Panasonic KX-RC105 User Manual

Operating Instructions

Panasonic

Check Printing Accountant

MODEL NO.

KX-RC105

Please read before using.

Thank you for purchasing the Panasonic Check Printing Accountant

KX-RC105

Note:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules These limits are

designed to provide reasonable protection against harmful interference in a

residential installation This equipment generates, uses and can radiate radio

frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications However, there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or

television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures

Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which

the receiver is connected Consult the dealer or an experienced radio/TV technician for help

FCC Warning: To assure continued FCC compliance, the user must use only shielded interfacing cables when connecting to computer or peripheral Also, any unauthorized changes or modifications to this equipment would void the users authority to operate

CAUTION: AC ADAPTOR (KX-WZ4) IS FOR INDOOR USE ONLY.

Caution, since your Check Printing Accountant has been designed to hold

your personal checks, you should be as careful as you would be of your checkbook If you should lose your Check Printing Accountant, be sure to notify your bank as to the numbers of the lost checks

NOTICE

• Panasonic strongly recommends that separate permanent written records be kept oF all important data Data may be lost or altered in virtually any electronic memory product under certain circumstances Panasonic assumes no responsibility For data lost or otherwise rendered unusable For any reason, including without limitation, detect, repair, improper use, battery replacement, use after the specified battery liFe has enpired, or any other reason See limited warranty For details

• Panasonic assumes no responsibility, directly or indirectly, for financial losses or claims From third persons resulting from the use, loss or misuse of this product

WARNING: TO PREVENT FIRE OR SHOCK HAZARD.

DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF MOISTURE

■ It IS recommended that you periodically print the content of the memory of your Check Printing Accountant, so that you will have a

permanent record in the event of any uneMpected memory loss

The serial number oF Fhis uniF may be Found on Fhe upper label locaFed on the back side Write this number below and keep this book along with your prooF of purchase Fo serve as a permanent record cf ycur purchase or for future reference

FVIODEL NO KX-HC105 SERIAL NO NAiyiE OF DEALER ADDRESS OF DEALER DATE OF PURCHASE

_______________

________

Enjoy the Convenient Functions of Your Check Printing Accountant! (CPA)

CHECK Function

Hand-writmg a check is no longer necessary Enter the necessary data and CPA prints the check CPA also balances your checking account

CARD Function

Whenever you pay with a credit card enter the data and CPA adds up the amount of each credit card payment

Enjoy the Convenient Functions of Your

Check Printing Accountant} (CPA)

CASH Function

When paying in cash enter the data

CALCULATION Function

Use CPA as a pocket calculator

Accessories

Make sure thal (he following accessories are included with CPA.

AC adaptor (p. 12)

Printed material Operating instructions Payee list card

(found on the back of CPA)

..................

one

Paper roll (p. 7B)

Paper feeder (p. 7B)

Quick start guide Sample sheet

....................

.......................

.............

one

three

Table of Contents

Precautions ...........................................................................8

____________________

Page

Chapter 1 Before Using

Chapter 2 Preparation

Chapter 3 CHECK Function............................................21

Chapter 4 CARD Function............................................. 49

Chapter 5 CASH Function

Chapter 6 CALCULATOR Function............................................65 ^

Chapter 7 ADDRESS LIST Function

Chapter 8 REPORT Function

Chapter 9 Other Functions

.....................................................

...............................................

...............................

.........................................

.............................................

■

93 ^

Chapter 10 Transferring Data to Another CPA Unit

Chapter 11 General Information

Chapter 12 Appendix..................................................... 119

.....................................

___

101

109

Precautions

Do not keep CPA in your back pocket as it may break when you sit down

Do not drop or jar CPA

Do not place CPA where it will be exposed to direct sunlight or heat, especially in an automobile

To prevent electric shock, do not remove any

screws Your stored data may be erased

Use only a sott, dry cloth to clean CPA Water or cleaning fluids may damage the case or electronic circuitry

Chapter 1 Before Using

Page

S2.

Part Names

Front view Printer parts

Keyboard............................................11

Power Supply

From household AC ...........................12

Using the rechargeable Ni-Cd

battery

..............................................

..........................................

........................................

..........................................

.............................................

10 10 10

Part Names

Front view

S2 .

Interface connector (P 103)

Power switch

(P 16)

Upper cover

Display

Keyboard (P 11)

Jack cover

DC IN Jack (P 12)

Bottom cover knob

Bottom cover

Printer parts

(Bottom side)

Reset switch (P 17)

Lid sensor

Paper sensor

Keyboard

Function keys

‘ CHECK key (p 21)

CARD key (p 49) CASH key (p 59) CALC key (p 65) ADDRESS key {p 69) PRINT key (p 37) ENTER key

Cursor keys: To move the cursor

@®"(9

Cl) Cl).

POWEli

Part Names

O (D

S2 ,

5’

Figure keys: To enter numerical values

Calcuiation keys: Used for calculations

Sub function keys

CODE key To enter special functions,

combined with other keys (p 123) SPACE key To enter a space FIND key (p 43)

RECON key (p 45) REPORT key (p 77) SETUP key To begin setting up functions DONE key To finish an operation and to return

to the initial display (current time)

DELETE key To delete a letter/number

under the cursor

Power Supply

CPA has two power sources;

■ Household AC (AC 12D V)

■ Rechargeable Ni-Cd battery (built-in CPA)

CAUTION:

Use only the supplied AC adaptor.

Other adaptors may damage CPA.

Using the rechargeable Ni-Cd battery

When connected to household AC as illustrated above, the built-in Ni-Cd battery automatically charges itseir.

A full battery charge requires about three (3) hours.

After charging, disconnect the AC adaptor from CPA and the AC outlet. CPA can now be operated from battery power. The printing capability of the fully charged battery is about 5G sheets for check printing or about 35 pages for report printing at 25°C (77°F).

For "Showing Remaining Battery Power", refer to p. 94.

Power Supply

Notes about the rechargeable battery:

■ Before initial use, or use after a long period of time (about 6 months), recharge CPA for about three (3) hours

■ When the display shows "WEAK NI-CD BATTERY" several sheets of check can be printed but recharge CPA soon

■ When the display shows "RECHARGE NI-CD BATTERY" CPA will not print

Recharge CPA soon

■When the display shows "INSERT AC ADAPTOR", the keys will not

function Recharge CPA soon

■ Repetitive short-term recharging and discharging makes the battery life shorter than usual and/or the remaining battery power may be shown

incorrectly To solve it, continue operating CPA until the display shows "WEAK NI-CD BATTERY" then recharge it For about 30 minutes after the display shows “WEAK NI-CD BATTERY", CPA refreshes the battery automatically During it, recharging battery is not possible Recharge CPA for about three (3) hours including above refreshing period of time

■The battery drains excessively when used under unusually high or low temperature Also, when CPA is left in an automobile for a long period of time the battery will weaken and the battery life shortens Use CPA within

an appropriate temperature range of 5°C (41 °F) to35°C (95T)

■ If CPA remains unused for several months or more, the remaining battery

power shows incorrectly The battery has become inactive Continue

operating CPA until the display shows "WEAK NI-CD BATTERY" Recharge

the battery for about three (3) hours

■When you find the printable number of checks reduced after repetitive recharging, the battery life is exhausted Purchase a new battery pack (KX-RC30) from your dealer

Power Supply

ATTENTION:

The product that you have purchased contains a rechargeable battery The battery is recyclable At the end of it’s useful life, under various state and local laws, it may be illegal to dispose of this battery into the municipal waste stream Check with your local solid waste officials for details in

your area for recycling options or proper disposal

% O

•t O

Ni-Cd

Chapter 2 Preparation

Page

Connecting CPA to Household AC...........16

■o

-n U

5‘

Turning On/Turning Off CPA

Resetting CPA..........................................17

Setting the Clock Adjusting Display Contrast

......................................

....................

......................

Connecting CPA to Household AC_______

Before operating CPA connect it to the household AC outlet (AC 120 V) with the AC adaptor for about three (3) hours in order to charge the battery. (While charging you can operate CPA. However, it will take longer for it to charge.)

To turn on CPA, slide the power switch in the direction of the arrow for about one

(1) second, until the display appears.

To turn off CPA, slide the power switch again in the same direction until the display disappears.

If CPA is not in operation for more than 5 minutes while using battery power, it automatically shuts off to prevent battery drainage.

Turn the power switch on again to resume using CPA.

Resetting CPA

Before using CPA for the first time, resetting is necessary

to clear the memory.

1, Be sure that the power is ON.

Open the upper cover by pulling the tab up gently.

Upper cover

Power switch

2. open the bottom cover by sliding the bottom cover knob to the right.

While pressing ibONE],

press the reset switch inside the bottom compartment of CPA with a sharp object like the point of a pen.

■o &)

Resetting CPA

4, After pressing the reset switch,

release [DONE]. The display will show:

5, Close the bottom cover.

DELETE ALL DATA ?

7. Press [ENTER].

after a few seconds

JAN. 01, 1993 FRI

CAUTION: This operation clears the memory.

After it, the remaining battery power will be incorrectly displayed. Recharge CPA for about three (3) hours.

WAIT . . .

12:00:00 AM

Setting the Clock

Before using CPA for the first time, set the clock.

Example: Setting ‘‘January 28, 1993, 10:30 AM’’.

2 3

4 5

Operation

SETUP

To select “DATE” press

ENTER

Enter month, day, and year. Example:

00Cl1000

ENTER

Enter the hour and minute(s). Example:

□000

ENTER

)

Display/Description

iATE CHECK CARD

CONTRAST

DATE: (g;i/01/93 TIME: 12:00 AM

DATE: 01/28/® TIME: 12:00 AM

•Calendar runs from 1992 to

2091.

DATE: 01/28/93 TIME: 5^:00 AM

DATE: 01/28/93 TIME: AM

DATE: 01/28/93 TIME;

10:30 EM/PM

MORE!

•a

(D fi)

To select “AM” or “PM" press

Q or Q.

To return to SETUP menu

press

Q To return to initial display

ENTER

press done] .

DATE: 01/28/93 TIME: 10:30 0VI/PM

Sate check

CONTRAST MORE!

JAN. 28, 1993 THU

10:30:03 AM

CARD

Setting the Clock

Correct mistakes either before or after entering numbers/letters.

• If you find a mistake before pressing [ENTER], press [◄]! (B- then write the new entry over the old one^

• If you find a mistake after pressing [ENTER], press (3 to move up, then write the new entry over the old one.

•To set the second at “0”, press [ENTER] at the minute or AM/PM.

_____

Adjusting Display Contrast___________

■o

Example: To make the display darker.

fi)

Operation

SETUP

Display/Description

Sate check

CONTRAST

CARD

MOREi

2 3 4

To select “CONTRAST” press

[enter]

Select appropriate contrast. Example:

Press

twice.

To return to SETUP menu

press

To return to initial display press

DONE

ENTER

DATE CHECK

Eontrast

LCD CONTRAST

LIGHT DARK

LCD CONTRAST

LIGHT

►To make the display lighter,

press Si-

DATE CHECK

Eontrast

JAN. 28, 1993 THU

10:35:00 AM

CARD MORE!

!□□□ DARK

CARD MORE!

Chapter 3 CHECK Function

Entering Your Bank Name(s) Making the Payee List Setting Print Positions on

Your Check Entering Data for Each Check Printing a Check Entering Deposit Data Searching a CHECK Record

Reconciling (/) a Check

Voiding a Check After Issued

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......................................

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....................

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Page

22 24

31 35 39

m o

3 o

Deleting a CHECK Record Entering Withdrawals/Service

Charges.................................................48

......................

Entering Your Bank Name(s)

Two bank names can be entered

Confirm the checking account balances before entering it

Example. You have two checking accounts

• In the FIRST bank (Balance $5000)-^Primary bank

•In the SECOND bank (Balance $3000)

o o'

2 3 4

Operation

setup]

To select “CHECK” press

ENTER

Enter bank name (up to 8 letters/numbers) Example

©CD0CEI0

^ENTER I

Display/Description

[DATE CHECK CARD

CONTRAST MORE!

DATE [^ECK CARD CONTRAST MORE i

NAME ACCT1 BAL ACCT1

• Bv pressino [ENTER] without

entering a bank name, “ACCT1 ” IS automatically entered

NAME ACCT1 BAL ACCT1

$0 00

firstD

$0 00

first

sSoo

Enter current balance

(up to $99,999 99)

Example

0000

NAME ACCT1 BAL ACCT1

first

$5000Q

Entering Your Bank Name(s)

9 10 11 12

ENTER

Enter second bank and balance by repeating steps 4 through 6 on p 22

^enter’

______

To select

Q or

enter'

______

To return

f-----------\

DONE

NAME ACCT2 BAL ACCT2

• If only entering one bank

name, press [DONE] to finish

• If entering a second bank name, proceed as follows

NAME ACCT2 BAL ACCT2 $30000

SELECT PRIMARY ACCT

QRST SECOND

SELECT PRIMARY ACCT

QRST SECOND '

DATE ^ECK CONTRAST

$0 00

SECOND

JAN 28. 1993 THU

10 40 03 AM

CARD MORE!

■n

3 o

Correct mistakes either before or after entering letters/numbers

• If you find a mistake before pressing [ ENTER 1. press (3 ^ ^nd

[DELETE] This clears the letter/number under the cursor

• If you find a mistake after pressing [ENTER], press (3 to move up

then write the new entry over the old one

Making the Payee List

It is recommended that you make a payee list of those to whom you most frequently write checks. It makes entering CHECK data much easier. Enter up to 25 payee names each with memo.

Example: Entering payee name "PANA SHOP"into payee list number 1.

■n

3 o

2 3

Operation

SETUP

press

Enter payee's name (up to 32 letters/numbers).

Example:

twice.

ENTER

0000(i^

ENTER

Display/Description

EIaTE CHECK

CONTRAST MORE!

E\YLIST PRINTER LINK

PASSWORD

PAYLIST D1:D MEMO:

PAYLIST 01: PANA SHOPD MEMO:

PAYLIST D1: PANA SHOP MEMO:0

CARD

MORE!

Enter memo if necessary (up to 20 letters/numbers). Example:

©□©00©© 00©0

PAYLIST 01: PANA SHOP MEMO: ELECTRONICS □

Making the Payee List

y enter]

Q If entering other payees and

O memos repeat steps 4 through

7 (up to 25 payees can be entered).

Q To return to SETUP menu

press DONE .

10 return to initial display press

[done] .

Correct mistakes either before or after entering letters/numbers.

• If you find a mistake before pressing [ENTER 1. press ! (B [DELETE], This clears the letter/number under the cursor.

• If you find a mistake after pressing [ENTER], press (3 to move up then write the new entry over the old one.

PAYLIST 02: D MEMO:

[E^ylist printer link

PASSWORD MORE f

JAN. 28, 1993 THU

10:42:28 AM

•

O X

3 o

• It is recommended that you memorize your payee list on the PAYEE LIST card attached on the back of CPA.

Setting Print Positions on Your Check

The following five (5) items out of the CHECK entries print at a specified position on a check:

1 DATE 2 PAY TO 3 AMOUNT 4 DOLLARS 5 MEMO

Deciding the print positions

The check has its own print position for each item. By using the template

included with CPA you can select two types of print position (A or B) and let CPA

print data at proper positions closer to them. Place the template on top of your

check adjusting left and bottom rulers with left and bottom ends of your check.

Check to see where the above five (5) positions on your check correspond to on the template, “A” or “B”.

■n

When defaulted, the above print positions set at “A”.

(Using the template ruler you can manually set other desired print positions.

We discuss this on p. 29.)

Example of a check:

Setting Print Positions on Your Check

Example: Setting the “DATE” and “PAY TO” at the “B" position

2 3 4

Operation

SETUP

Press

To select “PRINTER” press

twice

(Z)

(enter]

To select Account press

g or Q

[enter]

Display/Description

Bme

CONTRAST

&YLIST

PASSWORD

PAYLIST EiilNTER LINK PASSWORD MORE!

SELECT ACCOUNT

§;CT1 ACCT2

SELECT ACCOUNT

EtCT1

SELECT LOCATION

DATE a B

CHECK CARD

MORE!

PRINTER LINK

MORE!

ACCT2

RULER

O z

Select position of “DATE' Example select “B” by

pressing 0

SELECT LOCATION

DATE A i RULER

PAY TO i B $ A

‘DATE” position has been set at ‘B"

RULER

Setting Print Positions on Your Check

Select position of “PAY TO” Example select “B” by

pressing 0

PAY TO A i RULER $

•When selecting “B” position for “PAY TO" and entering more than 25 letters/numbers for the

name, it overlaps the $ sign

O X

TTl

O 3

^ENTER

To return to SETUP menu

ENTER

To return to initial display press

DONE

three times

PAY TO B $

“PAY TO" position has been set at “B"

• If changing another item repeat steps 7 and 8 on p 27

PAYLIST IBtINTER LINK PASSWORD

JAN 28, 1993 THU

B RULER

MOREt

10 48 11 AM

SeHing Print Positions on Your Check

When a position on your check corresponds to neither “A” nor “B”:

Place the template on lop of your check adjusting left and bottom rulers with left and bottom ends oT your check. Check to see where the bottm-left point of each of five (5) data items correspond to on the template ruler. Check height on the left or right side, and horizontal on the top or bottom.

Ejiample: Setting print position for “DATE” according to the template ruler

(X=Bn, Y=39).

Operation

Repeat steps 1 through 6 on

p. 27.

To select "RULER” press

s twice.

ENTER

Display/Description

SELECT LOCATION

DATE : 0 B RULER

SELECT LOCATION

DATE ; A B EPLER

ENTERX,Y DATE

X=^ Y=4D

‘ I ^

Default of "A” position for "DATE '.

Setting Print Positions on Your Check

Enter “X” and “Y” points Example

0000

ENTER X,Y DATE X=60

•By entering numbers not within

the range (X, 14 to 98, Y, 11 to

42) setting of each of the five (5) Items, the display

automatically shows "X=14,

Y=ir

Y=39Q

ENTER

O X

PAY TO 0

$ A

6 7

\5^ Correct mistakes either before or after entering letters/numbers

To return to SETUP menu press I done]

To return to initial display press

done]

.....

• If you find a mistake before pressing [ENTER], press (3! (B and [DELETE] This clears the letter/number under the cursor

• If you find a mistake after pressing [ENTER], press (3 to move up then write the new entry over the old one

JAN 28, 1993 THU

B RULER

LINK

MOREt

11 03 33 AM

+ 102 hidden pages