Panasonic KX-F220 User Manual

Panasonic

TELEPHONE ANSWERING

SYSTEM WITH FACSIMILE

MODEL NO.

Operating Instructions

KX-F220

PiBiSisfi fsad before use.

Thank you for purchasing the Panasonic Teiephone Answering System with Facsimile.

Before reading these instructions, please read the INSTALLATION MANUAL.

You can then easily install the unit and configure it property.

Since this unit functions as a Facsimile, an Answering Machine and a Telephone, you can

receive both voice-messages and documents utilizing one telephone line.

INTRODUCTION

Multi-function system utilizing a single
telephone line:

•Allows you to speak with a caller and/or receive a
document.

•Automatically receive a document during your
absence and/or records a caller's voice-message.

Facsimile;

•CCITTGIFG IK comm unication compatibility

•Transmission time*: Approx. 17sec./page

•Automatic document feeder up to 15 pages at a time

•Automatic paper cutter

•One-Touch transmission with automatic dialer

• Polling functions

• Delayed communications

• Password communications

• 16-step HALF-TONE feature for originals containing

photographs, shaded drawings, etc.

•Superb image quality

• Up to letter size {QVz" x 11") transmission

Answering Machine:

•AUTO-LOGIC
Automatically plays back all the recorded messages,
stopping at the last message: provides for answering
the next phone call at the touch of a button.

•Time/Day stamp

• Recording a 2-Way telephone conversation

• Recordable OGM chip

•Beeperless remote control with touch-tone telephone

Integrated Telephone System:

• Built-in speakerphone

•One-touch dialing and Speed dialing

•Automatic redialing

Copier Function:

•Clear copy of up to 15 pages

^Transmission time

Transmission times apply to next date using CCITT

No. 1 test chart, between same machine models at
maximum modem speed. Transmission times vary in
actual usage.

Setting Auto Receiving Mode:

1. Record your Outgoing Message.

2. Set the FUNCTION selector to the ANS/FAX
position.

3. Press the AUTO RECEIVE button.

•The AUTO RECEIVE indicator will light.

•When a call is received, the unit will record a

voice-message and/or receive a document.

•In this mode, you may speak with the other party

and transmit/receive a document manually.

Setting Manual Receiving Mode:

1. Press AUTO RECEIVE button.

•The AUTO RECEIVE indicator will go out.

FUNCTION Selector:

I ANS/FAX position

When you use the unit as an answering machine
and a facsimile in the Auto Receiving mode, set to
the ANS/FAX position.

The unit will automatically switch between an
answering machine and a facsimile.

If the caller’s voice is not heard within 5 seconds of
the end of your Outgoing Message (OGM), the unit
will switch itself to the facsimile mode to receive a
document.
If the caller's voice is heard, the unit will function as
an answering machine.

I

FAX position

When you use the unit as a facsimile machine only
in the Auto Receiving mode, set to the FAX position.

When a call is received, the unit will function as a

facsimile machine only.

speaking with the Other Party^ and then Transmitting!Receiving a Document

With the automatic tetephone/facsimile switching
feature, you can switch between telephone and
facsimile functions without redialing.

So, if you are in the middle of a conversation and want
to transmit/receive a document, simply press the
START/COPY button. Then facsimile transmission/
reception wili take place automatically.

Recording a Voice-Message and Receiving a Document

______________________________________

The unit will automatically function as an answéring

machine or a facsimile depending on the caller's
choice.

When a call is received during your absence, the unit

will play your Outgoing Message (OGM), and then be

ready to record a voice-message and/or receive a

document (Auto Receiving Mode).

In this mode, you may speak with the other party and
transmit/receive a document manually.

TABLE OF CONTENTS

Before Using the Unit

LOCATION OF CONTROLS ........................................................................................ 7

HOW TO READ THESE OPERATING INSTRUCTIONS

..........................................

11

SYSTEM SET UP ....................................................................................................... 12

•Printing “SYSTEM SET UP LIST’’........................................... 12

•Programming Date and Time ................................................. 15

______________

Manuat Communications

_________________

MANUAL DIALING ..................................................................................................... 16

•Making a Call ........................................................................ 16

•Receiving a Call .................................................................... 17

• Redialing for Manual Dialing.................................................. 17

MANUAL TRANSMISSION AND RECEPTION

•Manual Transmission............................................................. 78

•Manual Reception ................................................................. 19

________

How to Operate as a Facsimile Machine____________

........................................................

18

BEFORE TRANSMITTING A DOCUMENT.............................................................. 1-1

•Transmissible Document

•Using the Carrier Sheet

.....................................................

........................................................

1-1
7-2

TRANSMITTING A DOCUMENT .............................................................................. 1-4

•Manual Transmission............................................................ 1-4

• When Using One-Touch Dialing .......................................... 7-5

• When Using Speed Dialing ................................................. 7-6

• Transmitting Reservation .................................................... 7-7

•Redialing for One-Touch and Speed Dialing

•Setting Delayed Transmission .............................................. 1-9

..........................

1-8

RECEIVING A DOCUMENT AND/OR VOICE-MESSAGE.....................................1-11

•Manual Reception ..............................................................7-77

• Explanation of Auto Receiving Mode

•Receiving Voice-Messages and a Document
Automatically (Using as an Answering and a

Facsimile Machine)............................................................7-72

•Receiving a Document Automatically

(Using as a Facsimile Machine) .........................................7-73

•Cancelling Auto Receiving Mode..........................................1-13

•Setting Auto Receiving Mode Remotely

.................................

...............................

7-72

7-73

TRANSMITTING TO YOUR KX-F220 FROM A REMOTE

LOCATION...........................................................................................................1-14

•Recording Your Message and Transmitting a

Document ........................................................................ 1-14

• Transmitting a Document Only

.........................................

1-14

VOICE CONTACT ......................................................................1-15

•Initiating Voice Contact During Transmission/

Reception...........................................................................1-15

•Receiving a Request for Voice Contact

................................

1-15

SETTING “PAGE COUNTER”....................................................1-16

REMOTE FAX ID.........................................................................1-17

• Setting Remote FAX ID ......................................................1-17

• Transmitting a Document with Remote Fax ID to your

KX-F220 from a Remote Location

.......................................

1-18

SETTING THE “MESSAGE OUT” .............................................1-19

TURNING ON/OFF THE AUTO RECEIVING MODE...................1-21

POLLING.......................................................................................1-23

•Programming the Polling Password

•Preparation for Being Polled.................................................1-24

•Single Station Polling...........................................................1-25

• Multi Station Polling

• Turnaround Polling.............................................................1-29

• Delayed Polling ..................................................................1-31

•Delayed Turnaround Polling

.........................................................

......................................

.................................................

1-23

1-27

1-33

PROGRAMMING AUTOMATIC DIALING NUMBERS

•Programming One-Touch Dialing Numbers

•Programming Speed Dialing Numbers

• Programming as Secref Phone Numbers

USING THE PRIORITY BUTTONS

•Programming Flowchart

• Programming Delayed XM T (Transmission) .......................1-43

• Programming POLL (Single Polling)

• Programming POLL (Multi Polling)

•Programming XMT & POLL (Turnaround Polling)

•Calling with Priority Buttons ................................................ 1-48

......................................................

.........................

.................................

..........................

............................................

...................................

.....................................

_________

7-35

1-37

7-39

1-42

1-44
1-45

1-47

.............

1-35

1-41

PASSWORD COMMUNICATIONS..............................................1-50

• Information of the Pass word Communications

•Programming the Password Communications

• Pass word Communications

•Programming Different Passwords into Priority
Buttons

..............................................................................

.............................................

PRINTING REPORTS AND LISTS

•Activity Report (JOURNAL Report)

•Setting JOURNAL Report....................................................7-58

• Printing a JOURNAL

• List of Multi Polling ............................................................7-59

•S/sfem Sef Up List

•Printing System Set Up List

•List of Stored Phone Numbers (TEL LIST)

•Printing a List of Stored Phone Numbers (TEL LIST). .1-62

• Individual Transmission Report (XMT Report)

•Setting XMT Report.............................................................7-63

.........................................................

.............................................................

.......................................

................................................

..............................................

..................

.....................

...........................

....................

7-57

7-53

7-55

1-56

1-57

1-57

7-59

7-60
7-60

7-67

7-63

MAKING COPIES ........................................................................1-65

•Making Copies....................................................................7-65

•Interrupting Copies..............................................................7-65

TABLE OF CONTENTS

(CONT.)

How fo Operate as an Answering Machine

PREPARING THE ANSWERING MACHINE

•Recording an Outgoing Message (OGM) ..............................2-1

•Setting Up for Receiving Voice-Messages and a
Document (Using as an Answering Machine and a

Facsimile)...........................................................................2-2

• Voice TimelDay Stamp .......................................................2-2

•Programming an ATAS ID for Remote Operation

•Programming a Caller's Recording Time

...............................

OPERATING THE ANSWERING MACHINE

•Fast Forwarding Tape

•Resetting (Rewinding) Tape

• Call Counter

•Erasing Recorded Messages

•Playing Back Recorded Voice-Messages

• Stopping Tape (Pause mode)

•Recording a Message Memo

•Recording a 2-Way Conversation

(2-Way Recording)..............................................................2-8

•Saving Recorded Messages.................................................2-9

•Monitoring Incoming Calls

.......................................................................

.........................................................

.................................................

...............................................

..............................

.............................................

...............................................

....................................................

..............................

_________

..............................

HOW TO OPERATE FROM A REMOTE PHONE

•Summary of Remote Control Functions ................................2-70

• Playing Back Messages

•Playing Back Newly-Recorded Messages

(Memory Playback).............................................................2-11

•Back Space and Skip Forward..............................................2-11

•Resetting Tape for Future Messages

• Recording a Marker Message .............................................2-13

• Turning On the Speakerphone (Answer Back)

•Re-Recording the Outgoing Message

•Skipping the OGM for ICM Recording

• Turning On the Auto Receiving Mode

.....................................................

...................................

....................

...................................

...................................

..................................

2-3

2-4

2-5
2-5
2-5

2-6
2-6

2-6

2-7

2-9

.......................

2-11

2-12

2-13
2-14
2-14
2-15

2-1

2-5

2-10

How to Operate as a Telephone

MAKING AND RECEIVING A CALL ........................ .. 3-1

•Making a Call ..................................................................

•Receiving a Call

•Redialing .........................................................................

..............................................................

.. 3-1

.. 3-2
.. 3-2

SWITCHING TO HANDS-FREE OR HANDSET OPERATION

DURING A CONVERSATION

•Handset to Hands-Free ...................................................

•Hands-Free to Handset ...................................................

..........................

.. 3-3
.. 3-3

OTHER FEATURES.............................................

•Mute Operation

•Flash Button (Accessing to PBX)

• Tone Button Dialing.........................................................

• Combination Dialing

•Outside Line or Computer Accessed Une

(Pause Button)................................................................

...............................................................

......................................

.......................................................

.. 3-4
.. 3-4
.. 3-4
.. 3-4

.. 3-5

General Informations

TROUBLESHOOTING GUIDE

.............

RECORDING PAPER INSTALLATION ..
DOCUMENT TRAY INSTALLATION ...

.. 3-3

.. 3-4

4-1
4-5

4-7

SYSTEM PROGRAMMING FUNCTIONS

•CPC MODE

•AUX. LEADS.......................................................................4-10

•DIAL PULSE.......................................................................4-11

• TONEDETECT

• TXSPEED..........................................................................4-13

•RX SPEED .........................................................................4-14

•STAMP DEFAULT ..............................................................4-15

•AUTO STANDBY.................................................................4-16

•SET DEFAULT....................................................................4-17

•TEST[PRINT OR MOTOR] ..................................................4-17

........................................................................

..................................................................

4-9

4-12

4-9

INDEX ............................................................................................4-18

LOCATION OF CONTROLS

For Document tray installation, see pages 4-7 to 4-8.

Document tray

Write your own number
on the label.

RINGER VOLUME
Selector

DIALING MODE
Selector

VOLUME Control

'^MICROPHONE

MUTE Button and Indicator

Control Panel

START/COPY Button
and Indicator

STOP Button

■ LC Display contrast adjustment

--------

-----------

BACK LID Lever

(To open the cover.)

FRONT LID Lever

(To open the cover.)

LC Display SERVICE MODE Switch

AUTO RECEIVE Button and Indicator

•FUNCTION Selector

-SP'PHONE Button and Indicator

■REDIAL Button

External Telephone

To telephone line

© PAUSE Button:

Press to enter a pause in
facsimile/telephone numbers
when programming.

® FLASH Button:

Used to access some of the

features of your host PBX.

@ AUTO Button:

Used for speed dialing.

0 MENU Button:

Used to start XMT
RESERVATION, DELAYED

XMT. POLLING, SYSTEM SET

UP, etc.

® SET Button:

Press to set each parameter
you store or go to next step.

© CLEAR Button:

Used to clear the previously
entered function or go to
previous step.

© XMT RESERVATION

Indicator:

The indicator lights during XMT
RESERVATION setting.

® DELAYED XMT Indicator:

The indicator lights during
DELAYED XMT setting.

® POLLING Indicator:

The indicator lights when

POLLING setting.

® PROGRAM/REPORT

Indicator:

The indicator lights during
system set up.

@ RESOLUTION Button and

Indicators:

Used to set the scanning line
density. The indicators light to
show which setting you are
using.

® CONTRAST Button and

Indicators:

Used to set the document
contrast. The indicators light to
show which setting you are
using.

® HALF-TONE Button and

Indicator:

Press to send a document
containing photographs,
shaded drawings and the like.
The indicator lights when the

halftone feature is on.

@ STAMP Button and Indicator;

Press to mark originals which
have been sent. The indicator
lights when this feature is on.

® PRIORITY Buttons:

Used to program long dialing
procedure (e.g. delayed
communications) and extra
ONE TOUCH station.

® ONE TOUCH Stations:

Used for ONE TOUCH dialing.

@ DIAL KEYPAD:

Used to dial or program
numbers.

@ TONE Button:

Used to change from pulse
dialing mode to tone dialing
mode while dialing.

@ MUTE Button and Indicator:

Use this feature when you do

not want your voice to be heard
by the other party. The indicator
lights when this mode is on.

@ REDIAL Button:

Press to redial the last dialed

number.

@ SP-PHONE Button and

Indicator:

Used for on-hook dialing and
voice contact feature. The
indicator lights when this mode is
on.

10

FUNCTION Selector:

Used to switch the unit
between the telephone
answering machine/facsimile
function and the facsimile
function only.

AUTO RECEIVE Button and
Indicator:

Used to set to the Auto
Receiving mode. The indicator
lights when this mode is on.

STOP Button:

Used to cancel transmission or

copy.

START/COPY Button and
Indicator:

Used to start transmission or
copy. The indicator lights during
transmission or copy.

HOW TO READ THESE OPERATING INSTRUCTIONS

To use your unit easily and effectively, please understand these operating instructions completely.They are
constructed as follows.

'

-----------

t

Caption: Explaines the operation of the title in detail.

---------

Title: The operation that you are going to do.

Recording an Outgoing Message (OGM)

To use the unit as both an answering machine and a facsimile, you should first recorded your Outgoing
Message.

4

1

ogmIreci

□

Press OGM REC until a long beep is
heard, then release it.

•The IN USE indicator will light.

THU JUN29 3:00PM 00

OGM REC

»»»»

OGMiRE^

□

After the beep, speak immediately,

clearly and loudly into the microphone,
approximately 8 inches away.

•Recording time is 16 seconds.

•For optimum performance, record the

OGM within 12 seconds.

•Do not pause for over 2 seconds while
recording.

When recording is finished, press OGM

REC again.

•The unit will play back the OGM to confirm
your message. Adjust the VOLUME
control to an audible level.

•Verifying your OGM, press OGM PLAY.

The OGM will be played from the
microchip.

THU JUN29 3:00PM

OGM REC

THU JUN29

OGM PLAY »»»»

THU JUN29 3:00PM 00

TAPE BACK UP

■ ■■

3:00PM 00

00

»»>

SYSTEM SET UP

Before using the unit:

■ Record an Outgoing Message.

When “RECORD OGM” appears on the LC Display, see page 2-1 in this manual.

■ Programming Date and Time.

If you want to change “Date and Time” on the LC Display, see page 15 in this manual.

Printing “SYSTEM SET UP LiST

Press MENU 4 times.

PROGRAM [1. DATE 2. TEL

3. SYSTEM 4. REPORT]

MENU

•The PROGRAM/REPORT indicator will light.

•This display will appear.

Press “4”, then press “1

•The “SYSTEM SET UP LIST" will be printed.

1

SELECT

2. TEL

PRINTING SYSTEM LIST

The following functions are user selectable, and may be changed as needed. Refer to next page.

S'rSTEM SETUP LIST **J(i*:4i^****)Mc+*+)f

9/ 7/89 03:42PM

n/30

«01

YOUR LOGO

«02 YOUR TELEPHONE NLMBER

LOGO POSITION

«03
«04 PRINT JOURNfiL

PRINT XMT REPtKT

«05

MESSHGE CUT OFF

«06

fi = )K*>K CONFIDENTIAL w*
B = IMMEDIATE REPLY REQUESTED

C =

«07

PAGE OXUTER
«03 REMOTE FAX ID
«09 REMOTE FAX ID NUMBER
«10 REMOTE ATAS ID

RECCFDING TirE

«11

CPC MODE

«12

AUX LEADS

«13
«14 DIAL PULSE

TONE DETECT

«15

AUTO RECEIUE TIMER

«16

ffiJTO RECEIUE ON TIME =

«17 TX SPEED

RX SPEED

«IB

STAi-P DEFAULT

«19

AUTO STANDBY

«20

MAIN PASSWORD

«21

SEND PASSWORD

«22

TX PASSWORD CHECK

«23
»24

RX PASSWORD CHECK

«25 POLLING PASSWORD

SET DEFAULT

«26

< DELftYED MODE >

«27 TEST [PRINT OR ^mOR]

DELAYED MODE
PHONE NUMBER
PASSWORD
START TIME =

=

=

OUT
FBJTO

=

OFF

=

OFF

=

OFF

=

2222

=

111

=

UOX

=

A

=

OUT

=

10PPS

=

OFF

=

OFF

12:00AM -AUTO

=
=

=
=

=

= ’

z;

■ftUTa RECEIUEOFF TiHE = 12:00Pn
9600BPS
9600BPS
OFF
ON
0000
OFF
OFF
OFF
0000
NO

OFF

0000

12:00AM

NO.

[1

NO. 3.

SYSTEM

JOURNAL]

12

System Programming Functions:

CODE FUNCTION

#00
#01

#02

#03 LOGO POSITION
#04

#05

DATE AND TIME
YOUR LOGO
YOUR TELEPHONE NUMBER

PRINT JOURNAL
PRINT XMT REPORT

#06 MESSAGE OUT

#07 PAGE COUNTER

#08
#09

#10
#11 RECORDING TIME
#12

#13

#14
#15 TONE DETECT See page 4-12.

REMOTE FAX ID
REMOTE FAX ID NUMBER
REMOTE ATAS ID

CPC MODE

AUX. LEADS
DIAL PULSE

See page 15.
See page 18 in the INSTALLATION MANUAL
See page 18 in the INSTALLATION MANUAL.
See page 22 in the INSTALLATION MANUAL.
See page 1-57.
See page 1-63.
See page 1-19.
See page 1-16.
See page 1-17.
See page 1-17.
See page 2-3.
See page 2-4.
See page 4-9.
See page 4-10.
See page 4-11.

PAGE

#16

#17

#18

#19

#20
#21
#22

AUTO RECEIVE TIMER

TX SPEED

See page 1-21.
See page 4-13.

RX SPEED See page 4-14.

STAMP DEFAULT

AUTO STANDBY

See page 4-15.
See page 4-16.

MAIN PASSWORD See page 1-50.

SEND PASSWORD

See page 1-50.

#23 TX PASSWORD CHECK See page 1-50.

#24
#25

#26

#27

RX PASSWORD CHECK
POLLING PASSWORD

SET DEFAULT
TEST [PRINT OR MOTOR]

See page 1-50.
See page 1-23.
See page 4-17.
See page 4-17.

13

In the SYSTEM PROGRAMMING mode, the message will be changed as follows each time you press the SET button.
The CLEAR button allows to go to the previous display.

1. ENTER YOUR LOGO

J 1 I 1

2. ENTER YOUR TEL NO.

I 1 I 1 X

3. LOGO POSITION=OUT
[1. OUT 2. IN 3. OFF]

I 1 I 1

4. JOURNAL=AUTO
[1. AUTO 2. MANUAL]

1 1 I 1

5. XMT REPORT=OFF
(1. OFF 2. ON 3. ERROR]

10. ENTER YOUR REMOTE

ATAS ID=111

11. RECORD TIME=VOX
[1. VOX 2. 1 MIN]

12. CPC MODE=A

[1. A 2. B]

■

13. AUX. LEADS=OUT

[1. OUT 2. IN]

14. DIAL PULSE=10 PPS

[1. 10 PPS 2. 20 PPS]

19. STAMP DEFAULT=OFF
[1. OFF 2. ON]

20. AUTO STANDBY=ON
[1. ON 2. OFF]

21. MAIN PASSWORD

=0000

I

22 . SEND PASSWORD=OFF

[1. OFF 2. ON]

1

23. TX PASSWORD CHECK

=OFF [1. OFF 2. ON]

I 1 I 1

6. MESSAGE OUT=OFF
[1. OFF 2. A3. B 4. C] [1. OFF 2. ON]

7, PAGE COUNTER=OFF

[1. OFF 2. ON]

8. REMOTE FAX ID=OFF
[1. OFF 2. ON] [1. 9600 2, 4800]

9. ENTER YOUR REMOTE 18.

FAX ID=2222

15. TONE DETECT=OFF

16. AUTO RCV TIMER

=OFF [1. OFF 2. ON]

17. TX SPEED=9600 BPS

RX SPEED=9600 BPS
9600 2. 4800]

[1.

1

24. RX PASSWORD CHECK
=OFF [1. OFF 2. ON]

I

25. POLLING PASSWORD
= 0000

I

26. SET DEFAULT=NO
[1. NO 2. YES]

I

27. TEST=OFF [1. OFF

2. PRINT 3. MOTOR]

X

1. ENTER YOUR LOGO

14

Programming Date and Time

Example: JUN. 15,19893:00P.M.

SYSTEM SET UP (CONT.)

MENU

Press MENU 4 times.

•The PROGRAM indicator will light.

•This display will appear.

Press “1”.

Enter the new clock setting in the format
MONTH/DATE^fEAR/HOUR/MINUTE
(2digits)/AMorPM.

•Press and “#” to select AM/PM
mode.

•Day of the week will be set automatically.

PROGRAM [1, DATE 2. TEL

3. SYSTEM 4. REPORT]

SET DATE t*=AM #=PM]

01 01 89 12:00am SUN]

SET DATE [=i^=AM #=PM]

06 15 89 03:00PM THU]

SET

MENU

When you have set the clock, press SET.

•The clock will start.

Press MENU to end the operation.

15

PROGRAM [1. DATE 2. TEL

3. SYSTEM 4. REPORT]

MANUAL DIALING

Making a Calf

Using the Handset

1. Lift the handset and dial the phone number.

2. Speak with the other party.

3. Hang up the handset when finished.

On-hook Dialing (Hands-Free Operation)

-V I ^

-CZZJ-

^ I V

C3Ei]Ei]

]

0H~

4 11

QQQ

jKt

51I

Press SP-PHONE.

•The SP-PHONE indicator will light.

Dial the phone number, then speak.

•The display will show the dialed phone
number.

THU JUN 15 3:00PM 00

ENTER PHONE NUMBER

THU JUN 15 3:00PM 00

xxxxxxx

■dialed number

QQdl

When finished, press SP-PHONE again.

•The SP-PHONE indicator will go out.

HELPFUL HINTS FOR HANDS-FREE OPERATION:

•If it is difficult to hear the other party’s voice; raise the sound level using the SPEAKER VOLUME control.

•If the other party has difficulty hearing you; lower the sound level.

•Absorbing echoes; use this unit in a room which has curtains or carpeting.

•To avoid lost or broken conversations; If you and the other party speak at the same time, parts of your

conversation will be lost. To avoid this, speak alternately.

16

MANUAL DIALING (CONT.)

Receiving a Caii

When the phone rings, lift the handset or press the SP-PHONE button to answer a call.

Rediaiing for Manuat Diaiing

You can redial the last dialed number by simply pressing the REDIAL button.

Press REDIAL if busy tone is heard.

When using the handset:

Depressing the REDIAL button redials the last number once.

When using the Hands-Free Operation:

The unit will automatically redial up to 15 times within a 10-minute period.
(Automatic Redialing)

During the pause between each redialing, the display will show the following
messages, and the SP-PHONE indicator will flash slowly.

To cancel the automatic redialing, press the FLASH button.

<REDIALING>

xxxxxxx

last dialed number

THU JUN 15 3:00PM 00

WAITING TO REDIAL

17

MANUAL TRANSMISSION AND RECEPTION

Manual Transmission

□DEH EH

Insert a document FACE DOWN.

•The unit will accept up to 15 sheets of
paper at a time.

Lift the handset or press SP-PHONE,

then dial the fax number.

THU JUN15 3:00PM 00
ENTER PHONE NUMBER

THU JUN15 3 : 00PM 00

xxxxxxx

ED ED EH

dialed number

EH EH EH

I x| |«"0|j #1

v. I ✓

I V

START/COPY

When the beep (answering carrier tone)
is heard, press START/COPY.

SENDING P 1

TO: XXXXXXX

SO

After pressing START/COPY, replace
the handset if using the handset.

•During a fax transmission, the number of
each page (99 max.) is displayed.

Begin by transmitting the FAX CORRESPONDENCE leaflet (included) to several of your business associates to
confirm that your unit is functioning correctly, and to inform them of the procedure for transmitting documents and/or
recording voice-messages on your unit.

SENDING P 1

TO: XXXXXXX

THU JUN15 3:03PM 00
1 PAGE SENT OK

18

MANUAL TRANSMISSION AND RECEPTION

Manual Reception

When the phone rings, lift the handset or

press SP-PHONE to answer the call.

SP-PHONE

VOtCE STDBV

(CONT.)

Press START/COPY to receive a

document.

RECEIVING

FROM; XXXXXXX

START/COPY

After pressing START/COPY, replace
the handset if using the handset.

•During a fax reception, the number of
each page (99 max.) is displayed.

■ START/COPY indicator:

It will change from a flashing to a steady light, and the unit will begin transmitting or receiving documents.

NOTE:

•If you are using the speakerphone;

The line will be automatically disconnected after transaction is completed.

•If you do not hang up the handset after pressing the START/COPY button;

The unit will automatically call the other party. For further details, see “VOICE CONTACT” on page 1-15.

P 1

■Station name,
telephone number
or <G3>

19

How to Operate

as a Facsimile Machine

BEFORE TRANSMITTING A DOCUMENT

Transmissible Document

The unit can transmit a document of the following sizes, weight and textures.

•Original width is 128 mm (5") to 216 mm {8V2").

•Effective width is up to 208 mm (S^/ie").

•Weight of transmissible document is 12 to 24 pounds.

Maximum document size

216 mm
(8’/2")

Minimum document size

128 mm
(5")

Center of the original document

Direction of feed

(216mm/8V2")

■ Automatic Document Feeder:

• Up to 15 sheets of paper at the same time

•Bond paper (16 to 20 pounds)

• Paper with uncoated surface

NOTE:

•A document which is over 600 mm (23%'') cannot be transmitted. The unit will stop transmitting a document and the
display will show “REMOVE DOCUMENT”. If this happens, press the STOP button to remove the document,

• If the originals are electrostatically charged, the automatic document feeder may not function properly.

1-1

Do not feed the following types of document into the unit or it may jam. Make copies of the document, and feed the

copies into the unit. Or use the exclusive carrier sheet inciuded with your unit.

We recommend you to use the carrier sheet or make the copies and feed the copies for the following originals:

• Paper with chemically treated surfaces such as
carbon-blacked paper or carbonless duplicating paper

• Heavily curled, creased or torn paper

• Paper with a coated surface

•Small size paper such as a slip or a voucher

•Thin paper (less than 12 pounds)

We recommend you to make copies and feed the copies for the following originals:

•Thick paper (over 24 pounds), since a carrier sheet cannot be used

•When the contrast between the printed letter and background is small

•When the letters printed on the back side can be seen from the front of the paper

(e.g. newspaper)

Remove clips, staple or other similar objects from a document before feeding it into the unit.

Let ink or paste on a document dry completely before feeding them into the unit.

Using the Carrier Sheet

1. Place an original into the carrier sheet with the print facing a transparent cover.

2. Place the transparent cover over the original.

3. Insert the carrier sheet. ^fc.---^Paper feed direction

Transparent
cover

1-2

BEFORE TRANSMITTING A DOCUMENT

Document guide

The following functions must be set before starting a
transmission.

If you set these functions while a document is being
fed, the functions are effective from the next sheet of
paper.

(CONT.)

This unit will accept up to 15 sheets of paper at a time.

Place the document on the tray FACE DOWN, and

align them.

After aligning the document, adjust the document
guide according to the document width.

Make sure to insert the document properly and to

feed a bottom sheet first.

1-3

TRANSMITTING A DOCUMENT

Manual Transmission

Insert a document FACE DOWN.

^ I

SP-PHONE

VOICE STDBV

4

miEiiEi]

|°" 4 I [ 5 I j"^ 6 I

SEDEl]
C3HQ

V. I

-1=3-

^ I

Lift the handset or press SP-PHONE,

then dial the fax number.

When the beep (answering carrier tone)
is heard, press START/COPY.

After pressing START/COPY, replace

the handset if using the handset.

•During a fax transmission, the number of
each page {99 max.) is displayed.

THU JUN 15 3:00PM 00
ENTER PHONE NUMBER

THU JUN 15 3:00PM 00

XXXXXXX

dialed number

SENDING

TO: XXXXXXX

SENDING

TO: XXXXXXX

p 1

P 1

1-4

THU JUN 15 3:03PM 00
1 PAGE SENT OK

TRANSMITTING A DOCUMENT

(CONT.)

Inseting a document.

Pressing a One-Touch button.

When Using One-Touch Dialing

For convenience, you can program up to 24 facsimile or voice telephone numbers into 24 ONE-TOUCH stations.

6 PRIORITY buttons also can be used as One-Touch station. {Refer to page 1-41.)

The following method will let the unit dial and transmit documents automatically. As to programming for One-Touch
Dialing, refer to “PROGRAMMING AUTOMATIC DIALING NUMBERS" on page 1-35.

1

Insert a document FACE DOWN.

•A beep will sound.

Press the One-Touch station which
contains the facsimile number you wish
to transmit to.

•The START/COPY indicator will change
from a flashing to a steady light, and then

a document will begin to transmit.

Station name
or dialed number-

THU JUN 15 5:00PM 00

DIALING <XMT>

TO:XXXX

SENDING

TO;XXXX

THU JUN 15 5:01PM 00

1 PAGE SENT OK

PI

1-5

Inserting a document. Pressing three buttons.

When Using Speed Dialing

For convenient transmission, you can program facsimile numbers into 100 memory stations.
As to programming for Speed Dialing, refer to “PROGRAMMING AUTOMATIC DIALING NUMBERS" on page 1 -37.

1

Press AUTO, then enter the speed dial number (00 to 99,2-digit).

AUTO

4-

THU JUN 15 5:30PM 00

THU JUN 15 5:30PM 00
<A00>

DIALING <XMT>

TO:XXXXX

Station No.

SENDING

P. 1

TO:XXXXX

Station name
or dialed number-

1-6

THU JUN 15 5;31PM 00

1 PAGE SENT OK

TRANSMITTING A DOCUMENT (CONT.)

Starting reservation

Compieted reservation

Transmitting Reservation

While the unit is receiving a document from one station, you can reserve transmission to another. The unit will transmit a
document automatically after the receiving process is completed.

Receiving mode display.

RECEIVING

FROM: XXXXXXX

MENU

Example: One-Touch station 7

c

SET

Press MENU.

•The XMT RESERVATION indicator will
light.

•This display will appear.

Press the ONE TOUCH station, or press

AUTO and station number (2-digit), or
enter phone number with dial keypad.

Press SET.

Insert a document FACE DOWN.

•The unit will transmit a document
automatically after receiving is finished.

Telephone number,
station name or <G3>

XMT RESERVATION
ENTER PHONE NUMBER

ENTER PHONE NO.

=<S07>

INSERT DOCUMENT

FACE DOWN

NOTE:

This function cannot be used when this unit is transmitting, polling or being programmed for delayed transmission and
polling.

1-7

Being busy on line

Redialing automatically

Redialing for One-Touch and Speed Dialing

If there is no answer or the line is busy, the unit will autonnatically redial the number up to 6 times within a 10-minute
period and the display will show;

THU JUN 15 5:30PM 00

WAITING TO REDIAL

If there is still no answer after six (6) tries, the display shown below will appear.

THU JUN 15 5:30PM 00

REDIAL TIME OUT

To stop the redialing, press the STOP button, original display will appear and the beep will be heard.

THU JUN15 5:30PM 00

1-8

TRANSMITTING A DOCUMENT

(CONT.)

Programming a transmission time

Transmission at programmed time

Setting Delayed Transmission

The unit is equipped with a built-in timer. By programming the unit with a starting time and a facsimiie telephone

number, you can automaticaily transmit a document anywhere in the worid, and at any time of the day. This operation

can be reserved to take piace up to 24 hours after setting the timer.

1

C

MENU

□

SET

Example: One-Touch station 8

□

SET

Press MENU twice.

•The DELAYED XMT indicator will light.

•This display will appear.

Press “2”.

Press SET.

Enter the facsimile telephone number
using the one-touch diaiing, speed

diaiing or a fuli number.

Press SET.

DELAYED XMT=OFF

[1. OFF 2. ON]

DELAYED XMT=ON

[1. OFF 2 , ON]

ENTER PHONE NUMBER

ENTER PHONE NUMBER
=<S08>

SET START TIME

12:00 AM [5t==AM #=PM]

1-9

Example: Starting time is 8:30 P.M,

Enter the time at which the fax is to be
Transmitted.

•Press or “#” to select AM/PM mode.

•To correct an error while programming,
press the CLEAR button, then enter the
correct input.

SET START TIME
08:30 PM [*=AM #=PM]

r'

P.M.

~l

INSERT DOCUMENT
FACE DOWN

Press SET.

SET

Insert a document FACE DOWN.

•The document will be transmitted at the
time selected.

THU JUN 29 05:00 PM 00

XMT AT 8:30PM

NOTE:

•Automatic and manual reception, transmission and copying function can be performed even when delayed
transmission is set. To copy another document, remove the document on the tray and replace it when you finish.

• If there is no answer or the line is busy when performing the delayed transmission, the unit will automatically redial

the number, up to 6 times within a 10-minute period.

•You cannot set a new Delayed Transmission before transmitting document reserved by the previous Delayed

Transmission setting or the previously entered setting will be overridden.

1-10

DOCUMENT AND/OR VOICE-MESSAGE

Manual Reception

RECEIVING A

\ ^

^ I ^

When the phone rings, lift the handset or
press SP-PHONE to answer the call.

Press START/COPY to receive a
document.

RECEIVING

FROM: XXXXXX

After pressing START/COPY, replace
the handset if using the handset.

•During a fax reception, the number of
each page (99 max.) is displayed.

■ START/COPY indicator:

It will change from a flashing to a steady light, and the unit will begin transmitting or receiving a document.

RECEIVING

FROM: XXXXXX

P 1

P 1

■Telephone number,
station name
or <G3>

■ Begin by transmitting the FAX CORRESPONDENCE leaflet (included) to several of your business associates to
confirm that your unit is functioning correctly, and to inform them of the procedure for transmitting documents and/or
recording voice-messages on your unit.

NOTE:

•If you are using the speakerphone;

The line will be automatically disconnected after transaction is completed.

•If you do not hang up the handset after pressing the START/COPY button;

The unit will automatically call the other party. For further details, see “VOICE CONTACT" on page 1-15.

1-11

Explanation of Auto Receiving Mode

The KX-F220 can receive a document either automatically or manually. When set to automatic, you can receive a
document and/or voice-messages without the need for manual operations.

The unit has two Auto Receiving modes;

A) You can use the unit as both an answering and a facsimile machine.
B) You can use the unit as a facsimile machine only.

Receiving Voice-Messages and a Document Automatically

(Using as an Answering and a Facsimile Machine)

You should first record an Outgoing Message (OGM).

Refer to “Recording an Outgoing Message” on page 2-1.

Set FUNCTION selector to the ANS/FAX

ANS/FAX-| pFAX

n

position.

• ANS/FAX position:

The unit switches between an answering

and a facsimile functions automatically.

Press AUTO RECEiVE.

■ »The AUTO RECEIVE indicator wiil iight.

AUTO RECEIVE

•When a call is received, the unit will begin playing back your OGM. Then the unit will automatically function as an
answering machine or a facsimile depending on the caller’s choice.

• If the caller’s voice is not detected, the unit will automatically enter facsimile mode.

1-12

RECEIVING A

DOCUMENT AND/OR VOICE-MESSAGE (CONT.)

Receiving a Document Automaticatiy

(Using as a Facsimile Machine)

When a call is received, the unit will produce the answering carrier tone to receive a document. Then the unit will
receive a document automatically. At this time, your OGM will not be played.

1

ANS/FAX-| pFAX

AUTO RECEIVE

Set FUNCTION selector to the FAX position.

• FAX position:

The unit will function as a facsimile
machine only.

Press AUTO RECEIVE.

•The AUTO RECEIVE Indicator will light.

Cancelling Auto Receiving Mode

Press AUTO RECEIVE again.

•The AUTO RECEIVE indicator will go out.

AUTO RECEIVE

Setting Auto Receiving Mode Remotely

Call your unit, and let the telephone ring 15 times. The unit will go into the Auto Receiving Mode.
You can then hang up.

NOTE:

•This unit will answer on the first ring by default. You can change the ring count according to the instructions found on
pages 26 and 27 in the INSTALLATION MANUAL.

•If you encounter difficulty in receiving a document from facsimile machines which have an automatic transmission
feature, you will need to keep “RING COUNT” number at one (see pages 26 and 27 in the INSTALLATION MANUAL)

1-13

TRANSMITTING TO

YOUR KX-F220 FROM A REMOTE LOCATION

Recording Your Message and Transmitting a Document

From tone phone;

Call your unit, then leave your message
after the long beep following your OGM.

When recording is finished, press to
change your unit to the facsimile mode.

•Start transmission after hearing the
answering carrier tone.

•If you have selected the REMOTE FAX ID to

ON, enter your REMOTE FAX ID after

From rotary (pulse) phone:

When the calling facsimile machine has a voice-contact function, you can leave a message with your facsimile.

•If Remote Fax ID (page 1 -17) is set to on your KX-F220, rotary phone cannot access your KX-F220.

1. Call your unit.

2. While the OGM is playing, press your mute button or cover the mouthpiece of your handset.

3. Start transmission after hearing the answering carrier tone.

4. Make a call reservation (e.g. ...lift the handset) during transmission.

5. Record your message after the long beep following your OGM.

Transmitting a Document Only

From tone phone: t

Call your unit.

When your OGM starts, press to
change your unit to the facsimile mode.

•Start transmission after hearing the

answering carrier tone.

From rotary (pulse) phone:

• If Remote Fax ID (page 1-17) is set to on your KX-F220, rotary phone cannot access your KX-F220.

1. Call your unit.

2. While the OGM is playing, press your mute button or cover the mouthpiece of your handset.

3. Start transmission after hearing the answering carrier tone.

1-14

VOICE CONTACT

Initiating Voice Contact During Transmission!Reception

While you are transmitting or receiving a document, you may wish to speak with the other party. If the other party’s unit
is equipped with a voice contact feature, you can initiate voice contact as follows.

Lift the handset or push SP-PHONE

while transmitting or receiving documents.

RECEIVING P 1

VOICE STANDBY

SENDING

VOICE

When the other party answers, start
speaking.

If you initiate voice contact during transmission;

you will be able to speak after all of the document have been transmitted. The other party’s unit will ring or beep
depending on the type of unit they have.

If you initiate voice contact during receipt of a document;

you will be able to speak after receiving the current page of the document. The other party’s unit will ring or beep
depending on the type of unit they have, after the current page has been transmitted.

It may happen that the voice contact cannot be done according to some certain type of the voice contact provided

with the other party’s unit.

STANDBY

P 1

Receiving a Request for Voice Contact

If the other party tries to contact you during transmission or reception, the unit will beep.

Lift the handset or press SP-PHONE after hearing several beeps.

RECEIVING

PLEASE PICK

P 1

UP

SENDING P 1

PLEASE PICK UP

Start speaking.

NOTE;
If you do not answer within 10 seconds after hearing several beeps indicating the request for voice contact,
one of two conditions will occur;

•When the FUNCTION selector is set to the FAX position, the unit will be disconnected.

•When the FUNCTION selector is set to the ANS/FAX position and the unit is in the Auto Receiving mode, the unit will
play back your OGM and record the voice-message. If the unit is in the manual receiving mode, the unit will be

disconnected.

1-15

SETTING “PAGE COUNTER”

When the PAGE COUNTER function is set to ON, the
page number will be printed at the top of each page you
transmitted.

The unit requests you to enter the total number of pages you transmit.

At this time, enter the number then press the SET button.

•Correcting an error while entering; press the CLEAR
button and enter correct input.

SET NUMBER OF PAGES

TOTAL=0

MENU

#

0

2 / Example: Page Counter is “ON”.

Press “2”, then press SET.

^

CZD

SET

Press MENU 4 times.

•The PROGRAM indicator will light.

•This display will appear.

Press“#”, then press “07”.

PROGRAM [1. DATE 2. TEL

3. SYSTEM 4, REPORT]

7 .

PAGE

COUNTER=OFF

2. ON]

OFF

[1.

7. PAGE

[1. OFF

PROGRAM

3. SYSTEM 4

COUNTER=ON

2. ON]

DATE 2. TEL

[1.

. REPORT]

MENU

Press MENU to end the operation.

1-16

THU JUN

15

5:00PM 00

REMOTE FAX ID

A remote Fax ID is to prevent unauthorized persons accessing your unit from a remote location. A remote Fax ID can be
any of following ranges:

We recommend you to set different number from ATAS ID (page 2-3), to prevent accessing the answering machine.
1 digit: 1 to 9 2 digits: 10 to 99
3 digits: 100 to 999 4 digits: 1000 to 9999

Setting Remote Fax ID

MENU

#

0

CZD

SET

__

8

Press MENU 4 times.

•The PROGRAM indicator will light.

•This display will appear.

Press then press ”08”.

Press ”2”, then press SET to set to ON.

Press then press “09”.

PROGRAM [1. DATE 2. TEL

3. SYSTEM 4. REPORT]

8. REMOTE FAX ID=OFF
[1. OFF 2. ON]

8. REMOTE FAX ID=ON

[1. OFF 2. ON]

PROGRAM [1. DATE 2. TEL

3. SYSTEM 4. REPORT]

9. ENTER YOUR REMOTE

FAX ID=2222

Example: ID is 5678.

SET

MENU

Enter the desired remote Fax ID, then press SET.

9. ENTER YOUR REMOTE

FAX ID=5678

8

PROGRAM [1, DATE 2. TEL

3. SYSTEM 4. REPORT]

Press MENU to end the operation.

1-17

Transmitting a Document with Remote Fax iO to Your KX-F220 from a Remote Location

1

Example: ID is 5678.

Call your unit.

When the OGM is heard, press then
enter the remote FAX ID.

•OGM is stopped, then the answering
carrier tone is heard.

Start transmission after hearing the
answering carrier tone.

1-18

SETTING THE “MESSAGE OUT”

This function offers you to put your message on top of transmitted document. You may choose the message from the
following selections. The message has been preset to “OFF” at the factory.

A: CONFIDENTIAL***
B: *** IMMEDIATE REPLY REQUESTED***
C: You can program a message of your own.
OFF: No message.

Example: A

TROM : Panasonic

Example: B

FROM : Panasonic AUG.29.1989 i:23 PM PI

Example: C

Programmed message

MENU

*** CONFIDENTIAL ***

Xi** irtlEDIATE REPLY REQUESTED ***

Press MENU 4 times.

•The PROGRAM indicator will light.

•This display will appear.

flUG.29. 1989 i:i7 PM PI

PROGRAM [1. DATE 2. TEL
3* SYSTEM 4. REPORT]

Press“#”, then press“06”

1-19

6. MESSAGE OUT=OFF
[1

OFF 2.

A 3. B 4. C]

Press the buttons as follows.

Selecting A mode ^ CONFIDENTIAL ^ ^ )

ABC 2

CZD

SET

Selecting B mode * IMMEDIATE REPLY REQUESTED ^)

SET

Selecting C mode (your own message)

czi:

SET

Example: U

Press “2”, then press SET.

Press “3”, then press SET.

Press 4, then press SET then enter a

sentence you wish to print using the

ONE TOUCH station button up to 64
characters.
{e.g. If the message is “URGENT!”)

•For the usage of the ONE TOUCH
station button, see the page 19 in the
INSTALUTION MANUAL,

MESSAGE

6.
OFF 2. A 3. B 4, C]

[1

OUT=A

PROGRAM [1. DATE 2. TEL

3. SYSTEM 4. REPORT]

6.

[1

MESSAGE

OFF 2 .

OUT=B
A3. B 4. C]

PROGRAM [1. DATE 2. TEL

3. SYSTEM 4. REPORT]

6.

[1

MESSAGE

OFF 2.

OUT=C
A3. B 4. C]

PLEASE SET MESSAGE
^URGENT!

13

SET

Selecting OFF

CZD

SET

UuVv

Press SET to store it into memory.

Press “1”, then press SET.

•No message will be printed.

1-20

PROGRAM [1. DATE 2, TEL

3. SYSTEM 4. REPORT]

6.
[1

MESSAGE

OFF 2 .

OUT=OFF

A 3. B 4. C]

PROGRAM [1. DATE 2. TEL

3. SYSTEM 4. REPORT]

TURNING ON/OFF THE AUTO RECEIVING MODE

This function allows you to make the Auto Receiving mode ON or OFF for the desired time.
Use “AUTO RCV TIMER” for programming. The Auto Receiving mode automatically turn on or off at the programmed
time.

Example: Company XYZ

Company XYZ wants the unit to set to the Auto Receiving mode automatically from 5:00 PM. to 9:00 AM.

1

Press MENU 4 times.

MENU

•The PROGRAM indicator will light.

•This display will appear.

4

#

MNO 0

----------- Press “2”, then press SET.

Press then press “16”.

PROGRAM [1. DATE 2. TEL

3. SYSTEM 4. REPORT]

16. AUTO RCV TIMER

=OFF [1. OFF 2. ON]

AUTO RCV ON TIME

12:00AM [*=AM #=PM]

SET

Example: ON time is 5:00 PM.

1-21

Example; OFF time is 9:00 AM.

' Press MENU to end the operation.

MENU

1-22

POLLING

Polling is that you call the other station{s) to retrieve the document.
The other party must know in adovance that you will call, and must insert a document on the document tray.
You also need to program a polling password before transmission. This “POLLING" function may be performed
between the FAX’S which have the same protocol.

Programming the Polling Password

The first step in using the polling feature is to program your polling password. The password is a 4-digit number, which is
checked during the polling operation. If the password of the polling unit and that of the unit being polled do not match,
polling cannot take place.

MENU

ABC 2

Example: Password is 1234.

■►[

SET

JKL 5

-►

Press MENU 4 times.

•The PROGRAM indicator will light.

•This display will appear.

Press then press “25”.

Enter your polling password, then
press SET to store it into memory.

•To correct an error while

programming; press CLEAR, and then

enter correct input.

PROGRAM [1. DATE 2. TEL

3. SYSTEM 4. REPORT]

25. POLLING PASSWORD

=0000

25. POLLING
=1234

PROGRAM [1.

3. SYSTEM 4.

PASSWORD

DATE 2. TEL

REPORT]

Press MENU to end the operation.

THU JUN 29

MENU

NOTE:

If the polling password is set to "0000", the unit does not check password.
The polling is allowed only between KX-F220’s which have same polling password programed.

1-23

3:00 PM 00

Preparation for Being Polied

In order to let other stations poll your unit, you must set a document on the tray of the unit.

After being polled, the unit will automatically return to the Auto Receiving mode.

1

MENU

Press MENUS times.

•The POLLING indicator will light.

•This display will appear.

Press “4”.

POLLING [1. OFF 2. ON

3. XMT & POLL 4. POLLED

READY TO BE POLLED

PRESS SET KEY

Press SET.

SET

Insert a document FACE DOWN, then
press AUTO RECEIVE to set to the Auto
Receiving mode.

INSERT DOCUMENT

FACE DOWN

THU JUN 29

POLLED ON

3:00PM 00

When another station polls your unit,
transmission is performed automatically.

NOTE:
Polled station should be set the REMOTE FAX ID to off. See page 1 -17.

1-24

Single Station Polling

The following procedure lets you poll one station

POLLING (CONT.)

1

; dZ

Example: The polled station is the ONE-TOUCH station 8.

8 I .

MENU

SET

I by using the One-Touch dialing, Speed

-rL^ dialing or a full number.

Press MENU 3 times.

•The POLLING indicator will light,

•This display will appear.

Press “2”.

Press SET.

Enter the facsimile telephone number

POLLING [1. OFF 2. ON

3. XMT & POLL 4. POLLED]

POLLING ON

PRESS SET KEY

ENTER PHONE NUMBER

[01]

ENTER PHONE NUMBER
=<S08> [01]

-dialed number or
station name

I I ^ I

SET SET

Press SET twice.

•When you use a full number, press the
SET button once.

1-25

DELAYED POLL=OFF

[1. OFF 2. ON]

Press SET.

•If you want to perform the delayed polling,
see page 1-31.

Press START/COPY.

• Polling will be performed.

DIALING <POLL>

TO: XXXXXXX

4-

POLLING

FROM: XXXXXXX

-dialed number or
station name

NOTE:

•For successful polling, the polled station must make preparations. Refer to page 1 -24.

• If the polled station is busy or there is no answer, the unit will automatically redial the number up to 6 times within a
10-minute period. If you receive or make another call during automatic redial period, the redial will be canceled.

1-26

PI

POLLING (CONT.)

ss..»

Multi Station Polling

If you want to poll two or more stations, you can poll up to 40 stations in one operation. However, you must use ONE-

TOUCH and/or SPEED DIAL stations.

MENU

ABC

2

Press MENUS times.

•The POLLING indicator will light.

•This display will appear.

Press “2”.

POLLING [1. OFF 2, ON

3. XMT & POLL 4. POLLED]

POLLING ON

PRESS SET KEY

4

Press SET.

SET

Example: The polled stations are the One-Touch station 8 and the SPEED DIAL station 00.

Enter the phone number by using

One-Touch dialing and/or Speed dialing,

4-

IZZ)

SET

then press SET.

ENTER PHONE NUMBER

ENTER PHONE NUMBER
=<S08> [01]

[ 0 1 ]

AUTO

OPER

Q

SET

0

1-27

ENTER PHONE NUMBER

=<A00> [02]

POLLING

• • •

—i

^ I
/1

C

SET

CZD

SET

START/COPY

Press SET.

•If you want to perform the delayed polling,
seepage 1-31.

Press SET.

Press START/COPY.

• Polling will be performed.

DELAYED POLL=OEF

[1. OFF 2. ON]

DIALING <POLL>

TO: XXXXXXX

POLLING

FROM: XXXXXXX

NOTE:

•For successful polling, the polled station must make preparations. Refer to page 1-24.

• If one of the polled stations is busy or there is no answer, the station is skipped. Then the unit will automatically dial
the next selected station. The skipped station(s) will be redialed 6 times after all selected stations have been called.

PI

1-28

POLLING

(CONT.)

XMT

POLLING

Turnaround Polling

Turnaround polling is a combination function, and you do two operations automatically with making one call. First, the
unit will transmit a document to a station, and then it will poll the same station.

Press MENU 3 times.

1/ c

Example: The turnaround polled station is the ONE-TOUCH station 9.

MENU

SET

9 r ~ J

•The POLLING indicator will light.

•This display will appear.

Press “3”.

Press SET.

Enter the phone number by using One­Touch dialing. Speed dialing or a full
number.

POLLING [1. OFF 2. ON

3. XMT & POLL 4. POLLED]

XMT & POLL ON

PRESS SET KEY

ENTER PHONE NUMBER

=<S09>

-dialed number
or station name

SET

Press SET.

DELAYED XMT & POLL=OFF

[1. OFF 2. ON]

1-29

Press SET.

• If you want to perform the delayed

SET

turnaround polling, see page 1-33.

Insert a document FACE DOWN.

INSERT DOCUMENT

FACE DOWN

Press START/COPY.

•The documents will be transmitted.

After the transmission, the unit will
automatically switch to polling mode and
poll the remote station.

NOTE:

•For successful polling, the polled station must make preparations. Refer to page 1 -24.
1-30

DIAL I

TO: XXX

NG <XMT & POLL>
XXX

---­station name

POLLING

FROM: XXXXXXX

dialed number or

POLLING

(CONI.)

Delayed Polling

By programming the unit with a starting time and a facsimile telephone number, you can automatically perform polling
function. This operation can be reserved to take place up to 24 hours after setting the timer.
If you enter a full number, you poll single station alone.

Press MENU 3 times.

•The POLLING indicator will light.

MENU

SET

Example: The polled station is the One-Touch station 8.

------

[ Enter the phone number by using

8 1

SET

“3 1 One-Touch dialing, speed dialing or a full

•This display will appear.

Press “2”.

Press SET.

number.

Press SET twice.

•If you want to add more stations, repeat
step 2.

POLLING [1* OFF 2. ON

3. XMT & POLL 4. POLLED]

POLLING ON

PRESS SET KEY

ENTER PHONE NUMBER
=<S08> [01]

■dialed number

DELAYED POLL=OFF

[1. OFF 2. ON]

1-31

Example: The starting time is 8:00 PM.

Press “2”, then press SET.

SET POLLING TIME

12:00 AM [+=AM #=PM]

Enter the time at which the fax is to be

transmitted.

•Press or “#” to select AM/PM mode.

Press SET.

SET POLLING TIME

08:00 PM [*=AM #=PM]

THU JUN29 3:00PM 00
POLLING AT 8:00PM

NOTE:

•Automatic and manual reception, transmission and copying function can be performed when delayed polling is set.

• If there is no answer or the line is busy when performing the delayed polling, the unit will automatically redial the
number, up to 6 times within a 10-minute period.

•You cannot set a new Delayed Polling before receiving documents reserved by the previous Delayed Polling setting.
Otherwise the previous setting will be overridden.

1-32

POLLING

XMT POLL

(CONTO

Delayed Turnaround Polling

By programming the unit with a starting time and a facsimile telephone number, you can automatically perform
turnaround polling function. This operation can be reserved to take place up to 24 hours after setting the timer.

Press MENUS times.

MENU

SET

Example: The polled station is ONE-TOUCH station 8.

•The POLLING indicator will light.

•This display will appear.

Press “3”.

Press SET.

Enter the phone number by using
One-Touch dialing, Speed dialing or a full
number.

POLLING [1. OFF 2. ON

3. XMT & POLL 4. POLLED]

XMT & POLL ON

PRESS SET KEY

ENTER PHONE NUMBER

=<5-Q8>

-dialed number
or station name

SET

Press SET.

•If you want to add more stations, repeat
step 2.

1-33

DELAYED XMT & POLL=OFF

[1. OFF 2. ON]

Example; The starting time is 8:00 PM.

Press “2”, then press SET.

Enter the time at which the fax Is to be

transmitted.

•Press or “#” to select AM/PM mode.

Press SET.

SET START TIME
12:00 AM [*=AM #=PM]

SET START TIME

08:00 PM [+=AM #PM]

INSERT DOCUMENT

FACE DOWN

Insert a document FACE DOWN.

THU JUN

29 05 :00 PM 00

XMT&POLL AT800PM

NOTE:

•Automatic and manual reception, transmission and copying function can be performed when delayed turnaround
polling is set.

• If there is no answer or the line is busy when performing the delayed turnaround polling, the unitwill automatically
redial the number, up to 6 times within a 10-minute period.

•You cannot set a new Delayed Turnaround Polling before the previous Delayed Turnaround Polling is performed.
Otherwise the previous setting will be overridden.

1-34

PROGRAMMING AUTOMATIC DIALING NUMBERS

Programming One-Touch Dialing Numbers

You can program up to 24 facsimile telephone numbers and station names. Telephone numbers may be programmed
up to 30 digits long. Station names may be programmed up to 16 alphanumeric characters (including symbols).

Example:

Program the facsimile number 123-4567 and station name into the station 7.

Press MENU 4 times.

•The PROGRAM indicator will light.

MENU

1 Press

Example: Program the facsimile number 123-4567 into the station 7.

PHS 7

•This display will appear.

Press a ONE TOUCH station.

Enter the facsimile telephone number.

•To correct an error while

programming; press the CLEAR button,

and then enter correct input.

• Pressing the HYPHEN button once counts
as 2 digits.

PROGRAM [1. DATE 2, TEL

3. SYSTEM 4. REPORT]

SELECT AUTO OR

ONE TOUCH KEY

ENTER PHONE NO. <S07>

ENTER PHONE NO. <S07>
=123-4567

SET

Press SET to store it into memory.

1-35

ENTER NAME

Example: Program the station name into the station 7.

Enter the station name using the ONE-

TOUCH station (as character key) and the
dial keypad.

SET

•Refer to “How to Use the Character
Keys" on page 19 in INSTALLATION
MANUAL.

ENTER NAME

Press SET to store it into memory.

•To enter facsimile number and station

name in succession;

repeat steps 2 and 3.

After programming all the numbers, press

MENU

To enter the station name, use the character (station) keys on the Memory card and 0 through 9, * and # on the dial
keypad. But you cannot use the SECRET key.

MENU again.

•The PROGRAM indicator will go out.

SELECT AUTO OR

ONE TOUCH KEY

THU JUN 15 05:30PM 00

□ E3EU

EH ED EH
E3E3EI

aaa

Dial Keypad

Character keys

1-36

Command keys

PROGRAMMING AUTOMATIC DIALING NUMBERS

(cont.)

Programming Speed Dialing Numbers

The unit allows keys “0” to “9” on the dial pad to be used for an additional 100 memory stations. These stations can

be accessed by dialing two digits {“00” through “99”). Telephone numbers may be programmed up to 30 digits long.
Station names may be programmed up to 16 alphanumeric characters (including symbols).

Example:

Program the facsimile number 987-6543 and station name into the station 00.

Press MENU 4 times.

1

MENU

Example: Program the facsimile number 987-6543 into the station 00.

•The PROGRAM indicator will light.

•This display will appear.

Press “2”.

Press AUTO, then enter the station

number (00 to 99).

Enter the telephone (or facsimile) number.

•Pressing the HYPHEN button once counts
as 2 digits.

PROGRAM [1. DATE 2, TEL

3. SYSTEM 4. REPORT]

SELECT AUTO OR
ONE TOUCH KEY

ENTER PHONE NO. <A00>

ENTER PHONE NO. <A00>
=987-6543

SET

Press SET to Store it into memory.

ENTER NAME

1-37

Example: Program the station name into station 00.

Enter the station name using the ONE
TOUCH station (as character key) and the
dial keypad.

SET

•Refer to “How to Use the Character
Keys’’ on page 19 in INSTALLATION
MANUAL.

Press SET to store it into memory.

•To enter number and station name in
succession;

repeat steps 2 and 3.

ENTER NAME

SELECT AUTO OR

ONE TOUCH KEY

After programming all the numbers,

MENU

To enter the station name, use the character (station) keys on the Memory card and 0 through 9, * and # on the dial
keypad. But you cannot use the SECRET key.

press MENU again.

•The PROGRAM indicator will go out.

THU JUN 15 5:50PM 00

QEUEi]
SEE ED

EgHQ]

1

----

1 1 _ 1

(=□

Dial Keypad

Character keys

1-38

Command keys

PROGRAMMING AUTOMATIC DIALING NUMBERS

(cont.)

Programming as Secret Phone Numbers

This function is useful for keeping a facsimile/phone number (or a portion of it) secret, when you print out the list of
facsimile/phone numbers.

Example:

Program the facsimile number 654-3210 and station name into the ONE TOUCH station 8 as a secret number.

1

MENU

Example: Program the facsimile number 654-3210 into the ONE TOUCH station 8 as a seacret number.

SECRET

]

-►

ABC

2

0

SECRET

Press MENU 4 times.

•The PROGRAM indicator will light.

•This display will appear.

Press “2”.

Press the ONE TOUCH station 8.

Press SECRET (PRIORITY 6), the

telephone number, then press
SECRET.

•To correct an error while

programming; press the CLEAR

button, and then enter the correct
input.

• Pressing the SECRET button once
counts as 2 digits.

PROGRAM [1. DATE 2. TEL

3. SYSTEM 4. REPORT]

SELECT AUTO OR
ONE TOUCH KEY

ENTER PHONE NO. <S08>

ENTER PHONE NO. <S08>
=[6543210]

(ZZ!

SET

Press SET to store it into memory.

1-39

ENTER NAME

Example: Program the station name into the ONE TOUCH station 8.

Enter the station name using the ONE-

TOUCH station (as character key) and the

c

SET

dial keypad.

•Refer to "How to Use the Character
Keys" on page 19 in INSTALLATION
MANUAL.

Press SET to store it into memory.

•To enter number and station name in
succession; repeat steps 2 and 3.

ENTER NAME

SELECT AUTO OR
ONE TOUCH KEY

After programming all the numbers,

THU JUN 15 05:50PM 00

MENU

press MENU again.

•The PROGRAM indicator will go out.

To enter the station name, use the character (station) keys on the Memory card and 0 through 9, * and # on the dial
keypad. But you cannot use the SECRET key.

PHlOftlTtS p-

------------

QEllQ

HPi]

QSQ

mtùMii 1 ^ ^

e j

'

3

1-----,

1 )

n ^ ^

---------------------------------

1, 1 " """1

» 1

---------------------------------

-

« 1 ■ ■■■

1

1

?r j

----------------------------

I

------------

1

PniORlTV4 ^ ^

" 1

------------------------------

» f

" 1---------------------------------1
20 1 1

VftCi

J

1^ t

------------------------------

1 (fiiOUHyt,

^ 1 “ 1

-------------------------------

1 >

Dial Keypad

Character keys

1-40

Command keys

USING THE PRIORITY BUTTONS

The unit has 6 PRIORITY buttons. These buttons can store communications parameters (XMT, POLL, XMT & POLL)
and starting time (Delayed communications) as well as a phone number in one station. This is very useful when you
have to transmit or poll documents frequently to specific phone numbers.

You may program a desired function described below into a PRIORITY button. Programming and Calling are
explained after this page.-

•One-Touch Dialing (page 1 -5) »Delayed Transmission (page 1 -9) «Single Station Polling (page 1 -25)

•Multi Station Polling (page 1-27) «Turnaround Polling (page 1-29)

Press MENU 4 times, then press “2’

•The PROGRAM indicator will light.

MENU

Example: Program into a PRIORITY 1.

Press a PRIORITY (#1 through #6).

PRIORITY1

Press “2”, then press SET.

•If you use this button as an One-Touch
station, press “1" instead of “2", then
enter the phone number and station
name. Refer to page 1 -35.

SET

PROGRAM [1. DATE 2. TEL

3. SYSTEM 4. REPORT]

SELECT AUTO OR
ONE TOUCH KEY

PRIO. 1 MODE=DIAL

[1, DIAL 2. PROG.]

PRIO. 1 MODE=PROG.

[1. DIAL 2. PROG.]

MODE=XMT [1. XMT

2. POLL 3. XMT&POLL]

OR

OR

Press “1 ”, ”2” or “3” as needed, then
press SET.

(E) Press “1” for XMT.

(Go to page 1 -43.)

Press “2” for POLL.

(D (Go to page 1-44 for single polling.)
(g) (Go to page 1 -45 for multi polling.)

(B) Press “3” for XMT&POLL

(Go to page 1-47.)

1-41

MODE=XMT [1. XMT

2. POLL 3. XMT&POLL]

MODE=POLL [1. XMT

2. POLL 3. XMT&POLL]

MODE=XMT&POLL [1. XMT

2. POLL 3. XMT&POLL]

Programming Flowchart

iii When Delayed Communication is set to OFF, “SET START TIME" is not displayed.

1-42

USING THE PRIORITY BUTTONS

A: Programming Delayed XMT (Transmission)

Enter phone number using one of the following ways.

(CONT.)

■ One-Touch dialing:

Speed dialing:

1

AUTO

4-

0

Station No.

Manual dialing:

Press a ONE-TOUCH station,
(e.g. If the station number is 7.

Press AUTO and station number

(2 digits).
(e.g. If the station number is 00.)

Dial the number with dial keypad.
(e.g. If the phone number is 1234567.)

Press SET.

ENTER PHONE NUMBER

=<S07>

ENTER PHONE NUMBER

=<A00>

ENTER PHONE NUMBER

=1234567

DELAYED XMT=OFF

(1. OFF 2. ON]-

Press “2”, then press SET.

SET

Example; The starting time is 11:00 PM.

\ ^ouR I Enter starting time, then press SET.

1

SET

I
I

n

I

I
I
I

Press MENU to end the operation.

I PM !

1

0

MENU

E

OPEFI Q

► cz?

DELAYED XMT=ON

[1. OFF 2. ON]

SET START TIME

12:00AM [*=AM #=PM]

SET START TIME
11:00PM [*=AM #=PM]

SELECT AUTO OR

ONE TOUCH KEY

1-43

B; Programming POLL (Single Polling)

AS/ Enter phone number using one of the following ways.

■ One-Touch dialing:

Speed dialing:

Station No.

Manuaidiaiing:

SET

Press a ONE-TOUCH station,

(e.g. If the station number is 7.)

Press AUTO and station number

(2 digits).

{e.g. If the station number is 00.)

Dial the number with dial keypad.
{e.g. If the phone number is 1234567.)

Press SET.

ENTER PHONE NUMBER

=<S07> [01]

ENTER PHONE NUMBER

=<A00> [01]

ENTER PHONE NUMBER

=1234567

DELAYED POLL=OFF

[1. OFF 2. ON]

Select desired mode.

MENU

Press MENU to end the operation.

1-44

USING THE PRIORITY BUTTONS (CONT.)

C; Programming POLL (Multi Polling)

Before programming multi polling, the desired phone numbers must be stored into ONE-TOUCH stations and/or
SPEED DIALING stations.

Enter phone numbers using one of the following ways.

■ One-Touch dialing:

-

--------------------------

Speed dialing:

station No.

-

1 oik

Press a ONE-TOUCH station.

(e.g. If the station number is 7.)

Press AUTO and station number
(2 digits).

(e.g. If the station number is 00.)

Press SET.

Repeat steps (4C) and (5C) for storing
phone numbers (up to 40 stations).

ENTER PHONE NUMBER
=<S07> [01]

ENTER PHONE NUMBER
=<A00>

ENTER PHONE NUMBER

[01]

[02]

After storing all the numbers, press SET
again.

1-45

DELAYED POLL=OFF

[1. OFF 2. ON]

Select desired mode.

■ If you do not need to

set the timer;

1

I

If you want to perform

delayed multi polling; Press “2”, then press SET. And enter

[

-►IT“

SET

HOUR

MINUTE

Press “1”, then press SET.

the desired time, then press SET.

(If the starting time is 11:00 P.M.)

0

T

I

PM

¡-►L

SET

1

#

L.

_ _ _ _ _ _ _ _

j

SELECT AUTO OR
ONE TOUCH KEY

DELAYED POLL=ON

[1. OFF 2. ON]

SET POLLING TIME

11:00AM [1. *=AM 2.#=PM]

MENU

Press MENU to end the operation.

THU JUN 29 3:00PM 00

1-46

USING THE PRIORITY BUTTONS

D; Programming XMT & POLL (Turnaround Polling)

Enter phone number using one of the following ways.

(CONT.)

■ One-Touch dialing:

Speed dialing:

Manual dialing:

SET

Press One-Touch station.
(e.g. If the station number is 7.)

Press AUTO and station number
(2 digits).

(e.g. If the station number is 00.)

Dial the number with dial keypad.
(e.g. If the phone number is 1234567.)

Press SET.

ENTER PHONE NUMBER

=<S07>

ENTER PHONE NUMBER
=<A00>

ENTER PHONE NUMBER
=1234567

DELAYED XMT&POLL=OFF

[1. OFF 2. ON]

Select desired mode.

■ If you do not need to

set the timer;

1

If you want to perform

delayed polling;

HOUR

1

—

■►a

MENU

SET

SET

1

hi

Press “1 ”, then press SET.

Press “2”, then press SET. And enter

the desired time, then press SET.

(If the starting time is 11:00 P.M.)

PM

;

1

i“i
1 '

#

□PER

Q

MINUTE

OPER 0

Press MENU to end the operation.

SELECT AUTO OR
ONE TOUCH KEY

DELAYED XMTiPOLL=ON

[1. OFF 2. ON]

SET START TIME
11:00PM [*=AM #=PM]

SET

1-47

Calling with Priority Buttons

Delayed XMT

Example: Using PRIORITY button 1 to stores “XMT at 11:00 PM."

Insert a document FACE DOWN,

PRIORITY1

^ I then press the desired PRIORITY.

When the programmed time comes, the

unit starts transmission automatically.

THU JUN 29 3:00PM 00

XMT AT 11:00PM

■ To cancel;

Press STOP, then press “1 ”.

POLLING

Example: Using PRIORITY button 2.

Press the desired PRIORITY.

PRIOR1TY2 I

-----------

----------

>1

The unit starts polling.

■ To cancel;

Press STOP.

Delayed polling;

When the programmed time comes, the
unit starts polling automatically.

CANCEL DELAYED
XMT? [1. YES 2. NO]

DIALING <POLL>

TO: xxxxxxx

Station name

-----

or dialing number

THU JUN 29 3:00PM 00

USER STOPPED

THU JUN 29 3:00PM 00

POLLING AT 11:00PM

■ To cancel;

Press STOP, then press “1”.

1-48

CANCEL DELAYED
POLLING? [1. YES 2. NO]

USING THE PRIORITY BUTTONS

Calling with Priority Buttons (com.)

XMT&POLL

Example: Using PRIORITY button 3.

Insert a document FACE DOWN,

PRIORITY3

then press the desired PRIORITY.

The unit starts turnaround polling.

(CONT.)

DIALING <XMT£P0LL>
TO:

■ To cancel;

Press STOP.

Delayed polling:

When the programmed time comes, the

unit starts polling automatically.

■ To cancel;

Press STOP, then press “1”.

THU JUN 29 3:00PM 00
USER STOPPED

THU JUN 29 3:00PM 00
XMT&POLL AT 11:00PM

CANCEL DELAYED XMT&

POLL? [1. YES 2 . NO]

NOTE:

•Automatic and manual reception, transmission and copying function can be performed when delayed transmission is
set. To copy another document, remove the document on the tray and replace it when you finish.

•If the line is busy when performing the delayed transmission, the unit will automatically redial the number, up to
6 times within a 10-minute period.

•When you use the PRIORITY button as a One-Touch station button, refer to page 1 -5.

1-49

PASSWORD COMMUNICATIONS

This feature is effective only between Panasonic compatible machines.

Password communications helps you to transmit a document to the specific station. It will also be helpful in preventing

your unit receiving from unauthorized station.

When password communications is used, the identical main password {a 4-digit number) must be programmed on
both sides of the line. The unit checks the password either before transmitting or receiving a document.
The KX-F220 has two password communications functions. They are TX (transmission) password check mode and
RX (receiving) password check mode.

TX Password Check:

This function checks the password before transmitting a document. If the password sent from the other KX-F220 does

not match with the one programmed in your KX-F220, transmission will be prohlbitted.

23. TX PASSWORD CHECK

=OFF [1. OFF 2. ON]

RX Password Check:

This function checks the password before receiving a document. If the password sent from the other KX-F220 does not

match with the one programmed in your KX-F220, receiving will be prohibitted.

24. RX PASSWORD CHECK
=OFF [1. OFF 2. ON]

NOTE:

The Polling Function always performs independently, not related to the password communications feature.

1-50

PASSWORD COMMUNICATIONS (CONT.)

Information of the Password Communications

Before using password communications, check that your password and the other station’s password are identical and

you set “SEND PASSWORD” to ON.

■ When you want to transmit a document only to specific people (TX password check mode):

Set “TX PASSWORD CHECK” to ON. (See the Table 1 below.)

FUNCTION

SEND PASSWORD ON

TX PASSWORD CHECK ON

RX PASSWORD CHECK OFF

YOUR

KX-F220

OTHER

KX-F220

ON

ON/OFF

ON/OFF

<Table 1>

THU JUN29 3:00PM 00

TX PASSWORD CHECK ON

•Your unit transmits a document only when the correct password is received.

When you want to receive a document only from specific people (RX password check mode):

Set “RX PASSWORD CHECK” to ON. (See the Table 2 below.)

FUNCTION

YOUR

KX-F220

OTHER

KX-F220

SEND PASSWORD ON

TX PASSWORD CHECK

RX PASSWORD CHECK ON

OFF

THU JUN29 3:00PM 00

RX PASSWORD CHECK ON

•Your unit receives a document only when the correct password is received.

1-51

ON

ON/OFF

ON/OFF

<Table 2>

When you want to send a document to and receive a document from specific peopie. (TX password check and RX password check mode);

Set "TX PASSWORD CHECK" and “RX PASSWORD CHECK" to ON. (See the Table 3 below.)

FUNCTION

SEND PASSWORD

TX PASSWORD CHECK

RX PASSWORD CHECK

YOUR

KX-F220

ON

ON

ON ON/OFF

OTHER

KX-F220

ON

ON/OFF

<Table3>

THU JUN29 3:00PM 00
TX PASSWORD CHECK ON

THU JUN29 3:00PM 00
RX PASSWORD CHECK ON

•Your unit transmits and receives a document only when the correct password is received.

When you want to have facsimile communications only within a group of people:

All the people in the group must set both “TX PASSWORD CHECK” and “RX PASSWORD CHECK" to ON.
(See the Table 4 below.)

FUNCTION

YOUR

KX-F220

OTHER

KX-F220

SEND PASSWORD ON

TX PASSWORD CHECK

RX PASSWORD CHECK

ON

ON ON

ON

ON

<Table4>

THU JUN29 3:00PM 00

TX PASSWORD CHECK ON

THU JUN29 3:00PM 00

RX PASSWORD CHECK ON

•Only people who share the identical password can transmit and receive a document each other.

1-52

PASSWORD COMMUNICATIONS

Programming the Password Communications

(CONTO

MENU

#

Example; Password is 1234.

GHI ^

Press MENU 4 times.

•The PROGRAM indicator will light.

•This display will appear.

Press then press “21 ”.

Enter your password (4 digits), then

press SET.

•0000 is not effective as a password.

PROGRAM [1. DATE 2. TEL

3. SYSTEM 4. REPORT]

21. MAIN PASSWORD

=0000

21. MAIN PASSWORD
=1234

PROGRAM [1. DATE 2. TEL

3. SYSTEM 4. REPORT]

#

□ZD

SET

Press then press “22”.

—t

I

Press “2”, then press SET.

22. SEND PASSWORD=OFF
[1. OFF 2. ON]

22. SEND PASSWORD=ON
[1. OFF 2. ON]

PROGRAM [1, DATE 2. TEL

3. SYSTEM 4. REPORT]

1-53

Press then press “23”.

#

23. TX PASSWORD CHECK
=OFF [1. OFF 2. ON]

8

To set “TX PASSWORD CHECK” on;

2 ^

To set “TX PASSWORD CHECK” off;

T1

SET

----------

1 . Press then press “24”.

#1 ^

ABC 2

Press “2”.

Press “1”.

Press SET.

23. TX PASSWORD CHECK
=ON [1. OFF 2. ON]

23. TX PASSWORD CHECK
=OFF [1. OFF 2. ON]

PROGRAM [1. DATE 2. TEL

3. SYSTEM 4. REPORT]

24. RX PASSWORD CHECK
=OFF [1. OFF 2, ON]

To set “RX PASSWORD CHECK” on;

Press “2”.

To set “RX PASSWORD CHECK” off;

1

SET

4^

MENU

Press “1”.

Press SET.

Press MENU to end the operation.

24. RX PASSWORD CHECK

=0N [1. OFF 2. ON]

2'4. RX PASSWORD CHECK
=OFF [1. OFF 2. ON]

PROGRAM [1. DATE 2 . TEL

3. SYSTEM 4. REPORT]

1-54

PASSWORD COMMUNICATIONS

(CONT.)

Password Communications

Password communications is activated with the MAIN PASSWORD {refer to page 1-53).

However, you may change or cancel the password temporarily by using MENU button (XMT RESERVATION,

DELAYED XMT, and XMT & POLL) when “SEND PASSWORD” or “TX PASSWORD CHECK" is set to ON.
This feature is useful when you need to transmit a document to a station which has a different password or no password
programmed.

Example: Using XMT RESERVATION

1

PHONE NO.

SET

To use the main
password.

To cancel the
password
temporarily.

Insert a document FACE DOWN.

Press MENU, then enter a phone

number.

Press SET.

Press to send the main password
(programmed password).

Press “#” to skip the password.

XMT RESERVATION
ENTER PHONE NUMBER

PASSWORD=MAIN [* =MAIN
#=NONE OR 4 DIGITS]

PASSWORD=NONE [* =MAIN

#=NONE OR 4 DIGITS]

To change the

password

temporarily.

JKL 5

PRS 7

MNO 0

TUV p

When you need to send a different

password, enter the numbers using

dial keypad.

(If the password is 5678.)

Press SET.

•The unit starts transmission.

1-55

PASSWORD=5678 [+ =MAIN
#=NONE OR 4 DIGITS]

DIALING <XMT>

TO:XXXXXXX

-Dialed number

Programming Different Passwords into Priority Buttons

You may program different passwords into priority keys when “SEND PASSWORD" or “TX PASSWORD CHECK" is
set to ON. This feature is useful when you frequently transmit a document to people who have a different password
(including no password).

a / Program transmitting mode and the phone

* / number you need.

(Refer to pages 1-41 to 1-47).

Press SET.

PASSWORD=MAIN [+ =MAIN

#=NONE OR 4 DIGITS]

To use the mian
password.

TONtS^ hi

To program no password.

To programa different password.

JKL 5

MNO 0

8

SET

Press to send the main password
(programmed password).

Press to skip the password.

When you need to send a different
password, enter the numbers using

dial keypad.
(e.g. If the password is 5678.)

Press SET and go-to the next step.

(Refer to pages 1 -41 to 1 -47.)

PASSWORD=NONE [+ =MAIN

#=NONE OR 4 DIGITS]

PASSWORD=5678 [* =MAIN

#=NONE OR 4 DIGITS]

DELAYED XMT=OFF

[1. OFF 2. ON]

NOTE:

When a password is not programmed into a priority button, the main password is automatically sent if “SEND
PASSWORD” is set to ON.

1-56

PRINTING REPORTS AND LISTS

Activity Report (JOURNAL Report)

The JOURNAL is a record of the last 30 transactions (transmission and receptions). When you set the JOURNAL to
AUTO, it is printed automatically after every 30 transactions. It may also be printed on request.

This function has been preset to AUTO (Default).

Selection is as follows:

•AUTO ...................... Prints a report every 30 transactions automatically.

• MANUAL................. Prints a report of last 30 transactions.

*

(3)

No.
01

1;

¥■

02 Panasonic C
03 Panasonic fl
04
05 Panasonic fl
06 1238756
07 Panasonic B

(4)

OTHER FPCSIMILE
Panasonic C

Panasonic B

Explanation of JOURNAL

(1) Print date: Month/Date/Year
(2) Print time: HourMinute
(3) Communication number (up to 30)
(4) Dial number

5263057: The other party’s number dialed

manually is 5263057.

INCOMING: Document or telephone call is

received.

Company XXXXX; Station name

(5)

START TIME

JLIL.29 3:04FH 00’31

JUL.29
JUL.29
JUL.29 3:08PH 00’58

JUL.29 3:10PM
JUL. 29
JUL. 29 3:15PN 00’34

3:-05PH
3:07PM

3:13PM 00’35

(6)

USAGE TIME

00’39
00’19

00’28

(5) Communication start time
(6) Usage time: Minute’Seconds
(7) Number of pages transmitted successfully
(8) Number of pages recieved successfully
(9) Communication result

OK: Successful communication
Numeral: Error code (See ERROR CODE below)

(1)

JUL.29.1989

TX PAGES

(2)

3:16 PH

(7)

01 00 OK
00 B1
00
01 01 OK
01 00 OK
00 00
00 01 OK

(8)

RX PAGES

00

RESULT

(9)

OK
IIGC02)

MGC02J

*

*:

CODE

01

When the power supply overheats.

DESCRIPTION

Allow unit to cool.

02

When transmission is interrupted by pushing
the STOP/CLEAR button.

03

When a document is jammed or does not
feed into the unit.
Check paper path.

04

When transmission/reception error occurs.

05 When the printhead overheats.

Allow unit to cool.

CODE

DESCRIPTION

06 When the unit is out of paper.

Check paper.

07 When the cover is opened.

Check Cover Latch.

08 When the paper is jammed.

Re-install the recording paper.

09

When Password Communication failed.
Confirm that your password correcponds to
the other facsimile unit.

1-57

Setting JOURNAL Report

MENU

Press the buttons as follows.

To set the JOURNAL to AUTO

1

Press MENU 4 times.

•The PROGRAM indicator will light.

•This display will appear.

Press then press “04”.

Press “1”.

•The Journal report will be automatically
printed when the memory becomes full
(30 transactions). The journal memory will

then be cleared.

PROGRAM [1, DATE 2 , TEL

SYSTEM 4 . REPORT]

3.

JOURNAL=

4.
[1

AUTO 2.

AUTO

MANUAL]

4. JOURNAL=AUTO
[1. AUTO 2. MANUAL]

To set the JOURNAL to MANUAL

AflC

2

MENU

Press “2”.

•The Journal report will be stored until the
memory becomes full. The oldest will be

deleted.

Press SET to store your selection.

Press MENU to end the operation.

4, JOURNAL=MANUAL

[1. AUTO 2. MANUAL]

PROGRAM [1, DATE 2. TEL

3. SYSTEM 4. REPORT]

1-58

PRINTING REPORTS AND LISTS

Printing a JOURNAL

(CONT.)

MENU

GHI ^

OEF 3

Press MENU 4 times.

•The PROGRAM indicator will light.

•This display will appear.

Press “4”.

Press “3”.

•The unit will start printing.

•If there was no activity, no JOURNAL
will be orinted.

PROGRAM [1. DATE 2. TEL

3. SYSTEM 4. REPORT]

SELECT

2. TEL

NO.
NO.

[1

3.

SYSTEM

JOURNAL

PRINTING JOURNAL

List of Multi Roiling

When polling other units, your unit will automatically print a “MULTI POLLING REPORT’

:t

*

:«

M

CODE

NO.
01
02 <S13>
03

KEY NCk

<S07>

<AO0>

123-4567
592-1387

312-6473

DESCRIPTION

10 When multi polling communication failed. 11

I1ULTI POLLlNCi REPORT

SEP.15. 1939

PHONE NO.

PànSon1C
MatusNi ta
Jorge LoucLiS

CODE

When multi polling is canceled by the STOP
button.

:+:;t:: r t:: t: :: r: r :■(:

5:17 PM

RX PPGES

00
00 NGQl)
00

DESCRIPTION

RESULT >1-

N600) x:
NGCm M

L t A:

Error code

;K
:t.

1-59

System Set Up List

H0O

Ö01

Ö02
Ö03
Ö04

«05
«06

«07
«03
«09

«10

«11

«12

«13
«14
«15
«16

«17

«18
«19

«20

«21

«22

«23
«24

825
«26
«27

< DELAYED

SVSTEM SETUP LIST

9/ 7/89 03:42PM
YOUR LOGO
YOUR TELEPHONE NUMBER
LOGO POSITION
PRINT JOURNAL

PRINT XI-IT REPORT
MESSAGE OUT

p = CONFIDENTIAL

E - IMMEDIATE REPLY

C =

PAGE COUNTER
REMOTE FAX ID
REMOTE FAX ID .NUMBER
REMOTE ATAS ID
RECORDING TIME
CPC MODE
AUX LEADS
DIAL PULSE
TONE DETECT
AUTO RECEIUE TIMER
AUTO RECEIUE ON TIME = 12:0OAI1 Yi
TX SPEED
RX SPEED
STAUP DEFAULT
AUTO STANDBY
MAIN PASSUORD
SEND PASSUORD
TX PASSUORD CHECK
RX PASSUORD CHECK
POLLING PASSUORD
SET DEFAULT
TEST [PRINT OR MOTOR]
MODE >

DELAYED MODE
PHONE I^MBER
PASSUORD

START TIME

=
=
=

OUT

=

AUTO

=

OFF

=

OFF

REQUESTED

=

OFF

=

OFF

=

2222

=

111

=

UOX

=

A

=

OUT

=

10PPS

=

OFF

-

OFF

=

9600BPS

=

9600BPS

=

OFF

=

ON

=

0000

=

OFF

=

OFF

=

OFF

=

0000
NO

=

OFF

=

=

0000

12:00AM

Printing System Set Up List

MENU

Press MENU 4 times.

•The PROGRAM indicator will light.

•This display will appear.

Press “4”.

Press “1”.

•The unit will start printing.

1-60

PROGRAM [1. DATE 2. TEL

3. SYSTEM 4. REPORT]

SELECT
2 . TEL

NO.

u

NO. 3.

SYSTEM

JOURNAL]

PRINTING REPORTS AND LISTS

List of Stored Phone Numbers (TEL LIST)

TELEPHONE MUIBER LIST +

< PRIORITY KEY LIST >

i- PRIORITY 1

01 liEV MODE
02 NODE
03 PHONE NtJMEER
04 PASSUGR^i F'ROTElT
05 PASSUORD
Ob DELAYED MODE
07 START TIME

PRIORITY 2

01 KEY NODE
02 NODE
03 PHONE NUMBER
04 PASSWORD PROTECT
05 PASSWORD

,06 DELAYED NODE

07 START TINE

= PROGRAM
= XNT
= T789

= NONE

= 8000
= ON

= 12:00AN

= PROGRAM
= POLL
= S07,S13,S19
= IJOhlE

= 0000

= ON

= 1 1:0 0 hN

(CONT.)

07 T123-4567
08 T789-2ti94

09

10

11

12

13 T592-1337
14
15
16

17
18

00 T312-6473
01
02
03

04

. NO.

01

02

03
04
05

< STATION KEY LIST >

PHONE NUMBER

< AUTO KEY LIST >

PHONE NUMBER

LIST >>
T222-2222
T123-4567
T800-447-4700
T[
T333-3333

TELEPHONE NUMBER LIST

NAME

Pansoni c

Jane

NauisKi ta

NAIE

Jorge LoucuS

Secret Phone No.

19 T531-6900
20
21
22

23
24
25
26
27

28

29
30

50 T430-03O5
51
52
53
54

PHONE NUMBER

PHONE NUMBER

NAME

Karl Louis

NA'IE

Na t i ona1

Explanation of TEL LIST

•T.. .When you enter the telephone number with
setting the DIALING MODE selector to the
TONE position.

•R... When you enter the telephone number with

setting the DIALING MODE selector to the
PULSE position.

03 R526-3057

1-61

Printing a List of Stored Phone Numbers (TEL LiST)

i ...

GHI

_____

~'TI

MENU

Press MENU 4 times.

•The PROGRAM indicator will light.

•This display will appear.

Press “4”.

)

Press “2”.

•The unit will start printing.

PROGRAM [1. DATE 2. TEL

3. SYSTEM 4. REPORT]

SELECT

2 . TEL

PRINTING PHONE LIST

NO,
NO. 3. JOURNAL]

[1

SYSTEM

1-62

PRINTING REPORTS AND LISTS

(CONT.)

Individual Transmission Report (KMT Report)

Each time a document is transmitted, this function will cause a record of the transmission to be printed. Once this
function is set to ON, it will remain ON until it is switched OFF.

This function has been preset to OFF (Default).

Selection is as follows:

•OFF

.................

•ON....................Prints a report regardless of transmission failure.

• ERROR

X; -K

X. X<

x; Mo. OTHER FRCSIMILE STfnRT TIME USHGE TIME TX PfiGES RX PAGES RESULT x:

NO XMT report.

_____

Print a report when transmission failed.

Gl 032 4SI 7503

XX'XX:X':);X;H ::f :LX:t;X:;t;x;:№LX ;X;X:XX:X:X"L(;>KXX:X:m^X;X:X:;t:XX::(:X:t;:t:XX:XX;X;x;XX^XX:LX;X-X;t;; ::(X X

JAM. 1 7:38PH

00’58

01

00 OK

Setting XMT Report

1

MENU

#

Press MENU 4 times.

•The PROGRAM indicator will light.

•This display will appear.

Press then press “05 .

PROGRAM [1. DATE 2. TEL

3. SYSTEM 4. REPORT]

5. XMT REPORT=OFF
OFF 2. ON 3. ERROR]

[1

1-63

To turn onXMT report

Press the buttons as follows.

To turn on XMT (ERROR) report

To turn off XMT

report

•The report will not be printed.

Press “2”.

•The report will always be printed to let you
know if the transmission is successful or

5. XMT REPORT=ON
[1. OFF 2. ON 3. ERROR]

not.

Press “3”.

•The report will be printed only when the
transmission is not successful.

Press “1”.

5. XMT REPORT=ERROR
[1. OFF 2. ON 3. ERROR]

5. XMT REPORT=OFF
[1. OFF 2. ON 3. ERROR]

MENU

Press SET to store your selection.

Press MENU to end the operation.

1-64

PROGRAM [1. DATE 2. TEL

3. SYSTEM 4. REPORT]

MAKING COPIES

Making Copies

The unit may also be used to make copies. Any documents which can be transmitted can be copied. The unit will
automatically select FINE resolution. If you have selected SUPER FINE resolution, the unit will make copies with

Insert the a document FACE DOWN.

Interrupting Copies

Press START/COPY.

Press STOP.

•A document will be ejected.

THU JUN 29 3:00PM 00

COPYING DOCUMENT

THU JUN 29 3:00PM 00

USER STOPPED

1-65

How to Operate

as an Answering Machine

QUICK REFERENCE CARD

FOR TONE REMOTE CONTROL

□

|Back Spacel

CHI

4

Memory Playbach Answer Back

PRS

7

OGM Rec

ABC

——A

________

Skip Forward Reset

JKL

5

TUV

8

0

FAX OGM Skip

•To set Auto Receiving mode, call your

unit and wait for 15 rings. The unit will
answer, then hang up,

•To send the document, pressQ, and

FAX 10 {if REMOTE FAX ID is set to ON.).

Then start transmission.

OEf

_______

MNO

6

WXY

9

[ PGM Stop

PREPARING THE ANSWERING MACHINE

In this section, we are going to describe the preparation of the answering machine.

■ Recording an Outgoing Message (OGM)

■ Setting Up for Receiving Voice-Messages and a Document

(Using as an Answering Machine and a Facsimile)

■ Programming an ATAS ID Number for Remote Operation

■ Programming a Callers’ Recording Time

Recording an Outgoing Message (OGM)

To use the unit as both an answering machine and a facsimile, you should first record your Outgoing

Message.

1

OGMÌRECl

Press OGM REC until a long beep is
heard, then release it.

•The IN USE indicator will light.

THU JUN29

OGM REC »»»»

3:00PM 00

%

OGMfMcl

□

After the beep, speak immediately,
clearly and loudly into the microphone,
approximately 8 inches away.

•Recording time is 16 seconds.

•For optimum performance, record the

OGM within 12 seconds.

•Do not pause for over 2 seconds while
recording.

When recording is finished, press OGM

REC again.

•The unit will play back the OGM to confirm
your message. Adjust the VOLUME
control to an audible level.

•Verifying your OGM, press OGM PLAY.
The OGM will be played from the
microchip.

THU JUN29 3:00PM

OGM REC

THU JUN29 3:00PM 00

OGM PLAY

THU JUN29 3:00PM 00

TAPE BACK UP

■ ■■

00

»»>

»»»»

During ICM playback;

•For Back Space, press D

•For Skip Forward, pressB.

•For ICM Tape Reset, pressQ.

•To save the ICM, hang up after

playback.

•To record a marker message, speak

after hearing 2 beeps.

►When you press a button, press firmly.

Samples of OGM

“This is Panasonic Company. To send a FAX, press the asterisk (*) button. To
leave a message, speak after the long beep,".

“This is Panasonic Company. To send a FAX, press the asterisk (*) button. To

leave a message, speak up to 1 minute after the long beep."

OGM Backup

After recording your OGM on the microchip, it will be recorded onto the
tape from the microchip as a backup.

If a power failure takes place or the POWER switch is set to OFF, the OGM
recorded on the microchip will be erased. 7 seconds after the power is restored,
the unit will automatically re-record the OGM onto the microchip using the OGM
recorded on the tape.

2-1

Setting Up for Receiving Voice^Messages and a Document (Using as an Answering Machine and a Facsimiie)

1

AN$/FAX-| pFAX

AUTO RECEIVE

Set the FUNCTION selector to the ANS/FAX
position.

•ANS/FAX position:

The unit switches between an answering
and a facsimile functions automatically.

Press AUTO RECEIVE.

•The AUTO RECEIVE indicator will light.

Press REW to record future messages

from the beginning of the tape.

When a call is received, the unit will begin playing back your OGM. Then the unit will automatically function as an
answering machine or a facsimile depending on the caller’s choice.
If the caller’s voice is not heard or the caller press the -x- button, the unit will automatically enter facsimile mode.

Voice TimelDay Stamp

When the messages are received, a voice synthesized announcement of the time and day will be recorded on the tape
after the recorded message.

2-2

PREPARING THE ANSWERING MACHINE (CONT.)

Programming an ATAS ID for Remote Operation

An ATAS ID helps to protect you from unauthorized persons accessing your unit and retrieving your messages. The

ATAS ID number has been preset to 111 at the factory. However, you may choose another ATAS ID from within the

following ranges;

Single digit 1 to9

Doubie digit 11 to 99

Triple digit 111 to 999

Be sure the SP-PHONE indicator is off while programming.

Example:

ATAS ID is 123.

1

MENU

■ Refer to NOTE below.

Press MENU 4 times.

•The PROGRAM indicator will light.

•This display will appear.

Press then press “10”.

0

•To ensure proper operation, we
recommend you use a different ATAS
ID number from a FAX remote ID
number.

PROGRAM [l.DATE 2 . TEL

3. SYSTEM 4. REPORT]

10. ENTER YOUR REMOTE

ATAS ID=111

Example:

ATAS ID is 123.

Enter the desired ATAS ID, then press
SET to store your selection.

10. ENTER YOUR REMOTE

ATAS ID=123

PROGRAM [1.DATE 2.TEL

3. SYSTEM 4. REPORT]

Press MENU to end the operation.

MENU

NOTE:

You cannot use codes which contain zero (0) as this will cause the unit to skip the OGM. We recommend that

you do not use seven (7) as a code number, since this number is used as the OGM re-recording command for remote
operations.

2-3

THU JUN 29 3:00PM 00

Programming a Calleras Recording Time

The recording time for Incoming Messages can be set to “VOX” or “1 MIN'

The callers’ recording time is preset to “VOX”.

Be sure the SP>PHONE indicator is off while programming.

MENU

4

Enter your selection as follows.

■ Setting to “VOX”

1

Press MENU 4 times.

•The PROGRAM indicator will light.

•This display will appear.

Press“#”, then press“11”.

Press “1”.

•The unit will record for as long as

caller speaks.

PROGRAM [1. DATE 2. TEL

3. SYSTEM 4. REPORT]

11. RECORD
VOX 2. 1 MIN]

[1.

RECORD TIME=VOX

11.
VOX 2.

[1.

TIME=VOX

1 MIN]

Setting to “1 MIN”

ABC 2 1

SET

4r

MENU

Press “2”.

•The unit will record up to 1 minute.

Press SET to store your selection.

Press MENU to end the operation.

2-4

11, RECORD TIME=1 MIN

[1. VOX 2 . 1 MIN]

PROGRAM [1, DATE 2. TEL

3. SYSTEM 4. REPORT]

THU JUN 29 3:00PM 00

OPERATING THE ANSWERING MACHINE

Fast Forwarding Tape

Press FF.

•The display will show;

THU

ICM

JUN 29
FORWARD

3:00PM 03

Recording a Message /Wemo (Page 2-7)

Recording a 2-Way Conversation (Page 2-8)

Resetting (Rewinding) Tape

Press REW.

•The display will show;

JUN 29 3:00PM 03

THU
ICM REWIND

«««

»»»

•The unit will rewind the tape, and future messages will be recorded over the
old messages.

Call Counter

The unit will show you the number of recorded voice-messages by

indicating them on the display and the AUTO RECEIVE indicator

flashes.

THU JUN 29 3:00PM 03

The number of recorded ■
voice-messages

•In case of power interruption, the Call Counter will show

2-5

Erasing Recorded Messages

After reviewing your messages, you can erase them.

Press ICM ERASE.

•The display will show;

•The messages will be erased while the tape is rewinding.

•The tape can be erased at high speed even if the recorded-prevention
(knock-out) tabs have been removed.

JUN 29 3:00PM 00

THU

ICM

ERASE

>»>»

Playing Back Recorded Voice-Messages

Press PLAYBACK/PAUSE.

•The display will show;

AUTO-LOGIC (One Touch Operation):

At the touch of the PLAYBACK/PAUSE button, the unit will play all
the messages. At the end of the last message, the tape will stop, then
3 beeps will be heard. After 7 seconds, the unit will reset itself to the
Auto Receiving mode.

All calls will be saved automatically.

THU

ICM

JUN 29

PLAYBACK

3:00PM 03

«<«<

When the messages are received, a voice synthesized
announcement of the time and day will be recorded on the tape after
the recorded message.

Stopping Tape (Pause mode)

Press PLAYBACK/PAUSE.

•The display will show;

•The tape will pause until you restart it by pressing the PAUSE button again.

•The unit does not answer calls automatically while in pause mode.

2-6

THU JUN 29 3:00PM 03

PAUSE

OPERATING THE ANSWERING MACHINE

(CONT.)

Recording a Message Memo

You may record a message memo on the tape. It will be recorded as if it were an incoming call and will be played

back if the unit is interrogated remotely or when the PLAYBACK/PAUSE button is pressed.

MEMO

2WAY

Press MEMO/2 WAY until a beep is heard.

•The IN USE indicator will light.

Speak into the microphone, approximately 8 inches away.

•Be sure that the volume control is
properly set.

When recording is finished, press

MEMO/2 WAY again.

•The IN USE indicator wiii go out.

THU JUN 29 3:00PM 00

MEMO «««

THU JUN 29
MEMO

THU JUN 29 3:00PM 01

3:00PM 00

«««

2-7

Recording a 2-Way Conversation (2-Way Recording)

While speaking with someone on the telephone, you can record the conversation.

Many states have imposed regulations on the manner in which 2-Way telephone conversations may be recorded.
Consult your local public utility agency (your telephone company).

1

While having a conversation, press

MEMO/2 WAY until a beep is heard.

•The IN USE indicator will light.

Talk with the other party.

•The unit will generate a beep every
15 seconds to notify the caller that the

conversation is being recorded.

When recording is finished, press

MEMO/2 WAY again.

•The IN USE indicator will go out.

THU JUN 29 3:00PM 00

2 WAY RECORDING

THU JUN 29 3:00PM 00

2WAY RECORDING

2-8

OPERATING THE ANSWERING MACHINE (CONT.)

Saving Recorded Messages

You can save the desired messages.

l/ll PLAYBACK/PAUSE

l/ll PLAYBACK/PAUSE

Play back the tape through the message

you want to save, and press PLAYBACK/

PAUSE to pause.

•The IN USE indicator will flash.

Press PLAYBACK/PAUSE and REW
simultaneously.

•The IN USE indicator will go out.

•Future messages will be recorded after
the messages you have saved.

THU JUN 29 3:00PM 00

PAUSE

THU JUN 29 3:00PM 00

Monitoring Incoming Calls

While an incoming message is being recorded, you can monitor it through the built-in speaker. Adjust the sound level

using the VOLUME control. Then you choose to lift the handset and speak to the caller directly.

I ^

-erra _

If you want to talk to the caller, lift the

handset or press SP-PHONE and talk.

•The unit will stop recording automatically.

THU JUN 29 3:00PM 00

ATAS ANSWERING

2-9

HOW TO OPERATE FROM A REMOTE PHONE

On the following pages, we will explain the following features:

You can retrieve the recorded incoming messages from a
remote location with a tone telephone.

Playing Back Messages

Playing Back Newly-Recorded Messages

(Memory Playback)

Back Space and Skip Forward
Resetting Tape for Future Messages

Recording a Marker Message

Turning On the Speakerphone
(Answer Back)

Re-Recording the Outgoing Message

Skipping the OGM for ICM Recording
Turning On the Auto Receiving Mode

2-10

HOW то OPERATE FROM A REMOTE PHONE (CONT.)

Playing Back Messages

You can listen to the recorded messages by simply pressing your ATAS ID. (Refer to page 2-3.)

1

5gm .

к

ATAS ID

Cal! your unit, then press your remote ATAS ID during

the OGM.

•A beep will sound, then other beeps will sound to tell you
the number of recorded messages up to 8 times.

•You will hear all the messages.

Listen to the messages.

•3 beeps will be heard after the last message is played

back.

Hang up.

•All calls will be saved automatically.

Playing Back Newly-Recorded Messages (Memory Playback)

When you have already heard the messages from a remote phone, you can skip them and only listen to the
newly-recorded ones.

Back Space and Skip Forward

Ч

1

Back Space

ABC^

2

Skip Forward

After entering your remote ATAS ID during the OGM,
press “4” right after hearing the beep tones indicating
the number of recorded messages.

•The unit will play back the new messages.

Even during the playback of previously heard
messages, you can skip them by pressing “4”.

Press “1 ” to rewind (back space) the tape.

Press “2” to fast forward (Skip Forward) the tape.

•The tape will be rewound or skipped for approximately
15 seconds corresponding to the playback time.

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Resetting Tape for Future Messages

After retrieving the messages, you can reset the tape and record future messages from the beginning of the tape.

After all the messages have been played back or while they are playing

DEF

3

If you have used the Memory Playback

DEF

3

Press “3”, then hang up.

•The unit will rewind the tape and reset itself.

Press “3”.

•The unit will rewind the tape to the beginning of the
newly-recorded messages and a beep will be heard.

Press “3” again after hearing a beep.

If you have reset the tape by mistake

ABC

2

Press “2” after the tape has been reset (one beep).

•The unit will advance the tape to the end of the recorded
messages.

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HOW TO OPERATE FROM A REMOTE PHONE

(CONT.)

Recording a Marker Message

After retrieving all of your messages from a remote phone, you can leave a message to anyone who knows your ATAS

ID without redialing.

^ 3-beeps ^ 2-beeps ^

1

u Last message

_____________

3 beeps will be heard after the last message, followed
by a 10-second pause, and then 2 beeps will be heard.

Marker message (date, time, etc.)

10-sec. pause "

J

Speak immediately after the last 2 beeps.

2 BEEPS

When recording is finished, hang up.

•The marker message will be recorded after the last
message on the tape.

Turning On the Speakerphone (Answer Back)

You may monitor sounds in the room where the unit is installed by turning on the speakerphone remotely. You can

also speak with anyone in the room, even if they cannot reach the unit.

Press “6”.

•The speakerphone of your unit wilt be turned on and you
can monitor the room sound for 30 seconds.

•To monitor further, press “6" again within 10 seconds of
hearing one beep.

If you want to talk to the other party in the room

Ask the other party to press the SP-PHONE button,
and then start the conversation.

•If no one answers, the line will terminate after
30 seconds.

•To use this function, position the SPEAKER VOLUME
control for normal use, otherwise it may be difficult for

anyone to hear you from the speaker.

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