Olivetti OFX 1000 Instruction Manual

Facsimile

OFX 1000

INSTRUCTIONS

PUBLICATION ISSUED BY:

Olivetti Lexikon, S.p.A. Documentazione 77, Via Jervis - 10015 Ivrea (Italy)

The manufacturer reserves the right to carry out modifi cations to the product described in this m anual at any time and without any notice.

This product satisf ies the basic requirements of Electrom agnetic Compatibility and Safety required by the Directives:

• 89/336/CEE of 3rd May, 1989 with subsequent modi ficati ons (Directive 92/31/CEE of 28th April, 1992 and Directive 93/68/CEE of 22nd July, 1993);

• 73/ 23/CEE of 19th February, 1973 with subsequent modificati ons (Directive 93/68/CEE of 22nd July,

1993);

as having been designed in conformity with the requirements of the following Reference Norms:

• EN 55022

(Limits and methods of measurements of radio interference characteristics of Information

Technology Equipment);

• EN 50082-1

(Electromagnetic Compatibility - Generic Immunity Standard - Part 1: Residential,

commercial and light industry);

• EN 60555-2

(Disturbance in supply systems caused by household appliances and similar equipment -

Part 2: Harmonics);

• EN 60950

Conformit y with the above basic requi rem ents i s certi fi ed by means of the Mark shown on the product.

The Your attention is drawn to the following actions that could compromise the characteristics of the product:

• incorrect electrical supply;

• i ncorrect installation; incorrect or improper use, or, in any case, not in accordance with the warnings

given in the User Manual supplied with the product;

• replacement of original components or accessories with others of a type not approved by the manufacturer, or carried out by unauthorized personnel.

(Safety of information technology equipment, including electrical business equipment).

Mark was introduced in 1995.

ATTENZIONE: QUESTA APPARECCHIATURA DEVE ESSERE COLLEGATA A TERRA WARNING: THIS EQUIPMENT MUST BE EARTHED. ATTENTION : CETTE UNITE DOIT ETRE CONNECTEE A LA TERRE. ACHTUNG: DIESES GERÄT MUSS EINEN ERDUNGSANSCHLUSS HABEN. ATENCION: ESTE EQUIPO DEBE ESTAR CONECTADO A UNA TOMA DE TIERRA. APPARATET MÅ KUN TILKOBLES JORDET STIKKONTAKT. APPARATEN SKALL ANSLUTAS TILL JORDAT NÄTUTTAG. LAITE ON LIITETTÄVÄ MAADOITETTUUN PISTORASIAAN.

LEDEREN MED GRØN/GUL ISOLATION MÅ KUN TILSLUTTES EN KLEMME MÆRKET

The wall socket must be easily accessibl e and in cl ose proxi mity . To disc onnect the machi ne from the electrical power supply, remove the power cable plug from the wall socket.

CONTENTS

HINTS FOR RAPID USE

BEFORE USE

INTRODUCTION...................................................................................................................................3

HOW TO USE THIS MANUAL...............................................................................................................3

HOW TO CONSULT PROCEDURE CHARTS .......................................................................................4

TITLE OF PROCEDURE.......................................................................................................................4

OVERVIEW OF THE FACSIMILE MACHINE AND ITS COMPONENTS.................................................5

CONNECTION AND INITIAL SET-UP

CO NN ECTIO N T O TH E TELEP HONE LINE AND E LECT RICAL POWER SU PP LY..................................12

LOADING PAPER FOR PRINTING RECEIVED FAXES AND COPIES ................................................16

INSTALLATION OF DOCUMENT EXIT SUPPORTS............................................................................18

INSTALLING THE PRINT HEAD .........................................................................................................19

BASIC FUNCTIONS

CHANGING THE DATE AND TIME.....................................................................................................21

STATION NAME AND NUMBER .........................................................................................................23

DOCUMENT TRANSMISSION............................................................................................................26

RECEIVING A FAX IN AUTOMATIC MODE........................................................................................27

USING THE FAX MACHINE AS A SIMPLE COPIER ...........................................................................29

MENUS, SUB-MENUS AND PARAMETERS

PROGRAMMING LEVELS ..................................................................................................................31

LIST OF MENUS AND SUB-MENUS...................................................................................................32

MACHINE OPERATION MODES ........................................................................................................34

.....................................................................................................................................3

.........................................................................................11

........................................................................................................................21

............................................................................31

PARAMETER PROGRAMMING

WHAT IS MEANT BY PROGRAMMING?

LAYOUT AND DESCRIPTION.............................................................................................................37

INSTALLATION PARAMETERS

LIST AND DESCRIPTIONS.................................................................................................................39

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: TEL. LINE SET-UP...................41

PROGRAMMING EXAMPLE: TEL. LINE SET-UP................................................................................42

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: LANGUAGE.............................44

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: STATION NAME......................44

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: PHONE NUMBER.................... 45

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: DIAGNOSTICS ........................45

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: PRINT INSTALL.......................46

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: SERVICE PARAM....................47

CONTENTS

..................................................................................................39

...................................................................................37

CONFIGURATION PARAMETERS.............................................................................................49

LIST AND DESCRIPTIONS.................................................................................................................49

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: VARIOUS SETTINGS..............51

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: PRINTER PARAMET. .............. 52

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: DATE AND TIME ..................... 53

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: ONE TOUCH DIAL................... 54

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: CODED SPEED DIAL..............55

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: PRINT OUT SET-UP................ 56

PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: HEAD MAINTENANCE.............56

USING THE OTHER FUNCTIONS

DIALLING........................................................................................................................................... 59

HOW TO PROGRAM THE ONE TOUCH KEYS.................................................................................. 60

HOW TO PROGRAM SPEED DIAL CODES.......................................................................................63

HOW TO PRINT THE PROGRAMMED ONE TOUCH DIAL AND SPEED DIAL DATA ....................................66

DIALLING METHODS FOR MAKING A TELEPHONE CALL (DOCUMENT NOT INSERTED).............. 67

DIALLING METHODS FOR SENDING A FAX (DOCUMENT INSERTED)............................................ 67

SPECIAL DIALLING FUNCTIONS.......................................................................................................67

REDIALLING...................................................................................................................................... 68

TRANSMISSION............................................................................................................................... 69

TRANSMISSION METHODS...............................................................................................................69

DOCUMENTS THAT CAN BE TRANSMITTED....................................................................................69

ADJUSTING THE CONTRAST AND RESOLUTION OF TRANSMITTED DOCUMENTS...................... 70

TRANSMISSION FOLLOWING MANUAL DIALLING........................................................................... 71

TRANSMISSION USING THE ONE TOUCH KEYS.............................................................................72

HOW TO TRANSMIT A DOCUMENT USING THE SPEED DIAL CODES ..................................................... 73

HOW TO PROGRAM DELAYED TRANSMISSION..............................................................................74

HOW DELAYED TRANSMISSION TAKES PLACE.............................................................................. 76

AUTOREDIAL..................................................................................................................................... 77

USING THE REDIAL KEY...................................................................................................................79

RECEPTION...................................................................................................................................... 81

RECEPTION METHODS..................................................................................................................... 81

RECEIVED DOCUMENT PRINTING SET-UP PROCEDURES ............................................................ 82

AUTOMATIC RECEPTION MODE ......................................................................................................82

MANUAL RECEPTION MODE............................................................................................................83

AUTOMATIC FAX/PHONE RECOGNITION MODE............................................................................. 84

RECEPTION WITH EXTERNAL ANSWERING MACHINE................................................................... 85

RECEPTION WITH REMOTE START................................................................................................. 87

POLLING............................................................................................................................................ 89

PROGRAMMING THE FAX MACHINE TO POLL A DOCUMENT (POLLING IN RECEPTION) ............ 90

HOW A POLLED DOCUMENT IS RECEIVED..................................................................................... 91

HOW A POLLED DOCUMENT IS TRANSMITTED.............................................................................. 92

CONTENTS

REPORTS..........................................................................................................................................93

DESCRIPTION AND USE OF THE MENU: PRINT OUT REPORT......................................................93

AUTOMATIC TRANSMISSION REPORT ............................................................................................94

MANUAL TRANSMISSION REPORT ..................................................................................................95

JOURNAL...........................................................................................................................................96

POWER FAILURE REPORT...............................................................................................................97

MAINTENANCE, ACCESSORIES AND SIG NALS

ROUTINE MAINTENANCE...........................................................................................................101

REMOVING A JAMMED DOCUMENT...............................................................................................101

REMOVING JAMMED PRINTING PAPER.........................................................................................102

REPLACING THE PRINT CARTRIDGE.............................................................................................104

REPLACING THE PRINT HEAD........................................................................................................106

AUTOMATIC CHECKING AND CLEANING OF THE PRINT NOZZLES .............................................108

CLEANING THE OPTICAL SCANNER..............................................................................................109

CLEANING THE PRINT HEAD AND MANUAL CHECKING OF THE NOZZLES................................. 110

CLEANING THE ELECTRICAL CONTACTS ON THE PRINT HEAD..................................................112

CLEANING THE PRINT HEAD CLEANING RIBBON.........................................................................113

AUTOMATIC SHEET FEEDER ADJUSTMENT..................................................................................114

SIGNALS, ERROR MESSAGES, TECHNICAL SPECIFICATIONS.................................. 115

ACOUSTIC SIGNALS .......................................................................................................................115

ERROR LED.....................................................................................................................................115

MESSAGES ON THE DISPLAY ........................................................................................................116

TRANSMISSION REPORT MESSAGES ...........................................................................................118

JOURNAL AND DISPLAY MESSAGES.............................................................................................119

TECHNICAL SPECIFICATIONS AND GENERAL CHARACTERISTICS.............................................122

COMPACT TELEPHONE - INSTALLATION...........................................................................121

INDEX................................................................................................................................................123

CONTENTS

HINTS FOR RAPID USE

BEFORE USE

Before you start to use your facsimi le machine, we recommend that you take a li ttle time to study this manual in order to learn about the features of the machine and how to m ake the most of the functions it provides.

INTRODUCTION

The facsimile machine, or m ore simpl y the "fax machine", is a com m uni cation t ool capabl e of transm it ting and receiving documents in the form of text, drawings and photographs over the telephone line. Its main functions are to reproduce an original document and send a faithful copy to a remote location and to receive documents transmitted in the same way. The only requirements for this operation are that the remote location is equipped with a fax machine connected to a telephone line.

The fax machine uses an “ink-jet printing system” which allows you to adj ust the defini tion of tr ansmit ted or copied documents. Note that the fax machine uses plain paper instead of thermal paper and can also be used as a simple copier. The use of plain paper offers a number of advantages insofar that documents may be filed without photocopying them and problems commonl y associated with thermal paper such as fading, darkening or curling are effectively eliminated.

Other functions incl ude delayed fax transmission or receiving at preset ti mes and automati c printing of activity reports or journals.

Your new fax machine is built to the highest quality standards and incorporates the very latest technology to provide a complete range of advanced functions which are nonetheless extremely simple to use.

HOW TO USE THIS MANUAL

This manual describes how to set up and operate the facsimil e machine. Follow the instruct ions carefull y in order to make the best use of your machine.

This manual comprises 4 chapters divided into 13 sections. In the first chapter, necessary instructions for normal operations, i.e. sending, receiving and copying documents.

The section with an overview of the various functions and how they are accessed.

The second chapter, required by memorising the operating conditions necessary to automate various procedures.

The remaining chapters,

SIGNALS

of the fax machine.

MENUS, SUB-M ENUS AND PARAMETERS

complete the product information by pr ovidi ng the user with progressive and systematic not ions

HINTS FOR RAPID USE

PARAMETER PROGRAMMING

USING THE OTHER FUNCTIONS

, the section entitled

is particul arly important as it provides the user

, explains how to personalise your fax machine as

and

BASIC FUNCTIONS

MAINTENANCE, ACCESSORIES AND

gives all the

BEFORE USE

HOW TO CONSULT PROCEDURE CHARTS

The manual is organised in independent charts each dealing with a di fferent procedure or function of the fax machine, compl ete with examples where necessary. These sections can be consulted in any order. All references to other sections are clearly indicated. An example of a chart is given below.

TITLE OF PROCEDURE

The title is followed by a brief description of the procedure, and, where necessary, an example.



This symbol marks the part of the text specifying the conditions that m ust exist prior to following the procedure (if this part i s not incl uded, the procedure does not require any specific condi tions) . In som e cases this part may also include an illustration of the display.

1. This part of the section refers to the steps in the procedure. In

addition to the step and text number an illustration of the display is given, or, in some cases, a drawing.

IF...

• t his part of the text tells you how to pr event and correct errors or describes other actions possible at this step in the procedure.

• the procedure does not require it, this part of the text is not included.

2. Where two alternativ e operations ar e possible they are shown as

follows:

− choose the first

− choose the second.

HOW THE DISPLAY IS ILLUSTRATED IN THE MANUAL:

SUB-MENU OR

OPERATION MODE

PARAMETER

BEFORE USE

OVERVIEW OF THE FACSIMILE MACHINE AND ITS COMPONENTS

PRODUCT OVERVIEW

Compact and versatile - your new fax incorporates an ink-jet printi ng system, an easy-to-use console and an operator display.

Basic functions:

TRANSMISSION

RECEPTION

COPYING

The special features of the new fax guarantee:

QUALITY

The ink-jet printing system (bubble ink jet) combined with the contrast adjustment feature guarantees high quality documents.

ECONOMY

BEFORE USE

The use of plain paper instead of thermal paper eliminates the problems encountered with thermal paper such as fading, darkening and curling. And there’s no need to photocopy the documents you receive for filing purposes.

Package contents

In addition to the fax machine, which is supplied with a power cord, the package includes a box containing the following accessories:

1. Telephone connection cord

2. An adapter plug for the country of destination (some countries only)

3. Print head with interchangeable ink cartridge

4. Extendible exit support for transmitted/copied documents

5. Exit support for received/copied documents

6. Automatic sheet feeder

7. Document holder

8. “Quick Reference Guide” sheet

9. Instruction manual (this manual)

Important:

Remove the protective plastic film from the keypad. Accessory installation and connection of the fax machine are described in the section,

CONNECTION

AND INITIAL SET-UP.

BEFORE USE

COMPONENTS

1 7

5 6

Key:

Automatic document feeder (ADF) for original documents to send and copy

Extendible exit support for transmitted/copied documents

Exit support for received/copied documents

Automatic sheet feeder (ASF)

Paper guide

Operator console

Display

Print head with interchangeable ink cartridge

Print head compartment cover

10.

Connection sockets

11.

Optical scanner

BEFORE USE

OPERATOR CONSOLE

STD.

FINE

HALF TONE S

321

01 02

RX MODE

FUNCTION CLEAR

S. DIAL LAST TX EXT. HOLD

HOOK

GHI

PRS

P T

ABC DEF

MNO

JKL

WXY

TUV

QZ &...

IMPORTANT:

If the layout of the console shown above does not correspond to that on your machine, see the console layout illustrated on the page preceding the Index (at the end of this manual).

The operator console comprises:

• 11 function keys in the centre (HOOK, START, STOP, S. DIAL, LAST TX, EXT. , HOLD, FUNCTI ON, RX MODE, RESOL. , CONTR.) 7 of which have a dual functi on (CLEAR, VOLUME +, VOLUM E-, A ↔ a, REDIAL, PAUSE, 2 TONE)

• 12 numerical keys on the left for setting digit s and characters and 10 one touch dialling keys on the right

• A liquid crystal alphanumeric display

RESOL. CONTR.

VOLUME

REDIAL PAUSE 2 TONE

START STOP

ERROR

07 08

0605

1009

• An error indication light

DISPLAY

STD.

FINE

HALF TONES

Liquid crystal display comprising two lines of 16 characters each. Displays input alphanum eric characters and provides inform ation and error messages to guide the user through the various operations.

The three printed abbreviations shown under the display indicate the three resolution levels with which the optical scanner (see later in this section) scans the documents fed into the fax machine.

• STD: indicates the standard resolution required for clearly defined characters.

• FINE: indicates the resolution required for small characters.

• HALF TONES: indicates the resolution required for images.

BEFORE USE

KEY FUNCTIONS

Numeric keys 0 to 9

FUNCTION

RX MODE CLEAR

RESOL.

VOLUMECONTR.

VOLUME + increases speaker volume after pressing the HOOK key.

SPEED DIAL A ↔ a

LAST TX REDIAL

EXT PAUSE

Used for dialling fax or telephone numbers and for selecting letters.

Scrolls forwards through the sequence of special characters and symbols. When pressed during dialling in pul se mode it al lows you to proceed in multi-frequency mode (tone).

Scrolls backward through the sequence of special characters and symbols.

Used to access the various menus and sub-menus. Used to change the document reception setting. Deletes incorrect

entries and programming errors. Selects the document scanning resolution by the optical scanner

and decreases speaker volume after pressing the HOOK key. Adjusts the print contrast for transmission/copyi ng of dark or light

documents;

Used to dial numbers stored under abbreviated codes; selects upper or lower case letters.

Displays the result of the last transmission; redials the last fax or telephone number called.

Enables you to dial an external number if your fax is connected to a switchboard; inserts a pause between the digits of the code and the number

HOLD

2. TONE

HOOK

START

STOP

ONE-TOUCH KEYS

01 TO 10 ERROR

BEFORE USE

Sets the line on hold during a telephone call; detects a second tone during dialling when connected to certain types of exchange.

Provides line tones, through the built-i n loudspeaker, when dialling the fax or telephone number required;

Starts fax transm ission, m anual reception or copying; confirm s the selected menu function on the display, and moves you on to the next step in the programming sequence.

Interrupts the current operation; resets an error condition.

Dial the telephone or fax numbers stored under the corresponding one-touch key.

Lights up to indicate an error condition.

Dual function key access:

Dual function keys perform one function or t he other in accordance with the relative operating conditions as explained later in the manual during examination of the relative functions.

PRINTER

This is the device which prints the documents received or copied by the fax machine. It uses a "Bubble Ink Jet” printing system in which microscopic ink par ticles are projected onto the paper from nozzles on the print head to obtain perfect reproduction of the original document.

Two types of print head may be used:

• with interchangeable ink cartridge (supplied in the pack)

• disposable

OPTICAL SCANNER

This device optically scans the original document containing the text or images to be transmitted. The page is illuminated by a series of LEDs (Light Emitting Diodes) and the light beams are reflected back to sensors at varying intensity according to the characteristics of the image. The sensors convert the reflected light beams into electrical signals, and these are then converted into internationall y recognised digital codes.

MEMORY

The fax machine memory comprises electronic chips powered by an automatic recharge battery. The memory is divided into two main sections.

• data memory:

The data memory contains machine set-up information such as installation and configuration parameters and program m ing dat a. This i nfor m ation i s retained indefini tely in the m emor y, even when the fax machine is disconnected from the mains.

• document memory:

With a maximum storage capacity of about ten pages. If the fax machine runs out of paper or ink whi le a document is being received, the document will be stored in the memory. When normal operati ng condi t ions are resumed, the document st or ed on hold in the memory will be printed. Until normal conditions are restored, no other documents will be stored in the memory. When normal operating conditions are resumed, the documents stored on hold in the memory are printed. During document reception, the printing speed may be lower than reception speed. In this case, the document is partially stored in the memory before printing. Even in the event of a power failur e, the data memorised in the document m emory is mai ntained for several hours.

BEFORE USE

CONNECTION AND INITIAL SET-UP

This chapter describes the preliminary operations t o be carri ed out before the machine can be used. These operations compri se connection to the telephone line, connection to the power supply, turning on the fax, loading paper into the sheet feeder, installation of t he printer cart ridge and setting up of t he extendible exit support for transmitted documents.

Correct positioning

• Pl ace the machine on a stable, flat surf ace near an existing t elephone socket where possible to avoid having to install another one.

• Al low suffi cient space for the circul ation of air and t he correct i nstal lati on of t he docum ent exit support to avoid unnecessary paper accumulation.

• Do not expose the machine to direct sunlight/ excessive heat sources or install it in places subject to excessive humidity/dust or in the vicinity of radio/television appliances.

WARNING:

• The fax machi ne is not equipped with an ON/OFF swit ch. The power socket m ust be easily accessible and near the machine.

• Only use mains outlets with an earth connection.

For further information and technical characteristics, consult the final section

MESSAGES AND TECHNICAL SPECIFICATIONS.

IMPORTANT:

SIGNALS, ERROR

The manufacturer declines all responsibility for improper use, incorrect installation, connection to unauthorised appliances or tampering by unauthorised personnel.

CONNECTION AND INITIAL SET-UP

CONNECTION TO THE TELEPHONE LINE AND ELECTRICAL POWER SUPPLY

Before connecting the fax to the electrical power supply it is necessary to connect it to the telephone line.

NOTE:

Since connection to a telephone line of a fax, telephone, answering machine or other device depends on national standards which vary from country t o country, the inform ation which fol lows illustrates a generic connection (case 1) and a specific connection for Germany and Austria (case 2).



CONNECTION TO THE TELEPHONE LINE (CASE 1)

Of the Fax

Connection between the fax and telephone line is made using the cable which is provided. Do not use other cables, otherwise functioning of the fax is not guaranteed.

Insert the telephone line connection cable’s “mi niature” connector (which i s sm all and transpar ent)

into the “LINE” socket on the fax. You will hear a click which indicates that it has been inserted correctly (see the diagram which foll ows). The fax’s telephone line connection sockets are situated on the rear left-hand side of the casing. The TEL1 and TEL2 sockets cannot be used in some countries.

Insert the plug (which differs from country to country) on the other end of the cable into the

telephone wall socket (see the diagram which follows).

IF...

• the network to which the fax machine is connected has more than one socket connected in

series, the fax machine must be connected to the primary socket.

Of the Telephone

Opti on 1: The telephone line connection cable pr ovided with the fax has an extensi on plug

(with socket).

Plug the telephone cord into the extension plug (with socket). IF...

• the network to which the fax machine is connected has more than one socket connected in

series, you must use an approved model of telephone.

Option 2: The telephone line connection cable provided with the fax does not have an

extension plug (with socket).

If necessary, remove the pre-cut tab that covers the fax’s telephone line connection socket (TEL1),

then insert the telephone cord’s “mi niature” connector into the above-mentioned socket. You will hear a click which indicates that it has been inserted correctly (see the diagram which follows).

Of the Answering Machine

Opti on 1: The telephone line connection cable pr ovided with the fax has an extensi on plug

(with socket).

Plug the answering machine cable into the extension plug (with socket).

Option 2: The telephone line connection cable provided with the fax does not have an

extension plug (with socket).

If necessary, remove the pre-cut tab that covers the fax’s telephone line connection socket (TEL2),

then insert the answering machine cable’s “miniature” connector into t he above-mentioned socket. You will hear a click which indicates that it has been inserted correctly (see the diagram which follows).

CONNECTION AND INITIAL SET-UP

DIAGRAM - CONNECTION TO THE TELEPHONE LINE

CONNECTION TO THE TELEPHONE LINE (CASE 2)

Of the Fax

Connection between the fax and telephone line is made using the cable which is provided. Do not use other cables, otherwise functioning of the fax is not guaranteed.

Insert the telephone line connection cable’s “western” connector (which is smaller and

transparent) into the “LINE” socket on the fax. You will hear a click which indicates that it has been inserted correctly (see the diagram which follows). The fax’s telephone line connection sockets are situated on the rear left-hand side of the casing. The TEL1 and TEL2 sockets cannot be used .

CONNECTION AND INITIAL SET-UP

2. Insert the “TAE” connector on the other end of the cable into the telephone wall socket which is

identified with an “N” (see the diagram which follows).

IF..

• you do not have a TAE6 socket, contact Telekom or the person responsible for your telephone installation.

• t he network to which the fax machine is connected has more than one socket connected in series, the fax machine must be connected to the primary socket.

Of the Telephone

1. Insert the telephone cord’s “TAE” connector into the telephone wall socket which is identified

with an “F” (see the diagram which follows).

Of the Answering Machine

1. Insert the answering machine cable’s “TAE” connector into the telephone wall socket which is

identified with an “N” (see the diagram which follows).

DIAGRAM - CONNECTION TO THE TELEPHONE LINE

CONNECTION AND INITIAL SET-UP

CONNECTION TO THE ELECTRICAL POWER SUPPLY

The fax machine requires a power source with a supply volt age of 230 V. Make sure that no other devices which could interfere with the reception or transmission signals are connected to the same mains outlet.

Plug the power cord into the electrical mains outlet.

IF...

• you wish to switch off the fax machine, disconnect the power cord plug from the electrical

mains outlet since the machine is not fitted with an ON/OFF switch.

CONNECTION AND INITIAL SET-UP

LOADING PAPER FOR PRINTING RECEIVED FAXES AND COPIES

The machine comes equipped with an automati c sheet feeder (ASF). The ASF contains the paper used for printing received faxes or copying documents when the machine is used as a simple copier only. The ASF (not applicabl e in al l countries) will accept the following paper size: A4 (210x297 mm) as well as US Letter (216x272 mm) and US Legal (216x349 mm ) fol lowi ng suitabl e adjustm ent. The feeder may be adjusted to accomm odate different paper sizes as explained in

MAINTENANCE

This heading explains how to fit the sheet feeder and load paper for printing received faxes and copies. The insertion of original docum ents for transm i ssion i s explained in the section heading:

section.

Document transmission.

Automatic Sheet Feeder Adjustment

BASIC FUNCTIONS

in the

ROUTINE

in the



Fit the sheet feeder in its housing.

Tilt the front cover of the sheet feeder forward to l oad the

paper.

CONNECTION AND INITIAL SET-UP

3. Holding the sheets by the top edge, drop t hem int o the

sheet feeder without folding or forcing them. The sheet feeder can accommodate a maxim um of 70 sheets and will not accept excess sheets.

IF...

• you add more sheets to those already in the feeder, take care to load the fresh sheets ones.

under

the exi sti ng

4. Close the front cover of the sheet feeder.

CONNECTION AND INITIAL SET-UP

INSTALLATION OF DOCUMENT EXIT SUPPORTS

There are two document supports: the extendible support for original transmi tted or copied documents and the exit support for received or copied documents. Both supports are contained in the accessory box for subsequent installation on the fax machine.



Insert the original document exit support in the special

side slots provided.

Lay the fax machine on its right hand si de and insert the

exit support for received/copied documents in the guides under the fax machine until it clicks into place.

CONNECTION AND INITIAL SET-UP

INSTALLING THE PRINT HEAD

Installing the print head is a quick and simple operation but which nonetheless requires a little care.



The fax machine must be connected to the electrical supply.

Open the printer cover, inserting your fingers in the

recesses on the sides.

Remove the print head from it s box and, holding i t by the

finger grip provided, remove the protective film from the print nozzles.

CONNECTION AND INITIAL SET-UP

IMPORTANT:

Do not detach the cartridge from the print head.

IMPORTANT:

Avoid touching the electrical contacts and the nozzles.

Fit the print head into its housing with the electrical

contacts facing the front of the machine.

Push the print head in the direction of the arrow and then

close the print head compartment. The fax starts a print test (see

Cleaning of the Print Nozzles MAINTENANCE

IF...

• the message "CHECK PRINT HEAD" appears, first

remove the cartridge and then install it again, appl ying a little more pressure if necessary.

If the message persists, call Customer Service.

section).

Automatic Checking and

in the

ROUTINE

CONNECTION AND INITIAL SET-UP

BASIC FUNCTIONS

This chapter explains how to use the basic functions of the fax machi ne: how to m odif y the tim e and date, program the user's name and number, send, receive and copy a document.

CHANGING THE DATE AND TIME

When the machine is powered up, it autom atically perfor ms a quick self-test procedure before assuming its normal operating condition. The display shows the date and time. The user can adjust the date and tim e, which will then be updated automatically. The date and time together with your identification will be printed at the top of each document you send. This chart tells you how to change the date and time.



When the power is connected the fax is on. The display shows the current operating mode, which at this point i ndicates that t he machine is ready to receive a fax. The display also shows the date and time set on the machine's internal clock. The date shown in the displays in this manual is adopted as an example.

1. Press

2. Press

3. Press

4. Press

5. Press

FUNCTION

START

FUNCTION

START

The display shows the format in which t he date is displayed, i.e.: days, month, year. The date in our example is shown in this format.

to select the "FAX SET-UP” menu.

AUTOMATIC RX 20-02-95 09:22

FAX SET-UP FUNC/START/STOP

VARIOUS SETTINGS FUNC/START/STOP

PRINTER PARAMET. FUNC/START/STOP

DATE AND TIME FUNC/START/STOP

FORMAT: DD/MM/YY

START/STOP/Å/

IF...

•

you want to change the date format press the < / > keys and refer to the section heading:

date and time.

BASIC FUNCTIONS

CONFIGURATION PARAMETERS

Programming chart and description of the sub-menu:

☞

6. Press

START

. The display shows the selected time format, in this case the 24 hour clock format.

IF...

• you want to select a different time format (12 hour clock),

press the

< / >

keys.

FORMAT: 24 H

START/STOP/Å/

7. Press

START.

The display shows the current date and tim e. The curs or flashes under the first digit of the date.

IF...

• t he date format selected is the 12 hour format, t he letter “p”

(post meridian) or letter “a” (ante meridian) is displayed. To pass from one letter to the next, press

FUNCTION.

8. Use the numerical keys to enter the correct date and time (e.g.

21-02-1995 10:30). Each tim e you enter a number the cursor moves to the next digit on the right.

IF...

• you only wish to change certain digit s, move the cursor to the

desired position using the number with the correct number.

9. To confirm the change, press

The display will now show the next sub-menu. The date and time programming sequence is now over. The new date and time will be updated automatically and printed at the head of each document you send.

IF...

• i f you want to terminat e the programm i ng session and return

to the original operating mode press

< / >

keys and overwrite the existing

START

STOP.

DD/MM/YY HH:MM 20-02-95 09:22

DD/MM/YY HH:MM 21-02-95 10:30

ONE TOUCH DIAL FUNC/START/STOP

BASIC FUNCTIONS

STATION NAME AND NUMBER

In addition to changing the date and time you can also enter and store your fax

name

i.e. your name or any name you choose in order to identify the machine. Thi s informati on will be stored until the next time you make a modification, and is printed at the head of each document you send. A maximum of indicated in the table below:

KEYS: DIGITS AND

DIGIT AND CHARACTER MANAGEMENT RULES:

Each key selects the characters within its range followed by the characters with each subsequent depression of the key.

To change letters from

To confirm the character selected, press the > key: the cursor moves one space to the right.

16 alphanumeri c characters

CHARACTERS

key

2 2 A B C

key

3 3 D E F

key

4 4 G H I

key

5 5 J K L

key

upper case to lower case

may be selected one at a tim e using the numerical keys as

KEYS: DIGITS AND

6 6 M N O

key

7 7 P R S

key

8 8 T U V

key

9 9 W X Y

key

0 0 Q Z

key

in a cyclic sequence.

and vice versa, input the relative letter and press key

number

The number is first selected

and your station

CHARACTERS

A↔ a

To correct an error, position t he cursor at t he relative character using t he > and < keys and overwrite the correct character.

Using keys table indicates the symbols for different languages if the fax is programm ed for foreign language di splay messages.

Symbols: Key * : generates symbols by scrolling “forwards”

Key # : generates symbols by scrolling “backwards”

SPECIFIC NATIONAL SYMBOLS

German: French: Swedish:

and #, it is al so possible to input t he

. + ? - / : * space % ! [ ] ^ ‘ { } ; < > = @ # $ & , ` ( ) .

Ä Ö Ü ß Ç è é ä å ö Ä Å Ö

symbols

Danish: Spanish: Portuguese:

displayed in the following tabl es. The second

å Å æ Æ ø Ø Ç Ñ ¿ Ç ç ã Ã Õ á ú

☞

BASIC FUNCTIONS



The display shows the operating mode with the date and time.

AUTOMATIC RX 21-02-95 10:30

1. Press

appears.

IF...

• you make a mistake, press

2. Press

The display shows the first sub-menu.

3. Press

The display will show the STATION NAME sub-menu.

4. Press

5. For exam pl e, to enter th e na me SMIT H, pres s k ey

press > to move the cursor one space to the right and, in the new position, press key 6 to display the letter “M”. Enter the remaining letters in the same way.

IF...

• you want to move the cursor back to the left press

FUNCTION

procedure.

START

FUNCTION.

START

repeatedly until the Installation menu

STOP

and then repeat the

INSTALLATION FUNC/START/STOP

TEL. LINE SET-UP FUNC/START/STOP

STATION NAME FUNC/START/STOP

TYPE YOUR NAME

repeatedly to display the letter “S”. Then

TYPE YOUR NAME SMITH

• you want to delete the name entirely press

• you want to enter upper case letters press

cursor positioned on a lower case letter or vice versa to obt ain lower case letters

• you want to enter special symbols press * and/or

• you want t o enter a space, simpl y move the cursor to the ri ght

with the > key without entering a character.

6. Press

START

to confirm.

The display shows the parameter relative to the telephone number.

IF...

• this parameter does not appear, this is because it is not

applicable in the country in which the fax is used.

CLEAR

A ↔ a

with the

PHONE NUMBER FUNC/START/STOP

BASIC FUNCTIONS

7. Press

START

The display shows the telephone number input parameter.

to confirm.

TYPE YOUR NUMBER

8. Input the number complete with international code using the

numerical keypad (e.g. 0039 125 534218) When entering the international code, note that you m ust type the

* key to generate the zeros. E.g., to get the num ber 0039-0125526419, press:

1) the * key instead of “00”. The display will show the symbol +. This symbol is al so generated in print form i nstead of the two digits “00” .

2) Type 39.

3) Enter a space by moving the cursor with the > key

4) Type in 125 without the “0”.

5) Enter another space and type in the number 526419.

9. Confirm with

The display will show the Diagnostics sub-menu. The procedure is now terminated. Your number will remain stored in the memory unt il it is changed and it will be printed on all the faxes you send.

IF...

• you wish to return to the original fax machine conditions, press

START

TYPE YOUR NUMBER +39 125 534218

DIAGNOSTICS FUNC/START/STOP

STOP

BASIC FUNCTIONS

DOCUMENT TRANSMISSION

The fax machine scans the contents of the original document, converts them into a coded signal and t hen transmi ts this signal to a remote fax machine which prints a copy. The document is transm itted after the recipient’s fax number is dialled as explained in the section entitled explains the transmission procedure following manual dialling.

TRANSMISSION

. This heading



The display shows the operating mode with the date and time.

Place the document into the document feeder face down. Then

adjust the document guides to the width of your docum ent (see the relative heading in the section After a few seconds the end of the document is automatically fed into the feeder. The display shows an arrow pointing to STD thus i ndicati ng that standard print mode is selected.

IF...

•

you want to change the print mode see

HOOK

Press

keypad.

IF...

• the fax is connected to a privat e switchboard (PABX) and you must dial an external number, press the dialling the number. The letter “e” (external) will appear on the display. Connection to the external telephone line will be carried out according to the mode in which it was programm ed (prefix, earth, flash) in the “TEL. LINE SET-UP” sub-menu. See the sequence in the

, dial the destination fax number on the numeric

Programming Example: Tel. Line Set-Up

INSTALLATION PARAMETERS

TRANSMISSION).

TRANSMISSION.

EXT.

key before

section.

AUTOMATIC RX 21-02-95 10:30

DOCUMENT READY

NORMAL

TYPE NUMBER

Wait until you hear the connection tones emitted by the

destination fax machine and press Transmission will begin. On completion of transmission the display shows " returning to the original operating mode display.

IF...

• t he destination fax m achine is not program med for autom atic reception, the destination user will answer the call, in which case, you must pick up the handset and ask t he user to press

START

on your own machine.

• you want to interrupt transmission at any point:

1) Press

operating mode message and the message prompti ng you to press DOCUMENT, PRESS

TX COMPLETED

on his/her machine, aft er which you can press

STOP.

The display will alternate between the

STOP

to remove the document (REMOVE

START

" for a few seconds before

STOP

TX COMPLETED

START

BASIC FUNCTIONS

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