Olivetti OFX 1200 Instruction Manual

&AcSIMILE

OFX 1200

INSTRUCTIONS

Part Number 055992P

PUBLICATION ISSUED BY:

Olivetti Lexikon, S.p.A. Documentazione 77, Via Jervis - 10015 Ivrea (Italy)

The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.

This product satisfies the basic requirements of Electromagnetic Compatibility and Safety required by the Directives:

• 89/336/CEE of 3rd May, 1989 with subsequent modifications (Directive 92/31/CEE of 28th April, 1992 and Directive 93/68/CEE of 22nd July, 1993);

• 73/23/CEE of 19th February, 1973 with subsequent modifications (Directive 93/68/CEE of 22nd July,

1993);

as having been designed in conformity with the requirements of the following Reference Norms:

• EN 55022 (Limits and methods of measurements of radio interference characteristics of Information

Technology Equipment);

• EN 50082-1 (Electromagnetic Compatibility - Generic Immunity Standard - Part 1: Residential,

commercial and light industry);

• EN 60555-2 (Disturbance in supply systems caused by household appliances and similar equipment -

Part 2: Harmonics);

• EN 60950 (Safety of information technology equipment, including electrical business equipment).

Conformity with the above basic requirements is certified by means of the Mark shown on the product.

The Mark was introduced in 1995. Your attention is drawn to the following actions that could compromise the characteristics of the product:

• incorrect electrical supply;

• incorrect installation; incorrect or improper use, or, in any case, not in accordance with the warnings

given in the User Manual supplied with the product;

• replacement of original components or accessories with others of a type not approved by the manufacturer, or carried out by unauthorized personnel.

ATTENZIONE: QUESTA APPARECCHIATURA DEVE ESSERE COLLEGATA A TERRA WARNING: THIS EQUIPMENT MUST BE EARTHED. ATTENTION : CETTE UNITE DOIT ETRE CONNECTEE A LA TERRE. ACHTUNG: DIESES GERÄT MUSS EINEN ERDUNGSANSCHLUSS HABEN. ATENCION: ESTE EQUIPO DEBE ESTAR CONECTADO A UNA TOMA DE TIERRA. APPARATET MÅ KUN TILKOBLES JORDET STIKKONTAKT. APPARATEN SKALL ANSLUTAS TILL JORDAT NÄTUTTAG. LAITE ON LIITETTÄVÄ MAADOITETTUUN PISTORASIAAN.

LEDEREN MED GRØN/GUL ISOLATION MÅ KUN TILSLUTTES EN KLEMME MÆRKET .

The wall socket must be easily accessible and in close proximity. To disconnect the machine from the electrical power supply, remove the power cable plug from the wall socket.

FOR U.S.A. USERSFOR U.S.A. USERS

FOR U.S.A. USERS

FOR U.S.A. USERSFOR U.S.A. USERS

FCC Regulation

In accordance with FCC regulations, the following information relates to the information required to be supplied on a fax.

Part 68, Section 68.381 (c) (3) of FCC Regulations states the following: "Telephone facsimile machines: identification of the sender of the message. It shall be unlawful for any

person within the United States to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains, in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business, other entity, or individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. Telephone facsimile machines manufactured on and after December 20, 1992 must clearly mark such identifying information on each transmitted message".

NOTE: This equipment has been tested and found to comply with the limits for a Class B digital device

pursuant to Part 15 of the FCC Rules. These limits are designated to provide reasonable protection against interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in

accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined

by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and receiver.

- Connect the equipment into an outlet of a circuit different from that to which the receiver is connected.

- Consult the dealer or an experienced radio/TV technician for assistance. Changes or modification not expressly approved by the party responsible for compliance could void the

user’s authority to operate the equipment. Connecting of peripherals requires the use of grounded shielded signal cables. This equipment complies with Part 68 of the FCC rules. On the rear of this equipment is a label that contains,

among other information, the FCC Registration Number and Ringer Equivalence Number (REN) for this equipment. You must, upon request, provide this information to your telephone company.

Nuovo-1 22/09/00, 14.413

This equipment uses the following USOC jacks: RJIIC The REN is used to determine the quantity of devices that may be connected to the telephone line. Excessive

RENs on the telephone line may result in the devices not ringing in response to an incoming call. In most, but not all areas, the sum of the RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to the line, as determined by the total RENs, contact the telephone company to determine the maximum REN for the calling area.

If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. If advance notice is not practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

The telephone company may make changes in its facilities, equipment operations, or procedures that could affect the operation of the equipment. If this happens, the telephone company will provide advance notice in order for you to make the necessary modifications in order to maintain uninterrupted service.

If trouble is experienced with this equipment, please contact Olivetti Office U.S.A. 1-800-2222310 for repair and warranty information. If the trouble is causing harm to the telephone network, the telephone company may request you to remove the equipment from the network until the problem is resolved.

No repairs may be done by the customer. This equipment cannot be used on a telephone company-provided coin service. Connection to a Party Line Service is subject to state tariffs. This equipment is hearing-aid compatible. When programming and/or making test calls to emergency numbers:

• Remain on the line and briefly explain to the dispatcher the reason for the call.

• Perform such activities in the off-peak hours such as early mornings or late evenings.

FOR AUSTRALIAN AND NEW ZEALAND USERSFOR AUSTRALIAN AND NEW ZEALAND USERS

FOR AUSTRALIAN AND NEW ZEALAND USERS

FOR AUSTRALIAN AND NEW ZEALAND USERSFOR AUSTRALIAN AND NEW ZEALAND USERS

This operation of this equipment on the same line as telephones or other equipment with audible warning devices or automatic ring detectors will give rise to bell tinkle or noise and may cause false tripping of the ring detector. Should such problems occur, the user is not to contact Telecom Faults Service.

Not all standard telephones will respond to incoming ringing when connected to the extension socket.

Nuovo-1 22/09/00, 14.414

FOR CANADIAN USERSFOR CANADIAN USERS

FOR CANADIAN USERS

FOR CANADIAN USERSFOR CANADIAN USERS

INDUSTRY CANADA NOTICE The Load Number of this modem is 3. The standard connecting arrangement code for this equipment as specified in CP-01, Section 1.8.3 is

CA11A. The Load Number assigned to each terminal device denotes the percentage of the total load to be connected

to a telephone loop that is used by the device to prevent overloading. The termination on a loop may consist of any combination of devices subject only to the requirement that the total of the load numbers of all devices does not exceed 100.

This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus as set out in the interference-causing equipment standard entitled "Digital Apparatus", ICES-003 of the Industry Canada.

Cet appareil numérique respecte les limites de bruits radioélectriques applicables aux appareils numériques de Classe B prescrites dans la norme sur le matériel brouilleur: "Appareils Numeriques", NMB-003 édictée par le ministre des Communications.

The Industry Canada label identifies certified equipment. This certification means that the equipment meets certain telecommunications network protective operational and safety requirements. Industry Canada does not guarantee the equipment will operate to the user's satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. In some cases, the company's inside wiring associated with a single line individual service may be extended by means of a certified connector assembly (telephone extension cord). The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

CAUTION: Users should not attempt to make such connections themselves, but should contact the

appropriate electric inspection authority, or electrician, as appropriate.

Nuovo-1 22/09/00, 14.415

FOR U.K. USERSFOR U.K. USERS

FOR U.K. USERS

FOR U.K. USERSFOR U.K. USERS

Notice for Connection to the public telecommunications network

1. BABT Certificate Number/Approval Number for the OFX (1000/1200): see label on the rear of the

machine.

2. This terminal equipment is intended for connection to the public telecommunications network via the LJU cable shown on pages 13 and 14 of these instructions.

3. This terminal equipment complies with the following approval requirements: a) Automatic dialling facilities. b) Automatic storage of last number dialled. c) Call Progress Monitor facility. d) Automatic repeat attempt facility. e) Automatic answering of incoming call. f) DTMF (tone) dialling.

4. The following facilities are also supported: a) Storage of telephone numbers for retrieval by a predeterminated code. b) Operation in the presence or absence of Initial or Secondary Proceed Indication (Dial Tone). c) Pulse dialling.

NB: Although this equipment can use either loop disconnect or DTMF signalling, only the

performance of the DTMF signalling is subject to regulatory requirements for correct operation. It is therefore strongly recommended that the equipment is set to use DTMF signalling for access to public or private emergency services. DTMF signalling also provides

faster call set up. d) Automatic Fax/Phone recognition facility. e) Automatic Fax/Telephone Answering Device recognition. f) Integral Digital Telephone Answering Device (OFX1200 only).

5. An approved simple telephone and/or an approved telephone answering device (OFX1000) can be series connected to the public telecommunications network via the supplied LJU cable. The LJU socket allows access to a TNV circuit and is intended for the connection to the telecommunications network only.

6. The parallel comminications connector, on the rear of the apparatus, is for the indirect connection to the public telecommunications network of suitable equipment (Personal Computer). Do not connect equipment that will result in signals at the point of connection to the public telecommunications network that do not conform to the physical parts of the public network access requirements. Always follow the suppliers Instructions For Use provided with the parallel communications kit.

Nuovo-1 22/09/00, 14.416

7. The connection to the telecommunications network must be unplugged before the mains earth is disconnected. The connection to the telecommunications network must not be hard wired.

8. This apparatus is not suitable as an extension to a payphone, for use on shared service lines, or for use on I+1 carrier systems.

9. The user must ensure that all telephone numbers programmed into the dialling memories are entered correctly.

10. This apparatus is suitable for primary connection to a direct exchange line, or secondary connection to a direct exchange line via a compatible PABX (Private Automatic Branch Exchange). Contact your supplier for details of compatible PABX's.

NB.: It cannot be guaranteed that the apparatus will operate under all possible conditions of connection

to a PABX. Any cases of difficulty should be referred in the first instance to the supplier of the apparatus.

11. Ringer Equivalence Number (REN) = 3 The REN is a customer guide indicating approximately the maximum number of items of apparatus that

should be connected simultaneously to the line. The sum of the REN's of the individual items should not exceed 4. The REN value of most telephones is assumed to be 1 unless otherwise marked. Therefore, only 1 telephone and the facsimile machine should be connected to the line.

12. The voltage drop introduced by this apparatus between the public telecommunications network and the associated telephone or telephone answering device (connected via the LJU connector) at a current of 40mA is 0.4 Volts.

APPLICATION FOR INSTALLATION OF B.T. SOCKETS

This form may only be required if the wiring is owned by B.T.

If you require suitable sockets for connection of this apparatus, complete this form and send it to your local British Telecom sales office at the address listed in your telephone book.

To: BRITISH TELECOM

I require ........................ sockets for connection of the following equipment

Title FACSIMILE MACHINE Model OFX 1200 Approval No. See label on the rear of the machine Name Address

........................................................................................................................................

Telephone number ..............................................................................................................

Date Signed ..................................................................

Nuovo-1 22/09/00, 14.417

..........................

OFX 1200 - QUICK REFERENCE GUIDE

KEYS FOR THE MANAGEMENT OF MENUS, SUB-MENUS AND PARAMETERS

FUNCTION to select items in menus and sub-menus which can be scrolled forward only, i.e. from

the first to the last item and back to the first again.

START to confirm items in menus, sub-menus, parameters and relative values:

• when you confirm a menu item you move on to the corresponding sub-menu level.

• when you confirm a sub-menu item you access the corresponding parameters.

• when you confirm a parameter or the relative value you move ahead to the next

parameter.

> < to select the values of a given parameter by scrolling forward or backward through the

available list or to position on the characters that represent the value of the parameter in question. In this latter case, after positioning you will be prompted to input the value from the numeric keypad.

STOP to exit all operating functions.

CHANGING THE DATE AND TIME

1. Press FUNCTION to select the “Fax config.” menu

2. Press START to select the “Various parameters” sub-menu

3. Press FUNCTION to select “Print parameters”

4. Press FUNCTION to select the “Date and time” sub-menu

5. Press START to select the date format

6. Press START to select the time format

7. Press START to display the current date and time

8. Type in the new date and time in full

9. Press START to confirm

STORING YOUR STATION NAME AND NUMBER

1. Press FUNCTION repeatedly until you reach the installation menu.

2. Press START. The display will present the tel. line set-up sub-menu

3. Press FUNCTION twice to access the STATION NAME menu.

4. Press START.

5. For example, to enter the name “SMITH” press key 7 until the letter “S” is displayed and then move the

cursor to the right by pressing > and, in this new position, press key 6 to display the letter “M”, etc. until the name has been fully entered.

IF...

• you want to move the cursor to the left, press <

• you want to delete the name completely press CLEAR

• you want to enter upper case letters press A ↔↔ a when the cursor is on a lower case letter

• you want to enter special symbols press * and/or #

• you want to enter a space, simply move the cursor with the > key without entering the letter.

☞

6. Press START to confirm. The display will present the telephone number parameter.

7. Press START. The display will present the parameter for entering the telephone number.

8. Type the number, complete with codes, from the numeric keypad.

9. Confirm with START.

TRANSMISSION

1. Insert the document into the ADF.

2. Press HOOK, enter the recipient’s fax number on the numeric keypad.

3. Wait for the connection tone and then press START.

4. When the transmissionis completed, press FUNCTION repeatedly until you reach the “Pringt Report”

menu to generate a transmission report printout.

5. Press START. The display will present the first parameter “LAST TX REP.”.

6. Press START. The transmission report will be printed. When the printout is terminated the displaywill

restore the original operating mode message.

USING THE FAX MACHINE AS A NORMAL COPIER

1. Insert the document in the ADF.

2. Press START.

PRINTING PROGRAMMED ONE TOUCH DIAL AND SPEED DIAL DATA

1. With the display showing the PRINT CONFIG sub-menu, press START.

2. Press > until you reach printing of the programmed ONE TOUCH or SPEED DIAL options.

3. Press START.

MANUAL TRANSMISSION REPORT

1. Press FUNCTION to select the Print Report menu.

2. Press START. The display will present the first option “LAST TX REP.”.

3. Press START

JOURNAL

1. Press FUNCTION to select the Print Report menu

2. Press START. The display will present the first option “LAST TX REP.”.

3. Press > repeatedly until you reach the JOURNAL option.

4. Press START.

TELEPHONE ANSWERING DEVICE

− To listen to the incoming messages recorded on the TAD, press >/II.

− To move from the current message to the next, press >>I/MEMO.

− To move from the current message to the previous one, press I<<.

− To erase a single message, press CANCEL while playing it.

− To erase all the messages after you have listened to them, press CANCEL.

− To record a memo, press >>I/MEMO, press START and then record your message.

− To erase the memo, press CANCEL while playing it.

Printed in Taiwan Part Number 054975U

POCKET GUIDE - Remote Control of the answering machine

BUTTONS OPERATIONS

# 0 # 1 # 2

# 3 # 4 # 5 # 6

# 7

Aborts the function in progress and exits from remote control mode. Plays unplayed messages.

Plays all messages. While playing a message, repeats the previous one. At the end of the message,

repeats the message that has just been played. Skips from the current message to the next one.

Erases the current message.

Erases all messages that have already been played.

Provides access to set-up parameters.

Printed in Taiwan Part Number 055266E

Programmed Access Codes:......................................................

BUTTONS PROGRAMMING

Aborts the function in progress.

Switches from TAD/FAX RX mode to FAX/TEL RX mode.

Switches from TAD/FAX RX mode to AUTOMATIC RX mode.

Enables TAD/FAX RX mode.

Records OGM #1.

Records OGM #2.

Closes and confirms the OGM #1 or #2 recorded.

Disables the recording of incoming messages.

Enables the recording of incoming messages.

CONTENTS

HINTS FOR RAPID USE

BEFORE USE............................................................................................................................................3

INTRODUCTION .........................................................................................................................................3

HOW TO USE THIS MANUAL.....................................................................................................................3

HOW TO CONSULT PROCEDURE CHARTS ............................................................................................4

TITLE OF PROCEDURE.............................................................................................................................4

OVERVIEW OF THE FACSIMILE MACHINE AND ITS COMPONENTS ....................................................5

CONNECTION AND INITIAL SET-UP.............................................................................................11

CONNECTION TO THE TELEPHONE LINE AND ELECTRICAL POWER SUPPLY................................12

HANDSET FEATURES AND INSTALLATION OF ITS SUPPORT............................................................15

LOADING PAPER FOR PRINTING RECEIVED FAXES AND COPIES....................................................18

INSTALLATION OF DOCUMENT EXIT SUPPORTS ................................................................................20

INSTALLING THE PRINT HEAD...............................................................................................................21

BASIC FUNCTIONS ..............................................................................................................................23

CHANGING THE DATE AND TIME...........................................................................................................23

STATION NAME AND NUMBER...............................................................................................................25

DOCUMENT TRANSMISSION..................................................................................................................28

RECEIVING A FAX IN AUTOMATIC MODE..............................................................................................29

USING THE FAX MACHINE AS A SIMPLE COPIER................................................................................31

MENUS, SUB-MENUS AND PARAMETERS................................................................................33

PROGRAMMING LEVELS ........................................................................................................................33

LIST OF MENUS AND SUB-MENUS ........................................................................................................34

MACHINE OPERATION MODES..............................................................................................................37

PARAMETER PROGRAMMING

WHAT IS MEANT BY PROGRAMMING?......................................................................................41

LAYOUT AND DESCRIPTION...................................................................................................................41

INSTALLATION PARAMETERS .......................................................................................................43

LIST AND DESCRIPTIONS.......................................................................................................................43

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: TEL. LINE SET-UP .....................45

PROGRAMMING EXAMPLE: TEL. LINE SET-UP.....................................................................................46

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: LANGUAGE................................48

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: STATION NAME .........................48

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: PHONE NUMBER.......................49

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: DIAGNOSTICS ...........................49

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: PRINT INSTALL..........................50

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: SERVICE PARAM.......................51

CONTENTS IX

CONFIGURATION PARAMETERS ..................................................................................................53

LIST AND DESCRIPTIONS.......................................................................................................................53

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: VARIOUS SETTINGS .................55

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: PRINTER PARAMET. .................56

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: DATE AND TIME.........................57

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: ONE TOUCH DIAL......................58

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: CODED SPEED DIAL .................59

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: PRINT OUT SET-UP...................60

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: HEAD MAINTENANCE ...............60

USING THE OTHER FUNCTIONS

DIALLING..................................................................................................................................................63

HOW TO PROGRAM THE ONE TOUCH KEYS........................................................................................64

HOW TO PROGRAM SPEED DIAL CODES.............................................................................................67

HOW TO PRINT THE PROGRAMMED ONE TOUCH DIAL AND SPEED DIAL DATA.............................70

DIALLING METHODS FOR MAKING A TELEPHONE CALL (DOCUMENT NOT INSERTED).................71

DIALLING METHODS FOR SENDING A FAX (DOCUMENT INSERTED)................................................71

SPECIAL DIALLING FUNCTIONS.............................................................................................................72

REDIALLING..............................................................................................................................................72

TRANSMISSION .....................................................................................................................................73

TRANSMISSION METHODS.....................................................................................................................73

DOCUMENTS THAT CAN BE TRANSMITTED .........................................................................................73

ADJUSTING THE CONTRAST AND RESOLUTION OF TRANSMITTED DOCUMENTS .........................74

TRANSMISSION FOLLOWING MANUAL DIALLING................................................................................75

TRANSMISSION USING THE ONE TOUCH KEYS...................................................................................76

HOW TO TRANSMIT A DOCUMENT USING THE SPEED DIAL CODES................................................77

HOW TO PROGRAM DELAYED TRANSMISSION...................................................................................79

HOW DELAYED TRANSMISSION TAKES PLACE...................................................................................80

AUTOREDIAL............................................................................................................................................81

USING THE REDIAL KEY .........................................................................................................................83

RECEPTION.............................................................................................................................................85

RECEPTION METHODS ...........................................................................................................................85

RECEIVED DOCUMENT PRINTING SET-UP PROCEDURES.................................................................86

AUTOMATIC RECEPTION MODE.............................................................................................................86

MANUAL RECEPTION MODE...................................................................................................................87

AUTOMATIC FAX/PHONE RECOGNITION MODE...................................................................................88

REMOTE CONTROL RECEPTION............................................................................................................89

POLLING...................................................................................................................................................91

PROGRAMMING THE FAX MACHINE TO POLL A DOCUMENT (POLLING IN RECEPTION)................92

HOW A POLLED DOCUMENT IS RECEIVED ..........................................................................................93

HOW A POLLED DOCUMENT IS TRANSMITTED ...................................................................................94

X CONTENTS

THE TELEPHONE ANSWERING DEVICE....................................................................................97

MESSAGES...............................................................................................................................................97

LIST AND MEANING OF MENUS AND SUB-MENUS ..............................................................................98

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: PLAY OGM #1 ..........................100

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: RECORD OGM #1....................100

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: FORWARD MESSAGES ..........101

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: REC.FORW.ANNOUNC ...........102

PROGRAMMING CHART AND MEANING OF THE SUB-MENU: ANNOUNCE ONLY...........................102

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: SYNTH.ANNOUNCE.................103

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: DAY OF THE WEEK.................104

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: ICM REC. TIME ........................104

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: ACCESS CODE........................105

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: TOLL SAVER............................106

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: PRINT TAD SET-UP.................106

HOW TO PLAY, RECORD AND REPLACE OUTGOING MESSAGES...................................................107

HOW TO PROGRAM THE TAD TO FORWARD MESSAGES TO A REMOTE LOCATION...................109

HOW TO PROGRAM THE TAD ONLY TO ANSWER .............................................................................111

HOW TO RECORD MEMOS...................................................................................................................112

HOW TO PLAY AND ERASE INDIVIDUAL INCOMING MESSAGES OR MEMOS................................112

HOW TO ERASE ALL INCOMING MESSAGES AND MEMOS ..............................................................113

HOW TO FORWARD MESSAGES TO A REMOTE LOCATION.............................................................113

SYNTHESIZED MESSAGES...................................................................................................................114

HOW A FAX IS RECEIVED IN TAD/FAX RX MODE...............................................................................115

HOW TO CONTROL THE TAD FROM A REMOTE LOCATION.............................................................117

HOW TO RECORD OUTGOING MESSAGES FROM A REMOTE LOCATION......................................118

REPORTS ...............................................................................................................................................119

DESCRIPTION AND USE OF THE MENU: PRINT OUT REPORT........................................................119

AUTOMATIC TRANSMISSION REPORT................................................................................................120

MANUAL TRANSMISSION REPORT......................................................................................................121

JOURNAL................................................................................................................................................122

POWER FAILURE REPORT...................................................................................................................123

MAINTENANCE, ACCESSORIES AND SIGNALS

ROUTINE MAINTENANCE ...............................................................................................................127

REMOVING A JAMMED DOCUMENT ....................................................................................................127

REMOVING JAMMED PRINTING PAPER..............................................................................................128

REPLACING THE PRINT CARTRIDGE..................................................................................................130

REPLACING THE PRINT HEAD .............................................................................................................132

AUTOMATIC CHECKING AND CLEANING OF THE PRINT NOZZLES.................................................134

CLEANING THE OPTICAL SCANNER....................................................................................................135

CLEANING THE PRINT HEAD AND MANUAL CHECKING OF THE NOZZLES....................................136

CLEANING THE ELECTRICAL CONTACTS ON THE PRINT HEAD......................................................138

CLEANING THE PRINT HEAD CLEANING RIBBON..............................................................................139

AUTOMATIC SHEET FEEDER ADJUSTMENT.......................................................................................140

CONTENTS XI

SIGNALS, ERROR MESSAGES, TECHNICAL SPECIFICATIONS....................................141

ACOUSTIC SIGNALS..............................................................................................................................141

ERROR LED............................................................................................................................................141

MESSAGES ON THE DISPLAY ..............................................................................................................142

TRANSMISSION REPORT MESSAGES.................................................................................................144

JOURNAL AND DISPLAY MESSAGES...................................................................................................145

TECHNICAL SPECIFICATIONS AND GENERAL CHARACTERISTICS.................................................147

INDEX .......................................................................................................................................................149

XII CONTENTS

HINTS FOR RAPID USE

BEFORE USE

Before you start to use your facsimile machine, we recommend that you take a little time to study this manual in order to learn about the features of the machine and how to make the most of the functions it provides.

INTRODUCTION

The facsimile machine, or more simply the "fax machine", is a communication tool capable of transmitting and receiving documents in the form of text, drawings and photographs over the telephone line. Its main functions are to reproduce an original document and send a faithful copy to a remote location and to receive documents transmitted in the same way. The only requirements for this operation are that the remote location is equipped with a fax machine connected to a telephone line.

The fax machine uses an “ink-jet printing system” which allows you to adjust the definition of transmitted or copied documents. Note that the fax machine uses plain paper instead of thermal paper and can also be used as a simple copier. The use of plain paper offers a number of advantages insofar that documents may be filed without photocopying them and problems commonly associated with thermal paper such as fading, darkening or curling are effectively eliminated.

Other functions include delayed fax transmission or receiving at preset times and automatic printing of activity reports or journals.

Your new fax machine is built to the highest quality standards and incorporates the very latest technology to provide a complete range of advanced functions which are nonetheless extremely simple to use.

HOW TO USE THIS MANUAL

This manual describes how to set up and operate the facsimile machine. Follow the instructions carefully in order to make the best use of your machine.

This manual comprises 4 chapters divided into 13 sections. In the first chapter, HINTS FOR RAPID USE, the section entitled BASIC FUNCTIONS gives all the necessary instructions for normal operations, i.e. sending, receiving and copying documents.

The section MENUS, SUB-MENUS AND PARAMETERS is particularly important as it provides the user with an overview of the various functions and how they are accessed.

The second chapter, PARAMETER PROGRAMMING, explains how to personalise your fax machine as required by memorising the operating conditions necessary to automate various procedures.

The remaining chapters, USING THE OTHER FUNCTIONS and MAINTENANCE, ACCESSORIES AND SIGNALS complete the product information by providing the user with progressive and systematic notions of the fax machine.

BEFORE USE 3

HOW TO CONSULT PROCEDURE CHARTS

The manual is organised in independent charts each dealing with a different procedure or function of the fax machine, complete with examples where necessary. These sections can be consulted in any order. All references to other sections are clearly indicated. An example of a chart is given below.

TITLE OF PROCEDURE

The title is followed by a brief description of the procedure, and, where necessary, an example.

v This symbol marks the part of the text specifying the conditions that must exist prior to following the

procedure (if this part is not included, the procedure does not require any specific conditions). In some cases this part may also include an illustration of the display.

1. This part of the section refers to the steps in the procedure. In

addition to the step and text number an illustration of the display is given, or, in some cases, a drawing.

IF...

• this part of the text tells you how to prevent and correct errors or describes other actions possible at this step in the procedure.

• the procedure does not require it, this part of the text is not included.

2. Where two alternative operations are possible they are shown as

follows:

− choose the first

− choose the second.

HOW THE DISPLAY IS ILLUSTRATED IN THE MANUAL:

SUB-MENU OR

OPERATION MODE

PARAMETER

4 BEFORE USE

OVERVIEW OF THE FACSIMILE MACHINE AND ITS COMPONENTS

PRODUCT OVERVIEW

Compact and versatile - your new fax incorporates an ink-jet printing system, an easy-to-use console and an operator display.

Basic functions:

TRANSMISSION

RECEPTION

COPYING

The special features of the new fax guarantee:

QUALITY

The ink-jet printing system (bubble ink jet) combined with the contrast adjustment feature guarantees high quality documents.

ECONOMY

The use of plain paper instead of thermal paper eliminates the problems encountered with thermal paper such as fading, darkening and curling. And there’s no need to photocopy the documents you receive for filing purposes.

BEFORE USE 5

Package contents

In addition to the fax machine, which is supplied with a power cord, the package includes a box containing the following accessories:

1. Telephone connection cord

2. A plug for the country of destination (some countries only)

3. Print head with interchangeable ink cartridge

4. Extendible exit support for transmitted/copied documents

5. Exit support for received/copied documents

6. Automatic sheet feeder

7. Document holder

8. “Quick Reference Guide” sheet

9. Instruction manual (this manual)

10. Handset support

11. Handset

Important:

Remove the protective plastic film from the keypad. Accessory installation and connection of the fax machine are described in the section, CONNECTION AND

INITIAL SET-UP.

6 BEFORE USE

COMPONENTS

Key:

Automatic document feeder (ADF) for original documents to send and copy

2. Extendible exit support for original documents

3. Exit support for received/copied documents

4. Automatic sheet feeder (ASF)

5. Paper guides

6. Operator console

7. Display

8. Print head with interchangeable ink cartridge

9. Print head compartment cover

10. Connection sockets

11. Optical scanner

12. Handset support

13. Handset

14. Microphone

15. Speaker

BEFORE USE 7

OPERATOR CONSOLE

321

789

HALF TONES FINE

STD

ABC DEF

FINE

HALF TONES

STD.

01 02

RX MODE

RESOL. CONTR.

GHI

PRS

P T

JKL

TUV

QZ &...

MNO

WXY

FUNCTION CLEAR

S. DIAL LAST TX EXT. HOLD

REDIAL PAUSE 2. TONE

HOOK

VOLUME

START STOP

ERROR

I/MEMO

CANCEL

MESSAGES

0605

1009

IMPORTANT:

If the layout of the console shown above does not correspond to that on your machine, see the console layout illustrated on the page preceding the Index (at the end of this manual).

The operator console comprises:

• 11 function keys in the centre (HOOK, START, STOP, S. DIAL, LAST TX, EXT., HOLD, FUNCTION, RX MODE, RESOL., CONTR.) 7 of which have a dual function (CLEAR, VOLUME +, VOLUME-, A ↔↔ a, REDIAL, PAUSE, 2. TONE)

• 4 function keys on the left-hand side for operating the telephone answering device: >/II, I<<, >>I/MEMO,

CANCEL

• 12 numerical keys on the left for setting digits and characters and 10 one touch dialling keys on the right

• A liquid crystal alphanumeric display

• An error indication light

• A TAD message indication light

DISPLAY

Liquid crystal display comprising two lines of 16 characters each. Displays input alphanumeric characters and provides information and error messages to guide the user through the various operations. The three printed abbreviations shown under the display indicate the three resolution levels with which the optical scanner (see later in this section) scans the documents fed into the fax machine.

• STD: indicates the standard resolution required for clearly defined characters.

• FINE: indicates the resolution required for small characters.

• HALF TONES: indicates the resolution required for images.

8 BEFORE USE

KEY FUNCTIONS

Numeric keys 0 to 9

FUNCTION

RX MODE

CLEAR RESOL.

VOLUMECONTR.

VOLUME + SPEED DIAL

A ↔↔ a

LAST TX

REDIAL EXT.

PAUSE HOLD

2. TONE HOOK

Used for dialling fax or telephone numbers and for selecting letters.

Scrolls forwards through the sequence of special characters and symbols. When pressed during dialling in pulse mode it allows you to proceed in multi-frequency mode (tone). Scrolls backward through the sequence of special characters and symbols.

Used to access the various menus and sub-menus.

Used to change the document reception setting. Deletes incorrect entries and programming errors.

Selects the document scanning resolution by the optical scanner and decreases speaker volume after pressing the HOOK key.

Adjusts the print contrast for transmission/copying of dark or light documents; increases speaker volume after pressing the HOOK key.

Used to dial numbers stored under abbreviated codes; selects upper or lower case letters.

Displays the result of the last transmission; redials the last fax or telephone number called.

Enables you to dial an external number if your fax is connected to a switchboard; inserts a pause between the digits of the code and the number

Sets the line on hold during a telephone call; detects a second tone during dialling when connected to certain types of exchange.

Provides line tones, through the built-in loudspeaker, when dialling the fax or telephone number required;

START

Starts fax transmission, manual reception or copying; confirms the selected menu function on the display, and moves you on to the next step in the programming sequence.

STOP

Interrupts the current operation; resets an error condition.

ONE-TOUCH KEYS

Dial the telephone or fax numbers stored under the corresponding one-touch key.

01 TO 10 ERROR

MESSAGE

>/II

I<<

>>I / MEMO

CANCEL

Lights up to indicate an error condition.

Lights up when there are old messages on the TAD. Blinks when there are new messages that have not yet been played back. In stand-by mode, irrespective of whether there is a document on the facsimile machine or not, it plays the messages received on the TAD. When pressed while you are listening to a message, it acts as a pause/resume key. When pressed once, it immediately repeats the message that you are listening to from the start. When pressed while you are listening to incoming messages, it moves on to the next message. In stand-by mode, it enables the answering device for use as an ordinary cassette recorder.

In stand-by mode, irrespective of whether there is a document on the facsimile machine or not, if pressed twice, it clears all old messages from the TAD. When pressed while listening to a message, it erases the current message

BEFORE USE 9

Dual function key access:

Dual function keys perform one function or the other in accordance with the relative operating conditions as explained later in the manual during examination of the relative functions.

PRINTER

This is the device which prints the documents received or copied by the fax machine. It uses a "Bubble Ink Jet” printing system in which microscopic ink particles are projected onto the paper from nozzles on the print head to obtain perfect reproduction of the original document.

Two types of print head may be used:

• with interchangeable ink cartridge (supplied in the pack)

• disposable

OPTICAL SCANNER

This device optically scans the original document containing the text or images to be transmitted. The page is illuminated by a series of LEDs (Light Emitting Diodes) and the light beams are reflected back to sensors at varying intensity according to the characteristics of the image. The sensors convert the reflected light beams into electrical signals, and these are then converted into internationally recognised digital codes.

MEMORY

The fax machine memory comprises electronic chips powered by an automatic recharge battery. The memory is divided into two main sections.

• data memory: The data memory contains machine set-up information such as installation and configuration

parameters and programming data. This information is retained indefinitely in the memory, even when the fax machine is disconnected from the mains.

• document memory: With a maximum storage capacity of about ten pages.

If the fax machine runs out of paper or ink while a document is being received, the document will be stored in the memory. When normal operating conditions are resumed, the document stored on hold in the memory will be printed. Until normal conditions are restored, no other documents will be stored in the memory. During document reception, the printing speed may be lower than reception speed. In this case, the document is partially stored in the memory before printing. Even in the event of a power failure, the data memorised in the document memory is maintained for several hours.

• voice memory: Records the messages on the telephone answering device. One part of the memory is used for the

outgoing messages, i.e. the messages you record yourself and the other is used for storing incoming messages, i.e. those left by callers. The total recording time is 10 min (4Mbits). The messages are retained in the memory for several hours (at least ten) by a battery in the event of a power failure. The battery can be completely recharged by leaving the machine powered on for 30 hours.

10 BEFORE USE

CONNECTION AND INITIAL SET-UP

This chapter describes the preliminary operations to be carried out before the machine can be used. These operations comprise connection to the telephone line, connection to the power supply, turning on the fax, loading paper into the sheet feeder, installation of the printer cartridge and setting up of the extendible exit support for transmitted documents.

Correct positioning

• Place the machine on a stable, flat surface near an existing telephone socket where possible to avoid having to install another one.

• Allow sufficient space for the circulation of air and the correct installation of the document exit support to avoid unnecessary paper accumulation.

• Do not expose the machine to direct sunlight/excessive heat sources or install it in places subject to excessive humidity/dust or in the vicinity of radio/television appliances.

WARNING:

• The fax machine is not equipped with an ON/OFF switch. The power socket must be easily accessible and near the machine.

• Only use mains outlets with an earth connection.

For further information and technical characteristics, consult the final section SIGNALS, ERROR

MESSAGES AND TECHNICAL SPECIFICATIONS.

IMPORTANT:

The manufacturer declines all responsibility for improper use, incorrect installation, connection to unauthorised appliances or tampering by unauthorised personnel.

CONNECTION AND INITIAL SET-UP 11

CONNECTION TO THE TELEPHONE LINE AND ELECTRICAL POWER SUPPLY

Before connecting the fax machine to the electrical power supply, it must be connected to the telephone line. Since the connection of a telephone, fax or answering machine or other device to the telephone line is regulated by laws that vary from one country to another, the information which follows illustrates a generic connection (case 1) and a specific connection for Germany and Austria (case 2).

CONNECTION TO THE TELEPHONE LINE (CASE 1)

The connection between the fax machine and telephone line is made using the cable provided. Do not use other cables, otherwise the fax machine may not work properly.

Fax machine

1. Insert the “miniature” connector (which is small and transparent) of the telephone line connection

cable into the “LINE” socket on the fax machine. You will hear a click which indicates that it has been inserted correctly (see the diagram which follows). The fax’s connection sockets are situated on the rear left-hand side of the casing. The TEL1 and TEL2 sockets cannot be used in some countries.

2. Insert the plug (which differs from one country to another) at the other end of the cable into the

telephone line wall socket (see the diagram which follows).

IF..

• the network to which the fax machine is connected has more than one socket connected in

series, the fax machine must be connected to the primary socket.

Handset:

1. Remove the precut cover, if present, from the connection socket (TEL1) on the fax machine, then

insert the "miniature" connector of the telephone cable into this socket. You will hear a click when it has been inserted correctly (see the diagram which follows).

Other devices:

1. Remove the precut cover from the connection socket (TEL2) on the fax machine, then insert the

"miniature" connector of the additional device into this socket (in some countries, this connection is not allowed).

12 CONNECTION AND INITIAL SET-UP

CONNECTION TO THE TELEPHONE LINE (CASE 2)

Fax Machine

The connection between the fax machine and telephone line is made using the cable provided. Do not use other cables, otherwise the fax machine may not work properly.

1. Insert the "western" connector (which is small and transparent) of the telephone line connection

cable into the "LINE" socket on the fax machine. You will hear a click when it is correctly inserted (see the diagram which follows).

The fax’s connection sockets are situated on the rear left-hand side of the casing. The socket

marked TEL2 must not be used.

2. Insert the "TAE" connector at the other end of the cable into the telephone line wall socket

marked "N" (see the diagram which follows).

Telephone supplied

1. Remove the precut cover, if present, from the connection socket (TEL1) on the fax machine,

then insert the "western" connector of the telephone cable into this socket. You will hear a click when it is correctly inserted (see the diagram which follows).

CONNECTION AND INITIAL SET-UP 13

Additional telephone

1. Insert the "TAE" connector of the telephone cable into the telephone line wall socket marked "F"

(see the diagram below).

Other devices

1. Insert the "TAE" connector of the additional device into the telephone line wall socket marked "N"

(see the diagram below).

IF..

• you do not have a TAE6 socket yet, contact Telekom or your telephone system manager.

• the telephone supplied is not connected, the additional telephone and other devices will not

work.

• the network to which the fax machine is connected has more than one socket connected in series, the fax machine must be connected to the primary socket.

14 CONNECTION AND INITIAL SET-UP

CONNECTION TO THE ELECTRICAL POWER SUPPLY

The fax machine is powered with a voltage of 230V. It may therefore be installed anywhere providing other devices that could cause interference to the reception and transmission of documents are not connected to the same power outlet.

1. Insert the plug on the power cable into the wall power socket.

IF...

if you want to power off the fax completely, you must unplug the power cable from the power

socket as the fax machine has no power switch.

HANDSET FEATURES AND INSTALLATION OF ITS SUPPORT

The handset supplied with the fax machine is a compact device with the last number redial function. The ideal place for the handset is on its support which is extremely easy to install.

1. Rest the fax machine on either of its sides and then insert

the telephone support in its guides.

Return the fax to its normal position and place the handset on its support.

CONNECTION AND INITIAL SET-UP 15

Location of controls and buttons:

1. Tone/pulse

2. Redial

3. Pause

4. Call forwarding

5. ✻ and # buttons

6. Hook key

Connection

The procedure for connecting the handset to the fax was described in the previous section.

Setting the modulation method

• Set the Tone/pulse selector (1) to position or according to the modulation method used.

IF...

you are not sure which modulation method is used, set the tone/pulse selector to and try

dialling a number. If the dialling tone is not interrupted, set the selector to position . It should now be possible to make the call.

16 CONNECTION AND INITIAL SET-UP

OPERATION

The handset is used for making and answering calls, in the same way as a conventional telephone. The telephone also provides the following additional functions:

Call forwarding function

This function is useful if you want to forward an incoming call to another extension number or if you want to put the call on hold while you speak to a person at some other extension number.

• Press the redial button (4)

• Wait until you hear a dialling tone

• Dial the desired extension number

• Place the handset back on the hook when the other operator answers or press the button (4) again to

resume your conversation with the caller once the other operator has been consulted or if the desired extension is busy or does not answer.

Last number redial function

The last number dialled is stored automatically in the memory. To redial, proceed as follows:

• Lift the handset and wait for the dialling tone.

• Press the button (2). The last number dialled will be redialled automatically. The last number dialled will

stay in the memory until another number is dialled, so the redialling procedure can be repeated as many times as required.

IF...

• you want to insert a pause in dialling a telephone number, press the button (3). If the pause

is not long enough, more than one can be inserted in a sequence by pressing the button (3) as many times as required. This function is particularly useful for making international calls. The last number redial function also includes any pauses inserted.

Mixed dialling

If the Tone/pulse selector (1) is set to (pulse dialling), the ✻ and # button can be used for switching from pulse to tone dialling.

SPECIAL NETWORK SERVICES

✻ and # buttons These buttons are used for special functions of public or private exchanges. They can only be used in tone

dialling mode.

The call forwarding button

On some public networks, this button must be pressed before special services can be used. For further details about the special services of public or private exchanges, contact your local operator.

WARNING:

In some countries, there may be slight differences in shape and available functions between the telephone supplied and the one shown in this manual.

CONNECTION AND INITIAL SET-UP 17

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