Olivetti OFX 120 Instruction Manual

OFX 120

INSTRUCTIONS

ENGLISH

G3 Desk-top Facsimile machine

••

• Easy to use

••

• Printing on thermal paper

••

• One-touch dialling & speed code dialling

••

• Automatic FAX/TEL switch

••

• Connector for extension telephone or

••

answering device

PUBLICATION ISSUED BY:

Olivetti Lexikon S.p.A. Documentazione 77, Via Jervis - 10015 Ivrea (Italy)

1996, by Olivetti

This product satisfies the basic requirements of Electromagnetic Compatibility and Safety required by the Directives:

• 89/336/CEE of 3rd May 1989 with subsequent modifications (Directive 92/31/CEE of 28th April 1992 and Directive 93/68/CEE of 22nd July 1993);

• 73/23/CEE of 19th February 1973 with subsequent modifications (Directive 93/68/CEE of 22nd July 1993);

as having been designed in conformity with the requirements of the following Reference Norms:

• EN 55022 (

Technology Equipment

• EN 50082-1 (

and light industry

• EN 60555-2 (

2: Harmonics

• EN 60950 (

Conformity with the above basic requirements is certified by means of the product.

The

Mark was introduced in 1995.

Your attention is drawn to the following actions that could compromise the characteristics of the product:

• incorrect electrical supply;

• incorrect installation; incorrect or improper use, or, in any case, not in accordance with the warnings given in the User Manual supplied with the product;

• replacement of original components or accessories with others of a type not approved by the manufacturer, or carried out by unauthorized personnel.

Limits and methods of measurements of radio interference characteristics of Information

);

Electromagnetic Compatibility - Generic Immunity Standard - Part 1: Residential, commercial

);

Disturbance in supply systems caused by household appliances and similar equipment - Part

);

Safety of information technology equipment, including electrical business equipment

Mark shown on the

ATTENZIONE: QUESTA APPARECCHIATURA DEVE ESSERE COLLEGATA A TERRA WARNING: THIS EQUIPMENT MUST BE EARTHED. ATTENTION: CETTE UNITE DOIT ETRE CONNECTEE A LA TERRE. ACHTUNG: DIESES GERÄT MUSS EINEN ERDUNGSANSCHLUSS HABEN. ATENCION: ESTE EQUIPO DEBE ESTAR CONECTADO A UNA TOMA DE TIERRA. APPARATET MÅ KUN TILKOBLES JORDET STIKKONTAKT. APPARATEN SKALL ANSLUTAS TILL JORDAT NÄTUTTAG. LAITE ON LIITETTÄVÄ MAADOITETTUUN PISTORASIAAN.

LEDEREN MED GRØN/GUL ISOLATION MÅ KUN TILSLUTTES EN KLEMME MÆRKET

To disconnect the machine completely from the electricity supply, pull the power cord plug out of the mains outlet. The mains outlet must be nearby and easy to access.

WARNINGWARNING

WARNING

WARNINGWARNING

Olivetti Lexikon S.p.A. reserve the right to make changes to the product described in this manual at any time and without notice.

READ FIRST THESE IMPORTANT RECOMMENDATIONS ....

I am a high-quality product and satisfy all the essential requirements laid down by the directives listed on the facing page.

To maintain my high level of quality and excellent performance I need, like all other products, a little cooperation from you but I will repay you with long faithful service. All you have to do is respect the few general recommendations that follow.

WHERE TO PUT ME ...

• Place me on a

vibrations

causing damage to others as well as myself.

• Keep me

sources

kitchen, swimming pool or other rooms with wet floors. Remember also that I am allergic to dust, direct sunlight and excessive heat sources.

• Keep me

: never take me to the bathroom,

electronic devices that could cause interference

• Do not surround me with books, documents or objects that occupy the space I need for ventilation ... making my temperature rise! I work best in rooms with a temperature of

to 35 80%

such as radios, televisions, etc.

°°

and a

°°

flat stable surface free of

so that I don't fall off and risk

away from water or vapour

at a distance from electrical or

°°

relative humidity of 20% to

HOW TO SUPPLY ME ...

• I have a power cable

grounded plug

If my plug does not fit into your power socket or the socket has no ground connection, call your electrician and get him to adapt your system to the regulations in force.

• Make sure that the

accessible

that it does not get trodden on.

• Make sure that the

, which serves to protect me.

and leaves a free passage, so

of your electrical system

voltage and frequency specifications indi-

complete with a

power cable

easily

voltage and frequency

correspond to the

cated on my rear plate.

•

Never connect me to a multiple socket or extension cable

connected: a bad electrical contact may cause me to overheat and even lead to a fire or electric shocks.

to which another device is

HOW TO MAINTAIN ME ...

• When it's time to clean me,

the power socket

cloth and such as

avoid

solvents, alcohol, benzine

sive materials

•

Never place any foreign bodies (including liquids)

come into contact with powered parts, a fire or electric shocks may result.

inside me: if they accidentally

, wipe me with a damp

using corrosive substances

unplug me from

HOW TO REP AIR ME ...

•

Never try to repair or adjust me if you have not been trained to do so

my casing, you may risk getting an electric shock or injuring yourself in some other way. To be safe, call a qualified service engineer.

• When any parts have to be replaced (includ-

ing accessories), make sure that you use

exclusively original materials approved by the manufacturers

als may annul my approval for connection to the telephone network and my safety features, and create the risks of fire and electric shocks mentioned previously.

• If any of the situations listed below occur,

unplug me from the power socket

call a qualified service engineer: . the power cable or its plug are damaged

or worn

. I have been knocked about and my cas-

ing is damaged

. any sort of liquid has got inside me (even

if I have just been out in the rain!)

. you have noticed a marked deterioration

: if you remove

: using other materi-

abra-

ENGLISH

and

- i -

in my performance

. I don't respond correctly to the instruc-

tions given in this manual. If this happens, simply follow the procedures described in the manual for the function that is causing problems: operations carried out incorrectly or on components that have nothing to do with the problem may cause damage that will often make the service engineer's job more difficult.

HO W TO USE ME CORRECTLY ..

sion telephone

work manager.

of a type approved by the net-

• Before putting me to work,

all the instructions

which I advise you to keep close at hand so that you can consult it when necessary.

• I am designed to be managed in compliance with the telephone network management regulations in force in your country. I am also designed to satisfy a large number of your personal requirements.

With these connected me to the telephone line and set your telephone number, I can carry out the "

essential functions

copy

You can access all the other "

tary features

indispensable but are useful for customizing my operation,

"main features"

documents.

", which may not be absolutely

by programming the relevant

given in this manual,

carefully read

, once you have

send, receive

supplemen-

and

parameters.

• If you plan to leave me idle for a long period of time, please unplug me from the power socket: that will protect me from any accidental interference or voltage surges that may occur.

ABOUT MY HANDSET ...

In the event of a voltage drop or power failure, you will not be able to make telephone calls because my dialling keypad will be disabled but you will be able to answer calls because

set is always active

If you really cannot do without me, even under these conditions, you must connect an

my hand-

exten-

- ii -

CONTENTS

HOW TO INSTALL ME 1

FIRST OF ALL WHAT'S IN THE PACKA GING....... 1

MY DISTINGUISHING MARKS .............................. 1

TO CONNECT ME TO THE TELEPHONE LINE.... 2

TO FILL ME UP WITH PAPER............................... 2

TO FIT ON MY HANDSET ..................................... 3

HOW TO SET ME UP ... 4

THE CONSOLE IN SET-UP MODE ........................ 4

THE SEY-UP PARAMETERS................................. 5

TO SET YOUR NAME ............................................ 6

TO SET MY FAX NUMBER .................................... 7

TO CHANGE THE DATE AND TIME...................... 7

TO ENABLE THE TRANSMISSION REPORT ...... 8

TO CHANGE THE REMOTE CONTROL CODE.... 8

TO CHANGE THE RING COUNT........................... 9

TO CHANGE FAX/TEL RECOGNITION .............. 10

TO CHANGE THE LANGUAGE........................... 10

TO ENABLE RECOGNITION OF SILENCE ON

THE LINE ........................................................ 11

TO CHANGE THE DIAL MODE ........................... 11

TO CHANGE THE TRANSFER MODE................. 12

TO PR OGRAM ONE-T OUCH DIALLING............. 24

TO PROGRAM SPEED DIALLING ...................... 25

... FOR A FEW EXTRA FUNCTIONS 27

THECONSOLE FOR EXTRA FUNCTIONS ......... 27

TO SEND A DOCUMENT USING ONE-TOUCH

DIALLING ....................................................... 28

TO SEND A DOCUMENT USING CODED SPEED

DIALLING ....................................................... 28

TO KEEP ME IN GOOD WORKING ORDER 29

TO CLEAN THE FEED ROLLERS....................... 29

TO CLEAN THE OPTICAL READER .................. 29

TO CLEAN THE THERMAL PRINT HEAD.......... 29

TO CLEAN THE CASING ..................................... 30

TO REMOVE JAMMED DOCUMENTS................ 30

TO SOLVE MINOR PROBLEMS.......................... 30

THE JOURNAL ....................................................31

THE TELEPHONE LIST ....................................... 31

ERROR CODES ................................................... 32

SIGNALS AND MESSAGE S................................ 33

Audible signals ...................................................... 33

Error messages ..................................................... 33

ENGLISH

... FOR THE MAIN FUNCTIONS 13

THE CONSOLE FOR THE MAIN FUNCTIONS ... 13

WHAT DOCUMENTS YOU CAN USE ................. 15

Dimensions ............................................................ 15

Recommendations................................................. 15

TO MAKE A COPY... ............................................ 16

TO SEND A DOCUMENT..................................... 16

Special dialling conditions ..................................... 18

If I can't send the document .................................. 18

The transmission report......................................... 19

TO RECEIVE A DOCUMENT ............................... 19

Manual reception ................................................... 20

Automatic reception............................................... 21

Reception with the TAD enabled ........................... 22

HOW TO PROGRAM ME ... 23

THE CONSOLE IN PROGRAMMING MODE....... 23

APPENDIX 35

THE COMPLETE CONSOLE ............................... 35

THE AUDIBLE SIGNALS..................................... 37

MY TECHNICAL D ATA ........................................ 37

WHERE I TOLD YOU ABOUT ... 39

- iii -

HOW TO INSTALL ME

FIRST OF ALL WHAT'S IN THE PACKA GING

••

• Facsimile machine

••

• Handset

••

• Handset cable

••

• Thermal paper roll

••

• Telephone cable

••

1 Console 2 Copy and received document output 3 Document input 4 Front cover 5 Top cover release lever for

access to thermal paper roll compartment

6 Speaker 7 Handset base

From the rear ...

ENGLISH

8 Power cable

••

• This instructions manual.

••

MY DISTINGUISHING MARKS

From the front ...

9 Ring volume control

From below ...

10 Document output

- 1 -

HOW TO INSTALL ME

11 Connector jacks:

LINE for telephone cable TEL1 for handset cable TEL2 for extension telephone or answering

device.

TO CONNECT ME TO THE TELEPHONE LINE

1 Turn me upside down 2 Insert one end of the telephone cable into

the LINE jack

TO FILL ME UP WITH PAPER ...

1 Release the top cover by pressing the lever

2 Push the top cover to the rear and insert the

thermal paper roll so that it unwinds from the top of the roll

and fix the cable between the catches F

3 Insert the other end of the telephone cable

into the wall power outlet or, with a multisocket telephone system, into the main socket.

4 Insert one end of the handset cable into the

TEL1 socket and put me the right way up

again.

3 Unroll about 20 cm of paper and push the

top cover down until it locks into position

4 Tear off any surplus paper along the edge of

the top cover.

- 2 -

TO FIT ON MY HANDSET ...

1 Insert the other end of the cable into the

handset socket and place the handset on its base

HOW TO INSTALL ME

••

• The current date and time are then dis-

••

played:

to tell you that I am ready to be set up as described in the following chapter.

NOTE

Should the messages appear is a language other than your own, start by setting the corresponding configuration parameter: SELECT LANGUAGE.

NOTE

Whenever you have to open the top cover (for example, to replace the thermal paper roll), lift the handset off its base

2 Plug the power cable to the power outlet to

supply me with power:

••

• The display shows the following mes-

••

sages WARM START and PAPER CYCLE in sequence and then a few centimetres of thermal paper are fed out.

DISPLAY

ENGLISH

- 3 -

HOW TO SET ME UP ...

HOW TO SET ME UP...

I only need a few setup parameters, nearly all of which are already set, in order to work properly. All you have to do is set

your name

(though this is not strictly necessary) and

your telephone number

which identifies me as a subscriber to the telephone service.

If you like, you can

change the default values

of the other parameters to suit them to your operating requirements. →

THE CONSOLE IN SET-UP MODE

2 45 6 12

SPEED DIAL

1 2

REDIAL

PAUSE

EXT/R

VOL.

All parameters are set using the console. This section

to set me up

only describes the keys you will need

(those marked with the larger num-

bers). Some keys perform different functions accord-

ing to the operating mode I am in:

stand-by

mode, that is, when I'm rest-

ing.

set-up

mode, that is, after the FUNCTION

key has been pressed

A complete description of the console is provided in the appendix at the end of this manual.

FUNCTION CONTR.

RESOL. RX MODE

FAX.

TAD

HOOK 03

P T

1 Number Keys

F To enter any numeric or alphabetical data.

3 SPEED DIAL Key

F To change the type of character associ-

ated with the number keys: capitals, small letters or digits.

IN USE ERROR

15 16 18

7 FUNCTION Key

S To enter set-up mode. F To select menus and parameters.

8 CONTR. Key

F To move backwards to digits and charac-

ters when entering numbers and names.

- 4 -

HOW TO SET ME UP ...

9 Display

To display on a line of 16 characters:

••

• Date and time

••

• Resolution

••

• Contrast

••

• Menu items and parameters

••

• Error messages.

••

10 RESOL. Key

F To move forwards to digits and charac-

ters while entering numbers and names.

11 RX MODE Key

F To delete numbers and names while en-

tering them.

13 ¬ and # Keys

F To select special characters (symbols)

"forwards" (¬) or "backwards" (#) while entering the name.

14EXT/R Key

F To enter the international code "+" while

entering the telephone number.

17 START/COPY Key

F To confirm menus, parameters and val-

ues.

THE SET-UP PARAMETERS

The set-up parameters are organized in part under the SETTING menu, which appears on the display when you press the FUNCTION key

once

in stand-by mode, and in part under the CONFIGURATION menu, which appears on the display when you press the FUNCTION key

times

consecutively.

To run through the items on a menu, press the

START/COPY key to access the first parameter,

and then the FUNCTION key until the parameter to be set appears on the display and then the START/

COPY key to display the

The parameters and values are listed in the following order:

value of the parameter

three

SETTING

DATE/TIME

01-02-96 14:25

YOUR NAME?

_ A

YOUR FAX NO.

CONFIGURATION

PRINT TX REPORT

ON /OFF

REMOTE CONTROL

ACT. NO. #*7 0-9

RING COUNT

RING COUNT:2 2-6

FAX/TEL SWITCH

ON /OFF

SELECT LANGUAGE

ENGLISH /RESOL

ENGLISH

19 STOP Key

F To set me back in stand-by mode.

SILENCE

ON /OFF

DIAL MODE

PULSE /TONE

TRANSFER MODE

EARTH /FLASH

The last parameter, TRANSFER MODE, only applies appears on the models sold in these countries.

- 5 -

to some countries

and therefore only

HOW TO SET ME UP ...

NOTE

To simplify the description of the set-up procedures, the following graphical conventions are used:

Press this key

X Press this key

The MESSAGE that appears on the

once

X times

display

( ) when the key is pressed is indicated beside the key.

TO SET YOUR NAME ... 1

SETTING

DATE/TIME

SPEED DIAL

2 _ 1

••

• Select the

••

number key

whose group of char-

acters includes the one you want to enter:

key Aa1

1 1 2ABC abc 2 3 DEF def 3 4 GHI ghi 4 5 JKL jkl 5 6 MNO mno 6 7 PQRS pqrs 7 8 TUV tuv 8 9 WXYZ wxyz 9 0 0

¬ and # both contain the following special

characters:

! " # $ % & ' ( ) * + , - . / :

; < = > ? @ [ \ ] ^ _ ' space

••

• Press the number key until the

••

character

you want to enter (for example, V) appears:

TUV

3 VA

that

YOUR NAME?

Enter the letters in your choosing them from those available by pressing the relevant number keys, as described below:

••

• Select the

••

to set:

type of character

capitals

(indicated on the right-hand side of the display by A, and for which I am already set), and

digits

SPEEDDIAL

small letters

(indicated by 1):

_ a

or:

name

, one by one,

that you want

(indicated by a)

NOTE

For special characters, press the ¬ key to move forwards or the # key to move backwards through them.

••

• Confirm the character selected; the cursor

••

moves right to the position of the next character:

V_ A

Repeat the four operations described in step 5 for each character in your name (for a

of 20 characters

, including spaces).

maximum

Having entered your name, check that it is correct by scrolling through all the characters with the cursor:

- 6 -

••

• if there are no errors, confirm the name; the

••

next parameter will appear on the display:

YOUR FAX NO.

••

• if any of the characters are incorrect:

••

- move the cursor to the incorrect character, for example:

SMIDH_ A

2 SMIDH A

- enter the correct character as explained in step 5:

TUV

SMITHA

NOTE

You can also clear the entire entry:

RX MODE

_ A

and then enter the name again.

HOW TO SET ME UP ...

Select and confirm the digits in the

number

one (for a spaces), using the number keys in the same way as for the name:

that has been assigned to me one by

maximum of 20 digits

02396748

NOTE

You can also insert the (+) before the telephone number:

international code

telephone

, including

Having entered the telephone number, check that it is correct and, if there are any mistakes, correct them in the same way as described for the name.

ENGLISH

Set me back in stand-by mode:

0 1-FEB 14 : 25

TO SET MY FAX NUMBER .. 1

SETTING

DATE/TIME

2 YOUR FAX NO.

Set me back in stand-by mode:

0 1-FEB 14 : 25

TO CHANGE THE DATE AND TIME ... 1

SETTING

DATE/TIME

DD-MM-YY HH:MM

0 1-02-96 14:25

- 7 -

HOW TO SET ME UP ...

Move the cursor forwards:

X 0 1-02-96 14:25

or backwards to the digit to be changed:

X 0 1-02 - 9 6 14 : 2 5

Enter the correct digit by pressing the crresponding number key:

TUV

0 8-02 - 96 14 : 25

Confirm the digit selected; the next parameter appears on the display:

YOUR NAME?

3 CONF I GURATION

PRINT TX REPORT

ON /OFF

or ON /OFF

Confirm your choice; the next parameter appears on the display:

REMOTE CONTROL

NOTE

If you entered an invalid number, for example, 14 as the month, or 71 as the number of minutes, the following message appears:

ERROR !

prompting you to enter the correct value.

Set me back in stand-by mode:

0 7-FEB 14 : 25

TO ENABLE THE TRANSMISSION REPORT..

You can set me to automatically print a report after each document sent, to check that the transaction was carried out successfully.

Set me back in stand-by mode:

0 7-FEB 14 : 25

TO CHANGE THE REMOTE CONTROL

CODE

If I am connected (via the TEL2 socket or a multiple telephone system socket) to one or more telephone extensions that operate in and are set for is received from a correspondent who wants to send you a fax, you can it by typing the code # * 7 on the same extension telephone. You can of this code using digits 0 to 9.

NOTE

If I am also connected to a

swering device

digit other than those used for the remote control of the answering device.

manual reception

instruct me to receive

change the numeric part

, it is advisable to choose a

tone mode

, when a call

telephone an-

- 8 -

HOW TO SET ME UP ...

3 CONF I GURATI ON

PRINT TX REPORT

REMOTE CONTROL

ACT. NO. : # * 70-9

Change the value of the digit using the corresponding number key:

TUV

ACT. NO. : # * 80-9

TO CHANGE THE RING COUNT ..

When I am set for facsimile machine calls me, I automatically start receiving

after 2 rings

automatic reception

, and a

3 CONF I GURATI ON

PRINT TX REPORT

2 RING COUNT

RING COUNT:22-6

ENGLISH

Confirm the digit selected; the next parameter appears on the display:

RING COUNT

Set me back in stand-by mode:

0 7-FEB 14 : 25

IMPORTANT

The remote control code can also be used in the following cases:

••

• by any of your correspondents to get me

••

to receive a fax; for example, if my answering device is enabled

••

• by yourself, to get any of your correspond-

••

ents' fax machines to receive providing it is preset to recognize your code.

Change the ring count by pressing the corresponding number key:

RING COUNT:52-6

Confirm the digit selected; the next parameter appears on the display:

FA X / T E L SWITCH

Set me back in stand-by mode:

0 7-FEB 14 : 25

- 9 -

+ 31 hidden pages