Panasonic KX-F590 User Manual

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Page 1

Operating

Panasonic

Personal Facsimile

Model No. KX-F590

/NSTRUCTIONS

Please read these Operating Instructions before using the unit.

* FAX PAPER ^

98 foot roll of Panasonic super thermal paper

- or -

164 foot roll of standard thermal paper

(See page 61 for order numbers )

Page 2

Please read IMPORTANT SAFETY INSTRUCTIONS on

page 60 before use. Read and understand all instructions.

Caution:

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such a

message clearly contains in a margin on the top or bottom of at least the first sent page the following information:

1) Date and time of transmission; and,

2) Identification of either business, business entity or individual sending the message; and,

3) Telephone number of either the sending machine, business, business entity or individual.

In order to program this information into your facsimile machine, you must complete the steps on

pages 30 to 31 in these Operating Instructions.

Important Phone Numbers

Authorized Service Center: 1-800-545-2672

Accessory Purchases: 1-800-332-5368

Technical Support: 1-800-HELP-FAX

Accessories

Power Telephone line cord

...........

Ipc cord ............Ipc

(page 9)

Any details given in these instructions are subject to change without notice. The picture on the cover page may vary from the actual product.

For recording paper replacement, see page 61.

Paper Recording

paper

...........

{page 9)

stacker ...Ipc

(page 8) (page 8) (page 9)

Ipc

Handset .. Ipc

Handset cord . .. Ipc

{page 9)

Page 3

Thank you for purchasing the Panasonic Personal Facsimile.

Features

General

• Desktop type

• LCD (Liquid Crystal Display) readout

•Automatic paper cutter

• Silent ring fax recognition system (page 23)

• Help function (see below)

• TAM (telephone answering machine) interface (page 18)

• Copier function (page 25)

Facsimile

•Automatic document feeder (up to 15 sheets)

• 64-level halftones

• Resolution: standard/fine/super fine/hafftone (page 15)

• Delayed transmission (page 36)

• Ring pattern detection (page 41)

• Overseas transmission mode (page 44)

• Remote fax receiving using an extension phone (page 37)

•Junk mailprohibitor (page 39)

• Paper save function (page 45)

Integrated telephone system

• One-touch dialer (10 phone numbers) (page 32)

•22-station speed dialer (page 33)

• Hands-free speakerphone (page 12)

• Electronic telephone directory (page 34)

HELP function

Use this function if the instructions are lost while using the unit. It will provide the user with instructions.

When the HELP button is pressed, the unit will print a quick reference.

Information:

• When you use the unit with a telephone answering machine, transmit the leaflet on page 65 to several of your associates. In this way, you can confirm that your facsimile unit and telephone answering machine

will function correctly and inform them of the procedure for transmitting documents and/or recording voice

messages.

Page 4

Table of Contents

B installation and Preparation

Location of Controls

Front view................................................................. 6

Rearview Control panel

..................................................................

...........................................................

...............................

Installing Your Unit................................. 8

Installing the recording paper Installing the paper stacker

Connections and dialing mode setting...................... 9

Adjusting Volumes

....................................

.....................................

...............................

Selecting the Receive Mode ............... 11

Basic Instructions

Telephone

Making and Answering Voice

Calls.................................................. 12

Making voice calls ................................................... 12

Making voice calls using automatic

dialing................................................................... 12

Redialing the last dialed number Voice muting

Answering voice calls............................................... 13

Helpful hints for the speakerphone

operation

...........................................................

.............................................................

.............................

Facsimile

Before Transmission

Acceptable documents............................................. 14

Loading documents.................................................. 15

Setting resolution

Sending 16 or more sheets ..................................... 15

.....................................................

Transmitting Documents

Transmitting documents manually Transmitting documents with fewer

procedures........................................................... 16

Transmitting documents using automatic

dialing................................................................... 17

...........................

.....................

...........................

Receiving Documents and/or

Voice Calls........................................ 18

Manual reception Automatic reception

Receiving in the EXT. TAM mode............................ 18

Connection........................................................... 18

.....................................................

.................................................

6 7

13 13

18 18

How to receive incoming calls in the

EXT. TAM mode ............................................ 19

Setting up the answering machine

Setting the remote TAM activation ID .... 20

Setting the silent detection Notice when using with an

answering machine.......................................... 21

Receiving in the TEL/FAX mode

Setting the number of rings to answer

in the TEL/FAX mode

Silent ring fax recognition system....................... 23

Receiving in the FAX mode ................................... 24

Setting the number of rings in the

FAX mode

......................................................

....................................

...................

.................................

...........................

Copier

Making a Copy

.....................................

Basic Settings

User Programmable Features

Programming feature table..................................... 26

How to enter tetters and symbols

To enter characters

Special uses of the direct call

station keys..................................................... 29

Setting the date and time........................................ 30

Setting your logo..................................................... 30

Setting your facsimile telephone

number ............................................................. 31

Setting the transmission report printing .... 31

............................................

.............

...........................

Storing Phone Numbers for Automatic

Dialing

Storing phone numbers for one-touch

Storing phone numbers for speed

To keep a phone number secret ............................ 33

..............................................

dialing ................................................................ 32

dialing

................................................................

B Advanced Instructions

Electronic Telephone Directory

How to use the electronic telephone

directory ............................................................. 34

Polling

..................................................

Polling reception..................................................... 35

Polling transmission (Polled)

.................................

.............

28 28

Page 5

Delayed Transmission

.........................

Reports and Lists

Remote Fax Receiving Using an

Extension Phone

Using an extension phone Changing the remote fax activation

code ................................................................... 38

.............................

.....................................

Junk Mail Prohibitor.............................. 39

Setting the junk mail prohibitor Transmitting documents to your unit

with the prohibitor ID .......................................... 40

..............................

Receiving with Distinctive Ring

Service

Programming the unit with distinctive

ringing pattern

Special Settings

Logo print position

Overseas transmission mode

Paper save reception/copy Extension copy

Original mode

Resetting the advanced features............................ 47

.............................................

...................................................

...................................

.................................................

................................

....................................

......................................................

........................................................

43 44 45 46 47

Voice Contact ...................................... 48

Initiating voice contact Receiving a request for voice contact

............................................

....................

Printing Reports and Lists

How to print each report/list Sample reports and lists Setting journal auto print

.........................................

...................

....................................

........................................

LSI Troubleshooting and

Maintenance

Troubleshooting

Error messages on the display................................54

General corrective measures Explanation of communication result

on the report........................................................56

Clearing a recording paper jam Clearing a document jam Adjusting the feeder pressure

Maintenance

Cleaning the document feeder unit Cleaning the thermal head

..................................

..............................

........................................

................................

........................................

........................

......................................

B General Information

Important Safety Instructions

..............

57 58 58

59 59

TONE, FLASH and PAUSE

Buttons

TONE button........................................................... 49

FLASH button ........................................................ 49

PAUSE button

.............................................

.......................................................

Accessory Order Information

Specifications FCC Information

......................................

..................................

.............

61 61

Limited Warranty.................................. 63

Index

....................................................

FAX CORRESPONDENCE Speed dialer list Servicenter directory

..................................

............................

................

64 65 66

Page 6

Installation and Preparation

Location of Controls

Front view

_____________

Rear view

Page 7

Installation and Preparation

Control panel

Used for speed dialing. Also used for the electronic telephone directory.

@ MENU button

Used to start and exit various programming.

@ RECEIVE MODE button (page 11)

Used to select the desired receiving mode.

Used to adjust scanning line density.

@ Direct call station keys (pages 12, 17 and 29)

Used for one-touch dialing. Also used as character keys when logo and station names are programmed.

(§) HELP button (page 3)

Used to print an easy guide of operations.

@ LOWER key (pages 12, 17 and 32)

Used to access lower stations (6 to 10) for

one-touch dialing.

@ TONE button (page 49)

Used to temporarily change the dialing mode

from pulse to tone during a dialing operation.

Dial keypad

Used for dialing operation and parameter setting. Also used as character keys.

@ SP-PHONE/VOICE STDBY button

(pages 12 and 48) Used for on-hook dialing and voice contact

features.

(Jl) MUTE button (page 13)

Used for voice muting.

@ REDIAL/PAUSE button (pages 13 and 49)

Used to redial the last dialed number. Also used to insert a pause into a phone number.

@ FLASH button (page 49)

Used as a hook button. Also used to access some features of your host exchange.

@ STOP button (page 16)

Used to stop fax communication.

@ COPY button (page 25)

Used to start copying.

® START/SET button

Used to start fax communication. Also used to store parameters during programming.

Used to adjust the volume level of the ringer, speaker and handset.

Page 8

Installation and Preparation

Installing Your Unit

Installing the recording paper

0 Slide the lever toward you to open

the top cover.

^ Place a recording paper roll in the

unit. —Make sure that the shiny side of

the paper is facing up and that there is no slack, tape or glue residue on the paper roll. (See note below.)

o Insert the leading edge of recording

paper under the green bar.

Q Close the top cover carefully by

gently pressing down on both ends.

Green bar

Notes:

• Use only the included roll or specified

recording paper, or else the print quality may be affected and/or excessive thermal head wear may occur. See page 61 for order number.

• The start of some recording paper rolls is secured using glue or tape. Residue from this glue/tape may cause the

paper cutter to jam immediately

following installation of a new roll. To

prevent this, cut approximately 150 mm

(6 inches) from the new roll of paper

prior to installation.

Installing the paper stacker

Paper stacker

Page 9

Installation and Preparation

Connections and dialing mode setting

1. Ensure that the dialing mode selector is set to TONE.

2. Lift the handset or press the SP-PHONE button, then listen for the dial tone.

3. Dial a familiar number.

4. If the call is successful, the unit is connected to a tone exchange. Leave the selector set to TONE.

5. If the call is not successful, the unit is connected to a pulse exchange. Switch the selector to PULSE.

Notes:

• We recommend the use of an exclusive power outlet to avoid interference from other equipment.

• When you operate this product, the socket outlet should be near the product and be easily accessible.

• The unit will not function during a power failure.

• You can connect an external telephone/answering machine to the unit after peeling off the tape on the external telephone jack (EXT). When you use with an answering machine, see page 18.

• For additional equipment protection, we recommend the use of a surge protector. The following type is

available; TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX).

Page 10

Installation and Preparation

Adjusting Volumes

You can adjust the volume level of the ringer, the handset and the speaker. These volume levels should be adjusted respectively.

To increase the volume level:

Press A repeatedly.

To decrease the volume level:

Press V repeatedly.

—The number of the black squares in the display

shows the volume level as below.

Ringer volume

Press the buttons (a/v) repeatedly while the unit is in idle status. 3 levels are available.

High

T.I I n I I M in

T.m-T

Low

Note:

• If the ringer volume is set to off, the unit will not ring and the display will show “RINGER OFF" in idle status.

Handset volume Press the buttons (a/v) repeatedly when the handset is in use.

3 levels are available.

High Middle

T.1 [ i I I I l-TTH

Speaker volume Press the buttons (a/v) repeatedly when the speakerphone is in use.

8 levels are available.

Off

RINGER OFF=OK?

Press START/SET for

confirmation.

Low

TJ rrrri [ I IR

High

Low

8 levels

Page 11

Installation and Preparation

Selecting the Receive Mode

Select a desired receiving mode by pressing the RECEIVE MODE button repeatedly. The selected mode is displayed.

For further details, see page 18.

TEUFAXmode:

When you wish to answer voice calls with ring and wish to receive fax messages without hearing ring, select this mode. You can answer voice calls only and will not be disturbed by incoming faxes. For further details, see page 22.

FAX mode:

When you wish to receive fax transmissions only, select this mode. The unit will answer all calls and start to receive fax messages automatically. For further details, see page 24.

TEL mode:

When you wish to set the unit not to answer any incoming calls automatically, select this mode. When you pick up the handset and fax reception is required, you can press the START/SET button to receive documents. If no one answers a call by 15 rings, the receiving mode will switch to the

TEL/FAX mode automatically.

Notes:

• Regardless of above setting, you can make voice and fax calls.

• If an external telephone is connected, use TEL/FAX, FAX or TEL mode.

Page 12

Basic Instructions

Making and Answering Voice Caiis

Making voice caiis

______________________

0 Press SP-PHONE or lift the handset, then

listen for the dial tone.

0 Dial a phone number.

0 When the other party answers, speak through

the microphone or handset.

0 When finished, press SP-PHONE again or

place the handset on the cradle.

Heipfui hints:

• If you wish to switch to the handset from the speakerphone, lift the handset. To switch to the speakerphone, press the SP-PHONE button.

• If you misdial, press the FLASH button firmly, then dial the correct number.

•Adjust the volume to a suitable level. See

page 10.

• For helpful hints for the speakerphone operation,

see page 13.

Making voice caiis using automatic diaiing

You can dial a phone number automatically using one-touch dialing and speed dialing. Before using automatic dialing, make sure that the desired telephone numbers have been stored in memory (see pages 32 and 33).

0 Press SP-PHONE or lift the handset.

0-a Using one-touch dialing:

■ When using the upper stations 1 to 5:

Press the desired direct call station key.

■ When using the lower stations 6 to 10:

Press LOWER, then press the desired direct call station key.

0-b Using speed dialing:

Press DIRECTORY, then press # and the desired 2-digit number (00-21).

Helpful hint:

• You can also use the electronic telephone directory to make a voice call (see page 34).

Page 13

Basic instructions

Redialing the last dialed number

If the line is busy or you wish to redial the last dialed number, use the REDIAL/PAUSE button.

Press SP-PHONE or lift the handset, then press REDIAUPAUSE.

Note:

• If the line is busy when using the speakerphone, the unit will automaticaily

redial the number (see item 8 on page 61).

Voice muting

The MUTE button will mute your voice during a telephone conversation. Using this feature, you can hear the voice of the other party, but the other party cannot hear your voice.

Press MUTE and confirm the MUTE indicator light is on.

To resume the conversation, press MUTE again.

Answering voice calls

When the unit rings, lift the handset or press SP-PHONE to answer the call. When you have finished, replace the handset on the cradle or press SP-PHONE.

Note:

• For helpful hints for the speakerphone operation, see below.

Helpful hints for the speakerphone operation

• Use the speakerphone in a quiet room for best performance.

• If the other party has difficulty hearing you, decrease the volume using the VOLUME buttons (see

page 10).

• If you and the other party speak at the same time, parts of your conversation will be lost. To avoid this,

speak alternately.

______

Page 14

Basic Instructions

Before Transmission

Acceptable documents

The unit can transmit documents that meet the following conditions.

—Document width should be from 128 to 216 mm (5 to&W). —Maximum document length should not exceed 600 mm {23^'). —Effective scanning width can be up to 208 mm (8^i6")—Number of pages that can be set in the document feeder tray must not exceed 15 sheets. —Document weight:

Single sheet: 45 to 90 g/m^ (12 to 24 lb.) Multiple sheets: 60 to 75 g/m^ (16 to 20 lb.)

Minimum document size

128 mm

(5")

____

Maximum document size

Effective scanning width

Paper width

216 mm {8W )

i&W)

Note:

• Do not feed the following types of documents. Make a copy of these documents with a copier machine and

feed the copy into the unit. —Paper with a chemically treated surface such as carbon paper or carbonless duplicating paper —Electrostatically charged paper —Heavily curled, creased or torn paper —Paper with a coated surface

—Small-sized paper such as a slip or voucher — Thin paper less than 45 g/m^ (12 lb.) — Thick paper over 90 g/m^ (24 lb.)

—Paper with faint contrast between the printing and the background —Paper with printing on the reverse side that can be seen through the front (e.g. newspaper)

Page 15

Basic Instructions

Loading documents

0 Open the document feeder tray.

e Insert the documents FACE DOWN until a

beep tone is heard. —The unit can accept up to 15 sheets of

paper at a time.

o Adjust the document guides to the width of the

documents.

0 Adjust the resolution by pressing

RESOLUTION if needed {see below).

Notes:

• Remove clips, staples or other similar objects

from a document before feeding it into the unit. Also check that all ink, paste or correction fluid on the document has completely dried.

• If the top edge of the document is curled, make it

flat and insert the document.

Setting resoiution

Depending on the quality of the originals, you can select the desired resolution by pressing the

RESOLUTION button repeatedly. Use the button when the document has been fed into the unit.

STANDARD

FINE

SUPER FINE

HALF TONE

Notes:

• Using these features except the standard resolution will increase the transmission time.

• The super fine resolution only works between other compatible machines.

• If the setting is changed during feeding, it will be effective from the next sheet.

• To enhance the resolution settings, see page 47.

Suitable for printed or typewritten originals with normal-sized characters.

Suitable for originals with small printing.

Suitable for originals with minute printing.

Useful for originals containing photographs, shaded drawings, etc.

Sending 16 or more sheets

If you wish to send 16 or more sheets at a time, insert the first 15 sheets of the document. Then add the extra sheets, up to 15 sheets at a time, before the last sheet is fed into the unit.

Page 16

Basic Instructions

Transmitting Documents

Transmitting documents manuaiiy

Insert the documents FACE DOWN until a

beep tone is heard.

0 Press SP-PHONE or lift the handset, then

listen for the dial tone.

o Dial a phone number.

0 When a fax tone is heard, press START/SET.

0 Place the handset on the cradle if using it.

—The unit will start transmission.

Notes:

• If the other party answers your call, ask them to press their start or transmit button to start the fax

reception, then press your START/SET button.

• If there is a misdial in step 3, press the FLASH

button firmly, then dial the correct number after the dial tone is heard.

• To interrupt the transmission, press the STOP

button.

Transmitting documents with fewer procedures

You can transmit documents without using the handset or the SP-PHONE button.

Insert the documents FACE DOWN until a

beep tone is heard.

0 Enter the phone number.

—If incorrect, press the STOP button, then

enter the correct number.

O Press START/SET.

—The unit will start to dial and transmit the

documents.

Note:

• If there is no answer or the line is busy, the unit

will automatically redial the number (see

item 7 on page 61).

Page 17

Basic Instructions

Transmitting documents using automatic diaiing

You can transmit documents automatically using one-touch dialing and speed dialing.

Before using automatic dialing, make sure that the desired telephone numbers have been stored in memory (see pages 32 to 33).

Using one-touch diaiing:

O Insert the documents FACE DOWN until a

beep tone is heard.

@ When using the upper stations 1 to 5:

Press the desired direct call station key.

When using the lower stations 6 to 10:

Press LOWER, then press the desired direct call station key.

—The unit will dial and transmit the documents

automatically.

Using speed diaiing:

Note:

• If there is no answer or the line is busy, the unit

will automatically redial the number (see

item 7 on page 61).

O Insert the documents FACE DOWN until a

beep tone is heard.

0 Press DIRECTORY.

0 Press #, then press the desired 2-digit number

(00-21).

—The unit will dial and transmit the documents

automatically.

Note:

• If there is no answer or the line is busy, the unit will automatically redial the number (see item 7 on page 61).

Page 18

Basic Instructions

Receiving Documents and/or Voice Caiis

Manual reception

When in the TEL mode or during a telephone conversation, you can receive documents as follows.

O When the unit rings, press SP-PHONE or lift

the handset to answer the call.

Q When document reception is required, or a

slow beep or nothing is heard, press

START/SET.

e Place the handset on the cradle if using it.

—The unit will start reception.

Note:

• To interrupt reception, press the STOP button.

The unit will stop receiving.

Automatic reception

Set the receive mode to EXT. TAM, TEL/FAX or FAX by pressing RECEIVE MODE.

When a fax call comes in, the unit will automatically activate the fax function to receive documents.

Receiving in the EXT. TAM mode

This mode is used only when an external telephone answering machine (TAM) has been connected to the facsimile unit. Incoming voice messages will be recorded on the telephone answering machine and fax calls will be received by the facsimile unit automatically.

Connection

Connect the telephone answering machine to the jack marked “EXT.”.

Page 19

Basic Instructions

How to receive incoming cails in the EXT. TAM mode

When a call comes in, the facsimile unit and the external telephone answering machine will work as follows.

A call comes in.

The external telephone answering machine will answer the call.

Automatic fax sending

iii1 If the caller calls your unit manually and wishes to send documents, they have to press your

remote fax activation code (see page 38) to activate your facsimile unit. You should inform callers of this code beforehand.

Manual fax sending

Voice call

Helpful hint:

• When you use the unit with a telephone answering machine, transmit the leaflet on page 65 to several of

your associates. In this way, you can confirm that your facsimile unit and telephone answering machine

will function correctly and inform them of the procedure for transmitting documents and/or recording voice

messages.

Page 20

Basic Instructions

Setting up the answering machine

1. Set the number of rings on the telephone answering machine to 1-4

2. Record your greeting message referring to the example below. “This is (your name, business and/or telephone number). We are unable to answer right now. To leave a message, speak after the long beep. To send a fax, press your asterisk button twice (remote fax

activation code) and start transmission. Thank you.”

—Do not pause more than 4 seconds in the message.

—Record your message for 8-16 seconds. We recommend you keep it around 10 seconds in length.

3. If your external telephone answering machine is equipped with a remote operation feature, you must set

the same remote access code (remote TAM activation ID) as stored on the telephone answering machine in the unit’s memory. See below.

Setting the remote TAM activation ID

Your code can be from 1 to 5 digits long. The numbers 0 through 9 and characters # and ^ may be used.

Important:

• Note that the code should be different from the remote fax activation code (see page 38) and the junk mail

prohibitor ID (see page 39).

FLASH

CD ®

REDIAUPAUSE

CDe

Press MENU.

1. SYSTEM SET UP

Press #, then press 11.

REMOTE TAM ACT

Press START/SET.

MODE=OFF AT

Press A or T repeatedly to select “ON”.

MODE=ON

[AT]

(DCDCD

ФФФ

cSkScd

Press START/SET.

ID=11

Enter the new ID number.

Press START/SET to

store the number.

Press MENU to end the program.

Page 21

Basic Instructions

Setting the silent detection

This feature allows the facsimile unit to activate the fax function automatically when a silent pause longer than 4 seconds is detected in the EXT. TAM mode.

Helpful hints:

• If you wish to receive documents from stations that do not send calling tone (CNG) after dialing, set this feature to “ON”.

• If you use a single cassette tape to give a greeting message and to record incoming messages, set this feature to “OFF”.

Press MENU.

1.SYSTEM SET UP

Press #40.

SILENT DETECT

FLASH

cz)a

REDIAUPAUSE

START/mil

Press A or T to select the desired mode.

Press START/SET to

store the setting.

sTART/ fSETl

Press START/SET.

MODE=ON {AT)

Notice when using with an answering machine

• Every time the facsimile unit receives a document, a mute ora fax tone may be recorded on the tape.

• Advise callers that they should not pause for over 4 seconds while recording their messages. If they do, the facsimile unit may activate the fax function.

• When your answering machine runs out of a recording tape, your facsimile unit may not be able to receive a document. Rewind the tape and prepare for recording.

• When you set the answering machine to give only a greeting message, a fax reception may not be available. We recommend to set your answering machine to record messages

• If you answer a call with the answering machine and pause for over 4 seconds, the facsimile unit may activate the fax function and you may not be able to talk with the other party. To resume the conversation,

press the STOP button on the facsimile unit.

• When the answering machine does not answer a call after ringing 5 times, the facsimile unit will activate the fax function.

• Set the receive mode of the facsimile unit to TEL in the following conditions: —when you wish to set the number of rings on the answering machine to more than 5. —when you wish to use auto transfer functions (transfer, pager call, etc.) on the answering machine. Note that automatic fax sending (see page 19) can not be received automatically in the TEL mode.

Press MENU to end the

program.

Page 22

Basic Instructions

Receiving in the TEL/FAX mode

When a call comes in, the unit will work as follows.

A call comes in.

The unit will automatically answer the call without ringing and

distinguish between a voice and fax call. ^2

Fax call

The unit will receive a document.

^1 All extension phones (if connected) will ring once before the unit automatically answers the line.

This number of rings can be changed to a maximum of 4. See “Setting the number of rings to answer in the TEL/FAX mode” on page 23.

^2 Telephone fee will be charged to callers from this moment.

iii3 If a voice call is detected, the unit will ring up to 3 times. This number of rings is adjustable to a

maximum of 6. See “Silent ring fax recognition system” on page 23.

The unit will start to ring. ^3

You can pick up the handset to answer the call.

If you do not pick up the handset, the

unit will switch to the fax.

Voice call

Notes:

• The unit can distinguish between a voice and fax call by detecting the calling tone (CNG), sent by the

transmitting fax machines. Some fax messagies that are transmitted manually may not send with a calling tone. These calls must be manually received after the unit rings and the call is answered.

• If a voice call is received, the unit will start to ring. While ringing, the unit will emit a different ring back tone to the calling party.

• If you hear the facsimile unit ringing, you can pick up the handset on the facsimile unit or another extension (if connected on the same line) to answer the call.

Page 23

Basic Instructions

Setting the number of rings to answer in the TEL/FAX mode

This feature determines the number of rings after which the unit answers a call in the TEL/FAX mode. You can change the number of rings among 1 to 4 rings.

Press MENU.

1.SYSTEM SET UP

FLASH

REDIAL7PAUSE

Press A or ▼ to select the desired number of rings (1 to 4).

(ZDm

Press #06.

TEL/FAX RING

Press START/SET.

RING=1 AT

Wofe;

• If an external telephone with a caller ID feature is connected, set the number of rings to more than 2.

Siient ring fax recognition system

In the TEL/FAX mode, when a fax call is received, the unit will automatically activate the fax function without ringing (we call this “silent ring fax recognition system”). If the unit detects a voice call, it will ring 3 times. This number of rings can be changed to a maximum of 6 by following steps below.

Press START/SET to store the setting.

Press MENU to end the program.

Press MENU.

1.SYSTEM SET UP

REDIAL/PAUSE

Press A or T to select

the desired number of

rings (3 to 6).

CD ffl

Press #30.

SILENT FAX RING

Press START/SET.

RING=3 AT

Press START/SET to store the setting.

Press MENU to end the program.

Page 24

Basic Instructions

Receiving in the FAX mode

When a call comes in, the unit will automatically answer the line after 1 to 4 rings (user programming) and activate the fax function.

Setting the number of rings in the FAX mode

This feature determines the number of rings after which the unit answers a call in the FAX mode. You can change the number of rings from 1 to 4 rings.

Helpful hints:

• If you wish to have the opportunity to answer a call before the unit does, increase the number of rings.

• If you find there is difficulty in fax receiving from machines that have an automatic transmission feature,

decrease the number of rings.

• ff an external telephone with a caller ID feature is connected, set the number of rings to more than 2.

Press MENU.

1.SYSTEM SET UP

Press #07.

FAX RING

Press START/SET.

RING=1

[AT

Press A or ▼ to select the desired number of rings (1 to 4).

Press START/SET to store the setting.

Press MENU to end the program.

Page 25

Basic Instructions

Making a Copy

Any transmissible document can be copied {see page 14). To make a copy, follow the steps below.

^ Insert the documents FACE DOWN.

0 Press COPY.

—The unit will start copying.

Notes:

• When copying, the unit will automatically select

the FINE resolution. Depending on the originals,

select the desired resolution (see page 15).

• You can make or receive voice calls while making a copy.

• To interrupt a copy, press the STOP button. The unit will stop copy operation and eject the documents.

Page 26

Basic Settings

User Programmable Features

The unit has the following programming features.

Basic features are the settings that need to be programmed upon completing the installation. Most

probable choices have been pre-selected, but some features, such as codes #01, #02 and #03, must be

programmed by user.

Advanced features should be programmed as the need arises.

Programming feature table

Basic features

Code Feature

#01

#02

#03 YOUR TELEPHONE

#04

#06

#07 FAX RING COUNT

#11 REMOTE TAM

SET DATE & TIME Setting the current date and time. 30 YOUR LOGO

NUMBER PRINT TRANSMISSION

REPORT TEL/FAX DELAYED

RING

ACTIVATION

Setting your company name or personal name.

Setting your facsimile telephone number.

Setting individual transmission report printing.

Setting the number of rings on the extension phone (if connected) before the facsimile unit answers a call in the TEL/FAX mode.

Setting the number of rings to answer in the FAX mode.

Setting the same remote control code as stored on the telephone answering machine.

Description Selection Page

Note: In the “Selection " column, the underlined print indicates the pre-selected settings.

up to 30 digits 30

up to 20 digits

ERROR/ON/OFF

1 to 4 rings 23

1 to 4 rings

ON/OFF

ID=up to 5 digits

(11)

Page 27

Basic Settings

Advanced features

Code

#21

#22

#23

#24 JUNK MAIL

#25

#30

#31

#33

LOGO POSITION

JOURNAL AUTO PRINT

OVERSEAS MODE

PROHIBITOR

DELAYED

TRANSMISSION

SILENT FAX RECOGNITION RING

RING DETECTION Setting the distinctive ring pattern

PAPER SAVE FUNCTION

Feature

Description

Setting the logo print position on the transmitted document.

Printing journal report automatically.

Setting the overseas transmission mode.

Turning on the junk mail prohibitor feature. Also setting the prohibitor

ID.

Setting the delayed transmission.

Setting the number of rings when receiving a voice call in the

TEL7FAX mode.

that will be detected.

Setting the paper save reception/copy.

Selection Page

OUT/IN/OFF 43

ON/OFF

ON/OFF 44

ON/OFF

Prohibitor ID=

2 digits (^)

ON/OFF

3 to 6 rings

A/B/C/D/OFF 42

ON/OFF

#34 EXTENSION COPY

#40 SILENT DETECTION

#41 REMOTE FAX

ACTIVATION CODE

#46

#80

ORIGINAL SETTING Setting the contrast mode.

SET DEFAULT

Copying a document twice in length.

Selecting whether or not the unit

will activate fax function when a

silent pause longer than 4 seconds occurs in the EXT. TAM mode after the call is

answered.

Setting the remote fax activation

code for remote receiving using an

extension phone.

Resetting the parameters of the

advanced features.

Note: In the “Selection” column, the underlined print indicates the pre-selected settings.

ON/OFF 21

up to 4 digits

(>k^)

NORMAL/

LIGHT/

DARKER

YES/NO 47

Page 28

Basic Settings

How to enter letters and symbols

The dial keypad and the direct call station 1 are used as alphabet and symbol character input keys when you enter your logo and station names for automatic dialers.

To enter characters

Pressing each key will alternately select a character as shown below. When the desired character is displayed, press # to move the cursor to the right and enter the next character.

Keys

1 2 3

(D œ (D

CD 03 CD CD CD CD CD

|o ;| ;

CD CD

A B

D E F d

G H I

J K L

M N O

T U

w X

◄ key (Used to move the cursor to the left) ► key (Used to move the cursor to the right)

[ ] { }

a b c 2

m n

< >

( )

R S V t u V 8 Y Z w x

Number of pressing times

5 6

e f 3 h i 4 k I 5

0 6

P q

* @

7 8 9 10 11 12 13

- /

r s

2 #

9 $

’

% & ¥

(

For example, when entering “Mike” as your logo:

0 Press 6 once, then press #.

LOGO=M3

0 Press 4 six times, then press #.

LOGO=MiD

Note:

• If you make a mistake while programming, use # or* to move the cursor to the incorrect character, then

make the correction.

O Press 5 five times, then press #.

LOGO^MikG

0 Press 3 five times.

LOGO^Mike

Page 29

Basic Settings

Special uses of the direct cail station keys

Direct call stations 2, 4 and 5 are used as command keys.

Character key-

vj O

The layout of the direct call station keys is printed on the reverse side of the directory card.

1. Remove the directory card cover with a pencil or similar object as shown.

2. Turn over the directory card. You will find how each command is assigned to the direct call station keys.

INSERT 7 o

SECRET 8 o

DELETE 10

SPACE 9

LOWER

HYPHEN

Command keys

Direct call station 2 (INSERT):

This key is used to insert one character {or one space) in the programmed logo.

Example: Compny-^Company

1. Press # or * repeatedly until the cursor is positioned on “n”.

LOGO^Compny

2. Press INSERT.

LOGO^Comp ny

3. Press 2 repeatedly until “a” is shown.

LOGO=Company

Direct call station 4 (SPACE):

This key is used to replace one character with a space.

Direct call station 5 (DELETE):

This key is used to delete one character from the programmed logo.

Example: Comnpany-^Company

1. Press # or * repeatedly until the cursor is positioned on “n”.

LOGO=Comnpany

2. Press DELETE.

LOGO=Company

Page 30

Basic Settings

Setting the date and time

The internal clock of the unit will print the date and time, on the top line of alt fax messages you transmit, and on the fax communication reports such as the journal report and the transmission report.

Enter the current month/day/year/hour/ minute by selecting each 2 digits. Then press *

for AM or press # for PM.

Example: Aug. 10

1995, 3:00 PM

Press 08 10 95 03 00,

then press # to select

PM.

Press START/SET to store the setting.

Press MENU to end the program.

( )|ШШ

CD® QD

START/Щт)

Press MENU.

1.SYSTEM SET UP

Press #01.

SET DATE & TIME

Press START/SET.

01/01/94 12:00A

ффф (pep©

©Cp©

g:)©ce)

Notes:

• When you make a mistake while programming, press the STOP button, then make the correction.

• The accuracy of the clock will be approximately ± 45 seconds a month at room temperature.

Setting your logo

The logo is used to identify fax messages that are being transmitted by your unit. It may consist of alpha-numeric letters and symbols. Usually the logo is a company, division or personal name in an abbreviated form.

Enter your logo up to 30 characters by following the instructions on page 28.

Press START/SET to store the setting.

Press MENU to end the program.

® ® CD

( )|ШШ

START/ЩТ!

Press MENU.

1.SYSTEM SET UP

Press #02.

YOUR LOGO

Press START/SET.

LOGO =

СрфСр

©©© ©фер

START/[set!

( )[ШШ

Note:

• When the first character is entered, the preset logo will be cleared.

Page 31

Basic Settings

Setting your facsimile telephone number

Your programmed phone number will be printed on the top of each page transmitted from your unit.

CD CD CD

tart/[set|

Press MENU.

1.SYSTEM SET UP

Press #03.

YOUR TEL NO.

Press START/SET.

NO. =

CpCpCj) Cj)CpCp

Enter your facsimile telephone number up to 20 digits. —The # button provides

a space and the -Xbutton provides

Press START/SET to

store the setting.

Press MENU to end the

program.

Setting the transmission report printing

Each time a document is transmitted, this feature will give you a printed record of the transmission.

The following choices are available:

ERROR: The report will print only when the transmission fails. ON: The report will print, indicating whether the transmission is successful or not. OFF: The report will not print.

Sample of transmission report:

1 XMT REPORT 1

NO.

OTHER FACSIMILE

COMPANY ABC

Press MENU.

CDKnü

Press #04.

®CDCD

START/[SEfl

Press START/SET.

<>:)

START TIME USAGE TIME MODE Jan. 01 12:08AM

1.SYSTEM SET UP

TX-REPORT MODE

01’05 TX 01 OK

MODE = ERROR[AT]

Jan. 01 1994 12:09AM

PAGES

RED1AL7PAUSE

(ZZ)®

START/[set]

( )imm

RESULT

Press A or ▼ to select the desired mode.

Press START/SET to store the setting.

Press MENU to end the program.

Page 32

Basic Settings

Storing Phone Numbers for Automatic Diaiing

The unit’s memory allows you to use both one-touch dialing (up to 10 phone numbers) and speed dialing (up to 22 phone numbers) for rapid access to your most frequently dialed numbers.

One-touch dialing: The unit is equipped with 5 direct call station keys, each of which is divided into an

upper station and a lower station,

Speed dialing: The unit is equipped with additional 22 dialing stations. These stations are assigned to

2-digit numbers (00-21).

Storing phone numbers for one-touch dialing

Each station can store a phone number up to 30 digits in length and the associated station name up to 10 alpha-numeric characters.

1 w ?

|0 s|0 lowef.|

o ;

o ; o o l

O i

LO«rtfi

Press MENU repeatedly

until the following is displayed.

2.STORE TEL NO.

For upper stations 1 to 5:

Press one of the direct

call station keys.

Example: Station 4

<S04>=

For lower stations 6 to

10:

Press LOWER, then press one of the direct call station keys.

Example: Station 8

<LWR>=

OCDCD

&(p&

CD(J)Cl) 0(SCE)

START/[SETi

CpCpCj) CpCpCj)

cdcJkS)

START/[set]

Enter a phone number.

Press START/SET to store the number.

NAME =

Enter the station name by following the instructions on page 28.

Press START/SET to store the station name.

—To program other

stations, repeat from

step 2.

Press STOP to end the program.

<S08>=

Notes:

• To enter a hyphen in a phone number, press the LOWER key.

• If you make a mistake while programming, press the STOP button, then make the correction.

• To erase a programmed phone number in step 3, press the STOP button when the cursor is positioned on the beginning of the number.

• Confirm that phone numbers and their station names have been correctly stored by printing the telephone number list (see page 50).

Page 33

Basic Settings

Storing phone numbers for speed dialing

Each dialing station can store a phone number up to 30 digits in length and the associated station name up to 10 alpha-numeric characters.

Press MENU repeatedly until the following is displayed.

©©CD ©©©

Enter the station name by following the instructions on page 28.

CD©CD

2.STORE TEL NO

Press START/SET to

CD CD©

©©© CDCj)CD

Press #, then press a 2-digit number (00-21).

Example: Station #00

CD CD CD

<aoo>=

Notes:

• To enter a hyphen in a phone number, press the LOWER key.

• If you make a mistake while programming, press the STOP button, then make the correction.

• To erase a programmed phone number in step 3, press the STOP button when the cursor is positioned on the beginning of the number.

• Confirm that phone numbers and their station names have been correctly stored by printing the telephone number list (see page 50).

CD CD CD CD CD CD ©CD CD CDDCD

Enter a phone number.

Press START/SET to store the number.

NAME =

store the station name. —To program other

stations, repeat from step 2.

Press STOP to end the program.

To keep a phone number secret

Use this feature to keep a whole phone number or a portion of a phone number secret. When the telephone

number list is printed out (see pages 50 and 51), secret numbers will not be printed.

Using the SECRET (direct cali station 3) button:

SECRET 8

CDCD<t)

SECRET 8

Press the SECRET button before and behind the phone number you wish

to keep secret.

Example: The phone number you wish to keep secret is 12345.

Press SECRET, 12345 and SECRET again.

<A01>=[12345

Note:

• Pressing the SECRET button once counts as two digits.

Page 34

Advanced Instructions

Electronic Telephone Directory

The station names stored in memory for automatic dialing are automatically registered in the electronic telephone directory in alphabetical order.

With the electronic telephone directory feature, you can make a fax or voice call by selecting the desired station name on the display.

How to use the electronic telephone directory

To search a station name and make a voice or fax call, proceed as follows.

If you wish to send a fax, insert the documents into the document feeder first.

Q Press DIRECTORY.

0 ■ Press a dial key to which the initial of a

station name is assigned (see Index table).

Example: To search a name with the initial

Press 6 repeatedly until the first station name with the initial “N” is displayed and press ▼ until the desired name is displayed.

■ Press A or T repeatedly until the desired

name is displayed.

O Press START/SET.

__________________

SELECT INDEX

"N”

Index table

Dial

key

1 1

2 A, B, C, 2 8 3 D, E, F, 3 9 4 G, H, 1,4 0

J, K, L,5

5 6 M, N,0,6

Index

Dial key

Index

P. Q, R.

T, U, V, 8

W, X, Y, Z, 9 0 Other symbols

(Used for speed dialing. See pages 12 and 17)

S, 7

—The unit will start dialing. —If a document has been fed into the unit, the

transmission will start.

Page 35

Advanced Instructions

Polling

Polling means that you call another facsimile machine to retrieve a document. On the other hand, the documents loaded on your unit can be retrieved only at the request of the calling machines (we call this

“Polled” mode).

Polling reception

Make sure that no documents have been fed into your unit and that the other party’s machine is ready for your call.

Press MENU repeatedly until the following is

displayed.

4.POLLING

Press START/SET.

NO. =

Notes:

• The receiving unit incurs any telephone charges.

• If there is no answer or the iine is busy, the unit will automatically redial the number (see item 7 on page 61).

ФФФ

CZ)C!È)Cp

CDcSc^ CD db СЮ

Enter the phone number by using one-touch dialing, speed dialing or a full number.

Press START/SET.

—The unit will start

polling.

Polling transmission (Polled)

To let other machines retrieve documents loaded on your unit, proceed as follows.

Set the unit in the EXT.

TAM, TEUFAX or FAX

mode by pressing

RECEIVE MODE.

Press START/SET.

MODE=OFF [AT

Insert the documents FACE DOWN.

FLASH

( ) Ш

REDIAL/PAUSE

CZD И

Press MENU repeatedly until the following is displayed.

5.POLLED

Note:

• When delayed transmission (see page 36) is set to ON, this feature is not available.

Press A or T to select “ON”.

MODE=ON AT

—If this feature is not

required, select “OFF”.

Press START/SET.

POLLED ON

Page 36

Advanced Instructions

Delayed Transmission

Using a built-in clock, the unit can send documents automatically at a specific time. This allows you to take advantage of low-cost calling hours given by some telephone companies. The delayed transmission can be reserved to take place up to 24 hours.

Insert the documents FACE DOWN.

Press MENU.

1.SYSTEM SET UP

Press #25.

DELAYED XMT

Press START/SET.

MODE=OFF [AT

Press A or T to select "ON”.

CpCpCD CD CD CD

®(i)CD ®cS)®

OCDd)

cpcp®

CD®®

Enter the phone number using one-touch dialing, speed dialing or a full number.

—You can use the

electronic telephone directory (see page 34).

Press START/SET to

store the number.

TIME=12;00AM

Enter the transmission

start time.

Example: 11:00PM

Press 1100, then press # to select PM. —To select AM, press

Press START/SET to store the setting.

MODE=ON

—If this feature is not

required, select “OFF’

Press START/SET.

NO. =

Notes:

• If there is no answer or the line is busy, the unit will automatically redial the number (see item 7 on

page 61).

• You can receive, transmit and copy documents while the delayed transmission is set. To copy or transmit

documents, remove documents from the tray and replace them when you have finished.

• If the programmed start time has passed during a power failure, delayed transmission wiil be attempted soon after the power is restored.

• When polling transmission feature (see page 35) is set to ON, this feature is not available.

Press MENU to end the

program.

—When the

programmed time has come, the unit will automatically start transmission.

Page 37

Advanced Instructions

Remote Fax Receiving Using an Extension Phone

If you have an extension phone connected to the facsimile unit or connected on the same line, it is possible to receive a fax message into your facsimile unit by using the touch tone extension phone. This saves you the trouble of going to the facsimile unit and pressing the START button.

Important:

• This feature is available when you receive a call.

• To activate this feature, use a touch tone telephone as an extension phone and dial the remote fax

activation code. The remote fax activation code is set to “ >K ” as a preselected setting.

Using an extension phone

O When a call comes in, lift the handset of the

extension phone.

@ If a slow beep is heard, or the other party

wishes to send you a fax, press the remote fax activation code.

o Replace the handset on the cradle.

—The facsimile unit will activate the fax

function to receive documents.

Note:

• The remote fax activation code can be changed.

See page 38.

Page 38

Advanced Instructions

Changing the remote fax activation code

Your code can be from 1 to 4 digits long. The numbers 0 through 9 and character may be used. (e.g. 234, 234*)

Important:

• The remote fax activation code should be different from the remote TAM activation ID (see page 20).

Press MENU.

1.SYSTEM SET UP

Press #41.

ффср

СрСЮф

REMOTE FAX ACT.

Press START/SET.

CODE=*>l<

Note:

• If the remote fax activation code is set to “0000”, the unit does not work properly.

Enter the new code number.

Press START/SET to store the number.

Press MENU to end the program.

Page 39

Advanced Instructions

Junk Mail Prohibitor

The feature is effective to prevent fax receptions from unauthorized stations. With this feature, the unit can receive documents only from the stations whose phone numbers are stored for automatic dialing.

If you wish to receive documents from other stations, advise the caller to call your unit manually and enter your prohibitor ID {see page 40) before initiating transmission.

Important:

• To activate this feature, set the unit in the EXT. TAM, TEL/FAX or FAX mode and let the unit receive

documents automatically.

• When in the EXT TAM or TEL/FAX mode, transmission using the prohibitor ID is available (see page 40).

• If manual reception is used, the documents from any transmitting stations will be received.

• If the transmitting machines have not been programmed with their facsimile telephone numbers, the unit

will not be able to receive documents automatically.

Setting the junk mail prohibitor

Press MENU.

1.SYSTEM SET UP

Press #24.

JUNK MAIL PROH

Press START/SET.

MODE=OFF AT

FLASH

CD®

REDIAUPAUSE

CD Я

Press A or ▼ to select “ON”.

MODE=ON

CD (ЮС) CD СЮ СЮ СЮ СЮ СЮ

®сюсю

Press START/SET to

store the setting.

10^22

If you wish to change the junk mail prohibitor ID, enter the desired 2-digit number. —0, # and * cannot be

used.

Press START/SET to store the number.

Press MENU to end the program.

—If this feature is not

required, select “OFF’

Note:

• The junk mail prohibitor ID must be different from the first 2 digits of the remote TAM activation ID (see

page 20). For example, if the remote TAM activation ID is set to “321", do not use “32” as a junk mail prohibitor ID.

Page 40

Advanced Instructions

Transmitting documents to your unit with the prohibitor iD

If the junk mail prohibitor feature is activated, automatic fax reception from unauthorized stations will not be available. However, in this instance, a caller can transmit documents to your unit manually by entering the prohibitor ID.

Issue the prohibitor ID to callers with priority status.

Important:

• Transmission with the prohibitor ID is activated when your unit is in the EXT. TAM or TEUFAX mode.

Instructions for caller:

Q A caller may call your unit.

0 ■ When your unit is in the EXT. TAM mode:

They may enter the prohibitor ID while the greeting message is being played or during an incoming message recording mode.

■ When your unit is in the TEL/FAX mode:

They may enter the prohibitor ID while the different ring back tone is heard.

e When a fax tone is heard, they may press their

start or transmit button to start the fax transmission.

Page 41

Advanced Instructions

Receiving with Distinctive Ring Service

The unit has been equipped with a ring pattern detection feature, which allows you to have more effective

use of the distinctive ring service provided by some telephone companies.

The distinctive ring service gives you up to 3 phone numbers on your single telephone line, each with a different ringing pattern. You may use one of the phone numbers as a facsimile telephone number. With the

ring pattern detection feature, the unit will detect its own distinctive ringing pattern and automatically activate

the fax function to receive documents.

If other calls come in, the unit will answer in the receiving mode selected by the RECEIVE MODE button.

When you set the distinctive ring feature, the FAX RING COUNT which determines the number of rings

before the unit answers a distinctive ring call is set to “1 ” automatically. To change the number of rings before the unit answers a distinctive ring call, change the FAX RING COUNT {see page 24) after setting the

distinctive ring feature.

The table below shows how the unit will answer incoming calls.

Receiving call Receiving mode of the unit

EXT. TAM TEL/FAX FAX

A call matching the selected distinctive ring pattern

Other call The telephone

Note:

• When receiving a normal ring call in EXT. TAM mode, the answering machine answers the incoming call to record a message. If the facsimile detects fax tones, the unit activates the fax function. If the answering

machine does not answer a normal ring call for some reason, the facsimile unit will ring until you pick up.

The facsimile unit will activate the fax function.

answering machine or the facsimile unit will activate depending on an incoming call.

The facsimile unit will activate the fax function.

The facsimile unit will ring until you pick up.

The facsimile unit will activate the fax function.

The facsimile unit will ring until you pick up.

If you do not

answer the call by

15 rings, the unit will automatically switch to the TEL/FAX mode and answer depending on the ring type.

TEL

Page 42

Advanced Instructions

Programming the unit with distinctive ringing pattern

To activate the feature, you need to program the ringing pattern of the phone number to be used as a facsimile number.

Ringing patterns that can be programmed:

A: Standard ring

B: Double ring C: Triple ring (Short-long-short) D: Other triple ring OFF: Turning off the ring pattern detection feature (initial setting)

Press MENU.

1.SYSTEM SET UP

Press #31.

RING DETECTION

Press START/SET.

MODE=OFF [AT]

FLASH

(ZIDE

REDIAUPAUSE

Press A or T to select

the desired mode.

Press START/SET to

store the setting.

Press MENU to end the

program.

Page 43

Advanced Instructions

Special Settings

Logo print position.

Your logo, telephone number, date, time and page number will be printed on the transmitted document from your unit in.the following manner.

OUT; Outside of the transmitted document’s paper size.

IN: Inside of the transmitted document’s paper size.

OFF: Not printed.

CDCDQD

TART/fSEfi

Press MENU.

1.SYSTEM SET UP

Press #21.

LOGO POSITION

Press START/SET.

MODE=OUT

FLASH

CZD®

REDIAL/PAUSE

CZ) m

START/[set!

Press A or ▼ to select the desired setting.

Press START/SET to store your selection.

Press MENU to end the program.

Page 44

Advanced Instructions

Overseas transmission mode

You may experience difficulty in transmitting documents overseas. When this feature is set to on, it will become easy to send documents as the transmission speed is slowed down.

Press MENU.

1.SYSTEM SET UP

Press #23.

OVERSEAS MODE

Press START/SET.

MODE=OFF AT

FLASH

REDIAL/PAUSE

Notes:

•After the transmission has completed, this feature is turned off automatically.

• When using this feature, transmission time will increase.

Press A or ▼ to select “ON”.

MODE^ON AW

CZIDffl

—If this feature is not

required, select “OFF’

Press START/SET to store your selection.

Press MENU to end the program.

—Start transmission

procedure (see pages 16 and 17).

Page 45

Advanced Instructions

Paper save reception/copy

Use this feature when you wish to save a recording paper during fax reception or copying. With this feature, the unit will reduce the data and print it out in half in length.

Important:

• This feature will not work, —when receiving documents sent in fine resolution or other nonstandard resolution. —when making a copy in the fine, super fine or half tone resolution.

Sample of paper save print:

Original document

ABCDEFGHIJKLMNOPQRSTUVWXYZ ABCDEFGHIJKLMNOPQRSTUVWXYZ

ABCDEFGHIJKLMNOPQRSTUVWXYZ

ABCDEFGHIJKLMNOPQRSTUVWXYZ ABCDEFGHIJKLMNOPQRSTUVWXYZ ABCDEFGHIJKLMNOPQRSTUVWXYZ

ABCDEFGHIJKLMNOPQRSTUVWXYZ

ABCDEFGHIJKLMNOPQRSTUVWXYZ ABCDEFGHIJKI MNOPQRSTLJVWXVZ

To activate this feature, proceed as follows:

Press MENU.

1.SYSTEM SET UP

Press #33.

PAPER SAVE

Press START/SET.

Printed document

X\BCDEFOMI JKUIVi INORO RSXUVWXV2 ABODEFGMIJKLMIMOPQRSXU VWXY^

ABCDEFGMi JKUMNOFORSXUVWXY^

A F30 O E R G M lO K L_ M fNi O F=»0 R SX U VW X A DC O e R G H IJ K LIVI rs| O R Q R 3TUJ V WX V ^ AF=lCOt£RGIH UrKL^rvIPgORQRSTU VWX VZ Al lOOEFOm^JKi.rvirMOROi iSTLJ VWX vz

Ai.i0.otif-criMijK,i_pvirsic:sRORSTLJvwxvz

FLASH

REDÌAL7PAUSE

Press A or T to select

“ON”.

CZ) m

—If this feature is not

START/[SETI

Press START/SET to

store your selection.

MODE=ON

required, select “OFF’

MODE=OFF

Press MENU to end the program.

Page 46

Advanced Instructions

Extension copy

With this feature, the unit will copy a document twice in length.

We recommend that you use this feature when you received fax messages in the paper save reception {see

page 45) and you wish to enlarge them.

Sample of extended copy:

Original document

ABCDEFGHIJKLMNOPQRSTUVWXY2 ABCDEFGHIJKLMNOPQRSTUVWXYZ

ABCDEFGHIJKLMNOPQRSTUVWXYZ ABCDEFGHIJKLMNOPQRSTUVWXYZ

ABCDEFGHIJKLMNOPQRSTUVWXYZ

ABCDEFGHIJKLMNOPQRSTUVWXYZ ABCDE FGHIJKLMNOPQRSTUVWX YZ

ABCDEFGHIJKLMNOPQRSTUVWXYZ

ABCDE FGHUKLMNOPQRS TUVWX VZ

ABCDE FGM UKLMNOAORST UWV XYZ

Extended copy

To make an extension copy, proceed as follows:

Insert the documents FACE DOWN.

Press MENU.

1.SYSTEM SET UP

ABCDEFGHIJKLMNOPQRSTUVWXYZ

ABCDEFGHIJKLMNOPQRSTUVWXYZ ABCDEFGHIJKLMNOPQRSTUVWXYZ

Press COPY.

COPYING

—The unit will start

printing.

Press MENU to end the

operation.

Press #34.

EXTENSION COPY

Page 47

Advanced Instructions

Original mode

Use this feature when you need to transmit and copy a document with very faint writing or very dark writing. The following choices are available:

NORMAL: Used for a document with normal writing.

LIGHT: Used for a document with very faint writing. DARKER: Used for a document with very dark writing.

These settings are available in the standard, fine and super fine resolutions.

Set this feature before starting transmission or copying by following steps below.

Press MENU.

1.SYSTEM SET UP

REDIAUPAUSE

Press A or T to select

the desired mode.

CUDm

Press START/SET to

store the setting.

® CD®

Press #46.

ORIGINAL

START/[set]

START/ISETl

Note:

• This feature will return to the normal mode after the transmission or copying has completed.

Press START/SET.

MODE=NORMAL[ AT’

(^3^[MENU

Resetting the advanced features

Use this feature to return the advanced features of #21 through #46 (see page 27) to their initial settings.

( )[menD

Press MENU.

1.SYSTEM SET UP

sTART/|SET|

Press MENU to end the program.

Press START/SET.

RESET OK?

®®CD

START/[sin

REDIAUPAUSE

CZ)®

Press #80.

SET DEFAULT

Press START/SET.

RESET=NO

Press A or T to select

“YES”.

RESET=YES [ at;

[AT

—If this feature is not

required, press the STOP button.

Press START/SET again.

RESET COMPLETED

Press MENU to end the program.

Page 48

Advanced Instructions

Voice Contact

You can have a voice conversation on the same call after fax transmission or reception is completed. This saves the extra expense and time of making a subsequent telephone call to discuss the information sent over the fax.

Important:

• This feature works only when the other party’s unit is equipped with the voice contact/call reservation

feature.

Initiating voice contact

Press SP-PHONE/VOICE STDBY while

transmitting or receiving documents.

VOICE STANDBY

—Your unit wiil call the other party with a

distinctive ring.

^ When the other party answers, the unit will

emit a distinctive ring. While ringing, press

SP-PHONE/VOICE STDBY again or lift the

handset to start speaking.

Notes:

• If you initiate voice contact while transmitting documents, you can speak after alt the documents have been transmitted.

• If you initiate voice contact white receiving documents, you can speak after the current page of the documents is received.

• You can initiate the voice contact by iifting the handset during transmission or reception.

• if the other party does not answer, the line will be disconnected automatically.

Receiving a request for voice contact

If the other party initiates voice contact, your unit will emit a distinctive ring after the transmission or reception is completed.

When a distinctive ring is heard, press SP-PHONE/VOICE STDBY or lift the handset, then start speaking.

Note:

• If you do not answer within 10 seconds of hearing the distinctive ring, the tine will be disconnected automatically.

Page 49

Advanced Instructions

TONE, FLASH and PAUSE Buttons

TONE button___________________________

The TONE (*) button is used when your line has a rotary pulse dial service. Pressing the button allows you to change temporarily from pulse to tone mode during a dialing operation. When you hang up, the unit will automatically return to pulse mode.

Note:

• TONE can be stored into a phone number for automatic dialing.

FLASH button

The FLASH button functions as the hookswitch on a regular phone. If you misdial or dial another phone number, press the FLASH button firmly. The

FLASH

call will be terminated and you will hear dial tone. You can then dial the next phone number.

PAUSE button

Also pressing the FLASH button allows you to use special features of the host exchange {if connected) or local telephone company services.

For further details, contact the supplier or your local telephone companies.

Note:

• FLASH can be stored into a phone number for automatic dialing.

Exampie-2: If a transmission error occurs frequently when making an

overseas transmission, add two pauses at the end of the phone number.

Note:

• PAUSE can be stored into a phone number for automatic dialing.

Page 50

Reports and Lists

Printing Reports and Lists

You can get the following reports and lists from your unit. See pages 51 and 52 for sample reports and lists.

Basic Feature List:

This provides you with the current settings of the basic programming features {#01 to #11).

Advanced Feature List:

This gives you a list of the current settings of the advanced programming features (#21 to #80).

Teiephone Number List:

This is a list of phone numbers and station names that are stored for one-touch dialing and speed dialing.

Journal Report:

This gives you a record of all transmissions and receptions (up to 35 fax communications). This report is useful for keeping telephone records or for verifying telephone charges. This report can be printed automatically after every 35 fax communications (see page 53).

Printer test list:

This allows you to check the print quality of your unit. If the test pattern has any blurred points or lines or dirty patterns, please clean the thermal head by following the instructions on page 59.

How to print each report/Ust

Press MENU repeatedly until the following is displayed.

3.PRINT LIST

QDCZ)CD OcS)©

CD®d)

For the basic feature list, press #1.

BASIC LIST

For the advanced

feature list, press #2.

ADVANCE LIST

For the telephone number list, press #3.

TEL NO. LIST

For the journal report,

press #4.

JOURNAL REPORT

For the printer test list,

press #5.

PRINTER TEST

Press START/SET to start printing.

PRINTING

Press MENU to end the operation.

Page 51

Reports and Lists

Sample reports and lists

Basic feature list

BASIC FEntURE LIST

NO. FEATURE

Й01 SET DATE 8. TIME

H02 YOUR LOGO

YOUR TELEPHONE NUMBER

Й03 Й04 PRINT TRANSMISSION REPORT Й06

TEL/FAX DELAYED RING

Й07 FAX RING COUNT 1

Й11

Advanced feature list

REMOTE TAM ACT.

_______

CURR&rr SETTING_____________________

Jan. 01 1994 12:00AM

Panasonic FAX SYSTEM ERROR

OFF CON,OFF]

ID = 11

[ERROR,ON.OFFI [1...4] [1...4]

Telephone number list

P: The pause has been entered. F: The flash has been entered.

The secret phone number has been entered. (The telephone number is not printed.)

Page 52

Reports and Lists

Journal report

(T) Communication mode:

TX...Transmission

RX...Reception POL.TX...Polling transmission

POL.RX...Polling reception

@ Number of pages received or transmitted

successfully

Print test list

@ Communication result

{For the explanation of communication results, see page 56.)

@ Error code (for the service personnel use only)

Page 53

Reports and Lists

Setting Journal auto print

This feature allows the unit to print a record of the last 35 fax communications (transmissions and

receptions) automatically. After printing, memory will clear and the unit will begin to store new data of the journal report.

When this feature is deactivated, the journal report data is stored until the memory becomes full. When memory is full and a new communication takes place, the oldest data will be erased and the newest data will be stored.

To activate this feature, proceed as follows.

Press #, then press 22.

AUTO JOURNAL

Press START/SET.

MODE=ON AT]

Press A or T to select the desired mode.

Press START/SET to store the setting.

Press MENU to end the

program.

Page 54

Troubleshooting and Maintenance

Troubleshooting

Error messages on the display

If the unit detects a problem, one of the following messages will appear on the display.

ERROR MESSAGE

CHECK COVER

CHECK DOCUMENT

CHECK MEMORY

MECHA ERROR

NO RESPONSE

OUT OF PAPER

PAPER JAMMED

CAUSE AND REMEDY

•The top cover is open. Close it.

►The document is not fed into the unit properly. Re-insert the document.

If the misfeeding occurs frequently, clean the document feeder rollers and the sub roller inside the unit (see page 59). Still it remains unsolved, adjust the feeder pressure (see page 58).

»Memory (phone numbers, parameters, etc.) has been erased.

Re-program them.

»Mechanical error occurs. Open the cover and re-install the recording

paper. Then press the STOP button and close the cover.

•The receiving unit is busy or out of recording paper. Try again.

•The unit ran out of recording paper. Replace it (see page 8).

►The recording paper is jammed. Clear the jammed paper (see

page 57).

POLLING ERROR

REMOVE DOCUMENT

TRANSMIT ERROR

UNIT OVERHEATED

►The other unit does not provide the polling function. Check the other

party.

•The document is jammed. Open the cover, remove the jammed document (see page 58) and try again.

•Attempted to transmit a document longer than 600 mm (235/6"). Press the STOP button and remove it (see page 58).

•Transmission error occurs. Try again.

►The unit is too hot. Leave it as it is and allow it to cool down.

Page 55

Troubleshooting and Maintenance

General corrective measures

GENERAL

I cannot make and receive calls.

—The line cord is connected incorrectly or not

connected. Confirm the connection {see page 9).

I cannot make calls.

—The setting of the dialing mode is wrong. Check

the selector (see page 9).

The unit does not work.

—Disconnect the unit from the telephone line and

connect a known working phone. If the known working phone operates properly, call your

service personnel to have the unit repaired. If the known working phone does not operate properly, consult your telephone company.

The unit does not ring.

—The ringer volume is set to OFF.

Raise it to a suitable level (see page 10).

The REDIAL/PAUSE button does not function

properly.

—The button has combination feature of redial

and pause. It will redial the last dialed number when it is pressed after hanging up and getting

dial tone again (see page 13). If it is pressed after you dial another phone number, the button will function as pause button (see page 49).

The other party complains that dirty patterns or black line appear on their received documents.

—The glass or rollers on your unit are dirty. Clean

them (see page 59).

I cannot make an international fax call.

—Use the overseas transmission mode (see

page 44).

—Add two pauses at the end of the phone number

(see page 49).

FAXRECEPTfON

____________________________

I cannot receive documents automatically.

—The receive mode is set to TEL. Set the receive

mode to EXT TAM, TEL/FAX or FAX.

—The time to answer the call may be too long.

Decrease the number of rings (see pages 23 and 24).

Recording image is faint.

—The sender transmitted a faint document.

Request them to transmit a clearer copy of the document.

—The thermal head is dirty. Clean it (see page 59).

RECEPTiON IN EXT. TAM MODE

While programming, I cannot enter the code or

ID number.

—The whole or part of the number you try to enter

is same as the other code or ID. Change the number into new one (see pages 20, 38 and 39).

FAX TRANSMiSSiON

_________________________

The other party complains that letters on their

received document are distorted.

—If your line has special telephone sen/ices such

as call waiting, the service may have been activated during the fax reception. Connect the

unit to a line that does not have such services.

—Another telephone connected to the same line

as your unit is connected is hung off. Hang up and try again.

I cannot receive documents automatically.

—Your greeting message on the answering

machine may be too long. Shorten the message (up to 10 seconds) or ask the other party to press your remote fax activation code and then start transmission (see page 37).

—Set the number of rings to one or two on the

answering machine.

—The silent detection feature is set to OFF. Set it

to ON (se page 21).

I cannot receive voice messages.

—Confirm that the answering machine is turned on

or connected to the unit properly.

—Set the number of rings to one or two on the

answering machine.

Page 56

Troubleshooting and Maintenance

RECEPTION !N EXT. TAM MODE (cont)

When I tried to operate the answering machine

remotely, the line was disconnected after

I cannot retrieve messages remotely from the

answering machine.

—Your remote TAM activation code on the

answering machine may be same as your remote fax activation code or junk mail prohibitor ID. Set a different number in each code/ID. Also set the same remote TAM activation code as stored on the answering machine into the unit’s memory (see page 20).

The greeting message on the answering

machine stop halfway and the caller cannot leave a voice message.

—Make sure that the greeting message does not

have a silent pause longer than 4 seconds. If so, re-record the greeting message.

pressing the remote access code.

—The code may include # which is used for some

features provided by telephone companies.

Change the code on the answering machine into another number which does not include #, then program the same code into the facsimile unit (see page 20).

COPYING________________________________

Dirty patterns or black line appear on the

copied documents.

—The glass or rollers on your unit are dirty. Clean

them (see page 59).

Copied image is distorted.

—The thermal head is dirty. Clean it (see page 59).

Explanation of communication result on the report

When trouble occurs, the following messages may be printed on the transmission report and the journal

report.

PRINTED MESSAGE

COMMUNICATION ERROR:

DOCUMENT JAMMED:

JUNKMAIL PROH. REJECT:

NO DOCUMENT: NO RESPONSE: PAPER JAMMED: PAPER OUT: PRESSED THE STOP KEY:

PRINTER OVERHEATED: THE COVER WAS OPENED:

MEANING

•Transmission or reception error occurred. Try again or check the other party.

•A document was jammed. Remove the jammed document (see page 58).

•The unit rejected fax reception when the junk mail prohibitor is activated.

•The document was not fed into the unit properly.

•The receiving unit is busy or out of recording paper. Try again.

•The recording paper was jammed.

•The unit was out of recording paper.

•The fax communication was interrupted because the STOP button was pressed.

• Printer was overheated.

•The top cover was open.

OK:

• Fax communication was successful.

Page 57

Troubleshooting and Maintenance

Clearing a recording paper jam

When the unit does not eject a recording paper during reception or copying, the recording paper has

jammed. Remove the jammed paper by following the steps below.

^ Slide the lever toward you to open the top

cover.

Q Remove the jammed paper carefully.

o Cut off the wrinkled portion.

Q Replace the recording paper roll in the proper

direction. —Make sure that there is no slack in the paper

roll.

0 Insert the leading edge of the paper under the

green bar. —If the recording paper cannot be inserted,

press the STOP button to reset the paper cutter and insert the paper again.

Green bar

0 Close the cover carefully by gently pushing

down on both ends.

Page 58

Troubleshooting and Maintenance

Clearing a document jam

When an original document becomes jammed, remove the jammed document by following the steps below.

O Slide the lever toward you to open the top

cover.

0 Remove the jammed document carefully.

o Close the cover carefully by gently pushing

down on both ends.

Adjusting the feeder pressure

If misfeeding of documents, such a multiple feeding or no feeding, occurs frequently, try to adjust the feeder pressure by following the steps below.

^ Open the top cover.

Q Shift the position of the lever by using an

instrument with a pointed end, like a clip or bail-point pen.

Position A: The case of no feeding Position B: Standard position Position C: The case of multiple feeding

e Close the top cover carefully by gently

pressing down on both ends.

Page 59

Troubleshooting and Maintenance

Maintenance

Cleaning the document feeder unit

When the misfeeding occurs frequently or when dirty patterns or black bands appear on a copied or transmitted document, clean the sub roller, the document feeder rollers and the glass by following the steps below.

Q Disconnect the power cord and the telephone

line cord.

0 Slide the lever toward you to open the top

cover.

o Clean the rubber, the sub roller and the

document feeder rollers rotating them with a cloth moistened with isopropyl rubbing alcohol, then dry thoroughly.

0 Clean the glass and the white plate with a dry

soft cloth.

0 Close the top cover carefully by gently

pressing down on both ends.

0 Connect the power cord and telephone line

cord.

Cleaning the thermal head

If dirty patterns or black bands appear on a copied or received document, clean the thermal head by

following the steps below.

O Disconnect the power cord and the telephone

line cord.

0 Slide the lever toward you to open the top

cover.

0 Remove the recording paper roll from the unit.

0 Clean the thermal head with a cloth moistened

with isopropyl rubbing alcohol, then dry thoroughly.

0 Re-install the recording paper roll, then close

the top cover carefully by gently pressing down on both ends.

0 Connect the power cord and telephone line

cord.

Note:

• To prevent malfunction due to static electricity, do not use a dry cloth and do not touch the thermal head directly with your finger.

Page 60

General Information

Important Safety Instructions

When using this unit, basic safety precautions as below should always be followed to reduce the risk of fire, electric shock, or personal injury.

1. Read and understand all instructions.

2. Follow all warnings and instructions marked on this unit.

3. Unplug this unit from wall outlets before

cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

4. Do not use this unit near water, for example, near a bath tub, wash bowl, kitchen sink, or

the like.

5. Install this unit securely on a stable surface. Serious damage may result if the unit falls.

6. Do not cover slots and openings of the unit,

for they are provided for ventilation and

protection against overheating. Never place

the unit near radiators, in/or a place where

proper ventilation is not provided.

7. Use only the power source as marked on the unit. If you are not sure of the type of the

power supply to your home, consult your dealer or local power company.

8. Do not place objects on the power cord. Install the unit where no one can step on the

cord.

9. Do not overload wall outlets and extension

cords as this can result in the risk of fire or electric shock.

10. Never push any objects into this unit through slots as they may result in risk of fire or electric shock. Never spill any liquid on the

unit.

11. To reduce the risk of electric shock, do not disassemble this unit, but take it to a qualified serviceman when some service or repair work

is required. Opening or removing covers may

expose you to dangerous voltages or other

risks. Incorrect reassembly can cause electric

shock when the appliance is subsequently

used.

12. Unplug this unit from the wall outlet and refer servicing to qualified service personnel under the following conditions:

A. When the power supply cord or plug is

damaged or frayed. B. If liquid has been spilled into the unit. C. If the unit has been exposed to rain or

water. D. If the unit does not work normally by

following the operating instructions. Adjust

only controls covered by the operating

instructions, for improper adjustment may require extensive work by a qualified

technician.

If the unit has been dropped or damaged.

If the unit exhibits a distinct change in performance.

13.

During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of electric shock from lightning.

14.

Do not use this unit to report a gas leak in the

vicinity of it.

SAVE THESE

INSTRUCTIONS

INSTALLATION:

1. Never install telephone wiring during a lightning storm.

2. Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

3. Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.

4. Use caution when installing or modifying telephone lines.

WARNING:

To prevent fire or shock hazard, do not expose this product to rain or any type of moisture.

Other Information

•Keep the unit away from electrical noise

generating devices, such as fluorescent lamps and motors.

•The unit should be kept free from dust, moisture, high temperature, and vibration.

•Thq unit should not be exposed to direct sunlight.

• Do not place heavy objects on top of this unit.

• Do not use benzine, thinner, or any abrasive powder, to clean the cabinet. Wipe it with a soft cloth.

• Do not damage the power cord.

Do not touch the plug with wet hands.

Page 61

General Information

Accessory Order Information

Use the following type of recording paper for replacement. For accessory order, call toll free 1 -800-332-5368.

Parts No.

KX-A116 KX-A106 KX-A125

Standard Thermal Recording Paper

Standard Thermal Recording Paper Super Thermal Recording Paper

(Plain paper like)

Specifications

1. Applicable Lines:

2. Document Size;

3. Effective Scanning Width:

4. Printing Paper Size:

5. Effective Printing Width:

6. Transmission Time*:

7. Fax Auto Redial:

8. Telephone Auto Redial:

9. Scanning Density:

10. Scanner Type:

11. Printer Type:

12. Data Compression System:

13. Modem Speed:

14. Operating Environment:

15. Dimensions (HxWxD):

16. Mass (Weight):

17. Power Consumption:

18. Power Supply:

Description

216 mmxSOm {8i/^"xl64') roll 216 mmx30 m (8i/5"x98') roll 216 mmx30 m (8i/&"x98') roll

Public Switched Telephone Network Max. 216 mm (QW ) in width

Max. 600 mm (23W) in length 208 mm {8Vie") {See Accessory Order Information on this page) 208 mm (8Vie") Approx. 15 sec/page (Original mode)

Approx. 30 sec/page (G3 Normal mode) Up to 5 times Up to 14 times Horizontal 8 pels/mm (203 pels/inch)

Vertical 3.85 lines/mm (98 lines/inch)—Standard

7.7 lines/mm (196 lines/inch)—Fine/Halftone

15.4 lines/mm (392 lines/inch)—Superfine CCD image sensor Thermal printing Modified Huffman (MH), Modified READ (MR) 9600/7200/4800/2400 bps; Automatic Fallback 5-35“C (41-95T), 45%-85% RH 122x362x287 mm (4iVi6"xl4V4"x11Vi6") Approx. 3.9 kg (8.6 lb.) Transmission: Approx. 15 W / Reception: Approx. 35 W

Copy: Approx. 40 W / Standby; Approx. 5 W Maximum: Approx. 100W

120 VAC, 60 Hz

Comment

’Transmission Time: Transmission times apply to text data using the ITU-T No. 1 test chart, between the

same machine models at maximum modem speed. Transmission times vary in actual usage.

Page 62

General Information

FCC Information

If required by the telephone company, inform them of the following. —FCC Registration No.: (found on the rear side of

the unit)

—Ringer Equivalence No.: (found on the rear side

of the unit)

—The particular telephone line to which the

equipment is connected.

This unit must not be connected to a coin operated

line. If you are on a party line, check with your local telephone company.

Ringer Equivalence Number (REN):

This REN is useful in determining the quantity of devices you may connect to your telephone line and still have all of those devices ring when your telephone number is called. In most but not all areas, the sum of the REN’s of all devices connected to one line should not exceed five (5.0). To be certain of the number of devices you may connect to your line, as determined by the REN, you should contact your local telephone company to determine the maximum REN for your calling area.

In the event that terminal equipment causes harm

to the telephone network, the telephone company should notify the customer, if possible, that service may be stopped. However, where prior notice is impractical, the company may temporarily cease service providing that they: a) Promptly notify the customer. b) Give the customer an opportunity to correct the

problem with their equipment.

c) Inform the customer of the right to bring a

complaint to the Federal Communication

Commission pursuant to procedures set out in FCC Rules and Regulations Subpart E of Part 68.

The Telephone Company may make changes in its communications facilities, equipment operations, or procedures where such action is reasonably required in the operation of its business and is not inconsistent with the rules and regulations In FCC

Part 68. If such changes can be reasonably

expected to render any customer terminal equipment incompatible with telephone company communications facilities, or require modification

or alteration of such terminal equipment, or otherwise materially affect its use or performance, the customer shall be given adequate notice in writing, to allow the customer an opportunity to maintain uninterrupted service.

CAUTION:

Any changes or modifications not expressly approved by the party responsible for compliance could void the user’s authority to operate this device.

When programming emergency numbers and/or making test calls to emergency numbers:

1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

2. Perform such activities in the off-peak hours; such as early morning or late evenings.

This telephone provides magnetic coupling to

hearing aids.

Note:

This equipment has been tested and found to

comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and

can radiate radio frequency energy and, if not

installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no

guarantee that interference will not occur in a

particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the

equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

—Reorient or relocate the receiving antenna. —Increase the separation between the equipment

and receiver.

—Connect the equipment into an outlet on a circuit

different from that to which the receiver is connected.

—Consult the dealer or an experienced radio/TV

technician for help.

Page 63

General Information

Limited Warranty

PANASONIC PERSONAL FACSIMILE

Limited Warranty

Matsushita Consumer Electronics Company or Panasonic Sales Company (collectively referred to as “The warrantor”), will repair this product with new or refurbished parts, free of charge, in the U.S.A. or Puerto Rico for one (1 ) year from the date of original purchase in the event of a defect in materials or

workmanship.

Batteries (when applicable)—New rechargeable batteries in exchange for defective rechargeable batteries for ten (10) days from the date of original purchase. Non-rechargeable batteries are not

warranted.

Carry-in or mail-in service in the U.S.A. can be obtained during the warranty period from a Matsushita Services Company (MSC) Factory Servicenter listed in the Servicenter Directory. Carry-in or mail-in service in Puerto Rico can be obtained during the warranty period by calling the telephone numbers listed in the Servicenter Directory.

This warranty is extended only to the original purchaser. A purchase receipt or other proof of date of original purchase will be required before warranty performance is rendered.

This warranty only covers failures due to defects in materials or workmanship which occur during normal use. It does not cover damage which occurs in shipment or failures which are caused by products not supplied by the warrantor or failures which result from accident, misuse, abuse, neglect, mishandling, misapplication, alteration, faulty installation, modification, or service by anyone other than an MSC Factory Servicenter or an authorized MSC Servicenter or damage that is attributable to Acts of God, including, but not limited to, line surges.

LIMITS AND EXCLUSIONS

There are no express warranties except as listed above.

THE WARRANTOR SHALL NOT BE LIABLE FOR SPECIAL, INCIDENTAL, CONSEQUENTIAL OR

PUNITIVE DAMAGES, INCLUDING, WITHOUT LIMITATION. LOSS OF GOODWILL. PROFITS OR REVENUE, LOSS OF USE OF THIS PRODUCT OR ANY ASSOCIATED EQUIPMENT, COST OF SUBSTITUTE EQUIPMENT. DOWNTIME COSTS, OR CLAIMS OF ANY PARTY DEALING WITH BUYER FOR SUCH DAMAGES, RESULTING FROM THE USE OF THIS PRODUCT OR ARISING

FROM BREACH OF WARRANTY OR CONTRACT, NEGLIGENCE, OR ANY OTHER LEGAL THEORY. ALL EXPRESS AND IMPLIED WARRANTIES, INCLUDING THE WARRANTIES OF

MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE LIMITED TO THE APPLICABLE WARRANTY PERIOD SET FORTH ABOVE.

Some states do not allow the exclusion or limitation of consequential damages, or limitations on how

long an implied warranty lasts, so the above exclusions or limitations may not apply to you.

This warranty gives you specific legal rights, and you may also have other rights which vary from state to state.

If a problem with this product develops during the warranty period, you may contact your dealer or the

MSC Factory Servicenter or authorized MSC servicenter. If the problem is not handled to your

satisfaction, write to the Customer Satisfaction Center at the address indicated on the Servicenter

Directory.

Page 64

General Information

Index

A Advanced feature list

Automatic dialing................................. 12, 17, 32

В Basic feature list

C Cleaning ............................................................ 59

COPY ............................................................... 25

D Date and time

Delayed transmission DELETE

Dial keypad....................................................... 28

Dialing mode....................................................... 9

Direct call station keys ................. 12, 17, 29, 32

Servicenter directory

PRODUCT INFORMATION* OPERATION ASSISTANCE* LITERATURE REQUESTS* DEALER LOCATIONS

DIAL TOLL FREE: 1-800-HELP-FAX

Customer Satisfaction Center 2F-3, One Panasonic Way, Secaucus, NJ 07094 (Headquarters) 201-348-9090 (9:00am-8:00pm Monday-Friday, EST)

AUTHORIZED SERVICENTERS* PARTS DISTRIBUTOR LOCATIONS

To locate an independent authorized servicenter or parts distributor in your area, within the USA dial toil free 1-800-545-2672,

24 hours a day, 7 days a week.

PRODUCT REPAIRS

CALIFORNIA 6550 Katella Avenue

Cypress, CA 90630 Suite C Phone (714) 373-7425 Norcross, GA 30093 Fax (714) 894-8534

800 Dubuque Avenue So. San Francisco, CA 94080 Phone(415)871-6373 Fax(415) 871-6840

20201 Sherman Way Suite 102 Canoga Park. CA 91306 Phone (818)709-1775 Fax (818) 709-2165

3878 Ruffin Road Suite A San Diego, CA 92123 Phone (619) 560-9200 Fax (619) 560-1831

COLORADO 1640 South Abilene Suite D Aurora, CO 80012

Phone (303) 752-2024 Fax (303) 752-0610

FLORIDA 3700 North 29th Avenue

Suite 102 Hollywood, FL 33020 Phone (305) 925-2880 Fax (305) 925-5224

4710 Eisenhower Boulevard Suite A1

Tampa, FL 33634 Phone (809) 750-4300 Phone (813) 884-4746 Fax (813) 886-4564

■ Factory Servicenters

GEORGIA MICHIGAN TENNESSEE

4245 International Boulevard 37048 Van Dyke Avenue 919-8th Avenue South

Phone (404) 717-6880 Fax (404)717-6668

HAWAII 99-859 Iwaiwa Street Aiea, Hawaii 96701 Phone (808) 488-1996

Fax (808) 486-4369 Fax (612) 854-2089 ILLINOIS

*1703 North Randall Road

Elgin, IL 60123 “12:30 to 4:30, Mon-Fri" Phone (708) 468-5466 Fax (708) 468-5465

9060 Golf Road Niles, IL 60714 Phone (708) 299-1700 Fax(708)299-1710

MARYLAND Sulphur Springs Business Center 1638 Sulphur Springs Road Baltimore, MD 21227 Phone (410) 242-2607 Fax (410) 247-3047

MASSACHUSETTS 60 Glacier Drive, Suite G Westwood, MA 02090 Phone (617) 329-4280 Fax (617) 329-0586

*pick-up/drop-off only

Sterling Heights, Ml 48312 Phone (810) 939-2060 Phone (615) 244-4434 Fax (810) 939-2638 Fax (615) 244-6713

MINNESOTA TEXAS 7S50-12th Avenue South 7482 Harwin Drive Airport Business Center Houston, TX 77036 Bloomington, MN 55425 Phone (612) 854-8624

MISSOURI 11982 Dorsett Road Maryland Heights, MO 63043 Phone (314) 739-5301 Fax (314) 739-3631

OHIO 2236 Waycross Road Cincinnati, OH 45240 Phone (513) 851-4180 Fax(513)851-8443

PENNSYLVANIA 2221 Cabot Boulevard West

Suite B Langhorne, PA 19047 Phone (215) 741-0661 Fax (215) 741-0521

Campbell’s Run Business Center 500 Business Center Drive Pittsburgh, PA 15205 Phone(412)788-2174 Fax (412) 788-2176

Nashville, TN 37203

Phone (713) 781-1528 Fax (713) 781-0643

13615 Welch Road Suite 101 Farmers Branch, TX 75244 Phone (214) 385-1975 Fax (214) 960-7626

WASHINGTON

20425-84th Avenue South

Kent, WA 98032 Phone (206) 872-7922 Fax (206) 872-0918

Service iri Puerto Rico

Matsushita Electric of Puerto Rico, Inc. Panasonic Sales Company/ Factory Servicenter

Ave. 65 de Infantería, Km. 9.5 San Gabriel Industrial Park Carolina, Puerto Rico 00985

Fax (809) 768-2910

REPAIR INQUIRIES

EAST(PCE) EAST(PCE) 2221 Cabot Boulevard West 1854 Shackleford Court 1703 North Randall Road

Suite A Langhorne, PA 19047 Phone (215) 741-0676 Phone (404)717-6860 Fax (215) 750-6492 Fax(404)717-6678

Covers: CT, DE, ME. MO, MA, AL, FL, GA, MS. NC, SC. TN NH, NJ, NY, PA, R1, VT, VA, DC, WV

1 Regional Customer Care Department

CENTRAL (PCC) WEST (PCW)

Suite 4105 Elgin, IL 60123 Norcross, GA 30093

Covers: Covers:

Phone (708) 468-5530 Phone (714) 373-7440 Fax (708) 468-5528 Fax (714) 373-7447

AR, IL, IN, lA, KS. KY, LA, Ml, MN, MO, NE, ND, OK, SD,TX, WI,OH

ACCESSORY PURCHASES

1-800-332-5368 (Consumer Orders Only)

Matsushita Services Company Box 01,545 Tollgate Road Suite C, Elgin, IL 60123

(8:00am-7:30pm Monday-Thursday; 8:00am-5:00pm Friday; 9:00am-12:30pm Saturday; CST) (Visa, Mastercard, Discover card. Check or Money Order)

6550 Katella Avenue Cypress, CA 90630

Covers; AK, AZ, CA, CO. ID, MT, NV,

NM, OR. UT, WA, WY, HI

(940905)

Page 68

FAX ADVANTAGE PROGRAM

e are proud to present the

Panasonic Fax Advantage

Program, Ws an incredible service

program thaPs full of exciting

advantages!

Customer Satisfaction

In support of our one-year limited warranty* (parts

and labor) on our current fax product line,

Panasonic is proud to offer you the following ser

vice options during the limited warranty period:

1 If you mail-in or carry-in your fax unit to one of

our Regional Servicenters, the product will be

repaired and returned to you, or...

2 If you call our 1-800-HELPFAX toll-free num

ber, you will receive a refurbished replacement product overnight or on the second business day

(delivery depending on the time of your call.)

Support After The Sale

If you have a problem with your fax, just call our 1 -800-HELPFAX toll-free number for friendly sup port and assistance. We have a highly-qualified

team of experts who can diagnose, and most

likely solve, your problem over the phone. Ap proximately 90% of our customers’ problems are resolved with just a simple phone call.

The Fax Advantage Program covers the first year of purchase and works like this:

1 If you have a problem with your fax, call toll-free 1-800HELPFAX.

2 Talk to one of our experienced technical experts to diag

nose (and most likely solve) your problem over the phone. 3 Providing that you may be entitled to Panasonic’s service under the terms and conditions of the limited warranty“, we will arrange for a reconditioned replacement unit to be

Panasonic

shipped to you overnight or second business day delivery, depending on the time of your call.The re placement unit will be completely refurbished, quality-tested by Panasonic technicians, and individ ually hand-inspected before it is shipped to you. You will keep the replacement unit and send your

original unit to us, along with a copy of your receipt.

Panasonic

4 TTiis receipt must be shipped

back with your original unit to

Panasonic Company (as per in structions enclosed in your re placement unit’s box). Any unit that is replaced by Panasonic and not backed up by a proof of purchase by you will be subject to a minimum $100.00 charge. Any unit that is re placed, but does not meet the terms and conditions of the limited warranty will be subject to additional charges, as per the program guidelines. 5 Once you receive your replacement unit, pack up your problem unit in the replacement unit’s box. UPS will make 3 attempts within 10 days to pick-up your defective unit at no charge to you (should you be entitled to warranty service. If warranty conditions do not apply, you will be charged for all applicable shipping charges). The product must be property

packaged in the same manner as the replacement unit, utiliz

ing the packing materials provided. You must make your unit

available for UPS pick-up. If your unit is not available for UPS, you will be responsible for shipping unit back at your ex pense. Damage due to improper or inadequate packing will be charged back to your charge card as an out-of-warranty cost, as per the warranty stipulations (see back panel.)

Requirements:

6 You must give our technicians a valid credit card number. They will keep this number on file to cover any charges that are incurred by failure to send the problem product to Panasonic Company, If your problem unit is not eligible for warranty, you will be charged for the repair of the unit and for any shipping charges associated with this program. If you do not wish to pay out-of-warranty repair costs, you will be re sponsible for returning the replacement unit to Panasonic and for paying all shipping charges associated with this program including the overnight delivery of replacement product to you, shipment of problem unit to Panasonic, the replacement unit back to Panasonic and the return of your original unit back to you.

Acceptable credit cards:

Master Card American Express (Optima)

Product that is not returned to Panasonic by 10 business days after shipment of the replacement product, will be charged to your account at Panasonic’s Suggested Retail

Price (see dealer for details). Credit status will be verified prior to sending the replacement

product.'

Proof of Purchase must be included with the returned unit to verify warranty status. Any parts and labor that are not covered by the limited war

ranty* will be charged as a non-warranty repair and billed at

Panasonic’s current rate for parts and labor.

"See back pane) for one-year limited warranty.

"Replacement program excludes Puerto Rico and is subject to termination at any

time without advance notice.

Discover VISA

Matsushita Consumer Electronics Company, Division of Matsushita Electric Corporation of America

One Panasonic Way. Secaucus, New Jersey 07094

Printed in Japan

Panasonic Sales Company, Division of Matsushita Electric of Puerto Rico, Inc. (“PSC”)

Ave. 65 de Infanteria, Km. 9.5

San Gabriel Industrial Park, Carolina, Puerto Rico 00985

PQQX11393ZA-CA F1294K0

Panasonic KX-F590 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Accessories

Features

HELP function

Control panel

@ SP-PHONE/VOICE STDBY button

Installing the recording paper

Installing the paper stacker

Connections and dialing mode setting

To increase the volume level:

To decrease the volume level:

Making voice caiis

Making voice caiis using automatic diaiing

0-a Using one-touch dialing:

0-b Using speed dialing:

Redialing the last dialed number

Voice muting

Answering voice calls

Helpful hints for the speakerphone operation

Acceptable documents

Minimum document size

Maximum document size

Loading documents

Setting resoiution

Sending 16 or more sheets

Transmitting documents manuaiiy

Transmitting documents with fewer procedures

Transmitting documents using automatic diaiing

@ When using the upper stations 1 to 5:

When using the lower stations 6 to 10:

0 Press DIRECTORY.

Manual reception

Automatic reception

Receiving in the EXT. TAM mode

Receiving in the TEL/FAX mode

Wofe;

Receiving in the FAX mode

Programming feature table

How to enter letters and symbols

Direct call station 2 (INSERT):

Direct call station 4 (SPACE):

Direct call station 5 (DELETE):

Setting the date and time

Setting your logo

Setting your facsimile telephone number

Setting the transmission report printing

Storing phone numbers for one-touch dialing

Storing phone numbers for speed dialing

To keep a phone number secret

Using the SECRET (direct cali station 3) button:

How to use the electronic telephone directory

Polling reception

Polling transmission (Polled)

Using an extension phone

Changing the remote fax activation code

Setting the junk mail prohibitor

Transmitting documents to your unit with the prohibitor iD

0 ■ When your unit is in the EXT. TAM mode:

■ When your unit is in the TEL/FAX mode:

Programming the unit with distinctive ringing pattern

Logo print position.

Overseas transmission mode

Paper save reception/copy

Sample of paper save print:

Original document

Printed document

Press START/SET to

Extension copy

Sample of extended copy:

Original document

Extended copy

Original mode

Resetting the advanced features

Initiating voice contact

Receiving a request for voice contact

TONE button___________________________

FLASH button