Olivetti CMS140B euro Instruction Manual

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Cash RegisterCash Register

Cash Register

Cash RegisterCash Register

CMS 140 BCMS 140 B

CMS 140 B euro

CMS 140 BCMS 140 B

INSTRUCTIONSINSTRUCTIONS

INSTRUCTIONS

INSTRUCTIONSINSTRUCTIONS

INSTRUCTIONS D'EMPLOIINSTRUCTIONS D'EMPLOI

INSTRUCTIONS D'EMPLOI

INSTRUCTIONS D'EMPLOIINSTRUCTIONS D'EMPLOI

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BEDIENUNGSANLEITUNG

BEDIENUNGSANLEITUNGBEDIENUNGSANLEITUNG INSTRUCCIONES DE USOINSTRUCCIONES DE USO

INSTRUCCIONES DE USO

INSTRUCCIONES DE USOINSTRUCCIONES DE USO

P/N 533172 L

Olivetti Lexikon, S.p.A. Documentazione 77, Via Jervis - 10015 Ivrea (Italy)

The mark affixed to the product certifies that the product satisfies the basic quality requirements.

Your attention is drawn to the following actions that could compromise the characteristics of the product:

• incorrect electrical supply;

• incorrect installation; incorrect or improper use, or, in any case, not in accordance with the warnings given in the User Manual supplied with the product;

• replacement of original components or accessories with others of a type not approved by the manufacturer , or carried out by unauthorized personnel.

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WARNING: THIS EQUIPMENT MUST BE EARTHED . ATTENTION: CETTE UNITE DOIT ETRE CONNECTEE A LA TERRE. ACHTUNG: DIESES GERÄT MUSS EINEN ERDUNGSANSCHLUSS HABEN. ATENCION: ESTE EQUIPO DEBE ESTAR CONECT ADO A UNA T OMA DI TIERRA. APP ARATET MÅ KUN TILKOPLES JORDET STIKK ONT A CT . APP ARA TEN SKALL ANSLUTAS TILL JORDAT NÄTUKKAT . LAITE ON LITTETTÄVÄ SUKO-RASIAAN. Lederen med grøn/gul isolation ma kun tilsluttes en klemme maerkrt eller

To disconnect the cash register from the line voltage, unplug its power cord from the power outlet. The po wer outlet must be located on a wall, near the cash register and easily accessible.

Preface

The electronic cash register described in this manual is designed to help your business function smoothly by providing efficient register operations and accurate management reports. Start-up is quick and easy, yet there are many options that can be added and revised so that you can customize your operations for optimum productivity. Here are just a few of the cash register’s many valuable features:

• 8 departments and 12 Price Look-Up (PLU) settings;

• possibility of defining a password that prevents unauthorized access

to the machine's programming mode (PRG) and Z management report mode;

• printer with journal record and receipt printing capabilities;

• possibility of programming the departments with a tax status and

single/multiple item sale;

• Euro exchange rate programming;

• possibility of programming the machine to work with one of two base currencies, Local or Euro, so that cash register computes in the currency set and automatically converts the related transaction totals into the other currency;

• a Liquid Crystal Display (LCD) consisting of a 9-character transaction and message line;

• automatic tax computations for 4 different VAT rates;

• department-linked entry options that streamline and speed-up operation;

• periodic management and financial reports which provide up-to-date sales analysis;

• possibility of powering the cash register using four 1.5 V size C batteries or via line voltage using the external power supply provided;

• battery back-up protection for the records and programming data.

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Table of Contents

BACK-UP BATTERY SYSTEM ..................................... 9

Inserting/Replacing Memory Backup Batteries .............. 9

GETTING ACQUAINTED WITH YOUR

CASH REGISTER .......................................................... 1

Standard Accessories..................................................... 2

Using this Manual........................................................... 2

Unpacking and Setting Up the Cash Register ................ 3

Maintaining the Cash Register ....................................... 3

THE KEYPAD ................................................................ 4

Keypad Functions........................................................... 5

THE CONTROL SYSTEM ............................................. 6

The Control Switch......................................................... 6

Removable Cash Drawer ............................................... 6

The Display .................................................................... 7

Special Symbol Indicators.............................................. 7

Time Display .................................................................. 7

ERROR CONDITIONS .................................................. 7

The Error Alarm ............................................................. 7

Clearing an Error............................................................ 8

General Clearance ......................................................... 8

Voiding Errors................................................................. 8

POWERING THE CASH REGISTER .......................... 10

External Power Supply................................................. 10

Battery Power Supply....................................................11

PRINTER COMPARTMENT ........................................ 12

The Ink Roller............................................................... 12

Installing the Ink Roller................................................. 12

Paper Tape................................................................... 13

Loading Paper .............................................................. 13

QUICK START............................................................. 14

Programming the Euro as the Cash Register's Base

Currency....................................................................... 15

Helpful Hints for a Successful Start-Up........................ 15

CASH REGISTER PROGRAMMING .......................... 15

Setting Cash Register Features ................................... 15

Making Changes to Cash Register Programming ........ 16

Entering the Program Mode ......................................... 16

Exiting the Program Mode ........................................... 16

Clearing Errors ............................................................. 16

Date and Time.............................................................. 16

Percent Discount (-%) .................................................. 17

Decimal Point Position ................................................. 17

Value Added Tax (VAT) Rates ...................................... 18

Department Tax Status ................................................. 18

Price Look-Ups (PLUs)................................................. 19

Euro Exchange Rate Programming ............................. 19

Programming System Options ..................................... 20

Programming a Manager Password ............................. 21

Using the Cash Register in a Password

Protected Mode............................................................ 22

Machine Programming Report ..................................... 22

TRANSACTION EXAMPLES ...................................... 23

Entering the Register Mode.......................................... 23

Exiting the Register Mode ............................................ 23

Clearing Errors ............................................................. 23

Transaction Symbols.................................................... 23

Sample Receipt............................................................ 24

Standard Transactions in Local Base Currency ........... 24

Examples of Transactions in Euro Base Currency....... 32

Minus (-) Key Transactions ........................................... 36

Percent Discount (-%) Transactions............................. 38

PLU Codes ................................................................... 42

Voids and Refunds ....................................................... 43

Other Transactions....................................................... 46

MANAGEMENT REPORTS ......................................... 47

X Position Report ......................................................... 47

Z Position Report ......................................................... 47

X and Z Financial Report ............................................. 48

Balancing Formulas ..................................................... 49

APPENDIX ................................................................... 50

Totalizers and Counters Table ...................................... 50

Cash Register Specifications and Safety ..................... 51

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III

Getting Acquainted with Your Cash Register

The figure below gives an overall view of your cash register.

1. Operator Display 5. Printer and Management Control Switch

2. Keypad Compartment Lock

3. Cash Drawer 6. Customer Receipt Output Window

4. Cash Drawer Lock 7. Printer and Management Control Switch Compartment Cover

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Standard Accessories

Your cash register comes with the following items:

• One black plastic journal winder spindle

• One battery ejector strip

• One roll of standard paper tape

• One ink roller (already installed)

• Four standard "AA" batteries for memory protection

• One external power supply

• This User Manual

• A set of keys for locking the cash drawer and the printer and management control switch cover.

Make sure that the cash register and all of the above items are

included in the shipping carton.

Using this Manual

Your cash register manual is organized for easy reference. The front portion contains general information on all the features and functions of the cash register. Instructions for setting the optional programs come next. Transaction examples for operating the cash register are at the back of the manual along with a Totalizers and Counters Table. At the back of the manual you will also find your cash register's technical specifications and some safety information. Use the Table of Contents to locate a particular item.

Getting Started

Before you begin to operate or program the cash register, read the section entitled Unpacking and Setting Up the Cash Register for information on how to get yourself ready to work. Read also Keypad Functions, The Control System and The Display to become familiar with their operations.

NOTE: Programs and transaction information for management reports

are stored in the memory of the cash register. Four 1.5 V size AA batteries are provided to save this information in the event of a power failure or if the cash register is unplugged from the power outlet.

To avoid loosing the data stored in the internal memory, before changing the batteries for memory protection (four 1.5 V size AA) ensure that the external power supply is connected to the cash register and to the electrical outlet or four charged 1.5 V size C batteries are inserted in the appropriate compartment at the rear of the cash register.

Programming the Cash Register

Simple step-by-step instructions are included for each program. Also provided are examples which can be used for practice.

Carrying Out Sales Transactions

Transaction examples provide steps for key operations. Sample receipts are included.

Unpacking and Setting Up the Cash Register

NOTE: Please read this section carefully before attempting to program

the cash register or perform sales transactions.

As soon as you receive the cash register, open its shipping carton and carefully withdraw each component. Make sure that the cash register and all of its accessories, listed in the section entitled Standard Accessories, are present in order to setup the cash register by following these guidelines:

1. Place the cash register on a level, stable, vibration-free and dust-

free surface. Make sure it is near a grounded power outlet.

2. Plug the external power supply to the cash register and to an

electrical outlet or insert four charged 1.5 V size C batteries in the appropriate compartment at the rear of the cash register as explained in the section Powering the Cash Register.

3. Insert the four 1.5 V size AA batteries for memory protection as

explained in the section entitled Inserting/Replacing Memory Backup Batteries. Do not install the batteries unless the cash register is plugged into the electrical outlet via the external power supply or powered with the size C batteries.

4. Load the paper tape as explained in the section entitled Loading

Paper.

5. Set the desired program options as explained in the section Cash

6. Once the desired program options have been programmed, set the

control switch to the R1 (journal record) or R2 (customer receipt) position and you are ready to work with the cash register.

Maintaining the Cash Register

Provided below is information on how to maintain your cash register.

NOTE: Before cleaning the cash register, make sure it is powered off

and/or unplugged from the wall outlet. Before unplugging the cash register from the wall outlet, make sure that four charged

1.5 V AA standard batteries for memory protection are installed in the battery compartment. All data stored in

memory will be cancelled if you unplug the cash register from the electrical wall outlet without back-up battery supply.

• Never cover the cash register when turned on as this could prevent the proper cooling of the electronic components.

• Cover the register when not in use to protect the components from dust.

• Keep all liquids away from the cash register so as to avoid spills which could damage the electronic components.

• To clean the cash register firstly turn it off and/or unplug it from the wall outlet (be sure the memory back-up batteries are installed), then use just a damp cloth. Do not use corrosive substances such as solvents, alcohol, petrol, or abrasive components.

• If the cash register is stored in extreme hot or cold temperatures (below 32 degrees or above 104 degrees Fahrenheit), allow the temperature inside the cash register to reach room temperature before turning it on.

• Do not use the cash register in areas that are very dusty, very damp or where there are strong temperature fluctuations.

• DO NOT attempt to pull the paper tape when the cash register is printing or when you are loading paper. Always use the [Feed] key to feed paper. Pulling the paper tape could damage the print mechanism.

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The Keypad

Your cash register is equipped with a 34-key keypad by means of

which you can perform all cash register functions.

The figure below shows the keypad layout.

9 7

6 4

15 16

Keypad Functions

1. [Feed] (Paper Feed) - Advances the receipt or journal paper one

line feed; advances the paper continuously when held down.

2. [Qty/Time] (Dual function: Multiply and time display) - Multiplies [DEPARTMENT], [PLU] or [Ref/-] key entries; also displays the current time in the R1 and R2 modes, if set.

3. [#/NS] (Dual function: Non add and NS - No Sale) - Opens the cash drawer without registering any amount or when changing cash for a non-sales transaction. Prints entries of reference data.

4. [PLU] (Price Look Up) - Registers a preset price of an individual item to the appropriate department.

5. [Non Tax] - Used to enter a non-tax item into a taxable department or to enter a tax item into a non-taxable department.

6. [PO] (Paid Out) - Registers any money paid out or taken out of the cash drawer that is not part of a sale. Paid out totals appear in the management report.

7. [RA/

8. [Void] - Void/Error correction - Deletes the last item entered and

] (Dual function: Received On Account and Euro

conversion) - When used as the RA key, registers any money received on account that is not part of a sale; for example, the startup money put in the drawer at the start of each business day can be registered as an RA. Amounts are added to the received on account total in the management report. As the Euro key, with the cash register in its default Local base currency this key is used to automatically calculate and display the value in Euro of the total amount of a sale or of a particular amount registered. When the cash register is programmed to work in the Euro base currency, pressing this key converts the sales total to the Local currency. This key is also used for cash register options programming.

used for correcting a particular entry after it is processed and printed. Void totals are reported in the management report.

9. [Ref/-] (Dual function: Coupon and Refund) - When used as the

coupon key, subtracts an amount from an item or the sales total, such as a coupon deduction. When used as the Refund key, subtracts an item that is returned for refund. Minus key totals are printed in the management report.

10. [C] - Clears an entry made from the numeric keypad or with the [Qty/Time] key before finalizing a transaction with a Department or function key. This key is also used to clear error conditions.

11. [0 - 9/00] - Input amounts, indicate how many times a particular item repeats, add and subtract percentage rates and input department code numbers. The double zero key allows the quick entry of numbers with two or more zeros.

12.[1-8] (Departments 1 through 8) - Used to enter single or multiple item sales to a particular department. A VAT rate is automatically added, if set. Department totals are shown in the management report.

13. [-%] Percent discount key - Used to subtract a percentage rate from an individual item or an entire sale. The rate can be a preprogrammed percentage rate or any other manually entered percentage rate.

14. [Check] - Totals sales paid by check. Check totals are printed in the management report.

15. [Charge] - Totals sales that are charged. Charge totals are printed in the management report. This key is also used to confirm a manager password (or secret code) that has been entered.

16. [Sub Total] - Displays the subtotal of a sale with sales tax. Also used during the programming of the Euro exchange rate.

17.[Amt Tend/TOTAL] (Amount Tendered/TOTAL) - Totals exact cash transactions, computes change and totals check and charge transactions.

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The Control System

The Control Switch

The control switch is located under the journal compartment cover and allows you to use the Off mode where the machine is turned off, the R1 (Register 1) mode where the register generates a journal record wound on the spindle, the R2 (Register 2) mode where the register generates customer receipts outside the machine, the X mode where you can generate X (mid-day) reports, the Z mode where you can generate Z (end-of-day) reports and the PRG mode where you can program the machine according to your needs. This switch must be properly positioned to operate the cash register or set the programs, and is also used to print or reset the totals for the management report.

Depending on the desired operation, slide the control switch to the

following positions: OFF The cash register is turned off and cannot be used. R1 (On/Journal Tape) - The cash register is set for standard

operations, including preset options. A journal record is printed for each transaction.

R2 (On/Customer Receipt) - The cash register is set for

standard operations, including preset options. A customer

receipt is printed for each transaction. X Prints the X management (mid-day) report. Z Prints the Z management (end-of-day) report and resets

totals (except the grand total) to zero. PRG Used to set and change program settings.

Remov able Cash Draw er

The cash drawer features slots for banknotes and slots for coins, and has a security lock that can be opened or closed with a key. When unlocked, the drawer can be opened manually by pushing it lightly on the front.

If desired, the cash drawer can be completely removed from the cash register. To do so simply lift the drawer up slightly and pull it out.

The Display

The cash register has a display that shows entry amounts and related

transaction information through numbers and special symbols.

If there is no entry for about 3 minutes the display goes off. Press the

[C] key for about 2 seconds and continue your input operations.

Reading the Display

The display is read from left to right as follows:

Department - The first digit displays the department key pressed

for each entry.

Repeat/Multiply - The second digit displays when repeating or

multiplying items to indicate the number of items entered at one price.

Amount - The remainder of the display shows the entry

amount. Up to 7 digits can be used for each amount entry.

- (Minus) Displays a negative entry. Also displays if subtotal or

These symbols clear automatically when you start the next entry or

press the [C] key.

cash tendered total is a negative number due to a return or refund.

Displayed when the [RA/ that the amount is displayed in Euro.

] key is pressed to indicate

Time Display

You can display the current time by simply pressing the [Qty/Time]

key with the cash register in either the R1 or R2 mode. Press the [C] key to clear the time from the display.

NOTE: Trying to use this feature during a transaction will result in an

error tone. If this occurs, press the [C] key to clear the error and the tone.

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Special Symbol Indicators

Special symbols appear at the far left-hand side of the displays during cash register operation. These symbols identify the amount shown, or warn of an error condition. They include:

C (Change) Indicates that the displayed amount is the change due

to the customer.

E (Error) Indicates when an error is made during operation or

when programming the cash register. An error tone sounds to alert the operator.

S (Sub-total) Indicates that the amount shown is the subtotal of a

transaction, including sales tax if applicable.

= (Total) Indicates that the amount shown is the transaction total.

Error Conditions

The Error Alarm

The error alarm warns of an operator error (usually when a wrong key is pressed for a specific type of entry) or of an error made during cash register programming. The error alarm can also indicate that the control switch is in the wrong position for the current operation. In case of error, the error tone sounds, the letter E is displayed and the keypad locks.

NOTE: Moving the control switch from the R1 or R2 position to

another position before completing a transaction will allow you to end the operation in the new position.

Clearing an Error

Press the [C] key to clear an error. The tone ends, the displays clear

and the keypad unlocks, allowing you to continue with the transaction or restart the program.

If an error condition cannot be cleared, perform a general clearance.

Bear in mind, however, that one of the two general clearance

procedures, explained in the next section, will set all counters and totals to zero and will cancel all programmed functions.

NOTE: The [C] key also clears an incorrect entry from the display

prior to pressing a registration key. Once an entry is printed, the [Void] key must be used to correct an error.

General Clearance

If the cash register does not function, for example while programming

and the error signal cannot be stopped by pressing the [C] key, perform a general clearance. There are two ways of performing a general clearance, whereby the second method resets all totals and counters and cancels the programming. Use this method only as last resort.

General Clearance without Clearing Totals and the Programming

1. Open the printer compartment cover and slide the control switch to the OFF position.

2. Make sure four charged AA batteries are inserted in the battery

compartment.

3. Unplug the cash register from the power socket and remove the four size C batteries if installed.

4. Wait ten seconds and then reconnect the cash register to the power socket and reinsert the four size C batteries. Resume your operation.

If the cash register remains in an error condition, proceed with the

second general clearance method.

General Clearance with the Clearing of Totals and all Cash Register Programming

NOTE: Be careful that this procedure erases all totals and counters,

and cancels the programming of the cash register.

1. Open the printer compartment cover and slide the control switch to the OFF position.

2. With the printer compartment open, remove the back-up batteries.

3. Unplug the cash register from the power socket and remove the four size C batteries if installed.

4. Wait for five minutes and then plug the cash register back to the electrical power outlet and reinsert the four size C batteries.

5. Insert the memory protection batteries once again.

6. Reprogram the cash register.

Voiding Errors

Once an entry is printed, the [C] key cannot be used to clear an error.

Press the [Void] key to correct an error already registered.

Voiding the Entry Just Completed

Simply press the [Void] key. The entry is reprinted with a "VD"

symbol followed by the amount and erased from the transaction.

Voiding an Earlier Entr y

To void an earlier entry, register it again and then cancel it using the

[Void] key. When a transaction including the error is completed, proceed with the following steps to void the error.

1. Retype the incorrect information, exactly as originally entered, and

press the [Void] key.

2. Enter the correct amount.

3. Total the transaction by pressing the [Amt Tend/TOTAL] key.

Back-up Battery System

During cash register operations, all transaction data for the management report is stored in the register's memory. This memory also holds all optional programming information. The memory back-up system keeps this information stored in memory when the cash register is turned off.

The memory is protected by four standard 1.5 V size AA batteries that must be inserted before programming the cash register. The cash register comes with these four batteries which provide backup power to the cash register memory if the power cord is accidentally unplugged or the power fails. Thanks to this memory protection feature, the daily transactions and locked-in grand total will be retained by the machine without AC power.

Inserting/Replacing Memor y Backup Batteries

NOTE: When replacing the 1.5 V size AA memory backup batteries,

make sure that the cash register is plugged into an electrical wall outlet or the four fully charged 1.5 V size C batteries are inserted to avoid loosing the data stored.

Proceed as follows to insert or replace the batteries:

1. Unlock the printer compartment cover, grasp the left side of this cover, gently pull it back and then lift it off the cash register. Move the control switch to the R1 or R2 position.

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2. Lift the paper journal winder spindle out of the printer compartment.

3. Remove the battery compartment cover by pressing on the arrow impressed on the cover and lifting upwards, as shown by the arrows in the figure.

4. Remove the discharged batteries if you are replacing the batteries.

5. Position the new batteries making sure that the positive and negative poles are aligned correctly. Drawings inside the battery compartment show how the batteries must be positioned.

6. Replace the battery compartment cover by sliding it down until it clicks into place.

7. Reposition the journal winder spindle, then reposition, close and lock the printer compartment cover.

NOTE: If the cash register will not be used for an extended period of

time, you may want to remove the back-up batteries to prolong their usage. Doing this will erase all transaction and programming data stored.

Powering the Cash Register

The cash register can be powered via line voltage, through the power

supply included in the box, or with four optional 1.5 V size C batteries.

External Power Supply

An external power supply comes with the cash register. You should operate the cash register with the power supply, if it can be positioned near an electrical power outlet.

Connecting the Cash Register to an Electrical Power Outlet

Proceed as follows to connect the cash register to line voltage:

1. Slide the control switch to the OFF position.

2. Locate the power supply connector (A) on the back of the cash register and plug the round connector of the power supply cable into it.

3. Plug the power supply to the electrical outlet.

4. Slide the control switch to the R1 or R2 position. The cash register is now ready for use.

Battery Power Supply

If it is impossible to use the power supply you must insert four 1.5 V size C batteries to operate the cash register. When not using the cash register, always slide the control switch into the OFF position to increase battery life. If desired an automobile 6 V DC adaptor (not included) can be used.

Inserting the Batteries

Proceed as follows to insert batteries:

1. Locate the battery compartment cover at the rear of the cash register.

2. Open the cover by pressing down on the clip.

3. Insert the batteries into the compartment making sure that the positive and negative poles are aligned correctly. Drawings inside the battery compartment show how the batteries must be positioned.

4. Close the battery compartment until the cover clicks in place.

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Printer Compartment

The printer compartment is on the top left-hand side of the cash register. It houses the paper tape, journal winder spindle, ink roller, memory protection batteries and the printer.

The Ink Roller

This register comes equipped with the ink roller installed. The ink roller releases special ink to the print head which produces a printout on the paper. After a period of time, depending on the usage, the ink in the ink roller will be used up. When printing becomes faint, the ink roller needs to be replaced.

NOTE: The ink roller is NOT designed to be re-inked. Under no

circumstances should this be done or permanent damage to your cash register print head will result.

Installing the Ink Roller

Proceed as follows to install the ink roller:

1. Unlock, open and remove the printer compartment cover.

2. The ink roller is found in front of the print head mounted in a plastic cartridge. To remove the roller, grasp the small clip on the on the left of the ink roller and pull up. The ink roller will easily pull away from the print head.

3. To install a new ink roller, insert the ink roller according to the markings "L" (Left) and "R" (Right) by pressing downward to lock it into position.

4. Reposition, close and lock the printer compartment cover.

For best performance, store an unopened ink roller package in a cool,

dry place.

Paper T ape

This cash register uses standard 2 1/4" (57 mm) calculator paper. The

paper needs to be changed when a red line appears on the tape.

Loading Paper

Proceed as follows to load the cash register with paper.

1. Make sure the cash register is plugged into a grounded power outlet.

2. Unlock, open and remove the printer compartment cover, then remove the plastic journal winder spindle.

3. With a pair of scissors, cut the end of the paper tape to create a straight, even edge so that the paper can be properly fed through the print mechanism.

4. Set the paper roll in the bottom of the printer compartment so that the paper feeds out from the bottom of the roll.

5. Insert the edge of the paper into the paper slot as shown in the figure.

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6. Set the control switch to R1 or R2, press the [Feed] key and manually feed the paper into the slot until the paper catches and advances approximately six to ten inches above the print mechanism.

NOTE: If the paper does not feed properly, check the alignment of the

paper in the slot and/or for the straight edge on the end of the paper roll.

7. Replace journal winder with wheel to right of compartment. If you are loading a journal record, slide edge of tape through slots on journal winder spindle (depress the [Feed] key to advance additional tape, if necessary). Manually roll winder toward back of register to take up slack in tape.

8. Pass the edge of the customer receipt through the receipt window on the compartment cover.

9. Reposition, close and lock the printer compartment cover.

Quick Start

Quick Start is a brief but complete start-up procedure that allows you to begin using your new cash register as quickly as possible. Carefully follow the steps listed below:

1. Make sure cash register is plugged into a grounded power outlet.

2. Open the printer compartment cover and slide the control switch to

the PRG position.

3. Set the current date in the day/month/year format by typing the

corresponding numeric keys and then pressing [#/NS]. Single digits must be preceded by a zero. For example, to set October 3, 1998, type [031098] and then press the [#/NS] key to store your entry.

4. Set the current time using the 24-hour (military) format and then

pressing [Qty/Time]. Also in this case single digits must be preceded by a zero. For example, to set 1:05 P.M., type [1305] and then press the [Qty/Time] to store your entry. To set 9:15 A.M., type [0915] and then press [Qty/Time]. By default the time is displayed and printed in the 24-hour format.

5. Set the decimal point position. For example, to leave two digits

after the decimal point, type [1] [2] and then press the [RA/

6. Set the first of up to four possible fixed VAT rates. For example, to

set a VAT1 rate of 5.5%, type [1] and then press the [Non Tax] key, type [5500] (three digits must be entered after the desired decimal point) and then confirm with the [Amt Tend/TOTAL] key.

7. Program standard Department 1 as VAT1 to a single item cash sale. For example, to assign VAT1, single item cash sale to Department 1, type [1] [01] and then press [Department 1].

8. When programming is complete, exit the program mode by sliding the control switch to the OFF position.

9. To ring up a sale, slide the control switch to the R1 or R2 position (R1 winds a journal record on the spindle, R2 gives you customer receipts through the window opening). Follow the instructions given in the section entitled Transaction Examples. To print management reports, slide the control switch to the X or Z position as needed and then press the [Amt Tend/TOTAL] key.

Once you have mastered the Quick Start operations, you will undoubtedly want to expand your use of the machine by studying other sections of this manual and incorporating new programming into your personalized cash management system. For example, other valuable functions include Percent Discount Rate, Department Status, Price Look-Ups (PLUs), Euro Conversions.

] key.

Programming the Euro as the Cash Register's Base Currency

By default the cash register is programmed to work with your currency as the base currency. If you wish to perform sales transactions in Euro, you need to reprogram the cash register's base currency. Proceed as follows to do so:

1. Open the printer compartment and slide the control switch to the

PRG position.

2. Type [10] followed by [1] and then press the [RA/

3. Slide the control switch to either the R1 or R2 position and then

refit, close and lock the printer compartment cover.

] key.

Helpful Hints for a Successful Start-Up

It is not necessary to re-program the entire machine to make a single program change or correction. If you wish to make a change, such as an update on a VAT rate, be sure that you are in the program mode, then re-do the program in question. A new program entry will automatically override a previous entry.

Remember that you enter into the program mode by moving the control switch to the PRG position.

Be sure to slide the control switch to the OFF position at the end of a business day.

In order to ensure continuous battery back-up protection, it is important that the batteries be changed at least once every year.

Cash Register Programming

This cash register can be programmed to tailor its features according

to your specific needs. This programming facility allows you to:

• Set the date and time

• Set percent discount (-%) rates

• Define decimal point positions

• Define up to four VAT rates

• Define a department tax status

• Define Price Look-Ups (PLUs) for individual items

• Set an exchange rate for the Euro

• Program the different system options available

• Define a manager password for the PRG and Z modes. Set some of or all of the above features, depending on your business

needs. These program settings will reside in the cash register's memory until you change them or deactivate the battery back-up system.

NOTE: Make sure that the 1.5 V size AA batteries for memory

protection have been inserted before you start programming.

Setting Cash Register Features

All cash register features are programmed by first switching the cash register into the program (PRG) mode by using the control switch located in the printer compartment.

This chapter provides simple step-by-step procedures on how to program the cash register. An example is provided after each procedure. It is suggested that you first run through all the examples to become familiar with the cash register's programming facilities, then program the cash register according to your own specific needs.

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NOTE: Program all the desired features at the same time in order to

create a single receipt of all selections. Keep the receipt in a safe place for future reference.

Making Changes to Cash Register Programming

Once the cash register is programmed to satisfy your specific needs, there is no need to reprogram the entire machine to make single program changes or corrections. If you wish to make a change (such as an update to VAT rates, PLUs or Euro exchange rates), be sure you are in the program mode, re-do the program in question and finalize when you are ready to exit the programming mode. A new program entry will automatically overwrite a previous entry for the same program.

Entering the Program Mode

To enter into the program mode, unlock, open and remove the printer compartment cover and then slide the control switch to the PRG position. Refit the printer compartment cover.

Exiting the Program Mode

To exit the program mode, open the printer compartment cover and slide the control switch to the R1 or R2 position if you wish to carry out sales transactions, to the X or Z position if you wish to take management reports, or to the OFF position if you wish to exit.

Clearing Errors

To clear an error made during the programming phase, simply press the [C] key. The error tone ends, the display clears and the keypad unlocks.

If the message "SEC Code" is displayed, this means that a PRG and Z mode security password was programmed. Enter the 4-digit code followed by the [Charge] key to continue.

In case an error condition cannot be cleared, perform one of the two

general clearance methods explained in the section entitled General Clearance. Remember that the second general clearance sets all

counters and totals to zero, and cancels all features programmed.

Date and Time

Set the date to print the current date at the bottom of each receipt, journal record or management report. The date will print in the day/month/year format.

Set the time to print the current time at the bottom of the receipt. The time prints in the hour:minutes format and by default assumes the 24-hour format. You can display the time by pressing the [Qty/Time] key when the cash register is in the R1 or R2 mode.

The date and time change automatically as long as the cash register is plugged into the wall outlet, four 1.5 V size C batteries are inserted or the battery back-up system remains active.

Setting the Date

Proceed as follows to set the current date:

1. Slide the control switch to the PRG position.

2. Type the [numeric keys] representing the current date. Remember

to use the DDMMYY format. Single digit numbers for months and days must be preceded by a zero (0).

3. Press the [#/NS] key to store the date.

4. Program another feature or exit program mode by sliding the control

switch to the OFF position.

Example: Set a date of October 3, 1998. Type/Press:

[031098] + [#/NS]

Setting the Time

Proceed as follows to set the correct time in the hour:minutes format:

1. Slide the control switch to the PRG position.

2. Type the [current time] using the HH:MM format. NOTE: Time is set according to international, or military time

(24-hour clock format). To correctly enter this time, simply add 12 to all hours in the PM. For example, to set the time to 9:00 AM, type [0900]; to set the time to 2:15 PM, type [1415].

3. Press the [Qty/Time] key to store the entered time.

4. Program another feature or exit program mode by sliding the control switch to the OFF position.

Example: Set the time at 3:30 PM. Type/Press:

[1530] + [Qty/Time]

Percent Discount (-%)

Setting this option automatically calculates the preset rate each time the [-%] key is pressed. The percentage rate can be discounted from an individual item or from a sales transaction total.

Setting a Percent Discount (-%) Rate

Proceed as follows to define a standard discount rate:

1. Slide the control switch to the PRG position.

2. Type the [numbers] representing the desired percentage rate. Up to

four digits ranging from 0 to 99.99 can be used, and you MUST enter a total of four digits, two before and two after the desired decimal place. For example, to enter 10%, type [1000], to enter

6.5% type [0650].

3. Press the [-%] key to store the rate.

4. Program another feature or exit program mode by sliding the control switch to the OFF position.

Example: Program a standard 10% discount rate. Type/Press:

[1000] + [-%]

Decimal Point Position

The decimal point setting is preset to the x.xx format. This format

can be changed, as needed, to one of the other settings below.

Changing the Decimal Point Position

Proceed as follows to define a new position for the decimal point.

1. Slide the control switch to the PRG position.

2. Type [1] followed by the status number [0, 1, 2 or 3] to select the desired format as indicated in the following table:

Status Number Format

0x. 1 x.x 2 x.xx 3 x.xxx

3. Press the [RA/

4. Program another feature or exit program mode by sliding the control switch to the OFF position.

Example: Program the cash register so that two digits are left after the decimal point.

Type/Press:

[1] + [2] + [RA/

] key to set the new format.

]

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V alue Added Tax (VAT) Rates

Up to four VAT rates (VAT 1, VAT 2, VAT 3 and VAT 4) can be preset in the cash register. A maximum 5-digit VAT rate can be programmed (0-99.999%).

Setting a Fixed VAT Rate

Proceed as follows to program a fixed tax rate:

1. Slide the control switch to the PRG position.

2. Type the [numbers] which represent the VAT (1 for VAT 1, 2 for

VAT 2, 3 for VAT 3 and 4 for VAT 4).

3. Press the [Non Tax] key.

4. Type the VAT rate. Up to five digits can be used, and you MUST

enter three digits after the desired decimal place. For example, to enter a 5.5% VAT rate, type [5500]; to enter a 7% VAT rate, type [7000].

5. Press the [Amt Tend/TOTAL] key. NOTE: If you make an error, press the [C] key and start again from

step 2.

6. Program another feature or exit program mode by sliding the control

switch to the OFF position.

Example: Set a VAT 1 rate of 5.5%, VAT 2 rate of 7%, VAT 3 rate of 15% and a VAT 4 rate of 20%.

Type/Press:

[1] + [Non Tax] + [5500] + [Amt Tend/TOTAL] [2] + [Non Tax] + [7000] + [Amt Tend/TOTAL] [3] + [Non Tax] + [15000] + [Amt Tend/TOTAL] [4] + [Non Tax] + [20000] + [Amt Tend/TOTAL]

Department Tax Status

A total of 8 departments are available on your cash register. Each department can represent a category of merchandise. For example, Department 1 can represent the sale of beverages, Department 2 the sale of sandwiches, Department 3 candy and so on. Each department can be programmed as taxable or non-taxable.

The programming of the departments consists of three steps; selecting the Tax Status, Multiple/Single Item Sale and Department Preset Price:

• Tax Status - Allows you to tax or not to tax a department key. It is

used to link a single VAT rate (VAT 1) or multiple VAT rates.

• Multiple/Single Item Sales - Multiple item sale (standard) allows

many items to be rung up within a transaction. A Single item sale allows only one item to be rung up in a transaction.

You can assign the following options to individual departments:

Multiple/Single Entry Tax Status

0 = Multiple Item Sales 00 = Non-taxable

1 = Single Item Sale 01 = Taxable with VAT 1

02 = Taxable with VAT 2 03 = Taxable with VAT 3 04 = Taxable with VAT 4

Linking a Multiple/Single Item Cash Sale and Tax Status to a Department

Proceed as follows:

1. Slide the control switch to the PRG position.

2. Define a [Multiple/Single Item] sale and [Tax Status] by referring

to the table above.

3. Press a [Department 1-8] key.

4. Program another feature or exit the program mode by sliding the control switch to the OFF position

Example: Program a multiple item sale status and VAT 2 to Department 2.

Type/Press:

[0] + [02] + [Department 2]

Price Look-Ups (PLUs)

A total of 12 Price Look Up Codes (PLUs) are available on this cash register. The Price Look Up system allows for fast, accurate entry of an item and automatically records the number of items sold.

Before getting started with programming PLUs, proceed with the following steps:

1. Make a list of the PLU numbers and their prices you wish to

program.

2. Determine if each PLU number requires tax or no tax. If tax is

required for a particular PLU number, be sure to link the PLU number to a department that is programmed for tax. Likewise, if a PLU number does not require tax, then link the PLU number to a department not programmed for tax.

Programming PLU Prices

Proceed as follows to program a PLU item price:

1. Slide the control switch to the PRG position.

2. Type a [PLU number between 1-12] and then press the [PLU] key.

3. Type the [unit price] that you wish to assign to that PLU and then press the appropriate [Department] key.

4. Repeat steps 2 and 3 for all desired PLU numbers.

Example: Create PLU 1 with a unit price of £1.50 assigned to Department 3 and then create PLU 3 with a unit price of £10.00 assigned to Department 6.

Type/Press:

[1] + [PLU] + [150] + [Department 3] + [3] + [PLU] + [1000] + [Department 6]

NOTE: The PLU price must be of up to a maximum 6 digits.

Euro Exchange Rate Programming

You can program the Euro exchange rate so that the cash register can automatically calculate the transaction from your local currency into Euro and vice versa depending on the cash register's base currency (Local or Euro). The cash register is programmed by default so that your local currency is the base currency. If you wish to change the base currency to Euro, refer to the "Programming System Options" section in this manual, Machine Condition 10.

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Programming the Euro Exchange Rate

Euro exchange rate programming consists of firstly defining the position of the decimal point of the Euro exchange rate (0-8 digits after the decimal point), the position for the decimal point of the changed amount which is also printed on the sales receipt (0-3 digits after the decimal point), and then the actual current exchange rate (up to 6 digits). To provide you with the Euro value, the cash register divides the local currency value by the exchange rate defined.

Proceed as follows to program or update the exchange rate of your local currency into Euro:

1. Slide the control switch to the PRG position.

2. Type the [decimal point position] of the exchange rate (0-8 digits

after the decimal point).

3. Type the [decimal point position] of the converted amount (0-3

digits after the decimal point).

4. Type the [exchange rate] using up to six digits without specifying

any decimal point.

5. Press the [Sub Total] key to store the exchange rate.

Example: Program an exchange rate of £ 0.676 to the Euro. Type/Press:

[3] + [2] + [000676] + [Sub Total]

Machine Settings Condition

1 0 = No digit after the decimal point

1 = 1 digit after the decimal point 2 = 2 digits after the decimal point

3 = 3 digits after the decimal point 2 N/A 3 0 = Preset USA tax mode

1 = Preset Canadian tax mode

2 = Preset VAT mode 4 0 = Setting of non-taxable limit without GST TAX for

Canadian tax mode

1 = Setting of non-taxable limit with GST TAX for Canadian

tax mode

5 0 = Non-selection of the TAX ON TAX Canadian taxation

system

1 = Selection of the TAX ON TAX Canadian taxation system 6 N/A 7 0 = Euro convert function not allowed

1 = Euro convert function allowed

Programming System Options

Your cash register's system options programming feature includes 10 options for the operation of the cash register. Each of the functions described in this section is already set upon delivery of the cash register to meet the most frequent requirements. The cash register's factory default settings, which you can reprogram at any time, are indicated in bold print in the table below.

8 0 = Zero price entry not allowed

1 = Zero price entry allowed

90 = Print conversion tender only

1 = Print all tender

10 0 = Local base currency

1 = Euro base currency

Changing the Cash Register's Standard Settings

Proceed as follows if you wish to change any of the standard machine

settings indicated in the previous table:

1. Slide the control switch to the PRG position.

2. Type the [number] of the machine condition (1-10 as indicated in

the table) that you wish to alter.

3. Type the [number] of the required setting.

4. Press the [RA/

5. Program another feature or exit the program mode by sliding the control switch to the OFF position.

Example: Program the cash register to work with a Euro base currency. Type/Press:

[10] + [1] + [RA/ ]

] key.

Programming a Manager Password

You can define a manager password to prevent unauthorized access to the machine's programming mode (PRG) and Z mode. Since the management reports taken in the Z mode reset transaction totals to zero, a management password prevents the accidental resetting of these totals by unauthorized personnel.

Defining the PRG and Z Mode Manager Password

Proceed as follows to define a manager password that grants access to

the PRG and Z modes:

1. Slide the control switch to the PRG position.

2. Type your 4-digit manager password and then press the [Charge]

key. The password entered is displayed and printed.

NOTE: If you define a manager password of 0000, the password

security protection feature will not work.

Example: Define manager password 9876 for the PRG and Z modes. Type/Press:

[9876] + [Charge] NOTE: If you set a PRG and Z mode manager password, you will not

be able to alter your program or print your management reports until the correct password is entered. If you attempt to make changes to the machine's configuration or to print a Z management report, the message "SEC Code" is displayed prompting you to enter the password.

Clearing the PRG and Z Mode Manager Password

Proceed as follows to clear the manager password that grants access

to the PRG and Z modes:

1. Slide the control switch to the PRG position.

2. Type [0] + [0] + [0] + [0] and press the [Charge] key.

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Using the Cash Register in a Password Protected Mode

Using the Password to Access the Program Mode

If a manager password was defined to protect unauthorized access to the PRG mode, proceed as follows to enter the specific password so that you can work normally in this mode:

1. Slide the control switch to the PRG position.

2. Type the specific 4-digit password.

3. Press the [Charge] key.

Using the Password to Access the Z Management Mode

If a manager password was defined to protect unauthorized access to the Z mode, proceed as follows to enter the specific password so that you can work normally in this mode:

1. Slide the control switch to the Z position.

2. Type the specific 4-digit password.

3. Press the [Amt Tend/TOTAL] key. NOTE: This procedure automatically prints a Z management report.

Remember that a Z management report resets all transaction totals to zero.

Machine Programming Report

As you program the cash register's different features according to your specific needs, the values that you define are printed on the paper tape. It is suggested that you store this programming printout in a safe place so that you can keep track of how your cash register is programmed.

Provided below is an example printout of how the cash register is programmed according to the examples provided in the previous sections.

Date

Programmed percent discount rate

Decimal point position

PLU number Department

number Programmed

Euro exchange rate

Time

VAT 1 rate assigned VAT 2 rate assigned VAT 3 rate assigned

VAT 4 rate assigned Multiple item sale to

Department 2 Item price with

associated VA T

PRG and Z mode password

Transaction Examples

This section provides examples on how to complete different types of transactions. Sample receipts are included which reflect some of the programming examples used in the chapter entitled Cash Register Programming.

Entering the Register Mode

The cash register has two register modes (R1 and R2) which are used to record ordinary sales transactions. Proceed as follows to enter into the register mode:

Open the printer compartment and slide the control switch to the R1 or R2 position. Remember that the R1 position registers all sales transactions on the journal record while the R2 position provides customer receipts.

Exiting the Register Mode

To exit the register mode at the end of a transaction, simply open the printer compartment and slide the control switch to the OFF position.

Clearing Errors

Detailed instructions on how to clear all kinds of errors which may occur during cash register operations are explained in the section entitled Error Conditions at the beginning of this manual.

Transaction Symbols

The following symbols appear on the paper tape. They are printed to the right of the entries to identify various totals and transaction operations. Some of these symbols also appear on the management report. They include:

CA Cash transaction total CH Charge transaction total CK Check transaction total CG Change #CA Cash in Drawer amount ST Sub Total and Total

-- Refund or Return total 1TX VAT1 applied to a sale 2TX VAT2 applied to a sale 3TX VAT3 applied to a sale 4TX VAT4 applied to a sale % Percent discount applied to an item or sale

- Coupon or discount/refund or Void X Quantity being multiplied @ Item price being multiplied VD Voided entry ## No Sale RA Amount Received on Account PO Amount Paid Out

• • Value in Euro # Indicates a number assigned to a transaction

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Sample Receipt

The following sample receipt shows where general transaction

information is printed on a customer receipt.

Item price with

Departments

T ransaction subtotal

VAT totals

Cash tendered

Time Date

department VA T rate Item price in non-

taxable department

T otal balance due in local currency

T otal balance due in converted currency

Change due Change due in

converted currency Consecutive receipt

number

Standard Transactions in Local Base Currency

Registering a Single Item Sale with Change Tender

Up to seven digits can be used for the amount of the entry.

Example: Register a £1.00 item in Department 1 (programmed at a

5.5% fixed VAT rate). Subtotal the transaction and compute change for £5.00.

Proceed as follows:

1. Type [100] and press the [Department 1] key.

2. Type the amount tendered [500] and press the [Amt Tend/TOTAL]

key. The transaction is ended and the change due to the customer is displayed.

Change on a cash tender Change in converted

currency (Euro)

Registering a Multiple Item Sale with Exact Cash Tender in Local Currency

Example: Register a £2.50 item to Department 1, a £.50 item to Department 5 and a £1.65 item to Department 8, with an exact tender of £4.65.

Proceed as follows:

1. Type [250] and press the [Department 1] key.

2. Type [50] and press the [Department 5] key.

3. Type [165] and press the [Department 8] key.

4. Press the [Sub Total] key to display and print the current balance

due.

5. Press the [Amt Tend/TOTAL] key to end the transaction.

T ransaction total in local and converted currency

Exact cash tender in local currency

Registering a Multiple Item Sale with Exact Cash Tender in Euro

Example: Register a £10.00 item to Department 1, a £20.00 item to Department 2, with an exact tender of 44.38e.

Proceed as follows:

1. Type [1000] and press the [Department 1] key.

2. Type [2000] and press the [Department 2] key.

3. Press the [Sub Total] key to display and print the current balance

due in Local currency.

4. Press the [RA/

5. Press the [Amt Tend/TOTAL] key to end the transaction.

] key to display the current balance due in Euro.

T ransaction total in local and converted currency

Exact cash tender in converted currency (Euro)

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Registering a Sale of Multiple Items at Same Cost

Up to three digits can be used for the quantity multiplied.

Example: Multiply two items costing £1.50 and register the sale to Department 1. Compute change for £5.00.

Proceed as follows:

1. Type the number of items [2] and press the [Qty/Time] key.

2. Type their cost [150] and press the [Department 1] key.

3. Press the [Sub Total] key to display and print the current balance

due.

4. Type the amount tendered [500] and press the [Amt Tend/TOTAL]

key. The transaction is ended and the change due to the customer is displayed.

Number of items at same cost multiplied by unit price

T otal cost with V AT rate

Registering a Multiple Department Sale with Payment and Change Tender

Example: Register a £69.99 item to Department 1 (programmed at a

5.5% VAT rate), a £5.99 item to Department 4 (programmed at a 20% VAT rate) and a £3.50 item to Department 7 (programmed without VAT). Compute change for £100.00.

Proceed as follows:

1. Type [6999] and press the [Department 1] key.

2. Type [599] and press the [Department 4] key.

3. Type [350] and press the [Department 7] key.

4. Press the [Sub Total] key to display and print the current balance

due.

5. Type the amount tendered [10000] and press the [Amt Tend/TOTAL] key. The transaction is ended and the change due to the customer is displayed.

Cash payment Change tendered

Registering a Multiple Department Sale with Payment in Euro and Change Tender in Local Currency

Example: Register a £69.99 item to Department 1 (programmed at a

5.5% VAT rate), a £5.99 item to Department 4 (programmed at a 20% VAT rate) and a £3.50 item to Department 7 (programmed without VAT). Compute change for 150.00e.

Proceed as follows:

1. Type [6999] and press the [Department 1] key.

2. Type [599] and press the [Department 4] key.

3. Type [350] and press the [Department 7] key.

4. Press the [Sub Total] key to display and print the current balance

due in Local currency.

5. Press the [RA/

6. Type the amount tendered in Euro [15000] and press the [Amt Tend/TOTAL] key. The transaction is ended and the change due to the customer is displayed.

] key to display the current balance due in Euro.

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Cash payment in Euro Change tendered in

local currency

Registering a Charge Transaction

Charge transactions are counted and registered to the charge total in

the financial report. Example: Register a £2.50 item to Department 1 and a £3.00 item to

Department 2 as a charge transaction. Use the [Sub Total] key to print the sub total on the sales receipt.

Proceed as follows:

1. Type [250] and press the [Department 1] key.

2. Type [300] and press the [Department 2] key.

3. Press the [Sub Total] key to display and print the current balance

due.

4. Press the [Charge] key to end the transaction.

Amount charged

Split Cash/Charge Tender ing in Local Currency

Example: Register a £10.00 item and a £15.00 item to Department 2. Split the amount tendered between £20.00 cash and £5.00 charge in Local currency.

Proceed as follows:

1. Type [1000] and press the [Department 2] key.

2. Type [1500] and press the [Department 2] key.

3. Press the [Sub Total] key to display and print the current balance

due in Local currency.

4. Type the cash tendered [2000] and press the [Amt Tend/TOTAL]

key. The remaining balance due (5.00) is displayed.

5. Press the [Charge] key to end the transaction.

Sales total in local and converted currency

Cash payment Charge payment

Split Cash/Charge Tendering in Euro

Example: Register a £8.00 item and a £12.00 item to Department 3. Split the amount tendered between 10.00e cash and 19.59e charge.

Proceed as follows:

1. Type [800] and press the [Department 3] key.

2. Type [1200] and press the [Department 3] key.

3. Press the [Sub Total] key to display and print the current balance due in Local currency.

4. Press the [RA/

5. Type the cash tendered in euro [1000] and press the [Amt Tend/TOTAL] key. The remaining balance due in Local currency is displayed.

6. Press the [RA/ (19.59) is displayed.

7. Press the [Charge] key to end the transaction.

] key to display the current balance due in Euro.

] key again. The remaining balance due in Euro

Sales total in local and converted currency

Cash payment in Euro Charge payment in Euro

Check Tendering

Example: Register a £70.00 item paid by check to Department 4.

Proceed as follows:

1. Type [7000] and press the [Department 4] key.

2. Press the [Check] key and the transaction ends successfully.

Check payment

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Check Tender with Change in Local Currency

Example: Register a £19.50 item to Department 4, a £2.50 item to Department 5 and a £5.00 item to Department 6. Compute the change in Local currency for a £30.00 check tender.

Proceed as follows:

1. Type [1950] and press the [Department 4] key.

2. Type [250] and press the [Department 5] key.

3. Type [500] and press the [Department 6] key.

4. Press the [Sub Total] key to display and print the current balance

due.

5. Type the amount paid by check [3000] and press the [Check] key.

The change due to the customer is displayed and the transaction ends successfully.

T ransaction subtotal

Check payment Change tendered

Check Tender in Euro with Change in Local Currency

Example: Register a £19.50 item to Department 4, a £2.50 item to Department 5 and a £5.00 item to Department 11. Compute the change in Local currency for a 40.00e check tender.

Proceed as follows:

1. Type [1950] and press the [Department 4] key.

2. Type [250] and press the [Department 5] key.

3. Type [500] and press the [Department 8] key.

4. Press the [Sub Total] key to display and print the current balance

due in Local currency.

5. Press the [RA/

6. Type the amount tendered by check in Euro [4000] and press the [Check] key. The change due in local currency is displayed and the transaction ends successfully.

] key to display the current balance due in Euro.

Sales total in local and converted currency

Check payment in Euro Change tendered in

local currency

Split Check/Cash Tender in Local Currency

Example: Register a £24.00 item to Department 1, a £36.00 item to Department 3 and a £4.00 item to Department 4. Split the tender between £60.00 check and £4.00 cash.

Proceed as follows:

1. Type [2400] and press the [Department 1] key.

2. Type [3600] and press the [Department 3] key.

3. Type [400] and press the [Department 4] key.

4. Press the [Sub Total] key to display and print the current balance

due.

5. Type the amount to be tendered by check [6000] and then press the [Check] key. The remaining balance due is displayed.

6. Press the [Amt Tend/TOTAL] key when the corresponding cash is tendered. The transaction ends successfully.

T ransaction subtotal

VAT totals

Split Check Tender in Local Currency/Cash Tender in Euro

Example: Register a £18.00 item to Department 2, a £24.00 item to Department 3 and a £2.50 item to Department 4. Split the tender between a £20.00 check and 36.24e cash.

Proceed as follows:

1. Type [1800] and press the [Department 2] key.

2. Type [2400] and press the [Department 3] key.

3. Type [250] and press the [Department 4] key.

4. Press the [Sub Total] key.

5. Type the amount to be tendered by check in local currency [2000] and then press the [Check] key. The remaining balance due is displayed in Local currency.

6. Press the [RA/

7. Press the [Amt Tend/TOTAL] key when the corresponding cash is tendered in euro. The transaction ends successfully.

] key to display the remaining balance due in Euro.

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Check payment Cash payment

Check payment in local currency

Cash payment in Euro

Examples of Transactions in Euro Base Currency

This section provides a few transaction examples performed with a

Euro base currency. By default the machine is programmed with a Local base currency. In order to program the machine for a Euro base currency, set Machine Condition 10 to the value 1 as indicated in the section entitled "Changing the Cash Register's Standard Settings".

When the base currency is set to Local, the converted amount is in

Euro while when the base currency is set to Euro, the converted amount is in Local.

Registering a Single Item Sale with Change Tender

Up to seven digits can be used for the amount of the entry.

Example: Register a 5.00e item in Department 3 (programmed at a 15% fixed VAT rate). Compute change for 10.00e.

Proceed as follows:

1. Type [500] and press the [Department 3] key.

2. Type the amount tendered [1000] and press the [Amt Tend/TOTAL] key. The transaction is ended and the change due to the customer is displayed.

Euro base currency indicator

Sales total in Euro and in converted local currency

Cash payment in Euro Change tendered in Euro

Registering a Multiple Item Sale with Exact Cash Tender

Example: Register a 5.50e item to Department 1, a 1.00e item to Department 5 and a 2.00e item to Department 8, print the subtotal and accept an exact tender of 8.50e.

Proceed as follows:

1. Type [550] and press the [Department 1] key.

2. Type [100] and press the [Department 5] key.

3. Type [200] and press the [Department 8] key.

4. Press the [Sub Total] key to display and print the current balance

due.

5. Press the [Amt Tend/TOTAL] key to end the transaction.

Department sales

Exact cash payment in Euro

Registering a Multiple Department Sale with Payment in Local Currency

Example: Register a 70.00e item to Department 1 (programmed at a

5.5% VAT rate), a 6.00e item to Department 4 (programmed at a 20% VAT rate) and a 4.00e item to Department 6 (programmed without VAT). Pay with exact cash in local currency.

Proceed as follows:

1. Type [7000] and press the [Department 1] key.

2. Type [600] and press the [Department 4] key.

3. Type [400] and press the [Department 6] key.

4. Press the [Sub Total] key to display and print the current balance

due in Euro.

5. Press the [RA/

currency.

6. Type the amount tendered in Local [5408] and press the

[Amt Tend/TOTAL] key. The transaction is ended successfully.

] key to display the current balance due in Local

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Sales total in Euro and in converted local currency

Cash payment in local currency

Check Tender in Local Currency with Change in Euro

Example: Register a 19.50e item to Department 4, a 2.50e item to Department 5 and a 5.00e item to Department 3. Compute the change in Local currency for a £20.00 check tender.

Proceed as follows:

1. Type [1950] and press the [Department 4] key.

2. Type [250] and press the [Department 5] key.

3. Type [500] and press the [Department 3] key.

4. Press the [Sub Total] key to display and print the current balance due in Euro.

5. Press the [RA/ currency.

6. Type the amount tendered by check in Local currency [2000] and press the [Check] key. The change due in Euro currency is displayed and the transaction ends successfully.

] key to display the current balance due in Local

Check payment in local currency

Change tendered in Euro

Split Tender with Cash in Local Currency/Check in Euro with Change

Example: Register a 10.00e item to Department 1 and a 25.00e item to Department 2. Display the subtotal, accept a split tender consisting of £15.00 cash in Local currency and a 40.00e check in Euro, then tender change in Euro.

Proceed as follows:

1. Type [1000] and press the [Department 1] key.

2. Type [2500] and press the [Department 2] key.

3. Press the [Sub Total] key to print and display the amount due in

Euro.

4. Press the [RA/

currency.

5. Type the amount tendered by cash in Local currency [1500] and press the [Amt Tend/TOTAL] key. The current balance due in Euro is displayed.

6. Type [4000] and press the [Check] key. The change in Euro is displayed and the transaction ends successfully.

] key to display the current balance due in Local

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Cash payment in local currency Check payment in Euro Change tendered in Euro

Minus (-) Ke y Transactions

Registering a (-) Reduction (Coupon)

Up to 7 digits can be used for the amount of the transaction.

Example: Register a £.10 reduction (coupon) on a £2.00 item to Department 2.

Proceed as follows:

1. Type [200] followed by the [Department 2] key.

2. Type the amount to be reduced [10] followed by the [Ref/-] key.

3. End the transaction by pressing the [Amt Tend/TOTAL] key.

Item price Reduction using manual

entry and minus key

Exact cash tender

Registering a Multiple (-) Reduction

Example: Register a £.12 reduction on a £2.50 item to Department 1, a £2.60 item to Department 3, a £.60 reduction on a £4.50 item to Department 6, a £.10 discount to a £3.00 multiple item sale to Department 5 and a £.1.00 reduction to a £5.00 item to Department 8. Compute change for a £30.00 tender.

Proceed as follows:

1. Type [250] and press the [Department 1] key.

2. Type the £.12 discount [12] and press the [Ref/-] key.

3. Type [260] and press the [Department 3] key.

4. Type [450] and press the [Department 6] key.

5. Type the £.60 discount [60] and press the [Ref/-] key.

6. Type the number of items of the multiple sale [3], press the

[Qty/Time] key then enter the unit price [300] and press the [Department 5] key.

7. Type the number of items of the multiple sale to be discounted by

pressing the [3] key followed by [Qty/Time] key and then type the £.10 discount [10] followed by the [Ref/-] key.

8. Type [500] and press the [Department 8] key.

9. Type the £1.00 reduction [100] and press the [Ref/-] key.

10.Press the [Sub Total] key to print and display the current balance

due.

11.Type the amount tendered [3000] and press the [Amt Tend/TOTAL] key to display the change due to the customer and end the transaction.

Item price entry Manual reduction entry

Multiple item sale multipled by unit price

Resulting total

Multiple item reduction

Manual reduction entry T ransaction subtotal

Calculated VA T rates

Cash tendered Change due Change converted into Euro

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Percent Discount (-%) Transactions

Discounting the Total Sale

You can call up a programmed discount rate during the transaction by

pressing the [-%] key. If a percent discount rate is not programmed, type in the discount rate before pressing the [-%] key. Up to four digits can be used for the discount percentage (0-99.99%). You MUST enter two digits after the decimal position.

Example: Register a programmed 10% discount to an entire sales transaction. Compute the change tender.

Proceed as follows:

1. Type [250] and press the [Department 4] key.

2. Type [99] and press the [Department 3] key.

3. Press the [Sub Total] key to display and print the current balance

due.

4. Press the [-%] key to apply the programmed discount. The amount

discounted is displayed.

5. Press the [Sub Total] key to display and print the new balance due.

6. Type the amount tendered [500] and press the [Amt Tend/TOTAL]

key. The change due to the customer is displayed and the transaction ends successfully.

T ransaction subtotal Programmed discount rate Discount

Cash tendered Change due Change converted into Euro

Discounting the Total Sale by Using a Random Discount Rate

Example: Register a 20% discount to a sales transaction. Compute the change tender.

Proceed as follows:

1. Type [259] and press the [Department 1] key.

2. Type [125] and press the [Department 2] key.

3. Press the [Sub Total] key to display and print the current balance due.

4. Type the discount rate to apply [20] and press the [-%] key. The amount discounted is displayed.

5. Press the [Sub Total] key again to display and print the new balance due.

6. Type the amount tendered [500] and press the [Amt Tend/TOTAL] key. The change due to the customer is displayed and the transaction ends successfully.

ENGLISH

Manual discount entry Discount

T ransaction total in local currency and in Euro

Discounting (-%) Individual Items using the Programmed Discount Rate

Up to four digits can be used for the discount percentage (0-99.99).

You MUST enter two digits after the decimal position. Example: Register a programmed 10% discount on a £3.00 item to

Department 5, and a £2.50 item to Department 4. Compute the change tender.

Proceed as follows:

1. Type [300] and press the [Department 5] key.

2. Press the [-%] key to apply the programmed discount. The amount

discounted is displayed.

3. Type [250] and press the [Department 4] key.

4. Press the [Sub Total] key to print and display the current balance

due.

5. Type the amount tendered [600] and press the [Amt Tend/TOTAL]

key. The change due to the customer is displayed and the transaction ends successfully.

Programmed discount rate Discount

Discounting Individual Items using Programmed and Random Discount Rates

Example: Register a £2.50 item to Department 1, apply the programmed discount to a £3.50 item to Department 7 and apply a discount rate of 3% to a £5.00 item to Department 2. Compute change tender.

Proceed as follows:

1. Type [250] and press the [Department 1] key.

2. Type [350] and press the [Department 7] key.

3. Press the [-%] key to apply the programmed discount. The amount discounted is displayed.

4. Type [500] and press the [Department 2] key.

5. Type the discount rate [3] and press the [-%] key. The amount discounted is displayed.

6. Press the [Sub Total] key to print and display the current balance due.

7. Type the cash tendered [1100] and press the [Amt Tend/TOTAL] key. The change due to the customer is displayed and the transaction ends successfully.

Programmed discount rate

Random discount rate

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Discounting (-%) One Item Using the Programmed Discount Rate

Up to four digits can be used for the discount percentage (0-99.99%).

You MUST enter two digits after the decimal position. Example: Register a programmed 10% discount to a £.99 cash

transaction to Department 5.

Proceed as follows:

1. Type [99] and press the [Department 5] key.

2. Press the [-%] key to apply the programmed discount. The amount

discounted is displayed.

3. Press the [Sub Total] key to print and display the current balance

due.

4. Press the [Amt Tend/TOTAL] key to end the transaction with a

correct cash tender.

Programmed discount rate Discount

PLU Codes

Registering a Sales Transaction Using Preset PLU Codes

In order to be able to use this feature, PLU codes must have been previously set. Turn to the section entitled Programming PLU Prices for information on how to define a PLU to an individual item.

Example: Use preset PLU codes to register an entire transaction: register PLU 3 and multiply 3 PLU 5. Compute change for a cash tender.

Proceed as follows:

1. Type [3] followed by the [PLU] key.

2. Type [3] followed by [Qty/Time], then press [5] followed by the

[PLU] key. The amount of the multiplication is displayed.

3. Press the [Sub Total] key to print and display the current balance

due.

4. Type the amount tendered [1000] and press the

[Amt tend/TOTAL] key. The change due to the customer is displayed and the transaction is ended successfully.

Preset PLU price Multiple sale with

same preset PLU

Voids and Refunds

Voiding the Previous Entry in the Middle of a Sale

Example: Void a £2.50 entry erroneously made to Department 2. Then register a £3.00 item to this same Department. End the transaction with an exact change tender.

Proceed as follows:

1. Type [250] and press the [Department 2] key.

2. Press the [Void] key to void the entry made in the previous step.

The amount voided is displayed and printed.

3. Type [300] and press the [Department 2] key.

4. Press the [Sub Total] key to display the current balance due.

5. Press the [Amt Tend/TOTAL] key to end the transaction with an

exact change tender.

Incorrect item price void Correct item price

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Voiding a Previous Entry at the End of a Sale

Example: Register a £1.50 item to Department 1, a £2.59 item to Department 4, a £5.99 item to Department 3. Then void the £1.50 item erroneously made to Department 1 and replace it with a £1.00 entry to the same Department. Compute change for a cash tender.

Proceed as follows:

1. Type [150] and press the [Department 1] key.

2. Type [259] and press the [Department 4] key.

3. Type [599] and press the [Department 3] key.

4. Type [150], press the [Void] key and then the [Department 1] key.

The amount voided is displayed and printed.

5. Type [100] and press the [Department 1] key.

6. Press the [Sub Total] key to display and print the current balance

due.

7. Type the amount tendered [1000] and press the [Amt Tend/TOTAL] key. The change due to he customer is displayed and the transaction is ended successfully.

Incorrect price entry

Incorrect item price void Correct item price entry

Refunding a Single Item

Example: Refund a £1.00 item in Department 1.

Proceed as follows:

1. Press the [Ref/-] key.

2. Type the amount to be refunded [100] and press the [Department 1] key. The amount refunded is displayed.

3. Press the [Amt Tend/TOTAL] key to successfully end the transaction.

Single item returned and refunded

T otal refunded in local currency and in Euro

Refunding Multiple Items

Example: Refund a £4.99 item to Department 4 and three £2.00 items to Department 5.

Proceed as follows:

1. Press the [Ref/-] key.

2. Type [499] and press the [Department 4] key. The amount to be

refunded is displayed.

3. Press the [Ref/-] key again.

4. Type the number of items to be refunded [3], press the [Qty/Time] key, enter their unit price [200] and then press their department key [Department 5]. The amount to be refunded is displayed.

5. Press the [Sub Total] key to display the total amount to be refunded.

6. Press the [Amt Tend/TOTAL] key to successfully end the transaction.

Single item refund

Multiple item refund

T otal to be refunded

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T otal refunded

Other Transactions

Registering Money Received on Account

Example: Register £10.00 received on account.

Proceed as follows:

1. Type [1000] and then press the [RA/ ] key.

The cash drawer opens and the transaction is recorded on receipt.

Amount received on account

Paying Money Out

Example: Pay out £2.50.

Proceed as follows:

1. Type the amount to be paid out [250] and then press the [PO] key.

The cash drawer opens and the transaction is recorded on receipt.

Amount paid out

Registering an Identification Number to a Transaction

Up to 7 digits can be used for the identification number. This entry

can be made prior to any operation. The identification number is not added to the management report or totals.

Example: Assign the identification number 3456 to a £1.00 sale to Department 4. Enter an exact cash tender sale.

Proceed as follows:

1. Type [3456] and press the [#/NS] key.

2. Type [100] and press the [Department 4] key.

3. Press the [Amt Tend/TOTAL] key for an exact cash tender sale.

T ransaction number

Registering a No Sale

This operation prints a no sale receipt. The activity is registered to

the activity counter in the financial report.

Proceed as follows:

1. Press the [#/NS] key.

Management Reports

Transaction data is maintained in the memory of the cash register as long as the battery back-up system is in effect. This data can be printed as a report for management review.

The Management Report can be printed from either the X or Z position on the control switch.

X Position Report

Sliding the control switch to the X position prints the accumulated transaction information and RETAINS ALL TOTALS IN MEMORY. Use this report mode to print periodic reading of the transactions performed (some users call the X report a mid-day report). X reports include the PLU Report, Clerk Report, and the X Financial Report.

Z Position Report

Sliding the control switch to the Z position prints the same information as the X report. The only difference between the two types of report is, however, that after a Z report printout ALL TRANSACTION TOTALS ARE RESET TO ZERO, except for the grand total (some users call the Z report an end-of-day report).

NOTE: To prevent the accidental printing of the Z report, assign a Z

mode manager password as explained in the section entitled Defining the PRG and Z Mode Manager Password. Once the password is defined, the Z report will not print unless the password is entered. If an attempt is made to print a Z report without entering the correct password, the message "SEC Code" is displayed.

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X and Z Financial Report

NOTE: Once a "Z" reading is taken, it cannot be duplicated so be sure

1. Slide the control switch to the X or Z position (bearing in mind that

2. If in the Z mode, enter the manager password if it has been defined.

3. Press the [Amt Tend/TOTAL] key.

to have plenty of paper in the cash register.

Proceed as follows to print an X or Z financial report:

a Z printout resets all totals to zero).

A sample X financial report printout is provided on the next page. Shown on the side is an example X financial report.

Clearing the Grand Total

Proceed as follows if you wish to clear the Grand Total:

1. Slide the control switch to the PRG position.

2. Type the manager password, if it has been defined.

3. Type [2], type [0] and then press the [RA/

] key.

Balancing Formulas

The following examples show how totals are calculated for the

management reports:

System Balance

(+) Department 1 (+) Department 2 (+) Department 3 : : (+) Department 7 (+) Department 8 (-) Minus Total (-) -% Total (+) VAT Total

(=) Net Sales

Media Balance

(+) Net sales (+) Minus Total

(+) -% Total (+) Void Total (+) Return Total

(=) Gross Sales (+) Net Sales

(+) Previous Grand Total (=) Ending Grand Total

(+) Net Sales (-) Check (-) Charge (+) Received on Account (-) Paid Out

(=) Cash In Drawer

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Appendix

Totalizers and Counters Table

The following table reports the Z/X totalizers and counters for the

different cash register features.

Z / X

TOTALIZERS COUNTERS

Department 1-8 8 (digits) X 8 3 (digits) X 8 TAX amount 8 X 1 Minus 8 X 1 -

-% 8 X 1 Return 8 X 1 Void 8 X 1 Received account 8 X 1 3 X 1 Paid out 8 X 1 3 X 1 Cash 8 X 1 3 X 1 Charge 8 X 1 3 X 1 Check 8 X 1 3 X 1 Cash in drawer 8 X 1 Check in drawer 8 X 1 Grand Total 10 X 1 Net sales 8 X 1 Gross sales 8 X 1 -

Z1 counter - 3 X 1

Cash Register Specifications and Safety

Technical Characteristics

Listed below are the technical characteristics of this cash register

model. Type: Electronic cash register with printer

and 8 departments and 12 PLU settings

Display: 9-digit Liquid Crystal Display.

Symbols for error, change, subtotal, minus, total,

Euro currency and item count shown Capacity: 7-digit input Printer: ECR exclusive serial printer Ink source: Ink roller Paper supply: 2 1/4" (57 mm) paper tape Batteries: Four standard "AA" batteries which safeguard

memory contents in the event of power failures Technology: CMOS RAM Voltage: 220 Vac (50 Hz) Power cons.: Standby 2.2 W, Operating 4 W Operating

Temperature: 0 degrees C - 40 degrees C (32-104 degrees F) Dimensions: 425 mm x 325 mm x 210 mm Weight: 6 Kg

ENGLISH

Safety Precautions

• The power socket for this cash register must be located near the unit

and easily accessible.

• Do not use this cash register outdoors in the rain or near any liquid.

Olivetti CMS140B euro Instruction Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Standard Accessories

Using this Manual

Unpacking and Setting Up the Cash Register

Maintaining the Cash Register

The Keypad

Keypad Functions

The Control System

The Control Switch

Remov able Cash Draw er

The Display

Time Display

Special Symbol Indicators

Error Conditions

The Error Alarm

Clearing an Error

General Clearance

Voiding Errors

Back-up Battery System

Inserting/Replacing Memor y Backup Batteries

Powering the Cash Register

External Power Supply

Battery Power Supply

Printer Compartment

The Ink Roller

Installing the Ink Roller

Paper T ape

Loading Paper

Quick Start

Programming the Euro as the Cash Register's Base Currency

Helpful Hints for a Successful Start-Up

Cash Register Programming

Setting Cash Register Features

Making Changes to Cash Register Programming

Entering the Program Mode

Exiting the Program Mode

Clearing Errors

Date and Time

Percent Discount (-%)

Decimal Point Position

V alue Added Tax (VAT) Rates

Department Tax Status

Price Look-Ups (PLUs)

Euro Exchange Rate Programming

Programming System Options

Programming a Manager Password

Using the Cash Register in a Password Protected Mode

Machine Programming Report

Transaction Examples

Entering the Register Mode

Exiting the Register Mode

Clearing Errors

Transaction Symbols

Sample Receipt

Standard Transactions in Local Base Currency

Examples of Transactions in Euro Base Currency

Minus (-) Ke y Transactions

Percent Discount (-%) Transactions

PLU Codes

Voids and Refunds

Other Transactions

Management Reports

X Position Report

Z Position Report

X and Z Financial Report

Balancing Formulas

Appendix

Totalizers and Counters Table

Cash Register Specifications and Safety