Paxar 9400 User Manual

Monarch 9400™ Series

Thermal Printer

Operator’s Handbook

TC9400OH Rev.B 5/89 ©1988 Monarch Marking Systems, Inc. All rights reserved.

Each product and program carries a respective written
warranty, the only warranty on which the customer can rely.
Monarch reserves the right to make changes in the product
and the programs and their availability at any time and without
notice. Although Monarch has made every effort to provide
complete and accurate inform ation in this manual, Monarch
shall not be liable for any omissions or inaccuracies. Any
update will be incorporated in a late edition of this manual.

CAUTION

This equipment can interfere with radio communication.
The equipment complies with limits for a Class A
computing dev i ce pursuant to FCC Rules, Su bpart J, Part
15, which prov i de reasonable protec tion against such
interference when operated in a commercial environment.
Operation in a residential area can c ause interference
which the user must correct at his own expense.

This digital apparatus does not exceed the Class A limits
for radio noise for digital apparatus set out in the Radio
Interference Regula ti ons of the Canadian Departmen t of
Communications.

Preface

This manual contains the information an operator need to
enter data and print a batch of supplies. Other manuals you
might need ar e:

Preface

Equipme nt M anual

User’s Manual

Programmer’s Manual

Messages

Contains general set-up and
maintenance procedures.

Tells about creating and entering
formats. It also in cludes special
configur ati on options for printing.

Gives communi cations and
message structures for sending
formats and batch data online.

Lists and describes offline and
online messages.

i

9400 Series Operator’s Handbook

Terms to Know

batch A group of tags or labels that cont ai n

the same data.

batch separator An extra tag at the end of a batch to

separate the current batch from the
next batch.

character A letter, number or special symbol.
cursor The underline on the screen,

positioned where you are to enter a
response or data.

digits Numbers only .
field An area on the supply defined for

specific dat a.

format The arrangement of the data printed

on the supply.

enter Tells you to key in data on the screen
queue A list of batches waiting for

processing. The queue also shows
the processi ng status of each batch .

supply Tags or labels used for printing.

ii

Table of Contents

1. Getting Started...............................................................1-1

Daily Startup...............................................................1-1

Exiting an Operating Mode.........................................1-4

Using the Keyboard....................................................1-5

Entering Special S y mbols..............................1-6

Entering and Changin g Data......................................1-7

Correcting a Data Entry Error....................................1-8

Ty pes of Data Entry....................................................1-9

Entering General Data...................................1-9

Entering a Price..............................................1-9

Entering a Check Digit.................................1-10

Entering Cost Code Data.............................1-10

Prompts Containing Fixed Chara cters......... 1-11

Ve rify Fields..................................................1-11

2. Using Data Entry ............................................................2-1

Adjusting the Supply Sen sor......................................2-2

Entering a Batch.........................................................2-4

Prioritizing a B atch .........................................2-9

Separating Multiple Batches ..........................2-9

Batch Separators .........................................2-10

Batch Naming...........................................................2-11

Selecting Batch Naming...............................2-11

Using Batch Naming ................................................2-12

Copying a Batch.......................................................2-14

Changing Formats and Suppl i e s.............................. 2 -15

Adjusting the Pr int Contrast .....................................2-16

Ta ble of Contents

3. Monitoring Batch Printing.............................................3-1

Canceling a Batch......................................................3-2

Deleting a Batch.........................................................3-3

Reprinting a B atch ......................................................3-4

iii

9400 Series Operator’s Manual

4. Printing Online ...............................................................4-1

Auto-online Mode.......................................................4-1

Transmission Errors...................................................4-2

5. Setting Printer Options..................................................5 -1

Using Batch Sep arators.............................................5-1

Adjusting the Cut Positio n..........................................5-3

Adjusting the Pr int Position........................................5-4

Defining a Cost Code.................................................5-6

Defining the Supply Type...........................................5-8

Defining the Monetary Symbol...................................5-9

Using the Cent Sign .................................................5-10

Defining the Numbering System ..............................5-11

Defining the Print Mode............................................5-12

Using Batch Names .................................................5-13

iv

1. Getting Started

This section gives you general information about using the
printer. To enter data, refer to "Using Data Entry Mode."

Daily Startup

CAUTION

Turning the printer on and off rapidly can cause it to
malfunction. If you have turned the printer on (or off) , w ait
10 seconds before turning it back off (or on).

Y our printer can be set to start
the printer keyboard) or
host computer). Depending on how your printer is set, y ou’ l l
see one or more of the following prompts at startup.

1. Turn the power switch on. If the printer was last turned off
while batches were printing, the message

online

offline

(batches entere d from

(batches downloaded from a

Getting Started

Batches ready to print.
Enter START key to begin._

will display briefly. You can

• press

H

to print the batch(es) waiting

• delete the batch(es) in Batch Control (see "Monitoring

Batch Printing").

If no batches are waiting to print, you’ll see a start-up
message.

1-1

9400 Series Operator’s Handbook

2. If you see the supply type prompt:

Select Supp ly Type: B
A)lign, B)lack Mark or D)ie Cut

• Press

• Type D and press

3. If you see the date prom pt:

• Press

prompt.

E

for black-mark or aperture supplies.

E

for die-cut suppl i es.

Enter new dat e: 01/01/89
(MM/DD/YY)

E

only to keep the date shown, or to skip the

• Enter a new date in the format shown in parentheses,

and press
Configuration by management.

MM = 2 digit month
DD = 2 digit day
YY = 2 digit year

The date advances only while the power is on. During
printing, the slashes (/) are automatically generated.

E

. The date format is selected in Printer

1-2

4. If you see the time prompt

Enter new time: 00:01:04
(HH:MM:SS)

1. Getting Started

• Press

prompt.

• Type a new time and press

(1:24:35 p.m.) in military format as follows:

The time advances only while the power is on.

5. If you see the online prompt:

your printer is set for Auto-online. Refer to "Printing
Online" for information about Auto-online.

6. If you see the operating mode prompt (the

E

only to keep the time shown, or to ski p the

E

. Enter the ti me

13 : 24 : 35

Hours Minutes Seconds

Online Mode Ready:

main menu

Select Operating Mode: ↓
Data En tr y __

Getting Started

)

you can select an operating mode as foll ows:

(Notice the dir ectional arrow in the upper ri ght-hand corne r.)

• Press

stays the same, you’re at the top of the option list.

• Press

the same, you’re at the bottom of the option list.

U

to display the previous option. If the screen

D

to display the next option. If the screen stays

1-3

9400 Series Operator’s Handbook

Use the U or D cursor movement keys to di sp lay each
operating mode. When the screen shows the mode you want
to use, press
mode.

Refer to Section 2, "Using Data Entry Mode" for entering data
and printing. To modify printing of batches, refer to Section 3,
"Monitor ing Batch Printing."

E

. Y ou’ll then see the first screen for that

Exiting an Operating Mode

To exit any operating mode, press ! until you see Select
Operating Mode. Then, choose another mode or turn the

printer off.
NOTE: If your printer is set for Auto-online, exiting the

function is different. For more information about
Auto-online mode, see "Printing Online."

1-4

1. Getting Started

Using the Keyboard

The keyboard contains 26 alphabetic keys, a calculator-like
keypad and a few special function keys.

U

L

C
!

#
F

T

D

R

Use U or D to scroll through the Select
Operation Mode menu, or a list of options,
such as formats in Data Entry mode.

Use to move the cursor lef t or r ight to
correct the data.

Clear Key

Displays the previous prompt, or exits to the
Select Op eration Mode menu ( main menu).

NOTE:

• If you press

data is not saved.

• If you press

without completing a field, that field is
not saved.

Assigned specifically for each mode.

Feed Key

exit chute.

Cut Key

. Clears data from the screen.

!

to exit Data Entry your

!

to exit Format Entry

. Feeds supplies out through the

. Cuts the supply when enabled.

Getting Started

S
E

H

P

Start/ Stop Key
Enter Key

processing.

Shift Ke y

letters, or special symbols.

Space Key

enter.

. Starts and st ops printing.

. Sends data to memory for

. Allows you to enter lower case

. Puts a space in the data you

1-5

9400 Series Operator’s Handbook

Entering Special Symbols

The symbols below are available for Standard (Std), Reduced
(R), and OCR fonts.

To enter a special symbol, press H (Shift), then press the
required key. When you press the shift key, the keyboard
locks in shift mode. Pre ss the shift ke y again when you’re
finished, to res tore the keyboard to normal mode.

Press T o Print Fonts

H 0 = ) Std, R, Bold
H 1 = ’ (apostrophe) Std, R
H 2 = 1/2 Std
H 3 = # Std, R
H 4 = ? Std, R
H 5 = = Std, R
H 6 = ! Std, R
H 7 = & Std, R
H 8 = , Std, R, OCR
H 9 = ( Std, R, Bol d
H / = > Std, R, OCR
H ¢ = + Std, R, OCR
H P =
H $ = % Std, R
H . = * (asteri sk) Std, R
H - = : Std, R, OCR

b

(blank space) See note below.

NOTE: In Format Entry, use the shift/space key to insert a

b

(reserved space) in prompts. To insert a space in

your data for data entry, use only the space key.

Press the H key when you finish en t eri ng sym bol s to re st o re
the keyboard to normal typing mode.

1-6

1. Getting Started

Enter ing and Changing Data

The keyboard gives you the ability to enter numeric, alpha, or
alphanum e ri c data. To send data to the printer, enter the
desired dat a and press

The screen always shows a prompt with underscores to show
the maximum length for the data.

Format: SAMPLE
Enter Batch Name:________

For examp l e, this screen s hows you can enter up to 8
characters before pressing
than 8 characters, the printer beeps. Your entry is not
accepted until you press H .

Some fields specificall y require numeric or alphabet i c data. If
you try to enter numeric data for an alpha field, or alphabetic
data for a numeric field, the printer will beep. You must then
enter the correct data, and press

E

.

E

. If you try to en t er m or e

E

.

Getting Started

If you want to change any data before pressing

E

• Type new data over the old data, then press

• Press

data, then press

C

to clear the data and re-enter the correct

E

.

• Use the cursor movement keys to move to the specific

character(s) you want to change. Press
you make the chang es.

E

, either:

E

after

.

1-7

9400 Series Operator’s Handbook

Correcting a Data Entry Error

When you enter data incorrectly, the printer beeps and may
display a message. Below is a list of conditions that cause
error tones and the ways to correct them. Sometimes a
problem with data entry may be a combination of these
conditions.

Problem Correction

Y ou entered alpha
characters.

Y ou entered numeric
characters.

Your data was not
accepted; blanks still
showing.

Y ou entered an incorrect
check digit.

The field is a ve ri fy field. You must retype the data exactly

You tri ed to skip a
required field.

This field requires numeric
characters. Type the correct
data and press

This field requires alpha
characters. Type the correct
data and press

This field requires data for all
blanks shown. Re-enter the
correct data and press

The data and check digit must
be the correct combination.
Re-enter the correct data and
press

to match your first entry, and
press
matches, you’ll continue to the
next prompt.

This field requi res data before
continuing to the next field. Enter
data and press

E

E

E

.

E

.

E

.

. When the data

E

.

.

1-8

1. Getting Started

Types of Data Entry

The following are samples of the different types of data
prompts you’ll see in Data Entry.

Entering General Data

When you see a prompt similar to the one below, you can
enter a character for each blank.

DEPT?____

General data fields can have numeric, alpha, or alphanumeric
data.

Entering a Price

At data entry, the price prompt inc l udes the pricing symbols.
Your pri ce prompt may lo ok like this

PRICE? $.00

...or like this

PRICE? 0¢

The difference between these prompts is the symbol used for
printing amounts less than $1.00. When you first receive the
printer, the default is U.S. dollar an d decimal. The price
prompt that you see depends on how you set the printer.

To select the cent sign for printing amounts less than $1.00,
use Printer Options mode. Refer to section 5, "Using the Cent
Sign."

NOTE: The Printer Option Use Cent Sign must be set to

for all international pricing except the British Pound.

No

Getting Started

1-9

9400 Series Operator’s Handbook

With either prompt, you can enter and print: cent amounts,
dollar and cent amounts, and unit pri ces. For example: 3 ,
$.59, 2/59¢ , 3/$1.00, or $15.98.

To enter a unit price, type the units, press / (s lash), then typ e
the price as shown below.

PRICE? 2/$1.00

Entering a Check Digit

In the prompts below, the b shows that a check digit will be
automatically calculated and placed in that position at printing.
You cannot enter data in this positi on. For example:

SKU?_______

b

or

SKU___ b ___

Entering Cost Code Data

The data you enter in a cost code field is converted to a
special code at printing. The data you enter mus t be part of a
translation table set up in Printer Options. If, for example, 1, 5,
and 9 are inclu ded i n the cost code translation tab le, you can
type 159 and press

After the conversion, the numeric or alpha translation for 159
(for example , ABH) pri nts on the supply.

E

.

COST CODE? 159

1-10

1. Getting Started

The code that prints depends on the translation table. See
"Defining a Cost Code" in section 5.

Prompts Containing Fixed Characters

When a field has fixed characters, thos e characters appear
with the data entry prompt each time you use that format. The
fixed data stays the same, and is printed on every tag that
uses the format. Only the data you enter can be changed. In
our example below, the first six digits are fix ed characters.

UPC? 004156_____________

At printing, the fixed characters and the data you enter are
both printed.

V e ri fy Fi e l ds

When a field is to be verified, you enter data and press R .
You’ll then see

Verify field - retype
___

You must type the data again and press R . Tw o consecutive
entries of the data must match to complete data entry.
Manageme nt can specify doubl e entry for any field.

Getting Started

1-11

9400 Series Operator’s Handbook

1-12

2. Using Data Entry

Before you enter data for printing, you’ll need to know:

• The name of the format (print design) to use for printing.

• The size of the supply needed for the format you’ll be

using.

• The batch name to assign to the data.

For some batc hes, you might also need to enter:

• The number of parts for the supply.

• Whether to cut the supply between tags.

• If you cut the supply, how many multiples of each tag

you want to print between cuts.

• If you don’t cut the supply between tags, whether to cut

the supply between batches.

• If you don’t cut the supply, how many multiples of each

tag you want to print in each set of tags.

• The quanti ty to print for each batch.

This information should be on a completed Data Entry Guide.
The Data Entry Guide is a form that is filled out for each format
to show all the prompts and responses. Y ou’ll find blank forms
in "Format Design Tools."

If you are going to print multipl e batches, you mi ght want to
use the batch separator feature. See "Separating Multiple
Batches."

2-1

Using Data Entry

9400 Series Operator’s Handbook

Adjusting the Supply Sensor

Each format des i gn calls for a specifi c supply size. If you load
supplies that are a different length than the format calls for,
you’ll see an error message when you try to print a batch. To
correct the problem,

• Load the correct supply size.

• Press

If you have the correct supply size loaded and you still get the
error message, the supply is not being fed at the correc t
length. When this happens, you’ll have to adjust the supply
sensor.

The supply sensor in the printe r controls how much su ppl y
feeds between tags or labels. The supply sensor reads black
marks or feed apertures. To read black ma rks or apertures,
the sensor mus t be ali gned with the black m ark or aperture on
the tag. Otherwise, you’ll see an error message when you try
to print a batc h.

The sensor adj ustment knob moves the sensor in and out.
Y ou can move the black indicator to show the sensor’s position
on the supplies. When the pointer is above the aperture or
black mark on the supply, the supply sensor is aligned
correctly.

When moving the sensor:

E

to clear the error message.

• Turn the sensor adjustment knob clockwise to move

the sensor away from the inside edge of the supply.

• Turn the sensor adjustment knob counterclockwise to

move the sensor toward the inside edge of the supply.

Gently pull the black indicator toward you as you turn the
sensor adjustment knob to accurately position the pin.

2-2

2. Using Data Entry

To align the su ppl y sensor with a feed aperture:

1. Pull the black indicator below the sensor adjustment knob
(see the figure below) toward you until it stops.

2. Hold a sample of the supply loaded in the printer against
the platen cover as shown in the figure . The pointer on
the indicator shows where the sensor is located on the
supply load ed i n the printer.

Sensor
Adjustment
Knob

Black
Indicator

3. While pulling the pin toward you, turn the sensor

adjustmen t knob until the pointer on the indicator is
aligned with the center of the feed aperture on the supply
sample.

4. Lift the front panel and snap the top corners closed.

To align the su ppl y sensor with a black mark, turn the sensor
adjustmen t knob countercloc kwise until it stops. Die cut
supplies require no sensor adjustment.

NOTE: The supply sensor moves at the rate of 35 complete

turns (of the sensor adjustment knob) per inch.

Using Data Entry

2-3

9400 Series Operator’s Handbook

Entering a Batch

Before you enter batch data, you must assign a name to the
batch. You can enter a unique name for each batch, or use the
AUTO feature.

The AUTO feature lets you enter multiple batches without
naming each batch. For more information, see "Automatic
Batch Naming."

1. From the main menu, press U or D to display Data
Entry and press

2. Select a format.

E

. You’ll see

Data Entr y Mode ↓
Select Format: NAME __

• Press

• Press

press

NOTE: Formats that were created onl ine display an ID

You’ll see

This is the format/batch screen. The first line shows the
name of the format you are using. The second line lets
you enter a batch name.

NOTE: If the "Use Ba tch Names" opt i on i s not selected in

E

to use the format shown.

U

or D to display the format you want and

E

.

number on the screen next to the format name.

Format: NAME
Enter Batch Name:_____

Printer Options, this screen does not appear.

2-4

3. Enter a batch name.
If the screen shows a blank:

2. Using Data Entry

• Enter a 1-8 character name and press

• Press

See "Automatic Batch Naming."

If the screen shows a batch name:

• Press

lets you change the data you need to change, instead
of re-entering all of it. See "Copying a Batch."

• Press

name. Press

• If AUT O # i s shown, press

naming of additional batches.

4. You’ll see the first data entry prompt. Enter data for each
prompt and press

You m ust enter data for each pro m pt before you can go to
the next prom pt.

5. After the data entry prompts, you may also see one or
more o the following prompts. These prompts define the
supply for printing.

E

only to let the printer name the batch.

E

only to copy the batch. Copying a batch

U

to display a blank line, and enter a new batch

E

to create a new batch.

E

for automatic batc h

E

.

E

.

Using Data Entry

2-5

9400 Series Operator’s Handbook

Number of parts [1-5]:_ Enter a number from 1-5

for the part numb er of
parts for the supply and
press

E

.

The number you type
indicates the number of
times you want the data
printed across the tag
width. The supply may be
perforat ed or not
perforat ed. For example,
if you want the data to
print only once across the
tag, then type 1 for a

supply.

part

Cutting [Y/N]:_ Enter Y or N and press

E

.

one

Y

or N indicates whe ther
you want cuts between
each tag or set of tags. A

NO

answer prints all the
tags in a batch in one strip.
If you type Y and press

E

, you’ll see:

Cut last ti cket [Y/N]:N Enter Y or N and press

E

.

Y

cuts the last tag or label

in the batch as soon as it

N

is printed.

keeps the
last tag or label in the
printer until the next batch
prints.

NOTE: If you choose Y, the printing shifts 0.78 inc h

toward the top of the supply (the edge of the
supply that exits the pri nter last). Choose Y onl y
if your Format Record tells you to do so.

2-6

2. Using Data Entry

Cut Multiple [1-9999]:____ Enter a number from

1-9999 and press

E

Type the number of tags or
labels you want printed
between cuts as a set.
For exampl e, i f you want
two copies of each tag,
choose a cut multiple of 2.
If you specify no cutting,
then you must specify a

print multiple.
If you type N when you see the Cutting [Y/N] prompt, you’l l
see the next two prompts.

Cut between batches [Y/N]:_ Type Y or N and press

E

.

Type Y to cut the supply

between batches. Type N

to print all the tags in one

strip.

.

Print Multiple [1-9999]:____ Type a number from

1-9999 and press

The number you type

indicates how many copies

of each tag you want to

print as a set within a

batch. For example, if you

want three copies of each

tag, choose a print multiple

of 3. That is, there are

three printed tags per set.

E

.

Using Data Entry

2-7

9400 Series Operator’s Handbook

Quantity to Print [1-9999]:____ Enter a number from

1-9999 and press

E

Type the number of tags,
or sets of tags you want to
be printed in a batch. For
example, if y ou choose a
cut multiple of 1 with a
batch quan ti ty of 30, you’l l
print 30 tags. If you
choose a print multiple of 2
with a batch quantity of 30,
you’ll print 60 tags (30

sets

of tags with 2 tags per set).

6. Enter the batch data by answering the rest of the prompts.

7. After you enter data for each prompted field, the batch

data is sent to the print queue. The

print queue

conta i ns a
list of batches waiting to be printed. If there are no other
batches in the pri nt queue, your batch begins printing
immediately. When you see the format/batch screen again
(below), you can either:

.

Format: NAME
Enter Batch Name:__________

• Repeat Steps 1-7 to enter another batch. If you are

changing to a different format, see "Changing Formats
and Supplies" later in this section.

• Press

S

S

to stop the batch now pri nting. Press

again to resume printing.

• Go to Batch Co ntrol to check or change the status of a

batch in the print queue. Y ou can cancel a batch that is
in the print queue, or reprint the last batch that printed.
See Section 3, "Monitoring Batch Printing."

2-8

2. Using Data Entry

Prioritizing a Batch

Y ou can enter a batch to print immediately after the one
currently printing. A prioritized batch name must begin with a
decimal.

Format: TEST
Enter Batch Name: .NO8______

For example we have seven batches printing. On the screen
above, we entered batch .NO8 to print immediately.

NOTE: You cannot prioritize batches if the automatic batch

naming fea ture is active. Automatic batc h nam i n g is
selected in Printer Options.

Separating Multiple Batches

When printing s everal batches, you can set the printer to
generate a special tag at the end of each batch. This "batch
separator" i s an extra tag that pr ints at the end of a batch.
This will help you see where each batch begins and ends.

This feature works with the 920™ and 924™ stackers to
separate multiple batches. For the 920 stacker, the batch
separator has a black stripe at the top. The tag is as long as
the tags in the printed batch. For the 924 stacker, the batch
separator is a double length tag at the end of a batch. This tag

not

does

contain a str i pe.

To turn the batch separator option on or off, you must go to
Printer Options mode. The separator adds one to your batch
count. To select the batch separator, see Section 5, "Setting
Printer Options."

After you select batch separators, the printer automatically
prints a separator at the end of every batch. This increases
the number of tag s in each batch by 1.

2-9

Using Data Entry

9400 Series Operator’s Handbook

For online printing, you must use special commands to turn
the batch separators on or off. Refer to the

Manual

for these com m ands. The next page shows an

Programmer’s

example of a regular tag, a 920 batch separator, and a 924
batch separator.

Batch Se parators

2-10

2. Using Data Entry

Batch Naming

As you printed batches of tags, you must name each batch.
You can:

• Name each batch manually.

• Use AUTO batch naming (the printer names the

batches for you). You don’t see a prompt for batch
name during data ent ry.

You

select

manual batch naming or automatic batch naming in

use

Printer Options. You
batch naming at Data Entry.

Selecting Batch Naming

1. From the main menu, select Printer Options.

2. Press D until you see

Select Printer Option: ↓
Use Batc h Names __

manual batch naming or automatic

3. Press

• Type Y and press

• Press

If yo u select Y you can use eith er manual batch nami ng or
AUTO batch naming at data entry. If you select N, you can
only use the AUTO feature at data entry . If you expect to use
AUTO batch nam i ng m o st of the time, it is fas ter to select N,
because you won’t see the Enter B atch Name pro mpt at data
entry.

E

manually.

E

. Y ou ’ll see

Use Batch Names: [Y/N]: N

E

to name your batches

to have your batches named automaticall y.

2-11

Using Data Entry

9400 Series Operator’s Handbook

Using Batch Naming

If yo u select Y at the Use Batch Names prompt (in Printer
Options ) , the printer operates as follow s at data entry.

To name a batc h ma nual ly:

1. From the main menu, select Data Entry. You’ll see

Data Entr y Mode ↓
Select Format: NAME __

2. Press D until you see the format you want and press

E

. You’ll see

Format: NAME
Enter Batch Name:________

3. Type a 108 character batch name (such as SAMPLE) and
press
The screen will briefly display

E

. The characters can be numbers or letters.

NEW batch SAMPLE

Then you will see the data entry prompts for the format you
selected .

4. Enter your data. When you have finished entering data,
the batch begins printing.

To use the AUTO batch naming feature:

1. From the main menu, select Data Entry. Y ou’ll see

Data Entr y Mode ↓
Select Format: NAME __

2-12

2. Using Data Entry

2. Press U or D until you see the format you want and

press

E

. You’ll see

Format: NAME
Enter Batch Name:___________

3. Press

E

only. You’ll see

NEW batch AUTO#

Then you’ll then see the data entry prompts for the format
you selected.

4. Enter your data. When you have finished entering data,
the batch begins printing.

If yo u select N at the Use Batch Names prompt (in Printer
Options ) , the printer operates as follow s at data entry.

1. From the main menu, select Data Entry. You’ll see

Data Entr y Mode ↓
Select Format: NAME __

2. Press D until you see the format you want and press

E

. The screen will briefly display

Using Data Entry

NEW batch AUTO#

Then you’ll see the data entry prompts for the format you
selected .

3. Enter your data. When you have finished entering data,
the batch begins printing.

2-13

9400 Series Operator’s Handbook

Y ou can use the AUTO feature for multiple formats during
printing. However, the numbering for AUTO does not start at 1
for each format. It continues sequentially , regardless of the
format.

For example, suppose you need to print four batches: two
using Form at 1, and two using Format 2. First, select Form at
1 and print out batches with the AUTO feature; AUTO1 and
AUTO2 are assigned to these batches. Next, switch to Format
2 to print the last two batches. AUTO3 and AUTO4 are
assigned to these two batches.

Copying a Batch

To save ti m e at data entry, you can copy batch data from one
batch to the next. To copy a batch:

1. Enter the data for your first batch as usual (you can name
the first batch manually). After the batch has printed, you’ll
see

Format: NAME SAMPLE
Enter Batch Name: SAMPLE

2. Just press

3. Y o u’ll then see data entry prompt with previously entered

data. For each prompt you can either change the data and
press

4. When you have changed all the data you want to change,
press # . The printer will begin to print the copied batch
with the new data.

NOTE: If the batch quantity was no t pre-set by

2-14

E

. The screen will briefly display

COPIED batch AUTO#_

E

, or press

management for the format you are using, you
must enter a batch quantity .

E

only to leave the data as is.

2. Using Data Entry

Changing Formats and Supplies

While in Data Entry mode, you may use several different
formats to enter batch data. These formats may require a
different supply size. See your management for a list of the
formats and the req ui red supply sizes.

The supply size loaded in the printer and the supply size
required by the format must match. If the s uppl y loaded is
not what the format requires , a message will tell you to check
the supply . The printer will not print the new batches until you
load the corr ec t supp ly.

When you switch to a format that requires loading a new
supply, DO NOT turn the printer off. Use this same procedure,
regardless of the su ppl y size you’re using.

1. Load the new supply . See "Changing Supplies" in the

Equipme nt M anual

2. Select the new format.

.

3. Press F to align the supply.

4. Enter a batch.

If the printing is not aligned properly on the supply, you can
realign it. To do this:

1. From the mai n m enu select Printer Options and press

E

. Y ou ’ll see

Select Printer Option: ↓
Use Batch Separators __

Using Data Entry

2-15

9400 Series Operator’s Handbook

2. Press D until you see Define Supply Type, then press

E

. You’ll see

Select Supply Type: B
A)lign, B)lack Mark or D)ie Cut

3. Type A and press

E

.

Adjusting the Print Contrast

Y ou can adjust the print contrast to darken or lighten printing.
Y ou can also print a test tag to check the adjustments you
make. The adjustment range is from -99 (lighter) to +20
(darker).

NOTE: The normal print contrast setting (+00) print s

accurate bar codes on most ta g or la bel stock. If
you change the print contrast, use a bar code
verifier to b e sur e you r bar co des sca n corr e ctly.

1. From the main menu, press U or D to display Data
Entry.

2.

Press

Press

E

. Y ou ’ll see

Data Entr y Mode ↓
Select Format: NAME __

#

. Y ou ’ll see

Enter passw ord:_ _ _ _ _ _ _ _

3. Type the 1-8 character password and press

2-16

E

.

2. Using Data Entry

NOTE: When you first receive the printer, the password is

M9400. Y ou’ll see the last setting, for example

↓ Print Contrast Adjustment ↑
+00

4. You can

• press

• press

• press

• press

one format defined to print a test tag.

5.

Press ! or # to exit to the Print Contrast menu.

C

to reset the print contrast to 0

U

to increase th e pr i n t contrast 1 step

D

to decrease the print contrast 1 step

E

to print a test tag. You must have at least

Using Data Entry

2-17

9400 Series Operator’s Handbook

2-18

3. Monitoring Batch Printing

Y ou can use the Batch Control mode to check or change the
status of bat ches in the print queue. You can:

• Cancel the current batch (the batch that is printing).

See "Canceling a Batch."

• Delete a batch from the queue. See "Deleting a Batch."

• Reprint the last batch. See "Reprinting a Batch."

Y ou can delete or reprint a batch while batches are printing.
When you select Batch Control mode, the printer stops
printing. T o exit Batch Control, press ! after making your
selecti ons. Printing resumes automatically.

From the main menu, press U or D to display Batch
Control and press
message

E

. The screen briefly displ ays the

WARNING (batch control)
Printing suspended unti l exit.__

Then you’ll see

Batch C o ntrol Mode
Select Batch: NAME Q__

The screen displays a batch name and its print status (Q).
Print status tel l s you the progress of print i ng. There are six
types o f pr int status.

C = Canceled batch.
D = Deleted batch.
F = Finished; batch printed.
P = F irst in the print queue for printing .

Monitoring B a tch

Printing

3-1

9400 Series Operator’s Handbook

I = Image; seco nd i n the pri nt queue for prin ti ng.
Q = Held in the print queue for printing.

To see which batches are in the print queue, press U or D .
Each time you press these keys, the screen shows a batch
name and its printing status.

To exit Batch Control, press ! . The screen displays the
main menu and printing resumes.

Canceling a Batch

Y ou can cancel a batch that has a print status of P or I. From
the main menu press U or [D} until you see Batch Control,
and press

E

. The screen briefly displays the message:

WARNING (batch control)
Printing suspended unti l exit.__

Then, you’ll see

Batch C o ntrol Mode
Select Ba t c h : NA M E P__

To cancel a batch, press U or D to display a batch name
with a status of P or I and press

Cancel Pr i n t [Y /N ] : N
Batch: NAME

Type Y and press
screen returns to the first batch name in the print queue. If you
enter N at the Cancel Print [Y/N] prompt, the batch status
remains unchanged.

If you want to cancel another batch, press U or D to display
another bat ch with P or I status and cancel that batch.

3-2

E

. The batch is canceled and the

E

. You’ll see

3. Monitoring Batch Printing

If you want to re-enter a canceled batch in the queue, press

D

. When you see the batch you canceled (which shows a

status of C), press

E

. You’ll see

Reprint [Y/N]: N
Batch: NAME

To re-enter the batch into the print queue, type Y and press

E

. You’ll see the Batch Control menu.

If there are other batches you don’t w ant to print, you must
delete them from the queue. The process is similar to
canceling a batch. For more information on deleting a batch,
see the next section.

To exit Batch Control, press ! after making your selections.
Printing resumes automat i cally.

Deleting a Batch

Y ou can only delete a batch which has a print status of Q.
From the main m enu press U or D until you see Batch
Control, and press

E

. The screen briefly displays the

message

WARNING (batch control)
Printing suspended unti l exit.__

Then, you’ll see

Batch C o ntrol Mode
Select Batch: NAME Q__

Monitoring B a tch

Printing

3-3

9400 Series Operator’s Handbook

Press U or D to display the batch name you want to delete
and press

E

. Y ou ’ll see

Delete from Queue [Y/N]: N
Batch: NAME

Type Y and press
name in the print queue. If you want to delete another batch,
press U or D to display the remaining batches with Q
status. Sele ct the batch you want and del ete that batc h.

If you want to re-enter a deleted a batch in the queue, press

D

. When you see the batch you deleted (which shows a

status of D), press

To re-enter the batch into the print queue, type Y and press

E

. You’ll see the Batch Control menu.

To exit Batch Control, press ! after making your selections.
Printing resumes automat i cally.

E

. The screen returns to the first batch

E

. You’ll see

Reprint [Y/N]: N
Batch: NAME

Reprinting a Batch

Y o u can reprint the last batch that printed. This batch will have
a print status of F. From th e main menu press U or D to
display Batch Control, and press
displays the message:

E

. The screen briefly

3-4

WARNING (b atch control)
Printing suspended unti l exit.__

3. Monitoring Batch Printing

Then, you’ll see

Batch C o ntrol Mode
Select Batch: NAME Q__

Press U or D to display the last bat ch (with a print status of
F) and

E

. Y ou ’ll see

Reprint [Y/N]: N
Batch: NAME

The screen shows the batch name. Enter Y and press

E

The screen returns to the first batch name in the print queue.
Press D to display the batc h you changed with the new pri nt
status of Q. If you enter N at the Reprint Y/N prompt, the
batch status remains unchanged.

To exit Batch Control, press ! after making your selections.
Printing resumes automat i cally.

.

Monitoring B a tch

3-5

Printing

9400 Series Operator’s Handbook

3-6

4. Printing Online

In Online mode, formats and batch data are received online
from your hos t computer. The printer mus t be i n Onl i ne mode
to receive th i s data. When transmission is su cce ssful, the
batches automatically begin to print.

1. Make sure you r host computer is rea dy to send the data.

2. From the Select Operating Mode menu select Online and

press

3. Batches begin to print as soon as they are sent from the
host computer.

E

. You’ll see

Online Mode Ready:

Printing Online

4. Press ! to exit. The screen show s the message Exiting
Onli ne... and displays the Sele ct Operating Mode menu.

Auto-online Mode

If you are using the printer in Auto-online mode, the printer is
online as soon as you turn it on.

To print in Auto-online mode:

1. Make sure you r host computer is rea dy to send the data.

2. Turn the printer on. After the printer displays the

copyright message, you’ll see

Online Mode Ready:

4-1

9400 Series Operator’s Handbook

3. Batches begin to print as soon as they are sent from the

host computer.

When all batches have finished printing, you can

• turn the printer off

• exit Auto-online mode

To exit Auto-online:

1. With the displa y showing Online Mode Ready, press # .
You’ll see

Enter passw ord:__________

2. Type the 1-8 character password and press
NOTE: When you first receive the printer, the password is

ONLINE.

You’ll see the Main Menu.

E

.

Transmission Errors

When you see the messa ge Syntax Error, this means that
some of the data contains errors. Refer to the
manual for a list of online messages. Contact your data
processing center about the errors received. The corrected
data must be re-transmitted.

Messages

4-2

5. Setting Printer Options

The printer has certain options that are set at the factory. You
can change the s ettings to fit the w ay you use your printer
most often. The options and their factory settings are shown
below.

Printer Option Default

1. Use Batch Separators No

2. Adjust Cut Position Increase at 0

3. Adjust Pr i n t Po s ition Increase at 0

4. Define Cost Code None set

5. Define Supply Type Black Mark/Aperture

6. Define Monetary Symbol Dollar ($)

7. Use Cent Sign in Price Fields No

8. Define Numbering System English

9. Define Print Mode Continuous*

10. Use Batch Names No

The procedure for changing each of these values is listed
separately in this section.

* If your printer has a knife,

Define Print Mode.
If your printer does not have a knife, the options for Define

Print Mode are
is Continuous.

Contin uous and On Demand

Continuous

is the only option for

. The default

Setting Prin te r O pt io n s

Using Batch Separators

This feature lets you use batch separators. You can use batch
separators with or without a stac ker. For the 920 stacker, a
regular length tag with a black stripe is printed. For the 924
stacker, a double length tag with no stripe is printed. The
printer default is No batch separators.

5-1

9400 Series Operator’s Handbook

1. From the mai n m enu select Printer Options and press

E

.

2. When you see

Select Printer Option: ↓

Use Batch Separators __

Press

E

to select this opt i on.

3. You’ll see

Use Batc h Separators [Y/N]: N

Press

E

if you don’t want to use batch separators.

The screen shows the Print Option menu.
Or, type Y to use batch separators, and pr ess

screen shows:

Adjust Separator Length [Y/N]: N

4. Press

E

if you don’t want the batch separator to be

3mm longer than a normal tag.
Or, type Y and press

E

if you do want the batch
separator to be 3mm longer than a normal tag. The
screen shows the Print Option menu.

E

. The

NOTE: If you are using batch separators on a 924

stacker, you will always get a double length tag
(with no stripe ). Entering Y at the Adjust
Separator Length [Y/N] prompt does to affect
the length of th e separator tag.

5-2

5. Setting Printer Options

Adjusting the Cut Position

This feature adjusts where the tag is cut. For example:

• You may need to adjust the c ut up or dow n for apertur e

supplies.

• If the cut is occurring in the preprint of the supply , move

the cut up.

The default is increase (1) from step zero (0). The steps are in
1/192 inches (one dot). A dot is the smallest area on which the
printer can print. Increase moves the cut up; decrease moves
the cut down.

Setting Prin te r O pt io n s

1. From the mai n m enu select Printer Options and press

E

.

2. When you see

Select Printer Option: ↓
Use Batch Separators __

press D to display Adjust Cut Position, then press

E

.

3. You’ll see

Cut adjustment
I)ncrement or D)ecrement?

I

5-3

9400 Series Operator’s Handbook

4. Now you can either:

Type I and press
You’ll see

Amount of C u t increase
[0-144]: 0___(Dots)

Enter a number form 0-144 for the amount of space to
move the cut and press
the cut .052 inches (there are .0052" per dot). The screen
then shows the Print Opti on menu.

Type D and press
You’ll see

Amount of C ut decrease
[0-144]: 0__(Dots)

Enter a number from 0-144 for the amount of space to
move the cut and press
the Print Option menu.

E

to move the cut up.

E

. For example, 10 moves

E

to move the cut down.

E

. The screen then shows

5. Select another print option, or press ! to exit to the main
menu.

Adjusting the Print Position

This feature adjusts where the data print s on the supply. It is
only for slight adjustments. For ex am pl e:

• If the data overl aps the preprint on the supply, enter

steps to move the printing down.

• If the data is too close to the bottom, enter steps to

move the data up.

5-4

5. Setting Printer Options

The default is increase (I) from step zero (0). The steps are in
1/192 inches (one dot). A dot is the smallest area on which the
printer can print. Increase moves the cut up; decrease moves
the cut down.

Setting Prin te r O pt io n s

1. From the mai n m enu select Printer Options, press

2. When you see

Select Printer Option: ↓
Use Batch Separators __

press D until you see Adjust Print Position, then press

E

.

3. You’ll see

Print adjustment
I)ncrement or D)ecrement?

I

4. Now you can either:
Type I and press

E

to move the data up.

You’ll see

Amount of Print incr ease
[0-144]: 0__(Steps)

E

.

5-5

9400 Series Operator’s Handbook

Enter a number from 0-144 for the amount of space to
move the data and press
the Print Option menu.

5. Select another print option, or press ! to exit to the main
menu.

E

. The screen then shows

Defining a Cost Code

This function lets you define a code to transl ate data entered
by the operator. Your code can be letters, numbers, or special
characters (such as / or $).

1. From the mai n m enu select Printer Options and press

E

.

2. When you see

Select Printer Option: ↓
Use Batch Separators __

press D until you see Define Cost Code, then press

E

.

3. You’ll see

Entered Char:_____________
Printed Char:

Enter 10 characters the operator will choose from to type
in at data entry. All ten characters should be different.
Otherwise, you won’t be abl e to decode the result . For
example, type 1234567890 and press

4. You’ll see

Entered Char: 1234567890
Printed Char:______ _________

5-6

E

.

5. Setting Printer Options

Enter 10 characters for a translation and press

E

.
The characters can be letters, numbers, or special
characters (such as / or $), but all ten must be different.
When an operator enters data for a cost code fiel d, the
printer substitutes each "printed character" in your code for
the correspondi ng "entered character."

For example, type PAINTBRUSH as an alphabetic
translati on and press

E

. The screen now shows the

Print Option menu.
If you use the translation table described above:

At data entry, if the operator enters: 2499
The printers prints: ANSS

Notice that the Entered Char field and the Printed Char
field each have room for three more characters. You can
use these positions to enter slashes (/) or price symbols ($
. / ¢). (Only 3 extra symbols will fit if you use the numbers
0-9). These characters must be part of your cost code if
you intend to define a date or price field as a cost code
field. For example, if your cost code is

Setting Prin te r O pt io n s

Entere d C h ar :123456789.$/
Printed Char:

PAINTBRUSHMDL

The printer will translate $11.95 to DAAMHB.
Or, it will translate 08/16/88 to PSLARLSS.

5. Select another print option, or press ! to exit to the main
menu.

5-7

9400 Series Operator’s Handbook

Defin ing the Supply Type

The printer contains a sensor to detect the supply. Y ou must
tell the printer the type of supply y ou’ re using; die cut or black
mark/ape rture. This screen also allows you to reca l i brate the
printer if the format should become misaligned as you are
printing batches.

Aperture

(through supply)

1. From the mai n m enu select Printer Options and press

E

. You’ll see

Select Printer Option
Use Batch Separators

2. Press D until you see Define Supply Type, then press

E

. You’ll see

Select Supply Type: B
A)lign, B)lack Mark or D)ie Cut

5-8

Black Mark

(on back of supply)

5. Setting Printer Options

• Press

• Type D and press

• Type A and pr ess

properly on the supply.

You’ll see:

3. Select another print option, or press ! to exit to the main
menu.

E

for black-mark or aperture supplies.

E

for die-cut suppl i es.

E

if the printing is not aligned

Recalibrating, please w ai t.

Defining the Monetary Symbol

The printer has ten different monetary symbols. The default is
the dollar ($).

1. From the mai n m enu select Printer Options, press

2. When you see

E

Setting Prin te r O pt io n s

.

Select Printer Option: ↓
Use Batch Separators __

Press D to display Define Monetary Symbol, then press

E

.

3. You’ll see

Select Monetary Symbol: ↓
dollar __

5-9

9400 Series Operator’s Handbook

Press D to see the list of available symbols.

$ United States dolla r
£ British pound

v

F Frenc h franc
Kr Swedi sh krona
DM German mark Italian lira
MK Finnish markka

Rs Indian Rupee

Yen

Austrian schilling

When you see the symbol you want, press
screen shows the Print Option menu.

4. Select another print option, or press ! to exit to the main
menu.

E

. The

Using the Cent Sign

You can print amounts less than $ 1.00 two w a ys: use the
dollar and decimal, or use the cent sign. To use the cent sign,
you must set this option to Yes. The default value is No which
prints the dollar sign and decimal.

For all international pricing, except for the British pound, set
this option to No.

1. From the mai n m enu select Printer Options, press

2. When you see

Select Printer Option: ↓
Use Batch Separators __

E

.

Press D until you see Use Cent Sign in P rice Fields,
then press

5-10

E

.

3. You’ll see

5. Setting Printer Options

Use Cent Sign in Price Fields
where appl i cable [Y/N]: N

Enter Y or N and press
Print Option menu.

4. Select another print option, or press ! to exit to the main
menu.

E

. The screen shows the

Defining the Numbering System

Y ou can select from three units of measurement to enter
supply and fiel d m easurements:

• English (measurements in inches)

• Metric (measurements in millimeters)

• Dots (measurements of 192 dots per inch)

The default measurement is English. The smallest unit of
measurem ent is dots, so it is the m ost precise. However,
formats designed on the 9425 or 9445 pri nters using the Dots
number in g system will not have the same horizontal field
locations when used on th e 9465 printer. You will have to
adjust the format as needed.

To select the unit of measurement:

Setting Prin te r O pt io n s

1. From the mai n m enu select Printer Options and press

E

.

2. When you see

Select Printer Option: ↓
Use Batch Separators __

5-11

9400 Series Operator’s Handbook

press D until you see Define Numbering System, then
press

3. You’ll see

Use U or D to display the unit of measurement you
want, then press

4. Select another print option, or press ! to exit to the main
menu.

E

.

Select Number Syst e m:
English ___

E

. You’ll see the Print Options menu.

Defining the Print Mode

If your printer has a knife,
Define Print Mode.

If your printer does not have a knife, th e opti ons for Define
Print Mode are

Continuous

Continuous

.

Continuous

and

On Demand

is the only option for

. The dafault is

5-12

5. Setting Printer Options

Using Batch Names

You can choose to name batc hes manually (Use Batch
Names). Or, you can let the printer nam e the batches for you
(AUTO batch naming). The default is No (Auto batch naming).

If yo u select Y (Use Batch Names), you can use either manual
batch naming or AUTO batch naming at data entry. If you
select N, you can only use the AUTO feature at data entry. If
you expect to use AUTO batch naming most of the time, it is
faster to se lect N, because you won’t see the Enter Batch

Name prompt at data entry.

1. From the main m enu select Printer Options and press

E

.

2. When you see

Select Printer Option: ↓
Use Batch Separators __

Setting Prin te r O pt io n s

press D until you see Use Batch Names, then press

E

.

3. You’ll see

Use Batch Names: [Y/N]: N

• Type Y and press

manually.

• Press

4. Select another print option, or press ! to exit to the main
menu.

E

to have your batches named automaticall y.

E

to name your batches

5-13

9400 Series Operator’s Handbook

5-14

For supplies , serv ice , or assi st ance ca ll :

TOLL FREE:
1-800-543-6650 (In the U.S.A.)
1-800-263-4650 (In Canada)

Printed in U.S.A.