Panasonic KX-F560 User Manual

Panasonic

Personal Facsimile

Moaei NO. I I

Operating

I n s t r u c t i o n s

Please read these Operating Instructions before using the unit.

* FAX PAPER Si:

98 foot fol! of Panasofiic super thermal paper

- or-

164 foot roll of standard thermal paper

(See page 56 for order numbers.)

FOR ASSISTANCE, CALL 1-800-HELPFAX

Thank you for purchasing the Panasonic Personai Facsimiie.

Features

Generai

•Automatic paper cutter

• Help function (see below)

• TAM (telephone answering machine) interface (page 20)

• Copier function (page 23)

• Caller ID compatible type (page 26)

integrated teiephone system

• 12-station one-touch dialer (page 24)

•28-station speed dialer (page 24)

• Hands-free speakerphone (page 12)

• Electronic telephone directory (page 34)

HELP function

If assistance is needed, press the HELP button. The unit will print a quick reference.

Facsimiie

•Automatic document feeder (page 15)

• 64-level halftones (page 14)

• Super fine resolution (page 14)

• Silent ring fax recognition system (page 17)

• Delayed transmission (page 36)

• Remote fax receiving (page 37)

• Ring pattern detection (page 39)

Included accessories (For accessory order, call toll free 1-800-332-5368.)

Power cord

...............

Telephone line

Ipc.

(page 7) (page 7)

cord .... Ipc.

Paper stacker

...............

(page 6)

Ipc.

Any details given in these instructions are subject to change without notice.

The picture on the cover page may vary slightly from the actual product

Recording

paper .. .Ipc.

(page 6) (page 7)

Handset

...............

Ipc.

Handset cord

...............

(page 7)

Ipc.

Table of Contents

instaliation and Connection

Location of controls Installing the recording paper Installing the paper stacker Connections and dialing mode setting

initiat Preparation

Setting the date and time.......................................................... 8

Setting your logo ...................................................................... 8

How to enter letters and symbols Setting your facsimile telephone number Selecting the receive mode

Making and Answering Voice Calls

Making voice calls ................................................................... 12

Adjusting volumes ................................................................... 12

Voice muting............................................................................. 13

Redialing the last number dialed

Answering voice calls............................................................... 13

Hints for speakerphone operation

Making and Receiving Fax Calls

Documents you can send....................................................... 14

Setting resolution.................................................................... 14

Loading documents

Transmitting documents manually.......................................... 15

Transmitting documents with fewer

procedures ........................................................................ 16

Manual reception ................................................................... 16

Receiving in the TEL/FAX mode

Receiving in the FAX mode.....................................................19

Receiving in the EXT. TAM mode

Copier Function

Making a copy ......................................................................... 23

ИЗ

Automatic Dialing

Storing Tel/Fax numbers

Making voice calls using automatic dialing .... 25

Transmitting documents using

automatic dialing

Caller ID Service

How caller ID is displayed Using the caller list

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4 6 6 7

26 27

Confirming who called you Making a voice call using the caller list

Formatting caller’s phone numbers ....................................... 28

Storing a number for automatic dialing

from the list ........................................................................ 29

Erasing a name/number from the caller list ... 30 Printing the caller list Retrieving the caller list from a remote

location ............................................................................. 31

Storing your area code........................................................... 32

Using the black list ................................................................. 33

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..................................

..............................................................

27 28

B Advanced Operations

Electronic telephone directory ............................................... 34

Voice contact ......................................................................... 34

Polling..................................................................................... 35

Delayed transmission

Remote fax receiving using an extension

Junk mail prohibitor................................................................. 38

Receiving with distinctive ring service.................................... 39

TONE, FLASH and PAUSE buttons

Special settings...................................................................... 41

Logo print position ........................................................... 41

Overseas transmission mode........................................... 41

Pager alert ........................................................................ 42

Original contrast mode...................................................... 43

Resetting the advanced features

Printing reports and lists......................................................... 44

Summary of user programmable features .... 47

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B Troubleshooting and Maintenance

Error messages on the display............................................... 48

General corrective measures Clearing a recording paper jam

Clearing a document jam ....................................................... 50

Cleaning the feeder unit and thermal head ... 51

Adjusting the feeder pressure................................................ 51

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.............................................

48 50

riJ General Information

Important Safety Instructions FCC information

Limited warranty..................................................................... 54

Service center directory ......................................................... 55

Accessory order information................................................... 56

Specifications

Fax Correspondence ............................................................. 57

Speed Dialer List

Index....................................................................................... 59

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1. Installation and Connection

Location of controls

Front view

Rear view

1. Installation and Connection

Control panel

@ ® ® ®

QDdKD

PRS TUV WXY

CD®®

MIC

®®®iO

0 SELECT button {page 26)

Used to enter the caller list.

@ ERASE button (page 30)

Used to delete a caller’s name/phone number in the caller list.

{^ DIRECTORY button (pages 25 and 34)

Used for speed dialing. Also used for the electronic telephone directory.

0 RECEIVE MODE indicator

Shows the receiving mode is currently set.

Used to select the desired receiving mode.

Used to adjust scanning line density.

Used to start and exit various programming.

@ HELP button (page 2)

Used to print an easy guide of operations.

@ Direct call station keys (pages 9, 24 and 25)

Used for one-touch dialing. Also used as character keys when logo and station names are programmed.

@ TONE button (page 40)

Used to temporarily change the dialing mode

from pulse to tone during a dialing operation.

B raiCE STD8Y

RESOUJTtON

RECEIVE M00€

JclJ

! O -S

IMENUI

& or

O 1 o

LOWER C V I I A ^VOLUME

a INGE R,- MAN OStT/Se-PHONE

COPY START/ISFH

O 1 o

JVOLUf

Used for dialing operation and parameter setting. Also used as character keys.

® SP-PHONE/VOICE STDBY button

(pages 12 and 34) Used for on-hook dialing, hands-free speech and voice contact.

@ MUTE button (page 13)

Used for voice muting,

@ REDIAL/PAUSE button (pages 13 and 40)

Used to redial the last dialed number. Also used to insert a pause into a phone number.

@ FLASH button (page 40)

Used as a hook button. Also used to access some features of your host exchange.

® LOWER key (pages 24 and 25)

Used to access lower stations for one-touch dialing.

@ STOP button (page 15)

Used to stop fax communication.

@ COPY button (page 23)

Used to start copying.

@ START/SET button

Used to start fax communication. Also used to store parameters during programming.

@ VOLUME button (page 12)

Used to adjust the volume level.

1. Installation and Connection

Installing the recording paper

Green bar

(SzB'

0 Slide the lever toward you to open the top

cover.

^ Place a recording paper roll in the unit.

—Make sure that the shiny side of the

paper is facing up and that there is no slack, tape or glue residue on the paper roll.

o Insert the leading edge of the recording

paper under the green bar.

pressing down on both ends.

Note:

• Use only the included roll or specified

recording paper, or else the print quality may be affected and/or excessive thermal head wear may occur.

• The start of some recording paper is secured using glue or tape. Residue from this glue/tape may cause the paper cutter to

jam immediately following installation of a

new roll. To prevent this, cut approximately

150mm (6 inches) from the new roll of paper

prior to installation.

• Equivalent recording paper sizes are; 216 mmx 30 m roll with 1 inch core, 216 mmx 50 m roll with 1 inch core.

• For order number of recording paper, see

page 56.

Installing the paper stacker

Paper stacker

1. Installation and Connection

Connections and dialing mode setting

Helpful hint for setting the dialing mode:

1. Ensure that the dialing mode selector is set to TONE.

2. Lift the handset or press the SP-PHONE button, then listen for the dial tone and dial a familiar number.

3. If the call is successful, leave the selector set to TONE.

4. If the call is not successful, switch the selector to PULSE.

Note:

• When you operate this product, the socket outlet should be near the product and be easily accessible.

• The unit will not function during a power failure.

• You can connect an extension phone or a telephone answering machine to the unit after peeling off the

tape on the external telephone jack. See pages 20 and 37.

• For additional equipment protection, we recommend the use of a surge protector. The following type is

available; TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRiPPE MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX).

2. Initial Preparation

Before using your unit, program the following features first.

•The current date and time (see below)

•Your logo {see below)

•Your facsimile telephone number (see page 10)

This information will be printed on the top of each page transmitted from your unit.

Setting the date and time

The interna! clock of the unit will show the date and time on the display and print them on the top line of all fax messages you transmit.

Enter the correct month/day/year/hour/ minute by selecting each 2 digits. Then press * for AM or press # for PM.

Press START/SET to store the setting.

Press MENU to end the program.

сюсюоз

Note:

START/mil

IMENUl

Press MENU.

1.SYSTEM SET UP

Press #, then 01.

SET DATE 8c TIME

Press START/SET.

—The display will show

a date and time.

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сЬсЬсю

сЬфсю

своею

Example: Aug. 10 1995, 3:00PM

Press 08 10 95 03 00, then press # for PM.

• When you make a mistake while programming, press the STOP button, then make the correction.

• The accuracy of the clock will be approximately ± 45 seconds a month.

Setting your iogo

The logo is used to identify fax messages that are being transmitted by your unit. Usually the logo is a company, division or personal name in an abbreviated form.

iMENUj

сю сю CD

START/fSETl

Press MENU.

1.SYSTEM SET UP

Press #, then 02.

YOUR LOGO

Press START/SET.

LOGO =

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(фс1)(Ю

свсюсю

Enter your logo up to 30 characters by following the instructions on page 9. (The preset logo will be cleared.)

Press START/SET to store the setting.

Press MENU to end the program.

2. Initial Preparation

How to enter letters and symbols

The dial keypad and direct call station can be used as alphabet and symbol character input keys.

Pressing each key will alternately select a character as shown below.

Keys

CD CD

CD CD CD CD

[o ;|

For example, when entering “Mike” as your logo:

1. Press 6, then press #.

2. Press 4 six times, then press #.

1 2

1 A B D E F G

J K M N

P T

< key (Used to move the cursor to the left)

► key (Used to move the cursor to the right)

Q R

U V t X Y

[ ] { }

( )

)

LOGO = mJ

LOGO=Mi; ■

a b c

d e f

Z w X < >

I *

Number of pressing times

5 6 7 8

2 3

k I

n P q

4 5

r s 7

Note:

• If you make a mistake while programming, use ff

or * key to move the cursor to the incorrect

character, then make the correction.

z 9 #

9 10 11 12 =

& ¥

■

3. Press 5 five times, then press #.

4. Press 3 five times.

LOGO=Mik' ;

LGGO^Mike

Special uses of the direct call station keys

Direct call stations 2, 3 and 4 are used as command keys. The layout of the direct call station keys is printed on the reverse side of the directory card. Remove the directory card cover with a pencil or similar object as shown, and turn over the directory card.

''—

SPACE 10

Reverse side

: '^SECRET 11

O 2

INSERTS

'^HYPHEN

DELETE 9

12 J

Command keys

2. Initial Preparation

Direct call station 2 (INSERT):

This key is used to insert one character (or one space).

Example: Compny-^Company

1. Press # or * repeatedly until the cursor is positioned on “n”.

2. Press INSERT.

LOGO=Compriy

LOGO=Comp 'ny

Direct call station 3 (DELETE):

This key is used to delete one character.

Example: Comnpany->Company

1. Press # or repeatedly until the cursor is positioned on “n”.

2. Press DELETE.

Direct call station 4 (SPACE):

3. Press 2 repeatedly until “a” is shown.

LOGO=Compahy

This key is used to replace one character with a space.

Setting your facsimile telephone number

Program your phone number. It will be printed on the top of each page transmitted from your unit.

IMENUI

Press MENU.

1.SYSTEM SET UP

Press #, then 03.

осЬш

CD®CD

LOGO^Comnpany

LOGO=Company

Enter your facsimile telephone number up to 20 digits. —The # button inserts a

space and the * button a

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START/[SET|

YOUR TEL NO.

Press START/SET.

NO. ^

Notice

The Telephone Consumer Protection Act of 1991 requires to clearly state the following information in the margin on the top or bottom of at least the first page of the transmission when sending any message via a telephone facsimile machine.

1. Date and time of transmission; and,

2. Identification of the business or other entity, or other individual sending the message; and,

3. Telephone number of the sending machine, business, other entity or individual. In order to program this information into your unit, you must complete the steps on pages 8-10.

Press START/SET to

store the setting.

Press MENU to end the

program.

2. Initial Preparation

Selecting the receive mode

This unit combines the functions of facsimile and telephone. In addition, this unit provides a TAM (Telephone Answering Machine) interface. To perform these functions, this unit has four types of receive modes: ‘TEL/FAX”, “FAX”, “TEL” and “EXT. TAM”. Regardless of the mode that you select, you can always place calls and send faxes. The descriptions below will help you understand how the unit can work for you.

TEL/FAX mode:

This mode can be used when you are near the unit and do not want to hear the unit ring when faxes are received but wish to answer voice calls. The unit will automatically receive fax documents without rings when fax calls are received. You will not be disturbed by incoming faxes. The unit will generate a double ring when voice calls are received. If you do not answer by the last ring, the unit will switch to the fax mode as a safe guard to missing fax documents. For further details, see page 17.

FAX mode:

We recommend that you select this mode when you will be using the unit solely as a fax machine. The unit will automatically answer all calls and generate fax tones to the callers. Callers will hear fax tones and will only be able to transmit faxes. For further details, see page 19.

TEL mode:

This mode can be used when you wish to answer all calls manually. The unit will not automatically answer fax and voice calls. If you wish to answer a fax call, you can start reception by pressing the START/SET button. If no one answers an incoming call by 15 rings, the receive mode will switch to the TEL/FAX mode automatically.

EXT. TAM mode:

This mode can be used when you wish to connect a telephone answering machine (TAM) to the external telephone jack on your facsimile unit. When a call is received, the answering machine will play a greeting message. If a voice call is detected, the answering machine will begin recording, then caller can leave a voice message. If a fax call is detected, the answering machine will automatically stop playing the greeting message, and the facsimile unit will receive the fax documents. For further details, see page 20,

If your external telephone does not have the answering/recording feature, do not select this mode. We recommend that you select the TEL/FAX or the TEL mode.

Select the desired mode by pressing the RECEIVE MODE button repeatedly. The arrow mark in the display

shows your selection.

3. Making and Answering Voice Calls

Making voice caiis

_______________^__________

O Press SP-PHONE or lift the handset, then

listen for the dial tone.

0 Dial the phone number.

When the other party answers, speak through

the microphone or handset.

O When finished, press SP-PHONE again or

place the handset in the cradle.

Helpful hints:

• If you wish to switch to the handset from the speakerphone, lift the handset. To switch to the speakerphone, press the SP-PHONE button.

• If you misdial, hang up and dial again.

• For helpful hints using the speakerphone

operation, see page 13.

Adjusting voiumes

You can adjust the volume level of the ringer, the handset and the speaker.

Ringer volume

Press VOLUME (a/v) while the unit is in an idle status. 3 levels (high/low/off) are available.

To turn the ringer off;

1. Press V repeatedly until the following message is displayed.

RINGER OFF= OK?

2. Press START/SET.

—While the ringer volume is set to off, the

display will show the following message, and the unit will not ring when receiving a call.

RINGER OFF

Handset volume

Press VOLUME

use. 3 levels are available.

( a/ v )

when the handset is in

Speaker volume

Press VOLUME is in use. 8 levels are available.

( a/ v )

when the speakerphone

3. Making and Answering Voice Calls

Voice muting

The MUTE button will mute your voice during a telephone conversation. Using this feature, you can hear the voice of the other party, but the other party cannot hear your voice.

Press MUTE and confirm that the MUTE indicator light is on.

To resume the conversation, press MUTE again.

Rediaiing the iast number dialed

If the line is busy or you wish to redial the last number dialed, use the REDIAL/PAUSE button.

Press SP-PHONE or lift the handset, then press REDIAL/PAUSE.

Note:

• If the line is busy when using the speakerphone, the unit will automatically

redial the number (see item 8 on page 56).

Answering voice calls

When the unit rings, lift the handset or press SP-PHONE to answer the call, When you have finished, replace the handset in the cradle or press SP-PHONE.

Hints for speakerphone operation

• Use the speakerphone in a quiet room for best performance.

• If the other party has difficulty hearing you, decrease the volume using the VOLUME buttons (see

page 12).

• If you and the other party speak at the same time, parts of your conversation will be lost.

4. Making and Receiving Fax Caiis

Documents you can send

The unit can transmit documents that meet the following conditions.

Minimum size

Note:

Maximum size

__________________

Effective scanning area Document weight

Single sheet:

45 to 90 g/rrf (12 to 24 lb.)

Multiple sheets:

60 to 75 g/mM16to 20 lb.)

216 mm {81/^")

• Do not feed the following types of documents. Make a copy of these documents with a copier machine and

feed the copy into the unit. —Paper with a chemically treated surface such

as carbon paper or carbonless duplicating

paper —Electrostatically charged paper —Heavily curled, creased or torn paper —Paper with a coated surface

-Small-sized paper such as a slip or voucher

— Thin paper less than 45 g/rrf (12 lb.) — Thick paper over 90 g/rrf (24 lb.)

—Paper with faint contrast between the printing

and the background

—Paper with printing on the reverse side that

can be seen through the front (e.g. newspaper)

Setting resolution

Depending on the quality of the originals, you can select the desired resolution. Feed the document into the

unit, then press the RESOLUTION button repeatedly.

STANDARD: Suitable for printed or typewritten originals with normal-sized

characters.

RESOLUTION

Note:

FINE: Suitable for originals with small printing. SUPER FINE: Suitable for originals with minute printing. HALF TONE: Useful for originals containing photographs, shaded

drawings, etc.

• Using these features except the standard resolution, will increase the transmission time.

• The super fine resolution only works between other compatible machines.

• If the setting is changed during feeding, it will be effective from the next sheet.

• To enhance the resolution settings, see page 43.

4. Making and Receiving Fax Calls

Loading documents

O open the document feeder tray.

0 Insert the documents FACE DOWN until a

beep tone is heard. —The unit can accept up to 15 sheets of

paper at a time.

0 Adjust the document guides to the width of the

documents.

0 Adjust the resolution by pressing

RESOLUTION if needed (see page 14).

Note:

• Remove clips, staples or other similar objects

from the documents before feeding it into the unit. Also check that ink, paste or correction fluid on the documents has completely dried.

• If the top edge of the document is curled, flatten it and insert the document.

• If you wish to send 16 or more sheets at a time,

insert the first 15 sheets of the document. Add the extra sheets, up to 15 sheets at a time, before the last sheet is fed into the unit.

Transmitting documents manuaily

O Insert the documents FACE DOWN until a

beep tone is heard.

0 Press SP-PHONE or lift the handset, then

listen for the dial tone.

o Dial the phone number. 0 When a fax tone is heard, press START/SET. 0 Place the handset in the cradle if using it.

—The unit will start transmission.

Note:

• If the other party answers your call, ask them to

press their start button to start the fax reception,

then press your START/SET button.

• If you misdial, hang up and dial again.

• To interrupt the transmission, press the STOP

button.

4. Making and Receiving Fax Calls

Transmitting documents with fewer procedures

You can transnnit documents without using the handset or the SP-PHONE button.

O Insert the documents FACE DOWN until a

beep tone is heard.

0 Enter the phone number.

—If incorrect, press the STOP button, then

enter the correct number.

0 Press START/SET.

—The unit will start to dial and transmit the

documents.

Note:

• If there is no answer or the line is busy, the unit will automatically redial the number (see

item 7 on page 56).

To cancel the redialing, press the STOP button.

Manuai reception

You can receive fax documents manually as follows.

0 When the unit rings, press SP-PHONE or lift

the handset to answer the call.

0 When:

—document reception is required, or —a slow beep is heard, or —no sound is heard,

press START/SET.

o Place the handset in the cradle if using it.

—The unit will start reception.

Note:

• To interrupt reception, press the STOP button.

The unit will stop receiving.

4. Making and Receiving Fax Calls

Receiving in the TEL/FAX mode

Set to the TEL/FAX mode by pressing the RECEIVE MODE button. When a call comes in, the unit will work as follows.

Note:

• Some fax messages that are transmitted manually may not send using the calling tone. These calls must be manually received.

4. Making and Receiving Fax Calls

Setting the TEL/FAX ring count

This feature determines the number of rings after which the unit answers a call in the TELVFAX mode,

You can change the number of rings from 1 to 4.

Press A or ▼ to select the desired number of rings.

Press START/SET to store the setting.

Press MENU to end the program.

Note:

IMENUI

® ® ®

START/iSETl

Press MENU.

1.SYSTEM SET UP

Press #, then 06.

TEL/FAX RING

Press START/SET.

RING=2

(AT

REDIAL/PAUSE

CD IS

start/[s1T]

IMENUI

• If an external telephone with a caller ID/call display feature is connected, set the number of rings to more

than 2.

Setting the silent fax recognition ring count

When a fax call is received in the TEL/FAX mode, the unit will automatically activate the fax function without

ringing. If the unit detects a voice call, it will ring. The number of rings can be changed from 3 to 6.

IMENUI

CD® CD

START/fSETl

Press MENU.

1.SYSTEM SET UP

Press #, then 30.

SILENT FAX RING

Press START/SET.

RING=3

REDIAL/PAUSE

CDn

START/ISETl

IMENUI

Press A or T to select the desired number of rings.

Press START/SET to store the setting.

Press MENU to end the program.

+ 42 hidden pages