Panasonic KX-F50BA User Manual

Panasonic

OPERATING INSTRUCTIONS

Telephone Answering

System with Facsimile

KX-F50BA

MODEL NO. KX-F155BA

Please read before use.

Pictured Model KX-F50BA

Thank you for purchasing the Panasonic Telephone Answering System with Facsimile. Before using the unit, please read these OPERATING INSTRUCTIONS. You can then easily install, configure and operate the unit properly. This unit combines multiple functions of Facsimile, Answering Device and

Telephone, so you can send and receive both voice-messages and documents on a

single telephone line.

WARNING

WHEN A FAILURE OCCURS WHICH RESULTS IN THE INTERNAL PARTS BECOMING ACCESSIBLE, DISCONNECT THE POWER SUPPLY CORD IMMEDIATELY AND RETURN THIS UNIT TO AN AUTHORIZED SERVICE CENTER.

DISCONNECT THE TELECOM CONNECTION BEFORE DISCONNECTING THE POWER CONNECTION PRIOR TO RELOCATING

THE EQUIPMENT, AND RECONNECT THE POWER FIRST. THE POWER SOCKET WALL OUTLET SHOULD BE LOCATED NEAR

THIS EQUIPMENT AND BE EASILY ACCESSIBLE.

Printer

TO PREVENT FIRE OR SHOCK HAZARD, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF MOISTURE.

-1

Introduction

Multi-function system using one telephone line

General:

•Desk-top type

•Combined facsimile, answering device and integrated telephone

•Single telephone line operation

•Automatic answering device/facsimite

switching

•Clear copies

Facsimile (FAX):

•CCITT G3 compatibility

•Transmission time*: Approximately 17 seconds per page

•Automatic document feeder for up to 10 pages at a time

•One touch transmission with automatic dialer

•Superb image quality

•Polling function

•Automatic fall back (9600/7200/4800/2400 bps)

’Transmission times apply to text data using

CCITT No.1 test chart, between same machine models at maximum modem speed. Transmission times vary in actual usage.

Telephone Answering Device (TAD);

•One touch operation ; The unit automatically plays back ail recorded

messages and stops at the last message, then provides for answering the next call at the touch of a button.

•Record 2-way telephone conversation

•Outgoing Message (OGM) stored on chip

• Remote control from touch tone telephone

Three types of receiving

mode

TAD/FAX mode:

When you wish to use the unit as a telephone answering device and a facsimile, select this

mode. When a call is received during your absence, the unit records a voice-message and/or receives a document automatically depending on the caller's choice. In this mode, you also are able to speak with the other party and transmit/receive a document manually.

The unit automatically distinguishes between voice and fax calls. If a fax tone is heard when the call is answered, it will switch automatically to the fax mode. If the caller's voice is heard within 5 seconds of the end of the OGM, the unit functions as an answering device.

FAX mode:

When you wish to use the unit as a facsimile

machine only, select this mode.

If someone calls you when you are in the FAX mode, a fax tone sounds and the person cannot talk to you. Please inform your callers that this is a fax only telephone number. When in the FAX mode, you may still use the fax telephone to place outgoing voice calls.

TEL (Telephone) mode:

When you wish to use the unit as a standard telephone, select this mode. If you wish to

receive the incoming fax during telephone conversation, press the START/COPY button.

integrated Telephone System:

•Call monitor for on-hook dialing

•One touch dialing and speed dialing

•Pulse-or-tone dialing capability

-2-

Table of Contents

Introduction...................................................................................................2

Installation and Initial Preparation

Accessories...................................................................................................1-1

Installation Connections..............................................................................1-2

Location of Controls....................................................................................1-3

The Buttons and Indicators ........................................................................1-5

Precaution ....................................................................................................1-7

Page

Micro Cassette Tape Installation

...............................................................

1-8

Recording Paper Installation ......................................................................1-9

Document Tray Installation.........................................................................1-11

Selector Settings..........................................................................................1-12

Turning the Power Switch On

Recording an Outgoing Message (OGM)

Suggested message................................................................................1-13

Recording your OGM ..............................................................................1-14

Verifying or changing your OGM ............................................................ 1-14

Re-recording of OGM

.............................................................................

....................................................................

...................................................

1-14

1-12

1-13

Programming Functions..............................................................................1-15

List of programming functions

Programming...........................................................................................1-16

Programming your logo

Programming your facsimile telephone number......................................1-19

Programming Phone Numbers for Automatic Dialing

programming phone numbers for one touch dialing................................1-20

Programming phone numbers for speed dialing.....................................1-21

Programming secret phone numbers

Erasing a phone number.........................................................................1-23

Listing the directory card

.................................................................

...........................................................................

............................

.....................................................

.........................................................................

1-15 1-17

1-20

1-22 1-23

-3-

Basic Instructions

Facsimile machine

Before Transmitting Documents ................................................................2-1

Acceptable documents

Document loading....................................................................................2-2

Resolution and contrast

Transmitting Documents .............................................................................2-3

Manual transmission................................................................................2-3

One touch transmission............................................................................2-4

Adding extra pages...................................................................................2-4

Transmitting documents using the REDIAL button

............................................................................

...........................................................................

..................................

Page

2-1

2-2

2-5

Receiving Documents and/or Voice-Messages

Receiving mode

Manual reception......................................................................................2-7

.......................................................................................

.........................................

2-6

Voice Contact.................................................................................................2-8

Initiating voice contact............................................................................. 2-8

Receiving a request for voice contact......................................................2-8

Making Copies.............................................................................................. 2-9

Answering device

Operating as an Answering Device

Recording after the messages you want to save

Recording a memo message ..................................................................2-12

Recording a 2-way conversation

Monitoring incoming calls ........................................................................2-13

...........................................................

...................................

.............................................................

2-10

2-11

2-13

Telephone

Making and Answering Voice Calls............................................................2-14

Making voice calls....................................................................................2-14

Redialing {Repeat call attempt)

Making voice calls using the automatic dialing .......................................2-15

Answering voice calls ..............................................................................2-15

...............................................................

2-14

Advanced Instructions

Facsimile machine

Polling .......................................................................................................... 3-1

Setting the polling password

Polling another facsimile..........................................................................3-2

Setting the Main Password

Answering device

Operating as an Answering Device from a Remote Phone ... 3-4

Toll saver...................................................................................................3-4

Summary of remote control functions.......................................................3-4

....................................................................

3-1

.........................................................................

_4_

3-3

Page

Programming a REMOTE TAD ID number for remote operation

Message playback...................................................................................3-6

Newly recorded messages playback (Memory Playback)........................3-6

Back space and skip forward ..................................................................3-7

Recording a marker message..................................................................3-7

Resetting the tape for future messages

Re-recording an outgoing message ........................................................3-9

Skipping the OGM for ICM recording ......................................................3-9

Telephone

Other Features..............................................................................................3-10

TONE button (Temporary tone dialing).................................................. 3-10

RECALL button........................................................................................3-10

PAUSE button

Combination dialing.................................................................................3-11

.........................................................................................

General Information

Printing Reports and Lists

individual Transmission Report (TX REPORT) .......................................4-1

List of stored phone numbers (TELEPHONE NUMBER LIST)

System Programming Functions

FAX LOGO HEADING FAX TX SPEED

FAX RX SPEED ......................................................................................4-4

TONE DETECT........................................................................................4-4

RECALL................................................................................................... 4-5

RECORDING TIME

CPC MODE..............................................................................................4-6

TAD RING COUNT..................................................................................4-6

FAX RING COUNT..................................................................................4-7

PRINTER TEST

PRINT CHARACTER CODE

RESET USER PROGRAMMABLE FUNCTIONS.....................................4-8

............

..................................................

.........................................................................

.................

................................................................

............................................................................

......................................................................................

..................................................................................

......................................................................................

....................................................................

3-5

3-8

3-11

4-1

4-2

4-3

4-3 4-3

4-5

4-7

Service Functions

Printing the SERVICE DATA LIST ..........................................................4-9

Programming the service functions..........................................................4-9

........................................................................................

4-9

Maintenance..................................................................................................4-10

Cassette deck...........................................................................................4-10

Facsimile machine....................................................................................4-11

Troubleshooting Guide................................................................................4-12

Specifications ..............................................................................................4-16

-5-

■i .

- I

Installation and Initial Preparation

Accessories

1. Carefully remove the unit from the packing carton.

2. Examine the unit for signs of shipping damage.

3. All of the necessary accessories, hardware, cords, etc., are packed with the unit.

Make sure that you have removed all accessories before discarding the packing material.

4. Check that all of the accessories are included. If you are missing any item,

consult your place of purchase.

Telephone line cord

Document tray

.............................

.....................

one AC power cord

one Handset

.......................................

one

1-1

Installation Connections

Connect the AC power cord, the telephone line cord and the handset cord as shown below. Then connect your unit to the AC outlet and the telephone line.

Handset

‘TO HANDSET"

To AC Outlet AC 220 V~AC 240 V

The unit including the telephone handset will not function during a power failure or

power off. However, if you have a reserve telephone connected to the port of the “TO EXTERNAL TEL’’, you will still be able to make calls during a power failure or power off.

Avoid using the same AC outlet for the unit and other equipments. We recommend you to use an exclusive AC outlet to avoid interference from other equipment.

If you connect another extension to the same line that your unit is connected to, do not use another telephone during fax transmission and reception. It will affect image quality.

This unit is equipped with a 3-wire grounded type plug for safety. This plug will only fit into a grounding-type power outlet. If you are unable to insert the plug into your outlet, contact your electrician to replace your outlet.

Connect to “TO TEL LINE"

To Single Telephone Line^Ej|====^

Connect to ■

‘TO EXTERNAL TEL"

Reserve Telephone

1-2

Location of Control:

Front view

1-3

Rear view

Power Switch

Side view

1-4

The Buttons and Indicators

0 FINE Button and Indicator

(P-2-2):

and Indicator (p. 2-2);

Indicator (p. 3-2):

Used to replay your outgoing message.

Used to record your outgoing message. Used to erase recorded incoming messages at

high speed. The indicator flashes to show the number of

incoming messages recorded. The indicator lights or flashes when the

answering device is in use.

Used to dial or program numbers. Used to set the scanning line density. The

indicator lights when this feature is on. Used to transmit or copy originals with faint

writing. The indicator lights when this feature is on.

Used for polling function. The indicator lights when polling function is being set.

and Indicators (p. 2-6):

Used to select the desired receiving mode. The

indicators light to show the mode in which the

unit is set.

1-5

® POWER Indicator (p. 1-12):

The indicator lights when the POWER switch is turned on.

ALARM Indicator (p. 4-13):

PAPER OUT Indicator:

The indicator lights when any trouble occurs. The indicator lights when the recording paper

roll is empty.

PROGRAM Indicator:

The indicator lights or flashes when you are

programming the unit.

® Direct Cali Station Keys

Used for one touch dialing.

(P-1-20):

@ REW (REWIND) Button

(p. 2-10):

®FF (FAST FORWARD)

-r'

Button (p. 2-10):

(g) MEMO/2WAY Button

(p. 2-12,2-13):

® PLAYBACK/PAUSE Button

(p. 2-10):

® TONE Button (p. 3-10):

Used to run the tape quickly backward to a desired point.

Used to run the tape quickly forward to a desired point.

Used to start and stop recording of a memo message or a telephone conversation.

Used to play back recorded messages, or interrupt playback or FF/REW operation.

Used to change the dialing mode from pulse to tone during a dialing operation.

® RECALL Button (p. 3-10):

® REDIAL Button (p. 2-14): @ MONITOR (VOICE STDBY)

Button and Indicator (p. 2-3,2-8);

@ PROGRAM Button (p. 1-15):

©AUTO Button (p.1-21):

(P-2-3):

START/COPY Button and

Indicator (p. 2-3):

Used to access some features of your host PBX. Used to redial the last dialed number.

Used for on-hook dialing and voice contact

features. The indicator lights when these

functions are on. Used to start or end programming functions. Used for speed dialing.

Used to insert a pause into a facsimile telephone number during programming.

Used to store parameters during programming. Used to cancel transmission or copy operation.

Also used during programming to clear the

previously entered parameters. Used to start transmission and copy functions.

The indicator lights when these functions are on.

1-6

Precaution

Keep the unit away from heating appliances

such as radiators or air conditioning units.

The unit and the cassette tape should not be exposed to direct sunlight.

Keep the unit away from electrical noise generating devices such as fluorescent lamps and motors.

The unit and the cassette tape should be

kept free from dust, moisture, high

temperature and vibration.

Do not use benzine, thinner, or the like, or any abrasive powder to clean the cabinet. Wipe it with a soft cloth.

Do not place any covering over the unit while it is turned on.

1-7

.■

'-'" +*’1

Micro Cassette Tape Installation

To record your outgoing message, install a micro cassette tape first.

1. Open the compartment cover.

2. Insert the micro cassette tape into the compartment as follows.

Slide in.

(§) Push down.

1 . A

3. Close the compartment cover.

Cassette Tape

•Make sure that there is no slack in the tape. If there is any slack, remove it by rotating the tape reel with an instrument like a pencil, as shown.

•For optimum sound quality and performance, we recommend that you use the opposite side (side-2) after six months and replace the tape with a new one every year, assuming that the unit answers about ten calls a day.

•Never place a cassette tape near a magnetic source such as a magnet or a TV set, because it may erase or break the recorded message on the tape.

•Should the cassette tape break or become worn, replace it with a new cassette tape. We recommend using the Panasonic cassette tape RT-30MC or RT-60MC.

RT-30MC

islns

32:

RT-60MC

1-8

^ /

Recording Paper Installation

Follow the steps below to install a new roll of recording paper.

Caution:

Use only the included roll or specified recording paper (Part No. KX-A106) for supplement or else the print quality may deteriorate or excessive thermal head wear may occur.

Press the FRONT LID OPEN lever in the direction of the arrow to open the

cover.

*. A^'JuUa

FRONT LID OPEN Lever

Place a recording paper roll into the paper compartment. Make sure that the shiny side of the paper is facing up and that there is no slack in the paper roll.

1-9

Slack

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Insert the recording paper between the upper and the lower guide plates and pull the paper a few centimeters {one or two inches) out of the unit.

Upper guide plate (green plate)

Paper-

Guide marks

Lower guide plate

^?lli

Close the cover carefully by pressing both ends gently.

1-10

Document Tray Installation

^ Insert the two tabs of the tray into the two grooves on the unit.

Press the center of the tray with both hands until the two fins on the rear of the tray click into place.

1-11

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Selector Settings

If your line has touch tone service, set the selector to “TONE”. If your line has rotary pulse dial service, set to “PULSE".

RINGER volume:

HIGH: The ringing sound will be loud. LOW: The ringing sound will be soft. OFF: The unit will not ring.

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Turning the Power Switch On

Before turning the POWER switch on, confirm the following:

1. The cassette tape and the recording paper are installed properly.

2. The handset is on the cradle.

Turn the POWER switch to the “I (ON)” position. The POWER indicator lights.

When you use the unit for the first time, the ALARM indicator will light. After recording your outgoing message, the ALARM indicator will go out. See page 1*13.

\ - r:.. l^'r:

Recording an Outgoing Message (OGM)

•The outgoing message (OGM) tells the caller that you are out, and asks to leave a voice-message or to send a fax message. Before using your unit as both an answering device and a facsimile, you should first record your OGM.

•You can store a personal OGM up to 16 seconds on the voice-recordable

microchip. Once recorded, the OGM will be automatically recorded on the micro cassette tape as a backup in case of power failure.

• If a power failure takes place or the POWER switch is turned off, the OGM recorded on the microchip will be erased. However, after the power is restored, the unit will automatically re-record the OGM onto the microchip using the OGM recorded on the tape. You need not re-record your OGM.

OGM [Rlc] button

OGM [fTay] button

VOLUME Control

MIC (Microphone)

Suggested message

Record your OGM referring to the examples below.

"This is (your name, business andlor telephone number). We are out right now. To send a fax, start transmission. To leave a message, speak after the long beep.

Thank you."

"This is (your name, business and/or telephone number). We are out right now. To send a fax, start transmission. To leave a message, speak for up to 1 minute after the long beep. Thank you."

You can choose from two lengths of recording times for incoming messages. When

the unit is in the “VOX” position, the recording time is unlimited, and when in the

“1 MIN” position, the recording time is limited to 1 minute. The two examples above

correspond to these two conditions.

The unit is preprogrammed to the “VOX” position. To change the recording time,

see page 4-5.

1-13

-■

*/V'

Recording your OGM

Note:

•The recording time is limited to 16 seconds. For optimum performance, we recommend that you record your OGM within 12 seconds.

• Do not pause for over 2 seconds while recording your OGM. If 16 seconds pass or a pause continues for more than 2 seconds, the unit will finish recording. The rest of your message will not be recorded.

Lift the cassette compartment cover and press the OGM REC button until a long beep is heard, then release it.

After the beep, speak immediately, clearly and loudly, toward the

microphone from a distance of

approximately 20 cm (8 inches).

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Press the OGM REC button again upon

finishing your OGM.

A The unit plays the stored OGM so that you can confirm your

message.

C The unit plays the stored OGM again to record your OGM on

^ the micro cassette tape as a backup.

Note:

• If you make a mistake while recording, repeat from step 1.

Verifying or changing your OGM

Press the OGM PLAY button.

The unit replays your OGM. If you want to

change your OGM, perform the operation on this page again. The previous message will be automatically erased and a new message will be recorded.

Re-recording of OGM

When you replace the cassette tape with a new one or you use the opposite side (side-2), you have to record an OGM again.

1-14

Programming Functions

List of programming functions

The following functions are user selectable. The most probable choices have been pre-selected as default, but can be changed as needed. To print out the “SYSTEM SET UP LIST";

Press the PROGRAM button.

The PROGRAM indicator lights.

Press the START/COPY button.

'■ ■ ■: ^ ■- i‘ C'^ r#’* ...■i* ^'- ‘

■■ '■■ ■ ... ■./ ■■■■ 'Vi .-^

The unit starts printing.

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— << HOU TO SET UP >> —

1. PRESS "PROGRftM'‘ 1. CHECK "DIHLING HODE" SELECTOR

PRESS THEN "CODE N0."

3. ENTER DESIRED UPLUE

4. PRESS "SET" TO STORE YOUR SELECTION OR PRESS "SThRT/COPY" FOR 41 42 43 50

ET UP5. PRESS "PROGRPM" PGPIN TO END

<< SYSTEM SET UP LIST

H02 YOUR LOGO H04

YOUR TELEPHONE NUMBER

«05

FPX LOGO HEPDING

«06

REMOTE THD ID «11 PRINT TX REPORT «12 MPIN PPSSUORD «16

POLLING PHSSUORD «17

FPX TX SPEED «18

FPX RX SPEED «20

TONE DETECT «21

RECPLL «30

RECORDING TIME «31

CPC MODE «32

TPD RING COUNT «33

FPX RING COUNT «41 PRINT TEL LIST

«42 PRINTER TEST «43 PRINT CHPRACTER CODE «50 RESET USER PROGRPMMPBLEFUNCTIONS C«05 TO «33) ttS000>ti iISEROICE DPTP SET UP)

^ Hi **** ^ if: ^ >l< ^ ^ ’t'H; ^ >t< >(<>K * >K:+; )*t >loK* Jt: it:

= =

ON a =

111

OFF a = 0000 0000 9600BPS a =

9600BPS Cl =

OFF Cl = ON

T_BR Cl =

UOX Cl = UOX

P Cl =

2 C2..,

> 1-15

— <<H0U TO PROGRPM PHONE NO. >> —

1. CHECK "DIHLING MODE" SELECTOR

PRESS "PROGRPM" +:

2. PRESS "PROGRPM"

3. PRESS "DIRECT CPLL" STHTION OR PRESS "PlJTO" HMD "00-19"

4. ENTER PH0NE NO.

5. PRESS "SET" TO STORE PHONE N0. TO STORE IN SUCCESSION. REPEPT STEP 3 TO 5

6. PRESS "PROGRPM" TO E(;'ID SET UP

ON 2 ON 2

9600BPS 9600BRS 2=4800BPS)

T_BR

, 4 . 4)

OFF I'

ERROR 3 = OFF

4S00BPS)

2=OFF )

E_RE )

ii.

IMIN )

B ) TOLL SPUER )

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Programming

To make a function change;

1. Press the PROGRAM button.

2. Press “#", then press code number described below.

3. If the code number pressed is 02 through 33, enter the desired value and then press the SET button to store the programming in memory. If the code number pressed is 41 through 50, press the START/COPY button to print out reports.

4. Press the PROGRAM button again to end setup.

CODE FUNCTION

DEFAULT

REFERENCE

*" ?*+ A

'.v;'- -• C4

• ''f

■Vvi'.'iA^.y

#02 #04 YOUR TELEPHONE NUMBER #05 FAX LOGO HEADING ON #06

#11

#12

#16

‘j

#17 #18 FAX RX SPEED #20

#21 RECALL

#30 #31

#32 #33

YOUR LOGO (not entered) See page 1-17.

(not entered) See page 1-19.

See page 4-3. REMOTE TAD ID 111 PRINT TX REPORT MAIN PASSWORD POLLING PASSWORD FAX TX SPEED

OFF 0000 0000 See page 3-1.

9600 BPS

See page 3-5. See page 4-1.

See page 3-3.

See page 4-3.

9600 BPS See page 4-4.

TONE DETECT

RECORDING TIME VOX

CPC MODE TAD RING COUNT FAX RING COUNT 2 (twice)

OFF

T-BR

2 (twice)

See page 4-4. See page 4-5.

See page 4-5. See page 4-6. See page 4-6. See page 4-7.

#41

PRINT TEL LIST

#42 PRINTER TEST #43

PRINT CHARACTER CODE

#50 RESET USER PROGRAMMABLE

FUNCTIONS (#05 TO #33)

#9000*

SERVICE DATA SET UP

See page 4-2.

See page 4-7.

See page 4-8.

See page 4-9.

+ 52 hidden pages