Panasonic KX-TA624 User Manual

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Advanced Hybrid System

Operating Instructions

MODEL NO. KX-TA624

Please read this manual before connecting the Advanced Hybrid System.

Thank you for purchasing a Panasonic Telephone System.

System Components

DescriptionModel No.

Service Unit

Telephone

Optional Equipment

KX-TA624

KX-T7020 KX-T7130 KX-T7050

KX-T7040

KX-TA62460 KX-TA62474 KX-TA62477 KX-TA62491

KX-T30865

Advanced Hybrid System

Proprietary Telephone (12 COs) Proprietary Telephone with LCD (12 COs) Proprietary Telephone (12 COs)

DSS Console (32 DSSs and 16 Feature buttons)

Doorphone/Door Opener Card Expansion Card (up to 8 extension lines for a single line telephone) Expansion Card (up to 3 exchange lines and 8 extension lines) OGM and FAX Detection Card

Doorphone

NOTICE:

• A Proprietary Telephone is abbreviated as PT.

• A Single Line Telephone is abbreviated as SLT.

• This Operating Instructions does not show the complete model number that indicates the country where your models should be used. The model number of your unit is found on the label affixed to the unit.

MODEL NO. – – – – – – – –

(label)

Important Information

Satisfactory performance cannot be guaranteed for each combination of host and subsidiary equipment.

‘Prevention of access by user.’ This equipment is intended to be accessible only by authorised personnel. It must be installed in a locked room or similar environment, so that user access is prevented. Failure to prevent such user access will invalidate any approval given to this equipment.

Precautions

This unit complies with the EU Directives.

73 / 23 / EEC 89 / 336 / EEC 92 / 31 / EEC 93 / 68 / EEC

“Electrical equipment for use within certain voltage limits.” “Electromagnetic compatibility” (basic standard) “Electromagnetic compatibility” (amendment) “Marking”

The CE mark on this unit certifies compliance with the above mentioned Directives.

When using the KX-T7000 series, keep the following conditions in mind:

•This apparatus is designed to be installed and operated under controlled conditions of ambient temperature and a relative humidity not greater than 60%.

•Avoid installing the apparatus in damp or humid environments, such as in bathrooms or near swimming pools.

•999 or 112 can be dialled on the apparatus after accessing the exchange line for the purpose of making outgoing calls to the BT emergency service.

•During dialling, the apparatus may tinkle the bells of other telephones using the same line. This is not a fault and we advise you not to call the Fault Repair Service.

•If the apparatus does not operate properly, disconnect the unit from the telephone line cord and then connect again.

•If there is any trouble, unplug the extension line and connect a known working phone. If the known working phone operates properly, have the defective phone repaired by your maintainer or Panasonic dealer. If the known working phone does not operate properly, check the Advanced Hybrid System and the Internal extension wiring.

•Keep the unit away from heating appliances and electrical noise generating devices such as ﬂuorescent lamps and motors.

•The unit should be kept free of dust, moisture and vibration, and should not be exposed to direct sunlight.

•Do not use benzine, thinner, or the like, or any abrasive powder to clean the cabinet. Wipe it with a soft cloth.

•Do not use any handset other than a Panasonic handset.

• This apparatus is capable of being used in conjunction with hearing aids ﬁtted with

inductive coil pick-ups. The handset should be held as for normal conversation. For operation the hearing aid should be set to its “T” position or as directed in the operating instructions for the hearing aid.

• These apparatuses are designed to aid the visually handicapped to locate dial keys

and buttons.

• Never attempt to insert wires, pins, etc. into the vents or other holes of this unit.

APPROVED for connection to

telecommunication systems speciﬁed in the instructions for use subject to the conditions set out in them.

610186

Warning:

This is a Class A Product. In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures.

Precautions

WARNING

THIS UNIT MAY ONLY BE INSTALLED AND SERVED BY QUALIFIED SERVICE PERSONNEL.

WHEN A FAILURE OCCURS WHICH RESULTS IN THE INTERNAL PARTS BECOMING ACCESSIBLE, DISCONNECT THE POWER SUPPLY CORD IMMEDIATELY AND RETURN THIS UNIT TO YOUR DEALER.

DISCONNECT THE TELECOM CONNECTION BEFORE DISCONNECTING THE POWER CONNECTION PRIOR TO RELOCATING THE EQUIPMENT. THEN RECONNECT THE POWER FIRST.

THIS UNIT IS EQUIPPED WITH AN EARTHING CONTACT PLUG. FOR SAFETY REASONS, THIS PLUG MUST ONLY BE CONNECTED TO AN EARTHING CONTACT SOCKET WHICH HAS BEEN INSTALLED ACCORDING TO REGULATIONS.

THE POWER SUPPLY CORD IS USED AS THE MAIN DISCONNECT DEVICE, ENSURE THAT THE SOCKET-OUTLET IS LOCATED/INSTALLED NEAR THE EQUIPMENT AND IS EASILY ACCESSIBLE.

TO PREVENT THE RISK OF FIRE OR ELECTRIC SHOCK, DO NOT EXPOSE THIS PRODUCT TO RAIN OR MOISTURE.

For your future reference

SERIAL NO. DATE OF PURCHASE

(found on the bottom of the unit)

NAME OF DEALER

DEALER’S ADDRESS

Structure of the Manual

This manual consists of the following sections.

Section 1. Operations

Describes the features and their operation. It also provides information about the programming required, conditions and connection references for each feature.

Section 2. Appendix

Provides the Tone/Ring Tone List, LED Indication, Feature Number List and the Telephone Troubleshooting.

Index

Introduction

Description of the Symbols Mainly Used in this Manual

Additional information and conditions.

The feature or program references.

☞

Section 1 Operations

Basic Operations

1.1 Before Operating ................................................................................... 1-2

1.2 Proprietary Telephone Settings ........................................................... 1-4

Customising Your Telephone Functions ............................................. 1-5

Customising the Buttons on Your Telephone ..................................... 1-8

Display Contrast Adjustment

Volume Control — Ringer/Speaker ................................................... 1-14

1.3 Making Calls .......................................................................................... 1-16

Intercom Calling .................................................................................. 1-16

Calling the Operator (Operator Call) .................................................. 1-17

Outside Calling .................................................................................... 1-17

Recall ................................................................................................... 1-19

Handsfree Operation ............................................................................ 1-20

Making Emergency Calls (Emergency Call) ...................................... 1-21

Dialling by Simply Pressing a Button (One-Touch Dialling) ............. 1-22

Dialling Using System Speed Dialling (System Speed Dialling) ....... 1-23

Dialling Using Personal Speed Dialling (Personal Speed Dialling) ... 1-24

Dialling by Simply Going Off-Hook (Pickup Dialling) ..................... 1-26

Redialling the Last Number Dialled (Last Number Redial) ............... 1-27

Redialling the Saved Number (Saved Number Redial) ...................... 1-28

Sending a Call Waiting Tone to a Busy Extension

(Busy Extension Signalling) ........................................................... 1-29

Making Your Telephone Ring Back Automatically When a Line

Becomes Free (Automatic Callback Busy – Camp-On) ................. 1-30

Interrupting an Existing Call (Executive Busy Override) ................... 1-31

Denying “Interrupting an Existing Call”

(Executive Busy Override Deny) .................................................... 1-33

1.4 Receiving Calls ....................................................................................... 1-34

Receiving Calls .................................................................................... 1-34

Handsfree Answerback ........................................................................ 1-35

Picking up a Call Ringing at Another Extension (Call Pickup) ......... 1-36

................................................................. 1-14

Basic Operations Advanced Operations

Operator / Manager

Operations

Appendix

Contents

1.5 During a Conversation .......................................................................... 1-38

Placing a Call on Hold (Call Hold) ..................................................... 1-38

Placing a Call on Hold Exclusively (Exclusive Hold) ........................ 1-39

Retrieving a Call on Hold (Call Hold Retrieve) ................................. 1-40

Placing a Call in System Parking Area (Call Park) ............................ 1-41

Transferring a Call to an Extension (Call Transfer – to Extension) ... 1-42 Transferring a Call to an Exchange Line

(Call Transfer – to Exchange Line)

Call Waiting ........................................................................................ 1-45

Call Splitting ........................................................................................ 1-47

Paging .................................................................................................. 1-48

Turning the Microphone off (Microphone Mute) ............................... 1-51

1.6 Before Leaving Your Desk ................................................................... 1-52

Forwarding Calls (Call Forwarding) ................................................... 1-52

Locking Your Telephone (Electronic Extension Lockout) ................. 1-57

Showing Your Message on the Calling Party’s Display

(Absent Message Capability) .......................................................... 1-58

.....................................................

1-44

Advanced Operations

1.7 Useful Features ...................................................................................... 1-59

Conference (3-party) ........................................................................... 1-59

Conference (5-party) ........................................................................... 1-62

Leaving a Message (Message Waiting) .............................................. 1-65

Calling with Account Codes (Account Code Entry) ........................... 1-67

Rejecting Incoming Calls (Do Not Disturb — DND) ......................... 1-69

Calling an Extension which Has Do Not Disturb Set

(Do Not Disturb Override) .............................................................. 1-70

Secret Dialling ..................................................................................... 1-71

Alarm Setting (Timed Reminder) ....................................................... 1-72

Time (Day/Night/Lunch) Service ........................................................ 1-74

Joining or Leaving a Call Distribution Group (Log-In/Log-Out) ....... 1-75

Room Monitor ..................................................................................... 1-76

Data Line Security ............................................................................... 1-77

Parallel Connection of a Proprietary Telephone and

Single Line Telephone (Parallelled Telephone Connection) .......... 1-78

Mixed Extension Dialling ................................................................... 1-78

External Feature Access ...................................................................... 1-79

Self-Extension Number Conﬁrmation

(KX-T7130 only) ............................................................................. 1-80

Turning the Background Music on (BGM) ......................................... 1-80

Contents

Extension Button Conﬁrmation (KX-T7130 only) ............................. 1-81

Pulse to Tone Conversion ................................................................... 1-81

Cancelling Features (Extension Feature Clear) ................................... 1-82

Alternate Calling — Ring/Voice ......................................................... 1-82

Doorphone Call ................................................................................... 1-83

Door Opener ........................................................................................ 1-84

Voice Mail Integration for KX-TVP100 ............................................. 1-85

Calling Using Your Privileges from Another Extension

(Walking COS) ................................................................................. 1-87

Ringing Pattern Selection .................................................................... 1-88

Distinctive Dial Tones ......................................................................... 1-88

Power Failure Transfer ........................................................................ 1-89

Lockout ................................................................................................ 1-89

Operator / Manager Operations

1.8 Operator / Manager Service Features ................................................. 1-90

Date and Time Setting ......................................................................... 1-90

Electronic Extension Lockout – CANCEL ALL ................................ 1-91

Timed Reminder, Remote (Wake-Up Call) ........................................ 1-91

Outgoing Message (OGM) .................................................................. 1-93

Remote Extension Lock ...................................................................... 1-94

Time (Day/Night/Lunch) Service Setting ........................................... 1-95

Extension Password Set (Manager only) ............................................ 1-97

DSS Console Operations

1.9 DSS Console Features ........................................................................... 1-98

Initial Settings ...................................................................................... 1-98

Direct Extension Dialling .................................................................... 1-101

One-Touch Dialling ............................................................................. 1-101

One-Touch Access for System Features ............................................. 1-102

Call Transfer ........................................................................................ 1-102

Basic Operations Advanced Operations

Operator / Manager

Operations

Section 2 Appendix

2.1 Tone / Ring Tone List ........................................................................... 2-2

2.2 LED Indication ...................................................................................... 2-3

2.3 Feature Number List ............................................................................. 2-4

2.4 Display Example .................................................................................... 2-7

2.5 Troubleshooting ..................................................................................... 2-11

Index

Appendix

Section 1

Operations

Basic Operations Advanced Operations

/ DSS Console Operations

Operator / Manager

1.1 Before Operating

X Y

What kind of telephone do you use?

In this manual, you will ﬁnd how to operate the feature depending on your type of telephone. If you use single line devices such as a single line telephone or data terminal, you will follow the steps which enter a feature number. If you use single line devices which do not have a “ ” or “#” key, it is not possible to access features that have “ ” or “#” in their access numbers. If you use a Panasonic proprietary telephone which has a special function button and/or a display, you will follow the button or display operation for easy access. If you use a Panasonic proprietary telephone which does not have a function button, you may change one of the unused buttons to a speciﬁc function button. Refer to Section 1.2, “Proprietary Telephone Settings”. Panasonic proprietary telephones have Light Emitting Diode (LED) button indicators, so you can see the line status by the lighting patterns. Refer to Section 2.2, “LED Indication”. Please use the proper operation for your telephone.

Description of the Symbols Used in this Manual

In this manual, many symbols are used. Some of the symbols need explanation. Those are described below.

Lift the handset, or press the SP-PHONE or MONITOR button (Off-hook).

Replace the handset, or press the SP-PHONE or MONITOR button (On-hook).

Number keys on the telephone — depends on the condition.

• For proprietary telephone operations, all button illustrations are based on the KX-T7130 model.

Recall button on a single line telephone.

Tones which vary depending on the condition. Refer to “Tone / Ring Tone List” (Section 2.1).

1-2 Operations

To terminate one party and talk to the other

Confirmation tone (optional)

Press the line key or INTERCOM to which you wish to remain connected.

INTERCOM

Interrupting an Existing Call (Executive Busy Override)

Executive Busy Override — Extension

Allows you to connect to an existing intercom (extension) call. System Programming is required to use this feature.

Any Telephone

Dial 3.

Confirmation tone (optional)

If you make an intercom call and while hearing a busy tone

A three-party conference is now established.

To leave the conference

Any Telephone

The other two parties continue their conversation.

Hang up or press

SP-PHONE

• This feature does not work when “Data Line Security” or “Executive Busy Override Deny” is set at either or both of the other parties.

• When a 2-party call is changed to a 3-party call or vice versa, a conﬁrmation tone is sent to all parties. The tone can be disabled.

• 1.3 Making Calls, ‘Denying “Interrupting an Existing Call”(Executive Busy Override

Deny)’

• 1.7 Useful Features, “Conference (3-party)”

• 1.7 Useful Features, “Data Line Security”

• See the Installation Manual, Section 3, “Executive Busy Override”.

☞

• If all three parties are extensions, this operation is not possible.

1.1 Before Operating Operating example

Example: “Interrupting an Existing Call (Executive Busy Override)”,

Executive Busy Override — Extension

Applicable telephone: A PT (Proprietary Telephone) user can follow the operating steps below.

Applicable telephone: Any Telephone (PT and SLT) user can follow the operating steps below.

Basic Operations

Main feature title

Sub-feature title

Feature description

Operation steps

The feature and program reference

• If your telephone is not noted in the operation steps (ex. only “PT” is noted and you are using a single line telephone), this means your telephone cannot execute that feature.

• If your telephone can perform several operations for one feature, you can select the method according to your needs.

Additional

information

Operations 1-3

1.2 Proprietary Telephone Settings

SET PROGRAM

MEMORY

Set the MEMORY switch to “PROGRAM” .

Be sure the telephone is idle and on-hook.

SET PROGRAM

MEMORY

When the display shows the initial programming mode;

Programming is completed and the normal operation resumes.

Set the MEMORY switch to “SET”.

If you use a Panasonic proprietary telephone, you can customise your telephone functions. For example, you can change the initial settings according to your needs or the button functions on your telephone. To program, you need to switch your telephone to the programming mode. During the programming mode, your telephone is busy to outside callers. If you want to make a call, you must exit from programming mode.

• This feature cannot be used with a single line telephone.

• Be sure the handset is on the cradle and the SP-PHONE button is off.

• To program, set the MEMORY switch on the proprietary telephone to “PROGRAM”.

When you enter the Programming mode, the display shows the following message as the initial programming mode.

PITS-PGM NO? →

The display also gives you helpful or stored data information related to the programming steps. You can also refer to the “Display Example” in the Appendix (Section 2.4).

• After programming, return the MEMORY switch to the “SET” position.

• If you move your desk and change take your telephone with you, reset as desired. Your

settings will not remain in your telephone but will remain at your previous extension port.

• During the programming mode, your extension is treated as a busy extension.

To enter the Programming Mode

To exit the Programming Mode

When storing data

After pressing the STORE button to store data, you will hear one of the following tones. — Conﬁrmation tone (1 beep): storage is completed.

1-4 Operations

— Conﬁrmation tone (2 beeps): the data is the same as the last entry. — Alarm tone (3 beeps): the entry is not valid.

1.2 Proprietary Telephone Settings

1 2

AUTO DIAL

STORE

1 3

Enter the exchange line number (1 through 6).

exchange line no.

AUTO DIAL

STORE

1 1

AUTO DIAL

STORE

Customising Your Telephone Functions

You can change the initial settings of your telephone. Check the available items in the list and change the settings, if required.

Preferred Line Assignment — Outgoing

Idle Line Preference: You can access any permitted idle exchange line to make a call

directly by going off-hook.

Prime Line Preference: You can access a predetermined exchange line directly by going

off-hook.

No Line Preference: You cannot access an exchange line by going off-hook. Choose (default) the exchange line using 9 or 0, or a line key.

SELECTION PROGRAMMING INPUT

Basic Operations

❑ Idle Line Preference.

❑ Prime Line Preference.

❑ No Line Preference.

• Setting a new line preference feature will cancel the previous setting.

• The user can override the Idle/Prime Line Preference temporarily to select a speciﬁc line. To select it, press the desired line access key (INTERCOM or line key) before going off-hook or pressing the SP-PHONE/MONITOR button.

• If there are only 3 lines in the system, exchange line numbers 4 through 6 cannot be used.

Operations 1-5

1.2 Proprietary Telephone Settings

Enter the exchange line numbers you want to ring (1 through 6).

exchange line no.

AUTO DIAL

STORE

2 1

AUTO DIAL

STORE

2 3

Enter the exchange line number (1 through 6).

exchange line no.

AUTO DIAL

STORE

2 2

AUTO DIAL

STORE

Preferred Line Assignment — Incoming

No Line Preference: When an incoming outside call is received, the extension user

must go off-hook and then press the ﬂashing line key.

Prime Line Preference: When incoming exchange line calls are received at the same time,

you can receive the call on the preferred exchange line ﬁrst only by going off-hook.

Ringing Line Preference: When an incoming outside call is received, you can receive the (default) call ringing at your telephone by going off-hook.

SELECTION PROGRAMMING INPUT

❑ No Line Preference.

❑ Prime Line Preference.

❑ Ringing Line Preference.

• Setting a new line preference feature will cancel the previous setting.

• In “Prime Line Preference” mode, if incoming exchange line calls are received at the same

time except for the preferred exchange line, you must go off-hook and then press the line key whose indicator is ﬂashing red quickly.

Exchange Line Ringing Selection

You can select whether the extension will ring or not when an outside call is received at your extension.

PROGRAMMING INPUT

• The “Flexible Ringing Assignment” should be set to “Enable”. (See the Installation

1-6 Operations

Manual.)

• When an outside call is received at your extension but does not ring, the line key will ﬂash.

If you want to answer the outside call, press the ﬂashing line key.

1.2 Proprietary Telephone Settings

AUTO DIAL

STORE

4 2

AUTO DIAL

STORE

4 1

AUTO DIAL

STORE

Intercom Alert Assignment

The type of intercom alerting signal (tone/voice) can be selected by programming.

Voice Call: Call arrival is indicated by the caller announcing themselves through the

Tone Call (default): Normal ringing is heard at the receiving extension.

SELECTION PROGRAMMING INPUT

❑

Voice Call

❑ Tone

Call

(Cancels the

Voice Call.)

Call Waiting Tone Selection

You can select the type of call waiting tone, either Tone 1 (default) or Tone 2.

SELECTION PROGRAMMING INPUT

❑ Tone 1

Basic Operations

speaker on the receiving extension.

AUTO DIAL

5 1

STORE

AUTO DIAL

5 2

STORE

☞

❑

Tone 2

• 1.5 During a Conversation, “Call Waiting”

• 2.1 Tone / Ring Tone List

Proprietary Telephone Setting – Data Default Set

Allows you to reset the proprietary telephone’s settings to the default settings.

• Preferred Line Assignment — Outgoing (default: No Line Preference)

• Preferred Line Assignment — Incoming (default: Ringing Line)

• Exchange Line Ringing Selection (default: Ring – all exchange lines)

• Intercom Alert Assignment (default: Tone Call)

• Call Waiting Tone Selection (default: Tone 1)

OPERATION

• This feature also cancels the Handsfree Answerback feature. The operation of the

AUTO ANSWER/MUTE button in the Room Monitor feature is also affected.

Operations 1-7

1.2 Proprietary Telephone Settings

Customising the Buttons on Your Telephone

Changing the Flexible Buttons

You can change the ﬂexible buttons on your telephone to certain function buttons. For example, if your telephone has more line keys than available exchange lines, you may change the unused line keys to One-Touch Dialling buttons, etc. The 4 types of ﬂexible buttons are as follows:

• Flexible Line Keys (located on a PT only)

• Flexible DSS Buttons (located on a DSS Console only)

• Programmable Feature (PF) Buttons (located on a PT and DSS Console)

• Flexible MESSAGE Buttons (located on a PT)

Check the required operation ﬁrst. If your telephone is not provided with the button you want, you can assign the button using this program.

FUNCTION

DSS (Direct Station Selection) One-Touch Dialling CONF (Conference) FWD/DND (Forward/Do Not Disturb) SAVE Log-In/Log-Out Single Exchange Line (S-CO) Other Exchange Lines (O-CO) Trunk Group (G-CO) MESSAGE (Message Waiting) Day Night

PROGRAMMABLE BUTTON

LINE DSS PF

✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔

✔ ✔

✔

MESSAGE

✔ ✔

✔

Lunch Extension Lock

“✔” indicates that the feature is available.

• To conﬁrm the stored function data

1-8 Operations

Press the button you want to conﬁrm.

• As to the buttons on your proprietary telephone, please refer to your proprietary telephone

manual.

✔ ✔

1.2 Proprietary Telephone Settings

Press the programmable button. Dial 0. Enter an exchange line number (1 through 6).

Press STORE.

exchange line no.

AUTO DIAL

STORE

Press the programmable button.

Press STORE.

AUTO DIAL

STORE

Dial .

Line Access Keys

One of the following 3 types of line keys must be used to select an exchange line when making a call.

• Trunk Group (G-CO) key

• Other Exchange Lines (O-CO) key

• Single Exchange Line (S-CO) key

• A ﬂexible line key can be assigned as a Line Access Key (G-CO, O-CO or S-CO) in

Proprietary Telephone Settings. Once a ﬂexible line key is assigned as a Line Access Key, it provides the line status using lighting patterns and colour indication. Please refer to “2.2 LED Indication”.

• You can set the G-CO and S-CO keys on one telephone. Incoming and outgoing calls on the line are shown on the key in the following priority. S-CO > G-CO

Single Exchange Line (S-CO) Key

A S-CO key is an exchange line access key. This allows you to access a speciﬁc line by pressing a S-CO key. An incoming call can be directed to a S-CO key.

Basic Operations

• Only one S-CO key can be assigned to an exchange line.

• The same exchange line can be assigned as a S-CO key and G-CO key.

Other Exchange Lines (O-CO) Key

Exchange lines which are not assigned to S-CO or G-CO keys can be assigned to a ﬂexible line key on a proprietary telephone. The assigned button serves as the O-CO key. An incoming call, on an unassigned exchange, arrives at the O-CO key. To make an outside call, you simply press the designated O-CO key.

Operations 1-9

1.2 Proprietary Telephone Settings

Press the programmable button.

Press STORE.Dial 1.

AUTO DIAL

STORE

extension no.

Enter an extension number.

MESSAGE

Press the programmable button. Dial #. Enter a trunk group number (1 through 6).

Press STORE.

AUTO DIAL

STORE

trunk group no.

Trunk Group (G-CO) Key

To use exchange lines efficiently, a group of exchange lines (trunk group) can be assigned to a line key. This button is referred to as Trunk Group (G-CO) key. Any incoming calls from any exchange line in the trunk group arrive at the G-CO key. To make an outside call, you can access an idle exchange line in the group by simply pressing the assigned G-CO key.

• The same line can be assigned as a S-CO key and G-CO key.

• The exchange lines for making and/or receiving calls in trunk groups must be

pre-programmed.

• When your extension is assigned as the incoming call destination for an exchange line, you

cannot receive any incoming exchange line calls unless a G-CO, O-CO or S-CO key associated with the line is assigned.

DSS (Direct Station Selection) Button

• 1.3 Making Calls, “Intercom Calling”

☞

1-10 Operations

1.2 Proprietary Telephone Settings

Press the programmable button and dial 2 or press the PF button.

Press STORE.

AUTO DIAL

STORE

telephone no.

Enter the telephone number (max. 24 digits).

MESSAGE

)(

Press the programmable button. Dial 3.

Press STORE.

AUTO DIAL

STORE

One-Touch Dialling Button

Basic Operations

• To store the telephone number of an external party, a line access code (9, 0 or 81 through

86) must be stored as the ﬁrst digit.

• You can use 0 through 9, , #, PAUSE and INTERCOM (Secret) as follows.

PAUSE: inserts a pause. INTERCOM: conceals all or part of a stored number.

• The number of Personal Speed Dialling numbers corresponds to the number of PF buttons assigned as One-Touch Dialling. (PF buttons are on a proprietary telephone.) You cannot assign both the One-Touch Dialling and Personal Speed Dialling features. For example, if you assign One-Touch Dialling to the PF 1 button and then Personal Speed Dialling 0, the Personal Speed Dialling 0 feature will overwrite the One-Touch assignment.

• 1.7 Useful Features, “Secret Dialling”

☞

CONF (Conference) Button

• 1.7 Useful Features, “Conference (3-party)”

☞

• 1.7 Useful Features, “Conference, Unattended”

• 1.7 Useful Features, “Conference (5-party)”

Operations 1-11

1.2 Proprietary Telephone Settings

Press the programmable button. Dial 8.

Press STORE.

AUTO DIAL

STORE

Press the programmable button. Dial 5.

Press STORE.

AUTO DIAL

STORE

Press the programmable button. Dial 4.

Press STORE.

AUTO DIAL

STORE

FWD/DND (Forward/Do Not Disturb) Button

• 1.6 Before Leaving Your Desk, “Forwarding a Call (Call Forwarding)”

☞

SAVE Button

• 1.7 Useful Features, “Rejecting Incoming Calls (Do Not Disturb – DND)”

• 1.3 Making Calls, “Redialling the Saved Number (Saved Number Redial)”

☞

Log-In/Log-Out Button

• 1.7 Useful Features, “Joining or Leaving a Call Distribution Group (Log-In/Log-out)”

☞

• See the Installation Manual, Section 3, “Log-In/Log-Out”.

1-12 Operations

1.2 Proprietary Telephone Settings

Press MESSAGE. Dial 3.

Press STORE.

AUTO DIAL

STORE

MESSAGE

AUTO DIAL

STORE

Enter the desired feature number. Press STORE.

feature number

Press the programmable button and dial 2 or press the PF button.

MESSAGE

)(

Restoring the MESSAGE Button

Allows you to restore the message waiting feature to the MESSAGE button.

One-Touch Access for System Features

Features that can be accessed using the dialling buttons can also be programmed into memory.

Programming

Basic Operations

• If you want to use a programmable feature button as a button for External Feature Access,

you can press the RECALL button instead of the feature number. When you press the assigned button, you can access special features (e.g. Call Waiting) offered by a host PBX or Local Exchange.

To Access

Off-hook. Confirmation tone (1 beep)

• Whether the conﬁrmation tone is heard or not depends upon the programmable feature.

Press the programmable button assigned above.

Operations 1-13

1.2 Proprietary Telephone Settings

HIGH LOW

MID

CONTRAST

Adjust the CONTRAST switch to the desired setting (LOW/MID/HIGH).

Display Contrast Adjustment

The CONTRAST selector is used to adjust the display contrast.

• This feature is available for a KX-T7130 only.

1-14 Operations

1.2 Proprietary Telephone Settings

HIGH OFF

LOW

RINGER

Adjust the RINGER Volume lever to the desired setting (OFF/LOW/HIGH).

VOLUME

Adjust the VOLUME Control lever to the desired setting (MAX to MIN).

MAX MIN

To adjust the ringer volume

To adjust the speaker volume

Basic Operations

Operations 1-15

1.3 Making Calls

extension no.

Lift the handset. Talk.

Hang up.

Enter

the extension number.

Lift the handset or press SP-PHONE/MONITOR.

Talk.

Hang up or press SP-PHONE/MONITOR.

Press the flexible button assigned as a DSS button.

extension no.

Press SP-PHONE or INTERCOM.

Talk.

Enter

the extension number.

Press SP-PHONE.

SP-PHONE

INTERCOM

Intercom Calling

Allows you to make a call to another extension.

Using the handset

Any Telephone

Using the Speakerphone

Using a DSS (Direct Station Selection) button

• After dialling an extension number, you will hear one of the following tones.

PT PT

Ringback tone: Indicates the destination extension is being called. Conﬁrmation tone: Indicates you can perform voice calling (e.g. Paging). Busy tone: Indicates the destination extension is busy. Do Not Disturb (DND) tone: Indicates the destination extension has set the “Do Not

Disturb (DND)” feature.

• An extension number and a name, if programmed, are shown on a display PT during an

intercom call.

• You can assign a DSS button on a ﬂexible button in Proprietary Telephone Settings. The

stored number can be displayed in the following way.

1. Set the MEMORY switch to “PROGRAM”.

2. Press the desired button while on-hook. The number will be displayed. After checking the number return the MEMORY switch to the “SET” position.

• You can press a ﬂexible button assigned as a DSS button directly to make an intercom call without going off-hook. It can be done by System Programming.

☞

1-16 Operations

• 1.2 Proprietary Telephone Settings, “Customising the Buttons on Your Telephone”,

DSS (Direct Station Selection) Button

• 2.1 Tone/Ring Tone List

• See the Installation Manual, Section 3, “Intercom Calling”.

1.3 Making Calls

Dial 0 or 9.

Lift the handset or press SP-PHONE/MONITOR.

0 9

Calling the Operator (Operator Call)

Allows you to call the operator within the system. One extension can be assigned as the operator.

Any Telephone

• If an operator is not assigned, this feature is not available and you will hear reorder tone.

• If the line access number is assigned to “0” by System Programming, the operator call

number will be changed to “9”.

Basic Operations

☞

• See the Installation Manual, Section 3, “Operator Call”.

Outside Calling

Allows you to make a call to an external party using one of the following line access methods.

1.) Making Outside Calls Using Automatic Line Access

2.) Making Outside Calls Using Individual Line Access

3.) Making Outside Calls Using Trunk Group Access

• An exchange line which is not assigned to a line key cannot be dialled.

☞

• Helpful hints for the Handsfree (speakerphone) operation are noted in the “Handsfree

Operation” feature.

• 1.2 Proprietary Telephone Settings, “Customising the Buttons on Your Telephone”,

Single Exchange Line (S-CO) Key, Trunk Group (G-CO) Key

• 1.6 Before Leaving Your Desk, “Locking Your Telephone (Electronic Extension Lockout)”

• 1.7 Useful Features, “Calling with Account Codes (Account Code Entry)”

• 1.7 Useful Features, “Calling Using Your Privileges from Another Extension (Walking COS)”

• 1.8 Operator / Manager Service Features, “Remote Extension Lock”

• See the Installation Manual, Section 3, “Outside Calling”.

• See the Installation Manual, Section 3, “Call Barring Override by Account Codes”.

• See the Installation Manual, Section 3, “Call Barring — Extension Lock Boundary Class”.

• See the Installation Manual, Section 3, “Call Barring”.

Operations 1-17

1.3 Making Calls

Dial 9 or 0.

Enter the phone number.

9 0

phone no.

Lift the handset or press SP-PHONE/MONITOR.

Hang up or press SP-PHONE/MONITOR.

Dial tone

Talk.

Press the line key assigned as a Single Exchange Line key.

Enter the phone number.

phone no.

Lift the handset or press SP-PHONE/MONITOR

Hang up or press SP-PHONE

Dial tone

Talk.

Making Outside Calls Using Automatic Line Access

Allows you to select an available exchange line automatically.

Any Telephone

• The selected line key turns green. • The display shows the phone number.

• If the line access number is assigned to “0” by System Programming, the operator call

number will be changed to “9”.

Making Outside Calls Using Individual Line Access

Allows you to select the desired exchange line without dialling the line access code.

• The display shows the phone number.

• The line key turns green.

• You may skip off-hook and press the Single Exchange Line (S-CO) key directly.

1-18 Operations

1.3 Making Calls

For a PT: Press the key assigned as

the Trunk Group key.

For an SLT: Dial 8 and the trunk group

number (1 through 6).

Enter the phone number.

phone no.

Lift the handset or press SP-PHONE/MONITOR

Hang up or press SP-PHONE

Dial tone

Talk.

For an SLT

For a PT

trunk group no.

Press RECALL.

Enter

the phone number.

RECALL

phone no.

While hearing any tone, dialing, or talking

Dial tone

Making Outside Calls Using Individual Trunk Group Access

Allows you to select an idle line within a designated trunk group. Through System Programming, exchange lines can be divided into 6 line groups.

PT and SLT

• You may press the Trunk Group key directly without going off-hook.

Basic Operations

• The display shows the phone number.

• The line key turns green.

Recall

☞

Allows you to disconnect the current call and make another call without hanging up.

• System Programming may be required to perform this feature properly.

• During an outside call, the RECALL button can be used as a External Feature Access

button.

• 1.7 Useful Features, “External Feature Access”

• See the Installation Manual, Section 3, “Recall”.

Operations 1-19

1.3 Making Calls

Lift the handset.

Press SP-PHONE.

SP-PHONE

Press SP-PHONE.

SP-PHONE

Hang up.

Handsfree Operation

Allows you to dial and to talk to the other party without lifting the handset.

• The microphone and speaker are now activated. Handsfree operation is available.

Switching from the handset to handsfree mode

• Do not replace the handset without pressing the SP-PHONE button ﬁrst, or the call will be terminated.

Switching from handsfree to the handset mode

• Helpful hints for the Handsfree operation:

☞

PT PT

— Use this unit in a quiet room for best performance. — If you and the other party talk at the same time, parts of your conversation will be lost.

To avoid this, talk alternately.

• The handsfree mode is cancelled if you do not start dialling within 10 seconds.

• The KX-T7050 has MONITOR button instead of a SP-PHONE button. It can be used for handsfree dialling, etc., but it cannot be used for a handsfree conversation.

• You can enable the handsfree mode by pressing a line key or INTERCOM button.

• See the Installation Manual, Section 3, “Handsfree Operation”.

1-20 Operations

1.3 Making Calls

Lift the handset or press SP-PHONE/MONITOR.

Dial the line access code (9, 0 or 81 through 86).

line access code emergency no.

Dial the emergency number.

Dial tone

Making Emergency Calls (Emergency Call)

Allows you to dial a pre-set emergency number after seizing an exchange line. Up to 5 emergency dial numbers can be stored.

Dialling

Any Telephone

• You may press a line key instead.

Basic Operations

☞

• An emergency call is allowed even in the following cases,

— Account Code – Verify–All mode — Any call barring COS number — Electronic Extension Lockout

• If your system is connected to a host PBX, you must dial the host PBX line access code

after the line access code.

• See the Installation Manual, Section 3, “Emergency Call”.

Operations 1-21

1.3 Making Calls

Lift the handset or press SP-PHONE/MONITOR.

Press the flexible button assigned as a One-Touch Dialing button or PF button.

Dialling by Simply Pressing a Button (One-Touch Dialling)

Allows you to call a number or access a system feature with the touch of a button. This is done by storing an extension number, telephone number or feature number (up to 24 digits) in a One-Touch Dialling button.

Dialling

• The destination numbers are stored in Proprietary Telephone Settings.

• You may press a line key to select a desired exchange line before pressing the One-Touch

Dialling button.

• “Speed Dialling”, “One-Touch Dialling” and manual dialling can be used together.

• You can store a number consisting of 25 digits or more by dividing and storing it into 2

One-Touch Dialling buttons.

• A pause is automatically entered after the stored line access code, 9, 0 or 81 through 86,

when dialling.

• To conﬁrm the current status of the button, press the button while on-hook.

☞

1-22 Operations

• 1.2 Proprietary Telephone Settings, “Customising the Buttons on Your Telephone”,

One-Touch Dialling Button

• See the Installation Manual, Section 3, “One-Touch Dialling”.

1.3 Making Calls

Lift the handset or press SP-PHONE/MONITOR.

system speed dial no.

Enter a system speed dial number (00 through 99).

AUTO DIAL

STORE

For an SLT

For a PT

For a PT: Press AUTO DIAL/STORE. For an SLT: Dial .

Dialling Using System Speed Dialling (System Speed Dialling)

Allows you to make a call using pre-programmed speed dial numbers. This system supports 100 speed dial numbers which are available to all extension users.

PT and SLT

Basic Operations

☞

• You will not hear a tone.

• The AUTO DIAL/STORE indicator lights.

• System Speed Dial numbers must be stored by System Programming.

• “Speed Dialling”, “One-Touch Dialling” and manual dialling can be used together.

• You may press a line key or dial a line access code to select a desired exchange line before

pressing the AUTO DIAL/STORE button or dialling .

• It is possible to cancel call barring with this feature (Call Barring Override for System

Speed Dialling). In this case, System Programming is necessary.

• A System Speed Dial number can be divided when stored.

<Example> If the number is divided and stored in System Speed Dial numbers 01 and 02,

Press: [AUTO DIAL/STORE] [0] [1] [AUTO DIAL/STORE] [0] [2].

• The dialled number appears on the display.

SLT

• A rotary telephone cannot use this feature.

• See the Installation Manual, Section 3, “Call Barring for System Speed Dialling”.

• See the Installation Manual, Section 3, “System Speed Dialling”.

• The AUTO DIAL/STORE indicator light turns off.

Operations 1-23

1.3 Making Calls

Confirmation tone

Lift the handset or press SP-PHONE/MONITOR

2 #

Dial 2 .

Enter the personal speed dial number (0 through 9).

personal speed dial no.

Enter the desired number.

desired no.

Dial #.

Hang up or press SP-PHONE/MONITOR

Lift the handset or press SP-PHONE/MONITOR.

Dial #.

Enter the personal speed dial number (0 through 9).

personal speed dial no.

Dialling Using Personal Speed Dialling (Personal Speed Dialling)

Allows you to store up to 10 speed dial numbers at your extension. These numbers are available for your extension only.

Storing a phone number

Any Telephone

Dialling

Any Telephone

SLT

• You may dial “1 ” instead of “#”.

• An account code must be stored by pressing “ ” and entering the account code after the line access code.

• You can store an extension number, telephone number, or feature number of up to 24 digits. Valid digits are “0 through 9”.

• A pause can be stored by pressing the key. However, in the account code verify-all, verify-toll (call barring) and forced modes, “ ” is not regarded as a pause.

• To store the telephone number of an external party, a line access code (9, 0 or 81 through

86) must be stored as the ﬁrst digit.

• A rotary telephone cannot use this feature.

☞

1-24 Operations

• 1.2 Proprietary Telephone Settings, “Customising the Button on Your Telephone”,

One-Touch Dialling Button

• See the Installation Manual, Section 3, “Personal Speed Dialling”.

1.3 Making Calls

Lift the handset or press SP-PHONE/MONITOR

3 #

Dial 3 .

Enter the personal speed dial number (0 through 9).

personal speed dial no.

Dial #.

Checking the stored personal speed dialling numbers

Basic Operations

Operations 1-25

1.3 Making Calls

Confirmation tone and dial tone

Lift the handset or press SP-PHONE/MONITOR.

7 4 2 #

Dial 742.

Enter the phone number.

phone no.

Dial #.

Hang up or press SP-PHONE/MONITOR

Confirmation tone and dial tone

Lift the handset or press SP-PHONE/MONITOR.

Hang up or press SP-PHONE/MONITOR.

To set: Dial 741#. To cancel: Dial 740#.

7 4 1

To set.

7 4 0

# #

To cancel.

Lift the handset or press SP-PHONE/MONITOR.

Wait for an answer.

Talk.

Dialling by Simply Going Off-Hook (Pickup Dialling)

Allows you to make an outgoing call by just going off-hook (single line telephone only).

Storing a phone number

SLT

• You must dial a line access code (9, 0 or 81 through 86) as the ﬁrst digit when storing an external phone number.

Setting / Cancelling

Dialling

☞

1-26 Operations

SLT

• This feature will not work if you answer an incoming call or retrieve a call on hold.

• Up to 32 digits, consisting of “0 through 9” and “ ”, can be stored. The “ ” button is used as a PAUSE. However, in the account code verify-all, verify-toll (call barring) and forced modes, “ ” is not regarded as a pause.

• An account code must be stored by pressing “ ” and entering the account code after the line access code.

• During the waiting time after going off-hook, you can call another party and override this feature. You can change the waiting time between going off-hook and automatically dialling through System Programming.

• A rotary telephone cannot use this feature.

• See the Installation Manual, Section 3, “Pickup Dialling”.

1.3 Making Calls

Lift the handset. Dial ## or 80.

8 0

Press REDIAL.

REDIAL

Lift the handset or press SP-PHONE/MONITOR.

Redialling the Last Number Dialled (Last Number Redial)

Automatically saves the last outside phone number dialled so that you can make a call to the same party later using a simple operation.

PT SLT

• Up to 64 digits can be stored and redialled. This does not include an exchange line access

PT PT

code.

• If you hear a busy tone when attempting to redial, select another line and press the REDIAL

button or feature number.

• “ ”, “#”, “PAUSE”, and “INTERCOM” (for secret dialling) are counted as 1 digit.

• While calling or during a conversation, pressing the REDIAL button will disconnect the

current call and redial the stored number.

• You can check the stored number. Press the REDIAL button while on-hook, and the stored

number will be displayed.

Basic Operations

☞

• See the Installation Manual, Section 3, “Redial”.

Operations 1-27

1.3 Making Calls

Press SAVE.Press AUTO DIAL/STORE.

During a conversation or while hearing a busy tone

AUTO DIAL

STORE

SAVE

Lift the handset or press SP-PHONE/MONITOR.

Press SAVE.

SAVE

Redialling the Saved Number (Saved Number Redial)

Allows you to save the current external telephone number during a conversation, so that you can redial the same party later using a simple operation. The saved number can be redialled until another number is stored.

Storing

Dialling

☞

• Up to 64 digits can be stored and redialled. This does not include an exchange line access

code.

• “ ”, “#”, “PAUSE”, and “INTERCOM” (for secret dialling) are counted as 1 digit.

• A ﬂexible button can be assigned as the SAVE button.

• You can check the stored number. Press the SAVE button while on-hook, and the stored

number will be displayed.

• You can change the exchange line when dialling. You may press a line key to select an

exchange line directly after going off-hook before pressing the SAVE button.

• 1.2 Proprietary Telephone Settings, “Customising the Buttons on Your Telephone”,

SAVE Button

• See the Installation Manual, Section 3, “Redial”.

1-28 Operations

1.3 Making Calls

Dial 2.

If you make an intercom call and hear a busy tone

Wait for an answer and talk.

Sending a Call Waiting Tone to a Busy Extension (Busy Extension Signalling)

The busy extension that you called will hear the assigned Call Waiting tone and know that you are waiting.

Any Telephone

• To answer from the calling extension, see “Call Waiting” in this manual.

• If you hear a reorder tone when you set this feature, the called party has not permitted call

waiting to be used. This feature is only available if the called extension has set the “Call Waiting” feature.

Basic Operations

☞

• 1.5 During a Conversation, “Call Waiting”

• See the Installation Manual, Section 3, “Busy Extension Signalling”.

Operations 1-29

1.3 Making Calls

Lift the handset or press SP-PHONE/MONITOR.

Dial 6. Hang up or press

SP-PHONE/MONITOR.

Confirmation tone and reorder tone

If you hear a busy tone

Wait for the Camp-On recall.

If you hear the telephone ringing

Lift the handset or press SP-PHONE/MONITOR.

Enter the phone number.Dial tone

If you hear the telephone ringing

Lift the handset or press SP-PHONE/MONITOR .

phone no.

Making Your Telephone Ring Back Automatically When a Line Becomes Free (Automatic Callback Busy – Camp-On)

Allows you to receive callback ringing when the dialled line becomes idle. When you answer the callback ringing;

For an extension: The called extension starts ringing without dialling. For an exchange line: The line is seized.

Setting

Any Telephone

Answering an intercom recall

Any Telephone

Answering an exchange line recall

Any Telephone

Cancelling

Any Telephone

• You hear a ringback tone and the called extension rings automatically.

• If you do not answer within 4 callback ring signals (within 10 seconds), this feature will be

☞

1-30 Operations

cancelled.

• See the Installation Manual, Section 3, “Automatic Callback Busy (Camp-On)”.

1.3 Making Calls

Confirmation tone (optional)

Press the line key or INTERCOM to which you wish to remain connected.

INTERCOM

Dial 3.

Confirmation tone (optional)

If you make an intercom call and while hearing a busy tone

A three-party conference is now established.

The other two parties continue their conversation.

Hang up or press

SP-PHONE

Interrupting an Existing Call (Executive Busy Override)

Executive Busy Override — Extension

Allows you to connect to an existing intercom (extension) call. System Programming is required to use this feature.

Any Telephone

To leave the conference

Basic Operations

Any Telephone

To terminate one party and talk to the other

• If all three parties are extensions, this operation is not possible.

• This feature does not work when “Data Line Security” or “Executive Busy Override Deny”

is set at either or both of the other parties.

• When a 2-party call is changed to a 3-party call or vice versa, a conﬁrmation tone is sent to all parties. The tone can be disabled.

• 1.3 Making Calls, ‘Denying “Interrupting an Existing Call”(Executive Busy Override

☞

Deny)’

• 1.7 Useful Features, “Conference (3-party)”

• 1.7 Useful Features, “Data Line Security”

• See the Installation Manual, Section 3, “Executive Busy Override”.

Operations 1-31

1.3 Making Calls

Confirmation tone (optional)

Press the desired line key whose indicator is lit red.

Lift the handset or press SP-PHONE/MONITOR.

A three-party conference is now established.

Hang up or press SP-PHONE/MONITOR

The other two parties continue their conversation.

Confirmation tone (optional)

Press the line key or INTERCOM to which you wish to remain connected.

INTERCOM

Executive Busy Override — Exchange Line

Allows you to connect to an existing outside call or add a third party to your existing conversation. System Programming is required to use this feature.

To leave the conference

To terminate one party and talk to the other

• This feature does not work when “Data Line Security” or “Executive Busy Override Deny”

☞

is set at the extension engaged in the existing outside call.

• When a 2-party call is changed to a 3-party call or vice versa, a conﬁrmation tone is sent to

all parties. Removing the tone is possible through programming.

• 1.3 Making Calls, ‘Denying “Interrupting an Existing Call” (Executive Busy Override Deny)

• 1.7 Useful Features, “Conference (3-party)”

• 1.7 Useful Features, “Data Line Security”

• See the Installation Manual, Section 3, “Executive Busy Override”.

1-32 Operations

1.3 Making Calls

To set: Dial 7330#. To cancel: Dial 7331#.

7 3 3 #

To set.

7 3 301 #

To cancel.

Lift the handset or press SP-PHONE/MONITOR

Hang up or press SP-PHONE/MONITOR

Confirmation tone

Denying “Interrupting an Existing Call” (Executive Busy Override Deny)

Allows you to prevent other extension users from interrupting your conversation.

Setting / Cancelling

Any Telephone

• Single line telephone users can dial “0” instead of “#”.

Basic Operations

☞

• 1.3 Making Calls, “Interrupting an Existing Call (Executive Busy Override)”,

Executive Busy Override — Extension, Executive Busy Override — Exchange Line

• See the Installation Manual, Section 3, “Executive Busy Override”.

Operations 1-33

1.4 Receiving Calls

Lift the handset or press SP-PHONE.

Press a rapidly flashing line key or INTERCOM.

INTERCOM

Receiving Calls

PT and SLT PT

• There are 3 types of Line Preference for incoming outside calls (— No Line/Prime

Exchange Line/Ringing Line). Each preference can be selected by Proprietary Telephone Settings.

• When receiving an incoming call, you may press the line key or INTERCOM button which

is rapidly ﬂashing red and talk (Handsfree mode).

• Helpful hints for the handsfree operation are noted in the “Handsfree Operation” feature.

• The line key or INTERCOM indicator light turns steady green.

☞

• 1.2 Proprietary Telephone Settings, “Customising Your Telephone Functions”, Preferred Line Assignment — Incoming

• 1.3 Making Calls, “Handsfree Operation”

• See the Installation Manual, Section 3, “Receiving Calls”.

1-34 Operations

1.4 Receiving Calls

Press AUTO ANSWER/MUTE.

When the AUTO ANSWER/MUTE indicator is on

AUTO ANSWER

MUTE

Press AUTO ANSWER/MUTE.

When the SP-PHONE and the AUTO ANSWER/MUTE indicators are off

AUTO ANSWER

MUTE

Handsfree Answerback

Allows you to answer an intercom call without lifting the handset.

Setting

• The AUTO ANSWER/MUTE indicator turns on.

Basic Operations

Cancelling

☞

• The AUTO ANSWER/MUTE indicator light turns off.

• This feature does not work for incoming outside calls or doorphone calls.

• When an outside call is transferred to your extension, this feature is overridden and a ring

tone is heard.

• 1.2 Proprietary Telephone Settings, “Customising Your Telephone Functions”,

Intercom Alert Assignment

• 1.7 Useful Features, “Room Monitor”

• See the Installation Manual, Section 3, “Handsfree Answerback”.

Operations 1-35

1.4 Receiving Calls

Enter the extension number where the call is ringing.

Dial 4.

extension no.

Lift the handset or press SP-PHONE/MONITOR.

Confirmation tone (optional)

Talk.

Dial 40.

4 0

Lift the handset or press SP-PHONE/MONITOR.

Confirmation tone (optional)

Talk.

Picking up a Call Ringing at Another Extension (Call Pickup)

Directed Call Pickup

Allows you to answer an incoming call ringing at any other extension.

Any telephone

• Doorphone calls can be picked up by extensions that are not programmed to answer

doorphone calls.

• You hear a conﬁrmation tone when the call is picked up. The tone can be disabled.

• If a ringing extension sets the Call Pickup Deny feature, you will hear a reorder tone.

☞

• 1.4 Receiving Calls, “Picking up a Call Ringing at Another Extension (Call Pickup)”, Denying/allowing your calls to be picked up (Call Pickup Deny)

• See the Installation Manual, Section 3, “Call Pickup”.

Group Call Pickup

Allows you to answer a call that is ringing at another telephone within your extension group.

Any telephone

• You can pick up an incoming outside, intercom or doorphone call, but you cannot pickup a

Camp-On recall or hold recall.

• You will hear a conﬁrmation tone when the call is picked up. The tone can be disabled.

• If a ringing extension sets the Call Pickup Deny feature, you will hear reorder tone.

• You can pick up a call just by going off-hook even though your extension is not ringing.

It can be done by System Programming.

☞

1-36 Operations

• 1.4 Receiving Calls, “Picking up a Call Ringing at Another Extension (Call Pickup)”, Denying/allowing your calls to be picked up (Call Pickup Deny)

• See the Installation Manual, Section 3, “Extension Group”.

• See the Installation Manual, Section 3, “Call Pickup”.

1.4 Receiving Calls

To set: Dial 721#. To cancel: Dial 720#.

7 2 1 #

To set.

7 2 0 #

To cancel.

Lift the handset or press SP-PHONE/MONITOR.

Hang up or press SP-PHONE/MONITOR.

Confirmation tone and dial tone

Enter the TAM number. Dial 4.

TAM no.

Lift the handset or press SP-PHONE/MONITOR.

Busy tone

Talk.

While the TAM is answering a call

Retrieving Calls Answered by a TAM (Telephone Answering Machine)

Allows you to answer an incoming call received by a TAM. System Programming is required to use this feature.

Any telephone

• When you try to pick up a call and hear a reorder tone, the TAM is not answering a call or

the dialled extension is not the TAM extension.

• A TAM number is the 3-digit extension number of the TAM.

• See the Installation Manual, Section 3, “Call Pickup”.

☞

Denying/allowing your calls to be picked up (Call Pickup Deny)

Basic Operations

Allows you to prevent another extension from picking up your calls using the “Call Pickup” feature.

Setting / Cancelling

Any Telephone

• 1.4 Receiving Calls, “Picking up a Call Ringing at Another Extension (Call Pickup)”,

☞

• 1.4 Receiving Calls, “Picking up a Call Ringing at Another Extension (Call Pickup)”,

• See the Installation Manual, Section 3, “Call Pickup”.

• Single line telephone users can dial “0” instead of “#”.

Directed Call Pickup

Group Call Pickup

Operations 1-37

1.5 During a Conversation

Press Recall. Confirmation tone

and dial tone

During a conversation

Press HOLD. Confirmation tone

and dial tone

HOLD

During a conversation

Press the line key or INTERCOM which is flashing green slowly.

INTERCOM

At the holding extension

Press Recall.

Placing a Call on Hold (Call Hold)

Allows you to place a call on hold.

Placing a call on hold

PT SLT

• The corresponding line key or INTERCOM light ﬂashes green slowly.

Retrieving a call on hold

PT SLT

• The line key or INTERCOM indicator light turns steady green.

• To retrieve a call on hold at another extension, refer to “Retrieving a Call on Hold (Call Hold

• If a held call is not retrieved within a pre-determined time (default: 30 seconds), ringing or an

• If a held outside call is not answered within 30 minutes, it will be automatically disconnected.

• When going off-hook:

• You cannot hold a doorphone call.

• You may replace the handset.

• If the handset is replaced, just go off-hook to retrieve the call.

Retrieve)”.

alarm tone will be heard (Hold Recall/Hold Alarm). If the hold recall time is set to “Disable”, the call will not recall.

— Before recalling: A dial tone will be heard while the call is on hold. You may dial another

— While recalling: Only the ﬁrst call on hold will be answered.

telephone number.

• You may replace the handset.

1-38 Operations

1.5 During a Conversation

Press HOLD.

HOLD

Press HOLD again.

HOLD

During a conversation

Press the line key or INTERCOM which is on exclusive hold.

INTERCOM

• During a 5-party conference, you cannot use this feature.

• With outside calls, you can put multiple calls on hold. However, with intercom calls, you

can put only one call on hold. One way around this is to use the Call Park feature. See two pages ahead.

• If a call is placed on hold for more than the programmed time, ringing or an alarm tone will

be heard (Hold Alarm/Hold Recall) and the LCD will ﬂash the following display. Example: — When holding extension 211, Mr. Brown: “211: Brown” will ﬂash. — When holding exchange line, CO 1: “Call on CO 1” will ﬂash.

SLT

• If “Hold-2” or “Hold-3” is assigned by System Programming, you must dial “50” after pressing the Recall button.

• Only an outside or intercom call can be placed on hold at any one time. If you want to hold both calls, use the Call Park feature.

Basic Operations

☞

• 1.5 During a Conversation, “Retrieving a Call on Hold (Call Hold Retrieve)”

• 1.5 During a Conversation, “Placing a Call in System Parking Area (Call Park)”

• 1.7 Useful Features, “Conference (5-party)”

• See the Installation Manual, Section 3, “Hold”.

Placing a Call on Hold Exclusively (Exclusive Hold)

Prevents other extension users from retrieving your held call. Only the user who held the call can retrieve it.

Placing a call on exclusive hold

• The line key or INTERCOM light ﬂashes green moderately.

• The current call is placed on exclusive hold.

• The line key or INTERCOM light ﬂashes green slowly.

• The current call is placed on hold.

Retrieving a call on exclusive hold

• The line key or INTERCOM light turns steady green.

• The held call is released.

Operations 1-39

1.5 During a Conversation

Enter the held exchange line number (1 through 6).

Dial 53.

exchange line no.

5 3

Lift the handset or press SP-PHONE/MONITOR.

Press the line key whose indicator is flashing red slowly.

Confirmation tone

At the other extension At the other extension

Enter the holding extension number.

Dial 5.

extension no.

Lift the handset or press SP-PHONE/MONITOR.

Confirmation tone

At the other extension

• During a 5-party conference, you cannot use this feature.

☞

Retrieving a Call on Hold (Call Hold Retrieve)

Retrieving an outside call on hold

• If a held call is not retrieved within a pre-determined time (default: 30 seconds), ringing will

be heard (Hold Recall).

• If an outside call is placed on hold and not retrieved within 30 minutes, it will be

automatically disconnected.

• With outside calls, you can put multiple calls on exclusive hold. However, with intercom

calls, you can put only one call on exclusive hold.

• 1.5 During a Conversation, “Placing a Call on Hold (Call Hold)”

• 1.7 Useful Features, “Conference (5-party)”

• See the Installation Manual, Section 3, “Hold”.

Allows you to retrieve a call that has been placed on hold by another extension.

PT and SLT PT

Retrieving an intercom call on hold

PT and SLT

• The line key light turns steady green.

☞

1-40 Operations

• Calls held in “Call Park” or “Exclusive Hold” cannot be retrieved by this feature.

• You can hear a conﬁrmation tone when the call is retrieved by entering the feature number.

• 1.5 During a Conversation, “Placing a Call on Hold (Call Hold)”

• See the Installation Manual, Section 3, “Hold”.

1.5 During a Conversation

For a PT: Press HOLD. For an SLT: Press Recall.

Dial 36.

Confirmation tone and dial tone

Enter a parking zone number (0 through 9).

parking zone no.

During a conversation

HOLD

For an SLT

For a PT

Confirmation tone and dial tone

Dial 56. Enter a parking zone number

(0 through 9) where the call is to be parked.

5 6

parking zone no.

Lift the handset or press SP-PHONE/MONITOR.

You can talk to the party.

Placing a Call in System Parking Area (Call Park)

Allows you to place a held call into a system parking area so that you can perform other tasks. The parked call can be retrieved by any extension user. Up to 10 calls can be parked.

PT and SLT

• If you hear a busy tone, it indicates the speciﬁed parking zone is

unavailable.

• You do not need to redial the feature number to change the parking zone. Just enter the parking zone number while hearing the busy tone.

Basic Operations

Retrieving a parked call

PT and SLT

☞

• If there is no held call, you will hear a reorder tone.

• If a parked call is not retrieved within a pre-determined time (default: 30 seconds), ringing will be heard (Hold Recall).

• If a parked call is not retrieved within 30 minutes, it will be automatically disconnected.

• This feature is useful when you want to hold more than one intercom call with a PT, or more than one intercom or outside call with an SLT.

• During a 5-party conference, you cannot use this feature.

• 1.7 Useful Features, “Conference (5-party)”

• See the Installation Manual, Section 3, “Call Park”.

Operations 1-41

1.5 During a Conversation

For a PT: Press TRANSFER. For an SLT: Press Recall.

Enter the destination extension number.

For an SLT

For a PT

TRANSFER

extension no.

During a conversation

Hang up or press SP-PHONE.

Confirmation tone and dial tone

Announce.Wait for

an answer.

Ring back tone

For a PT: Press TRANSFER. For an SLT: Press Recall.

Enter the destination extension number.

For an SLT

For a PT

TRANSFER

extension no.

During a conversation

Hang up or press SP-PHONE.

Confirmation tone and dial tone

Ring back tone

Transferring a Call to an Extension (Call Transfer – to Extension)

Allows you to transfer a received call to another extension. There are 2 ways.

Screened Call Transfer: The call is announced before being transferred. Unscreened Call Transfer: The line is transferred without waiting for an answer.

Screened Call Transfer

PT and SLT

Unscreened Call Transfer

PT and SLT

• The call is transferred.• The other party is placed on hold.

• Ringing starts at the destination extension.• The other party is placed on hold.

1-42 Operations

1.5 During a Conversation

Press the flexible button assigned as the DSS button.

During a conversation

Press the flexible button assigned as the DSS button.

During a conversation

Press TRANSFER.

TRANSFER

Call Transfer using a DSS button

Allows you to perform a Screened or Unscreened Call Transfer by using a DSS button. There are 2 operations, depending on whether or not One-Touch Transfer* is set.

* One-Touch Transfer allows you to hold an outside call and transfer it to an extension by pressing one key. This

feature provides automatic hold and transfer, without pressing the TRANSFER button. System Programming is required to use this function.

“With Transfer” mode

• The other party is placed on hold and the destination extension is called immediately.

“Without Transfer” mode

Basic Operations

PT PT PT

SLT

☞

• If the destination extension does not answer the call within a pre-determined time (default: 30 seconds), the call will return to you (Transfer Recall).

• If there is no answer within 30 minutes after “Transfer Recall” starts, the call will be disconnected.

• When the dialled extension is busy, you may access the extension by dialling “2” (Busy Extension Signalling) or “3” (Executive Busy Override) and going on-hook.

• If you want to return to the held call, press the TRANSFER button or corresponding line key or INTERCOM button before the destination extension answers.

• A ﬂexible line key can be assigned as a DSS button.

• To use “One-Touch Transfer”, System Programming is required.

• During a 5-party conference, you cannot transfer a call.

• If you want to return to the held call, press the Recall button before the destination extension answers.

• If “Hold-3” is assigned in System Programming, you must dial “50” after pressing the Recall button.

• 1.2 Proprietary Telephone Settings, “Customising the Buttons on Your Telephone”,

DSS (Direct Station Selection) Button

• See the Installation Manual, Section 3, “Call Transfer – to Extension”.

Operations 1-43

1.5 During a Conversation

Press TRANSFER.

Enter the phone number where the call will be transferred.

TRANSFER

phone no.

During a conversation

Hang up or press SP-PHONE.

Confirmation tone and dial tone

Announce.Wait for

an answer.

line access code

Press a line key or enter a line access code (9, 0 or 81 through 86).

Transferring a Call to an Exchange Line (Call Transfer – to Exchange Line)

Allows you to transfer a received intercom call to an external party. System Programming is required to execute this feature.

☞

• The current call is placed on hold. • The call is transferred.

• If you want to return to the held call, press the TRANSFER button or INTERCOM button

before the destination party answers.

• If you want to join the conversation after transferring the call, press the corresponding line

key. A conference call is established.

• To change the party where the call is transferred before hanging-up, press the line key

whose indicator is ﬂashing slowly to retrieve the call, then repeat the Call Transfer procedure.

• See the Installation Manual, Section 3, “Call Transfer – to Exchange Line”.

1-44 Operations

1.5 During a Conversation

Lift the handset or press SP-PHONE/MONITOR.

Hang up or press SP-PHONE/MONITOR.

Confirmation tone and dial tone

To set: Dial 7321#. To cancel: Dial 7320#.

7 3 2 1 7 3 2 0

To set.

To cancel.

# #

Lift the handset or press SP-PHONE/MONITOR.

Hang up or press SP-PHONE/MONITOR.

Confirmation tone and dial tone

To set: Dial 7311#. To cancel: Dial 7310#.

7 3 1 1 7 3 1 0

To set.

To cancel.

# #

Call Waiting

During a conversation, a Call Waiting tone informs you that there is a call waiting. You can answer the second call by disconnecting the ﬁrst call or placing it on hold.

Setting / Cancelling for outside calls

Any Telephone

• Single line telephone users can dial “0” instead of “#”.

Basic Operations

Setting / Cancelling for intercom calls

Any Telephone

• Single line telephone users can dial “0” instead of “#”.

To talk to the new caller by terminating the current call

PT SLT

While hearing a Call Waiting tone

Press the flashing line key or INTERCOM.

INTERCOM

Talk to the new caller.

While hearing a Call Waiting tone

Hang up.

Lift the handset.

Talk to the new caller.

• The current call is disconnected.• The current call is disconnected.

Operations 1-45

1.5 During a Conversation

To talk to the new party holding the current call

PT SLT

While hearing the Call Waiting tone and the line key or INTERCOM indicator is flashing rapidly

HOLD

Press HOLD.

SLT

Press the flashing line key or INTERCOM.

— If both the current call and new call are extension calls, you do not have to press the

INTERCOM button.

• The default is “OFF”.

• When Call Waiting is enabled, a Call Waiting tone is sent to the user under the following

conditions.

1) When an outside call (except a doorphone call) is received, or

2) When another extension executes the “Busy Extension Signalling ” feature.

• Setting “Data Line Security” temporarily cancels this feature.

• You can change the desired Call Waiting tone (Tone 1 or Tone 2).

• If a Call Waiting tone is heard and the line key or INTERCOM indicator does not ﬂash, this

tone indicates Call Waiting from the Local Exchange. In this case, see “External Feature Access”.

• If “Hold-2” or “Hold-3” is assigned in System Programming, you must dial “50” after

pressing the Recall button.

• You cannot transfer the new call while holding the current call. If you want to do so, ﬁrst

park the original call using the Call Park feature, hang up, then take the new call.

INTERCOM

Talk to the new caller.

While hearing a Call Waiting tone

Press Recall. Dial tone

• The current call is placed on hold.• The current call is placed on hold.

Hang up.

Lift the handset.

Talk to the new caller.

• 1.2 Proprietary Telephone Settings, “Customising Your Telephone Functions”,

☞

• 1.3 Making Calls, “Sending a Call Waiting Tone to a Busy Extension

• 1.5 During a Conversation, “Placing a Call in System Parking Area (Call Park)”

• 1.7 Useful Features, “Data Line Security”

• 1.7 Useful Features, “External Feature Access”

• See the Installation Manual, Section 3, “Call Waiting”.

1-46 Operations

Call Waiting Tone Selection

(Busy Extension Signalling)”

1.5 During a Conversation

Press Recall.

Press line key or INTERCOM.

INTERCOM

Press HOLD.

HOLD

Between one extension and one outside line

Press line key.

Press HOLD.

HOLD

Between two outside lines

Press HOLD.

HOLD

Between two extensions

Call Splitting

Allows you to talk to two different parties alternately. If a call is received while you are already on the line, you can place the current call on hold and have a conversation with the other party.

Having a conversation while another call is on (exclusive) hold

• Repeating these operations (steps 1 and 2) alternates between the callers.

Basic Operations

SLT

• This feature does not work during a doorphone call or paging.

• During a 5-party conference, you cannot use this feature.

☞

• 1.5 During a Conversation, “Placing a Call on Hold (Call Hold)”

• 1.5 During a Conversation, “Placing a Call on Hold Exclusively (Exclusive Hold)”

• See the Installation Manual, Section 3, “Call Splitting”.

• Pressing the HOLD button alternates between the callers.

• The ﬁrst held call is released.

• Pressing this button alternates between the callers.

Operations 1-47

1.5 During a Conversation

Confirmation tone

Lift the handset or press SP-PHONE/MONITOR.

Announce. Wait for an answer.

3 3 0

Dial 330.

Talk.

Confirmation tone

Lift the handset or press SP-PHONE/MONITOR.

Announce. Wait for

an answer.

3 3

Dial 33.

Talk.

Dial the group number (1 through 8).

group no.

Confirmation tone (optional)

Lift the handset or press SP-PHONE/MONITOR.

Announce. Wait for

an answer.

3 4

Dial 34.

Talk.

Paging

Allows you to make a voice announcement to several people at the same time. Your message is announced over built-in speakers of proprietary telephones and/or the external pager. The paged person can answer your page from any telephone. You can also transfer a call after paging.

All extensions

Allows you to make a voice announcement to all extensions.

Any Telephone

Group

Any Telephone

External

Any Telephone

Allows you to select an extension group and make a voice announcement. The announcement can only be heard through the extensions’ built-in speakers.

Allows you to make a voice announcement over the external pager.

1-48 Operations

1.5 During a Conversation

Confirmation tone

Lift the handset or press SP-PHONE/MONITOR.

Announce. Wait for

an answer.

3 3

Dial 33 .

Talk.

Confirmation tone

Lift the handset or press SP-PHONE/MONITOR.

Talk.

4 3

Dial 43.

All extensions & External

Any Telephone

• You may dial “339” instead of “33 ”.

Allows you to make a voice announcement to all extensions. Your message is announced over the built-in speakers of proprietary telephones (PT) and the external pager.

• If the pager is in use, a busy tone will be heard.

• The paged extension users hear a splash tone before the voice announcement.

• You will hear a splash tone from the external pager (External Pager Conﬁrmation Tone) at the paged side before the voice announcement. The tone can be disabled.

• You will hear a conﬁrmation tone before making the voice announcement.

• More than one person cannot use the paging feature at the same time.

• You cannot page extensions which have set the DND or Paging-Deny feature, or which are in use.

Basic Operations

• 1.7 Useful Features, “Rejecting Incoming Calls (Do Not Disturb — DND)”

☞

• See the Installation Manual, Section 3, “Paging”.

Answering a Page

Allows you to answer an announced page at any extension within the system.

Any Telephone

• You will hear a conﬁrmation tone when the page is answered.

• If an outside call has been paged and transferred, you can answer the call by pressing the

corresponding line key whose indicator is ﬂashing slowly.

Operations 1-49

1.5 During a Conversation

Dial tone

Confirmation toneConfirmation tone

Wait for an answer.Announce.

During a conversation

Hang up or press SP-PHONE

For a PT: Press TRANSFER. For an SLT: Press Recall.

For an SLT

For a PT

TRANSFER

group no.

3 3 0 3 3

For all extensions.

For a group.

3 4

For external.

3 3

For all extensions & external.

For all extensions: Dial 330. For an extension group: Dial 331 through 338. For external: Dial 34. For all extensions & external: Dial 33 or 339.

Transferring after paging (Paging and Transfer)

You can transfer a call using the paging function (All Extensions, Group, External, or All Extensions & External).

PT and SLT

• The other party is placed on hold.

SLT

• You may dial “339” instead of “33 ”.

• If the external paging access tone is set to “Disable”, a splash tone from the external paging

equipment will not be heard after accessing external paging. Refer to System Programming, “External Paging Access Tone”.

• If “Hold-3” is assigned in System Programming, you must dial “50” after pressing the

• The held party and the paged extension are connected and can start a conversation.

Recall button.

1-50 Operations

1.5 During a Conversation

Press AUTO ANSWER/MUTE.

During a conversation in the handsfree mode

AUTO ANSWER

MUTE

Press AUTO ANSWER/MUTE.

When microphone mute is established

AUTO ANSWER

MUTE

To set: Dial 7341#. To cancel: Dial 7340#.

7 3 4 #

To set.

7 3 410 #

To cancel.

Lift the handset or press SP-PHONE/MONITOR

Hang up or press SP-PHONE/MONITOR

Paging Deny

A page sent to a built-in speaker can be denied by any extension in the system.

Setting / Cancelling

Turning the Microphone off (Microphone Mute)

Allows you to turn off the microphone so you can consult privately with others in the room. You will still be able to hear the other party.

Setting

Basic Operations

Cancelling

• The AUTO ANSWER/MUTE indicator light ﬂashes red slowly.

• The AUTO ANSWER/MUTE indicator light turns off.

• This feature is only available during a handsfree conversation.

• See the Installation Manual, Section 3, “Microphone Mute”.

☞

Operations 1-51

1.6 Before Leaving Your Desk

Forwarding Calls (Call Forwarding)

Automatically transfers incoming calls to another extension or to an external destination. The following types are available.

TYPE DESCRIPTION

All Calls

Busy or No Answer

To Exchange Line

Follow Me

Note: You can also set Voice Mail as the forwarding destination. Refer to “Voice Mail

Integration for KX-TVP100” in this manual.

• To cancel the Call Forwarding features, refer to “Cancel” in this feature.

• Call Forwarding can only be extended to one target telephone. For example, extension A is forwarded to extension B, and if extension B tries to set Call Forwarding to extension C, an alarm tone is heard and the setting is rejected. If extension B has already set Call Forwarding to extension C, and extension A tries to set Call Forwarding to extension B, the setting will be also rejected.

(Yes)

All incoming calls are forwarded to another extension. All incoming calls are forwarded to another extension when you do not

answer or when your extension is busy. All incoming calls are forwarded to an exchange line.

Allows you to set “Call Forwarding — All Calls” feature from another extension.

Ext A

• If the destination extension has already set “Do Not Disturb”, you cannot forward any calls to the extension.

• There should be at least one extension that can receive calls in the same UCD group.

• When a UCD extension which sets “Call Forwarding” function receives a call, the call will not be forwarded and the system will search for an idle extension in the UCD group ﬁrst. But if the UCD extension is the last one that can receive the call, it will be forwarded to the assigned extension by “Call Forwarding”.

• Setting a new “Call Forwarding” function (All Calls, Busy or No Answer, etc.) cancels any other “Call Forwarding” functions or the “Do Not Disturb (DND)” function.

• If your entry is valid, conﬁrmation tone 1 (1 beep) is sent. If your entry is the same as previously programmed data, conﬁrmation tone 2 (2 beeps) is sent. Refer to the “Tone List” in the Appendix (Section 2).

• You can call the original extension from the Call Forwarding destination extension (for example: Boss/Secretary working).

• Camp-On recall and Hold recall are not forwarded.

1-52 Operations

Ext B Ext C

(Yes)

1.6 Before Leaving Your Desk

Lift the handset or press SP-PHONE/MONITOR.

For a PT: Press FWD/DND. For an SLT: Dial 71.

Hang up or press SP-PHONE/MONITOR.

Confirmation tone and dial tone

Dial 1. Enter the destination

extension number.

Dial #.

For an SLT

For a PT

FWD/DND

extension no.

• A ﬂexible line key on a proprietary telephone which is not provided with FWD/DND button

can be assigned as the FWD/DND button.

• The lighting patterns of the FWD/DND button are as follows.

Off: Both functions are not set. Red: DND mode Flashing red slowly: FWD mode

• You can check the assignment by pressing the FWD/DND button while on-hook.

• 1.2 Proprietary Telephone Settings, “Customising the Buttons on Your Telephone”,

☞

All Calls

FWD/DND Button

• 1.7 Useful Features, “Rejecting Incoming Calls (Do Not Disturb — DND)”

• 1.7 Useful Features, “Voice Mail Integration for KX-TVP100”

• See the Installation Manual, Section 3, “Call Forwarding”.

Basic Operations

Setting

You can re-direct all of your calls to another extension.

PT and SLT

• You may press the ﬂexible button assigned as the FWD/DND button instead.

• The FWD/DND indicator light ﬂashes red slowly.

• Single line telephone users can dial “0” instead of “#”.

Operations 1-53

1.6 Before Leaving Your Desk

Lift the handset or press SP-PHONE/MONITOR.

For a PT: Press FWD/DND. For an SLT: Dial 71.

Hang up or press SP-PHONE/MONITOR.

Confirmation tone and dial tone

Dial 2. Enter the destination

extension number.

Dial #.

For an SLT

For a PT

FWD/DND

extension no.

For a PT: Press FWD/DND. For an SLT: Dial 71.

Enter the line access code (9, 0 or 81 through 86).

Enter the phone number.

Dial #.

7 1

For an SLT

For a PT

Dial 3.

line access code phone no.

Lift the handset or press SP-PHONE/MONITOR

Hang up or press SP-PHONE/MONITOR

Confirmation tone and dial tone

FWD/DND

Busy or No Answer

You can forward your calls to another extension when your extension is busy or if you do not answer the call within a pre-determined time.

Setting

PT and SLT

• You may press the ﬂexible line key assigned as the FWD/DND button instead.

• 1.2 Proprietary Telephone Settings, “Customising Your Telephone Functions”,

☞

Intercom Alert Assignment

To Exchange Line

You can forward intercom calls to an external party. System Programming is required to execute this feature.

Setting

PT and SLT

• The FWD/DND indicator light ﬂashes red slowly.

• Single line telephone users can dial “0” instead of “#”.

1-54 Operations

• Up to 32 digits (including the line access code) can be programmed.

• In the account code verify-all and forced modes, an account code must be stored by pressing “ ” and entering the account code after the line access code (“ ” is not regarded as a pause).

• The FWD/DND indicator light ﬂashes red slowly.

1.6 Before Leaving Your Desk

For a PT: Press FWD/DND. For an SLT: Dial 71.

Enter your extension number.

Dial #.

7 1

For an SLT

For a PT

FWD/DND

Dial 5.

extension no.

Lift the handset or press the SP-PHONE/MONITOR button.

Hang up or press the SP-PHONE/MONITOR button.

Confirmation tone and dial tone

At the destination extension

Follow Me

Setting

You can set the “Call Forwarding” feature from the destination extension. This is useful if you forget to set “Call Forwarding — All Calls” before you leave your desk.

PT and SLT

• You may press the ﬂexible line key assigned as the FWD/DND button instead.

Basic Operations

• The FWD/DND indicator light ﬂashes red slowly.

• Single line telephone users can dial “0” instead of “#”.

• This feature can be cancelled at your extension or the destination extension.

Operations 1-55

1.6 Before Leaving Your Desk

For a PT: Press FWD/DND. For an SLT: Dial 71.

Enter your extension number.

Dial #.

7 1

For an SLT

For a PT

FWD/DND

Dial 8.

extension no.

Lift the handset or press SP-PHONE/MONITOR

Hang up or press SP-PHONE/MONITOR

Confirmation tone and dial tone

For a PT: Press FWD/DND. For an SLT: Dial 71.

Dial #.

7 1

For an SLT

For a PT

FWD/DND

Dial 0.

Lift the handset or press SP-PHONE/MONITOR.

Hang up or press SP-PHONE/MONITOR.

Confirmation tone and dial tone

Cancel

There are two cancelling methods for “Call Forwarding”. The cancelling depends on the Call Forwarding type that has been assigned.

Cancelling Call Forwarding at your (original) extension

PT and SLT

• You may press the ﬂexible button assigned as the FWD/DND button instead.

• The FWD/DND indicator light turns off.

• Single line telephone users can dial “0” instead of “#”.

Cancelling Call Forwarding at the destination extension — “Follow Me (All Calls)” only

PT and SLT

• You may press the ﬂexible line key assigned as the FWD/DND button instead.

• The FWD/DND indicator light turns off at your extension.

• Single line telephone users can dial “0” instead of “#”.

1-56 Operations

1.6 Before Leaving Your Desk

Lift the handset or press SP-PHONE/MONITOR.

Dial 77. Hang up or press

SP-PHONE/MONITOR.

Enter a 4-digit lock code (0000 through 9999) twice.

Dial #.

7 7

lock code lock code

same code

Confirmation tone and dial tone

Lift the handset or press SP-PHONE/MONITOR.

Dial 77. Hang up or press

SP-PHONE/MONITOR.

Enter the same lock code you used to lock the extension.

Dial #.

7 7

lock code

Confirmation tone and dial tone

Locking Your Telephone (Electronic Extension Lockout)

Allows you to lock your extension so that other users cannot make outside calls from your extension.

Locking

Any Telephone

• Single line telephone users can dial “0” instead of “#”.

Basic Operations

Unlocking

Any Telephone

• Single line telephone users can dial “0” instead of “#”.

• If another user tries to access an exchange line and attempts to dial from a locked extension, the user will hear a reorder tone and for PT users “Restricted” is shown on the display. However, calls can be made at a locked extension depending on system programming. System programming determines which COS number applies to calls at the locked extension.

• An extension assigned as an operator or manager can cancel this function for all extensions (Electronic Extension Lockout — CANCEL ALL).

• “Remote Extension Lock Control” overrides this feature. If the operator or manager sets Remote Extension Lock on the extension you have already locked, you cannot unlock it.

• The lock code must be 4 numerical digits. The “#” and “ ” digits may not be used.

• You can make intercom calls and receive intercom or outside calls at a locked extension.

• You can make outside calls depending on the level of call barring.

☞

• 1.8 Operator/Manager Service Features, “Electronic Extension Lockout — CANCEL ALL”

• 1.8 Operator/Manager Service Features, “Remote Extension Lock”

• See the Installation Manual, Section 3, “Call Barring — Extension Lock Boundary Class”.

• See the Installation Manual, Section 3, “Extension Lock”.

Operations 1-57

1.6 Before Leaving Your Desk

Off-hook. Dial 75. Dial the message number. On-hook.Enter the required parameter. Dial #.

parameter

7 5 X

extension no.

Enter the extension number (100 though 199).

For AM: press 0. For PM: press 1.

hour

Enter the hour (01 through 12).

minute

Enter the minute (00 through 59).

month

Enter the month (01 through 12).

day

Enter the day (01 through 31).

Showing Your Message on the Calling Party’s Display (Absent Message Capability)

When a caller using a proprietary telephone with a LCD dials another extension, a programmed Absent Message (Message 1 through 6) will be displayed on the calling party’s LCD. Absent Messages can be set at any telephone (SLT or PT).

Setting the absent message

Any Telephone

• Single line telephone users can dial “0” instead of “#”.

DISPLAY MESSAGE PARAMETER

Will Return Soon

Gone Home

At Ext %%%

(extension number)

Back at %%:%% AM (or PM)

(hour:minute)

Out Until %%/%%

(day/month)

In a Meeting

Cancel

MESSAGE NO.

Note: % indicates where you enter the desired parameter.

• To conﬁrm the message, go off-hook. It will be displayed.

• See the Installation Manual, Section 3, “Absent Message Capability”.

☞

1-58 Operations

1.7 Useful Features

Enter the phone number of the third party.

Talk to the third party.

During a 2-party conversation

Press Recall.

Dial 3.

Press Recall.

A 3-party conference is now established.

phone no.

Confirmation tone (optional)

R R

Enter the phone number of the third party.

Talk to the third party.

During a 2-party conversation

A 3-party conference is now established.

phone no.

Confirmation tone (optional)

Press CONF.

CONF

Press CONF.

CONF

Conference (3-party)

During a 2-party conversation, you can add a third party to make a 3-party conference. The maximum number of extensions and exchange lines in a conference can be changed by System Programming.

Establishing a conference

Advanced Operations

• You must dial the line access code (9, 0 or 81 through 86) as the ﬁrst

• The current party is placed on hold.

• The CONF indicator light ﬂashes red slowly.

SLT

• You must dial the line access code (9, 0 or 81 through 86) as the ﬁrst digit when calling an external party.

• The CONF indicator light turns steady red.

• The corresponding line ley or INTERCOM indicator light turns green.

digit when calling an external party.

• The other party is placed on hold.

Operations 1-59

1.7 Useful Features

Hang up or press SP-PHONE.

Talk to the original party.

Confirmation tone (optional)

Press Recall.

Talk.

Press the line key or INTERCOM of the party to remain connected.

INTERCOM

Confirmation tone (optional)

To leave the conference

Any telephone

• The other two parties may continue their conversation.

• If the other two parties are both exchange lines, they will be disconnected.

To talk to the original party while holding the third party

SLT

To terminate one party and talk to the other

• A conversation with the desired party is established and the other party is disconnected.

1-60 Operations

1.7 Useful Features

• A conference call can also be established by “Executive Busy Override”.

☞

SLT

• When a 2-party call is changed to a 3-party call or vice versa, a conﬁrmation tone is sent to all parties. The tone can be disabled.

• Pressing a line key which is not in the conference allows you to exit from the conference,

leaving the other two parties connected unless they are both exchange lines. If the other parties are both exchange lines, they will be disconnected.

• If the third party does not answer, press the line key or INTERCOM button to return to the

second party.

• To change a 3-party conference to a 5-party conference, refer to “Conference (5-party)”.

• You can return to the original party before the third party answers by pressing the Recall button.

• If “Hold-2” or “Hold-3” is assigned in System Programming, you must dial “50” after pressing the Recall button.

• 1.2 Proprietary Telephone Settings, “Customising the Buttons on Your Telephone”,

CONF (Conference) Button

• 1.3 Making Calls, “Interrupting an Existing Call (Executive Busy Override)”,

Executive Busy Override — Extension, Executive Busy Override — Exchange Line

• See the Installation Manual, Section 3, “Conference (3-party)”.

Advanced Operations

Operations 1-61

1.7 Useful Features

Enter the phone number of the first party.

Talk to the first party.

A 5-party conference is now established.

phone no.

Press CONF.

CONF

Press CONF.

2 2

Dial 22 .

Lift the handset or press SP-PHONE/MONITOR.

Repeat these steps.

Enter the phone number of the next party.

Talk.

phone no.

Press CONF.

CONF

Conference (5-party)

Allows you to establish a 5-party conference. The members of a conference may be up to 5 extensions, or 3 extensions and 2 exchange lines.

Establishing a conference

• The CONF indicator ﬂashes red slowly.

• The current call is placed on hold in the parking zone automatically.

1-62 Operations

• The CONF indicator turns on red.

• The current call is placed on hold in the parking zone automatically.

1.7 Useful Features

During a 3-party conversation

Press CONF.

CONF

Press HOLD.

HOLD

2 2

Dial 22 . Enter the phone number

of the fourth party.

Talk.

phone no.

Enter the phone number of the fifth party.

Talk.

phone no.

Press CONF.

A 5-party conference is now established.

CONF

To change to a 5-party conference during a 3-party conference

• The current call is placed on hold in the parking zone automatically.

• The other two parties are placed on hold.

• The current call is placed on hold in the parking zone automatically.

• The CONF indicator light turns red.

Advanced Operations

Operations 1-63

1.7 Useful Features

• System programming is required to execute this feature.

• Up to 2 exchange lines can join a conference.

• When a 5-party conference is changed to a 4-party conference, a conﬁrmation tone is sent to

all parties. The tone can be disabled.

• A 3-party conference between 3 extensions cannot be changed to a 5-party conference. (The

HOLD button cannot be used.)

• When a 5-party conference is established, a conﬁrmation tone is sent to all parties. The tone

can be disabled.

• More than one 5-party conference cannot be established at the same time.

• The Unattended Conference and Executive Busy Override features are not available during a

5-party conference.

• During a 5-party conference, the Call Park feature cannot be used by another extension.

• If parked calls are not retrieved within 5 minutes during a 5-party conference, ringing or an

alarm tone will be heard (Call Park Recall).

• When the extension who started the 5-party conference goes on-hook, the 5-party

conference is terminated.

• When an incoming call is received, a Call Waiting tone is heard. You can answer the call

after leaving the conference by going off-hook.

• This feature cannot be used with a single line telephone.

SLT

☞

• 1.3 Making Calls, “Interrupting an Existing Call (Executive Busy Override)”

• 1.5 During a Conversation, “Call Waiting”

• 1.7 Useful Features, “Conference (3-party)”

• 1.7 Useful Features, “Conference, Unattended”

• See the Installation Manual, Section 3, “Conference (5-party)”.

1-64 Operations

1.7 Useful Features

Dial 701.

Enter the extension number where the message will be left.

Dial #.

7 0 1

extension no.

Lift the handset or press SP-PHONE/MONITOR.

Hang up or press SP-PHONE/MONITOR.

Confirmation tone and dial tone

Dial 702.

Enter the extension number where you left a message.

Dial #.

7 0 2

extension no.

Lift the handset or press SP-PHONE/MONITOR.

Hang up or press SP-PHONE/MONITOR.

Confirmation tone and dial tone

Press MESSAGE twice.

MESSAGE MESSAGE

Enter the extension number where you left a message.

extension no.

Lift the handset or press SP-PHONE/MONITOR.

Hang up or press SP-PHONE/MONITOR.

Confirmation tone and dial tone

Press MESSAGE.

Hang up or press SP-PHONE/MONITOR.

MESSAGE

Confirmation tone and dial tone

If the called extension is busy or does not answer

Leaving a Message (Message Waiting)

When the called extension is busy or does not answer your call, you can leave a message so that the called party may call you back. As a message receiver, the MESSAGE button light lets you know that a call has been received. If you receive a message, you can call back the original party by a simple operation. This feature is available only for proprietary telephones with a MESSAGE button.

Leaving a message

Any Telephone

• Single line telephone users can dial “0” instead of “#”.

Advanced Operations

Cancelling a message

Any Telephone

• Single line telephone users can dial “0” instead of “#”.

Cancelling using the MESSAGE button

Operations 1-65

1.7 Useful Features

Press MESSAGE.

MESSAGE

Lift the handset or press SP-PHONE/MONITOR.

Talk.

Dial 700.

Dial #.

7 0 0

Lift the handset or press SP-PHONE/MONITOR.

Hang up or press SP-PHONE/MONITOR.

Press MESSAGE repeatedly until the desired message appears.

MESSAGE

When the telephone is idle and on-hook

Checking and Selecting a message by the message receiver

If there is a message, the message waiting lamp (MESSAGE indicator) light will be on.

• The stored messages are shown on the display in the order they were received.

Calling back the message sender

• If you have more than one message at your extension, the line connects you to the selected message sender.

Clearing all messages by the message receiver

• Each extension can have a maximum of 8 simultaneous messages. If you try to set the ninth

message, you will hear reorder tone.

• If the MESSAGE indicator does not go out after returning a message, there is another message.

• If multiple message notiﬁcations are left at your extension, call back is executed in the order received.

• If you select a speciﬁc message to call back, the other call backs will be executed in the order received, starting with the one selected.

(e.g.) 5

→ 6 → 7 → 8 → 1 → 2 → 3 → 4

• The message is cleared after the conversation.

• All messages are cleared.

• 1.2 Proprietary Telephone Settings, “Customising the Buttons on Your Telephone”,

☞

1-66 Operations

Restoring the MESSAGE Button

• See the Installation Manual, Section 3, “Message Waiting”.

1.7 Useful Features

account code

Enter an account code (4 digits).

Press FWD/DND.

During a conversation or while hearing a reorder tone after the other party hangs up (within 30 seconds)

FWD/DND

account code

Enter an account code (4 digits).

Dial tone

For a PT: Press FWD/DND or PAUSE. For an SLT: Dial 49 or .

Lift the handset or press SP-PHONE/MONITOR.

Press line key or enter a line access code (9, 0 or 81 through 86).

Enter the phone number.

phone no.

line access code

For an SLT

For a PT

4 9

PAUSE

FWD/DND

Dial tone 3

Calling with Account Codes (Account Code Entry)

An account code is used to identify outside calls for accounting and billing purposes. The account code is appended to the “Station Message Detail Recording (SMDR)” call record. For incoming outside calls, account codes are not required. For outgoing outside calls, account codes are often required. You can enter account codes in the following 4 modes.

Verify - All mode: You must always enter a pre-set account code. Verify - Toll (Call Barring) mode: You can enter a pre-set account code so that you can

override call barring.

Option mode: An account code can be entered when a record of the account code is required.

It can be any number.

Forced mode: You must always enter an account code. It can be any number.

Making calls with account codes except in the Option mode

PT and SLT

Advanced Operations

Making calls with account codes in the Option mode and receiving calls

• You can keep talking.

Operations 1-67

1.7 Useful Features

• In the Verify-All mode, you must always enter a pre-set account code when making an

☞

outside call. In the Verify-Toll (Call Barring) mode, you can enter a pre-set account code only when you need to override call barring.

• You do not need to make an account code entry when receiving incoming calls.

• You can clear and re-enter a number by pressing “ ” or the FWD/DND button while entering an account code.

• An account code can be stored into Auto Dialling (“One-Touch Dialling”, “Pickup Dialling”, “System/Personal Speed Dialling”, “Call Forwarding — to Exchange Line”). To store an account code, “

Example (Pickup Dialling):

— [Off-hook] [742] [Line Access Code] [ ] [Account Code] [Phone Number] [

[On-hook]

• If the account code entered does not match the pre-set account code in the verify-all mode, when making an outside call, reorder tone is heard.

• An account code has 4 digits (0 through 9). RECALL, PAUSE, etc. cannot be used.

• See the Installation Manual, Section 3, “Station Message Detail Recording (SMDR)”.

• See the Installation Manual, Section 3, “Account Code Entry”.

• See the Installation Manual, Section 3, “Call Barring Override by Account Codes”.

” must be entered before the account code.

1-68 Operations

1.7 Useful Features

For a PT: Press FWD/DND. For an SLT: Dial 71.

Dial #.

7 1

For an SLT

For a PT

FWD/DND

Lift the handset or press SP-PHONE/MONITOR

Hang up or press SP-PHONE/MONITOR

Confirmation tone and dial tone

To set: Dial 4. To cancel: Dial 0.

4 0

To set.

To cancel.

Rejecting Incoming Calls (Do Not Disturb — DND)

Allows you to prevent other parties from disturbing you. Your extension will not receive intercom or outside calls.

DND TONE

Setting / Cancelling

PT and SLT

• A calling extension that has “Do Not Disturb (DND) Override” enabled can call your

extension even if “Do Not Disturb (DND)” is set.

• DND also blocks paging announcements.

• If the Call Forwarding feature has already been set, setting the DND feature will cancel Call

Forwarding.

• The Timed Reminder alarm and Hold Recall features override this feature.

• A ﬂexible line key on a proprietary telephone which is not provided with FWD/DND button

can be assigned as the FWD/DND button.

• If the “Do Not Disturb (DND)” mode is set, you can still answer a call by pressing the line

key.

• The lighting patterns of the FWD/DND button are as follows.

Off: Both functions are not set. Red: DND mode Flashing red slowly: FWD mode

Advanced Operations

• Single line telephone users can dial “0” instead of “#”.

☞

• 1.2 Proprietary Telephone Settings, “Customising the Buttons on Your Telephone”,

• 1.6 Before Leaving Your Desk, “Forwarding a Call (Call Forwarding)”

• 1.7 Useful Features, “Calling an Extension which Has Do Not Disturb Set (Do Not Disturb

• See the Installation Manual, Section 3, “Do Not Disturb (DND)”.

FWD/DND Button

Override)”

Operations 1-69

1.7 Useful Features

Dial 2.

Wait for an answer.DND tone

If you make an intercom call and hear a Do Not Disturb (DND) tone

Calling an Extension which Has Do Not Disturb Set (Do Not Disturb Override)

Allows you to call an extension even though the “Do Not Disturb — DND” feature is set. System Programming is required to use this feature.

Any Telephone

• If you hear a reorder tone after dialling 2, the “Do Not Disturb Override” feature is not set at

your extension.

• If you hear a busy tone after dialling 2, the line is busy. You can use the Automatic Callback Busy feature.

☞

• 1.7 Useful Features, “Rejecting Incoming Calls (Do Not Disturb — DND)”

• See the Installation Manual, Section 3, “Do Not Disturb (DND)”.

1-70 Operations

1.7 Useful Features

Press INTERCOM before and after the part you wish to conceal.

INTERCOM

When storing the phone number

Secret Dialling

Allows you to conceal all or part(s) of a “System Speed Dialling number” or “One-Touch Dialling number” assigned to a ﬂexible line key, both which normally appear on the display.

901344-853[506]

Advanced Operations

— “506” is not shown on the display when you dial.

☞

• A secret code, “[” or “]” (pressing the INTERCOM button), is counted as 1 digit.

• You can conceal one or more parts of a telephone number.

PT PT

• If the phone number “901344-853[506]” has been stored, the display will show the

following when the call is made.

01344-853...

• You can program whether to print out the concealed number(s) on the call logging through

System Programming.

• Do not press the INTERCOM button before a line access number (9, 0 or 81 through 86).

• 1.2 Proprietary Telephone Settings, “Customising the Buttons on Your Telephone”,

One-Touch Dialling Button

• 1.3 Making Calls, “Dialling by Simply Pressing a Button (One-Touch Dialling)”

• 1.3 Making Calls, “Dialling using System Speed Dialling (System Speed Dialling)”

• See the Installation Manual, Section 3, “Secret Dialling”.

Operations 1-71

1.7 Useful Features

Dial 762#.

7 6 2 #

Lift the handset or press SP-PHONE/MONITOR.

Hang up or press SP-PHONE/MONITOR.

Confirmation tone and dial tone

Lift the handset or press SP-PHONE/MONITOR

Dial 76.

Hang up or press SP-PHONE/MONITOR

Enter the hour (01 through 12).

Dial #.

hour minute

For AM: Dial 0. For PM: Dial 1.

7 6 0 1

For a one time alarm*1: Dial 1. For a daily alarm*2: Dial 2.

1 2

Enter the minute (00 through 59).

Alarm Setting (Timed Reminder)

You can receive a ringback at your telephone to remind you of a meeting or appointment. Either once or daily (everyday until cancelled) is available at a pre-set time. At home, you can also use this feature as a wake-up call.

Setting

Any Telephone

Cancelling

Any Telephone

• Single line telephone users can dial “0” instead of “#”.

*1An alarm will be heard at the preset time and then the setting is cleared. *2An alarm will be heard daily at the preset time until the setting is changed or cancelled.

• Single line telephone users can dial “0” instead of “#”.

1-72 Operations

1.7 Useful Features

Lift the handset.

Dial 763#.

7 6 3 #

Lift the handset or press SP-PHONE/MONITOR.

Hang up or press SP-PHONE/MONITOR.

Checking the set time (with a display PT only)

Stopping the alarm

Any Telephone

Advanced Operations

• Pressing any key also stops the alarm.

• Be sure the system clock is set correctly.

• The alarm continues for 30 seconds.

• If you receive an incoming call during the alarm, ringing starts after the alarm stops.

• If the alarm is set to sound during a conversation, the alarm will start after the conversation.

• If you set a new time, the preset time will be cleared.

• See the Installation Manual, Section 3, “Timed Reminder”.

☞

• This tone conﬁrms that you have a Timed Reminder.

Operations 1-73

1.7 Useful Features

Press #.

When the telephone is idle

Time (Day/Night/Lunch) Service

This system supports the Day, Night and Lunch modes. The system operation for originating and receiving calls can be different in the day, night and lunch modes. “Time Service” can only be set by the operator and manager. For a PT user, even if your extension is not assigned as the operator or manager, you can use your display to check the current mode.

Conﬁrming the current mode (with a display PT only)

☞

• The display shows the current mode for 3 seconds.

• The Day/Night/Lunch mode is automatically switched at a predetermined time (default: 9:00 a.m. for every day, 5:30 p.m. for every night), if the automatic mode is selected.

• 1.8 Operator/Manager Service Features, “Time(Day/Night/Lunch) Service Setting”

• See the Installation Manual, Section 3, “Time (Day/Night/Lunch) Service”.

1-74 Operations

1.7 Useful Features

Lift the handset or press SP-PHONE/MONITOR.

Hang up or press SP-PHONE/MONITOR.

Press the flexible button assigned as the Log-In/Log-Out button.

Confirmation tone and dial tone

For Log-In mode: Dial 7360#. For Log-Out mode: Dial 7361#.

7 3 6 #

To Log-In.

7 3 601 #

To Log-Out.

Lift the handset or press SP-PHONE/MONITOR

Hang up or press SP-PHONE/MONITOR

Confirmation tone and dial tone

Joining or Leaving a Call Distribution Group (Log-In/Log-Out)

Allows you to assign the Log-In mode or Log-Out mode within a hunting, DISA ring or UCD group. When in Log-Out mode, you can leave the group temporarily, preventing group calls from ringing at your extension. The lighting patterns of the Log-In/Log-Out button on a proprietary telephone and status are as follows.

Off: Log-In mode Red: Log-Out mode

Log-In / Log-Out (Using the Log-In/Log-Out button)

• The indicator light turns off in Log-In mode or turns steady red in Log-Out mode.

Log-In / Log-Out (Using the feature number)

UCD Group

Hunting Group

DISA Ring Group

Log-In

Log-Out

Advanced Operations

Any Telephone

☞

• Single line telephone users can dial “0” instead of “#”.

• The default is “Log-In” mode.

• There should be at least one extension in the group that is logged-in.

• The last member of an extension group cannot log out.

• The Log-In/Log-Out button can be assigned to a ﬂexible line key.

• 1.2 Proprietary Telephone Settings, “Customising the Buttons on Your Telephone”,

Log-In/Log-Out Button

• See the Installation Manual, Section 3, “Extension Hunting”.

• See the Installation Manual, Section 3, “Direct Inward System Access (DISA)”.

• See the Installation Manual, Section 3, “Uniform Call Distribution (UCD)”.

• See the Installation Manual, Section 3, “Log-In/Log-Out”.

Operations 1-75

1.7 Useful Features

Dial 7350#.

7 3 5 0 #

Lift the handset or press SP-PHONE/MONITOR.

Hang up or press SP-PHONE/MONITOR.

Confirmation tone

Lift the handset or press SP-PHONE/MONITOR.

Press AUTO ANSWER/MUTE

Dial 7351#.

AUTO ANSWER

MUTE

Confirmation tone

Hang up or press SP-PHONE/MONITOR

At the monitored telephone

5 137 #

For a PT: Press SP-PHONE and AUTO ANSWER/MUTE. For an SLT: Lift the handset and press the MUTE button.

Enter the monitored extension number (100 through 199).

extension no.

Room monitoring starts.

AUTO ANSWER

MUTE

SP-PHONE

For a PT

MUTE

For an SLT

Press AUTO ANSWER/MUTE or lift the handset.

AUTO ANSWER

MUTE

Talk.

Press AUTO ANSWER/MUTE.

AUTO ANSWER

MUTE

At the monitored telephone

Room Monitor

Allows you to monitor a room through a proprietary telephone with an AUTO ANSWER/MUTE button. The proprietary telephone you want to monitor should be set to allow monitoring beforehand. You can also monitor through a doorphone. You can use a proprietary telephone with an AUTO ANSWER/MUTE button and single line telephone with a MUTE button for monitoring.

Monitoring using a PT

Monitoring

PT and SLT

Paging a monitored room

Cancelling

• The AUTO ANSWER/MUTE indicator is ﬂashing moderately.

Cancelling a monitor temporarily

• The AUTO ANSWER/ MUTE indicator turns off.

1-76 Operations

1.7 Useful Features

For a PT: Press

SP-PHONE

and

AUTO ANSWER/MUTE

For an SLT: Lift the handset and press the MUTE button.

Enter the monitored doorphone number (1 through 4).

doorphone no.

Monitoring starts.

3 1

Dial 31.

SP-PHONE

AUTO ANSWER

MUTE

For a PT

MUTE

For an SLT

To set: Dial 7301#. To cancel: Dial 7300#.

7 3 0 1 #

To set.

7 3 0 0 #

To cancel.

Lift the handset or press SP-PHONE/MONITOR.

Hang up or press SP-PHONE/MONITOR.

Confirmation tone and dial tone

Monitoring through a doorphone

PT and SLT

• The doorphone access tone can be eliminated by System Programming.

• System Programming is required to monitor through a PT.

• The access tone will not be sent to the monitored PT. The paging tone will also not be sent

to the monitored PT.

• This feature is not available when using a KX-T7050 .

Advanced Operations

☞

• See the Installation Manual, Section 3, “Room Monitor”.

• See the Installation Manual, Section 3, “Doorphone Call”.

Data Line Security

Your extension can be protected against interruptions from the “Call Waiting”, “Hold Alarm”, and “Executive Busy Override” features. Data communication devices, such as computers and facsimiles, can operate uninterrupted.

Setting / Cancelling

Any Telephone

• Single line telephone users can dial “0” instead of “#”.

• 1.3 Making Calls, “Interrupting an Existing Call (Executive Busy Override)”,

☞

Executive Busy Override — Extension, Executive Busy Override — Exchange Line

• 1.5 During a Conversation “Call Waiting”

• See the Installation Manual, Section 3, “Data Line Security”.

• See the Installation Manual, Section 3, “Hold”.

Operations 1-77

1.7 Useful Features

Parallel Connection of a Proprietary Telephone and Single Line Telephone (Parallelled Telephone Connection)

Any extension connected to extension ports 01 through 16 can be connected in parallel with a proprietary telephone and a single line telephone. In the event of a power failure, CO1 and CO4 can be accessed using the single line telephones that are connected in parallel with the proprietary telephones to extension ports 01 and 09 respectively. If the extension receives a call, ringing will be heard from the proprietary telephone and the single line telephone. You can answer the call by using either the proprietary telephone or the single line telephone. An answering machine, facsimile, MODEM (personal computer), etc., can be connected instead of a single line telephone. System Programming is required to enable this feature.

• A proprietary telephone LCD will show you the status of the single line telephone.

• The following features will not work with a single line telephone connected in parallel with

SLT

a proprietary telephone.

Call Splitting External Feature Access Account code input Conference Door opener while talking to the doorphone Pickup dialling

• A single line telephone connected in parallel with a proprietary telephone cannot make a call

SLT

in the following cases. — The proprietary telephone is set to the BGM mode. — The proprietary telephone is receiving a page through the built-in speaker. — The proprietary telephone is set to the PROGRAM mode.

• A single line telephone connected in parallel with a proprietary telephone will not ring in the

SLT

following cases. — The proprietary telephone is set to Handsfree Answerback. — The proprietary telephone is set to “Voice Call” in the Intercom Alert Assignment.

• See the Installation Manual, Section 3, “Parallelled Telephone Connection”.

☞

Mixed Extension Dialling

Any telephone, either a KX-T7130/KX-T7020/KX-T7050, single line rotary phone (10 pps, 20 pps) or single line touch tone telephone, may be used as an extension for the system.

1-78 Operations

1.7 Useful Features

Press RECALL.

Enter the desired service code.

RECALL

code

During a conversation with an outside party

Enter

the desired service code.

code

During a conversation with an outside party

Dial 6.

Press Recall.

External Feature Access

Allows you to access special features (e.g. Call Waiting) offered by a host PBX or Local Exchange. This feature is effective only during an outside call. You can access the feature by using either the RECALL button or the feature number.

Using the RECALL button

• The current call is placed on hold.

Advanced Operations

Using the feature number

SLT

• The current call is placed on hold.

• A “Recall Time” must be assigned as required by the host PBX, or exchange line.

• You may access some features of the host PBX using the RECALL button. If the system is

connected to a host PBX and the recall operation is required, follow the recall operation procedure which is required by the host PBX.

• The RECALL button also allows you to disconnect the current call and make another call without hanging up by System Programming. You can also assign a ﬂexible key for the recall button.

☞

• 1.2 Proprietary Telephone Settings, “Customising the Buttons on Your Telephone”,

One-Touch Access for System Features

• 1.3 Making Calls, “Recall”

• See the Installation Manual, Section 3, “External Feature Access”.

Operations 1-79

1.7 Useful Features

Dial 6.

Press HOLD (END).

HOLD

Dial 1.

When the handset is on the cradle and the SP-PHONE/MONITOR button is off

Self-Extension Number Conﬁrmation (KX-T7130 only)

Allows you to display your port and extension number.

To program, set the MEMORY switch on the proprietary telephone to “PROGRAM”.

• The display shows the initial programming mode.

☞

• The display shows your port and extension number.

• Be sure the handset is on the cradle and the SP-PHONE button is off.

• After programming, return the MEMORY switch to the “SET” position.

• You can conﬁrm your Self-Extension Number by pressing “ ” while on-hook.

• See the Installation Manual, Section 3, “Self-Extension Number Conﬁrmation (KX-T7130 only)”.

Turning the Background Music on (BGM)

You can listen to background music through the built-in speaker of the telephone. An external music source, such as a radio, can be connected. The music stops whenever a call comes in, a page comes in, or you go off-hook.

Setting / Cancelling

☞

1-80 Operations

• See the Installation Manual, Section 3, “Music on Hold/Background Music (BGM)”.

1.7 Useful Features

Press PROGRAMMABLE FEATURE.

Press FWD/DND.

Press REDIAL.

Press flexible line key.

REDIAL

FWD/DND

Press MESSAGE.

MESSAGE

Dial #.

Enter the phone number (Pulse mode).

phone no. (Pulse mode) desired no. (Tone mode)

Enter the desired number (Tone mode).

Extension Button Conﬁrmation (KX-T7130 only)

You can conﬁrm the values stored in the button using the LCD.

Checking

Press the button you want to conﬁrm.

DSS Console

No.

Advanced Operations

Press PROGRAMMABLE FEATURE.Press DSS.

• First set the MEMORY switch to “PROGRAM”.

• Be sure the handset is on the cradle and the SP-PHONE button is off.

• When the display exceeds 17 characters, the “&” mark will be displayed on the right side of

the LCD.

• After conﬁrming the values stored in DSS buttons on the DSS Console, return the

MEMORY switch to the “SET” position.

• See the Installation Manual, Section 3, “Extension Button Conﬁrmation (KX-T7130 only)”.

☞

Pulse to Tone Conversion

Allows you to change the dialling mode from Pulse to Tone to access services that require tones, such as computer based telephone services and Voice Mail.

Any Telephone

• You cannot change from Tone to Pulse dialling mode.

• See the Installation Manual, Section 3, “Pulse to Tone Conversion”.

☞

Operations 1-81

1.7 Useful Features

Dial 79#.

7 9 #

Lift the handset or press SP-PHONE/MONITOR.

Hang up or press SP-PHONE/MONITOR.

Confirmation tone and dial tone

Off-hook. Enter an extension number. Ring back toneConfirmation tone (1 beep) Dial .

extension no.

Voice to Tone

Off-hook. Enter an extension number. Dial .

extension no.

Tone to Voice

Ring back tone Confirmation tone (1 beep)

Cancelling Features (Extension Feature Clear)

Allows you to reset the following extension features to the default settings.

a) Absent Message Capability b) Automatic Callback Busy (Camp-On) c) Background Music (BGM) d) Call Forwarding e) Call Pickup Deny f) Call Waiting g) Data Line Security h) Do Not Disturb (DND) i) Executive Busy Override Deny j) Log-In/Log-Out

Clearing the current feature settings

Any Telephone

• Single line telephone users can dial “0” instead of “#”.

• See the Installation Manual, Section 3, “Extension Feature Clear”.

☞

k) Message Waiting

– (All messages will be erased.)

l) Pickup Dialling

– (The stored telephone number will be

erased.) m)Paging-Deny n) Room Monitor o) Timed Reminder p) Voice Mail Integration

Alternate Calling — Ring/Voice

“Voice Call” which is set at the called party’s extension can be switched to “Tone Call” (ringing) and vice versa. This feature must be set beforehand at the called party’s extension. Refer to Proprietary Telephone Settings (Section 1.2). A rotary phone cannot use this feature.

Any Telephone

• See the Installation Manual, Section 3, “Alternate Calling — Ring/Voice”.

☞

1-82 Operations

1.7 Useful Features

Wait for an answer and talk.

Press the Doorphone button for 1 second.

Lift the handset or press SP-PHONE.

When you hear the doorphone ring tone at the extension:

Enter

a doorphone number

(1 through 4).

Dial 31.

doorphone no.

3 1

Lift the handset or press SP-PHONE.

Confirmation tone

Talk.

Doorphone Call

Allows you to have a conversation with a visitor at your doorphone. Up to 4 doorphones can be connected to the system.

Calling an extension from a doorphone

Any Doorphone

Answering a doorphone call

Any Telephone

Advanced Operations

Calling a doorphone

Any Telephone

• An optional doorphone/door opener card and doorphones are necessary for this feature.

☞

• If you do not answer an incoming doorphone call within 15 or 30 seconds, the call will be cancelled.

• You must program the extensions which can receive calls from each doorphone for the day, night and lunch modes.

• Any extension user can call a doorphone.

• The Call Waiting feature is not available with doorphone calls.

• Doorphone 1 and Doorphone 2 cannot receive calls simultaneously. When one is in use, an extension user cannot have a conversation with the other. This is the same for Doorphone 3 and Doorphone 4.

• Doorphones can also be used for the Room Monitor feature.

• 1.7 Useful Features, “Room Monitor”

• See the Installation Manual, Section 3, “Doorphone Call”.

Operations 1-83

1.7 Useful Features

Enter

a door opener number

(1 through 4).

Dial 55.

door opener no.

5 5

Lift the handset or press SP-PHONE/MONITOR.

Confirmation tone

Hang up or press SP-PHONE/MONITOR.

For a PT: Dial 5. For an SLT: Press Recall and dial 5.

Hang up or press SP-PHONE/MONITOR.

For a PT

For an SLT

Door Opener

Allows you to unlock the door from your telephone. Up to 4 door openers can be connected to the system.

To unlock the door from an assigned extension

Any Telephone

• The door is left unlocked for 5 seconds (default).

To unlock the door while talking to the doorphone

PT and SLT

• The door is left unlocked for 5 seconds (default).

• An optional doorphone/door opener card is necessary for this feature.

• If you dial 5 again while the door is open, the door will stay open for another 5 seconds

(default).

• You can program the extensions which can open the doors for the day, night and lunch

modes.

• You can modify the door opener timer in System Programming.

• The door opener will open the door, even if a doorphone is not installed.

☞

1-84 Operations

• See the Installation Manual, Section 3, “Door Opener”.

1.7 Useful Features

For a PT: Press FWD/DND. For an SLT: Dial 71.

Dial the setting number. For setting A: Dial 91. For setting B: Dial 92.

setting no.

Lift the handset or press SP-PHONE/MONITOR

Hang up or press SP-PHONE/MONITOR

Confirmation tone and dial tone

7 1

For an SLT

For a PT

FWD/DND

Dial #.

For a PT: Press FWD/DND. For an SLT: Dial 71.

Lift the handset or press SP-PHONE/MONITOR.

Hang up or press SP-PHONE/MONITOR.

Confirmation tone and dial tone

7 1

For an SLT

For a PT

FWD/DND

Dial 90#.

9 0

Voice Mail Integration for KX-TVP100

Allows you to use a Panasonic Voice Processing System (KX-TVP100) to forward your calls to a mailbox in the system. A caller can leave a message in your mailbox. If you use a proprietary telephone which has a MESSAGE button, the button light will turn on to let you know you have messages. If you use a single line telephone, dial tone 3 will let you know you have messages when you go off-hook. If this feature is enabled, the system automatically sends the Follow-on ID to the Voice Mail Port before connecting the caller. You must choose one of the following two settings for the Follow-on ID format.

Setting A: only sends the extension number to the Voice Mail Port. Setting B: sends “#6” followed by the extension number. “#6” is used by a Panasonic

KX-TVP100 to force the VPS port into voice mail service.

The setting depends on the format required by your voice processing system.

Setting

Advanced Operations

PT and SLT

• You may press the ﬂexible button assigned

Cancelling

PT and SLT

as the FWD/DND button instead.

• Single line telephone users can dial “0” instead of “#”.

• You may press the ﬂexible button assigned as the FWD/DND button instead.

Operations 1-85

1.7 Useful Features

Enter the Voice Mail extension number.

Voice Mail extension no.

Lift the handset or press SP-PHONE/MONITOR.

Press MESSAGE.

MESSAGE

Lift the handset or press SP-PHONE/MONITOR.

Listening to a stored message

You can listen to the messages stored in your mailbox easily. There are two operations to play back messages.

Using the Message Waiting (MESSAGE) button

By manual dialling

Any Telephone

• You can listen to the stored message by following the Voice Mail prompts.

• When you use an SLT, you will hear dial tone 3 if there are messages.

• To forward your calls to your mailbox by the Call Forwarding feature, you have to set “Call

SLT

Forwarding — All Calls” or “Call Forwarding — Busy or No Answer”. The setting is as follows.

The cancelling is as follows.

• A ﬂexible key can be assigned as the FWD/DND button.

• You will hear dial tone 3 if there are messages in your mailbox when you lift your receiver. When you access voice mail, you have to listen to all of the new messages. If you do not listen to all of the messages, dial tone 3 will be eliminated and you will not know there are messages in your mailbox the next time you lift your receiver.

• 1.2 Proprietary Telephone Settings, “Customising the Buttons on Your Telephone”,

☞

• 1.6 Before Leaving Your Desk “Forwarding a Call (Call Forwarding)”,

• See the Installation Manual, Section 3, “Intercept Routing”.

• See the Installation Manual, Section 3, “Voice Mail Integration for KX-TVP100”.

1-86 Operations

• You can listen to the stored message by following the Voice Mail prompts.

[Lift receiver] [FWD/DND or 71] [91# or 92#] (after hearing a conﬁrmation tone and dial tone) [FWD/DND or 71] [1 (All Calls) or 2 (Busy or No Answer)] [Voice mail extension number] [#] [Replace receiver]

[Lift receiver] [FWD/DND or 71] [90#] (after hearing a conﬁrmation tone and dial tone) [FWD/DND or 71] [0#] [Replace receiver]

FWD/DND Button, Restoring the Message Button

All Calls, Busy or No Answer

1.7 Useful Features

Dial your extension password.

extension password extension no.

Enter the phone number.

phone no.

Lift the handset or press SP-PHONE/MONITOR

Confirmation tone and dial tone

At another extension

Dial 7*.

Enter your extension number.

Dial #.

Calling Using Your Privileges from Another Extension (Walking COS)

Allows you to use your calling privileges (Call Barring — Class of Service) at another extension. You may override restrictions which may be set at the extension.

Making a call

Any Telephone

Advanced Operations

☞

SLT

• You must dial a line access code (9, 0 or 81 through 86) or press the line key when calling an external party.

• Call Barring Class of Service (COS) is used to deﬁne the feature. Each extension is assigned a Call Barring COS number.

• A rotary telephone cannot use this feature.

• 1.8 Operator/Manager Service Features, “Extension Password Set (Manager only)”

• See the Installation Manual, Section 3, “Walking COS”.

Operations 1-87

1.7 Useful Features

1 s

Ringing Pattern Selection

A different ringing pattern is used to distinguish intercom calls from incoming outside calls.

• You can select the ringing pattern as follows in System Programming.

— Exchange line: 3 patterns (A, B or C) — Extension: 3 patterns (A, B or C) — Doorphone: 4 patterns (A, B, C or D)

• 2.1 Tone / Ring Tone List

☞

• See the Installation Manual, Section 3, “Ringing Pattern Selection”.

Distinctive Dial Tones

A distinctive dial tone will be heard from the handset if the extension user has previously activated a certain feature. Dial Tone 1: Ordinary dial tone Dial Tone 2: When any of the following features are activated.

• Absent Message Capability

• Back Ground Music (BGM) (only a proprietary telephone)

• Call Forwarding

• Call Pickup Deny

• Data Line Security

• Do Not Disturb (DND)

• Electronic Extension Lockout

• Message Waiting (only a proprietary telephone)

• Pickup Dialling (only a single line telephone)

• Remote Extension Lock Control

Dial Tone 3: When performing Account Code Entry and answering a Timed Reminder call.

• Timed Reminder

Also sent when going off-hook with an SLT which has a message in a Voice Processing System.

☞

1-88 Operations

• 2.1 Tone / Ring Tone List

• See the Installation Manual, Section 3, “Distinctive Dial Tones”.

1.7 Useful Features

Power Failure Transfer

During a power failure, each of the following exchange lines will be connected to an assigned extension.

Exchange line 1: extension port 01 Exchange line 4: extension port 09

• During a power failure, all features cannot be used except for incoming and outgoing

outside calls from extension ports 01 and 09.

• If extension ports 01 and 09 are connected to proprietary telephones, disconnect the units and connect single line telephones.

• See the Installation Manual, Section 3, “Power Failure Transfer”.

☞

Advanced Operations

Lockout

If one party in a conversation goes on-hook, both parties will be disconnected from the speech path automatically. Reorder tone is sent to the off-hook party before they are disconnected. No operation is necessary.

Operations 1-89

1.8 Operator / Manager Service Features

Dial 0. Enter the year

(last 2 digits).

Enter the month (01 through 12).

year

Enter the hour (01 through 12).

hour

month

Enter the day (01 through 31).

Press AUTO DIAL/STORE.

Enter the day of the week. 0: For Sun 1: For Mon 2: For Tue 3: For Wed 4: For Thu 5: For Fri 6: For Sat

day day of the week

Dial 0 or 1. For AM: Dial 0. For PM: Dial 1.

Enter the minute (00 through 59).

0 1

minute

AUTO DIAL

STORE

The system supports one operator and one manager. Any extension can be appointed as the operator and extension port 01 is appointed as the manager. System Programming is required to assign the operator. They can perform the following features.

1) Date and Time Setting

2) Electronic Extension Lockout — CANCEL ALL

3) Timed Reminder, Remote (Wake-Up Call)

4) Outgoing Message (OGM)

5) Remote Extension Lock

6) Time (Day/Night/Lunch) Service Setting

7) Extension Password Set (Manager only)

Date and Time Setting

When the current time setting is wrong, you can adjust it by the following procedure.

Setting

• The STORE indicator light turns on.

• Be sure the handset is on the cradle and the SP-PHONE button is off.

• To program, set the MEMORY switch on the proprietary telephone to “PROGRAM”.

• After programming, return the MEMORY switch to the “SET” position.

☞

1-90 Operations

• See the Installation Manual, Section 3, “Date and Time Setting”.

Panasonic KX-TA624 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

System Components

Important Information

Precautions

Introduction

Contents

1.1 Before Operating

1.2 Proprietary Telephone Settings

Intercom Calling

Calling the Operator (Operator Call)

Outside Calling

RECALL

Handsfree Operation

Receiving Calls

Handsfree Answerback

Picking up a Call Ringing at Another Extension (Call Pickup)

Placing a Call on Hold (Call Hold)

Placing a Call on Hold Exclusively (Exclusive Hold)

Retrieving a Call on Hold (Call Hold Retrieve)

Placing a Call in System Parking Area (Call Park)

Call Waiting

Call Splitting

Paging

Forwarding Calls (Call Forwarding)

Conference (3-party)

Conference (5-party)

Leaving a Message (Message Waiting)

Secret Dialling

Alarm Setting (Timed Reminder)

Time (Day/Night/Lunch) Service

Room Monitor

Data Line Security

Mixed Extension Dialling

External Feature Access

Pulse to Tone Conversion

Alternate Calling — Ring/Voice

Doorphone Call

Door Opener

Voice Mail Integration for KX-TVP100

Ringing Pattern Selection

Distinctive Dial Tones

Power Failure Transfer

Lockout

Date and Time Setting