Olivetti CMS140B euro Instruction Manual

Cash RegisterCash Register

Cash Register

Cash RegisterCash Register

CMS 140 BCMS 140 B

CMS 140 B euro

CMS 140 BCMS 140 B

INSTRUCTIONSINSTRUCTIONS

INSTRUCTIONS

INSTRUCTIONSINSTRUCTIONS

INSTRUCTIONS D'EMPLOIINSTRUCTIONS D'EMPLOI

INSTRUCTIONS D'EMPLOI

INSTRUCTIONS D'EMPLOIINSTRUCTIONS D'EMPLOI

BEDIENUNGSANLEITUNGBEDIENUNGSANLEITUNG

BEDIENUNGSANLEITUNG

BEDIENUNGSANLEITUNGBEDIENUNGSANLEITUNG INSTRUCCIONES DE USOINSTRUCCIONES DE USO

INSTRUCCIONES DE USO

INSTRUCCIONES DE USOINSTRUCCIONES DE USO

P/N 533172 L

Olivetti Lexikon, S.p.A. Documentazione 77, Via Jervis - 10015 Ivrea (Italy)

The mark affixed to the product certifies that the product satisfies the basic quality requirements.

Your attention is drawn to the following actions that could compromise the characteristics of the product:

• incorrect electrical supply;

• incorrect installation; incorrect or improper use, or, in any case, not in accordance with the warnings given in the User Manual supplied with the product;

• replacement of original components or accessories with others of a type not approved by the manufacturer , or carried out by unauthorized personnel.

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WARNING: THIS EQUIPMENT MUST BE EARTHED . ATTENTION: CETTE UNITE DOIT ETRE CONNECTEE A LA TERRE. ACHTUNG: DIESES GERÄT MUSS EINEN ERDUNGSANSCHLUSS HABEN. ATENCION: ESTE EQUIPO DEBE ESTAR CONECT ADO A UNA T OMA DI TIERRA. APP ARATET MÅ KUN TILKOPLES JORDET STIKK ONT A CT . APP ARA TEN SKALL ANSLUTAS TILL JORDAT NÄTUKKAT . LAITE ON LITTETTÄVÄ SUKO-RASIAAN. Lederen med grøn/gul isolation ma kun tilsluttes en klemme maerkrt eller

To disconnect the cash register from the line voltage, unplug its power cord from the power outlet. The po wer outlet must be located on a wall, near the cash register and easily accessible.

Preface

The electronic cash register described in this manual is designed to help your business function smoothly by providing efficient register operations and accurate management reports. Start-up is quick and easy, yet there are many options that can be added and revised so that you can customize your operations for optimum productivity. Here are just a few of the cash register’s many valuable features:

• 8 departments and 12 Price Look-Up (PLU) settings;

• possibility of defining a password that prevents unauthorized access

to the machine's programming mode (PRG) and Z management report mode;

• printer with journal record and receipt printing capabilities;

• possibility of programming the departments with a tax status and

single/multiple item sale;

• Euro exchange rate programming;

• possibility of programming the machine to work with one of two base currencies, Local or Euro, so that cash register computes in the currency set and automatically converts the related transaction totals into the other currency;

• a Liquid Crystal Display (LCD) consisting of a 9-character transaction and message line;

• automatic tax computations for 4 different VAT rates;

• department-linked entry options that streamline and speed-up operation;

• periodic management and financial reports which provide up-to-date sales analysis;

• possibility of powering the cash register using four 1.5 V size C batteries or via line voltage using the external power supply provided;

• battery back-up protection for the records and programming data.

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Table of Contents

BACK-UP BATTERY SYSTEM ..................................... 9

Inserting/Replacing Memory Backup Batteries .............. 9

GETTING ACQUAINTED WITH YOUR

CASH REGISTER .......................................................... 1

Standard Accessories..................................................... 2

Using this Manual........................................................... 2

Unpacking and Setting Up the Cash Register ................ 3

Maintaining the Cash Register ....................................... 3

THE KEYPAD ................................................................ 4

Keypad Functions........................................................... 5

THE CONTROL SYSTEM ............................................. 6

The Control Switch......................................................... 6

Removable Cash Drawer ............................................... 6

The Display .................................................................... 7

Special Symbol Indicators.............................................. 7

Time Display .................................................................. 7

ERROR CONDITIONS .................................................. 7

The Error Alarm ............................................................. 7

Clearing an Error............................................................ 8

General Clearance ......................................................... 8

Voiding Errors................................................................. 8

POWERING THE CASH REGISTER .......................... 10

External Power Supply................................................. 10

Battery Power Supply....................................................11

PRINTER COMPARTMENT ........................................ 12

The Ink Roller............................................................... 12

Installing the Ink Roller................................................. 12

Paper Tape................................................................... 13

Loading Paper .............................................................. 13

QUICK START............................................................. 14

Programming the Euro as the Cash Register's Base

Currency....................................................................... 15

Helpful Hints for a Successful Start-Up........................ 15

CASH REGISTER PROGRAMMING .......................... 15

Setting Cash Register Features ................................... 15

Making Changes to Cash Register Programming ........ 16

Entering the Program Mode ......................................... 16

Exiting the Program Mode ........................................... 16

Clearing Errors ............................................................. 16

Date and Time.............................................................. 16

Percent Discount (-%) .................................................. 17

Decimal Point Position ................................................. 17

Value Added Tax (VAT) Rates ...................................... 18

Department Tax Status ................................................. 18

Price Look-Ups (PLUs)................................................. 19

Euro Exchange Rate Programming ............................. 19

Programming System Options ..................................... 20

Programming a Manager Password ............................. 21

Using the Cash Register in a Password

Protected Mode............................................................ 22

Machine Programming Report ..................................... 22

TRANSACTION EXAMPLES ...................................... 23

Entering the Register Mode.......................................... 23

Exiting the Register Mode ............................................ 23

Clearing Errors ............................................................. 23

Transaction Symbols.................................................... 23

Sample Receipt............................................................ 24

Standard Transactions in Local Base Currency ........... 24

Examples of Transactions in Euro Base Currency....... 32

Minus (-) Key Transactions ........................................... 36

Percent Discount (-%) Transactions............................. 38

PLU Codes ................................................................... 42

Voids and Refunds ....................................................... 43

Other Transactions....................................................... 46

MANAGEMENT REPORTS ......................................... 47

X Position Report ......................................................... 47

Z Position Report ......................................................... 47

X and Z Financial Report ............................................. 48

Balancing Formulas ..................................................... 49

APPENDIX ................................................................... 50

Totalizers and Counters Table ...................................... 50

Cash Register Specifications and Safety ..................... 51

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III

Getting Acquainted with Your Cash Register

The figure below gives an overall view of your cash register.

1. Operator Display 5. Printer and Management Control Switch

2. Keypad Compartment Lock

3. Cash Drawer 6. Customer Receipt Output Window

4. Cash Drawer Lock 7. Printer and Management Control Switch Compartment Cover

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Standard Accessories

Your cash register comes with the following items:

• One black plastic journal winder spindle

• One battery ejector strip

• One roll of standard paper tape

• One ink roller (already installed)

• Four standard "AA" batteries for memory protection

• One external power supply

• This User Manual

• A set of keys for locking the cash drawer and the printer and management control switch cover.

Make sure that the cash register and all of the above items are

included in the shipping carton.

Using this Manual

Your cash register manual is organized for easy reference. The front portion contains general information on all the features and functions of the cash register. Instructions for setting the optional programs come next. Transaction examples for operating the cash register are at the back of the manual along with a Totalizers and Counters Table. At the back of the manual you will also find your cash register's technical specifications and some safety information. Use the Table of Contents to locate a particular item.

Getting Started

Before you begin to operate or program the cash register, read the section entitled Unpacking and Setting Up the Cash Register for information on how to get yourself ready to work. Read also Keypad Functions, The Control System and The Display to become familiar with their operations.

NOTE: Programs and transaction information for management reports

are stored in the memory of the cash register. Four 1.5 V size AA batteries are provided to save this information in the event of a power failure or if the cash register is unplugged from the power outlet.

To avoid loosing the data stored in the internal memory, before changing the batteries for memory protection (four 1.5 V size AA) ensure that the external power supply is connected to the cash register and to the electrical outlet or four charged 1.5 V size C batteries are inserted in the appropriate compartment at the rear of the cash register.

Programming the Cash Register

Simple step-by-step instructions are included for each program. Also provided are examples which can be used for practice.

Carrying Out Sales Transactions

Transaction examples provide steps for key operations. Sample receipts are included.

Unpacking and Setting Up the Cash Register

NOTE: Please read this section carefully before attempting to program

the cash register or perform sales transactions.

As soon as you receive the cash register, open its shipping carton and carefully withdraw each component. Make sure that the cash register and all of its accessories, listed in the section entitled Standard Accessories, are present in order to setup the cash register by following these guidelines:

1. Place the cash register on a level, stable, vibration-free and dust-

free surface. Make sure it is near a grounded power outlet.

2. Plug the external power supply to the cash register and to an

electrical outlet or insert four charged 1.5 V size C batteries in the appropriate compartment at the rear of the cash register as explained in the section Powering the Cash Register.

3. Insert the four 1.5 V size AA batteries for memory protection as

explained in the section entitled Inserting/Replacing Memory Backup Batteries. Do not install the batteries unless the cash register is plugged into the electrical outlet via the external power supply or powered with the size C batteries.

4. Load the paper tape as explained in the section entitled Loading

Paper.

5. Set the desired program options as explained in the section Cash

6. Once the desired program options have been programmed, set the

control switch to the R1 (journal record) or R2 (customer receipt) position and you are ready to work with the cash register.

Maintaining the Cash Register

Provided below is information on how to maintain your cash register.

NOTE: Before cleaning the cash register, make sure it is powered off

and/or unplugged from the wall outlet. Before unplugging the cash register from the wall outlet, make sure that four charged

1.5 V AA standard batteries for memory protection are installed in the battery compartment. All data stored in

memory will be cancelled if you unplug the cash register from the electrical wall outlet without back-up battery supply.

• Never cover the cash register when turned on as this could prevent the proper cooling of the electronic components.

• Cover the register when not in use to protect the components from dust.

• Keep all liquids away from the cash register so as to avoid spills which could damage the electronic components.

• To clean the cash register firstly turn it off and/or unplug it from the wall outlet (be sure the memory back-up batteries are installed), then use just a damp cloth. Do not use corrosive substances such as solvents, alcohol, petrol, or abrasive components.

• If the cash register is stored in extreme hot or cold temperatures (below 32 degrees or above 104 degrees Fahrenheit), allow the temperature inside the cash register to reach room temperature before turning it on.

• Do not use the cash register in areas that are very dusty, very damp or where there are strong temperature fluctuations.

• DO NOT attempt to pull the paper tape when the cash register is printing or when you are loading paper. Always use the [Feed] key to feed paper. Pulling the paper tape could damage the print mechanism.

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The Keypad

Your cash register is equipped with a 34-key keypad by means of

which you can perform all cash register functions.

The figure below shows the keypad layout.

9 7

6 4

15 16

Keypad Functions

1. [Feed] (Paper Feed) - Advances the receipt or journal paper one

line feed; advances the paper continuously when held down.

2. [Qty/Time] (Dual function: Multiply and time display) - Multiplies [DEPARTMENT], [PLU] or [Ref/-] key entries; also displays the current time in the R1 and R2 modes, if set.

3. [#/NS] (Dual function: Non add and NS - No Sale) - Opens the cash drawer without registering any amount or when changing cash for a non-sales transaction. Prints entries of reference data.

4. [PLU] (Price Look Up) - Registers a preset price of an individual item to the appropriate department.

5. [Non Tax] - Used to enter a non-tax item into a taxable department or to enter a tax item into a non-taxable department.

6. [PO] (Paid Out) - Registers any money paid out or taken out of the cash drawer that is not part of a sale. Paid out totals appear in the management report.

7. [RA/

8. [Void] - Void/Error correction - Deletes the last item entered and

] (Dual function: Received On Account and Euro

conversion) - When used as the RA key, registers any money received on account that is not part of a sale; for example, the startup money put in the drawer at the start of each business day can be registered as an RA. Amounts are added to the received on account total in the management report. As the Euro key, with the cash register in its default Local base currency this key is used to automatically calculate and display the value in Euro of the total amount of a sale or of a particular amount registered. When the cash register is programmed to work in the Euro base currency, pressing this key converts the sales total to the Local currency. This key is also used for cash register options programming.

used for correcting a particular entry after it is processed and printed. Void totals are reported in the management report.

9. [Ref/-] (Dual function: Coupon and Refund) - When used as the

coupon key, subtracts an amount from an item or the sales total, such as a coupon deduction. When used as the Refund key, subtracts an item that is returned for refund. Minus key totals are printed in the management report.

10. [C] - Clears an entry made from the numeric keypad or with the [Qty/Time] key before finalizing a transaction with a Department or function key. This key is also used to clear error conditions.

11. [0 - 9/00] - Input amounts, indicate how many times a particular item repeats, add and subtract percentage rates and input department code numbers. The double zero key allows the quick entry of numbers with two or more zeros.

12.[1-8] (Departments 1 through 8) - Used to enter single or multiple item sales to a particular department. A VAT rate is automatically added, if set. Department totals are shown in the management report.

13. [-%] Percent discount key - Used to subtract a percentage rate from an individual item or an entire sale. The rate can be a preprogrammed percentage rate or any other manually entered percentage rate.

14. [Check] - Totals sales paid by check. Check totals are printed in the management report.

15. [Charge] - Totals sales that are charged. Charge totals are printed in the management report. This key is also used to confirm a manager password (or secret code) that has been entered.

16. [Sub Total] - Displays the subtotal of a sale with sales tax. Also used during the programming of the Euro exchange rate.

17.[Amt Tend/TOTAL] (Amount Tendered/TOTAL) - Totals exact cash transactions, computes change and totals check and charge transactions.

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The Control System

The Control Switch

The control switch is located under the journal compartment cover and allows you to use the Off mode where the machine is turned off, the R1 (Register 1) mode where the register generates a journal record wound on the spindle, the R2 (Register 2) mode where the register generates customer receipts outside the machine, the X mode where you can generate X (mid-day) reports, the Z mode where you can generate Z (end-of-day) reports and the PRG mode where you can program the machine according to your needs. This switch must be properly positioned to operate the cash register or set the programs, and is also used to print or reset the totals for the management report.

Depending on the desired operation, slide the control switch to the

following positions: OFF The cash register is turned off and cannot be used. R1 (On/Journal Tape) - The cash register is set for standard

operations, including preset options. A journal record is printed for each transaction.

R2 (On/Customer Receipt) - The cash register is set for

standard operations, including preset options. A customer

receipt is printed for each transaction. X Prints the X management (mid-day) report. Z Prints the Z management (end-of-day) report and resets

totals (except the grand total) to zero. PRG Used to set and change program settings.

Remov able Cash Draw er

The cash drawer features slots for banknotes and slots for coins, and has a security lock that can be opened or closed with a key. When unlocked, the drawer can be opened manually by pushing it lightly on the front.

If desired, the cash drawer can be completely removed from the cash register. To do so simply lift the drawer up slightly and pull it out.

The Display

The cash register has a display that shows entry amounts and related

transaction information through numbers and special symbols.

If there is no entry for about 3 minutes the display goes off. Press the

[C] key for about 2 seconds and continue your input operations.

Reading the Display

The display is read from left to right as follows:

Department - The first digit displays the department key pressed

for each entry.

Repeat/Multiply - The second digit displays when repeating or

multiplying items to indicate the number of items entered at one price.

Amount - The remainder of the display shows the entry

amount. Up to 7 digits can be used for each amount entry.

- (Minus) Displays a negative entry. Also displays if subtotal or

These symbols clear automatically when you start the next entry or

press the [C] key.

cash tendered total is a negative number due to a return or refund.

Displayed when the [RA/ that the amount is displayed in Euro.

] key is pressed to indicate

Time Display

You can display the current time by simply pressing the [Qty/Time]

key with the cash register in either the R1 or R2 mode. Press the [C] key to clear the time from the display.

NOTE: Trying to use this feature during a transaction will result in an

error tone. If this occurs, press the [C] key to clear the error and the tone.

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Special Symbol Indicators

Special symbols appear at the far left-hand side of the displays during cash register operation. These symbols identify the amount shown, or warn of an error condition. They include:

C (Change) Indicates that the displayed amount is the change due

to the customer.

E (Error) Indicates when an error is made during operation or

when programming the cash register. An error tone sounds to alert the operator.

S (Sub-total) Indicates that the amount shown is the subtotal of a

transaction, including sales tax if applicable.

= (Total) Indicates that the amount shown is the transaction total.

Error Conditions

The Error Alarm

The error alarm warns of an operator error (usually when a wrong key is pressed for a specific type of entry) or of an error made during cash register programming. The error alarm can also indicate that the control switch is in the wrong position for the current operation. In case of error, the error tone sounds, the letter E is displayed and the keypad locks.

NOTE: Moving the control switch from the R1 or R2 position to

another position before completing a transaction will allow you to end the operation in the new position.

Clearing an Error

Press the [C] key to clear an error. The tone ends, the displays clear

and the keypad unlocks, allowing you to continue with the transaction or restart the program.

If an error condition cannot be cleared, perform a general clearance.

Bear in mind, however, that one of the two general clearance

procedures, explained in the next section, will set all counters and totals to zero and will cancel all programmed functions.

NOTE: The [C] key also clears an incorrect entry from the display

prior to pressing a registration key. Once an entry is printed, the [Void] key must be used to correct an error.

General Clearance

If the cash register does not function, for example while programming

and the error signal cannot be stopped by pressing the [C] key, perform a general clearance. There are two ways of performing a general clearance, whereby the second method resets all totals and counters and cancels the programming. Use this method only as last resort.

General Clearance without Clearing Totals and the Programming

1. Open the printer compartment cover and slide the control switch to the OFF position.

2. Make sure four charged AA batteries are inserted in the battery

compartment.

3. Unplug the cash register from the power socket and remove the four size C batteries if installed.

4. Wait ten seconds and then reconnect the cash register to the power socket and reinsert the four size C batteries. Resume your operation.

If the cash register remains in an error condition, proceed with the

second general clearance method.

General Clearance with the Clearing of Totals and all Cash Register Programming

NOTE: Be careful that this procedure erases all totals and counters,

and cancels the programming of the cash register.

1. Open the printer compartment cover and slide the control switch to the OFF position.

2. With the printer compartment open, remove the back-up batteries.

3. Unplug the cash register from the power socket and remove the four size C batteries if installed.

4. Wait for five minutes and then plug the cash register back to the electrical power outlet and reinsert the four size C batteries.

5. Insert the memory protection batteries once again.

6. Reprogram the cash register.

Voiding Errors

Once an entry is printed, the [C] key cannot be used to clear an error.

Press the [Void] key to correct an error already registered.

Voiding the Entry Just Completed

Simply press the [Void] key. The entry is reprinted with a "VD"

symbol followed by the amount and erased from the transaction.

Voiding an Earlier Entr y

To void an earlier entry, register it again and then cancel it using the

[Void] key. When a transaction including the error is completed, proceed with the following steps to void the error.

1. Retype the incorrect information, exactly as originally entered, and

press the [Void] key.

2. Enter the correct amount.

3. Total the transaction by pressing the [Amt Tend/TOTAL] key.

Back-up Battery System

During cash register operations, all transaction data for the management report is stored in the register's memory. This memory also holds all optional programming information. The memory back-up system keeps this information stored in memory when the cash register is turned off.

The memory is protected by four standard 1.5 V size AA batteries that must be inserted before programming the cash register. The cash register comes with these four batteries which provide backup power to the cash register memory if the power cord is accidentally unplugged or the power fails. Thanks to this memory protection feature, the daily transactions and locked-in grand total will be retained by the machine without AC power.

Inserting/Replacing Memor y Backup Batteries

NOTE: When replacing the 1.5 V size AA memory backup batteries,

make sure that the cash register is plugged into an electrical wall outlet or the four fully charged 1.5 V size C batteries are inserted to avoid loosing the data stored.

Proceed as follows to insert or replace the batteries:

1. Unlock the printer compartment cover, grasp the left side of this cover, gently pull it back and then lift it off the cash register. Move the control switch to the R1 or R2 position.

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2. Lift the paper journal winder spindle out of the printer compartment.

3. Remove the battery compartment cover by pressing on the arrow impressed on the cover and lifting upwards, as shown by the arrows in the figure.

4. Remove the discharged batteries if you are replacing the batteries.

5. Position the new batteries making sure that the positive and negative poles are aligned correctly. Drawings inside the battery compartment show how the batteries must be positioned.

6. Replace the battery compartment cover by sliding it down until it clicks into place.

7. Reposition the journal winder spindle, then reposition, close and lock the printer compartment cover.

NOTE: If the cash register will not be used for an extended period of

time, you may want to remove the back-up batteries to prolong their usage. Doing this will erase all transaction and programming data stored.

Powering the Cash Register

The cash register can be powered via line voltage, through the power

supply included in the box, or with four optional 1.5 V size C batteries.

External Power Supply

An external power supply comes with the cash register. You should operate the cash register with the power supply, if it can be positioned near an electrical power outlet.

Connecting the Cash Register to an Electrical Power Outlet

Proceed as follows to connect the cash register to line voltage:

1. Slide the control switch to the OFF position.

2. Locate the power supply connector (A) on the back of the cash register and plug the round connector of the power supply cable into it.

3. Plug the power supply to the electrical outlet.

4. Slide the control switch to the R1 or R2 position. The cash register is now ready for use.

Battery Power Supply

If it is impossible to use the power supply you must insert four 1.5 V size C batteries to operate the cash register. When not using the cash register, always slide the control switch into the OFF position to increase battery life. If desired an automobile 6 V DC adaptor (not included) can be used.

Inserting the Batteries

Proceed as follows to insert batteries:

1. Locate the battery compartment cover at the rear of the cash register.

2. Open the cover by pressing down on the clip.

3. Insert the batteries into the compartment making sure that the positive and negative poles are aligned correctly. Drawings inside the battery compartment show how the batteries must be positioned.

4. Close the battery compartment until the cover clicks in place.

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