Olivetti D-COLOR MF2000, D-COLOR MF1600 User Manual

d-Color MF1600 plus d-Color MF2000 plus

User’s Guide

The Olivetti d-Color MF1600 plus and d-Color MF2000 plus

models use OKI software equivalent to the models

and MC360.

Code: 556600en

MC350

PUBLICATION ISSUED BY:

Olivetti S.p.A. Gruppo Telecom Italia

Via Jervis, 77 - 10015 Ivrea (ITALY) www.olivetti.com

The manufacturer reserves the right to carry out modifications to the product described in this manual at any time

The mark affixed to the product certifies that the

product satisfies the basic quality requirements.

and without any notice.

ENERGY STAR is a U.S. registered mark.

The ENERGY STAR program is an energy reduction plan introduced by theUnited States Environmental Protection Agency in response to environmental issues and for the purpose of advancing the development and utilization of more energy efficient office equipment.

Your attention is drawn to the following actions which could compromise the conformity attested to above, as well as the characteristics of the product:

• incorrect electrical power supply;

• incorrect installation, incorrect or improper use or use not in compliance with the warnings provided in the

User’s Manual supplied with the product;

• replacement of original components or accessories with others of a type not approved by the manufacturer, or performed by unauthorised personnel.

All rights reserved. No part of this material may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording or by any information storage and retrieval system, without permission in writing from the Publisher.

REFACE

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the inform a t ion in i t. Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer.

While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty of any kind, expressed or implied, as t o the accuracy or completeness of the information contained herein.

Oki is a registered trademark of Oki Electric Industry Company, Ltd. Oki Printing Solutions is a regis tered trademark of Oki Data Corporation.

Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation. Apple, Macintosh, Mac and Mac OS are registered trademarks of Apple Computer. Other product names and brand names are registered trademarks or trademarks of their

proprietors.

As an Energy Star Program Participant, the manufacturer has determined that this product meets the Energy Star guidelines for energy efficiency.

MF1600 plus ✔ MF2000 plus ✘

This product complies with the requirements of the Council Directives 2004/ 108/EC (EMC), 2006/95/EC (LVD) and 1999/5/EC (R&TTE), as amended where applicable, on the approximation of the laws of the member states relating to electromagnetic compatibility, low voltage and radio & telecommunications terminal equipment.

The following cables were used to evaluate this product to achieve EMC directive 2004/108/EC compliance and configurations other than this may affect that compliance.

CABLE TYPE LENGTH

(METRE)

Power 1.8 USB 2.0 LAN 15.0 Tel 2.1 Modular 15.0

CORE SHIELD

✘✘

✔ (1Turn) ✔

✔ (3Turns) ✘

✔ (2Turns) ✘

✔✘

ONTENTS

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

Emergency first aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Manufacturer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Importer to the EU/authorised representative. . . . . . . . . . . . . . . . . . . . .3

Environmental information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

Notes, cautions and warnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

About this guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

Documentation suite . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

On-line usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Printing pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

MFP overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11

Front view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11

Rear view. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Character switching. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Changing the display language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Releasing the scanner lock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Switching off. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Installing drivers and utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Windows - twain and printer drivers . . . . . . . . . . . . . . . . . . . . . . . . . .17

Mac - printer driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Fax driver (MF2000 plus only). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20

Hotkey utility - windows only . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

MFP setup tool - windows only . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

Paper recommendations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

Cassette tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

Face down stacker. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Face up stacker. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Loading paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Cassette tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

Configuring your machine... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Minimum configuration requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Pre-configuration information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Fax set up (MF2000 plus). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Network set up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

Internet communication features. . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

...from the web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

...from the setup tool utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

...from the control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

Setting the fax facility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44

Initial set up. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44

Advanced set up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

Managing the address book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49

Adding an email address entry to the address book. . . . . . . . . . . . . . . .49

Deleting an email address entry from the address book. . . . . . . . . . . . .49

Modifying an email address entry from the address book . . . . . . . . . . . .50

Contents > 4

Adding a group entry to the address book . . . . . . . . . . . . . . . . . . . . . .50

Deleting a group address entry from the address book . . . . . . . . . . . . .51

Modifying a group address entry from the address book. . . . . . . . . . . . .51

Access control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

Enabling access control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

Logging in . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

Logging out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

Operation time-out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53

Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

Multi-tasking. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

Loading document(s). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

Placing document(s) in the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

Placing document(s) on the glass . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

Basic operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

Advanced operation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59

Basic operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59

Scan to e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59

Scan to USB memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

Scan to network PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61

Scan to PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62

Faxing (MF2000 plus). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Basic operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Searching the phone book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Sending a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Advanced operation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65

Changing the fax quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65

Adjusting density . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65

Document size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66

Manual send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66

Delayed send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66

Fax receiving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67

Printing a fax activity report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69

Printing transmission reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69

Sending a fax from your PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70

Adding fax numbers to the phone book . . . . . . . . . . . . . . . . . . . . . . . .72

Adding new groups to the phone book . . . . . . . . . . . . . . . . . . . . . . . . .72

Importing and exporting fax numbers . . . . . . . . . . . . . . . . . . . . . . . . .73

Printing settings in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

Printing preferences in windows applications . . . . . . . . . . . . . . . . . . . . . .74

Setup tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

Job options tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75

Colour tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76

Setting from windows control panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

General tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

Advanced tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

2-sided printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79

Printing settings in Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81

Setting printing options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81

Setting printing options - saving driver settings . . . . . . . . . . . . . . . . . . . .81

Changing the default printer and paper size . . . . . . . . . . . . . . . . . . . . . . .82

Page setup options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82

Print options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83

Copies & pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83

Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83

Contents > 5

Paper handling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84

ColorSync. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84

Cover page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85

Paper source. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85

Print quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85

Colour . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86

Printer setup options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87

Printer options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87

Print control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88

Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88

General printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89

Printing on different media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89

Printing on legal paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89

Printing on envelopes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89

Setting other printing options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89

Fit to page printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89

Printing multiple pages to one sheet . . . . . . . . . . . . . . . . . . . . . . . . . .90

Printing color documents in black and white . . . . . . . . . . . . . . . . . . . . .92

Cancelling a print job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92

Colour printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93

Factors that affect the appearance of prints . . . . . . . . . . . . . . . . . . . . . . .93

Tips for printing in colour . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94

Printing photographic images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94

Printing from Microsoft Office applications . . . . . . . . . . . . . . . . . . . . . .94

Printing specific colours (e.g. a company logo) . . . . . . . . . . . . . . . . . . .94

Adjusting the brightness or intensity of a print . . . . . . . . . . . . . . . . . . .94

Accessing the colour matching options. . . . . . . . . . . . . . . . . . . . . . . . . . .95

Setting the colour matching options . . . . . . . . . . . . . . . . . . . . . . . . . . . .95

Using the colour swatch feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96

Using the colour correct utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96

Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97

Replacing consumable items. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97

Consumable order details. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97

Toner cartridge replacement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .98

Image drum replacement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102

Transfer belt replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .104

Fuser replacement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109

Cleaning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111

...the LED head. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

...the paper path in the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .113

...the underside of the ADF. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

...the document glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .114

Installing additional memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120

Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

In the scanner ADF section... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120

In the printer section... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .121

Dealing with unsatisfactory printing. . . . . . . . . . . . . . . . . . . . . . . . . . . .126

Dealing with unsatisfactory copying. . . . . . . . . . . . . . . . . . . . . . . . . . . .127

Fax problem checklist (MF2000 plus) . . . . . . . . . . . . . . . . . . . . . . . . . . .128

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .130

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .131

Contents > 6

OTES, CAUTIONS AND WARNINGS

NOTE A note provides additional information to supplement the main text.

CAUTION!

A caution provides additional information which, if ignored, may result in equipment malfunction or damage.

WARNING!

A warning provides additional information which, if ignored, may result in a risk of personal injury.

For the protection of your product, and in order to ensure that you benefit from its full functionality, this model has been designed to operate only with genuine original toner cartridges. Any other toner cartridge may not operate at all, even if it is described as “compatible”, and if it does work, your product's performance and print quality may be degraded.

Use of non-genuine products may invalidate your warranty.

Specifications subject to change without notice. All trademarks acknowledged.

Notes, cautions and warnings > 7

BOUT THIS GUIDE

OCUMENTATION SUITE

This guide is part of a suite of online and printed documentation provided to help you become familiar with your product and to make the best use of its many powerful features. The documentation is summarised below for reference and is found on the DVD unless indicated otherwise:

> Installation Safety booklet: provides information for safe use of your product.

This is a paper document that is packaged with the product and should be read before setting up your machine.

> Set-up Guide: describes how to unpack, connect and turn on your product.

This is a paper document that is packaged with the product.

> User’s Guide: helps you become familiar with your product and make the best use

of its many features. Also included are guidelines for troubleshooting and maintenance to ensure that it performs at its best.

> Network Guide: helps you become familiar with the funct ion ali ty of the built in

network interface card.

> Installation Guides: accompany consumable items and optional accessories to

describe how to install them. These are paper documents that are packaged with the consumables and optional

accessories.

> On-line Help: on-line information accessible from the printer driver and utility

software.

About this guide > 8

ON-

LINE USAGE

This guide is intended to be read on screen using Adobe Reader. Use the navigation and viewing tools provided in Adobe Reader.

There are many cross-references within this book, each highlighted as blue text. When you click on a cross-reference the display will instantly jump to the part of the manual containing the referenced material.

By using the button in Adobe Reader, you can navigate directly back to where you were before.

You can access specific information in two ways:

> In the list of bookmarks down the left hand side of your screen, click on the topic of

interest to jump to the required topic. (If the bookmarks are not available, use the

“Contents” on page 4.)

> In the list of bookmarks, click on Index to jump to the Index. (If the bookmarks are

not available, use the “Contents” on page 4.) Find the term of interest in the alphabetically arranged index and click on the associated page number to jump to the page containing the term.

RINTING PAGES

The whole manual, individual pages, or sections may be printed. The procedure is:

1. From the toolbar, select File > Print (or press the Ctrl + P keys).

2. Choose which pages you wish to print:

(a) All pages, (1), for the entire manual. (b) Current page, (2), for the page at which you are looking.

1 2 3

page numbers.

(d) Click OK.

About this guide > 9

NTRODUCTION

Congratulations on choosing this Multi Function Product (MFP). It has been designed with advanced features, to give you clear, vibrant colour prints and crisp black and white pages at high speed, on a range of office print media.

With this MFP, you can instantly scan paper-based documents and deliver the electronic image to various destinations including email addresses, printers, ftp servers, facsimile machines, USB memory stick, or someone else's computer on the network.

Your MFP includes these features:

> ProQ2400 Multi-level technology produces subtle tones and smooth gradations of

colour to lend photographic quality to your documents.

> Hotkey utility - enables the MFP to receive one key touch commands from a locally

connected computer (Windows only).

> 600 x 600dpi and 1200 x 600dpi (dots per inch) print resolution for high quality

image production.

> 300 x 300 (standard) and 600 x 600dpi (high) copy resolution. > Banner Printing (MF2000 plus). > Single Pass Colour Digital LED technology for high speed processing of your printed

pages.

> High speed USB 2.0 interface. > 10Base-T and 100Base-TX network connection lets you share this resource among

users on your office network.

> Scan to E-mail - Connected to an Ethernet network and a SMTP server, this MFP

allows you to transmit document(s) over the internet via e-mail.

> Scan to Network PC - Allows you to send scanned documents to a server or a

personal computer's file folder over an intranet with F TP (File Transfer Protocol), CIFS (Common Internet File System) protocol. The scan to filing feature removes the need for the mail server to handle large attachments.

> Scan to Fax (MF2000 plus) - Allows you to send and receive scanned documents to/from

another facsimile machine.

> Scan to memory - Scan to USB memory. > Digital Copying - An intuitive control panel, makes digital copying fast and easy. > Network/PC Printing - When conne ct ed to a Network, the MFP is able to perform

network or PC printing.

> Multiple Pages Sending - With the Auto Document Feeder, the MFP allows a stack of

up to 50 page document(s) to be continuously scanned.

> Simplified Operator panel > Address Book/Profiles Managing - This provides a convenient way to manage all the

e-mail addresses and profiles (filing destinations). The MFP’s Setup Tool utility allows you to create up to 100 e-mail addresses and several filing destinations to manage your document.

The following optional feature is available: 256MB additional memory, to allow the printing of more complex pages.

Introduction > 10

MFP

OVERVIEW

RONT VIEW

1. Scanner bed. 6. Output stacker, face down. Standard printed copy delivery point. Holds up to 150 sheets of 80g/m².

2. Automatic Document Feeder (ADF) Unit. 7. Standard paper tray with level indicator.

3. ADF Paper Tray. Max. 50 sheets A4 at

60 - 120g/m².

4. Document Cover. 9. USB Memory port.

5. Operator Control Panel.

Holds up to 250 sheets of 80g/m².

8. Multi purpose feeder tray (shown closed). Used for feeding heavier paper stocks, envelopes and other special media. Also used for manual feeding of single sheets when required and Banner printing.

MFP overview > 11

EAR VIEW

This view shows the connection panel and the rear output stacker.

LAN TEST

TEL LINE

12 3 546

1. USB connection. 5. IEC (CE22) AC power connection.

2. Local Area Network connection. 6. AC Power ON/OFF switch.

3. MF2000 plus: Local Telephone handset connection. 7. Automatic Document Feeder (ADF).

4. MF2000 plus: Telephone line connection. 8. Rear paper stacker (closed).

When the rear paper stacker is folded down, paper exits through the rear of the printer and is stacked here face up. This is mainly used for heavy print media. When used in conjunction with the multi purpose feed tray, the paper path through the printer is essentially straight. This avoids bending the paper around curves in the paper path and enables feeding of up to 203g/m² media.

MFP overview > 12

ONTROL PANEL

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Done a b c d e f g h i j k l m n o p q r s t u v w x y z

1. Keypad Used to enter numbers, upper-case /lower-case letters and symbols in the Entry Line. Refer to “Character switching” on page 14 for further details.

2. LEFT key When in switching Mode: Returns the display to the Fun ction Se lect ion sc reen or Scan Sub Functi on

Selection screen from the Stand-by screen. When Setting up: Increments the value of the tree structure.

3. UP Key When setting up or in switching Mode: Moves the cursor UP.

4. DOWN Key When setting up or in switching Mode: Moves the cursor DOWN.

5. ENTER Key When switching Mode: Used to confirm the Mode selected. Used to start Push Scan (If Push Scan is selected, the Executing Push Scan

screen appears). When Setting up: Decrements the value of the tree structure. Increments the value of the tree structure as the set value is confirmed. When entering PIN ID: Used to confirm the PIN ID entered.

23456

6. RIGHT Key When in switching Mode: Used to confirm the Mode selected. Used to start Push Scan (If Push Scan is selected, the Executing Push Scan

screen appears). When Setting up: Decrements the value of the tree structure. Increments the value of the tree structure as the set value is confirmed.

7. LCD display 128 x 64 dot.

8. START Key

(a = colour; b= monochrome)

When entering PIN ID, used to confirm the PIN ID entered. Executes the function selected. Executes Copy. Executes Scan to E-mail/ USB Memory/ Network PC. Executes Fax Send. Executes Fax Manual Receive. Recovery from Error/Warning states. When pressed from the Screen Entry screen, confirms the characters or

functions selected.

MFP overview > 13

abcd@d

Done a b c d e f g h i j k l m n o p q r s t u v w x y z

9. STOP Key Stops the function being executed. Stops Copy. Stops Scan to E-mail/ USB Memory/ Network PC. Stops Fax Send. Cancels Print Job. Recover from Error/Warning states: Used to confirm error messages (when an error that does not need

recovery operation has occurred). Recovering from Error/Warning states. Forces a return to the Mode Selection screen from each Stand-by screen

(all settings shown on the Stand-by screen return to User Default values).

HARACTER SWITCHING

23456

Numbers, upper and lower case letters and symbols can be entered using the keypad. Press the key multiple times to switch between characters.

NOTE When pressing multiple times, you must re-press the key within 2 seconds of the previous press.

The example below is based on English being the display language:

KEY AVAILABLE CHARACTER

11 -> 1 2 a -> b -> c -> A -> B -> C -> 2 3 d -> e -> f -> D -> E -> F -> 3 4 g -> h -> i -> G -> H -> I -> 4 5 j -> k -> l -> J -> K -> L -> 5 6 m -> n -> o -> M -> N -> O -> 6 7 p -> q -> r -> s -> P -> Q -> R -> S -> 7 8 t -> u -> v -> T -> U -> V -> 8 9 w -> x -> y -> z -> W -> X -> Y -> Z -> 9 0 SP (space) -> 0 -> SP (space) * @ -> * -> @

# . -> _ -> - -> P -> SP (space) -> + -> ! -> “ -> $ -> % -> & -> ‘ -> (

-> ) -> , -> / -> : -> ; -> < -> = -> > -> ? -> [ -> £ -> ] -> ^ -> #

MFP overview > 14

HANGING THE DISPLAY LANGUAGE

The default language used by your MFP for display messages is English. If required, this can be changed using the Panel Language Setup utility.

MFP overview > 15

ETTING STARTED

ELEASING THE SCANNER LOCK

CAUTION!

Make sure the scanner is in the UNLOCKED position before operating.

1. Open the document cover.

2. Move scan lock lever to UNLOCKED position.

NOTE If you need to transport or move your MFP for any reason;

1. Ensure the scanning head is in the left most position, then turn off the MFP.

2. Move the scan lock lever to the LOCKED position.

WITCHING OFF

CAUTION!

Do not turn off the power switch suddenly as this may damage your MFP.

1. Press the Down arrow button on the control panel to highlight Menu, press Enter to

select.

2. Press the Down arrow button on the control panel to highlight System Shutdown, press Enter to select.

3. Press Enter to execute.

4. At the prompt, turn the power switch OFF.

Getting started > 16

NSTALLING DRIVERS AND UTILITIES

Install the appropriate drivers for your connection type:

> Network connection; install the printer driver > USB connection; install the printer driver and the TWAIN driver

NOTE Mac OS X; install the printer driver only.

NOTE You must be logged on as an administrator or a member of the Administrators group in order to complete this procedure. If your computer is connected to a network, network policy settings may also prevent you from completing this procedure.

NOTE If you are connecting your printer to a Power Mac G5, make sure the USB cable is compatible with USB 2.0. If you use a USB 1.1-only compatible cable, you may experience problems such as errors or the printer not receiving the job.

The installation instructions below refer to USB connection. For network connection details refer to the Network Guide.

If you are running Windows Server 2003 or Server 2008, you may need to follow these steps to ensure the WIA service starts when using the TWAIN driver and Hotkey Utility:

NOTE In the case of Server 2008, Desktop Experience needs to be installed.

1. Click Start > Administrative Tools > Services.

2. Double-click Services.

3. Double-click Windows Image Acquisition (WIA).

4. From the Startup type menu, select Automatic.

5. Under Service status, click Start.

6. Click OK.

INDOWS

TWAIN AND PRINTER DRIVERS

The TWAIN driver is used for “Pull Scanning”, i.e. Initiating a scan from your PC via software. Compare this to “Push Scanning” where you start the scan by pressing a button on the MFP's front panel. The TWAIN driver only works via USB connections. This means it's not possible to control the scanner over the network from your PC.

There are two different ways of installing the TWAIN and printer drivers:

1. Not plugging the printer in yet, but running the driver installer program from the DVD-ROM. This installs the TWAIN (scanner driver) and printer drivers. Once the printer is switched on and plugged in, the installation is complete.

Getting started > 17

2. Plugging the printer in first and performing a “Plug and play” type of installation. In this case you must install the TWAIN driver first.

NOTE

> The driver installer program is the recommended installation method.

> “Plug and play” installation only applies when connecting to your machine

via USB.

Plug and play installation

The MFP is a “dual device” - Windows sees it as a scanner and a printer. This means when the MFP is plugged into a PC using a USB cable, you'll be prompted to install 2 different drivers; the TWAIN (scanner) driver first and then the printer driver.

1. Attach the printer to a USB port of your computer.

2. Switch on the printer.

3. Insert the DVD. If DVD autoboots, cancel the dialogue.

The ‘New Hardware Found' dialogue will display.

If you do not see the ‘New Hardware Found' dialogue, please check that power and USB cables are connected properly, and the printer is switched on.

4. Install TWAIN driver first.

Getting started > 18

5. Next install the printer driver.

MAC -

PRINTER DRIVER

The information in this secti o n is ba s ed on Mac OS X Leopard (10.5). Other versions may appear slightly different, but the principles are the same.

1. Insert the DVD-ROM and run the driver installer program.

2. Follow the on-screen instructions to install the printer driver.

3. Attach the printer to a USB port of your computer.

4. Switch on the printer.

5. Choose Apple Menu > System Preferences > Print & Fax.

6. If the printer is already in th e li s t of pri nt e rs , cl ic k “-” to remove it.

NOTE This is necessary as Leopard may not be using the correct printer driver files.

7. Click “+” to add a new printer.

8. Click More Printers.

9. Choose OKI USB from the pop-up menu.

Getting started > 19

10. Select your printer model and click Add.

11. The printer is added to the list of printers.

12. Restart your computer.

FAX

DRIVER

The fax driver allows you to send faxes directly from your computer without printing the document first.

Windows XP has built-in fax support - you can use your computer's modem to send faxes directly from your computer.

With fax driver you are sending the fax data from your computer to the MFP, and then the MFP automatically sends the document.

(MF2000 plus

ONLY

)

Installing the fax driver

This is installed as part of the driver installer wizard.

Getting started > 20

OTKEY UTILITY

WINDOWS ONLY

NOTE The Hotkey utility only works via USB connections.

The Hotkey utility enables the MFP to receive one key touch commands from a locally connected computer (“Pull Scan”).

Installation of the Hotkey utility is optional and can be found on the DVD under the Utilities folder.

Information on using the Hotkey utility can be found in “Scan to PC” on page 62.

Setting up the Hotkey Utility

1. Install the Hotkey utility from the DVD:

Set-up will place a “Hotkey” icon on your desktop.

2. Double-click this icon to open the Hotkey console.

3. Select Settings. The following screen displays.

2 3

4. Select the function yo u want to set in section (1).

5. Set the parameters for this function in section (2).

6. When you have completed settings, press OK (3).

The Utility will return to the Hotkey console.

7. To use Hotkey in PC mode (i.e. push scanning), it must be set as the program to handle scanner events:

NOTE The following example uses Windows XP. The steps may vary if you are using any other operating system, but the principle is the same.

(a) Select Start > Control Panel. (b) Double-click Scanners and Cameras. (c) Right-click the MFP icon and click Properties. (d) Select the Events tab.

Getting started > 21

(e) Choose an event from the Select an event drop-down menu. (f) In the Actions field, click Start this program and choose HotKey from the

drop-down menu. (g) Click Apply. (h) Repeat steps e to g for each event, e.g. Scan to Application, E-mail, Folder and

PC-Fax. (i) Click OK to confirm.

MFP

SETUP TOOL

Installation of the MFP setup utility is optional and can be found on the DVD under the Utilities folder.

The MFP setup tool can discover MF1600 plus/MF2000 plus devices over USB or network connections. To discover, select File > Printer Discovery.

The MFP setup tool allows you to configure your MFP. Refer to “Pre-configuration

information” on page 29 for detailed instructions.

WINDOWS ONLY

Getting started > 22

APER RECOMMENDATIONS

Your MFP will handle a variety of print media, including a range of paper wei ghts and sizes. This section provides general advice on choice of media, and explains how to use each type.

The best performance will be obtained when using standard 75~90g/m² paper designed for use in copiers and laser printers. A suitable type is Color Copy by Mondi.

Use of heavily embossed or very rough textured paper is not recommended. Pre-printed stationery can be used, but the ink must not offset when exposed to the high

fuser temperatures used in the printi ng p roc es s . Envelopes should be free from twist, curl or other deformations. They should also be of the

rectangular flap type, with glue that remains intact when subjected to hot roll pressure fusing used in this type of printer. Window envelopes are not suitable.

Labels should also be of the type recommended for use in copiers and laser printers, in which the base carrier page is entirely covered by labels. Other types of label stock may damage the printer due to the labels peeling off during the printing process. A suitable type is Avery White Laser Label types 7162, 7664, 7666 (A4), or 5161 (Letter).

Use of transparencies is not recommended.

CAUTION!

Transparencies will melt in the fuser and damage your machine.

ASSETTE TRAY

The Cassette Tray can handle paper weights of 64g/m² to 176g/m². The Cassette Tray is ideal for printing A4 documents of more than 1 page in length.

SIZE DIMENSIONS

A6 105 x 148mm A5 148 x 210mm B5 182 x 257mm Executive 184.2 x 266.7mm A4 210 x 297mm Letter 215.9 x 279.4mm Legal 13in. 216 x 330mm Legal 13.5in. 216 x 343mm Legal 14in. 216 x 356mm

WEIGHT (G/M2)

Light 64-74g/m² Medium 75-104g/m² Heavy 105-120g/m²

If you have identical paper stock loaded in the multi purpose tray, you can have the printer automatically switch to the other tray when the current tray runs out of paper. When printing from Windows applications, this function is enabled in the driver settings. When printing from other systems, this function is enabled in the Print Menu.

ULTI PURPOSE TRAY

The multi purpose tray can handle the same media sizes as the cassette trays but in weights of 75g/m² to 203g/m². For very heavy paper stock, use the face up (rear) paper stacker. This ensures that the paper path through the printer is almost straight.

Getting started > 23

The multi purpose tray can feed paper widths as small as 105mm and lengths up to 1200mm (banner printing - MF2000 plus only).

For paper lengths exceeding 356mm (Legal 14in.) use paper stock between 90g/m² and 128g/m² and the face up (rear) paper stacker.

When using the multi purpose tray, feed each sheet of paper or envelope one-by-one, rather than stacking them. This helps to avoid paper jams.

Watermarked or headed paper should be loaded print side up and top edge into the printer.

MF1600 plus

MF2000 plus

SIZE DIMENSIONS

A6 105 x 148mm A5 148 x 210mm B5 182 x 257mm Executive 184.2 x 266.7mm A4 210 x 297mm Letter 215.9 x 279.4mm Legal 13in. 216 x 330mm Legal 13.5in. 216 x 343mm Legal 14in. 216 x 356mm Custom sizes 216 x 356mm

SIZE DIMENSIONS

A6 105 x 148mm A5 148 x 210mm B5 182 x 257mm

WEIGHT (G/M2)

Light 64-74g/m² Medium 75-104g/m² Heavy 105-120g/m² Ultra

heavy: 121-203g/m²

WEIGHT (G/M2)

Executive 184.2 x 266.7mm A4 210 x 297mm Letter 215.9 x 279.4mm Legal 13in. 216 x 330mm Legal 13.5in. 216 x 343mm Legal 14in. 216 x 356mm Custom sizes 216 x 356mm Banner 210 x 900mm

215 x 900mm

215 x 1200mm COM-9 Envelope 98.4 x 225.4mm COM-10 Envelope 104.7 x 241.3mm Monarch Envelope 98.4 x 190.5mm C5 162 x 229mm

Light 64-74g/m² Medium 75-104g/m² Heavy 105-120g/m² Ultra

heavy: 121-203g/m²

Getting started > 24

ACE DOWN STACKER

The face down stacker on the top of the printer can hold up to 150 sheets of 80g/m² standard paper and can handle paper stocks up to 120g/m². Pages printed in reading order (page 1 first) will be sorted in reading order (last page on top, facing down).

ACE UP STACKER

The face up stacker at the rear of the printer should be opened and the tray extension pulled out when required for use. In this condition paper will exit via this path, regardless of driver settings.

The face up stacker can hold up to 10 sheets of 80g/m² standard paper and can handle stocks up to 203g/m².

Always use this stacker and the multi purpose feeder for paper stocks heavier than 120g/m².

OADING PAPER

ASSETTE TRAY

1. Remove the paper tray from the machine.

2. Fan the paper to be loaded at the edges (a) and in the middle (b) to ensure that all

sheets are properly separated, then tap the edges of the stack on a flat surface to make it flush again (c).

3. Load the tray with paper.

Getting started > 25

Use the level indicators (a and b) as a guide. For letter headed paper load face down

with top edge towards the front of the printer.

4. Adjust the rear stopper (a) and paper guides (b) to the si ze of paper bei ng used. A6 paper uses area (c).

5. If you are using A6 paper, re-position the rear paper guide to the front slot.

Getting started > 26

6. Close the cassette tray gently.

To prevent paper jams:

> Do not leave space between the paper and the guides and rear stopper. > Do not overfill the paper tray. Capacity depends on the type of paper stock. > Do not load damaged paper. > Do not load paper of different sizes or typ es at th e same time. > Do not pull the paper tray out during printing. > Close the paper tray gently.

NOTE

> For face down printing, make sure the face up (rear) stacker is closed (the

paper exits from the top of the printer). Stacking capacity is approximately 150 sheets, depending on paper weight.

> For face up printing, make sure the face up (rear) stacker is open and the

paper support is extended. Paper is stacked in reverse order and tray capacity is approximately 10 sheets, depending on paper weight.

> Always use the face up (rear) stacker for heavy paper (card stock, etc.).

CAUTION!

Do not open or close the rear paper exit while printing as it may result in a paper jam.

Getting started > 27

ULTI PURPOSE TRAY

The multi purpose tray is used for printing on media such as envelopes, non-standard media, A5, A6, and heavyweight paper (see “Multi purpose tray” on page 23).

1. Open the multi purpose tray.

2. Adjust the paper guides (a) to the size of paper you are going to print on, using the

markings on the paper platform.

3. Position a sheet of paper on the paper platform so that it is gripped in place.

> Load your chosen media one sheet at a time. > When printing on headed paper load the paper into the multi purpose tray with

pre-printed side up and top edge into the printer.

> An envelope should be loaded face up with top edge to the left and short edge

facing into the printer.

4. Set the correct paper size for the multi purpose tray in the Printer Menu. See

page 41.

Getting started > 28

ONFIGURING YOUR MACHINE

INIMUM CONFIGURATION REQUIREMENTS

To make the best of this MFP, the following configuration is required:

...

To send faxes (MF2000 plus):

A PSTN telephone line connection.

To send e-mails:

> TCP/IP network. > A SMTP and an optional POP3 server. > Default “From” Address (this MFP’s Address).

To file document(s) via intranet

> FTP or CIFS Protocol environment. > Windows 2000, Windows XP, Windows Vista, or FTP server.

PRE-

CONFIGURATION INFORMATION

ENERAL

Ensure that you have the relevant permission/PIN numbers before commencing. The Factory set default passwords/PIN are:

Administrator aaaaaa PIN 000000 Network (web page) last 6 figures of MAC address

NOTE The administrator password should be changed and maintained by the system administrator.

FAX

SET UP

Your MFP has to be set up properly to allow faxing from the machine. The following parameters must be set before using the fax function:

> Date and time > Country code > Local phone number > Sender ID

(MF2000 plus)

See “Initial set up” on page 44 for details.

NOTE If you ran the driver installer program from the DVD-ROM you may have already set the time zone, date and time via the Panel Language Setup utility.

Configuring your machine... > 29

ETWORK SET UP

The MFP has to be set up properly on your network to perform scan to e-mail and other functions. In order for other network devices to find the MFP on the network, the following network parameters have to be set:

IP Address Set: IP Address: . . . Subnet mask:. . . Gateway IP:. . . DNS server:. . . SMTP server:. . . SMTP port:25 POP3 server: . . . POP3 Port:110

Explanation:

1. IP Address Set:

Choose Auto to obtain IP/subnet/gateway addresses automatically from DHCP server. After changing setting from Manual to Auto, the MFP will automatically reboot the network card.

2. IP Address:

This is the Internet Protocol (IP) address assigned to your machine by your network administrator.

NOTE An IP (Internet Protocol) address uniquely identifies a host connection to an IP network. The System administrator or network designer assigns the IP address. The IP address consists of two parts, one identifying the network and the one identifying your node. The IP address is usually written as four numbers separated by periods. Each number can be zero to 255. For example,

10.1.30.186 could be an IP address.

3. Subnet Mask:

This is the net mask address assigned by your network administrator.

4. Gateway IP:

This is the gateway IP address assigned by your network administrator.

5. SMTP Server:

NOTE SMTP (Simple Mail Transfer Protocol) is the main communication protocol used to send and receive e-mail on the Internet.

This is the IP address of your SMTP Mail Server assigned by your network administrator.

6. SMTP Port:

The port number of your SMTP Mail Server.

Configuring your machine... > 30

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