Olivetti FAX-LAB 650, FAX-LAB 680 ADMINISTRATOR GUIDE

INK-JET FAX

FAX_LAB 650/680

Use of the SMS service

EDITED/PUBLISHED/PRODUCED BY: Printed in China.

Olivetti S.p.A. con unico azionista Code of user manual: 381755C
Gruppo Telecom Italia
Direzione e coordinamento di Telecom Italia S.p.A. Date of publication: July 2008.

Copyright © 2008, Olivetti
All rights reserved. No parts of this manual may be photocopied, reproduced or translated
into other languages without prior written authorization from Olivetti S.p.A.

SMS SERVICE

The fax machine allows you to send and receive messages (SMS), even if you are
connected to a switchboard, and to save up to 40 messages, of which: 5 written
and sent messages, 5 written and not yet sent messages and 30 received messages.

Note: For details on the SMS service, please contact the manager of the

telephone network to which you are connected.

ACTIVATING THE SMS SERVICE

Warning: To activate the SMS service you must set, both for sending and for

receiving message, the numbers indicated by the "SMS Service
Centre" and provided by your network operator. After having
activated this service, you can send and receive messages (SMS)
every time you wish.

Note: Before enabling SMS service functions, all documents present in the

1. Press the key:

2. Press the keys until the display shows .

3. Press the key.

4. Press the key to select

5. Press the key to select .

automatic document feeder must be removed.

configuration

serv. centre no

.

tx serv. centre

xxxx

If the number that appears on the lower line of the display coincides with the number
provided by your network operator skip to step 7, otherwise move on to the next
step.

6. Dial the number provided by your network operator. To do this, press the -
keys.

7. To confirm the number, press the key.

8. Press the keys until the display shows .

9. Press the key. If the number that appears on the lower line of the display

coincides with the number provided by your network operator skip to step 11,
otherwise move on to the next step.

10. Dial the number provided by your network operator. To do this, press the -
keys.

11. To confirm the number, press the key.

12. To return the fax machine to its initial stand-by mode, press the key.

13. If you want to move back one function, press the key.

rx serv. centre

SMS SERVICE

1-1

SENDING MESSAGES (SMS)

Apart from sending messages (SMS) (max. 160 characters each), the fax machine
allows you to:

- ensure the correct operation of SMS service if the recipients have more
than a telephone set connected to the same telephone line.

WRITING AND SENDING A MESSAGE (SMS)

1. Press the key.

2. Press the key to confirm .

3. Write the text of the message (max. 160 characters).

To do this, press the following keys:

Key Description

send sms

-

-

To enter in sequence the following characters:
Key 1 = @ space 1 . / ­Key 2 = a b c å ä æ à ç 2 Γ
Key 3 = d e f è È é 3 Δ Φ
Key 4 = g h i ì 4
Key 5 = j k l 5 Λ
Key 6 = m n o ñ ö Ø ò 6
Key 7 = p q r s ß 7 Π Σ
Key 8 = t u v ü ù 8
Key 9 = w x y z 9
Key 0 = space + & / % 0 € £ ¥ $ ¿ § ¡ Θ Ξ Ψ Ω

To enter in sequence the following characters:
Key * = * space ~ . / \ , ; _ : ' " ? !
Key # = # & % + $ < = > @ ( ) ^ | [ ]

To change from upper case letters to lower case letters and vice
versa.

To scroll the cursor on alphanumeric characters already keyed in or to
leave a blank space.

To delete a character on the left hand side of the cursor. It deletes all
the text if kept pressed.
When writing the text, on the upper right hand side for the display,
the maximum number of characters to be entered is displayed (160).
This number decreases every time you enter a character, you can thus
know how many characters you have entered and how many you
can still enter.

4. To confirm the setting, press the key.

5. Type your correspondent's number directly on the numeric keypad - .

1-2

SMS SERVICE

6. If you like, you can find your correspondent's number in the phone book (see the fax
machine User’s Guide, section "Programming the phone book").
To do this:

1 Press the key.
2 Press the keys to find the desired number.
or
1 Press the key bearing the first letter of the name you are looking for. The fax

machine will search for the name in alphabetical order.

7. To confirm the setting, press the key.
You can choose any of the following options:

terminal no. : yes

0 to 9).

terminal no. : no

telephone line; in this case skip to step 12.

8. To view the available option or , press the keys.

9. To confirm the setting, press the key.

If you have chosen , skip to step 12, otherwise move on to the next
step.

If you have chosen , the display shows

: If the recipient owns two or more telephone set, up to 10 (from

: If the recipient owns only one telephone set connected to the

terminal no. : no yes

terminal no. : no

terminal no. : yes terminal no.

.

(0-9) X

10. Type the number corresponding to the terminal on which the recipient wants to

receive your message. To do this, press the

11. To confirm the setting, press the key.

12. To confirm , press the key.

The fax machine starts transmitting and the message appears on
display.

If the transmission has been completed successfully, appears on
display for a few seconds.
Otherwise, if the transmission has not been completed successfully, at the end the

message appears on the display for a few seconds followed by an acoustic

signal and the lighting of the error LED .

13. In both cases, at at the and of the trasmission, the display shows

14. To view the available option, press the keys.

The display shows

15. To confirm the setting, press the key.

16. To remove the message from the display and to switch off the error LED , press

the key.

yes

tX ERROR

yes

.

- keys.

tRANSMITTING

tX COMPLETED

save sms

.

Note: If you have chosen , the message appears on display

for a few seconds and your message will be saved on the list of messages
sent . At this point you can always send it again or change it.

SMS SENT

SAVE SMS: YES SAVED

SMS SERVICE

1-3

Note: If the message , appears on display and the

fax machine does not allow you to write the text of your message, this
means that the memory for messages sent is full. At this point, delete at
least one of the messages from the memory. Later on see "Deleting/

editing/sending again a message (SMS)".

Note: If a power failure occurs, the fax machine will keep all the messages in the

memory.

MEMORY FULL DELETE SENT SMS

SAVING A MESSAGE (SMS) WITHOUT SENDING IT

1. Press the key.

2. Press the keys until the display shows

3. Press the key.

4. Write the text of the message (max. 160 characters) as described in "Writing and
sending a message (sms)".

5. To confirm the setting, press the key.

The message appears on the display for a few seconds. The message will be
saved on the list of written messages .

6. To return the fax machine to its initial stand-by mode, press the key.

SAV ED

WRITE SM S

SMS WRITTEN

.

Note: If the message , appears on display and the

fax machine does not allow you to write your message, this means that the
memory for written and saved messages is full. At this point, delete at least
one of the messages from the memory. Later on see "Deleting/editing/
sending again a message (SMS)".

MEMORY FULL DEL. WRITTEN SMS

RECEIVING MESSAGES (SMS)

The fax machine can receive up to 30 messages (SMS). When a message (SMS) is
received, the LED starts blinking, the fax machine, if previously programmed,
sends out an acoustic signal and the message and then
the icon appear on display.

As in message transmission, you can set some parameters to:

- ensure the correct operation of SMS service if you have more than a

telephone set connected to the same telephone line (see later on "For an
appropriate message (sms) reception if you own more than one
telephone set and only one telephone line").

- configure the fax machine to notify the reception of a message through an

acoustic signal (see later on "Configuring the fax machine for notifying
the reception of a message (sms) through an acoustic signal").

Warning: To make sure that SMS messages will be received, check that

the fax machine is set to connect to the telephone line after at
least 2 rings. See the "Changing the number of rings" section
of the "More advanced operations" chapter of the fax machine
user's manual.

SMS RECEPTION

1-4

SMS SERVICE

READING A MESSAGE (SMS) RECEIVED

T

When the icon appears on display, it means that you have received one or more
messages (SMS). At this point, if you want to read them, you must:

1. Press the key.
The display shows , where "XX" is the number that appears in the
lower right-hand side corner and that indicates the total number of messages
received (max. 30). It is useful if you want to know how many messages you have
received and, therefore, how many you can still receive.

2. To confirm the setting, press the key.
If , appear on display, it means that the memory

MEM ALMOST FULL DELETE REC. SMS

for messages received already contains 28 messages, therefore, it is almost full. It is
advisable to delete some messages from this memory. See "Deleting/editing/
sending again a message (SMS)".

If, on the other hand, , appear on display, it means
that the memory for messages received is full. In this case, you must delete at least
one message from this memory. See "Deleting/editing/sending again a message

(SMS)".

3. To confirm the setting , press the key.

The display shows from left to right: the reference number which identifies the
messages present on the list of messages received (from the oldest message to the
most recent one), the icon for messages still unread, the correspondent's
telephone number, the text of the message or part of it, and the date and time.
To show all the message-related data and the text of the message on the fax

machine, press once the

SMS received xx

MEMORY FULL DELETE REC. SMS

display list

keys.

To stop the text on the display, press again the
If you wish to select the displayed message skip to step 5, otherwise move on to the

next step.

4. To find in the above-mentioned list the message that you wish to select, press
the keys.

5. To select the message, press the key. The display shows .

6. To return the fax machine to its initial stand-by mode skip to step 8, otherwise go on

with the procedure.
You can choose one of the following options: , , or .

: to answer a message received.

answer

and : to edit and send a message again (see later on "Deleting/editing/

EDIT SEND

sending again a message (SMS)").

: to print the data concerning the message you have just selected and the text

PRINT

of the message (see "Printing every single message within a list", section "The
lists").

7. To see one of the available options, press the keys.

8. To confirm the setting, press the key.

9. To return the fax machine to its initial stand-by mode, press the key.

keys.

delete

answer SEND EDIT PRIN

SMS SERVICE

1-5

ANSWERING A MESSAGE (SMS) RECEIVED

1. Press the key.

The display shows , where "XX" is the number appears in the lower
right-hand side corner and it indicates the total number of messages received (max.

30). It is useful if you want to know how many messages you have received and,
therefore, how many you can still receive.

2. To confirm the setting, press the key.
If , appear on display, it means that the memory

MEM ALMOST FULL DELETE REC. SMS

for messages received already contains 28 messages, therefore, it is almost full. It is
advisable to delete some messages from this memory. See "Deleting/editing/
sending again a message (SMS)".

If, on the other hand, , appear on display, it means
that the memory for messages received is full. In this case, you must delete at least
one message from this memory. See "Deleting/editing/sending again a message

(SMS)".

3. To confirm the setting , press the key.

The display shows from left to right: the reference number which identifies the
messages present on the list of messages received (from the oldest message to the
most recent one), the icon for messages still unread, the correspondent's
telephone number, the text of the message or part of it, and the date and time.
To show all the message-related data and the text of the message on the fax

machine, press once the

SMS received xx

MEMORY FULL DELETE REC. SMS

display list

keys.

To stop the text on the display, press again the

If you wish to select the displayed message, skip to step 5, otherwise move on to the
next step.

4. To find in the above-mentioned list the message that you wish to select, press
the keys.

5. To select the message, press the key.

6. Press the keys until the display shows

7. To confirm the setting, press the key.
From this point on, follow the procedure described in "Writing and sending a

message (sms)", as from the step in which the display shows .

1-6

Note: If the message , appears on display and the fax

machine does not allow you to write the text of your message, this means
that:

- the memory for messages sent is full
or

- the memory for messages written and saved is full
or

- both memories are full.
At this point, delete at least one of the messages from the memories or from both

(according to each case). Later on see "Deleting/editing/sending again a
message (SMS)".

SMS SERVICE

FULL MEMORY DELETE SMS

ANSWER

keys.

.

MS TEXT

FOR AN APPROPRIATE MESSAGE (SMS) RECEPTION IF YOU OWN MORE THAN

ONE TELEPHONE SET AND ONLY ONE TELEPHONE LINE

If you must connect other telephone sets to the same telephone line, up to a
maximum number of 9 which can receive messages (SMS), you must identify each of
them with a different terminal number (between 0 and 9) to make sure that the
messages reach the set desired. To give the fax machine a specified terminal number,
proceed as described below. As regards other telephone sets, follow the procedures
described by their manufacturers in order to obtain the same result.

1. Press the key.

2. Press the keys until the display shows

3. Press the key.

4. Press the keys until the display shows

5. To confirm the setting, press the key.

6. Press a key from - to identify a terminal different from "0" so that it can

receive the messages sent to it.

7. To confirm the setting, press the key.

8. To return the fax machine to its initial stand-by mode, press the key.

9. If you want to move back one function, press the key.

CONFIGURATION

TERMINAL NO.

.

CONFIGURING THE FAX MACHINE FOR NOTIFYING THE RECEPTION OF A

MESSAGE (SMS) THROUGH AN ACOUSTIC SIGNAL

The fax machine has already been configured for notifying the reception of a
message (SMS) through an acoustic signal; if it is not, proceed as follows:

1. Press the key.

2. Press the keys until the display shows

3. Press the key.

4. Press the keys until the display shows

5. Press the key.

6. To see the available option or , press the keys.

7. To confirm the setting, press the key.

8. To return the fax machine to its initial stand-by mode, press the key.

9. If you want to move back one function, press the key.

SMS RX ADVICE- yes no

CONFIGURATION

SMS RX ADVICE

.

.

SMS SERVICE

1-7

DELETING/EDITING/SENDING AGAIN A MESSAGE (SMS)

Look at the list of messages sent, written (not sent yet), or received if you want to
find a message that you wish to delete, edit and/or send again.

FROM THE LIST OF MESSAGES SENT

1. Press the key.

2. Press the keys until the display shows

"XX" appears in the lower right-hand side corner and it indicates the total number of
messages sent (max. 5). It is useful if you want to know how many messages you
have sent and, therefore, how many you can still send.

3. To confirm the setting, press the key.

4. To confirm the setting , press the key.

The display shows from left to right: the reference number which identifies the
messages present on the list of messages sent (from the oldest message to the most
recent one), the correspondent's telephone number, the text of the message or part
of it, and the date and time.
To show all the message-related data and the text of the message on the fax

machine, press once the

display list

keys.

SMS SENT XX

.

To stop the text on the display, press again the

If you wish to delete, edit and/or send again the displayed message skip to step 6,
otherwise move on to the next step.

5. To find in the above-mentioned list the message that you wish to delete, edit and/or
send again, press the keys.

6. To select the message, press the key.
You can also choose one of the following options: , , or .

: to delete the message selected.

DELETE

: to send the same message to another recipient or to the same recipient.

SEND

: to change the message contents and send it to the same recipient or to

EDIT

another recipient.

: to print the data concerning the message you have just selected and the text

PRINT

of the message.
To edit and send a message again, see "Writing and sending a message (sms)" as

from the step in which the display shows .
To print the data concerning the message selected, see "Printing every single

message within a list", section "The lists".

7. To see the other available options, press the keys.

8. To confirm the setting, press the key.

9. To return the fax machine to its initial stand-by mode, press the key.

SMS teX t

keys.

DELETE SEND EDIT PRINT

1-8

SMS SERVICE

FROM THE LIST OF MESSAGES WRITTEN AND SAVED

x

t

1. Press the key.

2. Press the keys until the display shows

"XX" appears in the lower right-hand side corner and it indicates the total number of
messages written and saved (max. 5). It is useful if you want to know how many
messages you have saved and, therefore, how many you can still save.

3. To confirm the setting, press the key.

4. From this point on, repeat the procedure as from the step in which the display shows

display list

.

SMS written XX

.

FROM THE LIST OF MESSAGES RECEIVED

1. Press the key.

2. Press the keys until the display shows

"XX" appears in the lower right-hand side corner and it indicates the total number of
messages received (max. 30). It is useful if you want to know how many messages
you have received and, therefore, how many you can still receive.

3. To confirm the setting, press the key.

4. From this point on, repeat the procedure as from the step in which the display shows

display list

.

sms received x

.

THE LISTS

The lists containing the messages received, sent and written but still not sent, can be
displayed as described in "Deleting/editing/sending again a message (SMS)"
and can also be printed at any moment.
When you ask for a list printout, you can read the text of the message, have a report
of all the data concerning it, for example, the date and time when it was sent or
received, the selected number, the transmitter's number, whether the message was
appropriately delivered, etc.
Apart from printing the complete lists, you can also require the printout of each
message within a list.

PRINTING EVERY SINGLE MESSAGE WITHIN A LIST

1. Press the key.

2. Press the keys until the display shows

sms written xx

3. To confirm the setting, press the key.

4. To confirm the setting

The display shows from left to right: the reference number which identifies the
messages present on the list of messages that you have selected, the correspondent's
telephone number, the text of the message or part of it, and the date and time.
To show all the message-related data and the text of the message on the fax

machine, press once the

To stop the text on the display, press again the

.

, press the key.

display lis

keys.

sms sent xx sms received xx

or or

keys.

SMS SERVICE

1-9

If you wish to select the displayed message skip to step 6, otherwise move on to the
next step.

5. To find in the above-mentioned list the message that you wish to select, press
the keys.

6. To select the message, press the key.

7. Press the keys until the display shows

8. To confirm the setting, press the key.

The fax machine prints a report containing the data of the message that you have just
selected and the text of the message, and then automatically returns to its initial
stand-by mode.

print

.

PRINTING THE LISTS OF MESSAGES (SMS) SENT, WRITTEN AND RECEIVED

1. Press the key.

2. Press the keys until the display shows

sms written xx

3. To confirm the setting, press the key.

4. Press the keys until the display shows

5. To confirm the setting, press the key.

After printing the report, the fax machine automatically returns to its initial stand-by
mode.

.

sms sent xx sms received xx

print list

or or

.

Note: If there are no messages in the list selected, the display shows

and the fax machine returns to its initial stand-by mode

PRINTING THE LIST OF CONFIGURATION PARAMETERS

1. Press the key.

2. Press the keys until the display shows

3. Press the key.

4. Press the keys until the display shows

5. To confirm the setting, press the key.

After printing the report, the fax machine automatically returns to its initial stand-by
mode.

configuration

print config.

.

empty list

1-10

SMS SERVICE

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SMS SERVICE

1-11

1-12

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SMS SERVICE

381755C