Panasonic KX-F220 User Manual

Panasonic

TELEPHONE ANSWERING

SYSTEM WITH FACSIMILE

MODEL NO.

Operating Instructions

KX-F220

PiBiSisfi fsad before use.

Thank you for purchasing the Panasonic Teiephone Answering System with Facsimile.

Before reading these instructions, please read the INSTALLATION MANUAL.

You can then easily install the unit and configure it property.

Since this unit functions as a Facsimile, an Answering Machine and a Telephone, you can

receive both voice-messages and documents utilizing one telephone line.

INTRODUCTION

Multi-function system utilizing a single telephone line:

•Allows you to speak with a caller and/or receive a document.

•Automatically receive a document during your absence and/or records a caller's voice-message.

Facsimile;

•CCITTGIFG IK comm unication compatibility

•Transmission time*: Approx. 17sec./page

•Automatic document feeder up to 15 pages at a time

•Automatic paper cutter

•One-Touch transmission with automatic dialer

• Polling functions

• Delayed communications

• Password communications

• 16-step HALF-TONE feature for originals containing

photographs, shaded drawings, etc.

•Superb image quality

• Up to letter size {QVz" x 11") transmission

Answering Machine:

•AUTO-LOGIC Automatically plays back all the recorded messages, stopping at the last message: provides for answering the next phone call at the touch of a button.

•Time/Day stamp

• Recording a 2-Way telephone conversation

• Recordable OGM chip

•Beeperless remote control with touch-tone telephone

Integrated Telephone System:

• Built-in speakerphone

•One-touch dialing and Speed dialing

•Automatic redialing

Copier Function:

•Clear copy of up to 15 pages

^Transmission time

Transmission times apply to next date using CCITT

No. 1 test chart, between same machine models at maximum modem speed. Transmission times vary in actual usage.

Setting Auto Receiving Mode:

1. Record your Outgoing Message.

2. Set the FUNCTION selector to the ANS/FAX position.

3. Press the AUTO RECEIVE button.

•The AUTO RECEIVE indicator will light.

•When a call is received, the unit will record a

voice-message and/or receive a document.

•In this mode, you may speak with the other party

and transmit/receive a document manually.

Setting Manual Receiving Mode:

1. Press AUTO RECEIVE button.

•The AUTO RECEIVE indicator will go out.

FUNCTION Selector:

I ANS/FAX position

When you use the unit as an answering machine and a facsimile in the Auto Receiving mode, set to the ANS/FAX position.

The unit will automatically switch between an answering machine and a facsimile.

If the caller’s voice is not heard within 5 seconds of the end of your Outgoing Message (OGM), the unit will switch itself to the facsimile mode to receive a document. If the caller's voice is heard, the unit will function as an answering machine.

FAX position

When you use the unit as a facsimile machine only in the Auto Receiving mode, set to the FAX position.

When a call is received, the unit will function as a

facsimile machine only.

speaking with the Other Party^ and then Transmitting!Receiving a Document

With the automatic tetephone/facsimile switching feature, you can switch between telephone and facsimile functions without redialing.

So, if you are in the middle of a conversation and want to transmit/receive a document, simply press the START/COPY button. Then facsimile transmission/ reception wili take place automatically.

Recording a Voice-Message and Receiving a Document

______________________________________

The unit will automatically function as an answéring

machine or a facsimile depending on the caller's choice.

When a call is received during your absence, the unit

will play your Outgoing Message (OGM), and then be

ready to record a voice-message and/or receive a

document (Auto Receiving Mode).

In this mode, you may speak with the other party and transmit/receive a document manually.

Before Using the Unit

LOCATION OF CONTROLS ........................................................................................ 7

HOW TO READ THESE OPERATING INSTRUCTIONS

..........................................

SYSTEM SET UP ....................................................................................................... 12

•Printing “SYSTEM SET UP LIST’’........................................... 12

•Programming Date and Time ................................................. 15

______________

Manuat Communications

_________________

MANUAL DIALING ..................................................................................................... 16

•Making a Call ........................................................................ 16

•Receiving a Call .................................................................... 17

• Redialing for Manual Dialing.................................................. 17

MANUAL TRANSMISSION AND RECEPTION

•Manual Transmission............................................................. 78

•Manual Reception ................................................................. 19

________

How to Operate as a Facsimile Machine____________

........................................................

BEFORE TRANSMITTING A DOCUMENT.............................................................. 1-1

•Transmissible Document

•Using the Carrier Sheet

.....................................................

........................................................

1-1 7-2

TRANSMITTING A DOCUMENT .............................................................................. 1-4

•Manual Transmission............................................................ 1-4

• When Using One-Touch Dialing .......................................... 7-5

• When Using Speed Dialing ................................................. 7-6

• Transmitting Reservation .................................................... 7-7

•Redialing for One-Touch and Speed Dialing

•Setting Delayed Transmission .............................................. 1-9

..........................

1-8

RECEIVING A DOCUMENT AND/OR VOICE-MESSAGE.....................................1-11

•Manual Reception ..............................................................7-77

• Explanation of Auto Receiving Mode

•Receiving Voice-Messages and a Document Automatically (Using as an Answering and a

Facsimile Machine)............................................................7-72

•Receiving a Document Automatically

(Using as a Facsimile Machine) .........................................7-73

•Cancelling Auto Receiving Mode..........................................1-13

•Setting Auto Receiving Mode Remotely

.................................

...............................

7-72

7-73

TRANSMITTING TO YOUR KX-F220 FROM A REMOTE

LOCATION...........................................................................................................1-14

•Recording Your Message and Transmitting a

Document ........................................................................ 1-14

• Transmitting a Document Only

.........................................

1-14

VOICE CONTACT ......................................................................1-15

•Initiating Voice Contact During Transmission/

Reception...........................................................................1-15

•Receiving a Request for Voice Contact

................................

1-15

SETTING “PAGE COUNTER”....................................................1-16

REMOTE FAX ID.........................................................................1-17

• Setting Remote FAX ID ......................................................1-17

• Transmitting a Document with Remote Fax ID to your

KX-F220 from a Remote Location

.......................................

1-18

SETTING THE “MESSAGE OUT” .............................................1-19

TURNING ON/OFF THE AUTO RECEIVING MODE...................1-21

POLLING.......................................................................................1-23

•Programming the Polling Password

•Preparation for Being Polled.................................................1-24

•Single Station Polling...........................................................1-25

• Multi Station Polling

• Turnaround Polling.............................................................1-29

• Delayed Polling ..................................................................1-31

•Delayed Turnaround Polling

.........................................................

......................................

.................................................

1-23

1-27

1-33

PROGRAMMING AUTOMATIC DIALING NUMBERS

•Programming One-Touch Dialing Numbers

•Programming Speed Dialing Numbers

• Programming as Secref Phone Numbers

USING THE PRIORITY BUTTONS

•Programming Flowchart

• Programming Delayed XM T (Transmission) .......................1-43

• Programming POLL (Single Polling)

• Programming POLL (Multi Polling)

•Programming XMT & POLL (Turnaround Polling)

•Calling with Priority Buttons ................................................ 1-48

......................................................

.........................

.................................

..........................

............................................

...................................

.....................................

_________

7-35

1-37

7-39

1-42

1-44 1-45

1-47

.............

1-35

1-41

PASSWORD COMMUNICATIONS..............................................1-50

• Information of the Pass word Communications

•Programming the Password Communications

• Pass word Communications

•Programming Different Passwords into Priority Buttons

..............................................................................

.............................................

PRINTING REPORTS AND LISTS

•Activity Report (JOURNAL Report)

•Setting JOURNAL Report....................................................7-58

• Printing a JOURNAL

• List of Multi Polling ............................................................7-59

•S/sfem Sef Up List

•Printing System Set Up List

•List of Stored Phone Numbers (TEL LIST)

•Printing a List of Stored Phone Numbers (TEL LIST). .1-62

• Individual Transmission Report (XMT Report)

•Setting XMT Report.............................................................7-63

.........................................................

.............................................................

.......................................

................................................

..............................................

..................

.....................

...........................

....................

7-57

7-53

7-55

1-56

1-57

7-59

7-60 7-60

7-67

7-63

MAKING COPIES ........................................................................1-65

•Making Copies....................................................................7-65

•Interrupting Copies..............................................................7-65

(CONT.)

How fo Operate as an Answering Machine

PREPARING THE ANSWERING MACHINE

•Recording an Outgoing Message (OGM) ..............................2-1

•Setting Up for Receiving Voice-Messages and a Document (Using as an Answering Machine and a

Facsimile)...........................................................................2-2

• Voice TimelDay Stamp .......................................................2-2

•Programming an ATAS ID for Remote Operation

•Programming a Caller's Recording Time

...............................

OPERATING THE ANSWERING MACHINE

•Fast Forwarding Tape

•Resetting (Rewinding) Tape

• Call Counter

•Erasing Recorded Messages

•Playing Back Recorded Voice-Messages

• Stopping Tape (Pause mode)

•Recording a Message Memo

•Recording a 2-Way Conversation

(2-Way Recording)..............................................................2-8

•Saving Recorded Messages.................................................2-9

•Monitoring Incoming Calls

.......................................................................

.........................................................

.................................................

...............................................

..............................

.............................................

...............................................

....................................................

..............................

_________

..............................

HOW TO OPERATE FROM A REMOTE PHONE

•Summary of Remote Control Functions ................................2-70

• Playing Back Messages

•Playing Back Newly-Recorded Messages

(Memory Playback).............................................................2-11

•Back Space and Skip Forward..............................................2-11

•Resetting Tape for Future Messages

• Recording a Marker Message .............................................2-13

• Turning On the Speakerphone (Answer Back)

•Re-Recording the Outgoing Message

•Skipping the OGM for ICM Recording

• Turning On the Auto Receiving Mode

.....................................................

...................................

....................

...................................

..................................

2-3

2-4

2-5 2-5 2-5

2-6 2-6

2-6

2-7

2-9

.......................

2-11

2-12

2-13 2-14 2-14 2-15

2-1

2-5

2-10

How to Operate as a Telephone

MAKING AND RECEIVING A CALL ........................ .. 3-1

•Making a Call ..................................................................

•Receiving a Call

•Redialing .........................................................................

..............................................................

.. 3-1

.. 3-2 .. 3-2

SWITCHING TO HANDS-FREE OR HANDSET OPERATION

DURING A CONVERSATION

•Handset to Hands-Free ...................................................

•Hands-Free to Handset ...................................................

..........................

.. 3-3 .. 3-3

OTHER FEATURES.............................................

•Mute Operation

•Flash Button (Accessing to PBX)

• Tone Button Dialing.........................................................

• Combination Dialing

•Outside Line or Computer Accessed Une

(Pause Button)................................................................

...............................................................

......................................

.......................................................

.. 3-4 .. 3-4 .. 3-4 .. 3-4

.. 3-5

General Informations

TROUBLESHOOTING GUIDE

.............

RECORDING PAPER INSTALLATION .. DOCUMENT TRAY INSTALLATION ...

.. 3-3

.. 3-4

4-1 4-5

4-7

SYSTEM PROGRAMMING FUNCTIONS

•CPC MODE

•AUX. LEADS.......................................................................4-10

•DIAL PULSE.......................................................................4-11

• TONEDETECT

• TXSPEED..........................................................................4-13

•RX SPEED .........................................................................4-14

•STAMP DEFAULT ..............................................................4-15

•AUTO STANDBY.................................................................4-16

•SET DEFAULT....................................................................4-17

•TEST[PRINT OR MOTOR] ..................................................4-17

........................................................................

..................................................................

4-9

4-12

4-9

INDEX ............................................................................................4-18

LOCATION OF CONTROLS

For Document tray installation, see pages 4-7 to 4-8.

Document tray

Write your own number on the label.

RINGER VOLUME Selector

DIALING MODE Selector

VOLUME Control

'^MICROPHONE

MUTE Button and Indicator

Control Panel

START/COPY Button and Indicator

STOP Button

■ LC Display contrast adjustment

--------

-----------

BACK LID Lever

(To open the cover.)

FRONT LID Lever

(To open the cover.)

LC Display SERVICE MODE Switch

AUTO RECEIVE Button and Indicator

•FUNCTION Selector

-SP'PHONE Button and Indicator

■REDIAL Button

External Telephone

To telephone line

Press to enter a pause in facsimile/telephone numbers when programming.

® FLASH Button:

Used to access some of the

features of your host PBX.

@ AUTO Button:

Used for speed dialing.

0 MENU Button:

Used to start XMT RESERVATION, DELAYED

XMT. POLLING, SYSTEM SET

UP, etc.

® SET Button:

Press to set each parameter you store or go to next step.

Used to clear the previously entered function or go to previous step.

Indicator:

The indicator lights during XMT RESERVATION setting.

® DELAYED XMT Indicator:

The indicator lights during DELAYED XMT setting.

® POLLING Indicator:

The indicator lights when

POLLING setting.

® PROGRAM/REPORT

Indicator:

The indicator lights during system set up.

@ RESOLUTION Button and

Indicators:

Used to set the scanning line density. The indicators light to show which setting you are using.

® CONTRAST Button and

Indicators:

Used to set the document contrast. The indicators light to show which setting you are using.

® HALF-TONE Button and

Indicator:

Press to send a document containing photographs, shaded drawings and the like. The indicator lights when the

halftone feature is on.

@ STAMP Button and Indicator;

Press to mark originals which have been sent. The indicator lights when this feature is on.

® PRIORITY Buttons:

Used to program long dialing procedure (e.g. delayed communications) and extra ONE TOUCH station.

® ONE TOUCH Stations:

Used for ONE TOUCH dialing.

@ DIAL KEYPAD:

Used to dial or program numbers.

@ TONE Button:

Used to change from pulse dialing mode to tone dialing mode while dialing.

@ MUTE Button and Indicator:

Use this feature when you do

not want your voice to be heard by the other party. The indicator lights when this mode is on.

@ REDIAL Button:

Press to redial the last dialed

number.

@ SP-PHONE Button and

Indicator:

Used for on-hook dialing and voice contact feature. The indicator lights when this mode is on.

FUNCTION Selector:

Used to switch the unit between the telephone answering machine/facsimile function and the facsimile function only.

AUTO RECEIVE Button and Indicator:

Used to set to the Auto Receiving mode. The indicator lights when this mode is on.

STOP Button:

Used to cancel transmission or

copy.

START/COPY Button and Indicator:

Used to start transmission or copy. The indicator lights during transmission or copy.

HOW TO READ THESE OPERATING INSTRUCTIONS

To use your unit easily and effectively, please understand these operating instructions completely.They are constructed as follows.

-----------

Caption: Explaines the operation of the title in detail.

---------

Title: The operation that you are going to do.

Recording an Outgoing Message (OGM)

To use the unit as both an answering machine and a facsimile, you should first recorded your Outgoing Message.

ogmIreci

□

Press OGM REC until a long beep is heard, then release it.

•The IN USE indicator will light.

THU JUN29 3:00PM 00

OGM REC

»»»»

OGMiRE^

□

After the beep, speak immediately,

clearly and loudly into the microphone, approximately 8 inches away.

•Recording time is 16 seconds.

•For optimum performance, record the

OGM within 12 seconds.

•Do not pause for over 2 seconds while recording.

When recording is finished, press OGM

REC again.

•The unit will play back the OGM to confirm your message. Adjust the VOLUME control to an audible level.

•Verifying your OGM, press OGM PLAY.

The OGM will be played from the microchip.

THU JUN29 3:00PM

OGM REC

THU JUN29

OGM PLAY »»»»

THU JUN29 3:00PM 00

TAPE BACK UP

■ ■■

3:00PM 00

»»>

SYSTEM SET UP

Before using the unit:

■ Record an Outgoing Message.

When “RECORD OGM” appears on the LC Display, see page 2-1 in this manual.

■ Programming Date and Time.

If you want to change “Date and Time” on the LC Display, see page 15 in this manual.

Printing “SYSTEM SET UP LiST

Press MENU 4 times.

PROGRAM [1. DATE 2. TEL

3. SYSTEM 4. REPORT]

•The PROGRAM/REPORT indicator will light.

•This display will appear.

Press “4”, then press “1

•The “SYSTEM SET UP LIST" will be printed.

SELECT

2. TEL

PRINTING SYSTEM LIST

The following functions are user selectable, and may be changed as needed. Refer to next page.

S'rSTEM SETUP LIST **J(i*:4i^****)Mc+*+)f

9/ 7/89 03:42PM

n/30

«01

YOUR LOGO

«02 YOUR TELEPHONE NLMBER

LOGO POSITION

«03 «04 PRINT JOURNfiL

PRINT XMT REPtKT

«05

MESSHGE CUT OFF

«06

fi = )K*>K CONFIDENTIAL w* B = IMMEDIATE REPLY REQUESTED

C =

«07

PAGE OXUTER «03 REMOTE FAX ID «09 REMOTE FAX ID NUMBER «10 REMOTE ATAS ID

RECCFDING TirE

«11

CPC MODE

«12

AUX LEADS

«13 «14 DIAL PULSE

TONE DETECT

«15

AUTO RECEIUE TIMER

«16

ffiJTO RECEIUE ON TIME =

«17 TX SPEED

RX SPEED

«IB

STAi-P DEFAULT

«19

AUTO STANDBY

«20

MAIN PASSWORD

«21

SEND PASSWORD

«22

TX PASSWORD CHECK

«23 »24

RX PASSWORD CHECK

«25 POLLING PASSWORD

SET DEFAULT

«26

< DELftYED MODE >

«27 TEST [PRINT OR ^mOR]

DELAYED MODE PHONE NUMBER PASSWORD START TIME =

OUT FBJTO

OFF

2222

111

UOX

OUT

10PPS

OFF

12:00AM -AUTO

= =

= ’

■ftUTa RECEIUEOFF TiHE = 12:00Pn 9600BPS 9600BPS OFF ON 0000 OFF OFF OFF 0000 NO

OFF

0000

12:00AM

NO.

NO. 3.

SYSTEM

JOURNAL]

System Programming Functions:

CODE FUNCTION

#00 #01

#02

#03 LOGO POSITION #04

#05

DATE AND TIME YOUR LOGO YOUR TELEPHONE NUMBER

PRINT JOURNAL PRINT XMT REPORT

#06 MESSAGE OUT

#07 PAGE COUNTER

#08 #09

#10 #11 RECORDING TIME #12

#13

#14 #15 TONE DETECT See page 4-12.

REMOTE FAX ID REMOTE FAX ID NUMBER REMOTE ATAS ID

CPC MODE

AUX. LEADS DIAL PULSE

See page 15. See page 18 in the INSTALLATION MANUAL See page 18 in the INSTALLATION MANUAL. See page 22 in the INSTALLATION MANUAL. See page 1-57. See page 1-63. See page 1-19. See page 1-16. See page 1-17. See page 1-17. See page 2-3. See page 2-4. See page 4-9. See page 4-10. See page 4-11.

PAGE

#16

#17

#18

#19

#20 #21 #22

AUTO RECEIVE TIMER

TX SPEED

See page 1-21. See page 4-13.

RX SPEED See page 4-14.

STAMP DEFAULT

AUTO STANDBY

See page 4-15. See page 4-16.

MAIN PASSWORD See page 1-50.

SEND PASSWORD

See page 1-50.

#23 TX PASSWORD CHECK See page 1-50.

#24 #25

#26

#27

RX PASSWORD CHECK POLLING PASSWORD

SET DEFAULT TEST [PRINT OR MOTOR]

See page 1-50. See page 1-23. See page 4-17. See page 4-17.

In the SYSTEM PROGRAMMING mode, the message will be changed as follows each time you press the SET button. The CLEAR button allows to go to the previous display.

1. ENTER YOUR LOGO

J 1 I 1

2. ENTER YOUR TEL NO.

I 1 I 1 X

3. LOGO POSITION=OUT [1. OUT 2. IN 3. OFF]

I 1 I 1

4. JOURNAL=AUTO [1. AUTO 2. MANUAL]

1 1 I 1

5. XMT REPORT=OFF (1. OFF 2. ON 3. ERROR]

10. ENTER YOUR REMOTE

ATAS ID=111

11. RECORD TIME=VOX [1. VOX 2. 1 MIN]

12. CPC MODE=A

[1. A 2. B]

■

13. AUX. LEADS=OUT

[1. OUT 2. IN]

14. DIAL PULSE=10 PPS

[1. 10 PPS 2. 20 PPS]

19. STAMP DEFAULT=OFF [1. OFF 2. ON]

20. AUTO STANDBY=ON [1. ON 2. OFF]

21. MAIN PASSWORD

=0000

22 . SEND PASSWORD=OFF

[1. OFF 2. ON]

23. TX PASSWORD CHECK

=OFF [1. OFF 2. ON]

I 1 I 1

6. MESSAGE OUT=OFF [1. OFF 2. A3. B 4. C] [1. OFF 2. ON]

7, PAGE COUNTER=OFF

[1. OFF 2. ON]

8. REMOTE FAX ID=OFF [1. OFF 2. ON] [1. 9600 2, 4800]

9. ENTER YOUR REMOTE 18.

FAX ID=2222

15. TONE DETECT=OFF

16. AUTO RCV TIMER

=OFF [1. OFF 2. ON]

17. TX SPEED=9600 BPS

RX SPEED=9600 BPS 9600 2. 4800]

[1.

24. RX PASSWORD CHECK =OFF [1. OFF 2. ON]

25. POLLING PASSWORD = 0000

26. SET DEFAULT=NO [1. NO 2. YES]

27. TEST=OFF [1. OFF

2. PRINT 3. MOTOR]

1. ENTER YOUR LOGO

Programming Date and Time

Example: JUN. 15,19893:00P.M.

SYSTEM SET UP (CONT.)

Press MENU 4 times.

•The PROGRAM indicator will light.

•This display will appear.

Press “1”.

Enter the new clock setting in the format MONTH/DATE^fEAR/HOUR/MINUTE (2digits)/AMorPM.

•Press and “#” to select AM/PM mode.

•Day of the week will be set automatically.

PROGRAM [1, DATE 2. TEL

3. SYSTEM 4. REPORT]

SET DATE t*=AM #=PM]

01 01 89 12:00am SUN]

SET DATE [=i^=AM #=PM]

06 15 89 03:00PM THU]

SET

When you have set the clock, press SET.

•The clock will start.

Press MENU to end the operation.

PROGRAM [1. DATE 2. TEL

3. SYSTEM 4. REPORT]

MANUAL DIALING

Making a Calf

Using the Handset

1. Lift the handset and dial the phone number.

2. Speak with the other party.

3. Hang up the handset when finished.

On-hook Dialing (Hands-Free Operation)

-V I ^

-CZZJ-

^ I V

C3Ei]Ei]

]

0H~

4 11

QQQ

jKt

51I

Press SP-PHONE.

•The SP-PHONE indicator will light.

Dial the phone number, then speak.

•The display will show the dialed phone number.

THU JUN 15 3:00PM 00

ENTER PHONE NUMBER

THU JUN 15 3:00PM 00

xxxxxxx

■dialed number

QQdl

When finished, press SP-PHONE again.

•The SP-PHONE indicator will go out.

HELPFUL HINTS FOR HANDS-FREE OPERATION:

•If it is difficult to hear the other party’s voice; raise the sound level using the SPEAKER VOLUME control.

•If the other party has difficulty hearing you; lower the sound level.

•Absorbing echoes; use this unit in a room which has curtains or carpeting.

•To avoid lost or broken conversations; If you and the other party speak at the same time, parts of your

conversation will be lost. To avoid this, speak alternately.

MANUAL DIALING (CONT.)

Receiving a Caii

When the phone rings, lift the handset or press the SP-PHONE button to answer a call.

Rediaiing for Manuat Diaiing

You can redial the last dialed number by simply pressing the REDIAL button.

Press REDIAL if busy tone is heard.

When using the handset:

Depressing the REDIAL button redials the last number once.

When using the Hands-Free Operation:

The unit will automatically redial up to 15 times within a 10-minute period. (Automatic Redialing)

During the pause between each redialing, the display will show the following messages, and the SP-PHONE indicator will flash slowly.

To cancel the automatic redialing, press the FLASH button.

xxxxxxx

last dialed number

THU JUN 15 3:00PM 00

WAITING TO REDIAL

MANUAL TRANSMISSION AND RECEPTION

Manual Transmission

□DEH EH

Insert a document FACE DOWN.

•The unit will accept up to 15 sheets of paper at a time.

Lift the handset or press SP-PHONE,

then dial the fax number.

THU JUN15 3:00PM 00 ENTER PHONE NUMBER

THU JUN15 3 : 00PM 00

xxxxxxx

ED ED EH

dialed number

EH EH EH

I x| |«"0|j #1

v. I ✓

I V

START/COPY

When the beep (answering carrier tone) is heard, press START/COPY.

SENDING P 1

TO: XXXXXXX

After pressing START/COPY, replace the handset if using the handset.

•During a fax transmission, the number of each page (99 max.) is displayed.

Begin by transmitting the FAX CORRESPONDENCE leaflet (included) to several of your business associates to confirm that your unit is functioning correctly, and to inform them of the procedure for transmitting documents and/or recording voice-messages on your unit.

SENDING P 1

TO: XXXXXXX

THU JUN15 3:03PM 00 1 PAGE SENT OK

MANUAL TRANSMISSION AND RECEPTION

Manual Reception

When the phone rings, lift the handset or

press SP-PHONE to answer the call.

SP-PHONE

VOtCE STDBV

(CONT.)

Press START/COPY to receive a

document.

RECEIVING

FROM; XXXXXXX

START/COPY

After pressing START/COPY, replace the handset if using the handset.

•During a fax reception, the number of each page (99 max.) is displayed.

■ START/COPY indicator:

It will change from a flashing to a steady light, and the unit will begin transmitting or receiving documents.

NOTE:

•If you are using the speakerphone;

The line will be automatically disconnected after transaction is completed.

•If you do not hang up the handset after pressing the START/COPY button;

The unit will automatically call the other party. For further details, see “VOICE CONTACT” on page 1-15.

P 1

■Station name, telephone number or <G3>

How to Operate

as a Facsimile Machine

BEFORE TRANSMITTING A DOCUMENT

Transmissible Document

The unit can transmit a document of the following sizes, weight and textures.

•Original width is 128 mm (5") to 216 mm {8V2").

•Effective width is up to 208 mm (S^/ie").

•Weight of transmissible document is 12 to 24 pounds.

Maximum document size

216 mm (8’/2")

Minimum document size

128 mm (5")

Center of the original document

Direction of feed

(216mm/8V2")

■ Automatic Document Feeder:

• Up to 15 sheets of paper at the same time

•Bond paper (16 to 20 pounds)

• Paper with uncoated surface

NOTE:

•A document which is over 600 mm (23%'') cannot be transmitted. The unit will stop transmitting a document and the display will show “REMOVE DOCUMENT”. If this happens, press the STOP button to remove the document,

• If the originals are electrostatically charged, the automatic document feeder may not function properly.

1-1

Do not feed the following types of document into the unit or it may jam. Make copies of the document, and feed the

copies into the unit. Or use the exclusive carrier sheet inciuded with your unit.

We recommend you to use the carrier sheet or make the copies and feed the copies for the following originals:

• Paper with chemically treated surfaces such as carbon-blacked paper or carbonless duplicating paper

• Heavily curled, creased or torn paper

• Paper with a coated surface

•Small size paper such as a slip or a voucher

•Thin paper (less than 12 pounds)

We recommend you to make copies and feed the copies for the following originals:

•Thick paper (over 24 pounds), since a carrier sheet cannot be used

•When the contrast between the printed letter and background is small

•When the letters printed on the back side can be seen from the front of the paper

(e.g. newspaper)

Remove clips, staple or other similar objects from a document before feeding it into the unit.

Let ink or paste on a document dry completely before feeding them into the unit.

Using the Carrier Sheet

1. Place an original into the carrier sheet with the print facing a transparent cover.

2. Place the transparent cover over the original.

3. Insert the carrier sheet. ^fc.---^Paper feed direction

Transparent cover

1-2

BEFORE TRANSMITTING A DOCUMENT

Document guide

The following functions must be set before starting a transmission.

If you set these functions while a document is being fed, the functions are effective from the next sheet of paper.

(CONT.)

This unit will accept up to 15 sheets of paper at a time.

Place the document on the tray FACE DOWN, and

align them.

After aligning the document, adjust the document guide according to the document width.

Make sure to insert the document properly and to

feed a bottom sheet first.

1-3

TRANSMITTING A DOCUMENT

Manual Transmission

Insert a document FACE DOWN.

^ I

SP-PHONE

VOICE STDBV

miEiiEi]

|°" 4 I [ 5 I j"^ 6 I

SEDEl] C3HQ

V. I

-1=3-

^ I

Lift the handset or press SP-PHONE,

then dial the fax number.

When the beep (answering carrier tone) is heard, press START/COPY.

After pressing START/COPY, replace

the handset if using the handset.

•During a fax transmission, the number of each page {99 max.) is displayed.

THU JUN 15 3:00PM 00 ENTER PHONE NUMBER

THU JUN 15 3:00PM 00

XXXXXXX

dialed number

SENDING

TO: XXXXXXX

SENDING

TO: XXXXXXX

p 1

P 1

1-4

THU JUN 15 3:03PM 00 1 PAGE SENT OK

TRANSMITTING A DOCUMENT

(CONT.)

Inseting a document.

Pressing a One-Touch button.

When Using One-Touch Dialing

For convenience, you can program up to 24 facsimile or voice telephone numbers into 24 ONE-TOUCH stations.

6 PRIORITY buttons also can be used as One-Touch station. {Refer to page 1-41.)

The following method will let the unit dial and transmit documents automatically. As to programming for One-Touch Dialing, refer to “PROGRAMMING AUTOMATIC DIALING NUMBERS" on page 1-35.

Insert a document FACE DOWN.

•A beep will sound.

Press the One-Touch station which contains the facsimile number you wish to transmit to.

•The START/COPY indicator will change from a flashing to a steady light, and then

a document will begin to transmit.

Station name or dialed number-

THU JUN 15 5:00PM 00

DIALING <XMT>

TO:XXXX

SENDING

TO;XXXX

THU JUN 15 5:01PM 00

1 PAGE SENT OK

1-5

Inserting a document. Pressing three buttons.

When Using Speed Dialing

For convenient transmission, you can program facsimile numbers into 100 memory stations. As to programming for Speed Dialing, refer to “PROGRAMMING AUTOMATIC DIALING NUMBERS" on page 1 -37.

Press AUTO, then enter the speed dial number (00 to 99,2-digit).

AUTO

THU JUN 15 5:30PM 00

THU JUN 15 5:30PM 00 <A00>

DIALING <XMT>

TO:XXXXX

Station No.

SENDING

P. 1

TO:XXXXX

Station name or dialed number-

1-6

THU JUN 15 5;31PM 00

1 PAGE SENT OK

TRANSMITTING A DOCUMENT (CONT.)

Starting reservation

Compieted reservation

Transmitting Reservation

While the unit is receiving a document from one station, you can reserve transmission to another. The unit will transmit a document automatically after the receiving process is completed.

Receiving mode display.

RECEIVING

FROM: XXXXXXX

Example: One-Touch station 7

SET

Press MENU.

•The XMT RESERVATION indicator will light.

•This display will appear.

Press the ONE TOUCH station, or press

AUTO and station number (2-digit), or enter phone number with dial keypad.

Press SET.

Insert a document FACE DOWN.

•The unit will transmit a document automatically after receiving is finished.

Telephone number, station name or <G3>

XMT RESERVATION ENTER PHONE NUMBER

ENTER PHONE NO.

=<S07>

INSERT DOCUMENT

FACE DOWN

NOTE:

This function cannot be used when this unit is transmitting, polling or being programmed for delayed transmission and polling.

1-7

Being busy on line

Redialing automatically

Redialing for One-Touch and Speed Dialing

If there is no answer or the line is busy, the unit will autonnatically redial the number up to 6 times within a 10-minute period and the display will show;

THU JUN 15 5:30PM 00

WAITING TO REDIAL

If there is still no answer after six (6) tries, the display shown below will appear.

THU JUN 15 5:30PM 00

REDIAL TIME OUT

To stop the redialing, press the STOP button, original display will appear and the beep will be heard.

THU JUN15 5:30PM 00

1-8

TRANSMITTING A DOCUMENT

(CONT.)

Programming a transmission time

Transmission at programmed time

Setting Delayed Transmission

The unit is equipped with a built-in timer. By programming the unit with a starting time and a facsimiie telephone

number, you can automaticaily transmit a document anywhere in the worid, and at any time of the day. This operation

can be reserved to take piace up to 24 hours after setting the timer.

□

SET

Example: One-Touch station 8

□

SET

Press MENU twice.

•The DELAYED XMT indicator will light.

•This display will appear.

Press “2”.

Press SET.

Enter the facsimile telephone number using the one-touch diaiing, speed

diaiing or a fuli number.

Press SET.

DELAYED XMT=OFF

[1. OFF 2. ON]

DELAYED XMT=ON

[1. OFF 2 , ON]

ENTER PHONE NUMBER

ENTER PHONE NUMBER =<S08>

SET START TIME

12:00 AM [5t==AM #=PM]

1-9

+ 102 hidden pages

Panasonic KX-F220 User Manual

INTRODUCTION

Facsimile;

Answering Machine:

Integrated Telephone System:

Copier Function:

^Transmission time

I ANS/FAX position

speaking with the Other Party^ and then Transmitting!Receiving a Document

TABLE OF CONTENTS

TABLE OF CONTENTS

How fo Operate as an Answering Machine

LOCATION OF CONTROLS

HOW TO READ THESE OPERATING INSTRUCTIONS

Recording an Outgoing Message (OGM)

SYSTEM SET UP

■ Record an Outgoing Message.

■ Programming Date and Time.

Printing “SYSTEM SET UP LiST

•The PROGRAM/REPORT indicator will light.

•This display will appear.

•The “SYSTEM SET UP LIST" will be printed.

Programming Date and Time

Example: JUN. 15,19893:00P.M.

SYSTEM SET UP (CONT.)

Press MENU 4 times.

Press “1”.

Press MENU to end the operation.

MANUAL DIALING

Making a Calf

Using the Handset

HELPFUL HINTS FOR HANDS-FREE OPERATION:

MANUAL DIALING (CONT.)

Receiving a Caii

Rediaiing for Manuat Diaiing

When using the handset:

When using the Hands-Free Operation:

Manual Transmission

MANUAL TRANSMISSION AND RECEPTION

Manual Reception

■ START/COPY indicator:

Transmissible Document

•Original width is 128 mm (5") to 216 mm {8V2").

Maximum document size

Minimum document size

■ Automatic Document Feeder:

NOTE:

We recommend you to use the carrier sheet or make the copies and feed the copies for the following originals:

We recommend you to make copies and feed the copies for the following originals:

Using the Carrier Sheet

Manual Transmission

Insert a document FACE DOWN.

When Using One-Touch Dialing

When Using Speed Dialing

Press AUTO, then enter the speed dial number (00 to 99,2-digit).

Starting reservation

Compieted reservation

Transmitting Reservation

NOTE:

Redialing automatically

Redialing for One-Touch and Speed Dialing

Setting Delayed Transmission