Olivetti FAX-LAB 95 Instructions Manual

Ink Jet Fax

Fax-Lab 95 Fax-Lab S95

INSTRUCTIONS

PUBLISHED BY:

Editors:

Olivetti I- Jet S.p.A. Località Le Vieux 11020 ARNAD (Italy)

Via Jervis, 77 - 10015 IVREA (TO)

Olivetti Tecnost, S.p.A.

ITALY

Manufacturer

Olivetti Tecnost, S.p.A. con unico azionista

Gruppo Telecom Italia

Direzione e coordinamento di Telecom Italia S. p. A.

Via Jervis, 77 - 10015 IVREA (TO)

ITALY

The manufacturer reserves the right to make any changes to the machine described in this manual, at any time, and without prior warning.

This machine has been approved, under the terms of Council Decision 98/482/EC, for Europe-wide connection as a single terminal to an analogue Public Switched Telephone System (PSTN) system. However, due to differences between individual PSTNs in the various countries, the approval does not unconditionally guarantee success operation of every PSTN termination point. If you encounter any problems, you should contact your supplier immediately.

The manufacturers declare under their own responsibility that this product complies with provisions laid down by the directive 1999/05/CE.

Conformance is certified by the application of the mark to the product.

Network compatibility declaration

This product has been designed and developed to operate in the networks of all European Community countries, and in those of Switzerland and Norway. Full compatibility with the networks of individual countries will depend on specific national software parameters which can be set in the product. If you encounter problems with non EC PSTN networks, contact your national technical support service.

Your attention is drawn to the following conditions that could compromise the conformity attested above as well as the machine’s characteristics:

• incorrect electrical supply;

• incorrect installation, erroneous or improper use, or any use that differs from what is indicated in the User Manual supplied with the machine;

• replacement of components or original parts using other types, not approved by the manufacturer, or where carried out by unauthorized persons.

The electrical socket must be near to hand and easily accessible. To disconnect the machine from the electrical power supply, unplug it from the supply socket.

ABLE OF CONTENTS

FIRST SECTION

EFORE YOU START

CONSULTING THE MANUAL ........................................................ I

ENVIRONMENTAL RECYCLING.................................................... I

SAFETY PRECAUTIONS ............................................................... I

ABOUT THE INSTALLATION AND SETUP PARAMETERS ............ I

BOUT THE FAX MACHINE

CONSOLE ..................................................................................... II

COMPONENTS ............................................................................ IV

OW TO GET STARTED QUICKLY

RECEPTION XIII

TO CHOOSE THE RECEPTION MODE ..................................... XIII

MANUAL RECEPTION ............................................................... XIII

AUTOMATIC RECEPTION ......................................................... XIII

RECEPTION IN "PHONE/FAX" MODE ....................................... XIV

USING THE TELEPHONE XV

TO TELEPHONE WITH ONE-TOUCH DIALLING ........................ XV

TO TELEPHONE WITH SPEED DIALLING ..................................XV

TO TELEPHONE BY RUNNING A SEARCH IN THE

PHONE BOOK ............................................................................. XV

TO REDIAL ONE OF THE LAST 20 INCOMING NUMBERS

OR ONE OF THE LAST 10 OUTGOING NUMBERS .................. XVI

MAKING COPIES XVI

WHAT DOCUMENTS CAN BE COPIED ..................................... XVI

TO MAKE A COPY ...................................................................... XVI

PACKAGE CONTENTS V

INSTALLATION CONDITIONS V

CONNECTING TO THE TELEPHONE LINE AND POWER SUPPLY V

SETTING SOME PARAMETERS (INDISPENSABLE FOR CORRECT FUNCTIONING) VI

TO SET THE LANGUAGE AND THE COUNTRY OF

DESTINATION .............................................................................. VI

TO SET THE DATE AND TIME ................................................... VII

TO CHANGE THE DATE AND TIME .......................................... VIII

ALL THAT IS MISSING NOW IS YOUR NAME AND

FAX NUMBER ............................................................................ VIII

SETTING UP THE FAX MACHINE X

TRANSMISSION XII

WHAT DOCUMENTS MAY BE USED .......................................... XII

TO SEND A DOCUMENT ............................................................ XII

TO HEAR THE DIALLING TONE WHEN SENDING A

DOCUMENT ............................................................................... XIII

TO SEND A DOCUMENT WITH THE RECEIVER RAISED ........ XIII

ONSULTING THE MANUAL

ISK OF FIRE

EFORE YOU START

This manual is divided into two sections: the first section "About the fax machine" and "How to get started quickly" provide a summary of the fax machine's features, allowing you to install it and get started immediately, using its basic functions only.

After this initial phase, the second section of the manual can be consulted. In it you will find a detailed description of the fax

machine and its many functions.

NVIRONMENTAL RECYCLING

Never throw the fax machine away with ordinary household waste. Find out how it is to be disposed of from your local authorities and make sure you respect all regulations in force. The cardboard box, the plastic present in the package and the various parts of the fax machine may be recycled in accordance with the recycling regulations in force in your country.

AFETY PRECAUTIONS

ISK OF AN ELECTRIC SHOCK

• Never attempt to repair the fax machine yourself. If you remove

the casing, you risk getting an electric shock or suffering some other kind of injury. Repairs should be carried out by qualified technical staff only.

• During storms we recommend you unplug the device from both the power outlet and the telephone line so as to eliminate the risk of it being damaged by lightning.

• Never pour liquids on the fax machine and avoid exposing it to the

damp. If liquids seep inside it, unplug it immediately from the mains power supply and the telephone line. Before using it again, have it repaired by qualified, technical staff.

• Do not use the fax machine outside in bad weather.

• Connect the fax machine exclusively to a certified wall power

socket.

• To unplug the power cable from the wall power socket, remove the plug and refrain from yanking the cable.

• Never touch the power cable or plug with wet hands.

• Do not fold or squash the power cable. Keep it away from heat

sources.

• Before cleaning the fax machine, unplug it from the wall power socket.

• Before using the fax machine, check that it has not been damaged or dropped. If it has, have it checked by a qualified engineer.

• If you are to leave the fax machine unused for a long period of time, you should disconnect it from the power supply: in this way, it will be protected against the risk of damage due to interference or power surges.

ISK OF ACCIDENT

• Place it on a stable, flat surface free of all vibrations so as to avoid

drops that could cause damage to the machine and injury to persons.

•

Lay the power cable so that it cannot be trodden on or tripped over.

•

Never let children use or play with the fax machine.

PERATING PRECAUTIONS

• Keep the fax machine in a dust-free place away from sources of

water, steam and excessive heat. Do not expose it to direct sunlight.

• Ensure that no books, documents, or other objects obstruct normal ventilation in any way.

• Use the fax machine exclusively at a temperature of between 5°C and 35°C and a relative humidity of between 15% and 85%.

• Keep the fax machine away from other electrical and electronic appliances that may cause interference, e.g. radios, televisions, etc.

• If a voltage drop or power failure occurs, it will not be possible to make or receive telephone calls as the keypad will be disabled.

• In an emergency, if you wish to make a call, you must use a telephone certified by the telephone company, connecting it directly to the fax machine (in countries where this is allowed) or directly to the telephone wall socket.

• Leave enough room in front of the outlet from which documents and received/copied documents are unloaded, so that they do not fall on the floor.

MPROPER USE

The fax machine was designed to send and receive documents and to copy paper documents. The machine may also be used as a telephone. All other uses are to be considered improper. In particular, it is never to be connected directly to an ISDN line and, if it is, the guarantee becomes null and void.

PARAMETERS

BOUT THE INSTALLATION AND SETUP

ISK OF SUFFOCATION

•

The fax machine and its accessories are wrapped in plastic so do not let children play with the packaging material.

As the country default values for each installation and setup parameter may change due to certification requirements or specific customers’ needs, these values do not always correspond to those indicated in the manual: it is therefore advisable to print them before changing them.

BOUT THE FAX MACHINE

ONSOLE

"Error" LED indicator

Signals an operating fault during transmission or reception.

•

After the button has been pressed, it turns the speaker volume "up" or "down".

Display

A two-line liquid crystal display with a capacity of 16 characters per line. Shows operator prompts and error messages.

Blinking, indicates that the memory contains documents that have not been printed. Off, indicates that the memory is empty.

•

Dial the fax or telephone number.

•

If pressed for more than a second, they automatically dial (once set) the telephone or fax number assigned to them (one-touch dialling function).

•

Enter numeric data.

•

Select digits and alphanumeric characters during the entry of numbers and names.

•

Scroll "forwards" and "backwards" through the values of a parameter.

•

Move the cursor to the "right" and to the "left" while entering numbers and names.

With the handset lifted, gives access to the special functions made available by the network manager and commonly known as REGISTER RECALL (R function).

•

With tone dialling, they send a tone down the line for special network services.

•

They scroll "backwards" and "forwards" through characters and special symbols during the entry of names.

ONSOLE

BOUT THE FAX MACHINE

• Adjusts the resolution of the documents to be sent and copied (only with the document inserted in the ADF or manual document feeder).

• Puts the line on hold during a telephone conversation (with the handset raised).

•

After two numeric keys (01-50) have been pressed, automatically dials (once set) the telephone or fax number associated with them.

•

Cancels incorrect settings.

• Inserts a pause during the dialling of the telephone or fax number.

• Displays a list of the last 10 fax or telephone numbers dialled (outgoing calls) or the last 20 numbers from which calls have been received and not answered (incoming calls), irrespec- tive of whether or not a document was present in the ADF or manual feeder.

•

Unloads a document from the ADF or manual document feeder.

•

Turns off the " " LED indicator.

•

Returns the fax machine to the stand-by mode.

•

Stops the programming, transmission, reception or copying operation in progress.

•

Starts receiving a document.

•

After the fax number has been dialled, starts sending a document (only with the document inserted in the ADF or manual document feeder).

•

Confirms the selection of menus, submenus, parameters and their values and moves on to the next condition.

•

Starts copying a document (only with the document inserted in the ADF or manual document feeder).

•

Gives access to programming mode.

•

Selects menus and submenus.

Used to dial a telephone or fax number without lifting the telephone handset.

III

BOUT THE FAX MACHINE

OMPONENTS

The figure shows the external and internal parts of fax machine.

APER SUPPORT EXTENSION

ONNECTION SOCKETS

LAIN PAPER FEED COMPARTMENT (ASF

Adjustable to the following paper sizes: A4. Maximum capacity: 40 sheets (80gr/m

UTOMATIC FEEDER FOR DOCUMENTS TO BE

AND COPIED (ADF

SENT

AXIMUM CAPACITY

)

: 5

SHEETS OF A

UILT-IN TELEPHONE

HANDSET

PEAKER

UXILIARY MANUAL FEEDER FOR DOCUMENTS

SENT OR COPIED

AXIMUM CAPACITY

PTICAL READER

: 1

SHEET AT A TIME

ECEIVED OR COPIED DOCUMENT OUTPUT

PERATOR CONSOLE

ISPLAY

The display consists of two lines of 16 characters each. It shows the date and time, menu items, error messages, resolution and contrast values.

ACHINE SERIAL NUMBER

PLATE

(

SEE BASE

)

RINT HEAD

COMPARTMENT

OW TO GET STARTED QUICKLY

This section provides a basic description of the fax machine, explaining how to install it and get started quickly, using its basic functions only. For a more comprehensive use of the fax machine, see the corresponding section. As this section is designed to give you a gradual and systematic approach to the fax machine, we recommend you read the topics in the order in which they are presented.

PACKAGE CONTENTS

In addition to the fax machine and this manual, you will find the following elements in the package:

• The paper support extension

• The cable for connecting the fax machine to the telephone line.

• The power cable.

• The telephone plug (if applicable).

• The box containing the monochrome print head provided with the

machine.

• The telephone handset.

• Aftersales support information.

IMPORTANT

The use of non-original print heads makes the product’s guarantee null and void.

INSTALLATION CONDITIONS

Place the fax machine on a stable, flat surface. Make sure there is enough room for ventilation. Keep the fax machine in a dust-free place away from sources of excessive heat or humidity. Do not expose it to direct sunlight.

CONNECTING TO THE TELEPHONE LINE AND POWER SUPPLY

Connect the fax machine to the telephone line

IMPORTANT

The fax machine is set up to be connected to the public telephone line. If you want to connect it to a private line see section "To set it up for the telephone line".

Connect the telephone handset

OW TO GET STARTED QUICKLY

If a voltage drop or power failure occurs, it may be useful to use an emergency telephone.

IMPORTANT

To connect the emergency telephone directly to the fax machine, remove the cover from the socket for connecting to the external line and then insert the plug of the emergency telephone in this socket (see figure opposite). In countries where this kind of connection is not allowed (for example, Germany and Austria), connect the emergency telephone directly to the telephone wall socket.

Connect the fax machine to the power supply

The plug of the power supply cable may vary from country to country.

SETTING SOME PARAMETERS (

Once the fax is connected to the power supply, it automatically runs a short test to check that its components are working and the display may show: the language in which the messages will be displayed or the word "AUTOMATIC" and, alternating on the second line, the messages "SET DATE/TIME" and "CHECK PRINT HEAD". In the first case, to enable the fax machine to work properly, you must set the language and country in which it is to be used as described in the procedure below. In the second case, you can move on to set the date and time directly.

INDISPENSABLE FOR CORRECT FUNCTIONING

1. To select the desired language, press the keys:

|/}

IMPORTANT

)

SET THE LANGUAGE AND THE COUNTRY

DESTINATION

The display shows the language in which the messages are displayed. For example:

ITALIANO

The display shows, for example:

ENGLISH

2. To confirm the setting, press the key: The display shows:

CHOOSE COUNTRY

OW TO GET STARTED QUICKLY

3. To confirm the setting, press the key: The display shows a country of destination, for example:

ITALIA

4. To select the desired country, press the keys:

|/}

The display shows, for example:

U.K.

If your country is not present among those shown on the display, see the table below:

COUNTRY COUNTRY TO BE SELECTED

Argentina AMERICA LATINA Australia NZL/AUSTRALIA Austria ÖSTERREICH Belgium BELGIUM Brazil BRASIL Chile AMERICA LATINA China CHINA Colombia AMERICA LATINA Czech Republic CZECH Denmark DANMARK Finland FINLAND France FRANCE Germany DEUTSCHLAND Greece GREECE Holland HOLLAND Ireland U.K./IRELAND Israel ISRAEL Italy ITALIA Luxembourg BELGIUM Mexico AMERICA LATINA New Zealand NZL/AUSTRALIA Norway NORGE Peru AMERICA LATINA Portugal PORTUGAL Rest of world INTERNATIONAL South Africa S. AFRICA Spain ESPAÑA Sweden SVERIGE Switzerland SCHWEIZ Turkey TURKEY UK U.K. Uruguay AMERICA LATINA Venezuela AMERICA LATINA

SET THE DATE AND TIME

The first time you connect the fax machine to the power supply or whenever there is a power failure you must set

the date and time as described below. Once set, the date and time can be changed at any time,

see the "To change the date and time" section.

1. Press the key: The display shows:

DATE AND TIME

2. Press the key:

The display shows:

FORMAT: DD/MM/YY

3. If you want to select a different format from the one displayed, press the keys:

|/}

4. Press the key:

The display shows:

FORMAT: 24 H

5. To select the other time format (12 hours), press the keys:

|/}

The display shows:

FORMAT: 12 H

6. Press the key:

The display shows:

DD/MM/YY HH:MM

25-03-04 11:23

7. To enter the new date and time (e.g. 26-03-04; 12:00), press the keys:

- As each digit is entered, the cursor will move to the next one.

DD/MM/YY HH:MM

26-03-04 12:00

8. If you wish to move the cursor to digits to be modified, press the keys:

|/}

9. Then overwrite the digits with the correct ones, by pressing the keys:

5. To confirm the setting, press the key:

6. To complete the procedure, press the key:

note

If you subsequently want to change these settings, press

+ and repeat the procedure from the start, remembering

always to confirm the settings made by pressing the

button.

VII

OW TO GET STARTED QUICKLY

10. To confirm the setting, press the key:

The date and time setting procedure has been completed. The new date and time will be updated automatically and will be printed on each page sent.

11. To return the fax machine to its initial stand-by mode, press the key:

Remember that the stand-by mode is the status in which the fax machine is idle and that it is the mode from which the machine can be programmed.

notE

If you have chosen the 12-hour time format, the display will show the letter "p" (post meridiem) or the letter "a" (ante meridiem). To switch from one format to the other:

|/}

1. Position the cursor, using the modified.

2. Press the

3. If you think you have made a mistake and want to abort the proce-

dure in progress, press the

CHANGE THE DATE AND TIME

If the date and time shown on the display are not correct, you can change them at any time.

1. Press the key until the display shows:

key.

FAX SET-UP

2. To confirm the setting, press the key:

The display shows:

DATE AND TIME

From this point follow the procedure previously described in "To set the date and time".

keys, below the letter to be

key.

ALL

AND

1. Press the key

2. Press the key:

3. Press the key

4. Press the key:

5. To select the characters of each key cyclically, press the

6. To leave a space, press the keys:

|/}

7. To include a variety of special symbols, e.g. &, in your

8. If there are any wrong characters, move the cursor to the

|/}

9. Then overwrite the character with the correct one, by press-

10. To delete the name completely, press the key:

THAT IS MISSING NOW IS YOUR NAME

FAX NUMBER

Once set, the name (max. 16 characters) and number (max. 20 digits) will remain unchanged until they are intentionally changed and will be printed on each page received by your correspondent’s fax machine.

until the display shows:

INSTALLATION

The display shows:

TEL. LINE SET-UP

until the display shows:

STATION NAME

The display shows:

TYPE YOUR NAME

keys:

name, press the keys:

wrong character, by pressing the keys:

ing the keys:

VIII

For example, to enter the name "LARA":

Until you have selected the letter "L".

Until you have selected the letter "A". Until you have selected the letter "R". Until you have selected the letter "A".

11. To confirm the name, press the key:

The display shows:

PHONE NUMBER

OW TO GET STARTED QUICKLY

Now enter the fax number as indicated below:

SET YOUR FAX NUMBER

1. Press the key:

The display shows:

TYPE YOUR NUMBER

2. To enter your fax number, press the keys:

3. To leave a space, press the keys:

|/}

If you make any typing errors, correct them in the same way as for your name.

If you want to include the international code in your number, instead of the zeros, press the * key; the display will show the symbol +.

4. To confirm the fax number, press the key:

5. To return the fax machine to its initial stand-by mode, press the key:

4. Press the key

until the display shows:

HEADER INSIDE

5. To select the alternative parameter, press the keys:

|/}

The display shows:

HEADER OUTSIDE

6. To confirm the setting, press the key:

7. To return the fax machine to its initial stand-by mode, press the key:

OSITION OF YOUR NAME AND FAX NUMBER

The information at the top of the document to be sent (name, fax number, date and time and number of pages) may be received by your correspondent’s fax machine:

- outside the text area immediately below the top edge of the sheet;

- inside the text area, slightly lower down than in the previous case.

Your fax machine is designed to send this information inside the text area.

To change the position:

1. Press the key until the display shows:

FAX SET-UP

2. Press the key:

The display shows:

3. Press the key: The display shows:

DATE AND TIME

VARIOUS SETTINGS

OW TO GET STARTED QUICKLY

SETTING UP THE FAX MACHINE

Feed the print paper into the machine

IMPORTANT

If you add sheets (max. 40) to the ASF, make sure you place them under and not on top of those already present. The fax machine has a memory that enables it to

receive up to 19 pages even if you do not add any paper.

Insert the print head

IMPORTANT

The print head provided with the machine allows you to print up to 80 pages*, whereas the print heads that you will buy subsequently have a greater capacity and will thus allow you to print up to 450 pages*. * Based on Test Chart ITU-TS n.1 (black

coverage = 3,8%).

OW TO GET STARTED QUICKLY

IMPORTANT

Once the print head provided with the machine is worn, remember only to use original print heads (see code printed at the end of the manual). If, after the print head has been installed, the "CHECK PRINT HEAD" message appears again, try removing it and then reinserting it, pressing it more firmly into position. If the message remains on the display, remove the print head and clean the electrical contacts of the print head and the carriage, see "To clean the electrical contacts of the print head", section "Maintenance operations".

Once the print head has been inserted, the operator console closed and the handset replaced, the fax ma-

chine starts the nozzle cleaning and checking procedure, which is completed by:

• the printing, on the sheet loaded automatically, of a diagnostic test sheet containing:

-a numbered scale, for checking the flow of ink and the

electrical circuits of the print head nozzles.

- a group of graphics and text, so that the printing qual-

ity may be evaluated.

• the display shows the message: "CHECK PRINT OUT", "1 = EXIT 0 = REPEAT".

Examine the print test sheet as follows:

1. Check that the numbered scale is not broken at any point and that the black areas do not present any horizontal white lines: if these conditions, which confirm that the print head has been inserted correctly and is working properly, are respected, set the value 1. The fax machine returns

initial stand-by mode and is ready for use. The display shows

the message:

to its

AUTOMATIC

25-03-04 11:23

2. On the other hand, if there are any breaks or white lines present, set 0 to clean the nozzles again: if the new print test continues to be unsatisfactory, repeat the procedure another time. At this point:

• if the printing quality still does not meet your expectations, clean the electrical contacts and the nozzles as indicated in the "To clean the electrical contacts of the print head" section of the "Maintenance operations" chapter.

• if the printing quality is satisfactory, set the value 1. The fax machine returns ready for use.

to its initial stand-by mode and is

IMPORTANT

When the print head is about to run out of ink, the display shows:

INK LOW

When there is no ink left, the display shows:

OUT OF INK

To replace the print head, see the section "Maintenance operations".

To buy new print heads, see the corresponding code at the end of the manual.

OW TO GET STARTED QUICKLY

TRANSMISSION

If you follow the procedures described below, you can immediately use the fax machine to carry out simple transmission operations. In any case, if these procedures are not enough for you, see the "Transmission and reception operations" chapter, which provides a detailed description of all the transmission modes and other dialling procedures (one-touch and speed dialling, etc.) for which the fax machine has to be set up (see "To set one-touch and speed dialling").

HAT DOCUMENTS MAY BE USED

For any type of transmission, the document has to be placed in the ADF or manual document feeder.

IN THE AUTOMATIC DOCUMENT FEEDER (ADF)

• Width 210 mm

• Length 105 mm - 600 mm

• Unit weight 70 - 90 gr/m

Place the document in the automatic document feeder (ADF) with the side to be sent face down.

(max. 5 sheets)

IN THE AUXILIARY MANUAL DOCUMENT FEEDER

• Width 148 mm - 216 mm

• Length 105 mm - 600 mm

• Unit weight 70 - 110 gr/m2 (1 sheet at a time)

Insert the document as follows:

1. Place the document against the right-hand side of the feeder (see the mark printed on the fax machine's casing).

2. Make sure that the document has been fed at least three centimetres into the feeder as this indicates that it is correctly inserted. If this

is not the case, remove the document by pressing the and repeat the operation.

key

XII

IMPORTANT

If you do not perform any operation within about one and half minutes of inserting the document in either of the feeders, the fax machine will automatically unload the document from the feeder.

SEND A DOCUMENT

If these diagrams are not enough:

è è

see "To send a document", section "Transmission and reception operations".

HEAR THE DIALLING TONE WHEN

OW TO GET STARTED QUICKLY

SEND A DOCUMENT WITH THE RECEIVER

SENDING

If these diagrams are not enough:

see "To send a document", section "Transmission and

reception operations".

DOCUMENT

RAISED

If these diagrams are not enough:

see "To send a document", section "Transmission and reception operations".

RECEPTION

You can set up the fax machine to receive the documents sent by your correspondents in three separate modes, that you may access by carrying out the following procedure: manual reception, automatic reception, automatic reception with recognition of the type of call.

CHOOSE THE RECEPTION MODE

ANUAL RECEPTION

1. Press the key until the display shows:

RECEPTION MODE

2. Press the key:

The display shows:

AUTOMATIC

3. To view the other available options, "MANUAL" and "PHONE/FAX", press the keys:

|/}

4. To confirm the setting, press the key:

5. To return the fax machine to its initial stand-by mode, press the key:

For all occasions in which you are present and you can therefore answer the calls yourself.

If these diagrams are not enough:

see "To receive a document", section "Transmission and

reception operations".

UTOMATIC RECEPTION

For all occasions in which you are out but want to receive documents anyway. This is the mode originally set on your fax machine.

XIII

+ 39 hidden pages