Palm I70500 Users Manual

Handbook for the

Palm i705

™

Handheld

Copyright © 1998-2001 Palm, Inc. All rights reserved. Graffiti, HotSync, MyPalm, MultiMail, and Palm OS are registered trademarks, and the HotSync logo, Palm, and the Palm logo are trademarks of Palm. Other product and brand names may be trademarks or registered trademarks of their respective owners.

Query to Andover/Marketing: What is the official name of blaster, and is that a trademarked or registered entity?

Disclaimer and Limitation of Liability

Palm assumes no responsibility for any damage or loss resulting from the use of this guide.

Palm assumes no responsibility for any loss or claims by third parties which may arise through the use of this software. Palm assumes no responsibility for any damage or loss caused by deletion of data as a result of malfunction, dead battery, or repairs. Be sure to make backup copies of all important data on other media to protect against data loss.

IMPORTANT Please read the End User Software License Agreement with this product before using the accompanying software program(s). Using any part of the software indicates that you accept the terms of the End User Software License Agreement.

Software Download Available

Palm™ Desktop software is supplied on a CD-ROM disc. If you do not have access to a CD-ROM drive for your computer, you can download the Palm Desktop software from

www.palm.com

PN: 406-2771-01

Contents

About This Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Chapter 1: Setting Up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Minimum requirements: Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Minimum requirements: Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Internet Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Step 1: Connect the HotSync cradle . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Step 2: Charge your Handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Step 3: Install Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Step 4: Perform HotSync Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Palm Desktop software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Desktop e-mail director . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

The MyPalm Update conduit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Wireless account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Step 5: Set Up Your Handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Step 6: Activate Your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Chapter 2: Exploring Your Handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Palm i705 Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Locating front panel controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Using the backlight . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Locating back panel components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Tapping and Typing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Tap with the stylus to get things done . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Elements of the handheld interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Chapter 3: Entering Data in Your Handheld . . . . . . . . . . . . . . . . . . . . . . . . . 17

Using the Onscreen Keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Using Graffiti Writing to Enter Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Writing Graffiti characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Graffiti tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

The Graffiti alphabet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Writing capital letters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Contents

Writing numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Graffiti numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Writing punctuation marks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Additional Graffiti punctuation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Writing symbols and extended characters . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Writing accented characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Accent strokes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Additional non-English characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Navigation strokes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Graffiti ShortCuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Beaming Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Using your Computer Keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Importing Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Importing data from a Windows computer . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Importing data from a Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Using Note Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Using A Portable Keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Chapter 4: Using Wireless Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Using the Wireless button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Turning on the radio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Monitoring the transmission signal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Using the indicator light . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

What is Web Clipping? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Web Clipping, not web browsing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Using the MyPalm application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Using Portal web clipping applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Browsing or searching the Internet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Adding web clipping applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Working with web clipping applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Using installed web clipping applications . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Example of web clipping . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Reviewing current queries and clippings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Reviewing stored clippings: History list . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Saving information from a web clipping application . . . . . . . . . . . . . . . . . . 43

Sending e-mail from a page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Web Clipping Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Protection of your wireless transactions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Contents

Chapter 5: Working with Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Opening applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Opening expansion card applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Switching between applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Categorizing applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Changing the Applications Launcher display . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Copying applications to an expansion card . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Using menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Choosing application preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Common tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Creating records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Editing records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Deleting records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Purging records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Categorizing records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Finding information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Sorting lists of records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Attaching notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Choosing fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Reviewing Reminders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Installing and removing applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Installing add-on applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Removing applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Removing Palm Desktop software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Chapter 6: Using Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Creating an Address Book entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Selecting types of phone numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Changing Address Entry details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Address Book menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Chapter 7: Using Calculator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Performing Calculations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Recent Calculations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Calculator menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Chapter 8: Using Card Info . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Reviewing Card Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Renaming a Card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Formatting a Card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

iii

Contents

Card Info Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Card menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Chapter 9: Using Clock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Viewing the Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Setting an Alarm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Clock Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Chapter 10: Using Date Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Scheduling An Event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Rescheduling An Event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Setting An Alarm for an Event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Scheduling Repeating or Continuous Events . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Changing the Date Book View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Working in Week View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Spotting event conflicts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Working in Month View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Working in Agenda View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Date Book Menus, Preferences, and Display Options . . . . . . . . . . . . . . . . . . . 100

Record menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Options menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Chapter 11: Using Memo Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Creating Memos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Reviewing Memos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Memo Pad Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Record menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Options menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Chapter 12: Using Note Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Creating a Note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Reviewing Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Setting an Alarm for a Note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Note Pad Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Record menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Options menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Chapter 13: Using Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Assigning A Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Locking your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Recovering from a forgotten password . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Contents

Making records private . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Chapter 14: Using To Do List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Creating List Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Setting Priority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Checking Off a To Do List Item . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Changing To Do List Item Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Setting a due date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

To Do Show Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

To Do List menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

Chapter 15: Using MultiMail

Deluxe . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Receiving E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Reading e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Switching to other folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Moving e-mail between folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Sending e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Completing drafts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Replying to or forwarding e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Deleting e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130

Emptying trash . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

Using the Message menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

Configuring MultiMail Deluxe . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

Before you begin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Using Account Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Editing e-mail accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Deleting an account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

Setting Notification Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

Using custom notification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Scheduling notification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

Creating Filters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Setting MultiMail Deluxe Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

Chapter 16: Performing HotSync

Operations . . . . . . . . . . . . . . . . . . . . . 147

Selecting HotSync Setup Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

Customizing HotSync Application Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 151

Performing Cradle HotSync Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153

Performing a cradle HotSync operation: Windows . . . . . . . . . . . . . . . . . . 154

Performing a direct HotSync operation: Macintosh . . . . . . . . . . . . . . . . . . 155

IR HotSync Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158

Contents

Preparing your computer for infrared communication . . . . . . . . . . . . . . . 158

Performing an IR HotSync operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160

Returning to cradle HotSync operations . . . . . . . . . . . . . . . . . . . . . . . . . . . 160

Conducting a HotSync Operation Via Modem . . . . . . . . . . . . . . . . . . . . . . . . . 161

Preparing your computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162

Preparing your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

Selecting the conduits for a modem HotSync operation . . . . . . . . . . . . . . 165

Performing a HotSync operation via a modem . . . . . . . . . . . . . . . . . . . . . . 165

Conducting a HotSync Operation via a Network . . . . . . . . . . . . . . . . . . . . . . 166

Connecting to your company’s dial-in server . . . . . . . . . . . . . . . . . . . . . . . 166

Performing a network HotSync operation . . . . . . . . . . . . . . . . . . . . . . . . . . 168

Creating a User Profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169

Chapter 17: Setting Preferences for Your Handheld . . . . . . . . . . . . . . . . . 173

Viewing Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173

Buttons preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174

Pen preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174

HotSync buttons preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175

Digitizer preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

Formats preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

General preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

Date and Time preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

Connection preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180

Network preferences and TCP/IP software . . . . . . . . . . . . . . . . . . . . . . . . 182

Owner preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 194

ShortCuts preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195

Appendix A: Maintaining Your Handheld . . . . . . . . . . . . . . . . . . . . . . . . . 197

Caring for Your Handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197

Battery Considerations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197

Resetting Your Handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 198

Performing a soft reset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 198

Performing a hard reset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199

Appendix B: Frequently Asked Questions . . . . . . . . . . . . . . . . . . . . . . . . . 203

Software Installation Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204

Operating Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 205

Tapping and Writing Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206

Wireless Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 207

Application Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208

Contents

HotSync problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208

Beaming Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214

Recharging Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214

Password Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 215

Technical Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 215

Product Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 217

FCC RF Exposure Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 217

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221

vii

Contents

viii

About This Book

Welcome to the Palm™ i705 handheld. This handbook is designed to help you get up and running quickly on your handheld. It describes all you need to know about how to use your handheld and the applications that come with it. It walks you through:

■ Enabling wireless features

■ Sending and receiving personal and business e-mail wirelessly

■ Locating all the parts of your handheld

■ Viewing and entering data

■ Working with expansion cards

■ Using your handheld with your computer

■ Personalizing your handheld with your own preference settings

After you become familiar with the basic functionality of your handheld, you can use the rest of this handbook as a reference for less common tasks, for maintaining your handheld, and also as a source of information if you have problems operating it.

About This Book

CHAPTER 1

Setting Up

Note: Information in this section and in the Getting Started Guide will be updated when the out of box experience is finalized.

Your new Palm™ i705 handheld is wirelessly enabled so that you can use it, like a cellular phone, to transmit and receive information over the airwaves. Use your handheld to do the following:

■ Receive enterprise e-mail wherever you are, and rely on your handheld’s

blinking indicator light to notify you of its arrival.

■ Set filters and notification preferences so that you determine what e-mail is

forwarded from your desktop.

■ Read, compose, and send e-mail on the go.

■ Access the internet and view content formated for viewing on your handheld,

or browse or search the internet.

Before you can use these features, you must set up your handheld, install software on your desktop computer, and activate your wireless account.

System Requirements

To install and operate Palm™ Desktop software, your computer system must meet the following requirements:

Minimum requirements: Windows

■ IBM-compatible Pentium-class computer

■ Windows 98/ME/2000 (Windows 95/NT operating systems require a serial

cradle/cable, sold separately)

■ 16 MB RAM (64 MB recommended with Windows 2000)

■ 30 MB available hard disk space

■ VGA monitor or better (the Quick Tour requires 256-color video display; for best

results, use High Color: 16 bit)

■ CD-Rom drive (you can also download Palm Desktop software from

www.palm.com.

■ Mouse

Setting Up

■ One USB port or available serial port (serial cradle/cable sold separately)

Minimum requirements: Macintosh

■ Apple Macintosh or compatible with a Power PC processor

■ Mac OS 8.51 to 9

■ One USB port or available serial port (serial cradle/cable sold separately)

■ 25 MB available hard disk space

■ 6 MB free RAM

Internet Access

For easiest activation of your wireless account, and to receive updates to the MyPalm™ application, your desktop computer must have the following:

■ A modem

■ An account with an internet service provider

■ A web browser

If you are upgrading from another Palm OS® handheld:

If you already own a Palm OS handheld, you must install the version of Palm Desktop software that comes with your new handheld. Also, perform a HotSync operation using your old handheld and cradle before you complete the set up tasks. This ensures all data on your handheld is on your desktop computer.

Step 1: Connect the HotSync cradle

Shut down and turn off your computer.

Plug the USB connector into a USB port on your computer.

Connect the power cord that attaches to the back of the cradle’s USB port connector to the AC adapter cord.

Plug the AC adapter into any AC current outlet.

Step 2: Charge your Handheld

Just place your handheld on the cradle for two hours for an initial charge before you use it. Then, place it on the cradle for a few minutes each day to recharge it to

full capacity. Your handheld’s indicator light displays solid green when it is charging.

Step 3: Install Software

Insert the CD labeled Palm Desktop software and follow the onscreen instructions.

Query to Marketing: How will the CD be labeled?

After Palm Desktop software installs, you are prompted to install the desktop e-mail forwarder, a conduit for updating the MyPalm wireless account. The instructions guide you through these tasks.

See the next section for details.

application, and to activate your

Step 4: Perform HotSync Operations

Palm Desktop software

Palm Desktop software includes the same organizer applications as your handheld: Date Book, Address Book, To Do List, Note Pad, and Memo Pad. Changes you make in one place appear in the other after you perform a HotSync operation.

As part of the installation process, you will be prompted to perform HotSync operations.

Just place your handheld on the cradle and press the

HotSync button.

When the HotSync operations complete, remove the handheld from the cradle by gently rocking it forward and then lifting it from the cradle

Setting Up

Desktop e-mail director

The desktop e-mail director securely forwards e-mail from your Windows enterprise mailbox to your handheld. Your handheld notifies you of its arrival by blinking its red indicator light at paired intervals.

ADDITIONAL DOC/CONFIG INFO TBD

What is the official name of the desktop director, and is it trademarked/registered?

The MyPalm Update conduit

The MyPalm application on your handheld is a portal, like portal sites on the internet. It allows you to quickly and wirelessly access internet content formatted for your handheld. If installed, the MyPalm Update conduit will initiate an Internet connection each time you perform a HotSync operation. If a newer version of the MyPalm application is found, it replaces the current version on your handheld.

Wireless account

As the first HotSync operation completes, the installer launches a web browser on your desktop and opens the Palm i705 Activation URL where you will register your wireless account, select a service plan, provide billing information, and begin activation.

New users: Click Sign up and Register.

Palm VII/VIIx users: Logon using your existing palm.net username and password.

You must also check the box beneath the password that identifies you as a Palm VII/VIIx user.

MyPalm portal members: Logon using your MyPalm portal username and

password.

If you do not have Internet access, call Customer Care to set up your wireless account. You will need to provide your handheld’s hardware serial number, which is printed on the back panel of the handheld.

IMPORTANT

that you need to activate wireless service on your handheld.

When you complete registration, you receive a five digit activation key

Step 5: Set Up Your Handheld

The Setup screen appears when you press the power button. Just follow the onscreen directions.

Step 6: Activate Your handheld

Tap Activate and follow the onscreen directions.

Step 5: Set Up Your Handheld

When you finish Setup, take a few minutes to review the Basic Skills and Graffiti® writing tutorials

You’ll need to enter the Activation Key you received when you registered your wireless account. Activation will also configure the e-mail application to work with your Palm wireless account.

At the Activation Successful screen, write down your user name and login information.

You’ve set up your handheld, installed the Palm Desktop software, registered your wireless account, and activated wireless features on your handheld. For more information about using your handheld, continue reading this electronic Handbook which provides comprehensive documentation for your handheld.

For more information about using Palm Desktop Software, see the following:

■ The Windows tutorial for Palm Desktop software, Quick Tour. To access this

tutorial, go to the Help menu in Palm Desktop software and choose Quick Tour.

■ The electronic Palm Desktop Software for the Macintosh User’s Guide. To access this

guide, open the Palm folder, and then open the Documentation folder. Doubleclick the file Palm Desktop.pdf.

Setting Up

■ The online help for Palm Desktop software. To access the online help, go to the

Help menu in Palm Desktop software.

NOTE

If you have upgraded, your new handheld and your old handheld have the same user name after completing the upgrade process. We strongly recommend that you perform a hard reset on your old handheld to erase all data from it and assign it a new user name during the next HotSync operation. See “Performing a hard reset” in Chapter 5 for details.

CHAPTER 2

Exploring Your Handheld

Your Palm™ i705 handheld is wirelessly enabled. It will help you stay in touch with important e-mail and information, and to stay organized, on time, and up to date with daily tasks while you are away from your desk. Use your new handheld to do the following:

■ Receive, compose, and send business or personal e-mail wirelessly

■ Rely on the indicator light to alert you of incoming e-mail

■ Access internet information with the MyPalm

■ Browse or search the internet

■ Download and use web clipping applications that help you find information

portal application

quickly

■ Enter your schedule in Date Book

■ Keep all your contact names, addresses, and phone numbers in Address Book

■ Prioritize and assign your tasks a due date in To Do List

■ Jot quick notes directly on the screen in Note Pad

■ Set alarms from Clock, Date Book, and Note Pad, to keep yourself on schedule

and remind yourself of appointments and notes

■ Set preferences for how you receive alarms: hearing a sound, seeing a blinking

indicator light, or feeling your handheld vibrate

■ Synchronize your data with Palm™ Desktop software on your Windows or

Macintosh computer so you always have a copy

■ Insert MultiMediaCard or Secure Digital (SD) cards to add additional software

or memory, or to back up your data

■ Beam information to another Palm OS

handheld that is close by and has an IR

(infrared) port

Exploring Your Handheld

Palm i705 Components

Locating front panel controls

Antenna cap

Screen

IR port

Red and Green Indicator Light

Stylus

Graffiti area

writing

Scroll

buttons

IR port

Red and green indicator light

Stylus

Date Book

Power button/ Backlight control

Address Book

Wireless

Application buttons

MultiMail Deluxe

Uses infrared technology to transmit data to and receive data from other Palm OS handhelds, and to perform HotSync operations. See “Beaming Data” in Chapter 3 and see “IR

HotSync Operations” in Chapter 16 or more information.

Indicates when you are within or out of range for wireless transmission. It also notifies you of incoming e-mail, or Date Book/Clock/Note Pad alarms.

Slides in and out of the slot in the side channel of the handheld. To use the stylus, remove it from the slot and hold it as you would a pen or pencil. Unscrew the top of the stylus to access the reset tool.

Graffiti writing area

The area where you write letters and numbers using the Graffiti alphabet. See “Using Graffiti Writing to Enter Data” in

Chapter 3 to learn how to write Graffiti characters.

Palm i705 Components

Power button/ Backlight control

Application buttons

Scroll buttons

Handheld screen

Turns your handheld on or off and controls the backlight feature. If your handheld is turned off, pressing the power button turns the handheld on and returns you to the last screen you viewed.

If your handheld is turned on, pressing the power button turns the unit off. Pressing the power button for about two seconds turns the backlight on or off.

Activates the individual handheld applications that correspond to the icons on the buttons: Date Book, Address Book, the MyPalm portal application, and MultiMail Deluxe. See “Buttons preferences” in Chapter 17 for details on reassigning these buttons to activate any application on your handheld.

Displays text and other information that extends beyond the area of the handheld screen. Pressing the lower scroll button scrolls down to view information below the viewing area, and pressing the upper scroll button scrolls up to view the information above the viewing area.

Displays the applications and information stored in your handheld. It is touch-sensitive and responds to the stylus.

Using the backlight

If lighting conditions make it difficult for you to see the information on your handheld, you can use the backlight to illuminate your screen.

To activate the backlight:

■ Press the power button and hold it down for about two seconds. Release the

button when the backlight turns on.

TIP

backlight. See “Pen preferences” in Chapter 17 for details.

To turn off the backlight:

■ Press and hold the power button for about two seconds. The backlight also

turns off automatically (after a period of inactivity) with the Auto-off feature. See “General preferences” in Chapter 17 for more information.

In addition, you can assign the full-screen pen stroke to activate the

Exploring Your Handheld

Locating back panel components

Expansion card slot

Reset button

Side channel for cover

Universal connector

Reset button

Side channel

Universal connector

Expansion card slot

Under normal use, you should not have to use the reset button. See “Resetting Your Handheld” in Appendix A for information about when and how to use the reset button.

The left side channel holds the front cover, which slides in and out.

Connects your handheld to the cradle, which in turn connects to the back of your computer and through the AC adapter to the wall current. This allows you to recharge your handheld as well as update the information between your handheld and computer using HotSync

The universal connector also connects peripheral hardware devices to your handheld.

Accepts Secure Digital (SD) or MultiMediaCard expansion cards, enabling you to add more memory or applications. You can also back up data to an expansion card.

Tapping and Typing

Tap with the stylus to get things done

technology.

Like using a mouse to click elements on a computer screen, using the stylus to tap elements on your handheld screen is the basic action that gets things done on your handheld.

Tapping and Typing

The first time you start your handheld, setup instructions appear on the screen. These instructions include a calibration screen. Calibration aligns the internal circuitry of your handheld with its touch-sensitive screen so that when you tap an element on the screen, the handheld can detect exactly which task you want to perform.

IMPORTANT

Always use the point of the stylus for tapping or making strokes on the handheld screen. Never use an actual pen, pencil, or other sharp object to write on the handheld screen.

With your handheld turned on, you can tap the handheld screen to do many operations, such as the following:

■ Open applications

■ Choose menu commands

■ Initiate a Find operation to search through applications installed on your

handheld for specific text (Find operations do not search through applications on expansion cards)

■ Select options in dialog boxes

■ Open the onscreen keyboards

Just as you can drag the mouse to select text or move objects on your computer, you can also drag the stylus to select text. You can also use the stylus to drag the slider of any scroll bar.

Exploring Your Handheld

Elements of the handheld interface

Menu bar

Icons

Menu bar

Icons

Contrast control

Clock

abc

123

A set of commands that are specific to the application. Not all applications have a menu bar.

Tap the icons to open applications , menus , Calculator

, and to find text anywhere in your data .

Tap the Contrast icon to open the Adjust Contrast dialog box. Tap to the left or right of the slider to adjust the contrast in small increments or drag the slider to change the contrast in large increments.

Tap the Clock icon to display the time and date.

With the cursor in an input field, tap the dot to activate the alphabetic keyboard.

With the cursor in an input field, tap the dot to activate the numeric keyboard.

Check box

Tapping and Typing

Previous/next arrows

Pick list

Command button

Check box

Command buttons

Next/previous arrows

Pick list

Scroll bar

When a check mark appears in a check box, the corresponding option is active. If a check box is empty, tapping it inserts a check mark. If a check box is checked, tapping it removes the check mark.

Tap a button to perform a command. Command buttons appear in dialog boxes and at the bottom of application screens.

Tap the left and right arrows to display the previous and next record; tap the up and down arrows to display the previous and next page of information.

Tap the arrow to display a list of choices, and then tap an item in the list to select it.

Drag the slider, or tap the top or bottom arrow, to scroll the display one line at a time. To scroll to the previous page, tap the scroll bar just above the slider. To scroll to the next page, tap the scroll bar just below the slider.

You can also scroll to the previous and next pages by pressing the upper and lower scroll buttons on the front panel of your handheld.

Displaying online tips

Many of the dialog boxes that appear on your handheld contain an online Tips icon in the upper-right corner. Online tips anticipate questions you have in a dialog box, provide shortcuts for using the dialog box, or give you other useful information.

To display an online tip:

1. Tap the Tips icon .

2. After you review the tip, tap Done.

Exploring Your Handheld

CHAPTER 3

Entering Data in Your Handheld

This chapter explains how to enter data into your handheld. There are several ways to enter data into your handheld:

■ Using the onscreen keyboard

■ Using Graffiti

■ Beaming data from another Palm OS

writing

infrared port.

■ Entering or importing data in Palm Desktop software and then synchronizing

with your handheld

■ Using Note Pad

■ Using a portable keyboard accessory, sold seperately, and attached to the

universal connector

Using the Onscreen Keyboard

You can open the onscreen keyboard anytime you need to enter text or numbers on your handheld.

To use the onscreen keyboard:

1. Open any application (such as Memo Pad).

2. Tap any record, or tap New.

3. Tap “abc” to open the alphabetic keyboard, or tap “123” to open the numeric

keyboard.

handheld that is close by and has an

Tap here for alphabetic keyboard

4. Tap the characters to enter text and numbers.

Tap here for numeric keyboard

When a keyboard is open, you can tap to open any of the other keyboards, including the international keyboard.

Entering Data in Your Handheld

Ta b

Alpha

Backspace

Caps lock

Caps shift

Tap here to display

Numeric

Tap here to display numeric keyboard

alphabetic keyboard

After you finish, tap Done to close the onscreen keyboard and place the text in the record.

Using Graffiti Writing to Enter Data

In this section, you learn the procedures for creating letters, numbers, punctuation, and symbols, as well as some Graffiti tips and tricks.

Writing Graffiti characters

Carriage return

International

Tap here to display international keyboard

Most people find they can enter text quickly and accurately with only minutes of practice. Graffiti writing includes any character you can type on a standard keyboard. The Graffiti strokes closely resemble the uppercase letters of the regular alphabet, which makes Graffiti writing easy to learn.

There are four basic concepts for success with Graffiti writing:

■ If you draw the character shape exactly as shown in the tables later in this

chapter (like the shapes shown in the following diagram), you achieve 100% accuracy.

■ The heavy dot on each shape shows where to begin the stroke. Certain

characters have similar shapes, but different beginning and end points. Always begin the stroke at the heavy dot (you should not create the heavy dot; it is only there to show you where to begin the stroke).

■ Most characters require only a single stroke. When you lift the stylus from the

Graffiti writing area, your handheld recognizes and displays the text character

Using Graffiti Writing to Enter Data

immediately. To accomplish single strokes, some Graffiti strokes are portions of the regular alphabet equivalents.

■ The Graffiti writing area is divided into two parts: one for writing the letters of

the alphabet and one for writing numbers. The small marks at the top and bottom of the Graffiti writing area indicate the two areas.

Write letters here Write numbers here

Division marks

To write Graffiti letters:

1. Tap the screen where you want your text to go.

You need to tap above the Graffiti writing area, and must see a blinking cursor before you write the text.

2. Use the tables on the following pages to find the stroke shape for the letter you

want to create. For example, the stroke shown below creates the letter “n.”

There are two different stroke shapes available for some letters. For these letters, choose the one that’s easiest for you.

Lift stylus here

Start stroke at heavy dot

As you’ll see later, you use the same shape to create both the uppercase and lowercase version of a letter.

3. Position the stylus in the left-hand side of the Graffiti writing area.

4. Start your stroke at the heavy dot and draw the stroke shape as it appears in the

tables.

5. Lift the stylus from the screen at the end of the stroke shape.

That’s all there is to it! When you lift the stylus from the screen, your handheld recognizes your stroke immediately and prints the letter at the insertion point on the screen.

As soon as you lift the stylus from the screen, you can begin the stroke for the next character you want to write.

NOTE

make Graffiti strokes in the Graffiti writing area, your handheld does not recognize them as text characters.

You must begin the character strokes in the Graffiti writing area. If you do not

Entering Data in Your Handheld

Graffiti tips

When using Graffiti writing, keep these tips in mind:

■ Accuracy improves when you write large characters. You should draw strokes

that nearly fill the Graffiti writing area.

■ To delete characters, simply set the insertion point to the right of the character

you want to delete and make the backspace stroke (a line from right to left) in the Graffiti writing area.

■ Write at natural speed. Writing too slowly can generate recognition errors.

■ Do not write on a slant. Vertical strokes should be parallel to the sides of the

Graffiti writing area.

■ Press firmly.

The Graffiti alphabet

Letter Strokes Letter Strokes

Using Graffiti Writing to Enter Data

Space Back Space

Carriage

Return

Writing capital letters

You make capital letters with the same stroke shapes as the basic alphabet characters. To make capital letters, you must first “shift” to caps — just as you press the Shift key on a keyboard — and then write the character strokes.

Graffiti writing includes a feature that automatically capitalizes the first letter when you create a new sentence or a new record (by tapping New or a blank line).

Period

tap twice

To draw the first letter of a word as a capital letter:

■ Use the Caps Shift stroke:

Caps Shift

When Caps Shift is active, an “up arrow” symbol appears in the lower-

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right corner of the handheld screen. If you accidentally activate Caps Shift, backspace will cancel it.

Caps Shift

To enter only capital letters (Caps Lock):

■ Use the Caps Lock stroke:

Caps Lock

When Caps Lock is active, an underlined “up arrow” symbol appears in

TIP

the lower-right corner of the handheld screen. To return to lowercase, make the Caps Shift stroke.

Entering Data in Your Handheld

Writing numbers

Writing numbers with Graffiti writing is similar to writing letters of the alphabet, except that you make the character strokes on the right-hand side (numbers side) of the Graffiti writing area.

Graffiti numbers

Number Strokes Number Strokes

Caps Lock

Writing punctuation marks

Graffiti writing can create any punctuation symbol that you can enter from a standard keyboard. All punctuation marks begin with a single tap on the Graffiti writing area. When you make this tap, you activate Punctuation Shift and a dot appears to show it is active. The next stroke you make with the stylus creates a punctuation mark.

Punctuation shift

When Punctuation Shift is active, you can make a symbol stroke anywhere in the Graffiti writing area (the letters or numbers side).

Symbol Stroke Symbol Stroke

Period

Comma

Dash

—

Left Paren

(

Using Graffiti Writing to Enter Data

Apostrophe

Question

Exclamation

Additional Graffiti punctuation

@ # % ^ & * < > + = |

\ { } [ ] ~ ` ; : " tab

Writing symbols and extended characters

All symbols and extended characters begin with the stroke in the Graffiti writing area of your handheld:

Right Paren

)

Slash

Dollar

—

Symbol

Shift

When the Symbol Shift is active, a slanted shift symbol appears in the lower-right corner of the screen. The next stroke that you make creates the symbol or extended character.

•   

Writing accented characters

Symbol Shift

—

==c

∅

To create accented characters, draw the stroke normally used to create the letter, followed by an accent stroke. Graffiti writing then adds the accent to the letter.

Entering Data in Your Handheld

For example, the following diagram shows the strokes required to draw an accented “e.”

= e

Accent strokes

a a a a a a

Using these accent strokes, you can write the following accented letters:

à á â ã ä å è é ê ë ì í î ï ò ó ô õ ö ù ú û ü ÿ ý ñ

Additional non-English characters

You can write the following characters without any special punctuation or shifting:

You must write these non-English characters in the left side of the Graffiti writing area.

Navigation strokes

In addition to character symbols, Graffiti writing includes special strokes that you can use to navigate within text or fields in your applications.

Command Stroke

Move cursor right

Move cursor left

Previous field (Address Book only)

Next Field (Address Book only)

Command Stroke

Open Address Record (Address Book only)

Graffiti ShortCuts

Graffiti ShortCuts make entering commonly used words or phrases quick and easy. ShortCuts are similar to the Glossary or Autotext features of some word processors.

Graffiti writing comes with several predefined ShortCuts, and you can also create your own. Each ShortCut can represent up to 45 characters. For example, you might create a ShortCut for your name, or for the header of a memo. See

“ShortCuts preferences” in Chapter 17 to learn about creating your own ShortCuts.

To use a ShortCut, draw the ShortCut stroke followed by the ShortCut characters. When you draw the ShortCut stroke, the ShortCut symbol appears at the insertion point to show that you are in ShortCut mode.

Beaming Data

ShortCut

Your handheld includes the following predefined Graffiti ShortCuts:

Entry Shortcut

Date Stamp ds

Time stamp ts

Date / time stamp ds

Meeting me

Breakfast br

Lunch lu

Dinner di

Beaming Data

Your handheld is equipped with an IR (infrared) port that you can use to beam information to another Palm OS handheld that’s close by and also has an IR port. The IR port is located at the top of the handheld, behind the small dark shield.

You can beam the following information between Palm OS handhelds:

Entering Data in Your Handheld

■ The record currently displayed in Date Book, Address Book, To Do List, Note

Pad, or Memo Pad

■ All records of the category currently displayed in Address Book, To Do List,

Note Pad, or Memo Pad

■ A special Address Book record that you designate as your business card,

containing information you want to exchange with business contacts

■ An application installed in RAM memory

■ An application installed on an expansion card that is seated in the card slot

You can also perform HotSync operations using the IR port. See “IR

TIP

HotSync Operations” in Chapter 16 for more details.

To select a business card:

1. Create an Address Book record that contains the information you want on your

business card.

2. Tap the Menu icon .

3. Tap Record, and then tap Select Business Card.

4. Tap Yes.

To beam a record, business card, or category of records:

1. Locate the record, business card, or category you want to beam.

2. Tap the Menu icon .

3. Tap Record, and then tap one of the following:

The Beam command for an individual record

In Address Book only: Beam Business Card

Beam Category

4. When the Beam Status dialog box appears, point the IR port directly at the IR

port of the receiving handheld.

For best results, handhelds should be between 10 centimeters (approximately 4 inches) and 1 meter (approximately 39 inches) apart, and the path between the two handhelds must be clear of obstacles. Beaming distance to other Palm OS handhelds may be different.

5. Wait for the Beam Status dialog box to indicate that the transfer is complete

before you continue working on your handheld.

Using your Computer Keyboard

To beam an application:

1. Open the Applications Launcher.

2. Tap the Menu icon .

3. Tap App, and then tap Beam.

4. Select either Handheld or Card from the Beam From pick list.

5. Tap the application you want to transfer.

Some applications are copy-protected and cannot be beamed. These are listed with a lock icon next to them.

6. Tap Beam.

7. When the Beam Status dialog box appears, point the IR port directly at the IR

port of the receiving handheld.

8. Wait for the Beam Status dialog box to indicate that the transfer is complete

before you continue working on your handheld.

To receive beamed information:

1. Turn on your handheld.

2. Point the IR port directly at the IR port of the transmitting handheld to open the

Beam dialog box.

3. Select a category for the incoming information, create a new category, or leave

the information unfiled.

4. Tap Yes.

Tips on beaming information

■ You can set the full-screen pen stroke to beam the current entry.

See “Pen preferences” in Chapter 17 for more information.

■ You can draw the Graffiti Command stroke to activate the Command toolbar,

and then tap the beam icon.

■ You can use the Graffiti Command stroke “/ B” to beam the current entry.

Using your Computer Keyboard

If you have a lot of data to enter, or prefer to use the computer keyboard, you can use Palm Desktop software or any supported PIM to enter information. You can

Entering Data in Your Handheld

then perform a HotSync operation to synchronize the information on your computer with the information on your handheld. Most of the applications that came with your handheld are also available in Palm Desktop software and in most PIMs, so you don’t need to learn different applications. For more information on entering data on your computer, refer to the online Help in Palm Desktop software, the Quick Tour in Palm Desktop software (for Windows users), and the Palm Desktop Software for the Macintosh User’s Guide on the Palm Desktop software CD-ROM.

Importing Data

If you have data stored in computer applications such as spreadsheets and databases, or if you want to import data from another handheld, you can transfer the data to your handheld without having to key it in manually. Save the data in one of the file formats listed below, import it into Palm Desktop software, and then perform a HotSync operation to transfer the data to your handheld.

Importing data from a Windows computer

Palm Desktop software can import data in the following file formats:

■ Comma delimited (.csv, .txt): Address Book and Memo Pad only

■ Tab delimited (.tab, .tsv, .txt): Address Book and Memo Pad only

■ CSV (Lotus Organizer 2.x/97 Mapping): Address Book only

■ vCal (.vcs): Date Book only

■ vCard (.vcf): Address Book only

■ Date Book archive (.dba)

■ Address Book archive (.aba)

■ To Do List archive (.tda)

■ Memo Pad archive (.mpa)

Archive formats can only be used with Palm Desktop software. Use the archive file

formats to share information with other people who use a Palm OS

handheld or

to create a copy of your important Palm Desktop information.

To import data from a Windows computer:

1. Open Palm Desktop software.

2. Click the application into which you want to import data.

3. If you are importing records that contain a field with category names, do the

following:

Select All in the Category box.

Importing Data

Be sure that the same categories that appear in the imported file also exist in the application. If the categories do not exist, create them now; otherwise, the records are imported into the Unfiled category.

4. From the File menu, choose Import.

5. Select the file you want to import.

6. Click Open.

If you are importing a vCal or vCard file, skip to step 10. You do not have to specify which fields correspond to the imported data.

7. To import data into the correct Palm Desktop fields, drag fields in the left-hand

column so that they are opposite the corresponding imported field on the right.

8. If you do not want to import a field, deselect the check box for that field.

9. Click OK.

The imported data is highlighted in the application.

10. To add the imported data to your handheld, perform a HotSync operation.

See Palm Desktop online Help for more information on importing and exporting data.

Using File Link

The File Link feature enables you to import Address Book and Memo Pad information to your handheld from from a separate external file on your Windows computer, such as a company phone list. You can configure the File Link feature to check for changes to the external file when you perform a HotSync operation. HotSync Manager stores the data in a separate category in Palm Desktop software and on your handheld.

With File Link, you can import data stored in any of the following formats:

■ Comma-separated (*.csv)

■ Memo Pad archive (*.mpa)

■ Address Book archive (*.aba)

■ Text (*.txt)

For information on how to set up a file link, see the Palm Desktop online Help.

Importing data from a Macintosh

Palm Desktop software can import data from any of the following applications when you export the data in the appropriate file format:

■ Address Book Plus (text file)

■ Claris Organizer (Palm Desktop software can open these files directly)

■ ClarisWorks (save under new name as ASCII text file)

Entering Data in Your Handheld

■ DateBook Pro (text file)

■ DayMaker (text file)

■ Dynodex (text file)

■ FileMaker Pro (tab separated text file)

■ Meeting Maker (text file)

■ Newton running OS 1.0 with Newton Connection Kit:

Names; Date Book Calendar; and Notepad (text file)

■ Now Contact (text file)

■ Now Up-to-Date (text file)

■ QuickDex (text file)

■ TouchBase Pro (text file)

To import data from a Macintosh:

1. Open Palm Desktop software.

2. From the File menu, choose Import.

3. Select the file you want to import.

4. Click Open.

5. If you want to change the order of the fields you’re importing, point to a field,

wait for the cursor to change to a double arrow, and then drag the field to a new location.

6. If you do not want to import a field, click the arrow between the field names.

7. From the Fields pop-up menu, choose the appropriate field.

8. From the Delimiters pop-up menu, choose the appropriate delimiter.

9. Click OK.

10. To add the imported data to your handheld, perform a HotSync operation.

See Palm Desktop online Help for more information on importing and exporting data.

Using Note Pad

In addition to using Graffiti characters and the onscreen keyboard, you can enter data on your handheld using the Note Pad application. When you use Note Pad, you write quick notes directly on the handheld screen in your own handwriting. See Chapter 12 for more information and instructions.

Using A Portable Keyboard

You can connect a portable keyboard accessory to the universal connector on your handheld so you can type data directly into your handheld. Portable keyboards are very helpful when you need to enter large amounts of data quickly and accurately while you are away from your computer. For additional information about this optional accessory, go to the web site:

Using A Portable Keyboard

http://www.palm.com.

Entering Data in Your Handheld

CHAPTER 4

Using Wireless Features

Your handheld is wirelessly enabled so that you can use it, like a cellular phone, to transmit and receive information over the airwaves.

To use the wireless features, you must first register for a wireless account and

™

activate your handheld. See Getting Started with the Palm

After registration and activatation, you can quickly access Internet information

™

from the MyPalm You can also use your wireless account to send and receive e-mail. See Chapter 15 for details.

Whenever you use the wireless features of your handheld, please observe the guidelines or prohibitions on the use of wireless devices in your current location. For example, when you are on an airplane, do not turn on your radio at times when government or airline regulations prohibit the use of cellular phones. You can, of course, use all other applications of your handheld in accordance with airline regulations for electronic devices.

portal application and additional web clipping applications.

i705 Handheld for details.

Using the Wireless button

The Wireless button has two functions:

■ Press the button to open the MyPalm application where you can easily access

the Internet information.

■ Press and hold the button for one second to access the Wireless Preferences

screen where you can turn on or off the radio.

Turning on the radio

To send and receive information and receive notifications, the radio needs to be turned on. Use the Wireless Preferences screen to turn the radio on or off, or to schedule radio coverage.

You can open the Wireless Preferences screen in multiple ways:

■ Press and hold down the Wireless button for one second.

■ Tap the Applications icon , tap the Prefs icon , tap the pick list in the upper-

right corner, and then tap Wireless.

Using Wireless Features

■ Tap the Applications icon and then tap the MyPalm icon or any web

clipping application. If the radio is off, you are prompted to turn it on.

Tap the Wireless Radio pick list and select one of the following options:

Always Off

Always On

Schedule

Radio remains off until you turn it on.

Radio remains on until you turn it off.

Radio turns on and off at the hours you select.

To schedule radio coverage:

1. Tap the Wireless Radio pick list and select Schedule.

Tap Scheduled

Tap for Start and End Time

2. Tap the Start Time box.

3. Tap the up or down arrows to adjust the hour.

4. Tap the minutes box, and then tap the arrows to adjust the minutes.

5. Tap AM or PM.

6. Tap OK .

7. Tap the End Time box, and then repeat steps 3 through 6.

The radio turns off in multiple ways:

■ Turn off the radio from the Wireless Preferences screen by tapping Always Off.

■ The radio turns off automatically at a preset time when scheduling is used.

■ The radio turns off automatically if the battery is very low.

IMPORTANT

Turning off the handheld does not turn off the radio. When the handheld is turned off, the radio can remain on to receive notification of e-mail. The indicator light shows radio and notification status.

Monitoring the transmission signal

When the radio is turned on, a signal strength bar graph and text message appear on the Wireless Preferences screen.

Using the indicator light

Both the bar graph and the number represent the signal strength:

■ The graph represents signal strength as a series of bars. The more bars

displayed, the stronger the signal.

■ The number represents signal strength as a percentage. The higher the number,

the stronger the signal.

If you experience poor reception, often you can improve it simply by moving five or ten feet in any direction away from the spot where reception is poor. As you move around to improve reception, you can monitor the increase or decrease in signal strength.

Using the indicator light

The indicator light at the top of the handheld blinks to indicate the following status levels:

No light

Green light flashes every 5 seconds

Red light flashes every 5 seconds

Radio is off.

Radio is on and transmitter is within range.

Radio is on, but transmitter is out of range. You need to move to another area to bring the transmitter within range.

Using Wireless Features

Red light flashes at paired intervals

What is Web Clipping?

Web clipping is a fast and simple way to submit information to, and retrieve information from, the Internet.

Just as your web browser gives you access to many different web sites, your handheld gives you access to many different “sites” for web clipping — either through the MyPalm portal application, or downloaded and installed directly on your handheld.

These “sites” are called web clipping applications. You access and work with them just as you would with a handheld application like Address Book.

Web clipping applications give you access to a wide variety of practical Internet information. Each web clipping application is designed to let you query the Internet for a specific kind of information.

A notification that:

E-mail or other content has been received

Date Book/Note Pad/Clock event alarm occurred

A dialog box appears describing the reason for notification. Acknowledging the notification turns off the indicator light.

For example, there are web clipping applications that give you access to traffic and weather conditions; airline, hotel, and restaurant information; locations of automatic teller machines; driving directions; stock market data; movie listings; availability of tickets to local events; business and general news; definitions, spelling, and synonyms of words; and business and residential phone numbers, addresses, and e-mail addresses.

Web Clipping, not web browsing

It can be impractical to browse the Internet from a small handheld computer and look at elaborate, animated, graphics-laden web pages on a small screen. As a way to access Internet information, web clipping offers you the following advantages:

■ Convenience: You can be sitting on a park bench or in the back of a taxi while

accessing information from the Internet.

■ Focus: Web clipping applications focus on retrieving specific, up-to-date

information for the quickest, most efficient experience.

So when you’re near a desktop computer and have some time, you can take advantage of the elaborate graphics, variety, and many choices offered by a web site.

Using the MyPalm application

But when you’re in a taxi or a hotel lobby and need information fast, a web clipping application makes it easy to find the specific information you need.

Using the MyPalm application

The MyPalm application is a portal. Like portals on the Internet that aggregate other web sites into content channels, the MyPalm application aggregates web clipping applications into content channels. Web clipping applications allow you to access a wide array of Internet information, and view that information in a format that is easy to read on your handheld screen and reduces the cost of transmission.

This application is also dynamic. If you installed the MyPalm Update conduit when you installed Palm™ Desktop software, you automatically receive newer versions of the application when you perform a HotSync operation with an active Internet connection. Because of this, the application you see on your handheld may differ slightly from the images of it shown in this chapter.

To access the MyPalm application:

Do one of the following:

■ Press the Wireless button on your handheld.

Using Wireless Features

■ Tap the Applications icon and then tap the MyPalm icon .

If the radio is not on, the Radio dialog box appears. Turn on the radio.

Tap to view Internet content by channel

Tap to search the Internet

Using Portal web clipping applications

The content channels of the MyPalm portal application host web clipping applications, grouped together by categories. These channels provide a convenient way to access information quickly, even without downloading and installing web clipping applications on your handheld.

To access Internet content by channel:

1. Tap a content channel, such as Finance.

2. Tap an icon to view the content.

If you want to access more web clipping applications, tap More or More Content at the bottom of the screen.

Tap to view Internet content by channel

Tap to download web clipping applications

Browsing or searching the Internet

Browsing or searching Internet sites directly using a URL is available from the MyPalm application. Keep in mind, however, that downloading information directly from an Internet site has certain limitations: downloading is slow, the presentation is not optimized for display on the handheld, and the amount of data transferred is higher, and therefore, more costly. We recommend that you access a web site using web clipping applications that are modified for use with your handheld. See “What is Web Clipping?” earlier in this chapter for more information.

To browse or search the Internet:

1. Tap the search button .

2. Enter an URL to browse, or a search term, and then tap Go.

Using the MyPalm application

Enter an URL

Enter search terms

Adding web clipping applications

In addition to the web clipping applications available through the MyPalm portal application, you can also download and install web clipping applications directly on your handheld.

You can add web clipping applications to your handheld Applications Launcher in two ways:

■

Download an application directly using the Portal application.

■

Download the application onto your computer desktop and perform a HotSync application. See “Installing add-on applications” in Chapter 5 for details.

operation. This is the same procedure you would use for any other

Tap to browse an URL

Tap to search

To add web clipping applications using the MyPalm application:

Tap the web clipping applications button .

Tap Download.

Do one of the following:

Enter search terms, and then tap Search.

Tap New This Week.

Tap Top 10 Downloads.

Your handheld initiates a wireless transaction, and returns results.

Tap a web clipping application to see more information about it.

Using Wireless Features

5. Tap Download.

6. Tap Start Download.

7. Tap OK.

Working with web clipping applications

Web clipping applications are designed so that you can use them as you most handheld applications. Skills you learn in other applications can also be used to work in web clipping applications. For example:

Tap a web clipping application for more information

■ Tap to select an item or perform an action.

■ Use Graffiti

■ In edit lines, select, cut, copy, and paste text as you do in other applications on

writing or the onscreen keyboard to enter text.

your handheld.

■ Elements of the interface that look familiar—edit lines, pick lists, check boxes,

scroll arrows, buttons, menus, etc.—behave in web clipping applications just as they behave in basic applications like Address Book.

When you install a web clipping application on your handheld, it appears by default in the Palm.Com category of the Applications Launcher. Most web clipping application icons are easy to recognize because they usually include the over-the-air icon: three short lines radiating from the right side of the application icon. Often the application icons also have a dark diamond shape as their background:

Common identifiers used in many icons of web clipping applications

After you establish a wireless connection, tapping a command button or other object that displays the over-the-air icon initiates a wireless transaction.

Examples of the over-the-air icon

Using installed web clipping applications

Web clipping applications installed on your handheld appear in a list accessible from the MyPalm application. They also appear by default in the Palm.Com category of the Applications Launcher.

To open a web clipping application from the Applications Launcher:

1. Tap the Applications icon .

2. Tap the pick list in the upper-right corner of the screen.

3. Tap Palm.Com.

4. Tap the icon of the web clipping application you want to open.

To open a web clipping application from the MyPalm application:

1. Tap the web clipping button .

2. Tap a web clipping application in the list.

Once the web clipping application opens, you can query the Internet for information.

Working with web clipping applications

To query the Internet for information:

1. Follow the directions onscreen to specify the information you want from the

Internet.

2. Tap the button or other object that displays the over-the-air icon to submit your

query to the Internet.

The response — your clipping — typically appears onscreen within seconds.

To stop a wireless transaction:

■ Tap the Stop icon.

Stop icon

Any data that is downloaded to your handheld before you tap the Stop icon appears onscreen.

Example of web clipping

This example takes you through the process of finding driving directions using the MapQuest web clipping application.

Using Wireless Features

Example: To find driving directions:

1. Tap the MapQuest icon.

2. Under From, tap the Address field and enter the street address of the place you

are leaving from.

You can use Graffiti writing or the onscreen keyboard to enter data.

3. Complete the From address by entering the city and state.

4. Under To, tap the Address field and enter the street address of the place you

want to go to.

5. Complete the To address by entering the city and state.

6. Tap Get Directions.

Note the over-the-air icon following the word “Directions.” That’s your clue that the button initiates a wireless transaction.

Within seconds, your clipping appears. In this example, the clipping needs more than one screen to display all the directions. Use the scroll bar to see the rest of the clipping.

Reviewing current queries and clippings

Your handheld stores the queries and clippings of your current session so that you can review them. Use the Back arrow to review the pages you displayed since you opened the web clipping application.

To go back to a previously viewed page:

■ Tap the Back arrow in the web clipping application.

Reviewing stored clippings: History list

You can see a list of stored clippings in the History list and then select the one you want to review. You can see clippings that pertain only to the web clipping application that is open. When you open another web clipping application, the History list changes to display only clippings that you received in that web clipping application.

Working with web clipping applications

Back arrow

To review the History list:

1. Open the web clipping application that has clippings you want to review.

2. Tap the History pick list.

3. Select the clipping you want to review.

Saving information from a web clipping application

You can copy the text of a clipping or a page of a web clipping application and paste it into another application. For example, you can copy driving directions and paste them into Memo Pad.

History pick list

To save the text of a clipping or page:

1. Make sure the clipping or page you want to copy is onscreen.

You can use the Back arrow or the History list to display the clipping or page you want.

Using Wireless Features

2. Tap the Menu icon .

3. Tap Edit, and then tap Copy Page.

4. Open one of the handheld applications, such as Memo Pad.

5. Create a new record.

6. Tap the Menu icon.

7. Tap Edit, and then tap Paste.

For example, here are the directions found in the sample procedure above, pasted into Memo Pad:

Keep the following points in mind about the Copy Page command:

■ Copying always starts at the top of the current clipping or page, regardless of

what is displayed onscreen.

■ The Copy Page command copies only the first 4,000 bytes (4KB) of data. If the

clipping or page you copy contains more than 4KB of data, your handheld appends the word “truncated” to the end of the pasted text.

Use the Info command in the Options menu to find out how large a

TIP

clipping is.

The Copy Page command does not copy images or icons; table structures; or text formatting such as bold, italics, and so on.

Sending e-mail from a page

Note to Andover/Mimi-G team: The following text is a pickup from MultiMail SE for the Battra project. Does this apply for Everest? I can’t find a WCA with a mailto link. Please confirm or edit as needed.

If a web clipping application or clipping gives you the opportunity to reply to an e-mail address, you can do so.

To send e-mail from a page:

1. Tap the address displayed in the page.

MultiMail Deluxe opens. The To: field contains the address to reply to.

2. Enter the text of your message.

3. Do one of the following:

Tap Put in Outbox to file the message in the Outbox. Your message is sent the next time you open the e-mail application and tap Get & Send.

Tap Cancel, and then tap Yes to save the message in the MultiMail Draft folder. Tap No to delete the message.

Web Clipping Preferences

The Web Clipping Preferences screen enables you to change the connection and the proxy server with which your handheld communicates and to prevent the transmission of your handheld’s ID.

Web Clipping Preferences

IMPORTANT

settings unless your corporate system administrator instructs you to do so.

If you are working within a corporate environment, do not change these

To view or change Web Clipping Preferences:

1. Tap the Applications icon .

2. Tap the Prefs icon .

3. Tap the pick list in the upper-right corner of the screen.

4. Select Web Clipping.

5. Access any of the following options:

Connection

User ID

Server

Warn wh en sending personal information

Displays the name of the current connection, either the Palm Wireless Service or a network dialup connection. Changes you make in the Network preferences panel update this field.

Displays your User ID.

Displays the name of the proxy server.

Displays a warning when you submit a query that transmits your personal information, such as your unique handheld ID. The warning gives you a choice; you can continue the transaction or cancel it before any information is sent. If you want to be warned, select this check box.

To change the proxy server:

1. From the Web Clipping Preferences screen, tap Server.

2. Enter your new Proxy server name or IP address.

3. Tap OK .

Using Wireless Features

Ta p he re

To restore the initial proxy server setting, tap Default.

Protection of your wireless transactions

Your handheld uses next generation encryption technology. This encryption technology secures the transmission of sensitive information such as passwords that are sent over the network. Data is protected both when sent from your handheld over the network and when coming in from the Internet to your handheld.

When a wireless transaction is secured, the command button that initiates the transaction is marked not only by the over-the-air icon, but also by the security icon.

The security icon indicates that your transmission is encrypted

Encryption makes your data unreadable by anyone but the intended recipient. Encryption is done using a technology used in a wide variety of consumer handheld devices and enterprise applications.

It’s not unusual to experience a delay of several seconds when a wireless transaction is being encrypted.

In addition to the protection provided by the encryption technology, individual web clipping applications may add another layer of protection to their transactions. For example, a web clipping application may require you to create and use a password to access sensitive information (for example, your checking account).

This chapter explains how to open and switch between applications on your handheld, how to change application settings so they are personalized to your work methods, and how to categorize applications so you view them in related groups.

Opening applications

You can use the Applications Launcher to open any application installed on your handheld or an expansion card. You can also open Date Book, Address Book, the MyPalm on the front panel of your handheld.

portal application, and MultiMail Deluxe with the application buttons

Applications Launcher

CHAPTER 5

Working with Applications

Date Book

Address Book

In addition to providing a way for you to open applications, the Applications Launcher displays the current time, battery level, and application category.

MultiMail Deluxe

Wireless

To open an application on your handheld:

1. Tap the Applications icon .

2. Tap the icon of the application that you want to open. If you have many

applications installed on your handheld, tap the scroll bar to see all of your applications.

Chapter 5 Working with Applications

To find an application quickly, you can write the Graffiti® character for the

TIP

first letter of its name. The Applications Launcher scrolls to the first application with a name that begins with that letter.

Opening expansion card applications

When an expansion card is properly seated in the expansion card slot, the Applications Launcher switches to the card and displays its contents. The pick list in the upper-right corner of the screen displays the name of the card.

To open an application on an expansion card:

■ Tap the icon of the application that you want to open.

Switching between applications

When working in any application, tap the Applications icon or press an application button on the front panel of your handheld to switch to another application. Your handheld automatically saves your work in the current application and displays it when you return to that application.

When you use an expansion card, your handheld creates and displays a new category that matches the name of the expansion card. You can easily switch between applications installed on your handheld and on the expansion card.

To switch to an expansion card:

1. Tap the pick list in the upper-right corner.

2. Tap the category item that matches the name of the expansion card.

Categorizing applications

The category feature enables you to manage the number of application icons that appear onscreen in the Applications Launcher. You can assign an application to a category and then display a single category or all your applications.

To categorize an application:

1. Tap the Applications icon .

Categorizing applications

2. Tap the Menu icon .

3. Tap Category on the App menu.

4. Tap the pick list next to each application to select a category.

To create a new category, tap Edit Categories from the pick list. Tap New,

TIP

enter the category name, and then tap OK to add the category. Tap OK.

5. Tap Do ne.

To display applications by category:

1. Tap the Applications icon .

2. Do one of the following:

Tap the Applications icon repeatedly to cycle through all your categories.

Tap the pick list in the upper-right corner of the screen and select the category you want to display.

Chapter 5 Working with Applications

Changing the Applications Launcher display

By default, the Applications Launcher displays each application as an icon. As an alternative, you can choose to show a list of applications. You can also choose to view the same category of applications each time you open the Applications Launcher.

To change the Applications Launcher display:

1. Tap the Applications icon .

2. Tap the Menu icon .

3. Tap Options, and then tap Preferences.

4. Tap the View By pick list and select List.

5. Tap OK .

To open the Applications Launcher to the last opened category:

1. Tap the Applications icon .

2. Tap the Menu icon .

3. Tap Options, and then tap Preferences.

4. Tap the Remember Last Category check box to select it.

5. Tap OK .

Copying applications to an expansion card

You can copy applications from your handheld to an expansion card, or from an expansion card to your handheld.

To copy an application to an expansion card:

1. Tap the Applications icon .

2. Tap the Menu icon .

3. Tap Copy on the App menu.

Using menus

4. Select the card name from the Copy To pick list.

5. Select Handheld from the From pick list.

6. Tap an application to copy.

7. Tap Copy.

8. Tap Do ne.

You can install applications to a card that is seated in the expansion card slot during a HotSync operation; see “Installing add-on applications” later in this chapter for details.

Using menus

NOTE

expansion cards, and then attach a card with a copied application to a Card Reader/Writer, you may notice that the copied application’s filename has been changed to the name of a database file it contains. You will only see this if you use your cards with a Card Reader/Writer.

If you copy applications between your handheld and multiple

Menus on your handheld are easy to use. Once you have mastered them in one application, you can use them the same way in all other applications.

The menus of each application are illustrated in the chapter on that application.

To open the menu bar:

1. Open an application (such as Memo Pad).

2. Do one of the following:

Tap the Menu icon .

Tap on the inverted title area at the top of the screen.

Chapter 5 Working with Applications

Tap the title area

Tap the Menu icon

In this example, three menus are available: Record, Edit, and Options. The Record menu is selected and contains the commands New Memo, Delete Memo, and Beam Memo.

Choosing a menu

After you open the menu bar for an application, tap the menu that contains the command you want to use.

The menus and menu commands that are available depend on the application that is currently open. Also, the menus and menu commands vary depending on which part of the application you’re currently using. For example, in Memo Pad, the menus are different for the Memo list screen and the Memo screen.

Graffiti menu commands

Most menu commands have an equivalent Graffiti Command stroke, which is similar to the keyboard shortcuts used to execute commands on computers. The command letters appear to the right of the command names.

Menu commands

Command letters

Draw the Command stroke anywhere in the Graffiti area. When you draw the Command stroke, the Command toolbar appears just above the Graffiti writing area to indicate that you are in Command mode.

Command

Choosing application preferences

CutUndo Copy Paste Beam Delete

The command toolbar displays context sensitive menu commands for the current screen. For example, if text is selected the menu icons displayed may be undo, cut, copy, and paste. Tap on an icon to select the command, or immediately write the corresponding command letter for an appropriate command in the Graffiti writing area.

For example, to choose Select All in the Edit menu, draw the Command stroke, followed by the letter “s.”

Command mode is only active for a short time, so you must tap an icon or write the command letter immediately to choose the menu command.

Choosing application preferences

You can set options that affect an entire application in the application’s Preferences dialog box.

To change preferences for an application:

1. Open an application.

2. Tap the Menu icon .

3. Tap Options, and then tap Preferences.

NOTE

4. Make changes to the settings.

5. Tap OK .

Not all applications have a Preferences command.

Common tasks

The tasks described in this section use the term “records” to refer to an individual item in any of the applications: a single Date Book event, Address Book entry, To Do List item, Note Pad note, or Memo Pad memo.

Chapter 5 Working with Applications

Creating records

You can use the following procedure to create a new record in Date Book, Address Book, To Do List, Note Pad, and Memo Pad.

To create a record:

1. Select the application in which you want to create a record.

2. Tap Ne w.

3. In Date Book only: Select start and end times for your appointment and tap OK.

4. Enter text for the record.

5. (Optional) Tap Details to select attributes for the record. (Not available in Note

Pad.)

6. In Address Book, Note Pad, and Memo Pad only: Tap Done.

There’s no need to save the record because your handheld saves it automatically.

Editing records

After you create a record, you can change, delete, or enter new text at any time. Two screen features tell you when your handheld is in editing mode:

■ A blinking cursor

■ One or more dotted edit lines

Blinking cursor

Edit line

NOTE

an edit line or blinking cursor.

In Note Pad you can write anywhere on the screen. So, you will not see

Entering text

For information on how to enter text using Graffiti writing, the onscreen keyboard, or the keyboard attached to your computer, see . For information on entering text in Note Pad, see Chapter 12.

Edit menu

The Edit menu is available with any screen where you enter or edit text. In general, commands available in the Edit menu apply to text that you select in an application.

To select text in an application:

1. Tap the beginning of the text that you want to select.

2. Drag the stylus over the text to highlight it (in black).

Common tasks

NOTE

text.You can also drag

You can also double tap to select a word, or triple tap to select a line of

across

the text to select additional words, or drag

to select a group of lines.

The following commands may appear in an Edit menu:

Undo

Cut

Copy

Paste

Select All

Reverses the action of the

last edit

used Cut to remove text, Undo restores the text you removed. Undo also reverses deletions done by using backspace.

Removes the selected text and stores it temporarily in the memory of your handheld. You can paste the text you cut into another area of the current application or into a different application.

Copies the selected text and stores it temporarily in the memory of your handheld. You can paste the text that you copy into another area of the current application or into a different application.

Inserts the text that you cut or copied at the selected point in a record. The text you paste replaces any selected text. If you did not previously cut or copy text, Paste does nothing.

Selects all of the text in the current record or screen. This enables you to cut or copy all of the text and paste it elsewhere.

command. For example, if you

down

Keyboard

Graffiti Help

NOTE

To edit a note in Note Pad, use the eraser tool to remove lines, and the pen tool to add lines.

Deleting records

To delete a record:

1. Select the record you want to delete.

2. Tap the Menu icon .

3. Tap Record, and then tap the Delete command:

Opens the onscreen keyboard. When you finish with the onscreen keyboard, tap Done.

Opens screens that show all the Graffiti character strokes. Use this command anytime you forget a stroke for a character.

In Note Pad, the Edit menu appears only when the title of a note is selected.

Date Book: Delete Event

Address Book: Delete Address

Chapter 5 Working with Applications

To Do Li s t: Delete Item

Note Pad: Delete Note

Memo Pad: Delete Memo

A confirmation dialog box appears. If you want to save a copy of the deleted item to an archive file in Palm Desktop software, be sure that the check box is checked. If you don’t want to save a copy, tap the check box to remove the check. (The archive check box does not appear in Note Pad because you can’t archive Note Pad notes.)

4. Tap OK .

If you choose to save a copy of the selected item, your handheld transfers it to the archive file on your desktop the next time you perform a HotSync operation.

Other ways to delete records

You can also delete records in the following ways:

■ In Date Book, Address Book, To Do List, and Memo Pad, open the Details dialog

box for the record, tap Delete, and then tap OK.

Purging records

■ In Note Pad, open the note you want to delete, and then tap Delete.

■ Delete the text of the record.

NOTE

event, current and future events, or all instances of that event.

In Date Book, you can choose to delete the text of the current repeating

Over time, as you use Date Book and To Do List, you’ll accumulate records in these applications that have outlived their usefulness. For example, events that occurred months ago remain in the Date Book, and To Do List items that you marked as completed remain in the list.

All these outdated records take up memory on your handheld, so it’s a good idea to remove them by using Purge. If you think Date Book or To Do List records might prove useful later, you can purge them from your handheld and save them in an archive file on your computer.

Purging is not available in Address Book, Note Pad, or Memo Pad; you must delete outdated records manually from these applications.

To purge records:

1. Open the application.

2. Tap the Menu icon .

3. Tap Record, and then tap Purge.

A confirmation dialog box appears.

Common tasks

Date Book: Tap the pick list and select how old a record must be to be purged.

Purge deletes repeating events if the last of the series ends before the date that you purge records.

Date Book, To Do List: If you want to save a copy of the purged records to an

archive file on your desktop, be sure that the check box is checked. If you don’t want to save a copy, tap the check box to remove the check box.

4. Tap OK .

If you chose to save a copy of the purged records, your handheld transfers them to an archive file on your desktop the next time you perform a HotSync operation.

NOTE

it happen.

Categorizing records

Categorize records in the Address Book, To Do List, Note Pad, and Memo Pad applications so that they are grouped logically and are easy to review.

When you create a record, your handheld automatically places it in the category that is currently displayed. If the category is All, your handheld assigns it to the Unfiled category. You can leave an entry as Unfiled or assign it to a category at any time.

System-defined and user-defined categories

By default, your handheld includes system-defined categories, such as All and Unfiled, and user-defined categories, such as Business and Personal.

You cannot modify the system-defined categories, but you can rename and delete the user-defined categories. In addition, you can create your own user-defined categories. You can have a maximum of 15 user-defined categories in each application.

When you have an expansion card properly seated in the expansion card slot, the last item in the category pick list will be the name of the expansion card. You cannot otherwise categorize applications that reside on an expansion card.

Purging does not happen automatically. You must tap the command to make

Address Book contains the QuickList user-defined category, in which you can store the names, addresses, and phone numbers you might need in emergencies (doctor, fire department, lawyer, etc.).

The illustrations in this section come from Address Book, but you can use these procedures in all the applications in which categories are available.

To move a record into a category:

1. Select the record you want to categorize.

2. In Address Book only: Tap Edit.

3. Tap De tail s.

4. Tap the Category pick list to display the list of available categories.

Chapter 5 Working with Applications

5. Select the category for the record.

6. Tap OK .

NOTE

In Address Book, Note Pad, and Memo Pad you can tap the category name in the upper-right corner of the screen and select a new category for the item.

To display a category of records:

1. Tap the category pick list in the upper-right corner of the list screen.

Tap here

NOTE

Do list.

2. Select the category you want to view.

In the Date Book Agenda view, the pick list is in the upper right of the To

The list screen now displays only the records assigned to that category.

Pressing an application button on the front panel of the handheld toggles

TIP

through all the categories of that application.

Common tasks

To define a new category:

1. Tap the category pick list in the upper-right corner of the screen or list.

Tap here

2. Tap Edit Categories.

3. Tap Ne w.

4. Enter the name of the new category, and then tap OK.

5. Tap OK .

You can assign any of your records to the new category.

To rename a category:

1. Tap the category pick list in the upper-right corner of the screen or list.

2. Tap Edit Categories.

3. Select the category that you want to rename, and then tap Rename.

Chapter 5 Working with Applications

4. Enter the new name for the category, and then tap OK.

5. Tap OK .

You can group the records in two or more categories into one category by

TIP

giving the categories the same name. For example, if you change the name of the Personal category to Business, all records formerly in the Personal category appear in the Business category.

Finding information

Your handheld offers several ways to find information quickly:

■ All applications that reside on your handheld: Find locates any text that you

specify, always starting with the current application. However, Find does not search through applications on expansion cards.

■ Date Book, To Do List, Memo Pad:

screen and lets you add the information that appears in this list to a record.

■ Address Book: The Look Up line lets you enter the first letters of a name to scroll

immediately to that name.

Looking up Address Book records

When working with Address Book, the scroll button on the front panel of the handheld makes it easy to navigate among your address entries.

■ In the Address list screen, the scroll button moves up or down an entire screen

of records. If you hold down the scroll button, you accelerate the scrolling and display every third screen.

■ In the Address view screen, the scroll button moves to the previous or next

address record.

You can also use the Address list Look Up feature to quickly scroll to any of your Address Book entries.

Phone Lookup displays the Address list

Common tasks

To look up an Address Book record:

1. Display the Address list screen.

2. Enter the first letter of the name you want to find.

Look Up line

The list scrolls to the first entry that begins with that letter. If you write another letter, the list scrolls to the first entry that starts with those two letters. For example, writing an “s” scrolls to “Sands,” and writing “sm” scrolls further to “Smith.” If you sort the list by company name, the Look Up feature scrolls to the first letter of the company name.

3. Tap the record to view its contents.

Using Find

You can use Find to locate any text that you specify, in any application that resides on your handheld. Find does not search applications that reside on an expansion card.

To use Find:

1. Tap the Find icon .

If you select text in an application before you tap Find, the selected text

TIP

automatically appears in the Find dialog box.

2. Enter the text that you want to find.

Find is not case-sensitive. For example, searching for the name “davidson” also finds “Davidson.”

Find locates any words that begin with the text you enter. For example, searching for “plane” finds “planet,” but not “airplane.”

3. Tap OK.

Find searches for the text in all records and all notes.

Chapter 5 Working with Applications

As your handheld searches for the text, you can tap Stop at any time. You may want to do this if the entry you want appears before your handheld finishes the search. To continue the search after you tap Stop, tap Find More.

4. Tap the text that you want to review.

Using Phone Lookup

Phone Lookup displays the Address list screen and lets you add the information that appears in this list to a record.

To use Phone Lookup:

1. Display the record in which you want to insert a phone number. The record can

be in Date Book, To Do List, Memo Pad, or Mail.

2. Tap the Menu icon .

3. Tap Options, and then tap Phone Lookup.

4. Begin to spell the last name of the name you want to find.

The list scrolls to the first record in the list that starts with the first letter you enter. Continue to spell the name you’re looking for, or when you see the name, tap it.

5. Tap Add.

The name you selected, along with the other information associated with it, is pasted into the record you selected in step 1.

Phone Lookup tips

Write the Graffiti Command stroke “/L” to activate the Phone Lookup feature. You can also activate it in the following circumstances:

■ While entering text: For example, to insert the full name and phone number for

someone with the last name “Williams,” write the Graffiti characters for “Wi” and then the Phone Lookup Command stroke “/L.” Assuming you have only one Address Book record that begins with “Wi,” your handheld inserts the full name “Fred Williams” (and its associated information). If you have more than one name that begins with “Wi,” the Phone Lookup screen appears and highlights the first record that begins with “Wi.”

■ For selected text: Drag to highlight the text, and then write the Phone Lookup

Command stroke “/L.” Your handheld replaces the selected text and adds the name and its associated information.

Sorting lists of records

You can sort lists of records in various ways, depending on the application. Sorting is available in applications that have list screens: Address Book, To Do List, and Memo Pad.

Common tasks

NOTE

in this chapter.

You can also assign records to categories. See “Categorizing records” earlier

To sort records in To Do List:

1. Open the application to display the list screen.

2. Tap Show.

3. Tap the Sort by pick list and select an option.

4. Tap OK .

To sort records in Address Book, Note Pad, and Memo Pad:

1. Open the application to display the list screen.

2. Tap the Menu icon .

Chapter 5 Working with Applications

3. Tap Options, and then tap Preferences.

Address Book

Note Pad

Memo Pad

4. Do one of the following:

Address Book: Tap the setting you want.

Note Pad: Tap the Sort by pick list and select Alphabetic, Date, or Manual.

Memo Pad: Tap the Sort by pick list and select Alphabetic or Manual.

5. Tap OK .

To sort the Note Pad or Memo list manually, tap and drag a memo or note to a new location in the list.

To make the list of your memos appear in Palm Desktop software as you manually sorted it on your handheld, open Memo Pad in Palm Desktop software and click List by. Then select Order on handheld.

Attaching notes

In applications except Memo Pad and Note Pad, you can attach a note to a record. A note can be up to several thousand characters long. For example, for an appointment in Date Book, you can attach a note with directions to the location.

To attach a note to a record:

1. Display the entry to which you want to add a note.

2. In Address Book only: Tap Edit.

3. Tap De tail s.

4. Tap No te.

5. Enter your note.

6. Tap Do ne.

A small note icon appears at the right side of any item that has a note.

Note icon

To review or edit a note:

■ Tap the Note icon .

Common tasks

Choosing fonts

To delete a note:

1. Tap the Note icon .

2. Tap Delete.

3. Tap Yes.

In many applications, you can change the font style to make text easier to read. You can choose small, large, or bold fonts in each application that allows you to change font sytle.

Chapter 5 Working with Applications

Small font Large font

Bold font

To change the font style:

1. Open an application.

2. Tap the Menu icon .

3. Tap Options, and then tap Font.

4. Tap the font style you want to use.

5. Tap OK .

Reviewing Reminders

You can set alarms to notify you of appointments, notes, and alarms in Date Book, Note Pad, and Clock. When an alarm occurs, your handheld displays a reminder message. If you tap Snooze in response to an alarm message, your handheld

Tap here for bold font

Tap here for large font

Tap here for small font

Installing and removing applications

reminds you of the alarm again in five minutes. The Reminder screen displays alarms that await attention.

To respond to reminders, do one of the following:

■ Select an item’s check box to clear the item.

■ Tap an item (either the icon or the text description) to open the application

where the alarm was set. The application opens to the entry associated with the alarm.

■ Tap Done to close the reminder list and return to the current screen. An

attention indicator will blink in the upper-left corner of the screen; tap it to view the reminder list again.

■ Tap Snooze to see the list again in five minutes.

If you tap Done or Snooze and view the reminder list later, the current time displays in the Reminder bar and the original alarm time displays with each list item.

■ Tap Clear All to dismiss all reminders in the list.

Hiding or masking private records

You can use the Security application to set a password and select whether to mask your private records or hide them completely. See Chapter 13 for details.

Installing and removing applications

This section explains how to install and remove applications on your handheld or on an expansion card, and how to remove Palm™ Desktop software from your computer.

Installing add-on applications

Your handheld comes with applications installed and ready to use, but you can also install additional applications, such as games and other software, on your handheld or on a card that is seated in the expansion card slot. Applications or games that you install reside in RAM memory on your handheld, and you can delete them at any time.

Chapter 5 Working with Applications

The Install Tool makes it easy to install software during a HotSync® operation. There are a variety of third-party applications available for your handheld. To learn more about these applications, go to the web site:

To install add-on software on your handheld using a Windows computer:

1. On your computer, copy or download the application you want to install into

the add-on folder in your Palm Desktop directory on your computer.

2. Double-click the Palm Desktop icon on your desktop.

3. Click Install.

You can also access the Install Tool dialog by selecting Install Tool from

TIP

the Palm Desktop program group or by double-clicking any file with a PRC, PDB, PQA, PNC, or SCR file extension.

www.palm.com

4. In the User drop-down list, select the name that corresponds to your handheld.

5. Click Add.

6. Select the application(s) that you want to install.

7. Click Open.

Installing and removing applications

8. If you need to change the destination of the application you are installing, click

Change Destination on the Install Tool window, and then use the arrows to move applications between your handheld and an expansion card.

9. Click OK to close the Change Destination window.

10. Click Done to close the Install Tool window.

11. Perform a HotSync operation to install the selected application(s). See

“Performing Cradle HotSync Operations” in Chapter 16 for details.

NOTE

Files that remain in the list after you perform a HotSync operation did not install. This can happen if the file type was not recognized during the HotSync operation. Expansion cards may hold applications that use files other than the Palm™ application files. In order for your handheld to recognize such a file, you must launch the application that uses these files at least once.

To install add-on software on your handheld using a Macintosh:

1. On your Macintosh, copy or download the application you want to install into

the add-on folder in your Palm folder.

2. Double-click the Hotsync Manager icon in the Palm folder.

Chapter 5 Working with Applications

3. From the HotSync menu, choose Install Handheld Files.

4. From the User pop-up menu, select the name that corresponds to your

handheld.

5. Click Add to List.

6. Select the Add-on folder from the pop-up menu.

7. Select the application(s) you want to install.

8. Click Add File to add the selected application to the Install Handheld Files list.

9. If you need to change the destination of the application you are installing, click

Change Destination on the Install Handheld Files window, and then use the arrows to move applications between your handheld and an expansion card.

10. Click OK to close the Change Destination window.

11. Close the Install Handheld Files window.

Installing and removing applications

12. Perform a HotSync operation to install the selected application(s) on your

handheld. See “Performing Cradle HotSync Operations” in Chapter 16 for details.

NOTE

not install. This can happen if the file type was not recognized during the HotSync operation. Expansion cards may hold applications that use files other than the Palm application files. In order for your handheld to recognize such a file, you must launch the application that uses these files at least once.

Removing applications

In the event that you run out of memory or decide that you no longer need an application you installed, you can remove applications from your handheld or from an expansion card. From your handheld, you can remove only add-on applications, patches, and extensions that you install; you cannot remove the applications that reside in the ROM portion of your handheld.

To remove an add-on application:

1. Tap the Applications icon .

2. Tap the Menu icon .

3. Tap Delete on the App menu.

4. Tap the Delete From pick list and select either Handheld or Card. To delete

applications from a card, the card must be seated in the expansion card slot.

5. Tap the application that you want to remove.

Files that remain in the list after you perform a HotSync operation did

6. Tap Delete.

7. Tap Yes.

8. Tap Do ne.

Removing Palm Desktop software

If you no longer want to use Palm Desktop software, you can remove it from your computer.

Chapter 5 Working with Applications

To remove Palm Desktop software from a Windows computer:

1. From the Windows Start menu, choose Settings, and then Control Panel.

2. Double-click the Add/Remove Programs icon.

3. Click the Change or Remove Programs button.

4. Select Palm Desktop.

5. Click Change/Remove.

6. Click Yes in the Confirm File Deletion box.

7. Click OK.

8. Click Close.

NOTE

You need to install the HotSync Manager from the installation CD if you want to synchronize data with another PIM.

1. To remove Palm Desktop software from a Macintosh:

2. Locate the Palm Desktop Installer icon and double-click this icon.

3. From the Easy Install screen, choose Uninstall from the pop-up menu.

4. Select the software you want to remove.

5. Click Uninstall.

6. Select the folder that contains your Palm Desktop software files.

7. Click Remove.

This process removes only the application files. The data in your Users folder remains untouched.

8. Restart your Macintosh.

CHAPTER 6

Using Address Book

Address Book enables you to keep names, addresses, phone numbers, and other information about your personal or business contacts. Use Address Book to do the following:

■ Quickly look up or enter names, addresses, phone numbers, and other

information.

■ Enter up to five phone numbers (home, work, fax, mobile, etc.) or e-mail

addresses for each name.

■ Define which phone number appears in the Address list for each Address Book

entry.

■ Attach a note to each Address Book entry, in which you can enter additional

information about the entry.

■ Assign Address Book entries to categories so that you can organize and view

them in logical groups.

■ Create your own digital business card that you can beam to other Palm OS

handhelds.

To open Address Book:

■ Press the Address Book application button on the front panel of your handheld.

Address Book opens to display the list of all your records.

Address Book button

■ Press the Address Book application button repeatedly to cycle through the

categories in which you have records.

■ Press and hold the Address Book application button to instantly beam your

business card to another Palm OS

handheld.

Chapter 6 Using Address Book

Creating an Address Book entry

A record in Address Book is called an “entry.” You can create entries on your handheld, or you can use Palm Desktop software to create entries on your computer and then download the entries to your handheld with your next HotSync

Palm Desktop software also has data import capabilities that enable you to load database files into Address Book on your handheld.

See “Importing Data” in Chapter 3 and Palm Desktop online Help for more information.

To create a new Address Book entry:

1. Press the Address Book application button on the front of your handheld to

2. Tap Ne w.

operation.

display the Address list.

Cursor at Last name

Tap New

3. Enter the last name of the person you want to add to your Address Book.

The handheld automatically capitalizes the first letter of each field (except numeric and e-mail fields). You do not have to use the Graffiti capital stroke to capitalize the first letter of the name.

4. Use the Next Field Graffiti stroke to move to the First Name field.

Next Field

You can also move to any field by tapping it directly.

TIP

5. Enter the person's first name in the First Name field.

6. Enter the other information that you want to include in this entry.

As you enter letters in the Title, Company, City, and State fields, text appears for the first logical match that exists in your Address Book. As you enter more

Creating an Address Book entry

letters, a closer match appears. For example, you may already have Sacramento and San Francisco in your Address Book. As you enter “S” Sacramento appears, and as you continue entering “a” and “n” San Francisco replaces Sacramento. As soon as the word you want appears, tap in the next field to accept the word.

7. Tap the scroll arrows to move to the next page of information.

8. After you finish entering information, tap Done.

Tap Done

To create an entry that always appears at the top of the Address list, begin the

TIP

Last name or Company field with a symbol, as in *If Found Call*. This entry can contain contact information in case you lose your handheld.

Selecting types of phone numbers

You can select the types of phone numbers or e-mail addresses that you associate with an Address Book entry. Any changes you make apply only to the current entry.

To select other types of phone numbers in an entry:

1. Tap the entry that you want to change.

2. Tap Edit.

3. Tap the pick list next to the label you want to change.

4. Select a new label.

Ta p triangle

Chapter 6 Using Address Book

Changing Address Entry details

The Address Entry Details dialog box provides a variety of options that you can associate with an entry.

To open the Address Entry Details dialog box:

1. Tap the entry whose details you want to change.

2. Tap Edit.

3. Tap De tail s.

4. Select any of the following settings:

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Palm I70500 Users Manual

Specifications and Main Features

Frequently Asked Questions

User Manual