Olivetti Copia 9916 Operation Guide
PUBLICATION ISSUED BY:
Olivetti Lexikon, S.p.A.
Documentazione
Via Jervis, 77 - 10015 Ivrea (Italy)
Copyright © 2000, Olivetti
All rights reserved
The manufacturer reserves the right to carry out modifications to the product described in this
manual at any time and without any notice.
The mark affixed to the product certifies that the
product satisfies the basic quality requirements.
Your attention is drawn to the following actions that could compromise the characteristics of
the product:
• incorrect electrical supply;
• incorrect installation; incorrect or improper use, or , in an y case, not in accordance with the
warnings given in the User Manual supplied with the product;
• replacement of original components or accessories with others of a type not approved by
the manufacturer, or carried out by unauthorized personnel.
Super G3 is a phrase used to describe the new
generation of fax units that use ITU-T V.34 standard
33.6 Kbps* modems. Super G3 High Speed Fax
units allow transmission time of approximately
three seconds* per page which results in reduced
telephone line charges.
*Approximately three seconds per page document
transmission time based on Olivetti FAX Standard Chart
No. 1, standard mode, at 33.6Kbps modem speed to
similarly specified machines, depending on telephone
line conditions.
ii Preface
Important Information for Users in the United
Kingdom
Approval Number 609637
Your Olivetti machine has been approved against the requirements
of NTR3 for use in the UK. The CE mark is applied in
respect of the requirements of 72/23 EEC and 89/336 EEC.
It is intended for connection to analogue two wire public
telecommunication networks.
Connect the supplied cable to this socket first, then to the
telephone line.
This socket is intended for connection of the telephone.
If required, an adapter to connect any piece of approved
telecommunications apparatus is available from
your Olivetti supplier.
Olivetti recommend that any additional equipment connected in the
installation is connected to this “handset” socket. Do not connect
additional equipment through parallel sockets elsewhere on the
telephone line.
Voltage and current available at these sockets is determined by the
network to which the line cable is connected. They will not normally
exceed the limits for TNV as described in EN60950.
This equipment is not intended or recommended for making calls to
emergency services.
Preface iii
For Your Safety (Australia Only)
To ensure safe operation the three-pin plug supplied must be inserted
only into a standard three-pin power point which is effectively earthed
through the normal household wiring.
Extension cords used with the equipment must be three-core and be
correctly wired to provide connection to earth. Wrongly wired extension
cords are a major cause of fatalities.
The power point shall be located near the equipment and shall be easily
accessible.
The fact that the equipment operates satisfactorily does not imply that
the power point is earthed and the installation is completely safe. For
your safety, if in any doubt about the effective earthing of the power
point, consult a qualified electrician.
Caution (New Zealand Only)
1. This equipment may not necessarily provide for the effective handover of a call to or from a telephone connected to the same line.
2. The operation of this equipment on the same line as telephone or
other equipment with audible warning devices or automatic ring
detectors will give rise to bell tinkle or noise and may cause false
tripping of the ring detector. Should such problems occur, the user is
not to contact Telecom faults service.
3. Should this equipment become physically damaged, disconnect
immediately from the Telecom connection and power source and
contact your nearest service agent.
4. To relocate this equipment please.
l) Disconnect the equipment from the Telecom connection.
2) Disconnect the equipment from the power source.
3) Reconnect the equipment to the power source.
4) Reconnect the equipment to the Telecom connection.
5. If the supply cord of this equipment is damaged, it must be replaced
by the special cord (Parts No.: HH2-1910).
6. Not all standard telephones will respond to incoming ringing when
connected to the extension socket.
iv Preface
Chapter 1 Introduction
Welcome! ......................................................................................................... 1-2
Main Features ................................................................................................. 1-3
Fax Features ............................................................................................. 1-3
Copier Features ....................................................................................... 1-7
Telephone Features ................................................................................. 1-7
Options ............................................................................................................ 1-9
Using Your Documentation ........................................................................ 1-10
How to Use Your Guides ...................................................................... 1-11
Type Conventions Used in This Guide .............................................. 1-13
Customer Support ....................................................................................... 1-15
Chapter 2 Getting Started
Operation Panel ............................................................................................. 2-2
Functions of the Operation Panel (One-Touch Speed Dialling
Panels Closed) .................................................................................... 2-2
Function Buttons (One-Touch Speed Dialling Panels Open)............ 2-6
Switching Between Fax and Copy Modes.................................................. 2-9
Switching to Copy Mode ....................................................................... 2-9
Switching to Fax Mode......................................................................... 2-10
Autoclear Function ..................................................................... 2-10
General Guidelines for Registering Information......................................2-11
Understanding and Accessing the Menus..........................................2-11
Returning to the Previous Level ............................................... 2-14
Returning Directly to Standby Mode....................................... 2-14
Entering Numbers, Letters, and Symbols.......................................... 2-15
Correcting a Mistake .................................................................. 2-18
Summary of Buttons Used to Enter Information ................... 2-18
Registering Sender Information................................................................. 2-20
What is Sender Information?............................................................... 2-20
Registering the Date and Time............................................................ 2-22
Registering the Fax Number and Unit Name ................................... 2-24
Registering Sender Names................................................................... 2-28
Registering a Sender Name ....................................................... 2-28
Contents
Contents v
Changing or Deleting a Sender Name ..................................... 2-31
Printing a List to Check the Sender Information.............................. 2-33
Setting the Telephone Line Type ................................................................ 2-34
Energy Saver Mode ..................................................................................... 2-36
Turning Energy Saver Mode On ......................................................... 2-36
Returning to Full Power Mode ........................................................... 2-39
Chapter 3 Speed Dialling
What is Speed Dialling? ................................................................................ 3-2
Speed Dialling Methods......................................................................... 3-2
One-Touch Speed Dialling ........................................................... 3-2
Coded Speed Dialling .................................................................. 3-2
Group Dialling .............................................................................. 3-2
Before Entering Numbers for Speed Dialling............................................ 3-3
Entering Pauses for Dialling.................................................................. 3-3
Adjusting the Length of the Pause ............................................. 3-5
One-Touch Speed Dialling............................................................................ 3-8
Registering Numbers for One-Touch Speed Dialling ........................ 3-8
Optional Settings......................................................................... 3-12
Changing/Deleting a One-Touch Speed Dialling Entry ................. 3-23
Coded Speed Dialling ................................................................................. 3-24
Registering Numbers for Coded Speed Dialling.............................. 3-24
Optional Settings......................................................................... 3-29
Changing/Deleting a Coded Speed Dialling Entry......................... 3-39
Group Dialling ............................................................................................. 3-40
Creating Groups.................................................................................... 3-40
TX TIME SETTING ..................................................................... 3-46
Changing/Deleting a Group Dialling Entry..................................... 3-48
Using Speed Dialling................................................................................... 3-49
Using One-Touch Speed Dialling ....................................................... 3-49
Using Coded Speed Dialling ............................................................... 3-52
Using Group Dialling ........................................................................... 3-55
Printing Lists of Speed Dialling Entries ................................................... 3-59
One-Touch Speed Dialling List 1 ........................................................ 3-61
Coded Speed Dialling List 1 ................................................................ 3-61
One-Touch Speed Dialling List 2 ........................................................ 3-61
Coded Speed Dialling List 2 ................................................................ 3-62
Group Dialling List ............................................................................... 3-62
vi Contents
Chapter 4 Sending Documents
Preparing the Document............................................................................... 4-3
Document Requirements ....................................................................... 4-3
Setting the Document on the Unit ........................................................ 4-4
Setting the Document in the Automatic Document Feeder
(ADF) ........................................................................................... 4-4
Adding Pages to the Document in the Automatic Document
Feeder (ADF) .............................................................................. 4-7
Setting the Document on the Platen Glass ................................ 4-8
Preparing to Send .........................................................................................4-11
Selecting a Sender Name.......................................................................4-11
Document Stamp Feature .................................................................... 4-12
Turning the Stamp Feature On and Off ................................... 4-13
Setting Up the Stamp Feature ................................................... 4-13
Refilling the Stamp Ink Compartment............................................... 4-15
Adjusting the Scanning Settings ......................................................... 4-17
Adjusting the Scanning Resolution .......................................... 4-18
Adjusting the Scanning Density ............................................... 4-19
Adjusting the Image Quality Setting ....................................... 4-20
Dialling Methods................................................................................... 4-21
Sending Methods ......................................................................................... 4-22
Overview ................................................................................................ 4-22
Memory Sending................................................................................... 4-22
Memory Sending Using the Automatic Document Feeder
(ADF) ........................................................................................ 4-23
Memory Sending Using the Platen Glass................................ 4-25
Direct Sending ....................................................................................... 4-29
Manual Sending .................................................................................... 4-32
Checking the Sending Status...................................................................... 4-35
Checking Documents that Are Being Sent ........................................ 4-35
Checking Documents that Have Been Sent....................................... 4-36
Automatic Document Reduction............................................................... 4-37
Redialling When the Line is Busy ............................................................. 4-38
Manual Redialling................................................................................. 4-38
Cancelling Manual Redialling .................................................. 4-38
Automatic Redialling ........................................................................... 4-38
What is Automatic Redialling? ................................................. 4-38
Checking and Cancelling Automatic Redialling
(Memory Sending) ................................................................... 4-39
Contents vii
Checking and Cancelling Automatic Redialling
(Direct Sending) ....................................................................... 4-40
Setting Up Automatic Redialling.............................................. 4-41
Cancelling Sending ...................................................................................... 4-46
Sequential Broadcasting to More Than One Location............................ 4-47
Printing the Multi TX Report .............................................................. 4-50
Sending Documents at a Preset Time........................................................ 4-52
Sending a Document at a Preset Time with Other Functions ......... 4-55
Cancelling a Document Set for a Preset Time ................................... 4-56
Sending a Document with a Subaddress/Password.............................. 4-58
Subaddress/Password Sending with Speed Dialling...................... 4-59
Subaddress/Password Sending with the Operation Panel
Buttons............................................................................................... 4-59
Using Alternative Telephone Networks
(UK Only) ............................................................................................... 4-63
Registering an Alternative Telephone Network ............................... 4-64
Sending with a Registered Long-Distance Service........................... 4-67
Registering Speed Dialling with the M button ................................. 4-68
Chapter 5 Receiving Documents
Different Ways to Receive a Document ...................................................... 5-3
Overview .................................................................................................. 5-3
Setting and Checking the Receive Mode ............................................. 5-4
Receiving a Document Automatically: AUTO RX Mode ......................... 5-5
Setting AUTO RX Mode......................................................................... 5-5
Receiving a Document Manually with the Handset:
MANUAL RX Mode ............................................................................... 5-7
Setting MANUAL RX Mode.................................................................. 5-7
Receiving a Document Manually at the Unit...................................... 5-8
Receiving a Document Manually with an Extension Telephone ..... 5-9
Adjusting the Remote Receiving Settings ............................... 5-10
Changing the Remote Receive ID............................................. 5-12
Checking the Receiving Status................................................................... 5-13
Displaying the Receiving Status ......................................................... 5-13
Checking the Reception Result ........................................................... 5-14
Receiving a Document in Memory When the Toner or Paper Runs
Out........................................................................................................... 5-16
Cancelling Receiving ................................................................................... 5-18
Printing a Received Document in the Correct Page Order.................... 5-19
viii Contents
Changing the Print Mode for Received Documents............................... 5-20
Overview of Print Modes..................................................................... 5-20
N on One Printing....................................................................... 5-20
RX Rotate Printing ...................................................................... 5-21
Setting the Print Mode ......................................................................... 5-21
N on One Printing....................................................................... 5-21
RX Rotate Printing ...................................................................... 5-23
Transferring Documents ............................................................................. 5-26
Before You Set Up Document Transfer .............................................. 5-26
Setting Up the Unit for Document Transfer ...................................... 5-27
Changing Document Transfer Settings .............................................. 5-32
Turning Transfer Mode On and Off.................................................... 5-34
Turning Transfer Mode On........................................................ 5-34
Turning Transfer Mode Off........................................................ 5-35
Cancelling Document Transfer............................................................ 5-36
Chapter 6 Using the Memory Features
Memory Lock – Receiving Documents in Memory .................................. 6-2
Setting Up the Unit to Receive in Memory ......................................... 6-2
Turning Memory Lock On ................................................................... 6-10
Turning Memory Lock Off and Printing Documents Received in
Memory ..............................................................................................6-11
Cancelling Memory Lock Mode ......................................................... 6-12
Checking Documents Stored in Memory ................................................. 6-13
Printing a List of Documents in Memory .......................................... 6-13
Printing a Document in Memory........................................................ 6-14
Resending a Document after an Error ...................................................... 6-16
Sending a Document in Memory to a Different Destination................. 6-18
Deleting a Document from Memory ......................................................... 6-20
Memory Boxes.............................................................................................. 6-22
What is a Memory Box? ....................................................................... 6-22
Setting Up a Memory Box.................................................................... 6-23
Before You Create Memory Boxes ............................................ 6-23
When You Create a Memory Box.............................................. 6-23
Creating a Memory Box ....................................................................... 6-26
Changing the Memory Box Settings................................................... 6-34
Cancelling a Memory Box.................................................................... 6-35
Sending a Document Stored in a Memory Box................................. 6-37
Printing a Document Received in a Memory Box ............................ 6-40
What Happens to Documents in Memory After a Power Cut ....... 6-42
Contents ix
Chapter 7 Relay Broadcasting
What is Relay Broadcasting? ........................................................................ 7-2
Setting Up Your Unit as a Relay Unit.......................................................... 7-3
Creating a Relay Group.......................................................................... 7-4
Changing Relay Group Settings ......................................................... 7-10
Deleting a Relay Group........................................................................ 7-12
Sending a Document to a Relay Unit for Relay Broadcasting............... 7-14
Sending a Document to a Relay Unit with Speed Dialling ............. 7-15
Sending with the Relay Broadcast Button ......................................... 7-16
Chapter 8 Confidential Mailboxes
What is a Confidential Mailbox? ................................................................. 8-2
Setting Up a Confidential Mailbox.............................................................. 8-3
Creating a Confidential Mailbox .......................................................... 8-3
Changing a Confidential Mailbox ...................................................... 8-14
Deleting a Confidential Mailbox......................................................... 8-16
Receiving a Confidential Document ......................................................... 8-18
Printing a Document Received in a Confidential Mailbox ............. 8-20
Sending a Confidential Document ............................................................ 8-22
Sending a Confidential Document with Speed Dialling ................. 8-22
Sending a Confidential Document with the Confidential Mailbox
Button ................................................................................................ 8-23
Chapter 9 Polling
What is Polling? ............................................................................................. 9-2
Polling Receiving ........................................................................................... 9-3
Before You Poll Other Fax Units ........................................................... 9-3
Polling Other Fax Units to Receive a Document ................................ 9-3
Polling to Receive at a Preset Time ....................................................... 9-7
Before Setting Up Polling at a Preset Time................................ 9-7
Setting Up a Preset Time Polling Box......................................... 9-7
Changing the Preset T ime Polling Box Setup ......................... 9-17
Cancelling a Preset Time Polling Box ...................................... 9-19
Polling Sending ............................................................................................ 9-21
Before You Can Be Polled to Send ...................................................... 9-21
Setting Up a Polling Box ...................................................................... 9-21
Creating a Polling Box................................................................ 9-21
Changing the Polling Box Setup ............................................... 9-30
Cancelling a Polling Box ............................................................ 9-32
Scanning a Document into Memory for Polling Sending ............... 9-34
x Contents
Chapter 10 Other Special Features
Using the Telephone .................................................................................... 10-2
Special Dialling ............................................................................................ 10-3
Dialling Through a Switchboard ........................................................ 10-3
Registering the Access Type and Outside Line Access
Number Under the R Button.................................................. 10-3
Confirming a Dial Tone ........................................................................ 10-7
Using Tone Dialling On a Pulse Line ................................................. 10-8
Dialling a Long Distance Number............................................................. 10-9
Setting and Using the Program Button................................................... 10-12
Chapter 11 Restricting Use of the Unit
Setting and Using the System Settings Password ....................................11-2
Setting the System Settings Password.................................................11-2
Changing or Cancelling the System Settings Password...................11-4
Restricting Unit Operation ..........................................................................11-8
Setting Sending Restrictions .................................................................11-9
Setting Printing and Copying Restrictions....................................... 11-14
Setting Telephone Restrictions ...........................................................11-16
Operating the Unit with Restrictions On..........................................11-17
Sending a Document with Restrictions On ............................11-17
Making a Copy with Restrictions On......................................11-19
Printing a Report with Restrictions On ..................................11-20
Using the Telephone with Restrictions On.............................11-21
Turning Restrictions Off and On........................................................11-21
Receiving Documents from Registered Senders Only ..........................11-27
Chapter 12 Reports and Lists
Summary of Lists and Reports................................................................... 12-2
Summary of Abbreviations used in Activity Reports............................. 12-4
Activity Report ............................................................................................. 12-5
Transmission (TX) Reports ......................................................................... 12-7
Error TX Report ..................................................................................... 12-7
Transmission (TX) Report .................................................................... 12-7
TX Report with First Page.................................................................... 12-8
Multi-Transaction (TX/RX) Report ........................................................... 12-9
Relay Broadcast Report............................................................................... 12-9
Reception (RX) Reports ............................................................................. 12-10
Error RX Report................................................................................... 12-10
RX Report ............................................................................................. 12-10
Confidential RX Report .......................................................................12-11
Contents xi
Memory Box Report ...................................................................................12-11
Memory Lists.............................................................................................. 12-12
Confidential Mailbox List .................................................................. 12-12
Document Memory List ..................................................................... 12-13
Received Memory Box List ................................................................ 12-14
Memory Clear Report......................................................................... 12-15
Chapter 13 Troubleshooting
Clearing Jams................................................................................................ 13-3
Error Code Table (Listed by Number) ...................................................... 13-3
List of LCD Display Messages (Alphabetic List) .................................... 13-6
Solving Problems ....................................................................................... 13-10
Identifying the Problem ..................................................................... 13-10
Faxing Problems—Sending ............................................................... 13-12
Cannot send after dialling? ..................................................... 13-12
Does memory fill up immediately when you try to
send? ........................................................................................ 13-12
Are documents streaked with lines when they print on
the other party’s fax unit?..................................................... 13-13
Are your documents printing out at a reduced size on
the other party’s fax unit?..................................................... 13-13
Part of the document is cut off when the other party
receives it? ............................................................................... 13-13
Are the documents you send too light?................................. 13-13
Cannot perform polling? ......................................................... 13-14
Cannot perform confidential sending? .................................. 13-14
Cannot relay a document from another fax unit? ................ 13-14
Faxing Problems—Receiving ............................................................ 13-15
Cannot receive documents automatically? ........................... 13-15
Cannot receive manually? ....................................................... 13-15
Are part of the documents you receive cut off?.................... 13-15
Are the documents you receive of poor quality? ................. 13-16
Does your unit switch to memory substitution reception
even though paper is present? ............................................. 13-16
Cannot receive a confidential document in your
confidential mailbox? ............................................................ 13-16
Cannot poll another fax unit and receive its document? .... 13-16
Copying Problems .............................................................................. 13-17
xii Contents
Telephone Line Problems................................................................... 13-17
You cannot use your telephone? ............................................. 13-17
Other Problems.................................................................................... 13-17
Is sending and receiving of documents too slow? ............... 13-17
Cannot get documents from information services?............. 13-17
No memory backup? ................................................................ 13-18
What Happens to Memory after a Power Cut....................................... 13-19
How Your Registered Data Is Protected .......................................... 13-19
About the Backup Battery.................................................................. 13-20
Memory Clear Report......................................................................... 13-21
Chapter 14 Summary of Important Settings
How the Unit Operates with Default Settings......................................... 14-3
General Settings..................................................................................... 14-3
Sending Settings .................................................................................... 14-4
Receiving Settings ................................................................................. 14-6
Printing Settings .................................................................................... 14-7
Report Settings ...................................................................................... 14-8
Summary of Menus ..................................................................................... 14-9
User Settings ................................................................................................14-11
Accessing the User Settings Menu ....................................................14-11
User Settings Menu............................................................................. 14-12
Report Settings ........................................................................................... 14-15
Accessing the Report Settings Menu................................................ 14-15
Report Settings Menu ......................................................................... 14-16
TX (Send) Settings...................................................................................... 14-17
Accessing the TX Settings Menu....................................................... 14-17
TX Settings Menu ................................................................................ 14-18
RX (Receive) Settings................................................................................. 14-19
Accessing the RX Settings Menu ...................................................... 14-19
RX Settings Menu................................................................................ 14-20
Printer Settings ........................................................................................... 14-21
Accessing the Printer Settings Menu................................................ 14-21
Printer Settings Menu......................................................................... 14-22
File Settings................................................................................................. 14-25
Accessing the File Settings Menu ..................................................... 14-25
File Settings Menu............................................................................... 14-26
System Settings .......................................................................................... 14-31
Accessing the System Settings Menu ............................................... 14-31
System Settings Menu ........................................................................ 14-32
Contents xiii
Copy Settings.............................................................................................. 14-36
Accessing the Copy Settings Menu .................................................. 14-36
Copy Settings Menu ........................................................................... 14-37
Relationship between BATCH TX and Timer Settings......................... 14-38
Changing Fax and Copy Default Settings .............................................. 14-39
Implementing Fax Default Settings.................................................. 14-40
Setting Fax Default Settings .................................................... 14-40
Implementing Copy Default Settings .............................................. 14-46
Setting Copy Default Settings ................................................. 14-47
Setting Copy Mode as the Default Mode ............................................... 14-52
Printing a List of Settings Registered in the Unit (User’s Data List) .. 14-54
Keeping Records of Your Settings ........................................................... 14-56
User Reminder Sheets ........................................................................ 14-56
Password Reminder ................................................................. 14-56
Department Access Code......................................................... 14-57
Preset Polling............................................................................. 14-57
Confidential Mailboxes ............................................................ 14-58
Relay Broadcast Groups........................................................... 14-58
Memory Boxes........................................................................... 14-59
Polling Boxes ............................................................................. 14-59
Appendix A Specifications
Principal Specifications ................................................................................ A-2
Using Copy and Fax Functions Simultaneously ...................................... A-5
Appendix B Document Specifications
Documents Sizes ........................................................................................... B-2
Documents Sizes You Can Scan Using the Automatic Document
Feeder (ADF) ...................................................................................... B-2
Document Sizes You Can Scan Using the Platen Glass ..................... B-2
Scanned Area of a Document (Faxing) ....................................................... B-3
Printed Area of a Sheet of Paper (Faxing) .................................................. B-4
Glossary
Index
xiv Contents
Chapter 1
Introduction
This chapter introduces you to the main features of your unit. It also
explains how to get the most out of the documentation that comes with
your unit, and explains the options available. You will also find
information on who to contact if you have problems operating your unit.
❏ Welcome! .................................................................................................. 1-2
❏ Main Features .......................................................................................... 1-3
• Fax Features ........................................................................................ 1-3
• Copier Features .................................................................................. 1-7
• Telephone Features ............................................................................ 1-7
❏ Options ..................................................................................................... 1-9
❏ Using Y our Documentation ................................................................. 1-10
• How to Use Your Guides .................................................................1-11
• Type Conventions Used in This Guide ......................................... 1-13
❏ Customer Support................................................................................. 1-15
Introduction
Chapter 1 Introduction 1-1
Welcome!
Thank you for purchasing an Olivetti Multifunctional Digital Copier
model.
The fax function of your unit will help you expand your work capacity
and efficiency with its features and options, and have greater flexibility
provided by full support of ITU-T subaddress/password sending and
receiving.
This guide shows you how to get the most out of the fax feature of your
unit. Whether you are sending a quick memo to the home office on the
other side of town or automatically receiving from a branch overseas or
across the country, this guide shows you how to do it all quickly and
easily.
Take a few minutes to browse through this guide to become familiar with
what it contains. You do not have to read it all at once from cover to
cover.
If you have purchased the model equipped with an ADF and fax card,
this manual will provide you with an overall view of the machine and
n
will describe the machine's facsimile functions in detail. For information
on how to, for example, install the machine and on how to use its copier
functions, refer to the copier's User's Guide (from now on called Manual
for the copier user).
We have done our best to give you an accurate, easy-to-use guide.
However, if you still have questions about using your unit, please feel
free to contact your local authorised Olivetti dealer or the Olivetti
Lexikon Help Desk. They will be glad to answer your questions.
1-2 Introduction Chapter 1
Main Features
In addition to standard fax transmission and document copying
functions, your unit offers you a range of other features in accordance
with your needs.
Fax Features
Improved speed
Your unit is equipped with the ITU-T standard V.34 mode which enables
transmission speeds of up to 33,600 bps.
Ultra High Quality (UHQ) image
Olivetti’s ultra-high quality image processing produces excellent
reproductions in documents you send or copy. (1 p. 4-17)
Laser beam printer
Quiet, clean laser technology guarantees quality reproduction.
Easy to use
A larger display and operation panel with larger buttons makes the unit
easier to use. (1 p. 2-2)
Introduction
Economical and quiet
Olivetti’s RAPID Fusing System™ enables quiet operation while you save
money. If the unit remains idle for a specified length of time, the unit
automatically shuts itself down and enters energy saver mode. It remains
in this mode until an automatic or manual operation is performed, or you
press the Energy Saver button. (1 p. 2-36)
Convenient paper supply
A large paper supply means less time spent loading paper in the paper
cassette. The paper cassette holds 250 sheets* and by installing one of the
additional paper cassettes, available as options for your unit, you can
increase the total to 1000 sheets. You can also load an additional 100
sheets in the stack bypass. Both paper cassettes are easy to access and
refill.
*64 g/m2 paper
Chapter 1 Introduction 1-3
Flexible document feeding
Your unit gives you the flexibility of scanning a variety of documents for
sending. The platen glass allows you to scan non-standard document
sizes and other documents, such as pages from books or even threedimensional objects (up to 2 kg). For multipage documents, you can use
the Automatic Document Feeder (ADF)* to quickly scan standard-size
pages. (1 pp. 4-4, 4-8)
Simple maintenance
The toner cartridge for your unit contains both the toner and the drum,
making installation and replacement simple and clean.
Variety of options available
The unit can have several options added to it to increase its functionality.
(1 p. 1-9)
Dual access
Even while you are sending or receiving a document, you can continue to
use the unit to register information or record documents into memory.
Error Correction Mode (ECM)
The unit’s Error Correction Mode (ECM) reduces transmission errors
when sending and receiving documents from other fax units (that also
have ECM capability) over noisy or poor quality telephone lines.
Full support of ITU-T subaddresses and passwords
You can employ ITU-T subaddresses and passwords to communicate not
only with other Olivetti fax units, but also with fax units of other
manufacturers. (1 p. 4-58)
Expanded transaction features
You can create private memory boxes and set them up to receive and
*The Automatic Document Feeder (ADF) is an option for the basic model but
comes standard on all the other models.
1-4 Introduction Chapter 1
transmit documents. If the other party’s fax unit can use ITU-T
subaddresses and passwords, you can set up and use memory boxes
regardless of the model or manufacturer of the other fax unit. (1 p. 6-22)
Automatic dialling
Automatic dialling includes one-touch speed dialling, coded speed
dialling, and group dialling. They allow you to dial a fax/telephone
number easily and send a document to more than one destination. You
can store up to 84 numbers for one-touch speed dialling, and 116
numbers for coded speed dialling. Multiple one-touch and coded speed
dialling entries can be registered in a group. Group dialling allows you to
dial up to 199 destinations in a single operation. (1 Chapter 3)
Delayed sending
A document can be scanned into the unit’s memory and sent at a
specified time. This allows you to save on communication costs by
setting a sending time when communication costs are comparatively
cheaper, for example, late at night or during holidays. (1 p. 4-52)
Multiple transmission
The same document can be sent to multiple destinations by a single
operation.
By using one-touch speed dialling, coded speed dialling, and regular
dialling with the numeric keypad, you can send the same document to as
many as 210 destinations at a time. (1 p. 4-47)
Introduction
Relay transmission
When sending documents long distance to multiple recipients, sending
the document once to a relay unit near the recipients and using that relay
unit to send the document onto the individual local recipients can save
on long-distance communication costs. (1 Chapter 7)
Polling
The receiving unit can call the sending unit and request it to send the
document it is holding. The receiving unit can be set to poll at specified
times and collect information regularly from the sending unit. In polling
to receive, the receiver is accountable for the transmission costs.
(1 Chapter 9)
Memory receiving when you run out of paper or toner
If you run out of paper or toner while you are receiving a document in
Chapter 1 Introduction 1-5
auto receive mode, the unit continues to receive by storing the remainder
of the document in the unit’s memory. Once you refill the paper cassette
or replace the toner cartridge, the unit automatically prints the remainder
of the document stored in memory. (1 p. 5-16)
Program button
The Program button allows you to register a frequently used setting so
you can automatically perform a routine procedure with the press of a
single button. This avoids having to open the one-touch speed dialling
panels every time to access the button for the function you want.
(1 p. 10-12)
Fax/Copy default settings
When sending, the document resolution, image quality, contrast, and
other settings can be stored as “fax default settings”. (1 p. 14-40)
When copying, the document scanning mode, magnification, number of
copies, and other settings can be stored as “copy default settings”.
(1 p. 14-46)
User restriction
To limit the number of users from outside a certain division, the faxing
and copying functions can be set to respond only when an access code is
entered. (1 p. 11-8)
Department control
Setting access codes for each department in your office enables you to
monitor the unit’s use. Details of each department’s transmissions can be
obtained by printing an activity report. (1 p. 12-6)
Secure communications
A dedicated confidential mailbox can be created in the unit’s memory for
sending or receiving highly confidential documents. The documents in
the box can be protected by a subaddress and password. (1 Chapter 8)
Printing various reports
Transmission and reception results can be confirmed through various
types of reports. In addition to the Activity Report printed after 40
transactions, reports can also be printed at the end of each transmission,
or only when a transmission error occurs. (1 Chapter 12)
Fax/telephone information services
1-6 Introduction Chapter 1
A range of fax/telephone information services, including business- and
tourism-related services, can be easily accessed. (1 p. 10-8)
Memory reception
Your unit can be set to store incoming documents straight into memory
instead of printing them out. This feature is convenient when no one is in
the office, such as at night or when the office is otherwise closed.
(1 p. 6-2)
Reception transfer
Your unit can be set to automatically transfer a received document to
another fax unit. This allows you to receive documents at home or on
another person’s fax unit. (1 p. 5-26)
N on One document reception
If the size of the documents you receive is small, multiple documents can
be printed onto a single large sheet to save paper. (1 p. 5-20)
Memory backup/Memory Clear Report
This unit incorporates a memory backup function, ensuring that in the
event of a power cut, documents stored in the unit’s memory are retained
for approximately three hours. If the power supply remains interrupted
for longer than this time, a Memory Clear Report lists documents that
were erased. (1 pp. 12-15, 13-19)
Introduction
Copier Features
For details on the copier features, refer to the Copier User’s Guide.
Telephone Features
To use the telephone features of your unit, you need to connect a
telephone to your unit.
Connection for a telephone
The unit has one jack for connecting a telephone. By connecting a
telephone, you can use your unit to make and receive normal telephone
calls.
Chapter 1 Introduction 1-7
When the unit is in manual receive mode, you can activate the unit to
start receiving by dialling a code on your telephone. This feature is
particularly convenient when your telephone is located away from your
unit. (1 p. 5-9)
1-8 Introduction Chapter 1
Options
The options listed below are available for the model equipped with ADF
and fax card.
Paper handling modules (Additional Single Cassette Module,
Additional Triple Cassette Module)
By installing one of the optional paper cassettes, you can increase the
paper capacity of the unit.
Fax Memory (Olivetti 8 MB Memory Kit)
You can increase the unit’s memory with this 8 MB memory module.
Automatic Document Feeder (ADF) (Olivetti ADF)
You can install this option on your unit to enable automatic feeding of
documents for copying and faxing. An additional 8MB of memory is
included with this option.
Introduction
Chapter 1 Introduction 1-9
How to Use Your Guides
To make the best use of your guides, and to learn how to set up, operate,
and use the various features of your unit, be sure to do the following:
❏ Read this chapter to learn about the main fax and telephone features
of your unit, the options available and who to contact if you have
questions. You will find details on the main copy features of your
unit in Chapter 1 of the Copier User’s Guide.
❏ Carefully follow the instructions in Chapter 2, “Setting Up Your
Unit,” of the Copier User’s Guide, to unpack your unit and assemble
it properly.
❏ Read Chapter 2 of this guide, “Getting Started,” to learn about the
functions of the buttons on the operation panel, and how to enter
information in your unit and register your sender information.
❏ Read Chapter 3 of this guide, “Speed Dialling,” to learn how to
register numbers for speed dialling, how to change them, and how to
use speed dialling to send documents.
❏ Read Chapters 4 through 10 of this guide to master the unit’s
operating procedures (such as sending documents, receiving
documents, and memory functions), and to learn more about its
special features (such as relay broadcasting, confidential transaction,
polling, and special dialling methods).
❏ Refer to Chapters 4 and 5 of the Copier User’s Guide to learn how to
use your unit as a copier and make the most of the different copy
features.
❏ Refer to Chapter 11 of this guide, “Restricting Use of the Unit,” to
learn how to restrict the sending, printing, copying, and telephone
functions of your unit.
❏ Refer to Chapter 12 of this guide, “Report and Lists,” to learn about
the reports and lists that can be automatically or manually printed
from your unit.
❏ Look over Chapter 6, “Maintenance,” of the Copier User’s Guide to
become familiar with procedures for cleaning and transporting your
unit, and replacing the toner cartridge.
1-10 Introduction Chapter 1
n
❏ If your unit is not operating properly, use Chapter 13 of this guide,
“Troubleshooting,” to try to solve the problem.
❏ If you have a document or paper jam, refer to Chapter 7,
“Troubleshooting,” of the Copier User’s Guide to remove any
documents or paper from your unit.
❏ Refer to Chapter 14 of this guide, “Summary of Important Settings,”
to learn how to change default settings on your unit, and how to
customise your unit to your needs.
❏ Refer to Appendix A of this guide for the technical specifications of
your unit, and to Appendix B of this guide and Appendix C of the
Copier User’s Guide for details on the documents and paper you can
use with your unit.
If you still have questions on how to use your unit, please feel free to
contact your local authorised Olivetti dealer or the Olivetti Lexikon
Help Desk. They will be happy to answer your questions.
The Automatic Document Feeder (ADF) comes standard on the model
equipped with ADF and fax card but is an option for the basic model.
Introduction
Chapter 1 Introduction 1-11
Type Conventions Used in This Guide
Please read the list below of symbols, terms, and abbreviations used in
this guide, and make sure you know what they mean. A complete
glossary of terms is included at the end of this guide.
WARNINGS INDICATE OPERATIONS THAT MAY LEAD TO
DEATH OR INJURY IF NOT PERFORMED CORRECTLY. IN ORDER
w
c
n
TO USE YOUR UNIT SAFELY, ALWAYS PAY ATTENTION TO THESE
WARNINGS.
Cautions tell you how to avoid actions that could injure you or damage
your unit. In order to use your unit safely, always pay attention to these
cautions.
Notes provide advice on using your unit more effectively, describe
operating restrictions, and tell you how to avoid minor difficulties.
Reading these is recommended to make the most of your unit and its
functions.
(1 p. 2-12) A number preceded by an arrow and enclosed in
parentheses references a page number in this
guide or in the Copier User’s Guide which
contains more information on the topic of the
previous sentence.
default A setting that remains in effect unless you change
it.
document A document is the original sheet(s) of paper you
send or receive on the unit.
original An original is the original sheet(s) of paper you
copy on the unit.
1-12 Introduction Chapter 1
menu A menu is a list of options or features from which
you select an item to set up or change. A menu
has a number and title which appear in the LCD
display.
d and u buttons The search buttons (d, u) are used to select an
item or choice in a list or menu. Press d to select
the next item or choice, or press u to select the
previous item or choice.
transaction number When you send or receive a document, your unit
automatically assigns the document a unique
transaction number. A transaction number is a
four-digit number that will help you keep track
of documents you send and receive.
TX/RX NO. On the LCD display, TX/RX NO. is the
abbreviation used for transaction number.
RX Denotes receiving.
TX Denotes sending.
This icon denotes loading a document, face
down, in the Automatic Document Feeder (ADF).
In addition, this guide uses bold type letters to show the names of
buttons and switches on the unit, such as Data Registration, Stop, and
Start. Text that appears in the unit’s LCD display is shown as in this
example: PRINTING REPORT.
Introduction
Chapter 1 Introduction 1-13
Customer Support
Your Olivetti machine is designed with the latest technology to provide
trouble-free operation.
If you encounter a problem, try to solve it by referring to the information
in Chapter 13, “Troubleshooting,” of this guide. If you cannot solve the
problem, or if you think your unit needs servicing, contact your local
authorised Olivetti dealer or the Olivetti Lexikon Help Desk.
1-14 Introduction Chapter 1
Introduction
Chapter 1 Introduction 1-15
Chapter 2
Getting Started
This chapter describes the operation panel buttons and explains briefly
how to browse through the menus and find the items you want. It also
guides you through the procedures that must be performed before you
use the unit for the first time.
❏ Operation Panel....................................................................................... 2-2
• Functions of the Operation Panel
(One-Touch Speed Dialling Panels Closed) ............................... 2-2
• Function Buttons (One-Touch Speed Dialling Panels Open) ...... 2-6
❏ Switching Between Fax and Copy Modes ........................................... 2-9
• Switching to Copy Mode .................................................................. 2-9
• Switching to Fax Mode.................................................................... 2-10
Autoclear Function ..................................................................... 2-10
❏ General Guidelines for Registering Information...............................2-11
• Understanding and Accessing the Menus.....................................2-11
Returning to the Previous Level ............................................... 2-14
Returning Directly to Standby Mode....................................... 2-14
• Entering Numbers, Letters, and Symbols .................................... 2-15
Correcting a Mistake .................................................................. 2-18
Summary of Buttons Used to Enter Information ................... 2-18
❏ Registering Sender Information.......................................................... 2-20
• What is Sender Information?.......................................................... 2-20
• Registering the Date and Time....................................................... 2-22
• Registering the Fax Number and Unit Name .............................. 2-24
• Registering Sender Names ............................................................. 2-28
Registering a Sender Name ....................................................... 2-28
Changing or Deleting a Sender Name ..................................... 2-31
• Printing a List to Check the Sender Information......................... 2-33
❏ Setting the Telephone Line Type......................................................... 2-34
❏ Energy Saver Mode............................................................................... 2-36
• Turning Energy Saver Mode On .................................................... 2-36
• Returning to Full Power Mode ...................................................... 2-39
Getting Started
Chapter 2 Getting Started 2-1
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