Olivetti Copia 9916 Operation Guide

PUBLICATION ISSUED BY:

Olivetti Lexikon, S.p.A. Documentazione Via Jervis, 77 - 10015 Ivrea (Italy)

The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.

The mark affixed to the product certifies that the product satisfies the basic quality requirements.

Your attention is drawn to the following actions that could compromise the characteristics of the product:

• incorrect electrical supply;

• incorrect installation; incorrect or improper use, or , in an y case, not in accordance with the warnings given in the User Manual supplied with the product;

• replacement of original components or accessories with others of a type not approved by the manufacturer, or carried out by unauthorized personnel.

Super G3 is a phrase used to describe the new generation of fax units that use ITU-T V.34 standard

33.6 Kbps* modems. Super G3 High Speed Fax units allow transmission time of approximately three seconds* per page which results in reduced telephone line charges.

*Approximately three seconds per page document

transmission time based on Olivetti FAX Standard Chart No. 1, standard mode, at 33.6Kbps modem speed to similarly specified machines, depending on telephone line conditions.

ii Preface

Important Information for Users in the United Kingdom

Approval Number 609637

Your Olivetti machine has been approved against the requirements of NTR3 for use in the UK. The CE mark is applied in respect of the requirements of 72/23 EEC and 89/336 EEC.

It is intended for connection to analogue two wire public telecommunication networks.

Connect the supplied cable to this socket first, then to the telephone line.

This socket is intended for connection of the telephone. If required, an adapter to connect any piece of approved telecommunications apparatus is available from your Olivetti supplier.

Olivetti recommend that any additional equipment connected in the installation is connected to this “handset” socket. Do not connect additional equipment through parallel sockets elsewhere on the telephone line.

Voltage and current available at these sockets is determined by the network to which the line cable is connected. They will not normally exceed the limits for TNV as described in EN60950.

This equipment is not intended or recommended for making calls to emergency services.

Preface iii

For Your Safety (Australia Only)

To ensure safe operation the three-pin plug supplied must be inserted only into a standard three-pin power point which is effectively earthed through the normal household wiring.

Extension cords used with the equipment must be three-core and be correctly wired to provide connection to earth. Wrongly wired extension cords are a major cause of fatalities.

The power point shall be located near the equipment and shall be easily accessible.

The fact that the equipment operates satisfactorily does not imply that the power point is earthed and the installation is completely safe. For your safety, if in any doubt about the effective earthing of the power point, consult a qualified electrician.

Caution (New Zealand Only)

1. This equipment may not necessarily provide for the effective handover of a call to or from a telephone connected to the same line.

2. The operation of this equipment on the same line as telephone or other equipment with audible warning devices or automatic ring detectors will give rise to bell tinkle or noise and may cause false tripping of the ring detector. Should such problems occur, the user is not to contact Telecom faults service.

3. Should this equipment become physically damaged, disconnect immediately from the Telecom connection and power source and contact your nearest service agent.

4. To relocate this equipment please. l) Disconnect the equipment from the Telecom connection.

2) Disconnect the equipment from the power source.

3) Reconnect the equipment to the power source.

4) Reconnect the equipment to the Telecom connection.

5. If the supply cord of this equipment is damaged, it must be replaced by the special cord (Parts No.: HH2-1910).

6. Not all standard telephones will respond to incoming ringing when connected to the extension socket.

iv Preface

Chapter 1 Introduction

Welcome! ......................................................................................................... 1-2

Main Features ................................................................................................. 1-3

Fax Features ............................................................................................. 1-3

Copier Features ....................................................................................... 1-7

Telephone Features ................................................................................. 1-7

Options ............................................................................................................ 1-9

Using Your Documentation ........................................................................ 1-10

How to Use Your Guides ...................................................................... 1-11

Type Conventions Used in This Guide .............................................. 1-13

Customer Support ....................................................................................... 1-15

Chapter 2 Getting Started

Operation Panel ............................................................................................. 2-2

Functions of the Operation Panel (One-Touch Speed Dialling

Panels Closed) .................................................................................... 2-2

Function Buttons (One-Touch Speed Dialling Panels Open)............ 2-6

Switching Between Fax and Copy Modes.................................................. 2-9

Switching to Copy Mode ....................................................................... 2-9

Switching to Fax Mode......................................................................... 2-10

Autoclear Function ..................................................................... 2-10

General Guidelines for Registering Information......................................2-11

Understanding and Accessing the Menus..........................................2-11

Returning to the Previous Level ............................................... 2-14

Returning Directly to Standby Mode....................................... 2-14

Entering Numbers, Letters, and Symbols.......................................... 2-15

Correcting a Mistake .................................................................. 2-18

Summary of Buttons Used to Enter Information ................... 2-18

Registering Sender Information................................................................. 2-20

What is Sender Information?............................................................... 2-20

Registering the Date and Time............................................................ 2-22

Registering the Fax Number and Unit Name ................................... 2-24

Registering Sender Names................................................................... 2-28

Registering a Sender Name ....................................................... 2-28

Contents

Contents v

Changing or Deleting a Sender Name ..................................... 2-31

Printing a List to Check the Sender Information.............................. 2-33

Setting the Telephone Line Type ................................................................ 2-34

Energy Saver Mode ..................................................................................... 2-36

Turning Energy Saver Mode On ......................................................... 2-36

Returning to Full Power Mode ........................................................... 2-39

Chapter 3 Speed Dialling

What is Speed Dialling? ................................................................................ 3-2

Speed Dialling Methods......................................................................... 3-2

One-Touch Speed Dialling ........................................................... 3-2

Coded Speed Dialling .................................................................. 3-2

Group Dialling .............................................................................. 3-2

Before Entering Numbers for Speed Dialling............................................ 3-3

Entering Pauses for Dialling.................................................................. 3-3

Adjusting the Length of the Pause ............................................. 3-5

One-Touch Speed Dialling............................................................................ 3-8

Registering Numbers for One-Touch Speed Dialling ........................ 3-8

Optional Settings......................................................................... 3-12

Changing/Deleting a One-Touch Speed Dialling Entry ................. 3-23

Coded Speed Dialling ................................................................................. 3-24

Registering Numbers for Coded Speed Dialling.............................. 3-24

Optional Settings......................................................................... 3-29

Changing/Deleting a Coded Speed Dialling Entry......................... 3-39

Group Dialling ............................................................................................. 3-40

Creating Groups.................................................................................... 3-40

TX TIME SETTING ..................................................................... 3-46

Changing/Deleting a Group Dialling Entry..................................... 3-48

Using Speed Dialling................................................................................... 3-49

Using One-Touch Speed Dialling ....................................................... 3-49

Using Coded Speed Dialling ............................................................... 3-52

Using Group Dialling ........................................................................... 3-55

Printing Lists of Speed Dialling Entries ................................................... 3-59

One-Touch Speed Dialling List 1 ........................................................ 3-61

Coded Speed Dialling List 1 ................................................................ 3-61

One-Touch Speed Dialling List 2 ........................................................ 3-61

Coded Speed Dialling List 2 ................................................................ 3-62

Group Dialling List ............................................................................... 3-62

vi Contents

Chapter 4 Sending Documents

Preparing the Document............................................................................... 4-3

Document Requirements ....................................................................... 4-3

Setting the Document on the Unit ........................................................ 4-4

Setting the Document in the Automatic Document Feeder

(ADF) ........................................................................................... 4-4

Adding Pages to the Document in the Automatic Document

Feeder (ADF) .............................................................................. 4-7

Setting the Document on the Platen Glass ................................ 4-8

Preparing to Send .........................................................................................4-11

Selecting a Sender Name.......................................................................4-11

Document Stamp Feature .................................................................... 4-12

Turning the Stamp Feature On and Off ................................... 4-13

Setting Up the Stamp Feature ................................................... 4-13

Refilling the Stamp Ink Compartment............................................... 4-15

Adjusting the Scanning Settings ......................................................... 4-17

Adjusting the Scanning Resolution .......................................... 4-18

Adjusting the Scanning Density ............................................... 4-19

Adjusting the Image Quality Setting ....................................... 4-20

Dialling Methods................................................................................... 4-21

Sending Methods ......................................................................................... 4-22

Overview ................................................................................................ 4-22

Memory Sending................................................................................... 4-22

Memory Sending Using the Automatic Document Feeder

(ADF) ........................................................................................ 4-23

Memory Sending Using the Platen Glass................................ 4-25

Direct Sending ....................................................................................... 4-29

Manual Sending .................................................................................... 4-32

Checking the Sending Status...................................................................... 4-35

Checking Documents that Are Being Sent ........................................ 4-35

Checking Documents that Have Been Sent....................................... 4-36

Automatic Document Reduction............................................................... 4-37

Redialling When the Line is Busy ............................................................. 4-38

Manual Redialling................................................................................. 4-38

Cancelling Manual Redialling .................................................. 4-38

Automatic Redialling ........................................................................... 4-38

What is Automatic Redialling? ................................................. 4-38

Checking and Cancelling Automatic Redialling

(Memory Sending) ................................................................... 4-39

Contents vii

Checking and Cancelling Automatic Redialling

(Direct Sending) ....................................................................... 4-40

Setting Up Automatic Redialling.............................................. 4-41

Cancelling Sending ...................................................................................... 4-46

Sequential Broadcasting to More Than One Location............................ 4-47

Printing the Multi TX Report .............................................................. 4-50

Sending Documents at a Preset Time........................................................ 4-52

Sending a Document at a Preset Time with Other Functions ......... 4-55

Cancelling a Document Set for a Preset Time ................................... 4-56

Sending a Document with a Subaddress/Password.............................. 4-58

Subaddress/Password Sending with Speed Dialling...................... 4-59

Subaddress/Password Sending with the Operation Panel

Buttons............................................................................................... 4-59

Using Alternative Telephone Networks

(UK Only) ............................................................................................... 4-63

Registering an Alternative Telephone Network ............................... 4-64

Sending with a Registered Long-Distance Service........................... 4-67

Registering Speed Dialling with the M button ................................. 4-68

Chapter 5 Receiving Documents

Different Ways to Receive a Document ...................................................... 5-3

Overview .................................................................................................. 5-3

Setting and Checking the Receive Mode ............................................. 5-4

Receiving a Document Automatically: AUTO RX Mode ......................... 5-5

Setting AUTO RX Mode......................................................................... 5-5

Receiving a Document Manually with the Handset:

MANUAL RX Mode ............................................................................... 5-7

Setting MANUAL RX Mode.................................................................. 5-7

Receiving a Document Manually at the Unit...................................... 5-8

Receiving a Document Manually with an Extension Telephone ..... 5-9

Adjusting the Remote Receiving Settings ............................... 5-10

Changing the Remote Receive ID............................................. 5-12

Checking the Receiving Status................................................................... 5-13

Displaying the Receiving Status ......................................................... 5-13

Checking the Reception Result ........................................................... 5-14

Receiving a Document in Memory When the Toner or Paper Runs

Out........................................................................................................... 5-16

Cancelling Receiving ................................................................................... 5-18

Printing a Received Document in the Correct Page Order.................... 5-19

viii Contents

Changing the Print Mode for Received Documents............................... 5-20

Overview of Print Modes..................................................................... 5-20

N on One Printing....................................................................... 5-20

RX Rotate Printing ...................................................................... 5-21

Setting the Print Mode ......................................................................... 5-21

N on One Printing....................................................................... 5-21

RX Rotate Printing ...................................................................... 5-23

Transferring Documents ............................................................................. 5-26

Before You Set Up Document Transfer .............................................. 5-26

Setting Up the Unit for Document Transfer ...................................... 5-27

Changing Document Transfer Settings .............................................. 5-32

Turning Transfer Mode On and Off.................................................... 5-34

Turning Transfer Mode On........................................................ 5-34

Turning Transfer Mode Off........................................................ 5-35

Cancelling Document Transfer............................................................ 5-36

Chapter 6 Using the Memory Features

Memory Lock – Receiving Documents in Memory .................................. 6-2

Setting Up the Unit to Receive in Memory ......................................... 6-2

Turning Memory Lock On ................................................................... 6-10

Turning Memory Lock Off and Printing Documents Received in

Memory ..............................................................................................6-11

Cancelling Memory Lock Mode ......................................................... 6-12

Checking Documents Stored in Memory ................................................. 6-13

Printing a List of Documents in Memory .......................................... 6-13

Printing a Document in Memory........................................................ 6-14

Resending a Document after an Error ...................................................... 6-16

Sending a Document in Memory to a Different Destination................. 6-18

Deleting a Document from Memory ......................................................... 6-20

Memory Boxes.............................................................................................. 6-22

What is a Memory Box? ....................................................................... 6-22

Setting Up a Memory Box.................................................................... 6-23

Before You Create Memory Boxes ............................................ 6-23

When You Create a Memory Box.............................................. 6-23

Creating a Memory Box ....................................................................... 6-26

Changing the Memory Box Settings................................................... 6-34

Cancelling a Memory Box.................................................................... 6-35

Sending a Document Stored in a Memory Box................................. 6-37

Printing a Document Received in a Memory Box ............................ 6-40

What Happens to Documents in Memory After a Power Cut ....... 6-42

Contents ix

Chapter 7 Relay Broadcasting

What is Relay Broadcasting? ........................................................................ 7-2

Setting Up Your Unit as a Relay Unit.......................................................... 7-3

Creating a Relay Group.......................................................................... 7-4

Changing Relay Group Settings ......................................................... 7-10

Deleting a Relay Group........................................................................ 7-12

Sending a Document to a Relay Unit for Relay Broadcasting............... 7-14

Sending a Document to a Relay Unit with Speed Dialling ............. 7-15

Sending with the Relay Broadcast Button ......................................... 7-16

Chapter 8 Confidential Mailboxes

What is a Confidential Mailbox? ................................................................. 8-2

Setting Up a Confidential Mailbox.............................................................. 8-3

Creating a Confidential Mailbox .......................................................... 8-3

Changing a Confidential Mailbox ...................................................... 8-14

Deleting a Confidential Mailbox......................................................... 8-16

Receiving a Confidential Document ......................................................... 8-18

Printing a Document Received in a Confidential Mailbox ............. 8-20

Sending a Confidential Document ............................................................ 8-22

Sending a Confidential Document with Speed Dialling ................. 8-22

Sending a Confidential Document with the Confidential Mailbox

Button ................................................................................................ 8-23

Chapter 9 Polling

What is Polling? ............................................................................................. 9-2

Polling Receiving ........................................................................................... 9-3

Before You Poll Other Fax Units ........................................................... 9-3

Polling Other Fax Units to Receive a Document ................................ 9-3

Polling to Receive at a Preset Time ....................................................... 9-7

Before Setting Up Polling at a Preset Time................................ 9-7

Setting Up a Preset Time Polling Box......................................... 9-7

Changing the Preset T ime Polling Box Setup ......................... 9-17

Cancelling a Preset Time Polling Box ...................................... 9-19

Polling Sending ............................................................................................ 9-21

Before You Can Be Polled to Send ...................................................... 9-21

Setting Up a Polling Box ...................................................................... 9-21

Creating a Polling Box................................................................ 9-21

Changing the Polling Box Setup ............................................... 9-30

Cancelling a Polling Box ............................................................ 9-32

Scanning a Document into Memory for Polling Sending ............... 9-34

x Contents

Chapter 10 Other Special Features

Using the Telephone .................................................................................... 10-2

Special Dialling ............................................................................................ 10-3

Dialling Through a Switchboard ........................................................ 10-3

Registering the Access Type and Outside Line Access

Number Under the R Button.................................................. 10-3

Confirming a Dial Tone ........................................................................ 10-7

Using Tone Dialling On a Pulse Line ................................................. 10-8

Dialling a Long Distance Number............................................................. 10-9

Setting and Using the Program Button................................................... 10-12

Chapter 11 Restricting Use of the Unit

Setting and Using the System Settings Password ....................................11-2

Setting the System Settings Password.................................................11-2

Changing or Cancelling the System Settings Password...................11-4

Restricting Unit Operation ..........................................................................11-8

Setting Sending Restrictions .................................................................11-9

Setting Printing and Copying Restrictions....................................... 11-14

Setting Telephone Restrictions ...........................................................11-16

Operating the Unit with Restrictions On..........................................11-17

Sending a Document with Restrictions On ............................11-17

Making a Copy with Restrictions On......................................11-19

Printing a Report with Restrictions On ..................................11-20

Using the Telephone with Restrictions On.............................11-21

Turning Restrictions Off and On........................................................11-21

Receiving Documents from Registered Senders Only ..........................11-27

Chapter 12 Reports and Lists

Summary of Lists and Reports................................................................... 12-2

Summary of Abbreviations used in Activity Reports............................. 12-4

Activity Report ............................................................................................. 12-5

Transmission (TX) Reports ......................................................................... 12-7

Error TX Report ..................................................................................... 12-7

Transmission (TX) Report .................................................................... 12-7

TX Report with First Page.................................................................... 12-8

Multi-Transaction (TX/RX) Report ........................................................... 12-9

Relay Broadcast Report............................................................................... 12-9

Reception (RX) Reports ............................................................................. 12-10

Error RX Report................................................................................... 12-10

RX Report ............................................................................................. 12-10

Confidential RX Report .......................................................................12-11

Contents xi

Memory Box Report ...................................................................................12-11

Memory Lists.............................................................................................. 12-12

Confidential Mailbox List .................................................................. 12-12

Document Memory List ..................................................................... 12-13

Received Memory Box List ................................................................ 12-14

Memory Clear Report......................................................................... 12-15

Chapter 13 Troubleshooting

Clearing Jams................................................................................................ 13-3

Error Code Table (Listed by Number) ...................................................... 13-3

List of LCD Display Messages (Alphabetic List) .................................... 13-6

Solving Problems ....................................................................................... 13-10

Identifying the Problem ..................................................................... 13-10

Faxing Problems—Sending ............................................................... 13-12

Cannot send after dialling? ..................................................... 13-12

Does memory fill up immediately when you try to

send? ........................................................................................ 13-12

Are documents streaked with lines when they print on

the other party’s fax unit?..................................................... 13-13

Are your documents printing out at a reduced size on

the other party’s fax unit?..................................................... 13-13

Part of the document is cut off when the other party

receives it? ............................................................................... 13-13

Are the documents you send too light?................................. 13-13

Cannot perform polling? ......................................................... 13-14

Cannot perform confidential sending? .................................. 13-14

Cannot relay a document from another fax unit? ................ 13-14

Faxing Problems—Receiving ............................................................ 13-15

Cannot receive documents automatically? ........................... 13-15

Cannot receive manually? ....................................................... 13-15

Are part of the documents you receive cut off?.................... 13-15

Are the documents you receive of poor quality? ................. 13-16

Does your unit switch to memory substitution reception

even though paper is present? ............................................. 13-16

Cannot receive a confidential document in your

confidential mailbox? ............................................................ 13-16

Cannot poll another fax unit and receive its document? .... 13-16

Copying Problems .............................................................................. 13-17

xii Contents

Telephone Line Problems................................................................... 13-17

You cannot use your telephone? ............................................. 13-17

Other Problems.................................................................................... 13-17

Is sending and receiving of documents too slow? ............... 13-17

Cannot get documents from information services?............. 13-17

No memory backup? ................................................................ 13-18

What Happens to Memory after a Power Cut....................................... 13-19

How Your Registered Data Is Protected .......................................... 13-19

About the Backup Battery.................................................................. 13-20

Memory Clear Report......................................................................... 13-21

Chapter 14 Summary of Important Settings

How the Unit Operates with Default Settings......................................... 14-3

General Settings..................................................................................... 14-3

Sending Settings .................................................................................... 14-4

Receiving Settings ................................................................................. 14-6

Printing Settings .................................................................................... 14-7

Report Settings ...................................................................................... 14-8

Summary of Menus ..................................................................................... 14-9

User Settings ................................................................................................14-11

Accessing the User Settings Menu ....................................................14-11

User Settings Menu............................................................................. 14-12

Report Settings ........................................................................................... 14-15

Accessing the Report Settings Menu................................................ 14-15

Report Settings Menu ......................................................................... 14-16

TX (Send) Settings...................................................................................... 14-17

Accessing the TX Settings Menu....................................................... 14-17

TX Settings Menu ................................................................................ 14-18

RX (Receive) Settings................................................................................. 14-19

Accessing the RX Settings Menu ...................................................... 14-19

RX Settings Menu................................................................................ 14-20

Printer Settings ........................................................................................... 14-21

Accessing the Printer Settings Menu................................................ 14-21

Printer Settings Menu......................................................................... 14-22

File Settings................................................................................................. 14-25

Accessing the File Settings Menu ..................................................... 14-25

File Settings Menu............................................................................... 14-26

System Settings .......................................................................................... 14-31

Accessing the System Settings Menu ............................................... 14-31

System Settings Menu ........................................................................ 14-32

Contents xiii

Copy Settings.............................................................................................. 14-36

Accessing the Copy Settings Menu .................................................. 14-36

Copy Settings Menu ........................................................................... 14-37

Relationship between BATCH TX and Timer Settings......................... 14-38

Changing Fax and Copy Default Settings .............................................. 14-39

Implementing Fax Default Settings.................................................. 14-40

Setting Fax Default Settings .................................................... 14-40

Implementing Copy Default Settings .............................................. 14-46

Setting Copy Default Settings ................................................. 14-47

Setting Copy Mode as the Default Mode ............................................... 14-52

Printing a List of Settings Registered in the Unit (User’s Data List) .. 14-54

Keeping Records of Your Settings ........................................................... 14-56

User Reminder Sheets ........................................................................ 14-56

Password Reminder ................................................................. 14-56

Department Access Code......................................................... 14-57

Preset Polling............................................................................. 14-57

Confidential Mailboxes ............................................................ 14-58

Relay Broadcast Groups........................................................... 14-58

Memory Boxes........................................................................... 14-59

Polling Boxes ............................................................................. 14-59

Appendix A Specifications

Principal Specifications ................................................................................ A-2

Using Copy and Fax Functions Simultaneously ...................................... A-5

Appendix B Document Specifications

Documents Sizes ........................................................................................... B-2

Documents Sizes You Can Scan Using the Automatic Document

Feeder (ADF) ...................................................................................... B-2

Document Sizes You Can Scan Using the Platen Glass ..................... B-2

Scanned Area of a Document (Faxing) ....................................................... B-3

Printed Area of a Sheet of Paper (Faxing) .................................................. B-4

Glossary

Index

xiv Contents

Chapter 1

Introduction

This chapter introduces you to the main features of your unit. It also explains how to get the most out of the documentation that comes with your unit, and explains the options available. You will also find information on who to contact if you have problems operating your unit.

❏ Welcome! .................................................................................................. 1-2

❏ Main Features .......................................................................................... 1-3

• Fax Features ........................................................................................ 1-3

• Copier Features .................................................................................. 1-7

• Telephone Features ............................................................................ 1-7

❏ Options ..................................................................................................... 1-9

❏ Using Y our Documentation ................................................................. 1-10

• How to Use Your Guides .................................................................1-11

• Type Conventions Used in This Guide ......................................... 1-13

❏ Customer Support................................................................................. 1-15

Introduction

Chapter 1 Introduction 1-1

Welcome!

Thank you for purchasing an Olivetti Multifunctional Digital Copier model.

The fax function of your unit will help you expand your work capacity and efficiency with its features and options, and have greater flexibility provided by full support of ITU-T subaddress/password sending and receiving.

This guide shows you how to get the most out of the fax feature of your unit. Whether you are sending a quick memo to the home office on the other side of town or automatically receiving from a branch overseas or across the country, this guide shows you how to do it all quickly and easily.

Take a few minutes to browse through this guide to become familiar with what it contains. You do not have to read it all at once from cover to cover.

If you have purchased the model equipped with an ADF and fax card, this manual will provide you with an overall view of the machine and

will describe the machine's facsimile functions in detail. For information on how to, for example, install the machine and on how to use its copier functions, refer to the copier's User's Guide (from now on called Manual for the copier user).

We have done our best to give you an accurate, easy-to-use guide. However, if you still have questions about using your unit, please feel free to contact your local authorised Olivetti dealer or the Olivetti Lexikon Help Desk. They will be glad to answer your questions.

1-2 Introduction Chapter 1

Main Features

In addition to standard fax transmission and document copying functions, your unit offers you a range of other features in accordance with your needs.

Fax Features

Improved speed

Your unit is equipped with the ITU-T standard V.34 mode which enables transmission speeds of up to 33,600 bps.

Ultra High Quality (UHQ) image

Olivetti’s ultra-high quality image processing produces excellent reproductions in documents you send or copy. (1 p. 4-17)

Laser beam printer

Quiet, clean laser technology guarantees quality reproduction.

Easy to use

A larger display and operation panel with larger buttons makes the unit easier to use. (1 p. 2-2)

Introduction

Economical and quiet

Olivetti’s RAPID Fusing System™ enables quiet operation while you save money. If the unit remains idle for a specified length of time, the unit automatically shuts itself down and enters energy saver mode. It remains in this mode until an automatic or manual operation is performed, or you press the Energy Saver button. (1 p. 2-36)

Convenient paper supply

A large paper supply means less time spent loading paper in the paper cassette. The paper cassette holds 250 sheets* and by installing one of the additional paper cassettes, available as options for your unit, you can increase the total to 1000 sheets. You can also load an additional 100 sheets in the stack bypass. Both paper cassettes are easy to access and refill.

*64 g/m2 paper

Chapter 1 Introduction 1-3

Flexible document feeding

Your unit gives you the flexibility of scanning a variety of documents for sending. The platen glass allows you to scan non-standard document sizes and other documents, such as pages from books or even threedimensional objects (up to 2 kg). For multipage documents, you can use the Automatic Document Feeder (ADF)* to quickly scan standard-size pages. (1 pp. 4-4, 4-8)

Simple maintenance

The toner cartridge for your unit contains both the toner and the drum, making installation and replacement simple and clean.

Variety of options available

The unit can have several options added to it to increase its functionality. (1 p. 1-9)

Dual access

Even while you are sending or receiving a document, you can continue to use the unit to register information or record documents into memory.

Error Correction Mode (ECM)

The unit’s Error Correction Mode (ECM) reduces transmission errors when sending and receiving documents from other fax units (that also have ECM capability) over noisy or poor quality telephone lines.

Full support of ITU-T subaddresses and passwords

You can employ ITU-T subaddresses and passwords to communicate not only with other Olivetti fax units, but also with fax units of other manufacturers. (1 p. 4-58)

Expanded transaction features

You can create private memory boxes and set them up to receive and

*The Automatic Document Feeder (ADF) is an option for the basic model but

comes standard on all the other models.

1-4 Introduction Chapter 1

transmit documents. If the other party’s fax unit can use ITU-T subaddresses and passwords, you can set up and use memory boxes regardless of the model or manufacturer of the other fax unit. (1 p. 6-22)

Automatic dialling

Automatic dialling includes one-touch speed dialling, coded speed dialling, and group dialling. They allow you to dial a fax/telephone number easily and send a document to more than one destination. You can store up to 84 numbers for one-touch speed dialling, and 116 numbers for coded speed dialling. Multiple one-touch and coded speed dialling entries can be registered in a group. Group dialling allows you to dial up to 199 destinations in a single operation. (1 Chapter 3)

Delayed sending

A document can be scanned into the unit’s memory and sent at a specified time. This allows you to save on communication costs by setting a sending time when communication costs are comparatively cheaper, for example, late at night or during holidays. (1 p. 4-52)

Multiple transmission

The same document can be sent to multiple destinations by a single operation.

By using one-touch speed dialling, coded speed dialling, and regular dialling with the numeric keypad, you can send the same document to as many as 210 destinations at a time. (1 p. 4-47)

Introduction

Relay transmission

When sending documents long distance to multiple recipients, sending the document once to a relay unit near the recipients and using that relay unit to send the document onto the individual local recipients can save on long-distance communication costs. (1 Chapter 7)

Polling

The receiving unit can call the sending unit and request it to send the document it is holding. The receiving unit can be set to poll at specified times and collect information regularly from the sending unit. In polling to receive, the receiver is accountable for the transmission costs. (1 Chapter 9)

Memory receiving when you run out of paper or toner

If you run out of paper or toner while you are receiving a document in

Chapter 1 Introduction 1-5

auto receive mode, the unit continues to receive by storing the remainder of the document in the unit’s memory. Once you refill the paper cassette or replace the toner cartridge, the unit automatically prints the remainder of the document stored in memory. (1 p. 5-16)

Program button

The Program button allows you to register a frequently used setting so you can automatically perform a routine procedure with the press of a single button. This avoids having to open the one-touch speed dialling panels every time to access the button for the function you want. (1 p. 10-12)

Fax/Copy default settings

When sending, the document resolution, image quality, contrast, and other settings can be stored as “fax default settings”. (1 p. 14-40)

When copying, the document scanning mode, magnification, number of copies, and other settings can be stored as “copy default settings”. (1 p. 14-46)

User restriction

To limit the number of users from outside a certain division, the faxing and copying functions can be set to respond only when an access code is entered. (1 p. 11-8)

Department control

Setting access codes for each department in your office enables you to monitor the unit’s use. Details of each department’s transmissions can be obtained by printing an activity report. (1 p. 12-6)

Secure communications

A dedicated confidential mailbox can be created in the unit’s memory for sending or receiving highly confidential documents. The documents in the box can be protected by a subaddress and password. (1 Chapter 8)

Printing various reports

Transmission and reception results can be confirmed through various types of reports. In addition to the Activity Report printed after 40 transactions, reports can also be printed at the end of each transmission, or only when a transmission error occurs. (1 Chapter 12)

Fax/telephone information services

1-6 Introduction Chapter 1

A range of fax/telephone information services, including business- and tourism-related services, can be easily accessed. (1 p. 10-8)

Memory reception

Your unit can be set to store incoming documents straight into memory instead of printing them out. This feature is convenient when no one is in the office, such as at night or when the office is otherwise closed. (1 p. 6-2)

Reception transfer

Your unit can be set to automatically transfer a received document to another fax unit. This allows you to receive documents at home or on another person’s fax unit. (1 p. 5-26)

N on One document reception

If the size of the documents you receive is small, multiple documents can be printed onto a single large sheet to save paper. (1 p. 5-20)

Memory backup/Memory Clear Report

This unit incorporates a memory backup function, ensuring that in the event of a power cut, documents stored in the unit’s memory are retained for approximately three hours. If the power supply remains interrupted for longer than this time, a Memory Clear Report lists documents that were erased. (1 pp. 12-15, 13-19)

Introduction

Copier Features

For details on the copier features, refer to the Copier User’s Guide.

Telephone Features

To use the telephone features of your unit, you need to connect a telephone to your unit.

Connection for a telephone

The unit has one jack for connecting a telephone. By connecting a telephone, you can use your unit to make and receive normal telephone calls.

Chapter 1 Introduction 1-7

When the unit is in manual receive mode, you can activate the unit to start receiving by dialling a code on your telephone. This feature is particularly convenient when your telephone is located away from your unit. (1 p. 5-9)

1-8 Introduction Chapter 1

Options

The options listed below are available for the model equipped with ADF and fax card.

Paper handling modules (Additional Single Cassette Module, Additional Triple Cassette Module)

By installing one of the optional paper cassettes, you can increase the paper capacity of the unit.

Fax Memory (Olivetti 8 MB Memory Kit)

You can increase the unit’s memory with this 8 MB memory module.

Automatic Document Feeder (ADF) (Olivetti ADF)

You can install this option on your unit to enable automatic feeding of documents for copying and faxing. An additional 8MB of memory is included with this option.

Introduction

Chapter 1 Introduction 1-9

How to Use Your Guides

To make the best use of your guides, and to learn how to set up, operate, and use the various features of your unit, be sure to do the following:

❏ Read this chapter to learn about the main fax and telephone features

of your unit, the options available and who to contact if you have questions. You will find details on the main copy features of your unit in Chapter 1 of the Copier User’s Guide.

❏ Carefully follow the instructions in Chapter 2, “Setting Up Your

Unit,” of the Copier User’s Guide, to unpack your unit and assemble it properly.

❏ Read Chapter 2 of this guide, “Getting Started,” to learn about the

functions of the buttons on the operation panel, and how to enter information in your unit and register your sender information.

❏ Read Chapter 3 of this guide, “Speed Dialling,” to learn how to

❏ Read Chapters 4 through 10 of this guide to master the unit’s

operating procedures (such as sending documents, receiving documents, and memory functions), and to learn more about its special features (such as relay broadcasting, confidential transaction, polling, and special dialling methods).

❏ Refer to Chapters 4 and 5 of the Copier User’s Guide to learn how to

use your unit as a copier and make the most of the different copy features.

❏ Refer to Chapter 11 of this guide, “Restricting Use of the Unit,” to

learn how to restrict the sending, printing, copying, and telephone functions of your unit.

❏ Refer to Chapter 12 of this guide, “Report and Lists,” to learn about

the reports and lists that can be automatically or manually printed from your unit.

❏ Look over Chapter 6, “Maintenance,” of the Copier User’s Guide to

become familiar with procedures for cleaning and transporting your unit, and replacing the toner cartridge.

1-10 Introduction Chapter 1

❏ If your unit is not operating properly, use Chapter 13 of this guide,

“Troubleshooting,” to try to solve the problem.

❏ If you have a document or paper jam, refer to Chapter 7,

“Troubleshooting,” of the Copier User’s Guide to remove any documents or paper from your unit.

❏ Refer to Chapter 14 of this guide, “Summary of Important Settings,”

to learn how to change default settings on your unit, and how to customise your unit to your needs.

❏ Refer to Appendix A of this guide for the technical specifications of

your unit, and to Appendix B of this guide and Appendix C of the Copier User’s Guide for details on the documents and paper you can use with your unit.

If you still have questions on how to use your unit, please feel free to contact your local authorised Olivetti dealer or the Olivetti Lexikon Help Desk. They will be happy to answer your questions.

The Automatic Document Feeder (ADF) comes standard on the model equipped with ADF and fax card but is an option for the basic model.

Introduction

Chapter 1 Introduction 1-11

Type Conventions Used in This Guide

Please read the list below of symbols, terms, and abbreviations used in this guide, and make sure you know what they mean. A complete glossary of terms is included at the end of this guide.

WARNINGS INDICATE OPERATIONS THAT MAY LEAD TO DEATH OR INJURY IF NOT PERFORMED CORRECTLY. IN ORDER

TO USE YOUR UNIT SAFELY, ALWAYS PAY ATTENTION TO THESE WARNINGS.

Cautions tell you how to avoid actions that could injure you or damage your unit. In order to use your unit safely, always pay attention to these cautions.

Notes provide advice on using your unit more effectively, describe operating restrictions, and tell you how to avoid minor difficulties. Reading these is recommended to make the most of your unit and its functions.

(1 p. 2-12) A number preceded by an arrow and enclosed in

parentheses references a page number in this guide or in the Copier User’s Guide which contains more information on the topic of the previous sentence.

default A setting that remains in effect unless you change

it.

document A document is the original sheet(s) of paper you

send or receive on the unit.

original An original is the original sheet(s) of paper you

copy on the unit.

1-12 Introduction Chapter 1

menu A menu is a list of options or features from which

you select an item to set up or change. A menu has a number and title which appear in the LCD display.

d and u buttons The search buttons (d, u) are used to select an

item or choice in a list or menu. Press d to select the next item or choice, or press u to select the previous item or choice.

transaction number When you send or receive a document, your unit

automatically assigns the document a unique transaction number. A transaction number is a four-digit number that will help you keep track of documents you send and receive.

TX/RX NO. On the LCD display, TX/RX NO. is the

abbreviation used for transaction number.

RX Denotes receiving. TX Denotes sending.

This icon denotes loading a document, face down, in the Automatic Document Feeder (ADF).

In addition, this guide uses bold type letters to show the names of buttons and switches on the unit, such as Data Registration, Stop, and Start. Text that appears in the unit’s LCD display is shown as in this example: PRINTING REPORT.

Introduction

Chapter 1 Introduction 1-13

Customer Support

Your Olivetti machine is designed with the latest technology to provide trouble-free operation.

If you encounter a problem, try to solve it by referring to the information in Chapter 13, “Troubleshooting,” of this guide. If you cannot solve the problem, or if you think your unit needs servicing, contact your local authorised Olivetti dealer or the Olivetti Lexikon Help Desk.

1-14 Introduction Chapter 1

Introduction

Chapter 1 Introduction 1-15

Chapter 2

Getting Started

This chapter describes the operation panel buttons and explains briefly how to browse through the menus and find the items you want. It also guides you through the procedures that must be performed before you use the unit for the first time.

❏ Operation Panel....................................................................................... 2-2

• Functions of the Operation Panel

(One-Touch Speed Dialling Panels Closed) ............................... 2-2

• Function Buttons (One-Touch Speed Dialling Panels Open) ...... 2-6

❏ Switching Between Fax and Copy Modes ........................................... 2-9

• Switching to Copy Mode .................................................................. 2-9

• Switching to Fax Mode.................................................................... 2-10

Autoclear Function ..................................................................... 2-10

❏ General Guidelines for Registering Information...............................2-11

• Understanding and Accessing the Menus.....................................2-11

Returning to the Previous Level ............................................... 2-14

Returning Directly to Standby Mode....................................... 2-14

• Entering Numbers, Letters, and Symbols .................................... 2-15

Correcting a Mistake .................................................................. 2-18

Summary of Buttons Used to Enter Information ................... 2-18

❏ Registering Sender Information.......................................................... 2-20

• What is Sender Information?.......................................................... 2-20

• Registering the Date and Time....................................................... 2-22

• Registering the Fax Number and Unit Name .............................. 2-24

• Registering Sender Names ............................................................. 2-28

Registering a Sender Name ....................................................... 2-28

Changing or Deleting a Sender Name ..................................... 2-31

• Printing a List to Check the Sender Information......................... 2-33

❏ Setting the Telephone Line Type......................................................... 2-34

❏ Energy Saver Mode............................................................................... 2-36

• Turning Energy Saver Mode On .................................................... 2-36

• Returning to Full Power Mode ...................................................... 2-39

Getting Started

Chapter 2 Getting Started 2-1

Operation Panel

Functions of the Operation Panel (One-Touch Speed Dialling Panels Closed)

q LCD Display

Displays messages and prompts during unit operation. Displays selections, text, numbers, and names when registering information.

w COPY Button/Lamp (1 p. 2-9)

Used to switch to copy mode. Lights when you are in copy mode.

e In Use/Memory Lamp

Blinks when the unit is sending, receiving, or using the telephone line. Lights green when the unit has a document in memory.

r Error Lamp

Blinks red when the unit has run out of paper or toner, or when there is a paper jam.

2-2 Getting Started Chapter 2

t FAX Button/Lamp (1 p. 2-10)

Used to switch to fax mode. Lights when you are in fax mode.

y PRINT/SCAN Button/Lamp

Used when you have installed the Olivetti Network Printer Board option.

u Fax Monitor Button (1 p. 4-35, 4-56, 5-13)

Used to check the transaction status and result. Also used to cancel transmissions set for a specified time.

Getting Started

i Program Button (1 p. 10-12)

Allows you to register a function you frequently use so that you can access it with the press of a single button.

Chapter 2 Getting Started 2-3

o Coded Dial Button (1 pp. 3-2, 3-24, 3-52)

Press this button and a three-digit code to dial a fax/telephone number that you have registered for coded speed dialling.

!0 Hook Button (1 p. 4-33)

Press to engage or disengage the telephone line.

!1 R Button (1 p. 10-3)

Press to dial an outside line access number or an extension number when the unit is connected through a switchboard (PBX).

!2 Redial Button (1 p. 4-38)

Redials the last number dialled using the numeric keypad (regular dialling).

!3 Stamp Button/Lamp (1 p. 4-14)

Switches the unit in and out of stamp mode. In stamp mode, the unit marks all documents scanned or sent through the Automatic Document Feeder (ADF).

!4 Direct TX Button/Lamp (1 p. 4-30)

Sets the unit for direct sending, which allows you to send a document ahead of other documents stored in memory.

!5 Energy Saver Button/Lamp (1 p. 2-36)

Cancels energy saver mode. Lights when energy saver mode is on.

!6 Display Contrast Button

Adjusts the contrast of the LCD display.

!7 Collate Button/Lamp (1 Copier User’s Guide)

Collates multipage documents when copying. Lights when collating is on.

!8 Copy Special Features Button (1 Copier User’s Guide)

Accesses the copy special functions, such as frame erase, binding erase, and 2 page separation.

!9 Function Buttons (F1 to F4)

Select options that appear in the LCD display.

@0 Return Button (1 p. 2-14)

Returns to the previous display or level in the LCD display.

2-4 Getting Started Chapter 2

@1 Set Button

Selects a menu item or setting during data registration. Also used when sending a document from the platen glass. Has the same function as the Set button of the function buttons.

@2 Data Registration Button/Lamp (1 p. 2-11)

Accesses the different menus for setting speed dialling, user preferences, sending and receiving options, and many other important settings. Blinks green when accessing the menus.

@3 Reset Button

In copy mode, returns to standby copy mode. In fax mode, has the same function as the Stop button.

@4 Numeric Keypad (1 pp. 2-15, 4-21)

Enters numbers when dialling or registering numbers. Also enters letters and symbols when registering names.

@5 Clear Button (1 p. 2-19)

Clears an entire entry when registering information. Has the same function as the Clear button of the function buttons.

@6 Start Button/Lamp

Starts sending, receiving, copying, and other operations. Also used to begin scanning for sending a document set on the platen glass. Lights green when it can be pressed, and orange when it cannot be used.

Getting Started

@7 Stop Button (1 p. 2-14)

Cancels sending, receiving, registering data and other operations, and returns the unit to standby mode.

@8 One-Touch Speed Dialling Buttons (1 pp. 3-2, 3-8, 3-49)

Dial numbers registered under one-touch speed dialling buttons. Close all onetouch speed dialling panels to access buttons 1 to 28. Open the first panel to access buttons 29 to 56, and open the second panel for buttons 57 to 84.

@9 One-Touch Speed Dialling Panels (1 pp. 3-8, 3-49)

The first three panels display the one-touch speed dialling buttons (1 to 84). The bottom panel displays the special function buttons described on the following pages.

Chapter 2 Getting Started 2-5

Do not touch this switch. (Must be set to

Function Buttons (One-Touch Speed Dialling Panels Open)

OFF

Delayed Transmission

Memory Box

Memory

Reference

TTI Selector Subaddress Password

ONOFF

Polling

Memory

Reception

Confidential

Mailbox

Transfer

Relay

Broadcast

Receive

Mode

DeletePause

Space

SetClearReport

Tone/+ MD.T.

SPEAKER VOLUME SWITCH

Adjusts the volume of the speaker. Can be adjusted to four levels.

This mark only appears on UK model.

Delayed T ransmission Button (1 p. 4-52) Used to set a time for delayed sending.

Polling Button (1 pp. 9-3, 9-34) Sets a document for polling sending, and also used for polling receiving.

Confidential Mailbox Button (1 pp. 8-20, 8-24) Sends a document to a confidential mailbox. Also used to print documents received in

a confidential mailbox. Relay Broadcast Button (1 p. 7-16)

Sets a document to be sent to another fax unit for relay sending. Pause Button (1 p. 3-3)

Enters pauses between or after the telephone/fax number when dialling or registering numbers.

d, u (Search) Buttons (1 p. 2-18) Scroll the display so you can see other options and selections in the menus during data

registration.

2-6 Getting Started Chapter 2

Delete Button (1 p. 2-19) During a step when you are registering a name, press this button to delete the

character you entered last. To delete numbers, move the cursor left (with the l button) under the number you want to delete and press Delete.

Memory Box Button (1 pp. 6-37, 6-41) Sets a document to be stored in a memory box, or opens a memory box so you can

print documents received in a memory box. Memory Reception Button (1 pp. 6-10, 6-11)

Switches the unit in and out of the memory lock mode and allows you to print received documents locked in memory. In memory lock mode, the unit stores all documents it receives in memory.

Transfer Button (1 pp. 5-34, 5-35) Switches the unit in and out of transfer mode. In transfer mode, the unit sends all

documents it receives to another fax unit at your home or another office.

l, r (Cursor) Buttons (1 p. 2-19) Move the cursor left or right during data registration.

Space Button (1 p. 2-19) Enters a space between letters and numbers in the LCD display when registering

information.

Getting Started

Memory Reference Button (1 p. 6-13)

Performs operations with documents currently stored in memory, including printing a list of documents, printing a document, sending a document to another destination, and deleting a document.

Report Button (1 Chapter 12) Prints reports containing information registered in the unit.

Clear Button (1 p. 2-19) Clears an entire entry when registering information. Has the same function as the

Clear button next to the numeric keypad. Set Button (1 p. 2-18)

Selects a menu item or setting during data registration. Also used when sending a document from the platen glass. Has the same function as the Set button below the LCD display.

Chapter 2 Getting Started 2-7

TTI Selector Button (1 p. 4-11) Enters a registered sender’s name to appear at the top of the document you are

sending. Subaddress Button (1 p. 4-59)

Allows you to enter an ITU-T subaddress so you can send a document with a subaddress.

Password Button (1 p. 4-59) Allows you to enter an ITU-T password so you can send a document with a password.

Receive Mode Button (1 p. 5-4) Sets the receive mode for receiving documents.

Tone/+ Button (1 p. 10-8) Press to switch temporarily to tone dialling when your unit is set for pulse dialling.

Also enters a plus (+) before the number when registering your fax/telephone number. D.T. Button (1 p. 10-7)

Confirms the dial tone when dialling a number. (Not used in the UK, Hong Kong, Ireland, Australia, New Zealand, Singapore, and Malaysia.)

M Button (1 p. 4-64) In the UK, use this button if you intend to use the 2300 Service of Mercury

Communications Limited.

2-8 Getting Started Chapter 2

Switching Between Fax and Copy Modes

Follow the procedures below to switch between fax and copy modes.

Switching to Copy Mode

COPY

To use the copy functions, press the COPY button to light its lamp. ❏ When the unit is in copy mode, the display below appears.

IMAGE QUALITY

READY TO COPY

TEXT

A4100%

COPY RATIO PAPER SELECT SCAN MODE

COPY RATIO

❏ Even when your unit is in copy mode, it can still receive documents. ❏ While copying, you cannot switch to fax mode. To switch to fax mode

from copy mode, stop copying by pressing the Stop button or wait until the copying is complete, then switch to fax mode. (1 p. 2-10)

❏ When the unit is switched to copy mode via the Copy button or

returned to copy mode via the autoclear function, all the copy settings, such as contrast and number of copies, return to their default settings. The default settings can also be changed. (1 p. 14-39)

❏ The unit is set to enter fax mode when the power is turned on.

However, the default mode can be changed so that copy mode is automatically selected when the power is turned on. (1 p. 14-52)

PAPER SIZE COPY QUANTITYDENSITY

21/08 ’99

SAT 15:30

Getting Started

Chapter 2 Getting Started 2-9

Switching to Fax Mode

FAX

When sending or manually receiving a document, press the FAX button to light its lamp.

❏ When the unit is in fax mode, the display below appears.

AUTO RX

STANDARD STANDARD TEXT

RESOLUTION DENSITY IMAGEQUALITY

RESOLUTION

READY TO SEND

DENSITY

IMAGE QUALITY

21/08 ’99

SAT 15:30

SHEET

BOOK SENDING

DOCUMENT SIZE (When sending from the platen glass)

❏ Your unit can be set so that settings such as document resolution and

scanning density always return to their default setting when the unit is switched to fax mode with the FAX button or when a fax transmission is complete. These initial settings are known as the “Fax Default Settings” and can be changed. (1 p. 14-39)

Autoclear Function

Even when the mode is changed with the FAX or COPY button, the unit automatically returns to its default mode and settings after a certain time. This is known as the “Autoclear Function”.

❏ The autoclear function can also be adjusted. (1 p. 14-34)

2-10 Getting Started Chapter 2

General Guidelines for Registering Information

This section provides a brief overview of how to use the buttons on the operation panel to open menus, make selections, and register data.

Always keep the following points in mind when accessing the menus: ❏ If you pause and do not press a button for two minutes, the unit

returns to standby mode automatically. You must then start the procedure again from the beginning.

❏ If your unit is set for manual receiving and the unit rings while you

are registering information, pick up the handset. If you hear a slow beep tone, the other party is trying to send you a document. Press the Stop button, then the Start button to receive the document.

Understanding and Accessing the Menus

The menu system, accessed by pressing the Data Registration button, contains settings that allow you to register important information and set up different features. Her e we will describe the general procedure for displaying and accessing the menus and briefly describe them. The content of each menu is described in detail in Chapter 14.

To access the menus, follow the general procedure below.

Data Registration

1. Press Data Registration.

SELECT AN ITEM

REGISTRATION/SETTING

01 DATA REGISTRATION

02 TEL# REGISTRATION

Getting Started

Chapter 2 Getting Started 2-11

Set

2. Press Set.

❏ The different menus are displayed.

SELECT AN ITEM

DATA REGISTRATION

01 USER SETTINGS

02 REPORT SETTINGS 03 TX SETTINGS 04 RX SETTINGS 05 PRINTER SETTINGS

3. Open all three one-touch speed dialling panels to expose the function buttons.

4. Use the search buttons (d, u) to select the menu you want. ❏ Press the d button to select the next menu in the list. (The list

will wrap from the last menu in the list to the first.)

❏ Press the u button to select the previous menu in the list. (The

list will wrap from the first menu in the list to the last.)

SELECT AN ITEM

DATA REGISTRATION

04 RX SETTINGS 05 PRINTER SETTINGS 06 FILE SETTINGS

07 SYSTEM SETTINGS

08 COPY SETTINGS

❏ USER SETTINGS (1 pp. 14-11, 14-12)

Contains important settings such as date and time setup, and registration of the sender information that should be entered when you set up your unit.

❏ REPORT SETTINGS (1 pp. 14-15, 14-16)

The settings under this menu allow you to select different options for printing transmission and activity reports.

❏ TX (Send) SETTINGS (1 pp. 14-17, 14-18)

Use these settings to customise how the unit sends documents.

2-12 Getting Started Chapter 2

❏ RX (Receive) SETTINGS (1 pp. 14-19, 14-20)

Use these settings to customise how the unit receives documents.

❏ PRINTER SETTINGS (1 pp. 14-21, 14-22)

Use these settings to set how the unit prints documents you receive.

❏ FILE SETTINGS (1 pp. 14-25, 14-26)

Use these settings to set up major features for faxing.

❏ SYSTEM SETTINGS (1 pp. 14-31, 14-32)

Use these settings to set up security and tracking, and also to set important defaults such as the date format and the language for the LCD display.

❏ COPY SETTINGS (1 pp. 14-36, 14-37)

Use these settings to customise the default settings in copy mode.

Getting Started

Set

5. Press Set to display the settings under the menu you selected.

SELECT AN ITEM

SYSTEM SETTINGS

The menu you selected

is displa

ed here.

01 PASSWORD

02 RESTRICTIVE CODES 03 MEMORY LOCK RX 04 RX RESTRICTION 05 DATE SETUP

6. Use the search buttons (d, u) to select the setting you want.

SELECT AN ITEM

SYSTEM SETTINGS

10 ENERGY SAVER 11 PHONE NO. CHECK

12 DEFAULT SETTINGS

13 AUTO CLEAR TIME 14 SW AFTER AUTOCLEAR

Chapter 2 Getting Started 2-13

Set

7. Press Set to display the sub-settings under the setting you selected.

Stop

Set

Return

SELECT AN ITEM

DEFAULT SETTINGS

8. Again, use the search buttons (d, u) to select the sub-setting you want, then press Set to register the setting, or to access additional sub-settings.

❏ If you access additional sub-settings, repeat this step to select

and register other additional settings.

9. When you have finished changing settings, press Stop to return to standby mode.

01 FAX

02 COPY

Returning to the Previous Level

To return to the previous level so you can continue browsing, press

Return. Each time you press Return, you will return to the previous level until the unit is back to standby mode.

Returning Directly to Standby Mode

Stop

Press Stop to return directly to standby mode.

If you do not press a button for two minutes, the unit will automatically return to standby mode.

2-14 Getting Started Chapter 2

Entering Numbers, Letters, and Symbols

Each numeric button has a number and a group of uppercase and lowercase letters assigned to it. Use the chart below to determine which number button to press for each character.

Press F4 to select

CAPITAL LTR or SMALL LETTER

Press F4 to

select NUMBER

INPUT

Button Uppercase Letters Lowercase Letters Number

ABC

DEF

GHI

JKL

MNO

PQRS

TUV

WXYZ

SYMBOLS

1 2 3 4 5 6 7 8 9 0

Getting Started

When you come to a step that requires you to enter a name, follow the procedure on the following pages:

Chapter 2 Getting Started 2-15

To enter letters:

INPUT MODE

ABC DEF

123

GHI JKL MNO

456

PQRS TUV WXYZ

789

SYMBOLS

1. Press F4 (INPUT MODE) to select CAPITAL LTR or SMALL LETTER.

ENTER UNIT NAME (UP TO 24 CHARACTERS)

CAPITAL LTR INPUT MODEDELETE

Select CAPITAL LTR

or SMALL LETTER

with F4 button

2. Press the appropriate button on the numeric keypad to enter the letter.

ENTER UNIT NAME (UP TO 24 CHARACTERS)

DELETE

CAPITAL LTR INPUT MODE

❏ Refer to the table on the previous page if you are unsure

which button to press for the letter you want.

❏ Keep pressing the button until the letter you want appears. If

you go past the letter you want, you will have to keep on pressing the button until it reappears.

3. Enter the next letter. If the next letter you want to enter is under a different button, simply press that button until it appears.

-orIf the next letter you want to enter is under the same button you

just pressed, press r to move the cursor to the right. Then press the button you want and continue pressing it until the letter you want appears.

❏ You can enter symbols by pressing # until the symbol you

want appears. ( 1 p. 2-15)

❏ To enter a space, press Space.

2-16 Getting Started Chapter 2

To enter numbers:

INPUT MODE

ABC DEF

123

GHI JKL MNO

456

PQRS TUV WXYZ

789

SYMBOLS

1. Press F4 (INPUT MODE) to select NUMBER INPUT.

ENTER UNIT NAME (UP TO 24 CHARACTERS)

NUMBER INPUT

INPUT MODEDELETE

Select NUMBER INPUT

with the F4 button

2. Press the appropriate button on the numeric keypad to enter the number.

ENTER UNIT NAME (UP TO 24 CHARACTERS)

DELETE

NUMBER INPUT

INPUT MODE

3. Enter the next number. ❏ You cannot enter symbols in NUMBER INPUT mode. Change

the input mode to CAPITAL LTR or SMALL LETTER and press # until the symbol you want appears. ( 1 p. 2-15)

❏ To enter a space, press Space.

Getting Started

Chapter 2 Getting Started 2-17

Clear

Correcting a Mistake

Delete

1. Use l or Delete to delete the rightmost digit.

-orPress Clear to delete the whole entry.

ABC DEF

123

GHI JKL MNO

456

PQRS TUV WXYZ

789

SYMBOLS

2. Enter the new letter, number, or symbol with the numeric keypad.

Summary of Buttons Used to Enter Information

Whenever you come to a step that requires you to enter a number or name in this section or in any part of this guide, refer to the table below.

To see the buttons below, open all three one-touch speed dialling panels.

The search buttons display the next or previous menu item. Press d to display the next item in the menu. If you press d

when the last item is displayed, the display rotates to the first item in the menu.

Press u to display the previous item in the menu. If you press u when the first item is displayed, the display rotates to the last item in the menu.

Set

Press Set to select the current item and display the next level in the menu. Press also to register a setting or entry.

Press F4 (INPUT MODE) to select between letter (CAPITAL LTR or SMALL LETTER) and number (NUMBER INPUT) modes.

2-18 Getting Started Chapter 2

ABC

WXYZ

Buttons 2 to 9 of the numeric keypad have more than one letter assigned to them.

Press the button for the letter you want to enter (1 p. 2-15). If the letter you want to enter is not displayed first, keep pressing the button until it appears.

❏ If the next letter is under another button, simply press that

button until the letter you want appears.

-or-

❏ If the next letter is under the same button, press r to move the

cursor right one space, then press the button again and keep on pressing until the letter you want appears.

The cursor buttons ( l, r) move the cursor left and right. If you press l when entering letters, it deletes the rightmost digit.

Getting Started

SYMBOLS

Space

Delete

Clear

Stop

Clear

Press # to enter a symbol (1 p. 2-15). You can enter symbols in letter entry mode only (CAPITAL LTR or SMALL LETTER). Keep pressing # until the symbol you want appears.

Enters a space between letters or numbers. You can enter spaces in telephone numbers; they do not affect dialling. (Depending on the setting you are entering, you may also be able to press the F3 button or the r button to enter a space.)

Deletes the rightmost digit or deletes a character when the cursor is moved underneath it.

Clears the entire entry if you want to erase it and start again.

After you are finished entering settings or registering information, press Stop to return to standby mode.

Chapter 2 Getting Started 2-19

Registering Sender Information

What is Sender Information?

When you receive a document, you will notice that the name of the person or company who sent you the document, their telephone/fax number, and the date and time they sent the document will be printed at the top of each page. Similarly, you can register your details in your unit, so that whenever you send a document, the other party will know who sent the document, and when it was sent. See the following page for an example of the sender information printed on a received document.

In this section we will show you how to register the following information:

❏ Time and date of transmission ❏ Your fax number ❏ Your personal name or company name

2-20 Getting Started Chapter 2

 April 24, 1999

Dear Member, By now you have all had a chance to become familiar with your new

Olivetti fax units and are ready to set up a reliable, economical communications network that offers many exciting features.

We can save money by scanning documents in the memory and then setting the delayed timer to send all the documents at the same time later at night to take advantage of late night rates.

Many of us are separated by long distances and reside in different time zones. We can set up the polling feature to poll and receive documents from each other when we are not in the office. For sensitive material about clients and confidential bids, we can set up and use the confidential mailbox features. We will also be able to keep down costs by limiting use of the fax to operators who know the correct department codes and passwords.

Dear Member,

21/08 1999 14:10 FAX 833 4423

WORLD ESTATE,INC. →ADAM BOOK,CPA 001/001

DATE AND TIME Date and time of the transmission.

FAX/TELEPHONE NUMBER

Your fax/telephone number. You can select FAX or TEL to be displayed in front of the number.  (1 p. 14-12)

UNIT NAME OR SENDER’S NAME

Unit name or a sender’s name selected with the TTI Selector button before scanning a document for sending.

DESTINATION If you dialled the number using onetouch or coded speed dialling, the other party’s name appears here.

PAGE NUMBER The page number of the document.

Getting Started

For documents you receive, you can turn on the RX PAGE FOOTER setting which displays the date, time received, transaction number, and

page number in the lower right corner of the document.

21/08 1999 SAT 03:57 [TX/RX NO 5015] 001

Chapter 2 Getting Started 2-21

Registering the Date and Time

Follow this procedure to set the current date and time.

Data Registration

Set

1. Press Data Registration.

SELECT AN ITEM

REGISTRATION/SETTING

2. Press Set.

SELECT AN ITEM

DATA REGISTRATION

3. Press Set.

SELECT AN ITEM

USER SETTINGS

01 DATA REGISTRATION

02 TEL# REGISTRATION

01 USER SETTINGS

02 REPORT SETTINGS 03 TX SETTINGS 04 RX SETTINGS 05 PRINTER SETTINGS

01 DATE/TIME SETTING

02 UNIT TEL NUMBER 03 UNIT NAME 04 SENDER NAME REG. 05 TX TERMINAL ID

Set

4. Press Set. ❏ The date and time currently set for the unit are displayed.

DATE/TIME SETTING

24/04 ’99 19:02

2-22 Getting Started Chapter 2

ABC DEF

123

GHI JKL MNO

456

PQRS TUV WXYZ

789

SYMBOLS

5. Use the numeric keypad to enter the correct month, day, year, and time.

DATE/TIME SETTING

21/08 ’99 15:30

❏ Enter the new date and time over the previous date and time. ❏ Use the DD/MM ’YY format for the date and use the

24-hour format for the time (e.g. 1:00 p.m. as 13:00).

❏ The default format for the date is DD/MM ’YY. However, if

you wish, you can change this format to ’YY MM/DD, or MM/DD/YY. (1 p. 14-33)

❏ If you make a mistake, press Clear and enter the date and

time again. You can also use F2 (l) or F3 (r) to move the cursor under the digit you want to correct, and enter the correct digit.

Getting Started

Set

6. When you have entered the correct date and time, press Set to register your new entry.

❏ Press Stop to return to standby mode.

❏ The time shown in the LCD display may alter over a period of time

(on average, ±30 seconds per month). If this occurs, readjust the time

as described above.

❏ If you leave the unit with the power off for a long period of time, the

date and time may need to be readjusted.

Chapter 2 Getting Started 2-23

Registering the Fax Number and Unit Name

Follow this procedure to register the number of your unit and register your name or company name.

Data Registration

Set

1. Press Data Registration.

SELECT AN ITEM

REGISTRATION/SETTING

2. Press Set.

SELECT AN ITEM

DATA REGISTRATION

3. Press Set again.

SELECT AN ITEM

USER SETTINGS

01 DATA REGISTRATION

02 TEL# REGISTRATION

01 USER SETTINGS

02 REPORT SETTINGS 03 TX SETTINGS 04 RX SETTINGS 05 PRINTER SETTINGS

01 DATE/TIME SETTING

02 UNIT TEL NUMBER 03 UNIT NAME 04 SENDER NAME REG. 05 TX TERMINAL ID

4. Open all three one-touch speed dialling panels, then use the search buttons (d, u) to select 02 UNIT TEL NUMBER.

SELECT AN ITEM

USER SETTINGS

01 DATE/TIME SETTING

02 UNIT TEL NUMBER

03 UNIT NAME 04 SENDER NAME REG. 05 TX TERMINAL ID

2-24 Getting Started Chapter 2

Set

5. Press Set.

UNIT TEL NUMBER

DELETE

ABC DEF

123

GHI JKL MNO

456

PQRS TUV WXYZ

789

SYMBOLS

6. Use the numeric keypad to enter your fax/telephone number.

UNIT TEL NUMBER

123 4567

DELETE

❏ Your number can be up to 20 digits long. ❏ Use the following buttons:

WXYZ

Space

Enters a number.

Enters a space to make the number easier to read. (Spaces are optional and do not affect dialling.)

Delete

or Deletes the right most digit.

Clear

Clears the entire entry if you want to start again.

Tone/+

To enter a plus sign (+) before the number, press Tone/+.

Getting Started

Chapter 2 Getting Started 2-25

Set

7. Press Set to register the number.

Set

ABC DEF

123

GHI JKL MNO

456

PQRS TUV WXYZ

789

SYMBOLS

SELECT AN ITEM

01 DATE/TIME SETTING 02 UNIT TEL NUMBER

03 UNIT NAME

04 SENDER NAME REG.

USER SETTINGS

❏

If you only need to change the fax/telephone number, press

05 TX TERMINAL ID

Stop after this step to return to standby mode. To continue registering your name or company name, follow the steps below.

8. Press Set again.

ENTER UNIT NAME (UP TO 24 CHARACTERS)

CAPITAL LTR

DELETE

INPUT MODE

9. Use the numeric keypad to enter your name or company name.

ENTER UNIT NAME (UP TO 24 CHARACTERS)

DELETE

CAPITAL LTR INPUT MODE

❏ Your name can be up to 24 characters long. ❏ Use the following buttons:

WXYZ

SYMBOLS

Enters a letter or number. (1 p. 2-15)

Enters a symbol. (1 p. 2-15)

Switches the mode between uppercase letters, lowercase letters, and numbers. (1 p. 2-18)

Space

or Enters a space.

2-26 Getting Started Chapter 2

Delete

or Deletes the rightmost digit.

Stop

Set

Clear

Clears the entire entry if you want to start again.

❏ To make a correction to your entry:

1. Use F2 (DELETE) to delete the characters from the right.

-or Press Clear to delete the entire entry.

2. Use the numeric keypad to enter the correct letter or number.

10. Press Set to register your entry.

11. Press Stop to return to standby mode.

Getting Started

Chapter 2 Getting Started 2-27

Registering Sender Names

Registering alternative sender names is optional but is a very useful feature if several people are using the same unit to send documents.

By registering the names of each sender, you can select one of these names just before sending a document. The name selected will appear at the top of the document received by the other party.

Registering a Sender Name

Follow the procedure below to register sender names.

Data Registration

Set

1. Press Data Registration.

SELECT AN ITEM

REGISTRATION/SETTING

2. Press Set.

SELECT AN ITEM

DATA REGISTRATION

3. Press Set again.

SELECT AN ITEM

USER SETTINGS

01 DATA REGISTRATION

02 TEL# REGISTRATION

01 USER SETTINGS

02 REPORT SETTINGS 03 TX SETTINGS 04 RX SETTINGS 05 PRINTER SETTINGS

01 DATE/TIME SETTING

02 UNIT TEL NUMBER 03 UNIT NAME 04 SENDER NAME REG. 05 TX TERMINAL ID

2-28 Getting Started Chapter 2

4. Open all three one-touch speed dialling panels, then use the

search buttons (d, u) to select 04 SENDER NAME REG.

Set

SELECT AN ITEM

USER SETTINGS

01 DATE/TIME SETTING 02 UNIT TEL NUMBER 03 UNIT NAME

04 SENDER NAME REG.

05 TX TERMINAL ID

5. Press Set.

SELECT SENDERS NAME

SENDER NAME REG.

02 03 04 05

6. Use the search buttons (d, u) to select the number where you

want to register your name (01 to 09).

SELECT SENDERS NAME

SENDER NAME REG.

01 02

04 05

Getting Started

❏ If a name is already registered under a number, that name will

be displayed.

❏ You can register up to nine sender names.

Set

7. Press Set.

ENTER A NAME (UP TO 24 CHARACTERS)

DELETE

CAPITAL LTR INPUT MODE

Chapter 2 Getting Started 2-29

ABC DEF

123

GHI JKL MNO

456

PQRS TUV WXYZ

789

SYMBOLS

Set

8. Use the numeric keypad to enter a name.

ENTER A NAME (UP TO 24 CHARACTERS)

N. WILSON

DELETE

CAPITAL LTR INPUT MODE

❏ Your name can be up to 24 characters long. ❏ To enter letters, numbers, and symbols refer to the instructions

earlier in this chapter. (1 p. 2-15)

9. Press Set to register your entry.

Stop

SELECT SENDERS NAME

SENDER NAME REG.

01 02 03 N. WILSON04

10. To continue registering sender names, repeat the above procedure from step 6 on page 2-29.

-orIf you have finished registering sender names, press Stop to

return to standby mode.

❏ Once you have registered a name, it can be selected with the TTI

Selector button, when you set a document for sending. (1 p. 4-11)

❏ You cannot set a sender’s name in manual sending mode. The name

you registered under UNIT NAME (1 p. 2-24) will be automatically selected.

2-30 Getting Started Chapter 2

Changing or Deleting a Sender Name

Follow the procedure below if you want to change or delete a registered sender name.

1. Follow steps 1 to 5 of “Registering a Sender Name”. (1 p. 2-28)

2. Use the search buttons (d, u) to select the sender name you want to change or delete.

Set

DELETE

SELECT SENDERS NAME

SENDER NAME REG.

01 S. GREEN 02 A. BROOKS 03 J. SMITH

04 N. WILLIAMS

05 T. SHAW

3. Press Set.

ENTER A NAME (UP TO 24 CHARACTERS)

N. WILLIAMS

DELETE

CAPITAL LTR INPUT MODE

To change the sender name:

4. Press F2 (DELETE) until you delete the character you want to correct.

❏ The rightmost character is deleted every time you press F2.

ENTER A NAME (UP TO 24 CHARACTERS)

Getting Started

N. WIL

DELETE

CAPITAL LTR INPUT MODE

Chapter 2 Getting Started 2-31

ABC DEF

123

GHI JKL MNO

456

PQRS TUV WXYZ

789

SYMBOLS

5. Use the numeric keypad to enter the correct name.

ENTER A NAME (UP TO 24 CHARACTERS)

N. WILSON

DELETE

CAPITAL LTR INPUT MODE

❏ Your name can be up to 24 characters long. ❏ To enter letters, numbers, and symbols refer to the instructions

earlier in this chapter. (1 p. 2-15)

Stop

Clear

Set

6 Press Set to register your name.

7. Press Stop to return to standby mode.

To delete the sender name:

4. Press Clear.

ENTER A NAME (UP TO 24 CHARACTERS)

DELETE

5. Press Set.

6. Press Stop to return to standby mode.

CAPITAL LTR INPUT MODE

2-32 Getting Started Chapter 2

Printing a List to Check the Sender Information

1.USER SETTINGS UNIT TEL NUMBER UNIT NAME SENDER NAME REG.

TX TERMINAL ID TTI POSITION TEL NUMBER MARK DENSITY CONTROL LIGHT STANDARD DARK PROGRAM KEY REG.

833 4423 WORLD ESTATE,INC. 01: S. Green 02: A. Brooks 03: J. Smith 04: N. Williams 05: T. Shaw 06: R. Louis 07: J. Barrister 08: E. Clarke 09: B. Ramirez ON OUTSIDE IMAGE FAX

7 5 3 PRINT REPORT

001

To check the sender information and sender names you have registered in your unit, you can print the User’s Data List.

Follow the procedure below:

Report

Set

1. Open all three one-touch speed dialling panels, then press Report.

2. Use the search buttons (d, u) to select 03 USER DATA.

3. Press Set.

❏ The unit begins printing the User’s Data List. ❏ You can find the sender information and sender names

registered in your unit at the beginning of the list.

21/08 1999 15:15 FAX 833 4423

WORLD ESTATE,INC.

**********************************

USER'S DATA LIST

*** *** **********************************

Getting Started

Chapter 2 Getting Started 2-33

Setting the Telephone Line Type

In order to operate your unit, you must know if your unit is connected to a tone or rotary pulse line. If you are not sure of the type of telephone line you have, check with your local telephone company, and if you need to change the factory default telephone line setting*, follow the procedure below.

Data Registration

Set

1. Press Data Registration.

SELECT AN ITEM

REGISTRATION/SETTING

2. Press Set.

SELECT AN ITEM

DATA REGISTRATION

3. Press Set again.

SELECT AN ITEM

USER SETTINGS

01 DATA REGISTRATION

02 TEL# REGISTRATION

01 USER SETTINGS

02 REPORT SETTINGS 03 TX SETTINGS 04 RX SETTINGS 05 PRINTER SETTINGS

01 DATE/TIME SETTING

02 UNIT TEL NUMBER 03 UNIT NAME 04 SENDER NAME REG. 05 TX TERMINAL ID

*The factory default setting is ROTARY PULSE for all countries except the UK

and Singapore. The factory default setting for the UK and Singapore is TOUCH TONE.

2-34 Getting Started Chapter 2

4. Open all three one-touch speed dialling panels, then use the search buttons (d, u) to select 10 TEL LINE TYPE.

Set

SELECT AN ITEM

USER SETTINGS

07 PROGRAM KEY REG. 08 OFFHOOK ALARM 09 VOLUME CONTROL

10 TEL LINE TYPE

11 R-KEY SETTING

5. Press Set. ❏ The current line type setting is displayed.

SELECT AN ITEM

TEL LINE TYPE

01 ROTARY PULSE

02 TOUCH TONE

6. Use the search buttons (d, u) to select 01 ROTARY PULSE.

SELECT AN ITEM

TEL LINE TYPE

01 ROTARY PULSE

02 TOUCH TONE

Getting Started

Set

Stop

7. Press Set to register the new line type.

SELECT AN ITEM

USER SETTINGS

07 PROGRAM KEY REG. 08 OFFHOOK ALARM 09 VOLUME CONTROL 10 TEL LINE TYPE

11 R-KEY SETTING

8. Press Stop to return to standby mode.

Chapter 2 Getting Started 2-35

Energy Saver Mode

You can set the unit to enter an energy saver mode when it remains idle for a specified length of time. When the unit is in energy saver mode, the LCD display and lamps on the operation panel turn off and the unit enters a low-energy sleep mode consuming less power.

Turning Energy Saver Mode On

In order for the unit to enter energy saver mode, you need to first activate this mode. The procedure below explains how to activate this mode and set how long the unit has to remain idle before entering energy saver mode.

Energy saver mode does not operate when

❏ there is a document in memory, ❏ a paper jam occurs, ❏ the toner cartridge needs replacing, ❏ there is a document set in the Automatic Document Feeder (ADF), or

Data Registration

Set

1. Press Data Registration.

SELECT AN ITEM

REGISTRATION/SETTING

2. Press Set.

SELECT AN ITEM

DATA REGISTRATION

01 DATA REGISTRATION

02 TEL# REGISTRATION

01 USER SETTINGS

02 REPORT SETTINGS 03 TX SETTINGS 04 RX SETTINGS 05 PRINTER SETTINGS

2-36 Getting Started Chapter 2

3. Open all three one-touch speed dialling panels, then use the search buttons (d, u ) to select 07 SYSTEM SETTINGS.

Set

SELECT AN ITEM

DATA REGISTRATION

04 RX SETTINGS 05 PRINTER SETTINGS 06 FILE SETTINGS

07 SYSTEM SETTINGS

08 COPY SETTINGS

4. Press Set.

SELECT AN ITEM

SYSTEM SETTINGS

01 PASSWORD

02 RESTRICTIVE CODES 03 MEMORY LOCK RX 04 RX RESTRICTION 05 DATE SETUP

5. Use the search buttons (d, u) to select 10 ENERGY SAVER.

SELECT AN ITEM

SYSTEM SETTINGS

07 TX START SPEED 08 RX START SPEED 09 RX PASSWORD

10 ENERGY SAVER

11 PHONE NO. CHECK

Getting Started

Set

6. Press Set. ❏ The currently set option is displayed.

SELECT AN ITEM

ENERGY SAVER

01 ON

02 OFF

Chapter 2 Getting Started 2-37

7. Use the search buttons (d, u) to select 01 ON.

Set

ABC DEF

123

GHI JKL MNO

456

PQRS TUV WXYZ

789

SYMBOLS

SELECT AN ITEM

01 ON

02 OFF

ENERGY SAVER

8. Press Set to register your setting.

ENERGY SVR TIME

03 MIN.

–+

9. Use the numeric keypad to enter the time (in minutes) you want the unit to remain idle before it automatically enters energy saver mode.

ENERGY SVR TIME

20 MIN.

–+

❏You can select a time from 3 to 30 minutes. ❏ You can also use F2 (–) or F3 (+) to select the time.

Set

Stop

10. Press Set to register your setting.

11. Press Stop to return to standby mode.

2-38 Getting Started Chapter 2

Returning to Full Power Mode

The unit returns to full power mode when

❏ you set a document for copying or sending, ❏ you receive a document, ❏ a report is printed out automatically, ❏ you use the telephone connected to your unit, or ❏ you press the Energy Saver button.

❏ The Energy Saver button can only be used to return the unit to full

power mode. It cannot be used to enter energy saver mode.

❏ When energy saver mode is enabled and the unit is set to receive

automatically, the telephone connected to the unit will ring. If you do not want the telephone to ring, turn the volume off on the telephone.

Getting Started

Chapter 2 Getting Started 2-39

2-40 Getting Started Chapter 2

Chapter 3

Speed Dialling

This chapter describes the speed dialling methods that can be used with your unit and shows you how to set them up and use them.

❏ What is Speed Dialling? ......................................................................... 3-2

• Speed Dialling Methods.................................................................... 3-2

One-Touch Speed Dialling........................................................... 3-2

Coded Speed Dialling .................................................................. 3-2

Group Dialling .............................................................................. 3-2

❏ Before Entering Numbers for Speed Dialling ..................................... 3-3

• Entering Pauses for Dialling............................................................. 3-3

Adjusting the Length of the Pause ............................................. 3-5

❏ One-Touch Speed Dialling ..................................................................... 3-8

• Registering Numbers for One-Touch Speed Dialling ................... 3-8

Optional Settings......................................................................... 3-12

• Changing/Deleting a One-Touch Speed Dialling Entry ............ 3-23

❏ Coded Speed Dialling........................................................................... 3-24

• Registering Numbers for Coded Speed Dialling......................... 3-24

Optional Settings......................................................................... 3-29

• Changing/Deleting a Coded Speed Dialling Entry.................... 3-39

❏ Group Dialling....................................................................................... 3-40

• Creating Groups............................................................................... 3-40

TX TIME SETTING ..................................................................... 3-46

• Changing/Deleting a Group Dialling Entry................................ 3-48

❏ Using Speed Dialling ............................................................................ 3-49

• Using One-Touch Speed Dialling .................................................. 3-49

• Using Coded Speed Dialling .......................................................... 3-52

• Using Group Dialling ...................................................................... 3-55

❏ Printing Lists of Speed Dialling Entries............................................. 3-59

• One-Touch Speed Dialling List 1 ................................................... 3-61

• Coded Speed Dialling List 1 ........................................................... 3-61

• One-Touch Speed Dialling List 2 ................................................... 3-61

• Coded Speed Dialling List 2 ........................................................... 3-62

• Group Dialling List .......................................................................... 3-62

Speed Dialling

Chapter 3 Speed Dialling 3-1

What is Speed Dialling?

Speed dialling allows you to streamline and customise dialling procedures by registering a fax/telephone number and other important settings for that number under a button or code. You can then dial that number by pressing only one or a few buttons.

Speed Dialling Methods

The three speed dialling methods that can be used with this unit are as follows:

One-Touch Speed Dialling (2 pp. 3-8, 3-49)

One-touch speed dialling allows you to send a document or dial a telephone number by pressing only one button. You can register up to 84 destinations for one-touch speed dialling. The first group of buttons numbered 1 to 28 are on the operation panel. Open the first one-touch speed dialling panel to access buttons 29 to 56. Similarly, open the second one-touch speed dialling panel to see the last set of buttons 57 to 84.

Coded Speed Dialling (2 pp. 3-24, 3-52)

Coded speed dialling allows you to send a document or dial a telephone number by pressing the Coded Dial button followed by a three-digit code of your choice. While coded speed dialling requires you to press more buttons, it allows you to register up to 116 numbers.

Group Dialling (2 pp. 3-40, 3-55)

Group dialling allows you to dial a group of registered one-touch and/or coded speed dialling fax numbers. By registering a group for one-touch or coded speed dialling, you press only one or four buttons to send the same document to several destinations.

The following pages describe how to register numbers for speed dialling. You will also find instructions for changing numbers and names registered under speed dialling buttons and codes, and how to use speed dialling.

3-2 Speed Dialling Chapter 3

Before Entering Numbers for Speed Dialling

Read this section before you register numbers for speed dialling, especially if your site has special dialling requirements such as dialling through a Private Branch Exchange (PBX).

Entering Pauses for Dialling

You may have to enter pauses in a fax/telephone number in the following situations:

❏ If your unit is connected to a switchboard or Private Branch

Exchange (PBX), you may have to enter a pause between the outside line access number and the fax/telephone number. Contact your local authorised Olivetti dealer or the Olivetti Lexikon Help Desk, or your local telephone company to find out if this is necessary.

❏ When dialling an overseas number, you may need to insert a pause at

the end of a number.

The procedure below explains how to enter pauses within a number, or at the end of a number. Use this procedure when using regular dialling or when registering a speed dialling entry.

Speed Dialling

ABC DEF

123

GHI JKL MNO

456

PQRS TUV WXYZ

789

SYMBOLES

1. When you come to a step that asks you to enter a number for dialling, use the numeric keypad to enter the outside line access number (“0” in this example).

SAISIE N˚ DE TEL

EFFACER

Chapter 3 Speed Dialling 3-3

2. Open all three one-touch speed dialling panels, then press Pause to enter a four-second* pause after the number.

Pause

ABC DEF

123

GHI JKL MNO

456

PQRS TUV WXYZ

789

SYMBOLES

SAISIE N˚ DE TEL

EFFACER

The default length of the pause is four seconds*. However, you can change this setting if you need the pause to be longer (1 p. 3-5). Alternatively, you can press the Pause button again**.

3. Use the numeric keypad to enter the other party’s fax/telephone number.

SAISIE N˚ DE TEL

0p123 4567

EFFACER

❏ When you enter the rest of the number, the P in the LCD

display changes to a small p.

❏ You can enter spaces with the Space button to make your

number easier to read. Spaces are optional and are ignored during dialling.

*Two seconds in Australia, Singapore, lreland, New Zealand, and Malaysia.

**Users in the UK can only enter one pause between digits in fax/telephone

numbers.

3-4 Speed Dialling Chapter 3

Pause

Enregist

4. To enter a pause at the end of a number, press Pause then press Set.

SAISIE N˚ DE TEL

0p123 4567P

EFFACER

❏ The pause at the end of a number appears as an uppercase P

and is 10 seconds long (this length is not changeable).

❏ You may have to insert one or more pauses at the end of a

number to dial an overseas number. Each pause is 10 seconds long.

Adjusting the Length of the Pause

Follow this procedure to adjust the length of the pause entered within a number. The default pause length is four seconds*.

Speed Dialling

This procedure is used only for adjusting the length of a pause entered within a fax/telephone number. A pause entered at the end of a fax/ telephone number cannot be adjusted. This pause is set to 10 seconds.

Memorisation

Donnees

Enregist

1. Press Data Registration.

FAIRE UN CHOIX

ENREGIST./REGLAGE

01 ENREG. DONNEES

02 ENREGIST. N˚ TEL

2. Press Set.

FAIRE UN CHOIX

ENREG. DONNEES

*Two seconds in Australia, Singapore, lreland, New Zealand, and Malaysia.

01 DONNEES USAGER

02 REGLAGES RAPPORT 03 PARAMETRES TX 04 PARAMETRES RX 05 REGL. IMPRIMANTE

Chapter 3 Speed Dialling 3-5

3. Open all three one-touch speed dialling panels, then use the search buttons (d, u) to select 03 TX SETTINGS.

Enregist

FAIRE UN CHOIX

ENREG. DONNEES

01 DONNEES USAGER

02 REGLAGES RAPPORT

03 PARAMETRES TX

04 PARAMETRES RX 05 REGL. IMPRIMANTE

4. Press Set.

FAIRE UN CHOIX

PARAMETRES TX

01 TX MCE

02 RECOMP. AUTO 03 EMISSION GROUPEE 04 EFFACE TX ERRONEE 05 DUREE MAX.

5. Use the search buttons (d, u) to select 02 PAUSE TIME.

SELECT AN ITEM

TX SETTINGS

01 ECM TX

02 PAUSE TIME

03 AUTO REDIAL 04 BATCH TX 05 ERASE FAILED TX

Enregist

6. Press Set.

PAUSE TIME

04SEC

–+

❏The pause length currently set is displayed.

3-6 Speed Dialling Chapter 3

ABC DEF

123

GHI JKL MNO

456

PQRS TUV WXYZ

789

SYMBOLES

7. Use the numeric keypad to enter the pause time. ❏ You can also use F2 (–) or F3 (+) to select the pause time.

PAUSE TIME

06SEC

–+

❏You can set a pause time from 4 to 11 seconds*.

Stop

Enregist

8. Press Set to register the new pause length.

9. Press Stop to return to standby mode.

Speed Dialling

*1 to 15 seconds in Australia, Singapore, lreland, New Zealand, and Malaysia.

Chapter 3 Speed Dialling 3-7

One-Touch Speed Dialling

One-touch speed dialling allows you to dial a fax/telephone number at the press of a button. You can register up to 84 fax/telephone numbers, one for every one-touch speed dialling button on the operation panel. In addition to the fax/telephone number and the name of the other party, you can also enter other optional settings such as the timing and speed of transmissions.

Registering Numbers for One-Touch Speed Dialling

Follow this procedure to register fax/telephone numbers for one-touch speed dialling.

Data Registration

Set

1. Press Data Registration.

SELECT AN ITEM

REGISTRATION/SETTING

01 DATA REGISTRATION

02 TEL# REGISTRATION

2. Open all three one-touch speed dialling panels, then use the search buttons (d, u) to select 02 TEL# REGISTRA TION.

SELECT AN ITEM

REGISTRATION/SETTING

01 DATA REGISTRATION

02 TEL# REGISTRATION

3. Press Set.

SELECT AN ITEM

01 1-TOUCH SPD DIAL

02 CODED SPD DIAL 03 GROUP DIAL

TEL# REGISTRATION

3-8 Speed Dialling Chapter 3

Set

4. Press Set again.

SELECT THE MEMORY NUMBER

1-TOUCH SPD DIAL

01 NO TEL #

02 NO TEL # 03 NO TEL # 04 NO TEL # 05 NO TEL #

5. Close the one-touch speed dialling panel(s) and press the one-touch speed dialling button you want to register.

❏ Close all one-touch speed dialling panels to access buttons 1 to

28. Open the first panel to access buttons 29 to 56, and the second panel to access buttons 57 to 84.

SELECT THE MEMORY NUMBER

1-TOUCH SPD DIAL

01 NO TEL # 02 NO TEL # 03 NO TEL #

04 NO TEL #

05 NO TEL #

❏ You can also use the search buttons (d, u) to select the one-

touch speed dialling button number.

❏ If a one-touch speed dialling button has already been registered with

a number, that number or name will be displayed.

❏ If a group is already registered under a one-touch speed dialling

button, GROUP DIAL will be displayed.

Speed Dialling

Set

6. Press Set.

SELECT AN ITEM

1-TOUCH SPD DIAL

01 TEL NUMBER ENTRY

02 NAME 03 OPTIONAL SETTING

Chapter 3 Speed Dialling 3-9

Set

7. Press Set again.

TEL NUMBER ENTRY

DELETE

ABC DEF

123

GHI JKL MNO

456

PQRS TUV WXYZ

789

SYMBOLS

Set

8. Use the numeric keypad to enter the fax/telephone number you want to register.

TEL NUMBER ENTRY

123 4567

DELETE

❏ Your fax/telephone number can be up to 120 digits long

(including spaces).

❏ To enter a space, press Space. Spaces are optional and are

ignored during dialling.

❏ To enter a pause in the number, press Pause. (1 p. 3-4) ❏ To correct a mistake in the number, use l to move the cursor

below the digit you want to change, press F4 (DELETE), then enter the correct number with the numeric keypad.

❏ To delete the entire entry, press Clear.

9. Press Set to register the fax/telephone number.

SELECT AN ITEM

01 TEL NUMBER ENTRY

02 NAME

03 OPTIONAL SETTING

1-TOUCH SPD DIAL

3-10 Speed Dialling Chapter 3

Set

10.Press Set again.

ENTER A NAME (UP TO 16 CHARACTERS)

CAPITAL LTR INPUT MODEDELETE

ABC DEF

123

GHI JKL MNO

456

PQRS TUV WXYZ

789

SYMBOLS

Set

11.Use the numeric keypad to enter the name that goes with the number.

ENTER A NAME (UP TO 16 CHARACTERS)

OLIVETTI FRANCE

DELETE

CAPITAL LTR INPUT MODE

❏Your name can be up to 16 characters long. ❏To enter letters, numbers, and symbols, refer to the

instructions in Chapter 2. (1 p. 2-15)

12.Press Set to register the name.

SELECT AN ITEM

1-TOUCH SPD DIAL

01 TEL NUMBER ENTRY 02 NAME

03 OPTIONAL SETTING

This completes the minimum settings for registering a one-touch speed dialling button.

Speed Dialling

Return

13.To continue registering other one-touch speed dialling buttons, press Return and repeat the above procedure from step 5. (1 p. 3-9)

-or-

Stop

To finish registering one-touch speed dialling buttons, press Stop.

-or-

Chapter 3 Speed Dialling 3-11

To perform optional settings, follow the instructions below, “Optional Settings”.

❏ If you want to return to standby mode during any operation,

press Stop.

❏ In order to remember the numbers you have registered under

the one-touch speed dialling buttons, write the names on the destination labels provided with your unit. Then stick each label above the corresponding one-touch speed dialling button.

❏ If you have registered several one-touch speed dialling entries,

you may not be able to register up to 120 digits for the fax/ telephone number because the memory level may be low.

❏ To use one-touch speed dialling, see “Using One-Touch Speed

Dialling”. (1 p. 3-49)

❏ You can see all numbers registered for one-touch speed

dialling by printing a list of registered entries. (1 p. 3-59)

❏ If you have registered both fax and telephone numbers under

the one-touch speed dialling buttons, make sure you keep a record of buttons with fax numbers registered and a record of buttons with telephone numbers registered. If you mistakenly press a button containing a telephone number instead of a fax number, the unit will continually redial the other party in an attempt to get a reply.

Optional Settings

After completing the steps above, you may want to set up the optional settings for a fax number registered under a one-touch speed dialling button. Follow the procedure below.

1. Perform steps 1 to 12. (1 p. 3-8)

Set

3-12 Speed Dialling Chapter 3

2. Press Set.

SELECT AN ITEM

OPTIONAL SETTING

01 OFF

02 ON

3. Use the search buttons (d, u) to select 02 ON.

Set

SELECT AN ITEM

OPTIONAL SETTING

01 OFF

02 ON

4. Press Set. ❏ The optional settings you can set up are displayed.

SELECT AN ITEM

OPTIONAL SETTING

01 TX TIME SETTING

02 TX TYPE 03 INTERNATIONAL 04 TX SPEED 05 ECM

5. Use the search buttons (d, u) to select the optional setting you want to set up.

You can select from the following:

01 TX TIME SETTING

Set up to five transmission times. (To set this setting 1 p. 3-14)

02 TX TYPE

Specify the type of transmission. (To set this setting 1 p. 3-16)

03 INTERNATIONAL

Set if the number is a long distance number. (To set this setting 1 p. 3-20)

04 TX SPEED

Set the transmission speed. (To set this setting 1 p. 3-21)

05 ECM

Set Error Correction Mode (ECM) on or off. (To set this setting 1 p. 3-22)

Speed Dialling

Follow the appropriate instructions on the following pages depending on the setting you selected.

Chapter 3 Speed Dialling 3-13

If you selected 01 TX TIME SETTING in step 5 (on p. 3-13):

The TX TIME SETTING allows you to preset five sending times in a 24-hour period. Documents sent with this one-touch speed dialling button will only be sent at the time you have specified. This feature is very convenient when, throughout the course of a day, you send several documents to the same destination. All documents destined for the same destination will be grouped and sent at the closest preset time. This reduces the number of calls to one and saves you time and money.

You can also use this feature together with BATCH TX. If BATCH TX is on, the documents will be grouped and sent together at the preset time. (1 pp. 14-18, 14-38)

Set

6. Press Set.

SELECT THE MEMORY NUMBER

7. Press Set.

TX TIME SETTING

01 ––:––

02 ––:–– 03 ––:–– 04 ––:–– 05 ––:––

3-14 Speed Dialling Chapter 3

ABC DEF

123

GHI JKL MNO

456

PQRS TUV WXYZ

789

SYMBOLS

8. Use the numeric keypad to enter the time you want sending to begin. ❏ Enter the time in the 24-hour format (e.g. 1:00 p.m. as 13:00).

TX TIME SETTING

20:05

❏ If you make a mistake, press Clear and enter the time again.

You can also use F2 (l) or F3 (r) to move the cursor under the digit you want to correct and enter the correct digit.

Stop

Set

Return

9. Press Set to register the time.

SELECT THE MEMORY NUMBER

TX TIME SETTING

01 20:05

02 ––:––

03 ––:–– 04 ––:–– 05 ––:––

10. To enter additional sending times, use the search buttons (d, u) to select another number. Then repeat the procedure from step 7. (1 p. 3-14)

-orTo continue registering the next setting (02 TX TYPE), press

Return, use the search buttons (d, u) to select 02 TX TYPE, then go to step 6 on page 3-16.

-orTo end registration of the current button, press Stop to return to

standby mode.

Speed Dialling

Chapter 3 Speed Dialling 3-15

If you selected 02 TX TYPE in step 5 (on p. 3-13):

The TX TYPE setting allows you to set the transmission type when sending using the one-touch speed dialling button you are registering.

Set

6. Press Set.

SELECT AN ITEM

TX TYPE

01 REGULAR TX

02 CONFIDENTIAL TX 03 ORIG RELAY TX 04 SUBADDRESS TX 05 POLLING RX

7. Use the search buttons (d, u) to select the transmission type you want.

You can select from the following:

01 REGULAR TX

Designates the transaction as a normal transmission with no special features. You can cancel the currently set TX TYPE by selecting

REGULAR TX. (To set this setting 1 p. 3-17)

02 CONFIDENTIAL TX

Designates the transaction as a transmission to a confidential mailbox. (For details on the confidential sending feature 1 p. 8-22.) You can also specify a password and subaddress for the confidential mailbox. (To set this setting 1 p. 3-17)

03 ORIG RELAY TX

Designates the transaction as a relay transmission with your unit as the originator. (For a description of the relay transmission feature 1 p. 7-2.) You can also specify a password and subaddress for the setting. (To set this setting 1 p. 3-17)

04 SUBADDRESS TX

Allows you to enter an ITU-T password and subaddress for the transmission. (For a description of the password/subaddress feature 1 p. 4-58.) (To set this setting 1 p. 3-17)

05 POLLING RX

Allows you to set the button you are registering to poll another fax unit every time you use it to dial. (For a description of the polling feature 1 p. 9-2.) You can also specify a password and subaddress for polling receiving. (To set this setting 1 p. 3-17)

3-16 Speed Dialling Chapter 3

Set

Stop

Only one feature can be set for the TX TYPE setting. The next time you open the TX TYPE menu to change the setting, you will see the currently set item selected first. If you wish to cancel a TX TYPE setting, select 01 REGULAR TX.

If you selected 01 REGULAR TX:

8. Press Set.

9. To continue registering the next setting (03 INTERNATIONAL), go to step 6 on page 3-20.

-orTo end registration of the current button, press Stop to return to

standby mode.

If you selected a transmission type other than 01 REGULAR TX:

To set a password and/or subaddress, follow these steps. (The following steps show setting CONFIDENTIAL TX as an example.)

Speed Dialling

Set

Chapter 3 Speed Dialling 3-17

8. Press Set.

SELECT AN ITEM

CONFIDENTIAL TX

The transmission type you have selected will be displayed here.

9. Press Set again.

PASSWORD

01 PASSWORD

02 SUBADDRESS

DELETE

ABC DEF

123

GHI JKL MNO

456

PQRS TUV WXYZ

789

SYMBOLS

Set

10. Use the numeric keypad to enter a password. ❏ If you do not need to set a password, do not enter one and go

to step 11.

PASSWORD

0987654321#

DELETE

❏ Your password can be up to 20 digits long, and can include h,

#, and spaces.

❏ The password (and any spaces in it) must be exactly the same

as the other party’s password.

❏ To enter a space, press Space. ❏ To delete the rightmost digit, press F4 (DELETE). ❏ To correct an entire entry, press Clear.

11. Press Set.

SELECT AN ITEM

01 PASSWORD

02 SUBADDRESS

CONFIDENTIAL TX

Set

12. Press Set again.

SUBADDRESS

DELETE

3-18 Speed Dialling Chapter 3

ABC DEF

123

GHI JKL MNO

456

PQRS TUV WXYZ

789

SYMBOLS

13. Use the numeric keypad to enter a subaddress.

SUBADDRESS

0987654321#

DELETE

❏ Your subaddress can be up to 20 digits long, and can include

h, #, and spaces.

❏ The subaddress (and any spaces in it) must be exactly the

same as the other party’s subaddress.

❏ To enter a space, press Space. ❏ To delete the rightmost digit, press F4 (DELETE). ❏ To correct an entire entry, press Clear.

Stop

Set

14. Press Set.

SELECT AN ITEM

OPTIONAL SETTING

01 TX TIME SETTING 02 TX TYPE

03 INTERNATIONAL

04 TX SPEED 05 ECM

15. To continue registering the next setting (03 INTERNATIONAL), go to step 6 on page 3-20.

-orTo end registration of the current button, press Stop to return to

standby mode.

Speed Dialling

Chapter 3 Speed Dialling 3-19

If you selected 03 INTERNATIONAL in step 5 (on p. 3-13):

If you experience transmission errors during long distance sending, try selecting one of the following long distance settings.

Stop

Enregist

6. Press Set.

FAIRE UN CHOIX

INTERNATIONAL

01 NATIONAL

02 INTERNATIONAL (1) 03 INTERNATIONAL (2) 04 INTERNATIONAL (3)

7. Use the search buttons (d, u) to select the setting you want.

FAIRE UN CHOIX

INTERNATIONAL

01 NATIONAL

02 INTERNATIONAL (1)

03 INTERNATIONAL (2) 04 INTERNATIONAL (3)

❏ Select INTERNATIONAL (1) and try to send the document. If

this setting does not solve the problem, try settings INTERNATIONAL (2) or INTERNATIONAL (3).

8. Press Set.

9. To continue registering the next setting (04 TX SPEED), go to step 6 on page 3-21.

-orTo end registration of the current button, press Stop to return to

standby mode.

3-20 Speed Dialling Chapter 3

If you selected 04 TX SPEED in step 5 (on p. 3-13):

If it takes a long time for your document transmissions to begin, it may be that telephone lines in your area are in poor condition. In this case, lower the transmission speed as follows.

Enregist

6. Press Set.

FAIRE UN CHOIX

VITESSE DE TX

01 33600bps

02 14400bps 03 9600bps 04 4800bps

7. Use the search buttons (d, u) to select the transmission speed you want to set.

FAIRE UN CHOIX

VITESSE DE TX

01 33600bps

02 14400bps

03 9600bps 04 4800bps

8. Press Set.

9. To continue registering the next setting (05 ECM), go to step 6 on page 3-22.

-or-

Speed Dialling

Stop

To end registration of the current button, press Stop to return to standby mode.

Chapter 3 Speed Dialling 3-21

If you selected 05 ECM in step 5 (on p. 3-13):

Error Correction Mode (ECM) reduces system and line errors when sending and receiving with other fax units that support ECM. Otherwise, this setting is ignored.

Stop

Set

6. Press Set.

SELECT AN ITEM

ECM

01 ON

02 OFF

7. Use the search buttons (d, u) to select the ECM setting you want.

SELECT AN ITEM

ECM

01 ON

02 OFF

8. Press Set.

9. Press Stop to return to standby mode.

3-22 Speed Dialling Chapter 3

Changing/Deleting a One-Touch Speed Dialling Entry

If you want to change a one-touch speed dialling entry or delete all information stored under a button, follow the instructions in “Registering Numbers for One-Touch Speed Dialling” (1 p. 3-8) but note the following:

❏ In step 5 (1 p. 3-9), select the entry you want to change or delete. ❏ For all other steps when you are required to make an entry:

• To correct an entire entry, press the Clear button, then enter the

new information.

• To correct a single digit in the fax/telephone number, use the l button to move the cursor below the digit you want to change, press the F4 (DELETE) button, then enter the correct digit.

• To correct a character in the name, press the F2 (DELETE) button. Every time the F2 button is pressed, the rightmost character is deleted. Enter the correct character(s).

❏ If you want to delete all information registered under a button, press

the Clear button in step 8 (1 p. 3-10) , then press the Set button. To return to standby mode, press the Stop button.

Speed Dialling

Chapter 3 Speed Dialling 3-23

Coded Speed Dialling

Coded speed dialling allows you to dial a fax/telephone number by pressing only four buttons. First you press the Coded Dial button and then you enter a three-digit code under which you have registered a fax/ telephone number. You can register up to 116 fax/telephone numbers for coded speed dialling. In addition to the fax/telephone number and the name of the other party, you can also enter other optional settings for sending.

Registering Numbers for Coded Speed Dialling

Follow this procedure to register fax/telephone numbers for coded speed dialling.

Data Registration

Set

1. Press Data Registration.

SELECT AN ITEM

REGISTRATION/SETTING

01 DATA REGISTRATION

02 TEL# REGISTRATION

2. Open all three one-touch speed dialling panels, then use the

search buttons (d, u) to select 02 TEL# REGISTRA TION.

SELECT AN ITEM

REGISTRATION/SETTING

01 DATA REGISTRATION

02 TEL# REGISTRATION

3. Press Set.

SELECT AN ITEM

01 1-TOUCH SPD DIAL

02 CODED SPD DIAL 03 GROUP DIAL

TEL# REGISTRATION

3-24 Speed Dialling Chapter 3

4. Use the search buttons (d, u) to select 02 CODED SPD DIAL.

Set

Coded

Dial

ABC DEF

123

GHI JKL MNO

456

PQRS TUV WXYZ

789

SYMBOLS

SELECT AN ITEM

TEL# REGISTRATION

01 1-TOUCH SPD DIAL

02 CODED SPD DIAL

03 GROUP DIAL

5. Press Set.

SELECT THE MEMORY NUMBER

No. [– – – –]

CODED SPD DIAL

000 NO TEL #

001 NO TEL # 002 NO TEL # 003 NO TEL # 004 NO TEL #

6. Press Coded Dial, then use the numeric keypad to enter the three-

digit code you want to register. ❏You can select numbers 000 to 115 for the code.

SELECT THE MEMORY NUMBER

No. [– – – –]

CODED SPD DIAL

000 NO TEL #

001 NO TEL # 002 NO TEL # 003 NO TEL # 004 NO TEL #

Speed Dialling

❏ You can also use the search buttons (d, u) to select the code

or select a code already registered.

❏ If a coded speed dialling code has already been registered with a

number, that number or name will be displayed.

❏ If a group is already registered under a coded speed dialling code,

GROUP DIAL will be displayed.

Chapter 3 Speed Dialling 3-25

Set

7. Press Set.

Set

ABC DEF

123

GHI JKL MNO

456

PQRS TUV WXYZ

789

SYMBOLS

SELECT AN ITEM

01 TEL NUMBER ENTRY

02 NAME 03 OPTIONAL SETTING

CODED SPD DIAL

8. Press Set again.

TEL NUMBER ENTRY

DELETE

9. Use the numeric keypad to enter the fax/telephone number you want to register.

TEL NUMBER ENTRY

123 4567

DELETE

❏ Your fax/telephone number can be up to 120 digits long

(including spaces).

❏ To enter a space, press Space. Spaces are optional and are

ignored during dialling.

❏ To enter a pause in the number, press Pause. (1 p. 3-3) ❏ To correct a mistake in the number, use l to move the cursor

below the number you want to change, press F4 (DELETE), then enter the correct number with the numeric keypad.

❏ To delete the entire entry, press Clear.

3-26 Speed Dialling Chapter 3

Set

10.Press Set to register the fax/telephone number.

Set

ABC DEF

123

GHI JKL MNO

456

PQRS TUV WXYZ

789

SYMBOLS

SELECT AN ITEM

01 TEL NUMBER ENTRY

02 NAME

03 OPTIONAL SETTING

CODED SPD DIAL

11.Press Set again.

ENTER A NAME (UP TO 16 CHARACTERS)

CAPITAL LTR INPUT MODEDELETE

12.Use the numeric keypad to enter the name that goes with the number.

ENTER A NAME (UP TO 16 CHARACTERS)

OLIVETTI FRANCE

DELETE

CAPITAL LTR INPUT MODE

❏Your name can be up to 16 characters long. ❏To enter letters, numbers, and symbols, refer to the

instructions in Chapter 2. (1 p. 2-15)

Speed Dialling

Set

13.Press Set to register the name.

SELECT AN ITEM

01 TEL NUMBER ENTRY 02 NAME

03 OPTIONAL SETTING

CODED SPD DIAL

This completes the minimum settings for registering a coded speed dialling code.

Chapter 3 Speed Dialling 3-27

Stop

Return

14. To continue registering other coded speed dialling buttons, press Return and repeat the above procedure from step 6 on page 3-25.

-orTo finish registering coded speed dialling buttons, press Stop.

-orTo perform optional settings, follow the instructions on the

following page, “Optional Settings”. ❏ If you want to return to standby mode during any operation,

press Stop.

❏ You can print the coded speed dialling list showing all the

numbers registered for coded speed dialling. Keep it near your unit so you can refer to it easily when dialling a number. (1 p. 3-59)

❏ If you have registered several coded speed dialling entries,

you may not be able to register up to 120 digits for the fax/ telephone number because the memory level may be low.

❏ To use coded speed dialling, see “Using Coded Speed

Dialling”. (1 p. 3-52)

❏ If you have registered both fax and telephone numbers under

coded speed dialling codes, make sure you keep a record of codes with fax numbers registered and a record of codes with telephone numbers registered. If you mistakenly enter a code containing a telephone number instead of a fax number, the unit will continually redial the other party in an attempt to get a reply.

3-28 Speed Dialling Chapter 3

Optional Settings

After completing the steps above, you may want to set up the optional settings for a fax number registered under a coded speed dialling button. Follow the procedure below.

1. Perform steps 1 to 13. (1 p. 3-24)

Set

2. Press Set.

SELECT AN ITEM

OPTIONAL SETTING

01 OFF

02 ON

3. Use the search buttons (d, u) to select 02 ON.

SELECT AN ITEM

OPTIONAL SETTING

01 OFF

02 ON

4. Press Set. ❏ The optional settings you can perform are displayed.

SELECT AN ITEM

OPTIONAL SETTING

01 TX TIME SETTING

02 TX TYPE 03 INTERNATIONAL 04 TX SPEED 05 ECM

Speed Dialling

Chapter 3 Speed Dialling 3-29

5. Use the search buttons (d, u) to select the optional setting you want to set.

You can select from the following:

01 TX TIME SETTING

Set up to five transmission times. (To set this setting 1 below)

02 TX TYPE

Specify the type of transmission. (To set this setting 1 p. 3-32)

03 INTERNATIONAL

Set if the number is a long distance number. (To set this setting 1 p. 3-36)

04 TX SPEED

Set the transmission speed. (To set this setting 1 p. 3-37)

05 ECM

Set Error Correction Mode (ECM) on or off. (To set this setting 1 p. 3-38)

Follow the appropriate instructions below depending on the setting you selected.

If you selected 01 TX TIME SETTING in step 5 (above):

The TX TIME SETTING allows you to preset five sending times in a 24-hour period. Documents sent with this coded speed dialling code will only be sent at the time you have specified. This feature is very convenient when, throughout the course of a day, you send several documents to the same destination. All documents destined for the same destination will be grouped and sent at the closest preset time. This reduces the number of calls to one, and saves you time and money.

You can also use this feature together with BATCH TX. If BATCH TX is on, the documents will be grouped and sent together at the preset

Set

time. (1 pp. 14-17, 14-38)

6. Press Set.

SELECT THE MEMORY NUMBER

TX TIME SETTING

01 ––:––

02 ––:–– 03 ––:–– 04 ––:–– 05 ––:––

3-30 Speed Dialling Chapter 3

Set

7. Press Set.

TX TIME SETTING

ABC DEF

123

GHI JKL MNO

456

PQRS TUV WXYZ

789

SYMBOLS

Set

Return

Stop

8. Use the numeric keypad to enter the time you want sending to begin. ❏ Enter the time in the 24-hour format (e.g. 1:00 p.m. as 13:00).

TX TIME SETTING

20:05

❏ If you make a mistake, press Clear and enter the time again.

You can also use F2 (l) or F3 (r) to move the cursor under the digit you want to correct and enter the correct digit.

9. Press Set to register the time.

SELECT THE MEMORY NUMBER

TX TIME SETTING

10. To enter additional sending times, use the search buttons (d, u) to select another number entry. Then repeat the procedure fr om step 7.

-orTo continue registering the next setting (02 TX TYPE), press

Return, use the search buttons (d, u) to select 02 TX TYPE, then go to step 6 on page 3-32.

-orTo end registration of the current code, press Stop to return to

standby mode.

01 20:05

02 ––:––

03 ––:–– 04 ––:–– 05 ––:––

Speed Dialling

Chapter 3 Speed Dialling 3-31

Olivetti Copia 9916 Operation Guide

Specifications and Main Features

Frequently Asked Questions

User Manual