Paxar 9400 User Manual

Monarch 9400™ Series

Thermal Printer

Operator’s Handbook

Each product and program carries a respective written warranty, the only warranty on which the customer can rely. Monarch reserves the right to make changes in the product and the programs and their availability at any time and without notice. Although Monarch has made every effort to provide complete and accurate inform ation in this manual, Monarch shall not be liable for any omissions or inaccuracies. Any update will be incorporated in a late edition of this manual.

CAUTION

This equipment can interfere with radio communication. The equipment complies with limits for a Class A computing dev i ce pursuant to FCC Rules, Su bpart J, Part 15, which prov i de reasonable protec tion against such interference when operated in a commercial environment. Operation in a residential area can c ause interference which the user must correct at his own expense.

This digital apparatus does not exceed the Class A limits for radio noise for digital apparatus set out in the Radio Interference Regula ti ons of the Canadian Departmen t of Communications.

Preface

This manual contains the information an operator need to enter data and print a batch of supplies. Other manuals you might need ar e:

Preface

Equipme nt M anual

User’s Manual

Programmer’s Manual

Messages

Contains general set-up and maintenance procedures.

Tells about creating and entering formats. It also in cludes special configur ati on options for printing.

Gives communi cations and message structures for sending formats and batch data online.

Lists and describes offline and online messages.

9400 Series Operator’s Handbook

Terms to Know

batch A group of tags or labels that cont ai n

the same data.

batch separator An extra tag at the end of a batch to

separate the current batch from the next batch.

character A letter, number or special symbol. cursor The underline on the screen,

positioned where you are to enter a response or data.

digits Numbers only . field An area on the supply defined for

specific dat a.

format The arrangement of the data printed

on the supply.

enter Tells you to key in data on the screen queue A list of batches waiting for

processing. The queue also shows the processi ng status of each batch .

supply Tags or labels used for printing.

Table of Contents

1. Getting Started...............................................................1-1

Daily Startup...............................................................1-1

Exiting an Operating Mode.........................................1-4

Using the Keyboard....................................................1-5

Entering Special S y mbols..............................1-6

Entering and Changin g Data......................................1-7

Correcting a Data Entry Error....................................1-8

Ty pes of Data Entry....................................................1-9

Entering General Data...................................1-9

Entering a Price..............................................1-9

Entering a Check Digit.................................1-10

Entering Cost Code Data.............................1-10

Prompts Containing Fixed Chara cters......... 1-11

Ve rify Fields..................................................1-11

2. Using Data Entry ............................................................2-1

Adjusting the Supply Sen sor......................................2-2

Entering a Batch.........................................................2-4

Prioritizing a B atch .........................................2-9

Separating Multiple Batches ..........................2-9

Batch Separators .........................................2-10

Batch Naming...........................................................2-11

Selecting Batch Naming...............................2-11

Using Batch Naming ................................................2-12

Copying a Batch.......................................................2-14

Changing Formats and Suppl i e s.............................. 2 -15

Adjusting the Pr int Contrast .....................................2-16

Ta ble of Contents

3. Monitoring Batch Printing.............................................3-1

Canceling a Batch......................................................3-2

Deleting a Batch.........................................................3-3

Reprinting a B atch ......................................................3-4

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9400 Series Operator’s Manual

4. Printing Online ...............................................................4-1

Auto-online Mode.......................................................4-1

Transmission Errors...................................................4-2

5. Setting Printer Options..................................................5 -1

Using Batch Sep arators.............................................5-1

Adjusting the Cut Positio n..........................................5-3

Adjusting the Pr int Position........................................5-4

Defining a Cost Code.................................................5-6

Defining the Supply Type...........................................5-8

Defining the Monetary Symbol...................................5-9

Using the Cent Sign .................................................5-10

Defining the Numbering System ..............................5-11

Defining the Print Mode............................................5-12

Using Batch Names .................................................5-13

1. Getting Started

This section gives you general information about using the printer. To enter data, refer to "Using Data Entry Mode."

Daily Startup

CAUTION

Turning the printer on and off rapidly can cause it to malfunction. If you have turned the printer on (or off) , w ait 10 seconds before turning it back off (or on).

Y our printer can be set to start the printer keyboard) or host computer). Depending on how your printer is set, y ou’ l l see one or more of the following prompts at startup.

1. Turn the power switch on. If the printer was last turned off while batches were printing, the message

online

offline

(batches entere d from

(batches downloaded from a

Getting Started

Batches ready to print. Enter START key to begin._

will display briefly. You can

• press

to print the batch(es) waiting

• delete the batch(es) in Batch Control (see "Monitoring

Batch Printing").

If no batches are waiting to print, you’ll see a start-up message.

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9400 Series Operator’s Handbook

2. If you see the supply type prompt:

Select Supp ly Type: B A)lign, B)lack Mark or D)ie Cut

• Press

• Type D and press

3. If you see the date prom pt:

• Press

prompt.

for black-mark or aperture supplies.

for die-cut suppl i es.

Enter new dat e: 01/01/89 (MM/DD/YY)

only to keep the date shown, or to skip the

• Enter a new date in the format shown in parentheses,

and press Configuration by management.

MM = 2 digit month DD = 2 digit day YY = 2 digit year

The date advances only while the power is on. During printing, the slashes (/) are automatically generated.

. The date format is selected in Printer

1-2

4. If you see the time prompt

Enter new time: 00:01:04 (HH:MM:SS)

1. Getting Started

• Press

prompt.

• Type a new time and press

(1:24:35 p.m.) in military format as follows:

The time advances only while the power is on.

5. If you see the online prompt:

your printer is set for Auto-online. Refer to "Printing Online" for information about Auto-online.

6. If you see the operating mode prompt (the

only to keep the time shown, or to ski p the

. Enter the ti me

13 : 24 : 35

Hours Minutes Seconds

Online Mode Ready:

main menu

Select Operating Mode: ↓ Data En tr y __

Getting Started

)

you can select an operating mode as foll ows:

(Notice the dir ectional arrow in the upper ri ght-hand corne r.)

• Press

stays the same, you’re at the top of the option list.

• Press

the same, you’re at the bottom of the option list.

to display the previous option. If the screen

to display the next option. If the screen stays

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9400 Series Operator’s Handbook

Use the U or D cursor movement keys to di sp lay each operating mode. When the screen shows the mode you want to use, press mode.

Refer to Section 2, "Using Data Entry Mode" for entering data and printing. To modify printing of batches, refer to Section 3, "Monitor ing Batch Printing."

. Y ou’ll then see the first screen for that

Exiting an Operating Mode

To exit any operating mode, press ! until you see Select Operating Mode. Then, choose another mode or turn the

printer off. NOTE: If your printer is set for Auto-online, exiting the

function is different. For more information about Auto-online mode, see "Printing Online."

1-4

1. Getting Started

Using the Keyboard

The keyboard contains 26 alphabetic keys, a calculator-like keypad and a few special function keys.

C !

# F

Use U or D to scroll through the Select Operation Mode menu, or a list of options, such as formats in Data Entry mode.

Use to move the cursor lef t or r ight to correct the data.

Clear Key

Displays the previous prompt, or exits to the Select Op eration Mode menu ( main menu).

NOTE:

• If you press

data is not saved.

• If you press

without completing a field, that field is not saved.

Assigned specifically for each mode.

Feed Key

exit chute.

Cut Key

. Clears data from the screen.

to exit Data Entry your

to exit Format Entry

. Feeds supplies out through the

. Cuts the supply when enabled.

Getting Started

S E

Start/ Stop Key Enter Key

processing.

Shift Ke y

letters, or special symbols.

Space Key

enter.

. Starts and st ops printing.

. Sends data to memory for

. Allows you to enter lower case

. Puts a space in the data you

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9400 Series Operator’s Handbook

Entering Special Symbols

The symbols below are available for Standard (Std), Reduced (R), and OCR fonts.

To enter a special symbol, press H (Shift), then press the required key. When you press the shift key, the keyboard locks in shift mode. Pre ss the shift ke y again when you’re finished, to res tore the keyboard to normal mode.

Press T o Print Fonts

H 0 = ) Std, R, Bold H 1 = ’ (apostrophe) Std, R H 2 = 1/2 Std H 3 = # Std, R H 4 = ? Std, R H 5 = = Std, R H 6 = ! Std, R H 7 = & Std, R H 8 = , Std, R, OCR H 9 = ( Std, R, Bol d H / = > Std, R, OCR H ¢ = + Std, R, OCR H P = H $ = % Std, R H . = * (asteri sk) Std, R H - = : Std, R, OCR

(blank space) See note below.

NOTE: In Format Entry, use the shift/space key to insert a

(reserved space) in prompts. To insert a space in

your data for data entry, use only the space key.

Press the H key when you finish en t eri ng sym bol s to re st o re the keyboard to normal typing mode.

1-6

1. Getting Started

Enter ing and Changing Data

The keyboard gives you the ability to enter numeric, alpha, or alphanum e ri c data. To send data to the printer, enter the desired dat a and press

The screen always shows a prompt with underscores to show the maximum length for the data.

Format: SAMPLE Enter Batch Name:________

For examp l e, this screen s hows you can enter up to 8 characters before pressing than 8 characters, the printer beeps. Your entry is not accepted until you press H .

Some fields specificall y require numeric or alphabet i c data. If you try to enter numeric data for an alpha field, or alphabetic data for a numeric field, the printer will beep. You must then enter the correct data, and press

. If you try to en t er m or e

Getting Started

If you want to change any data before pressing

• Type new data over the old data, then press

• Press

data, then press

to clear the data and re-enter the correct

• Use the cursor movement keys to move to the specific

character(s) you want to change. Press you make the chang es.

, either:

after

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9400 Series Operator’s Handbook

Correcting a Data Entry Error

When you enter data incorrectly, the printer beeps and may display a message. Below is a list of conditions that cause error tones and the ways to correct them. Sometimes a problem with data entry may be a combination of these conditions.

Problem Correction

Y ou entered alpha characters.

Y ou entered numeric characters.

Your data was not accepted; blanks still showing.

Y ou entered an incorrect check digit.

The field is a ve ri fy field. You must retype the data exactly

You tri ed to skip a required field.

This field requires numeric characters. Type the correct data and press

This field requires alpha characters. Type the correct data and press

This field requires data for all blanks shown. Re-enter the correct data and press

The data and check digit must be the correct combination. Re-enter the correct data and press

to match your first entry, and press matches, you’ll continue to the next prompt.

This field requi res data before continuing to the next field. Enter data and press

. When the data

1-8

1. Getting Started

Types of Data Entry

The following are samples of the different types of data prompts you’ll see in Data Entry.

Entering General Data

When you see a prompt similar to the one below, you can enter a character for each blank.

DEPT?____

General data fields can have numeric, alpha, or alphanumeric data.

Entering a Price

At data entry, the price prompt inc l udes the pricing symbols. Your pri ce prompt may lo ok like this

PRICE? $.00

...or like this

PRICE? 0¢

The difference between these prompts is the symbol used for printing amounts less than $1.00. When you first receive the printer, the default is U.S. dollar an d decimal. The price prompt that you see depends on how you set the printer.

To select the cent sign for printing amounts less than $1.00, use Printer Options mode. Refer to section 5, "Using the Cent Sign."

NOTE: The Printer Option Use Cent Sign must be set to

for all international pricing except the British Pound.

Getting Started

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9400 Series Operator’s Handbook

With either prompt, you can enter and print: cent amounts, dollar and cent amounts, and unit pri ces. For example: 3 , $.59, 2/59¢ , 3/$1.00, or $15.98.

To enter a unit price, type the units, press / (s lash), then typ e the price as shown below.

PRICE? 2/$1.00

Entering a Check Digit

In the prompts below, the b shows that a check digit will be automatically calculated and placed in that position at printing. You cannot enter data in this positi on. For example:

SKU?_______

SKU___ b ___

Entering Cost Code Data

The data you enter in a cost code field is converted to a special code at printing. The data you enter mus t be part of a translation table set up in Printer Options. If, for example, 1, 5, and 9 are inclu ded i n the cost code translation tab le, you can type 159 and press

After the conversion, the numeric or alpha translation for 159 (for example , ABH) pri nts on the supply.

COST CODE? 159

1-10

1. Getting Started

The code that prints depends on the translation table. See "Defining a Cost Code" in section 5.

Prompts Containing Fixed Characters

When a field has fixed characters, thos e characters appear with the data entry prompt each time you use that format. The fixed data stays the same, and is printed on every tag that uses the format. Only the data you enter can be changed. In our example below, the first six digits are fix ed characters.

UPC? 004156_____________

At printing, the fixed characters and the data you enter are both printed.

V e ri fy Fi e l ds

When a field is to be verified, you enter data and press R . You’ll then see

Verify field - retype ___

You must type the data again and press R . Tw o consecutive entries of the data must match to complete data entry. Manageme nt can specify doubl e entry for any field.

Getting Started

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9400 Series Operator’s Handbook

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