Panasonic KX-F590 User Manual

Operating

Panasonic

Personal Facsimile

Model No. KX-F590

/NSTRUCTIONS

Please read these Operating Instructions before using the unit.

* FAX PAPER ^

98 foot roll of Panasonic super thermal paper

- or -

164 foot roll of standard thermal paper

(See page 61 for order numbers )

Please read IMPORTANT SAFETY INSTRUCTIONS on

page 60 before use. Read and understand all instructions.

Caution:

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such a

message clearly contains in a margin on the top or bottom of at least the first sent page the following information:

1) Date and time of transmission; and,

2) Identification of either business, business entity or individual sending the message; and,

3) Telephone number of either the sending machine, business, business entity or individual.

In order to program this information into your facsimile machine, you must complete the steps on

pages 30 to 31 in these Operating Instructions.

Important Phone Numbers

Authorized Service Center: 1-800-545-2672

Accessory Purchases: 1-800-332-5368

Technical Support: 1-800-HELP-FAX

Accessories

Power Telephone line cord

...........

Ipc cord ............Ipc

(page 9)

Any details given in these instructions are subject to change without notice. The picture on the cover page may vary from the actual product.

For recording paper replacement, see page 61.

Paper Recording

paper

...........

{page 9)

stacker ...Ipc

(page 8) (page 8) (page 9)

Ipc

Handset .. Ipc

Handset cord . .. Ipc

{page 9)

Thank you for purchasing the Panasonic Personal Facsimile.

Features

General

• Desktop type

• LCD (Liquid Crystal Display) readout

•Automatic paper cutter

• Silent ring fax recognition system (page 23)

• Help function (see below)

• TAM (telephone answering machine) interface (page 18)

• Copier function (page 25)

Facsimile

•Automatic document feeder (up to 15 sheets)

• 64-level halftones

• Resolution: standard/fine/super fine/hafftone (page 15)

• Delayed transmission (page 36)

• Ring pattern detection (page 41)

• Overseas transmission mode (page 44)

• Remote fax receiving using an extension phone (page 37)

•Junk mailprohibitor (page 39)

• Paper save function (page 45)

Integrated telephone system

• One-touch dialer (10 phone numbers) (page 32)

•22-station speed dialer (page 33)

• Hands-free speakerphone (page 12)

• Electronic telephone directory (page 34)

HELP function

Use this function if the instructions are lost while using the unit. It will provide the user with instructions.

When the HELP button is pressed, the unit will print a quick reference.

Information:

• When you use the unit with a telephone answering machine, transmit the leaflet on page 65 to several of your associates. In this way, you can confirm that your facsimile unit and telephone answering machine

will function correctly and inform them of the procedure for transmitting documents and/or recording voice

messages.

Table of Contents

B installation and Preparation

Location of Controls

Front view................................................................. 6

Rearview Control panel

..................................................................

...........................................................

...............................

Installing Your Unit................................. 8

Installing the recording paper Installing the paper stacker

Connections and dialing mode setting...................... 9

Adjusting Volumes

....................................

.....................................

...............................

Selecting the Receive Mode ............... 11

Basic Instructions

Telephone

Making and Answering Voice

Calls.................................................. 12

Making voice calls ................................................... 12

Making voice calls using automatic

dialing................................................................... 12

Redialing the last dialed number Voice muting

Answering voice calls............................................... 13

Helpful hints for the speakerphone

operation

...........................................................

.............................................................

.............................

Facsimile

Before Transmission

Acceptable documents............................................. 14

Loading documents.................................................. 15

Setting resolution

Sending 16 or more sheets ..................................... 15

.....................................................

Transmitting Documents

Transmitting documents manually Transmitting documents with fewer

procedures........................................................... 16

Transmitting documents using automatic

dialing................................................................... 17

...........................

.....................

...........................

Receiving Documents and/or

Voice Calls........................................ 18

Manual reception Automatic reception

Receiving in the EXT. TAM mode............................ 18

Connection........................................................... 18

.....................................................

.................................................

6 7

13 13

18 18

How to receive incoming calls in the

EXT. TAM mode ............................................ 19

Setting up the answering machine

Setting the remote TAM activation ID .... 20

Setting the silent detection Notice when using with an

answering machine.......................................... 21

Receiving in the TEL/FAX mode

Setting the number of rings to answer

in the TEL/FAX mode

Silent ring fax recognition system....................... 23

Receiving in the FAX mode ................................... 24

Setting the number of rings in the

FAX mode

......................................................

....................................

...................

.................................

...........................

Copier

Making a Copy

.....................................

Basic Settings

User Programmable Features

Programming feature table..................................... 26

How to enter tetters and symbols

To enter characters

Special uses of the direct call

station keys..................................................... 29

Setting the date and time........................................ 30

Setting your logo..................................................... 30

Setting your facsimile telephone

number ............................................................. 31

Setting the transmission report printing .... 31

............................................

.............

...........................

Storing Phone Numbers for Automatic

Dialing

Storing phone numbers for one-touch

Storing phone numbers for speed

To keep a phone number secret ............................ 33

..............................................

dialing ................................................................ 32

dialing

................................................................

B Advanced Instructions

Electronic Telephone Directory

How to use the electronic telephone

directory ............................................................. 34

Polling

..................................................

Polling reception..................................................... 35

Polling transmission (Polled)

.................................

.............

28 28

Delayed Transmission

.........................

Reports and Lists

Remote Fax Receiving Using an

Extension Phone

Using an extension phone Changing the remote fax activation

code ................................................................... 38

.............................

.....................................

Junk Mail Prohibitor.............................. 39

Setting the junk mail prohibitor Transmitting documents to your unit

with the prohibitor ID .......................................... 40

..............................

Receiving with Distinctive Ring

Service

Programming the unit with distinctive

ringing pattern

Special Settings

Logo print position

Overseas transmission mode

Paper save reception/copy Extension copy

Original mode

Resetting the advanced features............................ 47

.............................................

...................................................

...................................

.................................................

................................

....................................

......................................................

........................................................

43 44 45 46 47

Voice Contact ...................................... 48

Initiating voice contact Receiving a request for voice contact

............................................

....................

Printing Reports and Lists

How to print each report/list Sample reports and lists Setting journal auto print

.........................................

...................

....................................

........................................

LSI Troubleshooting and

Maintenance

Troubleshooting

Error messages on the display................................54

General corrective measures Explanation of communication result

on the report........................................................56

Clearing a recording paper jam Clearing a document jam Adjusting the feeder pressure

Maintenance

Cleaning the document feeder unit Cleaning the thermal head

..................................

..............................

........................................

................................

........................................

........................

......................................

B General Information

Important Safety Instructions

..............

57 58 58

59 59

TONE, FLASH and PAUSE

Buttons

TONE button........................................................... 49

FLASH button ........................................................ 49

PAUSE button

.............................................

.......................................................

Accessory Order Information

Specifications FCC Information

......................................

..................................

.............

61 61

Limited Warranty.................................. 63

Index

....................................................

FAX CORRESPONDENCE Speed dialer list Servicenter directory

..................................

............................

................

64 65 66

Installation and Preparation

Location of Controls

Front view

_____________

Rear view

Installation and Preparation

Control panel

Used for speed dialing. Also used for the electronic telephone directory.

@ MENU button

Used to start and exit various programming.

@ RECEIVE MODE button (page 11)

Used to select the desired receiving mode.

Used to adjust scanning line density.

@ Direct call station keys (pages 12, 17 and 29)

Used for one-touch dialing. Also used as character keys when logo and station names are programmed.

(§) HELP button (page 3)

Used to print an easy guide of operations.

@ LOWER key (pages 12, 17 and 32)

Used to access lower stations (6 to 10) for

one-touch dialing.

@ TONE button (page 49)

Used to temporarily change the dialing mode

from pulse to tone during a dialing operation.

Dial keypad

Used for dialing operation and parameter setting. Also used as character keys.

@ SP-PHONE/VOICE STDBY button

(pages 12 and 48) Used for on-hook dialing and voice contact

features.

(Jl) MUTE button (page 13)

Used for voice muting.

@ REDIAL/PAUSE button (pages 13 and 49)

Used to redial the last dialed number. Also used to insert a pause into a phone number.

@ FLASH button (page 49)

Used as a hook button. Also used to access some features of your host exchange.

@ STOP button (page 16)

Used to stop fax communication.

@ COPY button (page 25)

Used to start copying.

® START/SET button

Used to start fax communication. Also used to store parameters during programming.

Used to adjust the volume level of the ringer, speaker and handset.

Installation and Preparation

Installing Your Unit

Installing the recording paper

0 Slide the lever toward you to open

the top cover.

^ Place a recording paper roll in the

unit. —Make sure that the shiny side of

the paper is facing up and that there is no slack, tape or glue residue on the paper roll. (See note below.)

o Insert the leading edge of recording

paper under the green bar.

Q Close the top cover carefully by

gently pressing down on both ends.

Green bar

Notes:

• Use only the included roll or specified

recording paper, or else the print quality may be affected and/or excessive thermal head wear may occur. See page 61 for order number.

• The start of some recording paper rolls is secured using glue or tape. Residue from this glue/tape may cause the

paper cutter to jam immediately

following installation of a new roll. To

prevent this, cut approximately 150 mm

(6 inches) from the new roll of paper

prior to installation.

Installing the paper stacker

Paper stacker

Installation and Preparation

Connections and dialing mode setting

1. Ensure that the dialing mode selector is set to TONE.

2. Lift the handset or press the SP-PHONE button, then listen for the dial tone.

3. Dial a familiar number.

4. If the call is successful, the unit is connected to a tone exchange. Leave the selector set to TONE.

5. If the call is not successful, the unit is connected to a pulse exchange. Switch the selector to PULSE.

Notes:

• We recommend the use of an exclusive power outlet to avoid interference from other equipment.

• When you operate this product, the socket outlet should be near the product and be easily accessible.

• The unit will not function during a power failure.

• You can connect an external telephone/answering machine to the unit after peeling off the tape on the external telephone jack (EXT). When you use with an answering machine, see page 18.

• For additional equipment protection, we recommend the use of a surge protector. The following type is

available; TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX).

Installation and Preparation

Adjusting Volumes

You can adjust the volume level of the ringer, the handset and the speaker. These volume levels should be adjusted respectively.

To increase the volume level:

Press A repeatedly.

To decrease the volume level:

Press V repeatedly.

—The number of the black squares in the display

shows the volume level as below.

Ringer volume

Press the buttons (a/v) repeatedly while the unit is in idle status. 3 levels are available.

High

T.I I n I I M in

T.m-T

Low

Note:

• If the ringer volume is set to off, the unit will not ring and the display will show “RINGER OFF" in idle status.

Handset volume Press the buttons (a/v) repeatedly when the handset is in use.

3 levels are available.

High Middle

T.1 [ i I I I l-TTH

Speaker volume Press the buttons (a/v) repeatedly when the speakerphone is in use.

8 levels are available.

Off

RINGER OFF=OK?

Press START/SET for

confirmation.

Low

TJ rrrri [ I IR

High

Low

8 levels

Installation and Preparation

Selecting the Receive Mode

Select a desired receiving mode by pressing the RECEIVE MODE button repeatedly. The selected mode is displayed.

For further details, see page 18.

TEUFAXmode:

When you wish to answer voice calls with ring and wish to receive fax messages without hearing ring, select this mode. You can answer voice calls only and will not be disturbed by incoming faxes. For further details, see page 22.

FAX mode:

When you wish to receive fax transmissions only, select this mode. The unit will answer all calls and start to receive fax messages automatically. For further details, see page 24.

TEL mode:

When you wish to set the unit not to answer any incoming calls automatically, select this mode. When you pick up the handset and fax reception is required, you can press the START/SET button to receive documents. If no one answers a call by 15 rings, the receiving mode will switch to the

TEL/FAX mode automatically.

Notes:

• Regardless of above setting, you can make voice and fax calls.

• If an external telephone is connected, use TEL/FAX, FAX or TEL mode.

Basic Instructions

Making and Answering Voice Caiis

Making voice caiis

______________________

0 Press SP-PHONE or lift the handset, then

listen for the dial tone.

0 Dial a phone number.

0 When the other party answers, speak through

the microphone or handset.

0 When finished, press SP-PHONE again or

place the handset on the cradle.

Heipfui hints:

• If you wish to switch to the handset from the speakerphone, lift the handset. To switch to the speakerphone, press the SP-PHONE button.

• If you misdial, press the FLASH button firmly, then dial the correct number.

•Adjust the volume to a suitable level. See

page 10.

• For helpful hints for the speakerphone operation,

see page 13.

Making voice caiis using automatic diaiing

You can dial a phone number automatically using one-touch dialing and speed dialing. Before using automatic dialing, make sure that the desired telephone numbers have been stored in memory (see pages 32 and 33).

0 Press SP-PHONE or lift the handset.

0-a Using one-touch dialing:

■ When using the upper stations 1 to 5:

Press the desired direct call station key.

■ When using the lower stations 6 to 10:

Press LOWER, then press the desired direct call station key.

0-b Using speed dialing:

Press DIRECTORY, then press # and the desired 2-digit number (00-21).

Helpful hint:

• You can also use the electronic telephone directory to make a voice call (see page 34).

Basic instructions

Redialing the last dialed number

If the line is busy or you wish to redial the last dialed number, use the REDIAL/PAUSE button.

Press SP-PHONE or lift the handset, then press REDIAUPAUSE.

Note:

• If the line is busy when using the speakerphone, the unit will automaticaily

redial the number (see item 8 on page 61).

Voice muting

The MUTE button will mute your voice during a telephone conversation. Using this feature, you can hear the voice of the other party, but the other party cannot hear your voice.

Press MUTE and confirm the MUTE indicator light is on.

To resume the conversation, press MUTE again.

Answering voice calls

When the unit rings, lift the handset or press SP-PHONE to answer the call. When you have finished, replace the handset on the cradle or press SP-PHONE.

Note:

• For helpful hints for the speakerphone operation, see below.

Helpful hints for the speakerphone operation

• Use the speakerphone in a quiet room for best performance.

• If the other party has difficulty hearing you, decrease the volume using the VOLUME buttons (see

page 10).

• If you and the other party speak at the same time, parts of your conversation will be lost. To avoid this,

speak alternately.

______

Basic Instructions

Before Transmission

Acceptable documents

The unit can transmit documents that meet the following conditions.

—Document width should be from 128 to 216 mm (5 to&W). —Maximum document length should not exceed 600 mm {23^'). —Effective scanning width can be up to 208 mm (8^i6")—Number of pages that can be set in the document feeder tray must not exceed 15 sheets. —Document weight:

Single sheet: 45 to 90 g/m^ (12 to 24 lb.) Multiple sheets: 60 to 75 g/m^ (16 to 20 lb.)

Minimum document size

128 mm

(5")

____

Maximum document size

Effective scanning width

Paper width

216 mm {8W )

i&W)

Note:

• Do not feed the following types of documents. Make a copy of these documents with a copier machine and

feed the copy into the unit. —Paper with a chemically treated surface such as carbon paper or carbonless duplicating paper —Electrostatically charged paper —Heavily curled, creased or torn paper —Paper with a coated surface

—Small-sized paper such as a slip or voucher — Thin paper less than 45 g/m^ (12 lb.) — Thick paper over 90 g/m^ (24 lb.)

—Paper with faint contrast between the printing and the background —Paper with printing on the reverse side that can be seen through the front (e.g. newspaper)

Basic Instructions

Loading documents

0 Open the document feeder tray.

e Insert the documents FACE DOWN until a

beep tone is heard. —The unit can accept up to 15 sheets of

paper at a time.

o Adjust the document guides to the width of the

documents.

0 Adjust the resolution by pressing

RESOLUTION if needed {see below).

Notes:

• Remove clips, staples or other similar objects

from a document before feeding it into the unit. Also check that all ink, paste or correction fluid on the document has completely dried.

• If the top edge of the document is curled, make it

flat and insert the document.

Setting resoiution

Depending on the quality of the originals, you can select the desired resolution by pressing the

RESOLUTION button repeatedly. Use the button when the document has been fed into the unit.

STANDARD

FINE

SUPER FINE

HALF TONE

Notes:

• Using these features except the standard resolution will increase the transmission time.

• The super fine resolution only works between other compatible machines.

• If the setting is changed during feeding, it will be effective from the next sheet.

• To enhance the resolution settings, see page 47.

Suitable for printed or typewritten originals with normal-sized characters.

Suitable for originals with small printing.

Suitable for originals with minute printing.

Useful for originals containing photographs, shaded drawings, etc.

Sending 16 or more sheets

If you wish to send 16 or more sheets at a time, insert the first 15 sheets of the document. Then add the extra sheets, up to 15 sheets at a time, before the last sheet is fed into the unit.

Basic Instructions

Transmitting Documents

Transmitting documents manuaiiy

Insert the documents FACE DOWN until a

beep tone is heard.

0 Press SP-PHONE or lift the handset, then

listen for the dial tone.

o Dial a phone number.

0 When a fax tone is heard, press START/SET.

0 Place the handset on the cradle if using it.

—The unit will start transmission.

Notes:

• If the other party answers your call, ask them to press their start or transmit button to start the fax

reception, then press your START/SET button.

• If there is a misdial in step 3, press the FLASH

button firmly, then dial the correct number after the dial tone is heard.

• To interrupt the transmission, press the STOP

button.

Transmitting documents with fewer procedures

You can transmit documents without using the handset or the SP-PHONE button.

Insert the documents FACE DOWN until a

beep tone is heard.

0 Enter the phone number.

—If incorrect, press the STOP button, then

enter the correct number.

O Press START/SET.

—The unit will start to dial and transmit the

documents.

Note:

• If there is no answer or the line is busy, the unit

will automatically redial the number (see

item 7 on page 61).

Basic Instructions

Transmitting documents using automatic diaiing

You can transmit documents automatically using one-touch dialing and speed dialing.

Before using automatic dialing, make sure that the desired telephone numbers have been stored in memory (see pages 32 to 33).

Using one-touch diaiing:

O Insert the documents FACE DOWN until a

beep tone is heard.

@ When using the upper stations 1 to 5:

Press the desired direct call station key.

When using the lower stations 6 to 10:

Press LOWER, then press the desired direct call station key.

—The unit will dial and transmit the documents

automatically.

Using speed diaiing:

Note:

• If there is no answer or the line is busy, the unit

will automatically redial the number (see

item 7 on page 61).

O Insert the documents FACE DOWN until a

beep tone is heard.

0 Press DIRECTORY.

0 Press #, then press the desired 2-digit number

(00-21).

—The unit will dial and transmit the documents

automatically.

Note:

• If there is no answer or the line is busy, the unit will automatically redial the number (see item 7 on page 61).

Basic Instructions

Receiving Documents and/or Voice Caiis

Manual reception

When in the TEL mode or during a telephone conversation, you can receive documents as follows.

O When the unit rings, press SP-PHONE or lift

the handset to answer the call.

Q When document reception is required, or a

slow beep or nothing is heard, press

START/SET.

e Place the handset on the cradle if using it.

—The unit will start reception.

Note:

• To interrupt reception, press the STOP button.

The unit will stop receiving.

Automatic reception

Set the receive mode to EXT. TAM, TEL/FAX or FAX by pressing RECEIVE MODE.

When a fax call comes in, the unit will automatically activate the fax function to receive documents.

Receiving in the EXT. TAM mode

This mode is used only when an external telephone answering machine (TAM) has been connected to the facsimile unit. Incoming voice messages will be recorded on the telephone answering machine and fax calls will be received by the facsimile unit automatically.

Connection

Connect the telephone answering machine to the jack marked “EXT.”.

Basic Instructions

How to receive incoming cails in the EXT. TAM mode

When a call comes in, the facsimile unit and the external telephone answering machine will work as follows.

A call comes in.

The external telephone answering machine will answer the call.

Automatic fax sending

iii1 If the caller calls your unit manually and wishes to send documents, they have to press your

remote fax activation code (see page 38) to activate your facsimile unit. You should inform callers of this code beforehand.

Manual fax sending

Voice call

Helpful hint:

• When you use the unit with a telephone answering machine, transmit the leaflet on page 65 to several of

your associates. In this way, you can confirm that your facsimile unit and telephone answering machine

will function correctly and inform them of the procedure for transmitting documents and/or recording voice

messages.

Basic Instructions

Setting up the answering machine

1. Set the number of rings on the telephone answering machine to 1-4

2. Record your greeting message referring to the example below. “This is (your name, business and/or telephone number). We are unable to answer right now. To leave a message, speak after the long beep. To send a fax, press your asterisk button twice (remote fax

activation code) and start transmission. Thank you.”

—Do not pause more than 4 seconds in the message.

—Record your message for 8-16 seconds. We recommend you keep it around 10 seconds in length.

3. If your external telephone answering machine is equipped with a remote operation feature, you must set

the same remote access code (remote TAM activation ID) as stored on the telephone answering machine in the unit’s memory. See below.

Setting the remote TAM activation ID

Your code can be from 1 to 5 digits long. The numbers 0 through 9 and characters # and ^ may be used.

Important:

• Note that the code should be different from the remote fax activation code (see page 38) and the junk mail

prohibitor ID (see page 39).

FLASH

CD ®

REDIAUPAUSE

CDe

Press MENU.

1. SYSTEM SET UP

Press #, then press 11.

REMOTE TAM ACT

Press START/SET.

MODE=OFF AT

Press A or T repeatedly to select “ON”.

MODE=ON

[AT]

(DCDCD

ФФФ

cSkScd

Press START/SET.

ID=11

Enter the new ID number.

Press START/SET to

store the number.

Press MENU to end the program.

Basic Instructions

Setting the silent detection

This feature allows the facsimile unit to activate the fax function automatically when a silent pause longer than 4 seconds is detected in the EXT. TAM mode.

Helpful hints:

• If you wish to receive documents from stations that do not send calling tone (CNG) after dialing, set this feature to “ON”.

• If you use a single cassette tape to give a greeting message and to record incoming messages, set this feature to “OFF”.

Press MENU.

1.SYSTEM SET UP

Press #40.

SILENT DETECT

FLASH

cz)a

REDIAUPAUSE

START/mil

Press A or T to select the desired mode.

Press START/SET to

store the setting.

sTART/ fSETl

Press START/SET.

MODE=ON {AT)

Notice when using with an answering machine

• Every time the facsimile unit receives a document, a mute ora fax tone may be recorded on the tape.

• Advise callers that they should not pause for over 4 seconds while recording their messages. If they do, the facsimile unit may activate the fax function.

• When your answering machine runs out of a recording tape, your facsimile unit may not be able to receive a document. Rewind the tape and prepare for recording.

• When you set the answering machine to give only a greeting message, a fax reception may not be available. We recommend to set your answering machine to record messages

• If you answer a call with the answering machine and pause for over 4 seconds, the facsimile unit may activate the fax function and you may not be able to talk with the other party. To resume the conversation,

press the STOP button on the facsimile unit.

• When the answering machine does not answer a call after ringing 5 times, the facsimile unit will activate the fax function.

• Set the receive mode of the facsimile unit to TEL in the following conditions: —when you wish to set the number of rings on the answering machine to more than 5. —when you wish to use auto transfer functions (transfer, pager call, etc.) on the answering machine. Note that automatic fax sending (see page 19) can not be received automatically in the TEL mode.

Press MENU to end the

program.

+ 47 hidden pages