C9850 Series
Advanced User’s Guide
C9850hdn
C9850hdtn
C9850 MFP
TM
C9000
P
REFACE
Every effort has been made to ensure that the information in this document is complete,
accurate, and up-to-date. Oki assumes no responsibility for the results of errors beyond its
control. Oki also cannot guarantee that changes in software and equipment made by other
manufacturers and referred to in this guide will not affect the applicability of the
information in it. Mention of software produc ts manufactured by other compani es does not
necessarily constitute endorsement by Oki.
While all reasonable efforts have been made to make this document as accurate and helpful
as possible, we make no warranty of any kind, expressed or implied, as t o the accuracy or
completeness of the information contained herein.
The most up-to-date drivers and manuals are available from:
http://www.okiprintingsolutions.com
Copyright © 2008 Oki Europe Ltd. All rights reserved.
Oki, Oki Printing Solutions and Microline are registered trademarks of Oki Electric Industry
Company, Ltd.
ENERGY STAR is a trademark of the United States Environmental Protection Agency.
EFI, Fiery, the Fiery logo, and Spot-On are registered trademarks of Electronics for
Imaging, Inc. in the U.S. Patent and Trademark Office.
Fiery Link, SendMe, and the EFI logo are trademarks of Electronics for Imaging, Inc.
Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation.
Other product names and brand names are registered trademarks or trademarks of their
proprietors.
As an ENERGY STAR Program Participant, the manufacturer has determined
that this product meets the ENERGY STAR guidelines for energy efficiency.
This product complies with the requirements of the Council Directives 2004/
108/EC (EMC), 2006/95/EC (LVD) and 1999/5/EC (R&TTE), as amended
where applicable, on the approximation of the laws of the member states
relating to electromagnetic compatibility, low voltage and radio &
telecommunications terminal equipment.
CAUTION!
This product complies with EN55022 Class B. However, when fitted
with the optional scanner and/or finisher, compliance to EN55022
is Class A. In a domestic environment this configuration may cause
radio interference, in which case the user may be required to take
adequate measures.
Preface > 2
E
MERGENCY FIRST AID
Take care with toner powder:
If swallowed, give small amounts of cold water and seek medical attention.
DO NOT attempt to induce vomiting.
If inhaled, move the person to an open area for fresh air. Seek medical
attention.
If it gets into the eyes, flush with large amounts of water for at least 15
minutes keeping eyelids open. Seek medical attention.
Spillages should be treated with cold water and soap to help reduce risk of
staining skin or clothing.
M
ANUFACTURER
Oki Data Corporation,
4-11-22 Shibaura, Minato-ku,
Tokyo 108-8551,
Japan
I
MPORTER TO THE
Oki Europe Limited (trading as Oki Printing Solutions)
Central House
Balfour Road
Hounslow
TW3 1HY
United Kingdom
EU /
AUTHORISED REPRESENTATIVE
For all sales, support and general enquiries contact your local distributor.
E
NVIRONMENTAL
INFORMATION
Emergency first aid > 3
C
ONTENTS
Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2
Emergency first aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Manufacturer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Importer to the EU / authorised representative. . . . . . . . . . . . . . . . . . . .3
Environmental information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4
Notes, cautions and warnings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
About this guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Documentation suite . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Purpose of this guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10
Printing – introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
Drivers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
Using the drivers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
Printing from Windows – PCL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
How to access the driver screens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
Changing the driver defaults. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
Changing the application’s driver settings. . . . . . . . . . . . . . . . . . . . . . .12
Driver settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
Saving a set of driver settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
Recalling saved driver settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
Setting the driver device options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
Printing black . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15
Black generation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15
How to choose composite black or pure black. . . . . . . . . . . . . . . . . . . .15
Colour matching . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
Factors that affect colour printing . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
How to perform colour matching . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19
Print resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22
How to use. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22
Finishing options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23
Booklet printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23
Collating. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24
Separating queued print jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25
Cover print. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26
Custom page size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26
Duplex (double-sided) printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27
Printing multiple pages on one sheet (N-up). . . . . . . . . . . . . . . . . . . . .28
Poster printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29
Fit to page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30
Watermarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31
Font Substitution. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32
How to use. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32
Secure printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
Sending the document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34
Printing the document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35
Deleting a secure print document . . . . . . . . . . . . . . . . . . . . . . . . . . . .35
Contents > 4
Printing from Windows – PostScript. . . . . . . . . . . . . . . . . . . . . . . . . . . .36
Printing from applications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36
Setting options and printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36
Adding and editing watermarks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40
Using presets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41
To create a preset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41
To choose a preset for print jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . .42
To delete presets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42
To revert to the default preset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42
To export (or back up) a preset to a hard disk . . . . . . . . . . . . . . . . . . .42
To import (restore) a preset saved on a disk . . . . . . . . . . . . . . . . . . . .43
Customizing the basic icon . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44
To customize the Basic icon . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44
Defining and printing custom page sizes . . . . . . . . . . . . . . . . . . . . . . . . .45
To define a custom page size with the Windows PostScript printer driver .46
To edit a custom page size with the Windows PostScript printer driver. . .47
To print a custom page size with the Windows PostScript printer driver . .47
Viewing the printer status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48
To view the status of the printer consumables . . . . . . . . . . . . . . . . . . .48
Printing from Mac – PostScript . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49
Printing from applications with Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . .49
Setting print options and printing from Mac OS X . . . . . . . . . . . . . . . . .49
Defining custom page sizes from Mac OS X . . . . . . . . . . . . . . . . . . . . . . .53
To define a custom page size on Mac OS X v10.3 . . . . . . . . . . . . . . . . .53
To define a custom page size on Mac OS X v10.4 and Mac OS X v10.5 . .53
To edit a saved custom page size . . . . . . . . . . . . . . . . . . . . . . . . . . . .54
To delete a custom page size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54
To make a copy of the custom page size . . . . . . . . . . . . . . . . . . . . . . .54
Enabling two-way communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54
To enable two-way communication . . . . . . . . . . . . . . . . . . . . . . . . . . .54
Print options – PostScript . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56
Additional information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65
Duplex. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65
Auto trapping . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66
Booklet maker: booklets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66
Booklet maker: speed printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67
Center margin. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68
Centering Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68
Creep Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69
Image Shift . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69
Scale . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70
Scale to fit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70
Specialised printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71
Template manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71
Main features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71
Barcode printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71
Scanner unit operating information . . . . . . . . . . . . . . . . . . . . . . . . . . . .72
Access control. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72
Status monitoring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72
Using the help facility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73
Avoiding incompatibility situations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74
Contents > 5
Copying – copy mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75
Basic settings tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75
Details tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77
Image quality tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79
Finishing tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80
Scanning – e-mail send mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81
E-mail send mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81
Confirming e-mail transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87
Scanning – general . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88
Scan to FTP server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88
Confirming FTP transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93
Scan to SMB. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93
Scan to mailbox and hold queue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97
Scan to mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97
Scan to hold queue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102
Remote tool scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105
Interactive scanning using SendMe . . . . . . . . . . . . . . . . . . . . . . . . . . . .106
Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .107
Fax send mode - walk up faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .107
Confirming fax transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Fax receiving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
Sending a fax from your computer . . . . . . . . . . . . . . . . . . . . . . . . . . . .112
Access control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .114
Logging in . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .114
Logging out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115
Security measures. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116
Secure printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116
Secure erase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116
Appendix A – Display panel messages (printer). . . . . . . . . . . . . . . . . .118
Message types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118
Status information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118
Menu (functions) information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118
Configuration information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118
Help mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118
Message examples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .119
Appendix B – Menu system (printer unit). . . . . . . . . . . . . . . . . . . . . . .120
Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .121
Print page count . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .121
Finisher count. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .121
Supplies life . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .122
Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .122
Paper size in tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .123
System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .123
Configuration example – monochrome pages printed. . . . . . . . . . . . . .124
Print pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Print information example – demonstration page . . . . . . . . . . . . . . . .124
Print secure job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .125
Tray configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .125
System adjust. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .129
Menus example 1 – tray 1 transparencies . . . . . . . . . . . . . . . . . . . . .131
Menus example 2 – MP tray paper size . . . . . . . . . . . . . . . . . . . . . . . 132
Contents > 6
Shut down . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .132
Admin setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .133
Tray alignment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .142
Calibration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .142
Print statistics. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .144
Appendix C – Scanner unit status . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1 45
Appendix D – Media support information . . . . . . . . . . . . . . . . . . . . . . .146
Input locations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .147
Printer unit output locations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .148
Finisher unit output locations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .149
Appendix E – Auto detection paper sizes . . . . . . . . . . . . . . . . . . . . . . .1 50
Flatbed (document glass). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150
ADF. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .151
Appendix F – Scanner unit setup details. . . . . . . . . . . . . . . . . . . . . . . .152
Setting up address books. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .152
Setting up mailboxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .153
Setting up machine parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .153
Setting up copying parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .153
Setting up scan properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .154
Setting up fax properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .154
Administrator setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .154
Generating reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .156
Scanner unit counter readings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .157
Setup complete. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .157
Appendix G – Touch screen setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . .158
Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .160
Oki contact details. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .161
Contents > 7
N
OTES, CAUTIONS AND WARNINGS
NOTE
A note provides additional information to supplement the main text.
CAUTION!
A caution provides additional information which, if ignored, may
result in equipment malfunction or damage.
WARNING!
A warning provides additional information which, if ignored, may
result in a risk of personal injury.
For the protection of your product, and in order to ensure that you benefit from its full
functionality, this model has been designed to operate only with genuine Oki Printing
Solutions toner cartridges. These can be identifi ed by the Oki Printing Solutions trademark.
Any other toner cartridge may not operate at all, even if it is described as “compatible”,
and if it does work, your product's performance and print quality may be degraded.
Specifications subject to change without notice. All trademarks acknowledged.
Notes, cautions and warnings > 8
A
BOUT THIS GUIDE
D
OCUMENTATION SUITE
This guide is part of a suite of online and printed documentation provided to help you to
become familiar with your product and to make the best use of its many powerful features.
The documentation is summarised below for reference and is found on the Manuals CD /
DVD unless indicated otherwise:
> Installation Safety Booklet (printed)
> Quick Configuration Guide
> Quick User Guide
> Advanced User Guide (this document)
> Troubleshooting, Maintenance Guide
> SendMe™ Guide
> Fiery Manuals Suite
> Installation Guides – for consumables and optional accessories (printed)
> Online Help – accessible from control panels, printer drivers and utility software
P
URPOSE OF THIS GUIDE
NOTE
This guide is written to cover the complete C9850 Series of products and as
such may contain information about features that your product does not have
installed.
The purpose of this guide is to provide you with in-depth information on how to use your
system efficiently and effectively for:
> printing
> copying
> scanning
> faxing
About this guide > 9
I
NTRODUCTION
The Quick User’s Guide provides you with a general appreciation of the capabilities and
advantages of your product and introduces you to some basic everyday operations
involving printing, copying, scanning and faxing.
This guide is intended to supplement the Quick User’s Guide by providing detailed operating
instructions for all printing, copying, scanning and faxing functions. Refer to this guide to
find out how to extend the basic operations already covered and how to carry out complex
operations.
The Quick User’s Guide and the Advanced User’s Guide both assume normal operating
conditions apply. Refer to the Troubleshooting, Maintenance Guide for guidance on how to
identify and resolve any problems that may arise while you are operating your product.
Introduction > 10
P
RINTING
D
RIVERS
A printer driver manages printing communication between your application and the printer.
It interprets the instructions generated by the application, merges those instructions with
printer-specific options you set and then translates all this information into a language that
the printer understands. Printing options can be set not only in the driver but also in the
printer Setup, ColorWise Pro Tools, Hot Folders, or Command Workstation.
The printer options you set in the driver override the printer Setup and ColorWise Pro Tools
settings while settings made from Command Workstation override your printer driver
settings.
The following printer driver types are available, depending on your operating system:
> Windows: PCL5c, PCL6 and PostScript
> Mac: PostScript
The PCL drivers are very similar to each other. PCL6 prints faster than PCL5c but it does
not allow poster printing or watermark printing whereas PCL5c does.
As a broad rule, where you have the choice, use PCL for printing general office document
files and use PostScript for printing files with a high graphical content or PDF files.
–
INTRODUCTION
NOTE
Download the latest drivers from www.okiprintingsolutions.com.
U
SING THE DRIVERS
Full details of using the available drivers are given in the following sections.
Printing – introduction > 11
P
RINTING FROM
H
OW TO ACCESS THE DRIVER SCREENS
Most of the features described are accessed via the printer driver windows. How you access
them depends on your computer and its operating system.
The driver windows are tabbed dialogue boxes, offering a wide range of choices about how
you want to print your documents.
There are two ways to access the driver features:
1. Directly from the Windows “Printers” folder (“Printers and Faxes” folder in Windows
XP).
If you choose this method any changes you make will become the driver defaults. This
means they will remain active for all your applications unless you specifically change
them from within the application’s Print dialogue.
2. From your application’s Print dialogue.
If you choose this method any changes you make will usually only last for as long as
the particular application is running, or until you change them again. In mos t cases,
once you quit the application the driver defaults will return.
NOTE
Settings made from the printer’s own control panel are the printer defaults.
They determine how your printer will behave unless you specify otherwise
from your computer.
The driver defaults override the printer defaults.
W
INDOWS
– PCL
Application Print settings override both the printer defaults and the driver
defaults.
C
HANGING THE DRIVER DEFAULTS
Windows XP/2000
1. Click Start > Settings > Printers and Faxes to open the Printers and Faxes
window.
2. In the Printers and Faxes window, right-click on the appropriate printer driver icon,
and choose Printing Preferences from the context menu.
Windows Vista
1. Click Start > Control Panel > Printers to open the Printers and Faxes window.
2. In the Printers and Faxes window, right-click on the appropriate printer driver icon,
and choose Printing Preferences from the context menu.
C
HANGING THE APPLICATION’S DRIVER SETTINGS
1. In your application, open the file you want to print.
2. On the File menu, choose Print….
3. In the application’s Print dialogue, make sure the printer shown is the appropriate
one, and click Properties.
Printing from Windows – PCL > 12
D
RIVER SETTINGS
This feature allows you to save the printer driver settings and reuse them later. This could
be useful if you frequently print many different types of document that require different
printer driver settings.
Recalling saved settings is a simple task that must be done first, before any job-specific
changes are made. Rather than repeat the procedure throughout this manual, it is
described here.
S
AVING A SET OF DRIVER SETTINGS
1. Make any changes to the driver settings you want, as described in the relevant
section of this manual.
2. In the driver’s Setup tab, click Save….
3. Enter a meaningful name for the settings you are saving, and click OK.
R
ECALLING SAVED DRIVER SETTINGS
1. In the driver’s Setup tab, choose any previously saved driver settings you need.
2. Proceed to make any other adjustments for this job, as described in the relevant
section in this manua l.
Printing from Windows – PCL > 13
S
ETTING THE DRIVER DEVICE OPTIONS
This section explains how to ensure that your printer driver can utili se all of the hardware
features installed in your printer.
Accessories such as hard disk, duplex unit (two sided printing), additional paper trays, etc.,
will only be usable if the printer driver on your computer knows they are there.
In some cases the hardware configuration of your printer is automatically detected when
the driver is installed. However, it is advisable to at least check whether all of the available
hardware features are listed in the driver.
This procedure is essential if you subsequently add extra hardware features to your printer
after the drivers have been installed and set up.
NOTE
Remember that if your printe r or MFP is shared between users on different
computers, the driver must be adjusted on each user’s machine.
To set the driver device options:
1. Access the driver’s Properties window .
2. Select the Device Options tab.
3. Set the options for any devices you have inst all ed , inc l ud i ng the correct number of
paper trays, finisher, duplex unit, etc.
4. Click OK to close the window and save your changes.
Printing from Windows – PCL > 14
P
RINTING BLACK
B
LACK GENERATION
You can specify whether black graphics in colour documents are printed using:
> Composite Black
> Pure Black
Pure Black is the default setting.
Composite black
The cyan, magenta, yellow, and black toners are combined to create composite black. Thi s
will sometimes give a glossier finish due to the increased amount of toner. It can also
appear as a slightly brownish black.
Pure black
Only black toner is used to print pure black.
HOW TO
PCL
1. On the Colour tab select Manual Settings and click Options....
2. Select or deselect Pure Black Graphics. If Pure Black Graphics is not selected,
CHOOSE COMPOSITE BLACK OR PURE BLACK
prints will use composite black.
Printing from Windows – PCL > 15
PCL 6
1. On the Colour tab select Manual Settings and click Options....
2. From the Pure Black Graphics drop-down list, select On or Off. If Pure Black
Graphics is Off, prints will use composite blac k.
Printing from Windows – PCL > 16
C
OLOUR MATCHING
F
ACTORS THAT AFFECT COLOUR PRINTING
There are many factors that affect colour printing. Some of the most important factors are:
> the differences between the range of colours a monitor can reproduce versus the
range of colours that a printer can reproduce (See page 17).
> monitor settings (See page 17).
> colour settings in your software application (See page 18).
> how your software application displays colour (See page 18).
> colour settings in your printer driver (See page 18).
> viewing (lighting) conditions (See page 18).
> paper type (See page 18).
Monitor colours vs. printer colours
(Differences between the range of colours a monitor or printer can reproduce)
Neither a printer nor a monitor can reproduce the full range of colours seen by the human
eye. Each device is limited to a certain range of colours.
> A printer cannot reproduce all of the colours displayed on a monitor.
> A monitor cannot reproduce all of the colours printed by a printer.
Both devices use very different technologies to represent colour.
> A monitor uses Red, Green and Blue (RGB) phosphors (or LCDs).
> A printer uses Cyan, Yellow, Magenta and Black (CMYK) toner or ink.
Very vivid colours (such as intense reds and blues) can be displayed on a monitor. These
same colours cannot be easily produced on any printer using toner or ink.
There are certain colours (for example, some yellows), that can be printed, but cannot be
displayed accurately on a monitor.
These differences between monitor colours and printer colours are the main reasons why
printed colours do not always match the colours displayed on screen.
Monitor settings
The brightness and contrast controls on your monitor can change how your document looks
on-screen.
Your monitor colour temperature also influences how “warm” or “cool” the colours look.
Several of the colour matching options make reference to your monitor’s colour
temperature.
Many monitors allow you to adjust the colour temperature through their control panels.
There are several settings found on a typical monitor:
5000k or D50 Warmest, yellowish
lighting
6500k or D65 Cooler Approximates daylight conditions.
9300k Cool The default setting for many monitors and
k=degrees Kelvin, a measurement of temperature
Printing from Windows – PCL > 17
Typically used in graphics arts
environments.
television sets.
Software settings
Many software applications have their own colour settings.
The application settings may override the settings in the printer driver. Please refer to the
documentation for your software application for details on that particular program’s colour
management functions.
How the application displays colour
Some graphics applications such as Adobe® Photoshop®, or Macromedia Freehand® may
®
display colour differently from “office” applications such as Microsoft
Word.
Please see your application’s online help or user manual for more information.
Printer driver settings
The colour settings in your printer driver can change the appearance of a document. The
default driver settings produce good results for most documents.
There are several options available to help match the printed colours with those displayed
on screen. (See “How to perform colour matching” on page 19.)
Lighting (Viewing) conditions
A document can look very different under various lighting conditions.
For example, the colours may look different when viewed standing next to a sunlit window
compared to how they look under standard office fluorescent lighting.
Paper type
The type of paper used can also significantly affect the printed colour.
For example, a printout on recycled paper can look duller than one on specially formulated
glossy paper.
Printing from Windows – PCL > 18
HOW TO
PERFORM COLOUR MATCHING
There are several ways to achieve colour matching with your printer. The range of options
available varies according to your computer platform, operating system, colour production
method, and printer driver type.
Descriptions
The following table provides a brief description of the available settings for colour
matching:
SETTING DESCRIPTION
Automatic The printer driver will apply optimal settings based on the page
content of your document.
Manual PCL
Allows you to select the rendering intent and pure black.
See “Rendering intents - PCL5c driver only” on page 20.
See “Black generation” on page 15.
PCL 6
Allows you to select the rendering intent, pure black, and adjust
the brightness and saturation levels.
See “Rendering intents - PCL5c driver only” on page 20.
See “Black generation” on page 15.
See “Brightness and saturation” on page 21.
Greyscale This option prints all documents as monochrome using only
black toner. No colour prints.
The printer interprets all colours as a variation of greys.
Use Greyscale to speed up printing of proof copies or when you
don’t need to print a colour document in colour.
No Colour Matching Use this option to turn off all printer colour matching.
No colour correction occurs when selected.
How to use
You can change these settings on the Colour tab.
Printing from Windows – PCL > 19
Rendering intents - PCL5c dr iv e r only
When a document is printed, a conversion takes place from the document's colour space
to the printer colour space. The rendering intents are essentially a set of rules that
determine how this colour conversion takes place.
SETTING DESCRIPTION
Off Default setting.
Perceptual Best choice for printing photographs.
Compresses the source gamut into the printer's gamut while
maintaining the overall appearance of an image. This may
change the overall appearance of an image as all the colours are
shifted together.
This option attempts to simulate RGB colour.
Saturation Best choice for printing bright and saturated colours if you don't
care how accurate the colours are.
Best choice for graphs, charts, diagrams etc.
Maps fully saturated colours in the source gamut to fully
saturated colours in the printer's gamut.
Relative Colorimetric Good for proofing CMYK colour images on a desktop printer.
Much like Absolute Colorimetric , except that it scales the source
white to the (usually) paper white.
Unlike Absolute Colorimetric, Relative Colorimetric attempts to
take the paper white into account.
Absolute
Colorimetric
Best for printing solid colours and tints (such as Company logos).
Matches colours common to both devices (monitor and printer)
exactly. Clips the out-of-gamut colours to their nearest printed
equivalent.
Tries to print white as it appears on screen. The white of a
monitor is often very different from paper white, so this may
result in colour casts, especially in the lighter areas of an image.
To change these settings in your printer driver:
1. Click the Colour tab.
2. Select Manual Settings and click Options....
3. Select Printer Colour Matching and choose the desired rendering intent from the
drop-down list.
Printing from Windows – PCL > 20
Brightness and saturation
NOTE
This feature is available with PCL 6 only.
Before printing a document, you can adjust the brightness and saturation settings:
SETTING DESCRIPTION
Brightness Determines the total amount of light (white) in the colour.
Saturation The degree of saturation of a colour is its relative purity, or
Zero brightness is black. 100% Brightness is white.
Intermediate values are "light" or "dark" colours.
intensity.
To adjust these settings:
1. Click the Colour tab.
2. Select Manual Settings and click Options....
3. Use the horizontal scroll bars to adjust the brightness and saturation levels.
Matching specific colours
Use the Colour Swatch Utility to print out a chart of RGB swatches. Select your desired RGB
values from the swatches and enter the values in your application's colour picker.
See Utilities for more information.
Printing from Windows – PCL > 21
P
RINT RESOLUTION
The resolution for a print job controls the print speed and print quality of a job.
Raising the print resolution can maximise the image quality of a print job. You usually do
this for final versions of documents or when printing images (photographs).
Lowering the print resolution can increase print speed, reduce the need for toner, and
reduce the wear on the image drum. You usually do this for proof or draft versions of
documents.
HOW TO
1. On the Job Options tab select the desired Quality level.
USE
The available options are:
> ProQ4800 best possible
> Fine/Detail (1200 x 1200)
> Normal (600 x 600)
> Draft (600 x 600)
2. Click OK.
Printing from Windows – PCL > 22
F
INISHING OPTIONS
Your printer has many features that help control the form of your printed document.
> “Booklet printing” on page 23
> “Collating” on page 24
> “Separating queued print jobs” on page 25
> “Cover print” on page 26
> “Custom page size” on page 26
> “Duplex (double-sided) printing” on page 27
> “Printing multiple pages on one sheet (N-up)” on page 28
> “Poster printing” on page 29
> “Fit to page” on page 30
> “Watermarks ” on page 31
B
OOKLET PRINTING
Booklet printing allows printing of multipage documents with their pages ordered and
arranged so that final printed output can be folded into a booklet. Typically, A4 (or A3)
pages would be reduced to A5 (or A4) and printed side by side on both sides of A4 (or A3)
paper, so that the paper can be folded into a booklet.
NOTE
A few applications do not support booklet printing, but most do.
Note that the number of pages in a booklet is always a multiple of four, since two pages
are printed on each side of each sheet of paper. If your document is not a multiple of four
pages long, the last one, two or three pages in your folded booklet will be blank.
Activating Booklet Printing
1. On the driver’s Setup tab, choose Booklet from the Finishing Mode drop-down list.
2. Click Options....
3. In the Booklet window you can set the signature size, the number of pages per side
of paper, the binding margin, and if the booklet will be read right to left or left to
right. The graphic in this window shows the effect of each choice you make.
Click Help for more information (not available for PCL5c driver).
Printing from Windows – PCL > 23
4. Click OK.
If you do not have the Booklet option on the Setup tab, check that the Duplex is enabled
in the driver. (See “Setting the driver device options” on page 14.)
C
OLLATING
This feature allows multiple copies of a multipage document to be printed with the pages
of each copy in sequence.
Uncollated pages print like this:
1
1
1
2
2
2
3
3
3
Collated pages print like this:
1
2
3
1
2
3
1
2
3
Application collate—Some application programs have a collate feature in their print
options. In this case the application performs the document collation and may send the job
multiple times to the printer. Generally, this method is slower but can be more reliable.
Printer collate—This section describes the collate function built into the printer driver. In
this case the job is stored temporarily in printer memory or on the printer’s hard disk (if
installed), and the printer performs collation. This method is normally faster, but may not
work from all applications.
If you experience problems using printer collate, use the collate option in your application’s
print options instead.
Printing collated documents
1. On the Job Options tab, choose how many Copies you want to print from the
scrolling list.
Printing from Windows – PCL > 24
2. Click the Collate checkbox (a checkmark appears).
3. Click OK.
S
EPARATING QUEUED PRINT JOBS
When you share a printer with other users it can be useful to print a special page between
print jobs to help locate each user’s job in a paper stack at the printer.
The separator page is set from the printer driver’s default properties window. Access to this
is directly from Windows, not from within your application program. See “Changing the
driver defaults” on page 12.
1. In the driver’s Advanced tab click the Separator Page… button.
2. Click Browse... and navigate to a file containing an image of the separator page you
wish to use, then click OK.
Printing from Windows – PCL > 25
C
OVER PRINT
Cover print is when the first page (cover) of a print job is fed from one paper tray, and the
remaining pages of the print job are fed from another paper tray.
How to use cover print
1. On the Setup tab, click Paper Feed Options....
2. Under Cover Printing, select Use different source for first page.
3. Choose the tray you want to feed the cover page from and the paper type in the
Source and Weight drop-down lists.
4. Click OK to close the Paper feed options window.
C
USTOM PAGE SIZE
This feature enables printing on non-standard sized print media.
The multipurpose tray is used for feeding non-standard media sizes. Print media width can
be from approximately 76mm to 328mm, and its length can be from 90mm to 1200mm.
Actual limits vary slightly depending on which printer driver you use and your computer’s
operating system.
Some software applications may not produce the desired results with non-standard print
media sizes, and some experimentation may be required to obtain the results you want.
NOTE
If you are using heavy media, transparencies, envelopes or labels, use the
face up (straight through) paper feed path.
For face up printing (straight-through path), make sure the rear exit is open
and the paper support is extended.
> Paper is stacked in reverse order.
> Tray capacity is about 100 sheets. (Actual capacity depends on paper
weight.)
Printing from Windows – PCL > 26
How to create, edit, and delete a custom page size
1. On the driver’s Setup tab, click the Paper Feed Options... button.
2. In the Paper Feed Options window, click Custom Size....
If you have previously saved any custom size s they will be listed in the Custom Size
window.
3. To create a new custom size:
(a) Enter the desired dimensions in the Width and Length boxes.
(b) Enter a name for the new size in the Name box, and click Add>> to save it in
the list.
To edit a previously saved custom size:
(a) Click its name in the list and edit its dimensions and/or name.
(b) Click Modify.
To delete a previously saved custom size:
(a) Click its name in the list.
(b) Click Delete.
4. Click OK to accept your changes and close the Custom Size window.
Selecting a custom page size
Once you have created a custom page size using the previous procedure:
1. On the driver’s Setup tab open the Size drop-down list.
2. Select your defined custom page.
If this is the size of your document but you want to scale it to fit a standard size of paper:
1. On the driver’s Setup tab, click Paper Feed Options....
2. Click Resize document to fit printer page and choose the printer’s actual paper
size from the Conversion drop-down list.
It is also possible to select the page size within your software application. See the
documentation supplied with your software application for more information.
D
UPLEX (DOUBLE-SIDED) PRINTING
If your printer has a duplex unit installed you can print on both sides of the paper, to save
paper, weight, bulk and cost.
> Only paper can be used for duple x p r in ting, not transparencies or other media.
> Use paper stock of 75–120 g/m². If you experience excessive curling with
75–90 g/m² paper, use 105 g/m².
> Use standard sized paper stock only, e.g. A4, A3, Letter, etc.
> Load the paper print side up. Ream wrappers are usually marked with an arrow,
indicating which is the print side.
> Paper can be fed from standard paper trays, inc luding the high capacity feeder if you
have one, but not from the multipurpose tray.
> Do not set the paper weight to Ultra Heavy.
> Do not enable the White Page Skip function.
Printing from Windows – PCL > 27
Activating duplex printing
On the driver’s Setup tab, under 2-Sided Printing, select the binding edge you want:
For portrait (tall) page layout the usual choice is Long Edge. For landscape (wide)
page layout the usual choice is Short Edge.
Choosing None turns off duplex printing and your document will be printed singlesided.
If you have a duplex unit installed, but do not have the 2-sided printing option on the
Setup tab, check that the Duplex option is enabled in the driver. (See “Setting the driver
device options” on page 14.)
P
RINTING MULTIPLE PAGES ON ONE SHEET
(N-UP)
This feature scales the page size of your document for printing and reproduces several
pages per sheet.
This is useful when you simply want to proof your page layout, or distribute your document
in a more compact format. It saves paper, bulk, weight and cost.
1 2
1
2
3
4
3 4
If you have a duplex unit installed, you can even combine this feature with duplex printing
to save even more.
Printing from Windows – PCL > 28
How to Print Multiple Pages on One Sheet
1. In the driver’s Setup tab, choose the number of pages you want to print on each
sheet from the Finishing Mode drop-down list. Standard is normal, and 8-up
(PCL-6) and 16-up (PCL) is maximum.
2. Click Options... to choose from the available options for this feature.
From here you can choose the page printing order, the page layout, whether you want
printed page borders, and a binding margin if you need it.
3. Click OK.
P
OSTER PRINTING
NOTE
Poster printing is not available with the PCL 6 driver.
This option allows you to print posters by dividing a single document page into multiple
pieces (sometimes called “tiles”). Each piece prints, enlarged, on a separate sheet. Then,
you combine the separate sheets to create a poster.
Printing from Windows – PCL > 29
Printing Posters
1. In the driver’s Setup tab, under Finishing Mode choose Poster Print.
2. Click Options... to open the Poster Print window.
(a) Choose the enlargement required for your document to fill the poster.
(b) Registration marks can be printed if required so that your printed pages
(tiles) can be trimmed exactly to the edge of the image.
(c) An overlap may help you to match adjacent tiles when making up your final
poster.
3. Click OK to close the Paper Feed Options window.
FIT TO
PAGE
Fit to Page allows you to print data formatted for one size page onto a different size page,
without modifying the print data.
How to use
1. On the Setup tab, click Paper Feed Options....
2. Click Resize document to fit printer page.
A checkmark appears in the box.
3. Choose the scaling factor you need from the Conversion drop-down list.
4. Click OK to close the Options window.
Printing from Windows – PCL > 30
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