

The new print speed will take effect immediately for all
batches printed. The selected speed will be preserved until it
is changed again, even after the printer is turned off.

Using Auto-online Mode

Auto-online starts the printer in Online mode each time it is turned
on. You can turn the Auto-online function on (Enable) or turn it
off (Disable) with the following steps.

1. From the main menu, press d to display Printer
Configuration. Press e . You’ll see

Enter password: _ _ _ _ _ _ _ _

Type the 1-8 character online password and press e .

When you first receive the printer, the

password is ONLINE.

2. You’ll see the Configuration Options menu.

Select Config Option:
Define Check Digit Schemes

Press d until you see Auto Online Mode. Press e to
select this option.

3. You’ll see the previous selection

Auto online mode: E (or D)
E)nable or D)isable

Setting Printer Options 5-37

4. Either

u

type E and press e to start in Online mode each time
the printer is turned on

u

type D and press e to start at the main menu each

time the printer is turned on.
You’ll see the Configuration Options menu.
Press 1 to exit to the main menu.

Exiting Auto-online Mode

If you are printing in Auto-online mode, you must exit Auto-online
before you can disable the function in Printer Configuration. (If
you don’t exit Auto-online, the printer doesn’t display the main
menu.) To exit Auto-online mode

1. With the display showing Online Mode Ready, press e .
You’ll see

Enter password: _ _ _ _ _ _ _ _

2. Enter the 1-8 character password and press e .

You’ll see the Main Menu. Press d to display Printer
Configuration, then select Auto Online Mode and disable the
function.

5-38 Setting Printer Options

When you first receive the printer, the

password is ONLINE.

DESIGNING AND ENTERING
A FORMAT

This section shows you how to design and enter a format using the
steps below.

1. Decide what information you want to print on your format.

2. Sketch your format on a copy of the Supply Layout form.

3. Make a copy of the Format Record.

4. Plan the supply values and write them on the Format Record.

5. Plan the field values and write them on the Format Record.

6. Enter the values from the Format Record in Format Entry.

7. Fill out a copy of the Data Entry Guide for the operator.

Deciding What to Print

Information is arranged on a format in fields. You decide what
information will be in the field and where it will be located on the
tag or label. A field can be one of the following types.

6

Text A text field prints alphabetic or numeric data,

such as a department name, item description,
a serial number, etc. You can also print
symbols such as &, #, etc.

Price Automatically generates the monetary symbols

for printing prices; for example, the dollar sign
and decimal.

Designing and Entering a Format 6-1

Bar Code There are nine bar codes available: UPC-A,

UPC-E, EAN-8, EAN-13, NW7, Code 39,
Interleaved 2 of 5, Code 128, and MSI. The
printer also prints expanded UPC and EAN
bar codes (+2 and +5).

Cost Code Translates the entered data to a code that

prints on the tag.

Date/Time Prints the month, day, and year. See

"Selecting the Date Format" in Chapter 5.
The time field prints hours and minutes.

Fixed Data The operator is not prompted to enter data for

a fixed field. The data you enter at Format
Entry automatically prints on every ticket
using that format.

Lines Lets you draw a box around a field, underline

a field, or strike through a field.

Graphics Lets you print a graphic file downloaded from

a computer.

Merged Lets you combine up to nine regular fields to

print as a single field.

Sub-field Lets you copy a group of data from a regular

At Data Entry, the printer displays a prompt to tell the operator
what kind of information to enter for these fields:

u

Text

u

Bar Code

u

Cost Code

u

Price

You decide what the prompt will be when you design the format.

6-2 Designing and Entering a Format

field and print it in a new location. As with
the regular field, you specify the location of
the sub-field.

The following field types do not prompt the operator for
information.

u

Fixed

u

Merged

u

Sub-fields

u

Line

u

Graphic

Date and time fields can be set up with a prompt or without one.

Using the Supply Layout Form

Appendix C, "Format Design Tools" contains a Supply Layout form
to help you design your format.

1. Make a copy of the form.

2. Measure your tag or label and draw the outline on the form.

The top of the supply is the cut edge (the side that exits the
printer last). The bottom of the supply is the leading edge
(the side that exits the printer first).

Designing and Entering a Format 6-3

When measuring aperture supplies and black mark supplies,
measure from top to top as shown.

Black Sensor Mark
Measurement

Tag
Length

Aperture
Measurement

Tag
Length

3. Sketch each field in the location you want it on the format. To
estimate the size of each field, you need to know the

u

field type (bar code, line, graphics, or text)

u

maximum number of characters you want the operator to
enter

u

font style and size

u

which direction the field will print (see "Setting the Top of
Field" and "Setting the Top of Character").

There is a Supply Layout form for metric measurement and
one for English measurement. You can use either one. The
supply for the sample tag sketched below is 1.5 inches wide
by 1.5 inches long.

6-4 Designing and Entering a Format

Using the Format Record

"Format Design Tools" contains a Format Record.

1. Make a copy of the form.

2. Write the name of your format at the top of the form.

3. Record the details of your format as you design it.

Planning the Supply Values

You need to tell the printer how to print your supply and whether
to cut it. To do that, you’ll need to answer these questions.

Number of parts How many times do you want the data to print

across the tag width? (The supply may or
may not be perforated.) If you want the data
to print only once on the tag, enter 1 for one
part supply. See "Sample Two-Part Tag" in
Chapter 7 for information about multiple part
tags.

Values: 1-5

Cutting Do you want cuts between each tag or set of

tags? You can answer "yes" to this prompt
only if your printer has a knife. "No" prints all
the tags in one strip.

Values: Y (yes) or N (no)

Cut last ticket Do you want to cut the last tag or label in a

batch as soon as you print it? (Normally, the
last tag or label remains in the printer until
the next batch begins to print.) You only see
this prompt if you answer "yes" to the Cutting
prompt.

If you choose Y, the printing shifts 0.78 inch
toward the top of the supply (the edge of the
supply that exits the printer last). Choose N if
your format has fields on the first 0.78 inch.

Designing and Entering a Format 6-5

Values: Y (yes) or N (no)

Cut multiple How many tags or labels do you want printed

between cuts as a set? For example, if you
want two copies of each tag, choose a cut
multiple of 2. You only see this prompt if you
answer "yes" to the Cutting prompt.

Values: 1-9999

Cut between
batches

Print multiple How many copies do you want to print of

Print quantity The number of tags or sets of tags printed in

For all supply values, you can

1. Enter a value for any of these prompts when you enter the
format.

Do you want the printer to cut between
batches? You only see this prompt if you
answer "no" to the Cutting prompt.

Values: Y (yes) or N (no)

each tag as a set within a batch? For
example, if you want three copies of each tag,
choose a print multiple of 3. That is, there
are three tags per set. This prompt appears
only if you answered "no" to the Cutting
prompt.

Values: 1-9999

a batch. If you specify a cut or print multiple
of 1 with a batch quantity of 30, you’ll get 30
tags. If you specify a cut or print multiple of 2
with a batch quantity of 30, you’ll print 60
tags (30 sets of tags with 2 tags per set).

Values: 1-9999

2. Press C , then e , to let the operator enter a value at
Data Entry.

To let the operator enter a value for the Print Quantity supply
definition, just press e at the prompt. You don’t need to
press C first.

6-6 Designing and Entering a Format

Planning the Field Values

When you define a field (in Format Entry) the printer displays a
prompt for each required value. The following lists show the
prompts (the word in bold) for each field type. Fill in the Format
Record as you define fields.

Defining a Prompt Field

To define a prompt field, you need to know

u

the field type (Prompt, Fix, Line, Merge, Sub-field, Graphic, or
Test)

u

the prompt you want the operator to see at data entry

u

the horizontal and vertical location for the field

u

which direction the top of field will be

u

the type of field (text or bar code)

u

which field font you want to use

u

the font magnification (size)

u

which direction the top of character will be within the field

u

the print color (black or white-on-black)

u

whether this is a cost code field

u

whether this is a price field

u

whether this is a time or date field

u

whether the field length is fixed or variable

u

the number of characters you want in the field

u

whether certain field positions will auto-increment or
decrement

u

whether a check digit will be used. How will the check digit
be generated (operator entry or automatic)?

Designing and Entering a Format 6-7

If you want to use a check digit, you’ll need to

define the calculation scheme in Printer

Configuration mode before format entry. See

"Defining a Check Digit" in Chapter 5.

u

which CD scheme the field will use if there is a check digit

u

whether this is a verify field (will the operator need to enter
the data twice?)

u

the type of data that will be entered (numbers, letters, or both)

u

whether there will be any fixed characters (characters that
are always the same).

Choosing the Type of Data

Format Entry Prompt:

Select type of data: E
A)lpha, N)umeric or E)ither

Values: Alphabetic characters

Numeric characters
Either; alphabetic or numeric characters
(or special symbols)

You must specify the type of data for the operator to enter.

Type of Field

Format Entry Prompt:

Values: B = Barcode field

T = Text field

6-8 Designing and Entering a Format

Enter type of field: T
T)ext or B)arcode

Prompt fields fall into two categories: bar codes and text fields.
Any prompt field that is not a bar code is a text field.

Selecting the Data Entry Prompt

Format Entry Prompt:

Field 01: P)rompt, F)ix, L)ine
M)erge, S)ub, G)raph or T)est _

A prompt field lets you enter a message to tell the operator what
kind of data to enter for the field.

To define a prompt field, type P and press Enter.

Data entry prompt: _ _ _ _ _ _ _ _
For ’Field 01’ press ENTER

Values: 1 - 12 characters
The Data Entry prompt is the word or words displayed to the

operator at data entry. The prompt asks the operator to enter
specific data. At data entry, underscores also appear with the
prompt to indicate the maximum number of characters the
operator may enter. The maximum number of characters is set at
the Number of Characters prompt. See "Setting the Number of
Characters" in this chapter.

u

This field is optional. If you press e only, the printer
assigns the prompt "Field nn" (nn represents the numeric
order in which the field appears in the format).

Designing and Entering a Format 6-9

Selecting the Field Length

Format Entry Prompt:

Field length: V
F)ixed, V)ariable or O)pt fixed

Values: F = Fixed

V = Variable
O = Optional fixed

This option specifies fixed length, variable length, or optional
fixed length for a field.

Fixed A field that cannot be left blank during data

entry. The operator must fill all the positions.

Variable The operator may enter any number of

characters up to the maximum. Or, the
operator may press e to leave the field
blank. For example, if the maximum length is
5, the operator can enter 0-5 characters.

Optional fixed The operator must either enter all the

characters, or press e only to leave the
field blank. For example, if the maximum
number of characters is 5, the operator can
enter either 0 or 5 characters.

Selecting the Stock Dimensions

Format Entry Prompt:

6-10 Designing and Entering a Format

Stock dimensions (inches)
Width = 0.00 Length = 0.00

Width values:

Minimum Maximum
Inches MM Dots Inches MM Dots

0.75 19.1 144 4.25 108.0 816

Length values:

Minimum Maximum
Inches MM Dots Inches MM Dots

0.75 19.1 144 8.00 203.2 1536

Enter the width and length of the stock you are using. The
measurement units you use depends on the units you selected in
Printer Options. You can enter whole units and a decimal unit for
English or metric units, or a decimal unit only. Do not enter a
decimal point.

Setting the Top of Character

Format Entry Prompt:

Top of character towards: T
T)op or L)eft

Values: Top

Left

This option determines the direction the characters print within
the field. You can also select the direction the field prints on the
tag. See "Setting the Top of Field" in this chapter.

Designing and Entering a Format 6-11

There are two directions you can print a character within a field.

TOP The top of the character points to the top of the field.
LEFT The top of the character points to the left side of the

field.
Notice in the following samples that the characters shift. The

pivot point is shown for each direction (Top of Field is set at TOP).

Left Top

The following examples show how the characters rotate within
the field (Top of Field is set at TOP).

Top

Setting the Top of Field

Format Entry Prompt:

6-12 Designing and Entering a Format

Left

Top of field towards:
T)op, L)eft, B)ottom or R)ight

Values: Top

Left
Bottom
Right

This option determines the direction
a field prints You can also select the
direction the characters print within
the field. See "Setting the Top of
Characters" in this chapter.

There are four directions you can
print a field on the supply.

TOP Top of the field points to the top of the supply.
LEFT Top of the field points to the left edge of the

supply.

BOTTOM Top of the field points to the bottom of the

supply.

RIGHT Top of the field points to the right edge of the

supply.

The field location is the pivot point for the field.

It is possible to rotate a field off the supply.

Make sure you allow for rotation when you

choose the field location.

Setting the Number of Characters

Format Entry Prompt:

Number of characters in the
field: __ (Max if variable)

Designing and Entering a Format 6-13

Values: 1-30
This option sets the field length for all field types except Date or

Time fields and fixed-length bar codes. If the field length is
variable, enter the maximum length you’ll need for the field you’re
defining.

For price fields, remember to include enough space for the pricing
symbols ($ . /) or for unit pricing, such as 3/$1.00.

Fields that use a check digit scheme must have at least one more
character than the check digit scheme uses. See "Defining a
Check Digit" in Chapter 5 for more information about check digit
schemes.

Selecting the Font

Format Entry Prompt:

Select field font: S
S)td, R)educed, B)old, O)CR

Values: S = Standard

R = Reduced
B = Bold
O = OCR

Below are examples of these fonts (print styles).

Standard

6-14 Designing and Entering a Format

Reduced Bold

OCR

Selecting the Printable Characters

Following are the printable characters (not shown at actual size).

Human Readable 1 and Human Readable 2

are not available offline.

Standard

Reduced

Human Readable (HR1)

Bold

OCR-A

Human Readable (HR2)

Designing and Entering a Format 6-15

Setting the Font Magnification (Sizes)

Format Entry Prompt:

Select font magnification [1-10]: 1

Values: 1-10 (1x font size to 10x font size)
Font magnification determines the size of the font you select. A

font magnification of 1 means the characters will print at normal
size; a font magnification of 2 means that the characters print at
two-times normal size, etc.
The following tables show the number of characters per inch for
the 9474 printer. The tables show each available magnification
for the standard, reduced, and bold fonts. There is no
magnification option for OCR font.
The 9474 printers use proportional spacing (the letter I takes up
much less space than the letter M). The characters-per-inch for
your data will be somewhere between the value for I and the
value for M.

Size Char Standard Reduced Bold

1X I

M

2X I

M

3X I

M

4X I

M

5X I

M

6X I

M

7X I

M

8X I

M

9X I

M

10X I

M

21.3

12.0

10.6

6.0

7.1

4.0

5.3

3.0

4.2

2.4

3.5

2.0

3.0

1.7

2.6

1.5

2.3

1.3

2.1

1.2

64.0

24.0

32.0

12.0

21.3

8.0

16.0

6.0

12.8

4.8

10.6

4.0

9.1

3.4

8.0

3.0

7.1

2.6

6.4

2.4

19.2

7.1

9.6

3.5

6.4

2.3

4.8

1.7

3.8

1.4

3.2

1.1

2.7

1.0

2.4

0.8

2.1

0.7

1.9

0.7

6-16 Designing and Entering a Format

Characters-per-Inch

The 9474 fonts (except for OCR) are proportional. Each letter or
number uses only as much space as it needs. The letter I, for
instance, occupies much less space than the letter M.

The chart below shows the alphabetic characters-per-inch for
each font for both the letter M (fewest characters-per-inch) and
the letter I (most characters-per-inch). The characters-per-inch
count for your fields will be somewhere between these extremes.
You’ll need to print a sample tag to see the actual size of the
fields.

Parallel Characters

Value/Font Characters/Inch Character Height (in.)

I M

1/Standard 21.3 12.0 0.10
2/Reduced 64.0 24.0 0.07
3/Bold 19.2 7.1 0.20
OCR-A 10.1 10.1 0.10

The height of each character is the same within the font set. If
you rotate the characters (with the top of the characters toward
the left or right side of the stock) you will get the characters per
inch shown in the table below.

Serial Characters

Font Characters

Standard 10
Reduced 14
Bold 5
OCR-A 10

per Inch

Designing and Entering a Format 6-17