Panasonic KX-F700 User Manual

Téléphoné Answering System

Model No. KX-F700C

O p e r a t i n g

Panasonic

with Facsimile

KX-F700

/ N S T R U C T I O N S

Please read these Operating Instructions before using the unit.

❖ FAX PAPER ❖

98 tool roll of Panasonic super thermal paper

- or '

164 foot roll of Standard thermal paper

(See page 75 for order numbers.)

Please read IMPORTANT SAFETY INSTRUCTIONS on

page 74 before use. Read and understand all instructions.

For the United States Only

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such a message clearly contains in a margin on the top or bottom of at least the first sent page the following information:

1) Date and time of transmission; and,

2) Identification of either business, business entity or individual sending the message; and,

3) Telephone number of either the sending machine, business, business entity or individual.

In order to program this information into your facsimile machine, you must complete the steps on pages 36 to 37 in these Operating Instructions.

Important Phone Numbers

Authorized Service Center: 1-800-545-2672

Accessory Purchases: 1 -800-332-5368

Technical Support: 1-800-HELP-FAX

Accessories

Power cord

Handset

Any details given in these instructions are subject to change without notice. The photo on the cover page shows KX-F700 and it may vary slightly from the actual product.

................

(page 11)

.... 1 pc.

1 pc.

For recording paper replacement, see page 75.

Telephone line cord

..................

Handset cord

...............

1 pc.

(page 11)

Ipc.

(page 11 )

Paper stacker .... 1 pc.

AA (R6, UM-3) size battery

....................

4 pcs.

(page 10)

Recording paper . .1 pc.

(page 9)

Thank you for purchasing the Panasonic Telephone Answering System with Facsimile. This unit combines multiple functions of Facsimile, Answering Device and Telephone;

You can send and receive documents and voice messages on a single line.

Features

General

• Desktop type

• LCD (Liquid Crystal Display) readout

•Automatic paper cutter

• Silent ring fax recognition system (page 25)

• Help function (see below)

• Copier function (page 27)

Facsimile

•Automatic document feeder (up to 15 sheets)

• 64-level halftones

• Resolution: standard/fine/super fine/fialftone (page 19)

• Delayed transmission (page 42)

• Paper save function (page 49)

• Overseas transmission mode (page 47)

• Remote fax receiving using an extension phone (page 43)

• Junk mail prohibitor (page 45)

• Day/night mode (page 48)

Digital Answering System:

• Voice mailbox (page 54)

• Tone remote control system

integrated telephone system

• One-touch dialer (10 phone numbers) (page 38)

• 22-station speed dialer (page 39)

• Hands-free speakerphone (page 16)

• Electronic telephone directory (page 40)

HELP function

Use this function if the instructions are lost while using the unit. It will provide the user with instructions.

When the HELP button is pressed, the unitwill print a quick reference.

Information:

• Transmit the leaflet on page 81 to several of your associates. In this way, you can confirm that your unit will function correctly and inform them of the procedure for transmitting documents and/or recording voice messages.

* •

n ¡nstallation and Preparation

Location of Controls.................................................. 6

Front view................................................................. 6

Rear view................................................................. 6

Control panel ........................................................... 7

Answering control buttons........................................ 8

Installing Your Unit ................................................... 9

Installing the recording paper................................... 9

Installing the paper stacker Installing the batteries Connections and dialing mode setting

Adjusting Volumes ................................................... 12

Recording Greeting Messages................................. 13

How to record greeting messages........................... 13

Checking greeting messages Setting the caller’s recording time

Selecting the Receive Mode

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9 10 11

14 14

Basic instructions

Telephone

Making and Answering Voice Calls........................ 16

Making voice calls ................................................. 16

Making voice calls using automatic

dialing................................................................. 16

Redialing the last dialed number............................ 17

Voice muting

Answering voice calls............................................. 17

Helpful hints for the speakerphone

operation

Facsimile

Before Transmission

Acceptable documents........................................... 18

Loading documents................................................ 19

Setting resolution Sending 16 or more sheets

Transmitting Documents ........................................ 20

Transmitting documents manually Transmitting documents with fewer

procedures......................................................... 20

Transmitting documents using automatic

dialing

Receiving Documents and/or

Voice Calls ........................................................... 22

Manual reception

Automatic reception

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19 19

Receiving in the ANS/FAX mode

Setting the number of rings to answer

in the ANS/FAX mode

Receiving in the TEL/FAX mode

Setting the number of rings to answer

in the TEL/FAX mode

Silent ring fax recognition system

Receiving in the FAX mode

Setting the number of rings to answer

in the FAX mode............................................. 26

Copier

Making a Copy ......................................................... 27

Answering Device

Operating the Answering Device............................ 28

Setup of voice message and document

reception Listening to recorded messages Functions during playback Erasing recorded messages Recording a memo message

Recording a telephone conversation ..................... 30

Setting the message alert...................................... 31

Setting the recording time alert.............................. 31

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25 25 26

28 28 29 29 30

Basic Settings

User Programmable Features................................. 32

Programming feature table

How to enter letters and symbols........................... 34

To enter characters

Special uses of the direct call

station keys Setting the date and time Setting your logo Setting your facsimile telephone number ... 37

Setting the transmission report printing .... 37

Storing Phone Numbers for Automatic

Dialing .................................................................. 38

Storing phone numbers for one-touch

dialing ................................................................ 38

Storing phone numbers for speed dialing ... 39

To keep a phone number secret

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35 36 36

Wi Advanced Instructions

Electronic Telephone Directory

How to use the electronic telephone

directory ........................................................... 40

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Polling ....................................................................... 41

Polling reception

Polling transmission (Polled)

Delayed Transmission ............................................... 42

Remote Fax Receiving Using an Extension

Phone ................................................................... 43

Using an extension phone...................................... 43

Changing the remote fax activation code ... 44

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41 41

Erasing a specific message from memory ... 61 Erasing all messages from memory

Room monitoring Recording a marker message Re-recording a greeting message Turning on/off pager alert

To skip the greeting message

Pager Alert.................................................................. 63

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Junk Mail Prohibitor

Setting the junk mail prohibitor

Transmitting documents to your unit

with the prohibitor ID ......................................... 46

Special Settings ........................................................ 47

Logo print position

Overseas transmission mode

Setting the day/night mode .................................... 48

Paper save reception/copy Extension copy

Original mode ........................................................ 51

Resetting the advanced features........................... 51

Voice Contact

Initiating voice contact

Receiving a request for voice contact.................... 52

TONE, FLASH and PAUSE Buttons.......................... 53

TONE button ......................................................... 53

FLASH button ....................................................... 53

PAUSE button

Voice Mailbox

To use maiibox ...................................................... 54

Recording a personal greeting message

for mailbox Programming the mailbox password How incoming messages are recorded

into each maiibox............................................... 55

Retrieving messages in the mailbox Erasing recorded messages in the

mailbox Retrieving messages in the mailbox

from a remote location Setting the mailbox alert

Operating the Answering Device

from a Remote Phone............................................ 58

Summary of remote operations Programming the remote ANS ID Listening to the recorded messages

in the common memory

Retrieving the recorded messages

in the mailbox

Functions during playback..................................... 60

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49 50

52 52

53 54

57 57

58 59

Reports and Lists

Printing Reports and Lists

How to print each report/list.....................................64

Sample reports and lists..........................................65

Setting journal auto print

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m Troubleshooting and

Maintenance

Troubleshooting

Error messages on the display..........................68

General corrective measures Explanation of communication result

on the report Clearing a recording paper jam Clearing a document jam Adjusting the feeder pressure

Maintenance

Cleaning the document feeder unit Cleaning the thermal head

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68 69

72 73

73 73

B General Information

Important Safety Instructions Accessory Order Information

Specifications .....................................................75

Users in the U.S.A...............................................76

Limited Warranty for the U.S.A

Users in Canada..................................................78

Limited Warranty for Canada Index

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FAX CORRESPONDENCE......................................81

Speed dialer list

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Servicenter directory

(For the U.S.A. only)

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74 75

79 80

Installation and Preparation

Location of Controls

Front view

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Rear view

Installation and Preparation

Control panel

0 NEW MESSAGES button (page 28)

Used to play back only new messages.

0 ERASE button (page 29)

Used to erase recorded incoming messages.

(3) DIRECTORY button (pages 16, 21 and 40)

Used for speed dialing. Also used for the electronic telephone directory.

0 MAIL BOX button (page 56)

Used to select a voice mailbox number.

@ MENU button

Used to start and exit various programming.

@ RECEIVE MODE button (page 15)

Used to select the desired receiving mode.

0 RESOLUTION button (page 19)

Used to adjust scanning line density.

@ HELP button (page 3)

Used to print an easy guide for operations.

(9) TONE button (page 53)

Used to temporarily change the dialing mode from pulse to tone during a dialing operation.

Dial keypad

Used for dialing operation and parameter

setting. Also used as character keys.

SP-PHONE/VOICE STDBY button

(pages 16 and 52) Used for on-hook dialing and voice contact features.

MUTE button (page 17) Used for voice muting.

REDIAL/PAUSE button (pages 17 and 53) Used to redial the last dialed number. Also used to insert a pause into a phone number.

FLASH button (page 53)

Used as a hook button. Also used to access some features of your host exchange.

@ STOP button (page 20)

Used to stop fax communication.

@ COPY button (page 27)

Used to start copying.

0 START/SET button

Used to start fax communication. Also used to store parameters during programming.

Installation and Preparation

Control panel (cont.)

@ Direct call station keys (pages 16, 21 and 38)

Used for one-touch dialing. Also used as character keys when logo and station narhes are programmed.

@ LOWER key (pages 16, 21 and 38)

Used to access lower stations (6 to 10) for one-touch dialing.

@ VOLUME buttons (page 12)

Used to adjust the volume level of the ringer, handset and speaker.

Answering control buttons

0 REPEAT button (page 29)

Used to replay the previous message during the message playback.

(0 ALL MESSAGES button (page 28)

Used to play back alt the recorded voice messages.

GREETING SELECT button (pages 13 and

54) Used to select a desired greeting message when recording or checking the greeting message.

@ SKIP button (page 29)

Used to skip to the next message during the

message playback.

Used to start and stop recording a memo message or a telephone conversation.

Used to start and stop recording a greeting message.

Installation and Preparation

Installing Your Unit

Installing the recording paper

0 Slide the lever toward you to open

the top cover.

0 Place a recording paper roll in the unit.

—Make sure that the shiny side of

the paper is facing up and that there is no slack, tape or glue residue on the paper roll. (See note below.)

o Insert the leading edge of recording

paper under the green bar.

Close the top cover carefully by gently

pressing down on both ends.

Installing the paper stacker.

Notes:

• Use only the included roll or specified recording paper, or else the print quality may be affected and/or excessive thermal head wear may occur. See page 75 for order number.

• The start of some recording paper rolls is secured using glue or tape. Residue from this glue/tape may cause the

paper cutter to jam immediately

following installation of a new roll. To

prevent this, cut approximately 6 inches

from the new roll of paper prior to

installation.

Paper stacker

Installation and Preparation

Installing the batteries

The batteries are required to retain voice messages in memory when the power cord is disconnected or during a power failure. Install four AA batteries (supplied) before using the unit.

) Slide the lever toward you to open the top

cover and remove the battery compartment cover by pulling the hook toward you and lifting it up.

^ Install four AA batteries into the compartment

using correct polarity (+, -).

® Replace the battery compartment cover by

installing the tab of the cover into the hole first.

CD Press down the part marked “PRESS” until

it ciicks.

O Close the top cover.

Battery precautions:

• The batteries should be used correctly, otherwise, the unit may be damaged due to battery leakage.

• Do not mix different types of batteries.

• Do not charge, short-circuit, disassemble, heat or dispose in fire.

• Remove all the batteries when replacing.

Notes:

• If you do not install the batteries, or if the battery power is low: —The display will show the following message;

BATTERY LOW

Install new batteries.

—Greeting and all messages saved in memory will be erased when a power failure occurs.

•Batteries should be installed in order to provide message retention during a power failure. Message

retention time is approximately 1 day with new batteries.

• To avoid losing the greeting and alt messages saved in memory, the power cord must remain connected

when replacing batteries.

• Disconnect the telephone line cord before opening the battery compartment cover.

• Replace all the batteries once a year, or mis-operation may occur.

• Do not use Nickel-Cadmium batteries.

Installation and Preparation

Connections and dialing mode setting

Helpful hint for setting the dialing mode:

1. Ensure that the dialing mode selector is set to TONE.

2. Lift the handset or press the SP~PHONE button, then listen for the dial tone.

3. Dial a familiar number.

4. if the call is successful, the unit is connected to a tone exchange. Leave the selector set to TONE.

5. If the call is n^ successful, the unit is connected to a pulse exchange. Switch the selector to PULSE.

Notes:

•

We recommend the use of an exclusive power outlet to avoid interference from other equipment.

•

When you operate this product, the socket outlet should be near the product and be easily accessible.

• The unit will not function during a power failure.

• For additional equipment protection, we recommend the use of a surge protector. In the U.S.A., the following type is available; TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX). In other areas, contact our service personnel.

Installation and Preparation

Adjusting Volumes

You can adjust the volume level of the ringer, the handset and the speaker.

These volume levels should be adjusted respectively.

To increase the volume level,

press A repeatedly.

To decrease the volume level,

press V repeatedly.

—The number of the black squares in the display

shows the volume level as below.

Ringer volume Press the buttons (a/v) repeatedly while the unit is in idle status.

3 levels are available.

High

Til I I I 1 I 1 IH T.t 1 II 1 H

Note:

Low

• If the ringer volume is set to off, the unit wilt not ring and the display will show “RINGER OFF” in idle status.

Handset volume Press the buttons (a/v) repeatedly when the handset is in use.

3 levels are available.

High Middle Low

T.I I I'rn [TIH

TJ l"rrri H

speaker volume Press the buttons { a/v ) repeatedly when the speakerphone is used.

8 levels are available.

High Low

T,i I ] I I I I nn

8 levels

Off

RINGER OFF= OK?

Press START/SET for confirmation.

Answering device volume

Press the buttons ( a /v) repeatedly while listening to messages recorded on the answering device. 9 levels are available.

High Off

T.I 1 1 1 1 1 1 114

9 levels

Installation and Preparation

Recording Greeting Messages

Record two types of greeting messages before using the unit as an answering device and a facsimile. One is

the message for the

ANS/FAX

mode, and the other is for the

TEL/FAX

mode.

The greeting message for the caller to leave a voice message or to send a fax message.

The greeting message for the caller to wait until you answer the call or to send a fax message.

ANS/FAX

TEL/FAX

mode tells a caller that you are unable to answer, and allows the

mode tells a caller that the unit is calling you up, and allows the

How to record greeting messages

Recording time is limited to 16 seconds for each message. Record a greeting message within 12 seconds

for optimum performance. Perform the following steps to record each of the messages.

Q Open the station key panel.

Q ■ For the ANS/FAX mode:

Press GREETING SELECT.

ANS-GREETING

For the TEL/FAX mode:

Press GREETING SELECT repeatedly until

the following is displayed.

TEL-GREETING

O Press GREETING REC.

Example:

Suggested messages

■ For the ANS/FAX mode:

“This is (your name, business and/or telephone number). We are unable to answer right now. To send a fax, start transmission. To leave a message, speak (or ‘speak for up to 1 minute’)

Recording for the ANS/FAX mode

—A beep will be heard.

O Immediately after the beep, speak clearly and

loudly toward the microphone from a distance of approximately 200 mm (8 inches).

0 When finished, press STOP.

—After a beep, the unit will play back the

message so that you can confirm it. Adjust the speaker’s volume to a suitable level by pressing the VOLUME buttons.

after the long beep. Thank you.

m For the TEUFAX mode:

“This is (your name, business and/or telephone number). Please wait for someone to answer the line. To send a fax, start transmission

Notes:

• If you make a mistake while recording, repeat from step 2.

•

You can record the greeting message for the

ANS/FAX mode by directly pressing the

GREETING REC button without pressing the GREETING SELECT button.

ANS REC 16s

Installation and Preparation

Checking greeting messages

0 Open the station key panel.

0 ■ Checking the greeting message for the

/iA/S/F4Xmode; Press GREETING SELECT.

ANS-GREETING

Checking the greeting message for the TEL/F^tX mode:

Press GREETING SELECT repeatedly until the following is displayed.

TEL-GREETING

Press START/SET.

—After a beep, the unit will play back the

message.

Notes:

•Adjust the speaker volume using the VOLUME button (see page 12).

• You can check the greeting message for the ANS/FAX mode by directly pressing the START/SET button without pressing the GREETING SELECT button.

Setting the caiier’s recording time

You can

VOX (unlimited): The unit will record an incoming message as long as a caller speaks (pre-selected

1 MIN (1 minute): The unit will record an incoming message up to 1 minute per message.

To change the recording time, proceed as follows:

choose from two lengths of recording times for incoming messages.

setting).

Press MENU.

1.SYSTEM SET UP

REDIAUPAUSE

Press A or T to select

the desired mode.

CZ) ▼

Press #09.

RECORDING TIME

Press START/SET to

store the setting.

Press START/SET.

MODE=VOX [AT]

Press MENU to end the program.

Installation and Preparation

Selecting the Receive Mode

Select a desired receiving mode by pressing the RECEIVE MODE button repeatedly. The selected mode is

For further details, see page 22.

MAIL BOX

ANS/ lEU FAX TEL

TEUFAXmode:

When you wish to answer voice calls with ring and wish to receive fax messages without hearing ring, select this mode. You can answer voice calls only and will not be disturbed by incoming faxes. For further details, see page 24.

FAX mode:

When you wish to receive fax transmissions only, select this mode. The unit will answer all calls and start to receive fax messages automatically. For further details, see page 26.

TEL mode:

When you wish to set the unit not to answer any incoming call automatically, select this mode. When you pick up the handset and fax reception is required, you can press the START/SET button to receive documents. If no one answers a call by 15 rings, the receiving mode will switch to the

ANS/FAX

mode automatically.

Note:

• Regardless of above setting, you can make voice and fax calls.

Basic Instructions

Making and Answering Voice Caiis

Making voice caiis

______________________

O Press SP-PHONE or lift the handset, then

listen for the dial tone.

0 Dial a phone number.

o When the other party answers, speak through

the microphone or handset.

0 When finished, press SP-PHONE again or

place the handset on the cradle.

Heipfui hints:

•Adjust the volume to a suitable level. See page 12.

• If you wish to switch to the handset from the speakerphone, lift the handset. To switch to the speakerphone, press the SP-PHONE button.

• If you misdial, press the FLASH button firmly, then dial the correct number.

• For helpful hints for the speakerphone operation, see page 17.

Making voice caiis using automatic diaiing

You can dial a phone number automatically using one-touch dialing and speed dialing. Before using automatic dialing, make sure that the desired telephone numbers have been stored in memory.

For storing phone numbers, see pages 38 and 39.

0 Press SP-PHONE or lift the handset.

0-a Using one-touch dialing:

■ When using the upper stations 1 to 5:

Press the desired direct call station key.

■ When using the lower stations 6 to 10: Press LOWER, then press the desired

direct call station key.

0-b Using speed dialing:

Press DIRECTORY, then press # and the desired 2-digit number (00-21).

Heipfui hint:

• You can also use the electronic telephone directory to make a voice call (see page 40).

Basic Instructions

Redialing the last dialed number.

If the line is busy or you wish to redial the last dialed number, use the REDIAL7PAUSE button.

Press SP-PHONE or lift the handset, then press REDIAL/PAUSE.

Note:

• If the line is busy when using the speakerphone, the unit will automatically redial the number (see item 8 on page 75).

Voice muting

The MUTE button will mute your voice during a telephone conversation. Using this feature, you can hear the voice of the other party, but the other party cannot hear your voice.

Press MUTE and confirm the MUTE indicator light is on. To resume the conversation, press MUTE again.

Answering voice calls

When the unit rings, lift the handset or press SP-PHONE to answer the call.

When you have finished, replace the handset on the cradle or press SP-PHONE.

Note:

• For helpful hints for the speakerphone operation, see below.

Helpful hints for the speakerphone operation

•

Use the speakerphone in a quiet room for best performance.

• If the other party has difficulty hearing you, decrease the volume using the VOLUME buttons (see page 12).

• if you and the other party speak at the same time, parts of your conversation will be lost. To avoid this,

speak alternately.

______

Basic Instructions

Before Transmission

Acceptable documents

The unit can transmit documents that meet the following conditions.

—Document width should be from 128 to 216 mm {5 to —Maximum document length should not exceed 600 mm (23^8"). —Effective scanning width can be up to 208 mm (8^16")—Number of pages that can be set in the document feeder tray must not exceed 15 sheets. —Document weight:

Single sheet: 45 to 90 g/m^ (12 to 24 lb.) Multiple sheets: 60 to 75 g/m^ (16 to 20 lb.)

Minimum document size

128 mm

(5")

Maximum document size

8W).

Effective scanning width

(81/^")

Note:

• Do not feed the following types of documents. Make a copy of these documents with a copier machine and feed the copy into the unit.

—Paper with a chemically treated surface such as carbon paper or carbonless duplicating paper —Electrostatically charged paper —Heavily curled, creased or torn paper —Paper with a coated surface

—

Small-sized paper such as a slip or voucher

—

Thin paper less than 45 g/nf (12 lb.)

—

Thick paper over 90 g/nf (24 lb.) —Paper with faint contrast between the printing and the background —Paper with printing on the reverse side that can be seen through the front (e.g. newspaper)

Basic Instructions

Loading documents

O Open the document feeder tray.

Insert the documents FACE DOWN until a

beep tone is heard. —The unit can accept up to 15 sheets of

paper at a time.

Adjust the document guides to the width of the

documents.

O Adjust the resolution by pressing

RESOLUTION if needed {see below).

Notes:

•

Remove clips, staples or other similar objects

from a document before feeding it into the unit. Also check that all ink, paste or correction fluid on the document has completely dried.

• If the top edge of the document Is curled, make it flat and insert the document.

Setting resolution

Depending on the quality of the originals, you can select the desired resolution by pressing the

RESOLUTION button repeatedly. Use the button when the document has been fed into the unit.

STANDARD

FINE

SUPER FINE

HALF TONE

Notes:

•

Using these features except the standard resolution will increase the transmission time.

• The super fine resolution only works between other compatible machines.

• If the setting is changed during feeding, it will be effective from the next sheet.

•

To enhance the resolution settings, see page 51.

Suitable for printed or typewritten originals with normal-sized characters.

J Suitable for originals with small printing.

Suitable for originals with minute printing.

Useful for originals containing photographs, shaded drawings, etc.

Sending 16 or more sheets

If you wish to send 16 or more sheets at a time, insert the first 15 sheets of the document. Add the extra

sheets, up to 15 sheets at a time, before the last sheet is fed into the unit.

Basic Instructions

Transmitting Documents

Transmitting documents manuaiiy

0 Insert the documents FACE DOWN until a

beep tone is heard.

0 Press SP-PHONE or lift the handset, then

listen for the dial tone.

o Dial a phone number.

0 When a fax tone is heard, press START/SET.

0 Place the handset on the cradle if using it.

—The unit will start transmission.

Notes:

• if the other party answers your call, ask them to press their start or transmit button to start the fax reception, then press your START/SET button.

• If there is a misdial in step 3, press the FLASH button firmly, then dial the correct number after the dial tone is heard.

• To interrupt the transmission, press the STOP button.

Transmitting documents with fewer procedures

You can transmit documents without using the handset or the SP-PHONE button.

0 Insert the documents FACE DOWN until a

beep tone is heard.

0 Enter the phone number.

—If incorrect, press the STOP button, then

enter the correct number.

0 Press START/SET.

—The unit will start to dial and transmit the

documents.

Note:

• If there is no answer or the line is busy, the unit will automatically redial the number (see

Item 7 on page 75).

Basic Instructions

Transmitting documents using automatic diaiing

You can transmit documents automatically using one-touch dialing and speed dialing. Before using automatic dialing, make sure that the desired telephone numbers have been stored in memory. For storing phone numbers, see pages 38 and 39.

Using one-touch diaiing:

O Insert the documents FACE DOWN until a

beep tone is heard.

Q ■ When using the upper stations 1 to 5:

Press the desired direct call station key.

■ When using the lower stations 6 to 10: Press LOWER, then press the desired direct call station key.

—The unit will dial and transmit the documents

automatically.

Using speed diaiing:

Note:

•

If there is no answer or the line is busy, the unit

will automatically redial the number (see

item 7 on page 75).

0 Insert the documents FACE DOWN until a

beep tone is heard.

0 Press DIRECTORY.

0 Press #, then press the desired 2-digit number

(00-21).

—The unit will dial and transmit the documents

automatically.

Note:

• If there is no answer or the line is busy, the unit will automatically redial the number (see

item 7 on page 75).

Basic instructions

Receiving Documents and/or Voice Caiis

Manual reception

When in the

TEL

mode or during a telephone conversation, you can receive documents as follows.

Automatic reception

0 When the unit rings, press SP-PHONE or lift

the handset to answer the call.

0 When document reception is required, or a

slow beep or nothing is heard, press

START/SET.

o Place the handset on the cradle if using it.

—The unit will start reception.

Note:

• To interrupt reception, press the STOP button. The unit will stop receiving.

Set the receive mode to When a fax call comes in, the unit will automatically activate the fax function to receive documents.

ANS/FAX, TEL/FAX

or FAX by pressing RECEIVE MODE.

Receiving in the ANS/FAX mode

When a call comes in, the unit will automatically answer the call after 1 to 4 rings or no rings (user programming) and distinguish between a fax and voice call.

When receiving a fax call, the unit will automatically activate the fax function to receive documents. When receiving a voice call, the unit will play the greeting message and record an incoming voice message.

Helpful hint:

• Transmit the leaflet found on page 81 to several of your associates. This way, the user can confirm that the unit is functioning correctly and inform them of the procedure of transmitting documents and/or recording voice messages on the unit.

Basic Instructions

Setting the number of rings to answer in the ANS/FAX mode

This feature determines the number of rings after which the unit answers a call in the

The following choices are available:

1: The unit will answer after the first ring. 2: The unit will answer after the second ring. 3: The unit will answer after the third ring. 4: The unit will answer after the fourth ring.

Toll saver: (see below) Ringer off: The unit will answer without ringing.

Toll saver:

•

When you call the unit from a remote location, the number of rings will tell you if there are any new

ANS/FAX

mode.

voice messages or not. If the unit answers on the first ring, there is at least one newly recorded message.

If the unit answers on the third ring, there are no newly recorded messages. Hang up immediately when you hear the second ring. The second ring indicates that there are no new messages. This will save you the toll charge for the call.

Helpful hints:

• If you wish to have the opportunity to pick up the handset before the call is answered by the unit, increase the number of rings.

• If you find there is difficulty in fax receiving from machines that have an automatic transmission feature,

decrease the number of rings.

To change the setting, proceed as follows:

O Press MENU.

1.SYSTEM SET UP

Press #08.

ANS/FAX RING

START/SET

Press START/SET.

RING=1

[AT]

]

Press A or ▼ to select the desired number of rings.

REDIAL/PAUSE

3 ▼

Press START/SET to store the setting.

Press MENU to end the program.

Basic Instructions

Receiving in the TEL/FAX mode

When a call comes in, the unit will work as follows.

A call comes in. iKl

The unit will automatically answer the call without ringing and

distinguish between a fax and voice call. ^2

Fax call

The unit will receive a document.

All extension phones (if connected) will ring once before the unit automatically answers the line.

This number of rings can be changed to a maximum of 4. See “Setting the number of rings to answer in the Telephone fee will be charged to callers from this moment.

If a voice call is detected, the unit will ring up to 3 times. This number of rings is adjustable to a

maximum of 6. See “Silent ring fax recognition system” on page 25.

TEL/FAX

mode” on page 25.

The unit will start to ring.

While ringing, the other party will hear the greeting message and then a different ring back tone.

You can pick up the handset to answer the call. If you do not pick up the handset, the unit will switch to the fax.

Voice call

Notes:

•

The unit can distinguish between a voice and fax call by detecting the calling tone (CNG), sent by the

transmitting fax machines. Some fax messages that are transmitted manually may not send with a calling tone. These calls must be manually received after the unit rings and the call is answered.

• If you hear the facsimile unit ringing, you can pick up the handset on the facsimile unit or another

extension (if connected on the same fine) to answer the call.

Basic Instructions

Setting the number of rings to answer in the TEL/FAX mode

This feature determines the number of rings after which the unit answers a call in the

You can change the number of rings from 1 to 4 rings.

Press MENU.

1.SYSTEM SET UP

Press #06.

TEL/FAX RING

Press START/SET.

RING=1 AT

Note:

•

If an extension telephone with a caller ID or call display feature is connected to the same line, set the

TEL/FAX

Press A or ▼ to select the desired number of rings (1 to 4).

Press START/SET to

store the setting.

Press MENU to end the

program.

mode.

number of rings to more than 2.

Siient ring fax recognition system

In the

TEL/FAX

ringing (we call this “silent ring fax recognition system”). If the unit detects a voice call, it will ring 3 times. This number of rings can be changed to a maximum of 6 by following steps below.

mode, when a fax call is received, the unit will automatically activate the fax function without

Press MENU.

1.SYSTEM SET UP

Press #30.

SILENT FAX RING

Press START/SET.

RING=3

Press A or T to select the desired number of rings (3 to 6).

Press START/SET to store the setting.

Press MENU to end the program.

Basic Instructions

Receiving in the FAX mode

When a call comes in, the unit will automatically answer the line after 1 to 4 rings (user programming) and activate the fax function.

Setting the number of rings to answer in the FAX mode

This feature determines the number of rings after which the unit answers a call in the

You can change the number of rings from 1 to 4 rings.

Helpful hints:

•

If you wish to have the opportunity to answer a call before the unit does, increase the number of rings.

FAX

mode.

• If you find there is difficulty in fax receiving from machines that have an automatic transmission feature, decrease the number of rings.

Press A or T to select the desired number of rings (1 to 4).

Press START/SET to store the setting.

Press MENU to end the program.

Press MENU.

1.SYSTEM SET UP

Press #07.

FAX RING

Press START/SET.

RING=1

REDIAL7PAUSE

[AW

Note:

• If an extension telephone with a caller ID or call display feature is connected to the same line, set the

number of rings to more than 2.

+ 60 hidden pages

Panasonic KX-F700 User Manual

For the United States Only

Accessories

Features

HELP function

Table of Contents

Location of Controls

Control panel

Control panel (cont.)

Answering control buttons

Installing Your Unit

Installing the recording paper

Installing the paper stacker.

Installing the batteries

Connections and dialing mode setting

Adjusting Volumes

Recording Greeting Messages

How to record greeting messages

Checking greeting messages

Setting the caiier’s recording time

Selecting the Receive Mode

Making and Answering Voice Caiis

Making voice caiis

Making voice caiis using automatic diaiing

0-a Using one-touch dialing:

0-b Using speed dialing:

Redialing the last dialed number.

Voice muting

Answering voice calls

Helpful hints for the speakerphone operation

Before Transmission

Acceptable documents

Loading documents

Setting resolution

Sending 16 or more sheets

Transmitting Documents

Transmitting documents manuaiiy

Transmitting documents with fewer procedures

Transmitting documents using automatic diaiing

Receiving Documents and/or Voice Caiis

Manual reception

Automatic reception

Receiving in the ANS/FAX mode

Receiving in the TEL/FAX mode

Receiving in the FAX mode