Olivetti OFX 1000 Instruction Manual

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Facsimile

OFX 1000

INSTRUCTIONS

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PUBLICATION ISSUED BY:

Olivetti Lexikon, S.p.A. Documentazione 77, Via Jervis - 10015 Ivrea (Italy)

The manufacturer reserves the right to carry out modifi cations to the product described in this m anual at any time and without any notice.

This product satisf ies the basic requirements of Electrom agnetic Compatibility and Safety required by the Directives:

• 89/336/CEE of 3rd May, 1989 with subsequent modi ficati ons (Directive 92/31/CEE of 28th April, 1992 and Directive 93/68/CEE of 22nd July, 1993);

• 73/ 23/CEE of 19th February, 1973 with subsequent modificati ons (Directive 93/68/CEE of 22nd July,

1993);

as having been designed in conformity with the requirements of the following Reference Norms:

• EN 55022

(Limits and methods of measurements of radio interference characteristics of Information

Technology Equipment);

• EN 50082-1

(Electromagnetic Compatibility - Generic Immunity Standard - Part 1: Residential,

commercial and light industry);

• EN 60555-2

(Disturbance in supply systems caused by household appliances and similar equipment -

Part 2: Harmonics);

• EN 60950

Conformit y with the above basic requi rem ents i s certi fi ed by means of the Mark shown on the product.

The Your attention is drawn to the following actions that could compromise the characteristics of the product:

• incorrect electrical supply;

• i ncorrect installation; incorrect or improper use, or, in any case, not in accordance with the warnings

given in the User Manual supplied with the product;

• replacement of original components or accessories with others of a type not approved by the manufacturer, or carried out by unauthorized personnel.

(Safety of information technology equipment, including electrical business equipment).

Mark was introduced in 1995.

ATTENZIONE: QUESTA APPARECCHIATURA DEVE ESSERE COLLEGATA A TERRA WARNING: THIS EQUIPMENT MUST BE EARTHED. ATTENTION : CETTE UNITE DOIT ETRE CONNECTEE A LA TERRE. ACHTUNG: DIESES GERÄT MUSS EINEN ERDUNGSANSCHLUSS HABEN. ATENCION: ESTE EQUIPO DEBE ESTAR CONECTADO A UNA TOMA DE TIERRA. APPARATET MÅ KUN TILKOBLES JORDET STIKKONTAKT. APPARATEN SKALL ANSLUTAS TILL JORDAT NÄTUTTAG. LAITE ON LIITETTÄVÄ MAADOITETTUUN PISTORASIAAN.

LEDEREN MED GRØN/GUL ISOLATION MÅ KUN TILSLUTTES EN KLEMME MÆRKET

The wall socket must be easily accessibl e and in cl ose proxi mity . To disc onnect the machi ne from the electrical power supply, remove the power cable plug from the wall socket.

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CONTENTS

HINTS FOR RAPID USE

BEFORE USE

INTRODUCTION...................................................................................................................................3

HOW TO USE THIS MANUAL...............................................................................................................3

HOW TO CONSULT PROCEDURE CHARTS .......................................................................................4

TITLE OF PROCEDURE.......................................................................................................................4

OVERVIEW OF THE FACSIMILE MACHINE AND ITS COMPONENTS.................................................5

CONNECTION AND INITIAL SET-UP

CO NN ECTIO N T O TH E TELEP HONE LINE AND E LECT RICAL POWER SU PP LY..................................12

LOADING PAPER FOR PRINTING RECEIVED FAXES AND COPIES ................................................16

INSTALLATION OF DOCUMENT EXIT SUPPORTS............................................................................18

INSTALLING THE PRINT HEAD .........................................................................................................19

BASIC FUNCTIONS

CHANGING THE DATE AND TIME.....................................................................................................21

STATION NAME AND NUMBER .........................................................................................................23

DOCUMENT TRANSMISSION............................................................................................................26

RECEIVING A FAX IN AUTOMATIC MODE........................................................................................27

USING THE FAX MACHINE AS A SIMPLE COPIER ...........................................................................29

MENUS, SUB-MENUS AND PARAMETERS

PROGRAMMING LEVELS ..................................................................................................................31

LIST OF MENUS AND SUB-MENUS...................................................................................................32

MACHINE OPERATION MODES ........................................................................................................34

.....................................................................................................................................3

.........................................................................................11

........................................................................................................................21

............................................................................31

PARAMETER PROGRAMMING

WHAT IS MEANT BY PROGRAMMING?

LAYOUT AND DESCRIPTION.............................................................................................................37

INSTALLATION PARAMETERS

LIST AND DESCRIPTIONS.................................................................................................................39

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: TEL. LINE SET-UP...................41

PROGRAMMING EXAMPLE: TEL. LINE SET-UP................................................................................42

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: LANGUAGE.............................44

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: STATION NAME......................44

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: PHONE NUMBER.................... 45

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: DIAGNOSTICS ........................45

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: PRINT INSTALL.......................46

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: SERVICE PARAM....................47

CONTENTS

..................................................................................................39

...................................................................................37

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CONFIGURATION PARAMETERS.............................................................................................49

LIST AND DESCRIPTIONS.................................................................................................................49

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: VARIOUS SETTINGS..............51

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: PRINTER PARAMET. .............. 52

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: DATE AND TIME ..................... 53

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: ONE TOUCH DIAL................... 54

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: CODED SPEED DIAL..............55

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: PRINT OUT SET-UP................ 56

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: HEAD MAINTENANCE.............56

USING THE OTHER FUNCTIONS

DIALLING........................................................................................................................................... 59

HOW TO PROGRAM THE ONE TOUCH KEYS.................................................................................. 60

HOW TO PROGRAM SPEED DIAL CODES.......................................................................................63

HOW TO PRINT THE PROGRAMMED ONE TOUCH DIAL AND SPEED DIAL DATA ....................................66

DIALLING METHODS FOR MAKING A TELEPHONE CALL (DOCUMENT NOT INSERTED).............. 67

DIALLING METHODS FOR SENDING A FAX (DOCUMENT INSERTED)............................................ 67

SPECIAL DIALLING FUNCTIONS.......................................................................................................67

REDIALLING...................................................................................................................................... 68

TRANSMISSION............................................................................................................................... 69

TRANSMISSION METHODS...............................................................................................................69

DOCUMENTS THAT CAN BE TRANSMITTED....................................................................................69

ADJUSTING THE CONTRAST AND RESOLUTION OF TRANSMITTED DOCUMENTS...................... 70

TRANSMISSION FOLLOWING MANUAL DIALLING........................................................................... 71

TRANSMISSION USING THE ONE TOUCH KEYS.............................................................................72

HOW TO TRANSMIT A DOCUMENT USING THE SPEED DIAL CODES ..................................................... 73

HOW TO PROGRAM DELAYED TRANSMISSION..............................................................................74

HOW DELAYED TRANSMISSION TAKES PLACE.............................................................................. 76

AUTOREDIAL..................................................................................................................................... 77

USING THE REDIAL KEY...................................................................................................................79

RECEPTION...................................................................................................................................... 81

RECEPTION METHODS..................................................................................................................... 81

RECEIVED DOCUMENT PRINTING SET-UP PROCEDURES ............................................................ 82

AUTOMATIC RECEPTION MODE ......................................................................................................82

MANUAL RECEPTION MODE............................................................................................................83

AUTOMATIC FAX/PHONE RECOGNITION MODE............................................................................. 84

RECEPTION WITH EXTERNAL ANSWERING MACHINE................................................................... 85

RECEPTION WITH REMOTE START................................................................................................. 87

POLLING............................................................................................................................................ 89

PROGRAMMING THE FAX MACHINE TO POLL A DOCUMENT (POLLING IN RECEPTION) ............ 90

HOW A POLLED DOCUMENT IS RECEIVED..................................................................................... 91

HOW A POLLED DOCUMENT IS TRANSMITTED.............................................................................. 92

CONTENTS

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REPORTS..........................................................................................................................................93

DESCRIPTION AND USE OF THE MENU: PRINT OUT REPORT......................................................93

AUTOMATIC TRANSMISSION REPORT ............................................................................................94

MANUAL TRANSMISSION REPORT ..................................................................................................95

JOURNAL...........................................................................................................................................96

POWER FAILURE REPORT...............................................................................................................97

MAINTENANCE, ACCESSORIES AND SIG NALS

ROUTINE MAINTENANCE...........................................................................................................101

REMOVING A JAMMED DOCUMENT...............................................................................................101

REMOVING JAMMED PRINTING PAPER.........................................................................................102

REPLACING THE PRINT CARTRIDGE.............................................................................................104

REPLACING THE PRINT HEAD........................................................................................................106

AUTOMATIC CHECKING AND CLEANING OF THE PRINT NOZZLES .............................................108

CLEANING THE OPTICAL SCANNER..............................................................................................109

CLEANING THE PRINT HEAD AND MANUAL CHECKING OF THE NOZZLES................................. 110

CLEANING THE ELECTRICAL CONTACTS ON THE PRINT HEAD..................................................112

CLEANING THE PRINT HEAD CLEANING RIBBON.........................................................................113

AUTOMATIC SHEET FEEDER ADJUSTMENT..................................................................................114

SIGNALS, ERROR MESSAGES, TECHNICAL SPECIFICATIONS.................................. 115

ACOUSTIC SIGNALS .......................................................................................................................115

ERROR LED.....................................................................................................................................115

MESSAGES ON THE DISPLAY ........................................................................................................116

TRANSMISSION REPORT MESSAGES ...........................................................................................118

JOURNAL AND DISPLAY MESSAGES.............................................................................................119

TECHNICAL SPECIFICATIONS AND GENERAL CHARACTERISTICS.............................................122

COMPACT TELEPHONE - INSTALLATION...........................................................................121

INDEX................................................................................................................................................123

CONTENTS

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HINTS FOR RAPID USE

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BEFORE USE

Before you start to use your facsimi le machine, we recommend that you take a li ttle time to study this manual in order to learn about the features of the machine and how to m ake the most of the functions it provides.

INTRODUCTION

The facsimile machine, or m ore simpl y the "fax machine", is a com m uni cation t ool capabl e of transm it ting and receiving documents in the form of text, drawings and photographs over the telephone line. Its main functions are to reproduce an original document and send a faithful copy to a remote location and to receive documents transmitted in the same way. The only requirements for this operation are that the remote location is equipped with a fax machine connected to a telephone line.

The fax machine uses an “ink-jet printing system” which allows you to adj ust the defini tion of tr ansmit ted or copied documents. Note that the fax machine uses plain paper instead of thermal paper and can also be used as a simple copier. The use of plain paper offers a number of advantages insofar that documents may be filed without photocopying them and problems commonl y associated with thermal paper such as fading, darkening or curling are effectively eliminated.

Other functions incl ude delayed fax transmission or receiving at preset ti mes and automati c printing of activity reports or journals.

Your new fax machine is built to the highest quality standards and incorporates the very latest technology to provide a complete range of advanced functions which are nonetheless extremely simple to use.

HOW TO USE THIS MANUAL

This manual describes how to set up and operate the facsimil e machine. Follow the instruct ions carefull y in order to make the best use of your machine.

This manual comprises 4 chapters divided into 13 sections. In the first chapter, necessary instructions for normal operations, i.e. sending, receiving and copying documents.

The section with an overview of the various functions and how they are accessed.

The second chapter, required by memorising the operating conditions necessary to automate various procedures.

The remaining chapters,

SIGNALS

of the fax machine.

MENUS, SUB-M ENUS AND PARAMETERS

complete the product information by pr ovidi ng the user with progressive and systematic not ions

HINTS FOR RAPID USE

PARAMETER PROGRAMMING

USING THE OTHER FUNCTIONS

, the section entitled

is particul arly important as it provides the user

, explains how to personalise your fax machine as

and

BASIC FUNCTIONS

MAINTENANCE, ACCESSORIES AND

gives all the

BEFORE USE

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HOW TO CONSULT PROCEDURE CHARTS

The manual is organised in independent charts each dealing with a di fferent procedure or function of the fax machine, compl ete with examples where necessary. These sections can be consulted in any order. All references to other sections are clearly indicated. An example of a chart is given below.

TITLE OF PROCEDURE

The title is followed by a brief description of the procedure, and, where necessary, an example.



This symbol marks the part of the text specifying the conditions that m ust exist prior to following the procedure (if this part i s not incl uded, the procedure does not require any specific condi tions) . In som e cases this part may also include an illustration of the display.

1. This part of the section refers to the steps in the procedure. In

addition to the step and text number an illustration of the display is given, or, in some cases, a drawing.

IF...

• t his part of the text tells you how to pr event and correct errors or describes other actions possible at this step in the procedure.

• the procedure does not require it, this part of the text is not included.

2. Where two alternativ e operations ar e possible they are shown as

follows:

− choose the first

− choose the second.

HOW THE DISPLAY IS ILLUSTRATED IN THE MANUAL:

SUB-MENU OR

OPERATION MODE

PARAMETER

BEFORE USE

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OVERVIEW OF THE FACSIMILE MACHINE AND ITS COMPONENTS

PRODUCT OVERVIEW

Compact and versatile - your new fax incorporates an ink-jet printi ng system, an easy-to-use console and an operator display.

Basic functions:

TRANSMISSION

RECEPTION

COPYING

The special features of the new fax guarantee:

QUALITY

The ink-jet printing system (bubble ink jet) combined with the contrast adjustment feature guarantees high quality documents.

ECONOMY

BEFORE USE

The use of plain paper instead of thermal paper eliminates the problems encountered with thermal paper such as fading, darkening and curling. And there’s no need to photocopy the documents you receive for filing purposes.

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Package contents

In addition to the fax machine, which is supplied with a power cord, the package includes a box containing the following accessories:

1. Telephone connection cord

2. An adapter plug for the country of destination (some countries only)

3. Print head with interchangeable ink cartridge

4. Extendible exit support for transmitted/copied documents

5. Exit support for received/copied documents

6. Automatic sheet feeder

7. Document holder

8. “Quick Reference Guide” sheet

9. Instruction manual (this manual)

Important:

Remove the protective plastic film from the keypad. Accessory installation and connection of the fax machine are described in the section,

CONNECTION

AND INITIAL SET-UP.

BEFORE USE

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COMPONENTS

1 7

5 6

Key:

Automatic document feeder (ADF) for original documents to send and copy

Extendible exit support for transmitted/copied documents

Exit support for received/copied documents

Automatic sheet feeder (ASF)

Paper guide

Operator console

Display

Print head with interchangeable ink cartridge

Print head compartment cover

10.

Connection sockets

11.

Optical scanner

BEFORE USE

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OPERATOR CONSOLE

STD.

FINE

HALF TONE S

321

01 02

RX MODE

FUNCTION CLEAR

S. DIAL LAST TX EXT. HOLD

HOOK

GHI

PRS

P T

ABC DEF

MNO

JKL

WXY

TUV

QZ &...

IMPORTANT:

If the layout of the console shown above does not correspond to that on your machine, see the console layout illustrated on the page preceding the Index (at the end of this manual).

The operator console comprises:

• 11 function keys in the centre (HOOK, START, STOP, S. DIAL, LAST TX, EXT. , HOLD, FUNCTI ON, RX MODE, RESOL. , CONTR.) 7 of which have a dual functi on (CLEAR, VOLUME +, VOLUM E-, A ↔ a, REDIAL, PAUSE, 2 TONE)

• 12 numerical keys on the left for setting digit s and characters and 10 one touch dialling keys on the right

• A liquid crystal alphanumeric display

RESOL. CONTR.

VOLUME

REDIAL PAUSE 2 TONE

START STOP

ERROR

07 08

0605

1009

• An error indication light

DISPLAY

STD.

FINE

HALF TONES

Liquid crystal display comprising two lines of 16 characters each. Displays input alphanum eric characters and provides inform ation and error messages to guide the user through the various operations.

The three printed abbreviations shown under the display indicate the three resolution levels with which the optical scanner (see later in this section) scans the documents fed into the fax machine.

• STD: indicates the standard resolution required for clearly defined characters.

• FINE: indicates the resolution required for small characters.

• HALF TONES: indicates the resolution required for images.

BEFORE USE

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KEY FUNCTIONS

Numeric keys 0 to 9

FUNCTION

RX MODE CLEAR

RESOL.

VOLUMECONTR.

VOLUME + increases speaker volume after pressing the HOOK key.

SPEED DIAL A ↔ a

LAST TX REDIAL

EXT PAUSE

Used for dialling fax or telephone numbers and for selecting letters.

Scrolls forwards through the sequence of special characters and symbols. When pressed during dialling in pul se mode it al lows you to proceed in multi-frequency mode (tone).

Scrolls backward through the sequence of special characters and symbols.

Used to access the various menus and sub-menus. Used to change the document reception setting. Deletes incorrect

entries and programming errors. Selects the document scanning resolution by the optical scanner

and decreases speaker volume after pressing the HOOK key. Adjusts the print contrast for transmission/copyi ng of dark or light

documents;

Used to dial numbers stored under abbreviated codes; selects upper or lower case letters.

Displays the result of the last transmission; redials the last fax or telephone number called.

Enables you to dial an external number if your fax is connected to a switchboard; inserts a pause between the digits of the code and the number

HOLD

2. TONE

HOOK

START

STOP

ONE-TOUCH KEYS

01 TO 10 ERROR

BEFORE USE

Sets the line on hold during a telephone call; detects a second tone during dialling when connected to certain types of exchange.

Provides line tones, through the built-i n loudspeaker, when dialling the fax or telephone number required;

Starts fax transm ission, m anual reception or copying; confirm s the selected menu function on the display, and moves you on to the next step in the programming sequence.

Interrupts the current operation; resets an error condition.

Dial the telephone or fax numbers stored under the corresponding one-touch key.

Lights up to indicate an error condition.

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Dual function key access:

Dual function keys perform one function or t he other in accordance with the relative operating conditions as explained later in the manual during examination of the relative functions.

PRINTER

This is the device which prints the documents received or copied by the fax machine. It uses a "Bubble Ink Jet” printing system in which microscopic ink par ticles are projected onto the paper from nozzles on the print head to obtain perfect reproduction of the original document.

Two types of print head may be used:

• with interchangeable ink cartridge (supplied in the pack)

• disposable

OPTICAL SCANNER

This device optically scans the original document containing the text or images to be transmitted. The page is illuminated by a series of LEDs (Light Emitting Diodes) and the light beams are reflected back to sensors at varying intensity according to the characteristics of the image. The sensors convert the reflected light beams into electrical signals, and these are then converted into internationall y recognised digital codes.

MEMORY

The fax machine memory comprises electronic chips powered by an automatic recharge battery. The memory is divided into two main sections.

• data memory:

The data memory contains machine set-up information such as installation and configuration parameters and program m ing dat a. This i nfor m ation i s retained indefini tely in the m emor y, even when the fax machine is disconnected from the mains.

• document memory:

With a maximum storage capacity of about ten pages. If the fax machine runs out of paper or ink whi le a document is being received, the document will be stored in the memory. When normal operati ng condi t ions are resumed, the document st or ed on hold in the memory will be printed. Until normal conditions are restored, no other documents will be stored in the memory. When normal operating conditions are resumed, the documents stored on hold in the memory are printed. During document reception, the printing speed may be lower than reception speed. In this case, the document is partially stored in the memory before printing. Even in the event of a power failur e, the data memorised in the document m emory is mai ntained for several hours.

BEFORE USE

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CONNECTION AND INITIAL SET-UP

This chapter describes the preliminary operations t o be carri ed out before the machine can be used. These operations compri se connection to the telephone line, connection to the power supply, turning on the fax, loading paper into the sheet feeder, installation of t he printer cart ridge and setting up of t he extendible exit support for transmitted documents.

Correct positioning

• Pl ace the machine on a stable, flat surf ace near an existing t elephone socket where possible to avoid having to install another one.

• Al low suffi cient space for the circul ation of air and t he correct i nstal lati on of t he docum ent exit support to avoid unnecessary paper accumulation.

• Do not expose the machine to direct sunlight/ excessive heat sources or install it in places subject to excessive humidity/dust or in the vicinity of radio/television appliances.

WARNING:

• The fax machi ne is not equipped with an ON/OFF swit ch. The power socket m ust be easily accessible and near the machine.

• Only use mains outlets with an earth connection.

For further information and technical characteristics, consult the final section

MESSAGES AND TECHNICAL SPECIFICATIONS.

IMPORTANT:

SIGNALS, ERROR

The manufacturer declines all responsibility for improper use, incorrect installation, connection to unauthorised appliances or tampering by unauthorised personnel.

CONNECTION AND INITIAL SET-UP

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CONNECTION TO THE TELEPHONE LINE AND ELECTRICAL POWER SUPPLY

Before connecting the fax to the electrical power supply it is necessary to connect it to the telephone line.

NOTE:

Since connection to a telephone line of a fax, telephone, answering machine or other device depends on national standards which vary from country t o country, the inform ation which fol lows illustrates a generic connection (case 1) and a specific connection for Germany and Austria (case 2).



CONNECTION TO THE TELEPHONE LINE (CASE 1)

Of the Fax

Connection between the fax and telephone line is made using the cable which is provided. Do not use other cables, otherwise functioning of the fax is not guaranteed.

Insert the telephone line connection cable’s “mi niature” connector (which i s sm all and transpar ent)

into the “LINE” socket on the fax. You will hear a click which indicates that it has been inserted correctly (see the diagram which foll ows). The fax’s telephone line connection sockets are situated on the rear left-hand side of the casing. The TEL1 and TEL2 sockets cannot be used in some countries.

Insert the plug (which differs from country to country) on the other end of the cable into the

telephone wall socket (see the diagram which follows).

IF...

• the network to which the fax machine is connected has more than one socket connected in

series, the fax machine must be connected to the primary socket.

Of the Telephone

Opti on 1: The telephone line connection cable pr ovided with the fax has an extensi on plug

(with socket).

Plug the telephone cord into the extension plug (with socket). IF...

• the network to which the fax machine is connected has more than one socket connected in

series, you must use an approved model of telephone.

Option 2: The telephone line connection cable provided with the fax does not have an

extension plug (with socket).

If necessary, remove the pre-cut tab that covers the fax’s telephone line connection socket (TEL1),

then insert the telephone cord’s “mi niature” connector into the above-mentioned socket. You will hear a click which indicates that it has been inserted correctly (see the diagram which follows).

Of the Answering Machine

Opti on 1: The telephone line connection cable pr ovided with the fax has an extensi on plug

(with socket).

Plug the answering machine cable into the extension plug (with socket).

Option 2: The telephone line connection cable provided with the fax does not have an

extension plug (with socket).

If necessary, remove the pre-cut tab that covers the fax’s telephone line connection socket (TEL2),

then insert the answering machine cable’s “miniature” connector into t he above-mentioned socket. You will hear a click which indicates that it has been inserted correctly (see the diagram which follows).

CONNECTION AND INITIAL SET-UP

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DIAGRAM - CONNECTION TO THE TELEPHONE LINE

CONNECTION TO THE TELEPHONE LINE (CASE 2)

Of the Fax

Connection between the fax and telephone line is made using the cable which is provided. Do not use other cables, otherwise functioning of the fax is not guaranteed.

Insert the telephone line connection cable’s “western” connector (which is smaller and

transparent) into the “LINE” socket on the fax. You will hear a click which indicates that it has been inserted correctly (see the diagram which follows). The fax’s telephone line connection sockets are situated on the rear left-hand side of the casing. The TEL1 and TEL2 sockets cannot be used .

CONNECTION AND INITIAL SET-UP

Page 18

2. Insert the “TAE” connector on the other end of the cable into the telephone wall socket which is

identified with an “N” (see the diagram which follows).

IF..

• you do not have a TAE6 socket, contact Telekom or the person responsible for your telephone installation.

• t he network to which the fax machine is connected has more than one socket connected in series, the fax machine must be connected to the primary socket.

Of the Telephone

1. Insert the telephone cord’s “TAE” connector into the telephone wall socket which is identified

with an “F” (see the diagram which follows).

Of the Answering Machine

1. Insert the answering machine cable’s “TAE” connector into the telephone wall socket which is

identified with an “N” (see the diagram which follows).

DIAGRAM - CONNECTION TO THE TELEPHONE LINE

CONNECTION AND INITIAL SET-UP

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CONNECTION TO THE ELECTRICAL POWER SUPPLY

The fax machine requires a power source with a supply volt age of 230 V. Make sure that no other devices which could interfere with the reception or transmission signals are connected to the same mains outlet.

Plug the power cord into the electrical mains outlet.

IF...

• you wish to switch off the fax machine, disconnect the power cord plug from the electrical

mains outlet since the machine is not fitted with an ON/OFF switch.

CONNECTION AND INITIAL SET-UP

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LOADING PAPER FOR PRINTING RECEIVED FAXES AND COPIES

The machine comes equipped with an automati c sheet feeder (ASF). The ASF contains the paper used for printing received faxes or copying documents when the machine is used as a simple copier only. The ASF (not applicabl e in al l countries) will accept the following paper size: A4 (210x297 mm) as well as US Letter (216x272 mm) and US Legal (216x349 mm ) fol lowi ng suitabl e adjustm ent. The feeder may be adjusted to accomm odate different paper sizes as explained in

MAINTENANCE

This heading explains how to fit the sheet feeder and load paper for printing received faxes and copies. The insertion of original docum ents for transm i ssion i s explained in the section heading:

section.

Document transmission.

Automatic Sheet Feeder Adjustment

BASIC FUNCTIONS

in the

ROUTINE

in the



Fit the sheet feeder in its housing.

Tilt the front cover of the sheet feeder forward to l oad the

paper.

CONNECTION AND INITIAL SET-UP

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3. Holding the sheets by the top edge, drop t hem int o the

sheet feeder without folding or forcing them. The sheet feeder can accommodate a maxim um of 70 sheets and will not accept excess sheets.

IF...

• you add more sheets to those already in the feeder, take care to load the fresh sheets ones.

under

the exi sti ng

4. Close the front cover of the sheet feeder.

CONNECTION AND INITIAL SET-UP

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INSTALLATION OF DOCUMENT EXIT SUPPORTS

There are two document supports: the extendible support for original transmi tted or copied documents and the exit support for received or copied documents. Both supports are contained in the accessory box for subsequent installation on the fax machine.



Insert the original document exit support in the special

side slots provided.

Lay the fax machine on its right hand si de and insert the

exit support for received/copied documents in the guides under the fax machine until it clicks into place.

CONNECTION AND INITIAL SET-UP

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INSTALLING THE PRINT HEAD

Installing the print head is a quick and simple operation but which nonetheless requires a little care.



The fax machine must be connected to the electrical supply.

Open the printer cover, inserting your fingers in the

recesses on the sides.

Remove the print head from it s box and, holding i t by the

finger grip provided, remove the protective film from the print nozzles.

CONNECTION AND INITIAL SET-UP

Page 24

IMPORTANT:

Do not detach the cartridge from the print head.

IMPORTANT:

Avoid touching the electrical contacts and the nozzles.

Fit the print head into its housing with the electrical

contacts facing the front of the machine.

Push the print head in the direction of the arrow and then

close the print head compartment. The fax starts a print test (see

Cleaning of the Print Nozzles MAINTENANCE

IF...

• the message "CHECK PRINT HEAD" appears, first

remove the cartridge and then install it again, appl ying a little more pressure if necessary.

If the message persists, call Customer Service.

section).

Automatic Checking and

in the

ROUTINE

CONNECTION AND INITIAL SET-UP

Page 25

BASIC FUNCTIONS

This chapter explains how to use the basic functions of the fax machi ne: how to m odif y the tim e and date, program the user's name and number, send, receive and copy a document.

CHANGING THE DATE AND TIME

When the machine is powered up, it autom atically perfor ms a quick self-test procedure before assuming its normal operating condition. The display shows the date and time. The user can adjust the date and tim e, which will then be updated automatically. The date and time together with your identification will be printed at the top of each document you send. This chart tells you how to change the date and time.



When the power is connected the fax is on. The display shows the current operating mode, which at this point i ndicates that t he machine is ready to receive a fax. The display also shows the date and time set on the machine's internal clock. The date shown in the displays in this manual is adopted as an example.

1. Press

2. Press

3. Press

4. Press

5. Press

FUNCTION

START

FUNCTION

START

The display shows the format in which t he date is displayed, i.e.: days, month, year. The date in our example is shown in this format.

to select the "FAX SET-UP” menu.

AUTOMATIC RX 20-02-95 09:22

FAX SET-UP FUNC/START/STOP

VARIOUS SETTINGS FUNC/START/STOP

PRINTER PARAMET. FUNC/START/STOP

DATE AND TIME FUNC/START/STOP

FORMAT: DD/MM/YY

START/STOP/Å/

IF...

•

you want to change the date format press the < / > keys and refer to the section heading:

date and time.

BASIC FUNCTIONS

CONFIGURATION PARAMETERS

Programming chart and description of the sub-menu:

☞

Page 26

6. Press

START

. The display shows the selected time format, in this case the 24 hour clock format.

IF...

• you want to select a different time format (12 hour clock),

press the

< / >

keys.

FORMAT: 24 H

START/STOP/Å/

7. Press

START.

The display shows the current date and tim e. The curs or flashes under the first digit of the date.

IF...

• t he date format selected is the 12 hour format, t he letter “p”

(post meridian) or letter “a” (ante meridian) is displayed. To pass from one letter to the next, press

FUNCTION.

8. Use the numerical keys to enter the correct date and time (e.g.

21-02-1995 10:30). Each tim e you enter a number the cursor moves to the next digit on the right.

IF...

• you only wish to change certain digit s, move the cursor to the

desired position using the number with the correct number.

9. To confirm the change, press

The display will now show the next sub-menu. The date and time programming sequence is now over. The new date and time will be updated automatically and printed at the head of each document you send.

IF...

• i f you want to terminat e the programm i ng session and return

to the original operating mode press

< / >

keys and overwrite the existing

START

STOP.

DD/MM/YY HH:MM 20-02-95 09:22

DD/MM/YY HH:MM 21-02-95 10:30

ONE TOUCH DIAL FUNC/START/STOP

BASIC FUNCTIONS

Page 27

STATION NAME AND NUMBER

In addition to changing the date and time you can also enter and store your fax

name

i.e. your name or any name you choose in order to identify the machine. Thi s informati on will be stored until the next time you make a modification, and is printed at the head of each document you send. A maximum of indicated in the table below:

KEYS: DIGITS AND

DIGIT AND CHARACTER MANAGEMENT RULES:

Each key selects the characters within its range followed by the characters with each subsequent depression of the key.

To change letters from

To confirm the character selected, press the > key: the cursor moves one space to the right.

16 alphanumeri c characters

CHARACTERS

key

2 2 A B C

key

3 3 D E F

key

4 4 G H I

key

5 5 J K L

key

upper case to lower case

may be selected one at a tim e using the numerical keys as

KEYS: DIGITS AND

6 6 M N O

key

7 7 P R S

key

8 8 T U V

key

9 9 W X Y

key

0 0 Q Z

key

in a cyclic sequence.

and vice versa, input the relative letter and press key

number

The number is first selected

and your station

CHARACTERS

A↔ a

To correct an error, position t he cursor at t he relative character using t he > and < keys and overwrite the correct character.

Using keys table indicates the symbols for different languages if the fax is programm ed for foreign language di splay messages.

Symbols: Key * : generates symbols by scrolling “forwards”

Key # : generates symbols by scrolling “backwards”

SPECIFIC NATIONAL SYMBOLS

German: French: Swedish:

and #, it is al so possible to input t he

. + ? - / : * space % ! [ ] ^ ‘ { } ; < > = @ # $ & , ` ( ) .

Ä Ö Ü ß Ç è é ä å ö Ä Å Ö

symbols

Danish: Spanish: Portuguese:

displayed in the following tabl es. The second

å Å æ Æ ø Ø Ç Ñ ¿ Ç ç ã Ã Õ á ú

☞

BASIC FUNCTIONS

Page 28



The display shows the operating mode with the date and time.

AUTOMATIC RX 21-02-95 10:30

1. Press

appears.

IF...

• you make a mistake, press

2. Press

The display shows the first sub-menu.

3. Press

The display will show the STATION NAME sub-menu.

4. Press

5. For exam pl e, to enter th e na me SMIT H, pres s k ey

press > to move the cursor one space to the right and, in the new position, press key 6 to display the letter “M”. Enter the remaining letters in the same way.

IF...

• you want to move the cursor back to the left press

FUNCTION

procedure.

START

FUNCTION.

START

repeatedly until the Installation menu

STOP

and then repeat the

INSTALLATION FUNC/START/STOP

TEL. LINE SET-UP FUNC/START/STOP

STATION NAME FUNC/START/STOP

TYPE YOUR NAME

repeatedly to display the letter “S”. Then

TYPE YOUR NAME SMITH

• you want to delete the name entirely press

• you want to enter upper case letters press

cursor positioned on a lower case letter or vice versa to obt ain lower case letters

• you want to enter special symbols press * and/or

• you want t o enter a space, simpl y move the cursor to the ri ght

with the > key without entering a character.

6. Press

START

to confirm.

The display shows the parameter relative to the telephone number.

IF...

• this parameter does not appear, this is because it is not

applicable in the country in which the fax is used.

CLEAR

A ↔ a

with the

PHONE NUMBER FUNC/START/STOP

BASIC FUNCTIONS

Page 29

7. Press

START

The display shows the telephone number input parameter.

to confirm.

TYPE YOUR NUMBER

8. Input the number complete with international code using the

numerical keypad (e.g. 0039 125 534218) When entering the international code, note that you m ust type the

* key to generate the zeros. E.g., to get the num ber 0039-0125526419, press:

1) the * key instead of “00”. The display will show the symbol +. This symbol is al so generated in print form i nstead of the two digits “00” .

2) Type 39.

3) Enter a space by moving the cursor with the > key

4) Type in 125 without the “0”.

5) Enter another space and type in the number 526419.

9. Confirm with

The display will show the Diagnostics sub-menu. The procedure is now terminated. Your number will remain stored in the memory unt il it is changed and it will be printed on all the faxes you send.

IF...

• you wish to return to the original fax machine conditions, press

START

TYPE YOUR NUMBER +39 125 534218

DIAGNOSTICS FUNC/START/STOP

STOP

BASIC FUNCTIONS

Page 30

DOCUMENT TRANSMISSION

The fax machine scans the contents of the original document, converts them into a coded signal and t hen transmi ts this signal to a remote fax machine which prints a copy. The document is transm itted after the recipient’s fax number is dialled as explained in the section entitled explains the transmission procedure following manual dialling.

TRANSMISSION

. This heading



The display shows the operating mode with the date and time.

Place the document into the document feeder face down. Then

adjust the document guides to the width of your docum ent (see the relative heading in the section After a few seconds the end of the document is automatically fed into the feeder. The display shows an arrow pointing to STD thus i ndicati ng that standard print mode is selected.

IF...

•

you want to change the print mode see

HOOK

Press

keypad.

IF...

• the fax is connected to a privat e switchboard (PABX) and you must dial an external number, press the dialling the number. The letter “e” (external) will appear on the display. Connection to the external telephone line will be carried out according to the mode in which it was programm ed (prefix, earth, flash) in the “TEL. LINE SET-UP” sub-menu. See the sequence in the

, dial the destination fax number on the numeric

Programming Example: Tel. Line Set-Up

INSTALLATION PARAMETERS

TRANSMISSION).

TRANSMISSION.

EXT.

key before

section.

AUTOMATIC RX 21-02-95 10:30

DOCUMENT READY

NORMAL

TYPE NUMBER

Wait until you hear the connection tones emitted by the

destination fax machine and press Transmission will begin. On completion of transmission the display shows " returning to the original operating mode display.

IF...

• t he destination fax m achine is not program med for autom atic reception, the destination user will answer the call, in which case, you must pick up the handset and ask t he user to press

START

on your own machine.

• you want to interrupt transmission at any point:

1) Press

operating mode message and the message prompti ng you to press DOCUMENT, PRESS

TX COMPLETED

on his/her machine, aft er which you can press

STOP.

The display will alternate between the

STOP

to remove the document (REMOVE

START

" for a few seconds before

STOP

TX COMPLETED

START

BASIC FUNCTIONS

Page 31

2) Press STOP again. The document will be ejected and the display will alternate between the operating mode message and the message indicating that transmission has been interrupted. If the document to be removed comprises mor e than one sheet, manually remove al l the sheets above the one that is already inserted in the ADF, then press STOP to expel also the first sheet.

3) Press STOP again to return to the original machine operating mode.

Press FUNCTION until you have selected the “Print Out Report”

menu in order to print out the transmission report.

Press START.

The display shows the first parameter.

Press START.

The transmission report is now printed. On completion of printing the display returns to the original machine operating mode.

IF...

• you require a transmission report printout every time you transmit a document, refer to the section

PARAMETERS sub-menu: Various settings.

Programming chart and description of the

CONFIGURATION

PRINT OUT REPORT FUNC/START/STOP

PRINT: TX REPORT

START/STOP/Å/

PRINTING

STOP

RECEIVING A FAX IN AUTOMATIC MODE

This type of reception is preferable when your fax and telephone use two different telephone lines. With automatic mode reception the fax will receive documents automatically without supervision. The fax machine is already preset for automatic mode reception, although you can select alternative reception modes by setting up the fax machine as explained in the section: The following chart explains the automatic reception procedure.



The display shows the initial operating mode, i. e. automati c reception mode.

When a call arrives the machine prepares to receive a fax.

The display shows the message CONNECTING followed by the number of the remote fax machi ne or , if pr eviousl y programmed, the name of the remote sender.

After the fax has been received the display will show “RX COMPLETED” and then the machine status.

IF...

• t he paper or ink runs out , the paper gets jammed or the printer cover is opened during reception, reception is interrupted, printing of the document in reception will be interrupted, the relative message is displayed and the document is temporar i ly stored in memory. Once the problem has been remedied, the machine will resume printing.

RECEPTION.

AUTOMATIC RX 21-02-95 12:25

CONNECTING

AUTOMATIC RX 21-02-95 12:25

BASIC FUNCTIONS

☞

Page 32

• the paper jams, printing of the document in reception is interrupted and you are prompted to press STOP. Once the problem has been remedied, the machine will resume printing.

• you want to interrupt reception at any time:

1) Press STOP. The display will alternate between the

operating mode message and a message indicating that reception has been interrupted. The portion of the document that has already been received will be printed.

2) Press STOP again to return to the original machine

operating mode.

BASIC FUNCTIONS

Page 33

USING THE FAX MACHINE AS A SIMPLE COPIER

The fax machine may also be used to make copies. The copying function i s influenced by the contrast setting, resolution and paper size. Only one copy of the original document may be made at a time.



The display shows the operating mode with the date and time.

Place the document in the document feeder

After a few seconds the document is automatically drawn into the feeder and the relative message is displayed.

START

Press

The document will be copied.

IF...

• you want to make another copy repeat the operation from step 1.

• you want to interrupt the copying operation:

1) Press

2) Press

STOP

. The display will alternate between the operating mode message and a prompt asking you to press DOCUMENT, PRESS

STOP

to remove the document (REMOVE

STOP

a second time to eject the document.

AUTOMATIC RX 21-02-95 08:41

DOCUMENT READY

NORMAL

COPYING

NORMAL

BASIC FUNCTIONS

Page 34

MENUS, SUB-MENUS AND PARAMETERS

As already described in the section dealing with the basic functions, the fax machi ne displays messages which allow you to access and program various functions. The messages displayed are organised in

Parameters.

The various Menus, Sub-menus and Parameters can be accessed through certain key sequences. The charts below present an overview of the programmable functions and a gui de to accessing the menus and sub-menus.

Menus

which access

PROGRAMMING LEVELS

Menu, sub-menu and parameter messages are displayed as follows:

DISPLAY:

top line

bottom line

The top line displays the following:

• menu and sub-menu messages indicating the operation modes available on the fax machine.

• parameters for which a suitable value must be set in order to effect the operation mode selected.

The bottom line displays the following:

Sub-menus

which in turn are divi ded into

the keys enabled to manage the information displayed on the top line, i.e.: FUNCTION press to select the menu and sub-menu m essages which may only be scroll ed forwards

in cyclic sequence, that is, start ing with the first and ending with the last message before returning to the first one again.

START press to confirm menu and sub-menu messages and parameter values:

• confirms a menu message to access the corresponding sub-menu

• confirms a sub-menu to access the corresponding parameters

• confirms a parameter or relative value to access the next parameter

> < press to select the values of a parameter by scrolling backward or for ward through the

range available, or use to position at the characters comprising the param eter values. In the latter case, after positioning you are requested to set the value using the numeric keypad.

STOP

press to exit the operation mode selected.

☞

MENUS, SUB-MENUS AND PARAMETERS

Page 35

6 menus are available: 2 provide access to the sub-menus while the remaini ng four directly access the parameters.

MENU MENU

SUB-MENU PARAMETERS

PARAMETERS

LIST OF MENUS AND SUB-MENUS

The following lists show the main menus and the sub-menus which can be accessed through them.

MENUS

The FUNCTION key allows you to scroll the menus in cyclic sequence. After selecting the last menu, the next depression of the FUNCTION key returns you to the first one again.

FAX SET-UP

PRINT OUT REPORT

DELAYED TX

POLLING RX

POLLING TX

INSTALLATION

MENUS, SUB-MENUS AND PARAMETERS

Page 36

Menus a and b access the relative sub-menus, while the other menus access the parameters directly as indicated in the chart below:

FAX SET-UP

VARIOUS SETTINGS

PRINTER PARAMET.

DATE AND TIME STATION NAME

ONE TOUCH DIAL PHONE NUMBER

CODED SPEED DIAL DIAGNOSTICS

PRINT OUT SET-UP PRINT INSTALL.

HEAD MAINTENANCE

INSTALLATION

TEL. LINE SET-UP

LANGUAGE

SERVICE PARAM.

The START key confirms selection of the menu and enters the relevant sub-menu. The FUNCTION key allows you to scroll the sub-menus in cycli c sequence. After selecting the last submenu, the next depression of the FUNCTION key returns you to the first one again.

PRINT OUT REPORT

PARAMETERS PARAMETERS

DELAYED TX

☞

MENUS, SUB-MENUS AND PARAMETERS

Page 37

POLLING RXPOLLING TX

PARAMETERSPARAMETERS

The START key confirms the menu selection and accesses the parameters directly if there is no corresponding sub-menu. It also serves to confirm the setting of the selected parameter.

The various parameters which can be accessed from the m enus and sub-menus are not shown in this chart. These will be explained in due course in the sections dealing with the relative procedures.

MACHINE OPERATION MODES

Some display messages refer to machine operation modes. These messages indicate the conditions assumed by the machine while it is wait ing f or the user to select a function. Such m essages are generally displayed each time you pr ess STOP. Machine operation mode displays also incl ude messages indicating an operating condition currently in progress.

The following chart lists the initial machine operation modes:

AUTOMATIC RX 20-02-95 10:30

TAD/FAX RX 20-02-95 10:30

MANUAL RX 20-02-95 10:30

PHONE/FAX RX 20-02-95 10:30

The RX MODE key allows you to scroll through the machine operating modes listed above.

The fax is set up for automatic reception. All procedures in the manual start from this machine operation mode.

The fax is set up for reception with an external telephone answering machine.

The fax is set up for manual reception.

The fax is set up for reception with recognition of t he type of call (fax or telephone).

IMPORTANT:

If you stop entering selections or pressing keys on the fax machine during any type of procedure for a certain period of time, the machine will automatically return to the original operation mode.

MENUS, SUB-MENUS AND PARAMETERS

Page 38

PARAMETER PROGRAMMING

Page 39

WHAT IS MEANT BY PROGRAMMING?

To use the fax machine efficiently and in accordance with your personal requirem ents you will need to program it before proceeding. Programming refers to the possibility of setting up the machine parameters with a series of values that will subsequently define the type of programming, the fax display messages can be shown in any one of the various languages available, or you can set certain telephone or fax numbers which can be dialled simply by pressing one key, as in the “One touch dial” mode.

The fax parameters already contain the preset programming values. The user can f r eely al t er these values to personalise the fax programm ing to match hi s or her needs. The preset or ‘factor y set’ programm ing values, however, can be restored whenever necessary.

LAYOUT AND DESCRIPTION

The following information describes:

PARAMETER PROGRAMMING OPERATIONS

way

in which the various funct ions are perform ed. For example, depending on the

Programming is

parameters

the menus shown in the adjacent boxes.

These parameters make it possible to print out the program m ed values so that the user can keep a global check on the factory set values and the personalised values.

Fax programming is not restricted to installation and set-up parameters. Specialised functions such as

transmission

parameters accessed from the menus shown in the adjacent column.

The following sections present the

PARAMETERS

dealt with in the

mainly

carried out by means of the

and the

Configurati on paramet ers

and

Polling reception

which are accessed from

Delayed transmission, Polling

can be programmed in the

INSTALLATION PARAMETERS

while the other parameters, regarding delayed transmission and polling reception, are

TRANSMISSION

and

POLLING

sections.

Installation

INSTALLATION

FAX SET-UP

DELAYED TX

POLLING TX

POLLING RX

and the

CONFIGURATION

WHAT IS MEANT BY PROGRAMMING?

Page 40

INSTALL ATION PARAMETERS

The installation parameters contain data that determ i ne the type of operation of the fax machine, and once programmed, they rarely need to be changed. These data consist of the program med displayed or the type of telephone line on which the machine is used.

installation

The provide the basic information which the fax machine needs to operate correctly. The parameters are already set with a number of values which can subsequently be freely modified by the user accor ding to requirements. An updated summary of both the preset values and those set by the user may be printed if required. In some countries not all of these parameters can be programmed by the user. All the parameters available and the relative procedures for their modification are indicated in this section.

parameters, in combination with the more frequently modified

LIST AND DESCRIPTIONS

The following is a list of the installation parameter menus and sub-menus with a brief description of each.

SOURCE: ACCESS:

settings

, such as the language in which the messages are to be

configuration

parameters,

AUTOMATIC RX 21-02-95 10:30

INSTALLATION

TEL. LINE SET-UP

LANGUAGE

STATION NAME

FUNCTION

Press

FUNCTION

START

Press menu. Now press

This is the menu from which you can select the sub-menus for the installation parameters.

Allows you to select the type of telephone line (public line or private switchboard).

Lets you select the language in which the messages are to be displayed and printed.

Allows you to enter the name which you choose to identify the machine (max. 16 characters.).

to select the FAX SET-UP menu and then press

again until you select the INSTALLATION menu.

to confirm and select the TEL. LINE SET-UP sub-

FUNCTION

to select the subsequent sub-menus.

PHONE NUMBER

INSTALLATION PARAMETERS

Allows you to enter your telephone number.

☞

Page 41

DIAGNOSTICS

Allows you to enable or disable diagnostics or installation parameter testing by a remote fax machine at the Customer service centre.

PRINT INSTALL.

SERVICE PARAM.

This is not a programming sub-menu. Allows you to select and simultaneously print both the preset values and those set by the user.

Allows entry of a password to access the service parameters. Access to these parameters is only permitted to the authorised service engineer.

INSTALLATION PARAMETERS

Page 42

PROGRAMMI NG CHART AND DESCRIPTION OF THE SUB-MENU: TEL. LINE SET-UP

TEL. LINE SET-UP

PRIV. LINE (PBX) PUBL. LINE (PSTN)

PBX DIAL: PULSE PBX DIAL: TONE

EXT. LINE: PREFIX EXT. LINE: EARTH EXT. LINE: FLASH

TYPE PREFIX: (0-9): 0

PSTN DIAL: PULSE PSTN DIAL: TONE

REMOTE START: ON REMOTE START: OFF

TYPE CODE CODE (0/9, * ) **

RING COUNT: 01 RING COUNT: 02 RING COUNT: 04 RING COUNT: 08

FAX/TEL TIMER:15 FAX/TEL TIMER:20 FAX/TEL TIMER:30 FAX/TEL TIMER:40

SILENCE LAPSE: 4 SILENCE LAPSE: 6 SILENCE LAPSE: 8 SILENCE LAPSE: 10

START:

< / > :

STOP:

Confirms selection of the sub-menu TEL. LINE SET-UP and moves down to the associated parameters. Confirms a parameter and the relative value and moves on to the next parameter. To select the value of a parameter by scrolling forward and backward through the values available. Alternatively used to position on t he characters that make up the value of a particular parameter; in this latter case, once the position is reached you will be prompted to enter the required value. Interrupts the programming procedure and returns to the original operating mode display.

INSTALLATION PARAMETERS

Page 43

PROGRAMMING EXAMPLE: TEL. LINE SET-UP

This parameter is to be set in accordance with the type of telephone line on which the fax machine is to be used. The fax machine may be connected to a public line, as is most likely the case, or to a private switchboard. This section describes the options avail able for the two line types. The last 16 opti ons are only available in certain countries. This chart gives an example programm ing sequence. Follow the instructions referring to the chart on t he previous page.



The display shows the machine operating mode with date and time

1. Press

2. Press

3. Press

FUNCTION

START

The display proposes the first option regarding the type of telephone line to which the machine is to be connected.

The machine may be connected to a public line (PSTN: Public Switch Telephone Network) or a pri vate exchange (PBX: Private Branch Exchange). For our example we chose the private line option as this the more complex case.

To select either of these options press > or <.

IF...

• you select the public l ine (most frequent case) press and pass on to step 7.

• you want to interrupt the programming procedure press

STOP

to select the “INSTALLATION” menu.

to select the “TEL. LINE SET-UP” sub-menu.

START

AUTOMATIC RX 21-02-95 10:30

INSTALLATION FUNC/START/STOP

TEL. LINE SET-UP FUNC/START/STOP

PRIV. LINE (PBX)

START/STOP/Å/

4. Confirm your selection by pressing

The display shows the first of t he two dial ling mode opti ons (tone or pulse). In our example we choose the tone dial option. To select either of these two options press > or <.

5. Confirm your selection by pressing

The display now shows the first of the three options for external dialling (prefix, earth or flash). In this example we choose external dialling with prefix.

To select one of the three options press > or <.

IF...

• you selected the “earth” or “flash” external dialling option, pass directly to step

START.

PBX DIAL: TONE

START/STOP/Å/

EXT. LINE: PREFIX

START/STOP/Å/

INSTALLATION PARAMETERS

Page 44

6. Confirm your selection by pressing

The display will now prompt you to enter the prefix.

Enter the prefix (max 3 digits) from the numeric keypad and

START.

press The display now shows the first of the two public line dialling mode parameters (tone or pulse). In this example we choose tone dialling. To select one of the two options press > or <.

START.

TYPE PREFIX

(0-9): 0

PSTN DIAL: TONE

START/STOP/Å/

8. Press

9. Press

10. Enter the code of your choice and press

START.

The display proposes the remote start param eter (ON or OFF) (refer to the relative part of the section example we choose ON. To select one of these two options press > or <.

IF..

• you selected OFF, pass directly to step

START

The display shows the message prompting you to input the multi-frequency code that you wish to use for the remote start function (a digit between 0 and 9 and the character * ).

The display proposes the parameter for the number of rings ( 1, 2, 4, 8) emit ted by the fax machine on reception of a docum ent. In our example we choose 1 ring. To select the desired option press > or <.

IF...

• t his option is not displayed, it is because it is not avai lable in the country in which the fax machine is to be used.

RECEPTION

START.

). In this

REMOTE START: ON

START/STOP/Å/

TYPE CODE

CODE (0-9, * ) **

RING COUNT: 01

START/STOP/Å/

11. Press

INSTALLATION PARAMETERS

START.

The display now proposes the parameter relative to the pause time that the fax must use before presetting for document reception. This is related to the PHONE/FAX reception mode. During this interval the fax emits an i ntermittent acoustic si gnal. In the example we choose 15 seconds. To select the desired option press > or <.

IF...

• t his option is not displayed, it is because it is not avai lable in the country in which the machine is to be used.

FAX/TEL TIMER:15

START/STOP/Å/

☞

Page 45

12. Confirm your selection by pressing

The display now proposes the of the silence lapse parameters (the available options are: 4, 6, 8, 10 seconds). This par ameter applies when the fax machine is to be used in conjunction with an answering machine. In our example we choose 6 seconds.

To select the desired parameter press > or <.

IF...

• t his option is not displayed, it is because it is not avai lable in the country in which the machine is to be used.

START.

SILENCE LAPSE: 6

START/STOP/

13. Press

START.

The display now passes to the next installati on parameters submenu.

LANGUAGE FUNC/START/STOP

PROGRAMMI NG CHART AND DESCRIPTION OF THE SUB-MENU: LANGUAGE

LANGUAGE

GERMAN PORTUGUESE SPANISH SWEDISH DANISH DUTCH ENGLISH FRENCH ITALIAN

START:

< / > :

STOP:

Confirms selection of the sub-menu and moves down to the associated parameters. Confirm s a parameter and the relative value and moves on to the next parameter. To select the value of a parameter by scrolling forward and backward through the values available. Alternativ ely used to position on the characters that make up the value of a parti cular parameter; in this latter case, once the position is reached you will be prompted to enter the required value. Interrupts the programming procedure and returns to the original operating mode display.

DESCRIPTION: a)

Allows you to select the language in which the messages are displayed and printed.

PROGRA MMING CHA RT AND DE SCRIPTIO N OF THE SUB-MENU: STA TION NA ME

STATION NAME

TYPE YOUR NAME

INSTALLATION PARAMETERS

Page 46

START: Confirms selection of the sub-menu and moves down to the associated parameters. Confirms a

parameter and the relative value and moves on to the next parameter.

< / > : To select the value of a parameter by scrolling forward and backward through the values

available. Alternativ ely used to position on the characters that make up the value of a parti cular parameter; in this latter case, once the position is reached you will be prompted to enter the required value.

STOP: Interrupts the programming procedure and returns to the original operating mode display.

DESCRIPTION: a) This parameter allows you to enter the name with which you chose to identify t he fax machine. This

name will be printed at the head of each document you send.

PROGRAMMI NG CHART AND DESCRIPTION OF THE SUB-MENU: PHONE NUMBER

PHONE NUMBER

START: Confirms selection of the sub-menu and moves down to the associated parameters. Confirms a

parameter and the relative value and moves on to the next parameter.

< / > : To select the value of a parameter by scrolling forward and backward through the values

STOP: Interrupts the programming procedure and returns to the original operating mode display.

DESCRIPTION a) Allows you to enter your telephone number. b) Enter the number with which you choose to identify the fax machine. This num ber will be printed at the

head of each document you send.

PROGRAMMI NG CHART AND DESCRIPTION OF THE SUB-MENU: DIAGNOSTICS

TYPE YOUR NUMBER

DIAGNOSTICS

INSTALLATION PARAMETERS

REMOTE DIAG.: ON REMOTE DIAG.:OFF

LINE MONITOR: ON LINE MONITOR: OFF

☞

Page 47

START: Confirms selection of the sub-menu and moves down to the associated parameters. Confirms a

parameter and the relative value and moves on to the next parameter.

< / > : To select the value of a parameter by scrolling forward and backward through the values

STOP: Interrupts the programming procedure and returns to the original operating mode display.

DESCRIPTION: a) This parameter allows you to enable or disable telediagnostic testing f rom a r emote term inal. In m ore

simple terms, this allows the user to choose whether to authorise remote monitoring of his/her fax machine. If t his funct ion i s enabled (ON), the remote termi nal can i nterrogate the f ax m achine, r eceive information about its operation and change its settings.

More specifically, the remote terminal can:

set the fax machine’s installation parameters

The remote terminal displays the fax machine’s installation parameters in order to check and, if necessary, modify the parameter values.

perform diagnostic testing

the remote terminal monitors information concerning configuration parameters, the last journal and transactional statistics (connection conditions, errors detected, number of pages transmitted and received etc.). Analysis of these data allows the remote terminal to modify the value of certain parameters if required by remote control i n order to guarantee the optimum perform ance of your fax machine.

b) The parameter also provides line monitor selection. I f the line m onitor function is selected, the user wi ll

be able to monitor the signals exchanged between the local and remote f ax m achines duri ng t he ini tial connection phase.

PROGRAMMI NG CHART AND DESCRIPTION OF THE SUB-MENU: PRINT INSTALL.

PRINT INSTALL.

START: Confirms selection of the sub-menu and moves down to the associated parameters. Confirms a

parameter and the relative value and moves on to the next parameter.

< / > : To select the value of a parameter by scrolling forward and backward through the values

STOP: Interrupts the programming procedure and returns to the original operating mode display.

DESCRIPTION: a) This parameter allows you to print out a list of the parameter settings. By printing the parameter

settings you can make a global check on the relative values. Selecting "EXIT" allows you to exit this function without printing to pass to the next sub-menu.

PRINT OUT: START PRINT OUT: EXIT

INSTALLATION PARAMETERS

Page 48

PROGRAMMING CHA RT AND DESCRIPTION OF THE SUB-MENU: SERVICE PARA M.

SERVICE PARAM.

TYPE PASSWORD

START:

< / > :

STOP:

DESCRIPTION: a)

Confirms selection of the sub-menu and moves down to the associated parameters. Confirms a

parameter and the relative value and moves on to the next parameter.

To select the value of a parameter by scrolling forward and backward through the values

Unlike the other parameters, this parameter may only be set by an authorised engineer. This parameter can only be accessed by entering a secret PASSW ORD to access the purely technical settings of the fax machine.

INSTALLATION PARAMETERS

Page 49

CONFIGURAT ION PARAMETERS

Configuration means adapting the fax machine to your particular needs. It entails programming parameters and functions which, once stored in the memory, may be used to automate certain operations. The settings of the how your machine operates in various conditions. The difference between the install ation parameters and the configurati on parameters is that t he latter are normally changed more frequently. Like the installation par ameters, the configuration parameters are already set with a number of which can subsequently be freely modified by the user according to requirements. An updated summary of both the preset values and those set by the user may be printed if required.

configuration

parameters, in com binati on with t he

LIST AND DESCRIPTIONS

The following is a list of the configuration parameter menus and sub-menus with a brief description of each. The charts in the following pages explain how to program these parameters.

SOURCE: ACCESS:

installation

parameters, determine

values

AUTOMATIC RX 21-02-95 10:30

FAX SET-UP

VARIOUS SETTINGS

PRINTER PARAMET.

DATE AND TIME

FUNCTION

Press Confirm with menu and then press

This is the menu from which you can select the various sub-m enus for the configuration parameters.

Allows you to select error correction mode (ECM), transmission report printout, transmission speed, the position in which your station name is printed on transmitted documents, scan resolution and beeper volume.

Allows you to select the print mode for received/copied documents.

Allows you to select the format i n which the date and time are displayed and to change the date and time settings.

to select the FAX SET-UP menu.

START

to select the VARIOUS SETTINGS sub-

FUNCTION

to select the following sub-menus.

ONE TOUCH DIAL

Allows you to store frequently used fax or telephone numbers in the memory of your machine so that you may then dial t hem by pressing a single key.

CONFIGURATION PARAMETERS

☞

Page 50

CODED SPEED DIAL

Allows you to store frequently used fax and telephone numbers under an abbreviated two-digit code. These numbers can then be dialled simply by pressing the corresponding two digits.

PRINT OUT SET-UP

HEAD MAINTENANCE

This is not a program ming sub-menu. Allows you to print a com plete list of all the configuration parameter settings.

Allows you to select automatic cleaning and testing of the print head.

CONFIGURATION PARAMETERS

Page 51

PROGRA MMING CHART A ND DESCRIP TION OF THE SUB- MENU: VARIOUS S ETTINGS

VARIOUS SETTINGS

ECM: ON ECM: OFF

TX REPORT: OFF TX REPORT: ALWAYS FAILED TX REPORT

TX SPEED 9600 TX SPEED 4800

HEADER INSIDE HEADER OUTSIDE

COPY/TX RES. STD COPY/TX RES. FINE

BUZZER VOL.: LOW BUZZER VOL.: HIGH

START:

< / > :

STOP:

DESCRIPTION: a)

Reference sections:

Confirms selection of the sub-menu and moves down to the associated parameters. Confirms a

parameter and the relative value and moves on to the next parameter.

To select the value of a parameter by scrolling forward and backward through the values

Allows you to enable or disable ECM (Error Correction Mode) which corrects transmission errors caused by line interference. This function only works if it is enabled on both the communicating f ax machines. When it is selected the letter “E” will be shown on the display (last character in the first line after the number or name of the correspondent).

Allows you enable or disable printing of t he transmissi on report. If t he third parameter i s selected, the fax machine will only print a transmission report in the case of failed transmission.

Allows you to select the speed at which the fax is tr ansmitted ( 9600 or 4800 bits per second). 4800 bps transmission is recommended on lines subject to interference.

Allows you to select the printing posit ion of the sender’s name and number and the time: outside t he text area immediately below the top edge of the sheet or inside the text area slight ly l ower than in the previous case.

Allows you to select the type of scanning for the document to be transm itted or copied: standar d or fine resolution.

Adjusts the audible signal volume.

BASIC FUNCTIONS, REPORTS, TRANSMISSION, RECEPTION

CONFIGURATION PARAMETERS

Page 52

PROGRA MMING CHART A ND DESCRIP TION OF THE SUB- MENU: PRINTER PARA MET.

PRINTER PARAMET.

SIZE: A4 SIZE: LETTER SIZE: LEGAL

REDUCTION: OFF REDUCTION 94% REDUCTION 80%

REDUCTION 76% REDUCTION 70%

SURPLUS: ON SURPLUS: OFF SURPLUS: AUTO

START:

< / > :

STOP:

DESCRIPTION: a) b)

Reference sections:

Confirms selection of the sub-menu and moves down to the associated parameters. Confirm s a parameter and the relative value and moves on to the next parameter.

To select the value of a parameter by scrolling forward and backward through the values

Allows you to select the paper size. The sheet feeder should then be set to the selected size. For document reception, all ows you t o aut omaticall y r educe the area occupied by the text of t he pr inted

document in relation t o t he selected percentage. In this way a docum ent may be reduced to a single or fewer pages.

Allows you to print informati on whi ch does not fit on the paper size selected for the received document on an additional sheet. If you select parameter “SURPLUS: AUTO”, the fax machine will the text which verruns the set paper size on an additional sheet, as long as this text is more than 12 mm long.

BASIC FUNCTIONS, RECEPTION.

always

CONFIGURATION PARAMETERS

Page 53

PROGRAMMI NG CHART AND DESCRIPTION OF THE SUB-MENU: DATE AND TIME

DATE AND TIME

FORMAT: DD / MM/ YY FORMAT: MM/DD/YY FORMA T: YY/ MM /DD

FORMAT: 24 H FORMAT: 12 H

DD/MM/YY HH:MM

14-06-95 10:30

START:

< / > :

STOP:

DESCRIPTION: a) b)

Reference section:

Confirms selection of the sub-menu DATE AND TIME and moves down to the associated parameters. Confirms a parameter and the relative value and moves on to the next parameter.

To select the value of a parameter by scrolling forward and backward through the values

Allows you to select the desired date format. Allows you to select the desired time format. Once the time format parameter has been selected, the

flashing cursor appears so that you can change the date and time. Allows you to type in the new date and time.

BASIC FUNCTIONS.

CONFIGURATION PARAMETERS

Page 54

PROGRAMMI NG CHART AND DESCRIPTION OF THE SUB-MENU: ONE TOUCH DIAL

ONE TOUCH DIAL

TYPE ONE TOUCH

KEY: 01-10

FAX NO. TEL NO.

01: FAX NO. 01: TEL NO.

SPEED 9600 SPEED 4800

OVERSEAS OFF OVERSEAS ON

01: NAME

EDIT ANOTHER YES EDIT ANOTHER NO

START:

< / > :

STOP:

• Access to the FAX NO. or TEL NO. parameter is automatic without pressing

DESCRIPTION: a) b) c) d) e) f) g)

Confirms selection of the sub-menu and moves down to the associated parameters. Confirms a parameter and the relative value and moves on to the next parameter.

To select the value of a parameter by scrolling forward and backward through the values

Prompts for the number (from 01 to 10) of the one touch key you wish to program. Allows you to enter the fax or telephone number to be stored under the pre viously selecte d one touch key. Displays the flashing cursor to allow you to enter a number. If you entered a fax number, you are now prompted for the transmission speed. Attenuates interference on overseas calls. Displays the flashing cursor to allow you to enter the name. Lets you choose whether or not to program another one touch key.

START

Reference section

DIALLING.

CONFIGURATION PARAMETERS

Page 55

PROGRAMMING CHA RT AND DESCRIPTION OF THE SUB-MENU: CODED SPEED DIAL

CODED SPEED DIAL

TYPE SPEED NO.

(01-32):

FAX NO. TEL NO.

01: FAX NO. 01: TEL NO.

SPEED 9600 SPEED 4800

OVERSEAS: OFF OVERSEAS: ON

)

01: NAME

EDIT ANOTHER YES EDIT ANOTHER NO

START:

< / > :

STOP:

• Access to the FAX NO. or TEL NO. parameter is automatic without pressing

DESCRIPTION: a)

b) c) d) e) f) g)

Confirms selection of the sub-menu and moves down to the associated parameters. Confirms a

parameter and the relative value and moves on to the next parameter.

To select the value of a parameter by scrolling forward and backward through the values

Prompts for the number, f rom 01 to 32, of t he speed dial code you wish to pr ogram using the num eric keypad.

Allows you to enter the fax or telephone number to be stored under the pre viously selecte d speed dial code. Displays the flashing cursor so that you can enter the number. If you entered a fax number, allows you to select the transmission speed. Attenuates line interference on overseas calls. Displays the flashing cursor so that you can enter the name. Allows you to choose whether or not to program another speed dial code

START

Reference section:

CONFIGURATION PARAMETERS

DIALLING.

Page 56

PROGRA MMING CHART A ND DESCRIP TION OF THE SUB- MENU: PRINT OUT SET-UP

PRINT OUT SET-UP

PRINT OUT: EXIT PRINT SETTINGS PRINT: ONE TOUCH PRINT: SPEED DIAL

START:

< / > :

STOP:

• Selection of the "PRINTING" option starts the print out of the selected information.

DESCRIPTION: a) Allows you to exit the function without printing and to pass to the next sub-menu. Selects printing of the configuration parameter settings. Selects printing of the numbers programmed under the one touch keys. Selects printing of the numbers stored under the speed dial codes. b) Indicates “Printing” which may be interrupted by pressing STOP.

Confirms selection of the sub-menu PRINT OUT SET-UP and moves down to the associated parameters. Confirms a parameter and the relative value and moves on to the next parameter.

To select the value of a parameter by scrolling forward and backward through the values

PRINTING

STOP

PROGRA MMING CHART A ND DESCRIPTION OF THE SUB-MENU: HEAD MAI NTENANCE

HEAD MAINTENANCE

START: Confir ms selection of the sub-menu HEAD MAINTENANCE and moves down to the associated

parameters. Confirms a parameter and the relative value and moves on to the next parameter.

< / > : To select the value of a parameter by scrolling forward and backward through the values

STOP: Interrupts the programming procedure and returns to the original operating mode display. DESCRIPTION:

Allows you to select automatic cleaning of the print head.

Reference section:

CLEANING: OFF CLEANING: ON

ROUTINE MAINTENANCE.

CONFIGURATION PARAMETERS

Page 57

USING THE OTHER FUNCTIONS

Page 58

DIALLING

What is meant by dialling

Dialling refers to the input of the recipient’s telephone number or fax number.

Uses of dialling

Dialling a the machine or from the numeric keypad on the fax machine itself.

Dialling a telephone connected to the machine or from the numeric keypad on the fax machine. See section:

phone number

fax number

provides a normal telephone connection either using the telephone connected to

serves to transmit a document. You can dial a fax number either using the

TRANSMISSION.

TELEPHONE NUMBER TELEPHONE CALL

DIALLING

FAX NUMBER FAX TRANSMISSION

Different dialling methods

There are a number of different ways in which you can dial a phone number or fax number. These are divided into manual and automatic methods and can, in turn, be subdivided.

Manual dialling:

• Dialling the phone or fax number directly

• Dialling the phone or fax number

Automatic dialling:

• One

•

touch

dialling (available after programming). You can store frequently used phone or fax numbers in the machine's memory by pr ogramm ing the one touch keys. These numbers can then be dialled simply by pressing the corresponding key.

Speed

dialling ( available after program ming). You can also st ore fax or phone numbers under two-digit

codes. These numbers can then be dialled by pressing the

from the numeric keypad on the fax machine

from the telephone

SPEED DIAL

connected to the fax machine.

key and entering the code.

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Page 59

HOW TO PROGRAM THE ONE TOUCH KEYS

One touch keys provide automatic high speed dialling of fax and telephone numbers. To use this function you must fi rst program the ten one touch keys (01 - 10) with the phone or fax numbers you use m ost frequently. The 10 keys can be programmed by entering either a fax or a telephone number for each. Once these keys have been program med, an numbers and 10 fax numbers selected by pressing the corresponding key. When a gi ven key is pressed the system will dial the corresponding fax number if there is a document in the feeder and the corresponding telephone number if there is no document (Refer to the charts at the end of this section). The one touch keys are programmed in the configuration parameters (see section:

PARAMETERS

Along with the fax and phone numbers, you can also store additional information under the one touch keys. The f ollowing table lists all the parameters that m ay be programmed for a one touch key together with the memory capacity for each parameter and a programming example..

One touch dial parameters:

PARAMETERS CAPACITY PROGRAMMING EXAMPLE

Fax number Max. 38 digits 780249 Phone number. Max. 38 digits 564321 Speed 4800/9600 9600 bps, 4800 bps 9600 bps Overseas ON/OFF ON Name Max. 16 characters Jones

Example:

The following example describes the procedure for programming the one touch key 01 with the information contained in the above table.

, heading:

Programming chart and description of the sub-menu: one touch dial

electronic agenda

is created which contains up to

telephone

CONFIGURATION



The display shows the operating mode with time and date.

1. Press

2. Press

3. Press

4. Press the one touch key

FUNCTION

START

FUNCTION

START

The display shows the cursor at the point in which t he key to be programmed must be entered.

to select the “FAX SET-UP” menu.

to select VARIOUS SETTINGS and then press

until you select the ONE TOUCH DIAL sub-menu.

“01”.

AUTOMATIC RX 21-02-95 10:30

FAX SET-UP FUNC/START/STOP

ONE TOUCH DIAL FUNC/START/STOP

TYPE ONE TOUCH KEY: 01-10

FAX NO.

START/STOP/Å/

DIALLING

Page 60

5. Press

START

. The display shows the cursor at the point in which the fax number is to be entered.

IF...

• a num ber is already stored under this key, it will appear on

the display.

01: FAX NO.

6. Enter 780249 and press

IF...

• a pr eviousl y pr ogrammed fax number is displayed, overwrite it

with the new number.

• you make a mistake when entering the number, you can move

the cursor back to an incorrect digi t by pressing < and then enter the correct digit.

• you want to delete the entire fax number press

• the new number is shorter than the previously entered

number, first delete the previous number by pressing

• special functions are required, see the Special Dialling

Functions procedures.

7. Confirm the proposed transmission speed by pressing

START

CLEAR

START

8. Confirm that the number is an overseas number by pressing

START

. Selecting ON for the overseas option reduces the echo effect of overseas lines.

The cursor appears at the point in which the name is to be entered.

SPEED 9600

START/STOP/Å/

OVERSEAS ON

START/STOP/Å/

07: NAME

IF...

• a name is already programmed for this key, it will be

displayed.

9. Enter “Jones” from the keypad in the way described in the

heading

FUNCTIONS

The name of the destination party has no effect as regards dialling but is useful as a reminder of who the number refers to.

IF...

• a pr eviously program m ed nam e is displayed, sim pl y overwri te

• you wish to return to the initial state of the fax machine, press

DIALLING

Station name and number

, then confirm by pressing

it with the new name.

STOP.

in the section

START

BASIC

EDIT ANOTHER YES

START/STOP/Å/

☞

Page 61

10. Press

START

telephone number. The display will show the original message.

IF...

• you do not want to memorise the telephone number, press

STOP

to confirm that you wish to memorise also the

TYPE ONE TOUCH KEY: 01-10

11. Repeat step

pressing confirm with At step 6 enter the phone number 564321 and confirm by pressing you can terminate the programm ing procedure at this point by pressing

You have now programmed key 01 with all the information in the table, including the fax and phone numbers.

IF...

• you do not want to memorise the telephone number, press

STOP

• you want to make sure that all the information has been entered correctly, you can repeat the procedure and check it on the display.

• you want t o change any of the inform ation stored, repeat the procedure and overwrite with the new information.

pressing the key 01 again. At step 5, after

START

, this time select the TEL NO. option and

START

STOP

. As ther e is no need to repeat the next step s,

AUTOMATIC RX 21-02-95 10:30

DIALLING

Page 62

HOW TO PROGRAM SPEED DIAL CODES

In addition to t he one touch keys, your fax machine also provi des the facility to store a further 32 fax or phone numbers under the speed dial codes (01-32). The 32 codes are programm ed by selecting a phone number and fax number for each one. Once these keys have been programm ed, an created which contains up to

speed dial key

the the programmed code either the fax number or t he telephone number will be dialled depending on whether or not there is a document in the feeder (refer to the charts at the end of this section). Speed dial codes are programmed in the configuration parameters (see section:

PARAMETERS,

Along with the fax and phone numbers you can also store additional information under the speed dial codes. The following table lists all t he parameters that may be program med for a single speed dial code together with the memory capacity and a programming example..

Coded speed dial parameters:

PARAMETERS CAPACITY PROGRAMMING EXAMPLE

Fax number Max. 38 digits 780300 Phone number Max. 38 digits 123456 Speed 4800/9600 9600 bps, 4800 bps 9600 bps Overseas YES/NO YES Name Max. 16 characters Brown

An example is given below:

and inputting the programm ed code. When you press the

heading:

telephone numbers and 32 fax numbers which can be dial led by pressing

Programming chart and description of the sub-menu: Coded Speed Dial).

electronic agenda

speed dial key

CONFIGURATION

followed by

Example:

The following example describes how to program the speed dial code 01 with the inform ation given in the table above.



The display shows the operating mode with time and date.

FUNCTION

Press

START

Press

FUNCTION

START

Press

The display shows the cursor at the point at which you must enter the code to be programmed.

Enter 01 from the numeric keypad.

to select the “FAX SET-UP” menu.

to select VARIOUS SETTINGS and then press

until you select the CODED SPEED DIAL sub-menu.

AUTOMATIC RX 21-02-95 10:30

FAX SET-UP FUNC/START/STOP

CODED SPEED DIAL FUNC/START/STOP

TYPE SPEED NO. (01-32):

FAX NO.

START/STOP/Å/

DIALLING

☞

Page 63

5. Press

START

. The display shows the cursor at the point at which you must enter the fax number.

IF...

• a f ax number is already stored under this code, it will appear

on the display.

01: FAX NO.

6. Enter 780300 and press

IF...

• a previously program med fax number is di splayed, overwrite

it with the new number.

• you make a mistake entering the number, move the cursor

back to the incorrect digit using < and overwrite with the correct digit.

• you want to delete the entire original number, press

• the new number is shorter than the previously entered one,

first delete the previous number with

• special functions are required, see the Special Dialling

Functions procedures.

7. Confirm the proposed transmission speed by pressing

START.

CLEAR

CLEAR.

START.

8. Confirm that the number is an overseas number by pressing

START

. Selecting ON for the OVERSEAS option reduces the echo effect on overseas lines.

The cursor is displayed at the point at which you must enter the name.

SPEED 9600

START/STOP/Å/

OVERSEAS ON

START/STOP/Å/

01: NAME

IF...

• a nam e is al ready stored under this code, it will appear on the

display.

9. Enter "Brown" in the manner described in the heading:

name and number

confirm by pressing The name of the destination party has no effect on dial ling but serves as a useful reminder.

IF...

• a pr eviously program med name is displ ayed, overwrite it with

the new name.

in the section

START

BASIC FUNCTIONS,

Station

then

EDIT ANOTHER YES

START/STOP/Å/

DIALLING

Page 64

10. Confirm the EDIT ANOTHER option by pressing

you may also enter a phone number for the same code. The display will show the original message.

IF...

• you do not wish to memorise a telephone number, press

STOP

START

so that

TYPE SPEED NO. (01-32):

11. Repeat step

pressing pressing At step 6, enter the phone number 124456 and confirm by pressing you may terminate the programmi ng procedure at this point by pressing You have now programmed under the code 01 all the information in the table, including the fax and telephone number.

IF...

• you do not wish to memorise the telephone number, pr ess

STOP

• you want to make sure that all the information has been entered correctly, you can repeat the procedure and check it on the display.

• you want t o change any of the inform at ion st ored, repeat the procedure and overwrite with the new information.

and enter the

START

STOP

START

. As ther e is no need to repeat the next step s,

, select the TEL NO. option and confirm by

code 01

again. At step 5, after

AUTOMATIC RX 21-02-95 10:30

DIALLING

Page 65

HOW TO PRINT THE PROGRAMMED ONE TOUCH DIAL AND SPEED DIAL DATA

You can print out a list of all the inform ation stored under the 10 one touch keys and the 32 speed dial codes in order to check which keys and codes have been programmed with which numbers, and the corresponding names, transm ission speeds, etc.. This function al so serves to show which keys or codes have been utilised and which are still available. This list can be printed from the configuration parameters (see the section:

PARAMETERS

heading, however, provides further explanation of this operation.

, heading

: programming chart and description of sub-menu: Print Out Set - Up).

CONFIGURATION

The p r esen t



The display shows the operating mode with time and date.

FUNCTION

Press

START

Press

FUNCTION

START

Press

Press > repeatedly to display PRINT: ONE TOUCH.

IF...

• you want print the list of speed dial codes, press > again.

START

Press

The fax machine will start printing the list in numerical order.

to select the “FAX SET-UP” menu.

to select VARIOUS SETTINGS and then press

until you select the PRINT OUT SET-UP sub-menu.

AUTOMATIC RX 21-02-95 10:30

FAX SET-UP FUNC/START/STOP

PRINT OUT SET-UP FUNC/START/STOP

PRINT SETTINGS

START/STOP/Å/

PRINT: ONE TOUCH

START/STOP/Å/

PRINTING

STOP

The symbol “-” denotes that no data have been programmed for that particular parameter. Keys or codes which have not been programmed do not appear in the printout. After the printout, the display will show the original machine operating mode.

IF...

• none of the keys (or codes) have been programmed, the display shows the message “AGENDA EMPTY” for a few seconds and then returns to the starting condition.

Repeat the procedure from step 1 and when you get to step 4

select PRINT: SPEED DIAL.

DIALLING

Page 66

DIAL LING METHODS F OR MAKI NG A TEL EPHONE CA LL (DOCUMENT NOT I NSERTED)

Dialling of a phone or fax num ber depends on whether or not there is a document in the document f eeder. If there is a document inserted then the machine will assume that the number dialled is a fax number. If no document is inserted, the machine will assume that the number is a phone number. The chart below illustrates the various methods for

dialling a telephone number

FROM THE TELEPHONE

MANUAL DIALLING FROM THE FAX

MACHINE

AUTOMATIC ONE TOUCH DIALLING

SPEED DIAL

By dialling the

By pressing fax machine keypad and lifting the handset.

By pressing a programmed one touch key and By pressing the

code.

phone

HOOK,

SPEED DIAL

number on the telephone.

dialling t he

phone

number from the

key and the programmed

DIALLING METHODS FOR SENDING A FAX (DOCUMENT INSERTED)

The chart below illustrates the various dialling methods you can use to

FROM THE TELEPHONE

MANUAL DIALLING FROM

THE FAX MACHINE

By dialling the pressing

By dialling the and pressing

By pressing machine keypad and pressing

START

fax

number from the fax machine keypad

START.

HOOK

send a fax

number on the telephone and

, dialling the fax number from the

START.

START

fax

AUTOMATIC ONE TOUCH By pressing a programmed one touch key. DIALLING

SPEED DIAL

By pressing the programmed code.

SPEED DIAL

key and entering the

SPECIAL DIALLING FUNCTIONS

In the manual dialling phase, it is possible to use the following functions directly:

Change of the Frequency Mode

• By pressing the * key, it is possible to dial a number in “mult i-frequency” mode (i.e. tone) instead of decadic mode (i.e. pulse). When this function is activated, the “*” symbol will appear on the display.

DIALLING

Page 67

Connection to an External Line

• By pressing t he EXT. key before dialling a number, connection can be made to an external telephone line according to the mode in which it was programmed (prefix, earth, flash). This function is used when a fax is connected to a private switchboard (PABX) . When this funct ion i s acti vated, the letter “e” (external) will appear on the display.

Pause

• By pressing t he PAUSE key during the dialling of a num ber, that i s between one number and another, the fax inserts a pause before dialling the following digits of the selected number.

Second Tone

• By pressing t he 2 TONE key during the dialli ng of a number, the fax detects a second tone from the exchange. This function is used for the connection to particular telephone exchanges. When this function is activated, the “:” symbol will appear on the display.

NOTE:

By programm ing these special functions in Speed Dial Codes and One Touch Keys, they are also used by automatic dialling.

REDIALLING

A telephone or fax number is redialled when the initial connection is unsuccessful whether due to an error on the fax machine or on the telephone line or because the line is engaged. Redialling of the fax or telephone number is tied to whether a document is inserted in the fax. If a document is inserted, redialling of the fax number is carri ed out otherwise it is the telephone number. Redialling is performed automati cally by the fax machine or manually with the REDIAL key at the discretion of the user.

NOTE:

As the most frequent use of the dialling procedures is to send faxes, and as they are thus closely linked to transmission, further explanation of these procedures will be given in the section

TRANSMISSION.

DIALLING

Page 68

TRANSMISSION

This chapter describes all the methods that you can use to transmi t a docum ent. Transm i ssion operati ons are closely linked with the dialling procedures.

TRANSMISSION METHODS

Transmission following manual dialling:

• With this m ethod you insert a document and, using the phone or fax machine numeric keypad, dial the destination fax number.

Transmission following automatic dialling (one touch and speed dialling):

• With this method you insert a document and, usi ng t he duly progr ammed one touch key or speed dial code, select the destination fax number.

Delayed transmission:

• Delayed transmission allows you to program the transmission of a fax for a preset time.

DOCUMENTS THAT CAN BE TRANSMITTED

Your fax machine will send any document provided that it is wit hin the m inim um and m axim um si ze limit s accepted by t he scanner (maximum size: 216 width x 600 mm length; m i nim um size: 148 mm wi dth x 148 mm length), with thickness between 007 mm and 0.14 mm.

To ensure that the entire contents of the document are transm i tted, the right and left m ar gins shoul d be at least 1 mm wide. The automati c docum ent feeder support can accommodat e up to 10 sheets. Documents whose dimensions are smaller than the above lim its can be transmitted following insertion in a transparent document file.

Do not send documents which are:

• crumpled or folded

• rolled or damp

• torn

• on glossy paper

• with punched holes

• on carbon paper

• transparencies

• with paper clips or staples

In all these cases you should first photocopy t he origi nal document and send a copy or use the transparent document holder.

TRANSMISSION

Page 69

ADJUSTING THE CONTRAST AND RESOLUTION OF TRANSMITTED DOCUMENTS

Before sending a fax you can make certain adjustments to optim ise reading of the document by the optical scanner and hence the print quality at the receiving station. You can adjust the contrast to obtain l ighter or darker tones by means of the resolution of the im age or text by m eans of the setting higher or lower resolution depending on the type of text or images in the document.

RESOL

. key to obtain im proved character definition by

ADJUSTING THE CONTRAST:

NORMAL DOCUMENT READY Setting for easily legible pages NORMAL

CONTR

. key and adjust the

CONTR.

To select the various settings press

LIGHT Setting for dark pages LIGHT

DARK DOCUMENT READY Setting for light pages DARK

CONTR.

ADJUSTING THE RESOLUTION:

STD DOCUMENT READY Setting for easily legible text

RESOL.

FINE Setting for small text

HALF TONES DOCUMENT READY Setting for pages containing images

(photographs, drawings, etc.) FINE HALF TONES

DOCUMENT READY

STD

DOCUMENT READY

FINE

To select the various settings press RESOL.

• The HALF TONES setting enables the fax machine to disti nguish the grey shades in a photograph. This setting optimi ses the distribut ion of grey tones in the image and it i s automati cally accom panied by the FINE setting so that when one is selected then also the other is selected.

• If a page contains both text and graphic images, the machine is capable of distinguishing between them and will optimise reproduction of the text through the FINE setting and the images through the HALF TONES setting.

• Contr ast and/or resolution variati ons during a transmi ssion or copying operation take effect from t he sheet immediately after the sheet currently being scanned. A variation is onl y possibl e in the document reading phase.

TRANSMISSION

Page 70

TRANSMISSION FOLLOWING MANUAL DIALLING

When a document is inserted in the document feeder, the machine wait s for you t o dial t he destinat i on fax number. The procedure for transmission by manual dialling is as follows:

• By dialling the destination fax number on the telephone and pressing

START

• By dialling the destination fax number on the keypad of the fax machine and pressing

• By pressing

START

Transmission by any of the manual dialling procedures is described in the earlier section: BASIC FUNCTIONS in t he heading: detail.



The display shows the initial operating mode.

HOOK

, dialling the destination fax number on the fax machine keypad and pressing

Document transmission

. The following chart describes the procedure in m ore

AUTOMATIC RX 09-03-95 16:20

START

1. Insert the document face down, without forci ng it, in the slot of

the document feeder. Adjust the guides to the width of the paper.

The arrow on the display points to STD to indicat e that standard resolution is selected.

IF...

•

you want to change the resolution, see the heading:

the contrast and resolution of transmitted documents

Adjusting

DOCUMENT READY

NORMAL

2. Dial the fax number:

− From the telephone: lift the telephone handset, wait for the dialling tone and then dial the number on the telephone. The display will show the relative message.

09-03-95 16:20

OFF HOOK

− Dial the fax number from the keypad of the fax machine.

− Press

IF...

• t he fax is connected to a private switchboard and an external

• t he external number comprises one or more codes, dial them

• it is necessary to wait for a tone from the exchange before

TRANSMISSION

HOOK

and dial the fax number on the keypad of the fax machine. Wait for the dialling tone. In this case the machine will reproduce the dialling tones on the line.

number must be dial l ed, press the number. The letter “e” external will appear on the display.

as normal, and where required, press delay between the code digits and those of the number. In this condition, the letter “p” is displayed.

dialling t he entire number, press the the “:” symbol will appear on the display.

EXT.

key before dialling t he

PAUSE

2 TONE

key. In this case,

TYPE NUMBER

to set a time

☞

Page 71

3. Press

START

. The machine will start to send the document. On completion of the transmission the display will show "TX COMPLETED” for a few seconds before returning to the initial operating mode display.

IF...

• the destination number was dialled from a telephone, on

completion of transmission, the fax machine emits a continuous acoustic signal. To stop the acoustic signal,

STOP

. In the first case, the

replace the handset or press connection is terminated and the fax machine returns to the initial operating mode; in the second case, the fax machine remains connected so that the user can talk to the person called, or transmit another document, if he so desires.

• the transmission report function is selected (see section:

REPORTS

the status of the transmission.

• you want to interrupt transmission at any point:

1) Press

2) Press

3) Press

), the machine will print out a report advising you of

STOP

. The display alternately indicat es the m achine operation mode message and a message prompting you to press DOCUMENT, PRESS

display will alternate between the machine operation mode message and a message indicating that the transmission has been interrupted. If the document to be removed comprises mor e than one sheet, manual ly remove sheets above the one in the ADF and then press also eject the first sheet.

STOP

to remove the document (REMOVE

STOP

again. The document will be ejected and the

STOP

again to return to the original operation mode.

all

STOP

the

CONNECTING

NORMAL

TRANSMISSION USING THE ONE TOUCH KEYS

You can also use the one touch keys to send a fax. When you insert the document in the automatic document feeder, the fax machine waits for you to dial the destination fax number. At this point all you have to do to start transmission is:

• Press the programmed one touch key.



The display shows the initial operating mode.

1. Insert the document face down in the document feeder slot.

Adjust the guides to the width of the paper. The arrow on the display points to STD to indicat e that st andard resolution is selected.

IF...

• you want to change the resolution setting, see the heading:

Adjusting the contrast and resolution of transmitted documents.

AUTOMATIC RX 09-03-95 16:20

DOCUMENT READY

NORMAL

TRANSMISSION

Page 72

2. Press the relevant one touch key, e.g. key

The display will show the number memorised for the 07 key.

IF...

• a name has also been stored, this will appear on the display.

• a number has not been entered for this key, a message will be

displayed to this effect.

FAX CALL 345678907861

3. The machine will automatically start to transmit the document.

On completion of the transmission, the message “TX COMPLETED” will appear for a few seconds followed by the initial operating mode display.

IF...

• the transmission report function is selected (see section:

REPORTS

the status of the transmission.

• if you want to interrupt transmission at any point:

1) Press

2) Press

3) Press

), the machine will print out a report advising you of

STOP.

operation mode message and a message prompting you to press DOCUMENT, PRESS

mode.

The display alternately indicates the m achine

STOP

to remove the document (REMOVE

STOP

again. The document will be ejected and the

STOP

again to return to the original operation

all

STOP

the

CONNECTING

NORMAL

HOW TO TRANSMIT A DOCUMENT USING THE SPEED DIAL CODES

You may also use the speed dial function to send a fax. When you insert a document in the document feeder, the fax machine waits for you dial the fax number. At this point, all you have to do is:

• Press the



The display shows the initial operating mode.

SPEED DIAL

key and enter the programmed 2-digit code.

AUTOMATIC RX 09-03-95 16:20

1. Insert the document face down in the document feeder slot

without forcing it. Adjust the guides to the width of the paper.

The arrow on the display points to STD to indicat e that standard resolution is selected.

IF...

• you want to change the resolution setting, see the previous

heading:

documents

TRANSMISSION

Adjusting the contrast and resolution of transmitted

DOCUMENT READY

NORMAL

☞

Page 73

2. Press the

The display indicates the relative code message.

IF...

• there is no document in the automatic document feeder, a

SPEED DIAL

telephone call message is displayed.

key.

3. Enter the programmed code (e.g.: 01). The fax machine will start

transmission. At the end of the transmission the display will show the message “TX COMPLETED” and then the initial machine operation mode.

Press </> to scroll through the codes on the display in order to select the one required and then press will start the transmission.

When the > key is pressed for the first time, the code 01 is displayed. The display shows the fax number stored in the code.

IF...

• a name has also been stored, this will appear on the display.

• a number has not been programmed under this code, a

message will be displayed to this effect.

• transmission report printing is enabled (see the section

REPORTS

display message.

), the report will be printed following the relative

START

. The fax machine

FAX CALL (01-32) / Å/

01: SPEED DIAL 780300

• you wish to interrupt the procedure during the transmission:

1) Press

2) Press

3) Press

STOP.

The display alternately indicates the m achine operation mode message and a message prompting you to press DOCUMENT, PRESS

STOP

to remove the document (REMOVE

STOP

again. The document will be ejected and the

STOP

again to return to the original operation mode.

all

STOP

the

HOW TO PROGRAM DELAYED TRANSMISSION

The option to send a document at a preset time helps avoid problems associated with the different tim e zones should you have to send a document thousands of miles and also helps contain costs since you can opt to send documents at cheap rate times. In order to transm it a document at a preset tim e first decide the time at which you want tr ansmission to take place and the dialling method you want to use. This information must then be programmed. The document to be transmitted must be left in the document feeder from the moment the machine is programmed to the moment it is transmitted.



The display shows the initial operating mode.

AUTOMATIC RX 09-03-95 16:20

TRANSMISSION

Page 74

1. Insert the document.

2. Press

3. Press

FUNCTION

START.

repeatedly until DELAYED TX is displayed.

DOCUMENT READY Ð NORMAL

DELAYED TX FUNC/START/STOP

The display prompts you to program the dial ling m ethod whi ch is to be used t o send the fax. You can choose to dial the number manually from the keypad or automatically using a one touch key or speed dial code.

4. Select the dialling method as follows:

− Enter the fax number from the keypad on t he fax m achine.

The number will appear on the display. (e.g.: 234567).

− Press the relevant one touch key (e.g.: 07). The number will

appear on the display (e.g.: 780249).

− Press

IF...

• on pressing a one touch key or selecting a speed dial code,

SPEED DIAL.

The display will prompt you to enter the required code. Enter the code (e.g.: 01) and press

The number, or, if present, the name program med under the code will be displayed.

the message "NOT PROGRAMMED" appears, press another key or press and program the key following t he instructions in the section: DIALLING.

STOP

to terminat e the programm ing procedure

START.

TYPE FAX NUMBER NUM/TOUCH/SPEED

TYPE NUMBER

234567

07: ONE TOUCH 780249

TYPE SPEED NO. (01-32)/ Å/

5. Press

START

. The display now prompts you to enter the tim e at which the fax is to be transmitted.

The machine now prints a special delayed transmission report containing the programmed parameters. The report is printed automatically, independently of the installation or configuration parameters, and helps remind the user that the document in the fax machine is waiting for delayed transmission and therefore must not be removed.

At this point t he delayed transmission program mi ng procedure is complete. To see how this transmission takes place, refer to the following heading.

TRANSMISSION

TYPE TIME

HH:MM

PRINT DELAY. TX

STOP

Page 75

HOW DELAYED TRANSMISSION TAKES PLACE

Once a delayed transmission operation has been programmed at the time and using the dial mode required, the fax machine will automatically send the document at the preset time. Remember that the document must be inserted in the document feeder from the beginning of the program m ing pr ocedure and must not be removed before the preset transmission time. .

Example:

The following example describes the case of delayed transmission of a document programmed for 16:40.



The delayed transmission has been programmed. The document is in the ADF ready for transmission.

With the document inserted, the display shows the time

programmed for transmission.

IF...

• you pr ess case it will have to be reprogrammed.

At the preset time, the fax machine dials the programmed

number (e.g. 123456). The display shows DIALLING.

IF...

•

the fax machine detects an error, a message will be displayed to this effect. The fax will then automatically redial the number in the manner described in the heading

STOP

the delayed transmission is cancelled. In t his

Autoredial.

AUTOMATIC RX TX AT 16:40

DIALLING 123456

After dialling, the machine will make the connection. The display

shows the destination num ber, or, if progr ammed, the name of the destination party. The machine will then start transmission. On completion of the transmission, the display will show “TX COMPLETED” for a few seconds and then the operating mode.

IF...

• af ter having programm ed the delayed transmi ssion the paper or ink runs out so that there is a document, or part of a document, stored in the m emory, it will be impossible to start delayed transmission until normal conditions are restored.

• the transmission report function is selected (see section:

REPORTS

the relative message.

• you want to interrupt transmission at any point:

1) Press

2) Press

3) Press

), the machine will print out a report after displaying

STOP

. The display alternately indicat es the m achine operation mode message and a message prompting you to press DOCUMENT, PRESS

STOP

to remove the document (REMOVE

STOP

again. The document will be ejected and the

STOP

again to return to the original operation mode.

all

STOP

the

CONNECTING

NORMAL

AUTOMATIC RX 09-03-95 16:42

TRANSMISSION

Page 76

AUTOREDIAL

Autoredial occurs when a document fails t o be sent either because the destinati on num ber is engaged or because of some error condition. Redialling may occur in two ways:

• Automatically by the fax machine

REDIAL

REDIAL.

HOOK

AUTOREDIAL CCC 123456

DIALLING 123456

CONNECTING

NORMAL

AUTOMATIC RX 09-03-95 16:45

• Manually by pressing

Autoredial

• Destination number originally dialled manually from the fax machine keypad, without previously pressing

• Destination number originally dialled automatically (one touch or speed dial).

Autoredial

• Destination number originally dialled from the telephone.

• Destination number originally dialled from the fax machine keypad after having pressed

This heading describes how the fax machine automati cal ly redials a number and how the user can make a further attempt at connection by pressing



An attempt at t ransmission has fai led following manual or automatic dial ling (see conditions above). The document is still in the ADF ready for transmission.

may occur in the following conditions:

HOOK

will not occur in the following conditions:

With the document inserted in the ADF, the display shows AUTOREDIAL and a seconds counter which will progressively count down until it reaches zero.

When the seconds counter is reset to zero, the machine redials the destination number (e.g. 123456) to m ake a further attempt at connection.

After dialling, the m achine will attempt connection. The display shows the destination num ber, or, if progr ammed, the name of the destination party. The machine then transmits the document. On completion of the transmission, the message “TRANSMISSIO N COMPLETED” is displ ayed, followed by t he operating mode.

TRANSMISSION

☞

Page 77

IF...

• The connection is not made, the fax will make a number of further attempts as envisaged by legislati on in force. If t here is still no connect ion, an error m essage will be displayed and, if this function is enabled, a failed transmission report will be printed.

• the transmission report function is selected (see section:

REPORTS

the relative message.

• you want to interrupt transmission at any point:

1) Press STOP. The display alternately indicates the machine

2) Press STOP again. The document will be ejected and the

3) Press STOP again to return to the original operation

), the machine will print out a report after displaying

operation mode message and a message prompting you to press STOP to remove the document (REMOVE DOCUMENT, PRESS STOP).

display will alternate between the machine operation mode message and a message indicating that the transmi ssion has been interrupted. If the document to be removed comprises more than one sheet, manually remove all the sheets above the one in the ADF and then press STOP to also eject the first sheet.

mode.

TRANSMISSION

Page 78

USING THE REDIAL KEY

You can use the

• An autor edial has already been attempted without success. In this case you can use the to make a further attempt.

• You want to send a second document to the same destination num ber. In this case the first docum ent was transmitted successfully.



The fax is in transmission mode (document inserted) after a failed attempt at transmission, or has successfully completed a transmission.

Insert the document.

Press

With a document inserted, the display shows the result of the last transmission

Press

The fax redials the destination fax number (e.g. 123456) and attempts connection.

REDIAL

REDIAL.

REDIAL

key in the following situations:

again.

REDIAL

AUTOMATIC RX 09-03-95 18:02

DOCUMENT READY

LAST TX ERR. 123456

LAST TX OK 123456

DIALLING 123456

NORMAL

key

After dialling, the machine will make the connection. The display

shows the destination num ber, or, if progr ammed, the name of the destination party. The machine will then start transmission. On completion of the transmission the display will show “TX COMPLETED” for a few seconds and then the operating mode.

IF...

• the transmission report function is selected (see section:

REPORTS

the relative message.

• you want to interrupt transmission at any point:

1) Press

2) Press

3) Press

), the machine will print out a report after displaying

STOP.

operation mode message and a message prompting you to press DOCUMENT, PRESS

display will alternate between the machine operation mode message and a message indicating that the transmi ssion has been interrupted. If the document to be removed comprises more than one sheet, manually remove sheets above the one in the ADF and then press also eject the first sheet.

mode.

The display alternately indicates the m achine

STOP

to remove the document (REMOVE

STOP

again. The document will be ejected and the

STOP

again to return to the original operation

all

STOP

the

CONNECTING

AUTOMATIC RX 09-03-95 18:03

NORMAL

TRANSMISSION

Page 79

RECEPTION

This section describes the various methods of reception that can be adopted on the fax machine. The fax machine is initially set for

automatic

reception.

Automatic reception mode is indicated by the display illustrated on the right. You can change the reception method at any tim e by pressing

MODE

AUTOMATIC RX 09-03-95 13:41

RECEPTION METHODS

The fax machine can receive documents in the following modes:

Automatic reception:

• W hen the machine is set to this operating mode, it will only respond to fax calls. The document is received automat ically, without requiring your presence. This reception mode is recom mended when the user has two separate lines, one for the fax machine and one for the telephone. In this way there is no interference between the two types of call (telephone and fax). The fax machine is supplied preset for this operation mode.

Manual reception:

• W hen the machine is set to this reception mode, you m ust be present to answer the call. When t he phone rings, lift the handset and listen to determine whether it is a fax or t elephone call. This reception mode is recommended when the fax machine and telephone are both connected to the same line. This system is also better suited to situations where there is not a high number of incoming faxes that interfere with the ordinary telephone calls.

Reception with automatic recognition of fax and telephone calls:

• With the fax machine set to this reception mode, the machine is capable of automatically distinguishing between telephone and fax calls for the reception of a document and will respond accordingly. This is the ideal reception mode to use when the fax machine and telephone are connected to the same line, being more practical than Manual reception mode.

Reception using an external answering machine:

• Thi s reception mode allows you to connect an external answering machine to the fax machi ne. In t his way, the answering machine receives the calls, records any m essages and/or allows the fax machine to receive documents.

Remote control reception:

• W hen the fax machine is connected to a telephone network with more than one telephone socket, reception can be activated from a telephone connected to a socket distant from the fax machine.

RECEPTION

Page 80

RECEIVED DOCUMENT PRINTING SET-UP PROCEDURES

Received document printing is contr olled by the relative sub-menu shown opposite. See section:

Format:

Reduction:

The paper size set for the fax machine corresponds to the value set for the sheet feeder. The

preset values may nonetheless vary in accordance with the destination country of the fax machine. In Italy the machine is preset to use A4 paper. Depending on the paper size used, the actual print dimensions m ay vary. The printed area is always slightly less than the actual size of the sheet. The table below indicates the ratio between paper size and actual print dimensions:

PAPER SIZE PRINTED AREA: MARGINS:

A4 (210 X 297) mm (208 X 289.8) mm Top: 2 mm. Bottom: 5.2 mm. Sides: 1 mm

Letter (215.9 X 279.4) mm (207.9 X 273) mm Top: 2 mm. Bottom: 4.4 mm. Sides: 4 mm

Legal (215.9 X 355.6) mm (207.9 X 348.6) mm Top: 2 mm. Bottom: 4.4 mm. Sides: 4 mm

By reducing the size of the printed area of a recei ved document, you can reduce the total number of pages.

CONFIGURATION PARAMETERS

PRINTER PARAMET.

Surplus:

Received documents which exceed the specified printing li mits m ay be managed using the surplus function. By selecting YES, the surplus i s managed and the text area exceeding the accepted print dimensions overlaps onto the following pages. By selecting NO, the surplus text is not considered.

AUTOMATIC RECEPTION MODE

This reception mode is best used when t he fax machine and the telephone are connected to two separate lines. In this mode, the machine will receive incoming faxes autonomously without requiring your presence. This reception mode is described m ore fully in the section

in automatic mode.

BASIC FUNCTIONS,

heading:

Receiving a fax

RECEPTION

Page 81

MANUAL RECEPTION MODE

This reception mode requires your presence to receive the calls. In manual r eception, you answer the call and decide whether it is a telephone or fax cal l. In t he l at t er case, you press

START

to receive the document.



The display shows the initial operating state with the date and time. The machine is currently set to automatic reception mode.

1. Press

RX MODE

to select manual reception mode.

2. When the telephone rings, lift the handset. If som ebody is tr ying

to send you a fax you will hear an intermittent tone.

3. Press

START

. The display first shows a message indicating that the connection is being made, and then information relative to the incoming fax.

The fax is now being received.

4. Replace your handset. On completion of the reception, the

display will show the message RX COMPLETED for a few seconds, before returning to the initial operating mode.

IF...

• t he paper or ink runs out or t here is a paper jam or the pri nter

cover is opened during reception, reception is interrupt ed, the relative message is displayed and the document is temporar i ly stored in the memory. O nce the problem has been remedied, the machine will resume reception of the fax.

AUTOMATIC RX 09-03-95 13:41

MANUAL RX 09-03-95 13:41

OFF HOOK

09-03-95 13:41

CONNECTING

MANUAL RX 09-03-95 13:41

• you want to interrupt reception at any time:

1) Press

2) Press

RECEPTION

STOP.

The display will alternate between the operating mode m essage and ”RX INTERRUPTED” and a message prompting you to press

STOP

again to return to the original machine

operating mode.

STOP

Page 82

AUTOMATIC FAX/PHONE RECOGNITION MODE

When set to this mode, after a certain number of rings the fax machine will connect to the line and is then able to distinguish between telephone and fax calls. This operating m ode is recommended when the fax machine and telephone both use the same line. Set-up of the automatic fax/phone recognition mode is indicated in this chart.



The display shows the initial operating m ode, i.e., autom atic reception.

RX MODE

Press

mode.

If the call is a telephone call:

The fax recognizes that it is a t elephone call, emi ts an acoustic signal and the display prompts you to pi ck up the handset. If the line is dead press

IF...

• you do not answer within the time period set in the section:

INSTALLATION PARAMETERS Description of Sub-Menu: Tel. Line Set-Up

acoustic signal i s given, the fax will automatically prepare to receive a fax and the message FAX CALL will be displayed.

If the call is a fax call:

The fax recognizes that it is a f ax call and prepares to receive a document. The display shows the message CONNECTING followed by the number of the remote fax, or, i f programmed, the name of the sender.

After the document has been received, the message “RX COMPLETED” will appear for a few seconds followed by the operating mode.

repeatedly to select t he PHONE/ FAX recepti on

STOP

Programming Chart and

, ( see

), during which, an

AUTOMATIC RX 09-03-95 10:40

PHONE/FAX RX 09-03-95 10:40

LIFT HANDSET

09-03-95 10:40

CONNECTING

PHONE/FAX RX 09-03-95 10:40

IF...

• t he paper or ink runs out, the paper jams or t he printer cover is opened during reception, reception is interrupted, the relative message is displayed and the document is temporar i ly stored in memory. Once the problem has been remedied, the machine will resume printing.

• you want to interrupt reception at any time:

1) Press

2) Press

STOP

. The display will alternate between the message RX INTERRUPTED and the m essage prom pting you to press

STOP

to return to the initial operating mode.

RECEPTION

Page 83

RECEPTION WITH EXTERNAL ANSWERING MACHINE

If you connect an external answering machine (TAD) to the fax machine you can autom atical ly record an incoming message and within the same call receive a document.



The display shows the initial operating mode, i. e. automati c reception mode. The answering machine is connected to the fax machine.

An outgoing message is recorded on the answering machine.

Example message: " This is John Smi th and com pany. I'm sorr y t hat there is nobody to take your call at the mom ent. You can leave a message or send a fax; please wait for the tone before speaking or transmitting your fax."

The answering machine has been set-up to respond to a call after a

certain number of rings (you are recommended to set 2 or 3 rings).

Press RX

The fax machine in conjunction with t he answering machine is now ready to pick up incoming si gnals and when a call arr ives it is able to distinguish between a phone call and a fax call.

If the call is a phone call:

The answering machine will respond with the message that you have previously recorded, record the incoming message and then terminate the connection. The fax machine will then display the operating mode.

IF...

• t he caller wants to send a fax after leaving a m essage on the

MODE

repeatedly to select TAD/FAX reception mode.

answering machine, at the end of the message he/she must start the transmission on his/her fax. Your fax will pick up the call signal and pr epares for reception as explained in “I f the call is a fax call” which follows.

AUTOMATIC RX 09-03-95 10:29

TAD/FAX RX 09-03-95 10:29

OFF HOOK

09-03-95 10:29

• t he fax detects a silence lapse of approximately si x seconds

(after the incoming message has been recorded or if the caller does not leave a message), it will enter automatic reception mode. The duration of the period of silence lapse may be modified using the SILENCE LAPSE parameter (see

INSTALLATION PARAMETERS, and Description of the Sub-Menu: Tel. Line Set-Up

• the period of silence lapse set on the answering machine is

shorter than that set on the fax, the answering machine interrupts connection. Obvi ously if t his conditi on exists, which does not allow the fax to receive the document, it will not allow the caller to send a fax during a phone call and it is therefore necessary to modify the value of the “SILENCE LAPSE” installation parameter.

RECEPTION

heading

: Programming Chart

☞

Page 84

If the call is a fax call:

On detecting a fax call, the fax machine disables the answering machine and prepares to receive the document.

The display shows a connect message (“Fax call” in this case) followed by the remote fax number and the name of the sender, if programmed.

When the document has been received the display shows the message RX COMPLETED for a few seconds, followed by the machine operating mode.

IF...

• you want to interrupt reception at any time:

1) Press STOP. The display will alternate between the

message RX INTERRUPTED and the m essage prom pting you to press STOP.

2) Press STOP again to return to the initial operating mode.

FAX CALL

TAD./FAX RX 09-03-95 10:29

RECEPTION

Page 85

RECEPTION WITH REMOTE START

When the fax machine is connected to a telephone installati on with several socket fax reception using a telephone connected to a socket at a distance from the fax m achine. This t ype of remote control of the fax is called In order to start reception from the telephone, a telephone with tone dialling must be used and the parameter REMOTE START: ON, in the sub-menu: TEL LINE SETUP (INSTALLATION menu, see section:

When these settings have been made, you can activate remote reception by pressing the * button on the telephone followed by the programmed code. This m anoeuvre is comparable to pressing the on the fax machine.

If the fax machine is connected to a telephone installation with several socket line, you must press buttons * and # on the telephone before pressing * and the programmed code.

Warning:

To perform thi s functi on wit h telephones that use both pulse and tone dialling, connected to a system that uses pulse dialling, press the * key twice followed by the programmed code.

Example

INSTALLATION PARAMETERS

Your fax machine is connected to socket and the telephone is located at a distance from the fax.

You receive a telephone call that specifies that a document is about to be transmitted. During the phone call the fax set-up for automatic mode reception is interrupted.

Wi th the telephone off the hook and press remote start facility to activate document reception by pressing the * button on the telephone followed by the programmed code.

Once you have replaced the handset, the fax will receive the document. When the operation is terminated, the machine returns to the original operating mode (Automatic reception).

remote start

a single fax-tel ephone line

to the fax machine, to activat e reception of the document, keep the handset

START

on the fax. With the telephone

), must be selected, and the relative code must be set.

but you have more than one telephone

distant

from t he fax, you can use the

in series

in parallel

, you can start

START

key

, to connect to the

RECEPTION

Page 86

POLLING

The polling facility enables one fax machine to request the transmissi on of a document at a preset time from a remote fax machine.

The party who makes the polling request must:

• Make arrangements with the remote party r egarding the tim e that t he document is t o be polled, so that he/she may insert the document in the remote machine at the right time.

• Set his/her fax machine to receive a document, programming the dialling m ethod to be used to call the remote machi ne and the time at which the document is to be received. These parameters are to be programmed from the POLLING RX menu.

The party transmitting the document to be polled must:

• Insert the document in his/her fax machine before the polling call so that it is ready for automatic transmission. The parameters for this operation are to be programmed from the POLLING TX menu.

Polling conditions common to both parties:

• Transmission may take place without requiring the presence of either party.

• The call will be charged to the party who receives the document (who makes the polling request), not

the party who sends the document.

POLLING RX

POLLING TX

• Needless to say, either fax machine may make the polling request or send the polled document.

Important:

The following charts show an example of poll ing communicati on from the standpoints of the person making the polling request, who will therefore the transmission of the polled document.

Although the two charts are separate, they are strictly related so you should read them both.

receive

the polled document, and the person who makes

POLLING

Page 87

PROGRA MMING THE F A X MACHINE T O POLL A DOCUMENT (PO LLING I N RECEPTION)

Before you can poll a document from a remote machine, you must f irst set your machine to receive the document. This entails programm ing the dialling m ethod to be used to call the remote machi ne and the time at which the document is to be transmitted. Note that selecting the polling funct ion excludes selection of the delayed transmission function, i.e. you cannot select both these functions simultaneously.



you have arranged with the remote party the time at which the document is to be polled (e.g. 17:30).

1. Press

START

. The display shows a message asking you to program the type of dialling you wish to utilise to call the fax number of the remote machine at the set time.

You may choose between manual dialling (entering the number from the fax machine keypad) or automati c (one touch or speed dial).

2. Program the fax number as follows:

− Enter the fax number of the remote party on the keypad of

the fax machine. The display shows the name, if programmed, or the number entered (e.g. 780249)

− Press the relative one touch key (

The display will show the stored number (e.g. 780249).

− Press

SPEED DIAL

The display will prompt you to enter the required code. Enter the code (e.g. 01) and press the name associated with the code (if programmed).

g. 07).

START

. The display will show

POLLING RX

TYPE FAX NUMBER NUM/TOUCH/SPEED

TYPE NUMBER

780249

07: ONE TOUCH 780249

TYPE SPEED NO. (01-32)/Å/

IF...

•

on pressing a one touch key or setting a speed dial code, the message “Not programm ed”, appears, press another key, or press STOP to quit the programming procedure and then program the key following t he instr uctions given in the section:

DIALLING.

Press START.

The display prompts you t o enter the time at which the document is to be polled (e.g. 17:30).

TYPE TIME

HH:MM

POLLING

Page 88

4. After entering the time, the display will show the operating mode

with the time programmed for polling. The fax machine is now programm ed to receive a docum ent at 17:30 from the remote fax with the number 780249.

For a description of what happens at the moment of transmi ssion, see the following chart.

AUTOMATIC RX POLL RX 17:30

HOW A POLLED DOCUMENT IS RECEIVED

If the remote party has inserted the document in his/her fax machine, the party who made the polling request will receive the document at the preset time.

Example:

This example considers the reception of a document programmed for polling at 17:30.



The polling request has been programmed. The machine di splays the operating mode and the programmed polling time (e.g. 17:30).

1. At the preset time, the fax machine will dial the number of the

remote machine (e.g. 780249). A message is displayed to this effect.

2. After dialling the number, the machine establishes the

connection. The display shows the remote fax number or, if programmed, the name associated with the number. The document is then transmitted. After receipt of the document the display will show the message “RX COMPLETED” for a few seconds before returning to the operating mode display.

IF...

• the transmission report function is selected (see the section

REPORTS

relative display message.

• the document is not transmitted, this may be because the remote party failed to insert it in the remote fax machine. The display will show an error message to this effect.

• t he paper is out or the print head runs out of i nk, the fax wil l not proceed with the connection until the problem has been rectified.

), the machine will print out a report after the

AUTOMATIC RX POLL RX 17:30

DIALLING 780249

CONNECTING

AUTOMATIC RX 09-03-95 17:30

• the paper is out or gets jamm ed, the print head runs out of i nk or the cover is opened during reception, the display shows a message and the document is temporarily stored in the memory. When the problem has been remedied the fax machine resumes printing of the document.

• you want to interrupt transmission at any point:

1) Press

message “RX INTERRUPTED” and the message prompting you to press

2) Press

mode.

STOP

. The display alternately indicates the

STOP

again to return to the original operating

POLLING

Page 89

HOW A POLLED DOCUMENT IS TRANSMITTED

The remote party (i.e. the party to whom the polli ng request is made), m ust i nsert the document i n his/her fax machine ready for automatic transmission at the preset time (e.g. 17:30). This section explains the polling operation from the point of view of the remote party.



The display shows the initial operating mode.

Insert the document face down, without forci ng it, in the slot of

the ADF. Adjust the guides to the width of the paper. The display shows an arrow pointing to STD indicating that standard resolution is selected.

IF...

• you want to change the resolution setting, see

TRANSMISSION resolution of transmitted documents

FUNCTION.

Press

START

Press

START.

Press

The other fax machine makes the call at 17:30. At the end of the

transmission the message “TX COMPLETED” will appear on the display for a few seconds followed by the initial operating mode.

IF...

• t he transmission report functi on is selected (see the section

REPORTS

relative display message.

, heading:

), the machine will print out a report after the

Adjusting the contrast and

AUTOMATIC RX 09-03-95 18:48

DOCUMENT READY

NORMAL

POLLING TX FUNC/START/STOP

POLLING TX

START/STOP

AUTOMATIC RX

POLLING TX SET

CONNECTING

NORMAL

• you want to interrupt transmission at any point:

1) Press

2) Press

3) Press

STOP

. The display alternately indicat es the m achine operation mode message and a message prompting you to press DOCUMENT, PRESS

display will alternate between the machine operating mode message and a message indicating that tr ansmission has been interrupted. If the document to be removed comprises more than one sheet, manually remove sheets above the one in the ADF and then press also eject the first sheet.

STOP

to remove the document (REMOVE

STOP

again. The document will be ejected and the

STOP

again to return to the original operating mode.

all

the

STOP

POLLING

Page 90

REPORTS

Reports enable you to check on the outcome of all the transm issi on and reception operations, the quantit y of documents received/sent and other useful information. The report printouts, and the printouts of the various programming parameters (one touch dial, coded speed dial, configuration parameters and installat ion parameters) provide updated summ aries of all the transacti ons and the programmed settings respectively. The printing of programming parameters is described in the relative sections of the manual. This chapter only deals with the printing of fax activity reports, i.e.:

• Last transmission report (automatic and manual)

• Journals

• Power failure report

You can choose whether or not the machine is to pr int transmi ssion reports automaticall y by programming the relative machine configuration parameter as described in the section: “

PARAMETERS

”, heading: “

Programming chart and description of the sub-menu: Various settings”.

CONFIGURATION

You can, however, request a report printout at any time through the PRINT OUT REPORT menu shown opposite. These requests have priority over the parameter settings. Furtherm ore, while the aut omati c pri nting f unction programmed in the configuration parameters only provides transmission reports, the PRINT OUT REPORT menu also enables you to print "Journals" containing a list of the most recent reception and transmission activities.

PRINT OUT REPORT

DESCRIPTION AND USE OF THE MENU: PRINT OUT REPORT

PRINT OUT REPORT

PRINT: TX REPORT PRINT: JOURNAL PRINT OUT: EXIT

START: Confirms selection of the sub-menu and moves down to the associated parameters. Confirms a

parameter and the relative value and moves on to the next parameter.

< / > : To select the value of a parameter by scrolling forward and backward through the values

STOP: Interrupts the programming procedure and returns to the original operating mode display.

PRINTING

STOP

DESCRIPTION: a) You can choose not to print any reports (PRINT OUT: EXIT) and move ahead to the next menu.

Simi larly, the PRINT: TX REPORT and PRI NT: JOURNAL options allow you to print reports at any time regardless of the parameter settings.

b) Indicat es the current print si t uation in relati on to the selection f or option a). Either the last transmission

report or the journal is printed.

REPORTS

Page 91

AUTOMATIC TRANSMISSION REPORT

Automatic

described in the section: “

description of the sub-menu: various settings

For convenience, the options which can be selected in the configuration parameters are summarised below:

TX REPORT: OFF TX REPORT: ALWAYS: FAILED TX REPORT:

The last two options enable printing (if applicable) after each transmission (

Example:

TRANSMISSION REPORT:

REPORT ITEMS DESCRIPTION EXAMPLE

Att. n. 4 digits; operation program Nr. 0445 Type operation type (TX, RX etc.) TX Number called destination fax number 534417 Smith Destination I.D: destination number and name 33 125 543182 MKTG FAX Date and time operation date and time 14/06/94 12:08 Duration operation duration 00:15 Pages Nr. of pages in document 03 Result operation outcome TX OK

printing of the transmission report is controlled by the configuration parameter settings, as

CONFIGURATION PARAMETERS

”.

: Do not print automatic transmission report.

Always print automatic transmission report. Only print automatic transmission report in case of failed transmission.

", heading: “

Programming chart and

normal, polling

delayed)

Similar reports are also printed for Polling and Delayed transmission.

IF...

• a pr obl em occur s dur ing printing of a t r ansmission report, ( e.g. t he paper or ink runs out, the cover is opened, etc.), the machine will print transmission information in the

journal

REPORTS

Page 92

MANUAL TRANSMISSION REPORT

The "PRINT OUT REPORT" menu enables you to print a report at any time, not just at the moment determined by the configuration par ameters. This function has priori ty over the configuration parameter settings.

This section presents an example of printing a transmission report from the "PRINT OUT REPORT" menu.



The display shows the "PRINT OUT REPORT" menu. A document has been transmitted. The automatic transmissi on report function has not been programmed in the configuration parameters.

1. Press

2. Press

START

The display shows the first parameter.

START

. The transmission report is printed. When the printout is terminated the display will show the initial operating mode.

IF...

• a problem occurs during printing of a transmission report,

(e.g. the paper or ink runs out, t he cover is opened, etc.), the machine will print transmission information in the

journal

PRINT OUT REPORT FUNC/START/STOP

PRINT: TX REPORT

START/STOP/Å/

PRINTING

STOP

REPORTS

Page 93

JOURNAL

The activity report, or journal, contains all the information relative to the transmission and reception operations performed. The journal cannot be selected from the configuration parameters. It may, however, be printed in two ways:

Automatically:

•

Manually:

•

made through the "PRINT OUT REPORT" menu.

Example:

JOURNAL PRINTOUT

Att.Nr. Type Nr. called Dest. I.D. Date/time Duration Pages Result

0445 TX 524234 MKTG fax 23/06/94 12:09 00:23 03 OK 0446 TX 523123 MKTG fax 25/06/94 11:04 10:20 02 O6

This section presents an example of printing an activity report from the "PRINT OUT REPORT" menu.

after every 32 operations of transmission/reception.

at your request, independently of the number of transactions performed. This request is



The display shows "PRINT OUT REPORT" .

START.

Press

The display shows the first parameter.

Press > repeatedly to display the "PRINT: JOURNAL"

parameter.

START.

Press

The journal is printed. Afterwards the display will show the operating mode.

IF...

• a problem occurs during printing, such as, for example, the paper or ink runs out, the cover is opened, etc., the machi ne displays a message identifying the problem. Once the problem has been solved, printing will be resumed.

PRINT OUT REPORT FUNC/START/STOP

PRINT: TX REPORT

START/STOP/Å/

PRINT: JOURNAL

START/STOP/Å/

PRINTING

STOP

REPORTS

Page 94

POWER FAILURE REPORT

The power failure report is generated automatically when power is restored after a power failure.

Example:

POWER FAILURE REPORT

REPORT ITEMS EXAMPLE

Att. Nr.. 0445 Type TX Number called 534417 Smith Destination I.D. 33 125 543182 MKTG FAX Date and time 14/06/94 12:08 Duration 00:15 Pages 03 Result 16: power failure on page 03

IF...

• a problem occurs during printing, such as, for example, the paper or ink runs out, the cover is opened, etc., the data will be stored in the memory and printed once the problem has been solved.

REPORTS

Page 95

MAINTENANCE, ACCESSORIES

AND SIGNALS

Page 96

ROUTINE MAINTENANCE

From time to time your fax m achine will require simple routine maintenance, such as removal of jamm ed paper, replacement of accessories, cleaning of the optical scanner, cleaning of the print head, etc. You can carry out all these operations yourself which are very simple.

REMOVING A JAMMED DOCUMENT

If a document you want to send gets jam med, first try to eject it by pressing follows.



A jammed document is indicated by the message shown on the right.

1. Raise the operator console and remove any documents

remaining in the feeder.

2. Remove the jammed document by releasing the white

roller, proceed as indicated in the procedure:

the Optical Scanner

Cleaning

STOP

. If this fails, proceed as

REMOVE DOCUMENT

PRESS STOP

3. Refit the roller, lower the operator console, replace the

documents in the document feeder and repeat the transmission procedure.

ROUTINE MAINTENANCE

101

Page 97

REMOVING JAMMED PRINTING PAPER

If the printing paper gets jammed, first try to eject the jammed sheet by pressing proceed as follows.



A printing paper jam is indicated by the message shown on the right.

Paper jammed in the received/copied documents outfeed area:

Remove the exit support.

Remove the jammed sheet and replace the exit support.

PAPER ERROR

STOP

. If this fails,

PRESS STOP

Paper jammed in the printing paper infeed area:

Open the cover of the sheet feeder.

102

ROUTINE MAINTENANCE

Page 98

2. Remove the jammed sheet.

IF...

• you cannot remove the jammed sheet in the manner

described, repeat the same procedure after having first withdrawn the feeder.

Close the cover.

ROUTINE MAINTENANCE

103

Page 99

REPLACING THE PRINT CARTRIDGE

When the print cartridge needs replacing the message “Out of ink” is displayed. The operator must:

• replace

• replace the If the fax machine is fitted with a print head with i nt erchangeable print cartridge, t he latter m ay be replaced

6 times, after which, it is necessary to replace the entire head to avoid any deterioration in print quality. This section deals with print cartri dge replacement only, while the next explains how to replace the entire print head.



When the cartridge needs replacing the following message is displayed:

the print cartridge

print head

Open the printer cover.

if a disposable head is used.

if the head is fitted with an interchangeable cartridge

OUT OF INK

Release the print cartri dge by pressing the black l ever as

shown.

Remove the cartridge.

104

ROUTINE MAINTENANCE

Page 100

4. Remove the new cartridge from its packing and peel off

the protective film.

IMPORTANT: DO NOT TOUCH THE INKED AREA.

5. Fit the cartridge immediately in i ts housing and press as

indicated until it clicks into place. Close the printer cover.

ROUTINE MAINTENANCE

105

Olivetti OFX 1000 Instruction Manual

Specifications and Main Features

Frequently Asked Questions

User Manual